1998 06 16 CCing -> 16 City Council
Agenda
CITY COUNCIL CHAMBER
78-495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
June 18. 1998 3:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.98-61
b. Roll Call Ord. No.320
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of June 2, 1 998
ANNOUNCEMENTS
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WRITTEN CORRESPONDENCE
1. LETTER FROM SUPERVISOR WILSON REGARDING PARTICIPATION IN THE 1999 RIVERSIDE
COUNTY FAIR AND NATIONAL DATE FESTIVAL.
2. LETTER FROM LA QUINTA ON STAGE REQUESTING FINANCIAL ASSISTANCE.
3. LETTER FROM LA QUINTA HISTORICAL SOCIETY REQUESTING FINANCIAL ASSISTANCE.
BUSINESS SESSION
1. CONSIDERATION OF AMENDMENT TO TITLE 13 OF THE LA QUINTA CHARTER AND
MUNICIPAL CODE REGARDING SUBDIVISION REGULATIONS.
Al MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
2. CONTINUED CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES
COMMISSION TO DISTRIBUTE A REQUEST FOR PROPOSALS FOR THE DESIGN AND
CONSTRUCTION OF LANDSCAPING FOR THE ART PIECE AT THE NORTHEAST CORNER OF
HIGHWAY 111 AND WASHINGTON STREET IN AN AMOUNT NOT TO EXCEED $30,000.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF COUNCIL APPOINTMENT TO SERVE ON REVIEW COMMITTEE FOR
AB939 CONSULTANT SELECTION.
B) MINUTE ORDER ACTION.
4. CONSIDERATION OF REQUEST FROM ERIN JAY REGARDING FINANCIAL ASSISTANCE.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF POLICIES RELATING TO CERTAIN COMMISSIONS, ROARDS, AND
COMMITTEES.
A) MINUTE ORDER ACTION.
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GOVERNMENTS CVAG) JOINT POWERS AGREEMENT TO ALLOW THE CITY OF BLYTHE TO
BECOME A MEMBER CITY.
A) MINUTE ORDER ACTION.
7. CONSIDERATION OF CONSTRUCTION OF CERTAIN IMPROVEMENTS AND FORMATION OF
ASSESSMENT DISTRICT 97-1 LA QUINTA NORTE) AND THE PRELIMINARY ADOPTION,
CONFIRMATION AND APPROVAL OF THE ENGINEER'S REPORT WITH THE APPOINTMENT OF
THE TIME AND PLACE FOR HEARING PROTESTS TO IMPROVEMENTS IN PROPOSED
ASSESSMENT DISTRICT 97-1.
A) RESOLUTION ACTION.
8. CONSIDERATION OF RESOLUTION AMENDING AND APPROVING THE INVESTMENT POLICY
FOR FISCAL YEAR 1998/99.
A) RESOLUTION ACTION.
9. CONSIDERATION OF FISCAL YEAR 1998/99 PRELIMINARY BUDGET.
A) MINUTE ORDER ACTION.
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED JUNE 16, 1998.
2. TRANSMITTAL OF TREASURER'S REPORT DATED APRIL 30, 1998.
3. APPROVAL OF OVERNIGHT TRAVEL FOR THE PLANNING MANAGER TO ATTEND THE 1998
CCAPA CONFERENCE IN COSTA MESA, SEPTEMBER 16-18, 1998.
4. APPROVAL OF OVERNIGHT TRAVEL FOR MAYOR PENA, COUNCIL MEMBER ADOLPH,
COUNCIL MEMBER HENDERSON, AND THE CITY MANAGER TO ATTEND THE LEAGUE OF
CALIFORNIA CITIES EXECUTIVE FORUM IN MONTEREY, JULY 22-24, 1998.
5. APPROVAL OF ONE-YEAR EXTENSION TO CONTRACT WITH LUNDEEN PACIFIC
CORPORATION, LMC 1995/96.
6. ADOPTION OF RESOLUTION ESTABLISHING A COMPENSATION POLICY FOR CITY BOARDS,
COMMISSIONS AND COMMITTEES.
7. AWARD OF CONTRACT FOR CONSTRUCTION OF STATE ROUTE 111 MEDIAN ISLAND
LANDSCAPE MODIFICATIONS, PROJECT 98-04 TO PINK, INC.
000003
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SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP 28650, LA QUINTA GOLF
PROPERTIES, INC.
9. ACCEPTANCE OF FRITZ BURNS PARK PUBLIC POOL AND FACILITIES AND AUTHORIZE THE
FILING OF A NOTICE OF COMPLETION.
STUDY SESSION
1. DISCUSSION OF COUNCIL'S RULES OF PROCEDURE.
2. DISCUSSION REGARDING PILOT PROGRAM FOR OBELISKS AS CITY STREET IDENTIFICATION
MARKERS.
REPORTS AND INFORMATIONAL ITEMS
A INVESTMENT ADVISORY BOARD MINUTES OF MAY 13, 1998
B. PLANNING COMMISSION MINUTES OF MAY 12 & MAY 26, 1998
C. ART IN PUBLIC PLACES COMMISSION MINUTES OF MAY 4' 1998
0. CVAG COMMITTEE REPORTS
E. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE PERKINS)
F. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
G. C. V. MOUNTAINS CONSERVANCY SNIFF)
H. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
J. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
K. PALM SPRINGS REGIONAL AIRPORT COMMISSION
L. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
M. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
N. SUNLINE TRANSIT AGENCYISUNLINE SERVICES GROUP PENA)
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A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITY ATTORNEY NONE
C. CITY CLERK
1. REPORT ON UPCOMING EVENTS
D. BUILDING AND SAFETY DIRECTOR
1. MONTHLY REPORT FOR MAY 1998
E. COMMUNITY DEVELOPMENT DIRECTOR
1. MONTHLY REPORT FOR MAY 1998
F. COMMUNITY SERVICES DIRECTOR
1. MONTHLY REPORT FOR MAY 1998
G. FINANCE DIRECTOR
1. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED APRIL 30, 1998
H. PUBLIC WORKS DIRECTOR
1. MONTHLY REPORT FOR MAY 1998
POLICE CHIEF NONE
J. BATTALION CHIEF NONE
MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION REGARDING ABi 851 RELATIVE TO THE RIVERSIDE COUNTY TRANSPORTATION
COMMISSION. PENA)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
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PUBLIC HEARINGS
1. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 FISCAL YEAR 1998/99.
A) RESOLUTION ACTION.
2. TENTATIVE TRACT MAP 28776 REQUEST TO SUBDIVIDE 12.53 ACRES INTO 5 SINGLE
FAMILY AND OTHER COMMON LOTS WITHIN SPECIFIC PLAN 83-002 ON THE EAST SIDE OF
SOUTHERN HILLS AND WEST OF LAUREL VALLEY ABUTTING THE JACK NICKLAUS
TOURNAMENT GOLF COURSE IN PGA WEST. APPLICANT: KSL LAND CORPORATION.
A) RESOLUTION ACTION.
3. ZONING CODE AMENDMENTS 97-058 AND 98-061 TO CONSIDER MISCELLANEOUS
AMENDMENTS TO TITLE 9 ZONING CODE) OF THE LA QUINTA CHARTER AND MUNICIPAL
CODE.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
4. JOINT HEARING WITH THE CITY COUNCIL:
AFFORDABLE HOUSING AGREEMENT BY AND BETWEEN THE LA QUINTA REDEVELOPMENT
AGENCY AND CATELLUS RESIDENTIAL GROUP FOR AN 86 SINGLE-FAMILY RESIDENTIAL
LOT SUBDIVISION AND 118 SENIOR APARTMENTS WITH RECREATIONAL AMENITIES ON
APPROXIMATELY 40 ACRES LOCATED AT THE NORTHWEST CORNER OF JEFFERSON
STREET AND AVENUE 48.
Note: To be continued to July 21, 1998.
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NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE
DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LABOR NEGOTIATORS TOM HARTUNG AND JOHN FALCONER
REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES' ASSOCIATION
PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS.
2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION:
A. WESTERN EMPIRE INDUSTRY V. CITY OF LA QUINTA, CASE NO.302768.
B. TRADITIONS, CASE NO. 1NC00370
3. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c) REGARDING POTENTIAL LITIGATION ONE CASE).
4. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION
54957.6(a) CONCERNING THE FOLLOWING UNREPRESENTED EMPLOYEE POSITIONS:
BUILDING & SAFETY DIRECTOR, COMMUNITY DEVELOPMENT DIRECTOR, COMMUNITY
SERVICES DIRECTOR, FINANCE DIRECTOR, PUBLIC WORKS DIRECTOR/CITY ENGINEER, CITY
MANAGER, ASSISTANT CITY MANAGER AND CITY CLERK.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of June 16, 1998 was posted on the outside entry to
the Council Chamber, 78-495 CalIe Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's, 78-630 Highway 111, on Friday, June 12, 1998.
AUNDRA L. JUH A, City Clerk
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
a.
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Ri'??mE Om?: I)L?ml? Om??1?i?G DI)RESS:
4080 Lemon Street, 14th Floor 46.200 Oasis Street, Ste. 318
River?ide, CA 92502-1647 Iridjo, CA 92201-5933
909) 955-1040 760) 863-8211
Fax 909) 686-2909 Fax 760) 863-8905
STAFF STAFF
Valerie Chase Aurora Kerr
Carolyn Syms-Luna SUP?RvISoR Rov WILSON Niary H. Thiery
E?there Contreras
FOURTH DISTRICT Elizabeth Young
May29, 1998
Mayor Johri Pena
City of La Quinta
78-495 Calle Tampico
La Quinta. CA 92253
RE: Sponsorship For The 1999 Riverside County Fair and National Date Festival
Dear John:
The Riverside County Fair and National Date Festival enjoyed another successfiil event in 1998.
With a strong sponsorship program, community involvement and management commitment to
bettering the grounds, the 1998 Fair attracted over 244,000 people. While attendance was affected
by the weather, the all-time record for single day attendance was broken on the last Saturday with
45,000 fair goers. Had the ten-day event not been effected by El Nillo, the 1998 Riverside County
Fair and National Date Festival could very well have been our best attended fair in history.
One of the highlights of this year's Fair was the increased involvement from various cities in the
Valley. Momentum is what we have and in order to continue we need your support. Our goal is 100
percent participation from Valley cities.
Wouldn't it be wonderf?l to have a presence at your county fair? The Riverside County Fair and
National Date Festival will give you an opportunity to highlight your city, or specifically sponsor an
educational activity or entertainer. I would like to urge you to participate in the Sponsorship
rogram for the 1999 Riverside County Fair and National Date Festival. Please consider putting one
of the attached sponsorship levels in your upcoming fiscal year's budget.
Please express your tnterest to our Fair Manager, Lori Moss at 760/863-8494.
Sincerely,
Roy Wilso
Supervisor
lec
Attachrnent 000008
INTERNET: distrjct4C(Lco.riverside.ca.us
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WRITTEN CORRESPONDENCE:
n Qui?nt? c,n %7n?.
June8,1998
La Quinta City Council
78?95 Calle Tampico
La Quinta, CA 92253
Board of Di?m Dear Mayor Pe?a and City Councilmen,
honey Atkins
Diane Adolph Please consider this letter as a formal request from the Board of Directors of
Eve Blackwocd
Mane chnewich La Quinta On Stage, Inc. for funding for $15,000 frQm the City of La Quinta's
Denise Burke 1998-99 budget. The production is on schedule to premiere on Memorial Day
Sharon Cardiff Weekend 1999. Support from our city is very important to this project. We are
Deborah Cardinalli confident that you will be proud of the production. We greatly appreciate your
Susan Francs previous financial assistance, moral support and time spent with the creative
WkiChClte Klein
Yvonne Powell team.
Fned RICE
Richard Shelley As a brief recap of the past months, the Board and committees of La Quinta On
Judy Vossler
Judy Winston Stage have been meeting often and working closely with our consultant, Dr.
Kay Wolff Jim Volz, who continues to provide good direction. During the school year, we
ShenyWollenberg hosted four performance workshops for 150 students under the direction of
our creative team, Clifford Bell and Lara Teeter. Workshops are planned for the
Advisory Council coming school year as the production time grows near. With education as one
Kns Capra
Tom Cacra of our primary goals, last week we were proud to present our first scholarship,
VJ Hume funded through a special private donation, to a deserving La Quinta High
James Halper School student. As word of the production spreads, our educational outreach
Howard Keel programs gain momentum.
Ju?y Keel
Donna Martin
Regarding the production, the music and creativity are surpassing our
expectations! We have accepted a memorable and touching song, heart of
the Desert," which has become the title of the production. The song was
introduced at our first fundraising event on May 18. That evening, the creative
team along with the composer, John Bcswell, presented three new songs and
characterized the production.
In summary, we are encouraged by the excitement the project brings to the
community and pleased with the donations, grants and pledges we are
receiving. The greatest challenges are ahead of us as we tackle corporate
fundraising and work out all of the production details.
Your continued financial support for La Quinta On Stage and heart of the
Desert" are vital to our success. We eagerly await your response.
If you need further details or financial information, please let us know. We
welcome the opportunity to tell you more.
Sincerely,
H?Atkin
President
Mark your calendar for the premiere of eart of the Deser," Memorial Day Weekend 1999
P.O. Box 1999 La Quinta, CA 92253 760.771.1999
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La Quinta Historical Society RECEIVED
P.O. Box 1283
77-885 CaIle Montezuma 58 JUN 10 V\ 9 8
La Quinta, CA 92253
760)564-1283 TY OF LA QUINTA
June 9,1998 CITY CLERK
La Quinta City Council
P. O? Box i504
La Quinta, CA 92253
Re: Community Service Grants
Honorable Mayor and Members of the Council,
Thank you for the $12,000 community service grant that you gave us last
year. With it we were able to substantially defray the expense of operating the
community's museum. This year we are asking for $15,869, the cost of
ownership of the museum building. Primarily the City's community grant,
member duesidonations and fund-raisers fund our operations. We have
committed to adding Wednesday next season to our museum week for a total of
four days.
We had a very successful fund-raiser in Apnl. Those profits significantly
helped fund our closing costs and required down payment on the museum
building.
We were very pleased when board member Don Arends identified a civic-
minded individual who arranged for a private foundation to carry the building
mortgage for us. We were able to buy the property at a substantially lower price
than had been previously negotiated.
During the past season the Historical Society focused on Unity in the
Community through History. We sponsored a geological bus tour of La Quinta
and the southeast Coachella Valley with Harry Quinn. Dr. Richard Plotkin
presented Desert Reptiles and Amphibians to an overflow audience of children
and adults. Katherine Saubel, tribal elder, spoke on the Cahuilla Culture to a
fascinated audience. And our docent education team made up of Louise Neeley,
Laura Huff and Nancy Oberhaus presented a Spring Seminar with Doug Fain as
special guest. The community was invited to all of our programs at no charge
with the exception of the bus tour where we covered direct costs. Several
professional quality storyboards were added to the viewing rooms.
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ing -> 16 Ten community organizations came together this spring to co-sponsor our
4th Annual Gala at the La Quinta Resort & Club. I believe this cooperative effort
was a first in our community.
We are proud to have a Museum Director, Art Director, Docent Chairman
and thirty-one docents who are all volunteers to operate our museum.
The Historical Society was founded in 1984 at the suggestion of Mayor
Larry Allen and our members have carried it forward. We will celebrate the 5th
anniversary of our museum with Celebrate La Quinta, Our Past and Our Future
by increasing our community outreach in the schools, adding more seminars and
field trips, scheduling monthly hikes in our local mountains and continue the
development of history story boards for the museum. We are also planning
social activities including a membership meeting, holiday tea, a posada and a
fund-raising gala.
Again, thank you for your continuing support We do appreciate your
consideration of our request.
Sincerely,
Barbara J. lrw?,
President
0
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM?TLE. Consideration of Approval of an STUDYSESSION:
Ordinance Revising Title Thirteen of the La Quinta
Municipal Code Subdivisions) PUBLIC HEARING:
RECOMMENDATION:
Approve the attached ordinance amending Title 1 3 of the La Quinta Municipal Code
LQMC).
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Title 1 3 of the LQMC, related to subdivisions, requires that subdivision maps,
improvement agreements, and improvement plans be complete and approved by the
City Engineer prior to agendization of the maps for City Council approval. Subdividers
believe that this requirement causes unnecessary delays in the development process
primarily because of the 12-day lead time required for agendization. It is also difficult
for them to obtain financing until they first have a recorded subdivision map.
The subdividers suggest that the City mitigate the delays and financing difficulties by
allowing conditional approval of final maps and the securing of improvement plans.
FINDINGS AND ALTERNATIVES:
Staff is not aware of any inherent risks in conditional approval of final subdivision
maps or in allowing developers to secure the cost of plan preparation
The attached ordinance amends Title 1 3 to permit the establishment of provisions for
conditional approval of final maps and parcel maps and for the securing of
improvement plan preparation. Specific changes are as follows:
OO(O?D
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ing -> 16Section 13.20.110
The approval of final maps and parcel maps shall be in accordance with Section
13.04.060. Final maps and parcel maps will not be agendized for approval by the City
GounciI approved until the original final map, accurate computer files of the map on
storage media and in program format acceptable to the City Engineer, associated
agreements and security, construction plans, and other documents, deeds and payments
have been received and approved by the City Engineer.
The City Council may, by resolution, establish criteria for conditional approval of
maps for which the above items have not yet been received and approved by the
City Engineer.
Section 13.24.040 first paragraph)
AfFi Improvements constructed or installed in land divisions shall be in accordance
with detailed plans and specifications approved by the City Engineer. All Improvement
plans shall be submitted to the City Engineer for review and shall be approved and signed
by the City Engineer before a final land division map is submitted to the City Council or,
if provided for by resolution of the City Council, secured in the manner of
subdivision improvements, before City Council approval of the final land division
map.
Section 13.28.040 add new paragraph)
E. Improvement Plans. The City Council may, by resolution, adopt procedures
and security requirements for approval of final maps and parcel maps for
which improvement plans are not complete. In the absence of such
resolution, improvement plans shall be complete and approved by the City
Engineer prior to City Council approval of final maps and parcel maps.
City Council alternatives are:
1. Approve the attached ordinance amending Title 13 of the La Quinta Municipal Code
LQM C).
2. Deny approval of the attached ordinance and thereby retain the current requirement
for completion of subdivision maps, associated agreements and improvement plans
prior to agendization of maps for City Council approval.
Chris A. Vogt
Public Works Director/City Engineer
FBIfb
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16,1998 CONSENT CALENDAR:
iIMJin; STUDY SESSION:
PUBLIC HEARING:
Consideration of a recommendation of the Art in Public
Places Commission to distribute a request for the
design and construction of landscaping for the art piece
at the northeast corner of Highway 111 and Washington
Street in an amount no to exceed $30,000.
RECOMMENDATION:
Approve the request for the design and construction of landscaping and authorize staff to
distribute the request, select a consultant, and authorize the City Manager to enter into a
Professional Service Agreement with the selected consultant in an amount not to exceed
$30,000.
FISCAL IMPLICATIONS:
The amount of $30,000 would be appropriated from the Art in Public Places Fund 101-701
000-255-210). The current balance in the Fund is $205,594.77.
BACKGROUND AND OVERVIEW:
The art piece located at the northeast corner of Highway 111 and Washington Street was
originally approved by the City Council in October of 1993, for an amount not to exceed
$95,000. This dollar amount was for two art pieces one to be located at the corner and
one in front of the future theater) designed and installed by artist Louis DeMartino. On May
21,1996, the City Council reviewed a request of the artist to reallocate $28,000 from the
second sculpture to the Highway 111 sculpture. This was to allow the art piece to be
bronzed. To date, the artist has been paid in full for the one art piece leaving a balance of
$14,581 in the APP Fund for the second art piece.
Since the completion of the art piece although not accepted by the City), two issues have
been raised: 1) should the artwork be relocated; or, 2) should landscaping be added td the
site.
P:\BE?Y\ccappdemartino.wpd O()()O2?
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ing -> 16Relocation
The issue of relocating the art piece was discussed by the APP Commission and a
recommendation was made to the City Council to consider relocating it to the Civic Center
Campus. Simultaneously, Council directed staff to investigate the same option. At the
direction of both the Commission and Council, staff reviewed the City's contract with the
artist and found that under Section 5.1 of Article V, Reproduction Rights, The artist shall
retain all rights under Copyright Act of 1975, U.S.C. Sections 101 et.seq., except ownership
and possession, except as such rights are limited by this Agreement." The artwork, when
accepted, will be owned by Washington/Adams, L.L.C. until the year 2021 when the City
will take possession.
In discussions with the artist regarding the possibility of relocating the art piece, Mr.
DeMartino stated the base of the art piece is an integral part of the artwork and if the piece
were relocated, the base would have to be reconstructed at a cost of approximately
$100,000. At the same time, he stated he did not want the art piece relocated.
LandscaDing
The second issue was to landscape the site. The contract for the artwork stipulates the
developer is responsible for landscaping the site for the art piece. The developer did
prepare a landscaping plan and it was presented to the APP Commission who determined
it to be unacceptable. To date, the developer, Mr. Michael Shovlm, owner of the One
Eleven La Quinta Center, has installed electrical service, paid Imperial Irrigation District fees
and removed the palm trees in the amount of $11,943.
The artist has also presented a proposed landscaping concept identifying Washintonia
Filifera palm trees that would be installed behind the art piece between the art piece and
the AAA building). This concept was also presented to the APP Commission and rejected;
partly due to objections raised by the Auto Club that the trees would block their building's
signs.
A local landscape architect was asked to prepare a concept drawing as an alternative to the
previous two concepts that were unacceptable to the APP Commission. This concept was
estimated to cost $90,000 and contained numerous large desert cacti along with other
vegetation, primarily in full growth. This concept was also presented to the APP, however,
this design was determined by the APP Commission to be too costly in light of the
expenses that had already been incurred. Therefore, based on this information and the
cost of relocation, the Commission determined the best option would be to have staff
prepare a request for the design and construction of the landscaping around the art piece
in an amount not to exceed $30,000.
Based on the above information, the APP Commission is recommending the City Council
authorize the distribution of the request Attachment 1) for the removal of the wall,
relocation of the existing sidewalk, and a landscape design that would enhance the art
piece. Go
25
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After discussion, Council instructed staff to obtain cost estimates for the removal of the wall
and sidewalk, installation of Korean grass around the sculpture, and construction of the a
new portion of a sidewalk, irrigation system, and plant some additional vertical elements
such as trees or shrubs.
Staff met with Public Works staff and obtained estimates for landscaping costs based on
past median costs:
$3.00 per square foot for turf includes irrigation)
$5.00 per square foot for landscaping desert plants)
The total site starts on the north at the Auto Club building columns property line) which
face Highway 111. The east is bounded by the sidewalk that extends due south to Highway
111, and the sidewalk along Highway 111 would be the south and west boundary. This
area contains approximately 6,450 square feet. The area in front of the existing wall to the
sidewalks contains approximately 1,150 square feet. The sculpture itself covers
approximately 215 square feet. Therefore, new landscaping would have to be installed
where the wall exists out to the sidewalks, or approximately 2,035 square feet, which
excludes the sculpture area. Based on the figures above, this area represents an
approximate cost of $16,280.00.
The Building and Safety Department contacted a local engineering contractor who provided
the following preliminary cost estimates for the sidewalk and wall:
$10,000 for the wall removal including disposal of the material)
$1,000 for the sidewalk removal and reconstruct in new location
With these estimates, the total cost for the 2,035 square foot site would be $27,280.
Therefore, the recommendation for an amount not to exceed $30,000 should cover the
project.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the distribution of the request as recommended by the APP Commission;
2. Refer the matter back to the APP Commission for the selection of a new location for
the art piece and firm up the cost; or
3. Provide the ommission andlor staff with direction.
Attachment: 000028
1. Request for Proposal
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
CONSENT CALENDAR:
June 16, 1998
ITEM TITLE:
STUDY SESSION:
Consideration of Council appointment to serve on the PUBLIC HEARING:
Review Committee for AB 939 Consultant selection.
RECOMMENDATION:
As deemed appropriate.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
On May 5, 1 998 the City Council authorized the distribution of a Request for Proposals
for AB939 Consultant Services. At the meeting of June 2nd, Council indicated two
Council Members should also serve on the Committee. Currently, the Consultant
Selection Committee consists of Mark Weiss, Assistant City Manager, Chris Vogt,
Public Works Director, Jerry Herman, Community Development Director, and Christine
di lono, Planning Manager. The date established to interview the prospective
consultants is Friday, June 26, 1 998. Interview times are yet to be determined, but
will be based upon the number of RFPs submitted.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Appoint two Council Members to serve on the Selection Committee;
2. Let the current Committee stand; or,
3. Provide direction.
ormmuniW Development Director
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 1 6, 1998 CONSENT CALENDAR:
STUDY SESSION:
Consideration of a Request from PUBLIC HEARING:
Erin Jay for Financial Assistance
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
Ms. Jay has indicated that the cost for the program she hopes to attend is $2,375
with additional expenses for air fare not identified by Ms. Jay. Ms. Jay indicated at
the June 2nd Council meeting that she had collected contributions of approximately
$500 as of that date.
BACKGROUND AND OVERVIEW:
At the June 2, 1 998 City Council meeting, Ms. Erin Jay, a student of La Quinta High
School, spoke under the Public Comment portion of the agenda regarding a request
for funds to attend The Junior Statesmen Summer School at Yale University"
program. Ms. Jay also had submitted written correspondence concerning this matter
Attachment No. 1). The Council asked that Ms. Jay's request be agendized for
consideration at the June 16th Council meeting.
The City Council established a School Grant Program Attachment No.2) in response
to similar funding requests from students and groups affiliated with La Quinta
schools. The Council, through the Fiscal Year 1997-98 Budget, approved funding for
the School Grant Program in the amount of $9,250. The School Grant Program has
the following restrictions: no funding to individuals; no single group may receive more
than $500; and, no school may receive more than $2,500 subject to the overall
program limit of $9,250. La Quinta High School has been awarded $1,000 this
fiscal year leaving a balance of $1,500 available for grant reques? for that school.
At this writing, total funds awarded through the School Grant Program this fiscal year
ooooao
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ing -> 16total $6,500 leaving a balance of $2,750 available this fiscal year for the entire
program. If the Council chooses to fund Ms. Jay's request through the School Grant
Program, it may wish to consider directing staff to revise the School Grant Program
criteria to allow funding of individuals.
In addition to the School Grant Program, the City established funding within its Fiscal
Year 1 997-98 Budget for a Community Services Grant Program through the Special
Project Contingency. The City Council established an application process for grant
funds under this program. Applications for funding from this program were reviewed
by the Cultural Commission prior to Council consideration and award. The current
balance in the Special Project Contingency Account for the Community Services Grant
Program is $3,768.50. Of that amount, $2,500 is being held in abeyance by the
Council for a grant request by the Friends of the La Quinta Library. Therefore,
$1,268.50 is available for alternative grant funding at this writing.
Ms. Erin Jay has been advised that this matter is scheduled for consideration by the
City Council on June 1 6th
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the request from Erin Jay and identify funding source; or
2. Do not approve the request; or
3. Provide alternative direction to staff.
Britt W Wilson, Management Assistant
City Manager's Office
Attachments:
1. Letter from Ms. Erin Jay
2. School Grant Program
CCSTFFERINJAY$O6-16-S?wpd
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01-26-2000-U01
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ing -> 16' AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Policies Relating PUBLIC HEARING:
to Certain Commission, Boards,
and Committees
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
With the advent of the creation of two new commissions Cultural Arts and
Community Services), the reconstitution of the Planning Commission, and the
establishment of the new Architectural and Landscaping Review Committee, the
Council may wish to consider establishing certain policies for these
commissionslcommittees. Previously, commissions have been given considerable
discretion relative to meeting schedules. Consequently, schedules were sometimes
changed to accommodate members or staff See Attachment No.1). Among other
matters, the Council may wish to consider establishing policies relative to meeting
days and times.
In addition, the Council may wish to address the concept of establishing an
orientation meeting for all new as well as existing) commissioners, board, and
committee members. The orientation meeting could include such items as a
presentation by the City Attorney on the Brown Act and conflict of interest; an
overview of the commissioner's and board member's responsibilities and other duties;
and a discussion of the Commissioner/Board Member handbook.
Adopted policies will be incorporated into the City's Commission Handbook which is
scheduled for consideration by the City Council during July 1 998. The Commission
Handbook is scheduled for Council consideration because of recent changes in
commission structure.
O()O3?
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Options available to the City Council include:
1. Establish operational policies for certain boards and commissions and direct
staff to conduct an orientation' meeting for commission and board members;
or
2. Take no action, or
3. Provide alternative direction to staff.
Thomas P Genovese, City Manager
Attachment:
1. Current meeting times and dates of commissions, boards, and committees
CCSTrFCOMMISSIONPOUCIESOG-1 98.*pd
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ing -> 16* AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEMTITLE
STUDY SESSION:
Consideration of Proposed Amendment to the Joint PUBLIC HEARING:
Powers Agreement of the Coachella Valley Association
of Governments to Allow the City of Blythe to Become
a Member City
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Coachella Valley Association of Governments' CVAG) Executive Committee has
been working to add the City of Blythe as a member entity of CVAG. The existing
Joint Powers Agreement of CVAG anticipated that other entities may wish to join
CVAG at some point in the future and the request by Blythe is consistent with that
principle.
CVAG has prepared the attached addendum Attachment No.1) for the Council's use
which will approve the entry of Blythe into CVAG. According to CVAG staff, the
passage of this addendum only requires an affirmative vote from seven of the ten
members of CVAG; however, to actually implement the addition of Blythe into CVAG,
the JPA would need to be amended, restated and approved by all ten current member
jurisdictions plus the City of Blythe. Therefore, CVAG staff is recommending that, in
addition to approving the addendum, member entities also approve the amended JPA
entitled Second Amendment and Restatement of The Joint Powers Agreement of the
Coachella Valley Association of Governments see cover memorandum with
Attachment No.1). CVAG staff has prepared a redlined version of the Amended and
Restated JPA Attachment No. 2) for the Council's use. A clean copy is also
attached Attachment No.3.)
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Options available to the City Council include:
1. Approve the proposed addendum to the Joint Powers Agreement of the
Coachella Valley Association of Governments and the restated and amended
JPA and authorize the Mayor to execute same; or
2. Approve the proposed amendment only and consider the amended JPA at
some future meeting; or
3. Do not approve the proposed amendment and amended JPA; or
4. Provide alternative direction to staff.
Thomas P. Genovese, City Manager
Attachment:
1. June 3, 1998 Correspondence from CVAG including proposed addendum to JPA
2. May 28, 1998 Correspondence from CVAG including a redlined version of the
amended and restated JPA
3. Restated and Amended JPA of CVAG
CCSTFFRLYTW[CVAOAMENOOO-l 6-98wpd OOOO4?
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ing -> 16] OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Consideration of 1) a Resolution of the City of La
Quinta declaring its intention to order the PUBLIC IIEARING:
construction of certain improvements and to form
Assessment District No. 97-1 La Quinta Norte) and
2) a Resolution of the City of La Quinta, preliminarily
adopting, confirming and approving the Engineer's
Report and appointing the time and place for hearing
protests to improvements in proposed Assessment
District 97-1 La Quinta Norte).
RECOMMENDATION:
Approve the intention to order the construction of certain improvements and to form
Assessment District No. 97-1 La Quinta Norte) and preliminarily adopting the
Engineer 5 report and appointing the time and place for hearing protests.
FISCAL IMPLICATIONS:
All costs associated with the construction, bond issuance, debt service, trust
agreement and administrative expense will be borne by the property owners within
Assessment District 97-1 boundaries. The City will receive the public improvement
benefits, infrastructure fees and reimbursement for fees for services for the 111
homes in the proposed Assessment District Century Crowell is the developer of the
proposed single family tract.
BACKGROUND AND OVERVIEW:
The purpose of an Assessment District is to require the property owners to pay for
public improvements in accordance with City and State policies. A bond issue would
be sold to raise funds to pay for the public improvements. Typically the bonds are for
twenty years which would require the property owners to make payments through
their semi-annual County property tax payments. The amount collected by the County
would be forwarded to the City which in turn would pay the bond trustee the annual
debt service payments. The monthly payment to the property owners in the proposed
District is estimated to be $59 a month or $708 annually. The property owner may
pay the assessment in one lump sum of $7,449. Based upon an independent
engineering report all the improvements proposed by this project will provide an equal
direct and special benefit to all 111 lots.
OOO?93
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ing -> 16^The payment would be a lien on the property and the City would be required to
commence foreclosure procedures against a property owner who becomes delinquent
on a payment. The bonds are not debt of the City from a legal standpoint, however;
the City is required to provide administrative oversight for the life of the bonds.
In November 1 996, Century Crowell, as the sole property owner at the time
submitted a land based financing application to the City of La Quinta for the proposed
Assessment District 97-1 La Quinta Norte) along with the required $15,000 deposit.
Attachment 1 consists of the Application pages submitted by the applicant. Additional
supporting documentation submitted by the applicant is available in the City Clerk's
office. The boundaries consist of 111 lots near the southeast intersection of Adams
and Miles Avenue.
As outlined in the Preliminary Engineer's Report under Description of Work of
Attachment 2, the public improvements to be installed and constructed consist of
public improvements for roadway, offsite sewer, water, landscape and irrigation
improvements. The estimated total amount of the proposed assessment is
$826,839 with the developer contributing an additional $409,213.
In addition to the preliminary Engineers Report, an appraisal of the property was
performed by a certified appraiser, Bruce Hull & Associates, Inc. The report valued
the property at $4,305,000. This results in a 5.206 overall value to lien ratio based
upon the $826,839 in benefits. Due to its volume, the appraisal has not been
attached and is available in the City Clerk's office.
The City evaluation team consisted of the City Manager, Assistant City Manager,
Public Works Director, Community Development Director, Finance Director, William
Marticorena, Attorney with Rutan & Tucker, LLD and Robin Thomas of Miller &
Schroeder Financial, Inc. Based upon th& preliminary engineer's report and the
certified appraisal, Century Homes has met the requirements set forth in the City of
La Quinta's Policy for Formation of Land Based Financing Districts.
The City Formation Policies state that the City Council grants or denies the application.
If the City Council moves forward with creation of the Assessment District the first
step is to declare the City's intention to order the construction of certain improvements
and to form Assessment District No.97-i Attachment 3) and the second step is
approve the engineers report and set a time and place for a protest hearing
Attachment 4). Mr. Bill Marticorena, Attorney from Rutan & Tucker, LLD will be at
the June 1 6, 1 998 Council meeting.
000094 002
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ing -> 16_FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the intention to form the La Quinta Norte Assessment District and
approve the Preliminary Engineer's Report and appoint the time and place for
hearing protests, or
Do no ap rove the formation of the Assessment District.
00009r3
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Consideration of a Resolution of the City
Council of the City of La Quinta, California
Adopting the Investment Policy of
the City of La Quinta for Fiscal Year 1 998/99
RECOMMENDATION:
Approve the resolution of the City Council of the City of La Quinta, California adopting
the Investment Policy of the City of La Quinta for Fiscal Year 1 998199.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
SB564 imposes certain reporting requirements on state and local agencies.
Specifically, the bill requires, in part, that the treasurer of a local agency submit an
annual statement of investment policy to the legislative body.
As a result of this reporting requirement, in March of 1 998 the Investment Advisory
Board lAB) began the process of updating the Investment Policy to conform with this
legislative requirement.
The Investment Advisory Board met at their June 10, 1 998 meeting with the City
Manager, City Attorney and City Treasurer to review the proposed Investment Policy.
The proposed Investment Policy is included as Attachment A of the resolution.
At the June 10th meeting, the lAB voted by a 5-1-1 vote Ayes: Board Members
Brown, Bulgrin, Lewis, Osborne and Chairman Sales, Noes: Board Member Irwin,
Absent: Board Member Frame), to submit the proposed Investment Policy to the City
Council for consideration.
00023.t;
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ing -> 16 The Investment Advisory Board has spent the last three months working on the City
Investment Policy which contains the following significant policies:
* The general purpose of this Investment Policy is to provide the rules and
standards users must follow in investing funds of the City of La Quinta.
* It is the policy of the City of La Quinta to invest all public funds in a manner
which will provide a diversified portfolio with maximum security while meeting
daily cash flow demands and the highest investment return in conformity to all
state and local statutes. This Policy applies to all cash and investments of the
City of La Quinta, La Quinta Redevelopment Agency and the La Quinta
Financing Authority, hereafter referred in this document as the CiW".
* The primary objectives, in order of priority, of the City of La Quinta's investment
activity shall be:
Safety of principal is the foremost objective of the investment program.
Investments of the City of La Quinta shall be undertaken in a manner that
seeks to ensure the preservation of capital in the overall portfolio
The investment portfolio shall remain sufficiently liquid to meet all
operating requirements that may be reasonably anticipated.
The investment portfolio shall be designed with the objective of attaining
a market rate of return or yield throughout budgetary and economic
cycles, taking into account the investment risk constraints and liquidity
needs.
* Investments shall be made with judgment and care under circumstances then
prevailing which persons of prudence discretion, and intelligence exercise in
the management of their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income
to be derived.
* Authority to manage the City of La Quinta's investment portfolio is derived from
the City Ordinance. Management responsibility for the investment program is
delegated to the City Treasurer, who shall establish and implement written
procedures for the operation of the City's investment program consistent with
the Investment Policy. The Treasurer shall establish and implement a system
of internal controls to maintain the safety of the portfolio. In addition, the
internal control system will also insure the timely preparation and accurate
reporting of the portfolio financial information. The adequacy of these controls
will be reviewed and reported on annually by an independent auditor.
* Investment responsibilities carry added duties of insuring that investments are
made without improper influence or the appearance to a reasonable person of
questionable or improper influence.
00023G 002
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ing -> 16 * The City of La Quinta maintains a listing of financial institutions which are
approved for investment purposes. All Broker/Dealers and financial institutions
selected by the Treasurer to provide investment services will be approved by the
City Manager subject to City Council approval.
* The Treasurer will be permitted to invest only in City approved investments up
to the maximum allowable percentages and, where applicable, through the bid
process requirements. Authorized investment vehicles and related maximum
portfolio positions are listed on pa?e 1 7. At least two bids will be required of
investments in government securities.
* Collateralization will be required for Certificates of Deposit in excess of
$100,000. Collateral will always be held by an independent third party with
whom the City of La Quinta has a current custodial agreement. Evidence of
ownership must be supplied to the City and retained by the City Treasurer.
* The City of La Quinta shall require that each individual investment have a
maximum maturity of two years unless specific approval is authorized by the
City Council. In addition, the City's investment in the State Local Area
Investment Fund LAIF) is allowable as long as the average maturity does not
exceed two years, unless specific approval is authorized by the City Council.
The City's investment in Money Market Mutual funds is allowable as long as the
average maturity does not exceed 60 days.
* The City of La Quinta will use the six month U.S. Treasury Bill as a benchmark
when measuring the performance of the investment portfolio.
* The Investment Policy shall be adopted by resolution of the La Quinta City
Council on an annual basis, before the end of June of each year.
* The Executive Summary is an overall summation of the City of La Quinta's
proposed Investment Policy. This summary does not constitute a complete
analysis of the proposed, Investment Policy, which can only be accomplished
by reviewing the entire Policy.
000237
003
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ing -> 16FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the Resolution of the City Council of the City of La Quinta
Adopting the Investment Policy for Fiscal Year 1 998/99;
2. Approve with changes the Resolution of the City Council of the City of
La Quinta adopting the Investment Policy for Fiscal Year 1 998/99;
3 Do not approve the Resolution of the City Council of the City of La
Quinta adopting the Investment Policy for Fiscal Year 1 998/99;
Provide further direction to staff.
John M. Falconer, Finance Director/Treasurer
OOO23?
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ing -> 16 C//Z?\O
U
CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1 998 CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Consideration of Fiscal Year 1 998/99
Preliminary Budget PUBLIC HEARING:
RECOMMENDATION:
Adopt the Fiscal Year 1 998/99 Preliminary Budget and direct staff to prepare a Fiscal
Year 1 998/99 Final Budget for the July 7, 1 998 City Council Meeting.
FISCAL IMPLICATIONS:
All Preliminary Fiscal Year 1 998/99 revenues, operational appropriations and capital
projects funding are included in this Preliminary Budget.
BACKGROUND AND OVERVIEW:
INTRODUCTION
This preliminary Fiscal Year 1 998/99 Budget is similar to the format implemented the
last few years. This format utilizes two separate documents to develop the City,
Agency and Financing Authority's Budget. The first of the two documents utilized for
presentation of this year's budget, is titled Fiscal Year 1 998/99 Preliminary Budget and
includes the total scope of operations for City, Agency and Financing Authority. The
second document is titled the Supporting Document. This document provides the
detail for each program operation and the justification for any of the changes
requested.
SUMMARY OF THIS YEAR'S BUDGET
This year's budget reflects an increase in a number of revenue sources. Approximately
$800,000 in increased General Fund revenues for Fiscal Year 1 998/99 are projected.
More specifically, those more significant increases are in the following areas: Sales Tax
$200,000; Property Taxes $200,000; Miscellaneous Permits $30,000; Motor Vehicle
In Lieu Fees $70,000; and $300,000 in General Fund interest projections. The
growth of some of these revenues are a result of the successful implementation of the
City's Economic Development Plan.
OOO27?
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ing -> 16This year's budget has also included, and required, close scrutiny of all planned
expenditures. The effects of Proposition 21 8 has resulted in the need to utilize the
General Fund to appropriate approximately $ 200,000 for operating expenditures
previously paid by the Lighting and Landscaping District. Additionally, according to the
latest information available from the Leagues Web site, several Vehicle License Fee
VLF) bills are now pending in the State Legislature that would repeal the VLF. Those
bills are AB 1776, SB 2001, SB 1998, and SB 1723. In addition, the repeal of VLF
is a part of the Governor's budget proposal. Staff spoke with Assemblyman Jim
Battin's office during the first week of June and was advised that nothing has been
decided on the VLF at that time. Staff also contacted the League of California cities
for an Update, and, at this writing, is awaiting a response. The VLF fees for FY 98/99
are budgeted at $770,800 based upon projected State estimates. Staff will update
the Council verbally if any new developments regarding the VLF occur prior to June
16th.
As identified on page C-2 of the Preliminary Budget, this year's budget is balanced and
contains a $129,240 surplus. Some of the new items contained in the Preliminary
Budget are as follows:
Business Journal Ad $20,000
TV Radio Promotion $40,000
Kiosk $15,000
Additional One day Computer Support $20,000
Geographic Information System GIS) $50,000
GIS Consultants $ 7,500
New Technology Phones/Pager $1 3,000
Mobile Command Vehicle $40,000
Satellite Linkup $ 5,000
Digital Archive System $20,000 plus $15,000 FY 97/98 Carryover
BUDGET REVIEW
In preparation for the preliminary budget the City Manager has removed in addition to
other changes, the following items from the Departmental Directors requests:
Kidsline Program $42,000
Maxicom Retrofit $50,000
Additionally the personnel additions/changes proposed in the Budget are as follows:
Additions:
Two Management Analysts
Two Deputy City Clerks
One Animal Control I Code Compliance Officer
One Building Inspector II
One Associate Planner
One Assistant Engineer II
One Maintenance Worker II 000278
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ing -> 16Deletions:
One Executive Secretary
One Deputy City Clerk II
One Deputy City Clerk I
One 3/4 Kidslme Coordinator
One Building Inspector I
One Assistant Engineer I
One Maintenance Worker I
As previously identified, this year's budget review by staff included close scrutiny of
all planned expenditures and, has to date, resulted in a balanced budget and a
$129,240 surplus. The budget does not include any cost of living pending the
outcome of negotiations with the La Quinta Employees Association) or requested
increase to the Chamber of Commerce Contract, any Grants, Contingency Fund or
other requests for funding of other agencies. Attachment 1 provides a listing of
previous funding for various agencies and corresponding increases for funding.
Additional funding requests total $240,769. Finally, as provided as Attachment 2 is
information regarding Council Salaries. The City Council may desire to discuss this
item in coordination with the City Budget as well as any changes to policies/amounts
related to telephone use?expense.
Staff recommends the review of the budget include:
1) Review of proposed Contract Services AgreementslGrants/Contingency
Fund/Funding Requests as previously addressed in this memorandum
Attachment 1).
2) Review of the Preliminary Budget for possible cuts beyond those already
addressed by City staff.
Attached is a brief outline of the City staff anticipated presentation of the Preliminary
Budget Attachment 3).
TIMELINE
Staff is requesting that at the June 1 6, 1 998 City Council Meeting, the Council review
and make any amendments as necessary to the Preliminary Budget. Subsequent to
this review, staff is requesting approval of the Preliminary Budget with a July 1, 1 998
effective date. Staff will then incorporate all changes pursuant to the discussion of
the Preliminary Budget and schedule the item for consideration at the July 7, 1 998
City Council meeting for Final Budget adoption.
000279
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ing -> 16FIVE YEAR RESOURCE ALLOCATION PLAN
City staff is currently completing the Five Year Resource Allocation Plan RAP). This
five year plan forecasts the operating expenditures and the anticipated revenues to pay
for these expenditures. Staff will incorporate any changes between the Preliminary
Budget and the final budget into the Five Year Resource Allocation Plan which is
scheduled for presentation on the July 7, 1 998 City Council meeting.
SUMMARY
This memorandum is intended only as a summary of the issues and details of the
budget. We look forward to these discussions with the City Council at the June 1 6,
1 998 City Council Meeting.
City staff is requesting:
1) Review and comment on the 1 998/99 Fiscal Year Budget and provide direction
regarding any proposed changes to the document.
2) Approval of the 1 998/99 Preliminary Budget as amended at the June 1 6, 1 998
City Council Meeting. Any approved changes by the Council to be incorporated
he Final Budget for adoption on July 7, 1998)
Thomas P. Genovese
City Manager
O()O2?O
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BUSINESS SESSION
COUNCILIRDA MEETING DATE: JUNE 16, 1998 A
CONSENT CALENDAR I
ITEM TITLE:
STUDY SESSION
Demand Register Dated June 16, 1998 PUBLIC IIEARING
RECOMMENDATION: Approve Demand Register Dated June 6, 998
BACKGROUND:
Prepaid Warrants:
33335? 54,888.19
33336 33338 916,397.38
33339 33362 2,888.82
33363 33366 2,674.37
Wire Transfers 77,512.42
P/Ri 176- l250,? 95,033.14
PIR Tax Tra'isfers? 24,250.99 CITY DEMANDS $846,970.73
Payable Winants:
33367 33494 589,815.61 RDA DEMANDS 916,490.19
$1,763,460.92 $1,763,460.92
FISCAL IMPLICATIQNS:
Demand of Cash City $846,970.73
\ /7 11?
4o4in?M. Fa1coner?,F?ance Director
OOQ34?
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Transmittal of Treasurer's Report PUBLIC HEARING:
as of April 30, 1998
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated April 30, 1 998 for the City of La Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in compliance
with California Government Code Section 53645 as amended 1/1?86; and is in
conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
n Mt
Jo Falconer, Finance Director
000371
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16,1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of overnight travel for the Planning Manager
to attend the California Chapter American Planning PUBLIC HEARING:
Association CCAPA) Annual Conference in Costa
Mesa, September 16-18,1998
RECOMMENDATION:
Approve the overnight travel request for the Planning Manager to attend the Conference.
FISCAL IMPLICATIONS:
The Fiscal Year 1997/98 budget allocated $2,600 for staff to attend planning conferences.
Attendance at this conference is estimated to be $862 based on the following costs:
Registration $305
Hotel reservations $260
Travel $72
Meals $225
Total $862
These funds are budgeted in the Travel and Meetings Account for the Community
Development Department 101-401-637-000).
BACKGROUND AND OVERVIEW:
Staff has budgeted and attended this conference in the past. The conference will be held in
Costs Mesa, September 16-18,1998. Staff is preparing the report early to take advantage
of the early registration prices.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Approve the overnight travel for the Planning Manager as requested; or
mmunity Development Director O()O3?O
Attachment:
1. Conference information.
cc?.oo1
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ing -> 16 jfjj,'),,?r?j,-,uIhuJ,ji
AGENDA CATEGORY:
BUSINESS SESSION:
June 1 6, 1 998
COUNCILIRDA MEETING DATE:
CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Approval of Overnight Travel for Mayor Pena,
Council Member Adolph, Council Member PUBLIC HEARING:
Henderson, and the City Manager to Attend
the League of California Cities Executive
Forum in Monterey, July 22-24,1998.
RIECOMMENDATION:
Approve the request for overnight travel for the Mayor, Council Member Adolph,
Council Member Henderson, and the City Manager to attend the League of California
Cities Executive Forum in Monterey, July 22-24, 1 998.
FISCAL IMPLICATIONS:
Estimated Costs: $3,600
Funds are budgeted in Account 101-101-637-000 and 101-102-637-000
BACKGROUND AND OVERVIEW:
The League of California Cities' Annual Mayors and Council Members Executive Forum
provides an opportunity to participate in a variety of workshops addressing issues
such as municipal law, recent technology, land use planning and electricity
restructuring, as well as an excellent opportunity for networking with other City
Officials. A copy of the program is attached.
FINDINGS AND ALTERNATIVES:
1. Approve overnight travel for the Mayor, Council Member Adolph, Council
Member Henderson, and the City Manager to attend the League of California
Cities' Mayors and Council Members Executive Forum in Monterey, July 22-24,
1998
AUNDRA L JUHOLA, City Clerk
City of La Quinta, California
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM TLE: Approval of 1 Year Contract Extension, STUDY SESSION:
LMC 1995/96 with Lundeen Pacific Corp.
PUBLIC HEARING:
RECOMMENDATION:
Approve a one year extension for the Landscape Maintenance Contract LMC 95/96.
FISCAL IMPLICATIONS:
There are adequate funds available to support staff's recommendation in the Public
Works Lighting and Landscape Maintenance, Contract Services Account No. 101-
454-609-000.
One Year Extension:
The current Contract amount for LMC 95/96 is $281,260.54. A one year extension
to LMC 95/96 will result in an annual increase of $2,250.08, or, $283,510.63 for
Fiscal Year 1998/99. This is based upon an April, 1 997 to April, 1 998 Consumer
Price Index increase of 8%. Based upon the costs as outlined above, should Council
approve the one year extension for LMC 95/96, the actual amount paid for landscape
maintenance services to facilities will be $283,510.62 as outlined below.
Current Contract Amount $281,260.54
One Year Extension 8% Increase CPI) $ 2,250.08
Contract Amount Including CPI Increase $283,510.62
There are adequate funds $309,000) to support this recommendation proposed for
Fiscal Year 1 998/99 in the Public Works Lighting and Landscape Maintenance,
Contract Services Account No.101-454-609-000.
BACKGROUND AND OVERVIEW:
Division 2, Section 2000, Paragraph 2.0 of the Landscape Maintenance Contract LMC
95/96 Specifications states:
000399
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ing -> 16 The contract shall be for a period of twelve 12) months beginning with
the date of execution of the contract. The City of La Quinta has the
option to renew the contract for four 4) additional one-year
extensions. If the contract is renewed, the total length of the
contract shall not exceed five 5) years from the original date of award.
If the City intends to renew the contract, the Contractor will be given
ninety 90) days advance notice in writing prior to the termination date
of the contract. The City will allow the Contractor to increase the
current annual contract amount by the same rate of increase as the
Local Greater Los Angeles Consumer Price Index for Los Angeles,
Anaheim, and Riverside areas. If the Contractor decides to refuse the
offer to renew, the Contractor shall notify the City in writing within sixty
60) days prior to the termination date of the contract with their intent
not to accept the offer.
During the May 20, 1997 City Council meeting, Council approved a one year
extension of the Landscape Maintenance Contract LMC 95/96). Based upon the
performance of Lundeen Pacific Corporation and the positive public input received by
staff over the past two years, staff is recommending another one-year extension to
the existing Contract with Lundeen Pacific Corporation. This will be the second
Contract extension under the original Contract.
FINDINGS AND ALTERNATIVES
Alternatives for the City Council to consider:
1. Approve a one year extension for the Landscape Maintenance Contract LMC
95196.
Lundeen Pacific Corporation has proven the ability to meet the contractual
requirements for LMC 95/96. Extending the Contract for an additional year
should result in the same level of service accompanied by the positive public
input resulting from their performance.
2. Deny approval of one-year extension to the Citywide Landscape Maintenance
Contract, LMC 95/96 and direct staff to begin advertising for bids for the
Fiscal Year 1 998/99 contract.
This alternative will result in the need to solicit bids for this project. This may
result in an increased cost for these services.
3. Provide staff with alternative direction.
4ft/'QiQ
Chris A. Vogt
Public Works Director/City Engineer OO()400
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of a Resolution of the City PUBLIC HEARING:
of La Quinta, California, Establishing
a Compensation Policy for City Boards,
Commissions, and Committees
RECOMMENDATION:
Approve the Resolution of the City of La Quinta, California, Establishing a
Compensation Policy for City Boards and Commissions.
FISCAL IMPLICATIONS:
There are a total of thirty eight commission, board, or committee members
representing the following entities:
Historic Preservation Committee
Investment Advisory Board
Planning Commission
Community Services Commission
Cultural Arts Commission
Architectural and Landscaping Review Committee
The Building & Safety Appeals Board and the Traffic Committee have not been
included based on past practice.
Fiscal impacts are contingent upon meeting attendance. Assuming all members
attend one meeting per month, the fiscal impact would be $1,900 38 x $50) for that
month. The City currently pays commission/board members $50 per meeting up to
a maximum of $50 per month except for members of the Planning Commission which
receive $50 per meeting attended up to a maximum of $100 per month.
Because the City recently combined several commissions, the actual fiscal impact will
be less than the current compensation structure.
000401
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ing -> 16BACKGROUND AND OVERVIEW:
The City Council establishes compensation for City boards and commissions by
resolution. The reorganization of several commissions, and the addition of the
Architectural and Landscaping Review Committee, has necessitated consideration of
a new resolution establishing the compensation policy for City boards, commissions,
and committees as listed in the resolution.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the resolution establishing a compensation policy for City boards,
commissions, and committees; or
2 Do not approve the resolution, or
3 Provide alternative direction to staff.
Britt W Wilson, Management Assistant
City Manager's Office
CCSrFFCOMPENSATIONPOLiCYOO-, 8-98.wpd 000402
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM TITLE:
Award a Contract for the Construction STUDY SESSION:
of State Route 111 Median Island Landscape
Modifications, Project 98-04, to Pink, Inc. PUBLIC HEARING:
RECOMMENDATION:
Award a contract in the amount of $48,786 to the contractor; Pink, Inc., for
construction of State Route 111 Median Island Landscape Modifications, Project 98-
04.
FISCAL IMPLICATIONS:
Based on a construction award amount of $48,786, the following represents the
project budget:
Construction $48,786.00
Construction Management $9,000.00
Inspection/Testing $3,781 00
Administration $3,078.00
Contingency $6,465.00
TOTAL $71,110.00
Funding and Sources Currently available for this project are as follows:
Assigned Funding Sources Account Number Amount
Infrastructure Fund 401-000-493-000 $102,300.00
TOTAL: $102,300.00
LESS PRIOR EXPENDITURES: $695.71
REMAINING AVAILABLE FUNDING: $101,604.29
As illustrated, sufficient funding currently exists to construct these improvements.
000405
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ing -> 16BACKGROUND AND OVERVIEW:
On December 2, 1 997, the City Council approved the Plans and Specifications, and
authorized Staff to advertise the State Route 111 Median Island Landscape
Modifications for bid.
The scope of this work, in essence, will modify the existing median landscaping to
conform to the approved guidelines by: providing for the removal and/or replacement
of existing median island plant life, modification to the existing irrigation system to
accommodate the revised landscaping, and a re-grading of existing median mounds.
Also included in the project is a one year maintenance period.
FINDINGS AND ALTERNATIVES:
The following table illustrates the results of the bids received A detailed Bid Summary
is provided as Attachment 1).
TOTAL BID AMOUNT
Pink, Inc. $48,786.37
Golden Bear Arborists, Inc. $81,744.05
Engineer's Estimate $79,512.65
Considering an award date of June 1 6, 1 998, the following schedule represents how
the project would proceed:
Award Contract 6/1 6/98
Notice to Proceed 6126/98
Construction Period 40 calendar days) 6/26/98 8/5/98
Project Acceptance September 1 998
Alternatives for the City Council to consider:
1. Award a contract in the amount of $48,786 to the contractor; Pink, Inc., for
construction of State Route 111 Median Island Landscape Modifications, Project
98-04.
2. Do not approve the recommendation presented above.
3. Provide staff with alternative direction.
Chris A. Vog
Public Works Director/City Engineer
flfl?4')?
NN/acs
Attachments: #1: Bid Comparison Summary
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16,1998 CONSENT CALENDAR:
ITEM TITLE: Adopt a Resolution Granting Conditional STUDY SESSION:
Approval of a Final Map and Subdivision Improvement
Agreement for Parcel 28650, La Quinta Golf Pro properties, PUBLIC REARING:
Inc.
RECOMMENDATION:
Adopt a resolution granting conditional approval of a Final Map and Subdivision
Improvement Agreement for Parcel 28650, La Quinta Golf Properties, Inc.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Parcel 28650 is located within the Quarry private golf course and is being developed by
La Quinta Golf Properties, Inc., see Attachment 1). This final parcel map creates 4
parcels, one of which is intended for use as a recreational spa facility, as previously
approved via Site Development Permit 97-617 see Attachment 2). The Subdivision
Improvement Agreement will guarantee construction of associated subdivision
improvements and with an estimated cost of $302,391.
The developer requested an expedited review and approval process for this map, with the
intent of receiving the City Council's conditional approval which will allow them 30 days to
assemble the final map package. Staff has coordinated with the developer, fast-tracking
the review and processing of this map, the associated improvement plans, construction
estimates, and subdivision agreement and bonds.
Although City staff has received final approval of the final parcel map from the City's Acting
Surveyor, as of June 8, the Subdivision Improvement Agreement which was prepared and
delivered to the developer and its associated security has not been received.
000406
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ing -> 16 As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days July 1 6, 1 998), of a technically correct final
map suitable for recording by the County Recorder with all required signatures except
for the City Clerk, and an executed subdivision improvement agreement with its
associated security.
Once these items are received, the City Clerk will affix the City Seal to the final map,
provide the subdivision improvement agreements for execution by the City Manager,
and offer the final map for recording by the County Recorder. However, if any of the
required items are not received by City staff within the specified time frame, the final
map will be considered disapproved, and will be rescheduled for Council consideration
only after all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a Final Map and Subdivision
Improvement Agreement for Parcel 28650, La Quinta Golf Properties, Inc..
2. Deny final map conditional approval for Parcel 28650, La Quinta Golf Properties,
Inc.
Chris A. Vogt
Public Works Director/City Engineer
0004()9
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?RDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM TLE: Acceptance of Fritz Burns Park Public STUDY SESSION:
Pool and Facilities, and Authorization to File Notice of
Completion PUBLIC HEARING:
RECOMMENDATION:
Accept Fritz Burns Park Public Pool and Facilities as 1 00% complete;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder;
Authorize staff to release retention in the amount of $52,300.00, 35 days after
recordation of the Notice of Completion.
FISCAL IMPLICATIONS:
The total cost of the Design/Build contract was $523,000. This set aside was
budgeted in the 1 997/98 Fiscal Year and with interest, totaled $548,000. $523,000
was appropriated and encumbered when the project was awarded during the January
20, 1 998 City Council Meeting. There have been no change orders on this project;
therefore, the money is available in Account No.401-643-609-000.
BACKGROUND AND OVERVIEW:
During the January 20, 1998 City Council meeting, the City Council awarded the
Design/Build Contract for the Fritz Burns Park Public Pool and Facilities to California
Commercial Pools, Inc. The total amount of the design/build contract awarded was
$523,000.
On January 26, 1 998, City staff and representatives of California Commercial Pools,
Inc. presented the preliminary design to the Parks and Recreation Commission and
incorporated their comments.
On February 3, 1 998, City Council approved the design layout and authorized a Notice
to Proceed for construction. 000415
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ing -> 16On May 23, 1 998, the City and the Coachella Valley Recreation and Park District
CVRPD) conducted a grand opening of the pool and facilities and began operation.
During the week of May 25, 1998, California Commercial Pools, Inc. completed the
minor punch list items to complete this project.
The project is now deemed to be 1 00% complete and is in substantial compliance
with the plans and specifications. Prior to filing the Notice of Completion, staff must
receive authorization from the City Council to approve this project as 100% complete
and authorize the City Clerk to file a Notice of Completion.
CVRPD has begun maintenance and operation of the facility.
A final accounting of this Contract is as follows:
Original Bid $523,000.00
Amount Paid to Date $470,700.00)
RETENTION TO BE RELEASED: $52,300.00
Therefore, the retention of $52,300 will be released 35 days following recordation of
the Notice of Completion.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Accept Fritz Burns Park Public Pool and Facilities as 100% complete;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder;
Authorize staff to release retention in the amount of $52,300.00, 35 days after
recordation of the Notice of Completion
2. Provide staff with alternative direction.
Chris A. Vogt
Public Works Director/City Engineer
CAViacs
OOr)41?
99S?98O61 6d
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Discussion of Council Rules of Procedure PUBLIC REARING:
RECOMMENDATION:
Conduct Study Session.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Under Mayor and Council Members' Items on the May 1 9, 1998 City Council Agenda,
the Council discussed the concept of starting the City Council meeting at 2:00 p.m.
with Closed Session from 2:00 to 3:00 p.m. and having the regular session begin at
3:00 p.m. Attachment No.1).
Since the time for Council meetings is established by resolution as a part of the
Council's Rules of Procedure, a copy of the resolution is attached for the Council's
use. Depending on the action taken by the Council, sections 1.1 and 2.1 of the
Rules of Procedure would have to be amended to reflect a new meeting time and
order for agenda items to be considered.
The Council may wish to consider other changes as appropriate. Following input from
the Council, staff will prepare a new resolution and agendize it for future Council
action.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Discuss changing order of agenda business including starting times for Council
meetings, and other changes as deemed appropriate by Council; direct staff to
prepare a resolution reflecting the changes for future Council actior?0r9417
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ing -> 162. Take no action; or
3. Provide alternative direction to staff.
Mark Weiss, Assistant City Manager
Attachments:
1. City Council Minutes from May 1 9, 1 998 concerning meeting times
2. Resolution No.97-79' Council's Rules of Procedure
CCSTVVCOUNCILRULESO6-1 6-98w?d
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ing -> 16 Of AGENDA
CATEGORY:
BUSINESS SESSION.
COUNCILIRDA MEETING DATE: June 1 6, 1998 CONSENT CALENDAR..
ITEM TITLE: Discussion of Pilot Program for Obelisks STUDY SESSION:
as City Street Identification Markers
PUBLIC HEARING:
RECOMMENDATION:
Discussion of proposed pilot program utilizing obelisks as city street identification
markers.
FISCAL IMPLICATIONS:
The pilot program identifies eight locations for 7' obelisks constructed from urbanite
or equal material. The estimated cost of each obelisk installed is $1,309.08 for a
total cost of $10,472.64. A funding source has not been identified for this program;
however, $383,000 is available in reserve from the bond refinancing from the Capital
Improvement Program CIP).
BACKGROUND AND OVERVIEW:
During the October 1, 1 996, City Council Meeting, the City Council discussed the
potential of utilizing obelisks for street name signs. At that meeting, the City Council
directed staff to investigate the possibility of an obelisk program utilizing a solar light
with the design to provide a downward illumination toward street name lettering.
On March 25, 1997, the City Council conducted a study session to discuss a
conceptual obelisk design for consideration. During the study session meeting, all of
the City Council stated their concerns regarding the solar panel. The City Council
directed staff to develop a conceptual pilot program utilizing a consistent design
without solar panels.
On June 1 7, 1997, a City Council Meeting was conducted in which the consideration
of implementing a program to use cbelisks as street signs throughout the City was
discussed. A copy of that business session agenda item is included as Attachment
1. During that meeting, an analysis was completed utilizing Urbonite, travertine, and
concrete obelisks for street name signs throughout the City. There were no
conclusions from that meeting.
OOO43?
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ing -> 16During the May 5, 1998 City Council Meeting, the possibility of a pilot obelisk
program was again addressed by the City Council. A model obelisk was completed
by Peter Urbon, a local sculptor, using his patented material Urbonite" and was
displayed along with a model travertine obelisk for council consideration. The City
Council requested staff to develop a pilot program utilizing urbonite or similar material
for the placement of obelisks as street name indicators. It was also requested that
the City staff investigate the possibility of only placing obelisks at the entrances to
the City at major roads as City identification markers.
In reviewing all of the major accesses to the City, it is recommended that a 7' high
obelisk with reflective lettering and a city seal underneath the lettering on all four
sides be installed at the following locations:
Southbound Washington Street in the approximate vicinity of the Whitewater
River Channel
Southwest quadrant Fred Waring Drive and Jefferson Street
Eastbound Fred Waring Drive at Washington Street
Eastbound Miles Avenue at Washington Street
Westbound Miles Avenue at Jefferson Street
Westbound Avenue 48 at Jefferson Street
Westbound Avenue 50 at Madison Street
Westbound Avenue 52 at Madison Street
The reasons these locations are recommended are as follows:
a. They are major accesses to the City of La Quinta.
b. They are more heavily traveled; therefore, the City would receive a better
indication of the acceptability of the obelisk pilot program.
c. Since they are along more heavily traveled roadways, there is less likelihood
of vandalism.
The only two recommended areas which are farther out of the City limits, therefore
more prone to vandalism, are Westbound Avenue 50 at Madison Street and
Westbound Avenue 52 at Madison Street. Other intersections that are not
recommended, but may be considered by the Council are;
Southbound Starlight Dunes/Adams South of Darby Road
Westbound Avenue 53 at Monroe
Westbound Avenue 54 at Monroe
Westbound Airport Boulevard at Monroe, and
Westbound/Northbound Avenue 58 at Monroe
000440
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ing -> 16On June 3, 1998, the City received a faxed quotation from Peter Urbon for 7' high
obelisks utilizing approximately 10 etters per side and a City logo. A copy of that
estimate is included as Attachment 2. Mr. Urbon based the quotation on the initial
development of 14 obelisks at a unit cost of $1 022.27 per obelisk. If eight obelisks
were originally installed, the actual cost per obelisk would be $1,309.08. The
increase is due to the original tooling being spread over a smaller amount of obelisks
8 as opposed to 14). The estimate includes tooling, production of obelisks,
approximately 10 letters per side 40/obelisk), and a City logo on each side of the
obelisk, foundation, labor, and hardware to connect the obelisk to the foundation.
The cost estimate for the recommended intersections is eight obelisks at $1,309.08
each for a total of $10,472.64. e five additional obelisks would cost a total of
$3,191.40 5 x $638.28).
There are few alternatives for the City Council to consider in funding this pilot
program.
Alternative A consists of publicly bidding the manufacture and installation of 7' high
obelisks with reflective lettering utilizing urbonite or approved equivalent. The project
could be funded utilizing the remaining reserve of the CIP which currently has an
estimated balance of $383,000. Since the proposed cost of manufacturing and
installing eight obelisks is $10,472.64, this amount falls under the informal bidding
procedure. In this procedure, the City Manager and/or purchasing agent selects the
consultant and the City Council awards the contract. The City Council may also
choose to waive the bidding procedures. This process is allowable for contracts from
$10,000 to $25,000 in costs.
Alternative B would be?to fund this project through the Arts in Public Places APP)
fund and hire the sculptor as an artist in accordance with the City's purchasing
procedures as described above.
The lettering facing the entrances to the City would state City of La Quinta."
Lettering on the other sides of the obelisk would indicate the street names
corresponding to the intersections.
FINDINGS AND ALTERNATIVES:
The alternatives for the City Council to consider are as follows:
1. Approve a pilot program for the installati6n of eight 8) obelisks utilizing
urbonite or equivalent material to be informally bid. The funding shall be from
the CIP reserve. The obelisks shall be made of urbonite or approved equivalent
with reflective lettering and the City logo underneath the lettering on each side.
Estimated cost of $10,473.
flr)(?
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ing -> 162. Approve a pilot program for the installation of eight obelisks at City
intersections. The obelisks shall be of urbonite or equivalent material with
reflective lettering and the City logo underneath the lettering on each side. The
funding source shall be APP funds and the contract shall be awarded in
accordance with informal bidding procedures. Estimated cost of $10,473.
3. Approve a pilot program for the installation of thirteen obelisks, utilizing
urbonite or equivalent material to be informally bid. The funding shall be from
the CIP reserve. The obelisks shall be made of urbonite or approved equivalent
with reflective lettering and the City logo underneath the lettering on each side.
Estimated cost of $13,664.
4. Approve a pilot program for the installation of thirteen obelisks at City
intersections. The obelisks shall be of urbonite or equivalent material with
reflective lettering and the CiW logo underneath the lettering on each side. The
funding source shall be APF funds, and the contract shall be awarded in
accordance with informal bidding procedures. Estimated cost of $13,664.
5. Provide alternative direction to staff.
Yx?;<
Chris A. Vogt,
Public Works Director/City Engineer
CAVIas
Attachment 1: Business Session Agenda Item from June 1 7, 1 997
Attachment 2: Quotation from Peter Urbon
fl()4
000442
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION
COUNCILIRDA MEETING DATE: June 16, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Transmittal of Revenue and
Expenditures Report dated PUBLIC HEARING:
April30, 1998 i
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the April 30, 1 998 Statement of Revenue and Expenditures for the City
of La Quinta.
OO?474
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 1 6, 1998 CONSENT CALENDAR:
ITEM TITLE:
Public Hearing Landscape and Lighting STUDY SESSION:
Assessment District 89-1, Fiscal Year 1 998/99 PUBLIC HEARING:
RECOMMENDATION:
Adopt a Resolution of the City Council of the City of La Quinta confirming the diagram
and assessment for Landscape and Lighting District 89-1, Fiscal Year 1 998/99,
pursuant to the Engineer's Report.
FISCAL IMPLICATIONS:
Implementation of the recommendation outlined in this report will generate
approximately $796,584 in revenue from Landscape and Lighting District assessments
for Fiscal Year 1 998/99, offsetting estimated Landscape and Lighting District
expenditures of approximately $970,000 for the same period of time.
BACKGROUND AND OVERVIEW:
On May 1 9, 1 998, the City Council approved the Preliminary Engineer's Report for
Landscape and Lighting Assessment District 89-1, Fiscal Year 1 998/99. The
Engineer's Report identified a total budget of approximately $884,448 in exempt uses
under Proposition 218. In conformance with Proposition 218, assessments can not
be increased without a vote of the public during an election year. Therefore, the
assessment proposed is $35.60 per Equivalent Dwelling Unit EDU). The parcel
reconciliation indicates the total EDU's in the mutual special benefit zone of 22,376.
This equates to a project revenue of $796,586.
With the approval of the Preliminary Engineer's Report, the City Council scheduled a
required Public Meeting on June 2, 1 998 and a Public Hearing on June 1 6, 1 998
respectively. The Public Meeting and Hearing dates, along with the proposed changes
to the Engineer's Report, were advertised in the Desert Sun on May 28, June 1, and
June 5, 1 998, in the manner prescribed by Landscape and Lighting Act of 1 972.
At the June 2, 1 998 Public Meeting conducted before the City Council, no one chose
to speak on the proposed changes for Fiscal Year 1 998/99 Engineer's Report.
000492
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ing -> 16FINDINGS AND ALTERNATIVES:
The estimated Landscape and Lighting operational budget for Fiscal Year 1998/99 is
approximately $1,184,925. Of this amount, operation and maintenance functions
that are exempt under Proposition 218 total approximately $884,448. Due to the
limitations established for raising limits under Propostion 21 B, the City is only able to
assess $35.60 per EDU, which calculates to approximately $796,584.
Should the City Council receive testimony from the public through the end of the
Public Hearing that warrants a change to the assessment level, the City Council can
adjust the assessment levels. However, the assessment can either stay the same or
be reduced in comparison to the assessment from Fiscal Year 1997/98. A reduction
in the assessment level will impact the revenues necessary to fund the proposed
Landscape and Lighting operational budget for Fiscal Year 1 998/99. If service levels
are not adjusted accordingly, the General Fund would need to be utilized to make up
the difference between the reduced revenue level and the proposed Landscape and
Lighting operational budget.
City Council alternatives are:
1. Adopt the resolution confirming the diagram and assessment for Landscape
and Lighting District 89-1, Fiscal Year 1998/99. It is staff's recommendation
to approve the assessment diagram and assessment levels as outlined in the
Preliminary Engineer's Report, dated May, 1998, and approved by the City
Council May 19, 1998.
2. Direct staff to adjust the Preliminary Engineer's Report to reflect any changes
approved by the City Council upon the conclusion of the Public Hearing.
Should the City Council direct amendments to the Preliminary Engineer's
Report, dated May 1998, an amended Engineer's Report and the impacts of the
amendments will be submitted to the Council for approval at the next available
City Council meeting July 7, 1998. Upon approval, the City Council will adopt
a resolution confirming the assessment diagram and assessments for Fiscal
Year 1998/99, pursuant to the modified Engineer's Report. Any reduction in
the assessment will result in a reduction of Landscape and Lighting District
revenues available for Fiscal Year 1998/99, requiring one or a combination of
the following:
Supplement Fiscal Year 1998/99 revenues with other funds, such as
General Fund;
Reduce services to reflect the reduced revenue levels.
3. Provide alternative direction to staff.
4
/;
Chris A. Vogt,,?E.
Public Works Director/City Engineer
000493
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AGENDA CATEGORY.
BUSINESS SESSION:
COUNCILIRDA MEETING DATE. June 16,1998
CONSENT CALENDAR:
ITEM TITLE:
Public Hearing on Tentative Tract Map 28776, a STUDY SESSION:
request to subdivide 12.53 acres into 45 single family PUBLIC HEARING:
and other common lots within Specific Plan 83-002 on
the east side of Southern Hills, west of Laurel Valley
abutting the Jack Nicklaus Tournament Golf Course in
PGA West. Applicant: KSL Land Corporation
RECOMMENDATION:
Adopt City Council Resolution, approving Tentative Tract Map 28776, subject to findings
and conditions.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
Planning Commission Action
On May 26, 1998, the Planning Commission held a public hearing to consider a
recommendation of approval for a 45 single family lot subdivision in PGA West
Attachment I). After discussion, the Planning Commission, on a 6-0 vote, adopted
Resolution 98-034 recommending approval of the subdivision map, subject to findings and
conditions. A copy of the Commission Minutes is attached Attachment 2).
A??lication Information
Tentative Tract Map 28776 resubdivides portions of Tract 28149. The map proposes to
create 45 single family lots ranging in size from 8,880 square feet to 20,606 square feet,
adjacent to private streets. Each lot backs up to the existing golf course.
Public Notice
Property owners within PGA West were mailed a copy of the public hearing notice as
required by the City's Subdivision Ordinance. A public hearing notice was also published
in the Desert Sun newspaper on June 3, 1998. To date, one letter has been received
Attachment 3).
STR?cc28776-24
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ing -> 16STATEMENT OF THE ISSUES:
Based on the provisions of the General Plan, Specific Plan 83-002, and the Subdivision
Ordinance the following overview of the project is provided:
Issue I General Plan/Specific Plan Consistency
The City's General Plan designates the proposed subdivision as Low Density Residential
2A dwellings per acre) which allows single family housing. Current development
approvals reflect a lower number of housing units planned within SP 83-002 from the 5,000
units permitted. Therefore, adding 45 residential units 3.59 dwellings units per acre) will
not exceed the allowed number of units analyzed in the Environmental Impact Report.
The proposed lots exceed the 6,500 square foot requirements established under Specific
Plan 83-002. The proposed single family development is consistent with the City's
General Plan and Zoning Code as designed.
Traffic generation from the development is expected to be 450 vehicle trips per day, or
less. The number of vehicles is 0.008% of the vehicles planned for the ultimate build-out
of Specific Plan 83-002. The street circulation plan is consistent with the requirements of
SP 83-002.
Issue 2 Tract Design/Improvements
Street and other infrastructure improvements are required for this project. Impacts
associated with development of the project can be mitigated through adherence to the
recommended conditions.
Issue 3 Health and Safety
All necessary infrastructure improvements for this project will be constructed as required
by the attached conditions. This includes water, sewer, streets, and other necessary
improvements. The health, safety and welfare of residents is ensured based on
recommended conditions.
CONCLUSION:
The tentative tract map, as conditioned, is consistent with development in the immediate
area, and in conformance with City Zoning Code and Specific Plan requirements. Findings
for a recommendation for approval, as noted in the attached Resolution, can be made.
STRPcc28776-24 Page 2 of 3
000497
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ing -> 16FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are:
1. Approve the project as recommended by the Planning Commission;
2. Deny the request; or,
3. Continue the project to July 7, 1998.
Je Herm Community Dev Iopment Director
At chments:
1. UM 28776 Exhibit Reduced
2. May 26,1998 Planning Commission Minutes Excerpt)
3. Letter from Mr. Doug Edlund
4. Large Map Exhibit Council Only)
Page 3 of 3
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE. June 16, 1998
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Public Hearing on Zoning Code Amendments 97-058
and 98-061 to consider miscellaneous amendments PUBLIC HEARING:
to Title 9 La Quinta Zoning Code) of the Municipal
Code.
RECOMMENDATION:
1. Motion to take up Ordinance No. by title and number only and waive
further reading.
2. Motion to introduce Ordinance No. on first reading.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
PlanninQ Commission Review
On March 24, 1 998, the Planning Commission held a public hearing on proposed
Zoning Code Amendment 97-058, including the Cove Design Guidelines and
Development Standards. On April 14, 1 998, Zoning Code Amendment 98-061, which
includes the balance of the amendments, was considered. Both hearings were
continued to the meeting of May 26, 1 998, to allow additional time for review. On
May 26, 1 998, the two amendments were combined.
On May 26, 1 998, the Planning Commission reviewed the recommended amendments
page by page, revising a number of sections Attachment 1). The Commission on an
unanimous, 7-0 vote, adopted Resolution 98-040, recommending approval of the
amendments as revised with the exception of the requirements for undulating terrain
berming) adjacent to streets. This item was continued to the meeting of June 9,
1998.
pAstan\cc rpt zca 97-05S & 061 OO()519
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ing -> 16On June 9, 1 998, the Commission considered revised berming requirements in
commercial and residential areas and two other minor wording changes. On a 6-0
vote, with one Commissioner absent, the Commission adopted Resolution 98-042,
recommending approval of these amendments Attachment 2).
General
The current Zoning Code was adopted in September, 1 996, under Ordinance 284. The
amendments presented are a combination of items suggested by staff and the
Commission over the past year. Additions and modifications are shown in bold italic
lettering with deletions lined out. Changes vary from grammatical corrections to
provisions for new standards and requirements.
Standards for the development of recreational vehicle parks, including permitted
locations and design standards are proposed. Other pertinent new provisions address
undulating terrain requirements within landscape setbacks adjacent to streets,
compatibility review, and residential tract and custom home design requirements.
Included are Residential Cove RC) Development Standards, which provide architectural
and landscape design requirements. Under these requirements approval of individual
houses requires staff or Planning Commission for five or more) review. To facilitate
development in the RC Zone Design Manuals are included. These manuals include
architectural and landscape standards for single family houses in the Cove Residential
District. In addition to stating the development standards, the manuals utilize
graphics, examples, and plant lists to help guide builders.
One of the amendments Section 9.200.110 Public Hearings) is to increase the
noticing requirements for public hearing mailouts from 500 feet to 1 000 feet around
the perimeter of the site. In cases where there are a large number of surrounding
property owners, i.e. area of residential homes) the number of notices required to be
sent out can increase significantly. As an example, a 9,000 square foot residential lot
in north La Quinta requires 36 notices at 500 feet, and 250 notices at 1000 feet. A
1 4 acre Tract in PGA West would require 57 notices at 500 feet and 1 44 notices at
1 000 feet. A 1 0 acre site surrounded by single family residences requires 1 49 notices
at 500 feet and 448 notices at 1000 feet. Generally, the noticing requirements i.e.,
mailing costs, preparation time, etc.) will more than double with the 500 foot increase
in the distance requirements. Of note, staff sends notices to all property owners in
gated communities i.e., PGA West, Rancho La Quinta, etc.), regardless of whether the
proposed project includes the entire area.
Rather than describing each change in this report, questions regarding the revisions
can be answered during the hearing or reviewed individually; This will ensure that the
change and its intent is clear. Only those Zoning Code section pages proposed for
revision are attached. Please refer to your Zoning Code for those sections not
attached.
p.\stan\cc rpt zca 97-058 & 061
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Said amendments have been determined to be exempt per Section 1 5061 b, 3) of the
Guidelines for Implementation of the California Environmental Quality Act. Therefore,
no further documentation is deemed necessary.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Move to take up Ordinance No. by Title and number only and waive further
reading. Move to introduce Ordinance No. on first reading.
2. Continue the hearing to allow further study.
3. Deny amendments, allowing the Zoning Code to remain as is.
ommu y Development Director
Attachments:
1. Planning Commission minutes for the meeting of May 26, 1 998.
2. Draft Planning Commission minutes for the meeting of June 9, 1 998
000521
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: June 16,1998 CONSENT CALENDAR:
STUDY SESSION:
Continued Public Hearing to consider an Affordable PUBLIC HEARING: 4
Housing Agreement by and Between the La Quinta I
Redevelopment Agency and Catellus Residential Group
for an 86 single family residential lot subdivision and
118 senior apartments with recreation amenities on
approximately 40 acres located at the northwest corner
of Jefferson Street and Avenue 48
RECOMMENDATION:
Continue this public hearing to July21, 1998.
FISCAL IMPLICATIONS:
Undetermined at this time.
BACKGROUND AND OVERVIEW:
At the request of the Agency, this issue is being continued to July 21
FINDINGS AND ALTERNATIVES:
1. Continue this item to July21, 1998.
O()r)638
CIH
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