Riverside Co/Washington & Country Club 991
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r •nntract No. 9 9-6 9-OD 7
rtation
AGREEMENT FOR JOINT PARTICIPATION
IN IMPROVING A PORTION OF WASHINGTON STREET
This AGREEMENT is made and entered into on the date set forth below, by and
between the County of Riverside, hereinafter called "COUNTY", and the Cities of Indian
Wells, La Quinta, and Palm Desert, hereinafter called "CITIES". COUNTY and CITIES
hereby agree as follows:
RECITALS
WHEREAS, the COUNTY and CITIES desire to improve Washington Street from the
Whitewater River to Country Club Drive, hereinafter called "PROJECT". The PROJECT
improvements include widening the existing pavement to provide a six lane divided arterial
highway, with a 'raised landscaped median.
WHEREAS, the CITIES and COUNTY will benefit from Washington Street
improvements and have agreed to fund a portion of the PROJECT cost, being in the
public's interest.
Now, THEREFORE, the COUNTY and the CITIES mutually agree as follows:
1. COUNTY shall be the lead agency for the PROJECT.
2. PROJECT shall consist of preparing the environmental documents, design
plans, specifications and estimate, acquiring the necessary right-of-way, construction and
construction engineering to widen approximately 3.0 miles of Washington Street to six
lanes.
3. The estimated PROJECT cost is approximately $4,600,000 (see exhibit 1)
4. COUNTY, through its Transportation Department, secured $3,500,000 of
STIP funds for construction related items. In order to meet the PROJECT aggressive
schedule, the COUNTY and CITIES agreed to advance the necessary funds for all the
project development and Right -of -Way costs. The amount of this advancement is
estimated to be $500,000 and shall be financed by local funds. The cost of median
landscaping shall be funded by the CITIES and the COUNTY at an estimated cost of
$600,000, bringing the total local agency funding to $1,100,000. The CITIES and
COUNTY agree to pay the actual cost of that portion of the PROJECT allocated to the
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II respective agency based on the following percentages:
COUNTY ................................................ $311,000............................................ (28%)
I CITY of Indian Wells, Not to exceed ....... $260,000............................................(24%)
CITY of La Quinta................................... $109,000............................................ (10%)
CITY of Palm Desert ............................... $420,000........................................... (338%)
See Exhibit 2 for funding allocation calculations and Exhibit 3 for a vicinity map.
5. COUNTY, through its Transportation Department and/or a consultant shall
provide design and construction engineering for the PROJECT. Design engineering shall
include preliminary survey, preparing the environmental documents, design plans,
specifications and estimate. Construction engineering shall include construction survey,
I material testing, inspection administration and supervision of construction.
6. Design engineering, construction engineering, and construction costs are
hereinafter collectively called PROJECT COST, and shall be allocated to each CITY and
COUNTY on the basis of the actual costs incurred therefore, and based on the
percentages stated in Item 4. Any additional costs must be approved by the respective
City Council and the Board of Supervisors prior to proceeding.
7. Construction shall be performed by a duly qualified, licensed, bonded and
insured contractor based on the design plans. In the event either party requests additional
improvements to the PROJECT, the requesting party shall bear full financial responsibility
for the additional costs therefore. The City of Palm Desert desires to install sidewalk on the
west side of Washington Street at an estimated cost of $40,000. The City of Palm Desert
agrees to fund the entire cost of the referenced sidewalk.
8. COUNTY, through its Transportation Department shall prepare and submit
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to the each CITY a PROJECT cost estimate for CITY's share of the PROJECT. The
estimate shall be based upon approximate quantities only; the actual quantities will not be
determined until the PROJECT completion, at which time the actual PROJECT COST shall
be calculated.
9. COUNTY shall provide each CITY with a copy of the successful bid and
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COUNTY's revised PROJECT COST estimate not later than three (3) business days after
the bid opening. Each CITY shall deposit with the COUNTY 90% of the CITY's portion of
the estimated PROJECT COST no later than ten days after the CITY's receipt of the
COUNTY's bid selection. The revised PROJECT COST will be forwarded to each CITY
for their review and City Council approval. If the actual construction bids are higher than
the estimated PROJECT COSTS, each CITY will have thirty days in which to consider and
approve the increased CITY share and provide the COUNTY with the funds for the balance
of the increased share. If the bids are less than the estimate, the COUNTY will calculate
each jurisdiction revised share and provide that information to each CITY within three
business days of the bid opening. Each CITY shall deposit with the COUNTY 90% of the
CITY's portion of the estimated PROJECT COST no later than ten days after the CITY's
receipt of the COUNTY's bid selection and revised PROJECT COSTS.
10. Upon completion of all PROJECT work, COUNTY shall calculate all final costs
incurred for the PROJECT, and shall submit to each CITY a final statement of the costs,
which statement shall clearly set forth the total amount for each CITY's share of the
PROJECT, the total amount of funds paid or deposited by CITY for said project, and the
total sum remaining due from each CITY, or refund due to each CITY by the COUNTY.
The CITY's share shall be based on the percentages listed on Exhibit 2. Any sum
remaining unpaid that is due by each CITY shall be paid by the CITY within thirty days from
the date of submission of said final statements. Any sum remaining owed to each CITY
for refund, shall be paid by the COUNTY within thirty days from the date of submission of
said final statements.
11. Should the need arise for change orders during the construction phase, the
Construction Engineer shall proceed with change orders not to exceed 10% of the
estimated PROJECT construction cost. For all change orders in excess of 10% of the
estimated PROJECT construction cost, the Construction Engineershall inform the affected
CITY of the nature and cost of the change order, and obtain the CITY's concurrence before
proceeding.
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12. The CITIES shall issue a no fee permit to the contractor.
13. COUNTY and CITIES each hereby agree to indemnify, defend, save and hold
harmless the other party and their respective officers, agents, servants and employees, of
and from any and all liabilities, claims, demands, suits, action and cause of action arising
out of or in any manner connected with any act or omission of such indemni-r party,
performed in connection with such party's duties and obligations hereunder.
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I NOTICES shall be sent by U.S. mail,
COUNTY OF RIVERSIDE
Transportation Department
P.O. Box 1090
Riverside, CA 92502
Attn: David E. Barnhart
ACkM4KDE OO S ROVAL
David E. Barnhart
Director, of Tra spo tion
Dated:
APPROVED AS TO FORM:
WILLIAM C TZENSTEIN
County C s I .
By: �
Deputy
ace
postage prepaid and addressed as follow
COU�i�ER �3G
B
C ers n, Boarp isorc
ROY WILSON
ATTEST:
CITY OF INDIAN WELLS, a municipal corporation
Public Works Department
44-950 Eldorado Drive
Indian Wells, CA 92210-7414
Attn: George Watts
By.
Mayor
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
City Clerk
CITY OF PALM DESERT
Public Works Department
73-510 Fred Waring Drive
Palm Desert, CA 72260-2524
By:
Robert A. Spiegel, Mayor
4TTEST:
3y:
Sheila R. Gilligan, City Clerk
kPPROVED AS TO FORM
3y:
David J. Erwin,
City Attorney
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S E P 21 1999
C
CITY OF LA QUINTA
By:
John J. Pena, Mayor
ATTEST:
By:
Saundra Juhola, City Clerk
APPROVED AS TO FORM:
By:
Dawn C. Honeywell
City Attorney
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NOTICES shall be sent by U.S. mail, postage prepaid and addressed as follows:
COUNTY OF RIVERSIDE COUNTY OF RIVERSIDE
Transportation Department
P.O. Box 1090 By=
Riverside CA 92502 Chairperson, Board of Supervisors
Attn: David E. Barnhart
COUNTY APPROVALS
RECOMMENDED FOR APPROVAL
David E. Barnhart
Director of Transportation
Dated:
APPROVED AS TO FORM:
WILLIAM C. KATZENSTEIN
County Counsel
By. Deputy
P tY
CITY OF INDIAN WELLS, a municipal corporation
Public Works Department
44-950 Eldorado Drive
Indian Wells, CA 92210-7414
Attn: G rge Watts
By:
Ma or
APPROVED AS TO FORM:
By: Attorney
City Clerk
CITY OF PALM DESERT
Public Works Department
73-510 Fred Waring Drive
Palm Desert, CA 72260-2524
By:
Robert A. Spiegel, Mayor
ATTEST:
By:
Sheila R. Gilligan, City Clerk
APPROVED AS TO FORM
By:
David J. Erwin,
City Attorney
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ATTEST:
GERALD.A. MALONEY
Clerk of the Board
By:
Deputy
CITY OF LA QUINTA
By:
John J. Pena, Mayor
ATTEST:
By:
Saundra Juhola, City Clerk
APPROVED AS TO FORM:
By:
Dawn C. Honeywell
City Attomey
r. .
C16660
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NOTICES shall be sent by U.S. mail, postage prepaid and addressed as follows:
COUNTY OF RIVERSIDE
COUNTY OF RIVERSIDE
Trans ortation Department
P.O. Box 1090
By:
Riverside, CA 92502
Chairperson, Board of Supervisors
Attn: David E. Barnhart
COUNTY APPROVALS
ATTEST:
RECOMMENDED FOR APPROVAL
David E. Barnhart
Director of Transportation
Dated:
GERALD A. MALONEY
Clerk of the Board
APPROVED AS TO FORM:
WILLIAM C. KATZENSTEIN
County Counsel
By:
Deputy
By:
Deputy
CITY OF INDIAN WELLS, a municipal corporation
CITY OF LA QUINTA
Public Works Department
44-950 Eldorado Drive
Indian Wells, CA 92210-7414
By:
Attn: George Watts
John J. Pena, Mayor
By:
�
Mayor
APPROVED AS TO FORM:
ATTEST:
By:
City Attorney
By:
ATTEST:
Saundra Juhola, City Clerk
City Clerk
CITY OF PALM DESERT
Public Works Department
APPROVED AS TO FORM:
73-510 Fred Waring Drive
Palm Desert, CA 72260-2524
By:
By�
Dawn C. Honeywell
City Attorney
ORM
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NOTICES shall be sent by U.S. mail, postage prepaid and addressed as follows:
COUNTY OF RIVERSIDE COUNTY OF RIVERSIDE
Transportation Department
P.O. Box 1090 By:
Riverside, CA 92502 Chairperson, Board of Supervisor:
Attn: David E. Barnhart
COUNTY APPROVALS
RECOMMENDED FOR APPROVAL
David E. Barnhart
Director of Transportation
Dated:
APPROVED AS TO FORM:
WILLIAM C. KATZENSTEIN
County Counsel
By:
Deputy
CITY OF INDIAN WELLS, a municipal corporation
Public Works Department
44-950 Eldorado Drive
Indian Wells, CA 92210-7414
Attn: George Watts
By:
Mayor
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
City Clerk
CITY OF PALM DESERT
Public Works Department
73-510 Fred Waring Drive
Palm Desert, CA 72260-2524
By:
Robert A. Spiegel, Mayor
ATTEST:
By:
Sheila R. Gilligan, City Clerk
APPROVED AS TO FORM
By:
David J. Erwin,
City Attorney
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ATTEST:
GERALD.A. MALONEY
Clerk of the Board
By:
Deputy
ATTEST:
APPROVED AS TO FORM:
By:
awn C. Hone ell
City Attorney
WASHINGTON STREET IMPROVEMENTS
Whitewater River to Country Club Drive
EXHIBIT 1
ESTIMATED PROJECT COSTS:
Construction Related Items $ 315009000
Median Landscaping $ 6009000
Project Development Costs $ 5001,000
Total Project Cost $ 496009000
STIP Funding $ 315009000
Local Agency Funding $ 1,100,000
Total Funding $ 4,600,000
.ADDITIONAL ITEMS:
City of Palm Desert sidewalk $ 40,000
Detention basins R/W acquisitions $ 350,000
WASHINGTON STREET IMPROVEMENTS
Whitewater River to Country Club Drive
EXHIBIT 2
Local Agency Funding Allocation: _
M
City of Indian Wells committed to fund 24% of the total project•cost, or $260,000.00,
whichever is less.
The remainder (100% - 24% = 76% ) will be allocated as follows :
City of Palm Desert frontage along the project corridor is 50%.
50% of 76% = 38%
Remainder 76% - 38% = 38%
City of La Quinta frontage is 2,789.02 feet.
2,789.02/10,545.67 x 38% =10%
County of Riverside frontage is 7,756.65 feet.
7,756.65/10,545.67 x 38% = 28%
Project length (Fred Waring Drive to
Country Club Drive=10,545.67.
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