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1
J?t? Joanci?
ada
CITY COUNCIL CHAMBER
78495 Calle Tampico
La Quinta, California 92253
Regular Meeting
February 20, 1996-3:00 P.M.
CALL TO ORDER
a Pledge of Allegiance Beginning Res. No. 96?7
b RoilCall Ord. No.281
APPROVAL OF MNIJTES
a. Approval of Minutes of February 6, 1996.
ANNQLIN?EMENI?
PRESENTATIONS
Presentation of A?d?lrne Volunteer Awards
This is the time set aside for public comment On any na'tter not scheduled for public hewing. Please complete a
request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
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1. LETTER FROM GREATER COACHELLA VALLEY SOAP BOX DERBY REQUESTING FUNDING
ASSISTANCE FOR SECOND ANNUAL SOAP BOX DERBY TO BE HELD ON MARCH 23, 1996.
BUSINESS SESSION
1. CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES COMMISSION TO
COMMISSION BARBARA GRYGUTIS TO DESIGN AND INSTALL ARTWORK AT THE LA QUINTA
VILLAGE SHOPPING CENTER RETENTION BASIN WITH THE APPROPRIATION OF AN
ADDITIONAL $30,000.
A) MINUTE ORDER A?ON.
2. CONSIDERATION OF APPOINTMENT OF AN ALTERNATE VOTING REPRESENTATIVE TO THE
CVAG MATERIALS RECOVERY FACILITY TASK FORCE MRF).
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT FOR DESIGN SERVICES
NECESSARY TO PREPARE PLANS, SPECIFICNflONS, AND ENGINEER'S ESTIMATE FOR VARIOUS
CITYWIDE LANDSCAPE IMPROVEMENTS.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF APPROPRIATION FOR COACHELLA DRIVE SWALE REPAIRS.
A) MINUTE ORDER ACTION.
5. CONSIDE?ON OF ADOPIION OF RESOLUTION ENDORSING THE MILITARY ROLL OF HONOR
PROJECT IN HONOR OF RIVERSIDE COUNTY RESIDENTS WHO LOST THEIR LIVES WHILE ON
ACTIVE DUTY IN THE UNITED STATES ARMED FORCES.
A) RESOLUTION ACTION.
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Note: Consent Calendar Items are considered to be routine in nature and will be approyed by one motion.
1 APPROVAL OF DEMAND REGISTER DATED FEBRUARY 20, 1996.
2. TRANSMITTAL OF TREASURY REPORT DATED DECEMBER 31, 1995.
3. APPROVAL OF OVERNIGHT TRAVEL FOR ONE BUILDING INSPECTOR TO ATTEND THE FIFTH
ANNUAL INSPECTION INSTITUTE PROGRAM, ELECTRICAL INSPECTION I" SEMINAR AT THE
WHITTIER HILTON HOTEL, MARCH 25, 1996.
4. APPROVAL OF OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO
ATTEND ThE ANNUAL LEAGUE OF CALIFORNIA CITIES PUBLIC WORKS OFFICERS' INSTITUTE
TO SAN DIEGO, CALIF., MARCH 13-15, 1996.
5. AUTHORIZATION FOR OUT-OF-STATE TRAVEL FOR THE ASSISTANT CITY MANAGER AND
COMMUNITY DEVELOPMENT DIRECTOR TO ATTEND THE INTERNATIONAL COUNCIL OF
SHOPPING CENTERS 1996 CONVENTION IN LAS VEGAS, NEVADA, MAY 5-9, 1996.
6. DENIAL OF CLAIM FOR DAMAGES FILED BY WILLIAM D. SIKES II AND JAN ELLEN SIKES, DATE
OF LOSS, SEPTEMBER 13, 1995.
7. DENIAL OF AMENDED CLAIM FOR DAMAGES FILED BY WILLIAMS J. SIKES, DATE OF LOSS,
SEPTEMBER 13, 1995.
8. DENIAL OF CLAIM FOR DAMAGES FILED BY BREANA FERNANDEZ, DATh OF LOSS, SEPTEMBER
13, 1995.
9. AUTHORIZATION TO RECEIVE BIDS FOR THE SPORTS COMPLEX LIGHTING SYSTEM
IMPROVEMENTS.
10. APPROVAL OF CONTRACT CHANGE ORDER NO.2 AND NOTICE OF COMPLETION FOR PROJECT
95-06- SLURRY SEAL/STRIPING PROGRAM.
11. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR DESIGN SERVICES NECESSARY
TO PREPARE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE FOR SENIOR CENTER
PARKING LOT IMPROVEMENTS.
12. ADOPTION OF RESOLUTION DECLARING INTENTION TO VACATE A PORTION OF AVENIDA
CORTEZ.
STUDY SESSION
1 DISCUSSION OF THE DEVELOPMENT REVIEW PROCESS..
2. DISCUSSION RELATED TO LARGE VACANT LOT ASSESSMENTS, LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1.
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A. PLANNING COMMISSION MINUTES OF JANUARY 23, 1996
B. CULTURAL COMMISSION MINUTES OF NOVEMBER 6 & NOVEMBER 27, 1995
C. HISTORIC PRESERVATION COMMISSION MINUTES OF NOVEMBER 16, 1995
D. ART IN PUBLIC PLACES COMMISSION MINUTES OF JANUARY 8, 1996
E. CVAG COMMITTEE REPORTS
F. SUNLINE REPORTS
G. C.V. MOUNTAINS CONSERVANCY
H. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE
I. ALL OTHER BOARDS/COMMISSIONS /JPA'S
J. SUNLINE TRANSIT AGENCY
K. C.V. MOSQUITO ABATEMENT DISTRICT MINUTES OF JANUARY 9, 1996
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSES TO PUBLIC COMMENT.
B. CITY ATTORNEY
C. CITY CLERK NONE
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. FINANCE DIRECTOR
1. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED DECEMBER 31,
1995 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY.
G. PARKS & RECREATION DIRECTOR
1. TRANSMITTAL OF RECREATION ATTENDANCE REPORT FOR JANUARY 1996.
H. PUBLIC WORKS DIRECTOR NONE
I. SHERIFF'S STATION COMMANDER
1. ACTWITY REPORT FOR SECOND QUARTER FISCAL YEAR 1995/96.
MAYOR AND COUNCIL MEMBERS' ITEMS
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
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This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a
request to speak form and limft your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARINGS
1 TENTATIVE TRACT 24890 REQUEST FOR A THIRD ONE-YEAR EXTENSION OF TIME FOR
PHASE 9 OF TENTATIVE TRACT 24890 TO CREATE 37 LOTS CONSISTING OF THREE SINGLE-
FAMILY, 34 DUPLEX AND FIVE LET'TERED LOTS ON ThN ACRES WITHIN SP 854)06. APPLICANT:
KSL RECREATION.
NOTE: To be continued to March 5, 1996.
2. AMENDMENT TO LA QUINTA MUNICIPAL CODE ADDING CHAPTER 6.17 RELATING TO
LANDSCAPE MAINTENANCE OPERATIONS.
A) M?ON TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
CLOSED SESSION None
ADJOURNMENT
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I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for
the City Council meeting of Febniary 20, 1996 was posted on the outside entry to the Council Chamber, 78495 Calle
Tampico and on the bulletin board at the La Quinta Chamber of Commerce on Friday, February 16, 1996.
AUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. Ii special equipment is needed lor the hearing
impaired, please call the City Clerk's Oflice at 777-7025, 24-hours in advance of the meeting and accommodations
will be made.
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WRITTEN CORRESPONDENCE:
Greater Coachella Valley Soap Box Derby
42?OO COOK Si? STE. I 1O? PALM DSE?T, CA 92255* 6?9) 345?? 101 6I? 6?3761 FAX 619) 56?5321
Honorary Cbalrman
Gerald R? Ford
PoSt-? F?x N?e
Sent Via Fax
February 15, 1996
Mayor Glenda Bangerter and
City Council Members
City of La q?inta
Post Office Box 1508
La Quinta, CA 92253
Ro: Request For Fundi?g of the Greater Coachella Valley Soap Box Derby
Franchise Fee
Dear Mayor Bangerter and City Council Members:
The Planning Committee of the second annual Greater Coacliella Soap Box
Derby has been trying to secure a $2,5000 Sponsor for the event on Mar?
1996, held in La Quint?. To tbis date, we have not been able to secure that
sponsor. We are requesting at this time for the City of La Quinta to pay the
$1,100.00 to the All American Soap Box Derby to over our Franchise fee for
the Stock and Super Stock Divisions.
We will coritinue to try and secure the dditional money we will need to
send the two cars, the two c..hildre? a?d one parent each back to Akron, Ohio
for the National Race in A?gust.
We hope that you wifl consider this request at your February 20th City
Cou?ci) ee??g On behalf of the Planning Committee and myself, your
consideratioti of this request would be greatly appreciated.
Sincerely,
I
L a Moran,
ce Go-Director
o()ooo?
PRINTING O?AT?b LITTL? GIANT PRINTER?
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of a recommendation from the Art in Public PUBLIC HEARING:
Places Commission to commission Barbara Grygutis to
design and install artwork at the La Quinta Village Shopping
Center Retention Basin with the appropriation of an
additional $30,000
RECOMMENDATION:
Authorize staff to negotiate a contract for the La Quinta Shopping Center Retention Basin artwork
with Barbara Grygutis in an amount not to exceed $50,000 and appropriate the lunds from the Art
in Pubic Places Fund.
FISCAL IMPLICATIONS:
An amotmt not to exceed $50,000 $20,000 previously committed and $30,000 of additional funds)
would be appropriated from the Art in Public Places flind Account No.701-000-255-210) for the
La Quinta Village Shopping Center Retention 3asin. If a total of $50,000 is appropriated, there will
be a balance of $38,871.98 available in the APP fund indicated on the attached Recap of the Art in
Public Places Fund Attacbrnent 1).
BACKGROUND AND OVERVIEW:
The Art in Public Places Commission APP) recommendation was presented to the City Council on
January 16, 1996. Following discussion and presentation of the recommended artwork, Council
moved to approve the contract and the appropriation of funds pending final Council approval of the
plan to be submitted by the artist within 30 days. The APP Commission called a special meeting on
February 16, 1996, to review the maqueffe which will be presented to the City Council on February
20th. The Commission's comments will be presented verbally at the City Council meeting.
The selection process used by the APP is generally as follows: when a site has been selected, APP
members go through the Artist Bank to select those artists on file whose work is of a discipline that
the site will require. Additional artists may be obtained from other cities as well as the Arts
Foundation and any other source that may be available. Prior to sending out a Request for
Expression of Interest and Qualifications", authorization and Council Member participation is
requested. Following Council authorization, the selected artists are sent a Request for Expression
of Interest and Qualifications" and notified of the submittal deadline. Once all of the proposals have
been received, a Jury Selection Committee is created to review and provide a short list to the
Commission. The short listed artists are then invited to make a presentation. Prior to the artists
presentation, the Commission establishes evaluation guidelines to judge the art proposals. 6??6 008
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ing -> 14+guidelines are specifically created for each site. Following the presentations, the Commission, along
with Council representation, make their selection of an artist/artwork. The Commission then works
with the artist to formalize a proposal to Council. A recommendation is then made to Council and
with Council approval, a contract is entered into.
At the meeting of December 4, 995, the Commission, along with Council represefitation, afier
listening to the three proposals, determined that Ms. Grygutis' proposal best represented the artwork
desired by the Commission for this site. During the course of the Commission's discussion, it was
determined that it might be appropriate for Ms. Grygutis to physically view the site. The
Commission wanted to know whether she could enhance the design for the amount budgeted. The
Commission felt that if she was unable to do so, they would need to make a different
recommendation to the City Council. All three of the finalists selected for this site indicated that the
$20,000 budget would only provide for the basic artwork. Enhancements needed, including terracing,
landscaping, water and electrical services, and provisions for the foundation for the artwork, would
all require additional funding.
If authorized by Council, a contract will be negotiated based upon the dollar amount appropriated and
design approved by Council. This contract will be brought back for Council approval in the future.
The contract will contain the Scope of Services with a construction timeline.
FINDINGS AND ALTERNATIVES:
The options available to the City Council are:
1. Approve the request as submitted;
2. Approve the artist selection for the Retention Basin, but deny the additional funds;
3. Deny the request and refer the matter back to the Art in Public Places Commission to restart
the entire selection process
4. Deny the request.
Attachments:
1. Art in Public Places Fund balance
000099
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fl%
1
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
PUBLTC REARING:
Consideration of an alternate voting representative
appointment to the Coachella Valley Association of
Government Material Recovery Facility MRF) Task Force
RECOMMENDATION:
Appoint an alternate Council Member as a voting member to the MRF Task Force.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On December 21 1993, the City Council appointed then Mayor John Pefia as the voting member;
Council Member Sniff as the voting alternate and Fred Baker as the Technical Staff person
Attachment 1).
Recent Council action on assignments to various CVAG committees appointed Council Member
Sniff to serve as the voting member to the MRF Task Force. An alternate member was not
selected. Selecting an alternate voting member would help ensure voting representation for the
City of La Quinta at the MRF meetings. A list of the MRF Task Force members is attached
Attachment 2).
FINDINGS AND ALTERNATIVES:
The options available to the City Council are:
1. Appoint an alternate Council Member as a voting member to the MRF Task Force;
2. Appoint an alternate Council Member and Fred Baker as voting members of the MRF Task
Force;
3. Appoint Fred Baker as a voting alternate member to the MRF Task Force;
4. Do not appoint an alternate member.
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Attachments
1. City Council Minutes of December 21, 1993
2. CVAG MRF Task Force members
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AGENDA CATEGORY:
c?4 BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of a Professional Services Agreement PUBLIC HEARING:
for Design Services Necessary to Prepare Plans,
Specifications, and Engineer's Estimate for Various
Citywide Landscape Improvements
RECOMMENDATION:
* Approve the Professional Services Agreement for design services necessary to prepare plans,
specifications and engineer's estimate for various Citywide landscape improvements and
authorize the City Manager to execute said agreement.
* Approve Change Order No.1 to in?ude Add Alternate design services necessary to prepare
plans, specifications and engineer's estimate for the Washington Street Medians Evacuation
Channel to Avenue 52, and the Avenue 50 Medians Eisenhower Drive to Washington
Street) for $22,590.
* Approve the reappropriation of $22,590 of Public Works Landscape Maintenance, Contract
Services 101-454-609-000) to the Various Citywide Landscape Improvements project flind.
FISCAL IMPLICATIONS:
The Fiscal Year 1995/96 Capital Improvement Program appropriated $7,000 of Inftastructure Funds
for the extension of the Washington Street Sound Wall. On November 7, 1995, the City Council
approved the appropriation of $502,738 of Infrastructure Funds for various Citywide andscape
improvements. These two projects will be completed as one project, making $509,738 of
Infrastructure Funds available for the design and construction of these improvements. To date, none
of these flinds have been obligated, making the fl?ll $509,738 available for expenditure.
The base cost of the Professional Services Agreement excluding all Add Alternate costs) is $52,000.
Change Order No.1, adding the Add Mternate to this agreement, will cost $22,590. The total costs
of the Professional Services Agreement base cost plus Change Order No. 1) is $74,590.
As a result of the competitive bids received on the Citywide Landscape Maintenance Contract in
June, 1995, it is estimated that a savings of approximately $37,000 over budgeted amounts will be
realized in Public Works Landscape Maintenance, Contract Services 101-454-609). Therefore,
the costs for Change Order No.1, $22,590, will be flinded by a proposed reappropriation from Public
Works Landscape Maintenance, Contract Service 101-454-609-000) to the Various Citywide
Landscape Improvements Project Fund Design.
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On December 19, 1995, the City Council authorized staff to request proposals from consultants for
design services necessary to prepare plans, specifications and engineer's estimates PSE's) for
proposed landscape improvements at the following locations:
* Washington Street Sound Wall Extension
* Eisenhower Drive Medians Nogales to Montezuma)
* Washington Street Frontage Road
* Calle Tampico Medians Washington to Eisenhower)
* Washington Street Median Ave. 47 to Ave. 48)
The City Council also authorized staff to request proposals ftom consultants for design services to
prepare PSE's for proposed landscape improvements at the following locations as an Add Mternate:
* Washington Street Median Ave. 52 to the evacuation channel)
* Avenue 50 Medians Eisenhower to Washington)
On January 19, 1996, proposals were received from the foUowing firms:
David Evans and Associates, Riverside
Venture 2 Consultants, Riverside
Requests for Proposals were sent to three other firms Ronald Gregory and Associates Palm
Desert, Michael Buccino and Associates Palm Desert, and RHA Landscape Architects/Planners
Riverside). However, these firms declined to submit proposals.
The two proposals received were submitted to the Consultant Selection Committee, consisting of
David Cosper, Public Works Director, John Freeland, Senior Engineer Capital Projects, and
Clrristine di lono, Planning Manager. The Consultant Selection Committee ranked the firm of David
Evans and Associates DEA) first as the firm most closely complying with the requirements of the
Requests for Proposals RFP), followed by Venture 2 Consultants V2C). Staff proceeded to
negotiate a Professional Services Agreement with DEA. On February 7, 1995, final terms were
agreed to and a PSA was prepared outlining the terms Attachment 1) of the Agreement. DEA has
agreed to prepare PSE's for the project, ready for bid by June 4, 1996, at a cost of $52,000.
The original budget proposed for this project, as outlined in Attachment 2, set aside $41,522 for
design costs. The proposal submitted by David Evans and Associates includes additional costs for
the development of concept plans for review by the various commissions, the City Council, and the
general public, before starting on the development of PSE's for the base project. Staff recommended
the extensive review period of the conceptual plans to allow for proper public input on the concept
before proceeding with the actual design documents. The additional cost is also attributable to the
requirement that the Consultant prepare the project in a two-phased approach. The first phase
includes only the necessary essential improvements to the medians. The second phase will provide
a more dense landscaping, should ftinding be sufficient. Therefore, as outlined in Attachment 2,
$10,478 is shifted from the construction portion of this project to the design portion.
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ing -> 14+ Staff also requested that the consultant submit costs to prepare PSE's for two other medians, as
outlined above, thus completing the design of landscape improvements for all raised median areas in
the City. DEA submitted a proposal of $22,590 to complete these costs. Because of the two phased
approach to this project, there may be adequate flinding currently appropriated to this project to
construct raised median areas to a Phase level and portions of the proposed improvements to
Phase 2 level. In order to evaluate this approach, though, the design for all raised medians and
landscape areas must be prepared. Prior to receiving authorization from the City Council to receive
bids for this project, costs to construct improvements to Phase 1 and Phase 2 levels for these areas
will be presented to the City Council for its consideration.
FINDINGS AND ALTERNATIVES:
To proceed with the preparation of PSE's for this project, the City Council must approve the PSA
and authorize the City Manager to execute said agreement.
Alternatives available to the City Council are as follows:
1. Approve the PSA and Change Order No.1, authorize the City Manager to execute said
agreement and reappropriate $22,590 of Public Works Landscape Maintenance, Contract
Services Account 101-454-609-000) to Various Citywide Landscape Improvements
Design Account. The total cost of this alternative is $74,590.
2. Approve the PSA, authorize the City Manger to execute said agreement. The total cost of
this alternative is $52,000.
3. Direct staff to begin negotiations with Venture 2 Consultants. Venture 2 Consultants
proposal matched well with the RFP. However, Venture 2 Consultants' proposal was
$22,544 higher for the base project and $29,286 for the base project and Add Alternate, as
outlined below:
Consultant Base Project Add Alternate TotalProject
Venture 2 Consultant $74,544 L $29,332 $103,876
David Evans & Assc $52?000 I $22.590 $74.590
I Difference $22,544 $6,742 $29,286
4. Direct staff to begin the consultant selection process again, requiring new proposals be
requested from consultants. This will delay the project by as much as 2 months, with very
little indication that better proposals will be submitted.
e staff with additional direction.
Public Works Director/City Engineer 000020
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1-
AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Appropriation of Funds PUBLIC HEARING:
for Coachella Drive Swale Repairs
RECOMMENDATION:
As directed by Council.
FISCAL IMPLICATIONS:
There are currently no flinds available for this Project. If flinds are appropriated for this project,
the appropriation would be from the Emergency Reserve General Fund. An estimated $20,000
will be needed to complete the repairs to the Coachella Drive Drainage Swale. The breakdown is
as follows:
Engineering and Design $ 3,000.00
Construction $15,000.00
Inspection $ 2,000.00
BACKGROUND AND OVERVIEW:
The southeast corner of Coachella Drive and Eisenhower Drive is one of four known areas in which
the accumulation of nuisance water exists. Due to complaints received regarding this particular area,
staff conducted survey procedures to determine the cause of the accum?ation. It was determined that
the problem at the Coachella Drive site stems from a seventy-five 75 to one hundred 100) foot
stretch of flowline south of this particular intersection that is relatively flat less than 0.5% slope).
Although there is fall in this area, it is not enough to swiftly remove the nuisance water. This results
in a small amount of water accumulation in the southeast spandral. However, the accumulated
nuisance water is confined to the existing spandral and flowline and does not pose any threat to the
adjacent pavement or public safety.
In addition to the above referenced area, three other areas, Washington Street at the entrance to
Montero Estates, Washington Street at the entrance to Parc La Quinta and Cactus Flower at the
Southeast comer of Blazing Star Trail and Buttercup Lane all have a similar problem. Each is caused
by the relatively flat ground it was constructed upon. As is the case with the Coachella Drive site, the
nuisance water is confined to the spandral and flo?ine and does not pose any threat to the adjacent
pavement or public safety.
000033
F:\pwdept\council\cc96mtgs\960220L
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ing -> 14+'In order to make the Coachella Drive/Eisenhower Drive flowline flinctional, the entire spandral and
wheelchair ramp, approximately 75 to 100 feet of curb and gutter, and the adjacent paving must be
removed, regraded, and replaced. Given the unknown costs associated with this project, prior to the
engineering and design, it is estimated this Project will cost at least $20,000.00 to complete. Due to
the similarities of the four areas mentioned in this report, this estimate can be utilized for the repairs
to the other areas as well.
FINDINGS AND ALTERNATIVES
Available Alternatives:
Approve the appropriation of flinds for Coachella Drive swale repairs.
2. Deny appropriation of flinds for Coachella Drive swale repairs.
3. Pro staff with alternative direction.
David M. osper
Public Works irector/City Engineer
O?OO39
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z
AGENDA CATEGORY:
A'OFT??? BUSINESS SESSION: 5
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of a Resolution of the City PUBLIC HEARING:
Council of the City of La Quinta, California
endorsing the Military Roll of Honor Project
in Honor of Riverside County Residents who
Lost their Lives while on Active Duty in the
United States Armed Forces
RECOMMENDATION:
Approve the Resolution of the City Council of the City of La Quint a, California endorsing the
MiliLary Roll of Honor project in honor of Riverside County Residents who lost their lives while on
actrve duty in the United States Armed forces.
FISCAL IMPLICATIONS:
The adoption of the resolution does not corninit the City to any direct expenditure of fluids.
Eventually, fluids will need to be raised for this project. The sponsoring agency the City of
Riverside) reports that it has not determined lunding at this time; however, they do plan to conduct
a fluid raiser in the fliture. Any corninitment of fluids by the City of La Quinta would have to be
addressed separately and at a flittire date as the project progresses. This program asks that La Quinta
research and con?pile a lsst of La Quinta residents who served in the military and were killed in action.
The City of Riverside suggests several methods of conducting the research such as utihty bill inserts,
paid advertisements, etc. if the City pursues the paid advertising method of seeking names ofthose
killed in action, the estimated cost for advertising would be $360 for a display advertisement.
However, the City could dvertise" in the Chamber newsletter as a regular City news item
BACKGROUND AND OVERVIEW:
The City received a letter ftom the City of Riverside in January, 1996 asking for La Quinta's
endorsement ofthe Military Roll of Honor project Attachment No.1). The project's purpose is to
honor the residents of Riverside County who died in active duty while ser'ving in the United States
armed forces. The letter requests that the Ci?y of La Quinta support and endorse the project and seek
to identii?? La Quirita residents who lost their lives while on active duty. The Military Roll of Honor
covers the following conflicts/wars: Desert Storm, Vietnarn, Korea, World War II and World War
I. The attached resolution would indicate the City's support of the project. Regarding the
identification of La Quinta residents who lost their lives, the City of Riverside suggests that contact
00094fl
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ing -> 14+) could be made with service clubs, newspaper advertisements could be taken out, or notices could be
niailed out with utility bills. Since the City does not have a municipally owned utility, the City could
seek to identif?' possible names for inclusion by putting a notice in the Chamber Newsletter,
newspaper advertising, Senior Center notice, and/or by contacting the service clubs serving La
Quinta.
Some other aspects of the proposed project include:
* An official registry at all Riverside County libraries is proposed. The registry will be
expandable for filture names.
* The actual physical location for the memorial has not been deterniined at this date.
* A design cornpetition for the Memorial is proposed
* A flindraiser will be proposed in the filture.
* No flinding source has been identified at this time.
FINDINGS AND ALTERNATIVES:
There are three options available to the City Council as follows:
1. Approve the Resolution of the City Council ofthe City of La Quinta, California endorsing the
Military Roll of Honor project in honor of Riverside County Residents who lost their Ii' res
while on active duty in the United States Armed forces; or,
2. Do not approve the Resolution of the City Council of the City of La Quint a, California
endorsing the Military Roll of Honor project in honor of Riverside County Residents who lost
their lives while on active duty in the United States Armed forces; or,
3 Provide flirther direction to staff
Thomas P Genovese, City Manager
Attachments:
I. City of Riverside Letter and attachment
WID
2
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I
*
AGENDA CATEGORY:
BUSINESS SESSION
COUNCW/RDA MEETING DATE: FEBRUARY 20, 1996
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated February 20, 1996 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated February 20, 1996
1I?AThKGR?OU ND
Prepai d Warrants:
24102-24I13? 34,779.50
241I4-241I6? 2,453.63
24117-24l55? 111,439.93
24I56-24I59'? 763.19
24160 24172? 34,442.27
24l73,? 250,014.50
PIR l3149-132I6? 65,989.50
PIR 13225-I3301? 66,683.11
PIR Tax Transfers? 41,606.45 CITY DEMANDS $611,923.56
Payable Warrants:
234174 24325 447,726.84 RDA DEMANDS 443,975.36
$1,055,898.92 $1,055,898.92
FISCAL IMPLICATIONS:
Demand of Cash City $611,923 56
ohn M 00007d?
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Transmittal of Treasurer's Report
as of December 31, 1995
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated December 31, 1995 for the City of La Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects aH pooled investments and is in conipliance with
California Government Code Section 53645 as amended 1/1/86; and is in conformity with City
Code 3.08.010 to 3.08.070 Investment of Money and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet
next month's estimated expenditures.
k
Jo M. Falconer, inance Director
OOO13?
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20,1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for one Building Inspector PUBLIC HEARING:
to Attend the Fifth Annual Inspection Institute Program,
Electrical Inspection I" seminar at the Whittier Hilton
Hotel, March 25, 1996.
RECOMMENDATION:
Approve the overnight travel for one Building Inspector to attend the Fifth Annual Inspection
Institute Program, Electrical Inspection I', seminar at the Whittier Hilton Hotel, Whittier,California.
FISCAL IMPLICATIONS:
The costs associated with the attendance at the seminar will be funded through the Building &
Safety, Travel and Meeting fund, Account #101-351-637-000.
The breakdown of estimated expenditures for this seminar is as follows:
* Registration $ 210.00
* Lodging 75.00
* Meals 75.00
Total $360.00
BACKGROUND AND OVERVIEW:
The seminar is designed for individuals who perform electrical inspection of single-family
residential construction, including some elements of electrical theory and information on typical
materials and installation practices. The training, sponsored by the International Conference of
Building Officials, will benefit the City by continuing employee education related to building
inspection issues.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Council are:
1. Approve the overnight travel for one Building Inspector to attend the Fifth Annual Inspection
Institute Program, Electrical Inspection I" seminar;
2. Deny the request for overnight travel.
Tom Hartung OOO14.?
Director of Building & Safety
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR: IL
ITEM TITLE: STUDY SESSION:
Approval of Overnight Travel for the Public Works PUBLIC REARING:
Director/City Engineer to Attend the Annual League of
California Cities Public Works Officers' Institute in San
Diego, Ca., March 13-16, 1996
RECOMMENDATION:
Approve overnight travel for the Public Works Director/City Engineer to attend the annual League
of California Cities Public Works Officers' Institute in San Diego, Ca., March 13-15, 1996.
FISCAL IMPLICATIONS:
The estirnated cost for attending this conference is $750.00 registration $220, meals $168, and
lodging $362). One thousand $1,000) was budgeted for this conference in the Public Works
Adrninistration Travel and Meeting Account 101-45 1-655?000). These flinds are currently
available.
BACKGROUND AND OVERVIEW:
Attachrnent 1 provides an agenda of activities scheduled for the 996 Public Works Officers Institute.
FINDINGS AND ALTERNATIVES:
1. Approve overnight travel for the Public Works Director/City Engineer.
2. Do not approve overnight travel for the Public Works Director/City Engineer.
3. Provide staff with additional direction.
Public Works Director/City Engineer
000147
f\wp\pwdept\colin?iI\96ccmt?\96O22OE
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t'OF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of overnight travel for the Assistant City Manager PUBLIC REARING:
and Community Development Director to attend the
International Conference of Shopping Centers Spring 1996
Convention in Las Vegas, May 5-9, 1996
RECOMMENDATION:
Approve the overnight travel for the Assistant City Manager and Community Development
Director to attend the International Conference of Shopping Centers Spring 1996 Convention in
Las Vegas, May 5-9, 1996.
FISCAL IMPLICATIONS:
The costs associated with the attendance to the JCSC Conference will be funded through the Capital
Project Fund, Project Area No.1 and No.2 Travel and Meetings Account Account No.405-902-
637-000). The cost estimate breakdown per person is as follows:
* Registration $ 220.00
* Transportation 192.00
* Meals 250.00
* Lodging 750.00
Total $1,412.00
BACKGROUND AND OVERVIEW:
This conference, conducted by the trade association of shopping center industry, provides staff
access to other industry leaders and professionals. The convention brings more than 20,000
developers, owners, managers, retailers and lenders together for education and development
opportunities. This year's convention will concentrate on management and marketing. ICSC has
long been a source of information pertaining to surveys, periodicals, reference texts and computer
data based on most areas of shopping center retailing activities. This conference enables staff to
stay in the mainstream of what is happening in the commercial development market and make
important contacts for economic development.
CCJHOO1 0153
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Options available to the City Council:
1. Approve the overnight travel as requested;
2. Deny the request.
000154
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BUSINESS SESSION:
COIJNCIL?DA MEETING DATE:
February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Denial of Claim for Damages Filed
by William D. Sikes II and Jan Ellen Sikes,
Date of Loss September 13, 1995
RECOMMENDATION:
Reject the Claim for Damages filed by William D. Sikes IT and Jan Ellen Sikes, date of loss
September 13, 1995.
FISCAL IMPLICATIONS:
The amount of the claim has not been identified by the claimant.
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by William D. Sikes II and Jan Ellen Sikes, date of loss
September 13, 1995, was forwarded to the Coachella Valley Joint Powers Insurance Authority
CVJPIA). The CVJPTA, as indicated in Attachment 2, recommends that the City Council deny
the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim as recommended by the CVJPJA;
Pay the el when the amount is identified.
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1
AGENDA CATEGORY:
4OFT?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
Febiliary 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Denial of Amended CTaim for Damages Filed
by William J. Sikes, Date of Loss
September 3, 1995
RECOMMENDATION:
Reject the Amended Claim for Damages filed by William 3. Sikes, date of loss September 13,
995.
FISCAL IMPLICATIONS:
The amount of the claim has not been identified by the claimant.
BACKGROUND AND OVERVIEW:
The attached amended claim Attachment #1) filed by William J. Sikes, date of loss September
13, 995, was forwarded to the Coachella Valley Joint Powers Jnsurance Authority CVJPIA).
The CVJPIA, as indicated in Attachment 2, recommends that the City Council deny the claim.
The original claim was filed on September 22, 995 by Attorney Richard Weiss. The amended
claim was filed on January 24, 996 by Attorney Florentino Garza. The contents of the claims
are essentially the same.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the amended claim as recommended by the CVJPIA;
Pay e a nded claim when the amount is identified.
000164
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z
GPL4'
AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILJRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Denial of Claim for Damages Filed
by Breana Fernandez, Date of Loss
September 13, 1995
RECOMMENDATION:
Reject the Claim for Damages filed by Breana Fernandez, date of loss September 13, 1995.
FISCAL IMPLICATIONS:
The amount of the claim has not been identified by the claimant.
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Breana Fernande4 date of loss September 13, 1995,
was forwarded to the Coachella Valley Joint Powers Insurance Authority CVJPIA). The
CVJPJA, as indicated in Attachment 2, recommends that the City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim as recommended by the CVJWA;
2. Pay the claim when the amount is identified.
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4
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: February 20, 1996 CONSENT CALENDAR: 9
ITEM TI'ILE: STUDY SESSION:
Authorization to Receive Bids Sports Complex PUBLIC HEARING:
Lighting Improvements, Project No.96-02
RECOMMENDATION:
* Authorize receipt of bids for installation of lighting equipment at the La Quinta Sports
Complex.
* Authorize the City Manager to execute a purchase order for purchase of lighting equipment.
FISCAL IMPLICATIONS:
Sufficient flinds for this project are currently in place. Existing flinds and their sources are:
Community Services Project Fund CIP Acct.# 401-623-000-000) $ 88,200
Developer Contribution Mini strelli Reimbursement Agreement) $111. 800
TOTAL FUNDING $200,000
BACKGROUND AND OVERVIEW:
As a study session item at the October 3, 1995 Council Meeting Attachment 1), the City Council
reviewed three options for rehabilitating the Sports Complex Lights to reduce excessive glare and
spill over lighting to adjacent neighborhoods. The option chosen by the City Council was alternative
No.2 Relamping. This alternative would remove the existing lamps, fixtures, and cross-arm
supports, and replace them with shielded sports lights. The number of existing poles 25) and the
height of existing poles 70 feet) will remain the same.
The existing lighting system was designed to a 30/20 standard, meaning the amount of illumination
is 30 foot-candles per square foot on the infield and 20 foot-candles per square foot on the outfield.
Little League now requires a 50/30 standard 50 foot-candles per square foot on the infield and 30
foot-candles per square foot in the outfield). Jniti ally, the consultant used this standard for the entire
Sports Complex. However, to help reduce the amount of spill-over light and annual operational
costs, staff directed the consultants to use the 30/20 standard for the soccer field overlay areas As
outlined in the staff report of October 3, 1995, this alternative will reduce the amount of maximum
o()j)26
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installation of one hundred thirty-five 135) new lamps and fixtures on new cross arrn supports.
FINDINGS AND ALTERNATIVES:
In an effort to reduce costs and expedite this project, staff is recommending to purchase the lighting
equipment $104,500) as a single source item direct fiom the manufacturer Musco Lighting, Inc.,
Attachment 2). Staff has researched other similar products and found that other manufacturers will
not guarantee spill and glare light values as guaranteed by Musco. Since this is the only reason the
City is replacing the existing lights, Musco would be considered a single source" manufacturer.
According to the designer, by buying direct from the manufacturer the City would realize a 20%
savings. After the order for the lighting equipment is placed with Musco and manufacturing is in
process, staff will proceed with the advertLsing and bidding period for installation of the lights. Staff
is also recommending the installation of an electronic energy management system to be included
within the scope of contracted work. Procurement of the energy management system $8,500,
Attachment 3) would be purchased as a sirigle source item direct from the manufacturer as well. The
energy management system would provide the capability to program all light usage via telephone line
and computer modem from the Parks & Recreation Director's computer, or any other designated
computer. This system will have the cap ab?ity to print out reports in detail, listing users and power
consumption. The City will be able to itemize the cost of usage by the various organizations that
utilize the Sports Complex.
A proposed project budget, based upon a direct purchase of the lights and electronic energy
management system by the City, is as follows:
Design provided by manufacturer's rep.) $ 0-
Construction Engineer's Estimate) $ 35,000
Construction Support inspection/testing) $ 10,000
Owner Furnished Equipment $113,000
Contingency $ 7,900
Administration $ 8.300
TOTAL $174,200
Through direct purchase, it is estimated the City will save approximately $25,800 over that of a
contract required Contractor flirnished and installed system. According to the Ministrelli
Reimbursement Agreement', the City will expend all available nds first $88,200), any estimated
savings above $88,200 and below $200,000 will be credited to Mr. Ministrelli.
A proposed project schedule, contingent upon the School's schedule)is as outlined below:
2/20/96 Council Authorizes receipt of bids/purchase of lighting equipment
2/26/96 Purchase Order placed/City advertises for bids
3/15/96 Bids Opened
3/19/96 Council Awards contract
3/25/96 City receives delivery of lighting equipment
3/26/96 Notice to Proceed
oo(??e<
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5/ 7 /96 Council Accepts project
Alternatives for the City Council to consider:
1. Authorize receipt of bids for Project No.96-02, and authorize the City Manager to execute
a purchase order for the purchase of lighting equipment.
2. Do not authorize the receipt of bids, nor authorize the City Manager to execute a purchase
order for lighting equipment.
3. Provide staff with alternative direction.
David M. Cosper, Pu ic Works Director/City Engineer
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AGENDA CATEGORY:
OF
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR: I 0
ITEM TIThE: STUDY SESSION:
Approval of Contract Change Order No.2 and Notice PUBLIC REARING:
of Completion Project 95-06, Slurry Seal/Striping Program
RECOMMENDATION:
* Approve Contract Change Order No.2.
* Authorize the transfer of $9,500 of flinds from Public Works Administration Contract Services
to the Comprehensive Street Maintenance Project Contract Services.
* Approve Notice of Completion for Project 95-06, Slurry Seal/Striping Program.
FISCAL IMPLICATIONS:
There is $179,200 available for this project Acct. # 401?18-000-000). Approval of Contract Change
Order No.2, as outlined below, will result in the need to transfer approximately $9,500.00 from a
different flinding source. There are adequate flinds available in account No. 101-451-603-000
Contract Services) to support the recommendation. The breakdown of expenditures for Change
order No.2 is as follows:
Actual total slurry application overage 43.12 ton $80.00 per ton $3,449.60
Calle Estado Slurry Seal 40.00 ton $80.00 per ton $3,200.00
Additional Striping $2.843.78
Change Order No.2 Total $9,493.38
Project 95-06 as Specified $179,169.60
Contract Change Order No.2 $ 9A93.38
Total for Project 95-06, Slurry Seal/Striping Program $188,662.98
oo?
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ing -> 14+%BACKGROUND AND OVERVIEW:
Notice of Completion At its November 7, 1995 meeting, Council awarded a contract for Project
95-06, Slurry Seal/Striping Program to Graham Contractors, San Jose, CA. This Project provided
Slurry Seal application to parts of Jefferson and Washington Streets as well as Eisenhower Drive.
Additionally, restriping of all major, primary and secondary arterial streets were conducted. This
Project was completed on January 26, 1996.
Contract Change Order No.2 Due to the existing condition of Jefferson Street from 000 feet
north of Avenue 48 to Avenue 50) and an increase of square footage actually Slurry Sealed, an
additional 43.12 tons of materi? was required to complete this Project. The estimated amount of
slurry seal to be applied was 1,605 tons. The actual amount applied was 1,648.12 tons. Based upon
the accepted bid unit price of $80.00 per ton, amounts to an increase of $3,449.60.
Due to public exposure Street Fair), and the complaints received regarding the condition of Calle
Estado, from Desert Club Drive to Avenida Bermudas, staff conducted crack sealing procedures in
this area. Near the completion of Proj ect 95-06, staff solicited an estimate from Graham Contractors
to incorporate this area into the project. It was estimated that 40 tons of slurry seal would be required
to complete this area. After locating the necessary flinding, this area was incorporated into the
Project. Based upon the $80.00 per ton amount, the costs for this added area totaled $3,200.00.
Several changes in the striping program resulted in an increased amount of $2,843.78. These changes
include the following:
Four inch edge lines on Jefferson Street from 000 ft. north of Avenue 48 to Avenue 54.
Right turn lane Washington Street and Avenue 50.
Realignment of Washington Street Eisenhower Drive.
Addition of Simon Drive.
Increased amount of Crosswalks and Legends throughout project.
Redesign of right hand turn lane Washington Street and Calle Tampico.
FINDINGS AND ALTERNATIVES
Available Alternatives:
1. Approve the Notice of Completion and Contract Change Order No.2 for Project 95-06,
Slurry Seal/S iping Program.
Public Works Director/City Engineer
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR: /1
ITEM TIThE: STUDY SESSION:
Approval of a Professional Services Agreement PUBLIC HEARING:
For Design Services Necessary to Prepare Plans,
Specifications, and Engineer's Estimate for Senior
Center Parking Lot Improvements
RECOMMENDATTON.
Approve the Professional Services Agreement for design services necessary to prepare plans,
specifications and engineer's estimate for improvements to the Senior Center Parking Lot, and
authorize the City Manager to execute said agreement.
FISCAL IMPLICATIONS:
There is $163,241 in flinding allocated to the proposed improvements of the Senior Center Parking
Lot $137,241 in Community Development Block Grant Funds and $26,000 in Infrastructure Funds).
Eighteen thousand $18,000) of the $163,241 was budgeted for the design of these improvements.
These flinds are currently available Account No.401-626-605-532). Therefore, there are adequate
flinds available for the recornmendations contained within this report.
BACKGROUND AND OVERVIEW:
On December 19, 1995, the City Council authorized staff to request proposals from consultants for
design services necessary to prepare plans, specifications and engineer's estimates PSE's) for the
proposed 100 stall expansion to the Senior Center Parking Lot. On January 19, 1996, proposals were
received from the following finns::
Robert Bein, William Frost and Associates, Palm Desert
Berryman & Henigar, Palm Springs
Nasland Engineering, Riverside
Advanced Engineering, Palm Desert
J.F. Davidson & Associates, Palm Desert
The proposals were submitted to the Consultant Selection Committee, consisting of David M.
Cosper, Public Works Director, John M. Freeland, Senior Engineer Capital Projects, and Christine
de lono, Planning Manager. The Consultant Selection Committee ranked the firm of Robert Bein,
William Frost & Associates RBF) first, as the firm most closely complying with the requirements of
the Requests for Proposals RFP), followed by Berryman and Henigar and Nasland Engineering.
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ing -> 14+'Staff proceeded to negotiate a Professional Services Agreement P SA) with RBF. On February 5,
1996, final terms were a&eed to and a PSA was prepared outlining the terms Attachment 1). RBF
has agreed to prepare PSE's for the project, ready for bid by May 16, 1996, at a cost of $15,700.
The budget for this project, as outlined in the December 19, 1995 report to the City Council
Attachment 2), indicates $18,000 was the estimated cost to design and prepare PSE's for this
project.
FINDINGS AND ALTERNATIVES:
To proceed with the preparation ofPSE's for this project, the City Council must approve the PSA
and authorize the City Manager to execute said agreement.
Alternatives available to the City Council are as follows:
1. Approve the PSA, and authorize the City Manager to execute said agreement.
2. Direct staff to begin negotiations with one of the other four 4) firms that submitted
proposals. The other firms involved in the consultant selection process did not submit
proposals that matched the REP as well as RBF's did. In addition, as outlined below, all of
the other firms were proposing to do this work at a higher cost:
Berryman & Henigar $24,389
Nasland Engineering $27,700
Advanced Engineering $65,790
J.F. Davidson and Associates $56,770
3. Direct staff to begin the consultant selection process again, requiring new proposals be
requested from consultants. This viil delay the project by as much as two months, with very
little indication that better proposals will be submitted.
4. Provide staff with additional direction.
David M. Cosp
Public Works Director/City Engineer
ooo?
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ing -> 14+: AGENDA CATEGORY:
GP.4?oF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of a Resolution of the City of La Quinta PUBLIC REARING:
Declaring Its Intent to Vacate a Portion of Avenida Cortez
RECOMMEND?ON:
Adopt a resolution declaring the City Council's intention to vacate a portion of Avenida Cortez.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVrEW:
General Procedure
State law' gives authority to City Councils to vacate city streets that it finds are unnecessary for
present or prospective public street purposes. The statute prescribes a specific procedure under
which the vacation may be implemented. The vacation process essentially begins with the City
Council adopting a resolution that declares its intent to vacate a specifically identified street or
portion thereof The resolutio,i of intent sets a date and time for a public hearing to hear evidence
offered by any interested person. The public hearing must occur at least fifteen 5) days after the
resolution of intent is adopted; the proposed public hearing date is March 19, 1996 which provides
a twenty-eight 28) day noticing period.
The proposed notice of intent resolution contained herewith sets in motion a number of administerial
activities that occur prior to the public hearing at which the Council makes its decision as to whether
or not to approve the proposed vacation. The activities include: posting notices at the proposed
street vacation location, publishing a notice in the newspaper, and noticing of utility purveyors in the
area. The proposed vacation is also presented to the City's Planning Commission, to make a General
Plan consistency finding and recommendation regarding the proposed street vacation.
1 California Streets and Highways Code, commencing with Section 8300, which is entitled the Public
Streets, Highways, and Service Easements Vacation Law.
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ing -> 14+;Proposed Street Vacation
The specific portion of Avenida Cortez proposed for vacation is located between Calle Sinaba and
Avenida Montezuma as generally indicated on Attachment 1 and more specifically indicated on
Attachments 2 through 4. This portion of the Avenida Cortez street right of way is not needed by
property owners for access, or improved accessibility, to residential properties located in this area of
the Cove.
There are no street improvements within the proposed vacation area. Two years ago when the Phase
5 improvements were installed in this neigliborhood, no street improvements were constructed in this
short segrnent of Avenida Cortez. In each successive phase of the Cove Improvement Program, the
City has realigned or eliminated several minor pieces of streets, and street right of way, in an effort
to improve traffic safety or neighborhood cohesiveness. The subject location is a result of that
activity. The elimination of Avenida Cortez within the proposed limits will allow the single triangular
shaped lot on the west side of Avenida Cortez to be combined with the 5-lot block on the east side
and thus eliminate its island status surrounded by streets.
Special Considerations
The proposed street vacation has a unique aspect to it that requires some special considerations and
procedures in order to satisfactorily complete the vacation. There is a north-south sewer line located
five feet west of the right of way centerline that passes through the proposed vacation area. The
Coachella Valley Water District CVWD) needs to retain a 20-foot wide easement centered on the
sewer line to operate and maintain its facility. Most of the easement 15 feet of width) will lay on the
west side of the centerline; the balance of the easement 5 feet of width) will lay on the east side of
the centerline.
If the City gives no special attention to the manner in which the adjoining property owners take
possession of the vacated property, the action will create a 20-foot wide no man's land" in which
no one will feel obligated to keep well maintained. This is due to the fact the property line which will
separate the properties after the vacation is approved is the old centerline which lays inside the
easement where a wall can not be constlbcted. Therefore, unless the City requires specific action
regarding disposition of the vacated area, the property owners will be left with no choice but to
construct their walls on each side of the sement thus leaving a 20-foot wide area encumbered by
CVWD.
The best alternative for resolving the no-mans-land situation, is to allow just one wall to be
constructed, either on the east or west side of the easement and require the easement to be enclosed
into the yard, or yards, of the adjoining property owners. Staff has analyzed which side of the
easement is preferable for wall construction and determined the most equitable and pragmatic solution
for the wall to be constructed would be the east side. A discussion of these alternatives is included
in the letters sent to the property owners located on the east side of the vacation area Attachment
5).
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ing -> 14+<Th order to implement this proposal, two things are essential: 1) the owners of the triangular lot must
be willing to incorporate the easement into their yard, and 2) the owners of the two lots on the east
side of the easement must be willing to convey by grant deed a smafl portion of the proposed vacation
area the first 5 feet east of the centerline) they wiU receive, if the vacation is approved, to the
property owner on the west side of Cortez.
The owners of the triangular lot, Mr. & Mrs. Clayton Russell, concur with the proposal to enclose
the easement in their yard. One of the property owners on the east side has already signed a grant
deed to effect the needed land conveyance. Staff is currently working with the owners of the other
lot to secure the grant deed needed from them.
FINDINGS AND ALTERN?VES:
Mr. & Mrs. Russell, who own the triangular lot, are preparing to construct a custom home on the
triangular lot. Their plans are nearly complete and they desire to have the proposed street vacation
acted upon as soon as possible.
There is a sewer main that passes through the proposed vacation area that will be left in place with
a 20-foot wide easement retained and centered on the sewer line. It is necessary for the City to give
special attention to the manner in which the adjoining property owners take possession of the vacated
property. Otherwise, if the vacation is approved with no specific disposition requirements, it will
create a 20-foot wide o-man' s-land" that no one may feel obligated to maintain.
The proposed vacation has ownership implications that effect three properties. Two of the property
owners have concurred with city staff's proposed vacation disposition. Staff is working with the
owners of the third property regarding the grant deed that is needed to implement the vacation as
proposed. Staff is not expecting any objection, however, when staff made its first attempt to secure
the grant deed there was a request to see the easement language for the easement area. Staff has
secured CVWD's desired easement language which will be included in the resolution that approves
the vacation. That language is included in a recent letter sent to the property owner refer to
Attachment 5).
The attached resolution declares the City's intent to vacate the subject portion right of way. It is not
the final act with regard to the vacation process, rather an action that officially initiates a proposed
street vacation for consideration. A public hearing must be held before the vacation can be approved.
A Public Hearing is scheduled for March 19, 1996. The proposed vacation will be presented to the
Planning Cornrnission on March 12, 1996, a week before the public hearing, for its recommendation
with regard to General Plan consistency. The Commission's recommendation will be presented to
the Council at the public hearing along with other evidence. Normally not a legal requirement), the
Planning Commission reviews proposed street vacations before the City Council declares its intent.
However, due to the urgency of the proposed vacation it is recommended the City Council consider
adoption of the resolution declaring its intent to vacate the right of way prior to the Planning
Commission review. This particular vacation proposal is not likely to have any impact on the General
Plan that would cause the Council to reconsider its intent to consider the proposed street vacation.
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ing -> 14+= Alternatives
1 Adopt the resolution declaring the City Council's intention to vacate a portion of Avenida
Cortez
2. Continue consideration of the resolution of intention until after the Planning Commission has
reviewed the street vacation proposal on March 12, 1996. This alternative would mean the
earliest date for adopting the resolution of intention would be March 19, 1996, and the
earliest date the public hearing could be held is April 16, 1996, because the first Council
meeting in April would be only 14 days after the resolution was adopted which does not
comply with the state law.
lution of intention and provide staff with alternate direction.
David M. Cosper, U ic orks Director/City Engineer
DMC:SS
Attachments: #1 General Vicinity Map
#2 Specific Location Map, Exhibit H-H
#3 Specific Location Map, Exhibit I-I
#4 Specific Location Map, Exhibit J-J
#5 Letter dated 2/12/96
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ing -> 14+G AGENDA CATEGORY:
4OFT$? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION: I
PUBLIC REARING:
Discussion of the Development Review Process
RECOMMENDATION:
Council direction
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
As part of the City's Economic Development Strategic Plan, staf with consultant assistance from RSO, was
directed to outline the current development review process. Staff was given the task of evaluating and assessing
the current development process methods, particularly with respect to time frames and what is required of a
development applicant. It was the goal of staff to provide project proponents with accurate information which is
consistent with City Council development policy and standards and would facilitate efficient, responsive guidance
through the project development review process.
Attached are flowcharts, explanation sheets, and departmental requirement checklists associated with the City's
development review process. This information was developed with the intention that a common ground be used
to revise, modify, add, or subtract steps in the development review process by the City to make the process more
efficient and effective for both City staff and the applicant.
In attempting to develop a comprehensive and workable review process, staff focused on the following objectives:
1. Provide guidance to the applicant.
2. Identify customers and be responsive to their needs.
3. Provide a timely response to the applicant.
4. Formulate cumulative reqmrements/conditions.
5. Meet all City and other statutory codes and requirements.
6. Provide flexibility to encourage dynamic and creative approaches.
7. Resolve internal issues.
8. Encourage teamwork.
9. Emphasize consistency.
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ing -> 14+HFINDINGS AND ALTERNATIVES:
Options available to the Council:
1. Provide direction to staff.
Jerry erman
Planni & Development Director
Attachments:
1. Development Review Process Flowchart and Narrative Summary
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Discussions Related to Large Vacant Lot Assessments
Landscape and Lighting Assessment District 89-1
RECOMMENDATION:
As directed by the City Council.
FISCAL IMPLICATIONS:
Informational report oflly.
BACKGROUND AND OVERVIEW:
The original Engineer's Report for the Landscape and Lighting Assessment District 89-1 LLAD 89-
1) identified six 6) different parcel classifications within the City, and assigned different assessment
formulas to each classification based upon benefits received ftom landscape improvements in the
District. The classifications and the assessment formulas are outlined in Attachment 1. In Fiscal Year
1994/95, LLAD 89-1 included Annexation Area No.9 into the District. Annexation Area No.9 is
shown in Attachment 2. Fees based upon the then current parcels classifications) were determined
for parcels in Annexation Area No.9, and notices of the assessment were sent to each of the parcel
owners. During the Public Hearing process for adoption of the FY 1994/95 Engineer's Report, many
of the parcel owners ftom Annexation Area No.9 expressed concern about the high assessment levied
on property1 that was very remote; in many cases the property could not be accessed by vehicle, and
had very low assessed valuations. The assessments were approved by the City Council. However,
due to a technicality, parcels in Annexation Area No.9 were not assessed in FY 1994/952.
In October, 1994, the City Council directed staff to evaluate the assessment formula for large vacant
parcels and present its findings to the City Council prior to preparing the Engineer's Report for FY
1995/96. On February 7, 1995, staff presented its findings to the City Council as part of the
Landscape and Lighting Assessment District Feasibility Report. Based upon that presentation, it was
determined that the following classification and assessment formula would be added to the Engineer's
Report:
1 A 100 acre parcel, with an assessed valuation of approximately $25,000, had a LLAD 59-1 assessment of $5,775 in FY 1994/95.
Ihe Cou'ty ofliverside deteimined that The City had completed The annexation proceedinls beyond The date allowed for The annexation to
be included inthe LLAD 89?1 for FY 1994/95. Therefore, parcels in Annexation No.9 were not assessed LLAD 59-1 fees in FY 1994/95.
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ing -> 14+k Vacant, Non-Residential Parcels which are not single family residential parcels
less than one acre, and which do not have structures on the parcel, are assessed
based upon their acreage. Because development typically occurs in increments of
20 acres or less on the average in La Quinta, the first 20 acres of Vacant Non-
Residential parcel are assessed at the rate of 33% of the developed non-residential
properties, or J. 65 Equ?.'alent Lwelliig Ui7its DU's) per acre or any portion
thereof with a minimum of]. 00 EDU per parceL That portion of land greater than
20 acres per parcel is considered open ce and exempt from assessment until such
time as parcel subdivision or development occurs.
The new classification assessment formula limited the maximum assessment to $1,419 for parcels 20
acres and larger. The new classification was included in the adopted Engineer's Report for FY
1995/96 LLAD 89-1 and all vacant parcels in the City of La Quinta, including Annexation No.9,
were assessed based upon the new assessment formula for Vacant, Non-Residential classification.
On September 19, 1995, the City Council directed staff to reevaluate the Vacant, Non-Residential
classification again. This direction came as a result of requests from property owners in Annexation
Area No.9 who again expressed concerns that the new assessments were still too high for the benefits
received. On November21, 1995, the City Council approved a Professional Services Agreement with
the firm of Berryman & Henigar, Inc., for Landscape and Lighting Assessment District engineering
services that also included a re-evaluation of the Vacant, Non-Residential parcel assessment
formula.
Vacant, Non-Residcntial Classification Reevaluation
Because many, if not all, of the complaints received in FY 1995/96 regarding the Vacant, Non-
Residential rates came from property owners in the Annexation Area No.9 area, the re-evaluation
of the assessment formula for Vacant, Non-Residential parcels was concentrated in this area. The
primary concern raised by property owners in Annexation Area No.9 was that it was difficult to
equate the benefits received for the assessments paid because of the remoteness and inaccessability
of their property.
There are 49 assessable parcels in Annexation No.9, as outlined in Attachment 3. The assessed
valuation of these parcels, including improvements, based upon the current Assessors Role, is
$4,410,496. Property taxes paid by these parcels in FY 1994/95 total $52,316. These parcels were
assessed $39,461 in LLAD 89-1 fees in FY 1995/96.
Clear differences were found when comparing Vacant, Non-Residential parcels within Annexation
Area No.9 with other Vacant, Non-Residential parcels in the district. These differences included:
* Physically separated from the improved areas of the City and LLAD 89-1
improvements.
* Limited access to the City and LLAD 89-1 improvements.
* Linilted identity with the City and LLAD 89-1 improvements.
* Parcels are not readily able to develop due to difficult access and lack of utilities
OOO?3?<
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ing -> 14+l These considerations set Annexation No.9 i.?:rcels apart from other Vacant, Non-Residential parcels
within LLAD 89-1. other parcels now enjoy reasonable access and proximity to the City and LLAD
89-1 improvements. To equitably allocate costs to Annexation No.9 based upon benefits received
from LLAD 89-1, a new classification and assessment formula may be necessary.
To evaluate possible assessment formulas, the following parameters were used to determine the
impacts various assessment formulas have on LLAD 89-1:
1. Adjust the parcel size cap downward from its current level of 20 acres.
2. Maintain a parcel size cap of 20 acres and an EDU rate less than 1.65 EDUs/acre.
3. Eliminate the parcel size cap and use an EDU rate less than 1.65 EDUs/acre.
4. Combination of a downward adjustment of the parcel size cap and EI)U rate less than
1.65 EDUs/acre.
Attachment 4 surnmarizes the impacts of implementing the three parameters with varying parcel size
caps and factored EDU rates.
FINDINGS AND ALTERNATIVES:
The following are concerns regarding the various Options:
* Staff highly recommends against Option 3 Reduced EDU Rate with No Parcel Size Cap)
entirely because of the large assessment $8,603) on very large parcels.
* Column 1 for Option I Adjust Parcel Size Cap) and Option 2 educed EDU Rate with a
20 Acre Parcel Size Cap) produce the same results as are currently in place.
* Column 4 for Options 1, 2, and 4 Option 1 + Option 2, 50% EDU Factor) will have a
dramatic impact on the revenue generated by LLAD 89-1, perhaps requiring an adjustment
to the citywide fee structure beyond the CPI adjustment
* Columns 2 and 3 of Option 1 do not reduce the assessment for every parcel in this area.
* Column 3 of Option 2 and Column 1 of Option 4 are identical.
* Originally, the concept of a parcel size cap of 20 acres was chosen because this was the
average size of a development in La Quinta and the assessment for a vacant parcel should
only be assessed on that part that could be developed. The rest would be considered open
space until development occurred. This has not changed from last year. Therefore, it does
not make sense at this time to adjust the parcel size cap.
OOQ?(
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ing -> 14+mIf one were to eliminate the various Options based upon the concerns outlined above, there would
only be two 2) Options remaining:
Option 2, Column 2 75% of current EDU rate with a 20 acre parcel size cap.
2. Option 2, Column 3 50% of current EDU rate with a 20 acre parcel size cap.
Of the two options, Option 2, Column 3 provides the greatest relief to property owners in Annexation
Public Works Director ity Engineer
oo?
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ing -> 14+t CULTURAL AFFAIRS COMMISSION
SPECIAL MEETING
MINUTES
November 6,1995
I. CALLTOORDER
A special meeting of the Cultural Affairs Commission was called to order at 7:00 p.m. in the La Quinta Civic Center
Council Chambers. Chairperson Hull presided over the meeting and led the Pledge of Allegiance.
MEMBERS PRESENT: Commissioner Honey Atkins
Commissioner Susan Benay Vice Chairperson)
Commissioner Steve Berliner
Commissioner Susan Francis
Commissioner Kathryn Hull Chairperson)
Commissioner Michelle Klein
Commissioner Archie Sharp
STAFF PRESENT: Marty Nicholson, Parks & Recreation Director
Cristal Spidell, Secretary
GUESTS PRESENT: John Detlie
Patrick Welch
II. PLEDGE OF ALLEGIANCE
Ill. CONFIRMATION OF AGENDA
Staff member Marty Nicholson added item C. Intormation on Protocol And Decorum of the Commission under
IX. Commission Business. This item will be taken out of order and addressed first.
IV. ANNOUNCEMENTS None
V. PUBLIC COMMENT
Patrick Jano, 53-686 Velasco Mr. Jano spoke regarding the Cultural Master Plan subcommittee that he was on.
He informed the Commission he was available for any questions they may have during their discussion on the
Master Plan.
VI. COMMISSION BUSINESS
C. Information on Protocol and Decorum of the Commission
Chairperson Hull addressed the Commission as to why the special meeting was called. Chairperson Hull
believes that too much misinformation was going around regarding the Cultural Arts Master Plan that might
not have been correct and she wanted to meet to clarify these issues before they expanded.
Chairperson Hull then reviewed the rules and regulations under which the Commission operates.
OOO?
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HISTORICAL PRESERVATION COMMISSION CITY OF LA QUINTA
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, California
November 16, 1995
I. CALL TO ORDER
A The meeting was called to order at 3:07 P.M. by Chairman Ned Millis
II. ROLL CALL
A. Chairman Millis requested the roll call. Present: Commission Members
Henderson, Puente, Wright, and Chairman Millis. Advisor Lauren Weiss-Bricker
was absent.
B. Staff Present: Planning Manager Christine di lono and Office Assistant Carolyn
Walker.
III. PUBLIC COMMENT None
IV. CONSENT CALENDAR
A. Chairman Millis asked if there were any corrections to the Minutes of July 25,
1995. There being no corrections, it was moved and seconded by Commissioners
Henderson/Puente to approve the Minutes as presented. Unanimously approved.
Chairman Millis asked if there were any corrections to the Minutes of October 19,
1995. There being no corrections, it was moved and seconded by Commissioners
Henderson/Wright to approve the minutes as submitted. Unanimously approved.
V. BUSINESS ITEMS
A. Desert Sands Unified School District Site Archaeological Report.
Planning Manager Christine di Jono presented the information contained in
the staff report, a copy of which is on file in the Community Development
Department.
HPC1 1-16 1
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ing -> 14+ ART IN PUBLIC PLACES COMMISSION
MEETING MINUTES
LA QUINTA CITY IIALL SESSION ROOM
JANUARY 8, 1996
The regular meeting of the Art in Public Places Commission was called to order at 3:05 P.M. by
Community Development Director Jerry Herman. As the Chair was absent and the Commission is
without a Vice Chair, it was moved and seconded by Commissioners Shamis/Klein to appoint
Commissioner Walling Acting Chair.
ROLL CALL
COMMISSIONERS PRESENT: Commissioners Michelle Klein, Elaine Reynolds,
Rosita Shamis, and Acting Chairman John Walling.
Council Member Stan Sniff was also in attendance.
It was moved and seconded by Commissioners
KleinlShamis to excuse Commissioner Sharon
Kennedy who arrived late) and Chairman Nancy
Nard. Unanimously approved.
STAFF PRESENT: Community Development Director Jerry Herman, Planning Manager
Christine di lono, and Executive Secretary Betty Sawyer
II. CONSENT CALENDAR
A. Minutes: Acting Chairman Walling asked if there were any changes to the Minutes
of December 4, 1995. There being no corrections, it was moved and seconded by
Commissioners Reynolds/Shamis to approve the minutes as submitted. Unanimously
approved.
B. Financial Statement: There being no changes, it was moved and seconded by
Commissioners Shamis/Reynolds to approve the Financial Statement as submitted.
Unanimously approved.
III. PUBLIC COMMENT None
Iv. BUSINESS SESSION
A. Review and selection of irtwork/artist for the La Quinta Village Retention Basin
Project.
APPIS oo?(3?
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ing -> 14+ COACHELLA VALLEY MOSQUITO AND VECTOR
CONTROL DISTRICT
BOARD OF TRUSTEES MEETING
JANUARY 9,1996
The regular meeting of the Board of Trustees for the Coachella Valley Mosquito and
Vector Control District was held at 83-733 Avenue 55, Thermal, California.
CALL TO ORDER: The meeting was called to order at 7:01 p.m. by President
Cavoretto.
PLEDGE OF ALLEGIANCE: The pledge was led by Trustee Bizzell.
RQLLALL Those present at roll call: Trustees Bizzell, Cavoretto, De Lara,
Fuschetti, Nigosian, Perkins, Pierson, Pisha, Pricer and Walker. Absent from meeting
at roll call: Trustee Castro. Also present General Manager Stan Husted, Assistant
Manager Ruben Arias, Jr., Finance Administrator Robb Steinheider and
Administrative Secretary Denise Norton. The audience consisted of Mr. Hugh
Lothrop, Mr. Arturo Gutierrez, Mrs. Dorothy Pepper, Mrs Treesa Cotton, Mr. Bill
Culver and Mr. Jeff Garcia. President Cavoretto took a moment to introduce Mr.
Jerry Pisha, Trustee from the City of Desert Hot Springs.
APPROVAL OF MINUTES FOR DECEMBER 12.1995 BOARD MEETING:
Motion to approve the December 12,1995 minutes as mailed) was made by Trustee
Walker. Motion was seconded by Trustee De Lara with a request that in the future
more detail is added to the substance of the meeting minutes. Brief discussion took
place on need for more information to be shown in the monthly minutes example:
more of actual discussion of committee reports). Following discussion the motion
carried unanimously
Stan informed the Board that no other correspondence had
been received other than the letter from U.C. Davis which had been included in their
packets.
PUBLIC COMMENT: The members of the audience isted above) introduced
themselves to the Board.
Stan took a moment to inform the Board that Mr. Jeff
Garcia a vector control specialist for the District had just become the acting President
of the California School Employees' AssocLation Chapter for the District.
CONFIRMATION OF AGENDA: Hearing no changes suggested by the Board,
President Cavoretto stated the agenda would be accepted as designed.
jan96brd.mig.mdn
2/6/96
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ing -> 14+ DEPARTMENT REPORTS: A- I
z
TO: The Honorable Mayor and Members of the City Council
FROM Thomas P. Genovese, City Manager
DATE: February 20, 1996
RE Department Report Responses to Public Comment
Following are responses to public comment fiom the City Council Meeting of February 6, 1996:
Mr. Ed Kibbey, Mr. Paul Berlier, Mr. Dennis Chappel regarding Artwork at La Quinta Village
Shopping Center
Jerry Herman, Director of Conimunity Development, contacted each of the above by
telephone to inform them that a Public Meeting of the Art in Public Places Committee
would be held February 16, 1996 at 3:00 p.? and a City Council Meeting on
February 20, 1996 at 3:00 p.m Agenda items for each of these meetings would
include flirtlier review of the art proposal for the La Quinta Village Shopping Center.
Mr. Victor Massey and Mr. Phillip Basquez regarding Adoption of Mobile Home Rent Control
* Staffis prep ating a letter for the Mayor's signature with regard to legislation and the
City of La Quinta's position on rent controL
Mr. Bob Marsh regarding condition of the bail fields at the Sports Complex
* Avislt to the site has been conducted by City personnel. Staff is preparing a response
letter to Mr. Marsh including the request of a meeting to discuss the issue.
oo?
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2:
4
AGENDA CATEGORY:
4OF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Transmittal of Revenue and
Expenditures Report dated December 31, 1995
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the December 31, 1995 Statement of Revenue and Expenditures for the City of La
Quinta.
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ing -> 14+ DEPARTMENT REPORTS:
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Marty Nicholson, Parks & Recreation Director
DATh: Febmary 20, 1996
SUBJECT: Transinittal of Recreation Attendance Report for the Month of January, 1996
The Monthly Attendance Report is for the month of January, 1996.
Leisure classes began the last week of January with attendance reflecting only one week of class
scheduling. Special Events for the month of January included two day care programs during non-
school days Martin Luther King Day and Bowling Trip Camp), Pizza Movie Night for Teens,
Chili Cookoff, Putting Contest, Big Band Dance and Showboat Production.
UPCOMING EVENTS OF THE PARKS AND RECREATION
DEPARTMENT FOR THE MONTH OF MARCH 1996:
March 12 Dog Training Workshop, 10 a.m., Sr. Center
March 14 St. Patrick's Day Luncheon, 12 noon, Sr. Center
March20 Stan Miller's Big Band Dance, 7:30 p.m., Sr. Center
March 21 Healthy Cooking Class, 11a.m., Sr. Center
March 22 Winter Class Recital at 6 p.m., Truman School
March 27 Congressman Bono's Mobile Office, 10 a.m., Sr. Center
Staff will be assisting the Greater Coachella Valley Soap Box Derby
with their annual Soap Box Derby race on Saturday, March 23, 10:00 a.m
000*
$9,>
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ing -> 14+ DEPARTMENT REPORTS: I
TO: The Honorable Mayor and Members of the City Council
EROM: Captain Ron Dye
DATE: Febniary2o, 1996
RE: Department Report Activity Report for Second Qu?rter Fisc?I Year
1995196
I recently completed a statistical analysis of police actMty for the second quarter of Fiscal Year
1995/96. Concurrently, iasso reviewed the entire calendar year of 1995. Below are highlights of the
study:
Total calls for police service increased significantly from 2945 to 3447 +492) for the quarter
and 11636 to 12901 +1265) for the year. A large portion ofthis increase is accounted for
in the area of non- cuminal calls wirich increased from 4498 to 4986 +488).
Criminal cails, however, increased only slightly from 1209 to 1252 +43) for the quarter and
4523 to 4954 +431) for the year.
Part I crimes homicide, robbery, rape, aggravated assault, burglary, auto theft, grand theft
and arson) actually decreased from 225 to 176 49) for the quarter and 846 down from 868
22) for the year.
1994 1995 Change
Homicide 0 1 + 1
Robbery 16 13 3
Rape 5 3 2
Aggravated Assault 119 85 34
Burglary 489 450 39
GrandTheft 183 180 3
AutoTheft 71 89 +18
Arson 8 8 0
0004<3
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ing -> 14+We experienced an increase in vandalism from 300 to 332 +32) over the past year. A significant
mcrease was also noted in the area of disturbance calls which increased from 660 to 839 +179).
These statistics support our decision to seek increased staffing last year. Mthough overall activity
has increased, we have been able to hold the line on serious crime while maintain?ng a healthy traffic
enforcement profile. I feel that a portion ofthe credit belongs to the Volunteers for Increased Public
Safety. Much of the t??e of ac?vity that generated the formation of that organization has decreased
noticeably.
We will continue to monitor trends and make adjustments to deployment schedules as necessary to
mamtain pressure on the criminal element
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4
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of a continuance for a third one-year time extension for PUBLIC HEARING: t
Phase 9 of Tentative Tract 24890 to create 37 lots consisting of three
single family, 34 duplex, and five lettered lots on ten acres within SP
85-006. Apphcant: KSL Recreation
RECOMMEND?ONS:
Continue the Public Hearing until March 5, 1996.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On February 13, 1996, the Planning Commission considered the request for a third one-year time
extension for Tentative Tract 24890. There were no recommended changes to the Conditions of
Approval res?ting from the discussions between the Engineering Department and the applicant
during the continuances granted. The applicant's attorney requested another two-week continuance
so that they could meet with the City to attempt to resolve issues. A continuance was granted by the
Planning Commission to the February 27, 1996 Planning Commission meeting. The City Council
hearing for this item will need to be continued to the March 5, 1996 Council meeting.
RRY RMAN, Community Development Director
staffrpt.58
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7
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA ME?NG DATE: February 20, 1996 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Public Hearing on Municipal Code Amendment 96-048, amending PUBLIC HEARING:
Title 6 of the La Quinta Municipal Code, pertaining to Health and
Sanitation, by adoption of Chapter 6 17, Landscape Maintenance
Operations Applicant City of La Quinta
1. Take public testimony and discuss the current draft of the proposed Chapter.
2. Move to continue the Public Hearing, direct staff to address and incorporate any
modifications and return to Council with revisions for possible adoption on March 19, 1996.
FISCAL IMPLICATIONS
None.
BACKGROUND AND OVERVIEW.
The proposed Landscape Maintenance Operations Ordinance Attachment 1) is substantially different
than the more comprehensive Noise Ordinance which was reviewed by the City Council at study
sessions held in December, 1993 and April, 1994. For a background summary of activities on this
project, please refer to the memorandum previously sent to you on December 20,1995 and included
as Attachment 2.
Subsequent to the December 20 memo, staff incorporated all changes into a legislative format and
again sent it out to previously identified homeowner associations and golf courses in the City refer
to January 30 letter as Attachment 3), advising them of the February 20 Public Hearing. As of
February 13, no communications have been received in response to this letter. However, staff did
receive one response from KSL Recreation Corporation on January 5 based on a previous transmittal
Attachment 4).
Issues/Analysis
The ordinance before you tonight is specifically designed to regulate operational hours for
landscaping maintenance activities relating to golf courses, private yards and common residential
areas; whereas the Comprehensive Noise Ordinance was prepared in response to all potential noise
sources throughout the City, as identified in the General Plan Hazards Element.
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ing -> 14+Staff is requesting direction baeed on public comment and City Council discussion on the Ordinance,
as there are still recognized concerns with regard to the following issues:
* Regulation of golf course land use vs. residential uses
* Equivalency of standards
* Differentiation between thatchin?reseeding and routine maintenance
* Relationship between Exemptions and Minor Use Permits
* Allowance for golf tournament exemptions
The Ordinance is also intended to address other nuisance situations, such as dust from these
landscaping activities. A potential amendment to South Coast Air Quality Management District Rule
403, applicable only to the Coachella Valley, may become effective in early 1997 Attachment 5),
which will deal with overseeding operations. The proposed regulations address this issue by
permitting only vacuum-type equipment during thatching activities.
The alternatives available to the Council are as follows:
1. Adopt the proposed ordinance as drafted.
2. Adopt the proposed ordinance as modified.
3. Continue or table consideration of this item.
4. Do not adopt the proposed ordinance.
5. Discuss the current draft of the ordinance and provide flirther direction.
Attachments:
1. Proposed Ordinance and text.
2. Memo to Council dated December20, 1995 1 pages).
3. Staff letter dated January30, 1996 9 pages).
4. Letter from KSL dated January 5, 1996.
5. Excerpt from PMIO BACM SIP Revision.
ooe?
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