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2000 10 17 CCc&t!t444" City Council Agendas are now Available on the City's Web Page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, October 17. 2000 - 2:00 P.M. CALL TO ORDER Beginning Res. No. 2000-133 Ord. No. 350 ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION 1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION OF REAL PROPERTY LOCATED ON THE SOUTHEAST CORNER OF HIGHWAY 111 AND LA QUINTA CENTER DRIVE (APN 649- 030-050). PROPERTY OWNER/NEGOTIATOR: STAMKO 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, CHRIS A. VOGT, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITIONS AND/OR DISPOSITION OF REAL PROPERTY LOCATED ON THE SOUTHEAST CORNER OF HIGHWAY 111 AND WASHINGTON STREET (ASSESSOR'S PARCEL NO. 604-050-01 1). PROPERTY OWNER/NEGOTIATOR: DAVE MILNER, FAIRWAY OUTDOOR ADVERTISING 3. CONFERENCE WITH LABOR NEGOTIATORS SKI HARRISON, MARK WEISS, AND JOHN RUIZ REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS. 001 NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, if the City is considering acquisition of property, persons identified as negotiating parties are not invited into the closed session. III. PLEDGE OF ALLEGIANCE RECONVENE AT 3:00 P.M. •►�►� ► At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. •� emu: •► • ►�� 1. LETTER FROM THE BOYS AND GIRLS CLUB OF THE COACHELLA VALLEY REQUESTING VOLUNTEER PARTICIPATION FOR THEIR PUMPKIN PATCH TO BE HELD OCTOBER 20 THROUGH 30TH, 2000. 2. LETTER FROM THE AUTOMOBILE CLUB OF SOUTHERN CALIFORNIA REQUESTING THE APPEARANCE OF THE CITY'S GAMBY MASCOT AT THEIR CENTENNIAL CELEBRATION ON SATURDAY, NOVEMBER 4, 2000. 1. MINUTES OF THE MEETING OF SEPTEMBER 26, 2000. 2. MINUTES OF THE MEETING OF OCTOBER 3, 2000. W401azi 4•T_1��1J:1 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 17, 2000. 2. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED AUGUST 31, 2000. 3. TRANSMITTAL OF TREASURER'S REPORT DATED AUGUST 31, 2000. 4. APPROVAL OF FISCAL YEAR 1999/2000 CITY OF LA QUINTA ART IN PUBLIC PLACES ANNUAL REPORT. 2 O V 5. APPROVAL OF FISCAL YEAR 1999-2000 CITY OF LA QUINTA DEVELOPMENT PROJECT FEE REPORT. 6. ACCEPTANCE OF CALLE RONDO CHANNEL DRAINAGE IMPROVEMENTS, PROJECT NO. 98-1 1. 7. APPROVAL OF A REQUEST BY THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD TO UTILIZE THE COUNCIL CHAMBERS ON JANUARY 17, MARCH 14, MAY 9, JUNE 27, SEPTEMBER 12, AND NOVEMBER 14, 2001, 10:00 A.M. TO 2:00 P.M. 8. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 29003, BROOKFIELD HOMES. 9. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 28341-2, BROOKFIELD HOMES. 10. APPROVAL OF AN AMENDMENT TO THE MAINTENANCE AGREEMENT WITH CAL TRANS TO INCLUDE A NEW TRAFFIC SIGNAL ON HIGHWAY 111 AT LA QUINTA CENTER DRIVE. 1 1 . ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 29164, LA QUINTA GOLD PROPERTIES, INC. THE RETREAT AT THE QUARRY. 12. ADOPTION OF A RESOLUTION ACCEPTING A DONATION OF CATERING SERVICES FOR SENIOR CENTER SPECIAL EVENTS. 13. DENIAL OF CLAIM FOR DAMAGES FILED BY GINA LAVIGNE-AYALA, DATE OF LOSS: JUNE 2, 2000. 14. ADOPTION OF A RESOLUTION REINSTATING THE $600 PER ACRE COACHELLA VALLEY FRINGE -TOED LIZARD FEE. IX. BUSINESS SESSION 1. CONSIDERATION OF ART PANELS FOR THE CITY CENTER CAMPUS BY PETER LADOCHY. A. MINUTE ORDER ACTION 2. CONSIDERATION OF APPROVAL OF REQUEST FOR PROPOSAL TO OBTAIN DESIGN/BUILD SERVICES FOR THE EISENHOWER PARK EXPANSION AND SAGUARO/SAGEBRUSH POCKET PARK, PROJECT NO. 2000-02 A. MINUTE ORDER ACTION 3. CONSIDERATION OF A RESOLUTION ACCEPTING A DONATION OF TWO PARCELS OF PROPERTY LOCATED AT THE NORTHWEST CORNER OF AVENIDA VELASCO AND CALLE TEMECULA. A. RESOLUTION ACTION 3 003 4. CONSIDERATION OF THE SOUTHEAST ANNEXATION SURVEY RESULTS. A. MINUTE ORDER ACTION 5. SECOND READING OF ORDINANCE NO. 348 AMENDING CHAPTER 8.03.020 (UNDERGROUND WIRES), OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE NATIONAL ELECTRICAL CODE. A. READ BY TITLE ONLY AND WAIVE FURTHER READING B. ADOPT ORDINANCE NO. 348 6. SECOND READING OF ORDINANCE NO. 349 APPROVING ZONE CHANGE FROM COMMUNITY COMMERCIAL TO MEDIUM DENSITY RESIDENTIAL FOR 22 ACRES LOCATED AT THE SOUTHEAST CORNER OF PGA BOULEVARD AND AVENUE 54, WITHIN PGA WEST. A. READ BY TITLE ONLY AND WAIVE FURTHER READING B. ADOPT ORDINANCE NO. 349 X. STUDY SESSION - None XI. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 8. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 9. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 11. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. CULTURAL ARTS COMMISSION MEETING MINUTES OF AUGUST 10, 2000 16. PLANNING COMMISSION MINUTES OF SEPTEMBER 12, 2000 17. ARCHITECTURAL AND LANDSCAPING COMMITTEE MINUTES OF SEPTEMBER 13, 2000 18. HISTORIC PRESERVATION COMMISSION MINUTES OF JULY 27, 2000. 19. INVESTMENT ADVISORY BOARD MINUTES OF SEPTEMBER 13, 2000 XII. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS. 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY DEPARTMENT REPORT FOR SEPTEMBER, 2000 4 004 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY DEPARTMENT REPORT FOR SEPTEMBER, 2000 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY DEPARTMENT REPORT FOR SEPTEMBER, 2000 7. FINANCE DIRECTOR A. UPDATE ON CREDIT CARD SURVEY 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER A. MONTHLY DEPARTMENT REPORT FOR SEPTEMBER, 2000 9. POLICE CHIEF A. MONTHLY DEPARTMENT REPORT FOR SEPTEMBER, 2000 10. FIRE CHIEF A. QUARTERLY DEPARTMENT REPORT RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XIV. PRESENTATIONS PRESENTATIONS OF LA QUINTA BOYS AND GIRLS CLUB ART AWARDS. This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. CONTINUED PUBLIC HEARING ON GENERAL PLAN LAND USE ALTERNATIVES. A. CONTINUE HEARING 2. PUBLIC HEARING ON 1) GENERAL PLAN AMENDMENT 2000-072, A REQUEST TO REMOVE .3 ACRES OF GOLF COURSE USE AND REPLACE IT WITH LOW DENSITY RESIDENTIAL USE; 2) ZONE CHANGE 2000-097, A REQUEST TO REMOVE .3 ACRES OF GOLF COURSE ZONE AND REPLACE IT WITH LOW DENSITY RESIDENTIAL; AND 3) TENTATIVE PARCEL MAP 29897, A REQUEST TO CREATE A 13,230 SQUARE FOOT LOT LOCATED AT THE SOUTH TERMINUS OF WASHINGTON STREET ON PEERLESS PLACE, WITHIN THE TRADITION CLUB. APPLICANT: RANCHO CHAPMAN GOLF DEVELOPMENT A. READ BY TITLE ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE C. RESOLUTION ACTION(S) i4R 3 PUBLIC HEARING ON PROPOSED STREET CLOSURE OF AVENIDA MENDOZA SOUTH OF FRANCES HACK PARK BETWEEN AVENIDA MONTEZUMA AND THE ALLEY. A. RESOLUTION ACTION XVI. ADJOURNMENT - Adjourn to the next regular meeting to be held at 2:00 p.m. on Tuesday, November 7, 2000, in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92553. DECLARATION OF P I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of October 17, 2000, was posted on the outside entry to the Council Chambers, 78-495 Calle Tampico and on the bulletin boards at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, October 13, 2000. DATED: October 13, 2000 JU REEK, CMC City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Please join us for "Election Central 2000." The City of La Quinta will be providing up-to-the-minute results of the election on November 7, 2000 at the La Quinta Senior Center beginning at 8:00 P.M. Light Refreshments will be served. n of Coachella Valley 4 WRITTEN CORRESPONDENCE ITEM: September 25, 2000 Mayor John Pena City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Pena, Preparations for Pumpkin Patch 2000 are in full swing. The Boys & Girls Club of Coachella Valley's Pumpkin Patch was created to provide a community activity that supports a positive family outing. It has been our 6 year experience that families love to come to the Patch to pick out their pumpkins, ride on the inflatable Bounces, eat snocones and popcorn and enjoy this time together. Last year they even drove in from Blythe, just for this positive experience. This year the Patch will be open from October 20`h through October 30*. We are open weekdays from 3 to 7 p.m. Fridays 3-8 p.m. and Saturday and Sunday from 10 a.m. to 8 a.m. It takes a great number of volunteers to provide coverage for all these hours. This is what brings me to writing to the City of La Quinta. We are asking your organization to consider volunteering as a group and invite your family and friends to come and enjoy the experience. The organizations name would be prominently displayed by signage and we would publicize the day by honoring your service organizations name in support of the Boys & Girls Club of Coachella Valley. The Boys & Girls Club of Coachella Valley appreciates all the work the City of La Quinta do for us. We look forward to hearing from you in regards to our request for your Pumpkin Patch participation. Please call me if you have any questions or with the date and time you would be able to volunteer. My telephone number is (760) 836-1160. If you cannot volunteer as a group please call to individually volunteer. Thank you for your consideration. in rely, Ludy Fox Executive Assistant 42-600 Cook Street, Suite 120, Palm Desert, CA 92211 760 836-1160 Fax 760776-9111 a-maiI:Ifox@becofcv.org 007 r..ILty of La Quints � Day or Hight �e Pumpkin Patch Date Time. Hwy 111 & Adams in La Quints Wal-Mart Shopping Center Theevenmgwi!/LI City of La Quinta City Council for their dedication and support of the youth of the Coachella Valley Please plan to stop by Make your reservation today... Call Lucy at 836-1160 OCT-11-2000 09:33 AAA TRAVEL AGY LA WRITTEN CORRESPONDENCE ITEM: a" 1 Automobile Club of Southern California 4 6 - 0 5 0 WASHINGT0N ST IA 0UINTA. CAIIF0PNIA 42255 2006 M A I L I N G A D D I; E5 5 P.O. B O X 1 659 • L A 0 U I N t A. C A 01 F 0 R N I A 9 2 2 5 3- 1 65 8 (Y60) 771-1162 October 11, 2000 Honorable Mayor and Members of the City Council C/o Toni Genovese, City Manager City of LaQuinta PO Box 1504 La Quinta, Ca. 92253 FAX 777-7101 Subject: Request for Gamby appearance November 4, 2000. Honorable Mayor and Members of the City Council: CC : (' k" Cel�rk- Cs Gamby's appearance at our Centennial Celebration last March added much to our event. We are planning a similar event to celebrate our Centennial Saturday, November 4, 2000 from 10AM to YPM in the parking area adjacent to our office. We would bx-- happy to pay the expense associated with his appearance at this event. We anticipate great attendance at this event and hope this is viewed as an excellent promotional opportunity for the City of LaQuinta because of Gamby's appearance. Thank you, Richar . Jandt Offi anager TOTAL P.01 10-11-00 08:32 RECEIVED FROM:619 564 3203 P.01 La��T Ca � 02 U S of na�AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: OCTOBER 17, 2000 ITEM TITLE: Demand Register Dated October 17, 2000 RECOMMENDATION: Approve Demand Register Dated October 17, 2000 BACKGROUND: Prepaid Warrants: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 42682 - 42686} 37,060.64 42687 - 42717} 3,271.00 42718 - 42719} 3,312.43 42720 - 42724} 10,898.58 Wire Transfers) 295,677.19 P/R 5722 - 5795; 102,982.90 P/R Tax Transfers; 25,566.81 CITY DEMANDS $651,676.60 Payable Warrants: 42725 - 42854} 491,440.90 RDA DEMANDS 318,533.85 $970,210.45 $970,210.45 FISCAL IMPLICATIONS: Demand of Cash -City $651,676.60 010 CITY OF LA QUINTA BANK TRANSACTIONS 9/27/00 - 10/11/00 9/28/00 WIRE TRANSFER - PERS 9/28/00 WIRE TRANSFERS - RDA FIVE ESCROWS 10/3/00 WIRE TRANSFER - MIRA FLORES HOA 10/4/00 WIRE TRANSFER - RDA ESCROW $10,801.19 $225,000.00 $34,876.00 $25,000.00 TOTAL WIRE TRANSFERS OUT $295,677.19 Oil r ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 08:21AM 10/11/00 -ITY OF LA QUINTA BANK ID: DEF PAGE 1 HECK VUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 42725 10/11/00 &01191 CALIFORNIA POOLS & SPAS 100.00 42726 10/11/00 &01192 ADT SECURITY SERVICE INC 35.00 42727 10/11/00 &01193 AMERICA'S THINGS 70.00 42728 10/11/00 &01194 LAKE LA QUINTA COMMUNITIE 54.00 42729 10/11/00 &01195 KAREN BAKER 3.00 42730 10/11/00 &01196 LINDA BROOM 40.00 42731 10/11/00 &01197 PAULINE BROUSSEAU 7.00 42732 10/11/00 &01198 CORONEL ENTERPRISES INC 30.00 42733 10/11/00 &01199 JANE HERRMAN 10.00 42734 10/11/00 &01200 LAKE LAQUINTA COMMUNITIES 50.00 42735 10/11/00 &01201 LORNA LEWIS 50.00 42736 10/11/00 &01202 DORIE MAY 20.00 42737 10/11/00 &01203 MIKE MITCHELL 25.00 42738 10/11/00 &01204 PRAMEX 3.00 42739 10/11/00 &01205 MARIE QUACKENBUSH 10.00 42740 10/11/00 &01206 LYNN RING 10.00 42741 10/11/00 &01207 ISABEL ROSS 10.00 42742 10/11/00 &01208 KENNETH D SMITH 156.24 42743 10/11/00 &01209 HENRY TIKOTSKY 40.00 42744 10/11/00 &01210 LOLA VIVEROS 20.00 42745 10/11/00 &01211 ELAINE WITT 20.00 42746 10/11/00 &01212 WORLD DEVELOPMENT 150.00 42747 10/11/00 ABL001 ABLE RIBBON TECH 560.44 42748 10/11/00 ACE010 ACE HARDWARE 912.98 42749 10/11/00 AME015 AMERICAN PLANNING ASSOC 212.00 42750 10/11/00 AME103 AMERICAN SOCIETY OF CIVIL 170.00 42751 10/11/00 AME175 AMERICAN FORENSIC NURSES 63.00 42752 10/11/00 AME200 AMERIPRIDE UNIFORM SVCS 105.67 42753 10/11/00 AND050 ANDY'S AUTO REPAIR 454.72 42754 10/11/00 ANI030 ANIMAL EMERGENCY CLINIC 73.50 42755 10/11/00 ARC100 ARCH 46.46 42756 10/11/00 ASCO01 A & S COFFEE SERVICE 60.00 42757 10/11/00 ATT075 AT&T WIRELESS SERVICES 277.81 42758 10/11/00 AUT030 AUTOMATED TELECOM 661.10 42759 10/11/00 B00010 BOOK PUBLISHING COMPANY 1204.01 42760 10/11/00 CAD010 CADET UNIFORM SUPPLY 281.08 42761 10/11/00 CAR300 CARQUEST 220.70 42762 10/11/00 CDW050 CDW GOVERNMENT INC 1695.94 42763 10/11/00 COM015 COMPUTER U LEARNING CENTR 618.75 42764 10/11/00 CON010 CONRAD & ASSOCIATES 18000.00 42765 10/11/00 C00300 VALI COOPER & ASSOC INC 33716.26 42766 10/11/00 CVA010 C V A G 4115.63 42767 10/11/00 DEP150 DEPARTMENT OF JUSTICE 35.00 42768 10/11/00 DES010 DESERT BUSINESS MACHINES 126.88 42769 10/11/00 DES018 DESERT ELECTRIC SUPPLY 399.75 42770 10/11/00 DES051 DESERT SANDS UNIFIED SCHL 50.00 42771 10/11/00 DES065 DESERT TEMPS INC 2393.80 012 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 08:21AM 10/11/00 --ITY OF LA QUINTA BANK ID: DEF PAGE 2 HECK CHECK VENDOR PAYMENT VUMBER DATE NO. NAME AMOUNT 42772 10/11/00 DLO100 DLO ENTERPRISES INC DBA 2387.20 42773 10/11/00 D00010 DOUBLE PRINTS 1 HR PHOTO 12.92 42774 10/11/00 DOU200 LES DOUGLAS 423.50 42775 10/11/00 ECO010 E C SEWER SVC INC 300.00 42776 10/11/00 EMP040 EMPLOYMENT DEVELOPMENT 38.00 42777 10/11/00 EVA050 DAVID EVANS & ASSOC INC 2393.87 42778 10/11/00 EXP200 EXPRESS DETAIL 570.00 42779 10/11/00 FIR007 FIRST AID SELECT 241.26 42780 10/11/00 FIS050 FISHER BUSINESS SYSTEMS 535.52 42781 10/11/00 GAR040 GARZA TURF & POWER EQUIP 39.23 42782 10/11/00 GE0010 GEORGE'S GOODYEAR 92.42 42783 10/11/00 GIF100 GIFTS GALORE STORE 117.70 42784 10/11/00 HAR100 JOHN HARDCASTLE 901.12 42785 10/11/00 HER010 JERRY HERMAN 14.25 42786 10/11/00 HIG010 HIGH TECH IRRIGATION INC 36652.64 42787 10/11/00 HOA010 HUGH HOARD INC 915.42 42788 10/11/00 HOM030 HOME DEPOT 73.96 42789 10/11/00 H00050 FAYE HOOPER 100.00 42790 10/11/00 ICMA50 ICMA PRODUCT FULFILLMENT 68.45 42791 10/11/00 IMP100 IMPACT SCIENCES INC 23670.92 42792 10/11/00 INT014 INTERNATIONAL COUNCIL OF 50.00 42793 10/11/00 INT015 INTERNATIONAL CONFERENCE 16.44 42794 10/11/00 JOB020 JOBS AVAILABLE INC 437.92 42795 10/11/00 KIN100 KINER/GOODSELL ADVERTISNG 5050.89 42796 10/11/00 KOR050 KORVE ENGINEERING, INC 27729.46 42797 10/11/00 KRI100 BRUCE KRIBBS CONSTRUCTION 5745.00 42798 10/11/00 LAQ030 LA QUINTA CAR WASH 59.70 42799 10/11/00 LID100 LIDGARD & ASSOCIATES 6800.00 42800 10/11/00 LOW100 LOWE'S COMPANIES INC 22.08 42801 10/11/00 LUN050 LUNDEEN PACIFIC CORP 43711.52 42802 10/11/00 MAC050 JACK MACKIE 211.50 42803 10/11/00 MAR300 MARTEL ELECTRONICS INC 367.43 42804 10/11/00 MCI100 MIKE MCINTYRE POOL MAINT 320.00 42805 10/11/00 MOM100 MOM'S GAS STATION 533.32 42806 10/11/00 NAT031 NATIONAL RECREATION/PARK 95.00 42807 10/11/00 NAW010 RON NAWROCKI 3650.00 42808 10/11/00 NIC101 NICKERSON & ASSOCIATES 3960.00 42809 10/11/00 NNA100 NNA INSURANCE SVCS 25.00 42810 10/11/00 OLI100 OLINN MESSAGE CENTER 100.34 42811 10/11/00 OUT100 OUTDOOR SERVICES INC 100.00 42812 10/11/00 PIT015 PITNEY BOWES 1057.95 42813 10/11/00 PRI020 THE PRINTING PLACE 295.24 42814 10/11/00 PUB100 PUBLIC PERSONNEL CONSULT 460.00 42815 10/11/00 RAD050 RADIO SHACK 37.43 42816 10/11/00 RAL050 RALPHS GROCERY CO 105.52 42817 10/11/00 RAP100 MEL RAPTON HONDA 20969.23 42818 10/11/00 RAS020 RASA - ERIC NELSON 725.00 42819 10/11/00 RBF100 RBF CONSULTING 5401277 42820 10/11/00 REG045 REGENTS OF U C 425.00 013 0 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 08:21AM 10/11/00 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 42821 10/11/00 RIV152 RIV COUNTY TRANSPORTATION 5000.00 42822 10/11/00 ROS010 ROSENOW SPEVACEK GROUP 28122.97 42823 10/11/00 RUI100 JOHN RUIZ 32.03 42824 10/11/00 RUT050 RUTAN & TUCKER 59053.73 42825 10/11/00 SAX100 SAXON ENGINEERING SERVICE 4200.00 42826 10/11/00 SEC050 SECURITY LINK/AMERITECH 686.07 42827 10/11/00 SHU050 SHUTTER WISE 3480.00 42828 10/11/00 SIM025 SIMON MOTORS INC 63.00 42829 10/11/00 SMA010 SMART & FINAL 38.93 42830 10/11/00 SM0010 DONNALDA SMOLENS 130.50 42831 10/11/00 SOCO10 THE SOCO GROUP INC 108.32 42832 10/11/00 SOU003 SOUND IMAGE 1189.10 42833 10/11/00 S00007 SOUTHWEST NETWORKS, INC 3285.50 42834 10/11/00 S00010 SOUTHERN CALIF GAS CO 651.64 42835 10/11/00 SOU100 SOUTHLAND GEOTECHNICL INC 1348.50 42836 10/11/00 SPRO10 SPRINT 68.03 42837 10/11/00 STA045 STAN'S AUTO TECH 114.86 42838 10/11/00 STA050 STAPLES 67.67 42839 10/11/00 STS100 LEONARD ST SAUVER 176.28 42840 10/11/00 SUN080 SUNLINE SERVICES GROUP 584.37 42841 10/11/00 TH0100 J H THOMPSON & SONS INC 24191.82 42842 10/11/00 TRA020 TRANSAMERICA INTELLITECH 140.74 42843 10/11/00 TR1O10 TRI LAKE CONSULTANTS INC 23887.50 42844 10/11/00 TR0050 GREG TROUSDELL 27.52 42845 10/11/00 TTI100 TTI NATIONAL INC 7.75 42846 10/11/00 ULT100 ULTIMATE INTERNET ACC INC 20.00 42847 10/11/00 UNIO04 UNITED STATES POSTAL SVC 4000.00 42848 10/11/00 USO100 US OFFICE PRODUCTS 659.61 42849 10/11/00 VAN075 VANDORPE CHOU ASSOC INC 1612.50 42850 10/11/00 VID050 VIDEO DEPOT 15.00 42851 10/11/00 WAL010 WAL MART STORES INC 108.79 42852 10/11/00 WIL050 BRITT W WILSON 74.72 42853 10/11/00 XER010 XEROX CORPORATION 2742.70 42854 10/11/00 YOU100 YOUNG ENGINEERING SERVICE 11559.91 CHECK TOTAL 491,440.90 014 5 Z FW� r-1 M V' m .--I N M IT N l0 r co O m E+ z 0 0 O W U E. 0 0 0 0 0 0 0 O FC H — H H 0 H o H O o 0 W W H F E H F E H H H E E H E-F E. 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H a o O o r O O M o o O o v c r r W O O O C O o N O O O O £ 0 0 0 Ln O O co 0 0 0 0 in in Ln M n7 M r r r r Ol Ol In In z O O O O O O O (n M M M O O O O r r r E to r r r w �o w w a �o w w z N N N N M N In M M Vv O M M M Lnrl) O O Ln O O o C)Ln in in in U N NM H H al m 11 .--4 M M U 1-4 1-4 H H H In 10 O O O O O O O O O O O O O O O W W U U U H H z > > H a a w w M cn cn W O z z v] W O H U Hrl) � ~ ~ Ln w A D O < U) !n H H H H a 0 0 0 :Da s 0 0 0 0 w w i aww o aaaa z ff 0 0 z U Ot W H W W W 0 U] o H H H H a z U U U w W El H 3 3 3 3 a s 007 W H H H H a 0 3 3 3 3 u L) w w w a a rC 0 0 0 o z o a s H H H H 00 i z El C+. pzj n a D > > a 3 Cq co Pco u)ao CQ x x O O z 0 > O O O N O O O O O (D O O O O o O i. O C)o r0 � H .-� in Ln Ln in H r-1 C)o O O O O O O O O O H H U H 0 0 0 z Cl a s a s 14 a oc a o 0 > 3 3 3 3 3 3 x x O O rn 0 a .-i rn C a H 0 H F� z W N a C 031) 21 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 42724 10/06/00 URB100 PETER URBON CHECK TOTAL 3:23PM 10/06/00 PAGE 1 PAYMENT AMOUNT Ic c 8690.00 690. /1 031 22 z �a o F z 0 0 0 o u w � RC Cl F a a 0 F o z F W Z o a QD Y O io am 0 0 o O rn 0 oo H m 0 0 N I 0 0 o a N R� 11 O E. O W H H H H a O rx O PH4 W 0 ❑ H Ui W W da > ❑ 0 Ln w w U 14 ❑ a o w > 1 > Ql z z £ H z ❑ H x RC z a � fA w m fZ I O O w F x o w W N E O N Z 04 N F z o O o O o U F� O r M O O Ln a 1 a o W F fn a z a fq H O � a r a a FC rz w CL Q O H a ❑ w m z a F. W z 0 > o UU F ro U H fY• 4 U O 0 0 O (T m W 032 23 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER _-ITY OF LA QUINTA BANK ID: DEF HECK CHECK VENDOR VUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 09:03AM 10/06/00 PAGE 1 42720 10/06/00 CAL015 CALIF BUILDING OFFICIALS 42721 10/06/00 PET010 PETTY CASH/CITY LA QUINTA 42722 10/06/00 SOU035 SOUTHERN CALIF ASSN CODE 42723 10/06/00 USPO10 U S POSTMASTER CHECK TOTAL G In PAYMENT AMOUNT 500.00 401.46 480.00 827.12 2,208.58 033 24 zN m v n �o r OD O F z 0 0 0 � � x F W £14 z E £ E Fy a m F F E E S E+ E r c O w O m O O N aD O F 0 m 0 0 0 0 H Wn O z E+ W z o 0o co rn o r C0 O O (3) r Ln �o 00 N O 00 co N Pa FL N O 0 O N O v O H O E-F F F F H O O'1 No L W W W W -Wc C� O F OF W W W W H U) (f) U) V) F 5 W z U 4 Y� 0 a a a a ° 0 0 0 0 0 0 W H H E-F x x x x F H E-+ D El O 0 U U U U 0 O Z PHG fJ U to z z U) z 91 z H U) H W F E-F F F W H W E+ W W 0> F F F F> C7 '> U) > 1 . o 14 U Z w a w a a a n W [. H O W > I > m W H H z O O F X z a g m w m x 1 0 0 G. F PG O o O O o o O W O O O O O O O O O O O O O O 0 r r m r r r N z f+l m 0 m m Cl) O F Z v H N N N c• O Ln O In O � 0 i71 Ol 0 m H H m m to U U o O O O 0 0 O P � FC H H H H O H z o w r� a s a M 0Ln O RC H U U U U FC .7 x x x x U a H z o c a c c z U U U U W O r a w a r r N x a � w w w w 0 H u w a w as c 0 w w z 0 > n 0 0 0 0 Ln 0 •J H H rl H H m H o�. 0 C)El0 D m U u a a 034 w w y (n 5 25 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:'34PM 10/03/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 HECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 42718 10/03/00 ELRO10 EL RANCHITO 237.43 42719 10/03/00 TOT100 TOTAL FABRICATION 3075.00 CHECK TOTAL 3,312.43 0 7 035 26 H N PG 0 F z o 0 M M , 0 H U C7 W E a a co H E" r N Cl) O M N F c O c z F W z r r N N 0 N O M aM M O c O Z r 0 n .7 H M H r ❑ N E. El HO M (� U H z H H a E. W � W a a 0 0 a 0 W + U H F F U E. z vI >a u U C) o Hm N w Hw o E-4 > a > i Ol ❑ H H 0 a O a 0 w z E W z o VQI H ❑ H a O H z o 0 ❑ `.4 N El a z a 4 ao w m m 1 0 0 w H u O M W O N m O co E 5 r m z M c w H z rl M D o 0 0 1 U U RC O O r-1 r-1 M o z 0 0 uf1 H QL E. U W F O CY a z x �C D z 1. Ci a rC O H U)J z W F z o 0 0 036 O El a o FC U W E+ 27 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:05PM 09/28/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 42687 09/28/00 ABE001 JAQUES ABELS 150.00 42688 09/28/00 APL100 A PLUS AUTO SHIPPERS INC 295.00 42689 09/28/00 BECO10 DEBORAH BECHARD 50.00 42690 09/28/00 BOB100 BILL BOBBITT 50.00 42691 09/28/00 BUT010 RICHARD BUTLER 150.00 42692 09/28/00 CUN100 DENNIS CUNNINGHAM 50.00 42693 09/28/00 DAV010 MIKE DAVIS 50.00 42694 09/28/00 DIA100 DENISE DIAMOND 50.00 42695 09/28/00 FIL100 GIA FILICE 50.00 42696 09/28/00 HEN010 MICHELLE HENSON 50.00 42697 09/28/00 IRWO10 JOSEPH IRWIN 50.00 42698 09/28/00 IRWO20 BARBARA IRWIN 50.00 42699 09/28/00 KIR010 TOM KIRK 150.00 42700 09/28/00 LEW010 TOM LEWIS 50.00 42701 09/28/00 MAH100 CYRILLE P MAHFOUD 50.00 42702 09/28/00 MCM210 LESLIE MCMILLAN 50.00 42703 09/28/00 MIT150 MICHAEL MITCHELL 50.00 42704 09/28/00 MOU100 DONALD J MOULIN , 50.00 42705 09/28/00 OLA100 MILTON OLANDER 50.00 42706 09/28/00 OSBO50 LEE M OSBORNE CPA 50.00 42707 09/28/00 REB050 JOAN REBICH 50.00 42708 09/28/00 REY050 ELAINE REYNOLDS 50.00 42709 09/28/00 REY055 FRANK R. REYNOLDS P.E. 50.00 42710 09/28/00 ROB150 STEVE ROBBINS 150.00 42711 09/28/00 SHA040 ROSITA SHAMIS 50.00 42712 09/28/00 SHA050 ARCHIE SHARP 50.00 42713 09/28/00 STE070 STEWART ESCROW 1026.00 42714 09/28/00 STJO10 VICTORIA ST JOHNS 50.00 42715 09/28/00 TYL050 ROBERT T TYLER 150.00 42716 09/28/00 W00050 STEWART WOODARD 50.00 42717 09/28/00 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 3,271.00 In 037 28 z O N LO 01 vw W 1-4 fn 10 N to N %D O N clj .--� O E z O 0 N o) O W C7 U E+ 4 (D £ W (7 £ W C7 £ W C9 £ W (D £ W £ W £ W £ W U £ W (7 £ W C7 ' f £ W (D £ W a s rn ❑ E+ F F F F F F E. F F E F N N F z E+ O O O O O O O o O O O O O O O O O O O O O O o O w x z o o �n 0 �n 0 0 Ln 0 Lo 0 Ln 0 �n 0 Ln 0 Lo 0 Ln a £O ,-r N 0 0 0 0 0 0 0 0 0 0 o 0 O 0 o 0 0 0 0 0 0 0 o Ln �-+ Ln rn N C7 z o N O 0 In 0 Lr) E O o N c7 z E. 0 v) C7 z o N a FC O o N C7 z o In a FC O o Ln z O U U £ £ Gq £ W F z ££ w F w U z £ a ON z o a E-F £ a z o x a O U U u) a ❑ a £ a V) Q a UO u) O U a a H > a O U a u) H > a W u) w z £ £ F C7 F U > a z E < FC E. £ FC zz U > u) F F F ❑< Q F U > F- Q FC Ft E. a a W o H O U o F z U 0 E. (o o a F+ ', o E4 O U o F a -- o E+ v) o a F o E+ E O F (n o F F O F. a U H O E a H U' z a o ll >4 a a 0 > E H F a U o W a O 0 z a 0 E. U W a O > 1 El H a a O rC s O z W £ a O F H a O z W £ a O z a U H z ❑ z W > Q z z ❑ Q F+ z H Q z H z Q z . F H Q z z ❑ Q [Z z Q Q z F u) Q z z 5 Q z F w Q z a o H (n W z W > H a W > £ £ W x > U w > z Q W > x U W > z W E. > a W > W > W > z W > W > W > F m w w Q a ° W Q O U a a au a O a U z H O U z M H x U W " Q O a W o O O C N O O O o O o o O O O O O O O O o O o O O O o O o 0 o O 0 o O > I > £ N N N N N N N N N N N H Q H ❑ H = z a W m I o o a W u) a W u) a W u) a W u) a W u) a W (n a W (o a W u) a W u) a W m x z a � PO I o o w F a w m o o o 0 0 o 0 0 o 0 o 0 0 0 0 o 0 o O o O o 0 o 0 0 0 0 o 0 0 o 0 0 O 0 £ D z m o Ln r 0 �o rn o LO rn 0 n rn 0 Ln rn 0 Ln rn 0 Ln rn 0 Ln rn 0 Ln rn 0 Ln rn o In rn o Ln F z 11 r-I -4 1-1 r-1 H H r l -4 1-4 H H a O o v o In u) N O c o v O c In N In N Ln 1 In N In r o V U O r-1 o In o H O r-1 o r-1 o H O •-1 o r-1 0 H 0 ri 0 H 0 H U z H a M o o W a a W1 x z U)x w o w F H z u) O w z x Z 3 H a W E PO H W O En to x co o W ❑ O U H >Ef) H ❑ U H W a H H >>1 a 4 a w o w a �a o PO a ° H z Q w w H w w x a w rt w a o Q a h a ao W a H U HLa z V. z U u) a V) F w W Q m a o E a (D E o w z o O O > > O O O H H o 0 o 0 r-1 O o 0 O H o o O H 0 ri 0 O 0 o 0 O U E. U H W ao a a U w 0 O H a z u > a r.� H a H z w 3 a 3 039 .. a < U � a m ao w U Q ❑ (., x H H 'f 2 9 C Z r N c r rl r-1 m M r m O WO N N N H N ,-+ N H N E+ Z O 0 m N N x O W E (7 E C7 £ U' U' E U' Z V' U' U C9 cC ❑ W W W W W £ W W £ W E W E W E W £ W a s F E F E F El F E+ E- E E4 E. rn N N F O O O O O O O O O O O O O O Z E O O O O O O O O W z O O O O O O O O O O O O a ~ � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O 0 0 0 0 o O o 0 0 Ln o m Lr) o Ln10 0 0 N 0 � O Ln O Z O Ln O 0 Lo (D 2 Lo O Ln m m E H m m m E E U �+ T 14 p O O O F U) w a 0 U H a £ a > a > a 0 a w a > a > > U U U) £ ❑ < ❑ m < a < ❑ ❑ a ❑ a a 0 a cn a z a Z 0 E 0 E H < E r.� E E E W F ry E r.� F r.� F > E F H < E E W H F 0 U 0 F E O F O a 0 0 0 0 0 o a o� a o 0 E+ E r1 F a E E+ E 4 F H H E F Q E H U H W a ED a W a W a a s U a W a W a W a > a 0 H 0 F 0 F O rC 0H O E O £ O E E+ O H a O a FC s O U W a O U' z Z U z ❑ ❑ a ❑ E ❑ F ❑ E ❑ z ❑ f1: ❑ F ❑ H to W Z Z v) z w z D Z o Z to z cn z a) z D Z D z "Z z > Z W W W W W E+ W E+ W W w W W W W x W E+ W x w z 0 a > > > > > > > > > > > > x > a > U > W H Z �-, H z z z 0 D a a W 1.4 U x H H H U U FC a U H W ❑ a O O O O O O O O 0 0 0 O o 0 O O o > W O o O O O O O O O O O O O 0 O O O O O O Z N N N N N N N N N N N N H ❑ H H D z a w a W a w a W a W a a w w w a a o x co cn cn m ti W m W w W w W m W Ef) W U) w m z IL 4 m w m a 0 o o w F a W o O 0 O 0 O O o O o 0 0 0 00 o 0 0 o O o 0 O 0 0 0 O 0 0 o 0 O D z cn 0 rn 0 rn 0 rn 0 rn 0 0 0 rn F if) Ln Ln Ln 0 0 0 0 Ln ul m 0 LO z D O Ln 1-1 Ln u) o .� H u) ti LO H O C r-1 ri N V' r-1 e-1 .--1 Ln N Ln N o C 0 C U FC O 0 O O O O O O 0 O �-1 O r-/ O 1-4 W M 4L O O D a w o LO a 0 z w U U) a ,z-, a oz N x H a 0 w w a to F £ H £ z a O x z W H W a z H `) £ £ U >+ a m m j H EA h 0 U) 0 w a a W H w ❑ Z W a z a .a7 a o z a4 w a 0 0 o H a m u z a w z > w w z E H U a E $ a O w L Z 0 > O O 0 O 0 O 0 0 00 0 Ln 00 3 9 rl ,-� 0 r1 I O O LO in u) u) in OD U Ems' H a �..� 3 S E H •-� O m O O O >� m 4 U Z a E E E o O a a a a z C d' N OD m O m ' ffFxx4 O N '� m E z 0 0 m N \ m x 0 (7 rs W W W W W W W a s O E-+ E E+ E+ E. E+ rn N O O O O O O O O N F O O O O O O O p z H W z o o io p o o o N0 Ln `n No 'n un uO r a £ FC " N m 0 0 0 0 0 0 p o 0 0 0 0 0 0 0 0 0 0 o 0 0 0 o a Ln LD Ln z0 Ln lz No n U z al z w O H O £ E+ Cu � F > h £ a \ C� > E. OU OU z a z 0 O a a w a a a a a w a N rt m FC a 4 U ElE E F CL E W 0 O a 0 0 h 0 U) 0 O O a 0 0 U F El E a< E E F U H �+ H > a a 0 a s 0 U a 0 o 0 a E 0 a 0 cD a a 0 s U a a a z " 0 a 0 z U z O z O z r z a z z z a z 0 z H O W E+ W H W NW W z W F W EIW o > .4 > H > 0) > > FC > a > m > i U x r c w u x o W w H " a a O O O O O O CL 0 W O O O O O O > > E N N w N N N N W Wj H [] H D a a In a a a aL H z w w LO w w w W o 0 x. to U) m to cA W V] E a z a r� ao W w a 0 o 0 w E a o 0 0 0 0 0 0 w 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 rn m Ln rn m rn rn z o p rn 0 0 0 0 F In �D Ln LnN Ln z .-+ m 14 .� 0 Ln o m Ln o Ln o O N V' t0 N c N c O O 0 O 0 0 p m O U) 0 z u'7 a a x m o w H P. a a Q H i F x W N E. O S W �C S a z Cn W FC E m w N a F pF 4 E+ Od ElH a 0 a a a H H al 2 a o H o U) E Cv w RC W > a to a z 0 > 0 0 0 0 0 0 0 O O 0 c uO r Ln Ln Ln o f a a w h a 0 < U w w w w E 3 3 31 S iCCOUNTS PAYABLE - AP5005 CHECK REGISTER ,ITY OF LA QUINTA BANK ID: DEF :HECK CHECK VENDOR DUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 42682 09/26/00 BIA013 BIA - DESERT CHAPTER 42683 09/26/00 CAT200 CATHEDRAL CITY CHAMBER 42684 09/26/00 COA080 COACHELLA VALLEY WATER 42685 09/26/00 IMPO10 IMPERIAL IRRIGATION DIST 42686 09/26/00 VER200 VERIZON CHECK TOTAL 2:30PM 09/26/00 PAGE 1 PAYMENT AMOUNT IE 0 20.00 140.00 19166.71 17423.62 310.31 37,060.64 041 32 Z N M In t0 r m m O (N m 0 w W m O N N N N N N N N E0 H z 0 0 CN r+ x rn U U (D 0 (D U U (D (D (D (D CD U U C7 0 C9 C7 0 0 C9 C7 (D (D U (D U 0 O W H £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ W Da F E F F E F F E F F E F F H F F F F E E H F F E E F F 1£ m O O O m O O 0 O m .-1 O .-i M N Ln N \D m M Ill Ul M N H O O O r O O l0 O w N O O M m Ir H N m m .--1 O m O tD m m N z F . . . . . . . . . . O. O. O. O. M O O. M. M O. O. O. Ol C c C. MH. N r r m O l0 1 r Lo r O m V r U m In <D O %D !1 0 r N M Ol Q\ N N IA .-1 M 01 r4 Or- c' ri (Y) H H N 04 0 0 0 o r o O N c $ 3 lD N � En U) z W W o a a V) O O a a a w w w 0 .7 U U U U U U U U U W � a z x H ElH H F ai ai c>» ai v>i u O O O E O W F U H U a1 u1 U U U U U U U U U U U U FC FC FC a s FC H Ll1 z a z z a > w w > > > > > > > > > > > > a U U U U U U U U U O H O O O O O U a a w 0 w w w w w w w w w 0 O . . H . 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CL a s N NO N N w o a a a a a a a a f7 z H H H H > > > > F W z 0 0 > o 0 0 o O o 0 0 a H H H H o 0 0 0 O N O O O O N N N N W W W W > > > IE IE fm 44' 9.9 /P - AP6002 CHECKS TO BE VOIDED 08:22AM 09/29/00 ETY OF LA QUINTA BANK ID: DEF PAGE 1 3ECK BK INVOICE VENDOR VENDOR JMBER ID DATE AMT. PAID NUMBER NAME 42469 DEF 08/10/00 1977.21 MIC010 MICRO AGE DTAL VOIDED 1,977.21 INVOICE DESCRIPTION GROUPWISE CONTRACT MAINT 0 0 044 15 0 u 5 5 FC�M OF 'ft1�'�w,v AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: �1 ITEM TITLE;October 17, 2000 CONSENT CALENDAR: on-- STUDY SESSION: Transmittal of Revenue and Expenditure PUBLIC HEARING: Report dated August 31, 2000 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the August 31, 2000 Statement of Revenue and Expenditures for the City of La Quinta. esp6Atfully sub-nitto: John M. Fhlcoher, Finance Director ro d for submi 'o b . Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, August 31, 2000 045 CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/2000-8/31/2000 FUNDS BUDGET RECEIVED REMAINING BUDGET % RECEIVED General Fund Revenues $12,396,448.00 $1,651,040.78 $10,745,407.22 13.3% Library 162,634.00 150,000.00 12,634.00 92.2% Gas Tax Revenue 418,400.00 85,373.40 333,026.60 20.4% Cmaq/lstea 287,423.00 0.00 287,423.00 0.0% Federal Assistance 340,400.00 0.00 340,400.00 0.0% Assessment District 2000-1 0.00 0.00 0.00 0.0% Slesf (Cops) Revenue 49,900.00 0.00 49,900.00 0.0% Local Law Enforcement 27,300.00 0.00 27,300.00 0.0% Lighting & Landscaping 778,000.00 0.00 778,000.00 0.0% Quimby 64,000.00 0.00 64,000.00 0.0% Infrastructure 358,989.00 0.00 358,989.00 0.0% Village Parking 1,500.00 0.00 1,500.00 0.0% South Coast Air Quality 22,044.00 6,193.86 15,850.14 28.1 % Lq Public Safety Officer 2,200.00 2,000.00 200.00 90.9% Interest Allocation 0.00 177,782.20 (177,782.20) 0.0% Capital Improvement 40,377,913.71 902,061.49 39,475,852.22 2.2% Lq Norte Capital Improvement 0.00 0.00 0.00 0.0% Urban Forestry 0.00 0.00 11,000.00 0.0% Equipment Replacement 431,302.00 364,748.00 66,554.00 84.6% Arts In Public Places 222,700.00 19,197.57 203,502.43 8.6% Transportation 2,198,180.00 2,010,338.44 187,841.56 91.5% Parks & Recreation 221,500.00 84,972.91 136,527.09 38.4% Civic Center 303,900.00 119,870.44 184,029.56 39.4% Library Development 1,554,418.00 1,436,638.38 117,779.62 92.4% Community Center 58,600.00 22,701.86 35,898.14 38.7% Street Facility 10,500.00 4,115.30 6,384.70 39.2% Park Facility 3,200.00 1,265.80 1,934.20 39.6% La Quinta Financing Authority 688,130.00 6,137.88 681,992.12 0.9% RDA Project Area No. 1 20,421,716.00 1,366,012.75 19,055,703.25 6.7% RDA Project Area No. 2 7,075,824.00 335,768.78 6,740,055.22 4.7% Total $88477,121.71 $8,746,219.84 $79,741,901.87 9.9% W • 003 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/2000 - 8/31/2000 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $13,390,277.12 $1,317,224.97 $6,967.11 $11,794,480.72 9.8% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 418,400.00 69,733.32 0.00 348,666.68 16.7% Cmaq/lstea 287,423.00 0.00 0.00 28742300.0% 0.0% Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,806,689.00 5,000.00 0.00 2,801,689.00 0.2% Slesf (Cops) Revenue 30,100.00 26,219.25 0.00 3,880.75 87.1 % Local Law Enforcement 27,600.00 0.00 0.00 27,600.00 0.0% Lighting & Landscaping 778,000.00 129,666.66 0.00 648,333.34 16.7% Quimby 292,244.46 1,080.00 0.00 291,164.46 0.4% Infrastructure 6,672,822.32 3,015,391.11 0.00 3,657,431.21 45.2% Village Parking 0.00 0.00 0.00 0.00 0.0% South Coast Air Quality 5,700.00 0.00 0.00 5,700.00 0.0% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 40,377,913.71 902,061.49 0.00 39,475,852.22 2.2% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 496,413.00 216,384.62 0.00 280,028.38 43.6% Arts In Public Places 630,627.00 50,204.25 0.00 580,422.75 8.0% Transportation 1,264,322.00 150.00 0.00 1,264,172.00 0.0% Parks & Recreation 2,020,000.00 0.00 0.00 2,020,000.00 0.0% Civic Center 203,700.00 33,950.00 0.00 169,750.00 16.7% Library Development 525,000.00 0.00 0.00 525,000.00 0.0% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% La Quinta Financing Authority 1,205,862.00 0.00 0.00 1,205,862.00 0.0% RDA Project Area No. 1 32,740,979.69 2,678,447.50 0.00 30,062,532.19 8.2% RDA Project Area No. 2 12,676,120.00 470,134.92 0.00 12,205,985.08 3.7% Total $116 991 193.30 $8 915 648.09 $6 967.11 $107 796 973.78 7.6% 047 004 CITY OF LA QUINTA 07/01/2000-8/31/2000 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc Fines AB939 State of California Grant CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 520,600.00 5,453.87 515,146.13 1.0% 441,800.00 4,628.32 437,171.68 1.0% 275,040.00 0.00 275,040.00 0.0% 2,683,750.00 348,700.00 2,335,050.00 13.0% 3,289,100.00 74,925.81 3,214,174.19 2.3% 349,500.00 71,593.14 277,906.86 20.5% 7,559,790.00 505,301.14 7,054,488.86 6.7% 130,900.00 22,163.30 108,736.70 16.9% 8,400.00 1,209.50 7,190.50 14.4% 412,500.00 249,087.00 163,413.00 60.4% 89,400.00 41,103.25 48,296.75 46.0% 68,000.00 40,774.10 27,225.90 60.0% 35,800.00 23,586.13 12,213.87 65.9% 57,900.00 7,281.50 50,618.50 12.6% 802,900.00 385,204.78 417,695.22 48.0% 4,400.00 37.05 4,362.95 0.8% 143,675.00 16,697.50 126, 977.50 11.6% 298,250.00 165,491.62 132,758.38 55.5% 161,100.00 84,209.08 76,890.92 52.3% 270,000.00 110,915.31 159,084.69 41.1% 877,425.00 377,350.56 500,074.44 43.0% 1,078,800.00 205,362.66 873,437.34 19.0% 56,250.00 10,987.78 45,262.22 19.5% 22,300.00 8,687.96 13,612.04 39.0% 3,600.00 952.27 2,647.73 26.5% 86,600.00 60,730.37 25,869.63 70.1% 108,383.00 6,358.00 102,025.00 5.9% 113.800.00 (113,800.00) 227,600.00 -100.0% 1,469,733.00 179,279.04 1,290,453.96 12.2% 1, 519, 000.00 173,262.03 1,345,737.97 11.4% 68,900.00 4,423.98 64,476.02 6.4% 0.00 0.00 0.00 0.0% 68,900.00 4,423.98 64,476.02 6.4% 98,700.00 26,219.25 72,480.75 26.6% 12,396,448.00 1,651,040.78 10 745 407.22 13.3% 048 005 CITY OF LA QUINTA 07/01/2000-8/3112000 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA REMAINING % BUDGET RECEIVED BUDGET RECEIVED 150,000.00 150,000.00 0.00 100.0% 12,634.00 0.00 12,634.00 0.0% 162,634.00 150 000.00 12 634.00 92.2% 135,600.00 26,299.68 109,300.32 19.4% 98,200.00 18,734.59 79,465.41 19.1 % 175,100.00 35,339.13 139,760.87 20.2% 5,000.00 5,000.00 0.00 100.0% 4,500.00 0.00 4,500.00 0.0% 418,400.00 85,373.40 333,026.60 20.4% CMAQ/ISTEA Grant 287,423.00 0.00 287,423.00 0.0% Interest 0.00 0.00 0.00 0.0% TOTAL CMAQ/ISTEA 287,423.00 0.00 287 423.00 0.0% FEDERAL ASSISTANCE REVENUE: CDBG Grant 340,400.00 0.00 340,400.00 0.0% Interest 0.00 0.00 0.00 0.0% TOTAL FEDERAL ASSISTANCE 340,400.00 0.00 340 400.00 0.0% ASSESSMENT DISTRICT 2000-1 Interest 0.00 0.00 0.00 0.0% Assessment Bond Proceeds 0.00 0.00 0.00 0.0% Prepayments -sewer assessments 0.00 0.00 0.00 0.0% TOTAL PROPOSED ASSESSMENT DISTRIC 0.00 0.00 0.00 0.0% SLESF (COPS) REVENUE: SLESF (Cops) Funding 48,400.00 0.00 48,400.00 0.0% Interest 1,500.00 0.00 1,500.00 0.0% TOTAL SLESF (COPS) 49,900.00 0.00 49 900.00 0.0% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 27,000.00 0.00 27,000.00 0.0% Interest 300.00 0.00 300.00 0.0% Transfer in 0.00 0.00 0.00 0.0% TOTAL LLEBG 27,300.00 0.00 27 300.00 0.0% LIGHTING & LANDSCAPING REVENUE: Assessment 773,700.00 0.00 773,700.00 0.0% Developer 0.00 0.00 0.00 0.0% Interest 4,300.00 0.00 4,300.00 0.0% TOTAL LIGHTING & LANDSCAPING 778,000.00 0.00 778 000.00 0.0% QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY 55,000.00 0.00 55,000.00 0.0% 9,000.00 0.00 9,000.00 0.0% 64,000.00 0.00 64,000.00 0.0% 049 006 CITY OF LA QUINTA 07/01/2000-8131/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTALSCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.00 0.0% 358,989.00 0.00 358,989.00 0.0% 358,969.00 0.00 358 989.00 0.0% 1,500.00 0.00 1,500.00 0.0% 1,500.00 0.00 1,500.00 0.0% 21,244.00 6,193.86 15,050.14 29.2% 800.00 0.00 800.00 0.0% 22,044.00 6,193.86 15,850.14 28.1% 2,000.00 2,000.00 0.00 100.0% 200.00 0.00 200.00 0.0% 2,200.00 2,000.00 200.00 90.9% 0.00 177,782.20 (177,782.20) 0.0% 0.00 0.00 0.00 0.0% 0.00 177,782.20 (177,782.20) 0.0% 14,901,057.28 0.01 14,901,057.27 0.0% 1,816,239.97 0.00 1,816,239.97 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 12,168.00 0.00 12,168.00 0.0% 953,244.74 239,344.00 713,900.74 25.1% 67,000.00 0.00 67,000.00 0.0% (6,495.00) 0.00 (6,495.00) 0.0% 430,927.08 49,978.00 380,949.08 11.6% 475,783.65 0.00 475,783.65 0.0% 21,727,987.99 612,739.48 21,115,248.51 2.8% 40,377,913.71 902,061.49 39,475,852.22 2.2% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% ' 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 ' 0.0% 050 007 CITY OF LA QUINTA 07/01/2000-8/31/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 11,000.00 0.00 11,000.00 0.0% 0.00 0.00 0.00 0.0% 11,000.00 0.00 11000.00 0.0% FMP Equipment Charges 372,202.00 364,748.00 7,454.00 98.0% Interest 59.100.00 0.00 59,100.00 0.0% Transfers In 0.00 0.00 0.00 0.0% TOTAL EQUIPMENT REPLACEMENT 431,302.00 364 748.00 66 554.00 84 6% ARTS IN PUBLIC PLACES REVENUE: * Arts in Public Places Deposits 196,900.00 19,197.57 177,702.43 9.7% * Arts in Public Places Credits Applied 0.00 0.00 0.00 0.0% Interest 25,800.00 0.00 25,800.00 0.0% TOTAL ARTS IN PUBLIC PLACES 222,700.00 19,197.57 203 502.43 8.6% • These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT 284,000.00 119,258.44 164,741.56 42.0% 23,100.00 0.00 23,100.00 0.0% 1,891,080.00 1,891,080.00 0.00 100.0% 2,198,180.00 2,010 338.44 187 841.56 91.5% 201,000.00 84,972.91 116,027.09 42.3% 20,500.00 0.00 20,500.00 0.0% 221,500.00 84,972.91 136 527.09 38.4% 284,500.00 119,870.44 164,629.56 42.1% 19,400.00 0.00 19,400.00 0.0% 303,900.00 119 870.44 184 029.56 39.4% 150,000.00 50,120.38 99,879.62 33.4% 17,900.00 0.00 17,900.00 0.0% 1,386,518.00 1,386,518.00 0.00 100.0% 1,554,418.00 1,436,638.38 117 779.62 92.4% 051 w CITY OF LA QUINTA 07/01/2000-8/31/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 53,500.00 22,701.86 30,798.14 42.4% 5.100.00 0.00 5,100.00 0.0% 58,600.00 22,701.86 35,898.14 38.7% 9,500.00 4,115.30 5,384.70 43.3% 1,000.00 0.00 1,000.00 0.0% 10,500.00 4,115.30 6,384.70 39.2% 3,000.00 1,265.80 1,734.20 42.2% 200.00 0.00 200.00 0.0% 3,200.00 1,265.80 1,934.20 39.6% 052 009 07/01/2000 - 8/31/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 482,500.00 76,443.48 0.00 406,056.52 15.8% CITY MANAGER'S OFFICE 610,525.00 64,234.26 0.00 546,290.74 10.5% ECONOMIC DEVELOPMENT 866,350.00 158,036.71 0.00 708,313.29 18.2% PERSONNEURISK MGT 568,362.00 93,843.84 0.00 474,518.16 16.5% TOTAL GENERAL GOVERNMENT 2,527,737.00 392,558.29 0.00 2,135,178.71 15.5% FINANCE: FISCAL SERVICES CENTRAL SERVICES TOTAL FINANCE CITY CLERK COMMUNITY SERVICES SENIOR CENTER PARKS & RECREATION ADMINISTRATION PARKS & RECREATION PROGRAMS TOTAL COMMUNITY SERVICES POLICE BUILDING & SAFETY: 486,110.00 60,253.02 0.00 425,856.98 12.4% 477,715.00 59,794.02 0.00 417,920.98 12.5% 963,825.00 120,047.04 0.00 843,777.96 12.5% 343,795.00 38,958.55 0.00 304,836.45 11.3% 242,190.00 27,793.36 0.00 214,396.64 11.5% 641,350.00 90,821.21 0.00 550,528.79 14.2% 88,700.00 8,972.49 0.00 79,727.51 10.1% 972,240.00 127,587.06 0.00 844,652.94 13.1% 3,575,483.00 27,375.92 217.11 3,547,889.97 0.8% BUILDING & SAFETY - ADMIN 179,182.00 34,266.08 0.00 144,915.92 19.1 % CODE COMPLIANCE 499,825.00 65,786.81 0.00 434,038.19 13.2% ANIMAL CONTROL 191,905.00 29,994.61 0.00 161,910.39 15.6% BUILDING 485,771.00 85,611.36 0.00 400,159.64 17.6% EMERGENCY SERVICES 23,141.00 10,334.22 0.00 12,806.78 44.7% FIRE 20,000.00 1,809.38 0.00 18,190.62 9.0% CIVIC CENTER BUILDING -OPERATIONS 1,086,040.00 217,174.14 0.00 868,865.86 20.0% TOTAL BUILDING & SAFETY 2,485,864.00 444,976.60 0.00 2,040,887.40 17.9% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 463,765.00 50,981.13 0.00 412,783.87 11.0% CURRENT PLANNING 861,500.00 45,317.85 0.00 816,182.15 5.3% TOTAL COMMUNITY DEVELOPMENT 1,325,265.00 96,298.98 0.00 1,228,966.02 7.3% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 207,380.00 32,588.08 0.00 174,791.92 15.7% DEVELOPMENT & TRAFFIC 632,151.00 93,358.94 0.00 538,792.06 14.8% MAINT/OPERATIONS- STREETS 902,513.00 131,347.58 1,150.00 770,015.42 14.6% MAINT/OPERATIONS- LTG/LANDSCAPING 1,352,952.00 205,726.13 5,600.00 1,141,625.87 15.2% CAPITAL PROJECTS 479,263.00 23,403.38 0.00 455,859.62 4.9% TOTAL PUBLIC WORKS 3,574,259.00 486,424.11 6,750.00 3,081,084.89 13.6% TRANSFERS OUT 649,785.80 49,552.40 0.00 600,233.40 7.6% GENERAL FUND REIMBURSEMENTS (3,299,581.00) (466,553.98) 0.00 (2,833,027.02) 14.1 % NET GENERAL FUND EXPENDITURES 13,118,672.80 1,317,224.97 6,967.11 11 794,480.72 10.0% 053 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01 /2000 - 8/31 /2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 0.0% 418,400.00 69,733.32 0.00 348,666.68 16.7% 292,244.46 1,080.00 0.00 291,164.46 0.4% 130,000.00 0.00 0.00 130,000.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 0.00 0.00 5,700.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 5,700.00 0.00 0.00 5,700.00 0.0% CMAQ/ISTEA TRANSFER OUT VILLAGE PARKING TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS LLEBG FUND TRANSFER OUT SLEF(COPS) TRANSFER OUT 287,423.00 0.00 0.00 287,423.00 0.0% 29,236.00 0.00 0.00 29,236.00 0.0% 0.00 0.00 0.00 0.00 0.0% 27,600.00 0.00 0.00 27,600.00 0.0% 30 100.00 26,219.25 0.00 3,880.75 87.1 % LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 778,000.00 129,666.66 0.00 648,333.34 16.7% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% AL LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 778,000.00 129,666.66 0.00 648,333.34 16.7% INFRASTRUCTURE: CONSTRUCTION 0.00 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 6,672,822.32 3,015,391.11 0.00 3,657,431.21 45.2% TOTAL INFRASTRUCTURE 6,672,822.32 3,015,391.11 0.00 3,657,431.21 45.2% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 5,000.00 0.00 (5,000.00) 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0.0% TOTAL AD 2000-1 2,806,689.00 5,000.00 0.00 2,801,689.00 0.2% 054 011 CITY OF LA QUINTA 07/01/2000 - 8/31/2000 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 1,264,322.00 150.00 0.00 1,264,172.00 0.0% TOTAL TRANSPORTATION 1,264,322.00 150.00 0.00 1,264,172.00 0.0% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 2,020,000.00 0.00 0.00 2,020,000.00 0.0% TOTAL PARKS & RECREATION 2,020,000.00 0.00 0.00 2,020,000.00 0.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203,700.00 33,950.00 0.00 169,750.00 16.7% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL CIVIC CENTER 203 700.00 33,950.00 0.00 169,750.00 16.7% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 525,000.00 0.00 0.00 525,000.00 0.0% TOTAL LIBRARY DEVELOPMENT 525 000.00 0.00 0.00 525,000.00 0.0% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.0o 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 39,305,899.17 902,061.49 0.00 38,403,837.68 2.3% PROJECT REIMBURSEMENTS TO GEN FUND 1,072,014.54 0.00 0.00 1,072,014.54 0.0% TOTAL CAPITAL IMPROVEMENT 40 377 913.71 902 061.49 0.00 39,475,852.22 2.2% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 202,700.00 226.25 0.00 202,473.75 0.1% CIP EXPENSES 427,927.00 49,978.00 0.00 377,949.00 11.7% TOTAL ART IN PUBLIC PLACES 630,627.00 50,204.25 0.00 580,422.75 8.0% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0,00 11,000.00 0.0% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 496 413.00 216 384.62 0.00 280,028.38 43.6% 05S.. 01 Tity/ 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2000 5 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report PUBLIC HEARING: as of August 31, 2000 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated August 31, 2000 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. J,esp tfully submit d: ohn M. Falc ner, Finance Director Approved for Submission by: r I - I .,0 L �', Xe4c�� Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 656 T4ht 4 4 Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for August 31, 2000 DATE: September 25, 2000 Attached is the Treasurer's Report for the month ending August 31, 2000. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Matured Other Ending Change Cash (1) $623,148 (347,263) 275,885 (347,263) LAW $7,045,921 800,000 (3,000,000) 0 4,845,921 (2,200,000) US Treasuries (2) $31,438,391 13,890 31,452,281 13,890 US Gov't Agencies (2) $19,172,508 5,000,000 (5,000,000) (142,145) 19,030,363 (142,145) Commercial Paper (2) $3,995,487 3,000,000 (4,000,000) (21) 2,995,466 (1,000,021) Mutual Funds $4,025,473 2,987,721 (798,580) 6,214,614 2,189,141 Total $66 300 928 11,787,721 12 798 580 (475,539) 64,814,530 (1,486,398 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. hn M. Falconer J lance Director/Treasurer `p y ou Date Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 057 003 rnrnrnrn CID CWT�w o d Nil to 0>mc x c 3 T T T T T T G)2xco in f� 3 `� �I D m ��`8 c� o 3 3 SgTrSz3�<^ d d m c m 4 a c m 3" 3 3 ' 1D ". o o d o 3 g 3 a 3 - m o 3 m 3 m a z g� mo. 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N N N N OI C)1 (0 W ANNN OD + 0 W W 000�yO V �fJ 0101 Npd N + N A Cn V V O N+O V A7 0 V co W W V V Ocm N e00A0 NO� a A A 10AN(0W W + WNNW(p N N T 0 Oi ON0AVW OW —OW 01 W N 0N(D W N W 000100D0 O W O V� Ln (O V O V V CO OD W O p 0 O J yi 40 0 (0 W (D Ul N 0 Ln C W N W NA_'(pW W -4 V 0 0 A O O N O A 0 A OONOA�0o0 Of Ln iftNQN0 A N O 0 A N -O)i(On j0 V O V O W 00 -0 V W V T W Cn W W (r yN -• co O 0 a N N t0 �(O�V�N 1"4 = V Of 07 ONo O OV O (O co 0 w " N .0 W -i V W(h N O O -007 O OOD OD O O GVp A O -CT ODA (O 0 0 V wOW OD 00(0 W OD 14 epp (AO Coto n V CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 08/31/00 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH (8,041,267.01) 11,542,319.85 (805.14) 3,500,247.70 LQRP INVESTMENT IN POOLED CASH 805,000.00 805,000.00 INVESTMENT T-BILUNOTES & OTHER 44,980,000.00 44,980,000.00 AUTO MALL CASH 2O2,126.13 202,126.13 LQRP CASH 52,967.94 52,967.94 BOND REDEMPTION CASH 3,788,465.20 28.73 3,788,493.93 BOND RESERVE CASH BOND PROJECT CASH 11,405,990.31 595,594.57 12,001,584.88 BOND ESCROW CASH PETTY CASH 1,000.00 1,000.00 CASH& INVESTMENT TOTAL 37,141,859.12 27,594,743.30 594.818.16 65,331,420.58 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LQRP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER AGENCIES - CVAG CVAG ALLOWANCE DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES 50,727.55 50,727.55 RECEIVABLE TOTAL-1 1,240,943.88 3,331,559.05 8,008,231.93 22,580,734.86 35,280.09 60,900.00 8,010,000.00 8,106,180.09 (491,044.35) (24,077.87) (1,768.07) (516,890.29) 63,642.88 63.642.88 205,763.62 205,763.62 13,930.25 2,678,631.60 2,692,561.85 651,913.19 651,913.19 (651,913.19) (651,913.19) 897,793.48 551,629.04 1,449,422.52 8,497,550.20 8,497,550.20 2,023,594.18 2,023,594.18 2,469.86 2,469.86 833.40 833.40 4,879.00 4,879.00 WORKER COMPENSATION DEPOSIT 37,637.00 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 39,812.00 39,812.00 GENERAL FIXED ASSETS 1,386,331.67 15,590,699.00 9,988,279.05 26,965,309.72 ACCUMULATED DEPRECIATION (812,743.27) (812,743.27) AMOUNT AVAILABLE TO RETIRE LIT DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR LIT DEBT 1,645,647.34 94,703,355.40 8,010,000.00 104,359,002.74 TOTAL OTHER ASSETS 573,588.40 15,590,699.00 1,645,647.34 9,988,279.05 98,098,472.43 8,010,000.00 133,906,686.22 TOTAL ASSETS 48,996,203.40 15,590,699.00 1,645,647.34 30,926 302.35 9,988,279.05 98,098,472.43 8,603,050.09 8,010,000.00 221,858,653.66 LIABILITY ACCOUNTS PAYABLE DUE TO OTHER AGENCIES 130,114.56 130,114.56 DUE TO OTHER FUNDS 112,867.29 1,327,250.23 9,305.00 1,449,422.52 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS 4,085.00 4,085.00 FRINGE TOED LIZARD FEES 29,661.50 29,661.50 SUSPENSE 5,194.52 5,194.52 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 281,922.87 1,327,250.23 9,305.00 1,618,478.10 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 436,404.79 436,404.79 LQRP DEPOSITS 15,156.00 15,156.00 DEVELOPER DEPOSITS 1,097,588.39 1,097,588.39 MISC. DEPOSITS 507,854.63 507,854.63 AGENCY FUND DEPOSITS 1,308,367.89 1,308,367.89 TOTAL DEPOSITS 3,350,215.70 15,156.00 3,365,371.70 DEFERRED REVENUE 8,270.67 8,010,000.00 8,018,270.67 OTHER LIABILITIES TOTAL 8,270.67 8,010,000.00 8.018.270.67 COMPENSATED ABSENCES PAYABLE 321,991.94 321,991.94 DUE TO THE CITY OF LA QUINTA 1,323,655.40 10,521,148.18 11,844,803.58 DUE TO COUNTY OF RIVERSIDE 12,249,102.00 12,249,102.00 DUE TO C.V. UNIFIED SCHOOL DIST. 9,418,222.25 9,418,222.25 DUE TO DESERT SANDS SCHOOL DIST, BONDS PAYABLE 65,910,000.00 8,010,000.00 73,920,000.00 TOTAL LONG TERM DEBT 1,645,647.34 98,098,472.43 8,010,000.00 107,754,119.77 TOTAL LIABILITY 3,640,409.24 1,645,647.34 1,342,406.23 98,098,472.43 8,019,305.00 8,010,000.00 120,756,240.24 064 EQUITY -FUND BALANCE 45,355,794.16 15,590,699.00 29,583,896.12 9,988,279.05 583,745.09 101,102,413.42 TOTAL LIABILITY & EQUITY 48,996,203.40 15,590,699.00 1,645,647.34 30,926,302.35 9,988,279.05 98,098,472.43 8,603,050.09 8,010,000,00 221,858,653.66 D i o T4ht 4 4Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: AGENDA CATEGORY: BUSINESS SESSION: October 17, 2000 CONSENT CALENDAR: 'r STUDY SESSION: PUBLIC HEARING: Approval of Fiscal Year 1999/00 City of La Quinta Art in Public Places Annual Report RECOMMENDATION: Approve the Fiscal Year 1999/00 City of La Quinta Art in Public Places Annual Report prepared in accordance with Chapter 2.65 of the La Quinta Charter and Municipal Code. FISCAL IMPLICATIONS: The City must expend or commit fees from the Art in Public Places program within two years of their receipt and must account for these fees in a separate fund. In addition, administration expenses are limited to less than $25,000 or less than 5% of total funds in the account as of July 1 st of any year. BACKGROUND AND OVERVIEW: The City of La Quinta Art in Public Places is governed by Chapter 2.65 of the Municipal Code as amended by Ordinance No. 339 (Attachment 1). The major financial requirements that must be measured annually for conformance are found in the following Sections as follows: 2.65.110 (F) Reimbursement. In the event fees have not been committed for a use as specified in subsection B of this section within two years of their collection, the fees in the art in public places fund shall be distributed by the city to the person or entity who has paid the fees or in any other manner permitted by law. 2.65.110 (B) (7) Administrative expenses to otherwise implement any provision of this chapter, however, in no event shall said administrative expenses exceed five percent of the total funds in the account on July 1 St of any year nor twenty-five thousand dollars in any fiscal year. a 065 During Fiscal Year 1999/00, the Council reduced the fee due on residential construction in excess of $100,000 to $200,000. Previously this report was incorporated into the annual Government Code Section 66000 but has been separated into its own report. Staff has prepared the analysis of the Art in Public Places, which disclosed no reimbursements due to contributors and no excess administrative costs (Attachment 2). FINDINGS AND ALTERNATIVES: The City of La Quinta Infrastructure, Art in Public Places, meet the financial requirements of Municipal Code 2.65 - Art in Public Places for FY 1999/00. The Alternatives available to the City Council include: 1. Approve the Fiscal Year 1999/00 City of La Quinta Art in Public Places Annual Report prepared in accordance with Chapter 2.65 of the La Quinta Charter and Municipal Code; 2. Provide staff with alternative direction. Respectfully submitted, Rim 1; �� ohn M. Falconer, Finance Director Approved for submission by: Q Thomas P. Genovese, City Manager Attachments: 1. Ordinance 2. Art in Public Places Financial Analysis M, ORDINANCE NO. 339 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 2.65.090(B) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO ART IN PUBLIC PLACES THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 2.65, Section 2.65.090(B) of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 2.65.090 Development Fee. B. All residential structures whose Project Costs is in excess of $200,000 will be charged a Fee hereunder equal to the greater of: 1. 1 /4 of 1 % for that portion of Project Cost in excess of $200,000; or 2. Twenty Dollars ($20.00). SECTION 2. EFFECTIVE DATE: This ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED at a regular meeting of the City Council this 15t' day of February, 2000 by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None 004 067 Ordinance No. 339 Art in Public Places Adopted: February 15, 2000 Page 2 ATTEST: JU GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: 4-AUJI. �'?" DAWN C. HONEYWELL, City Attorney City of La Quinta, California JOH J. PEIVA, Mayor City of La Quinta, California IC In City of La Ouirlta Art In Public Places FY 99/00 The Art in Public Places fund is used to account for fees paid in lieu of acquisition and installation of approved art works at approved sites. The fees are refundable if not expended or committed within two years. July 1, 1999 - March 16,2000 Fee calculation - Residential Is 1/4 of 1% of value exceeding $100,000 with a $20 minimum - Commercial is 1/2 of 1% of value (no minimum) March 17,2000 -June 30, 2000 Fee calculation - Residential is 1/4 of 1% of value exceeding $200,000 with a $20 minimum - Commercial is 112 of 1 % of value (no minimum) Beginning Ending Account Description Deposits Payable FY 99/00 Deposits Payable Revenues & Other Sources Developer fees 309,321 Interest income 32,169 Contributions from property owners Miscellaneous Transfers in Total Sourees 341,489 Expenditures & Other Uses Capital Projects 2,420 Transfer Out 308,083 Operating Expenses 3,585 Total Uses 31 O88 Total Available 642,064 27,401 669 485 Administration Test Expenses Lesser of $25,000 or 5.00 % Two Year Test Using First In First Out Method Available 669,465 Budget Actual Under 25,000 33,473 25,000 3,585 21 415 Expenditures & J Commitments Net Unspent Funds Unspent Funds Represent Ending Fund Balance Collections Interest City Contribution Total Activities from 1991 32,394 3,526 50,000 85,919 85,919 0 Activities from 1992 55,401 11,647 67,047 67,047 0 Activities from 1993 20,717 12,157 32,874 32,874 (0) ctivities from 1994 64,139 7,137 71,276 71,276 0 Activities from 1995 56,466 11,444 67,910 67,910 (0) Activities from 1996 103,247 14,110 117,356 117,356 0 ctivities from 1997 99,984 16,171 116,165 116,155 (0) ivilies from 1998 117,005 14,845 131,650 131,850 0 AAA ctivities from 1999 380,753 28,328 409,081 409,081 0 Activities from 2000 i 309 321 32 169 341 489 145 926 195,563 Fu otal Endin nd Balance 1 239 426 151 533 50.000 144 959 1,215394 195 585 Result : City imposed Two Year Spent or Committed Test Met Capital Improvement Facilities Future Past Year Commitments Applied Revenue Caoital Imorovement Facilities Scent FY 99100 Cnmmitm.m Pavm.m. Tnfal Pml.rt Mane v.e, r,.x�i Adams/rnenan PTA 846 846 92 91 846 100.00% 100.00% Louis De Martino 13,217 60,283 73,500 93 92 53,409 82.02% 100.00% 93 20,091 K.Emerson B A.Dematteis 960 50,040 51,000 94 94 51,000 98.12% 100.00% Hwy 111 TDC- Paid 47,579 47,579 92 91 47,579 100.00% 100.00% Hwy 111 TDC- Credits 9,418 1,393 10,811 92 91 10,811 12.88% 100.00% Hwy 111 TDC- Future 14,582 22,028 36,610 92 91 26,683 60.17% 100.00% 92 9,927 MiNstrelli TT25429 15,000 15,000 93 93 12,783 100.00% 100.00% 94 2,217 Bear Creek Path Art Work 5,000 5,000 95 94 5,000 100.00% 100.00% Fritz Bums Park 16,786 16,786 96 95 4,933 100.00% 100.00% 96 11,853 Rancho La Ouinta - Paid 35,000 35,000 96 94 7,059 100.00% 100.00% 95 27,941 Rancho La Ouinta - Credit 35,000 35,000 96 95 3,275 100.00% 100.00% 95 31,725 Fritz Bums Park- Art Fernandez 37,000 37,000 97 96 37,000 100.00% 100.00% Marcia Gibbons-L.O. Car Wash 10,000 10,000 97 96 10,000 100.00% 100,00% Eagle Hardware -Credit 43,000 43,000 97 96 43,000 100.00% 100.00% Landscaping far Artpiece-Hwy111lWash. St (200) 19,000 18,800 99 99 18,800 100.00% 63, 10% Civic Center Art Purchase 7,327 7,327 99 97 7,327 100.00% 100.00% City Entrance Monument Right -of -Way (#655) 15,000 0 15,000 2000 2000 15,000 100.00% 87.30% Construction of Base for New Art Piece -City Hall 694 2,000 2,694 99 2000 2,594 74,25% 100.00% Washington St. Bridge-Navarrete/Holmes & Narver) 1,284 1,716 3,000 98 96 3,000 57.20% i 1.90 % Washington St. Bridge-Navamete/Holmes & Narver) 30,122 9,378 39,500 98 96 12,503 23,74% 1.90% 97 26,997 Washington St. Bridge -Artwork Construction 12,711 9,289 21,999 99 97 21,999 42.22% 1.90% Construction of Base for New Art Piece -City Hall 2,799 1,202 4,000 99 97 4,000 30.04 % 1 00.00% City Entrance Monuments 275,896 23,817 0 299,713 99 97 51,730 92.05% 87.30% 98 131,850 99 116,133 Obelisks Pilot Program -City Street Markers 1,685 12,316 14,000 99 99 14,000 87.97% 100.00% Obelisks Pilot Program -City Street Markers 8,614 31,387 0 40,000 2000 99 40,000 21.53°6 100.00% Civic Center Campus 8,774 331,226 0 340,000 99 99 215,353 2.58% 32.40% 2000 124,647 Operating Expenses 3,711 3,711 93 92 3,711 100.00% 100.00% Operating Expenses 6,000 6,000 94 94 6,000 100.00% 100.00% Operating Expenses 36 36 95 95 36 100.00% 100.00% Operating Expenses 4,102 4,102 98 97 4,102 100.00% 100.00% Operating Expenses 4,795 4,795 99 99 4,795 100.00% 100.00% Operating Expenses 3,585 3,585 2000 2000 3,585 100.00% 100.00% 11o1a1 I 311,669 1 413.901 459.825 1 1,245,394 1 I 1.245.394 069 UUb T4tyl 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of Fiscal Year 1999/00 City of La Quinta Development PUBLIC HEARING: Project Fee Report RECOMMENDATION: Approve the Fiscal Year 1999/00 City of La Quinta Development Project Fee Report prepared in accordance with Government Code Section 66000. FISCAL IMPLICATIONS: The City must expend or commit developer fees from Infrastructure, Quimby, and Development Impact Funds within five years of their receipt and must account for these fees in a separate fund. BACKGROUND AND OVERVIEW: The City of La Quinta has three developer project fees subject to the requirements of Government Code Section 66000 - Infrastructure, Quimby, and Developer Impact fees. The major requirements that must be performed annually are included in Government Code Section 66006 (b). Section 66006(b) requires specific additional accounting information to be reported each year for each fund as follows: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. (B) The amount of the fee. (C) The beginning and ending balance of the account or fund. (D) The amount of fees collected and the interest earned. 070 (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. Staff has prepared the Report which provides an analysis of the Infrastructure, Quimby, and Developer Impact fees for FY 1999/00 (Attachment No. 1). FINDINGS AND ALTERNATIVES: The City of La Quinta Infrastructure, Quimby and Developer Impact fee programs meet the annual filing requirements of Government Code Section 66000 for FY 1999/00. The Alternatives available to the City Council include: 1. Approve the Fiscal Year 1999/00 City of La Quinta Development Project Fee Report prepared in accordance with Government Code Section 66000; 2. Provide staff with alternative direction. Ily su ohn M. Falc(Yner, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Development Project Fee Report 'U2 ATTACHMENT NO. 1 City of La Quinta Infrastructure fee Government Code 66000 Calculation FY 99/00 The infrastructure fee fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City s infrastructure as defined in Resolution 89-39. Capital projects to be funded from this source will be budgeted and expanded in a separate capital project fund. The infrastructure fee was eliminated 8-15-1999 and replaced by a new developer program August 16, 1999. The fee is based upon the attached formula and data sheet and varies from project to project. Beginning Ending Account Description Fund Balance FY 99/00 Fund Balance Revenues & Other Sources Developer fees 722,117 Interest income 408,366 Contributions from property owners 0 Transfers in - CDBG Reimb for Senior Ctr Constructior 0 Total Sources 1,130 483 Expenditures & Other Uses Capital Projects - Civic Center rental 203,910 Capital Projects - Madison St - Note 1 63,000 Transfers out - Capital Improvement Project Fund 3,905,989 Total Uses 4,172,899 Total Available 9,635,329 3 042 416 6,592,913 Using First In First Out Method Revenues Collected from 1999 4,938,016 Revenues Collected from 2000 1,130,483 Total Ending Fund Balance 1 6,592,913 Result : Five Year Spent Test Met in accordance with Government Code 66001. Capital Improvement Facilities Capital Improvement Facilities FY 99/00 % Complete % funded with fee Eisenhower/Ave 50 Landscape Improv (12,705) 100.00% 63.51% Washington/48 Signal Project (43,437) 100.00% 67.77% Washington St Storm Drain Improv 0 5.64% 100.00% Traffic Signal Ave 52 & Washington 0 0.00% 50.00% Civic Center Campus Improvements - Phase 1 25,032 8.78% 17.46% Dune Palms Rd/Whitewater Channel 0 100.00% 51.29% Fritz Burns Park Improve 1,737 100.00% 84.35% Miles/Washington St Widening 100,000 100.00% 6.14% Sidewalks - Various Locations 640 1.00% 100.00% Handicap Ramps - Various Locations 0 0.00% 100.00% Cove Mini -Park Expansion 0 4.30% 100.00% Washington Widening/Ave 50 to Village 2,885,178 96.29% 99.37% Hwy 111 Landscaping Improvements 630 0.62% 100.00% Traffic Signal: Calle Tampico & Eisen Dr & FW &DP 268,832 100.00% 100.00% Ave 50 Overlay 79,715 100.00% 67.37% Washington St Widening -Fred Waring - Note 2 3 0.00% 100.00% Ave 50 Median Island Landscape 225,558 100.00% 100.00% Montero Estates Noise Study/Sound Wall 13,191 30.79% 100.00% CVAG/Jefferson Phase 1 Construction 262,523 17.81% 18.51% Citywide Median Landscaping 95,626 100.00% 20.92% Ave 52 (Jefferson St West to Citrus) 0 0.00% 18.53% Adams Street Median 3,468 0.00% 22.53% Total 31905.989 Note 1 - The City contracted with KSL to make improvements to Madison St. The improvements were 100% funded with Infrastructure funds and are 100% complete. Note 2 - The lead agency for this project - County of Riverside has completed the project and has yet to bill the City 072 004 City of La Quinta Quimby Fees Government Code 66000 Calculation FY 99/00 The City has established the Quimby Special revenue fund. The fund is used to account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. The fee is based upon the attached formula and data sheet and varies from project to project. Beginning Ending Account Description Fund Balances FY 99/00 Fund Balances Revenues & Other Sources Developer fees 370,640 Interest income 18,116 Contributions from property owners 0 Miscellaneous 0 Transfers in 0 Total Sources 388,756 Expenditures & Other Uses Capital Projects 12,356 Operating transfers out 0 Total Uses 12,356 Total Available 1 198,378 376,400 574,778 Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2000 Revenues Collected from 1998 Revenues Collected from 1999 Revenues Collected from 2000 170,080 15,942 388,756 Total Ending Fund Balance $574 778 Result : Five Year Spent Test Met in accordance with Government Code 66001. Capital Improvement Facilities Capital Improvement Facilities FY 99/00 % Complete % funded with fee Sports Complex - Light Rehabiliation Phase 1 - 18 acre park $9,600 2,756 100.00% 1.22% 100.00% 100.00% Total $12 356 073 005 City of La Quinta Developer fee Government Code 66000 Calculation FY 99/00 The developer fee fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the seven purposes listed below. Capital projects to be funded from these sources will be budgeted and expanded in separate capital project funds. The developer fee was adopted 8-16-1999 and replaced the infrastructure program fee which ended August 15, 1999. The fee is based noon the attached formulas and varies from nroiect to nroiect Activity Unit of Measure Transportation Parks/Rec Civic Center Library Community Center Street Maintenance Park Maintenance Residential - SFD Unit 568 402 569 236 107 19 6 Residential - SFA Unit 568 281 457 166 74 19 4 Residential - MFO Unit 332 368 169 217 98 11 6 Office/Hospital Unit 1092 346 37 General Commercial 1000 sq ft 890 197 30 Tourist Commercial 1000 sq ft 288 245 10 Golf Course Acre 106 94 4 Fund Beginning Fund Balance Fees Interest Income Transfers In Expenditures Transfers Out Ending Fund Balance Transportation 0 779,825 22,102 0 0 0 801,927 Parks/Rec 0 556,103 15,315 0 0 0 571,418 Civic Center 0 725,367 20,905 0 0 0 746,272 Library 0 326,539 8,990 0 0 0 335,529 Community Center 0 147,886 4,071 0 0 0 151,957 Street Maintenance 0 26,162 4,500 0 0 0 30,662 Park Maintenance 0 8,934 254 0 0 09,188 6 2,570,816 76,137 6 0 0 1 2,646,953 Using First In First Out Method Five Year Spent Test Met in accordance with Government Code 66001. !Capital Improvement Facilities - Note 1 FY 99/00 % Complete % funded with fee Capital Improvement Facilities - None 0 Total 0 Note 1 - The Developer fee program was adopted during FY 99/00, The FY 99/00 Capital Improvement Program did not budget projects from these funds. 074 006 T4ty4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2000 CONSENT CALENDAR: ITEM TITLE: Acceptance of Calle Rondo Drainage STUDY SESSION: Improvements, Project No. 98-1 1 PUBLIC HEARING: Accept Project No. 98-1 1, Calle Rondo Drainage Improvements as 100% complete; and Approve Contract Change Order No. 1 for Quantity Variations in the amount of $2,789.13; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release retention in the amount of $16,789.48, 35 days after the Notice of Completion is recorded. Adequate funds are available (Account No. 401-000-493-000) in the project budget to pay the contractor retention. RDA Project Area # 1 401-000-493-000 $215,000.00 The total project cost including Change Order No. 1 is $167,894.83. Therefore, sufficient funding is available to close out the project. Since RDA Funding was used to pay for this project, the City bid the project with prevailing wage requirements. Therefore, there are no Charter City implications. 1. 075 T:\PW DEPT\COUNCIL\2000\001017d.wpd Project No. 98-11 involves the installation of storm drainage and landscaping improvements within the Calle Rondo drainage channel. The City Council initiated this project after hearing public concern at its November 18, 1997 and January 6, 1998 meetings regarding the drainage channel. On August 3, 1999, the City Council appropriated an additional $56,000.00 from Redevelopment Agency Project Area Number 1; approved the plans, specifications, and Engineer's estimate; and authorized staff to advertise for bids for Project No. 98-1 1, Calle Rondo Drainage Channel Improvements. During the November 16, 1999 City Council Meeting, the City Council chose not award the Calle Rondo Channel Improvements and authorized staff to attempt negotiating smaller specialized portions of the project with contractors in order to obtain a more reasonable cost. City staff attempted negotiations with several contractors in different construction disciplines in order to complete the drainage improvements to the Calle Rondo Channel; however, staff was unsuccessful in negotiating projects in an amount less than $25,000 for each component. According to the City's purchasing procedures and the City Attorney, the City must publicly bid projects in excess of $25,000. On January 4, 2000, the City Council approved the revised plans and specifications for the drainage portion of Calle Rondo Drainage Channel and authorized staff to re - advertise the project for bid. On February 28, 2000, the City received thirteen bids to construct Project No. 98-1 1, Calle Rondo Drainage Channel Improvements. On March 7, 2000, the City Council appropriated an additional $29,000.00 from RDA Project Area # 1 Funds toward the Calle Rondo Drainage Channel Improvements, and awarded a contract in the amount of $165,105.70 to Nottson Construction, Inc. to construct Project No. 98-1 1, Calle Rondo Drainage Channel Improvements, defined within the Base Bid Area and Add Alternative Bid Schedule 1 (Masonry Retaining Wall). The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. Contract Change Order No. 1 (Attachment 1), in the amount of $2,789.13, is for quantity variations and/or adjustments from the bid quantities. Quantity variations are the difference in final quantities less the estimated quantities presented within the bid schedule. A detailed final accounting for this project is presented in the Project Close Out Report attached and made a part of Contract Change Order No. 1. 076 T:\PWDEPT\COUNCIL\2000\001017d.wpd t A summary final accounting of this Contract is as follows: Original Bid $165,105.70 Change Order #1 - Quantity Variations $2,789.13 TOTAL: $167,894.83 Amount Paid to Date ($151,105.35) TOTAL REMAINING FISCAL COMMITMENT: $16,789.48 Retention Security to be Released $16,789.48 The alternatives available to the City Council include: 1. Accept Project No.98-11, Calle Rondo Drainage Improvements as 100% complete; and approve Contract Change Order No. 1 for Quantity Variations in the amount of $2,789.13; and authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $16,789.48, 35 days after the Notice of Completion is recorded; or 2. Provide staff with alternative direction. Respectfully submitted, zee�� C ris A. Vo Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Contract Change Order No. 1 077 003 T:\PWDEPT\COUNCIL\2000\001017d.wpd ATTACHMENT U rY 4 5 Off` OF T 9� CONTRACT: CONTRACTOR: Calle Rondo Drainage Improvements Nottson Construction, Inc. 26420 Palomar Romoland, California 92585 Sheet 1 of 2 PROJECT NO. 98-11 CONTRACT CHANGE ORDER NO. 1 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE Quantity Variations are the difference in final quantities less estimated quantities. The summation of the unit prices bids multiplied by the final quantities placed has resulted in an increase or decrease in the Contract amount. A summary of the quantity variations, increases and decreased has resulted in an total increase of $2,789.13 to the Contract amount. The Project Close Out Report is attached and made a part of this Contract Change Order. TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SHALL NOT EXCEED $2,789.13 Previous Contract Amount Through Change Order No. _0_ $ 165,105.70 Add This Change Order $ 2 789.13 Revised Contract Total $ 167,894.83 By reason of this contract change order the time of completion is adjusted as follows: -0- days added/deleted to contract time. The revised contract completion date shall be: 06/16/2000 Submitted By: Approved By: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Contractor: Title: Date: T:\PWDEPT\PROJECTS\98Prjcts\981 .wpd I IA CITY OF LA QUINTA PROJECT NO 98-11 CALLE RONDO DRAINAGE CHANNEL IMPROVEMENTS FINAL PROJECT CLOSEOUT REPORT Nottson Construction Bid Schedule A ITEM NO. ITEM DESCRIPTION UNIT EST QTY 1 Mobilization LS 1 2 Traffic Control LS 1 3 1 Clearing and Grubbing LS 1 4 Channel Grading LS 1 5 Remove PCC Ribbon Gutter LF 800 6 Remove PCC Apron SF 1250 7 Remove Tree EA 1 8 Construct 3" Curb LF 10 9 Construct Drainage Apron SF 950 10 Construct Drainage Inlet EA 7 11 Construct Ribbon Gutter LF 600 12 Construct Bubbler Box EA 1 13 3 Rail Fence LF 170 14 Install 24" Drain Basin EA 6 15 Install 24" HDPE Inline Drain EA 1 16 Install 18" HDPE Storm Drain LF 680 17 Wet Well LS 1 18 Pump Station LF 1 19 4" Sched 40 PVC Conduit LF 75 20 3" Sched 40 PVC Conduit LF 100 21 Electrical System LS 1 Total Amount of Bid Items 1-21: UNIT PRICE ITEM TOTAL FINAL QUANTITY QUANTITY VARIATION AMOUNT DIFFERENCE $11,940.00 $11,940.00 1 0 $0.00 $1,500.00 $1,500.00 1 0 $0.00 $8,400.00 $8,400.00 1 0 $0.00 $6,800.00 $6,800.00 1 0 $0.00 $2.54 $2,032.00 800 0 $0.00 $1.40 $1, 750.00 1250 0 $0.00 $1,250.00 $1,250.00 1 0 � $0.00 $25.00 $250.00 10 1 0 $0.00 $5.20 $4,940.00 1262 312 $1,622.40 $190.00 $1,330.00 7 0 $0.00 $11.20 $6,720.00 600 0 $0.00 $4,600.00 $4,600.00 1 0 $0.00 $19.40 $3,298.00 160 -10 $194.00 $1,819.00 $10,914.00 6 1 0 $0.00 $2.120.00 $2,120.00 1 0 $0.00 $30.26 $20,576.80 705 25 $756.50 $17,800.00 $17,800.00 1 0 $0.00 $20,800.00 $20,800.00 1 0 $0.00 $10.30 $772.50 116 41 $422.30 $7.91 $791.00 123 23 $181.93 $11,460.00 $11,460.00 1 0 $0.00 $140,044.30 $2,789.13 Add Alternative Bid Schedule 1 1 Masonry Retaining Wall LF 1 340 ( $73.71 $25,061.40 340 0 $0.00 GRAND TOTAL: $165,105.70 $2,789.13 11 079 .0G T4'y,, 4 4Qu&rw COUNCIL/RDA MEETING DATE: October 17, 2000 Approval of a Request by the California Regional Water Quality Control Board to Utilize the Council Chambers on January 17, March 14, May 9, June 27, September 12, and November 14, 2001, 10:00 a.m. to 2:00 p.m. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: I Approve a request from the California Regional Water Quality Control Board to utilize the Council Chambers on January 17, March 14, May 9, June 27, September 12, and November 14, 2001, 10:00 a.m. to 2:00 p.m. None None The Board has requested that the Council Chambers be made available for Regional Board meetings on the following days in the year 2001: January 17, March 14, May 9, June 27, September 12 and November 14. The request meets all the requirements of the facility use as contained in the City's Guidelines (Attachment 1). A complete application has been submitted (Attachment 2) for the City Council's consideration. The alternatives available to the City Council include: 1. Approve a request from the California Regional Water Quality Control Board to utilize the Council Chambers on January 17, March 14, May 9, June 27, September 12, and November 14, 2001, 10:00 a.m. to 2:00 p.m.; or 2. Do not approve the request from the California Regional Water Quality Control Board to utilize the Council Chambers; or 3. Provide staff with alternative direction. Respectfully submitted, _1 � ` Tom Hartung Director of Building & Safety Attachments: 1. City Guidelines 2. Application cAagenda\chamberuse Approved for submission by: Thomas P. Genovese, City Manager 002 11 081 ATTACHMENT 1 CITY OF LA QIIINTA GIIIDBLINSS FOR USE OF CIVIC CENTSR FACILITY 1. Council Chamber - seats 106. 2. Study Session Room - seats 33. 3. Groups are to use the Study Session Room unless.the� size' of the group - or the, need for audio-visual equipment necessitates use of the Council Chamber. II. CITY QSE OF CIQIC CENTER 1. The primary use of the Council Chamber and Study Session Room is for the conduct of meetings for the entities listed below: a) City Council b) Planning Commission c) Community Services Commission d) Design Review Board e) Art in Public Places f) Investment Task Force g) Other City appointed boards, commissions and committees 1. Other non-profit and Governmental Agencies, Sol(c) entities, that serve residents of La Quinta, may be granted permission by the City Council to use the facilities. 1. A person or group desiring to use Civic Center facilities must file an Application for Use Permit with the City Manager's Office. Applications must be completed and submitted.at least three calendar weeks prior to the scheduled event, unless otherwise waived by the City Council. 082 0(,4 2. All qualified groups using the Council Chamber and Study Session Room must have S500,000 general liability insurance coverage per occurrence, -listing the City of Ta Ouinta as n additional named ingured. Groups that do not have insurance may purchase special event insurance through the City's insurance policy. 3. All applicants must indemnify and hold the City harmless from any and all losses and/or claims. Indemnification -forms will be provided by the City and must accompany submittal of the Use Permit Application: 4. Users of the Council Chamber and Study Session Room will be responsible for all damage to the building, appurtenances thereto, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. S. The City must be notified as soon as possible of any cancellations, so that the facility may be reassigned. 6. Approval shall be granted by the City Council. The City Manager is authorized to permit a use when the Council meeting schedule precludes Council' consideration in a timely manner. Approved permits will be issued to the person filing the application prior to the event. 7. In the interest of widest community use of the Civic Center facilities, no one non-profit community group shall use the facility more than eight (8) hours per month.* 1. The City shall charge for after hours use of Civic Center facilities. Said charge is to recover full cost for use of the facility (personnel, equipment, electricity, etc.) and shall be paid prior to the use. The hourly rate shall be established by the Council during the City's Annual Budget Review process. * Governmental Agencies are exempt from this requirement.. 0811'' v 2. A refundable cleaning deposit is required. The City may withhold all, or a .portion, of the , deposit if cleanup is required. The deposit will be established based on the use as follows:* (a) Session Room = $200 (b) Council Chambers (up to-53 people) _ $300 (c) Council Chambers (54 people plus) _ $500 VI. CIVIC chr**rteQ EOQIPMEN'r 1. City owned.audio visual and public address equipment may be used, provided City staff is responsible.for its operation. VII. IISAQS LIMITATIONS 1. Any proposed use of the Council Chamber or Study Session Room shall not lead to the cancellation of a T-Aaula-rl,y scheduled meeting. 2. For non -City functions, use of the Chamber and Study Session Room shall not be prior to 8 a.m. or extend beyond 10 p.m. 3. Food, water, and beverages shall not be consumed in the Civic Center facilities. 4. Smoking shall not be permitted anywhere in the Civic Center. 5. Juvenile organizations shall have adequate supervision when using Civic Center facilities at a ratio of not less than one adult per twenty minors. Disregard of this rule shall be considered cause for immediate cancellation of -the Use Permit. 6. Any approved Application for Use of Facilities may be revoked without previous notice where conflicting dates with a City purpose have subsequently developed. For other cause(s), permits may be revoked at any time upon 24 hours notice. * Governmental Agencies are exempt from this requirement. HE 7. No animals,, except those necessary for disability assistance, are permitted in the Civic Center. 8. No admission fees may be charged, unless as a fund- raiser for the organization renting the facility. 9. These guidelines may be modified at the discretion of . the City.Council. FY 1993/94 hourly rate for use of the facilities is $32 085 0v7 ATTACHMENT 2 =`` zTait 01 64 `y Of TM�O organization: CA Regional Water Quality Control Board - (760) Person(s) In Charge: Robert Perdue Phone: 776-3933 Address: 73-720 Fred Waring Drive, #100, Palm Desert, CA 92260 Facility Requested: Citv Council Chambers Type of Event: Public Y Private Description of Activity: Regional Board Meeting Date(s) of Use: See agenda report Size of Group: Time of Use: Start a.m./p.m.) 10:00 Finish (a.m.4"z.) 2:00 Total Hours of Use 2 x $32.00 /hour• S N/A Certificate of Additional Insured Attached: -or- City Insurance Requested: Fee Paid: S N/A Refundable Cleaning Deposit Paid: S N/A Session Roost zz $200 Council Chambers (up to 53 people) _ $300 Council Chambers (54 people plus) _ $500 Total Paid: $ N/A The undersigned hereby agrees to abide by the rules and regulations of the City of La Quinta relating to the use of public facilities. Date r / 0 Signature: ROBER': PERDUE Title: Supervising Engineering Geologist Deposit Required For: N/A Deposit Returned: Date: N/A S N/A NOTE: The parson signing the application and the statemsnt of inforuation must be an officer of the sponsoring organisation. If the person is not an officer of the organization for which application is made, he/she must present written authorization from the group to sign. V 0 8 ORR TitT 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2000 CONSENT CALENDAR: ITEM TITLE: Acceptance of Improvements STUDY SESSION: Associated with Tract 29003, Brookfield Homes PUBLIC HEARING: Accept improvements to Tract 29003 and authorize staff to release security upon receiving warranty security. None. None. Tract 29003 is located within PGA West, and is a re -subdivision of Tract Map 28341- 2, (Attachment 1). Tract 28341-2 was previously approved with 41 residential lots separated by a private street (Brae Burn). Originally, there were 17, 80 foot wide residential lots along the west side of Brae Burn and 24, 60 foot wide residential lots along the east side. This re -subdivision converted the 24, 60 foot wide residential lots along the east side of Brae Burn into 19, 80 foot wide residential lots in order to allow the developer to continue building consistent units along both sides of Brae Burn. All improvements are now complete. There were no new subdivision improvements associated with Tract 29003, as all subdivision improvements were secured with the subdivision improvement agreement associated with Tract 28341-2. The alternatives available to the City Council include: 1. Accept improvements to Tract 29003 and authorize staff to release security upon receiving warranty security; or AM T:\PW D EPT\C0U NCI L\2000\001017f. wpd 2. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map TAPW DEPT\COUNCIL\2000\001017f. wpd 002 M rn m to O Z N STADIUM GATE PETE DYE PEBBLE BEACH OAKMONT t, TRACT NO. 290031 52nd AVENUE 53 54th AVENUE 58th AVENUE ATTACHMENT 1 AIRPORT BLVD. VICINITY MAP NOT TO SCALE i } 089 004 T4'it 4 4Qrcl«rw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2000 CONSENT CALENDAR: ITEM TITLE: Acceptance of Improvements STUDY SESSION: Associated with Tract 28341-2, Brookfield Homes PUBLIC HEARING: Accept improvements to Tract 28341-2 and authorize staff to release security upon receiving warranty security. None. None. Tract 28341-2 is located within the PGA West development, (Attachment 1). This map is being developed by KSL Land Corporation, and will facilitate the developer's continuing expansion of residential development within PGA West. This final map creates 41 new residential lots and a common pool lot. The re -subdivision created 17, 80 foot wide residential lots along the west side of a private street (Brae Burn). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 28341-2 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. )MI TAPW DEPT\COUNCIL\2000\001017g.wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: O Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline 091 TAMDEMCOUNCIL\2000\001 01 7g.wpd 009 ATTACHMENT 1 rn n rn 0 Z 4 STADIUM GATE PETE DYE PEBBLE BEACH OAKMONT \o TRACT NO. 28341-2 52nd AVENUE 54th AVENUE AIRPORT BLVD. av � O Z cn 58fM1 AVENUE VICINITY MAP NOT TO SCALE i 092 004 ATTACHMENT 2 TRACT 28341-2 Performance Payment Warranty Improvement Security Security Security Grading $168,168 $168,168 $16,817 On -site Streets & S D $164,846 $164,846 $16,485 Sanitary Sewer $40,878 $40,878 $4,088 Domestic Water $93,450 $93,450 $9,345 Underground Electrical $122,500 $122,500 $12,250 Monumentation $6,960 $0 $0 $596,802 $589,842 $58,985 Release performance security when warranty security is received. Release payment security in 90 days (January 15,2001). Release warranty security in one year (October 17, 2001). T AMDEMCOUNCR\2000\001017g. wpd 093 005 Titit 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2000 CONSENT CALENDAR: �D ITEM TITLE: Approval of an Amendment to the STUDY SESSION: Maintenance Agreement with Caltrans to include a New Traffic Signal on Highway 1 1 1 at La Quinta PUBLIC HEARING: Centre Drive Approve Amendment No. 3 to the Alternative Electrical Agreement #11-5172 adding a new signal on Highway 111 at La Quinta Centre Drive to the City of La Quinta/Caltrans Maintenance Agreement List. Under the original agreement dated March 13, 1992 between the City and Caltrans, the City is required to pay 100% of the electrical charges, and Caltrans is required to pay 100% of the Maintenance and Operation costs for all shared traffic signals. As a result of the new traffic signal, the additional cost to the City for electrical charges is estimated at approximately $2,200.00 per year. Under the provisions of Proposition 218, no new projects may be added to the Landscape and Lighting Assessments. Therefore, costs for maintaining the Internally Illuminated Street Name Sign (IISNS) and electrical charges shall be paid for as part of the electrical utilities account in the Public Works Department (General Fund 101-454- 627-619), and as part of the Public Works Department Traffic Signal Service Contract (General Fund 101-454-621-619). This signal was not anticipated when the budget was prepared. However, the new signal is not likely to be constructed and functioning until the 41h quarter of the current fiscal year. Staff will recommend a mid -year budget adjustment to cover the anticipated cost increases that will occur in the 4th quarter. During the January 21, 1992 City Council Meeting, the City Council entered into an agreement with Caltrans for the maintenance, operation, and electrical charges for City/State shared traffic signals. This agreement stipulated that the City would pay 100% of the electrical energy costs, and the State would pay 100% of the Operation and Maintenance costs. TAPWDEPT\C0UNCIL\2000\001017c.wpd 094 On July 1, 1997, the City Council approved Amendment No. 1 adding the signal at Home Depot and Highway 1 1 1 to the Agreement. On September 15, 1998, the City Council approved Amendment No. 2 adding the signal on Highway 1 1 1 and Plaza La Quinta to the Agreement. The signals included currently under the agreement are: Highway 1 1 1 at Dune Palms Road Highway 1 1 1 at Adams Street Highway 1 1 1 at La Quinta Center Drive Highway 1 1 1 at Simon Drive Highway 1 1 1 at Washington Street Highway 1 1 1 at Home Depot Entrance Highway 1 1 1 at Plaza La Quinta A new signal is proposed to be installed on Highway 1 1 1 at La Quinta Centre Drive as part of the Auto Mall's conditioned improvements. The new signal is subsidized using City Redevelopment Agency funding. Caltrans will not allow the new signal at La Quinta Centre Drive to be activated until this amendment adding the signal to the agreement is completed. Under the Alternative Electrical Agreement #1 1-5172 between the City and Caltrans, Caltrans will pay for 100% of the maintenance and operation costs for all signal components except the illuminated street name sign. Included as Attachment 1 is Amendment No. 3 to the Electrical Agreement for Maintenance of Signal and Lighting Systems on State Highways between the City of La Quinta and the State of California - Department of Transportation. This Amendment will replace the existing Exhibit A of Agreement #1 1-5172 and add the signal on Highway 1 1 1 at La Quinta Centre Drive to the agreement list. The alternatives available to the City Council include: 1 . Approve Amendment No. 3 to the Alternative Electrical Agreement #1 1-5172 adding a new signal on Highway 1 1 1 at La Quinta Centre Drive to the City of La Quinta/Caltrans Maintenance Agreement List; or 2. Do not approve Amendment No. 3 to the Alternative Electrical Agreement #11- 5172 adding a new signal on Highway 1 1 1 at La Quinta Centre Drive to the City of La Quinta/Caltrans Maintenance Agreement List; or 3. Provide staff with alternative direction. 095 00AW TAMDEMCOUNCIL\2000\001 01 7c.wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by : Thomas P. Genovese City Manager Attachments: 1. Amendment No. 3 MM T:\PW DEPT\COUNCIL\2000\001017c.wpd 003 ATTACHMENT 1 AMENDMENT NO. 3 CITY OF LA QUINTA OCTOBER 17, 2000 AMENDMENT TO ELECTRICAL AGREEMENT FOR MAINTENANCE OF SIGNAL AND LIGHTING SYSTEMS ON STATE HIGHWAYS entered into by and between the City of La Quinta, hereinafter referred to as "the CITY" and the State of California, acting by and through the Department of Transportation, hereinafter referred to as "the STATE". WITNESSETH: WHEREAS, an Agreement for electrical maintenance and power costs on State Highway 1 1 1 was executed between the CITY and the STATE on March 13, 1992; and WHEREAS, said Agreement by its terms provides that it may be modified or amended at any time upon mutual consent of the parties; and WHEREAS, the parties hereto now desire that said Agreement be amended, THEREFORE, it is understood and agreed that said Agreement is hereby amended in accordance with the attached Exhibit "A", dated October 17, 2000, which shall replace like Exhibit "A" in said Agreement, and shall cancel and supersede such like page, becoming part of said Agreement for all purposes. In all other respects, said Agreement shall remain in full force and effect. This Amendment shall become effective this October 17, 2000 STATE OF CALIFORNIA Department of Transportation JEFF MORALES Director of Transportation In District Division Chief Office of Maintenance IN CITY OF LA QUINTA Mayor City Clerk 097 EXHIBIT "A" Effective March 13, 1992 Revised October 17, 2000 0 CITY OF LA QUINTA ELECTRICAL FACILITIES MAINTAINED BY STATE Distribution of Costs Operation and Maintenance - 100% STATE Electrical Energy - 100% CITY No Route P.M. Location E# Signa Safety Illum. I Lights Signs 1 111 32.5 Home Depot Entrance E0776 170 4-20OW 0 HPS 2 111 32.7 Dune Palms Road 2-20OW 8 HPS 3 111 33.3 Adams Street E8320 170 4-20OW 3- 0 HPS 110W SNB 4 111 33.4 La Quinta Center Dr. E8440 170 3-20OW 3- 4 HPS 1 10W SNB 5 111 33.8 Simon Dr. E8802 170 4-20OW 4- 0 HPS 110W SNB 6 111 33.9 Washington St. E8015 170 7-40OW 7 MV 7 111 34.2 Plaza La Quinta (Note E0850 170 2-20OW 0 1) HPS 8 111 33.0 La Quinta Centre Dr. 170 4-20OW 3- 4 (Note 2) HPS 110W SNB Note 1 - Item 7, The City shall maintain Pre -formed loops under patterned concrete pavement for the Plaza La Quinta Traffic Signal. Note 2 - Item 8, The City shall be responsible for all material, including signs, sign panels, and for the installation and ongoing maintenance of the internally illuminated street name signs (IISNS). 110 098 006 Tit!t 4 4QutKtw AGENDA CATEGORY: BUSINESS SESSION: COUNCIURDA MEETING DATE: October 17, 2000 CONSENT CALENDAR: ITEM TITLE: Acceptance of Improvements STUDY SESSION: Associated with Tract 29164, La Quinta Golf Properties, Inc., The Retreat at the Quarry PUBLIC HEARING: Accept improvements to Tract 29164 and authorize staff to release security upon receiving warranty security. None. None. Tract 29164 is located within the Quarry private golf course and was developed by La Quinta Golf Properties, Inc. (Attachment 1). This final parcel map is a re -subdivision of Parcel 4 of Parcel Map 28650, and provides for the creation of two additional residential parcels to accommodate expansion of the Quarry Retreat and Spa development. All improvements are now complete and other obligations of the Subdivision Improvements Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 29164 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. T:\PW D EPT\COUNCIL\2000\001017h. wpd 099 Respectfully submitted, Chris A. Vog Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline 100 T: MDEMCOUNCIL\2000\001017h.wpd n 0 <.. PARCEL MAP 29164 ATTACHMENT 1 THE RETREAT AT THE QUARRY. z 0 CD PGAWEST LAKE CAHUILLA QUARRY PROJECT LOCATION NOT TO SCALE z 0 U Q VICINITY MAP KEITH -Planning Civil Englneerinl INTERNATIONAL -a`` -Landscape [it Archltectf. INC. 'Lund Surveying PALM DESERT DIVISION -Construct Mnnnge n 41-865 BOARDWALK = SUITE 101 a PALM DESERT, (760) 346-9844 ■ FAX (760) 346-9368 h on !1 A ATTACHMENT 2 TRACT 29164 Performance Payment Warranty Improvement Security Security Security On -site Streets & S D $29,500 $29,500 52,950 Sanitary Sewer $13,604 $13,604 $1,360 Domestic Water $18,643 $18,643 $1,864 Underground Utility $5,000 $5,000 $500 Monumentation $1,500 $0 $0 $68,267 $66,747 $6,674 Release performance security when warranty security is received. Release payment security in 90 days (January 15,2001). Release warranty security in one year (October 17, 2001). 102 005 T:\PW DEPT\COUNCIL\2000\001017h. wpd T4'it 4 4 Qum& COUNCIL/RDA MEETING DATE: October 17, 2000 ITEM TITLE: Adoption of a Resolution Accepting a Donation of Catering Services for Senior Center Special Events RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a donation of catering services for Senior Center Special Events by Desert Cities Catering. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Desert Cities Catering will donate catering services to the La Quinta Senior Center for the November 16 Thanksgiving Luncheon, December 21 Holiday Luncheon and the 2001 Senior Walk to be held in the Spring of 2001. Desert Cities will provide holiday menus for the November and December luncheons and provide a healthy and nutritious continental breakfast for the Senior Walk. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a donation of catering services for Senior Center Special Events by Desert Cities Catering; or 2. Do not adopt a Resolution of the City Council accepting a donation of catering services for Senior Center Special Events by Desert Cities Catering; or 3. Provide staff with alternative direction. 103 Respgctfully/submitted, die Horvitz, Opmmunity Services Director Approved for submission by: homas P. Genovese, City Manager 104 002 S:\Community Services\CCReports\CC.074.wpd RESOLUTION NO. 2000-+(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A DONATION OF CATERING SERVICES WHEREAS, on October 17, Desert Cities Catering is generously donating catering services to the La Quinta Senior Center for the November 16 Thanksgiving Luncheon, December 21 Holiday Luncheon and the 2001 Senior Walk. WHEREAS, the gift was offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of catering services from Desert Cities Catering to the La Quinta Senior Center. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of October, 2000, by the following vote to wit: AYES: Council Members +(Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 105 003 Resolution No. 2000- (enter project name) Adopted: (enter meeting date) Page _ ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California S:\Community Services\RESO-ORD\Desert Cities Donation.frm 106 004 T4tit 4 4Q" COUNCIL/RDA MEETING DATE: Denial of Claim for Damages Filed by Gina Lavigne -Ayala, Date of Loss June 01, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: October 17, 2000 CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Gina Lavigne -Ayala, with a reported date of loss of, June 01, 2000. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: A claim was filed by Gina Lavigne -Ayala, with a reported date of loss of June 01, 2000 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2), and forwarded a correspondence to the claimant denoting the rationale for that recommendation, i.e.,the City was not given advanced notice concerning the need for maintenance to the street (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Gina Lavigne -Ayala, with a reported date of loss of June 01, 2000; or 2. Accept the claim, or some portion thereof; or 107 3. Provide staff with alternative direction. Respectfully submitted, k'�' � a_.AAL� Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Gina Lavigne -Ayala Claim for Damages. 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Ms. Lavigne -Ayala 002 FORM # 1 (FRONT) ATTACHMENT 1 - CYb G Ul1T.+ CITY CLERK'S OFFICE CLAIM FOR DAMAGES hcaCnv= v„„ •...- •..... P . O . _S I5-4 LA QIIIINNTA, CAL. 92253 TO PERSON OR PROPERTY CLAIM NO. RECEIVED INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six 2QQQ SEP 13 Phi 12' S months after the occurrence. (Gov. Code Sec. 911.2.) b 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2.) CITY OF LA QUINT A 3 Read entire claim form before filing. CITY CLERK'S OFFICE 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of city] L,A— 0 Date Birth of Claimant .. 2-f-,/ -2-p Name of Claimant Occupation of Claimant A) � � , HoMR Address of Claimant City and State Home Telephone Number 3(-/- C, -69 Business Address of Ciaiman) City and State Business Telephone Number Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No. regarding this claim: When did AGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE Date Time QZ/A_ If claim is for Equitable Indemnity, give date cl imant served / with the complaint: 1" Date Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, give street names and address and measurements from landmarks: Describe in detail how the DAMAGE or INJURY occurred. wool/ sw4lpr p r Why do you claim the city is responsible? ,�ufJ � s� ucr �'��v�e-uc� vx> (,�/,'� C�-S�tiL>�� car-- Y�l� /�. �!�'�`, v�'��• � /ti dam. � N � Gr `Tl 2�S �-i ✓� �ys�2-(�' � � �� .,�-' �7 L�� l v ��"� o��'�' Describe in detail each INJURY or DAMAGE D�' E 3,!jeWD AA&J <-e-� i0-C- gof %Nt - SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDF 0 004 FORM #1 (BACK) The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Damage to property $ 1� Expenses for medical and hospital care ......... $�— Loss of earnings ............................ $ _ Special damages for ........................ $`e� General damages ...........................$ Total damages incurred to date .............. $ Total amount claimed as of date of presentation of this claim: Estimated prospective damages as far as known: Future expenses for medical and hospital care .... $ Future loss of earnings ....................... $ Other prospective special damages ............ $ Prospective general damages ................. $ Total estimate prospective damages .......... $ 4q to t%vo (� 91(Z Was damage, and/or injury investigated by police? Fj�If so, what city? Were paramedics or ambulance called? 4270 If so, name city or ambulance A ZA If injured, state date, time, name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY: List all persons and a dresses of persons known toUve information: Name �f�7"� �t i� OS / Address. UZ%y �i2' ti�i 'F Phone 3tL2 '7oZ-ice Name�_ Address 7 ` < Phone Name /J Die 42 Address ' < Phone DOCTORS and HOSPIT LS: Hospital Address _Date Hospitalized Doctor Address i 1Z Date of Treatment Doctor IV I tj Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle: location of City vehicle inciuding North, East, South, and West; indicate place of accident by at time of accident by "A-1" and location of yourself or your vehicle at "X" and by showing house numbers or distances to street corners. the time of the accident by "B-1" and the point of impact by "X" If City Vehicle was involved, designate by letter "A" location of City NOTE: If diagrams below do not fit the situation, attach hereto a proper Vehicle when you first saw it, and by "B" location of yourself diagram signed by claimant. CURB Q Signature of C#imant yr`persn filing on o his behalf gng relay(onship)o Cjahpani Typed Name: gll,)p 4, IJAV I &?i� CU Date: g1J � CLAIMS MUST BE FIL WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. C72.) 00.9 M WARD STRATEGIC CLAIMS SOLUTIONS July 10, 2000 Gina Lavigne -Ayala 32570 Canyon Vista #13 Cathedral City CA Re: Insured Date of Loss Dear Ms. Lavigne -Ayala: City of Indio 06.01.00 This letter will acknowledge receipt of your claim presented to the City of Indio on June 29, 2000. Ward North America is the claims administrator for the City of Indio and as such I have investigated this loss with the Public Works Superintendent. I have been advised that the incident that happened to you was actually within the La Quinta city limits. I have recommended that the City of Indio reject your claim and I would recommend that you submit your claim directly to La Quinta. Thank you for your courtesy and cooperation. Sincerely, Judy Sullivan Senior Adjuster JS/rbg Cc: Ms. Donna French, City of Indio, 100 Civic Center Mall, Indio, CA 92201 Ms. Regina Zapata, City of Indio, 100 Civic Center Mall, Indio, CA 92201 — (by facsmilie) i pM WARD NORTH AMERICA, INC. 6820 INDIANA AVENUE, SUITE 110. RIVERSIDE, CA 92506 • TELEPHONE: (909) 784-0114 • FAX: (909) 784-6030 0 0 ATTACHMENT 2 TO SEP UeptAA 91,§00 CITY OF to QUINTA CITY I.,I ,IAGER'S OFFICE TO: City of La Quinta ATTENTION: John Ruiz,Personnel Risk Manager RE: Claim Lavigne -Ayala v. City of La Quinta Claimant Gina Lavigne -Ayala D/Event 01-Jun-00 Rec'd Y/Office 13-Sep-00 Our File S-108685-DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANACEMENT•CLAIMS ADJUSTERS 112 750 The City Drive • Ste 400.Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140 • (800) 572-6900 • Fax: (714) 740-9412 007 ATTACHMENT 3 September 26, 2000 Gina Lavigne-Ayal 80000 Avenue 48 95 Indio, CA 922 RE: Principal CJPIA Member City La Quinta Claimant Gina Lavigne -Ayala D/Incident 06/01/00 Our File S 108685 DBK Dear Ms. Lavigne -Ayala: As claim administrators for the self -insured City of La Quinta, we have made a careful examination of the circumstances surrounding the captioned occurrence and feel we have enough evidence to make a decision on your claim. After evaluating the facts, we have reached the conclusion that our principal is not responsible for this occurrence. We are sorry we are unable to recommend settlement of your claim to our principal. Our investigation reveals that the contractor working in the area was Granite Construction @ 38000 Monroe Indio, CA 92203 phone: 760-775-7500. We have sent a copy of your claim to them and are, requesting they contact you with their findings. This letter does not affect the notice that will be sent to you by the City of La Quinta regarding disposition of your claim. Very truly yours, CARL WARREN & CO. Deborah Been cc: City of La Quinta cc: CJPIA CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 113 750 The City Drive . Suite 400. Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999• (800) 572-6900 • Fax: (714) 740-9412 , n in s Iquim gsiik cortreew.px T-it(t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2000 CONSENT CALENDAR:"T ITEM TITLE: STUDY SESSION: Adoption of a Resolution Reinstating the $600 Per PUBLIC HEARING: Acre for the Coachella Valley Fringe -Toed Lizard Fee RECOMMENDATION: Adopt a Resolution of the City Council reinstating the $600 per disturbed acre for the Coachella Valley Fringe -Toed Lizard Fee. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 3, 2000, the City Council authorized the execution of the MOU between the CVAG jurisdictions and the wildlife agencies regarding the Fringe -Toed Lizard permit fee. At that time, Council directed staff to agendize the necessary Resolution reinstating the fee. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council reinstating the $600 per disturbed acre for the Coachella Valley Fringe -Toed Lizard Fee; or 2. Do not adopt a Resolution of the City Council reinstating the $600 per disturbed acre for the Coachella Valley Fringe -Toed Lizard Fee; or 3. Provide staff with alternative direction. 114 C:\My Documents\WPDOCS\CCJHMOU.doc Respectfully submitted, err erma Co unity 9evelopment Director Approved for submission by: Thomas P. Genovese, City Manager 002 115 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ESTABLISHING A $600 PER ACRE COACHELLA VALLEY FRINGE -TOED LIZARD MITIGATION FEE FOR DEVELOPMENT WITHIN HISTORICAL HABITAT AS IDENTIFIED IN THE COACHELLA VALLEY FRINGE -TOED LIZARD HABITAT CONSERVATION PLAN (CVFTL HCP) WHEREAS, the Cities of the Coachella Valley, Riverside County, Coachella Valley Association of Governments, California Department of Fish and Game, U. S. Fish and Wildlife Services, and the Nature Conservancy cooperated in the preparation of the Coachella Valley Fringe -Toed Lizard Habitat Conservation Plan ("HCP") pursuant to the Federal Endangered Species Act, which was implemented through an agreement signed by the Cities, Riverside County, U. S. Fish and Wildlife Services, and Center for Natural Lands Management (CNLM) on April 21, 1986 ("HCP Agreement"); and WHEREAS, the HCP and HCP Agreement provided for the acquisition and protection of habitat lands for the Coachella Valley Fringe -Toed Lizard and provided that acquisition be funded through a mitigation fee, initially set at $600 per acre and later dropped to $100 per acre, to be collected from landowners who obtain grading or building permits from the Cities or Riverside County; and, WHEREAS, the $600 per acre fee will be utilized to acquire properties which will insure viable preserves capable of perpetuating the species in accordance with the Federal and State Endangered Species Act; and WHEREAS, on the 3rd of October, 2000, the City Council authorized the execution of an MOU between the CVAG jurisdictions and the wildlife agencies, which MOU requires the reinstatement of the $600 per acre disturbed acre fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California that the Coachella Valley Fringe -Toed Lizard fee imposed through the HCP Agreement shall be reinstated to $600 per disturbed acre upon adoption of this Resolution until September 1, 2002. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 17th day of October, 2000, by the following vote, to wit: CAMy Documents\WPDOCS\CCResoMouCVFTLFee.wpd 003 116 City Council Resolution 2000- Coachella Valley Fringe -Toed Lizard Fee October 17, 2000 AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California M. KATHERINE JENSON, City Attorney City of La Quinta, California CAMy Documents\WPDOCS\CCResoMouCVFTLFee.wpd 004 T4'!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: / COUNCIL/RDA MEETING DATE: October 17, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Art Panels for the PUBLIC HEARING: Civic Center Campus by Peter Ladochy RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. The Art Purchase Agreement between the City and Mr. Ladochy states that Mr. Ladochy will provide seven art panels for the Civic Center Campus project for a total cost of $49,000. These funds were allocated from the Art in Public Places Account. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the September 19, 2000 City Council meeting, the Art Purchase Agreement (Attachment 1) was approved between the City and Peter Ladochy to provide seven art panels to be included in the Civic Center Campus project walkways. The art panels will be constructed of mosaic tiles and will depict Native American themes specific to the La Quinta area. The Art Purchase Agreement states that the art panels will be approved by the City Council prior to construction, as found on page 17 of this report. Attachment 2 provides seven Native American theme art panels for the walkways as submitted by Mr. Ladochy for the Council's consideration. Color renderings will be available at the October 17 City Council meeting. Once the theme art panels are approved by the City Council, Mr. Ladochy will begin designing the art panels, which will then be installed at the appropriate time during the Campus construction. 118 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve one or more art panels as provided by Mr. Ladochy to be installed on the Civic Center Campus; or 2. Do not approve the art panels; or 3. Provide staff with alternative direction. ully sIbmitted, Horvitz, Attachments: m*nity Services Director Approved for submission by: Thomas P. Genovese, City Manager 1. Art Purchase Agreement With Peter Ladochy 2. Seven Native American Themes for Art Panels S:\Community Services\CCReports\CC.076.wpd 002 119 ATTACHMENT 1 ART PURCHASE AGREEMENT THIS ART PURCHASE AGREEMENT (the "Agreement") is entered into this day of- �'e, 2000, by and between THE CITY OF LA QUINTA, a California municipal corporation (the "City"), and PETER LADOCHY ("Artist"). RECITALS A. The CITY is currently constructing the Civic Center Campus. The CITY is commissioning the fabrication and installation of certain ARTWORK (the "Artwork") to be installed and displayed at the SITE LOCATION which is located on the Civic Center Campus, at the southwest corner of Calle Tampico and Washington (the "Site Location"). NOW, THEREFORE, the parties hereto, for the consideration and under the conditions hereinafter set forth, hereby mutually agree as follows: ARTICLE I. SCOPE OF SERVICES 1.1 Scope of Design Services. Artist shall prepare or cause to be prepared, any required approvals for all shop drawings, details, and samples, and shall do all other things necessary and incidental to the performance of the Artist's obligations pursuant to this Agreement. 1.2 Scope of Fabrication Services. Artist shall fabricate, transport and install the Artwork pursuant to and by the times set forth in the Scope of Design Build Services and the Schedule of Performance attached hereto as Exhibit A and Exhibit B, respectively, and incorporated herein by this reference. The City shall have the right to review the Artwork at reasonable times during the fabrication thereof. Artist shall submit to the City monthly progress narratives, including photographs, as required by the Schedule of Performance (Exhibit B). The narratives shall include the percentage of the Artwork completed to date, along with an estimated completion date. Artist shall furnish all tools, equipment, apparatus, facilities, plant, labor, services, materials, and all utilities and transportation, including power, fuel, and water, and to perform all work necessary to construct, transport and install in a good and workmanlike manner the scope of work set forth in the Scope of Design Build Services (Exhibit A), or reasonably inferable therein, together with the appurtenances thereto, at the Site Location. It is understood and agreed that all said plant, labor, services, materials, equipment, and facilities shall be furnished and said work performed and completed by Artist as an independent contractor, subject to the inspection and approval of the City or its representatives. The Artist shall present to the City in writing for further review and approval any and all significant changes in the scope, design, color, size, material or texture, of the Artwork not permitted by or not in substantial conformity with the approved working drawings and the ' 120 S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT 004 Art Purchase Agreement Scope of Design Build Services (Exhibit A). A significant change is any change in the scope, design, color, size, material, texture, or Site Location which affects installation, scheduling, site preparation, or maintenance for the Artwork or the schematic concept of the Artwork as represented in the schematic drawings, the approved working drawings, and the. Scope of Design Build Services (Exhibit A). Artist shall at all times maintain proper facilities and provide safe access for inspection of the Artwork by the City, its engineer or representatives, and to the sites wherein the Artwork is located prior to installation. Where specifications require work to be specially tested or approved, it shall not be tested without timely notice to the City, of its readiness for inspection and without the approval thereof, or consent thereto by the City. The Artist shall promptly notify the respective departments or official bodies when its work is ready for inspection and shall, at once, do all work required to remove any violations or to comply with such inspections, without additional charge to the City. The Artist shall perform all work necessary to obtain approvals from the authorities mentioned above without additional cost to the City. 1.3 Change Orders. In addition to the change orders and extra work specified and provided for in the Scope of Design Build Services (Exhibit A), the City may at any time during the progress of the completion and installation of the Artwork and up to the date of the issuance of a Notice of Completion as hereinafter defined, when in the City's reasonable determination the public interest and necessity so require, request any alterations, deviations, additions to or omissions from this Agreement, Scope of Design Build Services (Exhibit A), or the work, labor and materials to be furnished thereunder, and the same shall in no way affect or make void this Agreement. Artist shall adhere strictly to the Scope of Design Build Services (Exhibit A), unless a change therefrom is authorized in writing. In such case, the terms of said change shall be understood and agreed upon in writing by the City and Artist before commencement of said revised work. 1.4 Post -Fabrication Services. a. The Artist shall notify the City in writing when fabrication of the Artwork is completed and ready for delivery and installation at the Site Location which is designated in Exhibit A and B, attached hereto and incorporated herein by reference. b. Upon completion and at all times during fabrication and installation, the Artwork shall comply with all applicable statutes, ordinances and regulations of any governmental agency having jurisdiction over the Artwork. 1.5 Post -Installation. a. The Artist shall be available at such reasonable time or times as may be 121 S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT U 0 5 Art Purchase Agreement agreed between the City and Artist to attend any and all inauguration, ground breaking, or presentation ceremonies upon completion of the Artwork. b. The City shall use reasonable efforts to arrange for publicity for the completed Artwork by local media and publications, and otherwise as may be determined between the City and Artist as soon as practicable following installation. C. Upon installation of the Artwork, the Artist shall provide the City with written instructions for appropriate maintenance and preservation of the Artwork. 1.6 Final Acceptance. a. The Artist shall advise the City in writing that the Artwork will become the responsibility of the City on the effective date of completion of the project and the acceptance as complete by the City. Following receipt of such notice the City shall cause the installed Artwork to be inspected by suitably qualified and appropriate professional(s), and within five (5) days following completion of such inspection(s), the City shall either provide Artist with reasonably specific written objections to the installed Artwork or notify the Artist of its acceptance of the Artwork by a Notice of Completion in the form attached hereto as Exhibit D. Such Notice of Completion (Exhibit D) shall be evidence of the satisfactory completion and installation of the Artwork in conformity with this Agreement, subject to the indemnification, representations, and further performance obligations set forth in this Agreement. b. Final Acceptance by the City of the ownership of the Artwork will occur at the filing of the Notice of Completion. 1.7 Risk of Loss. Upon receipt of the Notice of Completion, the risk of loss or damage to the Artwork shall be borne by the City. The Artist shall take such measures as are necessary to protect the Artwork from loss or damage, through insurance or other adequate security, and to maintain the Artwork until the Notice of Completion is made by the City. 1.8 Title. Title to the Artwork and any construction drawings, plans, or other work product generated pursuant to this Agreement shall remain with the Artist and shall pass and vest with the City upon issuance of Final Acceptance or Termination pursuant to Article IX hereof. ARTICLE II. TIME OF PERFORMANCE 2.1 Time. Artist does agree to punctually and diligently perform all their obligations under this Agreement. It is further understood and agreed that should the Artist fail to furnish the labor, materials, equipment, and or services, to perform all work and labor as herein provided in the manner herein set forth in good and workmanlike manner, Artist shall, in addition to any other penalties provided in the Agreement, be liable to the City for all losses or damages that either may suffer on account thereof. In the event Artist at the time refuses or neglects to supply a sufficient number of 122 U06 S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT Art Purchase Agreement properly skilled workers or a sufficient quantity of materials of proper quality, or in effect be adjudicated bankrupt, or files a voluntary petition in bankruptcy, or commits any act of insolvency, or makes an assignment, for benefit or creditors, without the City's consent, or fails to make prompt payment to his materialmen and laborers, or fails in any respect to properly and diligently prosecute the work covered by this Agreement, or otherwise fails to perform fully any and all of the Covenants and obligations herein contained; then the City may, at its option, after giving twenty-four (24) hours written notice to Artist, provide any such labor and materials as may be necessary and deduct the cost thereof from any money then due or thereafter to become due to Artist under this Agreement; or the City and may at its option, terminate the Artist's right to proceed with the work and, in that event, the City shall have the right to enter upon the Artist's warehouse and take possession, for the purpose of completing the work included under this Agreement, of the Artwork or any portion thereof, and all materials, tools, and appliances thereon, and may employ any other person or persons to finish the work and provide the materials therefor. In the case of such discontinuance of Artist's right to proceed with the work, Artist shall not be entitled to receive any further payment under this Agreement until the work undertaken by the City is completely finished. At that time, if the unpaid balance of the amount to be paid under this Agreement exceeds the expenses incurred by the City in finishing Artist's work, such excess shall be paid by the City to the Artist, but if such expense shall exceed such unpaid balance, then Artist shall promptly pay to the City the amount by which such expense shall exceed such unpaid balance. The expense incurred by the City as herein provided, either for furnishing materials or for finishing the work, and any damages incurred by the City by reason of Artist's default, shall be chargeable to, and paid by Artist, and the City shall have a lien upon all materials, tools, and appliances, taken possession of, as aforesaid, to secure the payment thereof. If the City elects not to terminate Artist's right to proceed, Artist agrees to reimburse the City for losses or damages resulting from the delay in speedy progress of work. If Artist should neglect to prosecute the work properly or fail to perform any provisions of this Agreement, the City, after three (3) days' written notice to Artist, may without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due Artist; provided, however, that the City shall approve such action and certify the amount thereof to be charged to Artist. ARTICLE III. WARRANTIES 3.1 Title. The Artist represents and warrants that: (a) the Artwork is solely the result of the artistic effort of the Artist; (b) except as otherwise disclosed in writing to the City, the Artwork is unique and original and does not infringe upon any copyright; (c) the Artwork, or a duplicate thereof, has not been accepted for sale elsewhere; and (d) the Artwork is free and clear of any and all encumbrances and/or monetary liens. 3.2 Quality and Condition. The Artist represents and warrants, except as otherwise disclosed to the City in writing, that: (a) the fabrication of the Artwork will be performed in a workmanlike manner; (b) the Artwork, as fabricated and following installation, will be free of patent and latent defects in material and workmanship, including any defects consisting of 12 3 "inherent vice" or qualities which cause or accelerate deterioration of the Artwork; and (c) 007 S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT Art Purchase Agreement reasonable maintenance of the Artwork will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by the Artist to the City hereunder. The warranties described in this Section 3.2 shall survive for a period of one (1) year after the Acceptance of the Artwork, except the representation and warranty concerning latent defects shall survive for a period of three (3) years from after Acceptance of the Artwork. The City shall give notice to the Artist of any observed and claimed breach with reasonable promptness. The Artist shall, at the request of the City, and at no cost to the City, cure reasonably and promptly the breach of any such warranty which is curable by the Artist and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the Artwork). ARTICLE IV., PERFORMANCE BONDS The Artist shall not be required by the City to post any performance bonds or similar undertakings, and any requirement of any other authority for performance bonds shall be the responsibility of the City. Nevertheless, Artist shall prevent any lien from attaching to the Artwork by any person claiming under Artist. ARTICLE V. REPRODUCTION RIGHTS 5.1 General. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et sect., and all other rights in and to the Artwork except ownership and possession, except as such rights are limited by this Agreement. In view of the intention that the Artwork in its final dimension shall be unique, the Artist shall not make any additional exact duplicate, dimensional reproductions of the final artwork, nor shall the Artist grant permission to others to do so except with the written permission of the City and at such time as Final Acceptance by the City at which time the City alone may approve. The Artist grants to the City, and its agents an irrevocable license to make two-dimensional reproductions of the Artwork for noncommercial purposes, including but not limited to reproductions used in advertising, brochures, media publicity, and catalogues or other similar publications, provided that these rights are exercised in a tasteful and professional manner. 5.2 Notice. All reproductions by the City shall contain a credit to the Artist and denote its location, provided that the Artwork is protected by United States copyright law and reasonable substantiation thereof is provided to the City. 5.3 Registration. The Artist may at its expense cause to be registered, with the United States Register of Copyrights, a copyright in the Artwork in the Artist's name. S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT 008 124 Art Purchase Agreement ARTICLE VI. ARTIST'S RIGHTS 6.1 Identification. The City shall, at its expense, prepare and install at the Site, a plaque identifying the Artist, the title of the Artwork and the year of completion, and shall reasonably maintain such notice in good repair against the ravages of time, vandalism and the elements. 62 Maintenance. The parties recognize that maintenance of the Artwork on a regular basis is essential to the integrity of the Artwork. 6.3 Repairs and Restoration. a. The City shall have the right to determine, after consultation with a professional art conservator, when and if repairs and restoration to the Artwork will be made. To the extent practical, the Artist, during the Artist's lifetime, may be given the opportunity to make or personally supervise significant repairs and restorations and shall be paid a reasonable fee for any such services, provided that the City and the Artist mutually agree in writing, prior to the commencement of any significant repairs or restorations, upon the Artist's fee for such services. No fees shall be paid to Artist for repair or restoration due to a breach of the representations and warranties set forth herein. b. All repairs and restorations shall be made in accordance with recognized principles of conservation. 6.4 Maintenance and Alteration of the Artwork. a. The City shall maintain the Artwork in a manner that the City determines appropriate in its sole discretion. b. The City shall use its reasonable efforts to meet and consult with Artist prior to the time of making any alteration. If any alteration is made without the consent of Artist, Artist shall have the right to direct the City to remove Artist's name from the Artwork. In connection herewith, Artist hereby acknowledges and agrees that Artist is familiar with Section 987 of the California Civil Code and the rights and protection afforded Artist thereunder, and Artist hereby waives each and all of Artist's rights and protection under Section 987 of the California Civil Code to the extent such rights and protection are inconsistent with this Section 6.4; provided, however, that to the extent that the rights and protection afforded Artist under Section 987 of the California Civil Code are not inconsistent with this Section 6.4 or pertain to matters that are not dealt with in this Section 6.4, Artist shall retain such rights and protection. 6.5 Permanent Record. The City shall maintain a record of this Agreement and of the location and disposition of the Artwork. 6.6 Artist"s Address. The Artist shall notify the City of changes in their address. 125 009 S:\Community Services\Civic Center Campus Amvork\LADOCHY ART PURCHASE AGREEMENT Art Purchase Agreement The City shall take reasonable effort(s) to locate the Artist when matters arise relating to the Artist's rights under this Agreement. 6.7 Surviving Covenants. The covenants and obligations set forth in this Article VI shall be binding upon the parties, their heirs, legatees, executors, administrators, assigns, transferees and all their successors in interest, and the City's covenants do attach and run with the Artwork and shall be binding to and until twenty (20) years after the death of the Artist unless otherwise stated herein. Upon the death of the Artist, the representative of Artist's estate shall assume the surviving covenants and obligations of Artist set forth in this Article VI. ARTICLE VII. ARTIST AS INDEPENDENT CONTRACTOR The Artist shall perform all work under this Agreement as an independent contractor and not as an agent, joint venturer, partner or an employee of the City. The Artist shall not: a. be supervised by any employee or official of the City; b. exercise supervision over any employee or official of the City; C. have authority to contract for or bind the City in any manner; or represent itself as an agent of the City; or otherwise be authorized to act for or on behalf of the City; d. have status as the City's employees or have any right to any benefits that the City grants to its employees. ARTICLE VIII. ASSIGNMENT OR TRANSFER No party shall assign or transfer an interest in this Agreement without the prior written consent of the other parties, provided, however, that claims for money due or to become due from the City under this Agreement may be assigned to a financial institution without approval. ARTICLE IX. TERMINATION The City may, by written notice to the Artist, terminate this Agreement either (a) upon the failure by Artist to perform any of its obligations hereunder in accordance with the terms hereof or any other breach by Artist of the terms of this Agreement, when such failure or breach continues uncured for fifteen (15) days following notice thereof from the City to Artist ("Termination for Default"), or (b) at any other time in the sole and absolute discretion of the City ("Discretionary Termination"). Termination for Default and Discretionary Termination are sometimes hereinafter collectively referred to as "Termination" .126 S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT " i O Art Purchase Agreement Upon Termination, except as provided in this Article IX, all parties shall be released from all further obligations and liability hereunder. Effective upon a Termination, the Artwork, or so much thereof or has then been completed, shall be transferred to and shall belong to the City. In such event and upon Artist's written request, the City shall remove Artist's name from the Artwork. Upon a Termination for Default and subject to Article 2.1, the Artist shall be entitled only to that portion of the total compensation due Artist that is then payable pursuant to the Schedule of Compensation (Exhibit C); upon a Discretionary Termination, Artist shall be entitled to the full Artist Fees provided for in Exhibit C hereto and that portion of the costs and expenses of Design, Fabrication and Installation of Artwork provided for in Exhibit C hereto that is then payable pursuant to the Schedule of Compensation (Exhibit C), plus all other costs reasonably incurred by Artist following the last payment pursuant to the Schedule of Compensation (Exhibit C), prior to the date of the Discretionary Termination, provided that Artist shall be required to provide the City with reasonable substantiation for such costs. Notwithstanding anything else herein contained, Artist shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Artist, and the City may reasonably withhold payments to the Artist until such time as the exact amount of such damages is determined. ARTICLE X. CONTRACTOR ADMINISTRATOR The Contract Administrator for this Agreement shall be the City Community Services Director. Wherever this Agreement requires any notice to be given to or by the City, or any determination or action to be made by the City, the City Community Services Director shall represent and act for the City. ARTICLE XI. NON-DISCRIMINATION In carrying out the performance of the services designated, the Artist and the City shall not discriminate as to race, color, creed, religion, marital status, national origin or ancestry, and the Artist shall comply with the equality of employment opportunity provisions of State and local laws and regulations as presently existing or hereafter amended. ARTICLE XII. ENTIRE AGREEMENT This Agreement, consisting of 22 pages and four exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth hereinabove. ARTICLE XIII. MODIFICATION No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate F ;31S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT Art Purchase Agreement action of the City. ARTICLE XIV. WAIVER No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. ARTICLE XV. GOVERNING LAW 15.1 This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 15.2 In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 15.3 If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. ARTICLE XVI. HEIRS AND ASSIGNS This Agreement shall be binding upon and shall inure to the benefit of the City and Artist, and their respective heirs, personal representatives, successors and permitted assigns. ARTICLE XVII. NOTICES All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: T2 S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT Art Purchase Agreement a. if to the City, to: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attention: Community Services Director b. if to the Artist, to: Peter Ladochy 17 Ocean Front Cayucos, CA 93430 ARTICLE XVIII. INDEMNITY With respect to acts, errors or omissions in the performance of Artist's obligations hereunder, Artist agrees to indemnify and hold harmless the City and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any kind or nature arising out of Artist's (including its subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Artist's obligations under this Agreement. With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Artist from and against any and all claims, demands, defense costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or wilful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. ARTICLE XIX. INSURANCE 19.1 Policies. Throughout fabrication of the Artwork the Artist shall maintain Comprehensive General Liability Insurance, or Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability (employee and contractual exclusions deleted), Products/Completed Operations Liability, Broad -Form Property Damage and Independent Contractors' ($1,000,000) per occurrence, combined single limit, written on an occurrence form, and such other forms and amounts of insurance as the City may deem necessary or desirable. All required insurance shall be evidenced by an insurance policy or policies (or the renewal or replacement thereof) reasonably acceptable to the City. Artist shall not proceed with any work nor receive payment under this Agreement until, among other things, the City has received the appropriate insurance certificates. 129 012 SACommunity Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT Art Purchase Agreement Artist, prior to completion, shall maintain or cause to be maintained standard all-risk property insurance in an amount equal to or greater than the full replacement value of the Artwork. The Artist's General Liability policy required by this Agreement shall contain the following clauses: "The City of La Quinta and its officers, agents, employees, representatives, and volunteers are added as additional insureds as respective operations and activities of, or on behalf of the named insured, performed under contract with the City of La Quints." Prior to commencing any work under this Agreement, Artist shall deliver to the City insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clause referenced above. Also, within thirty (30) days of the execution date of this Agreement, Artist shall provide to the City an endorsement to the General Liability policy, which adds to this policy the applicable clause referenced above. Said endorsement shall be signed by an authorized representative of the insurance company and shall include the signator's company affiliation and title. Also, the City has the right to demand, and to receive within a reasonable time period, copies of any insurance policy required under this Agreement. In addition to any other remedies the City may have if Artist fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: a. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to other remedies the City may have, and is not, the exclusive remedy for Artist's failure to maintain insurance or secure appropriate endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Artist may be held responsible for payments of damages to persons or property resulting from Artist's, or its respective agents' contractors' or subcontractors', performance of the work covered under this Agreement. ARTICLE XX. GENERAL 20.1 Any provisions of this Agreement which shall prove to be invalid, void, or illegal shall in no way affect, impair or invalidate any other provision hereof, and such remaining provisions shall remain in full force and effect. 20.2 Whenever in the specifications any materials or process is indicated or specified by patent or proprietary name or by name of manufacturer, such specification shall be deemed S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT 0 IF At Purchase Agreement to be used for the purpose of facilitating description of the material and/or process desired, and shall be deemed to be followed by the words "OR EQUAL", and Artist may offer any material or process which shall be equal in every respect to that so indicated or specified. 20.3 Artist shall offer any substitute in said proposal or if a substitute so offered by Artist is not found to be equal to that so indicated or specified by name, if one only be so specified or named, or, if more than one be so specified or named, then such one as shall be specified: in the proposal, or if none be so specified, then such one shall be required by the City. 20.4 Unless a different date is provided in this Agreement, the Effective Date shall be the latest Date of Execution, hereinafter set forth below the names of the signature hereto. Should the Artist fail to enter a Date of Execution, the Effective Date shall be the Date of Execution by the City. 20.5 The City shall give any subsequent owner of the Artwork written notice of the covenants contained herein, and shall cause each such successive owner to be bound thereby. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. ATTEST: JUNE,,GREEK, City Clerk------' City of La Quinta, California APPROVED AS TO FORM: . ��— KO�FERINE JENSON, Cit Attorney Ci of La Quinta, Califor CITY: CITY OF LA QUINTA, a California :municii all co oration y: THOMAS P. GENOVESE, City Manager City of La Quinta, California AR 131 PETER LADO U 15 9- S:\Community Services\Civic Center Campus Artwork\LADOCHY AST Art Purchase Agreement EXHIBIT A SCOPE OF DESIGN BUILD SERVICES I. SCOPE OF WORK L. Artist shall furnish all labor, engineering, material, tools, equipment, etc., required to design, fabricate and install the Artwork in accordance with the quality level and intent of the concept drawings as previously prepared by Artist and approved by the City, along with all governing agency requirements and code criteria. 2. Artist is responsible for submitting all required documents relating to the Artwork design to appropriate government agencies so that building plan check and all required permits may be obtained in a timely manner. 3. Artist shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the design. Any redesign fees or any other costs incurred by the City due to Artist's negligence or failure to keep the City informed of scope variances in a timely manner shall be charged to the Artist. 4. Artist shall complete the design in sufficient scale and detail as required by the City and governmental authorities for approval. The design documents shall bear the stamp of a professional Mechanical, Structural and/or Electrical Engineer(s) licensed in the State of California deemed necessary. 5. Artist's design and specifications shall be subject to approval by the City and its consultants. II. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: 1. Artist shall examine or cause to be examined all supporting and adjacent surfaces and record any defects to the City prior to installing any material. The installation of any material constitutes the Artist's complete acceptance of all substrates as compatible with the work under this Agreement. 2. Any work not provided for in this Agreement must be authorized by the City prior to the installation of such work. 3. Artist is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. 132 016 SACommunity Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT An Purchase Agreement 4. Artist shall provide all unloading, hoisting, scaffolding, and bracing for the Artwork. 5. Artist shall provide all drilling, coring, cutting, fastening, and welding required for the Artwork. 6. Artist shall supply all specialty lighting required to complete the Artwork. III. SPECIFIC ITEMS OF INCLUSION 1. The Artwork consists of seven sections containing native American mosaic themes, consisting of approximately 40 square feet each. 2. Each pavement amenity will consist of native pattern banding as a frame, mosaic tiles, depicting a Native American theme, as depicted in Cahuilla Indian history. Each section will contain a Cahuilla styled sand painting, pottery design or basket element. 3. Additional conditions to be contained in the project are outlined in the artist's proposal provided as an attachment to this section. 4. The Artwork is to be located on the Civic Center Campus (on the southwest corner of Calle Tampico and Washington Street) as outlined on the Master Plan for the project. 5. The entire Artwork is to be constructed of mosaic tiles designed to avoid any tripping hazards. 6. All artwork themes must be submitted for prior to construction, for City Council approval. 017 S:\Community Services\Civic Center Campus Artwork\LADOCHY AW PURCHASE AGREEMENT 133 peter ladochy, mfa . LaQuinta Public Art The Campus projects Cultural Arts Ccnudssion 805-995-3579 "Historical Crosswalks" Mosaics (As if) excavations from colorful,early culture;these sections of "Historical Crosswalks" serve to meld the power of Native design with current reality,and to instruct and amuse all age groups touring the Campus. Each theme connected mosaic pavement contains Native pattern banding as "frame" and the theme of indigenous animal or bird in mosaic;incl. depiction of its power and ecology. Then,a colorful Native interpretation; creating a Cahuilla-styled "sand painting, pottery design or basket elements. These elements"float" cn,a. co-ordinated grout tones,b. cut pavers with blue mosaic "grout lines" -representing ancient waters be neath the desert floor. Some pavers are impressed with the subject's "footprints" and there are inlain "fossils and artifacts" from the site. The mosaics are created indirectly and laid professionally on site;grout is to coordinate with ambient tones and surfaces. Because these works attempt to connect with a wide audience; perhaps a part of the projects' "Tour Guide" may indicate the t'.rosswalk sites,and further indicate the Native "stories" from which they sprang (for kids?). I'd be happy to work with the Historical Society during my research for Cahuilla imagery,in order to add a layer of such information,should I be allowed the. mosaics commission. Thank you. d 17 ocean front cayucos, ca 93430 peter ladochy, mfa LaQuinta City Councii The Campus Project "Historical Crosswalks" 805-995-3579 The "Crossroads" Series* depict in mosaic glass and tiles,birds animals and reptiles,in their local ecology;melding organically into Native interpretations,in legendary style,like their colorful sand paintings,to graphic pottery and textural,abstracted basket art -attempting with each "picture" to surprise,inform and amuse viewrs of all ages. The main motif is complemented by the subject's "prints" in clay as it would "use" the "Crosswalk"; plus inlain`'fossils"and-z.,�, designed to "float" on a matrix of (tufa) desert- toned,cut pavers -with blue glass mosaic as grout lines,representing ancient waters beneath the viewer's feet. "Crosswalks" are "framed" by twin bands across the pavement decorated with various patterns unique to Cahuilla craft. Each "Crosswalk" is unique in its "Story -teller" form,and in concert with the other mosaics,would suggest a natural,time-travel that provide revelatory signs & symbols as guide,and to connect the Campus Walk with its varied audience. open to suggestions for desert wildlife inclusion; preliminary designs and color work -ups are prepared;then,each "Crosswalk" is fabricated in -studio and brought to site,in sections, by me and the licensed tile setter ( selected thru "D'Mundo Tile,Palm Desert) for installation at the appropriate time. Thanks again for selecting my proposal for La uinta Campus. * see example design:"Sunrise Bird" (Road runner) 17 ocean front cayucos, U19 l35 ca 93430 peter ladochy, mfa Historical Cross walk (series) 805-995-3579 13 July 2M example: "Sunrise Bird" 1. Indigenous animal and its ecology (mosaic in "half -tones") 2. The transposed Native design (on compass axis); "Sunrise" form depicts Harmony with plants and animals (Cahuilla) 3. Mosaic pavers & glass depicting,"Aquifer" 4. "Story sign" in English and Cahuilla languages 5. Indigenous (Snake belt) patterns banding as "frame" to "Crosswalk" M Y, 17 ocea.n front ca ucos ca 4 y 93 30 119 �J Y 4 1 S y C 7 i w 2 N 1117 021 peter ladochy, mfa 805-995-3579 118 Civic center Campus Project Proposals description As specific locations for "Acknowledgement Areas" are yet to be defined,please accept the foregoing conceptional depictions. Solutions are inherent in the three tiled sculptures co-ordinated with ambient building geometry and colors which are thematic,as well. Built on slabs with rebar armature,foam and gunnite cover or cement board,the sculptures blend acknowledgement/signature on tiles with color and texture related to abstraction of inherent theme. Tone tufa or related materiel is incorporated in each work. Installation would be the cladding of sculptural forms with prefabricated tile sections,or set by hand,as necc. (please see encl. supporting architect's drawing for tech.) Solution for my "Pavement Amenities" proposal: continuing Native theme -at intervals along the pavement -inlaid mosaic collages,with tile marble mosaic and imprints,would depict indigenous plants and animals as "described" by original Cahuilla Indian artists. Based on scaled panels,templates would be lain flush with the pouring of walk,so that the mosaic panels delivered to site would fit perfectly in its setting bed. Maintenance of tiled sculptures or inlaid mosaics in walk would be nearly negligable as surfaces are tough and grout lines are sealed. An annual damp rag cleaning followed by wiping cleans and helps to retain reflective qualities of mosaics. Budgets: At this writing, proposed cost to complete each A.A. sculpture is circa $60 to $65,000. This may include sub -contract for future tiles produced. Proposed costs for P.A. project,at min. 100 sq.ft. would be circa $150. per ft. plus installation. 17 ocean front U22 138 cayucos, ca 93430 0 Art Purchase Agreement EXHIBIT B SCHEDULE OF PERFORMANCE SCHEDULING: The project will take approximately three months to complete the fabrication and installation of the Artwork. Work will commence during the month October of 2000, and completed and installed by January 2001, or as required in the construction schedule of the Civic Center Campus. The ARTIST will coordinate the installation of the artwork with the Design Consultant and/or Landscape Architect. REVIEWS: There may be one review by the Cultural Arts Commission of the work in progress if the Commission deems it necessary to be conducted prior to the installation of art feature. The project may be reviewed by the City Council as deemed appropriate. 131 023 S:\Community Services\Civic Center Campus Artwork\LADOCHY ART PURCHASE AGREEMENT r Art Purchase Agreement EXHIBIT C SCHEDULE OF COMPENSATION Basic Contract: $49,000 Total Not to Exceed $49,000 SCHEDULE OF PAYMENTS: First payment due approval of themes $16,333.33 Second payment due upon final installation of first theme $16,333.33 Third payment due upon filing of Notice of Completion $16,333.34 1.40 S:\Community Services\Civic Center Campus Amvork\LADOCHY Alff PURCHASE AGREEMENT 024 Art Purchase Agreement EXHIBIT D NOTICE OF COMPLETION FOR ARTWORK Piece of Artwork: Native American Theme Mosaics WHEREAS, by that certain Art Purchase Agreement dated , 2000 ("Agreement"), THE CITY OF LA QUINTA, a California municipal corporation (the "City") contracted with PETER LADOCHY (ARTIST) to provide certain "Artwork" (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, the City shall furnish Artist with a Notice of Completion upon completion of the fabrication and installation of the Artwork; and,. WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the fabrication and installation of the Artwork, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, the City does hereby certify that the fabrication and installation of the Artwork has been fully performed and completed. Any executory obligations pursuant to the Agreement, which are hereby incorporated herein by reference, shall remain enforceable according to their terms. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, the Agency has executed this certificate this day of , 2001. CITY OF LA QUINTA, a California municipal corporation by: S:\Community Services\Civic Center Campus Artwork\LADOCHY AflTr PURCHASE AGREEMENT 140 t 143 w k,ijf t. q' - v J ��"t �ida rti �. � S ✓�.! iy 1Fi'4`d .� y... a_ �'/� +1 1 } „ t 144 V �.tin, 145 146 1_ 7 powwow'1. Tiht 4 4 Qum& AGENDA CATEGORY: 10 BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 17, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration to Approve a Request for STUDY SESSION: Proposal (RFP) for Design/Build Services for the Eisenhower Park Expansion and the PUBLIC HEARING: Saguaro/Bottlebrush Pocket Park, Project No. 2000- 02 Approve the Request for Proposal (RFP) for Design/Build Services for the Eisenhower Park Expansion and the Saguaro/Bottlebrush Pocket Park, Project 2000-02; and Approve the combining of the following Capital Improvement Projects: Eisenhower Park Expansion and Saguaro/Bottlebrush Pocket Park, and their respective budgets into a single park improvement project. The following represents the approved budgets for each of the proposed park improvements identified within the Capital Improvement Program (CIP): Expansion of Eisenhower Park $160,000.00 Pocket Park $40,000.00 TOTAL BUDGET: $200,000.00 LESS AMOUNT PREVIOUSLY EXPENDED: $5,000.00 BUDGET AVAILABLE: $195,000.00 The following represents the estimated project costs: Design $19,500.00 Inspection/Testing/Survey $22,912.50 Construction $142,837.50 City Administration $9,750.00 TOTAL ANTICIPATED COSTS: $195,000.00 141 TAPW DEPT\CO U NC I L\2000\001017e. wpd As indicated, sufficient funding is available to support the recommendation. The project is 100% funded with funds collected from the developer community. Subsequently, the project is not subject to prevailing wage requirements. On May 6,1997, the City Council adopted the Fiscal Year 1997/1998 through Fiscal Year 2002/2003 CIP. The improvements identified during Fiscal Year 1997/1998 included an expansion of the Eisenhower Mini -Park. The proposed improvements include an expansion of the Eisenhower Park located on the northeast corner of Eisenhower Drive and Calle Colima. The Eisenhower Park currently has one small playground structure, one tire swing, two benches, and two picnic tables. The park expansion will double the size of the existing park by developing the City owned parcel immediately to the north. Improvements will likely include, but may not be limited to, removal and replacement of the existing playground equipment with two age appropriate play structures and one three bay swing set. The improvements will also include additional amenities such as, benches, trash receptacles, and planting and irrigation. On June 20, 2000, the City Council authorized staff to prepare and distribute an RFP for the design of the Cove Mini -Park Expansion (Eisenhower Park). On May 2, 2000, the City Council adopted the Fiscal Year 2000/2001 through 2004/2005 CIP. The adopted CIP became effective on July 1, 2000. The CIP for Fiscal Year 2000/2001 included a new Cove Mini -Park and a new Pocket Park adjacent to Washington Street between Saguaro Drive and Bottlebrush Drive. Proposed improvements to these two parks are: Addition of a new Mini -Park within the Cove residential area. The land for the new park has not been acquired. It is anticipated that the new park will be constructed on a 100' by 100' residential corner lot. Proposed park improvements will likely include, but may not be limited to, age appropriate play structures, one three bay swing set, benches, trash receptacles, and planting and irrigation. 150 002 T:\PW DEPT\COUNCIL\2000\001017e.wpd Addition of a new Pocket Park adjacent to Washington Street between Saguaro Drive and Bottlebrush Drive to be developed between the planned Saguaro and Bottlebrush cul-de-sacs. Saguaro and Bottlebrush are currently being reconfigured as part of the City's Phase VI Improvements. The reconfiguration of these two streets will provide two remnant pieces of land approximately 50' wide by 200' long. Proposed park improvements will likely include, but may not be limited to, a small age appropriate play structure, one single bay swing set, two benches, one trash receptacle, meandering walk path, and planting and irrigation. Considering the scope of improvements within two of the parks closely resembled the proposed improvements of the Eisenhower Park Expansion, the Consultant Selection Committee included the two new parks within the RFP to obtain costs for design services. On August 11, 2000, a revised RFP including the two new parks was issued to all prospective proposers. On August 31, 2000, the City of La Quinta received one proposal in response to the RFP advertised to obtain professional engineering and design services for the Park Improvement Program, Project 2000-02. The proposal received was submitted by David Evans and Associates. The following represents the negotiated costs with DEA for three different design scenarios. Scenario 1 - Limit Expansion. This is design alternatives. result in a delay improvements. OPTION design to the Eisenhower Park the most expensive of all three Selecting this scenario will likely of the two new pocket park Scenario 2 - Design all three parks under one contract. This alternative provides for the greatest savings at the design stage. However, the project site has not been identified or purchased for the new Cove park. To realize the design savings, the overall project would be delayed until after the new park site is identified and purchased. DESIGN COST $ 24,025.00 Eisenhower - $16,300.00 Cove - $13,800.00 Saguaro - $12,055.00 $42,155.00 151 T:\PW D EPT\C0U NC I L\2000\001017e. wpd 003 Scenario 3 - Design the Eisenhower Park Expansion and the new Pocket Park adjacent to Washington Street between Saguaro Drive and Bottlebrush Drive, and limit project activity associated with the new Cove Mini -Park to right-of-way acquisition during this Fiscal Year. This alternative assumes the remaining budget currently assigned to the Cove Mini -Park will be reassigned toward construction at the other two park locations. Eisenhower - $17,770.00 Saguaro - $14,375.00 $32,145.00 Since the City received only one proposal, and after extensive negotiations with the consultant, the design fees still appear to be excessively higher than normal (greater than 16%). Another option for the City Council to consider would be to reject the one proposal and authorize City staff to submit a new RFP for a design/build project to complete the Eisenhower Park Expansion and the new Pocket Park adjacent to Washington Street between Saguaro Drive and Bottlebrush Drive. Since many of the aspects of both parks are similar, and money and time are driving factors for these projects, design/build services may be an equitable solution. An RFP has been prepared for this purpose and is provided as Attachment 1 . Design/build was successfully implemented in the completion of the Fritz Burns Park Pool Project. By approving the design/build project for the Eisenhower Park expansion and Saguaro/Bottlebrush Pocket Park, the City may determine if the design/build scenario may be successful for future park projects within the City. This project will be considered a pilot program for park development using design/build services within the City of La Quinta. The alternatives available to the City Council include: 1. Approve the Request for Proposal (RFP) for Design/Build Services for the Eisenhower Park Expansion and the Saguaro/Bottlebrush Pocket Park, Project 2000-02; and approve the combining of Capital Improvement Projects; Eisenhower Park Expansion and Saguaro/Bottlebrush Pocket Park; and their respective budgets into a single park improvement project; or 2. Authorize the City Manager to execute a Professional Services Agreement with the firm of David Evans and Associates not to exceed the amount of $42,155.00 to provide design services for the Park Improvement Program, Project 2000-02; and approve the combining of Capital Improvement Projects; Eisenhower Park Expansion; Cove Mini Park; and Pocket Park; and their respective budgets into a single park improvement project; or 15? 004 TAMDEMCO U NC I L\2000\001017e. wpd 3. Authorize the City Manager to execute a Professional Services Agreement with the firm of David Evans and Associates not to exceed an amount of $24,025 to provide design services to complete the plans, specifications, and estimate for the Eisenhower Park Expansion; or 4. Authorize the City Manager to execute a Professional Services Agreement with the firm of David Evans and Associates not to exceed an amount of $32,145 to provide design services to complete the plans, specifications, and estimate for the Eisenhower Park Expansion and the proposed Pocket Park adjacent to Washington Street between Saguaro Drive and Bottlebrush Drive and combine the Capital Improvement Projects, Eisenhower Park Expansion and Pocket Park, and their respective budgets into a single park improvement project; or 5. Provide staff with alternative direction. Respectfully submitted, Chris A. V gt Public Works Director/City Engineer Approved for submission by: K ?_.O Thomas P. Genovese, City Manager Attachments: 1 . Request for Proposal for Design/Build Services 153 MKO TAMDEMCO U NC I l\2000\001017e. wpd Attachment 1 CITY OF LA QUINTA REQUEST FOR PROPOSAL TO PROVIDE DESIGNBUILD SERVICES FOR THE PARK IMPROVEMENT PROGRAM, PROJECT NO. 2000-02 The City of La Quinta is requesting proposals from qualified firms and/or individuals to provide design/build services for the Park Improvement Program, Project No. 2000-02. This will include the design, construction, construction management, materials and appurtenance and inspection services during construction. Proposals will be received by the City of La Quinta Public Works Department located at 78-495 Calle Tampico, P.O. Box 1504, La Quinta California, 92253 until 10:00 a.m. Friday, November 17, 2000. Proposals will be addressed to the attention of John M. Freeland, Senior Engineer. TYPICAL SERVICES: This project includes but is not limited to providing the design and construction of the Eisenhower Park Expansion and the addition of a new pocket park adjacent of Washington Street between the Saguaro Drive and Bottlebrush Drive cul-de-sacs. This project shall be awarded as a "design/build" improvement. The successful bidder shall be responsible for all aspects of the project. Typical services to be provided include, but are not limited to: Prepare plans and specifications for the park improvements, including the removal and replacement of play equipment, new play equipment, landscape, landscape lighting, and irrigation; Perform appropriate engineering related field survey, and base map preparation; Perform utility coordination and obtain clearances; Perform coordination with local, regional, State and/or Federal agencies as necessary; Obtain all required permits; Preparation and tracking of project schedules; Monitor and report on project status; budget vs. actual expenditures; contract time vs. actual time; As necessary, provide information to be included in staff reports for City Council and/or Planning Commission consideration; Attend all appropriate public meetings to discuss the project including but not limited to User Group Meetings, Community Services Commission, Planning. Commission and/or City Council; Provide all materials and labor for the construction and installation of the Park Improvements. 154 007 In accordance with Section 5 of the attached agreement, consultant shall procure and maintain, at its cost: 1. Personal and public liability and property damage insurance; 2. Automobile liability insurance of $1,000,000; 3. Workers' Compensation Insurance; and 4. Professional errors and omission's liability insurance. 1. Expansion of the Eisenhower Park - The proposed improvements include an expansion of the Eisenhower Park located on the northeast corner of Eisenhower Drive and Calle Colima. The Eisenhower Park currently has one small playground structure, one tire swing, two benches, and two picnic tables. The park expansion will double the size of the existing park by developing the City owned parcel immediately to the north. Improvements will likely include, but may not be limited to, removal and replacement of the existing playground equipment with two age appropriate play structures and one three bay swing set. The improvements will also include additional amenities such as, three benches, two trash receptacles, planting, and irrigation. A vicinity map is included. 2. Addition of a new Pocket Park adjacent to Washington Street between Saguaro Drive and Bottlebrush Drive - A new Pocket Park will developed between the planned Saguaro and Bottlebrush cul-de-sacs. Saguaro and Bottlebrush are currently being reconfigured as part of the City's Phase VI Improvements. The reconfiguration of these two streets will provide two remnant pieces of land approximately 50' wide by 200' long. Proposed park improvements will likely include, but may not be limited to, a small age -appropriate play structure, one single bay swing set, two benches, one trash receptacle, meandering walk path, and planting and irrigation. Both parks will meet current ADA requirements. All playground equipment will meet Consumer Product Safety Commission 1487-95 standards for manufacturing and installation. Consultants are encouraged to keep the proposal brief and relevant to the specific services required. The City of La Quinta has $160,400.00 budgeted for this entire project, "turn key", including but not limited to: Design, plans, specifications, estimates, professional services, inspections, permits, approvals, any and all meetings and full construction of all facilities. The City of La Quinta is a Charter City. The project is 100% funded with funds collected from the development community. Subsequently, the project is not subject to prevailing wage requirements. Five copies of the proposal shall be submitted and include relevant Statement of Qualifications, Resume(s), and listing of projects with contact personnel that are relevant to this type of work. In a separate sealed envelope, consultants must submit the a cost breakdown for each item and phase of the proposed work. Each representative of the consultant team must be listed along with each firms name. 155 008 Proposals will be reviewed by a Consultant Selection Committee. The Committee will rank the consultant for contract negotiations based upon the experience, approach to the project, project schedule and qualifications. This project shall be complete and operational by May 1, 2001. The maximum amount allocated to this project is $160,400.00 for all work previously listed complete. No amendments or change orders to this contract are authorized. Firms will be ranked upon their written proposal, and verbal presentation to the Consultant Selection Committee. It is anticipated that interviews will be conducted during the week of November 27, 2000 with the contract award scheduled for the City Council meeting of December 19, 2000. The successful consultant will be expected to enter into the attached Professional Services Agreement. 156 009 01U PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: •[a] *901914010 14110 IFTAI01 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Park Improvement Program, Project 2000-02 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses. Permits Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 158 O11 1.6 Additional Services. In accordance with the terms and conditions of this, Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. •u' ► e •► 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed $ (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 159 012 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. b. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Chris A. Vogt, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 160 313 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Less than $50,000 Personal Injury/Property Damage Coverage $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the, services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. 161 .14 All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 161 015 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Dish. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 163 016 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. • • _►• ►�' • ►•► a • : 1 u I 121_ •► 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. if 4 017 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attn: Chris A. Vogt 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 To Consultant: Attn: 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 165 nib IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation THOMAS P. GENOVESE, City Manager Date ATTEST: JUNE S. GREEK, City Clerk APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney CONSULTANT By: Name: Title: Date: 166 01 Exhibit A Scope of Services This project includes but is not limited to providing the design and construction of the Eisenhower Park Expansion and the addition of a new Pocket Park adjacent to Washington Street between Saguaro Drive and Bottlebrush Drive. This project shall be awarded as a "design/build" improvement. The successful bidder shall be responsible for all aspects of the project. Typical services to be provided include, but are not limited to: Prepare plans and specifications for the park improvements, including the removal and replacement of play equipment, landscape, lighting, and irrigation; Perform appropriate engineering related field survey, and base map preparation; Perform utility coordination and obtain clearances; Perform coordination with local, regional, State and/or Federal agencies as necessary; Obtain all required permits; Preparation and tracking of project schedules; Monitor and report on project status; budget vs. actual expenditures; contract time vs. actual time; As necessary, provide information to be included in staff reports for City Council and/or Planning Commission consideration; Attend all appropriate public meetings to discuss the project including but not limited to User Group Meetings, Community Services Commission, Planning Commission and/or City Council; Provide all materials and labor for the construction and installation of the Park Improvements. 1. Expansion of the Eisenhower Park - The proposed improvements include an expansion of the Eisenhower Park located on the northeast corner of Eisenhower Drive and Calle Colima. The Eisenhower Park currently has one small playground structure, one tire swing, two benches, and two picnic tables. The park expansion will double the size of the existing park by developing the City owned parcel immediately to the north. Improvements will likely include, but may not be limited to, removal and replacement of the existing playground equipment with two age -appropriate play structures and one three bay swing set. The improvements will also include additional amenities such as, three benches, two trash receptacles, and planting and irrigation. A vicinity map is included. 2. Addition of a new Pocket Park adjacent to Washington Street between Saguaro Drive and Bottlebrush Drive - A new Pocket Park will developed between the punned Saguaro and Bottlebrush cul-de-sacs. Saguaro and Bottlebrush are currently being reconfigured as part of the City's Phase VI Improvements. The reconfiguration of these two streets will provide two remnant pieces of land approximately 50' wide by 200' long. Proposed park improvements will likely include, but may not be limited to, a small age -appropriate play structure, one single bay swing set, two benches, one trash receptacle, meandering walk path, and planting and irrigation. 167 ,)20 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed $ except as specified in Section 1.6 - Additional Services of the Agreement. 168 �?1. Exhibit C Schedule of Performance Consultant shall complete all services by May 1, 2001. 169 022 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: October 17, 2000 ITEM TITLE: Consideration of a Resolution Accepting a Donation of Two Parcels of Property Located at the Northwest Corner of Avenida Velasco and Calle Temecula RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a donation of two parcels of property located at the northwest corner of Avenida Velasco and Calle Temecula to be designated as a park location contingent upon completion of all necessary paperwork to complete ownership transfer. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Mr. and Mrs. Meyran have offered two parcels of property which they own at the corner of Avenida Velasco and Calle Temecula to the City of La Quinta, with the stipulation that the parcels be used for a neighborhood park and that any wall designed and constructed not block the view of the mountains from their residence. The location of the proposed park site would provide a neighborhood park for the residents of the southern most area of the cove. According to the National Parks and Recreation Association standards, neighborhood parks typically serve residents within a half mile radius of the park location. Attachment 1 is a map of the Cove area, Fritz Burns Park along with Eisenhower Park and its service radius are outlined as well as the proposed park location and its service radius. With the overlapping radii, the majority of the Cove area has a neighborhood park within a half mile radius. Should the City Council approve the acceptance of the donation of land, a title search will be conducted at the City's expense and all necessary paperwork completed to 1 � 0 complete the ownership process. In the Fiscal Year 2000-01 Capital Improvement Program (CIP), the City Council allocated $140,720 for the acquisition and development of a park site in the Cove area, as provided in Attachment 2. During discussions regarding the CIP, the City Council mentioned that an neighborhood park was needed in the Cove area. As provided in Attachment 1, the area served within a half mile radius of Fritz Burns Park, Eisenhower Park and the proposed park site would offer park sites to the large majority of the Cove residents within the half mile radius. Should the City take ownership of the property, the City Council could allocate the funds from CIP project 2000-07 to be used to design and improve new park site. If the Council desires to allocate the CIP project 2000-07 funds to this project, an Request for Proposals for Design/ Build Services will be presented for City Council consideration at a future date. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council accepting a donation of two parcels of property located at the northwest Corner of Avenida Velasco and Calle Temecula to be designated as a park location contingent upon completion of all necessary paperwork to complete ownership transfer, and allocate CIP project 2000-07 funds for park development; or 2. Do not adopt a Resolution of the City Council accepting a donation of two parcels of property located at the northwest Corner of Avenida Velasco and Calle Temecula to be designated as a park location; or 3. Provide staff with alternative direction. Respectfully suritted, odie Horvitz, Cq-Nunity Services Director Approved for submission by: i Thomas P. Genovese, City Manager Attachment: 1. Map of Cove Area and Service Radii of Eisenhower and Proposed Park Location 2. CIP Project 2000-07 171 (JU2 S:\Community Services\CCReports\CC.075.wpd RESOLUTION NO. 2000-+(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A DONATION OF PROPERTY LOCATED AT THE NORTHWEST CORNER OF AVENIDA VELASCO AND CALLE TEMECULA WHEREAS, on October 17, Mr. and Mrs. Meyran are generously donating two parcels of land on the northwest corner of Avenida Herrera and Calle Temecula to the City of La Quinta with the stipulation that the property be developed into a park site for the residents of the City of La Quinta. WHEREAS, the gift was offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of two parcels located at the northwest corner of Avenida Herrera and Calle Temecula with the stipulation that the property be developed into a park site for the residents of La Quinta. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of October 2000, by the following vote to wit: AYES: Council Members +(Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 172 003 Resolution No. 2000- (enter project name) Adopted: (enter meeting date) Page ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California S:\Community Services\RESO-ORD\Park Site.frm 173 004 John Adams Elementary ATTACHMENT 1 �. � School z - wIn,c, lap_ Cove Ct. La Quinta U Springtime L. UUh 174 ATTACHMENT 2 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Park Improvement Project: 200007 - Cove Mini -Park Improvement Description Acquire and develop a new min -park site within the Cove area. Improvements include the installation of playground and picnic equipment. Revenue Amounts Category FY 2001102 FY 2002/03 FY 2003/04 FY 2004/05 Total General Fund 0 Infrastructure 0 Project Area 1 140,720 140,720 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0. DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other. 0 Revenue Amount Total 140,720 0 0 0 0 140,720 Expense Amounts Category FY 2001/02 FY 2002103 FY 2003/04 FY 2004/05 Total Administration 3,420 3,420 Engineering 6,840 6,840 Construction 65,000 65,000 Inspection 5,460 5,460 Other. Land 60,000 60,000 Other. 0 Expense Amount Total 140,720 0 0 0 0 140,720 Operating Costs Cate o FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 Total General Fund Other. 2,000 2,000 2,000 2,000 8,000 0 Operating Cost Total 0 2,000 2,000 2,000 2,000 8,000 Additional Comments: Shading represents the current Fiscal Year. Printed: 24-Apr-2000 n(17 Page 22 1 7 rJ c6ht 4 4QutHtw COUNCIL/RDA MEETING DATE: October 17, 2000 Consideration of the Southeast Annexation Survey Results RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Should staff start the study, there will be costs associated with processing the Zone Change, General Plan Amendment, and Environmental applications in addition to the necessary filing fees for LAFCO. Those fees cannot be calculated until such time as the boundaries are determined. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 6, 2000, the City Council directed staff to transmit a fax sheet and survey questionnaire to the property owners within the boundaries identified by the City Council (Attachment 1). The survey questionnaires were due on September 15, 2000. Staff has been tabulating the results and provides the following facts. 1. 697 property owners were sent the survey questionnaire which represents 1,027 parcels. 2. 299 surveys were returned which represents a 42.9% return. 3. The total assessed value of the study area $126,925,846. 4. 30.2% of the assessed value ($38,392,165) request annexation. 5. 10.5% of the assessed value ($13,360,502) request sphere only. 6. 7.4% of the assessed value ($9,432,548) requested to remain in the County or Coachella Sphere of Influence. 7. 4.1 % of the assessed value ($ 5,179,1 13) responded undecided. 8. 57.1 % of the property owners which represents 47.8% of the assessed value did not respond. Staff has prepared a large exhibit of the survey area identifying the results which will be available at the meeting. 176 C:\Mv Documents\WPDOCS\ccihAnnex.WDd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Identify the area for annexation consideration and direct staff to return with the appropriate resolution and analysis; or 2. Identify the area for annexation consideration, direct staff to contact the property owners and request processing fees for the necessary applications and return with the results for Council consideration; or 3. Identify the area for Sphere of Influence consideration, direct staff to start the Sphere of Influence process, and authorize the appropriation of the funds to process the necessary applications including LAFCO; or 4. Identify the area for Sphere of Influence consideration, direct staff to start the Sphere of Influence process, contact the property owners and request fees to process the necessary applications including LAFCO; or 5. Provide staff with alternative direction. Respectfully submitted, arry H frman ommunity Development Director Attachment: 1. Annexation Survey with Map Approved for submission by: pe"A Thomas P. Genovese, City Manager 002 1.77 ATTACHMENT 1 CITY OF LA QUINTA SPHERE OF INFLUENCE AND ANNEXATION SURVEY I (We) the property owner(s) of the property listed below wish to: 1. Have the City of La Quinta include my (our) property within its Sphere of Influence and annexed immediately. Yes 2. Have the City of La Quinta include my (our) property within its Sphere of Influence and annexed in the future. Yes 3. Remain in the current Sphere of Influence of Coachella or in the County. Yes 4. Remain undecided. Property Owner(s) Information: Please print: Name Mailing Address City Property Address City Phone # Signature: Zip Code Zip Code 004178 CAMy Documents\WPDOCS\Annexation Survey.wpd H O Cl) W LL U. W li Mel N N C 0 z.. Z Z W Z` 3 u Z; . } I- t Nco C cc Z Y 0 _ cc J J J AVENUE 5 age among AVENUE 5 1 - NORTH AVENUE 5 AVENUE! cc a 9 AIRPORT I 1 1 in: AIRPORT AVENUE; JO L7 AVENUE! AVENUE, AVENUE AVENUE SURVEY AREA MAP 3 4 3LV1 8 i0 32 54 56 005179 BUSINESS SESSION ITEM: 5 ORDINANCE NO. 348 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AMENDING CHAPTER 8.03, SECTION 8.03.020, SUBSECTION 120-7 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO THE NATIONAL ELECTRIC CODE THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION I. That Chapter 8.03, Section 8.03.020, Subsection 120-7 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 120-7 Nonconformance -Termination. Any utility facility, which is not in conformity with the provision of this article as of the effective date of this ordinance, shall be considered nonconforming and may continue to be used and may be renewed, altered, enlarged, or have additions thereto in its existing location without any provisions of this article being applicable thereto; provided, however, that when any building or structure to which any utility facility provides any service is enlarged or an addition is made thereto and the cost of replacing said building or structure with its addition or enlargement exceeds by fifty percent the cost of replacing said building or structure prior to its enlargement or the addition thereto, all utility facilities which provide service to such building or structure, as described in the aforesaid clause, shall be caused to comply with all the provisions of this article. Also, whenever an existing service is relocated on nonconforming property, or a new service is established on nonconforming property, any such relocated or new service shall be caused to comply with all the provisions of this article. The term "cost of replacing", as used in this section means those costs as computed by the Building and Safety Director or his delegated representative. In making said computation, said City Official shall use those tables and figures provided in that publication entitled "Building Standards", as published by the International Conference of Building Officials, Whittier, California, and which is current at the time of such computations. Said tables and figures shall apply to a building which would conform to all City and State Regulations, including the City's Building, Plumbing, Wiring, Mechanical, Fire Codes and Zoning Regulations, which are effective at the time of computation. SECTION II. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty days after its adoption. . �. Ordinance No. 348 Amending Chapter 8.03 National Electric Code Adopted: October 17, 2000 Page 2 SECTION 111. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED this 17th day of October, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) 181 Ordinance No. 348 Amending Chapter 8.03 National Electric Code Adopted: October 17, 2000 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta California 182 Ordinance No. 348 Amending Chapter 8.03 National Electric Code Adopted: October 17, 2000 Page 4 Redline copy of Chapter 8.03, Section 8.03.020, Article 120-7 of the La Quinta Charter and Municipal Code 120-7 Nonconformance -Termination. Any utility facility, which is not in conformity with the provision of this article as of the effective date of this ordinance, shall be ........................ ......................... considered nonconforming and may continue to be used and may be revered, altered, enlarged, or have additions thereto in its existing location without any provisions of this article being applicable thereto; provided, however, that when any building or structure to which any utility facility provides any service is enlarged or an addition is made thereto and the cost of replacing said building or structure with its addition or enlargement exceeds by fifty percent the cost of replacing said building or structure prior to its enlargement or the addition thereto, all utility facilities which provide service to such building or structure, as described in the aforesaid clause, shall be caused to comply with all the provisions of this article. Also, whenever an existing service is relocated armed on nonconforming property, or a new service is established on nonconforming property, any such relocated, renewed or new service shall be caused to comply with all the provisions of this article. The term "cost of replacing", as used in this section means those costs as computed ............................................................ ............................................................ by the6ornrntinit Development3airr'ird er Director or his delegated ............... ............ representative. In making said computation, said City Official shall use those tables and figures provided in that publication entitled "Building Standards", as published by the International Conference of Building Officials, Whittier, California, and which is current at the time of such computations. Said tables and figures shall apply to a building which would conform to all City and State Regulations, including the City's Building, Plumbing, Wiring, Mechanical, Fire Codes and Zoning Regulations, which are effective at the time of computation. 1.83 BUSINESS SESSION ITEM: ORDINANCE NO. 349 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ZONE CHANGE FROM COMMUNITY COMMERCIAL TO MEDIUM DENSITY RESIDENTIAL FOR 22 ACRES LOCATED AT THE SOUTHEAST CORNER OF PGA BOULEVARD AND AVENUE 54 WITHIN PGA WEST CASE: ZONE CHANGE 2000-095 APPLICANT: KSL LAND HOLDINGS, INC. WHEREAS, the City Council of the City of La Quinta, California, did on the 3`d day of October, 2000, hold a duly -noticed Public Hearing to consider amending the City of La Quinta Zoning Map from Community Commercial (CC) to Medium Family Residential (RM) for 22 acres at the southeast corner of Avenue 54 and PGA Boulevard in PGA West (Specific Plan 83-002), as shown on Exhibit "A",more particularly described as: Being a subdivision of Parcels 1, and A-F of TPM 29799 Being a portion of Parcel 8 of PM 20426 (APN: 775-080-002) WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 12th day of September, 2000, hold a duly -noticed Public Hearing to consider amending the City of La Quinta Zoning Map from Community Commercial (CC) to Medium Family Residential (RM) for 22 acres located at the southeast corner of Avenue 54 and PGA Boulevard in PGA West (Specific Plan 83-002). The Planning Commission, after discussion, adopted Resolution 2000-063, recommending approval of the Zone Change request; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings pursuant to Section 9.220.010 of the Zoning Ordinance to justify approval of said Zone Change: 1 . The proposed Zone Change is consistent with the goals, objectives, and policies of the General Plan Land Use Element and with General Plan Amendment 2000- 070. The proposed residential land use is compatible with surrounding low density residential uses. 2. The proposed Zone Change is consistent with the policies of the PGA West Specific Plan (Amendment #4) to provide a full range of land use alternatives. within the master planned community oriented around multiple golf courses and other community recreation amenities, and circumstances have changed within the development to warrant elimination of the commercial district. E Ordinance No. 349 Change of Zone 2000-095 October 3, 2000 Page 2 3. The proposed change from Community Commercial (CC) to Medium Density Residential (RM) does not alter the number of residential units planned for PGA West, it only relocates residential units to a new location. 4. Approval of the Zone Change will not create conditions materially detrimental to the public welfare in that the resulting residential district provides a land use buffer for Low Density Residential uses to the south and east within PGA West. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. PURPOSE. To rezone 22 acres at the southeast corner of Avenue 54 and PGA Boulevard from Community Commercial (CC) to Medium Density Residential (RM). SECTION 2. ENVIRONMENTAL. This application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Addendum to Environmental Impact Report 83-009 and Supplemental Focused Environmental Impact Report pursuant to CEQA Guidelines 15164. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and become effective thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in a least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 17th day of October, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 18) Ordinance No. 349 Change of Zone 2000-095 October 3, 2000 Page 3 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 1.86 REPORT/INFORMATIONAL ITEM: /6 CULTURAL ARTS COMMISSION MINUTES August 10, 2000 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Diamond led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Denise Diamond Commissioner Leslie McMillan Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) Commissioner Stewart Woodard (Vice Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary II. PUBLIC COMMENT Elisa Louden introduced herself to the Commission. She is a new resident of La Quinta and wants to get to know La Quinta. William Cain is a 3 year resident of La Quinta and presented an art proposal to the City Council for consideration for the Civic Center Campus. He has some items he would like to discuss with the Commission at a later time. III. CONFIRMATION OF AGENDA Staff asked that Consent Calendar B. Art in Public Places Financial Report be removed. Staff also asked to remove the Consent Calendar C. July Report. These reports are not available at this time. IV. CONSENT CALENDAR A. Approval of Minutes of July 13, 2000 B. Art in Public Places Financial Report for July 2000 - This item was removed until the next meeting. C. Monthly Department Report for June & July 2000 - July Report was removed until the next meeting. The May Department Report was inadvertently inserted into the packet instead of June. Staff will provide the June and July Department Reports in the next agenda. It was moved by Commissioners Woodard/Reynolds to approve the Consent Calendar with the deletion of the Art in Public Places Financial Report for July 2000 and the June & July Monthly. Department Report. Unanimous. V. PUBLIC HEARING - None G:\MyData\CRISTAL\CAC\CACMIN.8-10.wpd 187 VI. BUSINESS ITEMS A. Work Plan Assignments The Commission discussed the tasks in the Work Plan that was approved by the City Council. Under the Temporary Art Placement Program task, Commissioner Reynolds reported that KSL (Doug Yessarian) said they will, on a one time basis to see how it goes, pay for insurance and installation of temporary art on KLS property. Commissioner Reynolds has given information to a few artists that were interested in participating. Commissioner Reynolds will head up this task since she has worked on it in the past. The Commission discussed the Temporary Art Placement program. Commissioner Woodard asked if it would be appropriate for the Commission to ask the City Council to revisit the Temporary Art Placement program so as to have temporary and permanent art in La Quinta. Commissioner Woodard asked for clarification regarding the city paying for insurance coverage for the art items they purchase on a permanent basis. Staff explained that Art in Public Places Funds are used for long-term permanent art pieces so the City owns the art work, as opposed to short-term temporary art pieces. Commissioner Woodard asked staff to provide information on insurance and handling costs for placing temporary art in the city. He also asked for a copy of Palm Desert's Temporary Art Program. Chairperson Shamis indicated the Commission has a copy of the program already. Commissioner Diamond asked if determining a location for the art piece versus selecting an art piece for insurance coverage would make a difference. Commissioner Woodard suggested the Commissioners check out various spots throughout the City to place art and report back to the Commission. Staff indicated this was already done by past Commissioners, for temporary and permanent art pieces, and the list will be included in the next packet. Commissioner Reynolds suggested the round -about on Avenue 52 as a possible place for art pieces. Chairperson Shamis said she attended a City Council meeting where they discussed the idea, but decided against it due to a potential hazard with people slowing to look at the art work. Commissioner Woodard indicated he would like to head the Develop Public Art Program Information task. Ms. Horvitz informed the Commission that inserts of Art in Public Places is placed in the Community Services Brochure, pictures and information is posted on the City's web site (www.la-quinta.org), and information will be included in the La Quinta Chamber of Commerce map regarding where the public art pieces are located in La Quinta. Coachella Valley Cultural Conferences, Workshops and Events will be Chairperson Shamis' task. Chairperson Shamis read from the General Plan which says "the primary role for all commissions is to increase public input and participation in the determination of the City policies and operating procedures". Ms. Shamis believes the Commission is right on target with this due to the symposium being offered in November. Review Art in Public Places Master Plan task is on hold until 2001-2002. Research and Solicit Grants will be headed up by Commissioner McMillan and Commissioner Diamond. Staff told the Commission that the only requirement for Meet the La Quinta Artist is that they live or have a studio in La Quinta. The "snapshot" of the recipient is placed in the La Quinta Newsletter and. they are invited to the Culture in the Courtyard program that is hosted by the Community Services Department. Meet the La Quinta Artist will be a Commission wide task. Everyone will share the responsibility of suggesting recipients, and following up with getting the "snapshot" (short bio and photograph) and inviting them to the Culture in the Courtyard event. G:\MyData\CRISTAL\CAC\CACMIN.8-10.wpd 188 002 It was moved by Commissioners McMillan/Reynolds to accept the 2000-2001 Work Plan task assignments as decided above. Unanimous. B. Meet the La Quinta Artist Ms. Horvitz reminded the Commission that the Meet the La Quinta Artist Program is a short biographical sketch and a picture placed in the Chamber Newsletter. The Culture in the Courtyard is a separate activity hosted by the Community Services Department. The Commissioner(s) chosen to head this task is responsible for selecting and contacting an artist and getting the information to staff prior to the deadline. The September/October artist information is due August 15. The November/December artist information is due October 15. The January/February artist information is due December 15. The March/April artist information is due February 15. The May/June artist information is Due April 15. The July/August artist information is due June 15. The Commissioners discussed potential artists for the upcoming month. Commissioner Diamond recommended Larry & Nancy Cush who are ceramic tile muralists, and Commissioner McMillan recommended Darlene Romano who does performing arts at College of the Desert and La Quinta On Stage. After a brief discussion the Commission chose Nancy and Larry Cush. It they are unable to participate, Commissioner McMillan will contact Darlene Romano. Commissioner Woodard asked if they could add items to the Work Plan. Staff indicated that if a task is added to the Work Plan it has to go before the City Council. The Work Plan is the City Council's way of authorizing tasks for the Fiscal Year. The Commission will have a joint meeting with the City Council on September 26. The time will be determined at a later date. It was suggested to put a list of topics/agenda items together to discuss with the City Council. This will be placed on the next agenda. It was moved by Commissioner McMillan/Shamis to select Nancy and Larry Cush as the September/October recipient of Meet the La Quinta Artist, and Darlene Romano as the November/December recipient of Meet the La Quinta Artist. Unanimous. The Commission discussed the Culture in the Courtyard program. Ms. Horvitz explained the program and said there had been some discussion about changing the time of the event to increase the number of participants. If the program is changed to an evening date, the Commission would be responsible for it due to the availability of only three staff members. This would mean the Commissioners would be responsible for setting up the tables, hosting, serving, and cleaning up. Commissioner Diamond asked if Culture in the Courtyard could be held on Mainstreet Market Place night. After discussion it was determined the program is designed to get people to come to the courtyard and the Civic Center. The Mainstreet Market Place will be held at the Ralph's parking lot during construction of the Village area. Commissioner McMillan suggested this be placed on the next agenda for discussion so the Commissioners could think about what to do with the program. C. Cultural Symposium Chairperson Shamis said all the panelists are in place for the Symposium, with the: exception of one. The Keynote Speaker is Jack Mackie and the Moderator will be John Nagus. The Arts Foundation will be represented by Susan Francis, and she will speak briefly if she is able to attend. If she is unable to attend the Commission suggested and agreed to ask Kay Wolff to take her place. � f G:\MyData\CRISTAL\CAC\CACMIN.8-l0.wpd O ! 1 ? Chairperson Shamis suggested to the subcommittee handling the printing to contact Desert Sands Unified School District and the City's printer (Arrow Printing) for the possibility of free printing and presented two colors of paper to consider. Commissioner Reynolds asked about a printing budget, and the number of invitations to print. It was suggested to order 1000 invitations, and the printing budget for the Symposium has been estimated at $300. Commissioner Reynolds said Ed Kibby of BIA would distribute 450 flyers/invitations in a mailer to all the builders in this area for $100. They would need the flyers/invitations by September 12`h for the October newsletter. Commissioner Woodard suggested the publicity committee work on the item and bring a finished product to the Commission for consideration. The flyer/invitation should be ready for final approval by the Commission at the next meeting. The press release, flyers and invitations are the responsibility of the publicity committee and these items must be presented on disk (Word or Word Perfect 7) for staff to finalize. Commissioners McMillan and Woodard presented a budget and "Potential Donors" list for fund raising efforts. The $3,000 from the City will be considered a "Presenting Sponsor' contribution and the remaining funds received will be on a scale from $50 - $500. Commissioner McMillan also presented an idea of producing a program book for the Symposium. It was suggested that the Commissioners could sell space in the program book and if all the spots are sold approximately $9,000 could be generated from the sale of these spots. Additional copies of the program book could be made to be used for publicity or advertising for the City after the Symposium. Cost to generate the 1000 program books is approximately $2,000. Staff reminded the Commission that all press releases and information for distribution must go through the Community Services Department for review prior to going to print or distribution to the media. Chairperson Shamis said she spoke with Doug Yavanian of KSL, and he said the La Quinta Hotel will provide rooms at no cost for the Keynote Speakers at the Cultural Symposium as long as he knows 60 days in advance. Richard Boudreau of the Cliff House Restaurant will provide food at a cost of $1,000. The Commission continued to discuss various items on the budget for the Symposium and the program book. Staff said that any checks received for advertising must be made out to the City of La Quinta. Commissioner Woodard asked the Commissioners to take the list and start contacting people they know and to start adding names to the list they might suggest for contacting. Chairperson Shamis would like to add background music for the end of the Symposium. Kathryn Hull is looking into what Christian will charge for harp music, or if the Commission prefers, a piano with Mozart is possible. Chairperson Shamis would like to give tours of City Hall to show the participants the artwork. Ms. Horvitz indicated an item on the next City Council Agenda was for permission to use the Council Chambers for the Symposium. Ms Horvitz will be doing a report to update the Council on the progress of the Symposium, and permission to serve wine. Refreshments will be set up in the courtyard. Commissioner McMillan will contact Congresswoman Mary Bono if Senator Adam Schiff's office is unavailable to participate. It was moved by Commissioners McMillan/Woodard to approve the Cultural Arts Commission Symposium Budget Proposal. Unanimous. It was moved by Commissioners McMillan/Woodard to direct the publicity committee to develop a design for the program book, the invitation and flyer, and present it to the Commission at -the next meeting. Unanimous. Commissioner Woodard asked about the name of the Symposium because he does not think it is a cultural symposium, its more of an arts symposium. Ms. Horvitz indicated that the name was selected by the previous Commission. The name will be discussed at the next Commission meeting. 19►0 G:\MyData\CRISTAL\CAC\CACMIN.8-IO.wpd 004 Ms. Horvitz asked that all written information be put on a disk using Word Perfect and provide it to staff. Then changes can be made in-house and finalized. D. Global Mural Conference Commissioner Reynolds expressed an interest to attend the Global Mural Conference in Twentynine Palms, October 22-27, 2000. Cost to attend the full conference is $400. Staff indicated that if funds are used for this conference it would mean less funds would be available for the other conferences that were previously budgeted for during this fiscal year. Commissioner Reynolds indicated she would like to attend one day on Tuesday, October 24, and the cost is $100. Commissioner Reynolds indicated she could distribute flyers for the Symposium. It was moved by Commissioners McMillan/Woodard to appoint Commissioner Reynolds to attend the Global Mural Conference in Twentynine Palms on Tuesday, October 24, 2000. The cost of the Conference would be $100, and Commissioner Reynolds agrees to pick up the expense of driving. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Letter to Robert Lynch, Executive Director, Americans for the Arts - Received and filed. Vill. COMMISSIONER ITEMS Commissioner Reynolds suggested changing the way the artists proposal are presented to the Commission and the City Council, and the direction from City Council be clearer. The Commission concurred and will take this into consideration the next time proposals are being considered. Chairperson Shamis will be introducing the Arts Alliance and president Kathryn Hull at the Symposium. IX. ADJOURNMENT It was moved by Commissioners Woodard/McMillan to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:08 p.m. NEXT MEETING INFORMATION September 14, 2000 7:00 PM La Quinta Civic Center Study Session Room • Culture in the Courtyard • Items for Discussion at the City Council Joint Meeting • Artist Partnership Day • Cultural Symposium - Review invitation, program book, press release/Symposium Name Submitted by: Cristal Spidell, Commi sion Secretary 191 G:\MyData\CRISTAL\CAC\CACMIN.8-l0.wpd 005 REPORT/INFORMATIONAL ITEM: � MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 12, 2000 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Steve Robbins. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of joint meeting of August 22, 2000. Commissioner Tyler asked that Page 4, Item 3 be amended to read, "or across the street?"; Page 6, Item 14 to read, "north one-half of the alley only along his frontage."; Page 9, Item 9 change the word "He" to "His"; and Item 8 remove the word "how". There being no further corrections, it was moved and seconded by Commissioners Tyler/Abets to approve the minutes as amended. B. Department Report: None. V. PUBLIC HEARINGS: A. Site Development Permit 2000-68; a request of Tomra Pacific Inc./Recycling Centers for approval of architectural, landscaping, sign and site plans for a 496.5 square foot prefabricated recycling collection facility to be located at 78-630 Highway 1 1 1 in front of Stater Brothers Supermarket within the One Eleven La Quinta Shopping Center. C:\My Documents\WPDOCS\PC9-12-OO.wpd Planning Commission Minutes September.12, 2000 1. Chairman Robbins opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file the Community Development Department. 2. Commissioner Kirk asked staff to identify the location of the State mandated signs. 3. Chairman Robbins asked if there were any questions of staff. Commissioner Abels asked what would happen if a customer came after hours; do they go to the store to redeem their receipt the next day. Staff stated the applicant would answer that question. 4. Commissioner Butler asked for clarification as to whether or not money would be dispensed at the site. Staff stated the patrons would receive a receipt that would be taken into Stater Bros. for redemption. 5. Commissioner Abels asked about Attachment #4, a letter from Washington Plaza Associates stating that all parties in the Center are agreeable with the project; are all parties to the Center agreeable to the proposal? Staff stated that all tenants were notified and the only ones who responded were AAA Auto Club who wanted to have it moved further east, and Carl's Jr. had questions in regard to the application. 6. Commissioner Kirk asked why the Center's sign program would not apply in this instance. Staff noted because they were murals and educational tools for recycling centers in accordance with the State mandate. Also the trailers were temporary in nature. Commissioner Kirk asked if it was a photo kiosk, would it be considered differently? Staff stated murals had not been addressed previously. 7. Commissioner Butler asked why it could not remain in its original location at the rear of the Stater Bros. building. Staff noted the new location was a request of the applicant. 8. Commissioner Tyler asked what the State mandated requirem�edts were. City Attorney Kathy Jenson stated there were numerous State mandated requirements and went on to state some of them. Commissioner Tyler asked if the City had to abdicate to those requirements. City Attorney Jenson stated that not if the City had - UO^ 193 C:\My Documents\WPDOCS\PC9-12-OO.wpd 2 Planning Commission Minutes September 12, 2000 adopted its own standards applicable to recycling facilities. Section 9.100.190 of the City's Zoning Code was adopted for this purpose and staff reviewed them as to how this project applies to the City standards. Commissioner Tyler stated there were a number of areas where the proposal did not apply with the City's Zoning Code and asked why we were allowing it on an Image Corridor. City Attorney Jenson stated the City's Zoning Code sets a maximum of 16 square feet of sign and cannot be illuminated. 9. Chairman Robbins stated that the photographs show overhead power lines. Staff stated they do not expect any and would not approve any. Chairman Robbins asked about Condition #33 as it states the building would be open 24 hours and one of the signs in the pictures state 7-1 1; what are the hours of operation? Staff stated it would need to be clarified by the applicant and could be corrected. Chairman Robbins stated his concern as to why we require all the landscaping to hide the building which will hide the signs. It should be one or the other. 10. Commissioner Kirk asked staff to clarify the maximum sign requirements; what is the total allowable amount of signage on all four sides. Staff stated the small signs such as hours of operation, are not counted. The signs giving the name of the business are allowed. Commissioner Kirk asked if all the signs exceeded the allowable 16 square feet. 11. Chairman Robbins also questioned signage on three sides of the building which has been consistently denied to applicants. 12. Chairman Robbins asked if the applicant would like to address the Commission. Mr. John Griffin, representing Tomra Pacific Rancho Cucamonga, stated that in regard to the hours of operation for the vending machine, they are generally the same as the grocery store or 7:00 a.m. to 1 1:00 p.m.; the required signage is to have the days and hours, a price sign, an open sign, and signs in the grocery store windows explaining where to recycle and the days and hours of operation. Therefore, all the signs are on the front of the facility. As to the landscaping requirements, they are willing to revise the landscaping to staff's recommendations. One of the conditions they have a problem with is the color of the recycling Center. All of their bins for roll -off containers are a warm grey to be compatible with the Centers. In looking at the shopping center, Stater Bros. uses these colors in part of their signage. The roof C:\My Documents\WPDOCS\PC9-12-OO.wpd 3 001,94 Planning Commission Minutes September 12, 2000 trim and material will be an exact match to the Center to blend in. Another issue raised by the Commission was moving the recycling facility from the back of the building to the front. The grocery store was concerned about the safety of their patrons using the facility where it is currently located. There is some high speed traffic traveling through there and it is not very well lighted. Part of the push for the Replanet Center's is to create a clean and well lit, convenient and safe area to recycle. Under SB332 all ready to drink beverage containers were added to the Act. Prior to this being adopted, the only containers that were acceptable were beer, malt liquor and carbonated beverages. Since then they have added all ready to drink beverages which include water, juice, and even children's beverages creating up to three billion more beverage containers in the State that are recyclable under the Beverage Container Act. What they are finding with their grocery store partners is that they want to make recycling much more convenient because virtually every customer has some type of beverage container and they are being charged California redemption value and they believe that the Tomra Recycling Center is very well timed in that it does meet their customers needs. 13. Commissioner Tyler questioned the need for all night lighting. Mr. Griffin stated the lighting is incorporated in the construction of the building and they are down shining lights. Commissioner Tyler stated his concern is that the proposed location is on the One Eleven Corridor and to have it there with lighting is not attractive. 14. Chairman Robbins asked if the signs on the sides could be illuminated. Staff stated the illuminated sign would be where the pop-up roof element is on the front and the sides will light up the murals. The overhang at the front would make it an externally illuminated sign that is not allowed by the Code. 15. Commissioner Tyler asked how the roll -up dumpsters would be replaced. Mr. Griffin stated they will set the new one down out of the way of traffic and pick up the full container and put it down and place the empty container in the Center. Commissioner Tyler stated he did not think the parking lot was constructed to handle this load over time and he does not believe there is a problem with traffic at the rear. Mr. Griffin stated install plates where the four wheels of the roll -off will be stationed and they have not had any damage with this procedure since July of 1999 and they have 115 in place. C:\My Documents\WPDOCS\PC9-12-OO.wpd 4 004195 Planning Commission Minutes September 12, 2000 16. Commissioner Butler stated he has not been convinced of the need to move the Center to the front of the store. He too does not believe there is any speeding traffic and in the rear of the building it is out of the way and provides the customers adequate access. With the number of business existing and coming in the need for parking will be needed, he is not convinced this facility cannot go in the back where it is now. Mr. Griffin stated that what they have found out is that with the facility in the rear of the grocery stores, the volume is low because people do not feel safe and others do not even know the facility is there. They have done a lot of studies and with their presentation to the grocery stores, they understand that consumers want easy, convenient, safe, well lit, and clean recycling centers. Commissioner Butler stated he agrees with these comments and believe they exist with the current facility at the rear of the store and he does not feel unsafe with its present location. 17. Commissioner Abels asked what prevents someone from using the Center after it is closed. Mr. Griffin stated a video comes on and states the machine is closed and will not work. 18. Chairman Robbins asked if anyone else would like to address the Commission. Ms. Susan Moors, representing Stater Bros. Corporate management, stated the reason they asked Tomra to relocate was at the request of the property owners, Desert Cities Development, who asked that the facility be moved to the front as it is in direct line of their trucks. Parking is impacted due to double parking and there have been several very serious near misses. They have had numerous complaints from citizens of the City complaining about being in the back of the building and with the new Replanet system they have eliminated many of these problems and increased the amount of recycling. Stater Bros is working with Tomra to maintain a clean and safe environment. Stater Bros. and the owners of the Center have made it clear that the rear is not an option. They will do whatever it will take to have an attractive site. They too are concerned about the condition of the asphalt and working on a system of signage to make it safe and accessible to the public. 19. There being no further public comment, the public participation portion of the public hearing is closed and open for Commission discussion. 005 C:\My Documents\WPDOCS\PC9-12-00.wpd 5 196 Planning Commission Minutes September 12, 2000 20. Commissioner Kirk stated he believes the owner and Stater Bros have made a compelling reason for moving the facility to the front of the building. As this is a recycling center he thinks the City should be more willing to work with the applicant, but it should comply with the Center's Specific Plan and City Zoning. 21. Commissioner Abels stated he concurs with Commissioner Kirk and thinks this design is too gaudy as presented. He also agrees with the argument to move the facility to the front, but the signs are too much. They are trying to stop sign pollution and this adds to the problem. 22. Commissioner Butler stated he still believes it can be behind the building and work. The idea is fine, but the location is wrong. 23. Commissioner Tyler asked if the State mandated facility does anything for meeting AB939 requirements. City Attorney Kathy Jenson stated it does. The City is required to meet certain mandates, but the Commission is still authorized by the City's Zoning Ordinance and by State law to regulate the design of the structures. Commissioner Tyler stated he has gone through this area early in the morning and there has been some competition for space with the truck drivers for parking, but he does not believe it creates the necessity to move the facility. He went on to cite what he believed were violations of the Zoning Code and asked why this was being allowed to be built in violation of each of the City's requirements. Staff stated the sections quoted referred to individual machines and as this is a building/facility, modifications were made to allow it to be considered. In addition, the loss of parking spaces was analyzed and the Center was still over parked. Commissioner Tyler stated that if it is approved it should comply with ADA requirements. 24. Chairman Robbins stated he has no concern about moving it to the front as he agrees it is a safety concern. He does agree with Commissioner Kirk in that this does look like an old photo kiosk that was dropped off in the middle of the parking lot. This should be classified as a building and should therefore meet those standards for the shopping center. The architecture does not meet the architectural design of rest of the Center and does nor meet the image the City wants on Highway 1 1 1. VvV C:\My Documents\WPDOCS\PC9-12-OO.wpd 6 197 Planning Commission Minutes September 12, 2000 25. Commissioner Kirk suggested the applicant work with staff on the location and architectural design issue. Chairman Robbins recessed the meeting at 8:00 p.m. to allow the applicant time to meet with staff regarding the issues raised. The meeting reconvened at 8:05 p.m. 26. Mr. Griffin asked the Commission to continue his application to October 10, 2000. 27. There being no further discussion, it was moved and seconded by Commissioners Abels/Kirk to continue this item to the meeting of October 10, 2000, as requested by the applicant. Unanimously approved. B. Environmental Assessment 83-009 Addendum, General Plan Amendment 2000-070, Zone Change 2000-095, Specific Plan 83-002 Amendment #4, and Tentative Tract Map 29878; a request of KSL Land Holdings, Inc. for certification of an Addendum to the PGA West Environmental Impact Report, a General Plan Amendment from Community Commercial to Medium Density Residential, Zone Change from Community Commercial to Medium Density Residential, Specific Plan Amendment to modify development standards, design guidelines and land use alternatives for PGA West, and a Tentative Tract Map to subdivide 22.21 acres into 60 residential lots, and other miscellaneous lots, for the area located at the southeast corner of Avenue 54 and PGA Boulevard. 1. Chairman Robbins opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report and noted additional changes to the Conditions of Approval for the Specific Plan and Tentative Tract Map, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked about the widths of the streets. Senior Engineer Steve Speer explained that in one instance it refers to the right of way width and the other is the street width. Street width is typically measured between the curb face, but when you go to a wedge curve we call it a flow line as there is no curb face. He went on to explain why the conditions were written as they are. C:\My Documents\WPDOCS\PC9-12-OO.wpd 7 007 198 Planning Commission Minutes September 12, 2000 3. Chairman Robbins asked why a 31 foot right of way width and 28 foot gutter to gutter width. Staff stated there is a foot and half between the flow line and back of the wedge on each side which equals out to one and a half feet. 4. Commissioner Tyler questioned why the staff report refers to different minimum lot sizes and yet they are asked to approve a tract map which has the smallest lot size is 6250 square feet. Why not make all the lots 6,250 and stop the double bookkeeping as to what is allowed and what is there. Also the staff reports should reference the change from GTE to Verizon. 5. Commissioner Kirk asked what function, other than aesthetics, is the lake serving. Senior Engineer Steve Speer stated it was for the stormwater drainage. 6. Chairman Robbins stated that historically rolled curbs have not been allowed in the City. Staff stated that for the last four years, KSL and Rancho La Quinta have been using this wedge curbs and the City does give discretion as they are private streets. 7. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Forrest Haag, representing KSL, stated they are presenting a reduced intensity project. They have reduced the Specific Plan by 1,000 units and reduced the commercial uses by 100,000 square feet. It is their belief that this is a more appropriate land use for what PGA West has come to be over the last 15 years. The Environmental Addendum states how the environmental impacts have been reduced by this application. 8. Commissioner Kirk asked how much of the lake is needed for drainage. Mr. Haag stated the tentative tract is required to deal with the stormwater runoff. The lake serves two functions. From a planning, landscape, architectural standpoint it provides a green space, water space a softening element into the site plan as well as provide storm water retention. As depicted on the exhibit, less than 16% is in water surface area and that is only in the event of a 100 year storm flood. Commissioner Kirk raised some issues that had been indicated in letters received from the residents of PGA West and asked if some of the commercial uses would some day be addressed. Mr. Haag stated that originally a 1,000 room hotel would have the commercial uses to accommodate that type 008 199 C:\My Documents\WPDOCS\PC9-12-OO.wpd 8 Planning Commission Minutes September 12, 2000 of use. As it turns out PGA West has been developed considerably less dense than the first applications and over the years it continues to be reduced. Commissioner Kirk asked what the Tourist Commercial uses will be. Mr. Haag stated that currently they do not have a defined plan for that area. Residents have raised concerns regarding the 1,000 room hotel. Mr. Chevis Hosea, KSL, stated that they do intend to develop the Tourist Commercial site as residential. They do think it is good to have a mixture of Residential with the .Tourist Commercial. Unfortunately, the market has not developed to accommodate the Tourist Commercial use. Once homeowners are existing, there are opposed and they now intend to develop it as residential. They would like to have some commercial, but most of the Neighborhood Commercial sites have been reduced in size and most of the commercial uses have moved further north making this not a good site in terms of the market to generate the traffic count to produce the commercial uses. 9. Commissioner Kirk asked if there was any opportunity on the site for a six acre commercial use that could be marketed in 10-15 years. Mr. Hosea stated they are out of property with the exception of a couple of two or three acre sites once this site and the hotel site are developed. They, as a club, do intend to have some commercial uses within the club area. Commissioner Kirk asked about the architectural changes being suggested in this application. 10. Commissioner Butler stated he concurs that the demand creates the problem and the solution. 11. Commissioner Tyler asked if the minimum lot size could be more standard. Mr. Hosea stated that as the parcels are engineered the lot sizes and plot the homes, it will be more defined. Commissioner Tyler asked about Section 3.2 of the Specific Plan as to whether there had been any changes. Mr. Hosea stated none. 12. Chairman Robbins asked about the lake and it conformance with the City's Landscape Ordinance. How can a project that .is half water including the landscape areas, meet the maximum water use which is 80% of ET when half of the lot is water which runs about 110 of ET which means the other half would have to be about 50% ET which is not a typical KSL landscaping scene. It would C:\My Documents\WPDOCS\PC9-12-OO.wpd 9 009 200 Planning Commission Minutes September 12, 2000 have to be very heavily xeroscape in order to meet the ordinance requirements. Mr. Haag stated that the existing perimeter of the project from curbline back even into the landscape setback is already existing and incorporated into the setback on two of the three sides. The other side is an existing wall. If you take out the house pads from the equations, you would see how they met the Code. The intent is to develop a neighborhood that is consistent with the thematic of the landscape, architecture of other residential tracts in PGA West. It is not intended to be a desert landscape project. Chairman Robbins stated the intent of the Landscape Ordinance is to conserve or minimize the use of water. He doubts if the landscaping approved over the last ten years agrees with the City's Ordinance. To have this much water you have to have a lot of sand everywhere else to meet the requirements of the Landscape Ordinance. He would suggest adding a condition to require this project to meet the maximum water allowance in the Landscape Ordinance if they want this much water. 13. Commissioner Tyler asked what type of garage doors would be used. Mr. Haag stated they would be refined during the architectural review of the units. Commissioner Tyler asked about some of the uses listed in Planning Area IV, what type of uses are proposed. Mr. Haag stated it would only be allowed by a Temporary Use Permit. 14. Commissioner Kirk asked what the major changes are proposed for the architectural changes. Mr. Haag stated they did not make any specific changes from the previous approval. It is their intent to integrate the graphics of the previous approval into this document. Fundamentally, they are the same standards and guidelines. Commissioner Kirk stated the staff report references the La Quinta Hotel Specific Plan and the Greg Norman Golf Course, so they have incorporated graphics from there as well? Mr. Haag stated there is a reference to the Greg Norman Golf Course in regard to a sign issue on this Specific Plan because of the tunnel connecting the two and giving people an indication of how to get from one project to the other. 15. Chairman Robbins asked if there was any other public comment. Mr. Michael Walker, General Manager of PGA West Residential Association, Inc., representing the Board of Directors of the 1300 homeowners or two-thirds of the Masters Association C:\My Documents\WPDOCS\PC9-12-OO.wpd 10 010 201 Planning Commission Minutes September 12, 2000 membership. They are conceptionally in favor of the Zone Change. Originally, the Board of Directors was told this proposed development would be annexed into the Residential Association 1 and accessed from inside the gated complex off Oak Tree. Later they were told this would not occur and access would be from PGA Boulevard by a card gate. Their concern is safety as the only means of ingress/egress is off PGA Boulevard and the amount of traffic generated. Although PGA Boulevard is designated as a 35 mph zone, many drivers excelled that limit. Add to that a consistent flow of resident and guest automobiles, golf carts and service vehicles and the risk for liability becomes a real concern for the Master Association. Although they unanimously approve of the rezoning of the 22 acres, they believe the access should be off Oak Tree or 54"' Avenue. If neither option is utilized, a fair and impartial and unbiased traffic study should be required prior to approval of this request. 16. Mr. Robert Foulk, 57-540 Interlachen, President of the Masters Association, stated they have had a lot of discussions with the applicant and do support the residential use for this property. Their problem is that their CC&R's do not function well with this project as it relates to security gates, etc. They have reached an agreement to propose an amendment to the CC&R's to overcome that problem. On that basis and requesting that the Commission condition the project to that extent, they have no objections. 17. Commissioner Kirk asked if they are concerned about not having a commercial use in the development. Mr. Foulk stated they do not and their responsibilities do not address those type of questions in regard to land uses. 18. Commissioner Butler asked if the Commission could make any conditions regarding HOA concerns. Staff noted no. 19. Commissioner Tyler asked if the access would be by card gate. Mr. Haag stated the Tentative Tract envisions some type of a gated access, but does not mandate a human guard. The cost may be prohibitive for a 22 acre site with such low intensity development to make it viable. The other sites that have manned gates have a larger number of homes to serve. Mr. Foulk stated they do request that the gatehouse be compatible with the other gatehouses at PGA West. 204 oil. C:\My Documents\WPDOCS\PC9-12-OO.wpd 11 Planning Commission Minutes September 12, 2000 20. Chairman Robbins asked if they would be building houses or selling lots. Mr. Haag stated the site would be sold to a developer to build out the houses. 21. There being no further public comment, Chairman Robbins closed the public participation portion of the hearing and opened the project for Commission discussion. 22. Commissioners Abels and Butler stated they has no concerns. 23. Commissioner Kirk stated he agrees with the change in land use and as the residents are not wanting the commercial uses, then he has no objection. In regard to the Tentative Tract, his concern is regarding the lake. There needs to be more sensitivity to the environment and the lake does not meet the Landscaping Ordinance, nor the intent of the xeroscape and would be in support of denial of the Tentative Tract for that reason. 24. Commissioner Tyler stated his only issues was the lot sizes in the Specific Plan. 25. Chairman Robbins stated there is an existing median and asked if this will be a full turn access. Staff stated it would be a full turn. Chairman Robbins stated he does not see any emergency access. Staff stated it is next to the well site at Avenue 54. Chairman Robbins asked if access will be from the interior or exterior of the well site. Staff noted there is an easement and it will be wherever the Water District prefers. Chairman Robbins stated he is not sure he would deny the Tentative Tract because of the lake, but does have some concerns that it meet the Landscape Ordinance. 26. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-061 recommending certification of an Addendum to Environmental Impact Report Addendum 83-009. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 27. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2000-062 recommending approval of General Plan Amendment 2000-070, subject to the 203 Findings as submitted. 012 C:\My Documents\WPDOCS\PC9-12-OO.wpd 12 Planning Commission Minutes September 12, 2000 ROLL CALL: AYES: Commissioners Chairman Robbins. ABSTAIN: None. Abels, Butler, Kirk, Tyler, and NOES: None. ABSENT: None. 28. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000-063 recommending approval of Zone Change 2000-095, subject to the Findings as submitted. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 9. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2000-064 recommending approval of Specific Plan 83-002, Amendment #4, subject to the Findings and Conditions of Approval as amended: a. Condition #8: Delete any reference in the Specific Plan to allowing time shares, interval and fractional ownership, in the Tourist Commercial zone. b. Condition #9: Delete Section 3.2.29 on page 3.24. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 10. It was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2000-065 recommending approval of Tentative Tract Map 29878, subject to the Findings and Conditions of Approval as amended: a. Condition #25: Delete b. Add Condition #79: Prior to issuance of a grading permit the applicant shall provide calculations consistent with Chapter 8.13 of the Municipal Code -Water Efficient Landscaping. 1 1 . Commissioner Kirk asked if this would preclude the development of the lake. Staff stated they would have to review it. ROLL CALL: AYES: Commissioners Abels, Butler, Tyler, and Chairman Robbins. NOES: Commissioner Kirk. ABSENT: None. ABSTAIN: None. 204 - 013 CAMy Documents\WPDOCS\PC9-12-OO.wpd 13 Planning Commission Minutes September 12, 2000 VI. BUSINESS ITEMS: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: A. Chairman Robbins reminded the Commission of the joint meeting of the City Council, Planning Commission, and Architecture and Landscape Review Committee on September 26, 2000, tentatively at 6:00 p.m. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Abets to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held September 26, 2000, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:00 p.m. on September 12, 2000. Respectfully submitted, j. Bet y wyer, Executive Secretary City of La Quinta, California 2 C CAMy Documents\WPDOCS\PC9-12-OO.wpd 14 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 26, 2000 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Robbins who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Tom Kirk, Robert Tyler, and Chairman Steve Robbins. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Planning Manager Christine di lorio, Senior Engineer Steve Speer, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Robbins asked if there were any corrections to the Minutes of joint meeting of September 12, 2000. Commissioner Kirk asked that Page 6, Item 24 be reworded to note that the facility should be classified as a building. Chairman Robbins asked that the spelling of xeriscape be corrected on Pages 10 and 12 There being no further corrections, it was moved and seconded by Commissioners AbelsTyler to approve the minutes as amended. B. Department Report: None. V. PUBLIC HEARINGS: A. Environmental Assessment 2000-396, General Plan Amendment 2000- 067 Zone Change 2000-093, Specific Plan 2000-045, and Site Development Permit 2000-677; a request of Evergreen, La Quinta Limited Partnership for certification of a Mitigated Negative Declaration of Environmental Impact, amend the General Plan Land Use Element from Commercial Office to Neighborhood Commercial, change the Zoning Designation from Commercial Office to Neighborhood Commercial, design 206 C:\My Documents\WPD0CS\PC9-26-00.Wpd 1 Planning Commission Minutes September 26, 2000 guidelines and development standards for a 7.63 acre commercial/office complex, and development plans for a one story 14,490 square foot drug store. 1 . Staff informed the Commission that the applicant had requested a continuance to allow more time to meet with the adjoining developments. 2. There being no discussion, it was moved and seconded by Commissioners Kirk/Abels to continue this item to the meeting of October 10, 2000, as requested by the applicant. Unanimously approved. B. Environmental Assessment 2000-401, General Plan Amendment 2000- 068, Zone Change 2000-094, Specific Plan 2000-048, and Tentative Tract Map 29858; a request of RJT Homes for a recommendation to certify a Mitigated Negative Declaration of Environmental Impact, approval of a General Plan Amendment and Zone Change from Tourist Commercial to Low Density Residential, approval of a Specific Plan allowing up to 178 single family detached and attached dwellings on 73 acres, and approval of a Tentative Tract Map subdividing 73 acres into 172 residential and miscellaneous lots to be located at the southwest corner of Jefferson Street and 50th Avenue. 1. Chairman Robbins stated the applicant had requested a continuance to a future Planning Commission meeting. 2. There being no discussion, it was moved and seconded by Commissioners Abels/Kirk to continue this application to the October 24, 2000, Planning Commission meeting. C. Site Development Permit 2000-684; a request of R.C. Hobbs Company, Inc. for approval of architectural and landscaping plans for three new prototype residential houses to be constructed in La Quinta Del Oro on Via Del Sol, Via Sevilla and Via Coronado. 1. Chairman Robbins and Commissioner Tyler excused themselves from discussion and left the dias due to a potential conflict of interest. 2. Vice Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the 207 information contained in the staff report, a copy of which is on file in the Community Development Department. 0 0 2 C:\My Documents\WPDOCS\PC9-26-OO.wpd 2 Planning Commission Minutes September 26, 2000 3. Vice Chairman Abels asked if there were any questions of staff. Commissioner Kirk asked about Item #4, regarding trees and lush landscaping as to whether or not this was required under the compatibility review. Staff stated it is based on the existing landscaping at the site. Commissioner Kirk asked if the Commission had ever included landscaping as part of compatibility review. Staff stated it had been, but not in as much detail as this. 4. Vice Chairman Abels asked if the applicant would like to address the Commission. Mr. Roger Hobbs, President of R.C. Hobbs, stated he had no concerns and was available for questions. 5. Commissioner Kirk asked if they had any objections to the conditions. Mr. Hobbs stated no. 6. Vice Chairman Abels commended the applicant on his designs as they were an asset to the community. 7. Mr. Brian Handover, 44-245 Villeta, stated his property borders this site at the end of the cul-de-sac, and his concern is that a two story house will be constructed to the rear of his property that will destroy his view and lower his property values. 8. Mr. Jon Dunlevie, 78-585 Sanita, stated he was in favor of the project and lives at the end of street where the pads are to be lowered and wanted to know how much. Senior Engineer Steve Speer stated the north -south street is already built so the lots that are on the north -south cul-de-sac street were graded several years ago and were at the maximum grade. Staff considered the difference in the grades and decided that to drain to the street the lots would have to be lowered .3 of a foot. Mr. Dunlevie stated that the last house to the south is noted to be lower than the street. Staff explained how the pad height would be determined. Mr. Dunlevie asked how far the houses would be from the rear property line. Staff stated the minimum rear setback is ten feet. Mr. Dunlevie requested they be as low as possible and set back as far as possible. 9. Ms. Linda Broom 78-380 Via Seville, stated she informally represents the existing homeowners of La Quinta Del Oro, and they have surveyed all the homeowners and ask that a gate be 208 constructed at the entrance to their tract to slow the traffic. Or at least at the Forbes Street entrance. 3 003 C:\My Documents\WPDOCS\PC9-26-OO.wpd Planning Commission Minutes September 26, 2000 10. Ms. B. Slavin 78-355 Via Caliente, stated she likes the project, but when the tennis stadium opened, it was a nightmare as people attending the event were parking on their street and taking sponge baths in front of their home. She could not get either Indian Wells or La Quinta's Code Enforcement to assist with this problem and wants someone to find a solution. The other question is that she backs up to the other property that is not developed yet and asked what would be developed on this site. Community Development Director Jerry Herman stated the City is currently not processing any applications for this property and is still zoned as Medium Density. Ms. Slavin asked who was responsible for the fence. Vice Chairman Abels suggested Ms. Slavin direct her questions to the proper City departments as this was not an issue that was before the Commission. 1 1 . Mr. Handover questioned whether or not this project would have to go through a compatibility review. Staff stated it would not as it is a different tract and not part of an existing tract. It will have to maintain the same, if not more restrictive design guidelines as what is existing in the neighborh000d. Via Caliente goes through and joins with Forbes and he would like to close this street off and make it a cul-de-sac and he was informing staff of their plans. They do understand this would cause a drainage issue but will work with staff to resolve any problems. Vice Chairman Abels reassured Mr. Handova that the Planning Commission was very concerned with compatibility issues. Mr. Handova asked what the process would be to establish a HOA. Vice Chairman Abels stated it was not an issue before the Commission. 12. Vice Chairman Abels asked if there was any other public comment. There being no further public comment, Vice Chairman Abels closed the public participation portion of the hearing and opened the project for Commission discussion. 13. Commissioner Butler stated he likes the project and believes it will be an asset to the community. He understands the homeowners concern regarding the pad height, but the existing grading is already established. 14. Commissioner Kirk stated he agrees with Commissioner Butler. He apologizes for not being able to address some of the concerns raised, but they are not issues the Commission can address. 209 1051 CAMy Documents\WPDOCS\PC9-26-OO.wpd 4 Planning Commission Minutes September 26, 2000 15. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2000-066 approving Site Development Permit 2000- 684, subject to the Findings and Conditions of Approval as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Vice Chairman Abels. NOES: None. ABSENT: Commissioners Robbins and Tyler. ABSTAIN: None. Chairman Robbins and Commissioner Tyler rejoined the Commission. VI. BUSINESS ITEMS: A. Sign Application 2000-515; a request of 1st Choice Signs for Verizon Wireless for approval of a deviation to an approved sign program to permit corporate signs for a business located on the north side of Highway 111 in the One Eleven La Quinta Shopping Center, west of Simon Drive entry. 1. Chairman Robbins asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Kirk asked how the applicant was not in compliance. Staff stated the proposed letter style and height were not in conformance. 3. Commissioner Tyler asked staff to explain how many signs the applicant was asking for. Staff stated two. 4. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Robby Seeds stated only if there were any questions. There being no questions, Chairman Robbins asked if there was any other public comment. There being none, Chairman Robbins asked if there was any further Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Abels/Kirk to adopt Minute Motion 2000-014 approving Sign Application 2000-515, as recommended by staff. Unanimously approved. 210 005 C:\My Documents\WPDOCS\PC9-26-OO.wpd 5 Planning Commission Minutes September 26, 2000 VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the City Council meeting of September 19, 2000. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Tyler/Abets to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held October 10, 2000, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 7:44 p.m. on September 26, 2000. Respectfully submitted, B tt J. wyer, Executive Secretary City o a Quinta, California ou 211 C:\My Documents\WPD0CS\PC9-26-00.Wpd 6 REPORT/INFORMATIONAL ITEM: / f7 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 13, 2000 I. CALL TO ORDER r • OT6 F ,, A. This meeting of the Architectural and Landscaping Committee was called to order at 10:06 a.m. by Planning Manager Christine di lorio who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and Frank Reynolds. C. Staff present: Planning Manager Christine di lorio, Associate Planner Greg Trousdell, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. Ill. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio asked if there were any changes to the Minutes of August 2, 2000. Committee Member Reynolds asked that Page 2, Item 4 be amended to state the Arts Association was requesting to upgrade the building. There being no further changes, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the Minutes as corrected. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 2000-684; a request of R.C. Hobbs Company, Inc. for approval of architectural and landscaping plans for three new prototype residential units. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 212 CAMy Documents\WPDOCS\ALRC9-13-OO.wpd 1 Architectural & Landscape Review Committee Minutes September 13, 2000 2. Committee Member Cunningham asked if the applicant had any comments. Mr. Roger Hobbs, developer, stated he was acquiring 47 recorded lots and went on to explain how he attempted to solve the problem that 23 of the lots are 65 feet wide. They developed two plans to make the numbers work on the smallest and largest house on a 65 foot wide lot. They tried to be innovative and create a project that is of the same footage or larger and of same value or larger than the existing neighborhood. Therefore, they agree with staff's recommendation as it would cost them less. With the exception of the garage door glass, those homes have been retrofitted to the new doors with glass. The majority of the existing homes have replaced wood doors and replaced with sectional roll up with and without glass. If the City wants the glass, it is acceptable to them. They tried to move away from more of the same and yet have a high end product. These colors are more fitting for today's styles and believe will provide a successful project. He agrees with the use of multi -pane windows and glass on the garage doors. The existing houses probably have leaks at the windows as they are tight a fascia with no protection for the windows from water damage. They could tone down the colors. used on the awnings. Willing to look at the modifications requested by staff especially in regard to the colors. 3. Committee Member Cunningham stated this may be the last project to go through a compatibility review as most are completed. He asked how the homeowners' association felt about this project. Mr. Hobbs stated they have had conversations in regard to price range and square footage. They will be taking the elevations back to the HOA before going to the Planning Commission. Committee Member Cunningham asked if the remaining property was part of this tract. Staff stated it will not be required to go through a compatibility review as it is not part of this tract. Committee Member Cunningham stated that in regard to the colors, he has no objection to the colors proposed, but they need to be blended with the adjoining homes. 4. Committee Member Cunningham suggested that where Via del Sol adjoins them, they should use the same colors as what is there. Then over the next four lots start blending in the new colors. Then on the other end blend it in the same way. As far as the architectural details he has no objections either way. The roof plan works. 00� 213 CAMy Documents\WPDOCS\ALRC9-13-OO.wpd 2 Architectural & Landscape Review Committee Minutes September 13, 2000 5. Planning Manager Christine di lorio went over the changes recommended by staff: a. Condition 2.13.1): Facade windows for Plans 1 and 2 bedroom/offices shall be inset into the building a minimum of 5.5 inches to 6.0 inches. b. Condition 2.13.2): Wood lintels shall be replaced with stucco for the front building facades C. Condition 2.13.3): Plan 1 B single car garages and entries shall include notched corner elements. d. Condition 2.13.4►: Delete e. Condition 2.6.5): All awnings shall be deleted. f. Condition 2.13.6): Delete. g. Condition 2.13.7►: Delete h. Condition 2.13.8►: Vista del Sol houses shall have the same color palette. That color palette shall be integrated into the first five houses on either side of the street on both the north and south ends of the tract to blend the colors and roof tiles with existing homes with the remainder color as proposed. i. Condition 2.13.9): Provide an option for decorative windows insets at the top of the garage door. j. Condition 2.13.1O►: Delete. k. Condition 2.13.1 1): Roof pitches shall be 4-in-12. 6. Committee Member Bobbitt asked what type of materials will be used for the perimeter walls. Mr. Hobbs stated they would be block to match the existing walls. Staff recommended a different cap be used. Mr. Hobbs stated they will revise their plans to match staff's recommendation. 7. Committee Member Bobbitt reviewed the tree list and made a recommendation as to which ones should be removed. 8. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Reynolds to adopt Minute Motion 2000-017 recommending approval of Site Development Permit 2000-684 as modified above. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None 214 C:\My Documents\WPDOCS\ALRC9-13-OO:wpd 3 - 003 Architectural & Landscape Review Committee Minutes September 13, 2000 VII. COMMITTEE MEMBER ITEMS: None VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to the next regular meeting to be held on October 4, 2000. This meeting was adjourned at 1 1:07 a.m. on September 13, 2000. Respectfully submitted, �i TT . SAWYER, Executive Secretary City of La Quinta, California 004 215 C\My Documents\WPDOCS\ALRC9-13-OO.wpd 4 C REPORT/INFORMATIONAL ITEM: MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA July 27, 2000 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:04 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call Present: Commissioners Irwin, Puente, Mitchell, and Chairman Wright. It was moved and seconded by Commissioners Irwin/Mitchell to excuse Commissioner Sharp. Unanimously approved. Staff Present: Planning Manager Christine di lorio and Secretary Carolyn Walker. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di lorio informed the Commissioners RJT Homes, applicant for Item "C", has asked to withdraw their application and will resubmit at a later date. They will present Phase I and II at one time. It was moved and seconded by Commissioners Irwin/Puente to table Item #C. Unanimously approved. B. It was moved and seconded by Commissioners Irwin/Mitchell to approve the Minutes of June 15, 2000 as submitted. Unanimously approved. V. BUSINESS ITEMS A. Certification of Appropriateness 2000-005. a request to allow a wood patio cover with a tile roof on the front of a restaurant located at 78-039 Calle Estado. Applicant: El Ranchito Restaurant - David and Alma Cetina. 2 PACAR0LYN\HPC7-27-00.wpd -1- Historic Preservation Commission Minutes July 27, 2000 1. Planning Manager Christine di lorio presented the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Wright asked if the applicant would like to address the Commission. David Cetina, owner of the El Ranchito Restaurant, gave a brief history of the restaurant and the improvements made over the years. The canvas cover was erected as a temporary patio cover; however, due to problems with the wind and high maintenance, he wishes to put up a more permanent structure as it is used extensively. He proposes to construct a wood beam structure with tile. 3. Chairman Wright asked Mr. John Weidenhamer, a local artist who was working with Mr. Cetina, for his opinion on altering the facade of the building. Mr. Weidenhamer stated he had reviewed the drawings and the wood beam structure would be more attractive than the canvas as it would blend better and not block the roof gable ends. They would still be seen above the shed roof as well as the front of the building. Almost none of the building would be hidden. He did not think the design changed the facade, but was simply installing a replacement for the canvas patio cover that was already there. 4. Commissioner Mitchell expressed his dislike of the current canvas covering and agreed with staff's decision, based upon the Secretary of Interior's Guidelines. He also wondered if some compromise could be made to adequately address staff concerns to come up with a design that satisfies both the Secretary of Interior's Guidelines and would be cost-effective for the applicant He wondered if there were any other design possibilities besides the current proposed cover. 5. Mr. Cetina replied he had chosen this design because it was simple and with the open ceiling the tile would give the cover a rustic look. 6. Commissioner Mitchell commented that the structure was not appropriate for the style and period in which the building was built. He wondered if there was anything that could be done that wouldn't impact the feeling and design and stay within the guidelines of this structure. 1 P:\CAROLYN\HPC7-27-OO.wpd -2- 002 217 Historic Preservation Commission Minutes July 27, 2000 7. Mr. Cetina pointed out he had chosen the wood trellis because this would be more harmonious with this architectural style than a stucco design. 8. Commissioner Mitchell stated it's the feeling of this structure that is of concern to staff and asked if a historic architect had been consulted. It was his opinion the Commission should have an opportunity to consider other alternatives. 9. Commissioner Irwin commented that she approved of the improvements the owner has done so far; even the temporary canvas cover was attractive because it did add some color to the building and was maintained well. However, the newly proposed patio cover seemed very massive for this size building. She thought it would be better if it wasn't a solid roof. She gave an example of an entryway at the La Quinta Hotel. There is ten years difference in the age of the buildings, but the many alterations blend so well it doesn't appear as though it has been altered at all. It maintains its integrity. Her concern was if a massive roof covering was installed on this size building, it would lose the integrity of the building. She also suggested adding some openness. 10. Commissioner Puente agreed and stated the building has a very simple form, similar to the Old Spanish style, and the overhang is more like a Southwest style. It would appear as though the'two styles are trying to clash. She suggested designing something with arches. 11. Chairman Wright expressed concern that this is a historic building, but this business is one of the few businesses in the Village area that had been around for a long period of time. In his opinion the patio was financially important to this business. He said he realized that it was a historic structure and recalled all the time spent on the Historical Society Museum and the Veterinary Hospital (the old lumber yard) making sure they were refurbished close to their original style. He asked Planning Manager di lorio about the Secretary of Interior's Guidelines and if the patio cover had to look exactly like the building or if it could be of a different style. P:\CAR0LYN\HPC7-27-00.wN -3- 003 218 Historic Preservation Commission Minutes July 27, 2000 12. Planning Manager di lorio replied it was not necessary to match the historical structure. The Commission was concerned with the addition's massiveness, scale and its architectural integrity as it does stand on its own. One of the alternatives discussed was possibly breaking up the massiveness by having two structures. The goal was not trying to replicate, but to be compatible with a contemporary look; keeping in mind the character -defining features. 13. Chairman Wright asked if it made any difference that the canopy was not attached to the building? Planning Manager di lorio answered it did not. One of the initial concerns was the structural integrity of the building and the applicant has been very sensitive in re -designing the awning without touching the historic building. 14. Chairman Wright said he would like to see another design other than the canvas since it does not provide protection from the heat; Whereas, tile, or a solid structure would provide some protection as the patio is used year-round. 15. Commissioner Irwin disagreed, saying she has a solid roof patio covering on her house which retains the heat, even with fans. She maintained the addition of the patio cover would not make the patio more useable year-round because of the intense heat in June, July and August. 16. Chairman Wright commented that no one would be able to sit outside during those months, but he wanted to work hard with this business to make this thing work. He suggested the Commission and staff provide the applicant with some additional ideas as well as the applicant look at hiring a historic architect. 17. Planning Manager di lorio reiterated staff's position and added there will be a funding program, starting in September for businesses in the Village Commercial area. This would provide the applicant with additional funds to cover the cost of hiring a historic architect. 18. Chairman Wright asked if the applicant was aware of the program 19. Mr. Cetina stated he had received something from the City 219 PACAR0LYN\HPC7-27-00.wpd -4- - 004 Historic Preservation Commission Minutes July 27, 2000 regarding a Commercial Property Improvement Program but had not had time to review it. 20. Planning Manager di lorio informed the applicant a presentation would be given at City Hall that evening. She offered to provide him with a brochure and another copy of the letter, at the end of the meeting. 21. Chairman Wright reiterated his support for all the commercial businesses in the Village area that the Commission work as close as possible to support them as the City is working very hard to revitalize the Village. He then asked staff what the Commissions options would be. 22. Planning Manager di lorio gave three alternatives: 1. Take action on staff's recommendation; 2. Deny the application as submitted; or, 3. Continue the request and ask that the applicant work with staff to reach a solution based on the Commission's direction. 23. Chairman Wright stated he would prefer to continue the project as he did not want to deny it. 24. Commissioner Irwin stated she didn't want to approve the application as submitted and compromise the high standards the Commission has worked hard to maintain. The historic preservation of La Quinta is important and in this instance she did not want to compromise the integrity of the building. In her opinion the design did damage and obstruct the architectural features of the historic structure. 25. Commissioner Mitchell agreed and stated the role of the Commission was to assist people, but in this instance after looking at the proposed patio cover plan he thought there could be an alternative. The structure was built in the 30's. If it had been constructed in 1936, what would they have built? He suggested, the applicant use vines to soften the facade which could be trained to cover the top. This could create a problem with maintenance in terms of leaf droppings. He too, concurred with continuing this item to allow the applicant to come up with some viable alternatives. 26. Mr. Cetina told the Commission he had first considered building stucco columns in the front and then decided it was going to be PACAROLYN\HPC7-27-OO,wpd -5- 005 22( Historic Preservation Commission Minutes July 27, 2000 too massive. He then considered lattice, and then metal. He then decided on wood posts since they were a lot nicer than the canvas and would be more compatible with the building's design style. 27. Commissioner Mitchell suggested the applicant might. want to go to some archives like the Library. of the Historical Society and look at some old pictures of buildings of the 1930's to get an idea of what was used in that time period and would be better suited for his use. 28. Chairman Wright asked Planning Manager di lorio if she remembered the patio cover on the back of Tradition that was approved by the Commission and what type of construction was used. Planning Manager di lorio stated it was post and beam construction. Chairman Wright asked if that was an alternative. Planning Manager di lorio answered it was. 29. Mr. Weidenhamer asked if the current design plan utilized post and beam construction. 30. Planning Manager di lorio replied it was, but had some tile work as well. She then read the letter about the Commercial Improvement Program and verified the time and date of July 27", at 6:00 p.m. in the Council Chambers. 31. Chairman Wright reiterated his support to maintain the integrity of every structure by maintaining the architectural guidelines of structures built in their time period, but recommended continuing this project to give the applicant time to work with staff to redesign the patio cover. He felt it was necessary to be very sensitive due to the possibility of additions to the Historical Society or the Veterinary Hospital. The situation would be similar and the Commission would have some guideline to follow. 32. Commissioner Irwin suggested the applicant visit the Walter Morgan House or the Cyrus Pierce House to see what type of patio structures were used. 33. Planning Manager di lorio said the Cyrus Pierce House has a different type of roof line. It has a patio with a covered area, but is a side -facing gable so it just extends off of the gable whereas, P:\CAROLYN\HPC7-27-OO.wpd -6' 21 00i 1 Historic Preservation Commission Minutes July 27, 2000 the restaurant has a unique roof pitch with the front facing gable and attached shed roof design. The Morgan House is in the back and was a later addition in the Monterey -style. 34. Mr. Cetina asked for direction on design guidelines. 35. Chairman Wright had suggested Mr. Weidenhamer might be able to help with the architectural designs as he was familiar with the building's construction. 36. Commissioner Mitchell suggested the applicant look at other Spanish -style structures, outside the Valley, to see what patio structures could be designed that would keep the feeling, association, and integrity of the historic structure. 37. Mr. Cetina referenced buildings he had seen in Mexico as this was where his concept had originated from. That type of architecture did not have anything underneath the beams. You can see the tile. Some of the homes are that way with lattice and the on top. 38. Chairman Wright commented that style was the trend and he liked the look. He wasn't so concerned with the style as the problem of protruding into the street, looking directly at the building, having the patio cover take away from the lines architecturally. This building is one of the only three historic commercial structures left in the Village area. He suggested the applicant take advantage of the meeting scheduled for that evening. 39. There being no further discussion, it was moved and seconded by Commissioners Irwin/Mitchell to continue this item to the meeting of September 21, 2000, to give the applicant an opportunity to attending the Commercial Property Improvement Program meeting and prepared revisions for the Commission. Unanimously approved. B. Final Report on Archaeological Monitoring for Tract 23995: located on the north bank of the Whitewater River Storm Channel' between Washington Street and Adams Street. Applicant: Century -Crowell Communities (Sienna Del Rey) - Archaeological Consultant: Archaeological Advisory Group (James Brock). PACAROLYNMHPC7-27-OO.wpd -7- Historic Preservation Commission Minutes July 27, 2000 1. Planning Manager Christine di lorio presented the staff report, a copy of which is on file in the Community Development Department. Staff passed out additional information regarding submission of materials for City curation: a. "Collected cultural/paleontological resources will be delivered to the City prior to issuance of first building permit for the property, properly packaged for long term curation, in polyethylene self -seal bags, vials, or film cans as appropriate, all within acid -free, standard size, comprehensively labeled archive boxes. Materials will be accompanied by descriptive catalogue, field notes and records, primary research data, and the original graphics." Planning Manager di lorio expressed concern as to the timing of the curation materials which might have to be further along in the process than at the building permit period because there may be more time needed to do the final report. She will pursue this further with the City's Building & Safety Department. 2. Commissioner Mitchell had no objections. 3. Commissioner Irwin had no objection with the monitoring, but questioned the new material that talked about properly packaging the final report for long-term curation as she did not think staples should be used in the reports. 4. After discussion, the condition was amended as follows: a "Collected cultural/paleontological resources will be delivered to the City prior to issuance of first building permit for the property, properly packaged for long term curation, in polyethylene self -seal bags, vials, or film cans as appropriate, all within acid -free, staple -free, standard size, comprehensively labeled archive boxes. Materials will be placed within an acid -free binder and shall include a descriptive catalogue, field notes and records, primary research data, and the original graphics." 5. Commissioner Puente then asked when digging would begin on the project. 22608 P:\CAROLYMHPC7-27-OO.wpd -8- Historic Preservation Commission Minutes July 27, 2000 6. Planning Manager di lorio responded it was currently under construction. 7. Commissioner Irwin stated the area that had been monitored backed up to the Whitewater Storm Channel. 8. Commissioner Irwin asked if the Commission would be reviewing material before a Certificate of Occupancy was issued. Planning Manager di lorio stated houses were currently under construction and that was why it was being brought before the Commission at this time. 9. There being no further discussion, it was moved and seconded by Commissioners Puente/Irwin to adopt Minute Motion 2000-016 accepting the Final Report on Archaeological Monitoring for Tract 23995 with correction to the conditions as noted above. Unanimously approved. C. Review and Acceptance of Curation Guidelines. 1. Planning Manager di lorio gave a brief report on the Collections Management Plan. The Management Plan had been sent to the various local Indian Tribal Governments and no comments had been received She then asked if there were any questions. 2. Commissioner Irwin questioned the first page, where it talked about the Historic Preservation Commission, under the Mission Statement, "Certain minor items need review and amendment - particularly regarding archaeology and compliance with the California Environmental Quality Act (CEQA) - but the intent of the ordinance is clear." She wanted to know what the Consultant, Roberta Greenwood was referring to. 3. Planning Manager di lorio responded that since adoption of the City's Ordinance, CEQA has been changed to be more specific in regard to archaeology and the pursuit of preservation of sites and treatment of human remains. This was updating the document to be more current CEQA requirements. In addition, the City's General Plan will contain a new section, Cultural Resources. The City's Ordinance will be changed to be in agreement with the PACAR0LYN\HPC7-27-00.wpd -9- ;4 Historic Preservation Commission Minutes July 27, 2000 General Plan. 4. Commissioner Irwin asked if this would be reviewed by the Commission. Planning Manager di lorio stated the Commission would review it when it was complete. 5. Commissioner Irwin questioned why an outside consultant was needed when staff could do this. Planning Manager di lorio responded that it would be beneficial to have a consultant do it because they would be able to draw from different documents that had been prepared by other cities in the State that would fit the City's needs better. 6. Commissioner Puente inquired if the Guidelines had to be approved as presented or could changes be made at a later time. Planning Manager di lorio clarified that parts of the Guidelines may be updated or change in the future, such as when the City has proper facilities. Right now this document will serve as the basis to build on. 7. Commissioner Irwin commented on the trip the Commissioners took to Fort Irwin which made reading this document easier and more understandable. 8. Chairman Wright complimented staff and the consultant on the fine job and asked staff if they were looking for acceptance at this meeting. Planning Manager di lorio stated yes and asked if the Commissioners had any further questions she could relay them to the Consultant before a final document was prepared for consideration by the City Council. 9. Chairman Wright observed the Guidelines were a work in progress and could be amended as necessary. 10. Commissioner Irwin requested the Commission send the Consultant, Roberta Greenwood, a letter expressing their thanks. 11. Commissioner Mitchell asked for staff's impression of the work. Planning Manager di lorio replied it was a good beginning as It gave staff the language needed to implement the document. 12. Commissioner Puente asked what the next step was in identifying 225 historic buildings and how would they proceed from there. 010 P:\CAROLYN\HPC7-27-OO.wpd -1 0- Historic Preservation Commission Minutes July 27, 2000 13. Commissioner Irwin stated her concern regarding the commercial building just reviewed by the Commission as well as all the other houses that were built in the 4O's that should be on the City's Historic List. What is the next step in identifying them? 14. Planning Manager di lorio responded that there have been many house sales in the Cove and the owners were being directed to the Community Development Department by the Building Department to check and see if they had been included in the City's survey. Most of the houses staff has seen were block -construction built during the 4O's houses. They have basically the same style as the stucco homes, but in the 40's they were being built with block and were not listed on the City's survey. 15. Commissioner Irwin stated the Desert Club Homes should be added as they are a separate group. 16. Planning Manager di lorio agreed and stated there were more homes which needed to be included on the Historic Building Survey. She also added one of the directions in the curation document was to find out where our materials are and to document them. 17. Chairman Wright asked for confirmation on whether or not the Commission had the authority to make recommendations on residences as they do on commercial buildings. 18. Planning Manager di lorio replied this was correct. Until there is a local designation there is no mechanism to trigger such a review by the Commission, except for demolitions and that is the other concern regarding new purchasers of these homes. Most people buying them are because of their historic significance so there is some sensitivity, but some don't necessarily understand its importance. It would be beneficial if we had some input into residential purchase/preservation efforts. P:\CAROLY"PC7-27-OO.wpd VA. Historic Preservation Commission Minutes July 27, 2000 19. Chairman Wright agreed and commented funds were not available and or no notification mechanism available with residential homes as there is with commercial, but after the Guidelines are prepared that may change. He again offered to be of help to any applicant and staff in re -design of the building. 20. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2000-017 accepting the Curation Guidelines as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS A. Commissioner Irwin asked if all the Commissioners had completed the training necessary for the CLG for the year. Planning Manager di lorio replied no further training was necessary. B. Commissioner Irwin asked if members could attend the Historic Preservation Conference coming October in Los Angeles. Planning Manger di lorio replied the Conference in March, 2001 had been budgeted for education. She added, if the Commissioners were interested in attending the Barstow Conference in May, 2001, she would look into funding approval, or the Historic Preservation Conference in San Diego this year. Commissioners Irwin and Wright expressed interest in attending the Barstow Conference. Vlll. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Mitchell/Puente to adjourn this meeting of the Historic Preservation Commission to the next scheduled meeting of the Historic Preservation Commission on August 17, 2000. This meeting of the Historic Preservation Commission was adjourned at 4:04 p.m., July 27, 2000. Unanimously approved. Submitted by: Caroly'gLker Secretary 227 0142 PACAR0LY"PC7-27-00.wpd -12- REPORT/INFORMATIONAL ITEM: I9 INVESTMENT ADVISORY BOARD Meeting September 13, 2000 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:35 P.M. by Vice Chairman Mahfoud, followed by the Pledge of Allegiance. PRESENT: Board Members Filice, Irwin, Lewis (5:38), Mahfoud, Moulin, Olander and Chairman Osborne (5:37) ABSENT: None OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR A. Approval of Minutes of Meeting on July 12, 2000 for the Investment Advisory Board. Board Member Moulin advised that he wanted to comment on page 4, Item C, the third paragraph, the sentence "Board Member Moulin advised that as the Board approaches the review of the GSE's, he suggests reviewing the GSE's in an analytical sense," he advised that he probably said this, but it doesn't convey his feelings. Board Member Irwin advised that he remembered Board Member Moulin saying that phrase. Board Member Moulin further advised that he would like•to add to this that when there is an issue to be reviewed it can be done subjectively or objectively. Because words can be confusing, the word subjectively can be substituted with the word judgmental, it can be a common sense approach or a soft approach whereas an objective analysis would be 1 228 Investment Advisory Board Minutes September 13, 2000 analytical, scientific and based on hard data. He further advised that the Board has capabilities to do the analytical review. But he further advised that he didn't feel it was the role of the Investment Advisory Board to do analytical work. The Board is here to advise on a judgmental basis, whereas Staff has responsibility for both phases of the review. Board Member Irwin advised that currently the Board is discussing the minutes of the July 12, 2000 Investment Advisory Board meeting and whether the minutes are correct as they stand. He advised that Board Member Moulin is raising good points that should be covered in Business Session Item B. Board Member Moulin advised that it should be covered now because he is trying to discuss the fact that the minutes express the wrong feelings and he's trying to get the minutes corrected. He further advised that at the last meeting when he spoke he was trying to express the same thought, but it didn't come out that way and he further advised that he compared the LAIF review with the GSE's and the LAIF review was in his opinion a judgmental/objective basis and was probably the proper way to review LAIF. He further advised that he doesn't think this Board should get into the analytical aspects of the GSE issue. The Board should advise and help, guide, concur, or give guidance otherwise in the Board's discussions. Board Member Lewis advised that he arrived in the middle of the discussion, and for clarification he questioned if the sentence was not stated by Board Member Moulin. Board Member Moulin advised that it probably was said by him. Board Member Lewis stated that if he did say the sentence then the minutes are correct as they stand. He further advised that the Board at this point is trying to determine if the minutes are correct, not how the Board is going to handle GSE's. Board Member Moulin advised that he is trying to clarify the words because the minutes don't convey his feelings. F] 229 002 Investment Advisory Board Minutes September 13, 2000 Board Member Mahfoud advised that the Board is aware of Board Member Moulin's feelings. MOTION - It was moved by Board Members Moulin/Lewis to approve the Minutes of July 12, 2000. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for June and July 2000 Mr. Falconer presented the Treasurers Report for June and July, 2000, advising that he has included as a handout corrected copies of page 1 and 2 of the July 2000 report. He advised the Board Member Moulin advised Staff that the formula used in the Sold, Matured and Other column was in error. The error did not affect the bottom line total. In response to Board Member Moulin, Mr. Falconer advised that the formula was in error on the June Report, however the June Report has been closed out and was not changed. The change would not affect the bottom line total. He further advised that on Page 2 of the Treasurers Report the Commercial Paper Investment was changed from 60 to. 90 days per the 2000/01 Investment Policy. MOTION - It was moved by Board Members Irwin/Lewis to review, receive and file the Treasurers Reports for June and July. Motion carried unanimously. B. Review of Investment Policy Invests in GSE's The Board discussed what type of process would be best in reviewing the GSE's. Discussion continued with Chairman Osborne requesting each Board Member share their concerns/opinion regarding GSE's. Board Member Olander advised that GSE's have created a lot of good, but obviously there are serious concerns. Some of the concerns are the size, growth and ambition. This is a hybrid institution that is both government sponsored and investor owned and it's unusual. In reviewing the GSE's the Board needs to see how this type of security fits in with the City of La Quinta. 3 230 003 Investment Advisory Board Minutes September 13, 2000 Board Member Irwin advised that when this Board first put an Investment Policy together it almost lumped GSE's in the same category as treasuries. The feeling was that it's not always guaranteed, but the Government does guarantee some of it and if they have a problem the Government will bail them out. He advised that he didn't sense a problem with GSE's until March/April 2000, and yet, at the same time the City has a big investment in GSE's. The spreads that are provided the City are converted out to $60,000 to $100,000 per year. If suddenly the Board determines that GSE's are a bad investment, the City will take a hit in the budget. GSE's are not guaranteed by the government. The market says that GSE's are not a bad investment. He further advised that he is in no place to say whether GSE's are a bad/good investment. He advised that he spoke with a friend at the Chase Bank who indicated that prior to March of this year, the spreads were a little tighter for GSE's. He advised that he is beginning to develop the view that the Board should view GSE's like any other triple A investment with appropriate limitations. He advised that all the backup attached to the Staff Report is already outdated. The marketplace changes so quickly. He ended by saying he would like to learn more about the Federal Home Loan Bank, Freddie Mac and Fannie Mae systems. He advised that he feels a little uncomfortable with GSE's but not enough to dump the investments currently held by the City. He further indicated that he would not want to see the City invest any new funds at this time. Board Member Mahfoud advised that he would like to hear what the other members feel about GSE's. At the present he has more questions than concerns. Board Member Lewis advised that his feelings are that there are political overtones going on regarding GSE's. He advised that he is always suspect of anything that comes out of Congress in the form of . a problem during an election year. He further advised that he is not saying that there isn't things to be concerned about. If this was a private, non government -sponsored entity there would definitely be some really serious concerns. That Government -Sponsored part of the title - yes congress has stated that they will not support them if they fail 4 231 004 Investment Advisory Board Minutes September 13, 2000 - however if they were to fail, the US economy would be devastated. He further advised that he agrees with Board Member Irwin regarding treating GSE's as any other triple A investment. Board Member Moulin advised that Board Member Irwin has done a great job putting together the background for the Staff Report. He further advised that he agrees with Board Member Irwin and the Board is focusing on the right issues. It is important to recognize that there is clearly a distinction between US Treasuries and GSE's. Within GSE's there is a distinction also Freddie Mac and Fannie Mae are publicly owned companies. Federal Home Loan Banks are owned by their members which are financial institutions and strictly a government organization. Even within the group they are not all the same. He further advised that he doesn't feel the Board needs to act as a matter of urgency. As long as the Board focuses on the fact that GSE's are not the same as treasuries, the Board is moving in the right direction. Board Member Filice advised that in reading the Staff Report the comment about the hybrid company she advised that she views this from a business standpoint that the reason that GSE's have been so successful is because of the type of product. The actual vehicle is homes - a very positive driving force in the U S economy. She further advised that her feelings are that it portrays a false security. Discussion continued with the Board agreeing to study and watch GSE's closely and request Staff not to invest any new funds into GSE's and to agendize the GSE's for next meeting for further review. MOTION - It was moved by Board Members Lewis/Irwin to continue the Study of GSE's to the next Board meeting. Motion Carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - August 2000 Noted and Filed. 5 232 005 Investment Advisory Board September 13, 2000 Minutes B. Pooled Money Investment Board Reports - May and June, 2000 Mr. Falconer advised that this report is not a required report for the Board and he questioned if the Board wanted to continue receiving the report. Board concurred on continuing to receive the LAW monthly report. VII BOARD MEMBER ITEMS Mr. Falconer advised that he and Board Member Moulin spoke regarding the 6- month cash flow portion of the Treasurers Report. He indicated that Board member Moulin would like to see a comparison of what is forecasted versus the actual amount. Board Member Moulin advised that it's his feeling that the actual amount would be of interest to the Board. Mr. Falconer advised that he would place it with the Month End cash report. Vill ADJOURNMENT MOTION - It was moved by Board Members Lewis/Irwin to adjourn the meeting at 6:45 p.m. Motion carried unanimously. Submitted by, w Debbie DeRenard Secretary 6 233 006 DEPARTMENT REPORT: I- A c'�M OF THti� TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager ff� DATE: October 17, 2000 RE: Department Report - Response(s) to Public Comments The following is the response to public comments made at the October 3, 2000 City Council meeting: 1. Mr. Stewart Woodard addressed the City Council regarding Business Item No. 3 and urged the Council to support of the efforts of Elaine Reynolds, President of the La Quinta Arts Association. • No response was necessary given that Business Item No. 3 was tabled by the Council. 2. Ms. Elaine Reynolds, 49-294 Avenida Vista Bonita, advised the Council that the La Quinta Arts Association has vacated the Chamber of Commerce building [City -owned building on Avenida Bermudas] due to their inability to pay 80% of the utility/landscaping costs. No additional response was necessary. 234 DEPARTMENT REPORT: �` a CITY COUNCIL'S UPCOMING EVENTS OCTOBER 19 REALTORS BREAKFAST - LA QUINTA RESORT OCTOBER 25 COMMUNITY PARK MEETING NOVEMBER 7 CITY COUNCIL MEETING NOVEMBER 21 CITY COUNCIL MEETING DECEMBER 5 CITY COUNCIL MEETING DECEMBER 9 EMPLOYEE RECOGNITION BANQUET DECEMBER 19 CITY COUNCIL MEETING JANUARY 2 CITY COUNCIL MEETING JANUARY 16 CITY COUNCIL MEETING FEBRUARY 6 FEBRUARY 20 CITY COUNCIL MEETING CITY COUNCIL MEETING 235 October 2000 Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Sat ur d- ay 1 2 3 4 5 6 7 2:00 PM City Council Meeting 8 9 10 11 12 13 14 10:00 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Public Safety- Mosquito Pena Energy/Envi- Perkins Abate. -Perkins 5:30 PM Invest- Sniff 12:00 PM CVAG Transp-Perkins 7.00 PM Plan- ment Advisory 7:00 PM Cultural 7:00 PM Commu- ning Commis- sion Meeting Board Arts Commission Columbus nity Services Commission 6 Day 15 16 17 18 19 20 21 9:00 AM CVB- 1 1:00 AM ALRC 8:00 AM - Henderson 10:00 AM 2:00 PM City City -Hosted Council Realtors Break - Meeting fast - La Quinta Resort 3:30 PM Historic Preservation Commission 22 23 24 25 26 27 28 2:30 PM RCTC 7:00 PM Plan- 12:00 PM CVAG 9:00 AM Budget -Pena ning Commis- Human/Com- LAFCO- sion Meeting Adolph Henderson 4:00 PM DRRA Airp-Henderson 29 30 31 6PM CVAG- Exec Com-Pena-PenaSeptember November S M T W T F S S MT W T F S Daylight Savin- Halloween 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 10 11 gs Time Ends 10 11 12 13 14 15 16 12 13,14 15 16 17 18- 17 18 19 20 21 22 23 19 20 .21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 r Printed by Calendar Creator Plus on 10/12/2000 236 November 2000 Monthly Planner 1 2 3 4 10:00 AM ALRC 12:00 PM ctober Mayor's Lunch S M T W T F S 1 2 3 5 6 7 8 9 10 114 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5 6 7 8 9 10 11 2:00 PM City 9:00 AM RCTC- 12:00 PM Veteran's Day Veteran's Council Pena Energy/Envi- (CITY Day IL Meeting 5:30 PM Invest- Sniff HOLIDAY) Advisory 7APM Cultural ® Boar Board Arts Arts Commission Election Day 12 13 14 15 16 17 18 10:00 AM CVAG 7:00 PM C.V. 3:30 PM Historic Public Safety- Mosquito Preservation Perkins Abate. -Perkins Commission 12:00 PM CVAG 7.00 PM Plan- Transp-Perkins ning Commis- 7:00 PM Commu- sion Meeting nity Services Commission 19 20 21 22 23 24 25 9HeHm AM CVB Henderson 1 uCVAG uan/n/Com- 2:00 PM City Adolph Council Meeting 4:00 PM DRRA Airp-Henderson Thanksgiving Thanksgiving Day (Holiday) (Holiday) 26 27 28 29 30 �k,e��9�� 2:30 PM RCTC 7:00 PM Plan- Y��iA�' Budget -Pena ning Commis- December 6:00 PM CVAG- sion Meeting S MT W T F S Exec Com-Pena 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 s4� Printed by Calendar Creator Plus on 10/12/2000 z J December 2000 Monthly Planner Printed by Calendar Creator Plus on 10/12/2000 238 .Q•c DEPARTMENT REPORT: �— A a� ,, 4 atP f�'�H,rGv U _ OF TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety T14. DATE: October 17, 2000 RE: Monthly Department Report - September 2000 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of September. The reports depict the following highlights: • Year to date building permit valuation is $216,892,275.70 which represents an issuance of 2,706 building permits through September; • 2,031 animal control cases have been handled through September; • 1,741 code compliance cases have been initiated through September; • 13 new licenses were issued to La Quinta based businesses in September. 239 O) O co O O O O O O O M O O co O O 00 N O U) U) O O O O O O O I- O O O O CO (D U) N (D O O O O O O O O O O � N N It N M co `O (V LO O Qa J} cM O ti V N 00 a M r N r Il- r U J m O O O O O O O O O O O O O O O O ti O O O O O O O O O O O O O O O O O O a= r o 0 0 0 o O 0 0 0 o O 0 0 0 o O r z z Cl °o cc O N N a� O 'T N co LO Ln O Ln O It co co N 't Ln (D Lq f-: h h N OO O Ln r,,� O r 1� 00 O) O C� N O (l- O 00 N I It 00 r- U) M M co 0) r O m I-- M N N co M r r N W M O �' N U') O O r 0 W 0 r N et I-t (D 't 00 r- N N h d' r (O (M Ln r r O M LO � 00 r O Oo Ll- � LO O 00 1- W O 1- 0)Ln LO r r 0)M (D LO W co M co N LL 00 O O CM O O O O O O co O O O Cl LO O M (M O O Ln - O O U) LO r O (D 00 00 O O M (D ('M W= M O O O Cl r r 00 N O O r 4 O O w LO co IL Zw LO co O 00 LO I-- r 0) LO 00 U) r LO r 0) 0) N m 00 O O0 Cl)M Ih (O r r 10 h N �- r N N O O co M co It M O) O r O O fit 00 Cl N It (D N 00 Itt LO M co N O O (D co � ti r O) Lh V (C N N Ln O O N Ln (" V' O 1w o0 O O O) 00 P O N r O 1-- O f` 'T O O � N O N M h m Q U) LO I- O) M O r tr I- N r N LO LO O N O (-- V) m 00 LL) N Q M U) M N (') 00 zQ OQ Z .�j ( O M (O r 000 U) N O r r Q�w a _ J Ln J Ln N O Cl O� LO (D O O Cl O O O O O) U) `ct O O O lll� O (M O V Cl O O O 00 00 O L� U. Wd Q co U) U) N U) U) 'I N It O O O O m r U) � U) z IL Z O (D � N O O d O I� 00 ti O ti O w � O � O O O O co (D 0)r N N r r (D LO U) 1- N W O LO O 00 1� 00 LO 0) 0)r O - LC) Cl) It 00 O) c') N U Z U) H } M C% Il- (D O (D r (D O N O N M O O r N— 1- U) q LO m h (D U') NOD w Q) 00 0 J U LO r co U) m F- V% 00 O O O O O O O O O O O O O O O O O Z (D O O O O O O O O O O V' Nt O O O (D co O= L O O O O O O O P, O O co co O O O � 4 C) co 00 O O U) U) O v h Cl O co N Z M N O N I- 0) O d 00 U') O (D N O L`_ r O r O r 00 U) C 00 O O N 0 CM L- 00 N O r N co (M r O r O O r (D 00 O Cl) LO v I- UJ O r r 00 O M O M O O N M r N N LO M N Nt O N r N U) O Q 00 M r r r N } N J W r 00 O N O M r M In O W M LP) O � (D NM — Q O r r O LO r r N r (D CD N h O r N M (D O 1� (� W N Z z = w w Z J J Q 0 O 0 O O fD r Cp 00 r O Cl N CO NO LU d= > >O w co (jo Q 0 Q N f' H U) Q W w O. Q O } z J O U Q O z W a a 2 U c� LLLL Z z a - z z W W Z Z d' Q m J W Ur WJ w W W J O C� U U O C7 U 0 J U J O m Q z }? O D O W O w Q o w W O cn U m U w a a. o m 0 U) U � � t- 240 004. ANIMAL CONTROL REPORT FOR: September, 2000 Steve Alexander and Jackie Misuraca ANIMAL PICKUPS SEPT Does Alive 42 Dead 7 Cats Alive 16 Dead 10 Other Animals Alive 16 Dead 18 TOTAL ANIMALS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 00 DATE 99 HANDLED SEPT DATE 00 DATE 99 342 368 Bite Reports 1 17 46 84 50 Animal Trap Set Ups 11 70 48 125 110 Cruelty to 66 50 Animals 0 9 22 68 53 Vicious Animal 88 64 Restraining 0 1 5 Alive 74 535 531 Dead 35 238 164 TOTAL ANIMALS REMOVED 109 773 695 VIOLATIONS: No Owner Warnings Dogs at Large 19 8 Noise Disturbance 2 2 Defecation removal 0 1 License Violation 0 0 Other 17 0 Monthly Total 38 11 Special Hour Patrols 9 129 109 Zoning Violations 1 5 2 Lost & Found 35 263 294 Animal Rescue 1 26 30 Outside Agency 0 13 11 City Reclaims 6 70 78 Other 9 130 288 TOTALS 73 733 933 Citations 6 0 0 14 0 20 YEAR TO DATE 241 96 188 TOTAL MONTHLY INCIDENTS HANDLED: SEPT 00 - 25 VAUG 99 - 135 YEAR TO DATE INCIDENTS HANDLED: SEPT 00 - 2031/AUG 99 - 2,023 241 003 CODE COMPLIANCE REPORT FOR: September, 2000 ABATEMENTS: YEAR TO DATE YEAR TO DATE 2000 1999 Nuisance Abatements Started 123 616 736 Weed Abatements Started 74 179 193 Vehicle Abatements Started 158 886 635 Dwelling,, Abatements Started 1 60 36 TOTAL STARTED 356 1,741 1,600 TOTAL COMPLETED 470 1,927 1,379 Home Occupation Inspections 14 110 60 Business License Inspections 19 162 30 Public Service 336 2,599 4,710 Garage sale permits Issued 144 1,181 1,018 Spay & Neuter Vouchers 0 7 0 O O o 0 0 0 0 0 0 0 0 0 0 0000000000000 20000000000000 m N N N N N N N N N N N N N O lf) .- N-,r 0 0 0 w 00 I C) C) C) C) C) C) O CA C) C) C) CA � o 0 0 0 0 0 0 0 0 0 0 00 a U W g Q � U 0 J W O Z _ L) F- w Z U U U O W a m U z O O V wUW(Dz > O > x z O w w- = W w W- WOEWU W z a D W U- O �= W W U UY>QF-UO> UU0 r J > U Q J Z W cn J J Z N W a W LL co U W CO U Z Ix w w 'pp c¢L. 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M y CC 'y J LY � a � 0 `0 � o ayi H `m a Y y a E L a1 O N CLy aD 7 G 0 -o a c = > aci o � + m Q am e O 2 W CL N CC 0 CL` 4. v .a O R CL V c +O+ a O +' C O m a � 2 a ca v C c y O C C y V v a U m E a H a d a cm0 = Cl)0 C1 w C N CD� y N (D coCL cc M i C7 Q W W Cn C co Lu d a t C) V `- Q y N tlf 41 {0 N y N W *' +_O+ Y V O C C) C d fyA C C M O 0 O j J E d N C� 01 ay+ ccC V t y O O J R C� y N tM l0 CM V N v y C V Z U. c 0 c c V a CL E £ £ H = 2 a V a U N N 250 DEPARTMENT REPORT: �-la 5 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR DATE: OCTOBER 17, 2000 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF SEPTEMBER 2000 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF NOVEMBER 2000: Nov 1 Intermediate Computer Classes, Boys & Girls Club Nov 2 Art Blast After -school Program, Senior Center Nov 4 Morning Glory Class, La Quinta Boys & Girls Club Nov 4 Annual 2 on 2 Grass Volleyball Tournament, Adams Park Nov 4 Cultural Symposium, Civic Center Nov 4 Mastering Microsoft Word, Computer Seminar, Boys & Girls Club Nov 6 Beginning Computer Classes, Boys & Girls Club Nov 7 *Complimentary Dog Training Workshop Nov 7 Surfing the Internet, Computer Seminar, Senior Center Nov 7 Beginning and Continuing Yoga Classes, La Quinta High School Nov 7 Beginning Computer Classes, Boys & Girls Club Nov 8 *"10 Ways Seniors Mess Up Their Finances" Seminar Nov 8 Conversational Spanish Classes, Senior Center Nov 9 *Congresswoman Mary Bono's Mobile Office Nov 13 *Putting Contest Nov 15 *Free Legal Consultation Nov 16 *Thanksgiving Luncheon Nov 16 Watercolor Classes, Senior Center Nov 18 Mastering Microsoft Excel, Computer Seminar, Boys & Girls Club Nov 20 *Adult CPR Class Nov 21 *Financial Seminar Nov 21 *Free Hearing Consultation and Hearing Aid Check Nov 30 *Healthy Cooking Class/Heart Hospital Tour * Senior Center Program, Class or Event 251 T4ht 4 4Q" Community Services Department Attendance Report for the month of September 2000 Summary Sheet Program 2000 1999 Variance Meetings Per Month 2000 1999 Leisure Classes 292 216 76 20 12 Special Events 118 87 31 3 2 Adult Sports 580 303 277 10 9 Fritz Burns Pool 613 689 -76 30 30 Senior Center 1290 1416 -126 80 84 Total 2893 2711 182 143 137 Senior Services Senior Center 855 753 102 20 15 Total 855 753 102 20 15 Sports Complex Use AYSO Soccer 1350 1100 250 24 15 PD & LQ Football 190 150 40 12 9 Total 1640 1250 290 361 24 Total Programs 52881 4714 574 199 176 Volunteer Hours Senior Center 660 709 -49 Meals on Wheels 61 42 19 Total Volunteer Hours 721 751 -30 Monthly Revenue Senior Center $ 5,705.00 $ 7,214.00 $ (1,509.00) Community Services $ 7,506.00 $ 7,236.00 $ 270.00 Rental Income $ 1,928.00 $ 550.00 $ 1,378.00 Total Revenue $15,139.00 $ 16,000.00 $ 139.00 Revenue Year to Date Senior Center $11,876.50 $ 14,855.00 $ (2,978.50) Community Services $14,883.00 $ 15,146.50 $ (263.50) Rentallncome $ 4,877.00 $ 1,155.00 $ 3,722.00 Total Revenue to Date $ 31,636.50 $ 31,156.50 $ 480.00 uO2 252 Community Services Program Report for September 2000 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Beginning Yoga, Tu. 20 40 0 0 40 2 0 Beginning Yoga, Th. 17 34 0 0 34 2 0 Continuing Yoga, Tu. 8 16 0 0 16 2 0 Watercolor Class 17 34 0 0 34 2 0 Low Impact Aerobics 20 80 26 156 -76 4 6 Spanish Conversation 28 28 0 0 28 1 0 Beg. Computers Mon. 9 18 10 20 -2 2 2 Beg. Computers Tues. 10 20 10 20 0 2 2 Int. Computers Wed. 6 12 10 20 -8 2 2 Microsoft Excel Class 10 10 0 0 10 1 0 Totals 145 292 56 216 76 20 12 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Sun City Palm Desert 38 38 0 0 38 1 0 Annual Golf Banquet 60 60 47 47 13 1 1 NFL Punt, Pass & Kick 20 20 40 40 -20 1 1 Totals 1181 1181 871 871 311 31 2 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 100 100 105 105 -5 7 8 Adult Soccer League 160 480 198 198 282 3 1 Totals 260 580 303 303 277 10 9 Recreation Totals 1 5231 9901 4461 6061 3841 331 23 003 253 Senior Center Attendance 1999 1999 e is ere Total a istere Total eetings Participants Piarticipation Participants Participation ariance 2000 1999 Senior Activities Ballroom Dance, Comp Session 16 16 0 0 16 1 0 Bridge, ACBL 129 129 292 292 -163 4 5 Bridge, Duplicate/Social 279 279 264 264 15 11 10 Creative Writing, Comp Class 6 6 0 0 6 41 0 Fiesta Luncheon 93 93 77 77 16 1 1 Golden Tones 26 26 28 28 -2 2 4 Ice Cream Social 51 51 26 26 25 5 4 Monthly Birthday Party 21 21 32 32 -11 1 1 Movie Time 69 69 63 63 6 8 7 Palm Springs Tram Trip 37 37 0 0 37 1 0 Putting Contest 5 5 6 6 -1 1 1 Seminars 12 12 64 64 -52 2 4 Tea Dance 31 31 0 0 31 1 0 Television Viewing 24 24 0 0 24 n/a n/a Senior Activity Total 799 799 852 852 -53 42 37 Senior Leisure Courses Ballroom Dance 26 20 10 32 -12 2 3 Ceramics 15 39 13 58 -19 4 5 Computer 32 32 32 32 0 7 6 CPR Class 4 4 7 7 -3 1 1 Exercise 52 340 48 348 -8 14 17 Senior Leisure Courses Total 129 435 110 477 -42 28 32 Senior Leisure Classes Arts and Crafts 14 14 34 34 -20 3 5 Painting 6 6 13 13 -7 3 5 Quilting 36 36 40 40 -4 4 5 Senior Leisure Classes Total 56 56 87 87 -31 10 15 TOTAL SENIOR PROGRAMS 984 1290 1049 1416 -126 80 84 Senior Services A.A.R.P. "55 Alive" 54 54 32 32 22 2 2 Ambassadors 60 60 69 69 -9 n/a n/a FIND Food Distribution 419 419 413 413 6 5 4 Health Screenings 38 38 40 40 -2 2 4 Hearing Consultation 6 6 4 4 2 1 1 I.I.D. Energy Assistance 28 28 0 0 28 4 0 I.I.D. Energy Assistance/No fee 8 8 0 0 8 3 0 Information/Referral/Outreach 219 219 156 156 63 n/a n/a Legal Consultation 18 18 33 33 -15 1 2 Share Meetings/Sign-up 5 5 6 6 -1 2 2 TOTAL SENIOR SERVICES 855 855 753 753 102 20 15 SENIOR CENTER TOTAL 1839 2145 1802 2169 -241 1001 99 004 254 DEPARTMENT REPORT: '7'A • 0 �W MEMORANDUM TO: Honorable Mayor and Members of the La Quinta City Council FROM: John Falconer, Finance Director DATE: October 17, 2000 RE: Update on Credit Card Survey Please find as Attachment 1 the results of the Credit Card Survey. This survey was conducted at the Finance Counter for a period of three months. The results indicate that the majority of customers were in favor of the City offering credit card services, however, the customers were not in favor of paying a processing fee. Attachment 2 are the individual survey cards and Attachment 3 is the previous Council direction to Staff. Staff is not recommending the use of credit cards based upon the survey results. 255 City of La Quinta Summary of Survey Results Survey Summary Yes No Paid with Credit Total($) Credit 4,124.20 7,021.85 18 9 11 146.05 1 27 ATTACHMENT NO. 1 Pay Convenience Fee Total($) Fee 5,006.00 6,140.05 8 19 11 146.05 27 Survey Detail Services Amount Paid with Credit Pay Convenience Fee Photocopy 11.20 Y N Business License 88.00 Y N Business License 18.00 Y N Business License 100.00 Y N Sign Permit 100.00 Y N Business License 21.00 Y N Dog License 8.00 Y N Business License 15.00 Y N Building Permit 3,000.00 Y N Business License 100.00 Y N Minor Lot Line Adj 200.00 Y N Business License 70.00 Y N Business License 25.00 N N Building Permit 534.60 N N Business License 70.00 N N Dog License 16.00 N N Business License 18.00 N N Permits 1,742.25 N N Dog License 3.00 N N Zone Changes, etc 4,605.00 N Y Dog License 8.00 N Y Not Identified 0.00 Y Y Business License 18.00 Y Y Plan Check 250.00 Y Y Home Business 70.00 Y Y None - Today 0.00 Y Y Recreation Fee 55.00 Y Y Total 11 146.05 American Express Only American Express Only 256 003 ATTACHMENT NO. 2 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. How much was your fee/bill?) L7 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? --U Yes 11 No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? El Yeses No Thank you very much for taking the time to complete this survey. Your answers_ have given us very valuable information. City of La Quinta Finance Department 257 004 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: �U S' X, C5 S LI675F5� 2. How much was your fee/bill? 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? N�T Yes ❑ No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? ❑ Yes I No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 258 OOj City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: Lie 1F,tj 2. How much was your fee/bill? 1 �. 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? Erl�y N o 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? 1:1 Yes EY�No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 259 - 006 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: L2J / (A 2. How much was your fee/bill? Ll 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? @1190N�e 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 260 007 City of La Quinta Finance department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. How much was your fee/bill? f �y 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? � Yes El No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? El Yes 0 No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 261 i1: City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. How much was your fee/bill? �1 Q= 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? -0 Yes El No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? El Yes 5 No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 262 009 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: V 2. How much was your fee/bill?_' 0 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? E YesNo El 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 263 WOUI City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: J -PSS � Q C AS 1 2. How much was your fee/bill? I j�s 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? P Yes El No 4. Would you be willing to pay extra 0 % to 5%) for a "convenience fee"? El Ye(: No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 264 O11 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: v 1 �-C� Im Gz eLvz vK L7- , C, C1 1 L %C 11 2. How much was your fee/bill? 3. If you could, would you have paid for your services/fees with your ATM/Visa MasterCard today? Yes El No 4. Would you be willing to pay extra 0 % to 5%) for a "convenience fee"? El Yes Er-�N 0 Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 265 - 012 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: \?) j S � L \- C, , 2. How much was your fee/bill? O o , b 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? Yes ❑ No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? ❑ Yes 9 No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 266 0 3 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: --1,14 - ~ - J. - - -�f- - 4-- 2. How much was your fee/bill? X1-,2L--2 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? EKyes El No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? El Yes No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 267 \. 0 14 City of La Quinta Finance Department. Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1 2. 3. am What services/fees are you paying for today?: C-4 "7t,4-P, How much was your fee/bill? If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? AXI ZT4 Vralv, Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 268 0Al5 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 2 0 0 What services/fees are you paying for today?: d&iSiroPi.S L/ c el-7^c'e How much was your fee/bill? Zr,- d0 If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 269 016 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. How much was your fee/bill?S 3 `� 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? ■ - h 0 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? ❑ Yes No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 270 0 .L City of La Qu'lnta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. How much was your fee/bill? 5" BZy 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? ❑ Yes' El No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? El Yes 0 No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 271 Oi8 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: a 0 2. How much was your fee/bill?g 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? El Yes No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? El Yes No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 272 019 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. How much was your fee/bill? < io-y 3. If you could, would you have ATM/Visa/MasterCard today? 0 Yes 0 No paid for your services/fees with your 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? El Yes � No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. ' City of La Quinta Finance Department 273 020 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: PCR�7-5 2. How much was your fee/bill? 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? El Yes 13 No 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? El Yes NP No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 274 Owl City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. How much was your fee/bill? 1 3 3 CI If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? 1■ M Would you be willing to pay extra 0 % to 5%) for a "convenience fee"? ❑ Yes C�k No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 275 O6 :w City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. 3. 9 .lam How much was your fee/bill? IiV S 'U If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? 0 Yes El No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 276 0`N3 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: "1 U 2. How much was your fee/bill? 3. If you could, would you have paid for your services/fees with your ATM/Visa/Ma Yes sttoday? ❑ N 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? 11�-Yes 1:1 No Thank you very much for taking the time to complete this survey. Your, answers have given us very valuable information. City of La Quinta Finance Department 277 0 �: 4 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service purvey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. c Please answer the following questions: 4112a4CAN 1. What services/fees are you paying for today?: 2. How much was your fee/bill? 3. If you could, would you have ATM/Visa/MasterCard today? Ejll�y El N o paid for your services/fees with your �m 4�x 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? ETII�y El N o /�v Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 278 Or`5 41 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 2. How much was your fee/bill?\� l� 3. If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? 0-Y e s El N o 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? Yes El N 0 Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 279 0' 6 4W City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: v av 2. How much was your fee/bill? c;—y 3. If you could, would you have paid for your services/fees with your ATM/Visa/ sterCard today? Yes ❑ No 4. Would you a willing to pay extra (1 % to 5%) for a "convenience fee"? Yes El No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 047 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today?: 1 2. How much was your fee/bill?�. 3 If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? F-1 Yes El No Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? 7341ATTWOM Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 281 0 8 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1 2. What services/fees are you paying for today?: !M How much was your fee/bill? 3. If you could, would you have ATM/Visa/MasterCard today? �:( Yes 1:1 No 0 paid for your services/fees with your 4. Would you be willing to pay extra (1 % to 5%) for a "convenience fee"? ;E Yes El No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 282 04-9 City of La Quinta Finance Department Acceptance of Credit Cards Customer Service Survey The City of La Quinta Finance Department would like to hear from you regarding services. By completing the survey, you will help better serve your interest in paying for City services with VISA/MasterCard. Please answer the following questions: 1. What services/fees are you paying for today• GM '1 RO 2 3 rd l ! How much was your fee/bill? � If you could, would you have paid for your services/fees with your ATM/Visa/MasterCard today? Would you be willing to pay extra 0 % to 5%) for a "convenience fee"? 'P Yes El No Thank you very much for taking the time to complete this survey. Your answers have given us very valuable information. City of La Quinta Finance Department 283 011''0 ATTACHMENT NO. 3 City Council Minutes 11 June 6, 2000 Management Analyst Wilson presented the staff report. Council concurred to continue this item and take it up after Study Session Item No. 1. 8. CONSIDERATION OF APPROVAL OF A VISA/MASTER CARD CONTRACT WITH THE LA QUINTA COMMUNITY SERVICES DEPARTMENT. Finance Director Falconer presented the staff report. Council Member Sniff questioned the necessity of the service given the costs involved and he felt it might be a problem if the service is provided in only one department. Council Member Perkins stated he was not in favor of the program. Council Member Henderson agreed if the service is provided that it should be provided across the board but was not convinced it's needed. Council Member Adolph advised the issue arose because people wanted to register for programs offered at the Senior Center over the phone. He understood there's also been requests to have the service available at the Finance Department. Robert Tyler, 44-215 Villeta Drive, noted the class he teaches at the Senior Center has to be paid by check. Mayor Pena suggested doing a survey to find out how many people would use the service. Mr. Falconer stated he is hesitant to allow the use for everything because of the large amounts involved with such things as TOT and development impact fees. Therefore, staff is recommending the program be limited to a contract with the Community Services Department. Council Member Henderson suggested seniors be allowed to sign up for programs over the phone and mail their check. No action was taken. U ::►1 DEPARTMENT REPORT: $—A Titv/ 4 e OF 4ty TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: October 17, 2000 RE: Public Works/Engineering Department Report for the Month of September 2000 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. 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U fC f0 C fC fq N N N L E 15 U E E E C M ,V U ` U C dS C 'C ul 0 0 0 m qt a) +. •++ U U 0 M E c N Q --0-6 0 m E a) m� C� V) U y V1 VI Eoo_ •- Co E - U)i C U a>Oa) - - - - 0�0 C6 �° XE00 °0 � °c %�c= 00 3a� �. x w- > ' (r = ' ++ ++ (n C m ' VJ m m m O a) 0 0 U y> U f0 r� ANC— UL°E �c > > > O � O > > N 0 d "�O N (D E '- IQQQU m N<< 3a U') cu a) � In LO CN LO co N w 0 LO LO 0 C O co d N — O N.0I�M EM2MMO yap C 0-'Ln Ln Ln 0-� Z �00 O In � Ln Ln Znn a7 � uJ� W �' O U 0 E a) U W E C m 0 C C O cc N ' a) a) a) �p U NE dE aE1 OE) U �[ a) m a) m E E E O U E E X E E E E +� C', n7 y n7 N n7 N� 2 a5 fn aS VI aS Vl a1 Vl al N a1 N •- (n ai N a3 fn c0 to a3 N a) E N E y O 0 0 N C t' C O C 0 m L 22 2�� 0>0>0>00 N C OLL>>>> �000 7a 2 UUU C 7Lidf MCL J'>>> N >> � �(� 0 a' > > > f) U U > > > -, > N f 6 O U > QUlu UY>2 Ulu 00U—�U2U (O (O 00 M �- NOMt I- O( NLO MMOMM00000000NNMNNCMMMMMMMMMCMMMMMMMMMMMMMC)CMM 000000000000000 00000000000000 0 W'0 O O O O O O O O O O O O O O O F---------------- Q N N N LL) LC) 00 M �- 00 M M M ai - - - - N N N_ N N N M M M M M M M M M M M M M 0105 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1999/2000 September 2000 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Com letion City Entrance Monuments 98-05 $257,100 0% 100% August, May, 2000 Award 5/18/99 1999 Miles Ave/Washington St. $1,310,649 0% 100% Sept 1998 Mar 12, 1999 Imprvmts / 98-07 Award 6/22/99 Washington St. Widening/ Ave 50 $2,428,700 0% 100% Sept, 1999 April, 2000 to Village Ctn. 98-09 Award 6/22/99 Rondo Drainage Channel, 98-11 $165,106 0% 90% April 2000 July, 2000 Award 3/7/00 Rondo Channel Landscape $49,488 7% 7% Sept 2000 Oct 2000 Improvements, 98-11-A Award 9/05/00 Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 0% 100% Sept 1999 Mar 2000 Improvements, Signals, 98-15 Award 9/7/99 Fritz Bums Park/ Bear Creek Bike $219,807 0% 70% July 1999 July Path Retrofit/rest stops 98-16 2000 Avenue 50 Pavement $259,783 0% 100% Dec 1999 Feb 2000 Rehabilitation 98-17 Award 10/19/99 Ave 50 Median Landscape 99-01 $210,000 0% 100% July, 1999 Sept, 1999 Award 5/18/99 Jefferson Street Improvements $6,876,876 9% 27% May, 2000 April, 2001 tAve 54,99-05 Award 6/29/99 LH:lcl�o1 Sinaloa & Ave 52 $346,211 0% 100% Jan. , 2000 March, 2000 T:\PWDEP'nCIPDIV\MPSSMST_REPORT\2000\0009Mpsmst.wpd 290 Revised 10/5✓00 006 ¢ O_ o- o m a n d cu 3 m w ciU o 'm Department Report No. q w A POLICE REPORT Inside this issue: September Significant Activity Report School Resource Offi- cers Reports for Sep- tember August Crime Statistics Summary Explorer Program Report for September La Quint& Target Team September Report Special points of in- terest from the Crime Statistic Summary: DUI arrests are up over last year (doubled). • Narcotic violations have started to decline. Recent enforcement programs have helped. Incidents of vandalism have slowed and are down YTD versus last year. Misdemeanor thefts rose slightly. • Crimes against persons continue to be less than previous year. AUG/SEP 2000 Counterfeit Check Ring "Checked Out" Counterfeiting has been an ongoing problem in Coachella Valley, but that problem just got smaller due to the ef- forts of a team of depu- ties from the Indio Sta- tion. Through outstanding teamwork and investiga- tion, the above pictured Deputies developed prob- able cause to make three separate arrests on one case and obtained arrest warrants on more than New to the Monthly Report I've added two new items to the Monthly Report. First, you will be receiving monthly updates from the Explorer Post on their ao- tivities. And, secondly, CVNTF ac- tivity in Coachella will be reported for each month. eight cases. A search warrant led to the seizure of a state-of-the-art com- puter, printer, shredder, scanner, and blank check paper. All suspects were held for multiple counts of check fraud. - COACHELLA VALLEY NARCOTICS TASK FORCE August 2000 City of La Quinta Condensed Utistics Arrests 10 Searches 10 Seizures 25,452 grams Value $254,725 293 LA Q UINTA POLICE DEPAR TMENT Significant Incidents / Highlights September, 2000 CALLS FOR SERVICE 09/01 (Fri) 39 09/02 (Sat) 42 09/03 (Sun) 59 09/04 (Mon) 37 09/05 (Tue) 57 09/06 (Wed) 53 09/07 (Thu) 59 09/08 (Fri) 47 09/09 (Sat) 40 09/10 (Sun) 37 09/11 (Mon) 37 09/12 (Tue) 48 09/13 (Wed) 46 09/14 (Thu) 45 09/15 (Fri) 43 09/16 (Sat) 42 09/17 (Sun) 49 09/18 (Mon) 32 09/19 (Tue) 43 09/20 (Wed) 41 09/21 (Thu) 40 09/22 (Fri) 62 09/23 (Sat) 41 09/24 (Sun) 29 09/25 (Mon) 45 09/26 (Tue) 40 09/27 (Wed) 45 TOTAL CALLS: 1218 (Averaging 45 calls per day for the reporting period) (Includes self -initiated activity and citations issued) SIGNIFICANT ACTIVITY 09/01 A business burglary was reported at La Quinta Liquor. Suspect(s) smashed the front window and reached through the security bars, removing items within reach. 09/02 Nothing notable. 294 09/03 Two PGA West residents were arrested for public intoxication after being contacted in reference to a vandalism report. 09/04 Nothing notable. 09/05 A 25 year old Coachella man was arrested for a felony drug related warrant. The man was also found in possession of a small amount of methamphetamine. A 28 year old Indio man was arrested for driving without a license. 09/06 Nothing notable. 09/07 A major injury traffic collision occurred at Ave. Ramirez x Calle Montezuma. A (7) year old was riding a bicycle, without a helmet, and was struck by a newer model Ford pick-up being driven by a 66 year old male. The cause has not yet been determined. 09/08 A 39 year old Indio man was arrested for possessing drug paraphernalia and for a parole violation. 09/09 Nothing notable. 09/10 A single car traffic collision occurred at Calle Chiffon x Ave. Juarez. An 18 year old La Quinta man failed to negotiate a right hand turn and collided with a stop sign. 09/11 A non -injury traffic collision occurred at Camino Rosada x Camino Azul. A male was arrested at Stater Bros. for theft of merchandise. During the investigation the charges of theft with priors and a parole violation were added. A minor injury traffic accident occurred at Washington Street x Ave. 50. A female failed to stop for a red signal and struck a flatbed truck. A 43 year old man was arrested for domestic violence after injuring his spouse's left arm during an argument. A non -injury traffic collision occurred at S.R. I I I x Adams Street. The vehicle travelling EB on S.R. 111 failed to stop for a red signal. 09/12 A 16 year old Indio gang member and a 17 year old Coachella gang member were arrested for fighting at the La Quinta High School. Two La Quinta men were contacted for fighting inside their Eisenhower Drive residence. Neither were injured or desired prosecution. 09/13 Nothing notable. 09/14 A 36 year old Indio female was arrested for a felony drug related warrant. 09/15 A 32 year old La Quinta man was discovered deceased, hanging from a coat closet rod. The incident appeared to be accidental and occurred while he was involved in "autoeroticism." 295 A non -injury hit & run traffic collision was reported at Jefferson Street x Ave. 50. A 39 year old La Quinta man was arrested a short time later. 09/16 A non -injury traffic collision occurred at La Fonda x Ave. Bermudas. The cause was unsafe backing. A residential burglary occurred in the 53-000 block of Ave. Carranza. Taken was a cellular phone. 09/17 An Indio man, involved in an altercation, in the 51-000 block of Jacumba was arrested for public intoxication. A 14 year old La Quinta female was contacted and transported for a mental evaluation, after taking 90 pills and cutting her wrist with a pair of scissors. The pills taken ranged from Motrin to prescription medication. 09/18 Nothing notable. 09/19 A non -injury traffic collision occurred at S.R. 111 x Adams Street. The cause was unsafe speed. An assault with a deadly weapon occurred in the 78-000 block of Sagebrush. Two juvenile females were engaged in a "stare down'' which lead to one of the females cuttting the other with a razor blade type box cutter. A 39 year old female was discovered floating face down in a swimming pool at PGA West. The cause is still under investigation. 09/20 Nothing notable. 09/21 A 37 year old La Quinta female was contacted during a traffic stop and found to be operating the vehicle on a suspended drivers license. Further investigation revealed that she had left her twin 2 year old daughters home unattended. Child Protection Services took custody of her 3 children. While being booked at the jail, she was found in possession of methamphetamine. 09/22 A 36 year old La Quinta man was arrested for a felony drug related warrant. A 42 year old Indio man was arrested for (7) misdemeanor warrants, at Washington Street x S.R. 111. 09/23 A minor injury traffic accident occurred at S.R. 111 x Adams Street. The cause was a failure to stop at a red signal. 09/24 Nothing notable. 09/25 The petty theft of a vehicle license plate was reported in the 54-000 block of Ave. Martinez. A verbal dispute between two drivers escalated into a physical altercation at Ave. Bermudas x Calle Tampico. Both drivers exited their vehicles, one punched the other, causing a small cut above the 296 eye. No prosecution was desired by either party. A female transient was arrested in front of Good Stuff Pizza for "panhandling." Also arrested was her male associate, he was found to be intoxicated in public. A petty theft of vehicle identification documents occurred at the La Quinta Carwash. The paperwork was taken from the glove box while being washed. An allegation of sexual abuse of an 11 year old La Quinta female is being investigated. The suspect is her natural father. A fraud was reported at S.R. 111 x Adams Street, at the Shell Station. The suspect attempted to use credit card information of another in order to make a $1000.00 purchase. The credit company denied the request. 09/26 A commercial burglary of scooters was reported at the La Quinta Walmart. The suspect was also found to be in possession of a controlled substance. A 73 year old man died after falling from a ladder and striking his head on the garage floor. The cause of the fall was due to a heart attack. 09/27 Nothing notable. 297 298 Riverside County Sheriff's Department La, Q.flinta Target Team Septencibe.r s (")00 Deputy Edward Price and Deputy baron Eller Assisting CVNTF on Directed Enforcement The following is a summary of the Target Team activities for the month of September. Ongoing investigations 7 Search warrants 3 Arrests/Pilings 8 Probation searches 4 Vehicle stops/checks 15 Parole searches 2 Business contacts 12 Consent searches 21 Investigation assists 8 Meetings 2 Arrest warrants served 4 Recovered stolen property $.0 Arrest warrants attempted 7 Citations 4 Programs 1 Surveillances 8 Pedestrian checks 15 Property checks 1 Crime prevention hours 2 Civil commitments 1 Bar checks 3 Bicycle time 0 hrs Back-ups 12 Training hours 16 hrs Follow-ups 22 Illegal drugs seized 1 gram Meth 10 • • i / �►: i � � ? I. ➢ A La Quinta resident was arrested for possession of methamphetamine and a felony drug warrant. ➢ A Coachella resident was arrested for a drug related warrant. ➢ An Indio resident was arrested for a misdemeanor warrant. ➢ An Indian Wells resident was arrested for exhibition of speed and possessing (74) valium pills w/out a prescription. ➢ A La Quinta juvenile, an Indio male and two Palm Desert adults were identified as suspects in an assault with a deadly weapon incident. Charges have been filed and the investigation is continuing. ➢ A La Quinta resident was arrested, for the third time, for driving with a suspended license. NOTEWORTHY ACCOMPLISHMENTS: ➢ The Target Team authored a search warrant in reference juveniles manufacturing explosive devices. The search revealed questionable items, all of which were seized. However, no manufactured devices were located. ➢ The Target Team served several arrest warrants and issued several citations. ➢ The Target Team authored a search warrant in reference to a report of stolen jewelry. The search did not reveal the missing jewelry. Information gathered will be useful in the continuing investigation. ➢ The Target Team was invited to the La Quinta Resort Loss Prevention/Security meeting. The meeting was held in order to share ideas on preventing thefts from the hotel guest rooms. ➢ The Target Team assisted the Coachella Valley District Team serve a search warrant for stolen property. Many of the stolen items were located. ➢ The Target Team assisted the La Quinta investigator with a search warrant in Indio Hills reference a firearm used in a crime occurring in Arizona. The investigation is continuing. The Target Team is investigating a violent assault involving up to (10) "skinhead" type suspects. At this time (4) have been identified and have been formally charged. Numerous other suspects are believed to be in Arizona and attempts are being made to identify them. Prepared on 09/29/00 by; Deputy E. Price #2273 Deputy A. Eller #2418 Riverside County Sheriff's Department La Quinta Target Team North La Quinta Landscape Lighting Surveillance After Action Report The Target Team conducted a surveillance program in reference to the numerous reports of vandalism to the landscape lighting which is maintained by the City of La Quinta. The main focus was the lighting in the north portion of La Quinta, near Fred Waring Drive and Las Vistas. The program started on 09/05/00 and ran thru 09/15/00. This time period was chosen to correspond with the start of school and the close proximity of the school bus stops. On 09/05/00 we arrived in order to start the program and found three of the lights on the S/E corner of Las Vistas x Fred Waring had been damaged. The program continued with no further damage being reported until 09/14/00. At that time, we again found two lights damaged at the S/E corner of Las Vistas. We were not able to gather any evidence to aid us in identifying the suspects reference the vandalism. The possibility of observing the vandalism as it occurs is unlikely, unless we are able to have 24 hour surveillance in place. The program can be reopened and continued as necessary if any further reports are made. At this time the program will be discontinued. The total damage loss amount during the program totals $140.00 4MI CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT September 2000* COOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position HIGHLIGHTS: During this reporting period, I arrested three students for fighting on campus. These students were transported and booked into Juvenile Hall. I also contacted 16 juveniles in and around LQHS. From these contacts, I was able identify four active gang members going to school at LQHS. I also identified an adult parolee who was loitering in the school parking lot. These individuals were identified and the names given to the Sheriffs crime analysis unit for future reference. During a pedestrian check of a male juvenile, I confiscated approximately seven -grams of marijuana from his pants pocket. Case filed out of custody. I also assisted the La Quinta Target Team and the Hazardous Device Team with an investigation involving LQHS students. No arrest made. I issued five citations for truancy during this reporting period. I gave a class presentation to the Public Safety Academy, located at LQHS reference an introduction to law enforcement. DEP. R. WEDERTZ #2346 *Actual reporting period covers August 28, 2000 through September 22, 2000. 301 CITY of LA QUINTA MONTHLY REPORT September 2000* LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded position HIGHLIGHTS: I attended the La Quinta Middle School staff orientation meeting. I assisted with traffic control for the first week of school. I attended the 0 h, 7th, and 1 th grade school orientation. I spoke to the entire student body on school laws concerning fighting, vandalism, and theft. I assisted school security in a first period tardy sweep. I attended a "Yellow Ribbon" meeting with the school's Parent- Teacher -Organization, PTO. I conducted a "Meth the Great Deceiver" program, and 1 spoke to four class periods of 71h and eh grade students on the dangers of methamphetamines. I attended a school assembly about suicide prevention. I assisted school staff and school security with student lunch supervision. **Actual reporting period covers August 28, 2000 through September 22, 2000 SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities is invaluable to police efforts in juvenile crime prevention and apprehension. 30? Riverside County Sheriffs Department 2000 EXPLORER PROGRAM REPORT. September 2000 HIGHLIGHTS- The first Explorer meeting of the season was held on 09-19-00 at 47336 Oasis St. in Indio from 1600-1800 hrs. Community Service Officer Butvidas coordinated the meeting. Deputy Bautista and Deputy Gerrard assisted at the meeting. The following topics were covered during the meeting: 1. Membership sign ups and completion of the necessary paperwork. 2. Staff and explorer introductions. 3. Upcoming meeting and outing planning. 4. Formation and marching training. 5. Explorer rules and expectations of members. At the next meeting, Deputy Michaels is going to lecture on traffic stops. Submitted by Deputy Gerrard, Community Programs Coordinator Indio Station, Riverside County Shedfrs Department 303 Riverside County Sheriffs Department Indio Station Memorandum n�j ` y Smith, Sheriff 0: SGT. Ammons FROM: B. Lee #1088 RE: 2000 Back to School -Traffic Safety Program Date: 091100 The 2000 Back to School - Traffic Safety Program , organized by the La Quinta Traffic Team, occurred on September 5, 2000 through September 8, 2000. Deputies Brewster and Lee, participated in this program. Of the 38 traffic citations issued, 21 were for speed, 13 non -radar/moving, 3 school bus stop, 1 misc/ non moving. Surprisingly, only the first day of the school year, brought traffic congestion at both the La Quinta High School and middle school. With the high visibility of patrol cars, and deputies directing traffic at peak hours of the school day, kept traffic problems to a minimum. By the end of the week, traffic in the area of the schools seem to take care of itself. Above all, this program was a success in that our goal was met. There were no reported traffic collisions in and around the schools and the traffic flow was managed well. 1 strongly believe our high visibility and coverage of our program through the media, helped to educate the public and emphasize our goal for safety in and around the schools of La Quinta. Respectful) submitted, /(t--- Bruce K. Lee 304 La Quinta Traffic Team 2000 Back To School -Traffic Safety Program Date 090500 090600 090700 090800 Radar 6 7 6 2 Non -Radar 2 6 4 1 Bike Laws 0 0 0 0 Car Seats 0 0 0 0 Seat Belts 0 0 0 0 School Bus 0 0 2 1 Pkg. Cites 0 0 0 0 Peds 0 0 0 0 Equipment 0 0 0 0 Misc 1 0 0 0 Warnings 3 3 3 4 Total Cites 9 13 12 4 11-82 0 0 0 0 11-81 0 0 0 0 11-80 0 0 0 0 11-44 0 0 0 0 305 CITY OF LA Q UINTA CRIME STATISTICS SUMMARY AUGUST 2000 306 CITY OF LA QYJiI` TA AUGUST CRIME COMPARISONS CRIME AUGUST 2000 AUGUST 1999 YTD (00) YTD (99) *HOMICIDE 0 0 0 1 *RAPE 0 1 11 4 SEX CRIMES (FEL) 0 0 10 16 SEX CRIMES MISD 1 2 12 8 ROBBERY 1 1 7 11 ASSAULT (FEL) 7 7 68 70 ASSAULT MISD 11 10 132 143 BURGLARY 30 26 249 229 *VEHICLE THEFT 8 1 70 66 *THEFT(FED 18 6 151 104 THEFT (MISO) 22 21 250 195 VANDALISM ISD 22 20 233 270 DOM. VIOLENCE 9 6 96 77 NARCOTICS 5 7 53 70 DUI 10 4 62 53 T/C NON -INJURY 28 34 317 242 T/C INJURY 5 2 37 32 T/C FATAL 0 0 2 1 TRAFFIC CITATIONS 371 199 2033 1996 * STATISTICS INCLUDE ATTEMPTS m CO 0) 0 0) N D � Q CU ADO 00 t0 N Ca M 1�- r Q , r d Ln C.) o LO cM M N N T— T-- Lo 0 309 1�- z w O C3) O CD O CO CU C7 CA CV C . qqr CN Ca 00 CD i c CD r 0 r 0 C7 C] 0 O 0 0 tr? 0 0 Sri CM CV CAI- !- 9 w 6 ui � _ � 0 CL q e o7 kv 310 F� w 5 F� CL w 0 w U J 0 a z c� .j Q 0 0) © CA N T-- 0 0 D � Q o LO a L N T-Ir- - w z 0 w a x 8 z w 0 P: 311 U U z 0 z Q U U "�' N O 00 (o It N 312 0 Q O W O 0) M1 Nr CM wn� i i M CO C7 LO U) L� co 0) cri CP 0) N 0 00 (D IV V— T- a F� w O 00 O O N C9 0 Q Q O O N M c co 00 to cM N z U H To D 13 z z z H 0 _Q U LL LL 9 H O 314 CITY OF LA QUINTA DISPATCH INFORMATION / AUGUST 2000 TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS CODE 1: ROUTINE 8 1016 CODE 3: EMERGENCY 0 0 315 Presented by: Department Report ) O-A City of La Quinta Fire Department Quarterly Report Dorian J. Cooley Battalion Chief 316 317 250 200 150 m 50 C La Quinta City Fire Responses Yearly Totals Yearly Comparisons ❑ 2000 ■ 1999 Q Q ii m u_ co € a8 i- M M Z 2 ca CD L w, O U N = Qcm +. rn S a �- Third Quarter 2000 1999 Medical Aids 215 222 False Alarms 2 7 Structure Fire 21 14 Vegetation Fires 16 0 Ringing Alarms 111 5E Other Fires 17 19 Public Service Assists 22 10 Fire Menace Standby 10 7 TOTALS 414 335 318 80 70 60 50 40 30 20 10 0 La Quinta City Fire Responses Quarterly Totals Quarterly Totals m co wca Q c m Q N U- ii aD ` 5 (n cca ii c O t0 CD a) cy Q C c m ii O N Q m U_ -v c (A N N a L- Ef July-00 ■ August-00 ❑ September-00 Jul -00 Au ust-00 Se ember-00 Medical Aids 65 70 80 False Alarms 0 0 2 Structure Fire 7 8 6 Vegetation Fires 10 4 2 Ringing Alarms 30 54 27 Other Fires 6 4 7 Public Service Assists 5 7 10 Fire Menace Standby 2 6 2 TOTALSI 125 1 153 1 136 319 La Quinta City Quarterly Report Volunteer Responses Monthcity Responses Medical Costs Sleep -Over Costs Jul -00 0 $ 150.25 $ 15.00 Au ust-00 0 $ 130.50 $ - September-00 1 0 1 $ 199.001 $ 45.00 TOTALS 0 $ 479.75 $ 60.00 320 70 -a 50 40 30 20 10 111 La Quinta city Fire Responses Monthly Breakdown ® Medical Aids ■ False Alarms ❑ Structure Fire ❑ Vegetation Fires ■ Ringing Alarms ■ Other Fires ■ Public Service Assists ❑ Fire Menace Standby July-00 Jul -00 Medical Aids 65 False Alarms 0 Structure Fire 7 Vegetation Fires 10 Ringing Alarms 30 Other Fires 6 Public Service Assists 5 Fire Menace Standby 2 321 70 KII 40 30 20 10 It, La Quinta City Fire Responses Monthly Breakdown 0 Medical Aids ■ False Alarms ❑ Structure Fire ❑ Vegetation Fires ■ Ringing Alarms ■ Other Fires ■ Public Service Assists 0 Fire Menace Standby August-00 Au ust-00 Medical Aids 70 False Alarms 0 Structure Fire 8 Vegetation Fires 4 Ringing Alarms 54 Other Fires 4 Public Service Assists 7 Fire Menace Standby 6 ,107 :e 70 50 40 30 20 10 A La Quinta City Fire Responses Monthly Breakdown ® Medical Aids ■ False Alarms ❑ Structure Fire ❑ Vegetation Fires ■ Ringing Alarms ■ Other Fires ■ Public Service Assists 0 Fire Menace Standby September-00 Se ember-00 Medical Aids 80 False Alarms 2 Structure Fire 6 Vegetation Fires 2 Ringing Alarms 27 Other Fires 7 Public Service Assists 10 Fire Menace Standby 2 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: October 17, 2000 Continued Public Hearing on General Plan Land Use Alternatives RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS None at this time. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: rA The City Council, at its September 19, 2000 meeting, held a continued Public Hearing on the General Plan Land Use Alternatives to receive comments; and continued the General Plan Public Hearing to October 17, 2000 (Attachment 1). The City Council has directed staff to schedule the General Plan Update as a regular monthly Public Hearing item so that the Council can take further comments from the community regarding the Recommended General Plan Land Use Map. The Riverside County Local Agency Formation Commission (LAFCO), granted the City of Palm Desert a Sphere of Influence designation for the Bermuda Dunes Area. The City of La Quinta Recommended Land Use Plan describes Bermuda Dunes as a Planning Area. Staff is seeking Council direction regarding this designation for the General Plan Update. A:\CC.GPU staff rpt 10-17-200.wpd 324 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the Public Hearing on General Plan Land Use Alternatives to a date certain in November, 2000 and delete Bermuda Dunes from the Land Use Plan; or 2. Continue the Public Hearing on General Plan Land Use Alternatives to a date certain in November, 2000 and retain Bermuda Dunes in the Land Use Plan; or 3. Close the Public Hearing and direct staff to re -notice a new hearing at a later date; or 4. Provide staff with alternative direction. Respectfully submitted, ry Hrman rmunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. City Council Minutes for September 19, 2000 002 A:\CC.GPU staff rpt 10-17-200.wpd ATTACHMENT 1 City Council Minutes 14 September 19, 2000 After a brief discussion, Council concurred to direct staff to write a le7 to CVAG requesting a refund of the City's portion of the excess funds. CVAG Energy & Environmental Resources Committee — Coun it Member Sniff reported he shared the City Attorney's letter, regarding trail clo res and the multi - species issue, to reinforce KSL's letter regarding Bighorn She and the Coral Reef Mountains. All other reports were noted and filed. Council Member Perkins asked about /theaailing of the Community Services Recreation Brochure. Community Services Director Horvitz eere was a delay at the Post Office and program instructors have been infoelay their programs or repeat them at a later date. Council recessed to and until 7:90 p.m. 7:00 P.M. PUBLIC COMMENT Wayne Hancock, 55- 20 PGA Boulevard, of KSL Recreation, commented on the status of the National Mo ument legislation and the concern it might go back to committee or die if Senator F instein's Office suggests wording changes related to the wilderness area. - None PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARING ON GENERAL PLAN LAND USE ALTERNATIVES. The Mayor declared the PUBLIC HEARING OPEN at 7:07 p.m. Community ,Development Director Herman presented the staff report. 326 0 0:4 City Council Minutes 15 September 19, 2000 Joe Hammer, 74-757 N. Cove Drive, Indian Wells, asked Council to consider a i+ land use designation of mixed -use commercial and/or high -density residential for four 10-acre parcels he owns within the proposed annexation to the east. There being no other requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:12 p.m. Council concurred to direct staff to come back with a recommendation regarding the requested changes. MOTION - It was moved by Council Members Sniff/Adolph to reopen and continue the public hearing on General Plan Land Use Alternatives to October 17, 2000. Motion carried unanimously. MINUTE ORDER NO. 2000-176. PUBLIC HEARING ON PROPOSED STREET CLOSURE OF AVENIDA MENDOZA SOUTH OF FRANCIS HACK PARK BETWEEN AVENIDA MONTEZUMA AND THE ThisXem was removed from the agenda (see Confirmation of Agenda). 3. PUBLIC HE RING TO APPROVE A REQUEST TO AMEND THE GENERAL PLAN (AMENDME 2000-069); SPECIFIC PLAN 90-015 (AMENDMENT NO. 3); SPECIFIC PLA 90-017 (AMENDMENT NO. 1); TRACT 28838 (AMENDMENT NO. 1); TRAC 29136 (AMENDMENT NO. 1); AND TRACT 29147 (AMENDMENT N 2) -REQUIRING TO AMEND GENERAL PLAN POLICY 3- 6.3.2 TO REQUIRE A TERIAL STREETS TO HAVE SIDEWALKS ONLY ON ONE SIDE IF A MULTI-PURP SE TRAIL IS REQUIRED ON THE OTHER SIDE OF THE STREET, AND TO AMEN THE ABOVE NOTED SPECIFIC PLANS AND TRACTS TO ELIMINATE THE REQUI D SIDEWALK ON THE EAST SIDE OF MADISON STREET FROM NORTH 0 AIRPORT BOULEVARD TO AVENUE 58. APPLICANT: KSL DEVELOPM T COMPANY/ FORREST HAAG. The Mayor declared the PUBLIC Community Development Director H There being no requests to speak, the M CLOSED at 7:17 p.m. OPEN at 7:15 p.m. presented the staff report. declared the PUBLIC HEARING Council concurred to move forward with the requ 005 327 COUNCIL/RDA MEETING DATE: October 17, 2000 Public Hearing on 1) General Plan Amendment 2000- 072, a Request to Remove .3 Acres of Golf Course Use and Replace it Low Density Residential Use; and 2) Zone Change 2000-097 Request to Remove .3 Acres of Golf Course Zone and Replace it With Low Density Residential Zone, and 3) Tentative Parcel Map 29897 a Request to create a 13,230 Square Foot lot Located at the South Terminus on Washington Street on Peerless Place within the Tradition Club Applicant: Rancho Chapman Golf Development, L.L.C. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying an Addendum to previously approved Environmental Assessment 97-341; and Adopt a Resolution of the City Council approving General Plan Amendment 2000-072, subject to the findings; and Move to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance _ on first reading approving Zone Change 2000-097; and Adopt a Resolution of the City Council approving Tentative Parcel Map 29897, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. A:\CC.staff rpt. 10-17-2000.wpd 328 BACKGROUND AND OVERVIEW: Site Information The existing 17.21 acre lot No. 34 consists of Golf Course use and is located along the north and east side of Peerless Place in Tract Map 28611 in the Tradition Club. The proposed Parcel No. 1 (Attachment 1) consisting of 13,230 square feet is within Lot No. 34 and is located along the eastern edge of Peerless Drive with hillside topography directly adjacent to the east of the proposed parcel. Project Request The applicant is requesting General Plan Amendment 2000-97 and Zone Change 2000- 097 to change the General Plan Land Use and Zoning Map designation from Golf Course to Low Density Residential; and Tentative Parcel Map 29897 to create a 13,230 square foot single family residential lot designated as Parcel No. 1 on Tentative Parcel Map 29897 (Attachment 2). Public Notice This case was advertised in the Desert Sun newspaper on September 25, 2000. All property owners within 500 feet of the site were mailed a copy of the public hearing notice as required by Code. Public Agency Review All applicable agency comments received have been made a part of the Conditions of Approval for Parcel Map 29897. Planning Commission Action The Planning Commission reviewed the developer's request on October 10, 2000, discussed all aspects of the application request, and after deliberation, voted 5-0, to recommend approval. The recommendations are based on the attached Findings and Conditions of Approval including modifications as requested by the Commission. Excerpts from the minutes of the Public Hearing are attached (Attachment 3). Environmental Assessment An Environmental Assessment Addendum to the previously certified Environmental Assessment (EA 97-341), has been completed pursuant to the California Environmental Quality Act (CEQA) in order to evaluate the environmental impacts associated with minor changes. 0 9w AACC.staff rpt. 10-17-2000.wpd 329 The La Quinta Community Development Department has determined that based on this Addendum to the previously certified Negative Declaration, no further environmental review is deemed necessary, pursuant to the Guidelines for Implementation of the California Environmental Quality Act, Section 15162. FINDINGS AND ALTERNATIVES: Findings necessary to approve this request can be made and are contained within the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying an Addendum to previously approved Environmental Assessment 97-341; and Adopt a Resolution of the City Council approving General Plan Amendment 2000-072, subject to the findings; and Move to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance ` on first reading approving Zone Change 2000-097; and Adopt a Resolution of the City Council approving Tentative Parcel Map 29897, subject to the findings and Conditions of Approval; or 2. Do not approve the Addendum, General Plan Amendment, Zone Change, or the Parcel Map; or 3. Continue the Public Hearing to November 7, 2000 for further discussion; or 4. Provide staff with alternative direction. Respectfully submitt d, Herm !err o munity Development Director Approved for Submission by: Thomas P. Genovese, City Manager Attachments 1. Location Map 2. Tentative Parcel Map 29897 (large maps - Council only) YK 3. Draft Planning Commission Minutes for October 10, 2000 (Excerpts) 3 3 A:\CC.staff rpt. 10-17-2000.WDd RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING AN ADDENDUM TO A PREVIOUSLY CERTIFIED MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR GENERAL PLAN AMENDMENT 2000-072, ZONE CHANGE 2000-097, AND TENTATIVE PARCEL MAP 29897 CASE NO: ENVIRONMENTAL ASSESSMENT 97-341 ADDENDUM CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did on the 171h day of October, 2000, hold a duly noticed Public Hearing to consider an Addendum to Environmental Assessment 97-341, as prepared for General Plan Amendment 2000-072, Zone Change 2000-097, and Tentative Parcel Map 29897; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 10th day of October, 2000, hold a duly noticed Public Hearing to consider an Addendum to Environmental Assessment 97-341, as prepared for General Plan Amendment 2000-072, Zone Change 2000-097, and Tentative Parcel Map 29897; and WHEREAS, said applications has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Addendum to Environmental Assessment 97-341 pursuant to CEQA Guidelines 15164; and, WHEREAS, on November 18, 1997, the La Quinta City Council certified a Mitigated Negative Declaration of Environmental impact for Environmental Assessment 97-341 for The Tradition Tract Map 28470 (Resolution 97-26) for a 242 lot a Country Club with an 18-hole golf course. WHEREAS, the Revised Project does not call for the preparation of a subsequent Mitigated Negative Declaration or EIR pursuant to CEQA Guideline 15162 or Public Resources Code Section 21166, in that the Revised Project does not involve: (1) substantial changes to the project analyzed in the Mitigated Negative Declaration which would involve new significant effects on the environment or substantially increase the severity of previously identified impacts; (2) substantial changes with respect to the circumstances under which the project is being undertaken which would involve new significant effects on the environment not analyzed in the Mitigated CAMy Documents\WPDOCS\CCResoEA97-341.wpd Resolution 2000- Environmental Assessment 87-341 Addendum October 17, 2000 Negative Declaration substantially increase the severity of previously identified impacts; or (3) new information of substantial importance which would involve new significant effects on the environment not analyzed in the Mitigated Negative Declaration substantially increase the severity of previously identified impacts. WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Addendum: 1. The proposed General Plan Amendment and related applications will not have the potential to degrade the quality of the environment, as the project in question will not be developed in any manner inconsistent with the General Plan and other current City standards. The project does not have the potential to eliminate an important example of California prehistory, as extensive archaeological investigations of the site have been conducted as part of the project to implement appropriate mitigation alternatives. The applicant has agreed to implementing the necessary mitigation prior to site development activities and is in concurrence with project conditions relating to this. 2. The proposed General Plan Amendment and related applications will not have the potential to achieve short term goals. 3. The proposed General Plan Amendment and related applications will not have impacts which are individually limited, but cumulatively considerable when considering. planned or proposed development in the immediate vicinity, in that the proposed project is undertaken pursuant to the General Plan for which a Mitigated Negative Declaration has been certified. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the recitations are true and correct and constitute the findings of the City Council for this Addendum to Environmental Assessment 97-341. 2. That it does hereby certify an Addendum to Environmental Assessment 97-341 in that the changes proposed to the project are a minor nature and do not require the preparation of a subsequent Mitigated Negative Declaration pursuant to Public Resources Code Section 21 166 and there are no new circumstances which would require the preparation of a subsequent Mitigated Negative Declaration and there is no new information or change in circumstances which would require the preparation of a subsequent Mitigated Negative Declaration. C:\My Documents\WPDOCS\CCResoEA97-341.wpd 332005 Resolution 2000- Environmental Assessment 87-341 Addendum October 17, 2000 PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of October following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California C:\My Documents\WPDOCS\CCResoEA97-341 .wpd ADDENDUM TO ENVIRONMENTAL ASSESSMENT 97-341 FOR GENERAL PLAN 2000-072, CHANGE OF ZONE 2000-097, AND TENTATIVE PARCEL MAP 29897 Prepared by: City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Contact: Principal Planner Fred Baker (760)777-7125 Prepared for: Chapman Golf Development, L.L.C. Tradition Club Associates 78-505 Old Avenue 52 La Quinta, CA 92253 September 11, 2000 007 AAAddendum to EA 97-341.wpd 1 334 This Addendum to the previously certified Environmental Assessment (EA) 97-341, for Tract 28611 has been completed pursuant to the California Environmental Quality Act (CEQA) in order to evaluate the environmental impacts associated with minor changes. _ i ' 1 6Z61110TAWK-AULO t;� Proposed changes to Tract 28611 now require further environmental evaluation. This evaluation need not take the form of another EA, as explained below, but can take place in an Addendum to the EA 97-341 for General Plan 2000-072, Change of Zone 2000-097, and Tentative Parcel Map 29897 . EA ADDENDUM CRITERIA According to CEQA Guidelines § 15164, if a project does not fulfill any of the criteria enumerated in CEQA Guidelines § 15162(a)(1)-(3) then an Addendum, rather than a subsequent or Supplemental EA is appropriate. The determination that none of the criteria outlined in CEQA Guidelines § 15162(a)(1)-(3) are fulfilled must be supported by substantial evidence. As stated in CEQA Guidelines § 15162: a. When an EIR has been certified or negative declaration adopted no subsequent EIR shall be prepared for that project unless the lead agency determines, on the basis of substantial evidence in the light of the whole record, one or more of the following: (1) Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or Negative Declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or Negative Declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or, (3) New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete or Negative Declaration was adopted shows any of the following: A:\Addendum to EA 97-341.wpd 2 008 335 (A) The project will have one or more significant effects not discussed in the previous EIR or Negative Declaration; (B) Significant effects previously examined will be substantially more severe than shown in the previous EIR; (C) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or (D) Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. A detailed description of the initially proposed project and the currently proposed project is provided in Section (Project Site Characteristics) of this document. Using the information provided in Section 2, a brief refutation of the criteria set forth in CEQA Guidelines § 15162 is provided as follows. Subsection (a)(1) does not apply to the proposed changes to the Project because the revision is not a substantial change in the Project's scale with commensurate increase in environmental impacts from those initially anticipated and disclosed in the Negative Declaration. No new significant environmental effects or a substantial increase in the severity of previously identified significant effects would occur as a result of construction of the currently proposed project. Subsection (a)(2) does not apply because there are no substantial changes to he existing environmental conditions such that new and significant environmental impacts or a substantial increase in the severity of the environmental impacts would occur. As previously stated, the proposed Project is not a substantial change, with a commensurate increase in environmental impacts. In summary, the environmental circumstances under which the Project is undertaken are substantially similar to, or in some cases are, improved over the conditions in 1998. Lastly, Subsection (a)(3) does not apply because the environmental analysis did not identify any significant environmental effects that were not previously disclosed in the Negative Declaration, nor did this analysis find that any significant environmental effects previously examined in the Negative Declaration will be substantially more severe with the revised plan. In fact, some effects were determined to be less severe as a result of the project redesign. Further, this analysis did not reveal that there are any new mitigation measures that would substantially reduce one or more significant effects. 336 AAAddendum to EA 97-341.wpd 3 009 In summary, CEQA Guidelines § 15164 (b) states that: "An addendum to an adopted negative declaration may be prepared if only minor technical changes or additions are necessary" Given that none of the conditions outlined in CEQA Guidelines § 15162 have occurred, an Addendum to the Negative Declaration is the appropriate document for evaluating environmental impacts resulting from the revised Tentative Tract. PROJECT SITE CHARACTERISTICS The project boundaries are defined as a 13,230 square foot graded portion of Lot 34 within Tract 28611 located on Peerless. The request is to change the Golf Course designation located on Peerless to Low Density Residential use on the General Plan and Zoning Maps. REVISED IMPACTS The elimination of the Golf Course designation and changing it to Low Density Residential (LDR)use will not change the environmental impacts. Tract Map 28611 consists of 148.64 acres with 33 residential lots; with LDR Zoning on 148.64 acres the tract could achieve 595 residential lots. With the addition one residential lot, no significant change in impacts will result in the areas of air quality, noise, population generation, use of natural and energy resources, traffic, public facility and services demand, and cumulative impacts. CONCLUSION The La Quinta Community Development Department has determined that based on this addendum to the previously certified Negative Declaration, no further environmental review is deemed necessary, pursuant to the Guidelines for Implementation of the California Environmental Quality Act, Section 15304. 010 337 AAAddendum to EA 97-341.wpd 4 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF GENERAL PLAN AMENDMENT TO CHANGE THE LAND USE DESIGNATION FROM GOLF COURSE (G) TO LOW DENSITY RESIDENTIAL (LDR) TO ON APPROXIMATELY .3 ACRES LOCATED AT THE SOUTH TERMINUS OF WASHINGTON STREET ON PEERLESS PLACE WITHIN THE TRADITION CLUB CASE NO.: GENERAL PLAN AMENDMENT 2000-072 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did on the 17th day of October, 2000, hold a duly -noticed Public Hearing to consider the request of Chapman Golf Development, L. L.C. to amend the City of La Quinta General Plan Land Use Policy Diagram designated as Golf Course (G) and to replace it Low Density Residential (LDR) designation; as shown on Exhibit A.; and more particularly described as: A 13, 230 square foot portion of Lot 34 of Tract 28611 ; and WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 101h day Of October, 2000, hold a.duly-noticed Public Hearing and to consider the request of Chapman Golf Development, L. L.C. for a General Plan Amendment as shown on Exhibit A. WHEREAS, said General Plan Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that an Environmental Assessment was conducted Tract 28611 in 1997, for the overall development of the Tradition Club. A Mitigated Negative Declaration was certified by the City Council (Resolution 97-91) on November 18, 1997. No substantive changes exists which would require the preparation of additional environmental documentation. An Addendum has been prepared to evaluate the environmental impacts associated with minor changes in the project. The Community Development Department has determined that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is necessary. Pursuant to Public Resources code 15162.; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did make the following mandatory findings to justify a recommendation for approval of said General Plan Amendment: Oil 338 AACC RESO GPA 2000-072.wpd Resolution 2000- General Plan Amendment 2000-072 October 17, 2000 1. The new land use designation is suitable and appropriate for the property involved because it is an extension of the existing residential development. 2. The new land use designation is compatible with the designations on adjacent properties because the property is accessible from a residential street . 3. The proposed Amendment will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land use does not exceed the allowable density for the Tract. 4. That the General Plan Amendment is within an area that will be provided with adequate utilities and public services to ensure public health and safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve of the above -described General Plan Amendment request for the reasons set forth in this Resolution; PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 17th day of October, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California 012 339 A:\CC RESO GPA 2000-072.wpd Resolution 2000- General Plan Amendment 2000-072 October 17, 2000 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 013 A:\CC RESO GPA 2000-072.WDd 31 34 014 ORDINANCE NO. A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REZONING CERTAIN PROPERTY FROM GOLF COURSE TO A LOW DENSITY RESIDENTIAL DESIGNATION CASE NO.: CHANGE OF ZONE 2000-097 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did on the 171h day of October, 2000, hold a duly -noticed Public Hearing to consider the request of Chapman Golf Development, L. L.C. for a Zone Change to the City of La Quinta Zoning Map designated as Golf Course (G) and to replace it with a Low Density Residential (RL) designation; as shown on Exhibit A.; and more particularly described as: A 13, 230 square foot portion of Lot 34 of Tract 28611 ; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 1Oth day Of October, 2000, hold a duly -noticed Public Hearing and to consider the request of Chapman Golf Development, L. L.C. for a Zone Change as shown on Exhibit A; and , WHEREAS, said General Plan Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that an Environmental Assessment was conducted Tract 28611 in 1997, for the overall development of the Tradition Club. A Mitigated Negative Declaration was certified by the City Council (Resolution 97-91) on November 18, 1997. No substantive changes exists which would require the preparation of additional environmental documentation. An Addendum has been prepared to evaluate the environmental impacts associated with minor changes in the project. The Community Development Department has determined that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is necessary pursuant to Public Resources code determined that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is necessary pursuant to Public Resources code 15162.; and, WHEREAS; at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts and reasons to justify the recommendation for approval of said Zone Change. 015 342 A:\CC ORD - ZC 2000- 097.wpd Ordinance No. Zone Change 2000-097 October 17, 2000 1. This Zone Change is consistent the General Plan being amended, in that the zone change categories proposed are consistent with the goals, objectives, and policies in the General Plan. 2. The Zoning Change is suitable and appropriate for the property involved because it is an extension of the existing residential development. 3. The Zoning Change is compatible with standards within the low density residential zone because the property meets the required minimum lot size. SECTION 1. The official Zoning Map for the City of La Quinta is hereby amended for those areas shown on Exhibit "A" attached hereto and made a part of the this Ordinance. SECTION 2. ENVIRONMENTAL. Said Zoning Change request determination that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is necessary pursuant to Public Resources code 15162 from the Guidelines for Implementation for the California Environmental Quality Act. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 016343 A:\CC ORD - ZC 2000- 097.wpd Ordinance No. Zone Change 2000-097 October 17, 2000 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 017 344 AACC ORD - ZC 2000- 097.wpd y, .BIT "A„ 1CIV 1 3.oE;tlZIN eb 5 a `5tek. �SS.K f N CD ,I _ �3P-1 ,- - I ! / 1 + 1 IIII /++ /` 1 r N W m --j O V' cc \�WV I ' ova 0 _ 0 CL 0Cn cc Z 0 0 2R d "? L CAR 1 I ` � h ri.r L 1 Lq 1 ` - I � � 1 I • R'i`? �>< 1 , ui 018 345 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL TO ALLOW THE CREATION OF A SINGLE FAMILY RESIDENTIAL LOT AND MISCELLANEOUS AMENITY LOTS ON APPROXIMATELY .3 ACRES LOCATED AT THE SOUTH TERMINUS OF WASHINGTON STREET ON PEERLESS PLACE WITHIN THE TRADITION CLUB CASE NO.: TENTATIVE PARCEL MAP 29897 APPLICANT: CHAPMAN GOLF DEVELOPMENT, L.L.C. WHEREAS, the City Council of the City of La Quinta, California, did, on the 171h day Of October, 2000, hold a duly -noticed Public Hearing to consider the request of Chapman Golf Development, L. L.C. for approval of a Parcel Map as shown on Exhibit A., and more particularly described as: A 13, 230 square foot portion of Lot 34 of Tract 28611 ; and WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 10th day Of October, 2000, hold a duly -noticed Public Hearing and to consider the request of Chapman Golf Development, L. L.C. for approval of a Parcel Map as shown on Exhibit A. WHEREAS, said General Plan Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that an Environmental Assessment was conducted Tract 28611 in 1997, for the overall development of the Tradition Club. A Mitigated Negative Declaration was certified by the City Council (Resolution 97-91) on November 18, 1997. No substantive changes exists which would require the preparation of additional environmental documentation. An Addendum has been prepared to evaluate the environmental impacts associated with minor changes in the project. The Community Development Department has determined that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is necessary. Pursuant to Public Resources code 15162.; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Commission did make the following Mandatory Findings of approval to justify said Tentative Parcel Map 29897: AACC RESO PM 29897.wpd C11. 9. 346 Resolution 2000- Tentative Parcel Map 29897 October 17, 2000 A. The proposed map is consistent with the City of La Quinta General Plan. The project is a Low Density Residential (LDR) District per the provisions of the 1992 General Plan Update; therefore, all provisions of Land Use Element (Chapter 2) shall be met. Tentative Parcel Map 29897 is consistent with the goals, policies and intent of the La Quinta General Plan provided conditions contained herein are met to ensure consistency with the General Plan and mitigation of environmental consequences pursuant to Environmental Assessment (EA) 97-341. B. The design, or improvement of, the proposed subdivision is consistent with the La Quinta General Plan and the Subdivision Ordinance. All streets and improvements in the project conform to City standards contained in the General Plan and Subdivision Ordinance as designed. Access for the single family lots will be provided from an street built under the tentative tract map. The design of the proposed lot is consistent with the City of La Quinta General Plan in that the subdivision has on -site drainage, flood water retention, and internal circulation system acceptable to the City Engineer. C. The site is physically suitable for the type of development in that the slope and topographic relief is relatively flat, and the soil type is suitable for residential development. D. The design of the lot , or type of improvements are not likely to cause substantial environmental damage, or substantially and unavoidably injure fish, or wildlife, or their habitats in that a Mitigated Negative Declaration of Environmental Impact was certified for EA 97-341 November 18, 1997. An Addendum has been prepared to evaluate the environmental impacts associated with minor changes in the project. The Community Development Department has determined that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further environmental documentation is necessary. E. The design of the lot, or type of improvements are not likely to cause serious public health problems in that the Fire Marshall, Sheriff's Department, and the City's Building and Safety Department have reviewed the proposal for public health conditions and the project is conditioned as appropriate. AACC RESO PM 29897.wpd 020 347 Resolution 2000- Tentative Parcel Map 29897 October 17, 2000 F. The design of the lot, or type of improvements, will not conflict with easements acquired by the public at large, for access through or use of property within the proposed subdivision in the proposed internal streets will be privately owned and maintained, and that there will be no publicly -owned improvements with the tentative tract map. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve of the above -described General Plan Amendment request for the reasons set forth in this Resolution; PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 171h day of October, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney 021 City of La Quinta, California 348 RESOLUTION 2000- CONDITIONS OF APPROVAL TENTATIVE PARCEL MAP 29897- RECOMMENDED OCTOBER 17, 2000 GENERAL 1. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. This tentative map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 022 349 A:\CC COA_PM 29897.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 29897 OCTOBER 17, 2000 4. Final maps under this tentative map shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of final map approval. 5. The applicant shall comply with all applicable Conditions of Approval for Tract No. 28470 and Tract No. 28867. 6. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 7. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 8. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 9. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 10. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 11. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. U23 350 AACC COA.PM 29897.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 29897 OCTOBER 17, 2000 l' ' S' 1t' 12. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. -• u As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 13. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," and "Landscaping". Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 14. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 15. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. 024351 AACC COA PM 29897.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 29897 OCTOBER 17, 2000 If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. 16. The applicant shall have a "Rough" Grading Plan prepared by or under the direct supervision of qualified engineers and reviewed by the Public Works Department prior to the issuance of any grading permits. The plan shall address drainage from adjacent hillsides. 17. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 18. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 19. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 20. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 02!8' 52 AACC COA_PM 29897.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 29897 OCTOBER 17, 2000 21. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 22. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. W-. The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 23. Stormwater handling shall conform with the approved hydrology and drainage plan for The Tradition. Nuisance water shall be disposed of in an approved method.. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 24. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 25. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 26. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leechfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. UTILITIES 27. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. , azs 353 A:\CC COA PM 29897.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 29897 OCTOBER 17, 2000 28. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 29. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 30. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. QUALITY ASSURANCE 31. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 32. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 33. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 34. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. U27 354 AACC COAPM 29897.wpd RESOLUTION 2000- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 29897 OCTOBER 17, 2000 35. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. With respect to the conditions of approval for the above referenced land division, the Fire Department (760-863-8886) recommends the following fire protection measures be provided in accordance with La Quinta Municipal Code and/or Riverside County Fire Department protection standards: 37. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 300 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1000 gpm for 2 hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of streets directly in line with fire hydrants. 38. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrant(s) are either existing or that financial arrangements have been made to provide them. 39. Prior to recordation of the final map, applicant/developer shall furnish one blueline copy of the water system plans to the Fire Department for review/approval. The plans shall conform with the Fire Marshal's requirements for types, location and spacing of hydrants and fire flow requirements. Plans shall be signed/approved by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 40. The required water system including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. r ` 028 355 A:\CC COA PM 29897.wpd 0 350 f (i30 ATl FAC H M E N T 3 Planning Commission Minutes October 10, 2000 28. Chairman Robbins stated that in regard to ssue of location, he concedes that the back of the s_ is not the right location, especially going to automat, 'The applicant has attempted to address a lot of the is _s, but it is such a visible corner that he has a hard time roving it even with the redesign. ROLL CALL: AS: Commissioner Kirk. NOES: Commissioners Abels, Butler, Tyler and Chairman Robbins, ABSENT: None. ABSTAIN: None. C. Environmental Assessment 97-341 Addendum. General Plan Amendment 2000-072. Zone Change 2000-097. and Tentative Parcel Mara 29897; a request of Chapman Golf Development, L.L.C. for certificationof an Addendum to a previously approved Environmental Assessment, amend the General Plan and Zoning Land Use Designation from Golf Course to Low Density Residential, and create a 13,230 square foot single family residential parcel. 1. Chairman Robbins opened the public hearing and asked for the staff report. Community 'Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Robbins asked if there were any questions of staff. Commissioner Tyler asked how much of the land area was vertical as it appeared to be very small. Staff stated none and displayed the location on the tract map. 3. Commissioner Kirk asked why this piece of land was not included at the original development of the Tract. Staff stated they have now found additional land that could accommodate more houses. 4. Chairman Robbins asked if the applicant would like to address the Commission. Mr. Dale Kelleher Keith Companies, representing the applicant, stated they agree with staff's recommendations with the exception of Condition #26. Staff stated they agreed with the deletion of this condition. 5. Commissioner Tyler commended the applicant on the development. 6. Chairman Robbins asked if there was any other public comment. There being no further public comment, the public participation 3 5 portion of the hearing was closed and opened the project for Commission discussion. 031. CAW Documents\WPDOCS\PC10-10-00.wod 8 Planning Commission Minutes October 10, 2000 7. There being no further discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 2000-067 recommending to the City Council certification of an Addendum to Environmental Assessment 97- 341. ROLL CALL: AYES: Commissioners Abels Butler, Kirk, Tyler, and ......................... _._..... Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 8. It was moved and seconded by Commissioners'Abels/Tyler to adopt Planning Commission Resolution 2000-068'recommending to the City Council approval of General Plan Amendment 2000- 072. ROLL CALL: AYES: Commissioners Abels Butler, , Kirk, Tyler, and Chairman Robbins. NOES: None.ABSENT: None. ABSTAIN: None. 9. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2000-069 recommending to the City Council approval of Zone Change 2000-097. ROLL CALL: AYES: Commissioners Abels Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. 10. It was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2000-070 recommending to the City Council approval of Tentative Parcel Map 29897, subject to the conditions as submitted/amended. e. Condition #26: Deleted. ROLL CALL: AYES: Commissioners Abels Butler, Kirk, Tyler, and Chairman Robbins. NOES: None. ABSENT: None. ABSTAIN: None. D. a request of the City of La Quinta for a General Plan ency findings for the proposed closure of Avenida Mendoza located between v ma and the alley to vehicular 353 traffic. FI 3 2 C:\My Documents\WPDOCS\PC10-10-00.wpd 9 Tit�t 4 4Qur«rw COUNCIL/RDA MEETING DATE: October 17, 2000 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ITEM TITLE: Public Hearing on Proposed Street STUDY SESSION: _ Closure of Avenida Mendoza South of Frances Hack Park Between Avenida Montezuma and the Alley PUBLIC HEARING: Adopt a Resolution of the City Council closing a portion of Avenida Mendoza to motorized vehicular traffic. None. None. The proposed closure of Avenida Mendoza south of Frances Hack Park between Avenida Mendoza and the alley is a recommendation of the Museum Expansion Committee formed by the City Council at its June 6, 2000 meeting. A map showing the proposed closure is included as Attachment 1. The Committee is comprised of Mayor Pro Tem, Stanley Sniff; Council Member, Don Adolph; Historical Society Members Pat Cross and Judy Vossler; and Historical Preservation Commissioner Barbara Irwin. The Committee met on two occasions, June 8, 2000 and July 19, 2000. Street closure was discussed at the latter meeting. Closure of the segment of Avenida Mendoza adjacent to the La Quinta Historical Museum property would allow for public parking, and pedestrian and bicycle access from the residential area to the south to the Museum and park. 359 T:\PW D EPT\C0 UNCI L\2000\001017a. wpd Pursuant to the Committee's recommendation, the proposal to close Avenida Mendoza to vehicular traffic is presented for consideration. The proposal is closure of the street to motorized vehicular traffic at the subject location, not vacation of public use rights dedicated by the subdivider on the subdivision map that created Avenida Mendoza, hence the public use right will be retained if the proposed action is approved. The proposed closure is permissible under Vehicle Code §21 101(a)(1) and La Quinta City Council Resolution 2000-99 which establishes policies for closure of streets to vehicular traffic. The public hearing for this item has been published in the Desert Sun and notices sent as required by Resolution 2000-99 apprizing all interested parties and property owners within 500 feet of the proposed street closure location. The Planning Commission held a public hearing on October 10, 2000 and found the 100-foot long segment of Avenida Mendoza proposed for closure no longer needed for vehicular traffic, and the proposed closure to be consistent with the La Quinta General Plan. In order for the City Council to approve the proposed street closure, it is necessary to make a finding that the street is no longer needed for motorized vehicular traffic. The subject portion of Avenida Mendoza proposed for closure is lightly used by motorized vehicular traffic. A 24-hour traffic count was taken on July 18, 2000; 75 vehicles were counted. The light use is largely attributable to convenient alternative routes in the immediate vicinity and the subject street segment is not a key route linking big traffic generators to big traffic attractors. Closure of the subject segment of Avenida Mendoza would divert motorized vehicles west to Eisenhower Drive or east to Avenida Navarro, both of which are 550 feet away. Residents wishing to access Frances Hack Park from south of Avenida Mendoza would travel 1 /4 of a mile longer after the proposed segment of Avenida Mendoza is closed. At an average speed of 15 MPH, approximately one minute commute time is added. Public use for pedestrian and bicycle traffic will continue to be accommodated through the closure area. The alley located at the south end of the closure area is currently unimproved, while Avenida Mendoza and Avenida Montezuma are paved but have no curb or gutter. However, the City is currently under contract with Granite Construction Company to improve all of the streets and alleys in the immediate area to city standard. The improvements are expected to be completed by March, 2001. The new improvements will greatly enhance motorized vehicle accessibility in the area making the alternative routes that support the proposed closure viable for use. Given these parameters, it is possible for the City Council to make the finding that the proposed closure area is no longer needed for motorized vehicular traffic. 360 002 T:\PW DEPT\COUNCIL\2000\00101 7 a. wpd The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council closing a portion of Avenida Mendoza to motorized vehicular traffic; or 2. Do not adopt a Resolution of the City Council closing a portion of Avenida Mendoza to motorized vehicular traffic; or I Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Santa Carmelita at Vale La Quinta, Unit 14, Subdivision Map 361 TAPWDEPT\COUNCIL\2000\001 01 7a.wpd v 0 8 RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA CLOSING A 100- FOOT LONG SEGMENT OF AVENIDA MENDOZA TO MOTORIZED VEHICULAR TRAFFIC SOUTH OF FRANCES HACK PARK BETWEEN AVENIDA MONTEZUMA AND THE ALLEY WHEREAS, subdivision map entitled Santa Carmelita at Vale La Quinta, Unit 14 created Avenida Mendoza in 1935; and WHEREAS, the subdivider irrevocably dedicated Lot G, which is Avenida Mendoza, on the tract map to public use and said dedication has been duly accepted by the City of La Quinta; and WHEREAS, the City desires to close a 100-foot long segment of Avenida Mendoza to motorized vehicular traffic south of Frances Hack Park, which is shown as Lots 130 and 131 on the tract map, between Avenida Montezuma and the alley, but continue to accommodate pedestrians and bicycle traffic through the closure area; and WHEREAS, proposed closure to motorized vehicular traffic is permissible under Vehicle Code § 21 101(a) (1) and La Quinta City Council Resolution 2000-99; and WHEREAS, the City Council did hold a duly noticed public hearing at its regular September 19, 2000 City Council meeting, and heard and considered all relevant testimony. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The area closed to motorized vehicular traffic is more particularly described as being that part of Lot G located south of Avenida Montezuma's south right of way line, which is Lots N and 0 on the tract map, where said southerly line projects across Lot G; and located north of the alley's north right of way line, which is Lots Q and R on the tract map, where said northerly line projects across Lot G. The area of closure is sixty feet wide, east to west, and one hundred feet long, north to south, and contains 6,000 square feet. Section 2. The closure area is no longer needed for motorized vehicular traffic and there are sufficient alternative routes in the immediate area to complete access needs of motorists to properties in the area with inconsequential impact. 362 004 Section 3. The public use of the closed area of Avenida Mendoza would be a greater use as a parking lot for the City Museum with a pedestrian access through the area. Section 4. The City Clerk shall file this Resolution for recording by the County Recorder. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 17th day of October, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. 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