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1999 04 20 CC ~ of 4fJ.tdJt City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta. California 92253 Regular Meeting ADril 20. 1999 - 2:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call Beginning Res. No. 99-51 Ord. No. 329 PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 1. EVALUATION OF COUNCIL-APPOINTED POSITION - CITY CLERK, PURSUANT TO GOVERNMENT CODE SECTION 54956.6. OD\ PUBLIC COMMENT - 3:00 pm This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of March 30 & April 6, 1999 ANNOUNCEMENTS PRESENTATIONS WRITTEN CORRESPONDENCE 1. LETTER FROM LA QUINTA CHAMBER OF COMMERCE REQUESTING CITY REPRESENTATION ON THE LIVING TREASURE AND CITIZEN OF THE YEAR SELECTION COMMITTEE. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED APRIL 20, 1999. 2. TRANSMITTAL OF TREASURER'S REPORT DATED FEBRUARY 28, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. Q :>1- Page -2- 3. APPROVAL OF REQUEST BY RIVERSIDE COUNTY HEALTH SERVICES AGENCY REGIONAL ACCESS PROJECT TO UTILIZE THE COUNCIL CHAMBER FOR A FREE LA QUINTA IMMUNIZATION CLINIC ON JULY 14 AND AUGUST 11, 1999 FROM 10:00 AM TO 12:00 PM AND TB RECHECK ON JULY 16 AND AUGUST 13, 1999 FROM 10:00 AM TO 10:30 AM. 4. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28960, CENTEX HOMES. 5. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28603-1, SWH HERMITAGE. LLC. 6. ACCEPTANCE OF RIGHT OF WAY FOR SCHWABAKER ROAD. 7. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR CAPITAL IMPROVEMENT PROJECT 98-09, WASHINGTON STREET BRIDGE WIDENING. 8. ACCEPTANCE OF PROJECT 98-07, WASHINGTON STREET WIDENING/MILES AVENUE WIDENING. 9. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ONE CULTURAL ARTS COMMISSIONER TO ATTEND THE CALAA CONFERENCE IN SAN DIEGO, APRIL 30 - MAY 2, 1999. 10. APPROVAL OF RELEASE OF PERIMETER WALL SECURITY FOR TRACT 28019 - THE SEASONS. 11. ADOPTION OF 1999/2000 ECONOMIC DEVELOPMENT PLAN. 12. APPROVAL OF SELECTION COMMITTEE'S RECOMMENDATION TO EXECUTE A CONTRACT WITH TERRA NOVA PLANNING AND RESEARCH, INC. FOR THE GENERAL PLAN UPDATE. 13. APPROVAL OF THE REQUEST BY THE COACH ELLA VALLEY RECREATION AND PARK DISTRICT TO USE THE FRITZ BURNS PARK RECREATION ROOM FOR SUMMER DAY CAMP. 14. ACCEPTANCE OF GRANT DEED CONVEYING HIGHWAY 111 RIGHT-OF-WAY TO THE CITY AND APPROVAL TO RECONVEY SAME PARCEL TO CAL TRANS AND ST AMKO DEVELOPMENT COMPANY. BUSINESS SESSION 1. CONSIDERATION OF THE CITY OF PALM DESERT'S REQUEST FOR FINANCIAL SUPPORT FOR A JULY 4TH CELEBRATION. A) MINUTE ORDER ACTION. 2. CONSIDERATION OF AMENDMENT TO THE LA QUINTA CHARTER AND MUNICIPAL CODE AMENDING CHAPTER 2.60 RELATIVE TO "CONFLICT OF INTEREST" REGULATIONS. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. Page -3- t ~ _ -~ t~ '\.J' J....# 3. CONSIDERATION OF AWARD OF CONTRACT FOR CONSTRUCTION OF FRITZ BURNS PARK RETROFIT/BEAR CREEK REST STOPS IMPROVEMENTS, PROJECT 98-16 TO THE LOWEST RESPONSIBLE BIDDER. AI MINUTE ORDER ACTION. 4. CONSIDERATION OF TRAFFIC WARRANT STUDY FOR THE INTERSECTION OF EISENHOWER DRIVE AT CALLE TAMPICO, PROJECT 98-15, CITYWIDE SIGNAL IMPROVEMENTS. A) MINUTE ORDER ACTION. STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS A. CULTURAL ARTS COMMISSION MINUTES OF MARCH 11 & MARCH 26, 1999 B. COMMUNITY SERVICES COMMISSION MINUTES OF MARCH 8, 1999 C. INVESTMENT ADVISORY BOARD MINUTES OF MARCH 10, 1999 D. PLANNING COMMISSION MINUTES OF MARCH 9, 1999 E. HISTORIC PRESERVATION COMMISSION MINUTES OF MARCH 18 F. ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE MINUTES OF MARCH 7, 1999 G. CVAG COMMITTEE REPORTS H. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (PEÑA) I. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 1. ROOF RAT DISTRIBUTION ASSESSMENT OF THE COACH ELLA VALLEY J. C. V. MOUNTAINS CONSERVANCY (SNIFF) K. C. V. REGIONAL AIRPORT AUTHORITY (HENDERSON) L. LEAGUE OF CALIFORNIA CITIES COMMITTEES M. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) N. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) O. PALM SPRINGS REGIONAL AIRPORT COMMISSION P. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) Q. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD R. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PEÑA) S. SUNLlNE TRANSIT AGENCY/SUNLlNE SERVICES GROUP (PEÑA) , .. 'I t' ~. ~ J'- f;;- '\31 ", Page -4- DEPARTMENT REPORTS A. CITY MANAGER 1. RESPONSES TO PUBLIC COMMENT B. CITY ATTORNEY C. CITY CLERK 1. REPORT ON UP-COMING EVENTS D. BUILDING AND SAFETY DIRECTOR 1. DEPARTMENT REPORT FOR MARCH 1999 E. COMMUNITY DEVELOPMENT DIRECTOR 1 . DEPARTMENT REPORT FOR MARCH 1999 F. COMMUNITY SERVICES DIRECTOR 1. DEPARTMENT REPORT FOR MARCH 1999 G. FINANCE DIRECTOR 1. REVENUE & EXPENDITURES REPORT DATED FEBRUARY 28,1999 AND INVESTMENT SUMMARY FOR THE QUARTER ENDING MARCH 31, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY 2. YEAR 2000 PROJECT STATUS REPORT H. PUBLIC WORKS DIRECTOR 1. DEPARTMENT REPORT FOR MARCH 1999 2. REPORT REGARDING THE SONRISA HOUSING DEVELOPMENT, TRACT 25953, NORTH OF MILES AVENUE AND WEST OF DUNE PALMS ROAD I. POLICE CHIEF - None J. BATTALION CHIEF 1 . QUARTERLY REPORT MAYOR AND COUNCIL MEMBERS' ITEMS 1. ACQUISITION AND PRESERVATION OF A PARCEL OF OUR REMAINING SAND DUNE LAND. (SNIFF) RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. I . . : ,.) vu, Page -5- PRESENTATIONS PRESENTATION OF CERTIFICATES FOR TRUMAN SCHOOL STUDENT ART WALL PUBLIC HEARINGS 1. CERTIFICATION OF ENVIRONMENTAL ASSESSMENT 98-369 AND APPROVAL OF TENTATIVE TRACT MAP 28982, SITE DEVELOPMENT PERMIT 98-631 AND TRACT 24230 (AMENDMENT NO.1) - A REQUEST TO SUBDIVIDE 10.17 ACRES FOR DEVELOPMENT OF 160 AIRSPACE CONDOMINIUMS AND ELIMINATION OF A REQUIREMENT TO PROVIDE AFFORDABLE HOUSING UNITS WITHIN THE DEVELOPMENT LOCATED ON THE SOUTHWEST CORNER OF 47TH AVENUE AND ADAMS STREET. APPLICANT: MAINIERO SMITH AND ASSOCIATES, INC. FOR A. G. SPANOS CORPORATION. A) RESOLUTION ACTION. 2. FISCAL YEAR 1999/2000 THROUGH 2003/2004 CAPITAL IMPROVEMENT PROGRAM. A) RESOLUTION ACTION. JOINT PUBLIC HEARING WITH THE LA QUINTA REDEVELOPMENT AGENCY 3. RIGHT OF WAY CONVEYANCE FROM THE LA QUINTA REDEVELOPMENT AGENCY TO THE CITY OF LA QUINTA TO FACILITATE IMPROVEMENTS TO WASHINGTON STREET, MILES AVENUE AND THE WASHINGTON STREET/MILES AVENUE INTERSECTION. A) MINUTE ORDER ACTION. ADJOURNMENT Page -6- " 'b~ !. . \JJ DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of April 20, 1999 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Albertson's, 78-630 Highway 111, on Friday, April 16, 1999. DATED: April 16, 1999 /,/ // L(~-)./ i / . '/iG¿<¡;4"..æ.7t~{J).L ~ , ~AUNDRA L. JUHOLA, City Clerk ./ City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. ....ì:: -:71 'oj . Page -7- ing -> 14 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 AGENDA CATEGORY. BUSINESS SESSION COUNCILIRDA MEETING DATE: APRIL 20, 1999 h CONSENT CALENDAR ITEM TITLE: STUDY SESSION Deniand Register Dated April 20, 1999 PUBLiC REARING RECOMMENDAT1QN: Approve Demand Register Dated April 20, 1999 BACKGROUND: Prepaid Warrants: 36619 36646 211,605.56 36647 36648Z 300.00 Wire Transfers 22,315.99 PIR 2824 2897 83,046.70 PIR Tax TransfersZ 24,556.51 CITY DEMANDS $707,597.40 Payable Warrants: 36649 36792 391,266.82 RDA DEMANDS 25,494.18 $733,091.58 $733,091.58 FISCAL IMPLICAJIQNS: Demand of Cash City $707,597.40 \k*H?(# Z#)rectorZ ji M Falconer Fina BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14! NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14" NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14# NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14$ NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14% NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14& NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14' NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14( NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14) OF Z AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report as of February 28, 1999 PUBLIC HEARING: RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated February 28, 1 999 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Attachment: Treasurer's Report, City of La Quinta C4'L BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14* NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14+ NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14, NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14- NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14. NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14/ NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 140 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 141 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 142 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 143 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 144 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 145 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 146 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 147 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 148 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 149 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14: NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14; AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Request by the Riverside County Health PUBLIC HEARING: Services Agency Regional Access Project to Utilize the Council Chambers for a Free La Quinta Immunization Clinic on July 14 and August 11, 1 999 from 10:00 a.m. to 12:00p.m. and TB recheck on July 16 and August 13 from 10Z00 a.m. to 10:30 a.m. Approve the request of the Riverside County Health Services Agency Regional Access Project to utilize the Council Chambers for a free La Quinta Immunization Clinic on July 14 and August 11, 1999 from 10:00 a.m. to 12:00 p.m. and TB recheck on July 16 and August 13 from 10:00a.m. to 10:30a.m. In accordance with the Guidelines for Use of Civic Center Facility, facility fees are not applicable because the clinic and recheck will take place during working hours. The Riverside County Health Services Agency Regional Access Project has requested that the Council Chambers be made available on July 14 and August 11, 1 999 from 10 00 a m to 1 2:00 p.m. for a free La Quinta Immunization Clinic, and a TB recheck on July 16 and August 13 from 10:00a.m. to 10:30a.m. The request meets all the requirements of the facility use as contained in the City's Guidelines Attachment 1), and the letter of request submitted to the City is attached Attachment 2). FINDINGS ANDZ. Alternatives available to the City Council include: 1. Approve the request of the Riverside County Health Services Agency Regional Access Project to utilize the Council Chambers for a free La Quinta Immunization Clinic on July 14. and August 11, 1999 from 10:00 a.m. to 1 2:00 p.m. and TB recheck on July 16 and August 13 from 10:00 a.m. to 10:30 a.m.; or BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14<2. Do not approve the request of the Regional Access Project; or 3. Provide staff with alternative direction. TZmHZu:g Director of Building & Safety Attachments: 1. Guidelines for use of Civic Center Facility 2. Letter of Request for Use of Council Chambers dated March31, 1999 002 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14= NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14> NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14? NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14@ NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14A NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14B OF AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ITEM TITLE: Adopt a Resolution Granting Conditional STUDY SESSION: Approval of a Final Map and Subdivision PUBLICREARING: Improvement Agreement for Tract 28960, Centex Homes RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreements for Tract 28960, Centex Homes. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract 28960 is located within PGA West, and is being developed by Centex Homes. see Attachment 1). This final map is a resubdivision of Parcels 1, 2, and 3 of Parcel Map 29023, and creates 75 new residential lots, as well as various street, landscape and recreational lots see Attachment 2). KSL Land Corporation has conveyed this Tract to another developer, Centex Homes. As part of the private purchase agreement between the two developers, KSL agreed to assume responsibility for the off-site improvements associated with Tentative Tract 28960. The off-site improvements, such as construction of a portion of Avenue 58, the extension of Interlachen, as well as a 50% share of the traffic signal at Madison Street and Airport Boulevard and a 25% share of the traffic signal at Madison Street and Avenue 58, must be guaranteed prior to recordation of the final map. Centex Homes, as developer of Tract 28960, is responsible for all on-site improvements. In this way, there are two subdivision improvement agreements which guarantee construction of associated on-site and off-site subdivision improvements. The agreement with KSL Land Corporation will guarantee construction of off-site improvements with an estimated cost of $801 337. The agreement with Centex Homes will guarantee construction of on-site improvements with an estimated cost of $1,444,710. T-ZOA,flCOT\flflE IZIflIt 1 OOOZOOflA1fl,ZZA BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14CThe developer has requested the City Council's conditional approval of the final tract map, which would allow them 30 days to complete its processing. As of April 1 3, 1 999, City staff has received final approval of the tract map from the City's Acting Surveyor, and the developers have executed the subdivision improvement agreements to guarantee construction of all required improvements; however, associated securities have not been received. In consideration of the above, staff has prepared the attached Resolution providing for conditional approval of the final map and subdivision improvement agreements. The approval is contingent upon receipt, within 30 days May 20, 1 999), of all required securities. Once securities are received, the City Clerk will affix the City Seal to the final map, provide the subdivision improvement agreements for execution by the City Manager, and offer the final map for recording by the County Recorder. If the securities are not received by City staff within the specified time frame, the final map will be considered disapproved, and will be rescheduled for Council consideration only after all required securities have been received. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreements for Tract 28960, Centex Homes; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreements for Tract 28960, Centex Homes; or 3. Provide staff with alternative direction. A Vo Public Works Director/City Engineer CAVIM F/as Attachments #1 Vicinity Map #2 Final Map BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14D NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14E NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14F NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14G NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14H NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14I NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14J NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14K NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14L NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14M NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14N 0 AGENDA CATEGORY: BUSINESS SESSION: COUNCILZRDA MEETING DATE: April 20, 1 999 CONSENT CALENDAR: ITEM ZTLE: Adopt a Resolution Granting Conditional STUDY SESSION: Approval of a Final Map and Subdivision Improvement Agreement for Tract 28603-1, SWH PUBLIC HEARING: Hermitage, LLC RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreements for Tract 28603-1, SWH Hermitage, LLC. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract 28603-1 is located within PGA West along Madison Street, and is being developed by SWH Hermitage, LLC. see Attachment 1). This final map is a resubdivision of Parcel 3 of Parcel Map 29011, and creates 52 new residential lots, as well as various street, landscape and recreational lots see Attachment 2). KSL Land Corporation has conveyed this Tract to another developer, SWH Hermitage, LLC. As part of the private purchase agreement between the two developers, KSL agreed to assume responsibility for the off-site improvements associated with Tentative Tract 28603. The off-site improvements, such as construction of a portion of Madison Street and a 50% share of the traffic signal at Madison Street and the Weiskopf main entry gate, must be guaranteed with the first final map Tract 28603- 1). SWH Hermitage, as developer of Tract 28603-1, is responsible for all on-site improvements. In this way, there are two subdivision improvement agreements which guarantee construction of associated on-site and off-site subdivision improvements. The agreement with KSL Land Corporation will guarantee construction of off-site improvements with an estimated cost of $344,306. The agreement with SWH Hermitage, LLC, will guarantee construction of on-site improvements with an estimated cost of $1,536,181. iJ BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14OThe developer has requested the City Council's conditional approval of the final tract map, which would allow them 30 days to complete its processing. As of April 13, 1 999, City staff has received final approval of the tract map from the City's Acting Surveyor, and the developers have executed the subdivision improvement agreements to guarantee construction of all required improvements; however, associated securities have not been received. In consideration of the above, staff has prepared the attached Resolution providing for conditional approval of the final map and subdivision improvement agreements. The approval is contingent upon receipt, within 30 days May 20, 1 999), of all required securities. Once securities are received, the City Clerk will affix the City Seal to the final map, provide the subdivision improvement agreements for execution by the City Manager, and offer the final map for recording by the County Recorder. If the securities are not received by City staff within the specified time frame, the final map will be considered disapproved, and will be rescheduled for Council consideration only after all required securities have been received. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreements for Tract 28603-1, SWH Hermitage, LLC; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreements for Tract 28603-1, SWH Hermitage, LLC; or 3. Provide staff with alternative direction. Z /(/`1 Chris A. Vo gZ Public Works Director/City Engineer CAVIM F/as Attachments #1-Vicinity Map #2 Final Map OZ2 Z #2ZZvpZ BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14P NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14Q NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14R NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14S NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14T NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14U NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14V NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14W NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14X NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14Y NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14Z AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ITEM ZTLE: Acceptance of Right-of-Way for STUDY SESSION: Schwabaker Road PUBLIC HEARING: RECOMMENDATION: Accept right-ofZway dedication for Schwabaker Road, now known as Quarry Lane, from La Quinta Golf Properties, Inc. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: As a condition of approval for Tentative Tract 27728, approved by the City Council at its May 4, 1 993, meeting, the City required that the developer of the Quarry" dedicate to the City that portion of Schwabaker Road up to the gated entrance into the development. This obligation was not addressed in the final map for Tentative Tract 27728, and staff has coordinated with the developer to fulfill the obligation at this time. A right- of-way dedication has been executed by the developer, granting an easement over that portion of Schwabaker Road, now known as Quarry Lane", as originally required as a condition of approval of Tentative Tract 27728 see Attachment 1). T-ZoZAInro\nnI InII 1 QOOxQQflAZflZ flM BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14[FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Accept right-of-way dedication for Schwabaker Road, now known as Quarry Lane, from La Quinta Golf Properties, Inc.; or 2. Do not accept right-of-way dedication for Schwabaker Road, now known as Quarry Lane, from La Quinta Golf Properties, Inc.; or 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer Attachment #1: Vicinity Map Attachment #2: Grant Deed MLF:acs 002 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14\ NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14] NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14^ NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14_ NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14` NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14a AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: IiEMIIILL Approval of Plans, Specifications, and STUDYSESSION: Engineer's Estimate for Capital Improvement Project 98-09, Washington Street Bridge Widening PUBLIC HEARING: RECOMMENDATION: Approve the plans, specifications and Engineer's estimate for Capital Improvement Project 98-09, the Washington Street Bridge Widening; and, Authorize staff to advertise for bids to construct the Washington Street Bridge Widening improvements, Capital Improvement Project 98-09; and, Authorize the extension of the Professional Services Agreement with Holmes & Narver, Inc., in the amount of $170,263 to include construction management and inspection services. FISCAL IMPLICATIONS: Adequate funding is available in the current project budget to support the recommendation to authorize the extension of the Professional Services Agreement with Holmes & Narver, Inc., in the amount of $170,263. The Engineer's estimate to construct the improvements proposed by the project plans is approximately $2,460,000. This estimate exceeds the original construction estimate of $1,684,982 established within the project budget. As a result, the following table identifies the proposed total project budget. Category FY1997/98 FY 1998/99 FY 1999/001 Total Design: $213,367 $0 $55,000 $268,367 Technical: $0 $58,975 $141,025 $200,000 Construction: $54,499 $842,491 $1,563,010 $2,460,000 Admin.: $8,500 $45,000 $66,500 $120,000 TOTAL: $276,366 $946,466 $1,825,535 $3,048,367 changes in the 1999/2000 Capital Improvement Project budget are proposed to compensate for increases in the current construction estimate over the original budgetZd amounts. K:PWOFPT,coUNcLL l99ZZe42oI Z BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14bThe proposed increase in the project budget is due to estimates included in the Engineer's estimate for improvements not anticipated in the project's conceptual scope of work, such as: storm drain improvements, domestic water line improvements, power conduit improvements, median and parkway landscaping, and traffic signal modifications at Avenue 50. Although an increase in the Infrastructure Fund allocation for this project is necessary, other potential funding sources are available to offset the increase. The following table summarizes the additional revenue sources available for this project: Art in Public Places A.P.P.): $54,499.00 CVWDIIID Reimbursement: $200,000.00 State Local Transportation Partnership Program SLTPP): $239,343.00 TOTAL: $493,842.00 Previous Council action has allocated $54,499 from the Art in Public Places A.P.P.) Fund towards construction of aesthetic enhancements to the bridge decorative bridge barriers and railings). Also, approximately $200,000 of the Engineer's estimate consists of improvements requested by CVWD and lID, which will be funded by those agencies. Furthermore, the project is included in the State Local Transportation Partnership Program SLTPP) which will provide construction funding in the amount of $239,343. BACKGROUND AND OVERVIEW: This project provides for the widening of Washington Street from 500 feet south of the La Quinta Evacuation Channel to Avenue 50, including the widening of the existing bridge across the Channel from 40-feet to 96-feet wide. Ultimate right-of-way improvements are planned which will result in an arterial roadway with 6 lanes separated by a landscaped median. On January 20, 1 998 the City Council authorized staff to begin the consultant selection process for preparation of plans, specifications and Engineer's estimates for this project. Subsequently, Council authorized award of a professional services agreement to Holmes & Narver, Inc. to prepare the necessary plans, specifications, and Engineer's estimates at the April 21, 1998 City Council meeting. The City Council also approved the option to extend this agreement to include construction management services. These services are now required, and staff is requesting Council's approval to exercise the option to extend the original agreement. On January 19, 1 999 a Public Hearing was held to review the conceptual landscaping and geometric layout of the proposed improvements, and to certify a mitigated negative declaration of environmental impact. Final aesthetic issues related to the bridge and retaining wall construction were decided by the City Council at its February 2, 1 999 meeting. These final project plans are the completion of the engineering drawings with the layout and content as approved by the Council at its previous Z KZJ'WI)[pT\COUNCLL\I999\"Z2oIZd BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14cmeetings. The plans and specifications are available for review in the Engineering Department. The SLTPP has a contract award deadline of June 30, 1 999. If this project is not awarded prior to that date, the City will lose the SLTPP funding. To meet this deadline, it is necessary to receive authorization to solicit bids at this meeting so a construction contract may be awarded at the June 1 5, 1 999 City Council meeting. Assuming approval of the plans, specifications, and Engineer's estimate; the following schedule represents how the project would proceed: Bid Period: April21 June 1, 1999 Contract Award: June 1 5, 1 999 Construction Period: July 1999 January 2000 Project Acceptance: February 1 5, 2000 FINDINGS AND ALTERNATIVES: Alternatives for the City Council to consider: 1. Approve the plans, specifications and Engineer's estimate for Capital Improvement Project 98-09, the Washington Street Bridge Widening; authorize staff to advertise for bids to construct the Washington Street Bridge Widening improvements, Capital Improvement Project 98-09; and authorize the extension of the Professional Services Agreement with Holmes & Narver, Inc. in the amount of $170,263 to include construction management and inspection services; or 2. Do not approve the plans, specifications and Engineer's estimate; do not authorize staff to advertise for bids; and, deny the extension of the professional services agreement with Holmes & Narver, Inc., for Capital Improvement Project 98-09, the Washington Street Bridge Widening this alternative will result in the loss of SLTPP funding). 3. Provide staff with alternative direction. Chris A. Vog Public Works Director/City Engineer KPWDEPZCOUNCtLl999\99O42OI.ZZpd BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ~44Qwdt AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: 1 ITEM TITLE: Acceptance of Project 98-07, Washington Street Widening/Miles Avenue Widening Improvements STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept Project No. 98-07, Washington Street Widening / Miles Avenue Widening Improvements as 100% complete; Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release security in lieu of retention, 35 days after recordation of the Notice of Completion. FISCAL IMPLICATIONS: Funding is in the amount of $20,000 is available for the one year maintenance period. A final accounting of this contract is as follows: Original Bid $1,310,648.53 Change Order #1 through #6 $84,426.79 SUBTOTAL: $1,395,075.32 Quantity Variation/C.O. #7 $(31,725.25) TOTAL: $1,363,350.07 Amount Paid to Date ($1,204,060.66 ) Outstanding Progress Payment ($ 5,266.00) SUB-TOTAL $154,023.41 1,; 0 T"\PWnFPT\(YHJNr.l1 \ 1 qqq\qq04?O~ wnrl Posted SECURITIES: $134,023.41 Securities to be Released 1 Year Maintenance Period $134,023.41 $0.00 $20,000.00 $154,023.41 Liquidated Damages (LD's) Total Remaining Fiscal Commitment BACKGROUND AND OVERVIEW: During the June 2, 1998 City Council Meeting, the Council approved the project plans, specifications and estimates, and authorized staff to advertise for bids to construct Miles Avenue and Washington Street Widening Improvements, Project No. 98-07. During the June 23, 1998 City Council Meeting, the Council awarded a contract in the amount of $1,310,648.53 to Cooley Construction Inc. for the construction of Miles Avenue and Washington Street Widening Improvements, Project No. 98-07. The project's construction effort is now deemed to be 100% complete and IS In compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to accept this project as 100% complete, and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Accept Project No. 98-07, Washington Street Widening / Miles Avenue Widening Improvements as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release security in lieu of retention, 35 days after recordation of the Notice of Completion; or 2. Provide staff with alternative direction. !/-4;lr Chris A. Vbgt Public Works Director/City Engineer I-f.:1 ~44~ AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ~ ITEM TITLE: STUDY SESSION: Authorization for Overnight Travel for One Cultural Arts Commissioner to Attend the CALAA Conference in San Diego PUBLIC HEARING: RECOMMENDATION: Authorize overnight travel for one Cultural Arts Commissioner to attend the CALAA Conference in San Diego April 30-May 2, 1999. FISCAL IMPLICATIONS: The California Association of Local Arts Agencies (CALAA) Annual Conference (Attachment 1) is being offered in San Diego, April 30 through May 2, 1999. The Cultural Arts Commission has $1,200 budgeted for the CALAA Conference. Costs associated with the Conference are: Conference Registration Hotel Transportation Food Shuttle Total: $199 $262 ($119 per night x 2 nights + tax) $200 $150 $ 30 $841 BACKGROUND AND OVERVIEW: At the April 8, 1999 Cultural Arts Commission meeting, the Commission made the recommendation to send one Cultural Arts Commissioner to the CALAA Conference in San Diego April 30 through May 2, 1999. This conference provides education and information on the arts, cultural activities and an avenue to network with representatives from other communities. Commissioners have attended this conference in the past and have found it beneficial. The information sent by CALAA was not received by Commissioners or staff until April 1, 1999, therefore staff is operating on a short time frame in relation to this. 1'," ., J ..... A:\CALAA Conference.wpd ing -> 14gFINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Authorize overnight travel for one Cultural Arts Commissioner to attend the CALAA Conference in San Diego April 30-May 2, 1 999; or 2. Do not authorize overnight travel for one Commissioner to attend the CALAA Conference; or 3. Provide staff with altemative direction. Dodie Horvitz,C unity Services Director Attachments: Attachment 1 CALAA Conference Information 103 A: \CALAA Conference. wpd OO'2Z BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14h NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14i AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: I 0 ITEM ZTLE. Approval of the Release of Perimeter STUDY SESSION: Wall Security for Tract 2801 9 The Seasons PUBLIC HEARING: RECOMMENDATION: Approve the release of security for perimeter wall construction at Tract 2801 9 in exchange for a cash payment of $20,000 to be used as the Seasons' share of a wall to be constructed by the developer of Parcels 1 and 2 of Parcel Map 1 9730. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The Seasons tract is located on Parcel 3 of Parcel Map 19730 Attachment # 1). Parcels 1 and 2 of that parcel map, currently undeveloped, are narrow strips squeezed between the north boundary of the Seasons and the La Quinta Evacuation Channel. It has come to staff's attention that in order to build homes on Parcels 1 and 2, the developer of those parcels will have to construct a retaining wall on the boundary along the retention basin/park in the Seasons tract. If the current developer of the Seasons, Jim Snellenberger, dba Jim Dan D, Inc., constructs a perimeter wall along that boundary, the neighboring developer will have to demolish and replace it with the retaining wall. Staff proposed to Snellenberger that he forego construction of the perimeter wall along the boundary and, instead, post 50% of his estimated cost as the Seasons' share of the wall to be constructed by the developer of Parcels 1 and 2. Mr. Snellenberger agrees with the proposal. When the cash is received, the City would release the currently-held security for perimeter wall construction. Postponing construction of the wall until development of Parcels 1 and 2 would benefit both developers through cost sharing. T:\pWDZpT\COuZCILZ1 999Zqqo42odZZZ,,d BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14jFINDINGS AND ALTERNATIVES: Alternative available to the City Council include: 1. Approve the release of security for perimeter wall construction at Tract 28019 in exchange for a cash payment of $20,000 as the Seasons' share of a wall to be constructed by the developer of Parcels 1 and 2 of Parcel Map 1 9730; or 2. Do not approve the release of security for perimeter wall construction at Tract 2801 9 in exchange for a cash payment of $20,000 as the Seasons' share of a wall to be constructed by the developer of Parcels 1 and 2 of Parcel Map 19730; or 3. Provide staff with alternative direction. ChrZ A. VoZ Public Works Director/City Engineer FBIfb Attachment #1: Parcel Map I Z 002 T.ZPVLIflZflZCflI IMZII Z Z BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14k NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14l AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Adoption of the City's 1 999-2000 Economic Development Plan PUBLIC HEARING: RECOMMENDATION: Adopt the 1 999-2000 Economic DeZelopment Plan. FISCAL IMPLICATIONS: None for this action. Funds for Fiscal Year 1 999-2000 implementation activities will be included within the City's Budget and Capital Improvement Program. BACKGROUND AND OVERVIEW: The City Council reviewed the draft 1 999-2000 Economic Development Plan during a Study Session at its regular meeting of March 1 6, 1 999. Pursuant to comments at that meeting, and subsequent comments by the City Attorney, staff revised the Plan in the following areas: 9 Revised the City/Agency Private Project Investment implementation policy to read: City/Redevelopment Agency financial investment will be primarily limited to underwriting infrastructure and municipal fee costs for projects that are determined to enhance overall City development and growth." page 1 5 of the Plan); * Changed the reference to the County-approved tennis facility near Mileslwashington to: Indian Wells Tennis Gardens" page 1 8 of the Plan); and * Corrected the reference to the Desert Resorts Regional Airport" under Annexation Feasibility page 25 of the Plan). S BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14mFINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Adopt the 1 999-2000 Economic Development Plan; or 2. Suggest additional changes to the Plan; or 3. Do not approve the Plan; or 4. Provide staff with alternative direction. Respectfully submitted, Mark Weiss Assistant City Manager Attachment: 1 999/2000 Economic Development Plan BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14n NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14o NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14p NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14q NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14r NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14s NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14t NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14u NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14v NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14w NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14x NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14y NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14z NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE. April 20, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of the Selection Committee's PUBLIC HEARING: Recommendation to Execute a Professional Services Contract With Terra Nova Planning and Research, Inc. for General Plan Update in an Amount Not to Exceed $233,715 RECOMMENDATION: Approve the Selection Committee's recommendation to execute a Professional Services Contract with Terra Nova Planning and Research, Inc. for the General Plan Update in an amount not to exceed $233,715 and authorize the Mayor to sign the contract. FISCAL IMPLICATIONS: A total of $249,150 is budgeted in the Community Development DepartmentZs Fiscal Year 1 998-1999 Budget Contract Services Account #101-402-605-000) of which $178,000 was designated for the General Plan work with $137,166 remaining this Fiscal Year. Included within the $137,166 is an estimated $20,000 due to the previous planning firm who did not complete the General Plan Update. The contract with Terra Nova Planning & Research Inc. is for $233,715. A budget request of $1 16,549 to complete the General Plan work will be necessary in the Community Development Department Budget for Fiscal Year 1 999-2000. BACKGROUND AND OVERVIEW: The Professional Services Selection Committee, consisting of the Assistant City Manager, Community Development Director, Public Works Director, Planning Manager, and a Principal Planner recommended Terra Nova Planning & Research Inc. to complete the update of the General Plan. The Committee reviewed two proposals and interviewed both firms. The Committee interviewed Envicom Corporation and Terra Nova Planning and Research Inc. Upon completion of the interview and selection process, it was the consensus of the Committee that Terra Nova Planning & Research Inc. could provide the best professional services to the City to complete the update of the General Plan. I4Z Cctb.GPUconrrZct BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14Upon execution of the contract document, Terra Nova Planning and Research Inc. will begin the update process on April 21, 1999. This process will include one joint Planning Commission and City Council community workshop and two public hearings. The update will take approximately 1 3-months. FINDINGS AND ALTERNATIVES: The options available to the City Council are as follows: 1. Approve the Selection Committee's recommendation to execute a Professional Services Contract with Terra Nova Planning and Research, Inc. for the General Plan Update in an amount not to exceed $233,71 9 and authorize the Mayor to sign the contract; or 2. Do not approve the Selection Committee's recommendation to execute a Professional Services Contract with Terra Nova Planning and Research, Inc. for the General Plan Update; or 3. Provide alternative direction to staff. ommunity Development Director Attachments: 1. Contract Services Agreement Ccfb.GpUcontract 141 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April20, 1999 CONSENT CALENDAR: 43 ITEM TITLE: STUDY SESSION: Approval of the Request by the Coachella Valley PUBLIC REARING: Recreation and Park District to Use the Fritz Burns Park Recreation Room for Summer Day Camp RECOMMENDATION: Approve the request by the Coachella Valley Recreation and Park District to use the Fritz Burns Park Recreation Room for Summer Day Camp. FISCAL IMPLICATIONS: Nominal increase in utility costs. BACKGROUND AND OVERVIEW: The Coachella Valley Recreation and Park District CVRPD) would like to use the Fritz Burns Park Recreation Room to offer a Summer Day Camp program this year Attachment 1). CVRPD used the facility last year for the same program. The Community Services Department will be using the facility in the evenings for leisure activities. The use by CVRPD should not impact the City's programs. To ensure that both programs provide a safe and clean environment, an agreement will be made between both agencies containing guidelines for the tidiness of the facility at the end of each day. The use of the Fritz Burns Recreation Room impacts the utility costs at that site. A request has been made to CVRPD to pay one third the cost of the electricity and water for the site during the period of use. CVRPD recognizes that by offering the program at the Fritz Burns Recreation Room, the utility costs will increase. Staff has discussed the payment issue with CVPRD and they agree to this arrangement. The City has received a Certificate of Coverage naming the City additionally insured for programs at Fritz Burns Park, including child care programs Attachment 2). A:\CVRPD Summer Day Camp.wpd BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve the request by the Coachella Valley Recreation and Park District to utilize the Fritz Burns Park Recreation Room to conduct a Summer Day Camp Program; or 2. Do not approve the request by the Coachella Valley Recreation and Park District to utilize the Fritz Burns Park Recreation Room to conduct a Summer Day Camp Program; or Z3. Zrovide staff with alternative direction. /fZM F' Dodie Horvitz,Z' Co munity Services Director Attachments: Attachment 1 Request by CVRPD for use of the Fritz Burns Park Attachment 2 Certificate of Coverage for Fritz Burns Park A:\CVRPD Summer Day camp.wpd 002 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 C//7Z\C 4 IMZ 4 AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: 15' ITEM ZTLE: Acceptance of Grant Deed Conveying STUDY SESSION: Highway 111 Right-of-way to the City and Approval to Reconvey Same Parcel to Caltrans, Stamko PUBLIC HEARING: Development Company RECOMMENDATION: Accept a Grant Deed conveying Highway 111 right-of-way to the City of La Quinta from the Stamko Development Company and authorize the City Clerk to record the Deed; and Authorize the City Manager to execute a Grant Deed in favor of the State of California conveying the same right-of-way to Caltrans District 8, contingent upon receipt of Caltrans and City Attorney approval of the deed form. FiSCAL IMPLICATIONS: There are no fiscal implications associated with the acceptance of the right-of-way being conveyed, nor are there fiscal implications with the conveyance to Caltrans. BACKGROUND AND OVERVIEW: Based upon the conditions of approval for the Stamko proposed Auto Mall, Stamko is required to dedicate certain right-of-way to accommodate street improvements within the State right-of-way. To this end, Stamko has prepared and the City Council has approved a Final Parcel Map creating the parcel being conveyed. To complete the conveyance of property, the City of La Quinta must first accept the property from Stamko and then reconvey it to Caltrans. A copy of the Stamko Grant Deed is included as Attachment 1. Also enclosed for your review and information Attachment 2) is a copy of the Sample Deed Form Caltrans requires for the conveyance. Staff is currently working with the developer's surveyor and Caltrans right-of-way staff to obtain the necessary language to complete the form. BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Accept a Grant Deed conveying Highway 111 right-of-way to the City of La Quinta from the Stamko Development Company and authorize the City Clerk to record the Deed; and, authorize the City Manager to execute a Grant Deed in favor of the State of California conveying the same right-of-way to Caltrans District 8, contingent upon receipt of Caltrans and City Attorney approval of the deed form; or 2. Do not accept a Grant Deed conveying Highway 111 right-of-way to the City of La Quinta from the Stamko Development Company and do not authorize the City Clerk to record the Deed, nor authorize the City Manager to execute a Grant Deed in favor of the State of California conveying the same right-of-way to Caltrans District 8, contingent upon receipt of Caltrans and City Attorney approval of the deed form; or 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer CAV/SSIacs Attachment #1: Grant Deed of Easement #2: Sample Deed Form 133 oo'.') BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 ZOf Z AGENDA CATEGORY: BUSINESS SESSION: COUNCILJRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the City of Palm Desert's PUBLIC HEARING: Request for Financial Support for a July 4th Celebration RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The City of Palm Desert is requesting financial support in the amount of $5,000 for a July 4th Celebration. If the City Council approves this donation, it will be necessary to transfer funds from the General Fund Reserve Account #101-000- 300-290) to the Special Project Contingency Account #101-251-663-000). BACKGROUND AND OVERVIEW: The City of Palm Desert is requesting that the City of La Quinta provide financial support in the amount of $5,000 for a July 4th Celebration which will include a concert and fireworks display at the Palm Desert Civic Center Park Attachment 1). The letter from the City of Palm Desert indicates that approximately $30,000 is needed for the event. In addition to financial support, the City of Palm Desert is also requesting a committee representative from staff to help organize the day's activities. In 1995, 1996 and 1997, the City of La Quinta provided $1,000 each year to the July 4th Greater Desert Fireworks Committee for Palm Desert's events. Last year, the City of Palm Desert paid for the July 4th event without outside financial assistance as part of their Anniversary celebration. BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: Z. Approve financial support in the amount of $5,000 for the Palm Desert July 4th Celebration, and authorize the City Manager to provide a committee representative from staff as necessary; or 2. Approve financial support in an alternate amount for the Palm Desert July 4th Celebration, and authorize the City Manager to provide a committee representative from staff as necessary; or 3. Do not approve financial support for the Palm Desert July 4Zh Celebration; or 4. Provide staff with alternative direction. Respectfully submitted, Linda Coyle, City Manager's Office Attachment: Letter from the City of Palm Desert dated April 5th 19Z 002 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 AGENDA CATEGORY: BUSINESS SESSION.. COUNCILIRDA MEETING DATE: April 20, 1 999 CONSENT CALENDAR: ITEMTITLE. STUDY SESSION: Consideration of an Amendment to Chapter PUBLIC REARING: 2.60 of the La Quinta Charter and Municipal Code Relative to Conflict of Interest Regulations" RECOMMENDATION: Amend Chapter 2.60 of the La Quinta Charter and Municipal Code relative to Conflict of Interest Regulations:" A.) Motion to take up Ordinance No. by title and number only and waive further reading. B.) Motion to introduce Ordinance No. on first reading. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Recent staff classification/position changes, and a periodic review of the City's Conflict of Interest Code, have necessitated changes to the City's Conflict of Interest Code. Staff is recommending deleting referrals to positions that are not currently within the City's classification system. Those positions include: Assistant City Attorney or Deputy City Attorney; Assistant to the City Manager; Senior Management Assistant; Assistant City Engineer; Assistant Building and Safety Director; and Administrative Services Director/City Clerk which will be replaced with City Clerk"). Staff is recommending adding the following positions based on the City's classification system: Accounting Manager; Community Safety Manager; Personnel/Risk Manager; and, Senior Engineer. In addition, all positions have now been alphabetized for ease of reference. 19 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14A redlined copy of the proposed changes is attached showing the proposed amendments Attachment No.1). FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Amend Chapter 2.60 of the La Quinta Charter and Municipal Code relative to Conflict of Interest Regulations;" or 2 Do not amend Chapter 2.60 of the La Quinta Charter and Municipal Code relative to Conflict of Interest Regulations;" or 3 Provide alternative direction to staff. Britt W Wilson, Management Analyst City Manager's Office Attachment: 1. Redlined version of Conflict of Interest Code CCSTFFCONFUCTINTERZsToRUo4-2n-99wpd 002 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ITEM ZTLE: Approve the Award of a Contract for STUDY SESSION: the Fritz Burns Park Retrofit/Bear Creek Rest Stops Improvements, Project 98-1 6, to the Lowest PUBLIC HEARING: Responsible Bidder RECOMMENDATION: Reject all bids, and authorize staff to restructure and complete the project in smaller scopes of work, to commence immediately. FISCAL IMPLICATIONS: There are no fiscal implications associated to the recommendation contained within this report. BACKGROUND AND OVERVIEW: On January 1 9, 1 999, the City Council approved the plans, specifications, and engineer's estimate PS&E), which were prepared in house" and authorized staff to advertise the Fritz Burns Park/Bear Creek Bike Path Rest Stops Improvements for bids. The Fritz Burns Park project provides for the restoration removal and replacement) of rubber matting at the water feature; recreational level lighting for four unlit courts 2 tennis, 2 roller hockey); replacement of damaged court fencing, and removal and replacement of wind screen fabric for tennis courts. This project also provides for the installation of shade structures, bike racks, benches, drinking fountains, and trash receptacles at four separate locations approximately 1 mile apart) along the Bear Creek Bike Path. Two add alternates have been included in the project: Add Alternate 1.) Installation of roller hockey dasher boards for the two southern courts. Add Alternate 2.) Installation of additional playground equipment, 2) sets of swings and a tot age group slide. T:\ZDEPT\COUNCIL\1 99Z99O42O,ZvZZ BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14These add alternates were not part of the original scope of work identified in the FY 98199 CIP project detail. The add alternates were included to find out possible costs, and if fiscally feasible to allow the City Council an opportunity to include them with the base bid award. On Thursday, April 1 5, 1 999, a single bid was submitted by Ground Zero Demolition Co., of Cathedral City, CA., in the amount of $228,209. This bid is more than 50% greater than that estimated by staff. Staff has surmised this bid reflects excessive mark ups by the contractor and is indicative of a very work laden construction market. Staff is recommending to restructure bids for the project to remove excessive mark ups from a general contractor by dividing the project into smaller pieces of work. The work would be divided by discipline. Staff would seek proposals for the electrical work from only electrical contractors, and proposals for the fencing and wind screen from fencing contractors only, and so forth. If authorized, staff will begin separating the various disciplines of work and seeking proposals for the installation of the improvements immediately. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Reject all bids, and authorize staff to restructure and complete the project in smaller scopes of work, to commence immediately. 2. Appropriate $120,103 from RDA PA#1 401-000-493-000) or the General Fund Reserve Account or a combination thereof to this project and award a contract to Ground Zero Demolition Co., in the amount of $228,209 to construct improvements within Project 98-1 6, Fritz Burns Park RetrofitiBear Creek Rest Stops. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer CAVIJM Flacs BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR: ITEM ZTLE: Consideration of Traffic Warrant Study STUDY SESSION: for the Intersection of Eisenhower Drive at Calle Tampico, Project 98-15, Citywide Signal PUBLICHEARING: Improvements RECOMMENDATION: Accept the Traffic Signal Warrant Analysis for the Intersection of Eisenhower Drive at Calle Tampico; and Authorize Nickerson, Diercks & Associates NDA) to proceed with the preparation of the plans, specifications and estimates PS&E) for minor street improvements at Eisenhower Drive and Calle Tampico. FISCAL IMPLICATIONS: There are no additional fiscal implications associated with the approval of the Warrant Analysis for the intersection of Eisenhower Drive at Calle Tampico. The budget set aside for the installation of a new traffic signal at Eisenhower Drive and Calle Tampico will be used to construct the minor street improvements recommended by NDA. The following represents the project budget: PROJECT APPROVED BUDGET Project 199803-Traffic Signal: Fred waring and Dune Palms: $135,000 Project 199806-Traffic Signal: calle TampicolEisenhower: $135,000 Project 199812-Emergency Vehicle Preemption Retro-fit: $56,250 TOTAL BUDGET AMOUNT: $326,250 4-' 4',.. Zj Z T-ZpZnrpr.flnIjZfl, 1QQQZQQflAZflh fld BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14BACKGROUND AND OVERVIEW: On July 7, 1 998, the City Council approved the Fiscal Year 1 998/99 Capital Improvement Program. The adopted program includes the installation of two new traffic signals and the retrofit of six additional traffic signals to allow for emergency vehicle preemption. On August 1 8, 1 998, the City Council approved the consultant selection committee and the request for proposals, and authorized staff to receive proposals for said services. On October 20, 1 998, the City Council awarded a Professional Services Agreement to the firm of Nickerson, Diercks & Associates NDA) to complete a traffic signal warrant analysis and provide professional engineering design services for the intersections of Calle TampicolEisenhower Drive and Fred Waring Drive/Dune Palms Road. On December 1 5, 1 998, the City Council accepted the Traffic Signal Warrant Analysis for the intersection of Fred Waring Drive at Dune Palms Road; authorized NDA to proceed with the preparations of plans, specifications and estimates for traffic signal installation at Fred Waring Drive and Dune Palms Road and the retrofit of the six intersections identified to receive Emergency Vehicle Preemption Systems. The City Council did not accept the Traffic Signal Warrant Analysis for the Eisenhower Drive at Calle Tampico intersection. Rather, the City Council identified concerns and requested additional analysis. A copy of the minutes from that meeting is included as Attachment #1. The concerns expressed by the City Council on December 1 5, 1 999 have been addressed and are discussed within the revised Traffic Signal Warrant Analysis, dated April 8, 1 999. The revised traffic signal warrant analysis is attached for your consideration Attachment 2). The technical appendices are not attached; however, they are available for review in the Public Works Department. If City Council approves staff's recommendation to authorize NDA to proceed with the preparation of plans, specifications, and estimates PS&E) for minor street improvements at the intersection of Eisenhower Drive at Calle Tampico, the improvements shall be included and bid along with the proposed traffic signal installation at Fred Waring Drive at Dune Palms Road and the emergency vehicle preemption systems for the following six locations: Washington Avenue 50 Washington Avenue 47 Avenue 50 Park Avenue Eisenhower Avenue 50 Eisenhower Coachella Highway 111 Jefferson 002 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 The conclusions of the Traffic Signal Warrant Analysis for Eisenhower Drive at Calle Tampico are as follows: * Existing conditions at the intersection of Calle Tampico and Eisenhower Drive satisfy two traffic signal warrants including: Combination of Warrants and Four Hour Warrant; * Construction of minor intersection street improvements and modification of travel lane assignments will increase intersection efficiency and should be considered; and * The need to install traffic signal controls is not justified at this time. As indicated, the Eisenhower Drive at Calle Tampico Intersection satisfies two traffic signal warrants. According to NDA, constructing a traffic signal at this time will not improve the intersections operating efficiency or capacity. In lieu of the signal, NDA is recommending minor widening on the east side of Eisenhower Drive to the north of Calle Tampico. The street widening should be of sufficient width to provide two through lanes in each direction on Eisenhower and provide an exclusive left turn lane f9r southbound traffic. NDA has concluded that the construction of these minor improvements will increase the capacity of the intersection by correcting existing geometric layout. The need for additional traffic control devices will be re-evaluated as conditions change in the future ie. additional development). FINDINGS AND ALTERNATIVES Alternatives available to the City Council include: 1. Accept the Traffic Signal Warrant Analysis for the Intersection of Eisenhower Drive at Calle Tampico; and authorize Nickerson, Diercks & Associates NDA) to proceed with the preparation of the plans, specifications and estimates PS&E) for minor street improvements at Eisenhower Drive and Calle Tampico. 2. Do not accept the Traffic Signal Warrant Analysis for the Intersection of Eisenhower Drive at Calle Tampico; and authorize Nickerson, Diercks & Associates NDA) to proceed with the preparation of the plans, specifications and estimates PS&E) for minor street improvements at Eisenhower Drive and Calle Tampico 3. Provide staff with additional direction. A. Vo Public Works Director/City Engineer Attachment #1: Minutes from December 1 5, 1 998 City Council Meeting Attachment #2: Traffic Signal Warrant Analysis 003 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 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Applicant: Mainiero, Smith and Associates, Incorporated, for A. G. Spanos Corporation RECOMMENDATIONS: Continue the public hearing for certification of a Mitigated Negative Declaration EA 98 369) and approval of Tentative Tract Map 28982, Site Development Permit 98-631 and Tract 24230 Amendment #1) to May 18, 1 999. FZlL IMPucZTON8. None BAcKZANDOVERVAEW: On February 1 6, 1 999, the City Council, at a continued public hearing, heard public testimony for the proposed 1 60-unit multi-family project located at the southwest corner of 47th Avenue and Adams Street see Attachment 1 Site Plan). The City Council, after reviewing the information from adjacent property owners and the SRCCSpanOS 4-20 32) BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14tapplicant's legal representative, continued review to March 16, 1 999. A copy of the Minutes is attached see Attachment 2). On March 1 6, 1 999, the City Council, on a 5-0 vote, adopted Minute Motion 99-30, continuing discussion for this project to April 20, 1 999, after receiving a letter from the developer's legal counsel requesting a 30-day delay. A copy of the Minutes is attached see Attachment 3). No design changes to the development plans were received by the Community Development Department during the preparation of this report. If the City Council chooses to take action at this public hearing, staff has attached the report from the February 1 6, 1 999 meeting, excluding attachments see Attachment 4). FIN DI ZGSANtA LZ. No findings are necessary to continue the request However, findings necessary to approve this request can be made and are contained in the attached Resolutions. A Z CounclhncuctZ 1. Continue the request to the May 1 8, 1 999 City Council meeting; or 2. Certify a Mitigated Negative Declaration for Environmental Assessment 98-369 and approve Tentative Tract Map 28982, Site Development Permit 98-631 and Tract 24230 Amendment #1), subject to the attached findings and conditions; or 3. Continue the request and provide staff with direction. tachments: 1. Site Plan 2. City Council Minutes of February 16, 1999 Excerpt) 3. City Council Minute of March 16, 1999 Excerpt) 4. February 1 6, 1 999 City Council Staff Report Excerpt) I.., SRCCSpanos 4-20 32) Page 2 of 2 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14u NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14v NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14w NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14x NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14y NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14z NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 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12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1999 CONSENT CALENDAR ITEM TITLE: Public Hearing on Fiscal Year 1 999-2000 STUDY SESSION: Through 2003-04 Capital Improvement Program CIP) PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council approving the Fiscal Year 1 999-2000 through 2003-04 Capital Improvement Program CIP). FISCAL IMPLICATIONS: Adoption of the Resolution will approve the projects identified in the Fiscal Year 1 999- 2000 through 2003-04 CIP. However, allocation of funds for these projects will not be approved until the City Council approves the Fiscal Year 1 999-2000 Operating Budget for the City. The first year of the five year forecast, or the capital budget, will be included in the City's Annual Operating Budget. When the City Council approves the Annual Operating Budget for Fiscal Year 1 999-2000, it will also authorize the expenditure of $11,071,959 for Fiscal Year 1999-2000 Capital Project expenditures. In accordance with past City policy, the five year CIP has been projected utilizing existing cash with no future year projections included. This is a conservative method to ensure availability of funding for all five fiscal years. BACKGROUND AND OVERVIEW: The CIP and five-year forecast was presented to the City Council for review during a Study Session on March 1 6, 1 999. The document is a statement of the City's goals, objectives and priorities for a five 5) year Capital Improvement Program and the financial commitments required to accomplish those objectives. The preparation of this document has been a joint effort of the City Manager's Office, Public Works Department, and Finance Department. The purpose of the Capital Improvement Program CIP) is to provide the City of La Quinta with a long-range program for major municipal capital construction projects BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14based on the systematic development of an advanced financial plan. The CIP is a five 5) year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public. As each annual budget is prepared, additional projects and priority needs are developed and added to the program to maintain a total five-year plan. The first year of the CIP is called the capital budget and is based on the City's present cash reserves. The capital budget is incorporated into the annual City operating" budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive ultimate expenditure authority until they are ultimately incorporated into the capital budget. The 1998-99 CIP with revisions, identified $12,090,798 in improvements. Of that amount listed, $581 930 in improvements were completed during the 1 998-99 Fiscal Year. The projects that are underway in various stages of design or construction total $11,508,868. The only project that has not commenced is the Cove OasislLake Cahuilla Trail Project at an estimated $200,000. This project will be carried over as part of the 1 999-2000 CIP. This project is not shown in the 1 999-2000 CIP because it has been recommended for funding during the 1 998-99 Fiscal Year. New to the CIP document this year is the Capital Improvement Program Project Status Sheet" and the Capital Improvement Plan Project Expenditure Status Report." The Capital Improvement Program Project Status Sheet identifies projects completed and underway from previous fiscal years. It also shows projects carried over from the 1 998-99 CIP. The Capital Improvement Plan Project Expenditure Status Report lists 47 projects that are in various stages of completion. Twenty-two of these projects are either 100% complete or anticipated to be 100% complete by June30, 1999. Upon completion, the remaining funds will be altocated to future projects on a priority basis as approved by the City Council on a project by project basis. The Project Expenditure Status Report includes three projects recommended to be moved to the Additional Project listing. These projects include: 1. Community Drop Off Facility 2. Fueling Station at the Public Works Yard 3. Traffic Signal Tampico/South entrance to Village Shopping Center During the March 1 6, 1 999 Study Session, the City Council requested that the Avenue 52/Sinaba Median Landscaping be added as a project in the 1 999-2000 Fiscal Year CIP. This project has been added as Project No.1 99902 with a cost estimate totaling $93,773. 002 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14Presently the median on Avenue 52 is landscaped for the entire frontage of the Tradition development. However, no landscaping in the median exists from Desert Club Drive to Avenida Bermudas. With the landscaping of the median along Sinaba, the area from Desert Club Drive to Avenida Bermudas would be the last remaining length for the median landscaping along Avenue 52. For that reason, Project No. 1 99901 Avenue 52 Median Landscaping, has been proposed as part of the 1999- 2000 Fiscal Year CIP. This project is estimated at $57,000 and will complete all of the landscaping on the Avenue 52 median. The City Council also directed the removal of the following projects from the Additional Project listing: 1. ADO9 Historical Society Museum Acquisition $125,000 2. AD12 Child Care Facility $1,500,000 3. ADi 5 Bike Rentals/Snack Shop at Bear Creek Bike Path $506,800 The Washington Street Storm Drain Improvements project was identified in the 1 996- 97 Fiscal Year Program of the CIP. This project consists of constructing a 2 acre detention basin in the land presently owned by the Arts Foundation located on the west side of Washington Street directly south and adjacent to St. Francis of Assisi Church. During the March 1 6,1 999 Study Session, City staff recommended that this project be moved to the Additional Project list. City Council directed staff not to move this project to Additional Projects pending activity by the Arts Foundation. Although this project is not listed in the 1 999-2000 Capital Budget, it remains active as a carryover from the 1996-97 Fiscal Year. This project is identified as Object 635 on the Capital Improvement Plan Project Expenditure Status Report. Other changes that have been incorporated into this CIP include the identification of funding for the Washington Streetil-lO Interchange Improvements, Project No. 199613. In the CIP presented to the City Council during the Study Session of March 1 6, 1 999, this $50,000 payment was allocated under Infrastructure Funds. The original Resolution approved by the City Council authorized utilizing Redevelopment Agency Funding from Project Areas 1 & 2 for funding the annual payments, if money was not available through the Infrastructure Fund. For this reason, the projected payments have been reallocated to Project Area 1. The final change is to Project 1 99802 Washington Street Widening Avenue 50 to the Village Shopping Center. The original CIP had budgeted a total of $2,070,000 from Fiscal Year 1 997/98 through 1 999/2000 to complete this project. Since the March 1 6, 1 999 Study Session, a more accurate Engineer's Estimate has been completed by the City's consultant. The costs for the project are now estimated at $3,048,367. The revenue amount indicated for 1 999/2000 under the Infrastructure category has been increased from $666,627 to $1,385,702. Also shown is an amount of $239,833 from the SLTPP, and $200,000 from reimbursement for utility relocaiZpZZZ nZ3 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14through CVWD and lID. In order to proceed with a fiscally conservative methodology as directed by the City Council, the projects as indicated are based on Cash in Hand" and not on expected revenues. Each project will be brought forward to the City Council for approval and appropriation prior to proceeding. Based upon direction provided by the City Council during their March 1 6, 1 999 Study Session, the Fiscal Year 1999-2000 identifies $1 1,071,959 in improvements. Overall, the City is proposing approximately $21,693,679 in projects during the next five years. The remaining projects represent Additional Projects" totaling $12,128,084. The total funding of Additional Projects" listed will require future City Council consideration to ensure revenue availability. This CIP has been developed using a fiscally conservative methodology as directed by the City Council. Prior to proceeding with any projects, City staff will present the projects to City Council for authorization. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the Fiscal Year 1 999-2000 through 2003-04 Capital Improvement Program CIP); or 2. Make appropriate changes to the Fiscal Year 1999-2000 through 2003-04 CIP and direct staff to make the necessary revisions, and adopt the Resolution approving the Fiscal Year 1999-2000 through 2003-04 CIP at a future City Council meeting; or 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer Q4 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 Z/7ZL\O 4 AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: April 20, 1 999 CONSENT CALENDAR: ITEM ZTLE: Joint Public Hearing of the City Council STUDY SESSION: and Redevelopment Agency regarding a Right-of-Way Conveyance from the La Quinta Redevelopment PUBLIC HEARING: Agency to the City of La Quinta to Facilitate Improvements to Washington Street, Miles Avenue and the Washington Street/Miles Avenue Intersection RECOMMENDATION: Authorize the right-of-way conveyance from the La Quinta Redevelopment Agency to the City of La Quinta to facilitate improvements to Washington Street, Miles Avenue, and the Washington Street/Miles Avenue intersection FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In 1 995, the Agency purchased a 55 gross acre parcel located southwest of the intersection of Washington Street and Miles Avenue. The Agency is currently conducting site planning activities and contemplating the pursuance of site development opportunities during Fiscal Year 1 999-2000. In order to develop this parcel, the sections of Washington Street, Miles Avenue, and the Washington Stret/Miles Avenue intersection that adjoin this parcel must be improved. The City is in the process of constructing these improvements and requires 1.01 acres of property from this parcel for right-of-way to facilitate the improvements. Included as Attachment #1 is a Summary Report that details the proposed right-of-way transaction. The recommended action will convey the property needed to accommodate the necessary street and intersection improvements. The Agency acquired this parcel with tax increment revenue. The California Community Redevelopment Law provides that prior to conveying property acquired with tax increment revenue, the City Council and Redevelopment Agency must hold a public hearing. 4Zi BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Authorize the right-of-way conveyance from the La Quinta Redevelopment Agency to the City of La Quinta to facilitate improvements to Washington Street, Miles Avenue, and the Washington Street/Miles Avenue intersection. 2. Deny the right-of-way conveyance from the La Quinta Redevelopment Agency to the City of La Quinta to facilitate improvements to Washington Street, Miles Avenue, and the Washington Street/Miles Avenue intersection. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer CAV/acs Attachment #1: Summary Report for the Right-of-Way Conveyance 47Z 002 BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02 ing -> 14 NOTEXTPAGE BIB] 03-15-2000-U01 12:11:42PM-U01 ADMIN-U01 CC-U02 APR-U02 20-U02 1999-U02