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City Council
Agenda
CITY COUNCIL CHAMBER
78-495 Call. Tampico
La Quinta, California 92263
Regular Meeting
March 5, 1996 3:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance leginning Res. No.9609
b. Roll Call Ord. No.281
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of February 20, 1996.
ANNOUNCEMENTS
PRESENTATIONS
Presentation of contribution by Peter Ministrelli for Sport. Complex Lighting.
PUBLIC COMMENT
This Is the time set aside for public comment On any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
PIea8e watch the timing device on the podium.
I
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a. Letter from Steve Berliner resigning from the Cultural Commission.
BUSINESS SESSION
1. CONSIDERATION AND SELECTION OF YOUTH ADVISORY COMMITTEE MEMBERS AND
ALTERNATES.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF GRANT REQUEST TO FUND GREATER COACHELLA VALLEY SOAP BOX
DERBY IN THE AMOUNT OF $1,100.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF AMENDMENTS TO CULTURAL COMMISSION'S WORK PLAN.
A) MINUTE ORDER ACTION.
4. MID-YEAR BUDGET REPORT FOR FISCAL YEAR 1995/96.
A) MINUTE ORDER ACTION.
5. INTERVIEW OF APPLICANTS FOR ART IN PUBLIC PLACES COMMISSION AND CONSIDERATION
OF APPOINTMENT.
A) MINUTE ORDER ACTION.
6. INTERVIEW OF APPLICANTS FOR HUMAN SERVICES COMMISSION AND CONSIDERATION OF
APPOINTMENT.
A) MINUTE ORDER ACTION.
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion.
1. APPROVAL OF DEMAND REGISTER DATED MARCH 5.1996.
2. APPROVAL OF FINAL MAP AND SUBDIVISION AGREEMENT FOR TRACT 28150 PGA WEST.
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ATTEND A TRAFFIC SIGNAL EQUIPMENT OPERATION SEMINAR IN SAN DIEGO ON MARCH 6-
7, 1996.
4. APPROVAL OF OVERNIGHT TRAVEL FOR ROMANO VERLENGIA, ASSISTANT ENGINEER II TO
ATTEND A HIGHWAY DRAINAGE DESIGN CLASS IN SANTA ANA ON MARCH 11-13,1996.
5. APPROVAL OF OVERNIGHT TRAVEL FOR MARCUS FULLER, ASSISTANT ENGINEER I, TO
ATTEND AN INSPECTION PRACTICE WORKSHOP IN SANTA ANA ON MARCH 14-15, 1996.
6. APPROVAL OF OVERNIGHT TRAVEL FOR STEVEN D. SPEER, SENIOR ENGINEER, TO ATTEND A
STORM WATER MANAGEMENT CLASS IN SANTA ANA ON MARCH 13-15, 1996.
7. APPROVAL OF ATTACHMENT NO.6, AGREEMENT REGARDING COVENANTS TO DEVELOP, USE
& MAINTAIN THE SITE AS PART OF THE RECENTLY AGENCY-APPROVED OWNER
PARTICIPATION AGREEMENT FOR DEVELOPMENT OF AN 11-ROOM, 9,000 SQ. FT. BED AND
BREAKFAST INN ON APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ADJACENT TO THE
LAKE LA QUINTA PROJECT. APPLICANT: HAROLD & HARRIET HARRIS.
8. ADOPTION OF RESOLUTION AUTHORIZING STAFF TO ENTER INTO AN AGREEMENT WITH THE
COUNTY OF RIVERSIDE TREASURER TAX COLLECTOR FOR THE PURPOSE OF PURCHASING
TAX-DEFAULT PROPERTY, IN CONJUNCTION WITH THE REDEVELOPMENT AGENCY WITHIN THE
CITY OF LA QUINTA.
9. ADOPTION OF RESOLUTION ALLOWING TEMPORARY CLOSURE OF THE SOUTH LEG AND
PORTIONS OF THE NORTH LEG OF AVENIDA MONTEZUMA, AROUND THE FRANCES HACK
PARK, BETWEEN EISENHOWER DRIVE AND AVENIDA NAVARRO ON MARCH 14-17, 1996, FOR
THE LA QUINTA ARTS FESTIVAL IN COMPLIANCE WITH MINOR TEMPORARY OUTDOOR EVENT
PERMIT MTOE 95-097). APPLICANT: LA QUINTA ARTS FOUNDATION.
10. REPORT OF PLANNING COMMISSION ACTION ON CONDITIONAL USE PERMIT 96-023 AND PLOT
PLAN 96-571 FOR A 116-UNIT, AFFORDABLE APARTMENT COMPLEX ON THE WEST SIDE OF
WASHINGTON STREET APPROXIMATELY 700 FEET NORTH OF CALLE TAMPICO ON 11.6 ACRES
IN AN R-2 ZONING DISTRICT. APPLICANT: KEITH INTERNATIONAL, INC.
11. DENIAL OF CLAIM FOR DAMAGES BY CLAIMANTS GEORGE HANOVER AND MARSHA
HANOVER, DATE OF CLAIM, SEPTEMBER 13, 1995.
STUDY SESSION
1. DISCUSSION RELATED TO LARGE VACANT LOT ASSESSMENTS, LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1.
2. DISCUSSION REGARDING ISSUANCE OF CITY CREDIT CARDS.
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A. PLANNING COMMISSION MINUTES OF FEBRUARY 13, 1996
B. ART IN PUBLIC PLACES COMMISSION MINUTES OF JANUARY 8, 1996
C. CULTURAL COMMISSION MINUTES OF JANUARY 22, 1996
D. HUMAN SERVICES COMMISSION MINUTES OF JANUARY 17, 1996
E. PARKS & RECREATION COMMISSION MINUTES OF JANUARY 8, 1996
F. INVESTMENT ADVISORY BOARD MINUTES OF JANUARY 10, 1996
G. CVAG COMMITTEE REPORTS
H. SUNLINE REPORTS
I. C.V. MOUNTAINS CONSERVANCY
J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE
K. SUNLINE TRANSIT AGENCY
L. ALL OTHER BOARDS/COMMISSIONSIJPA'S
M. REPORT OF TOM FREEMAN REGARDING THE PALM SPRINGS REGIONAL AIRPORT
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSES TO PUBLIC COMMENT
2. REPORT REGARDING CHARTER CITY RESEARCH
B. CITY ATTORNEY
C. CITY CLERK NONE
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. FINANCE DIRECTOR NONE
G. PARKS & RECREATION DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR NONE
I. SHERIFF?S STATION COMMANDER NONE
MAYOR AND COUNCIL MEMBERS? ITEMS
1. DISCUSSION REGARDING POTENTIAL CONFLICTS OF INTERESTS OF COUNCIL MEMBERS
RELATIVE TO DISCUSSION OF LITIGATION AND ECONOMIC DEVELOPMENT ISSUES. SNIFF)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
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This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEAR?G$
1. TENTATIVE TRACT 24890 REQUEST FOR A THIRD ONE-YEAR EXTENSION OF TIME FOR
PHASE 9 OF TENTATIVE TRACT 24890 TO CREATE 37 LOTS CONSISTING OF THREE SINGLE-
FAMILY, 34 DUPLEX AND FIVE LETTERED LOTS ON TEN ACRES WITHIN SP 85-006.
APPLICANT: KSL RECREATION.
A) No Action Required.
2. TENTATIVE TRACT MAP 26148- REQUEST FOR A SECOND ONE YEAR EXTENSION OF TIME FOR
54 LOTS ON 14 ACRES AT THE NORTHEAST CORNER OF WASHINGTON STREET AND 50TH
AVENUE IN THE SPECIAL RESIDENTIAL SR) ZONING DISTRICT. APPLICANT: MAINIERO, SMITH
& ASSOCIATES FOR AMCOR REALTY FUND III).
A) RESOLUTION ACTION.
3. ZONING ORDINANCE AMENDMENT 96-049 AMENDING CHAPTER 9.212 OF THE LA QUINTA
MUNICIPAL CODE PERTAINING TO SIGN REGULATIONS FOR USE THROUGHOUT THE CITY.
INITIATED BY THE CITY OF LA QUINTA.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
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4. FIRST AMENDMENT TO THE FIRST AMENDED AND RESTATED DISPOSITION AND
DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF LA QUINTA AND E.G.
WILLIAMS DEVELOPMENT CORPORATION.
A) RESOLUTION ACTION
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL REGARDING ONGOING LITIGATION GRANITE
CONSTRUCTION CO.. CASE NO.086195 PURSUANT TO GOVERNMENT CODE SECTION
54956.9(A).
2. CONFERENCE WITH CITY'S PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE
SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF
SIMON DRIVE AND HIGHWAY 111 PROPERTY OWNER NEGOTIATOR: RICHARD GATTIS.
3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PUBLIC WORKS DIRECTOR) PURSUANT
TO GOVERNMENT CODE SECTION 54956.8 INSTRUCTING THE NEGOTIATOR CONCERNING
THE TERMS OF POTENTIAL ACQUISITION OF REAL PROPERTY LOCATED AT THE
NORTHWEST CORNER OF WASHINGTON STREET AND HIGHWAY 111.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of March 5, 1996 was posted on the outside entry to
the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce on Friday, March 1, 1996.
AUNDRA L. JU LA, City Clerk
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City CIerk?s Office at 777-7025. 24-hours in advance of the meeting
and accommodations will be made.
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STEVE AND ELLIE BERLINER
Piano, Orchestras and Entertainment
48-115 Via Hermosa
La Quinta, CA. 92253
619) 564-2362
2/24/9?
Kathryn Hull, Chair
La Quinta Cultural Commission
City Hall, Ii Quinta
Dear Kathryn.
As I indicated to you on the phone, it1s with genuine regret that I
have to resign from the Corimission.
The work demands on my time over the next few months are making it vir-
tually impossible for me to concentrate on Corrinission matters. And the
succeeding month? have unexpectedly been filled with my being called on
to work 4-5 days a week, in addition to my music schedule which many
people might not realize involves a constant expenditure of time in
promoting the business, in addition to performance time).
With the Cultural ster Plan Steering Corrinittee quite probably not
getting into action until mid-April, I still hope to be able to break
open sufficient time to work within the music area on the project. I
hope you1ll keep me informed.
My srap up report on the D.E.P.A. program is enclosed.
Sincerely,
Steve Berliner
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COUN40C;IR&2 MEETING
41:4 AGENDA CATEGORY:
BUSINESS SESSION:
DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TImE: STUDY SESSION:
Consideration and Selection of Youth Advisory PUBLIC HEARING:
Conimittee Members and Alternates
RECOMMENDATION:
Staff reconimends the City Council:
1. Appoint the following students to the Youth Advisory Conimittee:
NAME SCHOOL GRADE
Natalie Bangerter La Quinta Middle School 7
Karl Brown La Quinta High School 11
Breana Fernandez La Quinta High School 11
Arron Healy Palm Desert High School 10
Peter Lafayette La Quinta High School 10
Ann Rien La Quinta Middle Scho? 7
Stephanie Vittorio La Quinta High School 11
2. Staff also recommends the City Council appoint the following students as Alternates:
NAME SCHOOL GRADE
Kaci Borowski La Quinta Middle School 6
Bryan Hanirn La Quinta Middle School 6
Tamara Hernandez La Quinta High School 1 l
Nicole Srnith Desert Christian High School 9
Alex Tasso La Quinta Middle School 8
3. Approve the proposed Youth Advisory Committee description Attachrnent 1) and direct
Staff to initiate meetings with appointees; and
4. Authorize an allocation from the Geijeral Fund Emergency Reserve 101-000-300-290) Fund
in the amount of$195 to cover expenses.
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The Youth Advisory Committee did not receive any budget appropriations for Fiscal Year 1995-96.
Expenses incurred would be:
Printing $100.00
Mileage Reimbursement 25.00
Travel & Meeting 70.00
Total: $195.00
Printing costs are related to flyers produced for Youth Advisory Council events at the high school.
Mileage costs are related to stafftraveling to the high school for meetings. Travel and Meeting costs
are related to refreshments served at Youth Advisory Committee meetifigs. The Committee is
scheduled to meet at the high school once each quarter alter school for an hour or as needed. Funds
could be allocated from the General Fund Emergency Reserve, Account No. 10l-000-300-290.
BACKGROUND AND OVERVIEW:
The Youth Advisory Coinirtee concept was established by the City Council on December 21, 1993
by MR? ORDER NO.93-262. At that time the purpose ofthe Committee was to provide input
to City staff regarding the concerns of youth, and help plan projects and policies to address those
concerns. The City Council made appointments on May 3, 1994 to the first Youth Advisory
Committee with a recommendation to reappoint again in October 1994.
In October 994, the Youth Advisory Committee Members were reappointed. The Committee
Mernber terms were extended to May 1995. Since May, the Youth Advisory Comnnttee has not been
actrve. However, the purpose of the committee appointments in order to give input, plan projects
and address concerns, still exists. Federal grants for juvenile diversion programs require youth input
into program needs and policy development. The Youth Advisory Committee will provide input to
help determine teen program needs and flirnish the youth collaboration element qualiiication
necessary for grant flinding.
The membersliip ofthe Youth Advisory Comrntee consists of seven members from the local middle
schools or high schools. Staff is recommending five high school and two middle school
representatives. In addition, the recommended alternates consist of two high school and three middle
school representatives. Youth Advisory Committee terms would run from Marchl8-August 31,
1996. Recruhment is recommended to begin again in September 1996 with appointments in October
1996 for the next year. Attachment 2 provides the applications for the recommended candidates.
Advert?g for the Youth Advisory Committee selection was done through the school announcement
system and on-site presentations. Selection of theYouth Advisory Committee members included a
questionnaire filled out by the applicant and an oral interview conducted by Park and Recreation
Department staff Attachment 3 is an example of the rating sheet used.
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The alternatives available to the City Council are:
1. Appoint the seven applicants and five alternates to the Youth Advisory Comirittee as
submitted; approve the Youth Advisory Committee description and direct Parks and
Recreation staff to initiate meetings; and authorize expenditures ftom the General Fund
Reserve Account No. 1O1-ooo-300-290) in the amount of$195.OO;
2. Do not appoint applicants to the Youth Advisory Committee and do not authorize
expenditures; or
3. Provide staff with fiiilher direction.
Marry Nicholso?
Parks and Recreation Director
Attachments:
1. Proposed Youth Advisory Committee description
2. Applications from proposed candidates
3. Exarnple rating sheet used for interview process
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Z
AGENDA CATEGORY:
4OF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Grant Request to Fund Greater Coachella
Valley Soap Box Derby in the Amount of$1,1O0
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The Special Project Contingency Fund l0l?l0l-663-000) currenty as a balance of $?0,600
available. The Greater Coachella Valley Soap Box Derby's request for fluiding is $1,100. If
approved, the balance in the Special Project Contingency Fund would be reduced to $9,500
Attachment I).
BACKGROUND AND OVERVIEW:
The Greater Coachella Valley Soap Box Derby has scheduled its second annual Soap Box Derby in
the City of La Quinta. The Soap Box Derby event consists ofparticipants purchasing a car kit and
building a car from the materials in the kit. The built car is raced down the street competing with
other participants for best race time. Last year 42 entrants participated in the event held in La Quinta
on Avenida Bermudas with other cities assisting as sponsors.
Organizers of the Soap Box Derby fluid the event through fluid raising efforts and contributions.
Costs are related to hosting the event, purchasing the franchise from the National office and flinding
travel expenses for the winners to attend the Nationals in Akron, Ohio in August.
On November 7, 1995 the City Council approved providiing staff services and equipment to the
Greater Coacheila Valley Soap Box Derby in the amount of $2,223 by Minute Order No.95-196.
Services include street closure notices, street closure barricades, use of City radios, coordination of
permit processes and staff assigned as liaison for the event Attachment 2).
The event has been scheduled for March 23, 1996 on Avehida Bermudas in La Quinta. The event
organizers are in the process of contacting other cities for financial support of this valley wide event.
The written request Attachment 3) for additional City support is in order to pay the franchise fee
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ing -> 14-7$which allows use of the franchise name, winners to move forward to Nationals and for insurance
provisions required to hold the event. If the franchise fee is not paid, the event cannot be held under
the Soap Box Derby name. In addition, the event can not move forward without the liability
insurance provided in the franchise fee and a requirement of the City.
FINDIN(;S ANn ALTERNATIVES:
The alternatives available to the City Council are:
Approve the request from Greater Coachella Valley Soap Box Derby in the amount of$1,l00
utilizing the Special Project Contingency Fund 101-101-663-000);
2. Deny the request for flinding; or
3. Provide staff with flirther direction.
Marty Nicho?on
Parks & Recreation Director
Attachments:
1. Special Project Contingency Account Recap
2. Approved City Related Expenses
3. Letter from Soap Box Derby Co-chairperson, Lucia Moran to City Council
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4-
AGENDA CATEGORY:
C?oF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration to Approve Changes to the PUBLIC HEARING:
Cultural Commission's Work Plan
RECOMMENDATION:
Approve the changes to the Work Plan as developed by the Cultural Commission.
FISCAL JMPLICATIONS:
There are no additional fiscal costs related to approval of the Cultural Commission's Work Plan
changes. There may be additional costs associated with any recommendations that may arise fiom
assignments contained within the Work Plan. Any flinding requests for program initiated by the
Commission would be addressed through a request to the City Council.
BACKGROUND ANI) OVERVIEW:
The Cultural Commission met and reviewed the 1994-95 Work Plan assignments and is
recommending to update the Work Plan for 1996-97 Attachment 1). The following changes are
requested for City Council approval:
Changes:
1. Change the amount of time spent on Work Plan Maintenance.
This reflects the actual amount of time spent on this assignment.
2. Change Diversified Exposure to Performing Arts D.E.P.A.) to priority 3.
This assignment would be moved up in priority due to deletion of other assignments.
3. Change La Quinta Pageant to priority 5.
This assignment would be moved up in priority due to deletion of other assignments.
Delete:
1. Delete Sidewalk Art Contest. This assignment is done by the Parks and Recreation Department.
2. Delete High School Journalism Contest. This assignment is offered by the Desert Sun.
3. Delete Latin JazziSalsa Festival. This assignment has been researched and determined not
feasible at this time.
Add:
1. Add tural Arts Master Plan as priority 2. This assignment would be to develop a Master Plan
for the City as a long range look at cultural arts.
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ing -> 14-7)HNDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the changes to the Cultural Conimission Work Plan as subniiued;
2. Do not approve the changes to the Cultural Commission Work Plan; or
3. Provide staff with flirther direction.
Parks & Recreation Director
Attachments:
1. Cultural Commission Work Plan 1996-97
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7
AGENDA CATEGORY:
OF BUSINESS SESSION:
COIJNCIL?DA MEETING DATE:
March 5, 1996 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
PUBLIC HEARING:
Mid-Year Budget Report Fiscal Year 1 995/96
RECOMMENDATION:
It is recommended the City Council/Redevelopment Agency Board:
1. Approve the New Appropriations as outlined in Attachment 2 of this
report.
2. Receive and File the Mid-Year Budget Report.
BACKGROUND & OVERVIEW:
A comprehensive report is prepared annually at Mid-Year to inform the City Council
as to the financial position of the City and expenditures to date as compared to the
Budget as established by the Council in the Annual Budget.
The Mid-Year Report involves a financial assessment of City operations presented
to the Council during the fiscal year. This report provides information on General
Fund and RDA revenues, operations, capital projects and requests for budget
transfers and/or new appropriations.
This analysis provides the Council the opportunity to monitor year-to-date revenues
and expenditures and make mid-course adjustments necessary as the result of
modified program requirements.
ANALYSIS & FISCAL IMPLICATIONS:
For the most part, expenditures are distributed evenly throughout the fiscal year.
At Mid-Year December 31, 1995, it is expected that about 40% of the funds
budgeted will have been expended. Revenues, for a variety of reasons such as
Sales Tax reporting lag and seasonal Transient Occupancy Tax), tend to be received
unevenly throughout the year.
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ing -> 14-71In order to provide a more accurate comparison of revenues and expenditures at
Mid-Year, selected revenuesit1 have been accrued to reflect the month they were
earned. For some of these revenues, the estimate for the remainder of the year
was done by utilizing a weighted average analysis. If revenues were received in the
month they were earned, the earned figure reflects how much would have been
collected in the first six months. Major expenditures such as legal, law
enforcement, and utilities, and have been accrued to reflect a six month cost.
The year-to-date General Fund revenue/expenditure status is as follows:
GEN?RAL FUND
Eat nnated
95/96 Year End
udget?YT12[431195
2_LL_D
12131195 Year End Va ance
Description Actual % Earned Est mate overl(Under)
Revenue 7705256 3,382,870 43.64% 4,036,263 52.38% 8288563 583 307
Expenditure 7653068 2,723,632 35.59% 2999,916 39.20% 7635645 17423
Revenue Over Under) penditur 52,188 639,038 1224.49% 1,036,345 1985.79% 652,918 600,730
Based on the accrued revenues and expenditures, at Mid-Year the General Fund
revenue is showing signs of exceeding the budget estimate at year end by
approximately $600,730; however, it is important to recognize the General Fund's
improvement is primarily due to substantial activity in local construction and an
additional unexpected prior year No-Low Property Tax distribution of $126,713.
Additionally, the General Fund's anticipated expenditures are estimated to be under the
budgeted amount by approximately $17,000. Staff is recommending a continued
conservative approach to expenditures during the second half of this fiscal year.
With Mid-Year adjustments, including new appropriations in the amount of $54,076
detail provided on Attachment 2), it is projected that the General Fund's revenue will
exceed expenditures by approximately $550,000 at the end of the fiscal year.
1)For tne purposes of this report certain revenues have oeen selected due to their cyclical ature and/or their si9niflcance to tne overall revenje
p ctjre. The follow ng revenues have been selected to be accrued and the applicable analysis regarding these revenues are provided as
Attachment 1. Property Tax; Tax Increment: Transient Occupancy Tax; Franchise Fee Tax, Document Transfer Tax; Sates Tax; and Motor Vehicle
In Lieu Tax.
2
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ing -> 14-72 REVENUE
General Fund Revenue
As indicated in the chart below, the General Fund actual revenues are at 43.6% for
Mid-Year. Earned revenues are approximately 52.3%, as identified on the chant on the
previous page. Provided as Attachment 3 is the December 31,1995 General Fund
Revenue Detail for the City.
GENERAL FUND REVENUE SUMMARY
Amount
Description Budget Received Received
Taxes 4,767,700 1,521,572 31.91%
License & Perrn?ts 790,600 440,412 55.71%
Fees 438,500 252,003 57.47%
Inlergovemnental 787,750 372,034 47.23%
Interest 651,000 382,303 58.73%
Miscellaneous 23,000 147,640 641.91%
Transfer In 246,706 246,706 100.00%
TOTAL 7,705,255 3,352,870 43.54%
Many municipal revenues are not collected evenly over a 12-month period. Property
taxes and other revenues such as State subventions) are often subject to distribution
schedules that are not on a month-to-month basis. Even revenue that is collected more
uniformly may also be subject to seasonal highs and lows such as Transient
Occupancy Tax) that would impact year-to-date benchmark percentages.
Taxes
Overall, taxes are at 31.9% of the budget estimate. The majority of Property Taxes are
received from the County in January and May, and therefore, are shown as minor
receipts at Mid-Year. However, the 31.9% figure compares favorably this year because
of the $126,713 prior year no-low property tax allocation received which was not
anticipated during the budget preparation. The other major revenue sources for the
General Fund, Sales Tax, Transient Occupancy Tax, Document Transfer Tax, Motor
Vehicle In-Lieu Tax, and Franchise Tax) are consistent with projected revenues and are
maintaining last year's level.
Licenses. Fees & Permits
Development activity has been moderately higher than the budget estimate. Revenue
3
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ing -> 14-73is approximately 55% of the budget estimate, as of December 31 of 1995. It is
anticipated that the City will receive approximately $80,000 over the budget estimate of
$790,600 by year end.
EXPENDITURES
GENERAL FUND EXPENDITURES
The General Fund expenditures are summarized in the chart below. City-wide General
Fund expenditures are at 35.5% of budget. Provided as Attachment 4 is the December
31,1995 General Fund Expenditure Summary. City wide expenditures are a smaller
percentage of budget from last year because the reimbursed expenditures have
increased $676,000. The other expenditures are in jirie with the prior year.
GENERAL FUND ExPENDITURE SUM MARY
J Amount
Description L B3?9d9g4et973 pended Bcpended1
Personnel 1,754,801 44.18
Service/Supply 6,163,727 2,395,253 38.86%
capital Outlay 279,698 87,530 31.29%
Reiiyj,ursed Personnel 1,498,358 751371 50.15%
Reinoursed Service/Supply 1,488,172 748,516 50.30%
Reibursed Capital Outlay 48,800 24,085 49.31%
Transfer Out 250,000 0 0.00%
TOTAL 7,653,065 2,723,632 35.59%
The Mid-Year Personnel Expenditures are at 44.1%, and it is projected that year-end
expenditures will be approximately 90% of the budget estimate. These savings are
accounted for by a number of vacancies in the organization that were filled at a date
later than anticipated.
Operating expenses are at 38.8%. The primary reason for this reduced amount is due
to City wide reduced expenditures in the first half. It is anticipated that the 2nd half
expenditures will be less conservative and operating expenses will be closer to
budgeted levels.
4
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ing -> 14-74 INFRASTRUCTURE FUND
The Infrastructure Fund revenue is approximately 67.7% of the Budgeted Amount. This
moderate increase in revenue is attributable to the increase in building activity and is
consistent with the increases in building permit revenue received. Interest is more than
estimated because the first half infrastructure cash balances were higher than
anticipated.
I?fR?S?
Y? E?d
htrast??ttre F? 7
12131/95 12131/95 Year Ehd Vaia?
cri?on YTDAct??d % rrBte rrr/(U??)
b1b,?1 b?3'?.24% 616521 6324'1c?11W?1 129,UJ1
ht?est 22,500 59,237 253.28% 59237 25328%?704? 47,9?7
997,400 675,758 67.75% 675758 6775%1174458 177,058
REDEVELOPMENT AGENCY
Tax increment revenue for the Redevelopment Agency RDA) is received from the
County in January and May; therefore, the actual tax increment revenues received to
date are minimal. However, the earned tax increment approximates the 50%
benchmark. Provided as Attachment 5 is both the revenue and expenditure detail
regarding the Redevelopment Agency.
R?BlELOPMENr AGB?Y TAX I?R?ENr F?E?E SLIVIMAR(
tIrT?t
95(96 Year B?d
LDThD
12/31/95 12/31195 Year d Variance
scription Budget YTDActuaI % rned % tirmte over1(Lk??der)
EebtServI.Ge 9,212,250 55,601 0.93% 4655501 5054% 9414401 202,151
L? bd Tax crerr?nt 2,303,100 21395 093% 1163875 5054% 2331993 28,893
TOTAL TAX I?F?I 0
bt Service 2,034,000 105403 518% 1 277504 6281% 2501 446 467,446
Low Tax Increrrent 508,500 26350 518% 319376 6281%I 620830 112,330
TOTAL TAX I?F?I 2,542,500 131 753 518% 6281% 3122276 579,776
5
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ing -> 14-75 MID-YEAR BUDGET APPROPRIATIONS
General Fund Request for Mid-Year additional appropriations are as follows:
Central Services 25,800
Building 4,000
Emergency 6,000
Civic Center Building Operations 11,776
Community Development Admin. 6.500
54.076
PERSONNEL ACTIONS
There are no personnel requests at Mid-Year.
SUMMARY
As identified in the report, it is projected that the City's General Fund revenue will
exceed expenditures by approximately $550,000 after Mid-Year appropriations.
This estimate is approximately $300,000 more favorable than the recently
completed Cash Flow Report as compiled by the City's Cash Flow Oversight Team
which, in the most part, used budgeted 95/96 numbers. This is due in large part to
increased building activities in December 1 995. It is recommended this anticipated
excess of revenues over expenditures be utilized to increase the City's emergency
reserve. This action will be consistent with the Fiscal Management Strategy
discussed with the City Council in February 1 996.
6
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4
AGENDA CATEGORY:
4OF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Interview Applicants for Art in Public PUBLIC HEARING:
Places Commillee and Consideration of
Appointment
RECOMMENDATION:
1 Interview applicants and make an appointment; or
2. Interview applicants and defer the appointment
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW
On February 6th, the City Council accepted the resignation of Nancy Nard from the Art in
Public Places Commission. As a result of recruitment, six applications were received. All the
applicants have been invited to an interview at this time. In accordance with Council direction
on February 20th, they were advised that the Council will be reviewing all of the
Boards/Commissions in the near future and therefore, may not be making an appointment at this
particular time. The applicants are as follows:
Judi Cothrun Jack Knox
Raymond Hill Shelli Stivers
Nel Olson Ivancich Jack Tapleshay
FINDINGS AND ALTERNATIVES
1. Conduct interviews; and
2. Make an appointment; or
3. Defer the appointment until the review of the Boards/Commissions.
UNDRA L. HO City Clerk
7/)
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SESSION:
AGENDA CATEGORY:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TI'TLE: STUDY SESSION:
Interview Applicants for Human Services PUBLIC HEARING:
Commission and Consideration of Appointment
RECOMMENDATION:
1. Interview applicants and make an appointment; or
2. Interview applicants and defer the appointment
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW
On February 6th, the City Council accepted the resignation of Robert Tyler from the Human
Services Commission after being appointed to the Planning Commission. As a result of
recruitment, four applications were received. All the applicants have been invited to an
interview at this time. In accordance with Council direction on February 20th, they were
advised that the Council will be reviewing all of the Boards/Commissions in the near future and
therefore, may not be making an appointment at this particular time. The applicants are as
follows:
William Morea Mary Santos
Joan Rebich Patrick Sheridan
FINDINGS AND ALTERNATIVES
1. Conduct interviews; and
2. Make an appointment; or
3. Defer the appointment until the review of the Boards/Commissions.
AUNDRA L. JUHOLA, ity Clerk
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AGENDA CATEGORY:
BUSINESS SESSION
COUNCIL/RDA MEETING DATE: MARCH 5, 1996
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated March 5, 1996 PUBLIC IIEARING
RECOMMENDATION: Approve Demand Register Dated March 5, 1996
BACKGROUND:
Prepaid War!an?.?:
24326 24332) 3,857.04
24333 24348) 70,989.97
24349 24357) 360,861.68
24358) 710.00
Wire Transfers? 1.102,682.11
P/R 13302-13378) 69,997.62
PIR Tax Transfers) 21,448.37 CITY DEMANDS $887,585.94
Payable Warrants:
234359 24462 775,482.91 RDA DEMANDS 1,518,443.76
$2,406,029.70 $2,406,029.70
FISCAL IMPLICATIONS:
Demand of Cash City $887,585.94
Jo n NI. Falconer, Finance Director
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of a Final Map and Subdivision Agreement for
Tract 28150- PGA West PUBLIC HEARING:
RECOMMENDATION:
Approve the Final Map and Subdivision Agreement for Tract 28150 PGA West.
FISCAL IMPLIC?ONS:
None.
BACKGROUND AND OVERVIEW:
Shown in Attachment 1, this tract lies along the west side of Interlachen Street north of Avenue 58.
The tract subdivides a former condominium lot in Tract 25499-3 into 14 single-family residential lots.
FINDINGS AND ALTERNATIVES:
The subdivider has provided a final map conforming with the Subdivision Map Act and a subdivision
improvement agreement with associated securities Attachment 2). City Council alternatives are:
1. Approve the final map and subdivision agreement.
2. Deny approval of the final map and subdivision agreement on a finding that one or both
d ot comply with the tentative map, the conditions of approval, or with provisions
ofth C 0 e.
David M. Cosp Publi Works DirectoriCity Engineer
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AGENDA CATEGORY:
4OF?? BUSINESS SESSION:
COUNCILfRI)A MEETING DATE: February 20, 1996 CONSENT CALENDAR: 3
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for Danny Johnson, Maintenance PUBLIC HEARING:
Manager to Attend a Traffic Signal Maintenance and Equipment
Operation Seminar in San Diego, CA on March 6 and 7, 1996.
RECOMMENDATION:
Approve overnight travel for Danny Johnson, Maintenance Manager to attend a Traffic Signal
Maintenance and Equipment Operation Seminar in San Diego, CA on March 6 and 7, 996.
FISCAL IMPLICATIONS:
There are sufficient flinds available to support this recommendation in Account No.101-454-655-000
Training and Education. The breakdown of expenditures is as follows:
Registration Fee $100.00
Lodging 2 nights $78.00 per night $156.00
Mileage 130 miles $.32 per mile $ 42.00
Me?s $ 70.00
Total $368.00
BACKGROUND AND OVERVIEW:
The City is currently contracting with the County of Riverside for maintenance services related to
traffic signals located within the City of La Quinta. Although the services level has met the
specifications of the Contract, the high costs associated with the maintenance of traffic signals
specifically the emergency call-outs) has prompted staff to investigate alternate maintenance
options. One option is to perform the emergency maintenance in-house. Another is to develop new
specifications and seek competitive bids for the entire maintenance package. The current contract
specifications were developed years ago by the County of Riverside and, with the exception of routine
maintenance Irequency, have not been revised. In either case, staff will require training related to new
maintenance techniques and traffic control equipment. Therefore, upon Council's approval, the
Maintenance Manager will be attending a training seminar Attachment 1) which focuses on these
issues.
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Available Mternatives:
Approve overnight travel for the Maintenance Manager to attend a Traffic Signal Maintenance
and Equipment Operation Seminar in San Diego, CA.
2. Deny approval of overnight travel for the Maintenance Manager to attend a Traffic Signal
nd Equipment Operation Seminar in San Diego, CA.
David M. Cos er
Public Works ec or/City Engineer
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: M&ch 5, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for Romano Verlengia, PUBLIC HEARING:
Assistant Engineer II to Attend a Highway Drainage
Design Class in Santa Ma, CA on March 11-13, 1996
RECOMMENDATION:
Approve overnight travel for the Assistant Engineer II to attend a Highway Drainage Design class in Santa
Ana, California on March 11-13, 1996.
FISCAL IMPLICATIONS:
The estimated cost for attending this course is $450 registration $125, meals $70, lodging $145,
transportation $1 10). Five thousand fifly lars $5,050) was budgeted for various classes and courses
in the Public Works Development and Traffic Training and Education Account 101-452-655-000), and
sufficient flinds are currently available.
BACKGROUND AND OVERVIEW:
Roadway designers must know drainage design principles, hydraulic design to?s and their applications,
and how drainage design interacts with technical, environmental, and operational factors. The designer
must also understand engineering economics, since 20-50% of every roadway dollar is spent on drainage.
This course Attachment 1) provides an overview of drainage design principles and practice on both local
and state levels based on Caltrans and the Federal Highway Administration operations, and covers the
analysis, design and application of some of the latest design methods and tools for open channels and
culveils. Each student will receive a workbook that includes numerous design tools, charts and tables that
can be used as a reference for design work.
FINDINGS AND ALTERNATWES:
1. Approve overnight travel for the Assistant Engineer II to attend a Highway Drainage Design class
in Santa Ma, California on March 1-13, 1996.
2. Do not approve overnight travel for the Assistant Engineer II to attend a Highway Drainage
Design class in Santa Ma, California on March 11-13, 1996.
3 P e aff wit tional direction.
David M. Cospe, orks Director/City Engineer
1/
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5,1996 CONSENT CALENDAR: 5
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for Assistant PUBLIC HEARING:
Engineer I to Attend an Inspection Practice
Workshop in Santa Aria, CA, on March 14-15, 1996.
RECOMMEND?ON:
Approve overnight travel for Marcus Fuller, Assistant Engineer I, to attend an Inspection Practice
Workshop in Santa Ana, CA, March 14-15, 1996.
FISCAL IMPLICATIONS:
The estimated cost for attending this workshop is $435.00 registration $100, meals $75, lodging
$150, and transportation $110). Five thousand and fifty dollars $5,050) was budgeted for various
classes and courses in the Public Works Development and Traffic Training and Education Account
101-452-655-000). These flinds are currently available.
BACKGROUND AND OVERVIEW:
Through the attendance of this inspection practice workshop Attachment 1), field engineers will
obtain a working knowledge of inspection techniques and practices, construction materials and
methods, flinctions and responsibilities of inspectors, and flindamentals of construction contract
quality assurance.
FINDINGS AND ALTERNATIVES:
1. Approve overnight travel for the Assistant Engineer I to attend an Inspection Practice
Workshop in Santa Aria, CA, March 4-15, 1996.
2. Do not approve overnight travel for the Assistant Engineer I to attend an Inspection Practice
Workshop in Santa Aria, CA, March 14-15, 1996.
3. Provide staff with additional direction.
David M. Co per, ublic Works Director
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR: 0
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for the Senior PUBLIC REARING:
Engineer to Attend the Storm Water Management
Class in Santa Ana, CA., March 13-15, 1996
RECOMMENDATION:
Approve overnight travel for the Senior Engineer to attend a Storm Water Management class in Santa
Ana, Ca., March 13-15, 1996.
FISCAL IMPLICATIONS:
The estimated cost for attending this course is $455 registration $125, meals $70, lodging
$150, transportation $110). Five thousand fifty dollars $5,050) was budgeted for various classes
and courses in the Public Works Development and Traffic Training and Education Account 101
452-655-000). These flinds are currently available.
BACKGROUND AND OVERVIEW:
Government agencies are facing increased challenges in storm water management due to intense
urbanization, cost of land, environmental restrictions, and growing concerns about ecology, water
quality, and riparian litigation. This course Attachment 1) provides advanced information and
applications regarding storm water management and design practices while taking advantage of the
most effective erosion, sediment, and pollution control management practices advocated by the
Federal Highway Administration and Caltrans.
FINDINGS AND ALTERNATIVES:
1. Approve overnight travel for the Senior Engineer to attend a Storm Water Management class
in Santa Ana, Ca., March 13-15, 1996.
2. Do not approve overnight travel for the Senior Engineer to attend a Storm Water
Management class in Santa Ma, Ca., March 13-15, 1996.
0 id staff wi additional direction.
David M. Cosp
Public Works Director/City Engineer
II
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5,1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of the Covenants to Develop, Use, and Maintain the PUBLIC HEARING:
site as part of the recently approved Owner Participation
Agreement between the Agency and Harold and Harriet Harris
regarding development of an 11-room, 9,000 square foot Bed
and Breakfast Inn on approximately one acre of property located
adjacent to the Lake La Quinta project.
RECOMMENDATION:
Approve the Covenants to Develop, Use, and Maintain the site for development of a Bed and
Breakfast Inn and authorize the Mayor Pro Tem to sign the document.
FISCAL IMPACT:
None.
BACKGROUND AND OVERVIEW:
At the Redevelopment Agency meeting of February 6, 1996, the Agency approved the Owner
Participation Agreement between Harold and Harriet Harris for the construction of a Bed and
Breakfast Inn a4jacent to the Lake La Quinta project. Since that time, it has been determined that
in order to give both the Agency and City Council enforcement, the Covenants to Develop, Use, and
Maintain this site should also be approved by the City.
FINDINGS AND ALTERNATIVES:
The options available to the Council are as follows:
1. Approve the Covenant and authorize the Mayor Pro Tem to sign the document;
2. Deny the request.
J r y Herm n, Community Development Director
ttachrnents:
1. Covenant to Development, Use, and Maintain
/
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4OFT??? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
Adoption of Council Resolution authorizing staff to enter
into an agreement with the County of Riverside Treasurer- PUBLIC REARING:
Tax Collection for the purpose of purchasing tax-default
property, in conjunction with the Redevelopment Agency,
within the City of La Quinta
RECOMMENDATION:
Adopt City Council Resolution authorizing staff to enter into an agreement to purchase the property
in conjunction with the Redevelopment Agency.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
As in years past, the City has been infomied by the County of Riverside that tax defaulted property
within the City Attachment 1-6) is being placed up for auction on March 26, 1996. In the past, the
properties put up for auction have always been reclaimed by the property owners and the City has
never purchased a tax-default property. In the event one of the properties is not reclaimed, staff is
asking for authorization to enter into an agreement to purchase the parcels.
The City Council on February 6, 1996 adopted Resolution 96-04 regarding this same issue.
However, since that time, staff has been contacted by the Riverside County Treasurer-Tax Collected
Attachment 7) that the dollar amount quoted for the lots has since been reduced. Therefore, a new
resolution must be adopted.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are as follows:
1. Adopt Council Resolution as proposed;
2. Deny the request;
Attachrnents:
1-6. Site maps
7. Letter from the Riverside County Treasurer-Tax Collected dated February 22, 1996
PTH \(\7 Ip /
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AGENDA CATEGORY:
C?OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM ThE: STUDY SESSTON:
Adoption of a Resolution to allow temporary closure of PUBLIC HEARING:
the south leg and portions of the north leg of Avenida
Montezuma, around the Frances Hack Park, between
Eisenhower Drive and Avenida Navarro on March 14,
15, 16, and 1 7, 1996 for the La Quinta Arts Festival in
compliance with Minor Temporary Outdoor Event
Permit MTOE 95-097) Conditions of Approval.
Applicant: La Quinta Arts Foundation
RECOMMENDATION:
Adopt City Council Resolution approving the temporary closure of the south leg and
portions of the north leg of Avenida Montezuma, adjacent to the Frances Hack Park,
between Eisenhower Drive and Avenida Navarro on March 14, 1 5, 16, and 17, 1996
for the La Quinta Arts Festival.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
On January 19, 1996, staff approved the La Quinta Arts Foundation's outdoor event
permit MTOE 95-097) to hold an outdoor arts fair in the Frances Hack Park, subject
to conditions. Condition 1 7 requires the applicant to obtain approval from the City
Council to close any public streets adjacent to the event. On February 8, 1 996, Ms.
Susan Francis, representing the Arts Foundation, submitted an application to close
the south leg and portions of the north leg of Avenida Montezuma during the hours
of 9:00 A.M. to 5:00 P.M. on March 14, 15, 16, and 17, 1996 Attachments 1 and
2).
The City Council is requested to authorize the temporary street closure by adopting
the attached Resolution Chapter 12.32.080 D) of the Municipal Code). The
Resolution instructs the City's Traffic Engineer, or his designee, to issue an
encroachment permit to the La Quinta Arts Foundation, provided traffic safety
measures are employed for each event Chapter 14.16). This may include traffic
barricades, no parking" signs, and other traffic safety measures necessary to
protect the vendors and guests of the outdoor venue Chapter 12.16, Traffic-Control
Devices). If these safety standards are not met, City staff or other safety personnel
can stop the event from occurring or delay its opening until appropriate safety
measures are provided.
Staffrpt. 60
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ing -> 14-7This proposed temporary closure has been reviewed by the Public Works Department,
Riverside County Sheriff's Department, and the Fire Department. None have objected
to the closure.
The existing Conditions of Approval require the applicant to notify adjacent property
and business owners before each event occurs. The adjoining businesses are aware
of this annual event and, in the past, no problems have been encountered. The Arts
Foundation has been very cooperative in the past and abide by all City rules and
regulations. The Riverside County Sheriff's Department personnel will be on hand to
insure that no problems arise.
FINDINGS AND ALTERNATIVES:
Findings for Anproval
1. The temporary street closure is allowed based on Chapter 12.32.080 Dl
of the Municipal Code which permits the Council, by Resolution, to
designate no parking" areas by signing or applying red paint to the
street curbing. Since this closure is temporary, signs will be used for
notifying people that no parking is allowed. Additional conditions will be
imposed to regulate vehicle traffic and insure pedestrian safety.
2. The temporary street closure will have minor impacts on traffic in the
downtown area because other streets adjoining the site are available to
provide access to the immediate neighbors and/or businesses.
3. An encroachment permit can be granted by the City to allow activities
on public streets for specific periods if legitimate reasons can be found
to allow the closure and safety standards Chapter 12.16 of the
Municipal Code, Traffic-Control Devices) are provided such as traffic
barricades and no parking" signs to insure that the public is not at risk
attending the events.
4. Approval of the temporary street closure will not create conditions that
may threaten the public health and safety needs of the community at the
La Quinta Arts Festival event because specific conditions will be
imposed and shall be met.
The options available to the City Council are:
1. Approve the request to close the south leg and portions of the north leg
of Avenida Montezuma between Eisenhower Drive and Avenida Navarro
on March 14, 15, 16, and 17, 1996;
Sta?frpt. 60
9
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ing -> 14-72. Deny the request because it will negatively impact the downtown
property owners and businesses.
er Herm ommunity Development Director
Attachments:
1. Letter from Ms. Susan Francis
2. Applicant's Exhibit Map
Sta rpt.
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AGENDA CATEGORY:
GP4OF??O?
BUSINESS SESSION:
COIJNCIL?DA MEETING DATE: March 5, 1996 CONSENT CALENDAR: I 0
ITEM TIThE: STUDY SESSION:
Accept a Report of Action by the Planning
Commission of Environmental Assessment 96-311 for Conditional PUBLIC HEARING:
Use Permit 96-023 and Plot Plan 96-571, to deve]op 11.65 acres with
a 116-unit affordable apartment complex on the west side of
Washington Street, 700-feet north of Calle Tampico. Applicant: Keith
International, Inc. for USA Properties)
RECOMMENDATION:
Accept the action of the Planning Commission to certify Environmental Assessment 96-311 and approve
Conditional Use Permit 96-023 and Plot Plan 96-571 to allow the 116-unit affordable apartment complex,
subject to environmental monitoring and conditions.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
Site Background
Presently, the site is vacant and located on the west side of Washington Street, approximately 700-feet north
of Calle Tampico. The 11.6 acre site has 560 feet of frontage on Washington Street. Access to the site is from
an existing shared driveway with the La Quinta Village Shopping Center to the south.
Tn December 1995, the City Council reviewed the developer's initial proposal of a 1 8-unit apartment complex,
under Conditional Use Permit 95-021 and Plot Plan 95-564, which the Planning Cornmission denied on October
24, 1995. The Council asked the Commission to reconsider the applicant's request because the developer had
revised the site layout alter the Commission's denial of the project.
In January 1996, the developer submiffed new applications to staff which reduced the project from 128 units
to 116 units. As part of the application request, staff also received traffic and noise studies that were given to
the Planning Commission for their consideration on February 13, 1996.
Planning Commission Review
On Febniary 13, 1996, the Planning Commission held a public hearing on this new project. The original
Planning Commission material is attached. The Planning Commission, by adoption of Resolution 96-004
gtrpc?u?4
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ing -> 14-7Attachment 10), certified the Mitigated Negative Declaration EA 96-31 1) and approved the Conditional Use
Permit and Plot Plan applications by adoption of Resolution 96-005 Attachment 11), approving the 116-unit
development based on the modifications to Conditions 6, 14, 59, 65 and 68. A copy of the Planning
Commission Minutes is attached Attachment 12).
Conclusion:
The project provides a multiple use facet to the neighborhood by complementing the new residential Season's
project, surrounding existing single family houses, and the La Quinta Village Shopping Center.
FINDINGS AND ALTERNATIVES:
1. Accept the Commission's Report of Action certilying Environmental Assessment 96-311 and approval
of Conditional Use Permit 96-023 and Plot Plan 96-571, subject to the environmental mitigation
measures and conditions of approval; or,
2. Request that a public hearing be held on April 2, 1996, by the City Council to formally consider the
actions of the Commission based on their approval of the project on February 13, 1996.
0 unity evelopment Director
Attachments:
1-9 Contained within the original Planning Commission Report
10. Planning Commission Resolution 96-004
11. Planning Commission Resolution 96-005 with Conditions of Approval
12. Planning Commission Minutes of February 13, 1996
2
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z
4
AGENDA CATEGORY:
4OF?? BUSINESS SESSION:
COIJNCILfRDA MEETING DATE:
March 5, 1996 CONSENT CALENDAR: ill
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Denial of Claim for Damages Filed
by George Hanover and Marsha Hanover,
Date ofLoss September 13, 1995
RECOMMENDATION:
Reject the Claim for Damages filed by George Hanover and Marsha Hanover, date of loss
September 13, 1995.
FISCAL IMPLICATIONS:
The amount of the claim has not been identified by the claimant.
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by George Hanover and Marsha Hanover, date of loss
September 13, 1995, was forwarded to the Coachefla Valley Joint Powers Insurance Authority
CVJPIA). The CVJPJA, as indicated in Attachment 2, recommends that the City Council deny the
claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim as recommended by the CVJPTA;
Pa the claim when the amount is identified.
y
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ing -> 14-7< AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5,1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Discussions Related to Large Vacant Lot Assessments, PUBLIC HEARING:
Landscape and Lighting Assessment District 89-1
RECOMMEND?ON:
As directed by the City Council.
HS CAL IMPLICATIONS:
Informational report only.
BACKGROUND AND OVERVIEW:
The original Engineer's Report for the Landscape and Lighting Assessment District 89-1 LLAD 89-
1) identified six 6) different parcel classifications within the City, and assigned different assessment
formulas to each classification based upon benefits received from landscape improvements in the
District. The classifications and the assessment formulas are outlined in Attachment 1. In Fiscal Year
1994/95, LLAD 89-1 included Annexation Area No.9 into the District. Annexation Area No.9 is
shown in Attachment 2. Fees based upon the then current parcel classifications) were determined
for parcels in Annexation Area No.9, and notices of the assessment were sent to each of the parcel
owners. During the Public Hearing process for adoption of the FY 1994/95 Engineer's Report, many
of the parcel owners from Annexation Area No.9 expressed concern about the high assessment evied
on property1 that was very remote; in many cases the property could not be accessed by vehicle, and
had very low assessed valuations. The assessments were approved by the City Council. However,
due to a technicality, parcels in Annexation Area No.9 were not assessed in FY 994/952
1 A 100 acre p&cel, with an aaaeased valuation ofapproximateb' $25,000. had a LLAD 89-1 assesament of $5,775 in FY 1994/95.
County of li'erside determined that the City had completed the annexation proceedings beyond the date allowed for the annexation to
be included inthe LLAD 9-1 for FY 1994/95. Therefore, parcels in Annexation No.9 were not assessed LLAD 89-] fees in FY 1994/95.
f\w,?wdeptcouneiltce96rntgs\960305a
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ing -> 14-7=In October, 1994, the City Council directed staff to evaluate the assessment formula for large vacant
parcels and present its findings to the City Council prior to preparing the Engineer's Report for FY
1995/96. On February 7, 1995, staff presented its findings to the City Council as part of the
Landscape and Lighting Assessment District Feasibility Report. Based upon that presentation, it was
determined that the following classification and assessment formula would be added to the Engineer's
Report:
Vacant, Non-Residential Parcels which are not single family residential parcels
less than one acre, and which do not have structures on the parcel, are assessed
based upon their acreage. Because development typically occurs in increments of
20 acres or less on the werage in La Quinta, the first 20 acres of Vacant Non-
Residential parcel are assessed at the rate of 33% of the developed non-residential
properties, or 1.65 Equivalent Lwe fling Units DU's) per acre or any portion
thereof with a minimum Qfl.OOEDUper parcel. That portion of land greater than
20 acres per parcel is coIL?dered open space and exempt from assessment until such
time as parcel subdivision or development occi?rs.
The new classification assessment formula limited the maximum assessment to $1,4?9 for parcels 20
acres and larger. The new classification was included in the adopted Engineer's Report for FY
1995/96 LLAD 89-1 and all vacant parcels in the City of La Quinta, including Annexation No.9,
were assessed based upon the new assessment formula for Vacant, Non-Residential classification.
On September 19, 1995, the City Councit directed staff to reevaluate the Vacant, Non-Residential
classification aga:in. This direction came as a result of requests from property owners in Annexation
Area No.9 who again expressed concerns that the new assessments were still too high for the benefits
received. On November21, 1995, the City Council approved a Professional Services Agreement with
the firm ofBerryman & Henigar, Inc., for Landscape and Lighting Assessment District engineering
services that also included a re-evaluation of the Vacant, Non-Residential parcel assessment
formula.
Vacant, Non-Residential Classification Reevaluation
Because many, if not all, of the complaints received in FY 1995/96 regarding the Vacant, Non-
Residential rates came ftom property owners in the Annexation Area No.9 area, the re-evaluation
of the assessment formula for Vacant, A'on-Residential parcels was concentrated in this area. The
primary concern raised by property owners in Annexation Area No.9 was that it was difficult to
equate the benefits received for the assessments paid because of the remoteness and inaccessability
of their property.
There are 49 assessable parcels in Annexation No.9, as outlined in Attachment 3. The assessed
valuation of these parcels, including improvements, based upon the current Assessors Role, is
$4,410,496. Property taxes paid by these parcels in FY 1994/95 total $52,316. These parcels were
assessed $39,461 in LLAD 89-1 fees in FY 1995/96.
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ing -> 14-7> Clear differences were found when comparing Vacant, Non-Residential parcels within Annexation
Area No.9 with other Vacant, Non-Residential parcels in the district. These differences included:
* Physically separated from the improved areas of the City and LLAD 89-1
improvements.
* Limited access to the City and LLAD 89-1 improvements.
* Limited identity with the City and LLAD 89-1 improvements.
* Parcels are not readily able to develop due to difficult access and lack of utilities.
These considerations set Annexation No.9 parcels apart from other Vacant, Non-Residential parcels
within LLAD 89-1. Other parcels now enjoy reasonable access and proximity to the City and LLAD
89-1 improvements. To equitably allocate costs to Annexation No.9 based upon benefits received
from LLAD 89-1, a new classification and assessment formula may be necessary.
To evaluate possible assessment formulas, the following parameters were used to determine the
impacts various assessment formulas have on LLAD 89-1:
1. Adjust the parcel size cap downward from its current level of 20 acres.
2. Maintain a parcel size cap of 20 acres and an EDU rate less than 1.65 EDUs/acre.
3. Eliminate the parcel size cap and use an EDU rate less than 1.65 EDUs/acre.
4. Combination of a downward adjustment of the parcel size cap and EDU rate less than
1.65 EDUs/acre.
Attachment 4 surnmanzes the impacts of implementing the three parameters with varying parcel size
caps and factored EDU rates.
FINDINGS AND ALTERNATIVES:
The following are concerns regarding the various Options:
* Staff highly recommends against Option 3 Reduced EDU Rate with No Parcel Size Cap)
entirely because of the large assessment $8,603) on very large parcels.
* Column 1 for Option 1 Adjust Parcel Size Cap) and Option 2 Reduced EDU Rate with a
20 Acre Parcel Size Cap) produce the same results as are currently in place.
* Column 4 for Options 1, 2, and 4 Option 1 + Option 2, 50% EDU Factor) will have a
dramatic impact on the revenue generated by LLAD 89-1, perhaps requiring an adjustment
to the citywide fee structure beyond the CPI adjustment
* Colurnns 2 and 3 of Option 1 do not reduce the assessment for every parcel in this area.
* Column 3 of Option 2 and Colunm 1 of Option 4 are identic?.
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ing -> 14-7? * Originally, the concept of a parcel size cap of 20 acres was chosen because this was the
average size of a development in La Quinta and the assessment for a vacant parcel should
only be assessed on that part that could be developed. The rest would be considered open
space until development occurred. This has not changed from last year. Therefore, it does
not make sense at this time to a4just the parcel size cap.
If one were to eliminate the various Options based upon the concerns outlined above, there would
only be two 2) Options remaining:
Option 2, Column 2 75% of current EDU rate with a 20 acre parcel size cap.
2. Option 2, Column 3 50% of current EDU rate with a 20 acre parcel size cap.
Of the two options, Option 2, Column 3 provides the greatest relief to property owners in Annexation
Are 9
David M. Cosper
Public Works Director/City Engineer
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ing -> 14-7F AGENDA CATEGORY:
OF
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
March 5, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Discussions Related to Issuance PUBLIC HEARING:
of City of La Quinta Credit Cards
RECOMMENDATION:
As directed by the City Council
FISCAL IMPACT:
First Interstate Banl( charges an annual fee of 4O per cardholder. Fach card has a $5,000 credit
limit.
BACKGROUND AND OVERVIEW:
The City of La Quinta permits the Mayor, Council members and City Manager to obtain a City of
La Quinta credit card in the person's name for City business purposes. CuiTently one Council
Member and the City Manager have a City credit card.
Staff sent out a memorandum to the Mayor and to those Council Members who did not have credit
cards to inquire if they were interested in obtaining a card.
As a result of the referenced memorandum, Council requested staff to prepare options for the
Council's consideration.
FINDINGS AND ALTERNATIVES:
Staff spoke with the City's bank representative, Linda Fmbrey to determine what their current
po]icy is for First Interstate business credit cards. She stated that all credit cards, regardless of the
type, must have an individual name assigned to it. In the Citys case, the card would be made out
to the City of La Quinta, in care of the particular individual, and each card would have a unique
number. The City would receive a statement with a detailed listing of the charges, if any, for that
month for all cardholders. If the City paid the bill within the grace period, it wo?d not be subject
to interest expense charges. Each card would incur a $40 annual fee. Ms. Embrey stated that as a
matter of policy, the bank does not allow credit cards injust the City's name.
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ing -> 14-7G Based upon these findings the atternatives for consideration are as follows:
I. Maintain the current policy of extending this option to the Mayor, City Council and City
Manager;
2. Amend the policy to issue cards to only the Mayor and City Manager;
3. Amend the policy to issue cards to only the Mayor, Mayor Pro Tern and City Manager;
4. Amend the policy to issue a card only to the City Manager;
5. Not issue to anyone; and,
6. Consider another option.
nMFalcone'r
Finance Director
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ing -> 14-7H ART IN PUBLIC PLACES COMMISSION
ME?NG MINUTES
LA QUINTA CITY HALL SESSION ROOM
JANUARY 8, 1996
The regular meeting of the Art in Public Places Commission was called to order at 3:05 P.M. by
Community Development Director Jerry Herman. As the Chair was absent and the Commission is
without a Vice Chair, it was moved and seconded by Commissioners Shamis/Klein to appoint
Commissioner Walling Acting Chair.
I. ROLL CALL
COMMISSIONERS PRESENT: Commissioners Michelle Klein, Elaine Reynolds,
Rosita Shamis, and Acting Chairman John Walling.
Council Member Stan Sniff was also in attendance.
It was moved and seconded by Commissioners
Klein/Shamis to excuse Commissioner Sharon
Kennedy who arrived late) and Chairman Nancy
Nard. Unanimously approved.
STAFF PRESENT: Community Development Director Jerry Herman, Planning Manager
Christine di lono, and Executive Secretary Betty Sawyer
IL CONSENT CALENDAR
A. Minutes: Acting Chairman Walling asked if there were any changes to the Minutes
of December 4, 1995. There being no corrections, it was moved and seconded by
Commissioners Reynolds/Shamis to approve the minutes as submitted. Unanimously
approved.
B. Financial Statement: There being no changes, it was moved and seconded by
Commissioners Shamis/Reynolds to approve the Financial Statement as submitted.
Unanimously approved.
III. PUBLIC COMMENT None
Iv. BUSINESS SESSION
A. Review and selection of artwork/artist for the La Quinta Village Retention Basin
Project.
APPI-g 1
3)
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ing -> 14-7N CULTURAL COMMISSION
MINUTES
January 22,1996
I. CALLTOORDER
The regular meeting of the Cultural Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study
Session Room. Chairperson Hull presided over the meeting. Pledge of Allegiance was led by Commissioner
Francis.
ROLL CALL:
MEMBERS PRESENT: Commissioner Honey Atkins
Commissioner Susan Benay Vice Chairperson)
Commissioner Susan Francis
Commissioner Kathryn Hull Chairperson)
Commissioner Archie Sharp
MEMBERS ABSENT: Commissioner Steve Berliner
One Vacancy
STAFF PRESENT: Marty Nicholson, Parks & Recreation Director
It was moved by Commissioner Atkins/Francis to excuse Commissioner Berliner from the meeting due to illness.
Unanimous.
II. CONFIRMATION OF AGENDA
Ill. APPROVAL OF MINUTES
Commissioner Atkins asked that the date January 22,1996 be changed to December 18,1995. It was moved by
Commissioner Francis/Atkins to approve the Minutes of November 27,1995 as corrected. Unanimous.
Chairperson Hull asked to change a sentence that reads people that can be" to people who can be". It was moved
by Commissioner Francis/Atkins to approve the Minutes of November 6,1995 as corrected. Unanimous.
IV. PUBLIC COMMENT None
V. CORRESPONDENCE AND WRITTEN MATERIALS
A. Letter of Resignation from Commissioner Michelle Klein Received and filed.
B. Art in Public Places Commission Minutes for November 6th and December 4,1995 Received and filed.
VI. STAFFREPORTS
A. Staft distributed materials received in the mail for review by the Commission.
CACMIN.O 15 1
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MINUTES
January 17, 1996
I. CALLTOORDER
A regular meeting of the Human Services Commission was called to order at 7:00 p.m. in the La
Quinta Civic Center Study Session Room. Chairperson Irwin presided. The Pledge of Allegiance
was given.
ROLL CALL:
MEMBERS PRESENT: Chairperson Barbara Irwin
Vice Chairperson Kate Kelly
Commissioner Norris Bernard
Commissioner Jessie Ann Chesnut
Commissioner Victoria St. Johns
Commissioner Robert Tyler
Commissioner Kay Wolff
MEMBERS ABSENT: None
STAFF PRESENT: Tom Hartung, Building & Safety Director
Diane Aaker, Senior Secretary
II. CONFIRMATION OF AGENDA
III. APPROVAL OF MINUTES
The Minutes of December 13,1995 were approved as amended. A correction was made to add
an 5" to the end of St. Johns and Kerrigan to be spelled with an e". Commissioner Bernard
corrected page 5 to read Safety Committee.
IV. ANNOUNCEMENTS
Commissioner Tyler announced his appointment to the Planning Commission and plans to resign
from the Human Services Commission effective January 18. He thanked the Commission and
stated that he thoroughly enjoyed his service.
hscminl 17
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ing -> 14-7W REPORTS AND INFORMATIONAL ITEMS:
PARKS AND RECREATION COMMISSION
MINUTES
January 8,1996
I. CALLTOORDER
A regular meeting of the Parks and Recreation Commission was called to order at 7:00 p.m. in the La Quinta
Civic Center Study Session Room. Chairperson B.J. Seaton presided over the meeting. Pledge ot
Allegiance was led by Commissioner Brenneis.
ROLL CALL:
MEMBERS PRESENT: Commissioner Lawrence Best Vice Chairperson)
Commissioner Dawn Brenneis
Commissioner Mike Davis
Commissioner Carl Ingram
Commissioner Kathryn Pedersen
Commissioner B.J. Seaton Chairperson)
MEMBERS ABSENT: Commissioner Stacey Mullen
STAFF PRESENT: Marty Nicholson, Parks & Recreation Director
Cristal Spidell, Secretary
It was moved by Commissioner Best/Ingram to excuse Commissioner Mullen from the meeting. Unanimous.
II. CONFIRMATION OF AGENDA
Ill. APPROVAL OF MINUTES
The word Commission Ingram" was changed to Commissioner Ingram". It was moved by Commissioner
Best/Brenneis to APPROVE the minutes of December 11,1995 as corrected. Unanimous.
IV. ANNOUNCEMENTS
Commissioner Brenneis informed the Commission that on December 21,1995 she assisted the Parks and
Recreation Department during Kid Trip Camp to the Trout Farm, and complimented staft on a wonderful
event.
V. PUBLIC COMMENT None
VI. CORRESPONDENCE AND WRITTEN MATERIALS None
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MINUTES
January 10, 1996
CALLTOORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 5:30P.M. by Chairman Lewis, followed by the Pledge of Allegiance.
PRESENT: Board Members Brown, Irwin, Osborne, Sales and Chairman
Lewis
ABSENT: Board Members Frame and Rodriguez
OTHERS PRESENT: John Falconer, Finance Director, John Risley, Accounting
Supervisor and Debbie DeRenard, Secretary
II CONFIRMATION OF AGENDA Confirmed
Ill PUBLIC COMMENT None
IV CONSENT CALENDAR
A. Approval of Minutes of December 13,1995 Investment Advisory Board
Meeting.
Chairman Lewis advised that the December 13,1995 meeting started at 4:30
P.M., not 5:30 P.M. as indicated on the minutes.
MOTION It was moved by Board Members Irwin/Osborne to approve the
minutes of the December 13,1995 Investment Advisory Board as corrected.
Motion carried unanimously.
1
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REGIONAL
AIRPORT
A YEAR
IN REVIEW
1995
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ing -> 14-7f DEPARTMENT REPORTS: A?1
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P? Genovese, City Manager
DATE. March 5, 1996
RE: Department Report Responses to Public Comment
Following are responses to public comment ftom the City Council Meeting of February 20, 1996:
Seth Etinger regarding Juaquin Rabjo of Coachella who volunteered two days to clean and seal the
tile at the Historical Society, and hoped that he could be recognized in some way
* Staff has contacted Mr. Etinger to discuss the City's procedure for recognition of
volunteer activities. It was determined a letter of appreciation ftom the Mayor would
be appropriate.
Audrey Ostrowsky regarding a response to her letter
* A response letter was mailed to Ms. Ostrowsky on February 21, 1996 in response to
Ms. Ostrowksy's letter of October 2, 1995 to Assemblyman Jim Batten.
* Two response letters were picked up by Ms. Ostrowsky on February 23, 1996 in
response to Ms. Ostrowsky's letter of January 17, 1996 to Mayor Bangerter, and Ms.
Ostrowsky's letter of January26, 1996 to the City Council.
Karen Kue?er and Ann Brown regarding the two-Story homes planned for Rancho Ocotillo
* Ms. Kueniler and Ms. Brown have been sent a letter advising them that the revised
Zoning Ordinance will contain provisions addressing this issue, and they will be sent
a notice as to the date ofthe Public Hearing regarding the Zoning Ordinance update.
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ing -> 14-7gJosie Galvan regarding La Quinta Properties and the 50 homes they are trying to release
* Staff has contacted Ms. Ga?an to make her aware that the Agency has not made a
decision regarding the sale of these homes, and that this matter is scheduled for
Agency deliberation at the Redevelopment Agency Meeting of March 19, 1996.
Audrey Ostrowsky regarding a study meeting regarding the downtown
* Ms. Ostrowsky will be sent a Meeting Notice that will also be posted) of the
Economic Development Strategic Plan Meeting scheduled for March 9, 1996.
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1/
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Mark Weiss, Assistant City Manager
DATE: March 5, 1996
RE: Department Report Charter City Tentative Timetable
The City Council conducted a Study Session at its February 6, 1996 City Council Meeting and
directed staff to conduct lilither research on a charter form of government. Requests were made for
a chart outlining advantages and disadvantages of becoming a Charter City; possible timetable for
charter adoption including associated costs, and a list of current Charter Cities.
Considerable data has been provided to the Council previously regarding the Charter City concept.
Past reports have been compiled and are available for Council's review in the City Clerk's Office.
Staff is soliciting additional background infomiation regarding poss'i'le advantages and disadvantages,
and implementation procedures for a charter government. This data will be sunnnarized in a more
detailed report on March 19, 1996. A tentative timetable for charter implementation during calendar
year 1996, is included as Attachment 1.
It is possible for the Council to call a special election as late as August 9, 1996 for consolidation in
Novernber. The attached schedule, however, has the Council calling for a November election in July
Le. requiriug that the charter document be finalized by July), thereby expanding the time for public
comment and argurnent on the ballot measure itself
This schedule will require document preparation, and Council and public review, during the months
of March tlrough July, 1996. Election costs, in that November, 1996, would be a specia1" City
election, are estimated at $13,000.
As noted, staff will provide a more thorough analysis of charter city advantages and disadvantages,
and the implementation process and proposed calendar for consideration by the City Council at its
March 19, 1996 City Council Meeting.
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Public Hearing for a third one year time extension for Phase 9 of PUBLIC HEARING:
Tentative Tract 24890 to create 37 lots consisting of three single
family, 34 duplex, and five lettered lots on ten acres within SP
85-006. Applicant: KSL Recreation
RECOMMENDATION:
No action necessary.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The applicant submitted a written request Attachment l)to withdraw this application, therefore, no
flirther action is necessary. The map expired October 17, 1995.
ttachment:
1. Letter ftom S. Chevis Hosea, dated February 27, 1996.
cclm. 003
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Public Hearing on Tentative Tract Map 26148 requesting a
second one year extension of time for a previously approved PUBLIC REARING:
54 lot single family subdivision on 14 acres at the northeast
corner of Washington Street and 50th Avenue. Applicant:
Mr. Robert J. Mainiero for AMCOR Realty Fund III
RECOMMENDATION:
Adopt City Council Resolution approving a second one year extension of time for Tentative Tract
Map 26148, consisting of a 54-lot single family subdivision on 14 acres at the northeast corner of
Washington Street and 50th Avenue, subject to conditions.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
SiteBack?round
The proposed subdivision is on the east side of Washington Street, north of 50th Avenue
Attachments 1 and 2). To the north is an existing partially developed single family neighborhood.
The La Quinta Evacuation Channel and play fields for the existing public schools are to the east of
the proposed subdivision. The property to the south, across 50th Avenue, is vacant.
In 1990, the AMCOR Realty Fund filed the original tentative tract map request to subdivide
approximately 14 acres into 54 single family lots. The map was reviewed and recommended for
approval by the Commission on November 13, 1990, and approved by the Council on December 4,
1990, under Resolution 90-89. The map was approved for a two-year period with conditions. A
copy of the original tentative map exhibit is attached Attachment 3 Reduced Map Exhibit).
Previous Extensions
Before the map's expiration date, on December 4, 1992, the owner filed a request for a one year
extension. Both the Commission and Council approved the first extension request, establishing
December 4, 1993, as the new expiration date for this application. In 1993, the State Legislature
ccgt.122
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ing -> 14-7mpassed Senate Bill 428 permitting all active tentative maps two additional years without any penalties
to the provisions outlined in the City's Subdivision Ordinance and Subdivision Map Act. The map's
expiration was therefore extended to December 4' 1995.
Original Map Approval
The approved tentative tract map alloWs 54 single family lots on 14 acres. The fliture single family
homesites are generally 7,200 square feet and plotted around public streets 60-feet in width). The
proposed subdivision is required, under the Conditions of Approval, to restrict access to and ftom
Washington Street and Soth Avenue to right in and out A private on-site retention basin at the
southwest corner of the subdivision is provided
PublicNotice
The case was advertised in the Desert Sun newspaper on Febmary 24, 1996. All property owners
within 500-feet of the affected area were mailed a copy of the public hearing notice as required. No
negative comments have been received.
Public Agency Review
Staff mailed a copy of the applicant's initial request to all public agencies on December 995. All
comments have been incorporated into the attached draft Conditions of Approval.
Environmental Assessment
Environmental Assessment 90-181 was prepared for this case during its original review and approval
in 1990. No additional environmental consideration is warranted for a time extension request
pursuant to California Environmental Quality Act statutes.
Planning Commission Review
On February 3, 996, the Planning Commission held a public hearing to consider the applicants
current request for their second one year extension of time of the 54-lot development Attachment
4 Excerpt of Commission Report). The Commission adopted Resolution 96-003, by a vote of 6-0,
to recommend approval of the extension based on the Conditions of Approval as recommended by
staff Attachment 5 Planning Commission Minutes).
CONCLUSION:
This revised subdivision map request is consistent with all City Codes provided the recommended
Conditions of Approval are imposed. No physical constraints prevent the development of the site as
planned. Findings for approval are included in the attached draft Resolution.
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ing -> 14-7n I Recertify the conclusions of Environmental Assessment 90-181 and approve the second one
year time extension for Tentative Tract Map 26148 by adopting the attached Resolution,
subject to conditions; or?
2. Continue the public hearing to March 19, 1996 for flirther discussion; or,
3. Deny the request for a time extension.
ommunity Development Director
1. Location Map
2. Traffic Circulation Map Exhibit
3. Reduced Tract Map Exhibit
4. February 13, 1996 Planning Commission Report xcerpt)
5. Planning Conimission Minutes Excerpt
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0
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
Public Hearing on Zoning Ordinance Amendment 96-049 amending PUBLIC HEARING:
the Sign Regulations, Chapter 9.212 for use throughout the City.
Initiated by: City of La Quinta
RECOMMENDATIONS:
1. Adopt City Council Resolution approving the certification of a Negative Declaration of
environment impact for Environmental Assessment 96-3 4.
2. Move to take up Ordinance No.____ by title and number only and waive flirther reading.
3. Motion to introduce Ordinance No.____ on first reading.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
General
The cuffent sign regulations in Chapter 9.212 have been revised in conjunction with an update of the
entire City Zoning Ordinance. The City Council, at its meeting of January 6, 1996, requested
immediate review and approval of the sign regulations before the remainder of the Zoning Ordinance
review and approval.
The sign regulations have been updated in order to eliminate ambiguity and provide a legally
defensible document. The regulations are intended to be business friendly while providing adequate
controls to elinbnate visual clutter. A Downtown Village Directional Sign Program has been added
as requested by the Chamber of Commerce to direct people from Highway 1 11 to the Village
businesses.
Environmental Assessment
The Coi?unity Development Department has completed Environment Assessment 96-3 4 for the
proposed ordinance amendment. Based upon this assessment, the Community Dev?opment Director
has deternined that no adverse environmental impacts will occur. Therefore, a negative declaration
of environmental impact has been prepared for certification Attachment 1).
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ing -> 14-7 General Features of Revisions
The sign regulations are divided into thirteen subsections. These subsections pertain to all necessary
items which are required to properly regulate signs within the City of La Quinta. The subsections are
as follows
Section
9 160.010 Purpose and Intent
9.160.020 Exempt Signs
9.160.030 General Sign Standards
9.160.040 Permanent signs in residential districts
9.160.050 Permanent signs in non-residential districts
9.160.060 Permitted temporary signs
9.160.070 Permitted semi-permanent signs
9.160.080 Semi-permanent Downtown Village Directional Sign Program
9.160.090 Sign Permit Review
9.160.100 Prohibited Signs
9.160.110 Non-conforming Signs
9.160.120 Enforcement, Sign Removal and Abatement
9.160.130 Sign Definitions
Following is a short description of what is contained in each subsection:
9.160.010 Purpose and Intent
This section provides six principles, to be used as guidelines, for implementation of the
General Plan goals and policies.
2. 9.160.020 Exempt Signs
This section deals with small incidental types of signs, permanent and temporary, that do not
require a sign permit if they comply with the standards outlined in Table 9.1. Examples of
these types of exempt signs include official notices issued by a public body or officer,
directional, warning or informational signs, temporary holiday decorations, pavement
markings, temporary window signs, etc. One type of exempt sign added allows small
directional signs on arterial streets for public, quasi-public and non-profit groups or
organizations. Examples of this include the Senior Center, Chamber of Commerce, and the
Library.
3. 9.160.030 General Sign Standards
This section provides information on the interpretation. of provisions, such as planned sign
programs for commercial large developments, methods of measuring sign area, sign height,
illumination, landscaping around ftee-standing signs, etc.
ccss.107
2 A I
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ing -> 14-74. 9.160.040 Permanent signs in residential districts
This section deals with signs permitted in the residential district. Table 9.2. Permanent Signs
Permitted in Residential Districts with a Sign Permit" includes specifications for neighborhood
and apartment identification signs.
5. 9.160.050 Permanent signs in non-residential districts
This section provides sign standards for commercial and other non-residential uses. Table
9.3: Permanent Signs Permitted in Nonresidential districts with a sign permit includes sign
specifications for nonresidential uses including theaters, churches and commercial offices, gas
stations and other institutional uses.
6. 9.160.060 Permitted Temporary Uses
This section provides for non-illuminated, temporary signs, posted for a maximum of sixty
60) days, that include political campaign, garage sales, real estate for sale and lease, open
house signs and seasonal sales signs. These signs, when on public property, may not exceed
six square feet in size and on private property may not exceed twelve square feet in size. The
aggregate total of all temporary signs maintained on any private property may not exceed 24
square feet. The maximum number of signs for this category will be thirty. Special outdoor
events, or temporary outdoor events such as arts festivals will not be subject to these
requirements. Sign requirements for those types of events will be regulated by the outdoor
event application approval, Sections 9.60.170 and 9.100.140 of the Municipal Code. These
events will be allowed bunting, temporary portable billboard, banners and directional signs.
7. 9.160.070 Permitted Semi-permanent Signs
This section provides standards for non-illuminated signs which are intended to be erected or
posted for a minimum of 61 days and maximum of one year. The maximum allowed sign
area for these signs is 32 square feet with an aggregate total for any individual parcel of land
not to exceed 64 square feet. The maximum number of signs permitted under this Section
will be ten. Examples ofthose sign types are fliture construction signs or model home signs.
8. 9.160.080 Semi-permanent Downtown Village Directional Sign Program
This section was added at the request of the La Quinta Chamber of Commerce. Due to the
remote location of"Downtown" La Quinta, business patrons need additional signs directing
people into the Village at La Quinta Specific Plan area from Highway 111. This program
allows signs very similar to the Building Industry Association model home tour signs. Each
of the sign panels, will advertise a business in the Village for 11 consecutive months out of
any 12 month period. This program will allow five sign structures to be located within, or
near, the Village at La Quinta area. The copy, color, material will return to Planning
Commission for review and approval.
107
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ing -> 14-79. 9.160.090 Sign Permit Review
This section establishes provisions for processing a sign application whether they be individual
signs or sign programs.
10. 9.160.100 Prohibited Signs
This section lists signs prohibited in the City such as revolving signs, animated, or flashing
signs, roof signs, signs which imitate traffic signals, etc.
11. 9.160.110 Non-conforming Signs
This section deals with non-confonming signs due to their non-compliance with the new sign
regulations. It also provides that signs destroyed or damaged beyond 50% of their
replacement value cannot be restored and must be brought into compliance with the current
regulations.
12. 9.160.120 Enforcement Sign Removal and Abatement
This section provides regulations for abatement and removal of illegal, abandoned, unsafe,
temporary and semi-permanent signs whose approval period has expired.
13. 9.160.130 Sign Deflniuons
This section provides definitions of words and phrases relating to signs.
P1Aanning Commission Review
At their February 13, 1996, public hearing the Planning Commission reviewed and recommended
approval of these sign regulations Attachment 2). The majority of the discussion pertained to the
Downtown Village Directional Sign Program. The Chamber of Commerce presented justification
for the program. They expressed an urgency in the installation of these types of signs. No other
people spoke regarding this subject.
Workshops were held on July 11, 25, and October 10, 1995, to provide comments on the draft sign
regulations Attachment 3). Those comments have been incorporated into the draft ordinance.
Conclusion
The revised Sign Ordinance has been reviewed thoroughly by the Planning Commission in the three
workshop sessions and at a public hearing. The regulations update our current, outdated regulations
and provide for signs which will not be detrimental to the community.
ccss.107
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ing -> 14-7 FINDINGS AND ALTERNATIVES:
The following findings support approval of this Zoning Ordinance Amendment.
1 The proposed Amendment will not adversely affect the planned development of the City
as specified by the General Plan for the City of La Quinta because the sign regulations
provide requirements which work in concert with and enhance the planned development.
2. The proposed Amendment would not be detrimental to the health, safety, and welfare of
the City because the sign regulations are designed to insure unsafe conditions do not occur.
3. There will be no significant adverse impacts resulting from this Zoning Ordinance
Amendment because the sign regulations by their nature, create conditions which enhance,
control, and are compatible with development and the community, while permitting
adequate identification of commercial and residential uses.
The options available to the City Council are as follows:
I. Adopt City Council Resolution approving the certification of a Negative Declaration of
environment impact for Environmental Assessment 96-3 4.
2. Move to take up Ordinance No. by title and number only and waive flirther reading.
3. Motion to introduce Ordinance No.___ on first reading.
4. Continue public hearing and instnuct staff to provide revisions.
JE HF Community Development Director
A achments:
1. Environmental Assessment
2. Planning Commission minutes for meeting of February 13, T996
3. Planning Commission Workshop minutes for July 11, J?y 25, and October 10, 1995
ces?. 107
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ing -> 14-7 0
A'OF?
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA ME?NG DATE: March 5, 1996 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Public Hearing on a Resolution of the City Council PUBLIC HEARING: LL
approving a First Amendment to the First Restated and
Amended Disposition and Development Agreement by and
between the City of La Quinta and E. G. Williams
Development Corporation
RECOMMENDATION:
Adopt Council Resolution approving the First Amendment to the First Restated and Amended
Disposition and Development Agreement Attaclttnent 1) by and between the City of La Quinta and
E. G. Williams Development Corporation.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On July 5, 1994, the Agency and E.G. Williams Development Company Developer") entered
into a Disposition and Development Agreement Initial DDA") that provided for Agency financial
assistance to facilitate the construction of 60 single-family homes, 91 multifamily apartments, and
a 5-acre flood control detention basin. The single-family dwellings were to be sold at affordable
housing costs to very low, low, and moderate income owner-occupied households, and the
multifamily units were to be rented, at affordable housing costs, to very low and low income senior
citizen households. To facilitate the sale and rental of these units at affordable costs, the Agency
provided a total of $4,531,430 in financial assistance; this assistance was in the form of
conveyance of 25.23 acres of property valued at $877,016 for the price of $1.00, and the provision
of $3,654,414 in fmancial assistance to construct both on- and off-site infrastructure improvements
and a flood control detention basin. All of these improvements were required to facilitate project
development. In return, the developer agreed to rent all 91 multifamily units for a 30-year period
at rents affordable to very low and low income senior households, and sell the 60 single-family
homes at sales prices that would be affordable to 10 very low income households, 10 low income
households, and 40 moderate income households. In order to facilitate the sale of 60 single-family
homes, the Agency's financial assistance, as allocated to the single-family homes, would be
converted to silent second trust deed mortgages that would fund the difference between an
affordable first trust deed mortgage and market sales prices. The silent second trust deeds also
included 30-year covenants to insure subsequent unit sales at prices affordable to very low, low,
and moderate income households.
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ing -> 14-7 In September, 1994, the Initial DDA was amended to accommodate certain provisions in order for
the Developer to secure tax credit financing for the multifamily component. This amendment was
entitled the First Restated and Amended Disposition and Development Agreement.',
urrent Request
On January 2, 1996, Agency staff received a verbal request from the Developer to remove up to
fifteen moderate income housing units of the 40 moderate income units) from the Agency's
affordable housing program, and sell these units on a nonrestricted basis. The Developer stated
that current market conditions are inhibiting the sales of moderate income units to qualified
households. The unit prices are in a range that is competitive with other single-family
developments within the vicinity that offer aggressive home buyer incentives, but do not require
the imposition of 30-year affordability covenants. As such, the sales pace for the minimally
assisted $1,000 per unit) moderate income units is slow, and the project's construction lender,
First Interstate Bank, desires increased sales activity. Noneligible moderate income home buyers
have expressed interest in purchasing these units these home buyers are noneligible because their
incomes exceed $51,950 a year), and the Developer would like to capture these sales and move
the unsold units, thus alleviating the lender's concerns.
In order to facilitate the Developer's request, the following modifications were negotiated; these
modifications are contained in the First Restated and Amended Disposition and Development
Agreement Amended DDA") and are summarized as follows:
* Release of up to 15 units from affordability covenants
The Amended DDA provides that up to 15 of the 40 units designated for moderate income
home buyers may be sold to households whose incomes exceed the moderate income
criteria as established by State law) or $51,950 a year. These units Market Rate Units")
would be sold at a higher price than the covenant restricted units, and 30-year affordability
covenants would not be imposed.
* Increased sales price for market rate units
The Market Rate Units would feature a higher sales price than the remaining covenant
restricted units. This would provide funds to reimburse the Agency for the Agency's
contribution to the land cost related to these units. The Amended DDA provides that the
new sales price for these Market Rate Units would be as follows:
ModelA $112,990
ModeIB $117,990
ModelC $121,990
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ing -> 14-7 * Agency reimbursement of land cost for Market Rate Units and funding of additional loW
income units
The Developer would pay the Agency $6,500 per unit of the increased sales price for the
Market Rate Units. The Amended DDA provides that the Agency may dedicate these
monies to fund additional second trust deed mortgages for low income home buyers. Thus,
up to three of the remaining 25 moderate income units may be sold to low income
households.
FINDINGS AND ALTERNATIVES:
Options available to the City Council:
Approving the Amended DDA provides additional flexibility for the Developer to sell up to 4%
of the single-family homes at market prices. This would generate additional cash flow that would
improve the Developer's position with the construction lender, and ensure stable project funding.
Further, it would provide for an additional mix of households within the project, thus ensuring
better diversity within the neighborhood. Alternatives to the recornmended action would be:
1. Approve the request as recommended, or
2. Deny the request, thus forcing the Developer to comply to existing project requirements.
mrnu ity Development Director
Affachments
1. Summary Report on the First Amendrnent to the First Restated and Amended Disposition and
Development Agreement
9 First Amendment to the First Restated. and Amended Disposition and Development Agreement
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