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CVWD - Washington Bridge 99A File: 0074.316 AGREEMENT THIS AGREEMENT, entered into this 20th day of July 1999, by and between the CITY OF LA QUINTA, a municipal corporation, hereinafter " City," and the COACHELLA VALLEY WATER DISTRICT, hereinafter called " District." WTNESSETH WHEREAS, the City is proceeding with a project to widen the City's bridge on Washington Street at the La Quinta Evacuation Channel, hereinafter referred to as "Project"; and WHEREAS, the construction of the Project will necessitate the relocation of District's water system as depicted on the attached Exhibit "All; and WHEREAS, District is desirous of improving the water system in the same area as the proposed bridge widening and is willing to pay the additional cost for its design and installation; and WHEREAS, it would be in the best public interest for City to include the improvements to the water system in any construction contract awarded as part of the Project so that the construction of the water system improvements can be economically and effectively coordinated, scheduled and installed as a part of the Project; and WHEREAS, District agrees to make monies available to City to pay for the design and construction of the water system improvements as part of the Project; and WHEREAS, City and District are desirous of entering into an agreement to design and construct the water system improvements as a part of the Project. NOW, THEREFORE, IT IS MUTUALLY AGREED BETWEEN THE PARTIES AS FOLLOWS: 1. Work to be performed. City shall cause to be designed and constructed water system improvements within Washington Street south of Avenue 50 and north of Avenida Ultimo, which water improvements are more particularly described in the attached Exhibit " B," which is made a part hereof. AM:J1\eng\agrmnt\99 - 1- • 2. Design. City agrees to amend its current design and engineering contract with Holmes and Narver (HN) of Orange to include the water system improvements as part of the Project design contract. The design for the water system is estimated at $12,254.00 based upon the proposal from HN dated March 22, 1999. 3. City and District understand and agree that from time to time changes occur or unforseen conditions arise which may require the design and/or construction of additional or different water system improvements or the relocation or alteration thereof, which work was not contemplated at the time the water system plans were designed or the construction contract was awarded. District agrees to pay for any such extra design or construction costs provided District reviews and approves any such requests for extra design or construction in writing. District agrees to review all such claims for extra design or construction in good faith and to not unreasonably delay nor deny any such requests. 4. City agrees to pay the engineer for the design of the water system and to pay the contractor for the construction of the water system improvements. District agrees to reimburse City for such expenses, except for costs of relocating the water main within the area affected by the bridge widening, upon the presentation to District by City of any invoice for such reimbursement, supported by invoices, bills and other supporting data. District agrees to make such reimbursement within 30 days of its receipt from City of such requests. 5. District agrees to provide such engineering, administration and field inspection of the design and construction of the water system improvements as are necessary to assure their installation to District standards and specifications. District also agrees to make water service tie-ins to the existing meters, connections to existing water system and provide other such field services related to the water system as are necessary to complete the new water system and abandon the older existing water system. All such engineering, administration, inspection and field work by District personnel shall be done at District expense, at no expense to City. AM:j1\eng\agrmnt\99 -2- 6. District agrees to be responsible for soils testing in the water pipe zone. City shall be responsible for the cost of soils testing in all other locations. District agrees to use the soils testing firm hired by City. District will reimburse City the cost for soils testing in the water pipe trench in areas not disturbed by bridge construction, estimated to be $4,000.00. 7. District shall approve all plans and specifications for the water system improvements described in Exhibit "B." 8. Award of contract. The construction contracts for the Project, including the water improvements, shall be publicly bid and shall be awarded to the lowest responsible bidder, as required by law and in conformance with the State Public Contracts Code. The bidder shall be required to post the applicable performance and payment bonds or securities in the proper amounts for such work, all as set forth in the.specifications for the contract. City agrees that in any liability insurance policies required to be posted, the District will be named as an "also insured." The bid shall include separate bid items -for three alternatives for water system improvements: A. Twelve -inch (12-inch) diameter transmission main relocation only within the area affected by the bridge widening. B. Twenty -four -inch (24-inch) diameter transmission main only within the area affected by the bridge widening. C. Twenty -four -inch (24-inch) diameter transmission main between Avenue 50 and Avenida Ultimo. The District prefers to select alternative "C" listed above. In the event that the lowest responsible bidder submits a bid for water system improvements that is not consistent in price with previously awarded bids (an unbalanced bid), the District reserves the right to select alternative "A" or "B" listed above. 9. Notice of Completion and Transfer of Title. Upon completion of the construction of the Project including the water system improvements, and the acceptance thereof, a Notice of Completion shall be prepared and filed by City with the County Recorder, and thereupon title to all said water AM:j1\eng\agrmnt\99\cityof1q -3 - A facilities shall thereafter be vested in District and constitute part of its system, and shall thereafter be owned, operated and maintained by District. 10. Notices. Any notice authorized or required by this Agreement shall be deemed to have been sufficiently given if and when sent by registered or certified mail, return receipt requested, to either of the following: To City: City of La Quinta Attention: Thomas -Genovese, City Manager Post Office Box 1504 La Quinta, California 92253 To District: Coachella Valley Water District Attention: Tom Levy, General Manager -Chief Engineer Post Office Box 1058 Coachella, California 92236 EXECUTED on the day and year first hereinabove written at La Quinta, California. CITY OF LA QUINTA Mayor At t s ity Clerk Approved as to form: Approved as to Content: City EngineeroOOF Approved: City Manager COACHELLA VALLEY W ER ]DISTRICT General Manager -Chief En eer Attest: Oectary AM:j1\eng\agrmnt\99\cityof1q -4- AVE. So T /N 4 0o 3/c 3 8 n�a Np1�Te J6B 9 P !1 312 10 379 1 N 1 i ' N /✓� in 1[ 61 I \�A 7'! EXHIBIT -A �OiPT/a/V pc' �A/NLiNE EFi=ECTEU F.3 y B.PJt7G E VV/OE/V//VG P.POPOSEt� c e� a'T ro or- New 7zi�JA K 0� �a 6VA GP y4"-'00° WELL 6 0 �Z G1i1�.�1 I �7i�•L/CrCL • , 4b 1 .r olu gl elm glm 1� Elm Ifl 9113 '" P• C F r^ el � i 1P 11 10 I 4 . 15 16 77 I 18 19 b J4 g ^ o hl n� I c N o x,m T r \ 1' IAVENIDA .vc + 036 0049 _ - Q=Q 0 EXHIBIT "B" WATER IMPROVEMENTS TO BE INCLUDED IN THE WASHINGTON STREET BRIDGE WIDENING MAINLINE REPLACEMENT Replacement of the existing 12-inch water main with 24-inch water main in and along Washington Street between Avenida Ultimo and Avenue 50 including pertinent valves, fittings, fire hydrants and water service. Work includes the following: Design of water system improvements Preparation of as -built water system plans after construction Construction staking of water mains Construction of new water mains Construction of valves and appurtenances Installation of new water services to lots Reconnection of new services to existing meters Tie-in of new mains to existing mains (by District forces) Abondonment of existing water system (by District forces) Compaction testing and soil engineering related to the water system Relocation or removal of water improvements interfering with other improvements Chlorination and testing of water mains and facilities Repaving of water main trenches Traffic control related to water system construction Contractor mobilization related to water system construction Clear and grub related to water system construction Special shoring or safety measures related to water system construction Any other item reasonably related to the design or installation of the new water system AM:j1\eng\agrmnt\99\cityoflq RE ESTABLISHED IN 1918 AS A PUBLIC AGENCY v j 1999 'D/STRIC� COACHELLA VALLEY WATER DISTM" POST OFFICE BOX 1058 • COACHELLA, CALIFORNIA 92236 • TELEPHONE (760) 398-2651 DIRECTORS TELLIS CODEKAS, PRESIDENT RUSSELL KITAHARA, VICE PRESIDENT JOHN W. McFADDEN JOHN P. POWELL, Jr. DOROTHY M. NICHOLS C161y M LA ©u~rA P.O. Sax I S07 La Qvaw+. GA gnsa OFFICERS THOMAS E. LEVY, GENERAL MANAGER -CHIEF ENGINEER BERNARDINE SUTTON, SECRETARY OWEN MCCOOK, ASSISTANT GENERAL MANAGER REDWINE AND SHERRILL, ATTORNEYS DATE: `] /21 /�j Q FILE: Li .3ir PROJECT: (16Tam S"MaWr 9A,Q L W1 pwWo C T0A0W&%%# %kr WiA w TRANSMITTED: nNE Ct) A66af mmawr FeR IwE nn- REMARKS: Yours very truly, �'`n��t 1 v l�1'►� Zr'ti.rp TRUE CONSERVATION USE WATER WISELY CVWD-134 (Rev. 2/92)