1997 11 18 CCing -> 15oO> City Council
Agenda
CITY COUNCIL CHAMBER
78-495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
November 18, 1997 3:00 P.M.
CALL TO ORDER
a. Pledge ot Allegiance Beginning Res. No.9788
b. Roll Call Ord. No.310
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of October 28 & November 4, 1997
ANNOUNCEMENTS
IOO()'()O
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PRESENTATION BY BISHOP RONALD WALKER REPRESENTING THE CHURCH OF JESUS CHRIST OF
LATTER DAY SAINTS
WRITTEN CORRESPONDENCE
1. LETTER FROM GREATER COACHELLA VALLEY SOAP BOX DERBY REQUESTING FUNDING.
2. LETTER FROM SPECIAL OLYMPICS REQUESTING FUNDING.
3. LETTER FROM DIANE HOZMAN REGARDING ELIGIBILITY REQUIREMENTS TO SERVE ON THE
PARKS & RECREATION COMMISSION.
BUSINESS SESSION
1. CONSIDERATION OF CULTURAL COMMISSION'S RECOMMENDATION FOR COMMUNITY
SERVICES GRANT FUNDING FOR FISCAL YEAR 1997/98.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF PARTICIPATION IN ADVERTISING/PROMOTIONAL PIECE FOR 1997
SKINS GAME.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF THE HISTORIC RESOURCES SURVEY BY MELLON AND ASSOCIATES
FUNDED BY A CERTIFIED LOCAL GOVERNMENT GRANT AS REQUIRED BY CHAPTER 7.06-
HISTORIC RESOURCES, HISTORIC LANDMARKS AND HISTORIC DISTRICTS. APPLICANT:
CITY OF LA QUINTA.
A) RESOLUTION ACTION.
4. CONSIDERATION OF CONTRIBUTING $10,000 TOWARD THE REPAIRS OF MILES AVENUE
THROUGH THE WHITEWATER CHANNEL.
A) MINUTE ORDER ACTION.
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A) MINUTE ORDER ACTION.
6. CONSIDERATION OF AMENDMENT TO SECTION 2.20.160 OF THE LA QUINTA CHARTER AND
MUNICIPAL CODE REGARDING POST-DISASTER SAFETY ASSESSMENT PLACARDS.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
7. CONSIDERATION OF AMENDMENT TO SECTION 8.06 OF THE LA QUINTA CHARTER AND
MUNICIPAL CODE REGARDING SWIMMING POOL SAFETY.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 18, 1997.
2. TRANSMITTAL OF TREASURER'S REPORT DATED SEPTEMBER 30, 1997 FOR THE CITY OF
LA QUINTA AND LA QUINTA FINANCING AUTHORITY.
3. APPROVAL OF SUBDIVISION IMPROVEMENTS WITHIN TRACT 28019, THE SEASONS,"
WILLIAMS DEVELOPMENT CORPORATION.
4. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT
28410-1, MCCOMIC CONSOLIDATED, INC.
5. APPROVAL OF FISCAL YEAR 1997/98 BUDGET APPROPRIATION OF $1,000 FROM GENERAL
FUND RESERVES TO CENTRAL SERVICES TO COVER COST OF REPLACING OPTICAL DISK
DRIVE IN THE CITY CLERK'S DEPARTMENT.
6. APPROVAL OF FISCAL YEAR 1997/98 BUDGET APPROPRIATION FROM GENERAL FUND
RESERVES FOR LEGAL EXPENSES.
7. APPROVAL OF TITLE CHANGE FROM ACCOUNTING SUPERVISOR TO ACCOUNTING
MANAGER.
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1 REVIEW AND DISCUSSION OF STORM WATER DRAINAGE FACILITIES SERVING THE COVE
AREA.
REPORTS AND INFORMATIONAL ITEMS
A. PLANNING COMMISSION MINUTES OF OCTOBER 14 & OCTOBER 28, 1997
B. ART IN PUBLIC PLACES COMMISSION MINUTES OF JULY 30 & SEPTEMBER 8, 1997
C. HISTORIC PRESERVATION COMMISSION MINUTES OF SEPTEMBER 18, 1997
0. PARKS & RECREATION COMMISSION MINUTES OF OCTOBER 13, 1997
E. INVESTMENT ADVISORY BOARD MINUTES OF OCTOBER 8, 1997
F. CVAG COMMITTEE REPORTS
G. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE ADOLPH)
H. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT MINUTES OF SEPTEMBER 7, 1997
I. C. V. MOUNTAINS CONSERVANCY SNIFF)
J. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
K. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HOLT)
L. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
M. PALM SPRINGS REGIONAL AIRPORT COMMISSION
N. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
0. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
P. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP ADOLPH
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSES TO PUBLIC COMMENT
B. CITY ATTORNEY NONE
C. CITY CLERK
1. REPORT REGARDING SPECIAL COUNCIL MEETING FOR SWEARING-IN OF NEWLY-
ELECTED OFFICIALS
D. BUILDING AND SAFETY DIRECTOR
1. DEPARTMENT REPORT FOR MONTH OF OCTOBER 1997
E. COMMUNITY DEVELOPMENT DIRECTOR
1. DEPARTMENT REPORT FOR MONTH OF OCTOBER 1997
F. COMMUNITY SERVICES DIRECTOR
G. 1. DEPARTMENT REPORT FOR MONTH OF OCTOBER1997
H. FINANCE DIRECTOR
1. REVENUE AND EXPENDITURES REPORTED DATED SEPTEMBER 30, 1997 FOR THE
CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY
I. PUBLIC WORKS DIRECTOR
1. DEPARTMENT REPORT FOR MONTH OF OCTOBER 1997
J. SHERIFF?S STATION COMMANDER
1. DEPARTMENT REPORT FOR FIRST QUARTER OF FY 1997/98
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RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARINGS
1. TENTATIVE TRACT 28409. REVISED TO REVISE THE GRADING PLAN FOR AN APPROVED
SUBDIVISION OF 19 SINGLE-FAMILY AND OTHER COMMON LOTS ON 9.15 ACRES LOCATED
ON THE NORTH SIDE OF AVENIDA MONTEZUMA, EAST OF THE BEAR CREEK CHANNEL AND
WEST OF AVENIDA JUAREZ.
A) RESOLUTION ACTION.
2. CHANGE OF ZONE 97-084 TO CHANGE THE GC DESIGNATION TO RL FOR A PROPOSED
NEW RESIDENTIAL LOT WITHIN TRACT 28470-1 AND TENTATIVE TRACT 28611 TO
RECONFIGURE 21 EXISTING RESIDENTIAL LOTS INTO 32 RESIDENTIAL LOTS AND CREATE
ONE NEW RESIDENTIAL LOT IN THE NORTHEAST PORTION OF TRACT 28470-1, LOCATED
SOUTH OF THE INTERSECTION OF 52ND AVENUE AND WASHINGTON STREET. APPLICANT:
WINCHESTER DEVELOPMENT.
A) RESOLUTION ACTION.
B) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
C) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
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NOTE: PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF
THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a? REGARDING EXISTING LITIGATION, CITY OF LA QUINTA VS. PARC LA QUINTA,
CASE NO. INC 004514.
2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNER/NEGOTIATOR: CHRIS
CLARKE.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of November 18, 1997 was posted on the outside entry
to the Council Chamber, 78-495 CalIe Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's, 78-630 Highway 111, on Friday, November 14, 1997.
DATED: November 14, 1997
4
SAUNDRA L. JUHOLA City Clerk
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City CIerk?s Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
OOOOOB
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WRITTEN CORRESPONDENCE:
Greater Coachella Valley Soap Box Derby
42-600 COOK ST, 5?F. 110, P?M DESERT, CA 92211 * 1? 564-37?? FAX 61? 56??321
Hono?ry ChaImia?
Gera[d R. Ford
FAXED TO CITY UALL 10-21-97 8:00PM
October 21, 1997
Honorable Mayor & City Council Members
Oity of La Quii?ta
Post Office Box 1504
La Quinta, CA 92253-1504
RE Greater Coachella Valley Soap Box Derby
Honorable Mayor & City Council:
The Committee of the Greater Coachella Valley Soap Box Derby is looking
to expand our event in 1998 to include promoting recycling. The
parti-culam of the recycling program has not been fimdized, but we will be
working wifl? Waste Management of the Desert who has always been a
spon?or of our event) to help with this new aspect of our race? I would
imagine our program w]]'? iuclude but not be limited to); promotion of the
public?s recycling in all our materials, use of recycled paper for all our
printed materials, proinotig the recycling of old soap box derby cars, a?
well as the day of the event promoting the recycling of aluminum cans,
phone?e books and paper.
Our Committee will be meeting next week to come up with a date for the
1998 event and dicu?? tJlis new aspect of our race. When we have more
information, we will be coining before the City Council and requesting
funding for oin' Franchise Fee of $1,200.00, as well as the other in-kind
donations made by the City in the past 1997 race cost was appx. $43000.00)
If you have any questions, please feel free to contact me at 760) 564-3761.
Sincerely,
ran?Race?? 000007,
DOWAT? ly LITrL? LAN? RJ???S
I I I T T7?Th YY?r'?Z
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CY3CW<?
0
Spurlal Oiympl?
Southern California F?
Desert
October 28, 1998
City of La Quinta
Mayor Glenda Holt
78495 Calle Tan??ico
La Quinta, CA 92253
Dear Mayor Holt,
Today more than 1,000,000 children and adults with mental retardation participate in
Special Olympics programs in 20,000 U.S communities thanks to the dedication of Eunice
Kennedy Shriver. She proved these loving individuals were fi? more capable in sports and
physical activities than even many experts believed, giving them greater seIf-esteent, pride
and a sense of accomplishment.
For several years the Special Olympics program has been dormant in the Coachella
Valley. There was no one with the Ir' itiative or the desire to carry on the efforts Eunice
Kennedy Shriver dared begin in 1968. Coachella Valley Special Olympics renewed it's
cornritment 2 years ago to provide our special athletes with local competition and an
opportuttityto advance to regional, state and national events. In March, 1998 College of
the Desert wrn be home to Special Olympic Event Day for the third year running. This
renewed effort has been made possible with the efforts of an all volunteer crew.
We currently have few flinds available to supply equipment, transportation or uniforms.
You can help these and additional athletes reach a higher level of life's filiflilment. You
can help the COACHELLA VALLEY SPECIAL OLYMPICS" program with it's
forward momentum to provide continuing opportuuties for our athletes. Currently, 30
valley Olympians will participate in the events on game day. With rnore volunteers and
community donations we can bring additional handicapped persons into the program
providing them with a sense of community caring. These are people that never thought
they could achieve. We can give them a chance to believe they can. The cost to support
one Olympian for one year is approximately $1,200. There are approximately 150 athletes
for whom we cannot currently provide. We hope the City of La Quinta feels this is a
worthy program to support.
Hopeflilly,
Don Ballar 000008
568-2543
Special Olympics Fundraising
73-255 Count? Club Dnve, Paim Desert, CA 92260
619) 346-1611* Fax 619) 773-0933
Created by the oseph P. Kennedy, Jr. Foundation
Authorized and Accredited by Special Olympics International for the Benefits of Citizens with Mental Retardation
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AGENDA CATEGORY:
BUSINESS SESSION:
C()UNCILJRDA MEETING DATE: November 18, 1997
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Cultural Commission's
Recommendation for Community Services PUBLIC HEARING:
Grant Funding for Fiscal Year 1 997-98
RECOMMENDATION:
The Cultural Commission recommends that the City Council award grant funds as
follows:
Miss La Quinta Pageant $500.00
Friends of the La Quinta Library $2,500.00
California Desert Chorale Chorale $600.00
Community Gardens of the Coachella Valley $2,500.00
La Quinta Monarchs Baseball Club $1,000.00
Martha's Kitchen $2,000.00
FISH $1,400.00
Family Service of Coachella Valley $2,000.00
Family YMCA of the Desert/La Quinta Preschool $2,000.00
The La Quinta Arts Association $1,850.00
PGA West Volunteer Fire Company $2,500.00
Volunteers for Increased Public Safety $1,000.00
La Quinta-lndio SHARE of the Desert $1,400.00
San Gorgono Girl Scout Council $1,000.00
Humane Society of the Desert?0rphan Pet Oasis $1,000.00
Media Arts Foundation $0.00
Shelter from the Storm. Inc. $1.0O0.00
TOTAL $24,250.00
FISCAL IMPLICATIONS:
The Fiscal Year 1997-98 Budget includes $25,000 in the Special Project Contingency
Account 101-101-663-000) from which grant funding is appropriated. On October
21, 1 997, the Council appropriated funds from this account to cover the cost
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>associated with the Chamber of Commerce's 5K?1OK Run. The costs associated with
that event are $653.00 leaving a balance available of $24,347.00 in the Special
Projects Contingency Account. The Cultural Commission's recommendation for grant
funding is $24,250 which, if approved by the Council, would leave a balance of
$97.00 in the Special Projects Contingency Account.
BACKGROUND AND OVERVIEW:
For Fiscal Year 1 997-98, the City Council adopted a process and application form for
Community Services Grants program that is offered by the City. The deadline for
submittal under this program was September 1, 1 997. The City received a total of
twenty grant applications for this program three were subsequently removed from
consideration by the Council: two school related grant requests and a request by the
Coachella Valley Recreation and Park District for a water slide).
On September 16, 1997, the Council directed that the Cultural Commission be the
body that would review and recommend funding to the City Council for the grant
applications submitted under this program. A table summarizing the grant
applications as well as the actual applications) is attached Attachment No.1). In
accordance with that direction, the Cultural Commission conducted a special meeting
on October 30, 1 997 to consider the grant applications and make funding
recommendations. A table summarizing the Cultural Commission's recommendations
is attached for the Council's use Attachment No.2).
An additional issue related to one of the applicants' requests has surfaced which the
Council may wish to address at this time. One of the grant requests is for funding
for the Miss La Oumfa pageant. The organizers of that event have sent the City two
letters requesting that the City take over administration of this operation Attachment
No.3). The Council may wish to consider this information in their determination of
funding this organization's request
FINDINGS AND ALTERNATIVES:
In accordance with Council direction, staff released grant applications under the City's
Community Services Grant program. The Council requested that the Cultural
Commission review and make recommendations on the grant requests.
The alternatives available to the Council include:
1. Award grant funds consistent with the Cultural Commission's recommendation;
or
2. Award grant funds pursuant to an alternative funding distribution; or
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4. Provide staff with alternative direction.
In addition, staff is seeking direction on the Miss La Ouinta Pageant organizers'
request for the City to administer that program.
Additional alternatives available to the Council include:
1. Authorize staff to prepare a program budget for the Miss La Ouinta Pageant for
consideration as part of the Fiscal Year 1 99899 Budget;
2. Authorize staff to advise Ms. Manuel that the City has no funding available for
this program at this time; or
3. Provide staff with alternative direction.
Ww Th?
Mark Weiss, Assistant City Manager
Attachments:
1. Table of Grant Applications and applications
2. Table of Cultural Commission's recommendations
3. Miss La Quinta Pageant letters
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Participation in Ad?ertisingI
Promotional Piece For 1 997 Skins PUBLIC IIEARING:
Game Promotional Spot
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPACT:
Skins' representatives have suggested a $20,000 contribution. Funds have not been
allocated for this promotion in the 1 997-98 Fiscal Year Budget. General Fund
Reserves may be allocated for this purpose at the Council's direction.
BACKGROUND AND OVERVIEW:
The City of La Quinta contributed $75,000 towards a promotional spot during the
1 996 Skins Game at Rancho La Quinta. A forty-five second spot was prepared and
aired during Saturday of the event.
The Skins Game applied for a $100,000 contract" grant in June of 1997 for similar
air time during this year's event. The City Council considered, but did not fund, this
proposal within the 1 997-98 Fiscal Year Budget.
Subsequent to this consideration, The Skins Game pursued alternative funding
sources and received indications of possible funding support from the City of Palm
Desert, contingent upon City of La Quinta support see Attachment 1), and the City
of lndio. Skins' representatives plan to approach the City of Indian Wells for funding
support, as well.
Mr. Tom Cullinan approached the City Council under public comment at the November
4, 1 997 City Council Meeting and advised the Council of the funding status for this
promotional piece. The City Council referred Mr. Cullinan to staff and authorized staff
to place the matter on this agenda for further consideration.
OOO?"14
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ing -> 15oO>Staff met with Mr. Cullinan on November 7' 1 997 and was advised that a generic
spot could be developed promoting the central and eastern Coachella Valley with a
contribution of $20,000 from the City of La Quinta. Mr. Cullinan offered to draft a
script of that spot for the City's review see Attachment 2).
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council include:
1. Authorize a contribution of $20,000 from General Fund Reserves towards a
forty-five second promotional spot to be aired Saturday of the 1 997 Skins
Game; or
2. Authorize staff to advise Mr. Cullinan that funds are not available within this
year's budget for the spot; or
3. Provide staff with alternative direction.
Mark Weiss
Assistant City Manager
OOD?1?
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ing -> 15oO> AGENDA CATEGORY:
COUNCILIRDA MEETING DATE: November 18,1997 BUSINESS SESSION:
CONSENT CALENDAR:
ITEM TITLE:
Consideration of the Historic Resources Survey by STUDY SESSION:
Mel Ion and Associates funded by a Certified Local PUBLIC HEARING:
Government Grant as required by Chapter 7.06-
Historic Resources, Historic Landmarks and Historic
Districts. Applicant: City of La Quinta.
RECOMMENDATION:
Adopt City Council Resolution accepting the Final Report and Survey Forms for the
Historic Resources Survey prepared by Mellon and Associates.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Historic Resources Survey project began in October1996, with a grant of $15,000
from the Certified Local Government Program. The City matched the grant money with
40% in-kind services. Mellon and Associates were hired to conduct the City-wide survey,
which was completed in September, 1997. A copy of the Final Report and Survey
Documents has been submifted to the State Historic Preservation Office as required under
the terms of the grant contract.
The survey resulted in the identification of a total of 72 properties eligible for landmark
status. Of these 72 properties, 6 appear eligible for the National Register of Historic
Places. Seventy properties appear eligible for City of La Quinta landmark status with 57
of these properties as contributing buildings to a Historic District in the Cove. Two
properties are classified as historic cultural landscapes: the Sniff Date Tree Grove, and
the Hunt's Date Garden.
The Historic Preservation Commission recommends the City Council accept the Survey
Report and documents attached.
000213
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ing -> 15oO>FINDINGS AND ALTERNATIVES:
1. The Historic Resources Survey complies with the requirement for a city-wide survey
as contained in Section 7.06.010 Establishment of historic resources inventory,
Title 7 Historic Preservation, of the La Quinta Municipal Code.
2. The Historic Resources Survey complies with the responsibilities of the City of La
Quinta's certification under the Centified Local Government Program.
Options available to the City Council are:
1. Accept the Final Report and Historic Survey Documents; or
2. Provide staff with direction.
Attachment:
1. City of La Quinta Historic Resources Survey
OQ?S19
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\>??;s? AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE: Consideration of Contributing $1 0,000 STUDY SESSION:
toward the repairs of Miles Avenue through the
Whitewater Channel PUBLIC HEARING:
RECOMMENDATION:
As directed by the City Council.
FISCAL IMPLICATIONS:
This contribution has not been budgeted during the 1997/98 Fiscal Year. Any
funding for this repair by the City of La Quinta will be from General Fund Reserves in
the amount of $10,000.
BACKGROUND AND OVERVIEW:
During the storms of 1993, the two lane low water crossing of the Whitewater
Channel on Miles Avenue was washed out. Since that time, Miles Avenue has been
closed as a through street at the Whitewater Channel. Miles Avenue conveys traffic
through lndio, North La Quinta, and Indian Wells in an east/west direction. Miles
Avenue turns south approximately 1,000 feet east of Warner Trail to connect to
Highway 111.
During their September 18, 1997 City Council Meeting, the City of Indian Wells
approved a plan to replace the two lane low water crossing at Miles Avenue. This
plan includes utilizing $411,780 in Federal Emergency Relief Funds ERF). Riversrde
County will complete the construction utilizing County staff and absorb the County's
overhead for the project in the amount of $79,913. The total estimated cost of the
two lane project $593,720.
On September 22, 1997, the City received a letter from Mr. George Watts, City
Manager of the City of Indian Wells, requesting the City of La Quinta's participation
in the replacement of the Miles Avenue/Whitewater Channel Crossing. A copy of that
letter is included as Attachment 1.
00D251
F:\PWDEPT\GOUNCIL\1?97\??1 1 18b2
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ing -> 15oO>According to the information provided in the Indian Wells letter, the total local
participation requested is $98,428. Coachella Valley Association of Governments
CVAG) is requested to contribute 50% of that amount $49,214). Riverside County,
Indian Wells, La Quinta, Indio, and Palm Desert have all been requested to fund the
repairs in the amount of $10,000 each.
After repairs, there is no guarantee that the low water crossing will not wash out in
an event of high rainfall. If a wash out occurs again, the City of Indian Wells or
County of Riverside must apply for Highway Bridge Rehabilitation and Replacement
HBRR) grant monies. This grant will be applied for in the attempt to replace the low
water crossing with a full bridge project. In order to be considered for a bridge, an
in-depth environmental study would be needed meeting the requirements of the
National Environmental Protection Act. There is no guarantee that funding will be
received in the future for a bridge at Miles Avenue.
The City of Palm Desert, lndio, Indian Wells, and CVAG have all committed to their
funding participation.
Riverside County has not officially committed to date; however, representatives of
Riverside County have discussed the possibility of the County taking the lead in
completing the repairs with in-house" forces.
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are as follows:
1. Appropriate $10,000 from the General Fund Reserves and contribute $10,000
to the City of Indian Wells and the County of Riverside to reconstruct the two
lane low water crossing of Miles Avenue across the Whitewater Channel.
2. Do not participate in the repairs of the two lane low water crossing of Miles
Avenue across the Whitewater Channel.
3. Provide staff with alternate direction.
Chris A. Vogt 7
Public Works Director/City Engineer
Attachment
Ooc??r-?2
\pWDEpTcouNC?L\1 7\?7 111 8?2
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ing -> 15oO> AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE: Consider Alternatives for the City of La STUDY SESSION:
Quinta Street Sweeping Program
PUBLIC HEARING:
RECOMMENDATION:
Approve the implementation of an in-house Street Sweeping Program.
Authorize staff to prepare bid specifications for the purchase of a Tymco 600 CNG-
BAH Regenerative Air street sweeper or equivalent) in the amount of approximately
$151,200.
Authorize staff to amend the job description and responsibilities for a Maintenance
Worker II position to include Street Sweeper Operation.
FISCAL IMPLICATIONS:
The quoted cost of purchasing a Tymco 600 CNG-BAH Regenerative Air Street
Sweeper is approximately $151,200. As of June 30, 1997, there is $542,927
available in the Equipment Replacement Fund #501-000-300-290 that could be loaned
to purchase this street sweeper.
The South Coast Air Quality Management District SCAQMD) provides a grant
incentive for purchasing Compressed Natural Gas CNG) vehicles. Under this
program, Sunline received a grant for 9 street sweepers in the Coachella Valley. The
City of La Quinta has been identified as one of those cities. After purchase of the
CNG street sweeper, and upon receiving the purchase documentation, Sunline will
reimburse the City in the amount of $28,092, making the total cost of the street
sweeper approximately $123,108.
The City has received price quotes for a Tymco 600 Regenerative Air Street Sweeper
conventional fuel) and a Tymco 600 CNG-BAH Regenerative Air Street Sweeper
compressed natural gas). The approximate cost for the conventional street sweeper
is $122,400, that includes tax and shipping. The approximate cost for the street
sweeper utilizing CNG, is $123,108 $151,200 $28,092). As outlined in
Attachment 1, the loan would be repaid over a five year period beginning with the
purchase date at an annual amount of $24,622 from CSA152 funding. The City
collects $109,000 annually through CSA1 52 to implement a federally mandated storm
water runoff mitigation program. 000253
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ing -> 15oO>BACKGROUND AND OVERVIEW:
During the May 6, 1997 City Council Meeting, the City Council approved the
implementation of a six 6) month in-house Street Sweeping Pilot Program. The Pilot
Program provides street sweeping services utilizing a rental sweeping unit Tymco
600 Regenerative Air) and a temporary employee for twenty-six cycles beginning July
1, 1997.
As of September 26, 1997, thirteen 13) sweep cycles have been completed in-house
under this program. Issues associated with this program i.e., actual costs, citizen
complaints, and quality and quantity of service) have been closely monitored by staff.
The number of complaints have been significantly reduced during the pilot program.
Response times have improved, streets are swept 52 weeks of the year, and there
have been a total of three complaint? since the implementation of the pilot program.
Five separate options were utilized in analyzing a recommendation for the City
Council's consideration. They are as follows:
1. Purchase a street sweeper and provide full-time operation utilizing City staff.
2. Continue lease of a street sweeper and provide full-time operation by in-house
staff.
3. Continue leasing a street sweeper and continue utilizing temporary employment
for operation.
4. Contract with SunLine Services to provide street sweeping.
5. Bid the City contract to provide street sweeping.
Included as Attachment 1 is a spreadsheet itemizing the cost estimates for purchasing
a street sweeper and providing full-time operation utilizing City staff. Under this
option, the City will purchase a street sweeper for approximately $123,108 utilizing
the Equipment Replacement Fund. This fund will be reimbursed over five years at an
amount of $24,622 per year. City staff is already trained and will operate the street
sweeper. The yearly amount shown for the operator includes salary, benefits, and
overhead. Other costs associated with the operation and maintenance of the street
sweeper are insurance, replacement of brushes, mechanical maintenance, fuel
consumption, and dump fees for an estimated yearly cost of approximately $91 91 7.
This equates to approximately $10.10 per curb mile.
The other four options are itemized in the following attachments:
Attachment 2 Option 2
Lease sweeper, provide full-time operator
Attachment 3 Option 3
Lease sweeper, provide temporary operator
OO?p?9
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ing -> 15oO> Attachment 4 Option 4
Contract with SunLine
Attachment 5 Option 5
Bid the Contract
Included as Attachment 6 is the recommended enhanced Maintenance Worker II
position job description. It is recommended that the street sweeping be an added
responsibility for the Maintenance Worker II position, since a Class B drivers license
is required to operate the street sweeper and a Maintenance Worker II position
requires a Class B drivers license.
The summary of costs for each option are tabulated as follows:
OPTIONS CURB MILE YEARLY COST 52
COST Cycles)
1 Purchase sweeper, provide full-time operator $10.10 $91,917.00
2 Lease sweeper, provide full-time operator $15.37 $139,889.00
3 Lease sweeper, provide temporary operator $13.23 $120,441.00
4 Contract with SunLine $16.00 $145,600.00
5 Bid the Contract $14.32 $130,312.00
On December 12, 1996, informal bids were received for providing street sweeping
services for the City of La Cuinta. These bids ranged from $14.32 per curb mile to
$18.80 per curb mile. For purposes of this report, the low bid amount was utilized.
Included as Attachment 7 is a letter from SunLine Services Group in regard to
SunLine's proposal to provide street sweeping services to the City of La Quinta.
Under this proposal, SunLine quotes a cost of $16.00 per curb mile.
Sunline Services Group has received a grant through the SCAQMD through a proposal
submitted to the Mobile Source Air Pollution Reduction Review Committee for
Alternative Fuels Heavy Duty Vehicles". This grant provides an offsetting cost for
the purchase of compressed natural gas street sweepers in the Coachella Valley. La
Quinta was part of the grant application and will receive $28,092 to offset the cost
for compressed natural gas fuel vehicle. Although the compressed natural gas vehicle
is approximately $708 more expensive with the rebate) than the conventional fuel
vehicle, compressed natural gas is a cleaner burning fuel, which provides a greater
reduction in air pollution. Also, compressed natural gas is a less expensive fuel than
conventional fuel, with the cost of approximately 93?/gallon.
3
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ing -> 15oO>Lapis Energy Organization is in the process of building a fueling facility which includes
conventional, diesel, and CNG within the City of La Quinta on Adams Street south
of Highway 111). Until that facility is constructed, the closest fueling facility for City
use is at the Sunline Clean Air Center on Highway 111 and Auto Center Drive.
The City is presently a member of the California Joint Powers Insurance Authority
JPIA). If the City were to purchase a street sweeper and complete street sweeping
services utilizing in-house staff, the City insurance coverages under the JPIA would
be as follows:
The cost of insurance, which equates to $250.00 per month as shown in
attachment 1, is the City's cost for the street sweeping equipment that the
JPIA would charge. According to representatives of the JPIA, any claims paid
under $2,000 do not impact the City's future premiums under the current
regulations of the California JPIA. The majority of the claims that the JPIA
presently have are low dollar amounts.
If the City were to contract street sweeping services, the City would be provided with
an additional layer of insurance coverage by the Contractor completing the services.
This does not guarantee that the CitV would not be sued in the case of a claim.
FINDINGS AND ALTERNATIVES:
It appears that the pilot program to provide in-house street sweeping services has
been successful. The quality of service has increased as evidenced by a minimum
number of Citizens Requests and Complaints. The purchase of equipment provides
greater flexibility in scheduling, quicker response times for emergencies, and
enhanced control of the program. Adding the responsibility of street sweeping to the
Maintenance Work II position provides the City with coverage in case of sick leave
and vacation schedules. Currently the City employs 2 Maintenance Worker II
positions.
Alternatives available to the City Council are as follows:
1. Approve the implementation of an in-house Street Sweeping Program.
Authorize staff to prepare bid specifications for the purchase of a Tymco 600
CNG-BAH Regenerative Air street sweeper or equivalent in the amount of
approximately $123,100.
Authorize staff to amend the job description and responsibilities for a
Maintenance Worker II position to include Street Sweeper Operation.
2. Continue leasing a street sweeper and provide a full-time operator from City
staff and modify the Maintenance Worker II position responsibilities to include
street sweeper operation.
OOC?261 *?4
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ing -> 15oO>3. Continue leasing a street sweeper and provide a temporary operator through
contract.
4. Contract street sweeping services with SunLine.
5 Authorize staff to prepare specifications to bid the street sweeping services.
6. Provide staff with alternate direction.
Chr? A. Vogt Z
Public Works Director/City Engineer
CAVIas
Attachments
OO??G2
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1
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of an Addition to the La Quinta PUBLIC REARING:
Charter and Municipal Code of Title 2, Chapter 2.20.160
Regarding Post-Disaster Safety Assessment Placards.
RECOMMENDATION:
A.) Motion to take up Ordinance No.______ By Title and Number Only and Waive
Further Reading
B.) Motion to Introduce Ordinance No._____ On First Reading
FISCAL IMPLICATIONS:
The cost of printing the placards.
BACKGROUND AND OVERVIEW:
The procedure outlined in this ordinance, also known as ATC-20, is the recommended
post-earthquake action to be taken to determine the safety of structures left standing.
ATC-20 was developed for the Governor's Office of Emergency Services by the
Applied Technology Council. ATC-20 is a systematic approach to rapidly assess a
large number of buildings for safety arid structural integrity. At the conclusion of the
assessment a brightly colored placard is placed on the building indicating the building
condition.
In addition to outlining the procedure to be followed for rapid building assessment,
this ordinance also establishes that unauthorized tampering, modifying, or removal of
these signs is a criminal act.
FINDINGS AND ALTERNATIVES:
California Building Officials CALBO) has adopted ATC 20 as the standardized method
by which to evaluate structures following a disaster. Hundreds of registered disaster
volunteers have received training in this method of rapid evaluation through CALBO.
000272
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ing -> 15oO>All of the City's Building Inspectors have also participated in the ATC 20 training.
Adoption of the proposed ordinance will provide for a uniform system for the rapid
evacuation of damaged structures which will be usable by City personnel as well as
by CALBO registered volunteer inspectors.
The alternatives available to the Council include:
1. A.) Motion to take up Ordinance No. By Title and Number Only and
Waive Further Reading
B.) Motion to Introduce ordinance No. On First Reading
2. Do not Approve Ordinance No.____ Adding to the La Quinta Charter and
Municipal Code Title 2, Chapter 2.20.?60: or,
3. Provide further direction to staff.
Tom Hartung Building and Safety Director
Attachments:
1. Sample placards.
OO3?73 002
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of an Addition to the La Quinta Charter PUBLIC REARING:
and Municipal Code to Title 8, Chapter 8.06 Regarding
Swimming Pool Safety
RECOMMENDATION:
A.) Move to take up Ordinance No.____ by Title and Number Only and Waive
Further Reading;
B.) Move to Introduce Ordinance No.____ on First Reading
FISCAL IMPLICATIONS:
None to the City. Costs assoojated with the various safety devices that could be
installed to meet the requirements of the ordinance range from $50 for a door alarm
to $6,000 for a motor driven pool cover.
BACKGROUND AND OVERVIEW:
In September of 1996 the Governor approved assembly Bill 3305 which enacted the
Swimming Pool Safety Act which was made part of the State's Health and Safety
Code. The Act provides for barriers around private swimming pools to help protect
against accidental drownings of toddlers. The Act will become effective on January
1, 1998 in all jurisdictions that did not have a local ordinance governing child access
to pools on or before January 1' 1 997.
The La Quinta Municipal Code currently requires that private pools which are not
located within a gated community, to be surrounded by a five foot enclosure which
could include the dwelling itself Attachment 1). This regulation deters children from
outside the property from gaining unsupervised access to the pool, however it does
not protect against a toddler gaining access to the pool from his or her own home via
an unprotected door. Studies have shown that a majority of child drownings occur
in the victims' own pool.
000280
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ing -> 15oO>FINDINGS AND ALTERNATIVES:
The City of La Quinta's pool fencing ordinance has been in effect since 1 985,
however it does not contain regulations to prevent a toddler from exiting a door of
the dwelling and falling in to a pool located on the property. A recent opinion from
the Legislative Counsel of California Attachment 2) states that even though a
jurisdiction had regulations in place prior to January 1, 1 997, if those regulations do
not include provisions that place protection between the pool and the house, the
ordinance would not be in compliance with the Health and Safety Code. The proposed
amendment to the La Quinta Charter and Municipal Code would add requirements that
would help to prevent a toddler from leaving the house and falling into the family
pool. The addition of these restrictions would bring the City into compliance with the
Health and Safety Code.
It is important to note that the proposed amendments would not require private pools
within gated communities to be fenced. Compliance with the new restrictions could
be achieved through alarms, pool covers, selfclosing doors or other means of
protection deemed equivalent by the Building Official. Currently the Municipal Code
does not contain any safety requirements for private pools within gated communities.
The alternatives available to the City Council are:
1. A.) Move to take up Ordinance No.____ by Title and Number Only and
Waive Further Reading?
B.) Move to Introduce Ordinance No.____ on First Reading;
2. Adopt the proposed ordinance but exempt private pools within gated
communities;
3. Provide staff with further direction.
I?t1
Tom Hartung Director of/Building & Safety
OOO2?1
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OF
AGENDA CATEGORY:
BUSINESS SESSION
COUNCILIRDA MEETING DATE: NOVEMBER 18, 1997
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated November 18,1997 PUBLIC fIEARING
RECOMMENDA71ION: Approve Demand Register Dated November 18, 1997
BACkCjROUND:
Ptep?id \Varrant?:
3I043-3I082? 14,809.19
3I083-3I088?? 1,03176
31089- 3I090? 715.00
3109I? 880.00
Wire Transfers 317,787.53
P/R 001 081 97,239.23
PIR ix Transfers? 24,401.84 CITY DEMANDS $511,811.59
Payable Warrants:
31092 31 205? 363,572.71 RDA DEMANDS 308,625.67
$820,437.26 $820,437.26
FISCAL I?MPLlCATIONS:
Demand of Cash City $5? 1,811.59
Jo 1
I alconet, Finan?Directoi
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ing -> 15oO;> AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Transmittal of Treasurer's Report
as of September30, 1997 PUBLIC HEARING:
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated September 30, 1 997 for the City of La
Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in
compliance with California Government Code Section 53645 as amended 1/1/86;
and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money
and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
Jo n M. Falconer Finance Director
0Q0315
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
CONSENT CALENDAR:
November 1 8, 1 997
ITEM TITLE:
STUDY SESSION:
Transmittal of Treasurer's Report PUBLIC HEARING:
as of September 30, 1 997
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated September 30, 1 997 for the La Quinta
Financing Authority.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in
compliance with California Government Code Section 53645 as amended 1/1/86;
and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money
and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
000324
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ing -> 15oOM> AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE: Approval of Subdivision Improvements STUDY SESSION:
within Tract 28019, The Seasons", Williams
Development Corp. PUBLIC HEARING:
RECOMMENDATION:
Accept only the street improvements within Tract 28019 as well as the traffic signal
improvements located at the Desert Club Drive and Calle Tampico intersection as
complete.
FISCAL IMPLICATIONS:
Immediate fiscal implications are estimated at an additional $1,000 per year added to
the City's street sweeping costs. This figure accounts for the additional 1.75 curb
miles the streets within Tract 28019 will add to the City's previously accepted public
infrastructure, with an average street sweeping cost of approximately $525 per year
per curb/mile. Additional exact fiscal implications are unknown; however, the costs
of maintaining the public infrastructure, including future slurry seals and other street
surface maintenance, as well as maintenance of associated curbs, gutters, and
sidewalks constructed within this development, will ultimately be absorbed by the
Public Works Department, Streets Maintenance Division. Increases in this budget
should be expected as additional streets and other public facilities are constructed and
accepted by the City. The yearly signal operation and maintenance costs are
estimated at $6,500 per year.
BACKGROUND AND OVERVIEW:
The Seasons" project, Tract 2801 9, is a City subsidized housing project for low to
moderate income households consisting of eo single family homes and 90 senior
apartments.
Most of the subdivision infrastructure improvements have been installed; however,
the storm water detention basin and pump station are only partially complete at this
time. The developer encountered economic hardship while constructing this project
and ownership of the property has reverted to the lender through foreclosure.
F\PWDEPT\COUNCL\1 9??\97 II OO?333
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ing -> 15oON>Since the infrastructure improvements are not substantially completed, the City has
not accepted the improvements as complete. City acceptance of public
improvements means the City is responsible for maintenance of those improvements.
In normal circumstances, the City does not accept public infrastructure improvements
in a piecemeal fashion. The outstanding punch list" items for the streets and signal
are minor work items. There are thirty-four 34) occupied homes in a city-subsidized
subdivision. These residents are living in a neighborhood in which the streets are not
being swept or maintained by anyone. In addition, until the traffic signal at the
Desert Club Drive and Calle Tampico intersection is accepted by the City Council, it
will not be maintained by Riverside County, which currently maintains the traffic
signals located throughout the City. It is in the City's best interest to accept the
streets and traffic signal improvements for maintenance, but not accept the other
improvements for city maintenance until they are finished in the future.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Accept only the street improvements within Tract 28019 as well as the traffic
signal improvements located at the Desert Club Drive and Calle Tampico
intersection as complete and direct staff to include the public streets identified
therein into the City's regular street maintenance program and the traffic signal
into the City's regular traffic signal maintenance program.
2. Deny final acceptance of improvements to Tract 28019 based on a finding that
the developer has failed to satisfy the provisions of the Subdivision
Improvement Agreement.
Chris A. Vogt
Public Works Director/City Engineer
CAVImf
Attachments: #1: Tract 28019 Map
002
F:\P?DEPflCOUNClL\?997?71 1 18.??pd 000334
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ing -> 15oOP> AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE: Approval of a Final Map and Subdivision STUDY SESSION:
Improvement Agreement for Tract 28410-1
MoComic Consolidated, Inc. PUBLIC HEARING:
RECOMMENDATION:
Approve the final map and Subdivision Improvement Agreement for Tract 28410-1,
McComic Consolidated, Inc.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
As shown in Attachment 1, this tract map lies within the PGA West development. The
map is a resubdivision of a portion of Tracts 25499-2 and 25499-3. The resubdivision
will convert a portion of the underlying condominium lots to single family home lots.
Ultimately, the developer will create 67 new single family home lots; however, this first
phase will create a model complex consisting of 5 individual lots.
There are no new onsite or offsite improvements associated with this final map, as
infrastructure was constructed in association with the previous underlying tract maps.
The subdivision improvement agreement and improvement security will guarantee the
costs of relocating existing underground utilities to serve the new lots of this tract map.
FINDINGS AND ALTERNATIVES:
The subdivider has provided a tract map conforming with the Subdivision Map Act, and
a Subdivision Improvement Agreement and associated securities, meeting the
requirements of the La Quinta Municipal Code see Attachment 2).
Alternatives for the City Council to consider are:
1. Approve the final map and Subdivision Improvement Agreement.
C
Public Works Director/City Engineer
Attachments: #1 Tract Map 28410-1
#2 Subdivision Improvement Agreement and Securities
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4:>
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Appropriation of $1 000 from the PUBLIC HEARING:
General Fund Reserve Account to Central Services
for Replacement of Optical Disk Drive in the City
Clerk's Department
RECOMMENDATION:
Approval of appropriation of $1,000 from the General Fund Reserve Account 101-
000-300-290) to Central Services 101-153-703-811) for replacement of an Optical
Disk Drive in the City Clerk's Department.
FISCAL IMPLICATIONS:
$1,000 from General Fund Reserve Account 101-000-300-290) to Central Services
101-153-703-811).
BACKGROUND AND OVERVIEW:
The City Clerk's Department utilizes an optical disk system for the records
management program. The drive for that system has failed and needs replacement in
order to operate and it's no longer under warranty. The cost of the replacement is just
under $1,000.
FINDINGS AND ALTERNATIVES
1. That the Council approve an appropriation of $1 000 from the General Fund
Reserve Account to Central Services for replacement of an optical disk drive; or
2. Provide staff direction.
AUNDRA L. J HOLA, City Clerk
City of La Quinta, California
00P360
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ing -> 15oOi> AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?RDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of Fiscal Year 1997-98 Budget PUBLICHEARING:
Appropriation From General Fund Reserves
for Legal Expenses
RECOMMENDATION:
Approve a budget appropriation of $180,000 from General Fund Reserves to General
Government-Litigation.
FISCAL IMPLICATIONS:
Legal expenses for auto related" litigation i.e., City of La Quinta v. City of Indio,
County of Riverside, Stamko Development Company, Friends of the Coachella Valley,
et. al.) exceeded Fiscal Year 1997-98 budgeted allocations. An appropriation of
$180,000 from General Fund Reserves to General Government-Litigation", account
# 101-101-601-523, will off-set anticipated budget shortages.
BACKGROUND AND OVERVIEW:
The City's General Government-Litigation" account appropriation for Fiscal Year
1997-98 is $360,000. Of this amount, $145,000 was budgeted for special legal
counsel support associated with auto project related litigation. Authorization of
$400,000 was ultimately obtained for auto related litigation.
Staff anticipates receiving $75,000 from Granite Construction as part of the auto
settlement agreement. Thus, $400,000, less the $145,000 originally budgeted and
the $75,000 reimbursement credited toward legal costs, leaves a balance of
$180,000 necessary to off-set authorized expenditures.
000361
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ing -> 15oOj>FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve a budget appropriation of $180,000 from General Fund Reserves to
General Government-Litigation;
2. Do not approve a budget appropriation of $180,000 from General Fund Reserves
to General Government-Litigation; or
3. Provide staff with an alternative direction.
Mark Weiss, Assistant City Manager
000362
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ing -> 15oOk> GF? AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of Title Change from PUBLIC HEARING:
Accounting Supervisor to Accounting
Manager
RECOMMENDATION:
Approve the title change from Accounting Supervisor to Accounting Manager.
FISCAL IMPLICATIONS:
None. There is no change to the salary range.
BACKGROUND AND OVERVIEW:
The Accounting Supervisor has notified the City of his retirement date. To more
accurately reflect the duties and level of the position it is recommended that the title
be changed to Accounting Manager
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the title change from Accounting Supervisor to Accounting Manager,
or;
2. Deny the title change.
oOO36?
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: November 18, 1997 Ci
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Adoption of Resolution Accepting Daily
Passes to the Skins Game Golf Tournament PUBLIC HEARING:
to be held November 28-30, 1 997 at Rancho
La Quinta
RECOMMENDATION:
Adopt the resolution accepting complimentary daily passes for the Skins Game Golf
Tournament to be held November 28-30, 1 997.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Skins Game Golf Tournament passes are being made available to the City of La Quinta
from Tom Cullinan, Vice President and Project Manager, Rancho La Quinta, for use
at the Skins Game Golf Tournament to be held November 28-30, 1 997 at Rancho La
Quinta.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt the resolution and accept the donation of passes; or
2. Do not adopt the resolution.
k\
Thomas P. Genovese, City Manager
C:?MyD??WPD,c?CITy COUNCIL\CCSTFF24.97?pd
000364
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ing -> 15oOo> AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE: Review and Discussion of Storm Water STUDY SESSION:
Drainage Facilities Serving the Cove Area
PUBLIC HEARING:
RECOMMENDATION:
As directed by the City Council.
FISCAL IMPLICATIONS:
It is estimated the updated hydrology study will cost $30,000 to $50,000. Funding
for this study will be identified during the preparation of the 1998/99 Fiscal Year
budget.
BACKGROUND AND OVERVIEW:
In 1990, Landmark Land Company rough graded the Calle Rondo ditch and installed
the Calle Rondo street improvements as a condition of development related to the
Citrus Golf Course. The Rondo ditch carried little water until Calle Tampico was
widened to its current configuration, and the Phase 4 and Phase 5 Cove
improvements were installed from 1991 through 1993. Since completion of the later
improvements, which increased the frequency and quantity of drainage flow in the
ditch, residents in the Calle Rondo area have voiced displeasure with that drainage
facility.
Aesthetics and standing water are perhaps the most frequently cited objections to the
ditch. Occasionally, there are objections that the drainage water should not be
directed to the Calle Rondo area and other alternatives should be implemented.
The Citrus Course developer is responsible for installing landscaping in the Calle
Rondo ditch. A couple years ago, the developer installed a ribbon gutter in the
bottom of the ditch to improve drainage flow and eliminate the standing water
problem. However, the developer most likely will not install landscaping in the ditch
until the Citrus Course is approximately 50% built out. It is currently about 20% built
out.
F:\?WDEPT\COUNCIL\1997\971 1 1?c.5$ 009367
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ing -> 15oOp>Before a meaningful discussion regarding feasible alternative solutions can take place,
it is important to understand the basic drainage concepts and limitations of the
facilities that are currently in place. Nature has dealt La Quinta an interesting and
difficult topography to address with regard to drainage. The balance of this report
presents the basic concepts that are in place. Staff will review these concepts with
graphic displays at the Council meeting before focusing on potential solutions for
improving the Calle Rondo ditch.
Basic Drainage Concepts
There are two basic storm water drainage systems serving and protecting the La
Quinta Cove residential area. One system conveys the storm water run-off from the
mountainous areas surrounding the Cove, and the other system conveys the storm
water that falls within the residential area itself.
The drainage system that conveys the storm water run-off from mountainous areas
surrounding the Cove was the first of the two systems to be built. It was built in the
early and mid-1980's and lies outside the residential area. Its basic purpose is to
protect the Cove residential area from storm water coming from the mountains. It
was designed by Bechtel Engineering under a contract administered by the Coachella
Valley Water District, and was funded at City expense. This system consists of the
Bear Creek Channel and the detention basins constructed south of the Cove, the
Oleander Reservoir, the La Quinta Evacuation Channel, and the detention basins on
the east side of the Cove located on the Tradition Golf Club property.
The drainage system that conveys storm water falling within the Cove residential area
consists of reinforced concrete pipes placed in the street right-of-way, with catch
basins collecting the storm water as it runs in the street gutter. This drainage
system actually consists of two independent storm drain systems. They are
described as follows:
System 1 South Cove Drainage) conveys storm water from residential areas in the
Cove south of Calle Sinaba. This drainage is directed to the Oleander Reservoir in
certain storm circumstances, while in other circumstances, storm water from the
same drainage area is directed to the detention basins located on the Tradition Golf
Club property, where in turn it is ultimately directed to the Oleander Reservoir. The
conditional circumstance of this storm water system is the result of a shared-use
facility involving the Desert Club Drive storm drain pipe that carries the storm water
to the Oleander Reservoir. The primary purpose of the Desert Club Drive storm drain
is to drain the detention basins located on the Tradition Golf Club property. However,
if there is no water in the Tradition Club detention basins, then the Desert Club Drive
storm drain is available to carry storm water from the upper elevations of the Cove
south of Calle Sinaba) directly to the Oleander Reservoir. But, when there is water
in the Tradition Club detention basins, the Desert Club Drive storm drain serves the
detention basins first. It does so by automatically closing a flap gate inside the storm
drain pipe which shuts off the storm water flow coming from the Cove and causes
water from the upper cove to back up and flow into the Tradition Club detention
basins at two different locations.
F\PWDEPT\COUNCL\1??7\971 1 000368
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ing -> 15oOq>Underground storm drain System 2 North Cove drainage) in the Cove serves the
lower elevations of the Cove je north of Calle Sinaba). This system carries its
drainage water to the Calle Rondo ditch next to the Citrus Golf Course. Storm water
delivered to the Calle Rondo ditch is then distributed to either the Citrus Golf Course
or, to a temporary retention basin located on the south side of Avenue 52,
approximately 800 feet east of the Citrus Course Golf Maintenance facility. Low
flows, defined as something less th?n 79 cubic feet per second 79 cfs) in this case,
are directed to the temporary retention basin. But, when drainage flows exceed 79
cfs, the increment above 79 is directed onto the Citrus Golf Course. Storm water will
start to flow through the Citrus Course security wall onto the golf course when it is
2.5 feet deep in the Calle Rondo ditch. The openings in the security wall are 2.0 feet
high, therefore, the water depth in the ditch is 4.5 feet when maximum flow through
the wall opening is achieved.
FINDINGS AND ALTERNATIVES:
The Calle Rondo ditch, in its current state of improvement is not well received by
nearby residents and there is a desire for it to be improved or abandoned.
Abandonment is not an option, however. The Rondo ditch is located in the lowest
elevation of all land in the original La Quinta Cove subdivisions that occurred before
city incorporation. By virtue of its relative topographic elevation with regard to
surrounding areas, it has historically received storm water runoff. With that fact in
mind, staff will develop and present some feasible options for improving the Rondo
ditch.
Alternatives for the City Council to?Qfl?id?L:
Regardless which alternative may be preferred for improving the Rondo ditch, there
is a need to perform a hydrology study to ensure construction of the final drainage
improvements for the Cove area are properly designed and will protect all homes in
the Cove in the event of a 100-year storm.
Specific Rondo ditch improvement alternatives are as follows:
a. Proceed with the current improvement plan for the Calle Rondo ditch which has
the Citrus Course developer landscaping the ditch in its current configuration
pursuant to the Citrus Course conditions of development.
b. Construct a slump stone block wall on the west side of the Calle Rondo ditch
a few feet behind the curb to screen the ditch from the public view. The
setback area on the street-side of the wall would be landscaped. The wall
would also prevent public access to the ditch and act as a safety barrier
reducing liability exposure during high flow incidences. The approximate cost
of this improvement is $260,000. It should be noted, this cost estimate does
not include any landscaping as it assumes the Citrus Course developer will
install the landscaping at its expense pursuant to the Citrus Course conditions
of development. f?3
F.?WDEPT\COUNCIL\1 9?7\971 11 000369
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ing -> 15oOr>C. Construct an underground storm water conduit in the Calle Rondo ditch, back
fill the balance of the ditch with dirt, and landscape the entire area between
the street curb and the Citrus Course perimeter security wall. This alternative
also reduces liability exposure during high flow incidences. The approximate
cost of this improvement is 55O,OOO. It should be noted, this cost estimate
does not include any landscaping as it assumes the Citrus Course developer
will install the landscaping at its expense pursuant to the Citrus Course
conditions of development.
1. Direct staff to include the Council's desired Rondo ditch improvement
alternative in the City's capital improvement program and place a high enough
priority on it so it receives funding within the next five 5) years. The project
cost should also include sufficient funding in the first year of the five year plan
to hire a consultant to prepare a Hydrology Study and Storm Drain Analysis in
order to provide alternative recommendations for the Cove Drainage area.
2. Reject the Calle Rondo ditch improvement alternatives that involve public
funding and reaffirm the City's intent to have the Citrus Course developer
landscape the ditch in its configuration as a condition of development.
3. Provide alternative direction.
I
j
Chris A Vogt
Public Works Director/City Engineer
CAV 55
000370
11
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ing -> 15oO> DEPARTMENT REPORTS: A-I
0
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager???
DATE: November 1 8, 1 997
RE: Department Report-Response(s) to Public Comment
The following is a response to public comments made at the November 4, 1 997 City
Council meeting:
1. Mr. Tom Cullinan requested City participation in advertising for the 1 997 Skins
Game.
* Staff was directed to agendize this matter for the Council's
consideration at the November 1 8, 1 997 Council meeting.
MEMOCCPUBLIC1
OO()422
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ing -> 15oO> DEPARTMENT REPORTS:
0
4OF
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: SAUNDRA L. JUHOLA, CITY CLERK??
DATE: NOVEMBER 18, 1997
SUBJECT: SWEARING-IN OF NEWLY ELECTED MAYOR AND COUNCIL
The Riverside County Registrar of Voters is required by law to canvass the results
of the November 4, 1 997 election by November 241h However, since it wasn't a
major election, the certified canvass is expected to be received prior to that date.
Traditionally, the City Council has met during a special meeting for the swearing-in
of the newly elected Mayor and Council Members; and for re-organization which
includes the election of the Mayor Pro Tem and Chairman of the Redevelopment
Agency.
Unless otherwise directed, I'm currently planning to schedule this meeting for
November24, 1997 at 7:00pm.
I'm also planning to have A.C. Patel of Desert Photo Lab present to photograph
both the current Council and the new Council. Therefore, the Council would need
to arrive at about 6:00 pm so this can be done prior to 7:00 pm.
000423
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Transmittal of Revenue and
Expenditures Report dated PUBLIC HEARING:
September 30, 1997
RECOMMENDATION:
Receive and File.
BACKGROUND AND OVERVIEW:
Transmittal of the September 30, 1 997 Statement of Revenue and Expenditures for
the City of La Quinta.
J hn M. Falcon r, Finance Director
000436
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ing -> 15oO> AGENDA CATEGORY:
November 18, 1997 BUSINESS SESSION:
COUNCIL?DA MEETING DATE:
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Public Hearing on a request to revise the grading plan
for Tentative Tract Map 28409, an approved PUBLIC HEARING: I
subdivision of 19 single family and other common lots
on 9.15 acres located on the north side of Avenida
Montezuma, east of the Bear Creek Channel and west
of the Yucatan Peninsula residential neighborhood.
Applicants: Mr. Charles B. Murphy and Mr. Lynn R.
Kunkle
RECOMMENDATION:
Adopt Council Resolution, approving the revised grading plan for Tentative Tract Map
28409, subject to Findings and Conditions.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
Previous City Council Action
On May 6, 1997, the City Council, after conducting a public hearing, adopted
Resolutions 97-35 EA 96-335) and 97-36 approving a 19-lot single family subdivision
on 9.15 acres on property located on the north side of Avenida Montezuma, east of
the Bear Creek Channel Attachments 1 and 2). A copy of the Council Minutes is
attached Attachment 3).
Applicant Request
On October 9, 1997, the applicants submitted a written request Attachment 4) for
the following pad changes:
Lot Numbers Ex. Grade) Proposed Pad Elevation Approved Pad Elevation
Lot #1 65'-69') 66.6' 66.6'
Lot #2 64'-69') 67.2' 66.9'
Lot #3 65'-69') 66.7' 67.3'
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ing -> 15oO> Lot #4(65-66') 66.1' 67.5'
Lot #5 66'-70') 68.9' 68.2'
Lot #6 67'-75') 70.9' 68.7'
Lot #7 71'-77') 72.0' 69.2'
Lot #8 73'-78') 72.3' 69.7'
Lot #9 74'-78') 73.4' 70.2'
Lot #10 74'-78') 75.0' 70.7'
Lot #11 73'-78') 76.2' 71.2'
Lot #12 70'-72') 71.5' 70.7'
Lot #13 69'-72') 69.7' 70.2'
Lot #14 68'-71') 68.9' 69.7'
Lot #15 67'-70') 68.1' 69.2'
Lot #16 66') 66.4' 68.0'
Lot #17 65') 66.2' 67.6'
Lot #18 62'-64') 65.5' 65.5'
Lot #19 62' 65') 64.6' 64.5'
Note: Lot #20 is for on-site storm water retention.
The approved grading would require the removal of 24,000 cubic yards of soil. No
other Map changes are being requested
PublicNotice
A public hearing was required to ensure that surrounding property owners were made
aware of the grading plan changes. This case was advertised in the Desert Sun
news paper on November 8, 1 997. All property owners within 500-feet of the site
were mailed a copy of the public hearing notice as required by the Subdivision
Ordinance. Any written correspondence received from adjacent property owners
will be delivered to the City Council prior to the meeting.
STATEMENT OF THE ISSUES:
The revised grading plan shows pad height increases for Lots 6-11 of two-feet to five-
feet and pad height reductions for most other lots. No pad height changes are being
requested for the parcels abutting the existing houses in the Yucatan Peninsula
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ing -> 15oO> neighborhood with the exception of Lot 19 which shows a minor increase of 0.1-feet
from 64.5' to 64.6'. Staff has reviewed the proposed grading plan, and finds the
new lot pad heights acceptable because, 1) the original drainage plan is not affected
by the proposed changes, and 2) the finished lots when developed with one story,
single family houses will not block the existing mountain views of the those property
owners surrounding the project. This is due to the new grading plan proposing pad
elevations generally at the same elevation as is currently existing. Condition #26 has
been revised to permit the proposed changes by the applicants.
FINDINGS AND ALTERNATIVES:
Findings for approval are included in the attached Resolutions along with changes to
Condition #26. Alternatives available to the City Council are:
1. Approve the revised grading plan:
2. Continue discussion of the grading plan changes to December 2, 1997; or,
3. Deny the revisions to the grading plan.
J rry Her a Community Development Director
Attachments:
1 Location Map
2. Original Map Exhibit Reduced
3. City Council Minutes of May 6, 1997
4. Letter from Applicants dated October 9, 1997
5. Large Map Exhibit Council Only)
OOC457
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 18, 1997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Public Hearing for Zone Change 97-084 to 1) change
the Golf Course designation to Low Density PUBLICHEARING:
Residential for a proposed new residential lot within
Tract 28470-1; and, 2) Tentative Tract 28611 to
reconfigure 21 existing lots into 32 residential lots
and create one new residential lot in the northeast
portion of Tract 28470-1, located south of the
intersection of 52?d Avenue and Washington Street.
Applicant: Winchester Development.
RECOMMENDATION:
1. Adopt City Council Resolution Certifying a Mitigated Negative Declaration of
Environmental Impact for EA 97-341, subject to the attached Mitigation Monitoring
Plan.
2. Motion to take up Ordinance No. by title and number only and waive further
reading.
3. Motion to Introduce Ordinance No. on first reading for ZC 97-084.
4. Adopt City Council Resolution Approving Tentative Tract 28611, subject to the
attached Conditions of Approval.
FISCAL IMPLICATIONS:
None.
BACKGROUND:
Site Information
Proposed Tract 28611,148 acres, is located in the northwest portion of the Tradition Club
development, within the boundaries of Tract 28470-1. Tract 28470 property is generally
located south of the intersection of Washington Street and 52nd Avenue. The 148- acre site
1
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ing -> 15oO>has been graded in conjunction with approvals and permits for Tentative Tract 28470. All
streets within the project and proposed tentative tract map are private. On April 1, 1997,
the La Quinta City Council approved Tentative Tract 28470 which including the subject
site) subdivides 746.6 acres into 242 single family homesites, an 18-hole private golf
course, private street system, and accessory lots.
Request
Because the applicant is proposing a new lot 1.09 acres), that is currently designated Golf
Course GC), the applicant has requested a zone change to Low Density Residential
RL).The tentative tract map request is to reconfigure and reduce the size of 21 existing
lots into 32 lots and create an additional residential lot. The reconfigured lots will range
in size from 11,325 to 19,602 square feet.
Planning Commission Review
On October 14, 1997, the Planning Commission considered these new requests and
recommended approval of the Zone Change and Tentative Tract. There were no significant
issues of concern were raised by the Planning Commission or the public for either request
Attachment 2).
PublicNotice
The proposed Tentative Tract Map and Zone Change were advertised in the Desert
Sun newspaper on October 26, 1 997. All property owners within a 500-foot radius
of the site were mailed a copy of the public hearing notice as required. No negative
comments have been received by staff. All correspondence received before the
meeting will be given to the City Council.
Statement of the Issues:
No issues are identified. Findings required for recommending approval by the City Council
are contained within the Resolutions attached.
FINDINGS AND ALTERNATIVES:
Options available to the Council are:
1. Certify the Environmental Assessment, and approve the Zone Change and
Tentative Tract, subject to the recommended Conditions of Approval and the
Mitigation Monitoring Plan.
2
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ing -> 15oO>2. Deny certification of the Environmental Assessment, the Zone Change and
Tentative Tract.
3. Continue the request and provide staff with direction.
Attachments:
1. Location Map
2. Minutes of Planning Commission Meeting
3. Tentative Tract Map exhibit
4. Environmental Assessment 97-341
3
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