Ray Lopez/City Monuments 98ORIGINAL
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into
by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and RAY
LOPEZ ASSOCIATES ("Consultant"). The parties hereto agree as follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement,
Consultant shall provide those services related to PROJECT 98-05, CITY ENTRANCE MONUMENTS
as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by
this reference (the "services" or "work"). Consultant warrants that all services will be performed
in a competent, professional and satisfactory manner in accordance with the standards prevalent
in the industry for such services.
1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance
with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and
any Federal, State or local governmental agency of competent jurisdiction.
1.3 I gcensec Permits. Fees and Assessments. Except as otherwise specified herein,
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may
be required by law for the performance of the services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
and interest, which may be imposed by law and arise from or are necessary for the performance
of the services required by this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it
has thoroughly investigated and considered the work to be performed, (b) it has investigated the
site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully
considered how the work should be performed, and (d) it fully understands the facilities, difficulties
and restrictions attending performance of the work under this Agreement. Should Consultant
discover any latent or unknown conditions materially differing from those inherent in the work or
as represented by City, it shall immediately inform City of such fact and shall not proceed except
at Consultant's risk until written instructions are received from the Contract Officer (as defined in
Section 4.2 hereof).
1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the
Agreement to furnish continuous protection to the work performed by Consultant, and the
equipment, materials, papers and other components thereof to prevent losses or damages, and
shall be responsible for all such damages, to persons or property, until acceptance of the work by
City, except such losses or damages as may be caused by City's own negligence. The
performance of services by Consultant shall not relieve Consultant from any obligation to correct
any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies
are due to the negligence of Consultant.
1.6 Additional Services. In accordance with the terms and conditions of this Agreement,
Consultant shall perform services in addition to those specified in the Scope of Services when
directed to do so by the Contract Officer, provided that Consultant shall not be required to perform
any additional services without compensation. Any addition in compensation not exceeding five
percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase
must be approved by the City Council.
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1.7 Special Requirements. Additional terms and conditions of this Agreement, if any,
which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the
event of a conflict between the provisions of the Special Requirements and any other provisions
of this Agreement, the provisions of the Special Requirements shall govern.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall
be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total
amount not to exceed EIGHTEEN THOUSAND NINE HUNDRED EIGHTY AND NO/100 Dollars
($18,980) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation
set forth in the Schedule of Compensation may include a lump sum payment upon completion,
payment in accordance with the percentage of completion of the services, payment for time and
materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such
other methods as may be specified in the Schedule of Compensation. Compensation may include
reimbursement for actual and necessary expenditures for reproduction costs, transportation
expense, telephone expense, and similar costs and expenses when and if specified in the Schedule
of Compensation.
2.2 Method of Payment. Any month in which Consultant wishes to receive payment,
Consultant shall submit to City no later than the tenth (10th) working day of such month, in the
form approved by City's Finance Director, an invoice for services rendered prior to the date of the
invoice. Such invoice shall (1) describe in detail the services provided, including time and materials,
and (2) specify each staff member who has provided services and the number of hours assigned
to each such staff member. Such invoice shall contain a certification by a principal member of
Consultant specifying that the payment requested is for work performed in accordance with the
terms of this Agreement. City will pay Consultant for all expenses stated thereon which are
approved by City pursuant to this Agreement no later than the last working day of the month.
ME
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be
performed diligently and within the time period established in Exhibit "C" (the "Schedule of
Performance"). Extensions to the time period specified in the Schedule of Performance may be
approved in writing by the Contract Officer.
3.3 Force Maieure. The time period specified in the Schedule of Performance for
performance of the services rendered pursuant to this Agreement shall be extended because of any
delays due to unforeseeable causes beyond the control and without the fault or negligence of
Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes,
floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental
agency other than City, and unusually severe weather, if Consultant shall within ten 0 0) days of
the commencement of such delay notify the Contract Officer in writing of the causes of the delay.
The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for
performing the services for the period of the forced delay when and if in his or her judgement such
delay is justified, and the Contract Officer's determination shall be final and conclusive upon the
parties to this Agreement.
3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services,
except as otherwise provided in the Schedule of Performance.
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4.0 COORDINATION OF WORK
4.1 Representative of Consultant. The following principals of Consultant are hereby
designated as being the principals and representatives of Consultant authorized to act in its behalf
with respect to the work specified herein and make all decisions in connection therewith:
a. Raymond C. Lopez, Landscape Architect
B
It is expressly understood that the experience, knowledge, capability, and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the services
hereunder.
The foregoing principals may not be changed by Consultant and no other personnel may be
assigned to perform the service required hereunder without the express written approval of City.
4.2 Contract Officer. The Contract Officer shall be John M. Freeland, Senior Engineer or
such other person as may be designated by the City Manager of City. It shall be Consultant's
responsibility to assure that the Contract Officer is kept informed of the progress of the
performance of the services and Consultant shall refer any decisions which must be made by City
to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder
shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge,
capability and reputation of Consultant, its principals and employees were a substantial inducement
for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not
contract with any other entity to perform in whole or in part the services required hereunder
without the express written approval of City. In addition, neither this Agreement nor any interest
herein may be assigned or transferred, voluntarily or by operation of law, without the prior written
approval of City.
4.4 Independent Contractor. Neither City nor any of its employees shall have any control
over the manner, mode or means by which Consultant, its agents or employees, perform the
services required herein, except as otherwise set forth. Consultant shall perform all services
required herein as an independent contractor of City and shall remain at all times as to City a
wholly independent contractor with only such obligations as are consistent with that role.
Consultant shall not at any time or in any manner represent that it or any of its agents or
employees are agents or employees of City.
4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports,
statistics, records or other data or information pertinent to services to be performed hereunder
which are reasonably available to Consultant only from or through action by City.
5.0 INSURANCE. INDEMNIFICATION AND BONDS.
5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently
with its execution of this Agreement, personal and public liability and property damage insurance
against all claims for injuries against persons or damages to property resulting from Consultant's
acts or omissions rising out of or related to Consultant's performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that the coverage shall be
primary for losses arising out of Consultant's performance hereunder and neither City nor its
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insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and
naming City and its officers and employees as additional insured shall be delivered to and approved
by City prior to commencement of the services hereunder.
The amount of insurance required hereunder shall be determined by the Contract Sum in
accordance with the following table:
Contract Sum Personal Iniurv/Property Damage Coverage
Less than $50,000 $100,000 per individual; $300,000 per occurrence
$50,000 - $300,000 $250,000 per individual; $500,000 per occurrence
Over $300,000 $500,000 per individual; $1,000,000 per occurrence
Consultant shall carry automobile liability insurance of $1,000,000 per accident against all
claims for injuries against persons or damages to property arising out of the use of any automobile
by Consultant, its officers, any person directly or indirectly employed by Consultant, any
subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or
indirectly out of or related to Consultant's performance under this Agreement. The term
"automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for
travel on public roads. The automobile insurance policy shall contain a severability of interest
clause providing that coverage shall be primary for losses arising out of Consultant's performance
hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate
evidencing the foregoing and naming City and its officers and employees as additional insured shall
be delivered to and approved by City prior to commencement of the services hereunder.
Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's
Compensation laws.
Consultant shall procure professional errors and omissions liability insurance in an amount
acceptable to City.
All insurance required by this Section shall be kept in effect during the term of this Agreement and
shall not be cancelable without thirty (30) days written notice to City of proposed cancellation.
The procuring of such insurance or the delivery of policies or certificates evidencing the same shall
not be construed as a limitation of Consultant's obligation to indemnify City, its officers,
employees, contractors, subcontractors, or agents.
5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its
officers, employees, representatives and agents, from and against those actions, suits,
proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys'
fees, for injury to or death of person(s), for damage to property (including property owned by City)
and for errors and omissions committed by Consultant, its officers, employees and agents, which
arise out of Consultant's negligent performance under this Agreement, except to the extent of such
loss as may be caused by City's own negligence or that of its officers or employees.
5.3 Remedies. In addition to any other remedies City may have if Consultant fails to
provide or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for
such insurance from any sums due under this Agreement.
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b. Order Consultant to stop work under this Agreement and/or withhold any
payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
G. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other remedies City
may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain
or secure appropriate policies or endorsements. Nothing herein contained shall be construed as
limiting in any way the extent to which Consultant may be held responsible for payments of
damages to persons or property resulting from Consultant's or its subcontractors' performance of
work under this Agreement.
6.0 RECORDS AND REPORTS.
6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such
reports concerning Consultant's performance of the services required by this Agreement as the
Contract Officer shall require.
6.2 Records. Consultant shall keep such books and records as shall be necessary to
perform the services required by this Agreement and enable the Contract Officer to evaluate the
cost and the performance of such services. Books and records pertaining to costs shall be kept
and prepared in accordance with generally accepted accounting principals. The Contract Officer
shall have full and free access to such books and records at all reasonable times, including the right
to inspect, copy, audit, and make records and transcripts from such records.
6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records,
documents and other materials, whether in hard copy or electronic form, which are prepared by
Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall
be the property of City and shall be delivered to City upon termination of this Agreement or upon
the earlier request of the Contract Officer, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership of the documents and materials hereunder. Consultant shall cause all subcontractors
to assign to City any documents or materials prepared by them, and in the event Consultant fails
to secure such assignment, Consultant shall indemnify City for all damages suffered thereby.
In the event City or any person, firm or corporation authorized by City reuses said documents
and materials without written verification or adaptation by Consultant for the specific purpose
intended and causes to be made or makes any changes or alterations in said documents and
materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from
said change. The provisions of this clause shall survive the completion of this Contract and shall
thereafter remain in full force and effect.
6.4 Release of Documents. The drawings, specifications, reports, records, documents and
other materials prepared by Consultant in the performance of services under this Agreement shall
not be released publicly without the prior written approval of the Contract Officer or as required
by law. Consultant shall not disclose to any other entity or person any information regarding the
activities of City, except as required by law or as authorized by City.
7.1 California Law. This Agreement shall be construed and interpreted both as to validity
and to performance of the parties in accordance with the laws of the State of California. Legal
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actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall
be instituted in the Superior Court of the County of Riverside, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party
shall notify the injuring party in writing of its contentions by submitting a claim therefor. The
injured party shall continue performing its obligations hereunder so long as the injuring party
commences to cure such default within ten (10) days of service of such notice and completes the
cure of such default within forty-five (45) days after service of the notice, or such longer period
as may be permitted by the Contract Officer; provided that if the default is an immediate danger
to the health, safety and general welfare, City may take such immediate action as City deems
warranted. Compliance with the provisions of this section shall be a condition precedent to
termination of this Agreement for cause and to any legal action, and such compliance shall not be
a waiver of any party's right to take legal action in the event that the dispute is not cured, provided
that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to
Section 7.8.
7.3 Retention of Funds. City may withhold from any monies payable to Consultant
sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably
believes were suffered by City due to the default of Consultant in the performance of the services
required by this Agreement.
7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting
party on any default shall impair such right or remedy or be construed as a waiver. City's consent
or approval of any act by Consultant requiring City's consent or approval shall not be deemed to
waive or render unnecessary City's consent to or approval of any subsequent act of Consultant.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Riahts and Remedies are Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are
cumulative and the exercise by either party of one or more of such rights or remedies shall not
preclude the exercise by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party may take legal
action, at law or at equity, to cure, correct or remedy any default, to recover damages for any
default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement.
7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of
this Agreement, except as specifically provided in the following Section 7.8 for termination for
cause. City reserves the right to terminate this Agreement at any time, with or without cause,
upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination,
Consultant shall immediately cease all services hereunder except such as may be specifically
approved by the Contract Officer. Consultant shall be entitled to compensation for all services
rendered prior to receipt of the notice of termination and for any services authorized by the
Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be
approved by the Contract Officer, except as provided in Section 7.3.
7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant
to fulfill its obligations under this Agreement, City may, after compliance with the provisions of
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Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and
Consultant shall be liable to the extent that the total cost for completion of the services required
hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable
efforts to mitigate such damages), and City may withhold any payments to Consultant for the
purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3.
7.9 Attorneys' Fees. If either party commences an action against the other party arising
out of or in connection with this Agreement, the prevailing party shall be entitled to recover
reasonable attorneys' fees and costs of suit from the losing party.
1 • ; j, I pjj q 1l• • ►•►• 6141 *.11 1/ I 10L •►
8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be
personally liable to Consultant, or any successor in interest, in the event or any default or breach
by City or for any amount which may become due to Consultant or to its successor, or for breach
of any obligation of the terms of this Agreement.
8.2 Conflict of Interest. No officer or employee of City shall have any personal interest,
direct or indirect, in this Agreement nor shall any such officer or employee participate in any
decision relating to the Agreement which affects his or her personal interest or the interest of any
corporation, partnership or association in which she or he is, directly or indirectly, interested, in
violation of any State statute or regulation. Consultant warrants that it has not paid or given and
will not pay or give any third party any money or general consideration for obtaining this
Agreement.
8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs,
executors, assigns, and all persons claiming under or through them, that there shall be no
discrimination against or segregation of, any person or group of persons on account of race, color,
creed, religion, sex, marital status, national origin or ancestry in the performance of this
Agreement. Consultant shall take affirmative action to insure that applicants are employed and that
employees are treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin or ancestry.
9.1 Notice. Any notice, demand, request, consent, approval, communication either party
desires or is required to give the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail to the address set forth below. Either party
may change its address by notifying the other party of the change of address in writing. Notice
shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided
in this section.
To City:
CITY OF LA QUINTA
Attention: Chris A. Vogt
78-495 Calle Tampico
P.O. Box 1504
La Quinta, California 92253
To Consultant:
RAY LOPEZ ASSOCIATES
Attention: Raymond C. Lopez
P. 0. Box 12885
Palm Desert, California 92255
(760) 772-3123 Fax (760) 772-0243
9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties
and all previous understanding, negotiations and agreements are integrated into and superseded
by this Agreement.
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9.3 Amendment. This Agreement may be amended at any time by the mutual consent of
the parties by an instrument in writing signed by both parties.
9.4 4 ve�lity. In the event that any one or more of the phrases, sentences, clauses,
paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by
a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability
shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder.
9.5 Authority. The persons executing this Agreement on behalf of the parties hereto
warrant that they are duly authorized to execute this Agreement on behalf of said parties and that
by so executing this Agreement the parties hereto are formally bound to the provisions of this
Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated
below.
CITY OF LA QUINTA a California municipal corporation
John na, Ma r- Date
V
L. Juhola, City Clerk
APPROVED AS TO FORM:
daii ("./" 14 iu QQ
Dawn C. Honeywell, City Attorney
CONSULTANT: RAY LOPEZ ASSOCIATES
By: h
Date:_
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Exhibit A
Scope of Services
The City of La Quinta is seeking informal cost proposals for the necessary construction and bidding
documents to complete development of two (2) conceptualized City entrance monument sites (see
attached concept drawings). The first site is located at the eastern entrance to the City in the
northwest comer of State Route 1 I 1 and Jefferson Street facing westbound traffic, the second site
is located on the south side frontage of State Route I I 1 adjacent to the Lumpy's discount golf store
at the western entrance to the City facing eastbound traffic. The goal is for each location to make an
entrance statement unique to the City of La Quinta. The successful consultant will be expected to
assemble a design team of professional engineers and architects to prepare a site specific set of
construction plans, specifications and estimates (PS&E's). Estimates shall be prepared indicating
construction costs, operating costs and maintenance costs, for bidding the overall project in the public
contract theater. The consultant shall coordinate with all affected agencies (Caltrans) and utility
companies and apply for any required permits under the City's name. Each site shall incorporate the
following elements:
I. Landscape and Irrigation
II. Water feature
III. Accent lighting
IV. Precast or cast -in -place structural concrete
Additional scope of services details are provided per the attached consultant's letter regarding
"Monument Signage Construction Package for the City of La Quinta, Request for Proposal, dated
March 15, 1998, and the City's attached request for informal proposals.
THE CITY OF LA QUINTA
REQUESTS INFORMAL COST PROPOSALS
FOR PROFESSIONAL SERVICES TO PROVIDE
CONSTRUCTION DOCUMENTS FOR THE COMPLETE
DEVELOPMENT OF TWO (2) CITY ENTRANCE MONUMENT
SITES
PROJECT SCOPE
The City of La Quinta is seeking informal cost proposals for the necessary construction and bidding
documents to complete development of two (2) conceptualized City entrance monument sites (see
attached concept drawings). The first site is located at the eastern entrance to the City in the
northwest corner of State Route I I I and Jefferson Street facing westbound traffic, the second site
is located on the south side frontage of State Route I I I adjacent to the Lumpy's discount golf store
at the western entrance to the City facing eastbound traffic. The goal is for each location to make an
entrance statement unique to the City of La Quinta. The successful consultant will be expected to
assemble a design team of professional engineers and architects to prepare a site specific set of
construction plans, specifications and estimates (PS&E's). Estimates shall be prepared indicating
construction costs, operating costs and maintenance costs, for bidding the overall project in the public
contract theater. The consultant shall coordinate with all affected agencies (Caltrans) and utility
companies and apply for any required permits under the City's name. Each site shall incorporate the
following elements:
I. Landscape and Irrigation
II. Water feature
III. Accent lighting
IV. Precast or cast -in -place structural concrete
BACKGROUND
The concept design was prepared by the firm of Ray Lopez Associates and was approved by the City
Council during the meeting of September 16, 1997 (see attached meeting minutes and staff report).
This project is identified in the City of La Quinta's fiscal year 1997/98 capital improvement plan and
therefore is expected to be completed by July 1, 1998.
Informal proposals shall be received until Friday, March 27, 1998, 5:00 P.M. Proposals shall be
addressed to the attention of
John M. Freeland, Senior Engineer
City of La Quinta
P.O. Box 1504
78-495 CALLE TAMPICO
LA QUINTA, CA 92253-1504
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RAY LOPEZ ASSOCIATES
LANDSCAPE ARCHITECTURE/CONSTRUCTION MANAGEMENT
Posy OFFICE BOX 1 2665
PALM DESERT, CAUFORNIA 92255
PHONe: 760 / 772-3 1 23 FAX: 760 / 772-0243
March 15, 1998
Mr. John Freeland, Senior Engineer
CITY OF LA QUINTA
78-495 Calle Tampico
La Quints, CA 92253
RE: Monument Signage Construction Package for the City of La Quinta
Request for Proposal
On behalf of Ray Lopez Associates, we are pleased to present this proposal for professional services required for the
City of La Quinta Monument Signage'. In accordance with our conversations, I respectfully submit the following
agreement for your consideration:
Project Unders andWg and Issues
The construction of 2 of La Quints's Monument Signage locate at:
1) Jefferson and Highway 111
2) Von's Entry and Highway I I I
will greatly enhance the roadway aesthetics and create a community identity. Located at both the eastern and western
most ends of Highway I I I the signage and subsequent landscape will let the traveler experience a transition into the
City.
The Jefferson Site will consist of:
1) Construction Documents of Monument Signage.
2) Landscape, Irrigation, Lighting Plans, Details and Specifications.
3) Relocation of existing utilities blocking the view to the sign.
4) City, Coachella Valley Water District and Caltrans approval.
The Von's Site will consist of:
1) Construction of sign
2) Landscape, Irrigation, Lighting installation, along with transitiodretrofitting with existing landscape.
3) City and Caltrans approval.
Project scone:
Provide design development / construction documents that will finalize the configuration and other components of
the City of La Quinta's previously approved concept. Prepare construction and landscape documents and
specifications for local agency, caltrans approval and to the City of La Quinta's satisfaction. Provide coordination
of structural, electrical and mechanical plans and specifications. Coordinate work and documents with appropriate
City agencies.
C:wFFICMWPwA VAIDMSWLQvstcx-wDS.CNT
Exhibit B
Schedule of Compensation
Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the
actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation
for all work under this contract shall not exceed EIGHTEEN THOUSAND NINE HUNDRED EIGHTY
AND NO/100 dollars ($18,980) except as specified in Section 1.6 - Additional Services of the
Agreement.
DELIVERABLES
Drawings shall be prepared in AUTOCAD 12 format on 24" x 36" mylar and I V x 17" bond.
Specifications and estimates shall be prepared in Corel Wordperfect 7, and Quattro Pro printed and
submitted on 81/2 x I bond.
Plans
Hours 200
$
14,000
Specifications
Hours 32
$
2,240
Estimates
Hours 32
$
2,240
Reimbursables
Not -to -exceed
$
500
TOTAL
$
18,980
City of La Quinta
INFORMAL COST PROPOSAL
FOR PROFESSIONAL SERVICES TO PROVIDE
CONSTRUCTION DOCUMENTS FOR THE COMPLETE
DEVELOPMENT OF TWO (2) CITY ENTRANCE MONUMENT
SITES
DELIVERABLES
Drawings shall be prepared in AUTOCAD 12 format on 24" x 36" mylar and 11" x 17" bond.
Specifications and estimates shall be prepared in Corel Wordperfect 7, and Quattro Pro printed and
submitted on 81/2 x I I bond.
Plans Hours 200 $ ,00c)
Specifications Hours 32 $ 2 Z
Estimates Hours, $
Reimbursables Not -to -exceed $ S�
TOTAL $
PRIME ONSUL ANT
'� G
DAIFE SIGNED
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City of La Quints - Monument Signage Construction Documents
Landscape Architectural Services - Page 2
The following drawings are required and may be combined or additional plans may be added in order to convey the
required information to the City and to the contractors bidding on the project:
Cover sheet and index
General notes and specifications (Architectural)
Site plan for each sign (2)
Elevations and finishes (Architectural)
Construction sections (Architectural)
Mechanical layout plan
Electrical plan and load schedules
Plumbing plan layout for each sign (2)
Structural plans and details (Architectural)
Structural plans and details (Architectural)
The following are not a on of the cervices vrlyo de by me:
Soil engineering
Construction observation or supervision
Landscape Plans (2)
Irrigation Plans (2)
Lighting Plans (2)
Details and Specifications (Landscape & Irrigation)
Research and Data Gathering
Revisions
Civil Engineering
Deliverables provided in Auto Cad 12R & Word
Perfect 7.0
The follov.^nare reimbursable menses and will be bled sen rAa tely:
Renderings and other artwork not prepared by RLA.
Blueprints bill to City of La Quinta's account.
Architecture & Processing
$10,000.00
Landscape Plans (2), Details, Specifications
3,000.00
Irrigation Plans (2), Details, Specifications
2,500.00
Landscape Lighting Plans (2), Details, Specifications
1,000.00
Civil Engineering
2,000.00
Reproduction services (plots, copies, & postage
480.00
Start-up fee $ 00.00
Progress billing based on percentage completed 00.00
Upon completion and submittal S 18,M.00
Principal, Landscape Architect, Architect - - - - - - - - - - - - - - - - $100.00
Project Manager / Landscape Designer - - - - - - - - - - - - - - - - - - $75.00
CAD Technician --------------------------------- Sb0.00
Draftsperson----------------------------------- $50.00
Clerical and Word Processing------------------------ $30.00
C:\OFFICE\VIPWMWPDOCS\CLQXRGN-WDS.CNT
City of La Quinta - Monument Signage Construction Documents
Landscape Architectural Services - Page 3
The work will be accomplished in several sections, each to be contingent upon the previous section and your approval
to proceed with any portion of the work prior to commencing with any section, either as contracted or additions to the
contract. The sections are:
Design Development - those studies, designs details and other elements necessary to convey the construction
methodologies.
Construction Documents - The creation of the necessary plans and details to construct the signs and install
landscape amenities (e.g. planting, irrigation, lighting)
Should this proposal meet with your approval, please sign and return one copy to me, keeping one copy for your
records.
Respectfully,
i-d C, -�Z� 311-511-6
Raymond C. Lopez, Landscape Architect
C.L.N. 3474 - Exp. 12/99
L=
CITY OF LA QUINTA, Client / Representative Date
C:\OFFICMWPVIUAWPDOCS\CLQ\MN-VMS.CNT
Exhibit C
Schedule of Performance
Consultant shall complete all services within sixty (60) days of the date of this Agreement.
Exhibit D
Special Requirements
Upon satisfactory completion of design and construction documents, the City, at
it's discretion may exercise an option to negotiate with the consultant for
additional services to increase this contract scope to include construction
management and field observation services.
STATE P.O. BOX 420807, SAN FRANCISCO, CA 94142-0807
COMPENSATION
INS Ft ANCE
FUND,: CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
APRIL 15, 1998 POLICYNUMBER; 1423052 — 98
CERTIFICATE EXPIRES: ` 2-1-99
CITY OF LA QUINTA
ATTN JOHN FREELAND, ENGINEERING DEPARTMENT
P.O. BOX 1504
LA QUINTA CA 92253 JOB: PROJECT #98-08
CITY ENTRANCE MONUMENT
L
This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California
Insurance Commissioner to the employer named below for the policy period indicated.
This policy is not subject to cancellation by the Fund except upon ten days' advance written notice to the employer.
We will also give you TEN days' advance notice should this policy be cancelled prior to its normal expiration.
This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the
policies listed herein. Notwithstanding_ any requirement, term, or condition of any contract or other document with
respect to which this certificate of Insurance may beissuedor may pertain, the Insurance afforded by the policies
described herein is subject to all the terms, exclusions and conditions of such policies.
AUTHORIZED REPRESENTATIVE:: PRESIDENT
EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $19000,000 PER OCCURRENCE.
EMPLOYER
F-
LOPEZ, RAYMOND
RAY LOPEZ ASSOCIATES
P 0 BOX 12885
PALM DESERT CA 92255
Zt
AIVOR11. CERTIFICATE OF INSURANCE
I 04/`15/98
PRODUCER
Armstrong/Robitaille Ins. Svc.
P.O. BOX 34009
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
Fullerton, CA 92834
COMPANY
ACNA Insurance Companies
INSURED
RAY LOPEZ ASSOCIATES
COMPANY
B
P.O. BOX 12885
Palm Desert, CA 92255
COMPANY
C
COMPANY
D
COY! RAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR
TYPE OF INSURANCE
POLICY NUMBER POLICY
DATE(MM/DD/YY)
EFFECTIVE
POLICY EXPIRATION
DATE(MM/DDIYY)
LIMITS
AGENERALLIABILITY
X OMMERCIAL GENERAL LIABILIT
CLAIMSMADE ❑X OCCUR
WNER'S& CONTRACTOR'S PRO
155578787 04/01/98
04/01/99 1
GENERAL AGGEGATE R
$2 000 000
PRODUCTS-COMP/OP AGO I
$2 000 000
PERSONAL& AOV INJURY
$1 000 000
EACHOCCURRENCE
$1 000000
FIRE DAMAGE (Anyone fire)$
100 000
MEDEXP(Anyoneperson)
$ 10 1 000
A
AUTOMOBILE LIABILITY '
155578787 04/01/98
04/01/99
COMBINEDSINOLELIMIT
$1, 000, 000
ANYAUTO
ALL OWNED AUTOS
BODILY INJURY
(Par person)
q
SCHE DULED AUTOS
X HIRED AUTOS
BODILY INJURY
Par accitlent)
q
X NON-OWNEDAUTOS
-,
II��II'
PROPERTY DAMAGE
$
GARAGE LIABILITY
ANY AUTO
AUTO ONLY -EA ACCIDENT
$
OTHER THAN AUTO ONLY:
EACH ACCIDENT
$
AGGREGATE
$
EXCESS LIABILITY
UMBRELLAFORM
OTHERTHAN UMBRELLAFORM
EACH OCCURRENCE
$
AGGREGATE
$
$
WORKERS COMPENSATION AND
j
STATUTORYLIMITS
EMPLOYERS LIABILITY
EACHACCIDENT
$
DISEASE -POLICY LIMIT
$
THE PROPRIETOR/ INCL
PARTNERS/EXECUTIVE
OFFICERS ARE: EXCL
DISEASE -EACH EMPLOYEE $
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
Ten Day Notice of Cancellation will be given for Non Payment of Premium
Certificate Holder is listed as Additional Insured
Project #98-05 City Entrance Monument
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City of La Quinta Attn: John
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
Freeland, Sr. Engineer
30_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
78-495 Calle Tampico
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
La Quinta, CA 92253
OF ANY KIND UPON THE COMPANY ITS AGENTS OR REPRESENTATIVES.
AUTHOf;IZED REPRESEN ATIVE
ACORD 25. S(W93)l Of I` 4 5 0 5 5 M7 9':24
H 0 ACORO CORPORATION 1093
POLICY NUMBER: 155578787 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON or
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of La Quinta Attn: John
Freeland, Sr. Engineer
78-495 Calle Tampico
La Quinta, CA 92253
Ten Day Notice of Cancellation will be given for Non Payment
of Premium Certificate Holder is listed as Additional
Insured Project #98-05 City Entrance Monument
{If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in
the Schedule, but only with respect to liability arising out of your operations or premises owned by or
rented to you.
CG 20 26 11 85