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1997 01 21 CCCity Council Agenda CITY COUNCIL CHAMBER 78-495 Calls Tampico La Quinta, California 92253 Regular Meeting January 21, 1997 - 3:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call Beginning Res. No. 97-02 Ord. No. 295 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. a. Approval of Minutes of December 10, 1996 & January 7, 1997. 000001 •i l \ a C1181 1. LETTER FROM COACHELLA VALLEY ARCHAEOLOGICAL SOCIETY REQUESTING USE OF CITY FACILITIES, 2. LETTER FROM SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) REQUESTING RESOLUTION ENDORSING "CALIFORNIA FIRST" LEGISLATIVE LEADERSHIP SUMMIT. 1. CONSIDERATION OF PAYING OR MODIFYING THE FEE REGULATIONS PERTAINING TO THE PROCESSING OF FEES FOR A BED AND BREAKFAST CONDITIONAL USE APPLICATION. A) RESOLUTION ACTION, 2. CONSIDERATION OF A REQUEST FROM THE STUDENT CREATIVE RECYCLE ART PROGRAM (SCRAP) GALLERY REQUESTING FINANCIAL ASSISTANCE. A) MINUTE ORDER ACTION. 3. CONSIDERATION OF THE COACHELLA VALLEY SOLID WASTE MANAGEMENT AUTHORITY JOINT POWERS AGREEMENT. A► MINUTE ORDER ACTION. 4. CONSIDERATION OF THE PARKS & RECREATION COMMISSION'S RECOMMENDATION REGARDING THE PRIORITY LISTING OF THE POTENTIAL CITYWIDE PARK CAPITAL IMPROVEMENT PROJECTS. A) MINUTE ORDER ACTION. 5. CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES AGREEMENT FOR PAVEMENT MANAGEMENT STUDY. A) MINUTE ORDER ACTION. Wood? Page -2- 6. CONSIDERATION OF AMENDMENT TO CONTRACT WITH KORVE ENGINEERING TO INCREASE SCOPE OF SERVICES TO INCLUDE ADAMS STREET IMPROVEMENTS AT AVENUE 48 EXTENSION, PROJECT NO. 96-05. A) MINUTE ORDER ACTION. 7. CONSIDERATION OF REQUEST FROM LA QUINTA HIGH SCHOOL STUDENTS FOR FINANCIAL CONTRIBUTION FOR EUROPEAN TRIP. A) MINUTE ORDER ACTION. 8. INTERVIEW APPLICANTS FOR HISTORICAL PRESERVATION COMMISSION AND CONSIDERATION OF APPOINTMENT. A) MINUTE ORDER ACTION. 9. CONSIDERATION OF SPONSORSHIP OF THE "LIVING FOR YOUR 90'S" SENIOR INSPIRATION AWARDS AND SELECTION OF THE LA QUINTA HONOREE. A) MINUTE ORDER ACTION. 10. CONSIDERATION OF POLICY DIRECTION REGARDING THE PROVISION OF COUNTY FREE LIBRARY SERVICE IN LA QUINTA. A) MINUTE ORDER ACTION. 11. CONSIDERATION OF UTILIZING THE PALM DESERT POST TO INFORM CITY RESIDENTS OF CITY ACTIVITIES. A) MINUTE ORDER ACTION, 12. CONSIDERATION OF ADOPTION OF ORDINANCE RE-ENACTING AND RE -ADOPTING THE PROVISIONS OF THE LA QUINTA MUNICIPAL CODE AND INCORPORATING THE CITY CHARTER THEREIN. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. Page -3- 000003 t 7 CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JANUARY 21, 1996. 2. TRANSMITTAL OF TREASURY REPORT DATED NOVEMBER 30, 1997. 3. APPROVAL OF OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES PUBLIC WORKS OFFICERS INSTITUTE IN MONTEREY, MARCH 5-7, 1997. 4. APPROVAL OF OVERNIGHT TRAVEL FOR THE PLANNING COMMISSION AND COMMUNITY DEVELOPMENT DIRECTOR TO ATTEND THE LEAGUE OF CALIFORNIA CITIES PLANNING COMMISSIONER'S INSTITUTE IN MONTEREY, MARCH 12-14, 1997. 5. ADOPTION OF RESOLUTION DESIGNATING THE LA QUINTA CHAMBER OF COMMERCE AS THE ADMINISTRATOR OF THE DOWNTOWN VILLAGE DIRECTIONAL SIGN PROGRAM AND AUTHORIZE THE CITY MANAGER TO SIGN THE MEMORANDUM OF AGREEMENT. 6. ACCEPTANCE OF IMPROVEMENTS FOR PROJECT 96-10 - SLURRY SEAL/RESTRIPING PROGRAM AND AUTHORIZATION TO FILE NOTICE OF COMPLETION. 7. APPROVAL OF FINAL MAPS AND SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACTS 23773-2 AND 23773, STARLIGHT DUNES LLC. B. AUTHORIZATION TO NEGOTIATE A CONTRACT FOR ASSESSMENT ENGINEERING TO PREPARE AN ENGINEER'S REPORT FOR THE FEASIBILITY STUDY OF THE PROPOSED LA QUINTA NORTE ASSESSMENT DISTRICT. 6 ►I DISCUSSION OF FUNDING ALTERNATIVES FOR THE LA QUINTA HISTORICAL SOCIETY'S MUSEUM. Page -4- 0000t)4 1 7 REPORTS AND INFORMATIONAL ITEMS A. PLANNING COMMISSION MINUTES OF NOVEMBER 12 & NOVEMBER 26, 1996 B. ART IN PUBLIC PLACES COMMISSION MINUTES OF OCTOBER 7, NOVEMBER 4 & DECEMBER 9, 1996 C. HISTORICAL PRESERVATION COMMISSION MINUTES FOR OCTOBER 17, NOVEMBER 8 & NOVEMBER 21, 1996 D. INVESTMENT ADVISORY BOARD MINUTES OF DECEMBER 11, 1996 E. CVAG COMMITTEE REPORTS F. CHAMBER OF COMMERCE EDUCATION COMMITTEE (HENDERSON) G. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (HENDERSON) H. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT MINUTES OF DECEMBER 10, 1996 I. C. V. MOUNTAINS CONSERVANCY (SNIFF) J. C. V. REGIONAL AIRPORT AUTHORITY (HENDERSON) K. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU/AIRLINE SERVICES COMMITTEE (HOLT) L. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) M. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD N. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (AD OLPH) DEPARTMENT REPORT$ A. CITY MANAGER 1 . RESPONSES TO PUBLIC COMMENT B. CITY ATTORNEY - NONE C. CITY CLERK - NONE D. BUILDING AND SAFETY DIRECTOR 1 MONTHLY REPORT E. COMMUNITY DEVELOPMENT DIRECTOR 1. MONTHLY REPORT FOR DECEMBER 1996 F. FINANCE DIRECTOR 1 FORITHEITTALOF CITY OF LA QUNTA & LAEVENUE & NDITURES REPORT DATED QUINTA FINANCING AUTHORITY 30, 1996 G. PARKS & RECREATION DIRECTOR 1. MONTHLY REPORT FOR DECEMBER 1996 H. PUBLIC WORKS DIRECTOR 1. MONTHLY REPORT FOR DECEMBER 1996 I. SHERIFF'S STATION COMMANDER - NONE MAYOR AND C^''"M neFMRFRS' ITEMS 1. DISCUSSION REGARDING CONTRIBUTION TO TRUST FUNDS FOR FAMILIES OF DEPUTIES RECENTLY KILLED IN THE LINE OF DUTY. (SNIFF) Page -5- a( 000 ) T T RECESS UNTIL 7,00 P.M. LiKelel u 1 u 14 0 k I This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. ENVIRONMENTAL ASSESSMENT 96-328, SPECIFIC PLAN 96-028, CONDITIONAL USE PERMIT 96-029, TENTATIVE PARCEL MAP 28422, SITE DEVELOPMENT PERMIT 96-590 - FOR MASTER -PLANNED COMMERCIAL DEVELOPMENT CONSISTING OF: 1) A FOOD MART/FUEL STATION; 2) AUTO -RELATED SERVICE/REPAIR; 3) SELF -STORAGE WAREHOUSING AND 4) A COMPRESSED NATURAL (CNG) FUELING FACILITY FOR USE SY DESERT SANDS UNIFIED SCHOOL DISTRICT TO BE LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 111 AND DUNE PALMS ROAD. APPLICANT: LAPIS ENERGY CORPORATION. A. RESOLUTION ACTION (5) Note: There has been a request for a continuance to February 4, 1997. 2. SITE DEVELOPMENT PERMIT 96-597- APPEAL BY MR. RICHARD LUMSDEN ET. AL. (REQUESTING UNIT SIZES BE SIMILAR TO EXISTING AND PLANNED SIZES) OF A PLANNING COMMISSION ACTION THAT GRANTED COMPATIBILITY APPROVAL OF THE RYDER, HERITAGE AND MASTERS COLLECTION UNITS (FROM PGA WEST) TO BE BUILT IN THE CITRUS COURSE PROJECT LOCATED WEST OF JEFFERSON STREET AND NORTH OF 52ND AVENUE. APPLICANT: KSL LAND CORP. A) RESOLUTION ACTION. 3. AMENDMENT TO TITLE 13 (SUBDIVISION REGULATIONS) OF THE LA QUINTA MUNICIPAL CODE PERTAINING TO VARIOUS CHAPTERS THEREIN. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. Page -6- U00006 1 7 RECESS TO REDEVELOPMENT AGENCY MEETING CLOSED SESSION NOTE: PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 1. CONFERENCE WITH LEGAL COUNSEL REGARDING THREATENED LITIGATION (ONE CASE) PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B)(3)(f). 2. CONFERENCE WITH LEGAL COUNSEL REGARDING ONGOING LITIGATION GRANITE CONSTRUCTION, CASE NO. 086195, PURSUANT TO GOVERNMENT CODE SECTION 54956.91a). 3. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b)(3)(C) REGARDING POTENTIAL LITIGATION (ONE CASE). I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of January 21, 1997 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Albertson's, 78-630 Highway 111, on Friday, January 17, 1997. DAtE{h: January 17, 1997 6AUNDRA L. JUHOLA, City Clerk City of La Quinta, California The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 0000011, page -7- it C, iED _�7 u (i 8 (i71? 5I CURS Valley Archaeological Society January 6, 1997 The Honorable Glenda Holt and Members of the City Council City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Subject: Symposium on the Archaeology of the Coachella Valley Honorable Mayor and Members of the City Council: We would like to invite the City of La Quinta to participate as a co-sponsor of the first symposium on the archaeology of the Coachella Valley. The Symposium will be held in May, 1997, in conjunction with National Preservation Week, State Archaeology Week, and La Quinta Heritage Month. The Coachella Valley Archaeological Society will serve as the primary facilitator of the event. The Society for California Archaeology has expressed interest in co -sponsoring the event, as well. We are awaiting their official response. It would be fitting that the City of La Quinta also participate as a co-sponsor, in that La Quinta is the only Certified Local Government in the Coachella Valley, has had several important archaeological investigations conducted within its jurisdiction, and is currently leading municipal preservation and cultural resource management efforts in the Coachella Valley. By having the symposium in La Quinta, it will provide an opportunity to showcase the City's preservation program and important archaeological resources. We seek the City's participation in the form of providing a place in which to hold the symposium. The Council Chambers would provide a most fitting venue. We would also like to have space available in the foyer for a few tables to be set up for various organizations to display their publications and items for sale/distribution. Thus, we request the use of the Council Chambers and foyer area for the symposium between the hours of 7:30 a.m. and 5:30 p.m. The symposium will convene at 8:30 a.m. and conclude at 5:00 p.m. Attendance is anticipated to reach approximately 100 ge might be required at the door to offset the cost of publication of people. A small registration char an abstract of the papers presented during the symposium. post Office Box 2344 • palm Springs, CA 92263 • 619/773-2277 A NM- 000008 1 7 Honorable Mayor and Members of the City Council City of La Quints Page 2 January 6, 1997 Speakers invited to participate in the day -long event will include prestigious anthropologists and archaeologists specializing in the culture and archaeology of the Coachella Valley. Approximately 20 speakers will be able to participate. Saturday, May 3, 1997, is being considered as the best date during the month of May. It is possible that a field trip to the local archaeological sites will be planned for the following day. We would encourage the Council Members, City staff, and general public to attend the symposium. This premier event promises to provide important presentations and discussion on the past and current status of archaeological investigation in our local area, as well as identify some general directions for change in order to better serve the public interest. Your earliest consideration of this request is most appreciated. We would like to be able to advertise the symposium in the state brochure of events occurring during State Archaeology Week, and similar publications for National Preservation Week. La Quinta is certainly worthy of hosting this historic event. Very truly yours, o�e6&4 Henrietta Quattrocchi President 00 0 001 1 7 . ; YY ► 1 :: /►II ► SOUTHERN CALIFORNIA ASSOCIATION Of GOVERNMENTS Main office 818 West Seventh Street Eath Floor January 9, 1997 Hon. Glenda Holt Mayor City Of La Quinta La Quinta, CA 92253.2903 Dear Mayor Holt: JAN 1 31997 The Legislative Subcommittee of the Southern California Association of Governments will be sponsoring a "California First" State Legislative Leadership Summit on April 11, 1997 in Los Angeles. The purpose of the Summit is to bring together Southern California's state senators and assembly members to discuss issues affecting our region, and to stress the importance of unity and bipartisanship. Los Angeles, California As you may recall, SCAG sponsored a successful Congressional Leadership Summit in August 1996 90017-3435 with members of Southern California's Congressional Delegation participating. A major factor in this success was that support received from the leaders of this region's counties and cities. We 1 (213) 236'd800 are asking for your support once again as we convene SCAG's first State Legislative Leadership f (213) 236-1825 Summit. W"'W.SLag.`d,gov Your help in the for this event is very significant and will be greatly appreciated. We PmTtm Dirk K<Ily, preparation request that you present a resolution isample attached) to your County BoardlCity Council to ogee" . P,nsldenn Ma,n, Nit, • r Pv,t Leadership Summit. In addition, we ask you to send a letter (sample C1,e"; a Brathwaite Burke im in Ir Coun'Y • t Bra ni, Burke bit ,e,, , Pie° &e,idrnc Mayor Nth Baadno Cif} of MNth Immediate Pau Prrident: endorse the State Legislative attached) to your State Representative(s) inviting them to the Summit. Also is attached is an Snpe,�:Imi, hiM1 Ruat<t AnrcrxlAe. address list of legislative contacts. C.y°ffmpeelal: Sam Sharp, lin""lCounry • Dacid Dhillon. El Ccnlr, Counry of La "el,su Teonne Buthwaite Nike. 1. n,,1-C„°°'Y•RI`I"`d1I"`°n,L°'Anlela of the letter and adopted Resolution to Barbara Dove at SCAG. Should You • Richard 011l111, L An,dcr E11rn Anx,n, R,,h By is • Geolge lT,mnnd gar • BnM1 Barden. A.IRel ie • Jt1e Rauh, Please send a copy have any questions please feel free to contact Ms. Dove at (213) 238.1861. We thank you in Bai.. B"del; • Hat Lox n,lel °',.,,d"" • M„"" ""°,°. `°' An,,]'• Rn rt ❑IiJ, Ln 3ngelee - advance for your commitment to be part of this important event. Brunch. We+'mcad • bun Mhn Cuwle,, Cerr«ns • be Dawidai,k. Redondo 0e,eh • Ihug Drnmm°n,t. Inn, Beaeli Inlui Erm.rn, Lnx Angel-• Michael Eene,, I Angeles- K+ryn Fnteµ C+I+M,.as • Rnth f:alaniea Lim Angeles • Ede,n C,men.. Glendale • ladle Goldberg. Los Angelo • Garland Hardenun, Inglnwwd • Mike He,n,ndei. " Angeles • N,i" Holden. 1... Angcln • Ahbe Land, We,, H°Il,--A • Barham Sincerely Mes.ina. Vhamb•a • Da•�d M1f,ers, nhrWilr, bon,n"e, e • IennF OmPera, Lnng Ge°rge Me Btuh •NA—., Pico Ricer, • M k Ridley- . Thum+.. M1 Angelc. RlchlrA Rlnrdan. 4�s Angcler Alh rt Robles, Snmh G.w •Marche `r1, Ah,w. I P1nn . R,y inndi, MIIIn. r . Rudv Svonm,h, Los Anyek• • Ind Wacb., Li,. Angle. DICK KELLY R.. When, Lo. Angcler • Ind, Wn,hl. Clarm cnnl • P+W Re. Snnh Po +den+ President nge. M,rian B rgeroti,Ae Pit—. °` • Art Brown. .,n. Mayor, City of Palm Desert . Los Ahnn,ns C mot Rnn Buena Pad • Ian Deh,y. N—It" Beal • Rmhard Diann, lake ,,,,n • S,ndra Gem•, Cmu Mesa • L'.and,ae t1+gg.rd. San c'I.menle. • Waiy Linn, La Pal1n, • Be.' Perry, Brea L°unry °f Mn,,tide: Nth Blilt" Rmn,.ide Gnuny • DamH Dracger, Ullniesa • Dld Kelly. , Palm D..... • Rnn Iore.Wge, At -,.de • Mn AnMn.. TeinecWa Conn, °f son 6emutlim: Lary Walker, San 9un„dhn CnwnY • Bill Ale.and" Poncho I:nc+mnng+ • Ion Bagley, TwnnYmne Palls - De°dry Renner. Cohon • Da,id Ethlenwi. Hinnna • Toni Minor, Yn Bernardino • G,m N.1i. 0 0 0 O 0000 Rrrv, Chino Hill, 1.J Counry'ofwit. e:l°dy MIIeI., Venr�ra Cn°n,y And,cw Foe.Thwwnd Oaks • Sun • E"hn Mdwn,. Lou Pant 1 7 SAMPLE RESOLUTION FOR COUNTIES / CITIES RESOLUTION of the [County of / City of 1 WHEREAS, the Southern California Association of Governments (SCAG) is a Joint Powers Agency (JPA) established pursuant to Sections 6502 et seq. of the California Government Code; and WHEREAS, SCAG is the designated Metropolitan Planning Organization (MPO) for the counties of Imperial, Los Angeles, Orange, Riverside, San Bernardino, and Ventura; and WHEREAS, SCAG's mission is to provide leadership, vision and progress which promote economic growth, personal well-being, and livable communities for Southern Californians; and WHEREAS, SCAG has invited every State Legislator from the SCAG region to attend a Legislative Leadership Summit, "California First", which will be held at the University of Southern California (USC) on April 11, 1997 to foster unity in the Southern California delegation on issues affecting the region; THEREFORE BE IT RESOLVED, that, we, the [County of / City of ,] recognize the significance of this event and endorse the "California First" Legislative Leadership Summit, which deserves the participation, involvement, and support of all officials who have been elected to serve the citizens of Southern California; and BE IT FURTHER RESOLVED, that, we, the [County of / City of encourage all of the Southern California State Legislative delegation members to attend this important event. Attest: Approved as to form: 000011 1 7 SAMPLE INVITATION LETTER TO STATE LEGISLATORS TO ACCOMPANY RESOLUTION The Hon. XYZ California State Senate/Assembly Sacramento, CA 95814 Dear Senator/Assembly Member XYZ: On April 11, 1997, the Southern California Association of Governments (SCAG) is sponsoring a "California First" Legislative Leadership Summit at USC's Davidson Conference Center. The purpose of the Summit is to enable State Legislators to interact with the Local Elected Officials of Southern California to discuss issues of critical concern and to promote "delegation unity" and bipartisan cooperation in Sacramento for our region. [The Board of Supervisors, County of / Council Members, City of _� have approved a Resolution (attached) to support SCAG in its efforts to host the "California First" Legislative Leadership Summit. We request your personal commitment to join us at the Summit. Your participation will ensure an appropriate forum to address issues affecting the Southern California Region. Invitations are also being extended to your legislative colleagues to encourage and confirm their attendance. More detailed information will be forthcoming. We thank you in advance for your support and leadership. Please RSVP to Barbara Dove at SCAG at (213) 236-1861. Sincerely, NAME NAME Chair, Board of Supervisors OR Mayor / Council Member County of City of cc: Board of Supervisors, County of OR City Council, City of Southern California Association of Governments 000012 1111111111 STATE LEGISLATIVE CONTACTS Hon. Dede Alpert (D-39) California State Senate Sacramento, CA 95814 (916) 445-3952 - Fax: (916) 327-2188 District Office: (619) 645-3090 Fax: (619) 645-3094 1557 Columbia St San Diego 92101 Non. Ruben Ayala (D-32) California State Senate Sacramento, CA 95814 (916) 445-6868 - Fax: (916) 445-0128 District Office: (909) 466-6882 Fax: (909) 941-7219 9620 Center Ave, #100 Rancho Cucamonga 91730 Hon. James L. Brulte (R-31) California State Senate Sacramento, CA 95814 (916) 445-3688 - Fax: (916) 327-2272 District Office: (909) 466-9096 Fax: (909) 466-9892 10681 Foothill BI #325 Rancho Cucamonga 91730 Hon. Charles M. Calderon (D-30) California State Senate Sacramento, CA 95814 (916) 327-8315 - Fax: Will not disclose District Office: (213) 724-6175 Fax: (213) 724-6566 400 N Montebello Blvd, #101 Montebello 90640 01/08/97 Hon. William A. Craven (R-38) California State Senate Sacramento, CA 95814 (916) 445-3731 - Fax: (916) 446-7382 District Office: ((619) 438-3814 Fax: (619) 931-5745 2121 Palomar Airport Rd, #100 Carlsbad 92009 Hon. Ralph C. Dills (D-26) California State Senate Sacramento, Ca 95814 (916) 445-5953 - Fax: (916) 323-6056 District Office: (310) 324-4969 Fax: (310) 329-5244 16921 S Western Ave, #101 Gardena 90247 Hon. Tom Hayden (D-23) California State Senate Sacramento, CA 95814 (916) 445-1353 - Fax: (916) 324-4823 District Office: (310) 441-9084 Fax: (310) 441-0724 10951 W Pico BI, #202 Los Angeles 90064 Hon. Raymond N. Haynes (R-36) California State Senate Sacramento, CA 95814 (916) 445-9781 - Fax: (916) 447-9008 District Office: (909) 782-4111 Fax: (909) 276-4483 6840 Indiana Ave #275 Riverside 92506 000013 i STATE LEGISLATIVE CONTACTS Hon. Teresa Hughes (D-25) California State Senate Sacramento, CA 95814 (916) 445-2104 - Fax: (916) 445-3712 District Office: (310) 412-0393 Fax: (310) 412-0996 1 Manchester BI #600 Inglewood 90301 Hon. Rob Hurtt (R-34) California State Senate Sacramento, CA 95814 (916) 445-5831 - Fax: (916) 323-8985 District Office: (714) 898-8353 Fax: (714) 898-8033 11642 Knott St #8 Garden Grove 92641 Hon. Ross Johnson (R-35) California State Senate Sacramento, CA 95814 (916) 445-4961 - Fax: Will not disclose District Office: (714) 833-0180 Fax: (714) 833-0696 18552 MacArthur BI #395 Irvine 92715 Hon. Betty Kamette (D-27) California State Senate Sacramento, Ca 95814 (916) 445-6447 - Fax: (916) 327-9113 District Office: (310) 986-5200 Fax: (310) 986-5202 3711 Long Beach BI #801 Long Beach 90807 01 /08/97 Hon. David G. Kelley (R-37) California State Senate Sacramento, CA 95814 (916) 445- 5581 - Fax: (916) 327-2187 District Office: (619) 675-8211 Fax: (619) 675-8262 11440 W Bernardo Ct #104 San Diego 92127 Hon. William J. Knight (R-17) California State Senate Sacramento, CA 95814 (916) 445- 6637 - Fax: (916) 445-4662 District Office: (805) 947-9664 Fax: (805) 947-9145 1529 E Palmdale Blvd #308 Palmdale 93550 Hon. John R. Lewis (R-33) California State Senate Sacramento, CA 95814 (916) 445-4264 - Fax: (916) 324-2896 District Office: (714) 939-0604 Fax: (714) 939-0730 1940 W. Orangewood Ave #106 Orange 92668 Hon. Richard Mountjoy (R-29) California State Senate Sacramento, CA 95814 (916) 445-2848 - Fax: Will not disclose District Office: (818) 446-3134 Fax: (818) 445-3591 500 N First Ave #3 Arcadia 91006 000014 2 Ti STATE LEGISLATIVE CONTACTS Hon. Jack O'Connell (D-18) California State Senate Sacramento, CA 95814 (916) 445-5405 - Fax: (916) 322-3304 District Office: (805) 641-1500 Fax: (805) 641-3647 89 S California Suite E Ventura 93001 Hon. Steve Peace (D40) California State Senate Sacramento, CA 95814 (916) 445-6767 - Fax: (916) 327-3522 District Office: (619) 463-0234 Fax: (619) 463-0246 7877 Parkway Dr #18 La Mesa 91942 Hon. Richard Polanco (D-22) California State Senate Sacramento, CA 95814 (916) 445-3456 - Fax: (916) 445-0413 District Office: (213) 620-2529 Fax: (213) 617-0077 300 S Spring St #8710 Los Angeles 90013 Hon. Herschel Rosenthal (D-20) California State Senate Sacramento, CA 95814 (916) 445-7928 - Fax: Will not disclose District Office: (818) 901-5588 Fax: (818) 901-5562 6150 Van Nuys BI #400 Van Nuys 91401 01 /08/97 Hon. Adam Schiff (D-21) California State Senate Sacramento, CA 95814 (916) 445-5976 - Fax: (916) 324-7543 District Office: (818) 793-9160 Fax: (818) 793-5803 35 S Raymond Ave #205 Pasadena 91105 Hon. Hilda Solis (D-24) California State Senate Sacramento, CA 95814 (916) 445-1418 - Fax: (916) 445-0485 District Office: (818) 448-1271 Fax: (818) 448-8062 4401 Santa Anita BI 2nd Floor El Monte 91731 Hon. Diane Watson (D-26) California State Senate Sacramento, CA 95814 (916) 445-5215 - Fax: (916) 327-2599 District Office: (213) 295-6655 Fax: (213) 295-1910 4401 Crenshaw BI #300 Los Angeles 90043 Hon. Cathie Wright (R-19) California State Senate Sacramento, CA 95814 (916) 445-8873 - Fax: (916) 324-7544 District Office: (805) 522-2920 Fax: (805) 522-1194 2345 Erringer Rd #212 Simi Valley 93065 00001; 3 Ti STATE LEGISLATIVE CONTACTS Hon. Dick Ackerman (R-72) California State Assembly Sacramento, CA 95814 (9%) 445-7448 - Fax: (916) 327-2234 District Office: (714) 525-0175 Fax: (714) 525-0183 305 N Harbor BI #303 Fullerton 92632 Hon. Fred Aguiar (R-61) California State Assembly Sacramento, CA 95814 (916) 445-1670 - Fax: (916) 445-0385 District Office: (909) 984-7741 Fax: (909) 984-6695 304 West F St Ontario 91762 Hon. Joe Baca (D-02) California State Assembly Sacramento, CA 95814 (916) 445-7454 - Fax: (916) 324-6980 District Office: (909) 885-2222 Fax: (909) 888-5959 201 North E St #102 San Bernardino 92401 Hon. Steve Baldwin (R-77) California State Assembly Sacramento, CA 95814 (916) 445-3266 - Fax: (916) 323-8470 District Office: (619) 465-7723 Fax: (619) 465-7765 9584 Murray Dr La Mesa 91942 Hon. Jim Baffin (R-80) California State Assembly Sacramento, CA 95814 (916) 445-5416 - Fax: (916) 323-5190 District Office: (619) 568-0408 Fax: (619) 568-1501 73-710 Fred Waring Dr #112 Palm Desert 92260 Hon. Scott Baugh (R-67) California State Assembly Sacramento, CA 95814 (916) 445-6233 - Fax: (916) 445-2751 District Office: (714) 843-4966 Fax: (714) 843-6375 16052 Beach BI #160 Huntington Beach 92647 Hon. Debra Bowen (D-53) California State Assembly Sacramento, CA 95814 (916) 445-8528 - Fax: (916) 327-2201 District Office: (310) 523-4831 Fax: (310) 523-4972 18411 Crenshaw BI #280 Torrance 90504 Hon. Marilyn C. Brewer (R-70) California State Assembly Sacramento, CA 95814 (916) 445-7222 - Fax: (916) 324-3657 District Office: (714) 863-7070 Fax: (714) 863-9337 18952 MacArthur BI #220 Irvine 92715 000016 4 01/08/97 1i STATE LEGISLATIVE CONTACTS Hon. Cruz Bustamante (D-31) California State Assembly Sacramento, CA 95814 (916) 445-8514 - Fax: (916) 324-7129 District Office: (209) 445-5532 Fax: (209) 445-6006 2550 Mariposa #5006 Fresno 93721 Hon. Louis Caldera (D-46) California State Assembly Sacramento, CA 95814 (916) 445-4843 - Fax: (916) 445-6812 District Office: (213) 680-4646 Fax: (213) 680-1851 304 S Broadway #580 Los Angeles 90013 Hon. Bill Campbell (R-71) California State Assembly Sacramento, CA 95814 (916) 445-2778 - Fax: (916) 324-6872 District Office: (714) 998-0980 Fax: (714) 998-7102 1940 N Tustin St #102 Orange 92866 Hon. Tony Cardenas (D-39) California State Assembly Sacramento, CA 95814 (916) 445-1616 - Fax: (916) 324-6860 District Office: (818) 894-3671 Fax: (818) 894-4672 9140 Van Nuys BI #109 Panorama City 91402 01/08/97 Hon. Susan Davis (D-76) California State Assembly Sacramento, CA 95814 (916) 445-7210 - Fax: (916) 324-7895 District Office: (619) 294-7600 Fax: (619) 294-2348 1010 University Ave #C207 San Diego 92103 Hon. Denise Moreno Ducheny (D-79) California State Assembly Sacramento, CA 95814 (916) 445-7556 - Fax: (916) 322-2271 District Office: (619) 477-7979 Fax: (619) 477-0207 2414 Hoover Ave #A National City 91950 Hon. Martha M Escutia (D-50) California State Assembly Sacramento, CA 95814 (916) 445-8188 - Fax: (916) 324-0012 District Office: (213) 582-7774 Fax: (213) 582-4499 2650 Zoe Ave 2nd Floor Huntington Park 90255 Hon. Brooks Firestone California State Assembly Sacramento, CA 95814 (916) 445-8292 - Fax: (916) 327-3516 District Office: (805) 965-1994 Fax: (805) 965-2046 PO Box 2698 Santa Barbara 93120 00001� qr STATE LEGISLATIVE CONTACTS Hon. Dick Floyd (D-55) California State Assembly Sacramento, CA 95814 (916) 445-3134 - Fax: (916) 322-0655 District Office: (310) 518-3324 Fax: (310) 518-3508 1 Civic Plaza #320 Carson 90745 Hon. Martin Gallegos (D-57) California State Assembly Sacramento, CA 95814 (916) 445-7610 - Fax: (916) 327-9696 District Office: (818) 338-9322 Fax: (818) 338-9283 13177 Ramona BI #G Irwindale 91706 Hon. Jan Goldsmith (R-75) California State Assembly Sacramento, CA 95814 (916) 445-2484 - Fax: (916) 324-2782 District Office: (619) 486-5191 Fax: (619) 486-3334 12307 Oak Knoll Rd #A Poway 92064 Hon. Brett Granlund (R-65) California State Assembly Sacramento, CA 95814 (916) 445-7552 - Fax: (916) 445-7650 District Office: (909) 790-4196 Fax: (909) 797-0479 34932 Yucaipa BI Yucaipa 92399 Hon. Sally Havice (D-56) California State Assembly Sacramento, CA 95814 (916) 445-6047 - Fax: (916) 327-1784 District Office: (310) 809-0010 Fax: (310) 809-5719 17100 Pioneer BI #290 Artesia 90701 Hon. Robert M. Hertzberg (D-40) California State Assembly Sacramento, CA 95814 (916) 445-7644 - Fax: (916) 323-8459 District Office: (818) 376-4040 Fax: (818) 902-0764 6150 Van Nuys BI #305 Van Nuys 91401 Hon. Howard Kaloogian (R-74) California State Assembly Sacramento, CA 95814 (916) 445-2390 - Fax: (916) 324-9991 District Office: (619) 438-5453 Fax: (619) 438-6620 701 Palomar Airport Rd #160 Carlsbad 92009 Hon. Wally Knox (D-42) California State Assembly Sacramento, CA 95814 (916) 445-7440 - Fax: (916) 323-5968 District Office: (213) 932-1201 Fax: (213) 932-1207 7461 Beverly BI #402 Los Angeles 90036-2704 6 01/08/97 000018 1 7 STATE LEGISLATIVE CONTACTS Hon. Sheila James Kuehl (D-41) California State Assembly Sacramento, CA 95814 (916) 445-4956 - Fax: (916) 324-4454 District Office: (818) 501-8991 Fax: (818) 501-8432 16130 Ventura BI #230 Encino 91436 Hon. Steven T. Kuykendall (R-54) California State Assembly Sacramento, CA 95814 (916) 445-9234 - Fax: (916) 324-6861 District Office: (310) 495-4766 Fax: (310) 495-1876 444 W Ocean BI #707 Long Beach 90802 Hon. Bill Leonard (R-63) California State Assembly Sacramento, CA 95814 (916) 445-8490 - Fax: (916) 323-8544 District Office: (909) 466-4180 Fax: (909) 466-4185 10535 Foothill BI #276 Rancho Cucamonga 91730 Hon. Bob Margett (R-59) California State Assembly Sacramento, CA 95814 (916) 445-7234 - Fax: (916) 324-5705 District Office: (818) 447-5894 Fax: (818) 447-6387 55 E Huntington Dr #120 Arcadia 91006 01 /08/97 Hon. Diane Martinez (D-49) California State Assembly Sacramento, CA 95814 (916) 445-7852 - Fax: (916) 324-1393 District Office: (818) 570-6121 Fax: (818) 570-8470 205 Chapel St #B Alhambra 91801 Hon. Tom McClintock (R-38) California State Assembly Sacramento, CA 95814 (916) 445-8366 - Fax: (916) 322-2005 District Office: (818) 368-3838 Fax: (818) 885-3307 10727 White Oak #124 Granada Hills 91344 Hon. Gary G. Miller (R-60) California State Assembly Sacramento, CA 95814 (916) 445-7550 - Fax: (916) 322-6449 District Office: (818) 839-2000 Fax: (818) 839-2005 17870 Castleton St #205 City of Industry 91748 Hon. Jim Morrisey (R-69) California State Assembly Sacramento, CA 95814 (916) 445-7333 - Fax (916) 327-1783 District Office: (714) 285-0355 Fax (714) 285-1301 930 W 17' St #C Santa Ana 92706 000019 7 1 7 STATE LEGISLATIVE CONTACTS Hon. Bill Morrow (R-73) California State Assembly Sacramento, CA 95814 (916) 445-7676 - Fax: (916) 323-8318 District Office: (619) 757-8084 Fax: (619) 757-8087 302 North Coast Hwy Oceanside 92054 Hon. Kevin Murray (D-47) California State Assembly Sacramento, CA 95814 (916) 445-8800 - Fax: (916) 445-8899 District Office: (213) 292-8800 Fax: (213) 292-8899 400 Corporate Pt #725 Culver City 90230 Hon. Grace F. Napolitano (D-58) California State Assembly Sacramento, CA 95814 (916) 445-0965 -Fax (916) 327-1203 District Office: (310) 406-7322 Fax: (310) 406-7327 12009 E. Firestone BI Norwalk 90650 Hon. Keith Olberg (R-34) California State Assembly Sacramento, CA 95814 (916) 445-8102 - Fax: (916) 323-7467 District Office: (619) 951-8555 Fax: (619) 951-7476 14011 Park Ave #470 Victorville 92392 Hon. Rod Pacheco (R-64) California State Assembly Sacramento, CA 95814 (916) 445-0854 - Fax: (916) 323-7179 District Office: (909) 369-6644 Fax: (909) 369-0366 6840 Indiana Ave #150 Riverside 92506 Hon, Curt Pringle (R-68) California State Assembly Sacramento, CA 95814 (916) 445-8377 - Fax: (916) 323-5467 District Office: (714) 638-1393 Fax: (714) 638-1496 12865 Main St #100 Garden Grove 92640 Hon. George Runner (R-36) California State Assembly Sacramento, CA 95814 (916) 445-7498 - Fax: (916) 327-1789 District Office: (805) 723-3366 Fax: (805) 723-6307 709 W Lancaster BI Lancaster 93534 Hon. Jack Scott (D-44) California State Assembly Sacramento, CA 95814 (916) 445-8211 - Fax: (916) 323-9420 District Office: (818) 577-9944 Fax: not yet 216 N Marengo Ave Pasadena 91101 UOOo'9_0 8 01 /08197 Tr STATE LEGISLATIVE CONTACTS Hon. Nao Takasugi (R-37) California State Assembly Sacramento, CA 95814 (916) 445-7827 - Fax: (916) 324-6869 District Office: (805) 987-5105 Fax: (805) 484-0853 221 E Daily Dr #7 Camarillo 93010 Hon. Bruce Thompson (R-66) California State Assembly Sacramento, CA 95814 (916) 445-1676 - Fax: (916) 447-4457 District Office: (909) 699-1113 Fax: (909) 694-1039 27555 Ynez Rd #205 Temecula 92591 Hon. Antonio R. Villaraigosa (D-45) California State Assembly Sacramento, CA 95814 (916) 445-0703 - Fax (916) 445-0764 District Office: (213) 255-7079 Fax: (213) 255-3279 110 North Avenue 56 Los Angeles 90042 Hon. Edward Vincent (D-51) California State Assembly Sacramento, CA 95814 (916) 445-7533 - Fax: (916) 327-3517 District Office: (310) 412-6400 Fax: (310) 412-6345 1 Manchester BI PO Box 6500 Inglewood 90306 Hon. Carl Washington (D-52) California State Assembly Sacramento, CA 95814 (916) 445-7486 - Fax: (916) 447-3079 District Office: (310) 223-0759 Fax (310) 223-0765 145 E Compton BI Compton 90220 Hon. Howard Wayne (D-78) California State Assembly Sacramento, CA 95814 (916) 445-2112 - Fax: (916) 445-2112 District Office: (619) 234-7878 Fax (619) 233-0078 1350 Front St #6013 San Diego 92101 Hon. Scott Wildman (D-43) California State Assembly Sacramento, CA 95814 (916) 445-8364 - Fax: (916) 322-4477 District Office: (818) 240-6330 Fax (818) 240-4632 300 W Glenoaks Dr #202 Glendale 91202 Hon. Roderick Wright (D-48) California State Assembly Sacramento, CA 95814 (916) 445-2363 - Fax: (916) 323-9640 District Office: (213) 745-6656 Fax: (213) 745-6722 700 State Dr #103 Los Angeles 90037 a000�)t 9 01/08/97 I p� 'C Lam 'L� y��syoF n,�o°y AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of paying or modifying, the fee regulations pertaining to the processing of fees for a PUBLIC HEARING: Bed and Breakfast conditional use application. Applicant: Fred and Kay Wolff REC MEN TION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Currently the Conditional Use Permit processing fee is $2,000. However, the application and fees of $1,695 were received prior to the effective date of the new schedule. The application and fees have been on hold at the request of the applicant pending the outcome of Council action on their request. In order to begin the process, the required fee must be paid. Council can elect to pay this fee using the Special Projects Contingency Account (Account #101-101-663-000 which has a balance of $25,030) or, modify the Fee Schedule for Bed and Breakfast applications, or any other options or combination of options, presented in the report. BACKGROUND AND OVERVIEW: The City Council at their January 7th City Council meeting, received a letter from Fred and Kay Wolff (Attachment 1) requesting assistance in the payment of fees for a Bed and Breakfast application. Council referred the matter to staff with instructions to provide options for Council consideration. The application submitted by Mr. & Mrs. Wolff is for a Bed and Breakfast facility that would be created by utilizing their existing guest house that is detached from their single family residence located in the Cove. They estimate the Bed and Breakfast to have guests four to six times a month with each stay lasting one or two nights. The subject property is entirely enclosed and parking is proposed to be provided on -site. This is the first application received and processed by the City for such a facility in La Quinta within a residential district. Bed and Breakfast facilities have been listed as a conditional use in the Special Residential area, i.e., the Cove, since 1986. The purpose of a small Bed and Breakfast is to preserve its residential character and provide the ambiance of a small family setting compared to a hotel which is a larger facility that provides full services. CC!}1.003 U00U20 I As the City is now a Charter City, the Redevelopment Agency can assist this project only when the existing structure is being rehabilitated in conjunction with the Bed and Breakfast application. This stipulation eliminates the option of using RDA funds. Per Council direction, staff met with the City Attorney to formulate options for City Council consideration. As a result of those discussions, the following options are presented for consideration: 1. Prepare a Participation Agreement with the owner structured with a payback period over time similar to that prepared for the Two Angels Inn Bed and Breakfast development, but utilizing City funds; 2. Instruct staff to create a separate fund that can be used by Council to pay fees such as this; 3 Instruct staff to start the process for reducing the processing fees for Bed and Breakfasts by revising the current Fee Schedule; or 4. Use the existing Council Special Contingency Fund to pay the application fee. In considering these options the following information is provided: 1. A Participation Agreement would be prepared similar to the Two Angels Inn, whereby the application fee would be paid back within a certain period of time or the Agreement could be structured where the fee is eliminated if a certain amount of TOT income is received within a certain time frame. 2. Council is currently in the process of establishing a program to provide incentives to small businesses to create an environment that would stimulate business. By creating a small business economic assistance account, funds could be made available to any small business needing assistance to pay processing fees. This would offer a greater number of people the opportunity to receive aid for their small business. 3. This option would consist of revising the existing Fee Schedule for the processing of a Bed and Breakfast Conditional Use Permit. This fee amount could be any figure such as $25-$100, or more, depending upon Council direction. The fee would not cover the cost of processing the application, but would be consistent with Council's direction to create programs that would provide assistance to small businesses. Creating such a program for a Bed and Breakfast facility consisting of five or less units in a residential area, might be beneficial to the growth of small businesses, further TOT (Transient Occupancy Tax) monies, and offset the use of City funds generated from application processing. CCJH.003 000021 1 7 4. In prior instances, Council has chosen to use funds from the Council Special Contingency Account to provide assistance on a case by case basis. Staff is requesting Council to provide direction to staff regarding which option or combination of options, Council would prefer. Staff will then prepare the necessary reports and backup material necessary to place the item on a future agenda for implementation. FINDINGS AND ALTERNATIVES: The options available to the City Council are as follows: 1. Instruct the City Attorney to prepare a Participation Agreement with the owner that would allow assistance to this Bed and Breakfast facility; 2. Create a Small Business Economic Assistance Account for businesses that would generate income for the City, and establish an amount that would be made available to any small business needing assistance to pay processing fees; 3. Instruct staff to start the process to revise the existing Fee Schedule for the processing of a Bed and Breakfast Conditional Use Permit application fee, and establish an amount that Council determines is appropriate for the application; 4. Authorize the expenditure of $1,695 from the Council Special Contingency Account to pay the processing fee; or 5. Provide direction to staff. ity Development Director Attachment: 1. Letter dated December 10, 1996 from Fred and Kay Wolff CC0003 000024 I T z add 7&Q ATTACHMENT 1 p.0. $es 1016 .2a 26[at4. e,4 92W (619) MO-4070 Duada 10, Ift The City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Honorable Mayor and Council Members: Kay and I are planning to operate a very small Bed and Breakfast in the detached guest house at our home, located at 77-227 Calle Ensenada. Our expectation is that we will have guests four to six times a month for one or two nights. The property is totally enclosed, and parking will be available off-street. There will be no signage. Thus, there will be no visible effect on our neighborhood. The appropriate transient occupancy tax will be paid. We have met several times with Tom Hartung and Jerry Herman regarding licensing and a Conditional Use Permit. Both have been most helpful_ However, the $1,695 fee for the permit is a major burden for us. We are both now retired and dependant on our retirement incomes. We hope that the B&B will supplement our income a little. We know that the City is making a concerted effort to encourage tourism and small business. Ours would be very small indeed, yet it would be one more establishment in La Quinta, and certainly the least expensive overnight accommodations in towni The same asfosi� other entrepreneurs to get established here and we request that you can pro vide the The most helpful would be if the City would pay the fee and consider it a financial incentive provided by the City to us, considering the very small size of our projected business and the burden it would place on us, the owners. it is a modest amount for the City, but a sizeable one for us. This would ensure that we could proceed immediately. If that's not possible, the City could consider offering financial assistance to a new business, as has been provided others, to be repaid in the future. We are hoping for a positive response and are very appreciative of any assistance you could offer. We are available for discussion, and will attend the meeting at which this issue is on your agenda. Again, thanks for your consideration, Since i Fred Wolff 000025 I= c&t,, 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a request from the Student Creative PUBLIC HEARING: Recycle Art Program (SCRAP) Gallery requesting financial assistance RECOMMENDATION: City Council direction. FISCAL IMPLICATIONS: If approved, the amount of $10,000 would be expended from an account as determined by Council. BACKGROUND AND OVERVIEVIL: In a letter received from Ms. Doris Mechanick (dated November 20, 1996 - Attachment 1) on behalf of the Student Creative Recycle Art Program (SCRAP), a request was made for $10,000 from AB939 funds. The program is an environmental and arts education program for children in grades K-8 in the Counties of Riverside, San Bernardino, and Imperial, with special emphasis on the students in the Coachella Valley. It is a nonprofit organization whose purpose is to promote greater understanding of our environment through recycling and reuse materials and to gather ideas, resources, curricula that will support and encourage creative exploration through arts and sciences. Programs that are planned are: field trips, composting and garden -Kids Dig It, Artist in Residence Program, Community Outreach and Workshops, Environmental Playhouse, Expanded Materials Exchange, SCRAP Family Days, FAM Fest, Continuing Community Partnerships. To date, the Cities of Indio, Indian Wells, Rancho Mirage have each contributed $10,000 to sponsor the program. The Cities of Palm Desert and Cathedral City are considering the project. Riverside County has offered the building at the Fair Grounds in lieu of contributing funds. The Council, at their meeting of December 3, 1996, referred the matter to staff to prepare a report for Council consideration. The 1996/97 Budget identified $95,500 as revenue for the implementation of AB939 programs. The costs for staffing, consultants, and creation and implementation of the programs have an anticipated expense of $142,000. Therefore, the General Fund Account supplemented the approximate $46,500 AB939 budgeted shortfall. 000026 COH.UI I T 7 AB939 is a State mandated program created to reduce the amount of trash collected at the landfills by creating diversion programs such as recycling. A use of the program funds is to provide education regarding recycling. The SCRAP program, as described, could be considered educational. However, as noted above, all funds within the AB939 Budget have been allocated. Should Council determine a need to fund this project, and due to the shortfall in the AB939 funds, the City Council would need to allocate funds either from the Council Special Projects Contingency Account (Account #101-101-663-000 with a balance of $25,030) or the General Fund Emergency Reserve (with a balance of $3,414,473.00). FINDINGS AND ALTERNATIVES: 1. Approve the funding of the program from the Council Special Projects Contingency Account; or, 2. Approve the funding of the program from the Non -Allocated Reserve Account; or, 3. Deny the request; or, 4. Provide direction to staff. He Development Director Attachment: 1. Letter from Doris Mechanick along with accompanying information COH.011 2 000027 7 7 ATTACHMENT 1 ., `GGaLtgn November 20.1996 Dear Honorable Mayor Holt and Council Members: A new and exciting project Is corning to the Goachella Valley) The S.G.RAP. Gallery (Students Creative Recycle Art Program) will be opening at the Riverside County Fairgrounds and Date Festival In mid November. We have the support and endorsement of the County of Riverside Economic Development Agency and Supervisor Roy Wilson. The mission of the S.C.R.AP. Gallery is to develop and implement art experiences from recycled materials that actively engage all youth as stewards of their environment. We are a nonproflt education program that promotes greater understanding of the environment through recycling, reuse of materials In creative exploration through the arts and sciences. We are requesting $10,000 from each city in the Coachella Valley. This funding would come from your A893-9 funds. Other sources of revenue will come from refuse companies, grants and foundations. Each city sponsor will be recognized In the Gallery with a recycle sculpture reflecting an aspect of each respective community. The city of Lo Quints will be recognized as a city sponsor with o recycled sculp- ture of your cholcel We look forward to your positive response and helping you meet your AB939 outreach and education. Thank you for your consideration. Sincerely, Marilyn Glassman President 3 Doris Mechanick Vice President 000023 T7 A PROPOSAL TO THE CITY OF IA QUINTA IN SUPPORT OF STUDENTS CREATIVE RECYCLE ART PROGRAM OCTOBER 19% 000029 4 T 7 Statement of Request The S.C.R.A.P. (Students Creative Recycle Arts Program) Gallery respectfully requests donations to support an environmental and arts education program for children in grades K-8 in Riverside, San Bernardino and Imperial Counties (directly serving the communities of Palm Springs, Rancho Mirage, Palm Desert, Indian Wells, Cathedral City, La Quinta, Indio, Coachella, Desert Hot Springs, Thermal and Mecca). A donation to the S.C.R.A.P. Gallery will enable S.C.R.A.P. Gallery (at the Riverside County Fairgrounds in Indio, CA) to: (1) support efforts in promoting a greater understanding of our environment in the Coachella Valley community through education principles in a creative, hands-on environment; (2) introduce children and other visiting groups to the concepts of reduce, reuse, recycle; and (3) provide and build a greater visibility of the collaborative partnership of the Riverside County Fairgrounds and S.C.R.A.P. in a program that addresses environmental concerns and solutions. Background Tb This Request The S.C.R.A.P. Gallery is a nonprofit education program whose purpose is to promote greater understanding of our environment through recycling and reuse materials, and to gather ideas, resources, curricula that will support and encourage creative exploration through arts and sciences. The organization was formed in 1995 by a group of dedicated educators and community leaders, in the Coachella Valley (population approximately 250,000) area of Riverside County, California, who believed that promoting a greater understanding of the environment through recycling and reuse in an arts and science curriculum, provides opportunities for children to become active, responsible partners in their communities and the world they live in. Mission of the S.C.R.A.P. Gallery The mission of the S.C.R.A.R Gallery is to develop and implement art experiences from recycled materials that actively engage all youth as stewards of their environment. The S.C.R.A.P. Gallery has further developed annual goals and objectives with measurable outcomes to effectively evaluate program success and mission support. (Attachment A) 0 0 0 U 3 0 1 7 Students Creative Art Program Program Purpose The S.C.R.A.P. Gallery is an innovative program which addresses two of today's most urgent issues, the environment and the education of our youth. The purpose of the S.C.R.A.P. Gallery is to gather ideas, resources and curricula to support and encourage hands-on exploration while promoting a greater understanding of conservation and reuse. Recycled materials represent a creative resource for revitalizing our schools and community programs, children learn to be resourceful, self-disciplined, constructive and inventive. S.C.R.A.P, will provide a link between industry, education, the arts and the environment in the Coachella Valley and in the greater Inland Empire encompassing the counties of Riverside and San Bernardino. S.C.R.A.P. will serve more than 45,000 school children, in grades K-8, in the Coachella Valley, encompassing three unified school districts and more than 20 private schools. It will also serve outlying schools in nearby Riverside, San Bernardino and Imperial Counties. Additionally, more than 253,000 will visit the S.C.R.A.P. Gallery during the Riverside County National Date Festival's ten days and experience a "Recycle" interactive exhibit and education program. (The National Date Festival is the traditional site of the first fair on the State Fair calendar.) S.C.R.A.P. Gallery's collaborative partnerships with the County of Riverside, Economic Development Agency, local manufacturers and educational institutions provide a wide range of environmental education services: •Field 'Drips - The K-8 waste prevention education field trip will be held at the Riverside County Fairgrounds, Junior Building. Each field trip includes a 15-40 minute environmental presentation and a 45-minute self -directed art workshop using recycled materials from the S.C.R.A.P. warehouse. The time and content of scheduled presentations vary according to age and grade. A hands-on environmental education setting is an important component of educational presentations as it provides concrete visual and tactile examples of central lesson concepts. (S.C.R.A.P. will offer field trips to 45,000 school -age children within the Coachella Valley, representing three school districts and 19 private schools.) -Composting and Garden -Kids Dig It Program - S.C.R.A.P., to augment its educational program, will develop a small scale garden within the northwest and northeast corners of the S.C.R.A.P. entrance and maintain adjacent flower beds. The garden will emphasize organic practices, composting methods and the use of compost. Composting will be discussed as a waste management tool that can significantly reduce the volume of waste which communities send to landfill. .Artist in Residence Program - S.C.R.A.P. will create opportunities for local and renown artists to provide hands-on art workshops and .programs for children. S.C.R.A.P. has targeted its fast project for consideration to be a large mural for the exterior northeast corner of the S.C.R.A.P. elffffO 31 T - -Community Outreach and Workshops - S.C.R.A.R will participate in a variety of community events, located both in and out of the Fairgrounds site. Special arts and science workshops will be offered year round. -Environmental Playhouse - S.C.R.A.P. will research the viability and opportunity of providing professional children's theater at the County Fairgrounds. Productions will supplement the educational experience for field trip visitors and encourage the general public to participate. -Expanded Materials Exchange - S.C.R.A.P. will gather materials from businesses and manufacturers and distribute them through donations to schools, artists, day care providers, other community programs and the general public. The quantity and variety of materials available that have been diverted from landfill provides community residents with a visual and physical example of the challenges associated with current consumption practices. •S.C.RA.P. Family Days - The S.C.R.A.R Gallery will be opened one weekend a month for family environmental interaction experiences. •FAM FEST - S.C.R.A.P. will sponsor a Recycled Art Competition with prizes from waste sponsors and manufacturers. Continuing Community Partnerships - Where feasible and within the S.C.R.A.P. scope, community partnerships will be explored, examined and implemented. The nature of S.C.R.A.P. provides opportunities for greater community involvement which serves to expand and enhance this educational program. Program Sustainability Funding Sources An experienced board and staff at the S.C.R.A.R Gallery have the ability and have made the commitment to raise funds. In addition to a $100,000 Foundation/Grants Strategy from local, regional and nationally based foundations, the organization will also promote and seek funding support through local businesses, public service organizations, sponsored events and limited fee -for -service programs. Sponsored events will include two annual events: U 0 0 0 3 #Trash Bash - Annual dinner/dance with honorary celebrity chair and entertainment. Net: $25,000. -Golfing for Garbage - Annual golf tournament at the Golf Resort at Indian Wells. Net: $10-15,000. T . Conclusion The S.C.R.A.P. Gallery program enables all participants to learn, explore and positively effect change in their world. Children learn the importance of environmental responsibility and can express their knowledge through creative activities. Schools are able to offer additional educational resources and oportunities to their students through S.C.R.A.P. field trips and materials exchange. Local businesses and manufacturers can also participate by donating their discarded products and not only divert "scrap" from the waste stream, but provide materials that will be used in an educational setting. At the S.C.R.A.P. Gallery the true spirit of teamwork and collaboration is successfully realized. Everyone wins. 000033 a T Attachment A $.C.R.A:P. GAUERY GOALS & OBJECTIVES Strategic Goal #1 The S.C.R.A.P. Gallery will enhance the environmental knowledge and commitment of youth. Obiective #1 By June 1997, significantly more youth in grades K-8 within the Coachella Valley and outlying counties, where feasible, will participate in S.C.R.A.P. Gallery environmental education. Strategic Goal #Z The S.C.R.A.P Gallery is committed to providing environmental and arts education opportunities to all children in the Coachella Valley and is committed to providing necessary learning environments to meet the needs of a diverse population. Objective The S.C.R.A.P. Gallery will recruit board, staff and volunteers who are representative of the Valley population, thus ensuring a welcome, nurturing and respective environment for all children who visit and participate in the program. Strategic Goal #3 The S.C.R.A.P. Gallery will develop additional resources to provide environmentallarts education to all Riverside and neighboring county school populations. Objective # 3 During the 1996-97 school year, S.C.R.A.R Gallery staff and volunteers will participate in outreach activities to include fairs, festivals, etc. and develop opportunities for the S.C.R.A.R Gallery to sponsor its own mini -fairs with community involvement where S.C.R.A.P. curriculum can be shared and distributed Strategic Goal #4 The S.C.R.A.P. Gallery will improve the community's understanding of recycling and conservation issues and its connection to enhancing the quality of life in both the local and greater community. Objective #4 Through environmental public service in schools, workshops and recycling exhibits, S.C.R.A.P. will schedule quarterly interactive opportunities in 1997 for the general public to learn more about the concepts of reduce, reuse, recycle and other important environmental issues. W 000034 �r Attachment B $.CR.A.P. GALLERY TIMEL1NF/$CHEDUU DATE January -June 1996 February August -September October November December February 1997 March April May June ACTION • Secure space, funding requirements • Construct facade/set-up • Demontstration/introduce program • CONTACT MANUFACTURERS • National Date Festival, Riverside County Fairgrounds • Volunteer Recruitment • Volunteer Training • Fall program begins; Field trips begin • Research environmental theater program at County Fairgrounds • North American Association for Environmental Education Conference participation, San Francisco • Trash Bash Fundraising event • Riverside County Fair, S.C.R.A.R special exhibition (4 weeks) • Feld trips resume • Environmental Playhouse debuts • Earth Day Celebration • "Golfing for Garbarge" Golf Tournament Fundraiser at the Indian Wells Golf Resort • Environmental Fair • Summer Programs - Day Camp - Field trips for summer school 10 000035 BOARD OF DIRECTORS PRESIDENT Marilyn Glassman Mayor, City of Rancho Mirage 69-825 Highway 111, Rancho Mirage, CA 92270 (619) 324-4511 37-117 Marber Drive Rancho Mirage, CA 92270 Doris Mechanick Community Consultants International 45835 Pawnee Road Indian Wells, CA 92210 (619)345-7789 Donna Pease 72-902 Belair Palm Desert, CA 92260 (619)341-8428 Donna Peat ArtScope 4104 24th Street, Suite 518 San Francisco, CA 94414 (619) 341-2204 (415) 647-0609 Adele Ruxton 75-396 Palm Shadow Indian Wells, CA 92210 (619)346-8420 11 000036 3 7 Attachment C STAFF The S.C.R.A.P. Gallery will be led by a three member staff consisting of an Executive Director and two Program Assistants along with a 15-member volunteer corps. Karen Riley serves as Executive Director and is responsible for the overall administration, direction and program of the S.C.R.A.P. Gallery. Riley has worked in the nonprofit field for more than 10 years having successfully led the Children's Discovery Museum of the Desert from a struggling children's organization to a full-fledged, regionally recognized museum. She is active in the Coachella Valley community serving on various volunteer organizations including the Parks & Recreation Commission for the City of Rancho Mirage, BIA Builderfest Committee and Childrens Playtime Productions Advisory Council. She is recognized in the nonprofit community and is a member of the Association of Youth Museums (AYM) and American Association of Museums. Riley is a graduate of California State University Long Beach and has furthered her educational and professional career as a participant in CSULB's Administration of Nonprofit Programs Certificate, University of Colorado's Museum Management Program and Project Learning Tree, Professional Development, California Department of Forestry and Fire Protection. 12 00003'7 T 7 SCR :-xP G it [[�P, .r l.� Student Creative Fecyde fit Program h".N--t6/; ublic t".,. Iner.`'hir, With Rlversi: Cctil ty, Rl`r$rsiC.r? CCl3rliy FGlrg]CltiiClS � t From this . . . COUNTY LANDFILL to THIS! Be artistic, be creative, be environmentally responsible! THIS is The SCRAP Galleryl The SCRAP Gallery is a unique blending of art, environmental awareness and education. Located at the Riverside County Fairgrounds in Indio, The SCRAP Gallery is a not -for -profit, 501 (c) (3) organization offering field trips to local schools and community groups. Each field trip provides educational enrich ment with an Environmental Presentation and hands-on projects in our Arts Workshop, Gallery and Paper -Making Center featuring hundreds of inspiring recycled materials for a creative exploration experience. Our major sponsor BFi highlights The SCRAP Gallery visit with a hands-on Recycling Exhibit. Field trips are offered by reservation only, Monday through Friday. The SCRAP Gallery is a resource for recycle and environmental education for all areas of the classroom curriculum. Field trips last 2 to 2 1 /2 hours. A materials fee of $1 per child is charged. For more information about The SCRAP Gallery program, please call 775-SCRAPI wk)38 1 3 T 7 Students Creative Art Program Program Purpose The SCRAP (Students Creative Recycle Art Program) Gallery is an innovative program which addresses two of today's most urgent issues, the environment and the education of our youth. The purpose of the SCRAP Gallery is to gather ideas, resources and curricula to support and encourage hands-on exploration while promoting a greater understanding of conservation and reuse. Recycled materials represent a creative resource for revitalizing our Q^hools and community programs, children learn to be resourceful, self-disciplined, constructive and inventive. SCRAP will provide a link between industry, education, the arts and the environment in the Coachella Valley and in the greater Inland Empire encompassing the counties of Riverside and San Eemardino. Additionally, more than 253,000 will visit the SCRAP Gallery during the Riverside County National Date Festival's ten days and experience a Recycle interactive exhibit and education program. SCRAP Gallery's public/private partnerships with the County of Riverside, Riverside County Fairgrounds and provides a wide range of environmental education services: •Meld Trips - The K-8 waste prevention education field trip will be held at the Riverside County Fairgrounds, Junior Building. Each field trip includes a 15-40 minute environmental presentation and a 45-minute self -directed art workshop using recycled materials from the SCRAP warehouse. The time and content of scheduled presentations vary according to age and grade. A hands-on environmental education setting is an important component of educational presentations as it provides concrete visual and tactile examples of central lesson concepts. (SCRAP will offer field trips to 45,000 school -age children within the Coachella Valley, representing three school districts and 19 private schools.) -Composting and Garden -Kids Dig It Program - SCRAP, to augment its educational program, will develop a small scale garden within the northwest and northeast corners of the SCRAP entrance and maintain adjacent flover beds. The garden will emphasize organic practices, composting methods and the use of compost. Composting will be discussed as a waste management tool that can significantly reduce the volume of waste which communities send to landfill. -Artist in Residence Program - SCRAP will create opportunities for local and renown artists to provide hands-on art workshops and programs for children. SCRAP has targeted its first project for consideration to be a large mural for the exterior northeast corner of the SCRAP entrance. -Community Outreach and Workshops - SCRAP will participate in a variety of community events, located both in and out of the Fairgrounds site. Special arts and science workshops will be offered year round. 14 000031 �r SCRAP Gallery Funding Sources -Trash Bash - Annual dinner/dance with honorary celebrity chair and entertainment. Net: $25,000. -Golfing for Garbage - Annual golf tournament at the Golf Resort at Indian Wells. Net: $10-15,000. -Foundations & Grants - An experienced board and staff have the ability to raise funds. Net: $100,000. 000040 15 -7r THE SCRAP GALLERY Budget Assumptions • Personnel — Director, Program Assistant, Secretary, part-time Floor Assistants • Travel, mileage, conferences and meals are all related to start-up and program introduction to community. • Mileage for training. • Consultants for start-up services only. • Travel costs based onovemight stays for meetingskonferences. • Training and RECYCLE education for staff and volunteers, • Furniture (tables, chairs, storage and office). Phone, utilities, supplies. 16 000041 T- Operating FY 96-97 FY 97-98 Salaries Executive Director $38,000 $39,900 Program Assistant 25,000 26,250 Secretary (part-time) 14,400 20,000 Floor Monitor (part-time) 6,720 14,720 (2 positions) FICA 6,600 10,000 Medical Insurance 1,600 2,000 Office Supplies 1,700 2,000 Telephone 1,500 1,700 Insurance (Liability) 750 1,000. Postage 1,000 1,000 Cleaning 1,200 1,200 Repairs & Maintenance 1,000 1,000 Tax & Licenses 250 250 Utilities 4,000 5,000 Dues & Organizations 1,000 1,000 Miscellaneous 2.000 2.000 TOTAL $1049568 $1299020 17 UOJU4:' 1 7 S.G.R.A.p. Gallery News News you can use to reduce, recycle and reuse! October 1996 Recycle A- =o-vev _cc^esse_ -wo = ,ccv'= -oe- - er- =_e� AS .".isr..r.'Cec '.'Ca.e"- c s. a^a scerce wcrKs^.ccs -e:o e-:�er-s ^vprCara GG.":12X a^VIYa'^ECTCI Ssu2s. �.r'er'.�'S totes cy '' e=ses crc -�^ cat rers �a - re CVc.'aa'.e "e'�ee ^.Y y •%ield trips to the 5.G.R.A.F. Gallery Artservotion Center at the Riverside County Fairgrounds in Indio. •Gurric4lum and MatenoAse consultations and support. nvironmenial education presentations. .:tuoent Geeuw PWc Kla Art PrCgMm ;�7, = '&a zwi Why The S.G.R.A.P. GALLERY? The S.C.R.A.P. Gallery is a result of community action and community involvement. To provide environmental education and greater under- standing of conservation, S.C.R.A.P. gathers discardable materials from businesses and redi- rects hem ta r ar creative use. The S.C.RA.P. Gallery is a private/pub- tic partnership with Riverside County, Riverside County Fairgrounds and local manufacturers. • f i p V 4 Lefs learn together SFE STRATEGY Learning about our environment, worldng together to reduce, reuse and recycle, we can ail make a dif- ference. Visit the S.C.g.A.P. Gallery in Indio and +vela to create a world masterpiecel 000043 1 A I r �❑� a�aLr�10 �a � aU Students Creative Recycle Art Program at the Riverside County Fairground in Indio 0*1 �� 7'. 6., The S.C.R.A.P. Gallery is an innovative program that addresses two of today's most urgent issues --- the environment and the education of our youth. Conservation and reuse through hands-on exploration with discarded materials Is promoted at the S.C.R.A.P. Gallery. Arts and science w Mat dialenvironmentalphelp students understand complex s donated by local manuffacturers a e a ailableoirreuse by teachers, artists and community programs. S.C.R,A.P. Gallery offers a variety of hands-on experiences for C nand educators: chellaVolley 0 Field Trips to the S.C.R,A.P. Gallery The K-8 waste prevention education field trips are held at the Gallery on the Riverside County Fairgrounds. Each field trlp includes a 15-40 minute environmental presentation and a 45-minute self -directed art work shop using materials from the S.C.R.A.P. warehouse. The time and content of scheduled presentations vary according to age and grade. A hands-on education setting is an important component of educational presentations tacttile examples roficentra central des concrete visual s. son concepts. 0 Recycle Interactive Exhibit The S.C.R.A.P. Gallery will provide a link between industry, education, the arts and the environment in the Coachella Valley and in the greater Inland Empire encompassing the counties of Riverside and Son Bernardino through its Recycle Interactive Exhibit featuring hands-on exploration and communicative interpretations. ,6, Trash Can Curriculum ,; ... •�, ;, �� `'� "'"'''"'�"" How does the S.C.R.A.P. Gallery program and philosophy fit Into your classroom experience? Check out one of our Trash Can Curriculum x,, ,, n Y Units on topics and hands on projects (including supplies) that work within the California Department of Education Framework plans for Science and Art, It you are interested in participating in S.C.R.A.P. programs. please complete the lorm below: PROGRAM REGISTRATION Class field trips, for grades k-8. are offered during the school year. and con through Friday excluding holidays. The S.C.R.A.P. Gallery can accommodate multiple classes. All field trips must be scheduled and confirmed by the Gallery. Admission is 50 cents per student. School Teacher Name Phone Address Grade Class size Number of Chaperones Special Considerations Select quarrel• in order of preference, that best tits your schedule. we will do our best to accomodate your request(� .)but jwle areunableo v � v guarantee a requested date. (Year round teachers, please indicate off-track dates) SPRING � Z L FAII WINTER you will receive a confirmation contract & pre -visit packet for your class. Please do October arrange 8, 7 your 96, visit unless You this form io ve a contract. Preference is given on a first come, first serve basis- Please return by Karen Riley, Executive Director r. The S.C.R.A.P. Gallery %1 82204 Hwy. 111, Ste. C117 4 Indio, CA 92201 tr .Fi� 1I •:fLt .; jA�lti rax 'S�.r •_ A GU121�IGULUI�'1 Think Green! To address the needs of educators in environmental, science and art education, S.C.RA.P, has developed a unique approach to providing curriculum support in grades 1-3. Trash Can Curriculum Kits contain consumable materials and curriculum fundamentals based on the Science Framework for California Public Schools, Kindergarten through Grade Twelve and the Project Learning Tree Environmental Education Activity Guide, produced by the American Forest Foundation and the Western Region Environmental Education Council . The Gallery has developed three units, available for check out. Waste management, the Three ;Zs and responsible actions that can OT improve our relationship with the environment. Includes art projects and hand outs. - Exploring the use of technology to change or adapt resources and the II �'l environment to meet people's needs. Includes related science experiment materials and DAy I hand outs. ,oryer_ot cr. - The use of natural resources in ways that assure their continuing availability to future generations. Includes art projects and science experiment materials along with hand outs. The units are based on cooperative, hands-on exploration highlighting key curriculum and instruc- tional guidance that encourages children to make practical and ethical decisions regarding the envi- ronment. 'rash Gan Curriculums can be checKed out for a minimum T,10 fee which enables The S.C.RA.P. Gallery to refurbish cons for the next clossl 00004,15� 20 c&tr 4 4Q" COUNCIL/RDA MEETING DATE: January 21, 1997 ITEM TITLE; Consideration of the Coachella Valley Solid Waste Management Authority Joint Powers Agreement AGENDA CATEGORY: BUSINESS SESSION: 3- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve and authorize the Mayor to sign the Coachella Valley Solid Waste Management Authority Joint Powers Agreement (JPA) to construct and operate a Transfer Station and arrange for a landfill site; and appoint a representative and an alternate to the JPA Board of Directors. FISCAL IMPLICATIONS: No funds are committed to the JPA until a vendor is selected. At that time, each JPA participant will be responsible for a share of the cost for the Environmental Impact Report Consultant, the Financial Advisor Consultant and the Vendor's Final Design cost. Estimated costs for these services are $400,000; La Quinta will be responsible for a pro-rata share dependent upon the number of JPA participants. This amount may range from $16,000 to $80,000 depending on the jurisdiction and if all jurisdictions join. When the City set the garbage rate in July 1996, monies were captured from the $8.50 per ton decrease in County tipping fees and identified $3.00 per ton to use for these "up front" costs for the Transfer Station development. Revenue from the $8.50 per ton is estimated to be $170,000 based on La Quinta's 1995 annual tonnage which is adequate to cover La Quinta's share of the "up -front" costs and covers other related programs identified when the City captured the $8.50 per ton (Attachment 1). The City and the JPA will need to make a project "Go - No Go" decision upon completion of the vendor selection and final facility design, financial analysis, and the environmental impact report. The Transfer Station/MRF Task Force was formed to explore solid waste management problems and opportunities in anticipation of system wide changes including the Coachella and Edom Hill Landfills closing. The Task Force completed its work and is submitting a "Final Report of the CVAG Transfer Station/MRF Task Force" (Attachment 2) to all City Councils and the County for consideration and action. 000o4 7 7 A Joint Powers Agreement (JPA) is the organizational structure recommended to enable cities and the County to finance the Transfer Station construction project while insulating the General Fund from exposure. Under California law, a JPA is vested with the power to finance a construction project. Repayment of bonds will be made solely from user fees (garbage rates). Bonds can be issued to construct the Transfer Station with no impact on the La Quinta's general fund in the event of default; the Financial Advisor will address this issue in preparing the bond document. JPA ownership of the Transfer Station will allow La Quinta to: • possibly set the lowest possible rates for rate payers. • rebid the operations contract every five to seven years to keep operating costs competitive and the operator accountable for daily activities, and 0 finance the Transfer Station using the lowest possible interest rate. Key provisions of the JPA include: 1) Purpose 2) Powers, 3) Governing Board, 4) Officers of the Board, 5) Late Admissions of Parties, 6) Withdrawal of Parties 7) Allocation of Capital and Operating Costs, 8► Solid Waste Commitments, 9) Pre - construction Levelization of Hauling Costs, 10) Levelization of Hauling Costs, and 1 1) Mitigation to host Jurisdiction. The key decision the JPA will make is the selection of a vendor to build and operate the Transfer Station from the two finalists: Browning Ferris Industries or Otto/Sexton. Vendor contracts have been negotiated and are ready for JPA consideration. Key provisions of the vendor contracts include: 1) Detailed Scope of Work (i.e., work to be performed), 2) Guaranteed Maximum Price for Construction, 3) Guaranteed Price for Station Operators 4) Responsibility for Station Design and Operations, 5) Guaranteed Minimum Recycling Level, 6) Specified Turn Around Time for Refuse Collection Vehicles, 7) Comply with Mitigation Measures, 8) Alternative Fuels, 9) Insurance and Bonds, 10) Recycling Programs Unrestricted, and 11) JPA unilateral authority to change the vendor's scope of work. The "Final Report" (Attachment 2) provides a vendor cost Summary by each vendor for a 750 tons per day and a 1,000 tons per day facility. The potential tip fees range from $41.39 to $50.02 per ton depending on the size of the transfer station and which landfill is ultimately used. A Lifecycle Cost Analysis was completed for each of the Vendors' proposals (with a 750 and a 1,000 tons per day facility). Lifecycle costs include land costs, real interest costs, realistic debt service, and bond reserve and financing overlays. The costs provided are based on several identified assumptions but provide an initial scope of the financial breadth of the Transfer Station project over time. The debt service on the Transfer Station facility is for twenty years. If all jurisdictions participate in the JPA, La Quinta's annual contribution will be 7% of the total debt service based on total franchised tons disposed at the landfills. The total twenty year Cc+b.7oo IJ4UL)Uq 1 -Tr debt service to build the proposed facility range from $17.4 to $23.7 million; La Quinta's total estimated twenty year financial obligation, if all jurisdictions participate, ranges from $1,218,000 to $1,659,000. La Quinta's average annual contribution ranges from $64,100 to $87,300. The facility will have the capability for adaptive reuse should new technology be developed that provides a more economical solution to solid waste management in the Coachella Valley. The estimated impact of the project on household and business garbage rates will differ as each jurisdiction sets their own rates with their franchised hauler. Estimates of rate increases in La Quinta range from 8.16% to 14.35% for residents or 79C to $1 .39 per month per household and with a comparable per cent increase for businesses. These estimates do not include a levelization of haul costs from which La Quinta rate payers would benefit by paying approximately fifty percent less for hauling than the estimated actual cost to haul to a Mid -Valley site. Cathedral City will consider joining the JPA in January. Rancho Mirage, Indian Wells, Coachella, Palm Desert and the County of Riverside will consider joining in February. Indio decided in December, 1996 not to participate in the process. At this time, it is not known when Desert Hot Springs and Palm Springs will consider joining the JPA. FINDINGS AND ALTERNATIVES: The options available to the City Council are as follows: Approve and authorize the Mayor to sign the Coachella Valley Solid Waste Management Joint Powers Agreement (JPA) to construct and operate a Transfer Station/MRF project and arrange for a landfill site; and appoint a representative and an alternate to the JPA Board of Directors. 2. Do not proceed with the JPA which would discontinue the City's participation in the Mid -Valley Transfer Station/MRF project. 3. Provide staff with further direction. I C'muniVDevelopment Directot 1 7 Attachments: 1. City Council report regarding capturing the $8.50 per ton tip fee (July 2,1996) 2. Final Report of the CVAG Transfer Station/MRF Task Force Ccfb.7oo UOOU43 w 7 r ATTACHMENT 1 TA4t 4 4 " AGENDA CATEGORY: COUNCIL[RDA MEETING DATE: July 2, 1996 ITEM TITLE: —T.— Consideration of City Council .policy to capture and utilize the $8.50 per ton landfill tip fee reduction to fund solid waste programs that are being eliminated by the Waste Management Resources District BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING 2. Continuation of consideration of refuse collection, solid waste, and AB 939 compliance charges to be placed on the Tax Rolls RECOMMENDATION: 1. Continue to collect the current landfill tip fee rates to capture and utilize the $8.50 per ton reduction to fund programs reduced or eliminated by the Riverside County Waste Management Resources District (WMRD). 2. Continue the public hearing to July 16 on the refuse collection, solid waste programs, and the AB 939 compliance charges to be placed on the Tax Rolls. The landfill tip fee (FY 1995-96) charge of $38.50 per ton is collected by the City's solid waste collection and recycling franchised hauler, Waste Management of the Desert (WMI), for commercial accounts and collected from the tax rolls for residential accounts. This charge is then remitted to the WMRD based on tonnages collected and landfilled. The WMRD is lowering landfill tip fees from $38.50 per ton to $30.00 per ton, effective July 1, 1996. For FY 1996-97 landfill tip fees will continue to be collected by WMI for commercial accounts and from the tax rolls for residential accounts with the revenue generated from the $30.00 per ton continuing to be remitted to the WMRD. Anticipated annual revenue if the City keeps the $8.50 per ton is estimated at $170,000 based on a total 1995 landfilled tonnage of 20,000 tons. Riverside County WMRD funding for three solid waste and recycling programs are being reduced or eliminated and the Coachella Landfill closure requires a new program. The Coachella Valley Cities, including La Quinta, will lose these programs unless local jurisdictions maintain the current landfill tip fees. if La Quinta, and the 909U49 Tr other Coachella Valley Cities, keep the landfill tip fee portion of the refuse rates at the current level, the $8.50 per ton difference in tipping fees can be used to continue implementing the programs. This will require each of the Coachella Valley Cities to contribute, to CVAG on an interim basis until a Joint Powers Authority (JPA) is established, an amount equal to $8.50 multiplied by the City's franchised hauler tonnage dumped at the landfill as reported to the WMRD's Tonnage Tracking System. The current and projected regional program needs in La Quinta are identified as follows: City of La Quinta PROGRAM ALLOCATION PROGRAM COST PER TON TOTAL PROGRAM FUNDING Regional AS 939 Programs $1.25 per ton $ 25,491 Transfer Station Development Program $3.00 per ton $ 61,179 Pre-leveiization of Haul Cost $3.50 per ton $ 71,376 Household Hazardous Waste Program $0.75 nor ton S 15.295 TOTAL ALL PROGRAMS $8.50 per ton $173,341 Only Cities that contribute to the regional fund will be able to avail themselves of the regional programs. A City not contributing to the regional fund will need to provide for and implement programs for their residents and businesses on their own. On an interim basis, until an alternative legal structure is formed, these regional programs listed above will be operated through (and contributions made to) the Coachella Valley Association of Governments. Attachment 1 identifies program funding contributions for each city in the Coachella Valley based on 1995 reported tonnages. La Quinta should set up a separate revenue and expenditure account to track the financial activities. Provided below is a description of each of the needed regional programs. Regional AS 939 Programs The WMRD will be eliminating the AS 939 allocation next year which currently funds numerous regional (Coachella Valley) solid waste and recycling programs. These programs will assist in the funding of CVAG Solid Waste and Recycling efforts which. will provide staffing for the Transfer StationJMRF Task Force, the Technical Working Group, and the Local Task Force. This work also includes coordination with the WMRD; assisting in the implementation of recycling programs (telephone books 000050 7 1' and Christmas trees), recycling workshops and other educational outreach efforts, preparation and submittal of regional reports and grant applications; and monitoring/ coordinating the implementation of State and Federal rules and regulations. Transfer Station Development Program The Transfer Station Development Program will assist in funding the Transfer Station/MRF Task Force (or other organizational structure). This program could potentially fund front and costs incurred before the project and revenue stream are on line; land acquisition costs, planning costs, financial advisor costs, up -front bond insurance costs, project management costs, and construction management costs. The Transfer Station/MRF Task Force is in the final phase of recommending the establishment of a Joint Powers Authority (JPA) to take over the process. Contract negotiations with a preferred vendor for the transfer station/MRF are to be completed in the fall with a recommendation (which will include a vendor contract with pricing and terms, and the establishment of a JPA) going to City Councils by November 1,1996. Pre-levelization of Haul Costs Program The Coachella Landfill will be closing by December 1996 leaving La Quinta and other East Valley Cities with no nearby and quick to access landfill. As a temporary solution, the waste can be hauled to the Edam Hill Landfill at an increased cost of approximately $4.0046.00 per ton. The District proposed Edam Hill Landfill expansion is currently going through the Environmental Impact Report process. The landfill is unlined and has an active earthquake fault running through the middle; at this time the remaining life of the landfill is not certain. The EIR process will determine if the proposed expansion is environmentally safe and feasible. The landfill could close as soon as 1998 or as late as 2010 with the permit revision. The Transfer Station/MFR Task Force has discussed Ievelizing haul costs once the Coachella Landfill closes and the East Valley Cities begin hauling to Edam Hill landfill. Levelizing haul costs at this point would be an incentive for all of the cities to stay united in pursuing a Transfer Station/MRF in the Valley. By staying together, the cities will be able to allocate the transfer station costs across the aggregated tonnage, thereby lowering the overall cost per ton to build and operate the facility. In addition, by staying together and aggregating tonnage, the cities will be able use this leverage to command the lowest landfill tipping fees. This new program will fund the pre-levelization haul costs for the cities in the east valley that will need to haul to Edam Hill or some other distant landfill when the Coachella Landfill closes. In Ievelizing the haul costs, the cities allocate the difference in haul costs among all the cities for the East Valley Cities to haul to Edam Hill landfill. A final recommendation on pre-levelization of haul costs will be made by the Transfer Station/MRF Task force to be considered and approved by the Cities participating in the development of the Transfer Station construction and operation in the future. cc850.p 000001 ■ id Household Hazardous Waste Program The WMRD is lowering the Household Hazardous Waste Fund allocation from $0.75 to $0.70 per ton. This fund currently pays for the biannual household hazardous waste collection events. Coachella Valley residents and businesses have funded these events through the tipping fees for several years; however, the local jurisdictions, including La Quinta, have not received their proportionate share of the Fund in the delivery of Household Hazardous Waste services, from the WMRD. These services should be more cost effective, with rate payers receiving a higher level of service if operated through a regional program. It is anticipated Cities would bid out these Household Hazardous Waste collection events in the future. This program will continue the biannual household hazardous waste collection events. Alternatives available to the City Council are: Capture and utilize the $8.50 per ton landfill tip fee reduction to fund solid waste programs that are being reduced or eliminated by the Riverside County WMRD and join the regional program to be managed by CVAG on an interim basis until a Joint Powers Authority is established. 2. Capture the $8.50 landfill tip fee reduction but fund only solid waste programs recommended by the City Council. 3. Do not capture the $8.50 landfill tip fee reduction and pass the savings on to rate payers. This may require raising rates this fiscal year to cover the costs of hauling solid waste to Edom Hill landfill when Coachella landfill closes in December, 1996. 4. Do not capture the $8.50 landfill tip fee reduction to fund the recommended programs and direct staff to identify alternative funding sources to address the elimination and reduction of funding by Riverside County WMRD for programs provided in the region. nity Development Director 1. Program FundingTable 000056' cc850.P �r C to to N N M -W (n N M C) C p (4 W O to to en r` M O t- t" i .- O W to vi N W W cis W Q) r n C) W N C6. N Pf .� O e► N � N G C (n (DD O n N N n � QNl tD O O fD O (0 CO) t7f t•1 O) Qf to i+ tD tD r N W cr c7 to ( to p v rf t7 N tD O ra rn N LO Ma N M M my.. J � C a L 04 C^ C /7Q) Goo 0) T go N C W coo Aw N Q) n t0 N M V as to A i ? r% � Q y � N 7 N = t0 C = U. C m n n cc ti o C o) cc a n n W3 n ON) tD W e4) t? o NQ ei M tri M l') N .- ai v ai a C` N t_ cm C t9 O O 8 t0 «.U. a F- m 0 ern c C rWo a N io v a Goo n O M O LL w a .- v w ro V tri N C t0 Ci n a N c�i 01 La cn M N cm N i3 tT b N 0 to r% to a to to t'7 � a N 1 M w N n ri cq .�- t7 N a In N tLi O cC0 � U ` U. to � O rn � 0 14 Q to V W % 3 to Q m u. g a T cLi m o 8 E E u m U u u G ca a i is ac o F- oouut— ry 2 7 Cathedral City , ,ATTACHMENT 2 Coachella . Indio Desert Hot Springs . La Ownta Rancho Mirage CVAGCounty of Riverside COACHELLA VALLEY ASSOCIATION of GOVERNMENTS FINAL REPORT OF THE CVAG TRANSFER STATION/MRF TASK FORCE REPORT TO CITY COUNCILS AND BOARD OF SUPERVISORS ON THE JOINT POWERS AGREEMENT DECEMBER 20,199 000054 0 3 T. REPORT TO CITY COUNCILS AND BOARD OF SUPERVISORS ON JPA AGREEMENT EXECUTIVE SUMMARY The purpose of this report is for the Transfer Station Task Force to present the Joint Exercise of Powers Agreement (JPA Agreement) to the City Councils and Board of Supervisors for consideration and approval. There have been many previous reports submitted to the Councils and Board at key junctures in the work of the Transfer Station Task Force over the past three years. This report summarizes the key points of those reports in order to provide decision makers with a comprehensive review of (1) the existing solid waste management system, (2) the eminent changes to that system, (3) the proposed transfer station project, (4) the JPA agreement and (5) the estimated cost to the Cities' and County's garbage rate payers for constructing and operating the transfer station. The Task Force worked for three years on this project, meeting monthly, and in some cases twice monthly to complete its work. The Task Force has created the following completed items: • The JPA Agreement ready for signature by the Cities and the County (Attached as Appendix 3 of this report). • Contracts with two vendors to provide the services of designing and managing the construction of the transfer station, and then operating the station for a period of 7 years. • Competitive prices for the design, construction management and operation of the transfer station that are guaranteed over the seven year operating period by the vendors via the contracts. • Cost estimates showing the impact of the transfer station project on each jurisdiction's refuse rates (Attached as Appendix 2 of this report). • Sites for the transfer station proposed by the two vendors. The sites are both currently controlled by the vendors awaiting a vendor selection by the JPA. • A financial advisor (Evensen Dodge) to serve the JPA. The firm was selected through a competitive RFP process. • A consultant to write the EIR for the transfer station project (Tetratech). The firm was selected through a competitive RFP process. PmectwTaek Fo .Fin.l Repore12n91% UODUS:i panel 0 4 1 7 • Ability of the jurisdictions to provide up front funding for the project until the bonds are sold. The jurisdictions can then be repaid out of bond proceeds for 80% - 100% of this up front contribution. Most of the Cities have worked together to retain the $8.50 per ton decrease in tipping fees at the County landfills which became effective July 1, 1996. These funds can, at each jurisdiction's discretion, be used to provide interim project funding until the bonds are sold for the transfer station. The County did not retain the $8.50 per ton decrease in tipping fees. • Seven competitive proposals to provide landfill capacity to the JPA. The JPA will be able to select a Iandfill for its use that provides the most cost effective price for the rate payers. Showing that the JPA has guaranteed contractual access to long term landfill will be required in order to sell the bonds for the transfer station project. • A publicly owned transfer station project that allows the jurisdictions participating in the JPA to control their own solid waste destiny. Operation of the station can be rebid after seven years. The JPA can also periodically rebid the landfill contract (every five to seven years). This means the JPA cannot be "held hostage" by any transfer station operator or landfill owner/ operator. This will keep prices competitive and keep garbage rates in the Coachella Valley as low as possible. This report describes each of the above -mentioned items in more detail. The work of the Task Force is now complete. The final meeting was held on December 9,1996. As noted at the end of this report, those jurisdictions that choose to sign the JPA agreement will meet for the fast time as a JPA in March 1997. The tentative meeting date and draft agenda for the first meeting are listed at the end of this report. 1. BACKGROUND A. Why Was The Task Force Formed? In late 1993, the CVAG Executive Committee decided to form the Task Force in response to the following changes in the solid waste management system in the Coachella Valley. Many of the changes that had appeared so far in the future in 1993 are now coming to pass. (1) The Coachella Landfill is closing in March, 1997 leaving the East Valley with no nearby landfill. As a temporary solution, the waste can be hauled, at increased cost, to the Edom Hill Landfill. Progectrlmk FormFinal Repae12/19/96 `� I�� J V PA"2 T r (2) The closure date for the Edom Hill Landfill under the existing permit is 2002- If the Riverside County Waste Resources Management District and the City of Coachella could transfer the waste now going to the Coachella Landfill to another landfill, such as Badlands, the Edom Hill Landfill could last until 2006. However, there currently is no transfer station to transfer the waste now going to the Coachella Landfill to another landfill. If, in addition to that, the District's requested 40 foot vertical expansion of the Edom Hill Landfill, which is currently undergoing environmental review, were approved and waste continued to be diverted from Coachella and Mecca to Badlands Landfill, then the estimated closure date of the Edom Hill would be 2010. (3) There is very little likelihood of siting a new landfill within the Coachella Valley. (4) The other landfills available for use by the Coachella Valley are all 50 to 150 miles, or more, away from the center of the Valley. (5) The trucks used for collection of garbage are not designed to travel long distances on the highway. They cannot be used to deliver waste to landfills outside the Coachella Valley. (6) The most cost effective way to haul the solid waste to a distant landfill is to construct a transfer station where refuse is transferred from small (7 ton load) collection trucks to large (22 ton load) trucks for the long haul to a distant landfill. (7) AB 939 requires each city and county to have available 15 years of landfill capacity. The Coachella Valley does not currently have 15 years of landfill capacity. (8) Each city and the county must comply with AB 939, which requires diversion of 25% of the waste from landfills by 1995 and 50% by 2000, or face the possibility of a $10,000 per day fine. Having a materials recovery component in the transfer station will increase the diversion rate in the Coachella Valley. (9) All nine cities in the Valley, as well as the unincorporated areas, will need to undergo a major transformation in their method of handling solid waste given all the reasons previously cited. (10) Costs will increase no matter what is done, since hauling to more distant landfills will be more expensive. If no facility is built to handle the transfer station function, all jurisdictions will see their costs increase 1.5 to 2 times their current level once the Edom Hill Landfill closes. The current costs to handle the Coachella Valley's waste are about $30 million per year. i10OU57 PrgtatsTaak FaretFin.l R.portl?/19!% 1 Pap 3 (11) Additional landfill capacity is available at more distant landfills within a 50 to 150 mile radius. Tipping fees at some of these landfills are 10% to 4017o lover than the $30 per ton the Cities and County currently pay for landfill capacity. Even including the cost of hauling the Valley's solid waste over a greater distance, the Cities and the County can potentially save money on landfill costs if they have a transfer station and can get their solid waste to these more distant landfills. (12) The Cities and the County can achieve the lowest overall costs in the waste disposal system by working together on a regional solution. The ultimate objective is to deliver the lowest cost possible for the garbage rate payers. (13) Unless a transfer station is built, the Valley -wide disposal system is headed for a critical failure point with a drastic increase in costs when the Edom Hill Landfill closes. (14) There is a fairly long lead time to design, permit and construct a transfer station to serve the Coachella Valley. The project will take 2-3 years to complete. The Task Force believes that the prudent approach is to create the JPA, and begin work on the project now so that a station is available by 1999 or 2000 to handle the Valley's solid waste. B. The Task Force Has Completed It's Work This section of the report summarizes the work completed by the Task Force over the past three years. In December 1993, the CVAG Executive Committee formed the Transfer Station/MRF Task Force (formerly the MRF Task Force) to explore solid waste options for the Coachella Valley. The Task Force met, discussed issues, analyzed alternatives, and determined by vote that pursuing a regional Mid -Valley transfer station was the best option for the Coachella Valley jurisdictions. The Task Force issued a request for proposals for the Design, Construction Management, and Operation of a Transfer Station with Materials Recovery Capability in May 1995. Five proposals were received in September 1995. The interview, evaluation, and screening process took approximately six months, resulting in the short listing oftwo vendors. Negotiations with the vendors were held, resulting in two vendor agreements. A life cycle cost analysis for each vendor's proposal was prepared by the Financial Advisor, Evensen Dodge, and presented at the November 18, 1996 Task Force meeting. Discussions about the JPA agreement began in late 1995, and in February 1996 a draft JPA agreement was prepared for consideration by the Task Force. The aer� Praiectcrk ForceAfW Reporel2/19196 r`� 0 v V J .9 Pap O 7 Tr draft agreement was considered at a series of meetings during 1996. In addition to being reviewed by the Task Force, the draft JPA agreement was also reviewed by a committee of three Coachella Valley City Attorneys. On October 11, 1996, a General Assembly was held to discuss and obtain comments on the draft JPA agreement. The Task Force issued a separate request for proposals for landfill disposal capacity, and received seven proposals. The JPA can select a landfill contractor and decide upon the duration of the landfill contract based upon capacity needs and financing requirements for the bonds. The transfer station and landfill capacity RFP s were issued separately. This gives the JPA the ability to enter into separate contracts for the transfer station and for landfill capacity. The following are the components of the project that have been completed by the Task Force over the last three years and which are ready for the JPA to implement: • The JPA Agreement ready for signature by the Cities and the County (Attached as part of this report). • Contracts with two vendors to provide the services of designing and managing the construction of the transfer station, and then operating the station for a period of 7 years. • Competitive prices for the design, construction management and operation of the transfer station that are guaranteed over the seven year operating period by the vendors via the contracts. • Cost estimates showing the impact of the transfer station project on each jurisdiction's refuse rates (Attached as part of this report). • Sites for the transfer station proposed by the two vendors. The sites are both currently controlled by the vendors awaiting a vendor selection by the JPA. • A draft contract for financial advisor services with Evensen Dodge to serve the JPA. The firm was selected through a competitive RFP process. The draft contract will be presented to the JPA Board for consideration and approval. • A draft contract for EIR consultant services with Tetratech to serve the JPA. The firm was selected through a competitive RFP process. The draft contract will be presented to the JPA Board for consideration and approval. NCIe Taac Form —Final Rqp 02/19/ % " 0 0 0 J 3 Page a r • A method for jurisdictions to provide up front funding for the project until the bonds are sold. The jurisdictions can then be repaid out of bond proceeds. Most of the Cities have worked together to retain the $8.50 per ton decrease in tipping fees at the County landfills which became effective July 1, 1996. These funds can, at each jurisdiction's discretion, be used to provide interim project funding until the bonds are sold for the transfer station. The County did not retain the $8.50 per ton decrease in tipping fees. • Seven competitive proposals to provide landfill capacity to the JPA. The JPA will be able to select a landfill for its use that provides the most cost effective price for the rate payers. Showing that the JPA has guaranteed contractual access to long term landfill will be required in order to sell the bonds for the transfer station project. • A framework for a publicly owned transfer station project that allows the jurisdictions participating in the JPA to control their own solid waste destiny. Operation of the station can be rebid after seven years. The JPA can also periodically rebid the landfill contract. This means the JPA cannot be "held hostage" by a transfer station operator or landfill owner, or any governmental entity that controls a transfer station or landfill within their jurisdiction. This will keep prices competitive and keep garbage rates in the Coachella Valley as low as possible. C. Alternative Projects Currently Being Proposed In addition to the work on the proposed transfer station project carried out by the Task Force, alternative projects that are being considered by some jurisdictions in the Valley in response to the solid waste situation are described in the following paragraphs. Each of these projects was described by the City where the project is proposed at the General Assembly held on October 11,1996. (1) One of the original vendors who was not selected by the Transfer Station Task Force is pursuing a transfer station project to be located in the City of Indio: The City has determined that an EIR will be required for the project and is issuing an RFP to hire a consultant to write the document. (2) The City of Coachella is negotiating a lease arrangement with the Riverside County Waste Resources Management District for use of the Coachella Landfill site for construction of a transfer station. The details of the arrangement and the selection of a vendor to build and operate the facility are currently in progress. The County has prepared an Environmental Assessment and a negative declaration for the project. PrgeasTazk FormFtnai Report l2/19/96 - Pa8e6 0Y)00o'0 0 9 7 (3) The City of Palm Springs is considering the use of the Bedminster process which would recover recyclable materials and produce compost from the City's solid waste and sludge. The City staff has indicated that the residue and non-processible solid waste from the project will likely come to the transfer station. 2- SUMMARY OF KEY JPA POINTS A. Why Was A JPA Structure Selected? One of the difficult issues faced by the Task Force was how to create an entity to own the transfer station and an entity that could finance the construction of the station. The Task Force considered several options and after much study and deliberation, determined that the transfer station should be pursued by the jurisdictions under a Joint Exercise of Powers Agreement organizational structure. A brief discussion of the other possible organizational structures follows. The Task Force focused most of its analysis on two organizational structures, (1) a memorandum of understanding (MOU) and (2) a joint powers authority UPA). An MOU is essentially a contract among jurisdictions wherein they would agree to jointly finance and build a transfer station. With an MOU organizational structure, traditionally one of the participating jurisdictions takes a lead role. In contrast, a JPA provides a separate organizational structure for jurisdictions to address regional issues. The JPA is a separate legal entity from each of the participating jurisdictions. The Task Force determined, by vote, that the JPA organizational structure was the best option for the transfer station project primarily due to the power of a JPA to finance projects. Under California law, a JPA is vested with the power to finance a project such as the transfer station while insulating each participating jurisdiction's general fund from exposure. Repayment of bonds is usually made through user fees (garbage rates). However, an MOU structure would have to rely on one of the participating jurisdictions to act as the financing agency for the group. The bond market and Wall Street are familiar with JPA structures. This is an important factor in attracting buyers for the bonds to pay for the construction of the transfer station. The financing community is not familiar with MOU's. It seems prudent to use an organizational structure (JPA) that is vested with the power to finance and is familiar to the financing.community. Other alternatives to a JPA structure include a privately owned and operated transfer station and the formation of a special district to publicly own and operate the transfer station. While a privately owned and operated transfer PrgactsTauk Fofcvfi W Rep«t12„9,% 000061 7 010 station might sound attractive and less risky on an initial review, it is likely to end up being more expensive and more risky for the Cities and the County. By pubes owning and financing the transfer station through a JPA, the jurisdictions are taking control of their solid waste destiny in terms of costs and options. By owning the transfer station through the JPA, the jurisdictions will be able to: • set the lowest possible rate for rate payers, • rebid the operations contract every five to seven years to keep operating costs competitive and the operator "on their toes", and • finance the transfer station using the lowest possible interest rate. If it were a Rdyalsly owned and operated transfer station, the jurisdictions would not be able to control costs and rates or rebid the operations contract to ensure the costs to the rate payers remain competitive. In addition, a privately owned transfer station would have to be financed at a higher interest rate than a publicly owned facility. The jurisdictions would still have to commit their waste streams to the transfer station but would be unable to fire the operator if problems occurred in the future. The participating jurisdictions clearly have much greater control over transfer station operating costs and actual operations with a publicly owned facility. A special district has been suggested as another alternative to the JPA approach. A special district would add another layer of government by requiring the election of a separate governing board to run the district. In contrast, the JPA would be an extension of the participating jurisdictions with elected officials from the participating City Councils and Board of Supervisors providing representation on the governing board. A special district could work against the jurisdictions that formed it, as the governing board would not have to answer directly to the jurisdictions' legislative bodies. With a JPA, the jurisdictions maintain more direct control over the transfer station, its costs, and operations since their own representatives sit on the Board of Directors and must answer to their fellow Council Members and Board of Supervisors as well as their constituents. Based upon the Task Force's decision that a JPA would be the most effective organizational structure for the transfer station project, a Joint Powers Agreement was -drafted. The agreement was reviewed and revised over a period of ten months by the Task Force based upon input from the jurisdictions participating in the Task Force. The Task Force appointed a subcommittee of three Coachella Valley City Attorneys to review the draft JPA agreement and provide comments. These comments were considered by the Task Force, and those that were considered by the Task to be appropriate were provided to the Task Force attorney for his review and inclusion in the agreement. Prot aTnk ForceFinal R*port12/19/96 000062 Pap8 011 A General Assembly was held on October 11, 1996 to discuss the key provisions of the JPA agreement and to enable the Cities and the County to discuss the transfer station project. The comments on the JPA agreement made at the General Assembly were subsequently considered by the Task Force at its October 28 meeting, and those approved by the Task Force were incorporated into the final JPA agreement attached to this report. B. Key JPA Provisions The following is an outline of the key points included in the Joint Powers Agreement for the formation of the Coachella Valley Solid Waste Authority: Purpose. The purpose of the JPA is to establish an entity to be responsible for planning and implementing the siting, design, construction, and operation of the Transfer Station, and to contract for landfill capacity for the participating jurisdictions. Powers. The JPA Board will have the power to hire contractors, lease/buy land, issue bonds, adopt bylaws, apply for and receive grants, lease office space, reimburse Board members for expenses incurred while performing JPA duties, and exercise other powers as allowed by California law. The JPA may implement solid waste and recycling programs (such as telephone book and Christmas tree recycling) for the participating jurisdictions if the JPA chooses to do so. Governing Board. The Board of Directors will consist of one elected official appointed by the legislative body of each participating jurisdiction. Each jurisdiction will also appoint an elected official to serve as an alternate. Meetings will be held on a monthly basis. Each participating jurisdiction will have one vote. Actions by the Board will require a majority vote. The following actions will require a two-thirds majority vote of the Board: actions to incur debts, acquire real estate, set tipping fees or gate fees, enter into contracts with terms longer than two years, or enter into contracts which obligate the Authority to pay more than $1 million. Officers of the Board. The Chairperson and Vice -Chairperson will be elected annually from its members. The appointed Secretary may, but need not be, a member of the $card. The Board will designate the Finance Director of one of the participating jurisdictions as JPA Treasurer. Late Admission of Parties. A jurisdiction may join the JPA following its initial formation with approval by a majority of the then -current participating agencies. In joining 'late', a jurisdiction would have to reimburse the JPA for a proportional share of costs and expenses incurred to date. In addition, the jurisdiction would have to reimburse the JPA for incremental costs directly related to its delayed participation, for example redesign of the transfer station or purchase of additionij ft" squipment. 012 Prow=TmkFamvFieW Rqp t:12/19/% -a"9 T Lastly, the jurisdiction would have to reimburse the JPA for any other costs deemed appropriate by the member jurisdictions. Withdrawal of Parties. A participating jurisdiction may withdraw with one year's written notice, unless prohibited by bond terms or other Authority contracts. Withdrawal will not release the jurisdiction from debts or liabilities incurred by the Authority prior to withdrawal such as commitments of waste flow to the project. The withdrawing jurisdiction will have to reimburse the Authority for any benefit received from pre - construction levelization and levelization of hauling costs. Allocation of Capital and Operating Costs of the Station. It is not anticipated that all of the jurisdictions will begin to use the Transfer Station at the same time. With the imminent closure of the Coachella Landfill, it is anticipated that the East Valley jurisdictions (Coachella, Indio, La Quinta, Indian Wells, and East Valley Unincorporated Areas) will utilize the Transfer Station as soon as it opens, and the West Valley jurisdictions will begin to utilize the Transfer Station when the Edom Hill Landfill closes. From the outset, all member jurisdictions will pay their proportionate share of the capital cost of the Transfer Station based on each jurisdiction's proportionate share of franchised or permitted hauler tonnage at the time the bonds are sold. Operating costs of the Transfer Station will be charged only to agencies actually using the Station. For the first year of operation, the operating costs will be allocated to the jurisdictions using the Transfer Station based on those jurisdictions' proportionate share of franchised or permitted hauler tonnage from the previous year. Solid Waste Commitments. Each member jurisdiction agrees to exercise its authority to direct their franchised or permitted hauler to deliver the solid waste collected within its jurisdiction to the Transfer Station. Separate waste flow agreements will need to be signed by each participating jurisdiction prior to sale of the bonds. Pre -Construction Levelization of Hauling Costs. Pre -construction levelization of hauling costs would occur before the Transfer Station opens, once the Coachella Landfill closes and the East Valley Cities and the East Valley Unincorporated Areas begin hauling to the Edom Hill Landfill. In pre - construction levelization of haul costs, the incremental difference in hauling costs for the East Valley jurisdictions to haul to the Edom Hill Landfill rather than the Coachella Landfill will be determined. This incremental difference will then be allocated across all JPA member jurisdictions' franchised or permitted hauler tonnage. Pre -construction levelization of hauling costs provides an incentive for all jurisdictions to stay united in pursuing the Transfer Station. By staying united, the jurisdictions are able to aggregate Prq=MTank EmmFind Repmtl2/ 19/ 96 f11)!111V 'I Pagela 013 T r tonnage, and thereby take advantage of economies of scale in construction and operation of the Transfer Station, as well as in landfill tipping fees. Pre - construction levelization of haul costs will save money for the East Valley jurisdictions when the Coachella Landfill closes. Levelization of Hauling Costs. Each jurisdiction will incur costs to transport its solid waste to the Transfer Station, once it is open. These transportation costs will be levelized among all participating jurisdictions to eliminate both the benefit of a jurisdiction being located near the Transfer Station and the detriment of being located farther away from the Station. The purpose of levelization of hauling costs is to encourage all jurisdictions to participate regardless of proximity to the Transfer Station. As with pre -construction levelization of hauling costs, by staying united, the jurisdictions are able to aggregate tonnage, and thereby take advantage of economies of scale in construction and operation of the Transfer Station, as well as in landfill tipping fees. Mitigation to Host Jurisdiction. The jurisdiction in which the Transfer Station is located is entitled to receive mitigation for certain impacts of the facility. These impacts and associated reimbursement cannot be determined until the Environmental Impact Report is completed. At that time, the IPA Board will consider and decide on this matter. C. What Does Signing The JPA Commit Our Jurisdiction to Do? The IPA agreement as drafted, gives the participating agencies the ability to issue bonds, contract for services and exercise the other powers described above. Since the IPA is just being created, it currently owes no money, has entered into no contracts, and has issued no bonds. Therefore, upon signing the IPA agreement membergpncies will initiaj]y owe no money and have no contractual obligations, Thgy 5imRly become wart However, in order to get the transfer station project underway, the IPA will be contracting for services and incurring costs shortly after its formation. For example, the IPA will need to select either Otto/Sexton or BFI as the designer, construction manager and initial operator of the station. The IPA will need to sign a contract with the selected firm so that final design of the station can begin In addition, it is envisioned that the IPA will want to sign a contract with the EIR consultant so that work on the EIR can begin. Construction of the station cannot occur until the EIR is certified. Once a contract with the EIR consultant is signed and work begins, the IPA will need to pay the consultant progress payments for the work completed. Likewise, the IPA will want to begin preparation for the bond sale so the participating jurisdictions can be reimbursed for their up front project costs as soon as possible. The IPA will likely contract with the financial advisor so work on the bond sale can 014 PrgecmTaak ForeetRtW FAVcrt12119/96 Page 11 S proceed. (To date the financial advisor has been working without a contract and without pay in order to provide cost information to the Task Force, the Cities and the County so they can determine the cost impacts of this project.) Thus, the JPA will begin to incur financial commitments once it is formed and begins work on the transfer station project. It is important to point out that all such commitments will be made by the JPA Board. It is also important to note that by acting collectively, the costs are spread over many jurisdictions so the impact on any one jurisdiction is very much minimized compared to a project sponsored by only a single jurisdiction. The participating jurisdictions will be able to repay themselves for these up front costs out of the proceeds from the bonds once they are sold. Each jurisdiction would be free to determine how best to fund its participation in the JPA until the bonds are sold. It is envisioned by the Task Force that the participating jurisdictions retaining the $8.50 per ton decrease in tipping fees can use a portion of these savings in landfill tipping fees, that each has been "banking", to fund these up front costs for the project. The JPA agreement does not include a formal commitment of waste to the transfer station project. A separate waste flow commitment will need to be signed by the participating jurisdictions prior to sale of the bonds. D. When Does the Bulk of a City or County's Financial Commitment Begin? The project is designed to proceed in five phases. The financial commitment required for each Phase of the project is described below. Phase L• Begin project by selecting a vendor, signing a contract with the selected vendor, signing a contract with the EIR consultant, signing a contract with the financial advisor. The JPA Board elects officers and drafts and adopts by-laws. NO FUNDS ARE COMMI TED BY JPA PARTICIPANTS UNTIL THE EIR AND FINANCIAL CONSULTANTS AND THE SELECTED TRANSFER STATION VENDOR BEGIN WORK Phase 2 The selected vendor completes the final design of the transfer station, the EIR is completed and certified by the JPA, the vendor obtains all the permits for the transfer station from state and local agencies, preparations are made to sell the bonds, availability of the 'transfer station site is maintained under an option to lease or option to purchase agreement. 015 PromcmrmkFcm�FinalRepmt17,19,% 000066 2.s.12 PHASE 2 COST IS APPROXIMATELY $4W 000 IF THE JPA PARTICIPANTS DECIDE TO STOP THE PROJECT AFTER THIS PHASE FUNDS WOULD BE OWED TO THE EIR CONSULTANT, THE FINANCIAL ADVISOR, AND THE SELECTED VENDOR FOR PREPARING THE FINAL DESIGN. THIS COST WOULD BE SPREAD OVER ALL PARTICIPANTS ON A PRO RATA BASIS AND WOULD THEREFORE RANGE FROM APPROXIMATELY $16AW TO $80,000 PER JURISDICTION, DEPENDING UPON THE JURISDICTION. IF JURISDICTIONS HAVE BEEN "BANKING- THE $8S0 PER TON LANDFII.L COST SAVINGS SINCE JULY 1, 19%, THEY SHOULD HAVE MORE THAN SUFFICIENT FUNDS TO PAY THEIR SHARE IF THE PROJECT IS TERMINATED AFTER PHASE 2. FOR EXAMPLE, A CITY WITH 2OAW TONS OF SOLID WASTE PER YEAR WOULD HAVE "BANKED" $1M,000 BY JULY 1,1997. THIS IS THE "GO - NO GO" DECISION POINT FOR THE JPA. IF, FOR REASONS UNKNOWN NOW, THE JPA DECIDES NOT TO CONSTRUCT THE TRANSFER STATION, THE PROJECT CAN BE STOPPED AFTER PHASE 2IS COMPLETED. Phase 3: Waste commitments are signed by the participating jurisdictions, bonds are sold, bids are solicited for construction of the transfer station based upon the vendor's final design, a contract for station construction is awarded, if land is being purchased, the purchase is completed using bond proceeds. IF THE PROJECT IS A "GO", THEN WASTE COMMITMENTS ARE MADE, BONDS ARE SOLD AND THE CONSTRUCTION CONTRACT IS AWARDED. ONCE THE BONDS ARE SOLD, THE JPA IS RESPONSIBLE FOR REPAYMENT. IN ADDITION, ONCE THE CONSTRUCTION CONTRACT BEGINS, THE COST FOR CONSTRUCTION OF THE STATION WILL BE APPROXIMATELY $7-9 MILLION (DEPENDING UPON THE VENDOR SELECTED) PAID OVER A 9 MONTH CONSTRUCTION PERIOD. IF THE PROJECT WERE TERMINATED DURING THIS PHASE, THE JPA PARTICIPANTS WOULD BE RESPONSIBLE FOR BOND REPAYMENT FOR THE FUNDS USED IN THE CONSTRUCTION. IF THE PROCEEDS AS PLANNED. BOND REPAYMENT WILL NOT BEGIN UNTIL THE STATION OPENS. Phase 4: The transfer station is constructed and then operated in a testing/ shakedown mode. FINANCIAL COMMITMENTS DURING THIS PHASE ARE THE SAME AS DURING PHASE 3. THE JPA IS RESPONSIBLE FOR BOND REPAYMENT, HOWEVER, DEBT SERVICE PAYMENTS DO NOT BEGIN UNTIL THE STATION OPENS. CONSTRUCTION PROGRESS PAYMENTS DURING THIS PHASE ARE MADE FROM BOND PROCEEDS. Phase 5: The transfer station is operational and delivery of waste to the station begins. ONCE THE STATION OPENS, THE TIPPING FEES CHARGED WILL INCLUDE SUFFICIENT FUNDS TO REPAY THE BONDS AND TO PAY THE VENDOR TO OPERATE THE STATION. Nola rank Facr.Fin" RMp t:12/19/% Par 1016 000067 CITIES OR THE COUNTY WHO ARE NOT YET USING THE STATION WILL PAY TFIEM SHARE OF THE DEBT SERVICE PAYMENTS ON THE BONDS SINCE THEY ARE NOT PAYING TlPP1 NTG FEES AT THE STATION. THE OPERATING COSTS FOR THE STATION ARE PAID ONLY BY THOSE USING THE STATION, THROUGH THE TIPPING FEES AT THE STATION. ONCE ALL JPA NMIBERS ARE USING THE STATION, THE OPERATING COSTS WILL BE SPREAD OVER ALL PARTICIPANTS ACCORDING TO THEIR USAGE OF THE STATION. (CALCLIATED BY TONS DELIVERED TO THE STATION ON AN ANNUAL BASIS.) The above description shows the key phases of the project and each JPA participant's level of financial commitment for each phase. It should be noted that if Cities or the County elect not to join the JPA and not to participate in this transfer station project, there will be an increased cost associated with managing their solid waste in the future. The alternative projects briefly described earlier in this report all have similar costs and commitments associated with their completion. Because of the imminent closure of the landfills in the Coachella Valley, there is no "no project" scenario. All jurisdictions will need to find alternative ways to dispose of their solid waste within the next few years. As noted above, the "best case" schedule for this project shows the station opening in 1999. Delays in the EIR certification, the permitting of the transfer station, or other unforeseen circumstances could delay the opening of the station longer. So, while there is still landfill capacity at the Edom Hill Landfill as of the writing of this report, the Task Force feels it is imperative to begin work on the station as soon as possible. 3. THE SHORT LISTED VENDORS As described above, the Task Force solicited proposals for the design, construction management and operation of the transfer station. Proposals were received from BFI, BLT, Otto/ Sexton and Waste Management. Alternate proposals were received from the County of Riverside and Waste Management. The Task Force determined that the alternate proposals did not provide a comprehensive, long term solution to handling the Valley's solid waste. The County proposal was for an open air transfer station to be located at the Coachella Landfill. It was felt that a permanent station located in the mid - valley would better serve the needs of. all the Coachella Valley jurisdictions. The alternate proposal presented by Waste Management for "pods" would have required all participating jurisdictions to replace their entire fleet of refuse collection vehicles and to contract with Waste Management for refuse collection services. Other refuse companies could not be used. In addition, all participating jurisdictions would have had to extend their franchises to amortize the cost of the new fleet of vehicles. Given the adopted policy of pro,Tank F«c=Firtal RepwO 2/191% 000063 Page 14 017 several local City Councils to put their refuse collection franchises out to bid in the 1999-2001 time frame, the Task Force concluded that this alternate proposal would not fulfill the need for a long term solid waste management system in the Coachella Valley. After evaluating the four proposals and holding two interviews with each proposer, the Task Force short listed the top two vendors for contract negotiations. The two short listed vendors are Browning Ferris Industries (BFI) and Otto/Sexton. A lengthy report was presented to the Task Force at their October 28, 1996 meeting describing in detail the two vendors. Therefore, only a brief description is included here. Browning Ferris Industries BE is a publicly traded company based in Houston, Texas. The company reported $4.3 billion in gross revenues in 1994. BFI operates 153 transfer stations and 115 material recovery facilities in the United States. BE designed, constructed and operates the Reryciery at Newby Island, located in San Jose, California. This facility processes 200 tons per day of select commercial recyclables and curbside recyclables. BFI also designed, constructed, owns and operates the San Mateo Recyclery and the San Carlos Transfer Station which serve San Mateo County in Northern California. These facilities provide transfer and materials recovery services and are very similar to this project. BFI has extensive experience in designing, constructing and operating transfer stations and materials recovery facilities. Otto/Sexton The Otto/ Sexton team is a joint venture of the John F. Otto construction company and the Sexton Corporation. John F. Otto Inc. is a large construction company located in Sacramento, California. The company has designed and constructed large industrial buildings for clients such as Campbell Soup and numerous others over their 48 years in the construction business. They have a strong reputation for bringing construction projects in on time and on or under the projected budget. The Sexton Companies are headquartered in Hillside, Illinois. Sexton provides refuse collection, transfer operations, recycling and Landfill management throughout the Midwest. The company was founded in 1932 and reported annual revenue of $12 million in 1994. The Otto/Sexton team recently completed design, construction management and is now operating the Western Placer Regional Materials Recovery Facility in Roseville, California. This 700 ton per day MRF/ transfer facility contains a permanent household hazardous waste drop off facility, a composting facility and a buy back recycling center. It is designed to recover 307o of the incoming solid waste and to transfer the non -recycled waste to the neighboring landfill. The facility serves a JPA comprised of six cities plus the County of Placer. PrgeesT"k Form iml Rep=12/19/% 000069 Page 15 018 When the JPA is formed and is ready to consider selection of a vendor, the more detailed reports and information on both vendors wi11 be presented for consideration by the JPA. 4. KEY PROVISIONS OF VENDOR CONTRACTS One of the most important features of the proposed transfer station project is the set of contacts which have been developed by the Task Force in negotiations with the two short listed vendors. Each draft contract is over 150 pages long, so they are not attached to this report. However, copies of contracts can be obtained from the Task Force. This section of the report describes the key terms of the contracts. The terms listed are common to both vendors and provide a great deal of certainty for the JPA members with regard to costs, transfer station operation, and overall performance of the vendor. Detailed Scope of Work The contract spells out a very detailed list of the work to be performed by the vendor during the design, construction management and operating phases of the project. Specific operating parameters must be met by the vendor. These are thoroughly described in the contract. Guaranteed Maximum Price for Construction The vendor guarantees that the cost for construction will not exceed that in the agreement when construction bids are received for the station. If the bids received exceed the guaranteed maximum price, the vendor redesigns the project at no cost to the JPA so it will not exceed the maximum price. If the design is still too expensive or not acceptable to the JPA, the JPA can terminate the agreement and go to another vendor. Guaranteed Price for Station Operation The vendor is paid by the ton for each ton of solid waste delivered to the transfer station. The price is divided into two parts. One part is for receiving the waste at the station and recycling at least 55o' of the incoming waste. The second part of the tipping fee is for transferring the non -recycled waste to landfill. If the vendor is able to recycle more of the solid waste than anticipated, the JPA members do not pay for transferring that additional recycled waste to the landfill. The tipping fee escalates annually by an agreed upon inflation factor. Responsibility for Station Design and Operation The vendor is responsible for the station design and making that design work once the station is constructed. There can be no "finger pointing" that the station was not constructed properly, since the vendor is the construction manager. Guaranteed Minimum Recycling Level The vendor guarantees that at least 5O10 of the incoming solid waste will be recycled. Both short listed vendors �UOOJ�O Pmerask Form final F pMC12/191% Fade 16 019 believe there is a potential for recovering more than 5% of the waste with the cooperation of the participating jurisdictions in routing their refuse collection trucks to improve the condition of the waste for recycling. For example, having the refuse collectors use a designated truck to collect wet restaurant and grocery store waste so this wet waste does not contaminate the dry paper and cardboard collected by other refuse trucks. The dry paper in the loads can then be recycled at the transfer station. Specified Turn Around Time for Refuse Collection Vehicles The vendor is required to weigh in collection vehicles and have them dump their load in twenty minutes. If this is not achieved, the vendor pays the JPA liquidated damages for each incident where a truck is delayed at the station. This ensures to the refuse collectors that the turn around time currently experienced in dumping at the landfill will remain, and they will not be inconvenienced by a longer turn around time once they begin utilizing the transfer station. Mitigation Measures The vendor must strictly comply with all mitigation measures identified in the EIR and those imposed by federal, state and local permits, and the CUP issued by the jurisdiction where the station is located. Alternate Fuels Each vendor has submitted a plan to use alternate fuels in all vehicles and equipment at the station. The precise requirements for the selected vendor will be finalized by the JPA and that vendor, once a vendor selection is made. Insurance and Bonds The contract calls for the vendor to provide very large policies of insurance, including pollution insurance. The vendor is also required to provide a performance bond for the entire term of the contract. Recycling Programs Unrestricted The vendor agrees that the JPA members are free to pursue any recycling programs they desire (both existing and planned programs) in order to meet their AB 939 requirements. Unilateral Change of Scope of Work The JPA has the unilateral authority to change the scope of the vendor's work. For example, if the JPA wanted to provide a free used mattress drop off day at the transfer station, the vendor would be required to do so with no re -negotiation of the contract. The JPA is required to fairly compensate the vendor for extra work, but the vendor cannot refuse to do any additional work required by the JPA, and such additions or deletions to the scope of work do not allow a re -negotiation of the contract. 5. VENDOR COST SUMMARY A table showing the nominal costs proposed by each vendor for the 750 ton per day and the 1000 ton per day transfer station appears in Appendix 1. The (�,l I)j� 020 Prge wrmk FwmFinal RepmeIZ11919K 0 0 0 U 'i l Past 17 assumptions utilized by the financial advisor in calculating these nominal costs also appears in Appendix 1. The cost estimates reflect the "nominal" cost per ton for the project. A "nominal" cost is the initial cost per ton during the first full year of operation of the facility once "equilibrium" operation has been attained. This means that the nominal cost per ton is the transfer station's cost per ton once the station is open for business, following the shakedown and testing phase. It is anticipated that the nominal cost per ton reflected in this report will be the transfer station's cost per ton beginning May 1, 2000. The capital and operating costs included in the nominal cost per ton come from each of the two vendors for both a 750 ton per day transfer station and a 1000 ton per day transfer station. Scenarios are listed for a transfer station using the Badlands landfill located in Riverside County and also the La Paz Landfill located in Arizona. These two landfills were selected by the Task Force to provide examples of the nominal project costs. Their use in the cost analysis and this report does not indicate any preference for or against either of these landfills by the Task Force. These landfills, along with the other five sites that responded to the RFP for landfill capacity will be evaluated by the JPA. It should be noted that the nominal cost includes all project costs that are known to the Task Force today. The nominal cost includes the design, construction, permitting, and operation of the transfer station. It includes all station equipment including the transfer vehicles. The nominal cost includes costs for issuance of the bonds, debt service on the bonds, and landfilling the solid waste that is not recycled at the transfer station. The nominal costs presented herein also include the cost for the site for the station. The unknown cost not included here is any mitigation measure(s) that may be identified by the EIR for the project. However, it is anticipated by the Task Force that these costs would be relatively small on a percentage basis, given the overall cost for the project In addition, the Badlands Landfill tipping fees reflected in the nominal costs for the Badlands Landfill scenarios include funds to cover the Riverside County Waste Resources Management District's unfunded liabilities. The La Paz Landfill tipping fees reflected in the nominal costs for the La Paz Landfill scenarios do not include funds to cover the Riverside County Waste Resources Management District's unfunded liabilities, but do include closure costs for the La Paz Landfill. As can be seen from the Table in Appendix 1, the nominal costs for the project range from $41.39 per ton to $50.02 per ton depending upon which size transfer station and which landfill are used in the scenario. Prgectxr&A i«erFmd xepat:12n9196 r.y I SO 2 1 000072 6. ESTIMATED MWACT OF PROJECT ON HOUSEHOLD AND BUSINESS GARBAGE RATES The Task Force has calculated the estimated cost impact of the transfer station project on residential and commercial refuse collection and disposal rates in each of the Cities and the County. This section of the report describes how those calculations were derived. The cost estimates for each jurisdiction appear in Appendix 2. Each jurisdiction provided the Task Force with a copy of its current refuse collection and disposal rates. The rates included a breakdown of the portion of the rate attributable to the collection of solid waste and the portion of the rate consisting of the landfill charges. Using this information, the projected nominal cost per ton for the transfer station project was inserted in place of the existing landfill tipping fee of $30 per ton. The rate increase needed to cover this new cost per ton for the transfer station was then calculated for both residential and sample commercial rates. The formula used to calculate the estimated impact on garbage rates is included in Appendix 2. As can be seen from the tables in Appendix 2, the impact on residential refuse collection and disposal rates ranges from approximately 6%-220/ with an increase of between 9% and 15% being the most common among the jurisdictions. The impact on commercial rates ranges from 8% to 30% depending upon the jurisdiction and the refuse collection company. In most jurisdictions, the estimated increase is between 107o' and 15%. The difference in rate impacts is due to the differing rate structures in each jurisdiction, the different refuse collection companies, and the different apportionment of residential and commercial collection costs in each jurisdiction. When reviewing the projected increases in Appendix 2, it must be noted that a "no project" scenario is not possible for any jurisdiction given the imminent closure of the Coachella Valley landfills. A rate increase of some magnitude will be required to dispose of each jurisdiction's solid waste once the Coachella and Edom Hill Landfills close. If no transfer facility is built, jurisdictions will have to direct haul their solid waste to more distant landfills which would increase rates by a factor of 1501yo-200%. These estimates are provided so decision makers can compare the projected impact of this project on refuse rates to that of alternate projects. The JPA agreement includes a provision for the levelization of hauling costs once the transfer station is open. The system wide cost for all of the jurisdictions to transport their solid waste to the transfer station is less than the current system wide cost for all of the jurisdictions to haul to the Iocal landfills. Levelization of hauling costs eliminates both the benefit of a jurisdiction being located near the transfer station, and the detriment of being located farther away from the station, by allocating the system wide hauling costs to the transfer station among all of the participating jurisdictions. In Prge wrmkForceinalReport!2/191% P3ys19 0232 000073 effect, those jurisdictions located nearer to the transfer station subsidize the haul costs for those jurisdictions located farther away from the transfer station These costs have not been allocated in the cost estimates appearing in Appendix 2, because it is not known at this time which jurisdictions will become members of the JPA. This refinement can be made by the JPA once the member jurisdictions are known. In any event, the system wide costs for hauling to the transfer station are less than the current system wide costs for hauling to the local landfills. Levelization of hauling costs, once the transfer station is open, provides an incentive for those jurisdictions located farther away from the transfer station to participate. By providing this incentive, the jurisdictions are able to stay united and aggregate tonnage, and thereby take advantage of economies of scale in construction and operation of the transfer station, as well as in landfill tipping fees. 7. SCHEDULE FOR ACTION ON JPA AGREE WI NT This section of the report describes the method envisioned by the Task Force for the JPA to be constituted and to begin work. The Task Force has asked that all Cities and the County make a decision either to join the JPA or not to join, by March 1, 1997. The first meeting of the JPA is tentatively scheduled for Friday March 7, 1997 from 9:00 a.m. to 12:00 p.m. The location will be determined in February. Each jurisdiction that decides to participate in the JPA should bring a copy of the JPA agreement signed by their appropriate representative (e.g. Mayor, City Manager, etc.). A formal final copy of the JPA agreement will be circulated for original signatures by all the participants subsequent to the March 7, 1997 meeting, once all the participating agencies are known. It should be noted that if a jurisdiction decides to approve the JPA agreement with conditions, that jurisdiction will not become a member of the JPA. The agreement will have to be approved as written for a jurisdiction to become a member of the JPA. However, if there are issues that a jurisdictions wants to bring before the JPA Board to discuss with regard to wording in the JPA agreement, that jurisdiction could approve the agreement as written and raise the issue(s) at the first meeting of the JPA. As noted above, member agencies will have no financial obligation until the JPA Board approves contracts with the vendors, the EIR consultant, the financial advisor, etc. The JPA is constituted once, any four jurisdictions approve the attached JPA agreement. Each jurisdiction that approves the JPA agreement should appoint one member to the JPA board and one alternate. Both must be elected officials (e.g. a member of the City Council or the Board of Supervisors). Either or both representatives, along with any staff members that they wish to bring, can attend the JPA meeting. Prge=Taeic Fm=Finai FepaC11/19196 UUJ� 0 pi Page 10 023 �r The tentative agenda items that the Task Force envisions the JPA will consider at its first meeting(s) are as follows: 1. Schedule for regular monthly meeting (date, place time) 2. Election of officers 3. Interim staffing for JPA (preparation of agendas, provide background work on issues considered by JPA, etc.) 4. Preparation of Draft By -Laws 5. Transfer Station vendor selection 6. Schedule for finalization of contract with selected vendor 7. Schedule for review of and action on, draft contracts with financial advisor and EIR consultant 8. Interim funding for the financial advisor 9. Schedule for short listing of landfill vendors for final negotiations 10. Other Business After the initial meeting, it is envisioned that the JPA will set its own agendas and include the items it feels should be addressed. S. CONCLUSION With this report, the Transfer Station/MRF Task Force has completed its work. It is up to each individual City and the County to make their own decision as to whether or not to join the JPA. It is the hope of the Task Force that a regional solid waste solution will be created. Such a regional solution will bring with it (1) a publicly owned transfer station that takes advantage of the expertise of the private sector for station design, construction management and operation, (2) economies of scale and reduced costs for both the transfer station and landfill capacity that result from regional cooperation and the aggregation of tonnage, and (3) the ability of the participating jurisdictions to control their own destiny and costs well into the future with frequent rebidding of both the transfer station operating contract and the landfill contract. UOJ0'�' 024 Prgecta:iaak ForevvW Reporcl2/19/% � `� Page 21 FINAL REPORT TO: C V A G COACHELLA VALLEY ASSOCIATION of GOVERNMENTS Transfer Station/MRF Task Force LIFECYCLE COST ANALYSIS PROPOSED SOLID WASTE TRANSFER STATION AND MATERIALS RECOVERY FACILITY ":0 Bellflower Blvd.. Suite'_01 Low Beach. CA 90815 DECEMBER 4, 1996 (IIl{1(1 i If 021; December 4, 1996 Coachella Valley Association of Governments .Attention: Transfer StationiMRF Task Force 73-710 Fred Warmiz Drive. Suite 200 Palm Desert, CA 92260 RE: Final Report of Life Cycle Cost Analysis Proposed Solid Waste Transfer Station and Materials Recovery Facility Ladies and Gentlemen: On behalf of Evensen Dodge, I am pleased to submit to the Task Force our final report on the life cycle cost associated with the proposed Solid Waste Transfer Station and Materials Recovery Facility. The final report incorporates changes made subsequent to the submittal of our preliminary report dated vovember 18. 1996. Several modifications have been made subsequent to our presentation of the preliminary results to the Task Force last month. Representatives of our firm met with representatives of the Otto/Sexton joint venture for the purpose of clarifying certain assumed costs in the Otto/Sexton proposal. During the course of that meeting, it was determined that the submittal of operating costs from Otto/Sexton which were used in the November 18th analysis did not include offsets against the gross operating cost for recvcled materials. The offsets for recycled materials had been disclosed and included in the comparable BFi analysis. Recalculation of the Otto/Sexton proposal after allowing for these offsets has reduced the cost of the OnoiSexton proposal slightly. Also, it was pointed out by Mr. Carl Otto of the Otto/Sexton joint venture that the November 18th life cycle cost analysis did not offer any "credit" for the asset value of the land to be purchased with bond proceeds as such value would be determined at the end of the investment horizon. Since there is a fundamental difference between the two proposals the Task Force has received as each proposal relates to land cost, there is no perfect way to appropriately "credit" the value of land at the conclusion of the investment (i.e., life cycle) analysis. For purposes of the final report however. we have reduced the nominal Bost of the OttoiSexton proposal in each year by an amount equivalent to the principal amount of the original bond issue which would be attributable to the land acquisition. In other words. a land acquisition cost -of $799,500 would require over a 20 year investment horizon. a total principal amount of bonds of $1,005,000. As a result. we have reduced the amount of annual cost used in the Otto/Sexton proposal by an annual amount ranging from a low of $30.000 per year (in the year =000) to a high of $85.000 per year (in the year 2019) to reflect this "principal recapture" of the bond amount required for land acquisition. Note that this approach does consider the interest cost associated w ith borrowed money for land acquisition as a "cost' for purposes of determining lifecvcle costs. 027 000077 Transfer Station/-NIRF Task Force December 4. 1996 Pare While this does not produce a•perfect basis for comparison between the two proposals. it does at least neutralize the effect of an expenditure made for capital acquisition (i.e.. the land) versus an operating cost for a land lease as shown in the BFI proposal. The Task Force should keep in mind, however, that even though we have not used the principal recapture for purposes of calculating annual or overall life cycle costs. it is an expenditure that will be required to be made by the JPA in order to service the debt attributable to the land acquisition. As a consequence of our analytic technique. the nominal cost per ton in the Otto/Sexton analysis is arguably very slightly understated. The Task Force should be aware that the acquisition of land produces a permanent asset. The life cycle cost analysis assumes that assets financed with proceeds of a debt issue are temporary. That is, they are fully paid for and are assumed to be valueless at the end of the life cycle. The difficulty in establishing a fair" presentation of land costs is that the analvst must make an assumption as to the value of the land at the termination of the facility's useful life. Given the specialized nature of the land which is the subject of this analysis. we believe that there is simply no practical way to establish a reasonable estimate of value for the land in this proposal. As a result. we have chosen to characterize the capital expenditure for the purchased land as a "recapture' in order to fairly present the economic benefits of the OttoiSexton proposal. Arguably. there may also be some intrinsic value in the leasehold interest associated with the BFI proposal. Establishing such a value requires a real estate analysis and is beyond the scope of our investigation and this report. For purposes of our analysis, we have assumed the leasehold interest to be zero (0) at the end of the life cycle. Since the assumed leasehold interest is valued at zero (0) and the principal amount of the debt issue has been recaptured, we believe that the life cycle cost analvsis presents a fair, though not identical. basis for comparison. I will be pleased to discuss any questions the Task Force might have on this particular issue at the meeting on December 9th. We are pleased to be of continuing service to the Task Force. We look forward to our meeting of December 9th. Please feel free to contact the undersigned if any of you have any specific questions. Very truly vours, EVEYSEN DODGE, INC. Timothy J. Schaefer Senior Vice President UiiJU'e3 1,r�0 T. CVAG LIFECYCLE COST ANALYSIS SUMMARY Assumptions and Notes Major Assumptions: A. Nominal capacity measures at 750 TPD and 1,000 TPD only. B. Landfill fees are based on initial quotations furnished by client. C. Green waste TIP fee and transport cost ignored. D. Alternative fuel technology costs and/or benefits not considered. E. Debt issue sold in April 1997 and closed in May 1997. F. Construction fund requirements are gm funded (i.e., earnings on construction fund flow to debt service account). G. Debt service reserve fund in amounts equivalent to lesser of (a) 125% of average annual debt service: (b) maximum annual debt service; or, (c) 10°/o of bond par value is funded from bond proceeds and earnings flow to debt service account. H. Interest capitalized through May 1, 2000. I. Bond issue achieves minimum investment grade rating. J. Station and office operation costs will be escalated at 2.21c annually. K. General and administrative costs remain constant through 2001; escalate 3.5% for 2002; remain constant from 2003 through 2005; escalate 8.00/9 in 2006 and remain constant thereafter. L. Landfill costs remain constant for all scenarios. M. Land lease costs for Browning -Ferris Industries escalates at 2.8% annually beginning in 2000. N. Principal attributable to land acquisition is recaptured for comparative purposes. O. Present value calculations use true interest cost rate as discount factor. ass A-1 O 01)'1'/ 3 CVAG LIFECYCLE COST ANALYSIS SUMMARY (See Notes Attached) Element Landfill: Badlands BFI Otto/Sexton J.V. 750 TPD 1,000 TPD 750 TPD 1,000 TPD Capital Costs: Building Construction Station Equipment Land Costs Soft Costs Rolling Stock TOTAL S7,526,900 $7,526,900 S 7,511,000 $ 7,511,000 N/A N/A 2,230,000 2,230,000 N/A N/A 799,500 799,500 740,100 740,100 1,495,700 1,495,700 N/A N/A N/A N/A S8,267,000 S8,267,000 S12,036,200 S12,036,200 Operating Costs: Station Operations Office Operations General and Admin Transportation TOTAL S 832,650 $1,081,600 S 697,750 S 877,000 592,800 624,000 176,400 193,500 955,500 1,105,000 649,500 769,700 1,238,250 11674,400 056,100 1,957,800 $3,619,950 $4,486,000 $3,079,750 $3,798,000 Other Costs: Land Lase Landfill Fees Debt Service (net) TOTAL S 93,888 S 93,888 NIA N/A 4,582,500 6,110,000 $4,582,500 $6,110,000 916,169 916,169 1,253,428 1,253,428 $5,592,557 $7,120,057 S5,835,928 S7,363,428 Other Offsets: Recycling Rebate $487,500 S650,000 $340,340 S452,652 Summate: PV of Lifecycle Costs Nominal Cost per Ton $97,491,933 S122,660,775 $94,478,340 S118,348,777 S45.10 S42.48 S44.16 S41.39 00JU30 A-2 030 CVAG LIFECYCLE COST ANALYSIS SUMMARY (See Notes Attached) Element Landfill: LaPaz BFI Otto/S&%ton J.V. 750 TPD 1,000 TPD 750 TPD 1,000 TPD Capital Costs: Building Construction Station Equipment Land Costs Soft Costs Rolling Stock TOTAL 57,526,900 57,526,900 S 71511,000 S 7,5I 1,000 N/A N/A 2,230,000 2,230,000 N/A N/A 799,500 799,500 740,100 740,100 1,495,700 1,495,700 N/A N/A N/A N/A S8,267,000 58,267,000 512,036,200 $12,036,200 Operating Costs: Station Operations Office Operations General and Admin Transportation TOTAL S 861,900 S 1,081,600 S 697,750 S 877,000 592,800 626,600 176,400 193,500 1,214,850 1,526,200 649,500 769,700 2,343,900 2,993,800 4,085,250 5,140,200 $5,013,450 $6,128,200 55,608,900 56,980,400 Other Costs: Land Lease Landfill Fees Debt Service (rut) TOTAL S 93,888 S 93,888 N/A N/A 3,120,000 4,160,000 53,120,000 $4,160,000 916,169 916,169 1,253,428 1,253,428 $4,130,057 55,170,057 54,373,428 S5,4I3,428 Other Offsets: Recycling Rebate $487,500 S650,000 $340,340 S452,652 Summary: PV of Lifecycle Costs Nominal Cost per Ton 5100,279,097 5123,374,546 5112,945,284 $140,539,146 544.93 541.44 550.02 $46.50 031 a-3 0)JU81 p Np r f o N1 N N N« N h h r h? 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[ P e• 1+ �o W a n P � pp .i e•r rir:� �_r; wig e:a �N�o rir of ei ' N �p W� �O � n r` W n h r• � p W n W m P J3 $ gn$ii�vio,o,=t�+.nri��eWi�oao v sn� nra.�.�epiini�wn r• 97L a P Oi, W n �O W N r• - n n N .o N �O O r ^Re»Sti:»» :m»»StRp^�Fp si O ar n I P P; 4^ N ^ '� O n T� c w: N r• t e r O n m r V Q -- ---..-----------'O - 8 0 0 0 Q O O O O O O O O O O O O O O O h M N N M !'� n !'� h M n N n r: !• n e+ N el V1 M N N N N N N N N N M N N !1 N N ll % % A N r: N n N N M !• !'1 n n n n n N n n N n N N N N N N N N N N N N N N N N N N N nn�n y i S vi y' N1•� Pgg4 fQ n1'� aS - CMS Fl1 1q a — 'I 1'r M N ------------- � 88888888888888888888 O_ QgQQgQgQgQSs$sSQQSQHQQgQsSsQSQQgQsSsQSQQ$QQSQQ$Q8Qs$ C _ �� S252Sa�a25?SSaaaaaa25E2S2S25 V �1 _- $ 8 �w�j 'pi,��0 �f0, rp•��i•gaP ��Spppi n�� rrppps 4 N Ci r l� C1 r ON�_ Y . 5 r r=:s� Nrm.i . i:a�= >> ot 4V 'O v f N at �Y 88890Ong IIIBsI3�� s. � �tgn,�e�epep��Q�'lgR�gg'l'�'lg�'Lg^g�nq't^gg.g^gg^gg^g � � rrp, rr��FF3eY33$.TeZSeY3333 F r OeNif fwO'11 �{ M eft r a O er'1Nryp e~if e� �Mpp O • :� M h h M s h« h h h N !V IY N N q y SS: ^avi'�i�e=��'noaro o�R Q8$f�py h R vni O f�v_ rt mom pr�� h M NN M P P w P O-_ f =^ =!= 25eS J - n - p P O e 0 0 0 O C O O pp p pp e pa po O O C3 O O r> r Y Y W n r^ PI I1 W I1 I1 e O O N O P N N O1 T N H At P= N W P isn-n nl- PI -ei OdM ei C O nC 1;n N N z N N N N N N N N N T N N V e N N f W q r• n f N n W 2Q� O - n n T N V 1•� W P 999 9 T----- --_ , Lnd 99 9 9 4 9 9 n Qp N N N N N n N N M N N N N N N N N N N N N N O 000 O O O O 0 0 0 0 0 0 0 O O. 0 0 0 O O - 039 T U $11,030,000 CVAG "New JPA" Solid Waste Lease Revenue Bends (BFI Bid 750/1000 TPO) sssaaa.ssaaa.ay...a.:.. Sources and Uses of Funds Delivery Date: 5/ 1/97 Sources of Funds s..::.>u::::::: Par Amount of Bads ................... $11,030,000.00 +Premilas /-Discount ................... S0.00 Band Proceeds ........................................... 11,030,000.00 ------------------- 511,030;000.00 Uses of Furls sasses:ssasa Fixed Cost of Issuance .................................. 200,000.00 variable cost of Issuance ...............( 0.200000%)... 22,060.00 Underwriters Discount ...................( 1.650000%)... 18119".00 Capitalized interest .................................... 876,070.25 Debt Service Reserve .................................... 981,140.00 Net Constructiaf Fund Amount ............................ 8,767,000.00 Contingency ............................................. 1,734.75 ................... 111,030,000.00 Prepared by Everson Dodge, Inc. micro -Muni Sizing Date: 12-02.1996 2 12:23:32 Filanses: CVAG Key: BFI 040 D-1 311,030,000 CYAG "New JPAa Solid Waste Lease Revel xre Bonds IBFI Sid 750/1000 TPO) asaaza:eaaa:aaaaesaaa Debt Service Schedule Date Principel Coupon -------------- Interest Period Total -------------- ........_...-- Fiscal Total ---------------------- I1/ 1197 ---------- 336,000.00 336,000.00 5/ 1/96 336,000.00 336,000.00 672,000.00 lit 1/98 336,000.00 336.000.00 5/ 1/99 336,000.00 336,000.00 672,000.00 11/ 1/99 336,000.00 336,000.00 5/ 1/ 0 305,000.00 5.200000 336,000.00 641,000.00 977,000.00 11/ 1/ 0 328,070.00 328,070.00 5/ 1/ 1 325,000.00 5.300000 325,070.00 653,070.00 981,140.00 11/ 1/ 1 319,457.50 319,457.50 5/ 1/ 2 340,000.00 5.400000 319,457.50 659,457.50 973,915.00 11/ l/ 2 310,277.50 310,277.50 5/ 1/ 3 360,000.00 5.500000 310,277.50 670,277.50 980,555.00 11/ l/ 3 300,377.50 300,377.50 5/ l/ 4 380,000.00 5.600000 300,377.50 680,377.50 980,755.00 11/ 1/ 4 289,737.50 289,737.50 5/ 1/ 5. 400,000.00 5.700000 289,737.50 689,737.50 979,475.00 11/ 1/ 5 275,337.50 278,337.50 5/ 1/ 6 420,000.00 5.8000DO 278,337.50 6911,337.50 976,675.00 11/ l/ 6 266,157.50 266,157.50 5/ 1/ 7 445,000.00 5.900000 266,157.50 711,157.50 977,315.00 11/ 1/ 7 253,030.00 253,030.00 5/ l/ a 470,000.00 6.000000 253,030.DC 723,MO. 00 976,060.00 11/ 1/ a 238,930.00 236,930.00 5/ 1/ 9 500,000.00 6.050000 238,930.00 738,930.00 977,860.00 11/ 1/ 9 223,305.00 223,805.00 S/ 1/10 530,000.00 6.100000 223,80S.00 753,80S.00 977,610.00 11/ 1/10 207,640.00 207,640.00 5/ 1/11 565,000.00 6.150000 207,640.00 772,640.00 980,280.00 lit 1/11 190,266.25 1" 266.25 5/ 1/12 600,000.00 6.200000 1",266.25 790,266.25 980,532.50 11/ 1/12 171,666.25 171,666.25 5/ 1/13 63S,ODO.00 6.250000 171,666.25 806,666.25 978,332.50 11/ 1/13 151,822.50 151,822.50 5/ 1/14 675,000.00 6.300000 151,822.50 826,822.50 978,643.00 11/ 1/14 130,560.00 130,560.00 5/ 1/13 720,000.00 6.400000 130,560.00 850,560.00 981.120.00 11/ 1/15 107,520.00 107,520.00 5/ 1/16 765,D00.00 6.400000 107,520.00 $72,520.00 950,040.00 11/ 1/16 83,040.00 a3,040.00 5/ 1/17 810,000.00 6.400000 83,040.00 893,"a.00 976,ON. 00 11/ 1117 57,120.00 57,120.DO 5/ 1/ta 865,000.00 6.400000 57,120.00 922,120.00 979,240.00 11/ 1/18 29,440.00 29'"0.00 5/ 1/19 920,000.00 6.400000 29,440.90 949'"0.00 .............. 97a,880.00 .............. 11,030,000.00 .............. 9,a90,510.00 20,920,510.00 ACCRUED 11,030,000.00 aeataaa,aftaa 9,1190,510.00 aaeaaaaoaaas 20,920,510.00 a Dated 5/ 1/97 with Delivery of 5/ 1/97 Bad rears 158.870.000 Averam Coupon 6.225537 Averso Of a 14.403445 N I c % 6.340093 % using 98.3500000 T I C % 6.377425 % From Oetivery Date Prepared by Evensen Dodge, Inc. Micro -Muni Sizing Oat&: 12-02-1996 0 12:28:40 FItmom: CYAG Key: BF1 041 D-2 fri1011111 s11, 030, 000 CVAG "NOW JPA" Solid Waste Lease Revenue Bards (aFI aid 750/1000 TPO) Wet Debt Service ReWirereents Delivery Date: 5/ 1/97 Period Total Constr. Fund Debt Svc. Res. Net Surplus Furls Ending ...................... Principal Coupon ...................................... Interest Debt Service Earnings .......................................... • Cap. Int. Debt Service Remaining IT/ 1/97 336,000.00 336,000.00 196,328.06 930,255.07 .............. 790,583.13 5/ 1/98 336,000.00 336,000.00 77.023.72 51,865.39 583,472.24 11/ 1/98 336,000.00 336,000.00 3,794.27 46,246.07 297,512.58 5/ 1/99 336,000.00 336,000.00 38,487.43 0.01 11/ 1/99 336,000.00 336,000.00 30,415.34 305,584.65 5/ 1/ 0 305,000.00 5.200000 336,000.00 641,000.00 30,415.34 610,584.66 11/ 1/ 0 326,070.00 328,070.00 30,415.34 297,654.66 5/ 1/ 1 325,000.00 5.300000 328,070.00 653,070.00 30,415.34 622,654.66 IT/ 1/ 1 319,457.50 319,457.50 30,415.34 289,042.16 5/ 1/ 2 340,000.00 5.400000 319,457.50 659,457.50 30,415.34 629,042.16 11/ 1/ 2 310,277.50 310,277.50 30,415.34 279,362.16 5/ 1/ 3 360,000.00 5.500000 310,277.50 670,277.50 30,415.34 639,862.16 11/ 1/ 3 300,377.50 3DO,377.50 30,415.34 269,962.16 5/ 1/ 4 380,000.00 5.600000 300,377.50 680,377.50 30.415.34 649,%2.16 11/ 1/ 4 289,737.50 289,737.50 30,415.34 259,322.16 5/ 1/ 5 400,000:00 5.700000 299,737.50 689,737.50 30,415.34 659,322.16 Ill 1/ 5 278,337.50 278,337.50 30,415.34 247,922.16 S/ 1/ 6 420,000.00 S.800000 278,337.50 698,337.50 30,415.34 667,922.16 11/ 1/ 6 266,157.50 266,157.50 30,415.34 235,742.16 5/ 1/ 7 445,000.00 5.900000 2",157.50 711,157.50 30,415.34 680,742.16 11/ 1/ 7 253,030.00 Z53,030.00 30,415.34 222,614.66 5/ 1/ 8 470,000.00 6.000000 253,030.00 723,030.00 30,415.34 692,614.66 IT/ 1/ 8 Z38,930.00 238,930.00 30,41S.34 205,514.66 5/ 1/ 9 500,000.00 6.050000 Z38,930.00 738,930.00 30,415.34 708,514.66 11/ 1/ 9 223.805.00 223,80S.00 30,415.34 193,389.66 S/ 1/10 530,000.00 6.100000 223,805.00 753,805.00 30,415.34 723,389.66 i l / 1 /10 207,640.00 207,640.00 30,415.34 177,224.66 S/ 1/11 565,000.00 6.150000 207,640.00 772,640.00 30,41S.34 742,224.66 11/ 1/11 190,266.25 190,266.25 30,415.34 159,850.91 5/ 1/12 600,000.00 6.200000 190,266.25 790,266.25 30,415.34 759,850.91 IT/ 1/12 171,666.25 171,666.25 30,415.34 141,250.91 5/ 1/13 635.000.00 6.230000 171,666.23 806,666.25 30,415.34 776,250.91 11/ 1/13 1S1,822.50 151,822.50 30,415.34 121,407.16 5/ 1/14 675,000.00 6.300000 151,822.50 826,822.50 30,415.34 796,407.16 11/ 1114 130,560.00 130,560.00 30,415.34 100,144.66 5/ 1/15 720,000.00 6.400000 130,560.00 850,560.00 30.415.34 820,144.66 11/ 1/15 107,520.00 107,520.00 30.415.34 77,104.66 5/ 1/16 765,000.00 6.400000 107,520.00 872,520.00 30,415.34 842,104.66 11/ 1/16 83,048.00 83,040.00 30,415.34 52,624.66 S/ 1/17 $10,000.00 6.400000 03,00.00 893,040.00 30,41S.34 862,624.66 11/ 1/17 57,120.00 57.120.00 30,415.34 26,704.66 5/ 1/18 865,000.00 6.400000 57,120.00 922.120.00 30,415.34 891,704.66 11/ 1/18 29,"0.00— 29."0.00 30,415.34 975.34 5/ 1/19 -------------- 920,000.00 6.400000 -------------- 29,440.00 949."0.00 -------------- -------------- 1,011,535.34 -------------- -------------- 63,090.68 11,030,000.00 9,890,510.00 20,920,510.00 277,146.05 3,264,607.56 17,"1,847.07 Dated 5/ 1/97 with Delivery of 5/ 1/97 Bond rears 158,870.000 Average Coupon 6.225537 Average Life 14.403"S m I C % 6.34004f % using 96.3500000 T I C X 6.377425 % From Dative" Date Prepared by Evensen Dodge, Inc. Micro-rkni Sizing Date. 12.02-1996 2 72:28:46 Filonrma: CVAG Key: BFI 042 0-3 000U92 $11,030,000 CYAG "New JPA" Solid Waste Leese Revenue Bads (BFI Bid 750/1000 TPD) reraaa:am=a 2arr Construction Fund asaaaesraaaaa = Delivery Date-. 5/ 1/97 Draw Construction Construction Net Constr. Inv. Rate Constr. Fund Debt Service Capitalized Remaining Date Furl Balance Draw Needed Fund Draw of Draw Earnings Reserve Int. Earnings Constr. Funds ( 6.200000 %) ( 5.500000 %) 7/•1/97 8,767,000.00 8/ 1/97 7,714,960.00 9/ 1/97 7,276,610.00 10/ 1/97 6,BS8,260.00 11/ 1/97 5,961,560.00 12/ 1/97 5,084,860.00 1/ 1/98 3,945,150.00 2/ 1/96 3,068,450.00 3/ 1/95 2,630,100.00 4/ 1/98 1,733,400.00 5/ 1198 1,315,050.00 6/ 1/98 876,700.00 - - - - - - - - - - - ••1,052,040.00 - - - - - - - - - - - - - ---".---- 1,052,040.00 5.250000 438,350.00 438,350.00 5.230000 435,350.00 438,350.00 5.250000 876,700.00 876,700.00 5.250000 876,700.00 876,700.00 5.250000 1,139,710.00 1,139,710.00 5.250000 876,700.00 876,700.00 5.250000 435 350.00 439,350.00 5.250000 876,700.00 576,700.00 5.250000 438,350.00 438,350.00 5.250000 435,350.00 438,350.00 5.250000 $76,700.00 876,700.00 5.250000 -------------- 8,767,000.00 -------------- 8,767,000.00 mmmmu vraoorarrs rwr000rr.r rsrrrarr�arasa �ra�aurvuo Note: Construction fund Earnings Utilized Semi -Annual Coepoindings Using a 30/360 Year Basis Prepared by Evensen Dodge, Inc. Micro -Muni Sizing Date: 12-02-1996 2 12:28:52 Filename: CVAG Key: BFI 000u93 n—a 7,714,960.00 7,276,610.00 6,838,260.00 5,961,560.00 5,084,860.00 3,945,150.00 3,068,450.00 2,630,100.00 1,753,400.00 1,315,050.00 876,700.00 043 s11,030,000 CYAG "New JPA" Solid Waste Lease Revensu Bards (BFI Bid 750/1000 TPO) aaaraa vsa:rasara:rraaa Capitalized Interest Fund aaasarwaarsaaasaarrrarr Delivery Onto: 5/ 1/97 Period Beginning Accrued Constr. Fund Debt Service Capitalized Total Furls Band Interest Ending Ending Balance Interest Earnings Reserve Int. Earnings Available Capitalized Balance -------- -------------- -------------- ( 6.200000 %) ( 5.500000 %) -------------- -------------- -------------- -------------- (100.000000 %) 11/ 1/97 876,070.25 196,328.06 30,415.34 23,769.48 1,126,583.13 -------------- ----.--------- 336,000.00 790,583.13 5/ 1/98 790,583.13 77,023.72 30,415.34 21,450.05 919,472.24 336,000.00 583.472.24 111 1198 583,472.24 3,794.27 30,415.34 /5,830.73 633,512.59 336,000.00 297,512.58 5/ 1199 297,512.58 -------------- 30,415.34 9,072.09 -------------- 336,000.01 336,000.00 0.01 rarasaerrr -------------- -------------- 277,146.05 121,661.36 .69,122.35 raaaawa"av arrsrwwrrs rramarrrru -------------- 1,344,000.00 arraawrrrra Note: Capitalized Interest Fund Earnings Utilized Amusl Coapourdings Using a 30/360 Year Basis Prepared by Evensen Dodge, Inc. micro-rhni Sizing Date: 12-02-1996 a 12:25:59 Filename: CYAG Key: BFI u D 000094 044 $15,040,000 CVAG "New JPA" Solid Waste Lease Revenue Bands (Otto/Sexton 730/1000 TPD) asarsaaasae =MZXZZ: Sources and Uses of Funds sasaaau:so.a.asoap:ea Delivery Onto: 5/ 1/97 Sources of Funds _ssss�=Ma x Per Nast of Bards ................... s15,040,000.00 *Premium /-Discount ................... 50.00 Bond Proceeds ........................................... 15,040,000.00 $15,040,000.00 Uses of Funds aeeammm Fixed Cast of Issuance .................................. 200,000.00 Variable Coat of issuance ...............( 0.200000%)... 30,080.00 Underwriters Oisecunt...................( 1.630000%)... 248,160.00 Capitalized Interest .................................... 1,187,392.14 Debt Service Reserve .................................... 1,336,277.50 Net Construction Fund Amount ............................ 12,036,200.00 Contingency ............................................. 1,930.36 s15,040,000.00 Prepared by Evanson Dodge, Inc. Micro -Muni Sizing Date: 12-04-1996 8 14:27:48 Filenun: CVAG Key: OTTO 000Ug5 045 E-1 $15,040,000 CVAG "New JPA" Solid Waste Lease Revenue Bads (Otto/Sexton 750/1000 TPO) zasaaassasaasaasa Debt Service Schedule rasaaaasaaa------ Date Principal Coupon Interest Period Total .............. Fiscal Total .............. ........ .............. 11/ 1/97 .......... .............. 458,138.75 458,13a.75 5/ 1/98 458,135.75 458,138.75 916,277.50 iv 1/98 458,138.73 458,138.75 5/ 1/99 458,138.75 458,138.75 916,277.50 lit 1/99 453,138.75 458,138.75 5/ 1/ 0 420,000.00 5.200000 458,138.75 878,138.75 1,336,277.50 11/ i/ 0 447,218.75. 447,218.75 5/ 1/ 1 440,000.00 5.300000 447,218.75 887,218.75 1,334,437.50 11/ l/ 1 435,553.75 435,559.75 5/ l/ 2 465,000.00 5.400000 435,558.75 900,558.75 1,336,117.50 11/ 1/ 2 423,003.75 423,003.75 5/ 1/ 3 490,000.00 5.500000 423,003.75 913,003.75 1,336,007.50 Ill 1/ 3 409,528.75 409,528.75 5/ l/ 4 515,000.00 5.600000 409,528.75 924,525.75 1,334,057.50 Ill 1/ 4 3" 108.75 395,toa.75 S/ 1/ 5 543,000.00 5.700000 395,108.75 940,109.75 1,335,217.50 Ill 1/ 5 379,576.25 379,576.25 S/ l/ 6 575.000.00 5.800000 379,576.25 954,576.25 1,334,152.50 11/ 1/ 6 362,901.25 362,901.25 5/ l/ 7 610,000.00 5.900000 362,901.25 972,901.25 1,335,802.50 ill 1/ 7 344,906.25 344,906.25 5/ 1/ 8 645,000.00 6.000000 344,906.2S 989,906.25 1,334,812.50 ill i/ 8 325,556.25 325,556.25 S/ 1/ 9 690,000.00 6.050000 325,556.25 1,005,556.25 1,331,112.50 ill l/ 9 304,966.25 304,986.25 5/ 1/10 725,000.00 6.100000 304,986.25 1,029,966.25 1,334,972.50 11/ 1/10 mamas 282,873.75 5/ 1/11 770,000.00 6.150000 282,373.75 1,052,573.75 1,335,747.50 ill 1/11 259,1%.25 259,196.25 5/ 1/12 815,000.00 6.200000 259,1%.25 1,074,196.25 1,333,392.50 11/ 1/12 233,931.25 233,931.25 S/ 1/13 865,000.00 6.230000 233,931.25 1,098,931.25 1,332,862.50 ll/ 1/13 206,900.00 206,900.00 S/ 1/14 920,000.00 6.300000 206,900.00 1,126,900.00 1,333,800.DO 11/ 1/14 177,920.00 177,920.00 5/ 1/15 980,000.00 6.400000 177,920.00 1,157,920.00 1,335,840.00 11/ 1/15 146,560.00 1",560.00 5/ 1/16 1,040,000.00 6.400000 146,S60.00 1,186,%0.00 1,333,120.00 it/ 1/16 113,230.00 113,280.00 S/ 1/17 1,105,000.00 6.400000 113,280.00 1,215,280.00 1,331,560.00 it/ 1/17 77,920.00 77,920.00 5/ 1/18 1,180,000.00 6.400000 77,920.00 1,257,MOO 1,335,840.00 11/ 1/18 40,160.00 40,160.00 S/ 1/19 1,255,000.00 6.400000 40,160.00 -------------- 1,295,160.00 ------•------- 1,335,320.00 -------------- 15,040,000.00 13,483,005.00 28,523,005.00 ACCRUED 15,040,000.00 aassaasaasaaa 13,483,005.00 ammaaat" 28,523,005.00 a�a Dated 5/ 1/97 with Oelivery of 5/ 1/97 Bond Tears 216,580.000 Average Coupon 6.225416 Avers" life 14.400266 N I C % 6.339997 % Using 96.3500000 T I C % 6.37131a % From Delivery Oats Prepared by Eve sen Dodge, Inc. Micro -Muni Sizing Ooze: 12-04-1996 2 14:27:55 File seta: CVAG Key: OTTO 046 S15,040,000 CYAG "New SPA• Solid Waste Leese Revenue Bonds (Otto/Sexton 750/1000 TPO) assaassasasssaasaaaaa Met Debt Service Requirements sussassaausaauasauu Delivery Date: S/ 1/97 Period Total Constr. Fund Debt Svc. Res. Met Surplus Funds Ending Principal Coupon Interest -------------- Debt Service Earnings -------------- + Cap. Int. -------------- Debt Service -------------- Reerining -------------- -------- it/ -------------- 1/97 ---------- -------------- 458,135.75 458,138.75 266,124.36 1,260,991.89 1,068,977.50 5/ 1/98 458,138.75 458,138.75 104,407.41 70,428.02 785,674.18 it/ 1/98 458,138.75 458,138.75 15,429.67 62,741.46 405,706.56 5/ 1/99 458,138.75 458,138.75 52,432.20 0.01 it/ 1/99 - 458,138.75 458,138.75 41,424.60 416,714.14 5/ 1/.0 420,000.00 5.200000 459,138.75 878,138.75 41,424.60 936,714.15 it/ 1/ 0 447,218.75 447,218.75 41,424.60 405,794.15 5/ 1/ 1 "O,000.00 5.300000 447,218.75 887,218.75 41,424.60 84S,794.15 t1/ 1/ 1 435,558.73 435,558.75 41.424.60 394,134.15 5/ 1/ 2 465,000.00 5.400000 435,553.73 goo, Sm. 75 1.1,424.60 859,134.15 it/ 1/ 2 423,003.75 423,003.75 41,424.60 381,579.15 5/ 1/ 3 490,000.00 5.500000 423,003.75 913.003.75 41,424.60 871,579.15 11/ 1/ 3 409,528.75 409,523.75 41,424.60 369,104.15 5/ 1/ 4 515,000.00 5.600000 409,528.75 924,528.75 41,424.60 883,104.15 it/ 1/ 4 395,108.73 395,108.75 41,424.60 353,684.IS 5/ 1/ 5 545,000.00 5.700000 395,108.75 940,108.75 41,424.60 896,684.15 it/ 1/ 5 379,576.25 379,576.25 41.424.60 338,151.65 5/ 1/ 6 573,000.00 5.800000 379,576.25 954,576.25 41,424.60 913,151.65 11/ 1/ 6 362,901.25 362,901.23 41,424.60 321,476.65 5/ 1/ 7 610,000.00 5.900000 362,901.25 972,901.25 1.1.424.60 931,476.65 11/ 1/ 7 344.906.25 344,906.25 41,424.60 303,481.65 5/ 1/ 8 645,000.00 6.000000 344,906.25 989,906.25 41,424.60 948,481.65 11/ 1/ 8 325,556.25 325,556.25 41,424.60 284,131.65 5/ 1/ 9 690,000.00 6.050000 325,556.25 1,005,556.25 41,421.60 9" 131.65 it/ 1/ 9 304,966.25 304,966.25 41,424.60 263,561.65 5/ 1/10 725,000.00 6.100000 304,966.25 1,029,966.25 41,424.60 988,561.65 it/ 1/10 292,873.75 282,373.75 41,424.60 241,449.1S S/ 1/11 770,000.00 6.150000 282,873.75 1,052,873.75 41,424.60 1,011,449.15 it/ 1/11 259,196.25 259,196.25 41,424.60 217,771.65 5/ 1/12 $15,000.00 6.200000 259,196.25 1,074,196.25 41,424.60 1,032,771.65 11/ 1/T2 233,931.25 233,931.25 41,424.60 192,506.65 5/ 1/13 865,000.00 6.250000 233,931.25 1,096,931.25 41,424.60 1,057,506.65 it/ 1/13 2D6,900.00 206,900.00 41,424.60 165,475.40 5/ 1/14 920,000.00 6.300000 2D6,900.00 1,126,900.00 41,424.60 1,085,475.40 1t/ 1/14 177,920.00 177,920.00 41,424.60 136,495.40 5/ 1/15 980,DOO.00 6.400000 177,920.00 1,157,920.00 41,424.60 1,116,495.40 it/ 1/15 146,560.00 146,560.00 41,424.60 105,135.40 5/ 1/16 1,D40,000.00 6.400000 1" 560.00 1,156,560.00 41,424.60 1,145,135.40 1t/ 1/16 113,280.00 113,280.00 41,424.60 71,855.40 5/ 1117 1,105,000.00 6.400000 113,280.00 1,218,280.00 41,424.60 1,176,855.40 t1/ 1/17 77,920.00 77,920.00 41,424.60 36,495.40 5/ 1/18 1,150,000.00 6.400000 77,920.00 1,257,920.00 41,424.60 1,216,495.40 11/ 1/18 40,160.00 40,160.00 41,424.60 1,264.60 5/ 1/19 1,255,000.00 6.400000 40,160.00 1,295,160.00 .............. .............. 1,377,702.10 .............. .............. 83,806.71 .............. 15,040,000.00 .............. 13,40,005.00 25,523,005.00 383,961.43 4,439,855.18 23,780,995.10 a:sssaaaa sass ss+smma aumaassu arsasasa® sassaama Dated 5/ 1/97 with Oetiveryof 5/ 1/97 Bond Years 216,560.000 Average Coupon 6.225416 Average Life 14.400266 M I C % 6.339997 % using 96.3500000 T I C % 6.377318 % From Dativery Date Prepared by Evensen Dodge, Inc. Micro -Muni Siting Date: 12-04-1996 D 14:28,01 Fileneen: CYAG Key: OTTO 000097 E-3 047 $15,040,000 CVAG "Now JPA" Solid Waste Lease Revenue Bads (Otto/Sexton 750/1000 TPO) sasaaassuaaeeeasssaaea Capitalized Interest Fund sszsa.sa.:a..:a.sa..:.aa Delivery Data; 5/ 1/97 Period Beginning Accrued Constr. Fund Debt Service Capitalized Tatnt Funds Band Interest Ending Ending Balance Interest Earnings Reserve Int. Earnings Available Capitalized Balance ( 6.200000 %) ( 5.500000 %) -------------- (100.000000 %) ------------•- -------------- ---------------------- 11/ 1/97 -------------- 1,187,352.14 -------------- ---------------------------- 266,124.36 41,424.60 32,215.15 1,527,116.25 458,138.75 1,068,977.50 S/ 1/98 1,068,977.50 104,407.41 41,424.60 29,003.42 1,243,812.93 458,138.75 785,674.18 11/ 1/98 785,674.18 15,429.67 41,424.60 21,316.86 863,845.31 458,138.75 405,706.56 5/ 1/99 405,706.56 41,424.60 11,007.60 .............. .............. 458,138.76 458,138.75 .__...-------- 0.01 .............. .............. 385,961.43 165,698.41 93,543.D3 1,832,555.00 as>�ssea aaeaaaataneaaa aaaaeaeaaaaaa eaaasomaeaa aaeas®moo Note: Capitalized Interest Fund Earnings Utilized AmwL coepoundings Using a 30/360 Year Basis Precarcd try Evensan Dodge, Inc. micro -Muni Sizing Data: 12.04-1996 0 14:28:06 Filename: CVAG Key: OTTO u E-4 001009 048 Sls,040,000 CVAG "Mew JPA" Solid Lute lease Revenue Bards (Otto/Seaton 750/1000 TPD) Draw Construction Construction Date Fund Balance Draw Needed 7/ 1/97 12,036,200.00 1,444,344.00 8/ 1/97 10,591,856.00 601,810.00 9/ 1/97 9,990,046.00 601,310.00 10/ 1/97 9,388,236.00 1,203,620.00 11/ 1/97 8,184,616.00 1,203,620.00 12/ 1/97 6,980,996.00 1,564,706.00 1/ 1/98 5,416,290.00 1,203,620.00 2/ 1/98 4,212,670.00 601,850.00 3/ 1/98 3,610,860.00 1,203,620.00 4/ 1/98 2,407,240.00 601,810.00 5/ 1/98 1,805,430.00 601,510.00 6/ 1/98 1,203,620.00 7/ 1/98 1,203,620.00 Construction Fund utaaauoutuaa Delivery Date: 5/ 1/97 Met Constr. Inv. Rate Constr. Fund Debt Service Capitalized Remining Fund Draw of Draw Earnings Reserve Int. Earnings Constr. Finds ( 6.200000 %1 ( 5.500000 %) .............. .............. .............. ............. 1,444,344.00 .......... 5.250000 .............. 10,591,856.00 601,810.00 5.25D000 9,990,046.00 601,810.00 5.250000 9,388,236.00 1,203,620.00 S.250000 8,184,616.00 1,203,620.00 5.250000 6,980,996.00 1,564,706.00 5.250000 5,416,290.00 1,203,620.00 5.250000 4,212,670.00 601,810.00 5.250000 3,610,360.00 1,203,620.00 5.250000 2,407,240.00 601,910.00 5.250000 1,805,430.00 601,810.00 5250000 1,203,620.00 5.250000 1,203,620.00 5.250000 1,203,620.00 8/ 1/98 1,203,620.00 1,203,620.00 1,203,620.00 5.250000 -------------- ---------------------------- ---•---------- -------------- 12,036,200.00 12,036,200.00 �u sasaa X.S*i uslaa�==uuaautus iui�tfaiiiu Mote: Construction Fund Earnings Utilized Annual Canpotsldinlgs Using a 30/360 Year Basis Prepared by Evemen Dodge, Inc. micro -Muni Sizing Date: 12-04-1996 2 14:25:11 Filenam: CVAG Key- OTTO E-5 049 7- CC Residential -Commercial City of Cathedral City Replacing $30.00 per ton lip Fee Estimated Impact on Residential and Commercial Rates I I I Estimated hwact on Residential Rates - single family, tax roll (per month) I I New Ti Fee ' Current % Change (per ton) 1 Res Rate New Res Rate j Res Rate BFl/La Paz - 750 tpd 1 $44.93 ' $9.90 $11.18 12.92% I � Otto/La Paz - 750 tpd i $50.02 $9.90 $11.62 . 17.32% i I 1 BFVLa Paz - 1000 tpd I S41.44 1 $9.90 1 $10.88 1 9.90% I Otto/La Paz - 1000 tpd $46.50IT $9.90 $11.31 1 14.28% I I 1 BFVBadlands - 750 tpd $45.10 i $9.90 1 $11.19 1 13.07% I It i Otto/Badands - 750 t $44.16 1 $9.90 $11.11 12.25% ! 1 BFVBadlands - 1000 tpd $42.48 1 $9.90 $10.97 10.80% I ' Otto Badlands - 1000 tpd 1 $41.39 1 $9.90 $10.88 1 9.86% I I I Estimated Irnpact on Commercial Rate - 3 cu yd/one time per wk sw I New Tip Fee 1 Current % Change ! (per ton) Corn Rate New Corn Ratej Corn Rate I ' BFVLa Paz - 750 tpd $44.93 I $84.55 $92.51 9.41 1 ItI Otto/La Paz - 750 tpd $50.02 1 $84.55 $95.22 1 12.62% I I BFI/La Paz - 1000 tpd j S41.44 S84.55 $90.65 7.21 % I ' Otto/La Paz - 1000 tpd 1 $46.50 1 $84.55 $93.34 10.40% 1 BFVBadands - 750 tpd $45.10 ' $84.55 592.60 9.52% Otto/Badands - 750 tpd S44.16 $84.55 $92.10 1 8.93 I ' BFI/Badlands • 1000 tpd $42.48 1 $84.55 $91.20 1 7.87% i 1 I Otto/Badlands • 1000 tpd S41.39 ' $84.55 $90.62 1 7.18% i i I 'Rates include refuse collection service ratc dump fees and other City related fees. 7" Tr Coach Residential -Commercial City of Coachella Replacing $30.00 per ton Tip Fee 'Estimated Impact on Residential and Commercial Rates { Estimated Impact on Residential Rates (per month) I New Tip Fee i Current % Change (per ton) , Res Rate New Res Rate j Res Rate I ' BFVLa Paz - 750 tpd $44.93 1 $11.10 I $12.64 1 13.90% I i Otto/La Paz - 750 tpd $50.02 ' $11.10 $13.17 I 18.64% I � I BFI/La Paz - 1000 tpd $41.44 i $11.10 $12.38 1 11.55% I Otto/La Paz - 1000 tpd $46.50 $11.10 $12.81 I 15.36% r BFVBadlands - 750 tpd $45.10 sil.167 $12.66 14.06% i Otto/Badlands - 750 tpd $44.16 j' $11.10 J $12.56 13.18% I i BFVBadlands - 1000 tpd $42.48 ' $11.10 $12.39 1 11.62% 1 � Otto Badlands - 1000 tpd $41.39 , $11.10 $12.28 ; 10.60% I I Estimated Impact on Commercial Rate - 3 cu yd/one time per wk svc I I New Tip Fee ' Current % Change (per ton) Corn Rate New Cam Ratel Corn Rate 1 BFVLa Paz - 750 tpd $44.93 $100.22 $114.18 13.93% I ' Otto/La Paz - 750 tpd $50.02 i $100.22 $118.95 18.68% BFVLa Paz - 1000 tpd $41.44 ' $100.22 $110.92 1 10.68% Otto/La Paz - 1000 tpd $46.50 , $100.22 ' $115.65 15.40% BFVBadlands - 750 tpd $45.10 i $100.22 $114.34 1 14.09% I Otto/Badlands --750 tpd $44.16 ' $100.22 $113.46 13.22% i BFI/Badlands - 1000 tpd $42.48 , $100.22 1 $111.89 11.65% ' I Otto/Badlands - 1000 tpd j $41.39 $100.22 1 $110.87 1 10.63% i I *Rates include refuse collection service rate, dump fees and other City related fees. i t I I **Note: The breakdown of the dump fee within the commercial rate was unavailable for the City of Coachella. At the Ci 's direction, the commercial dump fee was calculated using the ratio of the residential dump fee to the residential refuse rate. 052 000101_ County Residential -Commercial County of Riverside Replacing $30.00 per ton Tip Fee Estimated Impact on Residential and Commercial Rates I i Estimated Impact on Residential Rates - single family (per month) New Tip Fee Current % Change (per ton) 1 Res Rate New Res Rate ! Res Rate i BFI/La Paz - 750 tpd $44.93 ' $15.00 1 $16.11 7,40% I I � Otto/La Paz - 750 tpd I $50.02 i $15.00 $16.49 9.92% 1 8FVLa Paz - 1000 tpd I $41.44 $15.00 1 $15.85 I 5.67% Otto/La Paz - 1000 tpd $46.50 $15.00 1 $16.23 1 8.18% BFI/Badlands - 750 tpd $45.10 i $15.00 $16.12 7.48% I I i Otto/Badands - 750 tpd $44.16 ' $15.00 $16.05 7.02% BFVBadands - 1000 tpd $42.48 i $15.00 $15.93 6.18% i Otto Badlands'- 1000 tpd $41.39 i $15.00 1 $15.85 1 5.64% I I I I I I Estimated Impact on Commercial Rate - 3 cu yd/one time per wk svc New Tip Fee i Current % Change (per ton) Cam Rate 'New Com Ratel Cam Rate BFI/La Paz - 750 tpd $44.93 1 $92.54 $104.67 1 13.11 % I , Otto/La Paz - 750 tpd $50.11 i $92.54 ! $108.88 I 17.66% ' BFVLa Paz - 1000 tpd I $41.44 $92.54 1 $101.84 10.05% i Otto/La Paz - 1000 tpd $47.00 i $92.54 1 $106.36 14.93% i 1 BFI/Sadands - 750 tpd $45.10 ' $92.54 ! $104.81 13.26% � I 1 Otto/Badands - 750 tpd $44.26 i $92.54 $104.13 12.52% BFVBadands - 1000 tpd $42.48 $92.54 I $102.68 1 10.96% Otto/Sadands - 1000 tpd $41.89 $92.54 $102.20 1 10.44% I 1 *Rates include refuse collection service rate, dump fees and other County related fees. 000102 053 DHS Residential -Commercial City of Desert Hot Springs I Replacing $30.00 per ton Tip Fee IEstimated Impact on Residential and Commercial Rates i Estimated Impact on Residential Rates (per month) I I New Tip Fee ' Current % Change i ',(Per ton) i Res Rate New Res Rate i Res Rate I ! � BFVLa Paz - 750 tpd $44.93 ' $12.02 I $13.32 10.81% i Otto/La Paz - 750 tpd $50.02 i $12.02 $13.76 14.49% I I i BFVLa Paz - 1000 tpd I $41.44 1 $12.02 I $13.02 8.28% Otto/La Paz - 1000 tpd i $46.50 11 $12.02 1 $13.46 1 11.94% BFI/Badlands - 750 tpd 1 $45.10 i $12.02 ! $13.33 10.93% I Otto/Badlands - 750 tpd i $44.16 ' $12.02 1 $13.25 i 10.25% I i I BFI/Badlands - 1000 tpd $42.48 $12.02 I $13.11 9.03% I ' Otto Badlands - 1000 tpd $41.39 i $12.02 $13.01 8.24% t I I I I Estimated Impact on Commercial Rate - 3 cu yd/one time per A svc ;New Tip Fee i Current % Change (per ton) ' Cam Rate New Cam Ratei Corn Rate I ' BFl/La Paz - 750 tpd I$44.93 i $93.65 . $111.15 1 18.68% I ; I Otto/La Paz - 750 tpd $SO.02 ' $93.65 $117.11 25.05i I � BFVLa Paz - 1000 tpd I $41.44 $93.65 $107.06 14.32% I ' Otto/La Paz - 1000 tpd 1 $46.50 i $93.65 1 $112.99 ! 20.65% i BFVBadands - 750 tpd $45.10 ' $93.65 1 $111.35 18.90% i ' I Otto/Badlands - 750 tpd $44.16 i $93.65 $110.25 17.72% 1 i BFVBadlands - 1000 tpd $42.48 1 $93.65 i $108.28 15.62% Otto/Badlands - 1000 tpd $41.39 ' $93.65 $107.00 14.25% 'Rates include refuse collection service rate, dump fees and other City related charges. 000103 Indio Residential -Commercial I City of Indio 1 Replacing $30.00 per ton Tip Fee !Estimated Impact on Residential and Commercial Rates i I I Estimated Impact on Residential Rates (per month) New Tip Fee Current % Change (per ton) i Res Rate New Res Rate I Res Rate i BFI/La Paz - 750 tpd $44.93 ' $10.27 $11.48 I 11.82% I � Otto/La Paz - 750 tpd $50.02 i $10.27 $11.90 i 15.85% I I � BFVLa Paz - 1000 tpd $41.44 1 $10.27 $1 1.20 9.06% i I Otto/La Paz - 1000 tpd $46.50 $10.27 $11.61 ! 13.07% i BFl/Badlands - 750 tpd $45.10 i $10.27 j S11.5O i 11.96% Otto/Badlands - 750 tpd $44.16 $10.27 $11.42 1 11.21 % i BFVBadiands - 1000 tpd $42.48 1 $10.27 $11.29 9.88% i Otto Badlands - 1000 tpd $41.39 1 $10.27 $11.20 ! 9.02% I I I Estimated Impact on Commercial Rate - 3 cu yd/one time per wk svc i New Tip Fee i Current % Change (per ton) ' Cam Rate New Com Rate Com Rate BFI/La Paz - 750 tpd $44.93 i $61.86 $72.47 17.15% Otto/La Paz - 750 tpd $5O.02 1 $61.86 $76.09 1 23.00% I BFVLa Paz - 1000 tpd S41.44 $61.86 1 $69.99 14% 13A17.3 Otto/La Paz - 1000 tpd $46.5O i $61.86 $73.59 BFVBadlands - 750 tpd $45.10 ' $61.86 $72.59 j I � Otto/Badlands - 750 tpd 544.16 i $61.86 j $71.92 ' 16.27% I BFI/Badlands - 1000 tpd $42.48 1 $61.86 $70.73 1 14.34% i I Otto/Badlands - 1000 tpd $41.39 ' $61.86 $69.95 13.09% *Rates include refuse collection service rate, dump fees and other City related fees. (111�� J4 055 IW Residential -Commercial City of Indian Wells I Replacing $30.00 per ton Tip Fee Estimated Impact on Residential and Commercial Rates I Estimated Impact on Residential Rates - Level II (per month) I I I New Tip Fee ' Current % Change (per ton) Res Rate New Res Rate 1 Res Rate BFVLa Paz - 750 tpd $44.93 ' $14.35 ! $15.88 ! 10.68% i Otto/La Paz - 750 tpd $50.02 $14.35 $16.41 14.32% BFVLa Paz - 1000 tpd $41.44 1 $14.35 1 $15.52 ! 8.18% Otto/La Paz - 1000 tpd 1 $46.50 $14.35 $16.04 ! 11.80% BFI/Badlands - 750 tpd $45.10 i $14.35 $15.90 1 10.80% Otto/Badlands- 750 tpd $44.16 ' $14.35 $15.80 10.13% BFI/Badlands - 1000 tpd $42.48 1 $14.35 i $15.63 8.93% Otto Badlands - 1000 tpd ! $41.39 1 $14.35 $15.52 8.15% I Estimated Impact on Commercial Rate - 3 cu yd./one time per wk svc ! New Tip Fee i Current % Change (per ton) ' Corn Rate New Corn Ratel Com Rate ' I BFI/La Paz - 750 tpd $44.93 $78.70 1 $89.37 I 13.56% I i � Otto/La Paz - 750 tpd ! $50.02 $78.70 j $93.01 18.19% i I BFVLa Paz - 1000 tpd 1 $41.44 $78.70 $86.88 1 10.39% I I ' Otto/La Paz - 1000 tpd $46.50 i 578.70 $90.50 14.99% i BFI/Badlands - 750 tpd $45.10 ' $78.70 ! $89.50 1 13.72% Otto/Badlands - 750 tpd $44.16 $78.70 $88.82 12.86% BFI/Badlands - 1000 tpd $42.48 $78.70 $87.62 11.34% i I Otto/Badlands - 1000 tpd $41.39 ' $78.70 1 $86.84 ! 10.35% 'Rates include refuse collection service rate, dump fees and other City related fees. 056 (IcIII I !I; LQ Residential -Commercial City of La Quinta Replacing $30.00 per ton Tip Fee Estimated Impact on Residential and Commercial Rates 1 I Estimated Impact on Residential Rates - curb service, tax roll (per month) 1 � New Tip Fee ' Current i % Change (per ton) I Res Rate New Res Rate I Res Rate ' I i BFVLa Paz - 750 tpd 1 $44.93 ' $9.72 $10.76 10.7, 0% Otto/La Paz - 750 tpd $50.02 i $9.72 I $11.11 1 14.35% I ' BFVLa Paz - 1000 tpd 1 $41.44 1 $9.72 $10.52 . 8.20% Otto/La Paz - 1000 tpd 1 $46.50 $9.72 $10.87 1 11.83% I I BFVBadlands - 750 tpd $45.10 i $9.72 $10.77 10.82% Otto/Badlands - 750 tpd $44.16 ' $9.72 1 $10.71 1 10.15% I i BFVBadlands - 1000 tpd $42.48 $9.72 $10.59 1 8.94% i I- Otto Badlands 1000 tpd $41.39 i $9.72 1 $10.51 8.16% I I Estimated Impact on Commercial Rate - 3 cu yd/one time per wk svc i New Tip Fee i Current % Change (per ton) ' Corn Rate New Cam Ratel Corn Rate BFVLa Paz - 750 tpd $44.93 i $90.54 1 $101.23 11.81 % Otto/La Paz - 750 tpd $5O.02 1 $90.54 1 $104.88 1 15.84% ' BFVLa Paz - 1000 tpd $41.44 $90.54 1 $98.73 1 9.05% 1 � i Otto/La Paz - 1000 tpd $46.50 1 $90.54 $102.36 1 13.05% i I � BFI/Badlands - 7S0 tpd I $45.10 ' $90.54 1 $101.36 1 11.95i i Otto/Badlands - 750 tpd $44.16 , $90.54 i $100.68 11.20% 1 � � BFI/Badlands - 1000 tpd $42.48 $90.54 $99.48 1 9.87% Otto/Badlands - 1000 tpd $41.39 ' $90.54 ' $98.70 1 9.01% I I *Rates include refuse collection service rate, dump fees and other City related fees. 057 00j10G PD Residential -Commercial City of Palm Desert Replacing $30.00 per ton Tip Fee Estimated Impact on Residential and Commercial Rates i Estimated Impact on Residential Rates - single family, curb service (per month) i I New Tip Fee ' Current I % Change (per ton) Res Rate 1 New Res Rate I Res Rate BFVLa Paz - 750 tpd 1 $44.93 ' $10.58 $11.94 ! 12.89% i � I Otto/La Paz - 750 tpd $50.02 i $10.58 i $12.41 17.28% BFI/La Paz - 1000 tpd $41.44 $10.58 $11.62 1 9.88% I I Oita/La Paz - 1000 tpd $46.50 $10.58 $12.09 14.24% i I BFVBadiands - 750 tpd $45.10 I $10.58 $1 1.96 ! 13.04% Otto/Badlands - 750 tpd $44.16 ' $10.58 I $11.87 12.22% I � I BFI/Badlands - 1000 tpd $42.48 I $10.58 $11.72 10.77% Otto Badlands - 1000 tpd $41.39 $10.58 $11.62 I 9.83% I I I I Estimated Impact on Commercial Rate - 3 cu yd/one time per wk sw New TIP Fee I Current % Change (per ton) ' Com Rate New Cam Ratei Com Rate I I ' BFI/La Paz - 750 tpd $44.93 I $79.28 1 $89.97 13.49% I Otto/La Paz - 7S0 tpd $50.02 I $79.28 $93.62 18.09% I BFVLa Paz - 1000 tpd $41.44 $79.28 $87.47 I 10.34% Otto/La Paz - 1000 tpd $46.50 I $79.28 I $91.10 j 14.91 % I I BFI/Badlands - 750 tpd $45.10 ' $79.28 ! $90.10 13.64% I � I Otto/Badlands - 750 tpd $44.16 i $79.28 ' $89.42 ; 12.79% BF1/Badlands - 1000 tpd $42.48 I $79.28 $88.22 11.28% Otto/Badlands - 1000 tpd $41.39 ' $79.28 I $87.44 10.29% *Rates include refuse collection service rate, dump fees and other City related fees. 058 000107 PS Residential -Commercial City of Palm Springs Replacing $30.00 per ton Tip Fee Estimated Impact on Residential and Commercial Rates Estimated Impact on Residential Rates (per month) New Tip Fee ' Current i % Change (per ton) I Res Rate New Res Rate: Res Rate I BFI/La Paz - 750 tpd $44.93 ' $21.71 ! $23.99 10.52% Otto/La Paz - 750 tpd $50.02 i $21.71 $24.77 1 14.11 % BFI/La Paz - 1000 tpd I $41.44 1 $21.71 $23.46 I 8.06% i Otto/La Paz - 1000 tpd i $46.50 $21.71 ! $24.23 I 11.63% BFI/Badlands - 750 tpd $45.10 1 $21.71 I $24.02 16.64% Otto/Badlands - 750 tpd $44.16 1 $21.71 $23.88 1 9.98% BFI/Badlands - 1000 tpd $42.48 $21.71 $23.62 8.80% Otto Badlands - 1000 tpd $41.39 i $21.71 $23.45 1 8.03% i I I I I Estimated Impact on Commercial Rate - 3 cu yd/one time per wk svc I I New Tip Fee i Current % Change ! (per ton) ' Corn Rate INew Com Ratel Cam Rate I i I BFI/La Paz - 750 tpd $44.93 i $105.24 $116.02 j 10.24% Otto/La Paz - 750 tpd $50.02 $105.24 $119.36 13.42% I BFI/La Paz - 1000 tpd I $41.44 $105.24 1 $113.50 1 7.85% Otto/La Paz - 1000 tpd $46.50 i $105.24 $117.15 1 11.32% i � I BFI/Badlands - 750 tpd $45.10 1 $105.24 $116.14 1 10.36% Otto/Badlands - 750 tpd $44.16 $105.40 $115.62 9.70% BFI/Badlands - 1000 tpd $42.48 $105.24 $114.25 8.56% Otto/Badlands - 1000 tpd $41.39 ' $105.24 $113.46 7.81% 'Rates include refuse collection service rate, dump fees and other City related fees. 000103 059 RM Residential -Commercial City of Rancho Mirage Replacing $30.00 per ton Tip Fee .Estimated Impact on Residential and Commercial Rates I I I I I Estimated Impact on Residential Rates - single family (per month) New Tip Fee Current % Change (per ton) i Res Rate New Res Rate I Res Rate i I BFVLa Paz - 750 tpd 1 $44.93 ' $13.28 1 $14.56 1 9.63% I I Otto/La Paz - 750 tpd 1 $50.02 i $13.28 1 $15.00 ! 12.91% � I I BFVLa Paz - 1000 tpd $41.44 1 $13.28 $14.26 7.38% i I Otto/La Paz -1000 tpd I $46.50 $13.28 $14.69 10.64% BFVBadlands - 750 tpd $45.10 i $13.28 . $14.57 i 9.74% I Otto/Badlands - 750 tpd $44.16 $13.28 I $14.49 9.13% I i BFVBadlands - 1000 tpd $42.48 i 513.2 1 ' $14.35 8.05% I i I Otto Badlands - 1000 tpd I $41.39 1 $13.28 $14.26 7.35% I I I I I Estimated Impact on Commercial Rate - 3 cu yd/one time per wk svc New lip Fee i Current % Change (per ton) ' Corn Rate New Corn Ratei Corn Rate BFI/La Paz - 750 tpd $44.93 $85.47 $100.67 1 17.79% i I Otto/La Paz - 750 tpd $50.02 1 $85.47 $105.86 23.85% 1 � I BFVLa Paz - 1000 tpd $41.44 S85.47 I $97.12 13.63% i Otto/La Paz - 1000 tpd $46.50 1 $85.47 I $102.27 �_�.66% i BFVBadlands - 750 tpd $45.10 1 $85.47 $100.85 i 17.99% I ' Otto/Badlands - 750 tpd $44.16 S85.47 I $99.89 16.87% i ' 1 BFI/Badlands - 1000 tpd $42.48 1 $85.47 j $98.18 1 14.87% Otto/Badlands - 1000 tpd $41.39 $85.47 1 $97.07 1 13.570A j I i i ;Rates include refuse collection service rate, dump fees and other City related fees. (IUJ 060 Formulas Used to Calculate Estimated Impact of Project on Refuse Rates New Residential and Commercial Rates: [(current dump fee/$30.00 current tip fee) * new tip fee] Percent Change: + (current rate - current dump fee) (new rate/current rate)/current rate Prgecu:Task Force:Final Recortll 19/% V ) 1 0 Page 24 JOINT POWERS AGREEMENT COACHELLA VALLEY SOLID WASTE MANAGEMENT AUTHORITY THIS AGREEMENT is made as of the day of 1996, by and among the local governmental agencies signatory to it (referred to as "the Participating Agencies" and "the parties"), each of which is listed on Exhibit A. E RECITALS A. The Participating Agencies are located in the Coachella valley, within Riverside County. Solid waste generated within each of the Participating Agencies is collected by privately - owned companies operating pursuant to a franchise, contract or license from the Participating Agencies. The majority of the solid waste so collected is disposed of at the Coachella and Edom Hills Landfills, owned and operated by the Riverside County Sanitation District. The capacity of the Coachella Landfill is expected to be exhausted, and the landfill closed, by December 1996. The remaining useful life of the Edom Hill Landfill is uncertain, and it may close as early as 2002. Those developments are likely to require solid waste generated within the Participating Agencies to be transported to a more distant landfill. The costs and environmental impacts of this change can be minimized if the solid waste is transferred to large capacity vehicles at a transfer station in proximity to the Participating Agencies before being hauled to a more remote landfill. B. The State of California has found and declared that the amount of solid waste generated in California, coupled with diminishing landfill space and potential adverse environmental impacts from land disposal, has created an urgent need for the State and local agencies to enact and implement an aggressive new integrated waste management program. The California Integrated Waste Management Act of 1989, Public Resources Code Section 40000 et sea., requires all local agencies to promote recycling and to maximize the use of feasible recycling and composting options in os3 279203.6 000111 November 1j. :396 order to reduce the amount of solid waste that must be disposed of at landfills. Including a materials recovery function in the transfer station would assist the Participating Agencies' achievement of these legislative goals and associated waste diversion requirements. C. In order to respond to these circumstances and State law requirements, the Participating Agencies have, through the Coachella Valley Association of Governments ("CVAG"), created a Materials Recovery Task Force ("Task Force"). The Task Force has, on behalf of CVAG and with the assistance of technical consultants, investigated the feasibility of constructing a combination Transfer Station/Materials Recovery Facility ("Station") to serve some or all of the CVAG member agencies. D. In May 1995, the Task Force issued a Request for Proposals ("RFP") seeking proposals to design, provide construction management and subsequently operate a Station. Five responses to the RFP were received in October 1995 and are currently being evaluated by the Task Force. E. In October 1995, the Task Force issued a RFP seeking proposals from operators of sanitary landfills to provide long- term disposal capacity for the solid waste delivered to, and not recycled, at the Station. Eight responses to the RFP were received in December 1995 and are currently being evaluated by the Task Force. F. Certain of the Participating Agencies entered into a Memorandum of Understanding ("MOU") dated as of September 21, 1995, the purposes of which were (a) to set forth the process by which the parties to it would make certain fundamental decisions necessary to begin in earnest the process of developing a Station and securing landfill capacity, (b) to memorialize certain agreements which had been reached in principle as to the allocation of costs which would be incurred in the development of the Station, and (c) to serve as a transitional vehicle between the CVAG Task Force and a more structured organization which the parties to the MOU foresaw as necessary to be established in 064 U0�1i.ti 279203.6 - 2 - November 13. 1996 order to actually implement the Station/landfill development process. G. The Participating Agencies believe that it is now appropriate to create an organization pursuant to the Joint Exercise of Powers Act, Government Code Sections 6500 et sea. (the "Act"), in order to pursue implementation of that development process, consistent with the principles established by the MOU and to establish an entity which can be used to assist in other solid waste planning functions and in the implementation of recycling programs on a regional basis. THE PARTIES AGREE AS FOLLOWS: ARTICLE I FORMATION, PURPOSE AND POWERS OF AUTHORITY 1.1 Agency Created There is hereby created a public entity to be known as the Coachella Valley Solid Waste Management Authority ("Authority"), pursuant to the provisions of the Joint Exercise of Powers Act, Government Code Section 6500 et sue. The Authority shall be a public entity separate from the parties hereto. 1.2 Pumoses The purposes of this Agreement are to establish a governmental entity which (a) will be responsible for planning and implementing, on a coordinated basis, the siting, design, construction and operation of a Transfer Station/Materials Recovery Facility ("Station") and the securing of capacity in one or more sanitary landfills in order to provide for the environmentally -sound, cost-effective disposal and recycling of solid waste generated within the boundaries of the Participating Agencies and (b) will be capable of assisting in the implementation of other solid waste management and recycling programs (such as telephone book and Christmas tree collection) on a regional basis, as may be desired from time to time. 065 279203.6 - 3 - 000113 Nwembot 13, 1996 1.3 Powers The Authority shall have the power in its own name to do any of the following: a. to exercise the common powers of the Participating Agencies as necessary to implement the purposes of this Agreement; b. to make and enter into contracts; C. to contract for the services of engineers, attorneys, planners, financial consultants, solid waste management companies, and to employ such other persons as it deems necessary; d. to incur debts, liabilities and obligations, including the issuance of revenue bonds, notes and other instruments of indebtedness as authorized by the Act; e. to adopt bylaws, rules, regulations, policies, and procedures governing its operations; f. to apply for, receive and utilize grants under any federal, state or local programs; g. to receive gifts, contributions and donations of property, funds, services and other forms of financial assistance from any governmental entity, corporation or other person; h. to acquire, hold and dispose of real and personal property, including options to acquire real property; i. to lease office space; j. to sue and be sued in its own name; and k. to reimburse Board members for expenses incurred in performing their duties and/or to provide for payment on a per diem basis, all in accordance with California law; and 1. to exercise any of the powers described in Government Code Section 6588(a) through (i) and (o) through (t). 1.4 Limitations on Powers Pursuant to Government Code Section 6509, the powers of the Authority are subject to the restrictions upon the manner of exercising the powers of the City of 279203.6 - 4 — November 13, 1996 ARTICLE II ORGANIZATION OF AUTHORITY 2.1 Membership The Participating Agencies shall be each public entity which has executed or hereafter executes this Agreement, as it may be amended, and which has not withdrawn therefrom. The names and addresses of each Participating Agency shall be shown on Exhibit A, which shall be amended to reflect the admission of new parties or the withdrawal of any party. 2.2 Governina Body The Authority shall be governed by a Board of Directors ("Board") consisting of one member appointed by the legislative body of each Participating Agency. Each member of the Board shall be a current member of the legislative body of the Participating Agency which such Board member represents. Each member of the Board shall serve in his or her individual capacity, but at the pleasure of the Participating Agency appointing him or her. Each Participating Agency may appoint an alternate member who shall also be a current member of, and shall serve at the pleasure of, its legislative body. The alternate member may serve and vote in place of the member from his/her Participating Agency only if such member is absent from a meeting of the Board of Directors. 2.3 Meetings of the Board A. Recrular and Special Meetings. The Board shall hold at least one (1) regular meeting each month. The date, hour and place of regular meetings shall be fixed by resolution of the Board. A special meeting of the Board may be called by the chairperson (or, in the absence of the chairperson, by the Vice Chairperson) or by a majority of the members by providing written or telephone notice to each member of the Board at least 72 hours 279203.6 067 000115 November 13. 1996 -5- prior to the date of the special meeting, which notice shall specify the purpose for the meeting. B. Conduct of Meetings. All meetings of the Board shall be held subject to the provisions of Section 54950 et sea. of the Government Code. C. Minutes. The Secretary shall cause minutes of all meetings of the Board to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each member of the Board. D. Quorum. Except where a larger number is required by virtue of Section 2.3.E, a majority of the members of the Board shall constitute a quorum for the transaction of business. E. Vote Rectuired for Action. Except as provided in the following two sentences of this Section 2.3.E, or where otherwise provided by law, all actions of the Board require the affirmative vote of the majority of all members of the Board. Actions of a purely procedural nature (such as a motion to adjourn) require only the affirmative vote of a majority of directors present. Actions to incur debts, acquire real property, establish fees or charges for the use of Authority property (including, but not limited to tipping fees, gate fees, and other charges for the Station) or enter into contracts with terms longer than two (2) years or which obligate the Authority to pay more than $1 million require the affirmative vote of at least two thirds of all members of the Board. 2.4 Bylaws The Board shall have the power to adopt such bylaws that it deems necessary or desirable for the conduct of its business. In the event of any inconsistency between the bylaws and this Agreement, this Agreement shall govern. 2.5 Officers and E=10-Pees A. Chairperson and Vice-Chai=erson. The Board shall elect annually a chairperson and a vice -chairperson from among its members. The chairperson and vice -chairperson shall hold oss 279203.6 - 6 - !, (� �� November 11. 1996 office for a period of one year, commencing July 1; provided, however, that the first chairperson and vice -chairperson elected shall hold office from the date of their election until June 30 of the ensuing fiscal year. B. Secretary. The Board shall appoint a secretary who may, but need not be, a member of the Board. C. Treasurer; Controller. The Board shall designate the finance director/treasurer of one of the Participating Agencies as Treasurer of the Authority. The Treasurer shall be the depositary and shall have custody of all Authority funds and shall provide for strict accountability therefor in accordance with Government Code Section 6505. Such funds shall be invested pursuant to an investment policy consistent with state law and approved by the Board. The Treasurer shall have all of the powers, duties, and responsibility of such office as set forth in Government Code Section 6505.5. In addition, the Board shall designate a public officer of the same Participating Agency as the Treasurer to serve as Controller and perform the functions described in Government Code Section 6505.5. D. Executive Director; Additional Officers and Employees. The Board may appoint, employ or engage by contract (1) a person to serve as Executive Director and (2) such other personnel as the Board deems appropriate. E. Status of Officers and Emplovees of Parties and of Authority. All of the privileges and immunities from liability, exemption from laws, ordinances and rules, all pension, relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any of the parties when performing their respective functions for such party shall apply to them to the same degree and extent while engaged in the performance of any of the functions and duties under this Agreement. It is the intention of this paragraph to preserve privileges, immunities and benefits already enjoyed by officers, agents and employees of the Participating Agencies while they are acting on behalf of the Authority, but not to create any additional privileges, immunities or benefits. (►OJIi'l �169 279203.6 - 7 - November 13. 1996 None of the officers, agents, or employees appointed by the Board shall be deemed, by reason of their employment by the Authority, to be employed by any of the Participating Agencies nor, by reason of their employment by the Authority, to be subject to any of the requirements of such Participating Agencies. ARTICLE III FINANCIAL MATTERS 3.1 Fiscal Year The Authority shall operate on a fiscal year basis, beginning on July 1 of each year and continuing through June 30 of the following year. 3.2 Accounts The receipt, transfer and disbursement of all funds of the Authority shall be accounted for in accordance with generally accepted accounting principles applicable to governmental agencies. The books and records of the Authority shall be open to inspection of the Participating Agencies and their representatives during business hours. 3.3 Financial Statements, Auditors The Treasurer shall maintain the financial records of the Authority and shall prepare an annual financial statement. The records and accounts of the Authority shall be audited annually by an independent certified public accountant appointed by the Board. Copies_of the auditor's report and opinion on the Authority's financial statements shall be submitted to the Board by October 31 of each year and filed with the County Auditor and each Participating Agency. 279203.6 - 8 — November 13, 1996 3.4 Financial Commitments A. Allocation of Preliminary Expenses of Authority. Each Participating Agency agrees to share in the expenses of the Authority made to prepare for construction of the Station including, but not limited to, administrative costs, personnel, consultants and payments to the firm awarded the contract to design the Station. Until the Station begins operating, all such expenses shall be allocated among the Participating Agencies in proportion to the tons of solid waste collected within each Participating Agency during calendar year 1995, as shown on Exhibit B. If fewer than all ten (10) agencies listed on Exhibit B sign this Agreement, the tonnages of the signators will be used to allocate costs. B. Allocation of Capital Costs of the Station. Each Participating Agency agrees to share in the capital cost of the Station, including periodic debt service payments, in accordance with Exhibit C and Attachment One thereto. C. Allocation of Operating Costs of Station and Operating Costs of Authority. Each agency agrees to share in the operating costs of the Station in accordance with Exhibit C. Each party shall share in the operating costs of the Authority in proportion to the tons of solid waste collected within each jurisdiction during the preceding calendar year. D. Payment of Assessments. Assessments to cover incurred and projected expenses may be issued by the Board monthly. Participating Agencies shall pay assessments promptly, and in any event within forty five (45) days of receipt. Participating Agencies which are delinquent in payment of assessments shall be subject to a late payment charge plus interest, as may be established by the Board. 3.5 Other Responsibilities Each Participating Agency agrees to appoint a member to the Board (and an alternate, if desired) within thirty (30) days of executing this Agreement. Each Participating Agency agrees to 071 279203.6 - 9- 0 0 0 11 n November 13. 1996 provide active staff participation to assist the Board in the cost-efficient implementation of the Project. 3.6 Bonding The Board shall require any officer or employee of the Authority with responsibility for the receipt, investment and disbursement of Authority funds to furnish a fidelity bond in an amount fixed by the Board from time to time. If the Board requires such a bond and the officer or employee is covered by an existing bond which can be extended to cover operations under this Agreement, such a bond shall be sufficient. The premium on any such bond attributable to the coverage required herein shall be an appropriate expense of the Authority. ARTICLE VI LIABILITIES 4.1 Liabilities of Authority The debts, liabilities and obligations of the Authority shall be the debts, liabilities and obligations of the Authority alone and not of any of the parties to this Agreement. 4.2 Insurance and Indemnification The Authority shall acquire such insurance protection as it deems necessary to protect the interests of the Authority, the parties to this Agreement, and the public. The Authority shall defend, indemnify and save harmless each party to this Agreement and its respective officers, agents and employees from all claims, losses, damages, costs and liability of every kind, directly or indirectly arising from the activities of the Authority undertaken pursuant to this Agreement. To the full extent permitted by law, the Authority shall defend, indemnify and hold harmless any director, alternate director, officer or employee for actions taken or not taken within the scope of the authority granted by the Authority. 279203.6 072 (10U1:0 1 0 - November 13, 1996 ARTICLE V ADMISSION AND WITHDRAWAL OF PARTIES 5.1 Admission of New Parties Any city which is a member of the Coachella Valley Association of Governments, and Riverside County, may become a party to this Agreement upon (a) approval by a majority of then - current Participating Agencies, (b) execution of a counterpart of this Agreement, as it may be amended as of that time, (c) reimbursement of a proportional share of the organizational and other costs and expenses (including, but not limited to, costs and expenses for planning, environmental review, permitting, financing, constructing and operating Authority facilities) incurred by the Authority prior to the new member's execution of this Agreement, (d) payment or agreement to pay one hundred percent (100t) of all incremental costs directly attributable to its delayed participation (such as redesign or purchase of capital equipment) which will be incurred after the new member's execution of this Agreement, and (e) payment or agreement to pay any other costs or charges which a majority of Participating Agencies determine to be appropriate under the circumstances. 5.2 Withdrawal Unless prohibited by the terms of any bond indenture or other contract of the Authority, any Participating Agency may withdraw from this Agreement upon one (1) year's prior written notice to the other parties,given at the end of any fiscal year. In the event of such withdrawal, the Authority shall continue to exist, with the membership adjusted to reflect the withdrawal. Withdrawal shall not release any party of its proportionate share of any debts or liabilities incurred by the Authority prior to the effective date of the party's withdrawal, i.e., one year after delivery of the notice of withdrawal. Specifically, the withdrawing party shall be directly liable to the Authority for its share of debt service until outstanding bonds are retired and for any increase in unit charges from the operator of the Station 279203.6 0001 071 1 1 - 0. 1 November 13, 1996 and/or the operator of the landfill due to reduced quantities of solid waste being delivered to the Station as a result of the party's withdrawal. Withdrawal shall not entitle the withdrawing party to reimbursement of previous contributions or to distribution of any property and funds of the Authority. In addition, a withdrawing party which has benefitted (or whose residents and business have benefitted) from the reduced transcortation costs as a result of the "Levelized Haul Costs" program described in Exhibit C, Section 3, shall be directly liable to the Authority to reimburse it for the amount of the benefit received from the opening of the Station to the effective date of withdrawal. The amount to be reimbursed shall be calculated as shown on Attachment Four to Exhibit C. Finally, if the withdrawing party has benefitted, (or its residents or business have benefitted) from the "Pre -Construction Levelized Haul Costs" program described in Exhibit C, Section 4, the amount of that benefit will also be calculated, as shown on Attachment Four to Exhibit C, and reimbursed directly to the Authority by the withdrawing party. ARTICLE VI TERMINATION AND DISPOSITION OF ASSETS 6.1 Term and Termination This Agreement shall become effective upon its execution by four (4) Participating Agencies. Upon effectiveness, it shall continue in effect until the earliest to occur of (a) the unanimous agreement of the then -current parties to terminate the Agreement, (b) the withdrawal of sufficient parties such that there are fewer than four (4) Participating Agencies, or (c) July 1, 2023. 6.2 Disposition of Property and Funds At such time as this Agreement is terminated, any property interest remaining in the Authority, following discharge of all 074 279203.6 - 1 2 - Nt ember 13, 1996 obligations of the Authority, shall be disposed of as the Board may decide, with the objective of returning to each Participating Agency which is a member as of the date of termination an amount proportionate to that Participating Agency's contributions. ARTICLE VII MISCELLANEOUS 7.1 Incorporation of Elements of MOII The parties wish to continue in effect certain sections of the MOU which pertain to the allocation of capital and operating costs of the Station and delivery of solid waste to the Station. Sections 6, 7, S and 9 of the MOU are restated, with certain modifications, and set forth on Exhibit C. 7.2 Amendments This Agreement may be amended at any time, but only by a writing signed by all of the parties; provided, however, that Exhibit A shall be amended from time to time by direction of the Board, as a ministerial matter, to reflect the execution of this Agreement by additional parties. Any amendment, other than to Exhibit A, requires approval by the legislative body of each of the Participating Agencies. 7.3 Entire Agreement This Agreement constitutes the entire Joint Powers Agreement among the parties, and supersedes any prior oral or written understanding among or between them pertaining to the same subject matter_ including, but not limited to, the MOU, except insofar as elements of it are expressly incorporated herein. 7.4 Notices All notices, payments, requests and other communications to be made or given under this Agreement shall be in writing and shall be either delivered personally to the authorized representative of the parties or by deposit in the United States 000123 279203.6 - 1 3 - November 13. 1996 Mail, first class postage prepaid, addressed as shown on Exhibit A. Any party may change its address by giving the other parties written notice thereof in the manner set forth above. 7.5 countel2arts This Agreement may be entered into in counterparts, each of which shall be deemed an original, but all of which together shall be deemed an entire agreement. 7.6 Arbitration A. General. Except as provided in subsection B, any controversy or claim between or among any two or more parties to this Agreement, or between any such party or parties and the Authority, with respect to disputes, demands, differences, controversies, or misunderstandings arising in relation to interpretation of this Agreement, or any alleged breach thereof, shall be submitted to and determined by arbitration. The party desiring to initiate arbitration shall give notice of its intention to arbitrate to every other party to this Agreement and the Authority. Such notice shall designate as "respondents" such other parties as the initiating party intends to have bound by any award made therein. Any party not so designated but which desires to join in the arbitration may, within ten (10) days of service upon it of such notice, file a response indicating its intention to join in and to be bound by the results of the arbitration, and further designating any other parties it wishes to name as a respondent. Within twenty (20) days of the service of the initial demand for arbitration, the initiating party (and any interveners who affiliate with its position, as a group) and the respondents as a group shall each designate one person to act as an arbitrator. The two designated arbitrators shall mutually designate a third person to serve as arbitrator. The three arbitrators shall proceed to arbitrate the matter in accordance with the provisions of Title 9 of Part 3 of the Code of Civil Procedure, Section 1280 et sec. The parties to 076 0001;?4 279203.6 - 14 - November 13. 1996 this Agreement agree that the decision of the arbitrators will be binding. B. Exclusion of Disputes Regarding Rates and Charges. Subsection A shall not apply to any dispute which concerns the establishment, modification, elimination or collection of fees or charges for use of the Authority's properties, including but not limited to tipping fees, gate fees and other charges for use of the Station. Any such disputes which cannot be resolved by the parties shall, unless otherwise agreed by all parties to the dispute, be resolved through legal action in a State of California court of competent jurisdiction. 7.7 Partial Invalidity If any one or more of the terms, provisions, sections, promises, covenants or conditions of this Agreement shall to any extent be adjudged invalid, unenforceable, void or voidable for any reason whatsoever by a court of competent jurisdiction, each and all of the remaining terms, provisions, sections, promises, covenants and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. 7.8 Successors This Agreement shall be binding upon and shall inure to the benefit of the successors of the parties hereto. 7.9 Assi=ment The parties hereto shall not assign any rights or obligations under this Agreement without written consent of all other parties. 7.10 Exhibits Incorporated by Reference Exhibits A through C are attached hereto and made a part of this Agreement by this reference. 279203.6 077 1 S - November 13. 1996 7.11 Definitions The following terms shall have the meanings specified herein unless the context clearly requires otherwise. A. "Act" means the Joint Exercise of Powers Act, being Title 1, Division 7, Chapter 5, Articles 1, 2 and 4 of the Government Code. B. "Agreement" means this Joint Powers Agreement, as it now exists or as it may be amended, including all exhibits. C. "Authority" means the Coachella Valley Solid Waste Management Authority. D. "Board" means the Board of Directors of the Authority. E. "Coachella Valley Association of Governments" and "CVAG" mean the public entity formed in 1973 pursuant to the Joint Exercise of Powers Act consisting of the County of Riverside and nine cities. F. "Memorandum of Understanding" and "MOV" mean the Memorandum of Understanding - Development of Solid Waste Transfer Station/Materials Recovery Facility dated as of September 21, 1995 executed by the cities of Cathedral City, Indian Wells, La Quinta, Palm Desert, Rancho Mirage and, with certain conditions, the cities of Desert Hot Springs and Indio and the County of Riverside. G. "Participating Agency" and "party" mean each member of CVAG which has executed this Agreement. H. ■Project" means the environmental, engineering, financial, institutional and legal analysis of, as well as the detailed planning and preparation for, and the construction and operation of a Transfer Station/Materials Recovery Facility in the Coachella Valley, as well as the securing of a commitment for disposal capacity in one or more sanitary landfills for solid waste generated within the Coachella valley. I. "Station" means a Transfer Station/Materials Recovery Facility. A78 279203.6 UJ�ti� November 13, 1996 IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written by their duly authorized officers. CITY OF CATHEDRAL CITY By: Title: Date: CITY OF DESERT HOT SPRINGS By: Title: Date: CITY OF INDIO Bv• Title: Date: CITY OF PALM DESERT By: Title: Date: CITY OF RANCHO MIRAGE By: Title: Date: CITY OF COACHELLA By: Title: Date: CITY OF INDIAN WELLS Bv: Title Date: CITY OF LA QUINTA By: Title: Date: CITY OF PALM SPRINGS By: Title: Date: COUNTY OF RIVERSIDE By: Title: Date: 079 279203.6 -17 - 000127 November 13, 1996 EXHIBIT A PARTICIPATING AGENCIES NAME AND ADDRESS 1. City of Cathedral City 32-325 Date Palm, #136 Cathedral City, CA 92235-5001 2. City of Coachella 1515 Sixth Street Coachella, CA 92236 3. City of Desert Hot Springs 11-711 West Drive Desert Hot Springs, CA 92240 4. City of Indian Wells 44-950 El Dorado Indian Wells, CA 92210 5. City of Indio 100 Civic Center Indio, CA 92201 6. City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 7. City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 8. City of Palm Springs 3200 E. Tahquitz Way Palm Springs, CA 92263 9. City of Rancho Mirage 69-825 Highway 111 Rancho Mirage, CA 92270 10. County of Riverside 4080 Lemon Street Riverside, CA 92501 DESIGNATED REPRESENTATIVE AND ALTERNATE (IF ANY) o8o 279203.6 November 13, 1996 1:0 1 : 1995 FRANCHISED HAULER SOLID WASTE TONNAGE 1995 Hauler loan—A92- un i i Cathedral City 33,324 13,160 12 5 % �0 Coachella 10,591 4 70 Desert Hot Springs 9,250 3 i06 Indian Wells 37,122 14 io Indio 20,393 7 q0 La Quints 48,564 18 70 Palm Desert 58,273 21 i0 Palm Springs 19,769 7 qo Rancho Mirage 15,320 6 wo County (East Valley) County (West Valley) —33N 274,116 100 10 Total Note: Tonnages listed are from the Countywidc Dispos T,mnage Tracking System I EXHIBIT C ELEMENTS OF MEMORANDUM OF UNDERSTANDING INCORPORATED IN AGREEMENT 1. Allocation of Capital Costs of Station. It is not anticipated that all Participating Agencies will begin to use the Station at the same time. Instead, the parties anticipate that if a mid -Valley site is selected, the agencies in the East side of the Valley (i.e., La Quinta, Indio, Coachella, Indian Wells and the County for the eastern unincorporated area) will deliver waste to it immediately. Other agencies are not expected to use the Station until the Edom Hill Landfill closes, which may be as early as 2002 or as late as 2006. The parties understand that all Participating Agencies will pay their proportionate share of the capital cost of the Station from the outset, based on the formula shown on Attachment One. Thus, from the time that debt service payments commence on a public bond issue or at such time as a private operator which has financed construction of the Station includes in charges for use of the Station (commonly known as "Tipping Fees"), a component to reimburse it for its financing costs, each Participating Agency will become responsible for paying its share of such capital costs. 2. Allocation of Overatina Costs of Station. By contrast, operating costs of the Station will be charged only to the agencies which are actually using the Station, based on tons of solid waste from within each user's jurisdiction delivered to the Station during each year. (For the first year of operation, operating costs will be based on the amount of solid waste delivered from -within each Participating Agency during the preceding year to a landfill.) 3. Delivery of Solid Waste to Station. The Participating Agencies recognize that in order for the Station to be accurately sized and appropriately located, the amount of solid waste which will be delivered to it, and the geographic origin of that waste, must be known. Moreover, that quantity of waste must then be reliably delivered to the Station in order for it to be � Is I 770J"1 !, C- 1 U 0.0 1 J" November 11, 1996 economically constructed and operated. To that end, each of the Participating Agencies agrees to exercise its authority to direct the private company now collecting and disposing of solid waste generated within its jurisdiction ("hauler") to deliver all such solid waste collected within its jurisdiction to the Station. Each of the Participating Agencies further undertakes to use its best efforts to amend, if necessary, its franchise agreement, contract or permit with the private hauler in order that the Participating Agency will have contractual authority to control the location to which the hauler delivers collected solid waste for processing and subsequent transfer to a disposal facility or recycling facility. 4. Levelized Haul Costs. In addition to the capital and operating costs of the Station, Participating Agencies (or their residents/businesses) will also incur costs for transporting the solid waste from each agency to the Station. If a mid -Valley site is selected, the Participating Agencies intend to "levelize" these transportation, or "haul," costs for all Participating Agencies. In general, this will be accomplished by calculating each agency's costs for hauling solid waste to the Station and allocating the total costs in accordance with the formula in Attachment Two. Each agency's "levelized" share of hauling costs will be redetermined in April of each year, using the formula in Attachment Two, based on the actual data for tonnages delivered, and hauling costs incurred, during the immediately preceding calendar year. If one or more of the Participating Agencies annexes land which was previously within another Participating Agency, its levelized haul cost will not be readjusted mid year. Instead, the parties expect that the Participating Agencies affected by the annexation will address the impact of the annexation on each's responsibility for costs until the next annual adjustment under this Section, through the Local Agency Formation Commission review process. 5. Pre -Construction Levelized Haul Costs. The Authority is also considering implementing a program to assist Participating Agencies from the East Valley (Indio, Coachella, n8� 2702"4.6 C- 2 0040131 November 13. 1996 Indian Wells and La Quinta) in meeting the higher costs they will incur in transporting solid waste to Edom Hill Landfill once the Coachella Landfill closes and prior to the opening of the Authority's Station. The mechanics of this program are described on Attachment Three. The reimbursement of benefits received by a Participating Agency under this program upon its withdrawal from the Authority required by Section 5.2 of the Agreement is described on Attachment Four. 6. Other Station Operating Costs. A. Personnel The parties anticipate that two or three public sector employees will most likely be required to administer the contract with the Station operator and to oversee cash collection at the toll booth, refuse transfer and recycling. The number of such employees, their specific positions and duties, the date they will be needed and to whom they will report will be decided by the Board, at the appropriate time. B. Mitication Fees to Host Jurisdiction. The Participating Agencies have decided in principle that the Participating Agency in whose jurisdiction the Station is located should receive payment from the Station operator to reimburse it for certain impacts of the facility. These mitigation payments would be an operating cost which would be included in the Tipping Fee and, thus,.passed on to agencies using the Station. The amount of such payment cannot be established until proposals are evaluated. The Board will consider and decide on this matter (the amount and purpose of the fee and the mechanics of payment) after the CEQA analysis is completed and prior to entering into a contract to purchase a site. A ngl 000132 279203.6 C-3 NavewWr 13, 1996 E—XH Brr C ATTACHMENT 1 DEBT SERVICE CAPITAL COST SHARING FORMULA FOR MOU The prorata share of the facility's capital cost will be calculated for each participating jurisdiction according to the following formula: Total Capital Cost (in $) X (City A Tonnage/Total Systemwide Tonnage) = City A's Prorata Capital Cost This formula could be recalculated every three years to adjust for changes in tonnage due to population changes and growth factors. Note. The calculations will utilize tonnages as reported by the Countywide Disposal Tonnage Tracking System. 000133 ATTACHMENT 2 LBMUID HAUL COSTS FORMULA FOR MOU The levelized haul costs formula is explained in the text and the formula below. For purposes of this calculation, the distance from the centroid of each jurisdiction using the transfer station to the station's location will be determined. For the unincorporated areas of the County, two centroids will be used, one in the east area of the Coachella Valley and one in the west area. A uniform cost per ton per mile for hauling the solid waste from each jurisdiction's centroid to the station will be developed by the Task Force in conjunction with the waste hauling companies holding franchises in the participating cities and the County (currently these include Palm Springs Disposal, Waste Management of the Desert and Western Waste Industries/USA Waste). Using the uniform cost per mile, the annual cost for each participating jurisdiction will be calculated. The calculation will be updated each fiscal year utilizing the previous year's franchised hauler tonnages as reported by the Countywide Disposal Tonnage Tracking System. The annual levelized haul cost for each jurisdiction will be calculated as follows: Total systemwide cost (in $) X quris A franchised tonnage / systemwide franchised tonnage) = juris No levelized annual hauling cost contribution 000134 EXHIBIT C ATTACHMENT 3 PRE -CONSTRUCTION LEVELUMD HAUL COSTS FORMULA The pre -construction levelized haul costs formula is explained in the text and the formula below. For purposes of this calculation, the distances from the centroid of each East Valley jurisdiction to the Coachella and Edom Hill Landfills will be determined. The East Valley jurisdictions are the Cities of Coachella, Indio, La Quinta and Indian Wells, and the East Valley unincorporated area of the County. For the unincorporated area of the County, two centroids will be determined, one in the east area of the Coachella Valley and one in the west area. The distances from the centroid of the East Valley unincorporated area of the County to the Coachella and Edom Hill Landfills will be determined. A uniform cost per ton per mile for hauling the solid waste from each East Valley jurisdiction's centroid to the Landfills will be developed by the Task Force in conjunction with the waste hauling companies holding franchises in the participating cities and the County (currently those include Palm Springs Disposal, Waste Management of the Desert, and Western Waste Industries/USA Waste). Using the uniform cost per mile, the annual costs for each of the East Valley jurisdictions to haul to the Coachella and Edom Hill Landfills will be calculated. Using these annual costs, the incremental difference in annual costs for each of the East Valley jurisdictions to haul to the Edom Hill Landfill once the Coachella Landfill closes will be calculated. The total incremental difference in annual costs for the East Valley jurisdictions to haul to the Edom Hill Landfill once the Coachella Landfill doses will be calculated. This incremental difference will be allocated among all participating jurisdictions' franchised hauler tonnage. The calculation will be updated each fiscal year utilizing the previous calendar year's franchised hauler tonnages as reported by the Countywide Disposal Tonnage Tracking System. The pre -construction levelized hauling cost per jurisdiction will be calculated as follows: East Valley haul costs to Edom Hill East Valley haul mats to Coachella Landfill • Incremental haul cost difference for East Valley Incremental haul cost difference for East Valley (in $) X Quris A franchised tonnage / total systemwide franchised tonnage) = Juris A's pre -construction levelized annual hauling cost contribution (P)191 ;j OGWIT C ATTACHMENT 4 FORMULAS FOR REIMBURSMENT OF LEVELIZED HAUL COSTS AND PRE - CONSTRUCTION LEVELIZ'BD HAUL COSTS If a withdrawing jurisdiction has benefited from the reduced transportation costs as a result of the Levelized Haul Costs program described in Exhibit C, Section 3, the withdrawing jurisdiction shall reimburse the Authority for the amount of benefit received, plus interest, from the opening of the Station to the effective date of withdrawal within thirty days of the effective date of withdrawal (interest is defined as the prime rate as published in the Wall Street Journal on the formation date of the IPA). if a withdrawing jurisdiction has benefited from the Pre -Construction Levelized Haul Costs program described in Exhibit C, Section 4, the withdrawing jurisdiction shall reimburse the Authority for the amount of benefit received, plus interest, within thirty days of the effective date of withdrawal. Levelized Haul Costs Reimbursement The withdrawing jurisdiction will reimburse the Authority for the sum of the benefit received in year 1 through year x of participation in the levelized haul costs program. Year 1 is defined as the first year as a participating jurisdiction once the transfer station opens, and year x is defined as the year of withdrawal by the jurisdiction. The benefit received is defined as the difference in the withdrawing jurisdiction's haul costs to the transfer station without levelization and the jurisdiction's contribution to the levelized haul costs program. Each jurisdiction's contribution to the levelized haul costs program will be determined as outlined in Exhibit C, Attachment 3. Each jurisdiction's haul costs to the transfer station without levelization will be developed by the IPA in conjunction with. the waste hauling companies holding franchises in the participating cities and the County (currently those include Palm Springs Disposal, Waste Management of the Desert, and Western Waste Industries/USA Waste) prior to the opening of the transfer station. (jurisdiction A's year i haul costs to the transfer station without levelization jurisdiction A's year 1 contribution to the levelized haul costs program = jurisdiction A's year 1 benefit received] + ... + (this calculation is performed for each year of jurisdiction participation) (Jurisdiction A's year x haul costs to the transfer station without levelization jurisdiction A's year x contribution to the levelized haul costs program jurisdiction As year x benefit received] Juris A's reimbursement for benefit received from levelized haul costs 000136 Pre -Construction Levelized Haul Costs Reimbursement The withdrawing jurisdiction will reimburse the Authority for the sum of the benefit received in year 1 through year x of participation in the pre -construction levelized haul costs program. Year I is defined as the first year of participation once the JPA has been formed, and year x is defined as the year the transfer station opens or the year of withdrawal by the jurisdiction (if the jurisdiction withdraws before the station opens). The benefit received is defined as the difference in the withdrawing jurisdiction's incremental difference in annual hauling casts to the Edom Hill Landfill once the Coachella Landfill closes and the jurisdiction's contribution to the pre -construction levelized haul costs program. Each jurisdiction's contribution to the pre -construction levelized haul costs program will be determined as outlined in Exhibit C, Attachment 4. Each jurisdiction's haul costs to the Edom FU11 Landfill once the Coachella Landfill closes will be developed by the JPA in conjunction with the waste hauling companies holding franchises in the participating cities and the County (currently those include Palm Springs Disposal, Waste Management of the Desert, and Western Waste Industries/USA Waste) prior to the closing of the Coachella Landfill. [Jurisdiction A's year I incremental difference in annual hauling costs to Edom Hill once Coachella closes • jurisdiction A's year i contribution to the pre -construction levelized haul costs program = jurisdiction A's year 1 benefit received] + ... + (this calculation is performed for each year of jurisdiction participation) [jurisdiction A's year x incremental difference in annual hauling casts to Edom Hill once Coachella closes jurisdiction A's year x contribution to the pre -construction levelized haul costs program jurisdiction No year x benefit received] = jurisdiction Ve total reimbursement for benefit received from pre - construction levelized haul costs Note: The calculations noted in this Attachment will utUi2e tonnages as reported by the Countywide Disposal Tonnage Tracking System. 000137 1�n.. r+1 �-1 i : n 1 BC : i Z NOW iO.-OZ-Ndi T-itit 4 lwQ" COUNCIL/RDA MEETING DATE: January 21, 1997 ITEM TITLE: Consideration of the Parks & Recreation Commission recommendation regarding the priority listing of the Potential Citywide Park Capital Improvement Projects As directed by the City Council. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As part of the Fiscal Year 1996/97 Capital Improvement Program, the City Council approved an appropriation of $700,000 for various capital improvements to city parks. The funding is identified as follows: • Infrastructure Fund • Community Project Fund TOTAL FUNDING $181,411 $518,589 $ 700, 000 On October 15, 1996, the City Council authorized the expenditure of $67,000 of these funds for costs associated with the expansion of the Senior Center parking lot. The budgeted balance available for the additional park improvements is $633,000. During the October 30, 1996 Council Study Session, the City Council requested an accounting for actual dollars available in the fund balances. The Community Project Fund balance has an additional $31,597 available in unappropriated funding that may be utilized toward these park projects. Therefore, the actual balance available for the additional park improvements is $664,597. During the December 17, 1996 City Council meeting, the City Council directed staff to set aside $518,000 for the proposed Fritz Burns Park Public Pool Project. This leaves a remainder of $146,597 in funding available for the proposed project priority list 4$664,597- $518,0001. During the December 17, 1996 City Council Meeting, the City Council considered a recommended prioritized list of Park Improvements forwarded through the Parks and Recreation Commission. There was much discussion in regard to the proposed public pool at the Fritz Burns Park. The City Council directed staff to postpone proceeding with the G:\PWDEPTICDUNCU1897\870121 A.WPD tD01'� proposed public pool and proceed with discussions with the Coachella Valley Recreation & Parks District (CVRPD) in an attempt to obtain a committment from CVRPD for operation and maintenance of the proposed public pool. The City Council postponed decision on the public pool for approximately three months, at which time staff will bring findings forward in regard to the pool maintenance and operation. With the postponement of this project, the City Council also directed staff to set aside $518,000 for the proposed public pool and bring the revised prioritized list of park improvements to the City Council for consideration. Included with this report as Attachment #1, is a revised list in accordance with the City Council direction. As noted on this list, the remaining projects total $754,400. The Fritz Burns Park public pool has been removed from the list along with the $518,000 original estimate. Please note that prioritized project #6, "Restrooms at Fritz Burns Park" and project #1 1, "Shade structure at Fritz Burns Park', remain on the revised list. The estimated cost for these projects are $60,000 and $150,000 respectfully. These park improvement projects remain on the list in case the City Council decides not to go forward with the proposed public pool at the Fritz Burns Park. If the Council chooses to go forward with the Public Pool project, the restrooms and shade structure are included as part of the public pool project and will be removed from this revised list. If this prioritized list is approved by the City Council, the $146,597 in funding available would enable the city to complete projects #1 through #5, #7 and #8 (project #6 "Restrooms at Fritz Burns Park" and project #11 "Shade Structure at Fritz Burns Park", are scheduled to be completed as part of the proposed public pool project). Projects #1 through #5, #7 and #8 total: $144,400. The remaining projects will be budgeted and completed in subsequent years in the priority as designated by the City Council. The timing of the projects will be dependant upon the revenues in future years. Attachment #1 is the revised prioritized list that was recommended by the Parks & Recreation Commission and revised by city staff under direction of the City Council. The prioritization of the projects are the same as the original list as recommended by the Parks & Recreation Commission with exception to the proposed public pool at the Fritz Burns Park, which has been removed from this list. By setting aside $518,000 of the actual funding available for these projects, $146,597 remains for the listed projects. The prioritized projects shown on Attachment #1 total $754,400. This list has been submitted to the City Council to respectfully request direction on the prioritization of the projects in order for staff to proceed with the implementation. Chris A. Vogt Public Works Director/City Engineer GAMDEPT\COUNCIL\1997\970121 A.WPD C ATTACHMENT 1 PARKS AND RECREATION COMMISSION PRIORITIZED LIST OF PARK IMPROVEMENTS (Revised per City Council direction 12/17/96) 1. TENNIS COURTS RESURFACED' $40,000 2. RENOVATE TENNIS COURT TO ROLLER HOCKEY COURT $10,000 3. LIVING FENCE AT FRITZ BURNS PARK $25,000 4. ADDITIONAL LIGHTING AT LQ SPORTS COMPLEX $30,000 5. DRAINAGE AT ADAMS STREET PARK $15,000 6. RESTROOMS AT FRITZ BURNS PARK $60,000 7. SOCCER GOALS AT LQ SPORTS COMPLEX $4,400 8. TRAIL HEAD AT BOO HOFF TRAIL $20,000 9. DOG PARK $10,000 10. REGRADE AND REPAIR INFIELDS AT SPORTS COMPLEX3 $30,000 11. SHADE STRUCTURE AT FRITZ BURNS PARK $150,000 12. PLAYGROUND EQUIPMENT AT FRITZ BURNS PARK $60,000 13. SKATEBOARD PARK $150,000 14. REST STOPS ON BEAR CREEK BIKE PATH (3) $75,000 15. PLAYGROUND EQUIPMENT AT 3 RETENTION BASINS $75.000 TOTAL $754,400 ' On October 23, 1996, Parks and Recreation Commission reduced the project cost from $60,000 to $40,000. 2 On October 23, 1996, Parks and Recreation Commission added this project. 3 On October 23, 1996, Parks and Recreation Commission reduced the scope of this project to include only the infield and repairs to the backstops, and reduced the costs from $50,000 to $30,000. G:\PWDEPT=UNCIL\1997\970121 A.WPD 0110140 Tity,z 4 1wQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: Consideration of Award of a Professional Services Agreement for Pavement Management STUDY SESSION: Study. PUBLIC HEARING: Award a Professional Services Contract to Berryman and Henigar for preparation of the Pavement Management System (PMS) for the City of La Quinta in the amount of $86,076.10. Authorize the transfer of funds in the amount of $18,076.10 from Public Works Administration, Capital Account No. 101-451-855-000, to Public Works Administration, Contract Services Account No. 101-451-609-000. The project budget for the estimated cost of design for the Pavement Management System contained within the RFP is $50,000. The recommendation contained within this report recommends the award of a Professional Services Contract in the amount of $86,076.10. This recommendation exceeds the budgeted amount by $36,076.10. However, there is funding available, as outlined below, to support the recommendation. Public Works Admin./Contract Services, Acct. No. 101-451-603-000 a. Carry over from Fiscal Year 1995/96 $35,000.00 b. Pavement Management System (PMS) Data Inventory $15,000.00 c. Plan/Map Digitizing $10,000.00 d. Graphic Information System (GIS) Maintenance $ 8,000.00 Public Works Admin./Capital, Acct. No. 101-451-855-000 Work Order Management Software Package $18,076.10 Total Available Funding $86,076.10 A Pavement Management System is a pro -active way for the city to complete regular maintenance for maximum life of the city streets. It also alerts city staff to potential problem areas so that staff may budget for and provide solutions to the problem before it becomes too expensive. G\PWDEPIICOUNCIL1199A970121D.WPD During the September 17, 1996 City Council meeting, the Council approved a Request for Proposal (RFP) for preliminary engineering and design services for the City of La Quinta Pavement Management System Data (Attachment 1). Council also authorized staff to receive proposals from qualified firms and negotiate the terms of a Professional Services Agreement with the highest qualified firm, as determined by the appointed Consultant Selection Committee. The approved Consultant Selection Committee members were, Danny Johnson, Maintenance Manager, Mark Harold, Building and Safety Manager and John Freeland, Senior Engineer. The Consultant Selection Committee met to determine a short list of qualified firms available from the City's Consultant Registry. The firms "short listed" to receive RFP's were; ► Berryman and Henigar Palm Springs, CA ► NBS / Lowry, Inc. Palm Desert, CA ► RBF & Associates Palm Desert, CA ► Keith International, Inc. Palm Desert, CA ► J.F. Davidson Associates, Inc. Palm Desert, CA RFP's were mailed out to the respective firms on September 19, 1996. They were received by the City Clerk on October 11, 1996. Two of the firms did not submit proposals. These were Keith International, Inc. and J.F. Davidson Associates, Inc. To the knowledge of the Selection Committee, no correspondence or communication was conveyed as to the reason(s) the two above -mentioned firms did not submit a proposal. On October 25, 1996, the Selection Committee met to review the proposal evaluations of each firm submitting a proposal. The firms were evaluated on the strength of the following criteria: ► Understand Scope of Work ► Pertinent project experience ► Personnel (prime consultant only) ► Preparation of Street Sign Inventory ► Preparation of Street Segment Inventory ► Development of a Pavement Management System ► Street condition ranking ► Pavement maintenance strategies ► 5 year budget forecast for pavement maintenance ► Software/Data coordination with existing City programs ► Street Sign condition picture linking ► Sub -Consultants ► Intangibles (i.e., past performance, enhanced abilities, coordination efforts with public and private personnel, etc.) 00014? G TWDEMCOUNCIL\1997970121 D, WPD Based on these items within each proposal, the Committee members ranked each firm. The consensus of the Committee ranking is as follows: 1. Berryman and Henigar 2. RBF & Associates 3. NBS / Lowry, Inc. Staff's negotiations with Berryman and Henigar's proposal for services resulted in a base proposal amount of $41,230.81. These services include: ► Citywide Street Sign Inventory ► Citywide Street Sign Condition Evaluation ► Citywide Street Sign Picture Linking to Mapinfo ► Arterial and Collector Street Segment Inventory ► Pavement Management System for Arterial and Collector Streets ► Providing Pavement Condition Survey In addition to the proposal for services as outlined in the RFP, Berryman and Henigar has proposed to incorporate additional services into this project for the sum of $21,950.15. These additional services, as outlined in Attachment 2 include: ► Updating City's Mapinfo Basemap. ► Providing Pavement Condition Survey Training. ► Providing Pavement Management Software Training. The additional services will enable the City staff to utilize and maintain the Pavement Management System (PMS) in the future. Due to the fact the costs associated with the development of the City's PMS was estimated by staff to be approximately $100,000 for the entire city, the project was split into two phases. Phase I of the PMS, with the exception of the Street Sign Inventory, addresses all arterial and collector street segments in the City of La Quinta. Phase II, tentatively scheduled to be incorporated into the system in Fiscal Year 1997/98, addresses all residential streets in the City. Because Berryman and Henigar's staff will be driving the residential streets when performing the Street Sign Inventory, Berryman and Henigar have also proposed to incorporate all residential streets into this project as Phase Il. The proposed additional cost associated with this Phase II is $22,895.14. The recommended award exceeds the original estimate due to the additions of updating the city's Mapinfo basemap, providing Pavement Condition Survey training, providing Pavement Management Software training, and adding the residential streets. Incorporating Phase II, residential street segments, into this project at this time will prove advantageous based on the following: ► The City will save the administrative and advertising costs of completing the selection process for Phase II in the future. 000143 0:\PWDEPnCOUNCIL\199T970121D. WPD ► Because Berryman and Henigar's field technicians will be driving the residential streets in order to complete the Street Sign Inventory, it will be cost effective to develop the residential street segment data at the same time. ► The majority of maintenance performed by Public Works maintenance staff is conducted on residential streets (i.e., street sign, storm drain inlet, graffiti removal, etc.). Incorporating Phase II into this project will enable staff to immediately utilize the PMS for resource tracking associated with these types of maintenance. ► The City will receive a completed PMS for all of the City streets for immediate implementation. Alternatives for City Council to consider: Award a Professional Services Contract to Berryman and Henigar for preparation of the Pavement Management System (PMS) for the City of La Quinta in the amount of $86,076.10. Authorize the transfer of funds in the amount of $18,076.10 from Public Works Administration, Capital Account No. 101-451-855-000, to Public Works Administration, Contract Services Account No. 101-451-609-000. 2. Award a Professional Services Contract to Berryman and Henigar for preparation of the Pavement Management System (PMS), including the optional tasks as outlined in Attachment 2, for the City of La Quinta in the amount of $63,180.96. 3. Award a Professional Services Contract to Berryman and Henigar for preparation of the Pavement Management System (PMS) in the amount of $41,230.81. 4. Provide staff with alternate direction. Chris A. Vog Public Works Director/City Engineer Attachments 01P W DE MCOUNCIL\ 199T970121 D. W P D OOD144 Attachment 1 CITY OF LA QUINTA REQUEST FOR PROPOSALS PHASE I - PAVEMENT MANAGEMENT SYSTEM DATA Project Description The City of La Quinta requests proposals from Engineering Consultants for professional and technical services required to implement Phase I - Pavement Management System. The project is more specifically described as follows: Street Sign Inventory - An inventory of all street signs within public right-of-way prepared in Excel v5.0 format. The inventory will include, at a minimum, the location of each sign relative to street segment centerline, type of sign and type of sign post. The inventory format must allow for the addition of new, additional information as the City develops it. The inventory will be provided to the City on either 3 '/z" disks, CD Rom format or other media accepted by the City. Street Sign Condition - A picture of each street sign will be taken and digitized for use with the City's MapInfo software. The purpose of the picture is to provide the City visual verification of the street sign condition when utilizing MapInfo. The picture must be of sufficient scale to provide adequate detail for its intended use. Each picture must be linked digitally to the Street Sign Inventory. Street Segment Inventory - An inventory of arterial and collector street segments in the City of La Quinta, prepared in Excel v5.0 format. The inventory shall include, at a minimum, for each segment, the center line length, right-of-way width, pavement width, pavement area, striping and legend types and quantities, curb length, median curb length and median area. The inventory will be provided to the City on either 3 '/2" disks, CD Rom format or other media accepted by the City. Pavement Management System - Utilizing MicorPaver, develop a Pavement Management System for all City arterial and collector streets. The Pavement Management System will assist the City in maintaining a desirable level of pavement performance on a network scale while optimizing the expenditure of limited fiscal resources. Specifically, the program will provide administrators and maintenance personnel with an assessment of current pavement condition for all arterial and collector streets, maintenance strategies, identification of all sections of pavement needing rehabilitation or replacement, a determination of a five-year budget for rehabilitation or replacement of identified deficient sections of pavement and graphic presentation capability of system condition on the City's MapInfo GIS. Services Required Services and products to be rendered in performing all work associated with the development of the Pavement Management System will include, but not be limited to: 000145 5 ► preparation of street sign inventory ► preparation of street segment inventory ► develop Pavement Management System ► develop pavement condition ranking system ► rank each street segment pavement condition ► develop pavement rehabilitation/replacement strategies ► develop five (5) year budget of pavement rehabilitation/replacements ► coordination of software/data with City's software ► development of street sign condition picture linking to inventory and MapInfo The City intends to award the services associated with these improvements to a single firm. A Project Manager will be designated by the consulting firm with the experience to lead the project through development and completion. The Project Manager will become the day-to-day liaison with City representatives throughout the duration of this project. Project Development Process Generally, the project development process will be as follows: Scoping Meeting - Consultant and City will finalize the street sign and segment inventory requirements, Pavement Management System parameters, and software requirements/capatabilities. Data Gathering - Consultant will develop street sign and segment inventory. Inventory will be provided to the City for review and approval. Street Sign/Segment Inventory/Picture Linking To MapInfo - Consultant will develop the linking of the Street Sign/Segment Inventory/Pictures to the City's MapInfo GIS. Pavement Management System Development - Consultant will develop a Pavement Management System for all City arterial and collector streets that will provide an assessment of current pavement condition for all arterial and collector streets, maintenance strategies, identification of all sections of pavement needing rehabilitation or replacement, a determination of a five-year budget for rehabilitation or replacement of identified deficient sections of pavement. Graphic Presentation of Street Conditions - Consultant will develop the graphic presentation capability of Street Conditions on the City's MapInfo GIS. Final Report - Consultant will prepare the final results of the street sign and segment inventory, the Pavement Management System, and the five (5) year budget for pavement resurfacing/replacement in a Final Report. Final Report will be submitted to the City for review and approval. Proposal Submittals Proposals (Work Proposal and Cost Proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address, and phone number. The Work 000146 T Proposal is to be submitted in the envelop marked "Work Proposal' and the Cost Proposal is to be submitted in the envelop marked "Cost Proposal." Only one proposal per consultant will be considered. Proposal packages are to be received by 5:00 PM, Friday, October 11, 1996. Proposal packages are to be delivered to: Mr. Danny Johnson, Maintenance Manager City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, Ca. 92253 Proposal Format Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following two (2) items: Work Proposal (envelope 1) - Submit four (4) copies A. Cover Letter i. Name, address and phone number of the Project Manager ii. Qualifying statements/comments regarding proposal iii. Identification of sub -consultants and responsibilities B. Statement of Qualification 1. Listing of proposed project personnel, personal experience and resumes ii. Experience of similar work C. Project Understanding and Approach i. Description of project understanding and how you will approach the project D. Scope of Work Program 1. Description of tasks, sub -tasks and deliverables E. Schedule Requirements i. Anticipated date for a Notice to Proceed is November 1, 1996 ii. A CPM schedule is to be submitted describing the nature and scheduling of proposed tasks reflecting the November 1, 1996 start. Cost Proposal (envelope 2) A. A detailed cost proposal for all services, materials, and sub -consultants anticipated in completing the project outlined in the RFP. Selection Process Work Proposals will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted in the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations by those consultants. Cost Proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 000147 FA CITY OF LA QUINTA REQUEST FOR PROPOSALS PHASE I - PAVEMENT MANAGEMENT SYSTEM DATA COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposals for Phase I - Pavement Management System Data and will be the basis for negotiating a Professional Services Agreement to provide these services. 1. Street Sign Inventory 2. Street Sign Condition 3. Street Segment Inventory 4. Pavement Management System Total Cost - All Projects Attached herein is a detailed man-hour and fee breakdown for the tasks and sub -tasks defined in our proposals. Consultant Date Signed r1 000148 Attachment 2 Section 3 - Scope and Services TASK 3 - UPDATE MapINFO BASEMAP (optional task) Understanding that the City would like to add street centerline and edge of pavement data to the City's existing MapINFO system, , Berryman & Henigar proposes to use HILLWIG- GOODROW, LLC for the collection of information on roadways within the City. This will be done using a process called VIDEO-GPS (V-GPS), which was developed by BMLWIG- GOODROW LLC to capture information quickly and cost effectively from a vehicle moving with the normal flow of traffic. V-GPS integrates the use of video camera(s) and Global Positioning systems technology to gather roadway data. Data to be gathered will include: • street centerline (x y coordinates and station) • edge of pavement • x y coordinates for all intersections • beginning/ending station for all pavement striping/markings • location of median(s) The roadway feature data will be located to submeter posting centimeter. Once collected the information will be provided to the City in either Excel 5.0 or Paradox for Windows tables so that it can be linked to the City's Map1NFO system through an ODBE connection using an ODBE driver such as Intersoloes. TASK 7 - PROVIDE CONDITION SURVEY TRAINING (Optional Task) While Berryman &Henigar understands that it is the City's desire to have the pavement survey completed by the selected consultant, training in inventory techniques can be provided to City staff so that they have an understanding of how the system is developed. More importantly, the training will allow City personnel the option to replicate the re -inventory of their City streets at a later date or to add the local streets to the system, thereby minimizing long-term costs associated with the maintenance of the system. If desired, Berryman & Henigar would provide training for up to three (3) City staff members on the procedures and methodology for data collection of the streets and sign inventory features associated with the visual field survey. The training would include 16 hours of classroom and field survey training. One (1) set of training manuals would be provided as part of the exercise for each person within the class. At the completion of the training, City personnel would be versed in the proper procedures for data collection thereby insuring the ability of the City to repeat the condition survey on its own when the need arises. 000149 M:%SMRKTNG\LAQUINTAIPMS1UQUDrrA.PRO .Berryman & Henigar 9 BS/Cansmranis roc • H"1,74r•Aar me Section 3 - Scope and Services TASK 9 - PMS SOFTWARE TRAINING (Optional Task) If desired, Berryman & Henigar will provide sixteen (16) hours of MicroPAVER system training to City staff. The training will concentrate not only on the utilization and operation of the MicroPAVER software - outlining the steps for proper on -going maintenance of the system database - but also on the necessary program tasks that are required to maintain and update the City's pavement management program on an annual basis. The training would include such items as: MicroPAVER System Operation Overview, Review of process flow of annual activities required to maintain the program, • Mock replication of annual PMS support activities Cl. e. , reinventory office procedures; updating of maintenance costs, strategy assignments, engineering data, and deterioration curves; and interpretation and utilization of management reports) 000150 1n T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: Consider Approval of Contract Amendment with Korve Engineering to increase STUDY SESSION: Scope of Services to include Adams Street PUBLIC HEARING: Improvements at Avenue 48 Extension, Project No. 96-05 RECOMMENDATION: • Approve Contract Amendment in an amount not -to -exceed $48,580 with Korve Engineering to increase the contract scope of services to include necessary design improvements to the east side of Adams Street, from Avenue 48 to 2500 feet north. • Approve a Contract Amendment in the amount of $48,910 for design of water and sewer improvements within Avenue 48 Extension. • Authorize the expenditure of $97,490 from RDA Project Area No. 2 Low -Mod housing fund for the design of the facilities as described above. The approved project budget for Avenue 48 extension is as follows: Design Construction Construction Support Administration TOTAL Account No. FY 96/97 FY 97/98 401-632-605-532 $270,000 $0 401-632-609-553 $1,489,430 $1,489,430 401-632-609-000 $95,000 $95,000 401-632-901-000 $92,900 $78,240 $1,947,330 $1,662,670 Because of an accelerated project schedule, some of the Fiscal Year 1997/98 work items will be completed in Fiscal Year 1996/97. Sufficient funding is available from the RDA Project Area No. 2, Low -Mod housing fund, to support the accelerated schedule and the recommendation contained within this report. a G?PWDEP'RC0UNCIU19971970121 E, WPD IR00151 At the April 2, 1996 City Council meeting, the City Council adopted a Redevelopment Agency resolution authorizing an expenditure of $5.865 million of Agency Low and Moderate funds for certain public improvements to fund the design, construction and administration of infrastructure improvements necessary to develop the Agency's property into an affordable housing project. During the City Council meeting of July 2, 1996, the Council authorized an award of a professional services agreement in the amount of $470,122 to the firm of Korve Engineering for design and construction management services. The scope of work included; street improvements to Avenue 48 Extension from Adams Street to Jefferson Street; the widening of Washington Street from north of the Whitewater River Channel to Miles Avenue; and the widening of Miles Avenue from Washington to the existing Inco development. Staff realized that the consultants costs for water and sewer design was high, and noted that construction inspection would not be needed from Korve since the Washington/Hwy 111 project would be concluded prior to the Avenue 48 project starting and therefore, the inspection personnel from the Washington/Hwy 111 project would be available to oversee this project. In order to maintain a very time constrained design schedule, staff proceded with the execution of the original base contract for $296,302. This did not include construction inspection or water and sewer design. Since the additional services are necessary to the project, staff has negotiated the design costs for water and sewer line design and prepared a contract amendment to add the design for water and sewer for $48,910, and design services for the Adams Street improvements to the RDA limits as shown on Attachment 1 ($48,580).The revised contract amount would be $393,792. Although design for Adams Street was not included in the original scope of services, it was envisioned at the time to design and construct all infrastructure improvements adjacent to RDA properties within the Project Area No. 2 boundary. One such property is located at the northeast corner of Avenue 48 and Adams Street (Attachment 2). Improvements at this location to be designed would include: • curb and gutter • median island • full width street improvements (to the ultimate right-of-way) • transition taper from unimproved properties to the north of the RDA property Improvements to the area are estimated to cost approximately $275,000 with a 10% construction contingency. 000152 G:IPWDEMCOUNCIL\ 1997\970121 E. W PD Alternatives for the City Council to consider: Approve Contract Amendment in an amount not -to -exceed $48,580 with Korve Engineering to increase the contract scope of services to include necessary design improvements to the east side of Adams Street, from Avenue 48 to 2500 feet north. Approve a Contract Amendment in the amount of $48,910 for design of water and sewer improvements within Avenue 48 Extension. Authorize the expenditure of $97,490 from RDA Project Area No. 2 Low -Mod housing fund for the design of the facilities as described above. 2. Do not approve a contract amendment with Korve Engineering. 3. Provide staff with alternative direction. ZII_ i� l� Chris A. Vogt Public Works Director/City Engineer 000153 G:TWDEPT000NCID199T97012I E.WPD pp/ ter_ CF`y OF TNt' V PROFESSIONAL SERVICES AGREEMENT: Miles Avenue Widening, Avenue 48 Extension CONSULTANT: Korve Engineering, Inc. 35-325 Date Plain Drive , Suite 152-D Cathedral City, CA. 92234 CONTRACT CHANGE ORDER NO. 1 ATTACHMENT 1 Sheet 1 of 1 PROJECT NO. 96-05 *X****k*XXX*XXXXX*X***XX**X***X**X*XXXXXXXXX*kk***********XX******k*XXX***k***X*XX*XXXXX** Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. XXX*************k**XX*Xk*XXX*XX*k****X**k*******k***XXXXX*k******XXXX*****X****k*XX**X*kXX DESCRIPTION OF CHANGE Add the following additional scope of services to the base contract: Sewer and Water Design within Avenue 48 $48,910 Design ultimate street improvements to Adams Street from Ave 48 north 2500' $48,580 TOTAL $97,490 This Contract Change Order shall not exceed $97,490 XXR*********k**k***XXXX**kXX**kXkXXXXX*****X****kX****XXX******XX**********XX****X*****k*X Previous Contract Amt. Through Change Order No. 1 $296,302 Add this Change Order $ 97,490 Revised Contract Total $393,792 By reason of this contract change order the time of completion is adjusted as follows: -0- days added/deleted to contract time. The original contract completion date shall be: 6 / 31 / 97 ****X******X**XXXXX*X**************k*X*XXXXXkk***********XX*****k**XX*XX****XX*X*****X*XX* Submitted By: Date: Approved zXXXk***********k*k****XX*X***X*****X******k**********XXZXzz******XZXZX****zXzz***k*XXzzz* We, the undersigned Consultant, havegiven careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specs d work, and hereby accept as full payment the amount shown above. Accepted By:( l�///�L'�'�; /�G- Title: OFFICE MANAGER Consultant: KORVE ENGINEERING, INC. Date: January 17, 1997 000154 of a( I I I S I. PER MB 227y77=85---"""j—" --- In ¢ , a cza I FD In I.P. FLUSH LS 5570 n ACCEPT AS NW COR.• YIA ! SW 1/4 `^ ATTACHMENT 2 I GRAZU"A N -- a i �1323.85 °D 8' PVC • o c N 'IRR. CVWD' N o I� 239.23 o 1 Q o z Lnz N 89' Z cc I 'h L I �� H i 30' R/W PER Q 55' R/W PER I INST. 32692 MB 227/77-85 PIAI REC. 4/17/59. O.R. I F c1Ov �� U.G. SCE 15' SEWER 14' EAST OF C/L I WEST OF C/L �— U.G. GAS 13' Q I N EAST OF C/L WATER 25' Io WEST OF C/L PAVEMENT EDGE IS I h l 5' EAST OF C/L I OVERHEAD I.I.D. -I Qi 30' R/W VACATED PE� INST. WEST OF ADAMS C/L (� II 4956 REC. i/14/75. O.R. EASEMENTS FOR UTILfTIES II REMAIN 50' R/W PER I I ANCHOR 77'IN. OF C, PM 140/95 3� —100 J �.; I 29 P.P. 52' N. OF — C/L WITH 4SERS 1322.79 FD. In I.P. FLUSH. ACCEPT 26x3' WATER AS S.N. COR. SEC. 29 PER METER BOX 2' M8 227/77-85 ME 31 32 000155 COUNCIL/RDA MEETING DATE: January 21, 1997 ITEM TITLE: Consideration of a Request from La Quinta High School Students for a Financial Contribution for European Trip M*6101M�• �► As deemed appropriate by the City Council. AGENDA CATEGORY: BUSINESS SESSION: 07 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The per student cost for the European trip is $1,436.00 times three students for a total of $4,308. Any fiscal impact upon the City would be contingent upon the Council's action. Funds for this request are available within the Special Project Contingency Account (#101-101-663-000) with a current balance of $22,980 (The original budgeted amount was $40,000; less $7,500 transferred into advertising to pay for the Skins Game promotional piece on the City; $7,320 for La Quinta High School band uniforms; $1,450 for the Octoberfest; $450 for the Miss La Quinta Pageant; and, up to $300 for the Cultural Commission's workshops for refreshments). DILI ► 1 NX9171011TEi La Quinta High School, on behalf of three students, sent a letter to the City (Attachment No. 1) requesting that the City consider making a donation to help the students participate in a European trip. The Council reviewed this letter under Written Correspondence at the December 17, 1996 City Council meeting and referred the matter to staff to obtain additional information. Pursuant to that direction, staff contacted the La Quinta High School representative, Ms. Cheryl Schuler for additional background information. Ms. Schuler indicated that the total cost of the trip per student is $1,436.00 and that three students are going for a total cost of $4,308. Due to timelines, and required reservations, the students have already paid for their trips; however, they are seeking reimbursement for the =8 V cost of the trip. According to Ms. Schuler, business response has been minimal. The students will leave for Europe on March 28, 1997. Staff advised Ms. Schuler of this Council meeting and it is anticipated that she/the students will be present to answer questions. FINDINGS AND ALTERNATIVES: Options available to the City Council include: Approve the request of the La Quina High School students for reimbursement of some portion of the European trip; or, 2. Do not approve the request; or, 3. Provide further direction to staff. Britt W. Wilson, Management Assistant Attachments: 1. La Quinta High School Letter and attachments c:ccst1f02.97(bw) L 000157 DEC 0 2 1996 79-255 WoohNwd Ho Drtm November 20,1996 To whom it may concern: ATTACHMENT 1 La Quinta High School La Quinta High School students have an extraordinary opportunity.to travel to London and Paris over Spring Break this year. This is an educational experience that cannot be replicated. The students will be visiting Big Ben, the Houses of Parliament, Westminster Abbey and much more while in London. During their visit to Paris, they will get to visit the Palace of Versailles, Eiffel Tower, the Louvre and Notre Dame. As you can well imagine, excitement is high! We are looking forward to everything that await us on our European adventure. All students are totally responsible for paying their tour expenses. We are providing fundraisers for the students to offset the costs of their travel. We are also seeking community members and businesses to help underwrite the costs for our students. If you are able to make a donation it will be greatly appreciated. Please make out your check to La Quinta High School European Trip. If you have any questions please feel free to contact me at 7724150. Thank you for you time. Sincerely yours, Cheryl:Icr Social Studies Department m 3 000158 To whom it may concern: Thank you for your time and consideration of our proposal. By donating to our Europe trip fund you will be wisely investing in our futures. You will be providing a great opportunity for us to expand our minds and grow culturally. If you could possibly spare a cash donation to help us achieve our goal it would be greatly appreciated. Attached is a proposal drafted by the trip's advisor. It explains not only what we are doing but also why your donation is so desperately needed. Sincerely, Golden-BPPky Harrell 6�C4 e� e- Stephanie Webster �� ♦ 1U4 �• 1 4 OOO1sg. London and Paris 9 DAYS Program Fee includes: ■ Round-trip airfare ■ 7 overnight stays in first-, superior tourist-, or tourist -clam hotels (all with private facilities) ■ Continental breakfast and dinner daily in carefully selected restaurants ■ Full-time services of a bilingual EF Tour Director throughout your stay ■ All transfers and intercity transportation ■ 4 comprehensive sightseeing tours led by licensed local guides 6 6 visits to special attractions ■ 2 EF walking tours and an additional sightseeing briefing led by your EF Tour Director For complere financial and registration derails, please refer to the Booking Conditions. Brutling Covent Garden ten all the chow sfLondon befm)PW DAY 1 Flight Oreeaight flight to Grest &isms s Enjoy comfortable jet accommodations as you fly across the Atlantic. DAY 2 London Anival in London s Touch down in London! After clearing customs you are greeted by your bilingual EF Tour Director, who will remain with you throughout your stay. A private luxu- ry motorcoach takes you to your comfortable hotel for check -in. EF wallung tout • Stroll through the very heart of London on our EF walking tour (which begins along the banks of the River Thames). Pass Rudyard Kipling's former home, walk along the Strand, and see the spot from which all distances to London ate measured. Enter Trafalgar Square, where you can walk amidst London's most famous pigeons. Continue on to Leicester Square, the "pouring place of princess"; this was once a favorite place for men to carry out duels! After passing statues konoring both William Shakespeare and Charlie Chaplin, continue on to London's Chinatown. Then pass through Soho to the Covent Garden area, recog- nizable as the backdrop for the opening scene of My Fair lady. DAY 3 London Guided sightseeing of London • Your guided tour takes you past the major landmarks of Europe's largest city. Enjoy a photo - stop at Big Ben and the Houses of Parliament. Visit Westminster Abbey (the site of royal coronations for the past 900 yeas), and pass by St. Paul's Cathedral, Piccadilly Circus, Tower Bridge, Trafalgar Square, Whitehall, Downing Street, and Hyde Park. Then stand before the gates of Buckingham Palace for the changing of the guard (seasonal). If the flag is Sown at full mast, the queen is in residence! Guided e:cursios to Windsor • Enjoy a guid- ed visit to Windsor, the world's largest inhabit- ed castle. Founded by William the Conqueror in 1070, 'Windsor has been the preferred royal retrear for the last 900 years and is still in use by the Royal Family. The castle contains his- torical treasures ranging from the queen's porcelain to Henry VIII's sword and suit of armor. Queen Victoria loved to entertain here, but ultimately ended up in seclusion within the castle, mourning the death of her beloved Albert. (If the queen is in residence and the official apartments are closed, visit St. George's Chapel, where the annual Garter Service takes place, or Queen Marys Dolls' House, an ele- gant dollhouse completely furnished in authen- tic 18th-cennuy decor!) 6 000160 DAY 4 London Optional excursion to Orford and Stratford Visit two of England's most acclaimed towns as You journey into the English countryside. First, travel through the Chiltern Hills to ivy -draped Oxford, a mecca of learning for over 800 ,Years. Then continue to legendary Stratford-upon- Avon. Step back into the Elizabethan age as you visit the half-timbered home in which Shakespeare was born and view the costumes used by the BBC in its Shakespearean produc- tions! Optional theater performance • An addition- al option includes a performance at a Stratford or London theater (depending on availability). Free time in London • Alternatively, enjoy free rime in London. You might wish to visit the original Hard Rock Cafe or Madame Tussaud's Chamber of Horrors, cruise down the Thames to the Royal Greenwich Observatory, look for Sherlock Holmes' house on Baker Street, or partake of an elegant and traditional afternoon tea. Consider also a visit to the world -class col- lection of the British Museum, which includes an original Magna Carta, Egyptian mummies, hand-written Beatles lyrics, and the Rosetta Stone. DAY S London Optional excursion to Stonehenge, Salisbury and Bath • Journey through rural English landscapes to Stonehenge. This 4000-year-old ring of stones, an ancient worship and burial site, is England's most mysterious landmark. Next stop is Salisbury for a visit to the town's cathedral; then view the Georgian architecture and Roman baths of Bath, where Jane Austen lived —and set some of her novels. This spa was a favorite vacation spot of early Romans! DAY 6 London • Paris Visit to Canterbury • Journey through the Garden of England (the hop fields of Kent) to Canterbury, the destination city of Chaucers pilgrims in the legendary Canterbury Tales. Visit the town's magnificent cathedral (the seat of the Church of England) and see where four of the king's knights murdered Archbishop Thomas a Becket in 1170! English Channel crossing to Paris Continue to Dover, where you'll board a ferry to cross the English Channel. Glance back at the famous white chalk cliffs as you sail to Calais; upon arrival, transfer to Paris. DAY 7 Paris Guided sightseeing of Paris s See the elegant Champs-Elysea and the Arc de Triomphe — built to commemorate Napoleon's Grande Arcade, the arch was not completed until after their decisive defeat! Pau by the Conciergerie, les Invalides, and Napoleoris alma mater: the Ecole Militaire, from which he graduated with the following comment on his report card: "Will go far if circumstances permit"! Marvel at the sheer size of the 6000-ton Eiffel Tower (France's exhibit for the World Fair), and learn why the tower, once considered an eyesore by so many, was spared the wrecking ball in 1909. Visit to the Notre -Dame • Recall the novels of Victor Hugo during your stop at the Noire. Dame (which dates back to 1163). Admire the graceful beauty of the cathedral's rose windows and flying buttresses; on the same site ancient Romans once worshipped Jupiter! Here Napoleon crowned himself emperor in 1804. Guided visit to Versailles • Recall le grand rii- cle as you experience the opulence of Versailles, dreamhouse of Louis XIV. Built to be the env of all. Europe, France's most extravagant chateau continually threatened to bankrupt the treasury of France. Here the Sun King held court in the most lavish style imaginable—ar its height, 1000 nobles were attended by 4000 servants inside the palace, while 15,000 sol- diers and servants inhabited the annexes! Tour the Royal Apartments, furnished for Marie - Antoinette. Walk through the historic Hall of Mirrors; it was here that France, Spain and England officially recognized the independence of the United States in 1783, and that the famous World War I treaty was signed. You'll also stroll through the elegantly landscaped gardens, designed by Andrd Le N6tre. (Please note: bemuse of the extreme popularity of Versailles, guided visits of the interior cannot be guaranteed during peak seasons.) DAY 8 Paris EF walking tour • Join our walking tour of the chic Opera district, experiencing the haute cou- ture of Rue du Faubourg St. Honore. Stroll past the official residence of the president of France and through Place de la Concorde, built to honor Louis XV. The next Louis was not so lucky —here he was beheaded, along with Marie-Antoineae. Continue through the Tuileries, and walk in the footsteps of Rothschild as you cross Place Vendome. In addition, you'll pass the house in which Chopin spent his final days. Visit to the Louvre • You'll also visit the Louvre, built to defend the city in the 13th century, today the museum safeguards one of the world's greatest art collections. Here you can view the Mona Lira and the ancienr—and armless —Menus de Milo (Greek goddess of love)! DAY 9 Home Return home • Your Tour Director assists with the transfer to the airport, where you'll check in for your return flight home. 7 000161 w �r<� pw rrW7 uv The woman who defined an arm: Who was Queen Victoria? Queen Victoria (1819-1901) was born at Kensington Palace in London, the only child of Edward, Duke of Kent. At the age of 11, she vowed that as future queen, "I will be good." Eight years later, she was crowned. Her name is most associated with her legendary prudery; and yet she also made her mark on history by lading her empire through several wars (including the Crimean and the Boer). Queen Victoria also abolished slavery in her colonies, bought the Suez Canal from. Egypt, and authorized constitutions for both Canada and Australia. Under her Wile, England grew to become an empire of 125 million subjects; but it was also marked by the tragic Potato Famine in Ireland. In 1840, the Queen proposed to and married her cousin, Prince Albert of Germany. (Queen Victoria her- self spoke only German until she was three.) Theirs soon became one of the happiest royal marriages the world has ever known. In fact, the Queen once wrote that compared to her family, "Politics (provided my Country is safe) must take only second place." The royal couple were great advocates of the arts and sciences; together, in 1851, they sponsored the first World Fair. In 1861, Vittoria and Albert discovered that their eldest son, Prince Albert Edward, was having an affair with an Irish actress. Although sick at the time, Albert travelled to Cambridge to convince his son instead to marry Princess Alexandra of Denmark His illness wors- ened during the journey, and he died soon after. The Queen partly blamed the Prince for the premature death of his father. She went into seclusion, and wore black for the rest of her life. Distinguished by great wealth, expansionism, and popularity, her 63-year reign was the longest of any British monarch. She ruled for so long that by the time they carved her starue in front of Buckingham Palace, no one remembered what she looked Ww when she was young! (Queen Victoria was the fast monarch to move from Kensington to Buckingham Palace: since that time it has remained the official royal residence.) Queen Victoria left behind nine children (all of whom —including Prince Albert Edward —married European and Russian royalty), 40 grandchildren, and 37 great-grandchildmt. Her last word was "Berrie," the nickname of her eldest son. Discover the Global Classroom with EF Educational Tours E""aim;F"" Educational Tours 000162 0 London and Paris reversed 9 days «a ►) n� Day 1 • Overnight flight to France Enjoy comfortable jet accommodations as you fly across the Atlantic. Flight Day 2 • Arrival in Paris Touch down in Paris! After clearing customs you are greeted by your bilingual EF Tour Director, Paris who will remain with you throughout your stay. A private luxury motorcoach takes you to your comfortable hotel for check -in. • EF walking tour Join our walking tour of the chic Op6ra district, experiencing the haute couture of Rue du Faubourg St. Honor6. Stroll put the official residence of the president of France and through Place de la Concorde, built to honor Louis XV. The next Louis was not so lucky —here he was beheaded, along with Marie -Antoinette. Continue through the Tuileries, and walk in the foot- steps of Rothschild as you cross Place Vend6me. In addition, you'll pass the house in which Chopin spent his final days. • Visit to the Louvre You'll also visit the Louvre; built to defend the city in the 13th century, today the museum safe- guards one of the world's greatest art collections. Here you can view the Mona Lisa and the ancient —and armless --Venus de Milo (Greek goddess of love)! Day 3 • Guided sightseeing of Paris See the elegant Champs-Elys6es and the Arc de Triomphe —built to commemorate Napoleons Paris Grande Arm6e, the arch was not completed until after their decisive defeat! Pass by the Conciergerie, les Invalides, and Napoleons alma mater: the Ecole Militaire, from which he grad- uated with the following comment on his report card: "Will go far if circumstances permit"! Marvel at the sheer size of the 6000-ton Eiffel Tower (France's exhibit for the World Fair), and learn why the tower, once considered an eyesore by so many, was spared the wrecking ball in 1909. • Visit to the Notre -Dame Recall the novels of Victor Hugo during your stop at the Notre -Dame (which dates back to 1163), Admire the graceful beauty of the cathedral's rose windows and flying buttresses; on the same site ancient Romans once worshipped Jupiter! Here Napoleon crowned himself emperor in 1804. • Guided visit to Versailles Recall legrandsikle as you experience the opulence of Versailles, dreamhouse of Louis XIV. Built to be the envy of all Europe, France's most extravagant chateau continually threatened to bank- rupt the treasury of France. Here the Sun King held court in the most lavish style imaginable — at its height, 1000 nobles were attended by 4000 servants inside the palace, while 15,000 sol- diers and servants inhabited the annexes! Tour the Royal Apartments, furnished for Marie - Antoinette. Walk through the historic Hall of Mirrors; it was here that France, Spain and England officially recognized the independence of the United States in 1783, and that the famous World War I treaty was signed. You'll also stroll through the elegantly landscaped gar- dens, designed by Andr6 Le N6tre. (Please note. because of the extreme popularity of Versailles, guided visits of the interior cannot be guaranteed during peak seasons.) Day 4 • Free time in Paris Enjoy free time for your own explorations of Paris. You might wish to visit the Mus6e d'Orsay, Paris the Picasso Museum, or the futuristic exhibits of the Pompidou Centre. Other possibilities are a visit to the Sacr6-Coeur, where you can watch the artists of today at work in the streets of Montmartre below, or a stroll through the Latin Quarter. Or simply observe the timeless Parisian tradition of people -watching over a cup of caff au lair at a sidewalk cafe! Day 5 • English Channel crossing Continue to Calais, where you'll board a ferry to cross the English Channel. Look for the famous Paris- white chalk cliffs as you sail to Dover. London • Visit to Canterbury Journey to Canterbury, the destination city of Chaucer's pilgrims in the legendary Canterbury Tales. Visit the towns magnificent cathedral (the seat of the Church of England) and see where four Qf the king's knights murdered Archbishop Thomas 3 Becket in 1170! EF Educational Tours 1996-97 For complue financial and registration details, please refer to the Booking Conditions. ITN126LAPR 000-163 • Arrival in London Then continue through the Garden of England (the hop fields of Kent) to London. ' EF Ong tour Stroll through the very heart of London on our EF walking tour (which begins along the banks of the River Thames). Pass Rudyard Kipling's former home, walk along the Strand, and see the spot from which all distances to London are measured. Enter Trafalgar Square, where you can walk amidst London's most famous pigeons. Continue on to Leicester Square, the "pouting place of princes"; this was once a favorite place for men to carry out duels! After passing statues honoring both William Shakespeare and Charlie Chaplin, continue on to London's Chinatown. Then pass through Soho to the Covent Garden area, recognizable as the backdrop for the open- ing scene of My Fair lady. Day 8 • Guided sightseeing of London Your guided tour takes you past the major landmarks of Europe's largest city. Enjoy a photo -stop London at Big Ben and the Houses of Parliament. Visit Westminster Abbey (the site of royal coronations for the past 900 years), and pass by St. Paul's Cathedral, Piccadilly Circus, Tower Bridge, Trafalgar Square, Whitehall, Downing Street, and Hyde Park. Then stand before the gates of Buckingham Palace for the changing of the guard (seasonal). If the flag is flown at full mast, the queen is in residence! • Guided excursion to Windsor Enjoy a guided visit to Windsor, the world's largest inhabited castle. Founded by William the Conqueror in 1070, Windsor has been the preferred royal retreat for the last 900 years and is still in use by the Royal Family. The castle contains historical treasures ranging from the queeds porcelain to Henry VIII's sword and suit of armor. Queen Victoria loved to entertain here, but ultimately ended up in seclusion within the castle, mourning the death of her beloved Albert. (If the queen is in residence and the official apartments are dosed, visit St. George's Chapel, where the annual Garter Service takes place, or Queen Mary's Dolls' House, an elegant doll- house completely furnished in authentic 18th-century decor!) Day 7 • Optional excursion to Orford London and Stratford Visit two of England's most acclaimed towns as you journey into the English countryside. First, travel through the Chiltern Hills to ivy -draped Oxford, a mecca of learning for over 800 years. Then continue to legendary Stratford-upon-Avon. Step back into the Elizabethan age as you visit the half-timbered home in which Shakespeare was born and view the costumes used by the BBC in its Shakespearean productions! • Optional theater performance An additional option includes a performance at a Stratford or London theater (depending on availability). Day 8 • Optional excursion to London Journey through rural English landscapes to Stonehenge. This 4000-year-old ring of stones, an Stonehenge, Salisbury and Bath ancient worship and burial site, is England's most mysterious landmark. Next stop is Salisbury for a visit to the town's cathedral; then view the Georgian architecture and Roman baths of Barb, where Jane Austen lived —and set some of her novels. This spa was a favorite vacation spot of early Romans! • Free time in London Alternatively, enjoy free time in London. You might wish to visit the world -class collection of the British Museum, which includes an original Magna Carta, Egyptian mummies, hand-writ- ten Beatles lyrics, and the Rosetta Stone. Day 9 • Return home Home Your Tour Director assists with the transfer to the airport, where you 11 check in for your return flight home. `kl09f)l61 c%440" AGENDA CATEGORY: BUSINESS SESSION: d COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Interview Applicants for Historical Preservation PUBLIC HEARING: Commission and Consideration of Appointment RECOMMENDATION: Interview applicants and make one appointment to fill the unexpired term of Stewart Woodard, expiring June 30, 1998. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: Mr. Stewart Woodard, a member of the Historic Preservation Commission, was appointed to the Planning Commission in July 1996. In December 1996, an ordinance became effective prohibiting an individual from serving on more than one commission concurrently. This action resulted in Mr. Woodard's position on the Historic Preservation Commission becoming vacant. The vacant position is that of a "non professional." The City has received applications from the following individuals: Nancy Carter Harry Quinn Joyce Simmons Pena Nancy Richards FINDINGS AND ALTERNATIVES: The options available to the Council are as follows: 1 . Interview applicants and make an appointment; or 2 Provide staff direction. AUNDRA L. JU OLA, City Clerk 000165 VACANT E. A. "Ned" Millis 54-785 Avenida Ramirez La Quinta, California 92253 (619) 771-0397 (Home) (619) 564-4940 (Work) (619) 564-4092 (FAX) (Non -Professional) Jim DeMersman 504 N. Tercero Circle Palm Springs, Calif. 92262 (619) 322-2150 (Home) (619) 369-7212 (Work) (Professional) Maria L. Puente 78-620 Forbes Circle La Quinta, California (619) 345-4411 (Home) (619) 775-3820 (Work) (Professional) Robert S. Wright 53-795 Eisenhower La Quinta, California 92253 (619) 564-0393 (Home) (619) 564-0393 (Work) (619) 771-1811 (FAX) 293-9438 (Pager) (Professional) Updated: 12/20/96 Appointed: 2-06-96 Term: Unexp. Expires: 6-30-98 Appointed: 5-17-94 Term: 2 Years Expires: 6-30-97 Appointed: 2-06-96 Term: Unexp. Expires: 6-30-98 Appointed: 5-17-94 Term: 2 Years Expires: 6-30-97 Appointed: 5-17-94 Term: 3 Years Expires: 6-30-98 W O& 7.04.010 Chapter 7.04 HISTORIC PRESERVATION COMMISSION Sections: 7.04.010 Creation. 7.04.020 Appointment. 7.04.030 Duties. 7.04.040 Organization, rules and procedures. 7.04.010 Creation. There is established in the city a historic preservation commission, hereinafter referred to as the "commission," consisting of five members appointed by the city council. All members of the commission shall have a demonstrat- ed interest in and knowledge of historic preservation and the cultural resources of the city. (Ord. 238 § 2 (Exh. A) (part), 1993: Ord. 207 § 1 (part), 1992) 7.04.020 Appointment. A. Three commissioners shall be appointed from among professionals in the disciplines of architecture, history, architectural history, planning, or other historic preservation -related disciplines, such as urban planning, American studies, American civilization, cultural geography or cultural anthropology. Two commissioners shall be lay members who have demonstrated special interest, competence, experience or knowledge in historic preservation, American studies, cultural anthropology, cultural geography or other historic preservation -related disciplines. B. The initial appointment of the members of the commission shall be as follows: two members for three years and three members for two years. Thereafter, appointments shall be made for a three-year term. C. A member of the commission may be removed from his or her position by a majority vote of the city council. A vacancy is filled in the same manner as the original appointment. A person appointed to fill a vacancy serves for the remainder of the unexpired term. D. The commission shall fix the time and place of its regular meetings in accordance with State Open Meeting Law. The commission shall not meet less than once in each three-month period. E. The commission shall elect a chair and vice chair from among its members. The chair and vice chair serve for a term of one year and until the successor of each is elected and takes office. The secretary shall be the planning and development director or his/her designee. F.1. Chair. The chair shall preside at all meetings of the commission. He/she shall appoint each committee and shall perform the duties necessary or incidental to his/her office. 2. Vice Chair. The vice chair is chair in the absence of the chair or the inability of the chairperson to act. 3. Secretary. The secretary shall keep minutes of each meeting and shall record the official actions taken. On all official actions on which a vote is taken, the secretary shall record the vote by roll call, with the chairperson voting last. The secretary shall certify each official act and/or resolution of the commission. The secretary shall maintain records of operations and shall perform such other duties as the commission assigns. (Ord. 280 § 1, 1996; Ord. 238 § 2 (Exh. A) (part), 1993: Ord. 207 § 1 (part), 1992) 7.04.030 Duties. A. The commission shall act in an advisory capacity to the city council and planning commission in all matters relating to the identification, protection, retention, and preservation of historic areas and sites within the city. B. It shall be the responsibility of the commission to provide advice to the city council on the following matters: 1. Criteria for guidelines to be used in a comprehensive historic survey of properties within the city; 2. The designation of historic landmarks or historic districts; ' 3. Historic sites and areas to be considered for fisting on La Quinta's historic resources inventory; 4. The adoption of standards to be used by the commission in reviewing applications for permits to construct, change, alter, modify, remodel, remove or significantly affect any historic resource; 162-3 0 0 01(6 fp= 9-96) 7.04.030 5. The purchase of interests in property for purposes of historic preservation; 6. Any other matter which the city council deems necessary to protect historic resources. C. The commission shall be responsible for: 1. Reviewing the conduct of land use, housing and redevelopment, municipal improvement and other types of planning and programs undertaken by any agency of the city, the county or state, as they relate to the historic preservation of the community; 2. Publicizing and periodically updating survey results; 3. Maintaining La Quinta's historic resources inventory; 4. Maintaining a local register of historical areas and sites within the,city; 5. Performing any other functions that may be designated by the city council; 6. Investigating and making recommendations to the city council on the use of various federal, state, local or private funding sources and mechanisms available to promote historic resource preservation in the city; 7. Approval or disapproval, in whole or in part, or approval with conditions of applications for permits pursuant to Chapter 7.08 of this title; 8. Reviewing all applications for permits and environmental documents pertaining to local, state or federal designated or potentially designated historic resources. The planning and development department shall forward all such documents to the commission for review and comment, prior to review and approval by the planning commission as appropriate; 9. Reviewing the actions and proposed actions and advising on environmental review processes of all city departments and public agencies concerning the effects of their actions, programs, capital improvements, or activities on designated and potential historic resources within the city; 10. Considering whether denial of certificates of appropriateness (permits) affecting cultural resources results in economic hardship to the property owner according to the procedures outlined in Chapter 7.08, 11. Cooperating with local, county, state and federal governments in the pursuit of the objectives of historic resource preservation; 12. Assuming whatever responsibilities and duties may be assigned to it by the state under the certified local government provisions of the National Historic Preservation Act of 1966 as amended; 13. Providing opportunities for direct public participation in all responsibilities delegated to the certified local government, including the survey and National Register nomination process. Commission meetings shall be open to the public with published agendas and minutes in accordance with the California Open Meeting Act. The published agenda shall be mailed in advance of meetings to individuals and citizen organizations interested in the commission's activities; 14. Rendering advice and guidance, upon the request of the property owner or occupant, on the restoration, alteration, decoration, landscaping or maintenance of any historic resource, including landmarks, landmark sites, historic districts or neighboring properties within public view; 15. Rendering advice and guidance to property owners or occupants on procedures for inclusion of a historic resource on the National Register of Historic Places, and encouraging such inclusions; 16. Participate in, promote and conduct public information, educational and interpretive programs pertaining to historic resource preservation; 17. Undertaking any other action or activity necessary or appropriate to the implementation of its power or duties to fulfill the objectives of historic resource preservation. (Ord. 238 § 2 (Exh. A) (part), 1993: Ord. 207 § 1 (part), 1992) 7.04.040 Organization, rules and procedures. The historic preservation commission shall establish such rules, regulations and procedures as are consistent with this chapter for the transaction of business, and shall keep a public record of its resolutions, transactions, findings and determinations. A. A quorum of the commission shall be defined as three voting members. B. The commission shall develop and adopt its own operating rules and bylaws, thereafter having the power and authority to perform all of the duties hereinafter enumerated and provided. The operating rules and bylaws are to be approved by the city council. Quinta ¢%, 162-4 000168 C. Keep minutes and records of all meetings and proceedings, including voting records, attendance, resolutions, findings, determinations and decisions. All such material shall be matters of public record. (Ord. 238 § 2 (Exh. A) (part), 1993: Ord. 207 § 1 (part), 1992) 162-5 (ram Q�v a-") 000169 Date Dec 'An -- =0 CITY OF LA QUINTA 2 L a APPLICATION TO SERVE ON HISTORIC PRESERVATION COMMISSION - c ; NAME: Nancy M. Carter (Mrs. Mack Carter) HOME ADDRESS: 53-495 Avenida Bermudas, La Quinta, CA 92253-3485 BUSINESS ADDRESS: Retired TELEPHONE: (HOME) (b19)Sh4-54-i4 (BUSINESS) NSA IF EMPLOYED, WHERE YOU WORK AND POSITION YOU HOLD: N/A LENGTH OF RESIDENCE IN LA QUINTA: 6 months Biographical sketch, including education, work experience, civic involvement and other background. I am a Native Southern Californian growing up in the foothills of W. Los Angeles appreciating the many fossils (and leaving them). I received my B.A. from Scripps College, majoring in Humanities, & I worked for Hewlett-Packard in Customer Service; continued with 10 years of Commissions for City of Escondido, 6 yrs. Franchise, 4 Community Service. Served on following Bd. of Directors; No. Cou RI! health Agency, Escondido Humane Society, Esondido Parliamentary Bd, Scripps College Alumnae representative. Hobbies: Genealogy, wall hangings. 000170 APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, duties and procedures of the La Quinta Historic Commission. My current knowledge of the La Quinta Historic Commission is limite 4 to having spoken to one of the four members, and the reading of General Repil ari on and ArJmypyst-r2ti-9n Three members of the Commission shall be appointed from among professionals in the disciplines of architecture, history, architectural history, planning, or other historic preservation -related disciplines, such as urban planning, American studies, American civilization, cultural geogaphy, or cultural anthropology. Please explain which specific discipline qualifies you for appointment. As a member of the City of Escondido Commission on Community Service 3 we identified the best examples of everything from varinim rypea of barbed wire, hranrlc, rn V;ntnr;:r.�H"Qr. to a Qgheese to at+&Tt: to have placed on the National Registry. We also worked with a former Indian stream heed. My former husband was the FuisteriEal Preservation Chairman for the A.I.A. and I accompanied him for 10 years to "help" decide if home such as the Yorha hnme chrnilrl he qualified for Hietnrinal PyaQn=Fatj-QP Two members of the Commission shall be lay members who have demonstrated special interest, competence, experience or knowledge in historic preservation, American studies, cultural anthropology, cultural geography, or other historic preservation -related disciplines. Please explain your special interest/experience/knowledge as a lay member. My special interest in our history, in addition to my experience comes from this very vally; If we have no history to show our ^ grandchildren then how dre they going to appreciate the fine things around them; how will they ever appreciate the La Brea Tarpit; Arrowheads' Indian baskets! I don't want our Grandchildren growing up in tract homes wi . si ey s. APPLICATION, HISTORICAL PRESERVATION COMMISSION PAGE 3 What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the Historic Preservation Commission? Basically, I have the desire to learn what is around me, from an architectural point of view, as I did in my Humanities, in the Indian cultures, in the Mission cultures, in the Community Services. learn, LEARN, LEARN and appreciate my surroundings - PLEASE RETURN THIS APPLICATION NO LATER THAN DECEMBER 30, 1996 TO: CITY CLERK CITY OF LA QUINTA P. O. BOX 1504 LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT. 000172 Date December 19, 1996 CITY OF LA QUINTA y APPLICATION TO SERVE ON HISTORIC PRESERVATION COMMISSION= NAME: JOYCE SIMMONS PENA HOME ADDRESS: 53-423 AVENIDA DIAZ - LA QUINTA, CA 92253 (Please see attachment for residency requirement.) BUSINESS ADDRESS: SAME AS ABOVE TELEPHONE: (HOME) s 7 Q_ 7 7_ R d 23 (BUSINESS) g* v IF EMPLOYED, WHERE YOU WORK AND POSITION YOU HOLD: Self-employed semi -retired Real Estate Bro'zer, President "OAKWOOD ENTERPRISES" LENGTH OF RESIDENCE IN LA QUINTA: MAY 31, 1995 Biographical sketch, including education, work experience, civic involvement and other background. CALIFORNIA REAL ESTATE LICENSEE SINCE 1950. NOTARY PUBLIC FOR OVER 40 YEARS. WORKED FOR TWO MAJOR R.E. OFFICES IN LA CANADA FLINTRIDGE PRIOR TO OPENING MY OWN OFFICE IN 1978. INVOLVED IN ALL ASPECTS OF BUSINESS AND FAMILY LIFE. FOUR GROWN CHILDREN, FOUR GRANDCHILDREN. HUSBAND, JOE C. PENA, RETIRED LOCKHEED RESEARCH AND DEVELOPMENT ENG. MEMBER OF LA QUINTA ARTS FOUNDATION: LA QUINTA SENIOR CENTER: "LINKS", NEW GOLF ORGANIZATION OF DESERT WOMEN: ARTHRITUS FOUNDATION, WRITER. Describe your knowledge of the functions, regulations, duties and procedures of the La Quints Historic Commission. ESTABLISHED TO PRESERVE AND PROTECT HISTORIC RESOURCES, LANDMARKS AND HISTORIC DISTRICTS. REGULATED UNTER CHAPTER 7.01, TITLE 7. Duties are to foster �tuic pride in the character and accomplishments of the past; safeguard the City's historic heritage; stabilize and improve property -AND -- 000173 APPLICATION, HISTORICAL PRESERVATION COMMISSION PAGE 2 What specific issues or problems face the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? LOCATE AND MAKE KNOWN TO THE COMMUNITY ALL HISTROIC LANDMARKS IN THE CITY. WORK WITH THE SCHOOL DISTRICT AND ARTS FOUNDATION TO MAKE THE YOUTH AWARE OF THESE TIMELESS RESOURCES. Three members of the Commission shall be appointed from among professionals in the disciplines of architecture, history, architectural history, planning, or other historic preservation -related disciplines, such as urban planning, American studies, American civilization, cultural geogaphy, or cultural anthropology. Please explain which specific discipline qualifies you for appointment. DURING MY OVER 40 YEARS WORKING IN REAL ESTATE, I HAVE SOLD MANY HISTORIC PROPERTIES, INCLUDING THE FAMOUS LA CANADA "PINK CASTLE". I WORKED WITH MANY CLIENTS HELPING THEM ESTABLISH THEIR PROPERTY AS "HISTORICAL LANDMARKS TN THE. LA rANAnA FT.TNTRTTN,F. ANTI PAAADENA ARRAS. SINCE I HAVE BEEN IN THE AREA, I HELPED A FRIEND WRITE A STORY ON "JACKIE COCKRAN", AND WE RESEARCHED HER HOMES IN INDIO AND WENT TO VISIT HER GRAVE IN COASHELLA. I ALSO VISITED "HACIDENDA DEL GATO", AND HOPE THAT IT WILL BE RETAINED AS A "HISTORIAL LANDMARK FOR THE CITY OF LA QUINTA. Two members of the Commission shall be lay members who have demonstrated special interest, competence, experience or knowledge in historic preservation, American studies, cultural anthropology, cultural geography, or other historic preservation -related disciplines. Please explain your special interest/experience/knowledge as a lay member. I HAVE ALSO FINISHED "MYLIFE STORY", INVOLVING RESEARCH AND GENEOLOGY FROM THE DATA BASE OF THE MORMON CHURCH. I AM ALSO WRITING AND DOING RESEARCH ON THE EARLY SETTLERS AND RESIDENTS OF THE COASHELLA VALLEY. INCLUDED WAS MY STORY ABOUT THE GENERAL PATTON MUSEUM, SINCE I HAVE A FRIEND MARRIED TE) HIS NEWPHBif. f AhSO 30tD MANY RANCHES L HAD HISTORIC E$DOENDS THAT HAD BEEN PASSED ON THRU THE GENERATIONS. I ENJOY TALKING AND MEETING WITH SENIORS FOR THEIR WEALTH OF KNOWLEDGE ON PAST HISTORY. MY FRIENDS IN THE LA QUINTA HISTORICAL SOCIETY HAVE MY BOOK. nnn17A APPLICATION, HISTORICAL PRESERVATION COMMISSION PAGE 3 What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the Historic Preservation Commission? BECAUSE I AM SEMI RETIRED, I HAVE TIME TO VISIT WITH PEOPLE AND LEARN WHAT THEY KNOW ABOUT THE HISTORIC PLACES OF INTEREST. I'M EXPERIENCED AT RESEARCH AND USE THE COMPUTER TO AID IN RESEARCH, AS WELL AS THE WEALTH OF MATERIAL AVAILABLE AT THE COLLEGE OF THE DESERT LIBRARY, WHERE I WILL BE TAKING A WRITING CLASS NEXT YEAR. p ec efyt .r 30 PLEASE RETURN THIS APPLICATION NO LATER THAN --mv 1996 TO: CITY CLERK CITY OF LA QUINTA P. O. BOX 1504 LA QUINTA, CA 92253 It is expected that the City Council will conduct interviews at their meeting of Zssember5;- 499 -- You will be notified of the exact time and date. THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT. 000175 Date CITY OF LA QUINTA 1- APPLICATION TO SERVE ON HISTORIC PRESERVATION COMMISSION NAME: T7 A R g Y %vi O U l AIu HOME ADDRESS: )P,+JM SMs S' A V lf'N ve TN CeN rr-x BUSINESS ADDRESS: TELEPHONE: (HOME) ��%`�� 3 Q `I — g %D 3 (BUSINESS) IF EMPLOYED, WHERE YOU WORK AND POSITION YOU HOLD: [ o tiS v 1Ti�► �� fet? M v OWAI Week — ��`cJos��✓v�,ro�.�,ar,�Tii/ �n�s✓/%�� LENGTH OF RESIDENCE IN LA QUINTA: 6-11- 6Mo7-a R u-j;/;4r,T) Biographical sketch, including education, work experience, civic involvement and other background. n 4trc'i�wts-r l an ex 4/5ri�6_5, fox- 16c J&ice cA�r'i&A,, 000176 APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, duties and procedures of the La Quinta Historic Commission. )WA)1br 1 Ah A,ar- d,K&Y,Tly ye./ wig A&- [��/l�✓I'n �f Sl aki�r (e.�rr�issro"r 1 �%i d �5 .� �?W��d-�2 od` SO CI v tv o K le w i I'Ll Th tr 57 sl'6/' � -1 s I o K µ9 &t v.f-/,Zai- 6)fflet; Three members of the Commission shall be appointed from among professionals in the disciplines of architecture, history, architectural history, planning, or other historic preservation -related disciplines, such as urban planning, American studies, American civilization, cultural geogaphy, or cultural anthropology. Please explain which specific discipline qualifies you for appointment. Ma bAcksyI-d it., 10cat/ h1s)ojcfe r- 04 j-rl Ar�l'hAo rolo;, /!k K✓e k,rd`i✓ A,� 01'AViro--K Zte p�clC�^[.r�i. 4,6LZ✓g iN 7� ro✓]I%ic d ! Yii1/0 ?/lard /N't-5. � Two members of the Commission shall be lay members who have demonstrated special interest, competence, experience or knowledge in historic preservation, American studies, cultural anthropology, cultural geography, or other historic preservation -related disciplines. Please explain your special interest/experience/knowledge as a lay member. Deg-59-is VA-ri•;-' & L 4ta/oelrc / ,/rd de��ilsi o,c�L,�/ S//mil'& �A1SD MJ/;�v)Itheg . eord 111k4AA covekt, �s 000 APPLICATION, HISTORICAL PRESERVATION COMMISSION PAGE 3 What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the Historic Preservation Commission? Ay 4wjt-d egerrF( io v�ej:4 F J tie-- GNG)N 14 !sift'' f ✓ 1 s1r-�U- T km �j �n t�' , /% v a e s,-- ter/�c k' i w ,� e c h,►�-o%s �, r r�1 %phi S/ o�� IVlr A S.ovd iAa jk*vl--U Ir' �r SrorLfc-�y6'�isf'.wYr /l2 PLEASE RETURN THIS APPLICATION NO LATER THAN DECEMBER 30, 1996 TO: CITY CLERK CITY OF LA QUINTA P. O. BOX 1504 LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT. 000178 P RESUME FOR HARRY M. QUINN 69722 Palm Springs Avenue, #116 Mtn Center, California 92561-3522 Home: 619-349-8703 PERSONAL INFORMATION: Date/Place of Birth: February 24, 1939 in Long Beach, California Health: Good Marital Status: Married with Three Children, None living at home PROFESSIONAL REGISTRATIONS: Registered Geologist: California, #3477; Arkansas, #838; Wyoming, #PG 2180 Certified Petroleum Geologist: AAPG, #3437 Registered Environmental Assessor: California, #1585 Certified Environmental Inspector: Environmental Assessments Association, Member Number 8046 California Guard Registration: G 972360 Life Time Junior College Credential: California, #17160 JCL EDUCATION: AA; Los Angeles Harbor College, Wilmington, CA BS Geology; Long Beach State College, Long Beach, CA MS Geology; University of Southern California, Los Angeles, CA Certificate in Archaeology; University of California at Los Angeles EXPERIENCE: GEOLOGICAL/ENVIRONMENTAL CONSULTING Geological/Environmental Consultant Pinyon Pines, California June, 1992 to Present a Consulting work has been related to Environmental, Geotechnical, Geological, Mining, Aggregate, and Archaeological projects. Did not do any consulting for Environmental projects while working for E.C.E.S., Inc. Work areas have all been in California, and include Los Angeles, Orange, Riverside, San Bernardino and Ventura Counties. 000179 E.C.E.S., INC. Redlands, California September, 1994 to April, 1996 Worked as an Environmental Geologist in Phase I, II, and III projects, conducted groundwater well installations and well monitoring, and sampled for underground tank removals. Work areas included Los Angeles, Orange, San Bernardino, and Ventura Counties. SECURITY GUARD Burns International Security Services Palm Desert, California January to September, 1994 Worked at the Ironwood Country Club in Palm Desert, California. Worked as dispatch, gate guard, patrolling guard (Day & Night), and conducting building lock up. STE ASSOCIATES, INC. Director of Environmental Services/Senior Geologist San Bernardino, California February, 1992 through April, 1992 When the Bermuda Dunes Office was reduced to a field office with no permanent staffing, transferred back to San Bernardino as Director of Environmental Services and Senior Geologist. STE ASSOCIATES, INC. Office Manager/Director of Environmental Services/Senior Geologist Bermuda Dunes, California April, 1991 to February, 1992 Company Changed its name from Soil and Testing Engineers, Inc. and transferred me to Bermuda Dunes as Office Manager. SOIL AND TESTING ENGINEERS, INC. Senior Geologist/Director of Environmental Services San Bernardino, California September, 1988 to April, 1991 Projects were related to Environmental, Geotechnical, and Geological Industry. Work areas included Kern, Los Angeles, Orange, Riverside, and San Bernardino Counties. JIRSA ENVIRONMENTAL SERVICES, INC. Senior Geologist Norco, California } March, 1987 to July, 1988 All projects related to the Environmental Industry. Work areas included Los Angeles, Orange, Ems Riverside, San Bernardino, San Diego, and Ventura Counties in California and two jobs in Nevada. LOCO EXPLORATION, INC. Consulting Petroleum Geologist Aurora, Colorado April, 1986 to December, 1986 Consulting Petroleum Geologist on contract to LOCO Exploration, Inc. Evaluated Prospects for Sale and/or Purchase, Developed Seismic -Surface Geochemical Surveys, and Developed Prospects. Work areas included Alaska, Colorado, Kansas, Nebraska, and North Dakota. TENNECO OIL EXPLORATION AND PRODUCTION Senior Exploration Geologist Rocky Mountain Division, Englewood, Colorado January, 1978 to March, 1986 Worked as a Exploration Geologist and managed some purchased properties until they could be incorporated into the company's holdings. Work areas included Colorado, Montana, Nevada, North Dakota, Utah, and Wyoming. TEXACO, INC. Exploration & Development Geologist West Coast Division, Los Angeles, California June, 1966 to January, 1978 Exploration and Development Geologist with one year on Division Staff. Work areas included Alaska, California, Nevada, Oregon, Southern Idaho, Washington, and Western Utah. ACCOMPLISHMENTS: 1. Archaeological experience includes salvage archaeological work with the Archaeological Survey Association of Southern California (ASA) during the mid-1950s, Rock Art studies and Rock Art site report writing, Literature research, Surface site surveying, Excavating, analysis, Training others in basic archaeological practices, writing basic archaeological site reports, working as an Archaeological Geologist on site excavations, and presenting Archaeological/Historical Lectures. Have been an officer with the Coachella Valley Archaeological Society (CVAS) since 1992. 2. Petroleum Geology experience includes Field Mapping/Photo Geology, Prospect Development/ Evaluation, Well Site Duties, Stratigraphic/Biostratigraphic Studies, Lineament Analysis, Thrust Belt Studies, Reservoir Rock Studies, Source Rock Studies, Seis-Strat Analysis/ Coordination, Environmental/Unitization Studies with BLM & USGS, Running Well Logs/Conducting Drill Stem Tests/Collecting and Describing Cores, Surface Geochemical/Remote Sensing Studies, Lineament Analysis with Air Photos and LANDSAT Data, Paleoenvironmental/Paleogeographic Studies, Mega- and Microfossil identification/dating, and Report Writing/Drafting of Plates. 000181 3. Geotechnical Geologist experience includes Field Mapping/Photo Geology, Fault Mapping/ Studies/Trenching. Aggregate/Mineral Investigations, Prepare Seismic Safety Elements, Logging/Sampling Soil Borings and Trench Walls, Running and Evaluating Wireline Logs in Bore Holes, Stratigraphic and Structural Studies, Ripability Studies, Refraction Seismic and Magnetic Studies, Landslide Investigations, Report Writing/Drafting of plates. 4. Enviromental Geologist experience includes Conducting Phase I and II Environmental Assessments on both vacant and developed land for property transfer and/or development loans, Preparation of Hazardogs Materials Management Plans (HMMPs) for Underground Storage Tanks (USTs) and Field Implementation of HMMPs, Sampling for removal of USTs, Planning and construction of underground remediation galleries, Conducting Soil Gas Surveys using a Photovac 1OS50, to include running the survey, calculating the tapes, drawing up the site maps, plotting the survey data, and preparing the reports, Logging and sampling soil borings and installing both vadose and ground water monitoring wells, Conducting subsurface investigations of contamination for compliance with County requirements, Surveying well tops and loc_-tinnc. for construction of Ground Water Gradient Maps, Conducting well pump downs for sampling and recharge information, and Report Writing/Drafting of plates. OTHER: Taught an evening Lab for Earth Science/Physical Geology at The College of the Desert, Palm Desert, California during the Spring Semesters only, 1990, 1991, and 1992. Taught the Earth Science Lecture Class and the Environmental Geology Lab for the Spring Semester of 1993. Taught the Environmental Geology Lecture and Lab for the Spring Semesters of 1995 and 1996. Taught two Geology 101 Labs at Cal State University at San Bernardino (CSUSB) for the Fall Quarter of 1996. Scheduled to teach the Environmental Geology lecture and lab at COD and twe Geology 101 lab at CSUSB starting in January, 1997. a President of the Coachella Valley Archaeological Society (CVAS) 1993 and 1994; Vice-president in 1992, 1995, 1996, and re-elected for 1997. Taught the CVAS Basic Archaeology Training Course (six sessions of 4 hours each, included one session of hands on excatation with Mr. Daniel McCarthy) in 1996. Co -Chairman with Mr. George Meyer on the Geology and Mining Committee for the BLM's Santa Rosa Mountain National Scenic Area, 1991-1993. Member of the Pinyon Flats Volunteer Fire Company (Station 30), Riverside County, CA. MILITARY: Honorable Discharge from the United States Army Reserve, served 5.5 years active and 2.5 year inactive service between 1957 and 1965 as a member of the 313th Special Forces Group (Airborne) at Fort MacArthur, California and left active service as a Sergeant (E-5). a 000182 THESIS INFORMATION: Graduate classes were oriented toward Stratigraphic Paleontology and Economic Geology. My Thesis was a Stratigraphic Paleontolgy project and was titled, "Precambrian, Eocambrian, and Cambrian Rocks of the Basin and Range Province of Eastern California". ARCHAEOLOGICALIHISTORICAL ASSOCIATIONS: Coachella Valley Archaeological Society Coachella Valley Historical Society Denver Chapter -Colorado Archaeological Society Southwest Museum Malki Museum • Ohio Archaeological Society Oregon Archaeological Society West Virginia Archaeological Society Museum of the Fur Trade GEOLOGICAL PROFESSIONAL ASSOCIATIONS: American Association of Petroleum Geologists Canadian Society of Petroleum Geologists Rocky Mountain Association of Geologists National Ground Water Association (Formerly the NWWA) Inland Geological Society Pacific Section, Society of Economic Paleontologists and Mineralogists PUBLICATIONS: Geology: 4 Archaeology/History: 30 plus AD REFERENCES: References can be furnished upon request. 000183 TRAINING/SCHOOLING RECORD 1. CULTURAL RESOURCE MANAGEMENT 1. 1990, October 10, 17, & 20: Introduction to Coachella Valley Archaeology: by Ms. Anne Duffield at COD 2. 1991, May 19: Ceramic Workshop: by Mr. Jerry Schaefer 3. 1996, September 27: Mojave Desert Heritage Interagency Workshop - Public Forum 4. 1996, December 11: Cultural Resources and CEQA: Your Responsibility 2. PETROLEUM SOCIETY, INDUSTRY, AND COMPANY TRAINING North Slope of Alaska■Geologic Seminar, Menlo Park, CA, 1970 International Symposium on Arctic Geology, San Francisco, CA, 1972 International Symposium on Arctic Geology, Saskatoon, Saskatchewan, Canada, 1973 Williston Basin Symposium, Billings, MT, 1978 Great Basin Field Trip, Las Vegas, NV 1979 AAPG Exploration School, Miami, FL, 1980 AAPG Structure School, Palm Springs, CA, 1981 Sandstone School, Golden CO, 1982: Dr. Weimer's class Delta School, New Orleans, LA, 1982: Dr. Colman's class AAPG Seis-Strat School, Colorado Springs, CO, 1983 AAPG Advanced Exploration School, Tulsa, OK, 1984 IOG Geochemical Prospecting School, Houston, TX, 1985 E-Log Analysis/Correlation Classes & Schools Coring/Core Analysis Classes & Schools Drill Stem Testing/DST Analysis Classes & Schools Source Rock Analysis Seminars & Schools (Clastics & Carbonates) Phase Behavior of Hydrocarbon Reservoir Fluids School, Denver, CO Hydrocarbon Migration Seminars & Schools Hydrodynamic Reservoir Entrapment Seminars & School, Denver, CO Staff Specialist Schoolf Houston, TX Technical Exploration School, Houston, TX Cold Weather Safety Training Seminars & Schools (For work in Alaska, Montana, & North Dakota) Aircraft Safety Training (Rotor & Fixed Wing) Seminars & Schools Hydrogen Sulphide Safety Training (Offshore & Onshore) Seminars & Schools Oil Field Waste Water Disposal Study Team Member, (Texaco Inc.) Los Angeles, CA — 3. ENVIRONMENTAL RELATED TRAINING/SCHOOLS/CONFERENCES The First National Outdoor Action Conference on Aquifer Restoration, Ground Water Monitoring and Geophysical Methods: National Water Well Association, 1987, Las Vegas, 000184 • Hazardous Waste Operations 40-Hour Certification Training: 29 CFR 1910.120, 1988, Long Beach, CA Hazardous Waste Supervising Operations 8-Hour Certification Training: 29 CFR 1910.120, 1988. Long Beach, CA Environmental Seminar: 4-Hours, HNU Systems, Inc, 1989, Anaheim, CA Hazardous Materials Management School: 8-Hours, American Society of Civil Engineers, 1989, Los Angeles, CA Environmental Seminar: 4-Hours, Photovac International, 1990, Irvine, CA Hazardous Waste Operations 8-Hour Refresher Training: 29 CFR 1910.120, Long Beach, CA Underground Storage Tank Conference: 3-Days, California State Water Board, 1990, Sacramento,CA Hazardous Waste Operations (HAZWOPER) Conference: 8-Hours, CAL -OSHA, 1990, Pasadena, CA Underground Storage Tank Removal Class: 13-Hours, University of California Extension Class, 1991, Riverside, CA. Environmental Auditing: 6-Hours, University of California Extension Class, 1991, Santa Barbara, CA Hazardous Materials Regulations Lecture: 2-Hours, Riverside County Department of Health - Environmental Health Division, 1991, Coachella, CA Underground Storage Tank Conference: 3-Days, California State Water Board, 1991, San Diego, CA Hazardous Materials Handling and Response 8-Hour Refresher Training OSHA - 1910.120: 1991, Irvine, CA Workshop For California's Registered Environmental Assessors: 2-Hours, 1992, California Secretary for Environmental Protection, (HAZMACON 92) Long Beach, CA Real Estate Site Assessment: 2-Hours, VISTA Environmental Information, Inc., 1992, (HAZMACON 92), Long Beach, CA Underground Storage Tank Conference: 3-Days, California State Water Board, 1992, Santa Clara, California Hazardous Materials Handling and Response 8-Hour Refresher Training OSHA - 1910.120, November, 1992, Inglewood, CA PM 10 Seminar/Lecture: 2-Hours, South Coast Air Quality Management District, February, 1993, Coachella, CA Communicable Disease, Awareness Training 4-Hours, Riverside County Fire Department, July, 1993, Hemet, CA OSHA & EPA Approved AHERA Training Course for Asbestos Building Inspectors, 3-Days, August, 1993, Inglewood, CA; CT # 1930 Haz Mat First Responder "Operational" Course, 16-Hours, Riverside County Fire Department, October, 1993, Garner Valley, CA Hazardous.Materials Handling and Response 8-Hour Refresher Training OSHA - 19119-11n, November, 1993, Inglewood, CA CPR (C) and First Responder First Aid Training, 7-Day School, Riverside County Fire Department, December, 1993, Hemet, CA. OSHA & EPA Approved AHERA Refresher Course for Asbestos Inspectors, 4-Hours, August, 1994, Santa Ana, CA Hazardous Materials Handling and Response 8-Hour Refresher Training, OSHA - 1910.120,,. 000185 at November, 1994, Inglewood, CA Hazardous Materials Handling and Response 8-Hour Refresher Training, OSHA - 1910.120, November, 1995, Corona, CA CPR (C) and First Responder First Aid Training, 56-Hour School, Riverside County Fire Department, In Progress Coachella Valley PM 10 Attainment Redesignation Request and Maintenance Plan Hearing, 2-Hours, SCAQMD, September 1996, Palm Desert, CA HARRYARC.RE 1 12/ 13/96 00018g' PUBLICATIONS/LECTURES/OTHER LISTINGS FOR HARRY M. QUINN I. GEOLOGICAL PUBLICATIONS: A. Montana Geological Society Publication. 1. 1985, Keg Coulee Field: in Montana Oil and Gas Fields Symposium 1985: Townsend, John J. (Editor), Volume 2, pp. 637-640. B: Pacific Section of the Society of Economic Paleontologists and Mineralogists and the Alaska Geological Society. 1. 1987, Dedication (Mr. Arlen Ehm): in Alaskan North Slope Geology - Volume I: Tailleur, I. and Weimer, P. (Editors). C. Personal Publications. 1. 1992, An Introduction to the Geology, Hydrogeology, Economic Potential and Geologij Features of the Santa Rosa Wilderness Area and Santa Rosa Mountain National Scenic Area, Riverside County, California: Personal publication, available from Desert Map & Aerial Photo in Palm Desert. 2. 1993, A Generalized Preliminary Seismic Safety Element for the Coachella Valley Area, Riverside County, California: Personal publication, available from Desert Map & Aerial Photo in Palm Desert. 3. In Progress, "OF ROCK, SAND, WIND AND WATER - An Explorer's Guide to the Geology of the Coachella Valley Riverside County, California with a set of Coachella Valley Field Trip Guides": co-author with Mr. A. Lee Weismeyer. II. HYDROGEOLOGIC PUBLICATIONS: A. United States Geological Survey. 1. Unknown, Hydrologic Effects Associated with the June 28, 1992 Landers, California, Earthquake Sequence: by Roeloffs, Evelyn A., Westley R. Danskin, Christopher D. Farrar, Devin L. Galoway, Scott N. Hamlin, Eddie G. Quilty, Harry M. Quinn, Donald H. Schaefer, Michael L. Sorey, and Douglas E. Woodcock, USGS Open -File Report 94-? (In Press). 00018'7 III. ARCHAEOLOGICAUHISTORICAL PUBLICATIONS: A. The Masterkey: Quarterly Publication of the Southwest Museum. 1. 1978, A Classification of Pictograph Types in Southern California: V. 52, No. 4, pp. 143-146. a 2. 1979, An Unusual Stone Hammer From Beaver Creek, Alaska: V. 53, No. 1, pp. 34-35. B. La Pintura: Quarterly Publication of the American Rock Art Research Association. 1. 1980, A Possible Relationship Between Shield- and Hoop -Bearing Figures in Utah Rock Art: V. VII, No. 2, p. 6. 2. 1982, A New Appraisal of Fremont Rock Art: V. VIII, No. 4 & V. IX, No. 1 (Combined), pp. 8-9. C. All Points Bulletin: Monthly Publication of the Denver Chapter of the Colorado Archaeology Society. 1. 1978, Anasazi Culture: A Cultural Evolution Through Natural Progression or a Copied Culture ?: V. 15, No. 12, pp. 1-3. 2. 1979, A Possible Reason for the Abandonment of Mesa Verde by the Anasazi: V. 16, No. 2, pp. 1-2. 3. 1979, An Unusual Stone Hammer from Beaver Creek, Alaska: V. 16, No. 5, pp. 1-2 (Reprinted from The Masterkey). 4. 1979, A Comparison of Some Plains -Type Points with Some Great Basin -Type Points: V. 16, No. 10, pp. 1-6. 5. 1979, A Pictograph Site at West Salt Creek, Garfield County, Colorado: V. 16, No. 12, pp. 1-5. 6. 1980, A Proposed Classification for Triangular, Side Notched Triangular, and Side Grooved Triangular Points: V. 17, No. 2, pp. 1-4. 7. 1980, A Possible Early Man Caribou Hunting Technique: V. 17, No. 4, pp. 1. 8. 1980, The Singayoak Culture of the Western Arctic Region, Alaska: V. 17, No. 6, pp. 1-4. 9. 1980,pThe Chacoan Empire: A Hypothesis: V. 17. No. 8, pp. 1-3. 10. 1980, A Possible Relationship between Shield -Bearing and Hoop -Bearing Figures in Utah Rock Art: V. 17, No. 10, pp. 1-3. 11. 1981, Some Early Inhabitants Along the Front Range: V. 18, No. 3, pp. 1-2. 12. 1981, Comments on the Film, "Dust Through the Centuries" and its Discussion Session: V. 18, No. 4, pp. 1-3. 13. 1981, Some Inventions and Adaptations that Helped the Eskimo to Exist in His Harsh Environment: V. 18, No. 8, pp. 1-3. 14. 1982. A "Fortified Site" in Las Animas County, Colorado: V. 19, No. 1, pp. 1-4. 15. 1982, Antoine Rubidoux, Trapper and Trader of the Green River Area: V. 19, No. 6, pp. 1-3. 16. 1982, A New Appraisal of "Fremont Rock Art": V. 19, No. 11, pp. 1-3. 17. 1982, Andean Archaeology - Part I, A Short Overview of the Antiquity on Man In South America: V. 19, No. 11, pp. 1-3. 18. 1983. Andean Archaeology - Part II, The Development of Ceramic Technology in the Andean Region: V. 20, no. 1, pp. 1-4. 19. 1983, Andean Archaeology - Part III, A Brief Comparison of the Early Horizon* (Chavin Culture) and the Middle Horizon (Huari and Tiahuanaco Cultures) in Geographic Extent and Social -Political Organization: V. 20, no.2, pp. 1-3. 20. 1983, Andean Archaeology - Part IV, A Brief Comparison of the Chimu and Inca Cultures: V. 20, No. 4, pp. 1-3. 21. 1983, Dendrochronology and its Use to Help Solve the Building of Aztec Pueblo: V. 20, No. 7, pp. 1-3. 22. 1984, Preliminary Report on the Popsicle Site (5JF319), Jefferson County, Colorado: V. 21, No. 8, pp. 1-6. 23. 1985, A Tapered Tubular "Deer" Phalange (Toe Bone) Ring From a "Ring and Pin" Game, 1983 Crescent Site (5JF148) Excavation: V. 22, No. 11, pp. 1-5. 24. 1986, The Bering Sea Land Bridge: A Two Way Street: V. 23, No. 6, pp. 1-4. 25. 1986, Preliminary Report on the 1983 Excavation of the Swallow Site (5JF321�, Jefferson County, Colorado: V. 23, No. 6, pp. 1-6. 000189 26. 1987, A Possible Reason for Ogham Style Writing in Southeastern Colorado and Other Areas of the West and Southwest: V. 24, No. 2, pp. 2-5. 27. 1987, Preliminary Report on the Twin Juniper Site (5JF320), Jefferson County, Colorado: V. 24, No. 5, pp. 1-9. 28. 1993, Some Possible New Light on the Ogham Style Writings in Southeastern Colorado and Other Areas of the West and Southwest: V. 30, No. 3, p. 3. D. Colorado Archaeological Society Memoir Series, Memoir 3, Rock Art of the Western Canyons: Occasional Publication of the Colorado Archaeological Society (CAS). 1. 1989, 5LA5781: A Dated Rock Art Panel, Las Animas County, Coiu.Kzl pp. 27-29; Memoir 3, Edited by Day, J. S., Friedman, P. D., and Tate, M. J. E. Utah Rock Art Research Association: Publication of Reports Presented at the Annual Rock Art Seminar, 1986. 1. 1989, Rock Art Through the Ages: A Multi -Component Rock Art Site in Westwater Canyon, Grand County, Utah: pp. 15-26. 2. 1989, A Possible Rough Dating Method for the Cub Creek Rock Art Site in Dinosaur National Monument, Uintah County, Utah: pp. 84-92. a E. American Rock Art Research Association, Symposium Publications. 1. 1981, Two Unusual Mountain Cahuilla Rock Art Sites in Riverside County, California: in Bock, Frank G. (Editor), American Indian Rock Art Volume VI. pp. 118-129; Papers Presented at the Sixth Annual ARARA Symposium. G. Gifted Children's Association of Orange County, Monthly Newsletter. 1. 1973, A Seasonal Indian Campsite at Deer Meadow in the Idyllwild Area, California: Newsletter Supplement, 7 pp. 2. 1978, The Deer Meadow Site, Site No. 310: A Seasonal Indian Campsite near Idyllwild, California: Submitted 1978, publication date or if printed is unknown. H. Personal Publications. 1. 1992U A Collection of Papers on the Santa Rosa Mountain Area, Riverside 000190 County, California: Paper Number One, 28 pp., Personal publication, available from Desert Map & Aerial Photo in Palm Desert. 2. 1992, A Collection of Papers on the Santa Rosa Mountain Area, Riverside County, California: Paper Number Two, 22 pp., Personal publication, available from Desert Map & Aerial Photo in Palm Desert. I. Coachella Valley Archaeological Society Monthly News Letter. 1. Some of the Clark Families of the Santa Rosa and San Jacinto Mountain Area: Vol. V, No. 2, pp. 1-2; President's Message. 2. The Torres -Martinez Indian Reservation and Its Historic Buildings: 'v vl, V, No. 1, pp. 3-4; Presidents Message. J. Scratches in the Sand; News Letter for the Coachella Valley Historical Society 1. 1993, The Torres -Martinez Indian Reservation and Its Historic Buildings: Vol. 9, No. 6 (January), p. 3. K. CRM TECH Report, contributor 1. 1995, Mitigation of Impacts to Archaeological Remains - La Quinta Water Tank Project, Coachella Valley Water District, La Quinta, Riverside County, California: CRM TECH Job# 190, Prepared by Criste, John D. and Love, Bruce with contributions by Kirk C, Anderson, Harry M. Quinn, Brenda D. Smith, and Bai "Tom" Tang. 2. 1996, Archaeology on the North Shoreline of Ancient Lake Cahuilla - Final Results from Survey, Testing, and Mitigation -Monitoring: CRM TECH Job # 168, prepared by Dr. Bruce Love and Staff. Adult Education Classes 1. 1979, Introduction to North American Archaeology: Douglas County, Colorado Symposium Paper Presentations 1. 1979, Two Unusual Mountain Cahuilla Rock Art Sites in Riverside County, California: At the ARARA Sixth Annual Symposium in Bottle Hollow, Utah. 2. 1980, Rock Art Through the Ages: A Multi -Component Rock Art Site in Westwater Canyon, 000191 Grand County, Utah: at the ARARA Seventh Annual Symposium in Albuquerque, New Mexico. 3. 1986, Rock Art Through the Ages: A Multi -Component Rock Art Site in Westwater Canyon, Grand County, Utah: at the URARA Symposium in Salt Lake, Utah, (A Revised Edition of the paper given at ARARA in Albuquerque, 1980). 4. 1986, A Possible Rough Dating Method for the Cub Creek Rock Art Site in Dinosaur National Monument, Uintah County, Utah: at the URARA Symposium in Salt Lake City, Utah. 5. 1987, 5LA5781: A Dated Rock Art Panel, Las Animas County, Colorado: at the Denver Museum of Natural History's First Annual Rock Art Symposium, Denver, Colorado. Archaeological Society Lectures September, 1978; "Southern California Pictographs at Riverside, California --The Luiseno and Cahuilla Types", DCCAS meeting, Denver, Colorado. July 1979; "Archaeological Age Dating", DCCAS Meeting, Denver, Colorado November, 1983; "Stratigraphic Relationships and Age Dating in Archaeology": Fort Lewis College, Durango, Colorado. July, 1990; "A Whirlwind Tour of Western Riverside County Rock Art": CVAS meeting, Palm Springs, California. October, 1992; "Rock Art of Bookcliffs Area": CVAS meeting, Palm Springs, California. June, 1993; "A Dated Rock Art Panel of Southeast Colorado": CVAS meeting, Palm Springs, California. April, 1995; Some Archaeological. and Historical Materials in Alaska. October, 1995; "ANASAZI CULTURE - A Cultural Evolution Through Natural Progression or a Copied Culture?": CVAS Meeting, Palm Springs, CA. Other 1. 1973, 1974, and 1975; Dig Foreman and Class Instructor for the Excavations at the Deer Meadow Site, Riverside County, California: For the Gifted Children's Association of Orange County Activity Weekends. 2. 1978; Surface Surveys at the Highlands Ranch in Douglas County, Colorado and the Dakota Hogback at Roxborough State Park, Colorado with the Denver Chapter, Colorado Archaeological Society (DCCAS). 000192 3. 1978-1980; Excavation at the Falcon's Nest Site (5JF) 4. 1980-81; Vice President, Denver Chapter, Colorado Archaeological Society (DCCAS) 5. 1982; Additional Surface surveys at the Highland Ranch, Douglas County, Colorado. 6. 1981-1983; Excavation at the Crescent Site (5JF148) 7. 1981, Dig Foreman for one week of the Upper Plum Canyon Rock Shelter I (5LA2158) Excavation, Las Animas County, Colorado. 8. 1981; Surface Survey and Excavation at Koehler Paleo-Indian Site near Fort Morgan, Colorado 9. 1982-83; Director, DCCAS Board, 10. 1982, Field Trip Leader for the Fourth of July Rock Art Field Trip, Grand County, Utah. 11. 1983, Dig Foreman for the Summer Dig Season at the Ken Caryl Ranch, Jefferson County, Colorado. Three new sites [Popsicle (5JF319), Twin Juniper (5JF320) and Swallow (5JF321)] and one old site [Crescent (5JF148)] excavated by the group that summer 12. 1984, Dig Foreman for the Upper Plum Canyon Rock Shelter III (5LA5781) Excavation, Las Animas County, Colorado. 13. 1984-1986, Excavations at the Swallow Site. 14. 1992, CVAS Vice president 15. 1993, CVAS President 16. 1994, CVAS President 17. 1995, CVAS Vice President _. 18. 1994-1996: CRM TECH - Field Assistance and Report Contributions 19. 1996, CVAS Vice President, CVAS instructor for the 24-Hour Basic Archaeological Training Course, and a CVAS representative at PROJECT ARCHAEOLOGY, a joint BLM/SCA project to create a new elementary school curriculum for Desert Archaeology. 20. 1996, Field excavations with Mr. Daniel McCarthy (USFS) at Pigeon Creek and Equistrian Center, Pinyon Flats area, Riverside County, California. 21. 1996, Serving as an outreach instructor for the Palm Springs Desert Museum teaching Cahuilla Archaeology to 2nd through 5th grades. a 000193 CULTURAL RESOURCE MANAGEMENT MEETINGS 1. 1996, September 27: Mojave Desert Heritage Interagency Workshop - Public Forum; Palm Springs, California. 2. 1996, December 11: Cultural Resources and CEQA: Your Responsibility; Hemet, California. PUBLICAT.LST 12/13/96 s ' 000194 Date /,;2- 1.2 0 ,Y& n r V: �� C F LA QUINTA , c APPLICATION TO SERVE ON HiStdRt ' PRESERVATION COMMISSION NAME: HOME ADDRESS ? BUSINESS ADDRESS: 73 - // / TELEPHONE: (HOME) to / 9 7 73 — Se2a?D (BUSINESS) IF EMPLOYED, WHERE YOU WORK AND POSITION YOU HOLD: C�anie/% �oX L LENGTH OF RESIDENCE IN LA QUINTA: Biographical sketch, including education, work experience, civic involvement and other background. 2 000195 APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, duties and procedures of the La Quinta Historic Commission. 71 1,&6n « OL- LtJstd �++t fr' L - Three members of the Commission shall be appointed from among professionals in the disciplines of architecture, history, architectural history, planning, or other historic preservation -related disciplines, such as urban planning, American studies, American civilization, cultural geogyaphy, or cultural anthropology. Please explain which specific discipline qualifies you for appoidtl�ent. v K-. "U'r mpww .ice; ✓iliil1.f�✓ !.. Twwo members of thetommigsion shall be Tay metnliers who favd demonstrated special n'fterest,,o t competence, experience or knowledge in historic preservation, American studies, cultural anthropology, cultural geography, or other historic preservation -related disciplines. Please explain yor r special interesVexperience/knowledge as a lay member. ORMEMOMM .. 000196� APPLICATION, HISTORICAL PRESERVATION COMMISSION PAGE 3 What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the Historic Preservation Commission? PLEASE RETURN THIS APPLICATION NO LATER THAN DECEM BER 30, 19% TO: CITY CLERK CITY OF LA QUINTA P. 0. BOX 1504 LA QUINTA, CA 92253 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT. 000197 T4'yl 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: ,January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Sponsorship of the PUBLIC HEARING: "Living For Your 90's" Senior Inspiration Awards and Selection of the La Quinta Honoree NIX9101JAM401�i •► Approve the sponsorship of $500 for the "Living for Your 90's" Senior Inspiration Awards and select the City of La Quinta recipient. The $500 sponsorship is the total cost for two tables of seating for ten each. Funds have been budgeted in Fiscal Year 1996/97 and will be expended from Account 101- 101-663-000. On December 20, 1996, the City of La Quinta received notification (Attachment 1) of the fifth annual "Living for Your 90's" Senior Inspiration Awards. The City of La Quinta has participated in this program since its inception in 1992. The "Living for Your 90's" Senior Inspiration Awards provides an opportunity to recognize and honor outstanding seniors throughout the Coachella Valley who inspire us all with their community involvement and active lifestyle, and thereby serve as role models to younger seniors. The City Council is asked to select one outstanding senior recipient who meets the following criteria: The honoree should be at least 75 years old, reside in the City of La Quinta, have been a resident of the Coachella Valley and involved in community affairs for a lengthy period of time, and should personify a healthy, active, and contributing attitude and lifestyle. Staff has provided for your consideration, two suggested candidates who meet the criteria to be the recipient of this award. Although the Council is familiar with each of the candidates and aware of their contributions to the community, please find attached (Attachment 2) a brief synopsis for each of the potential recipients. In previous years, organizers of the event requested the City to purchase at least one table for the event, and contribute $50 towards the award presented to the honoree. For this year's event, the City has been requested to purchase at least one table for $250, and contribute $150 toward underwriting tickets for six seniors in the community. The cost of the award this year for all recipients, is being absorbed by a private sponsor. The City of La Quinta has consistently invited all past recipients (and their guests) to attend the "Living for Your 90's" event. If this procedure is followed again this year, it would satisfy the suggestion of underwriting six tickets. The "Living for Your 90's" Senior Inspiration Awards luncheon will be held Wednesday, March 12, 1997, at Marriott's Rancho Las Palmas Resort beginning at 11 :30 a.m. The alternatives available to the City Council are: Approve the sponsorship of $500 for two tables of ten, and select the 1996 recipient of the "Living for Your 90's" Senior Inspiration Award; or 2. Approve sponsorship of $400 for one table of ten ($250) and a contribution ($150) toward underwriting tickets for six seniors in our community; 3. Reject participation in the program. ( wt, e -� J-� 4�" t �� Thomas P. Genovese City Manager 000199 ATTACHMENT 1 City of Palm Desert 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260-2578 TELEPHONE (619) 346-0611 December 16, 1996 The Honorable Glenda Holt Mayor of the City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Dear Glenda: FAX (619) 340-0574 1 � � 600 It is with pleasure that we announce that the annual "Living For Your 90s" Senior Inspiration Awards luncheon is scheduled to take place on Wednesday, March 12, 1997, at Marriott's Rancho Las Palmas Resort beginning at 11:30 a.m. "Living For Your 90s" provides an opportunity to recognize and honor outstanding seniors throughout the Coachella Valley who inspire us with their community involvement and active lifestyle and, thereby, serve as role models to younger seniors. In the past this program has enjoyed the support and participation of all nine Coachella Valley cities, as well as Riverside County, and your continued involvement and commitment to this year's event is requested by asking each City Council to select one outstanding senior recipient who meets the following criteria. Your honoree should be at least 75 years old, reside in your city, be involved in community affairs for a lengthy period of time, and personify a healthy, active and contributing attitude and lifestyle. To assist in your selection, a list of previous honorees is attached. The selection process is at each city's discretion, but it is imperative the your city select its honoree by Friday January 31 1997 and provide the name of your recipient to Pat Scully at the City of Pahn Desert at 346-0611 ext. 315. Each jurisdiction, which will be identified as an event sponsor, is requested to purchase at least one table at a cost of $250.00 per table and contribute $150.00 toward underwriting tickets for six seniors in your community. Seating for your city's honoree and his/her guests and appropriate representatives (including you or your designee to present the award during the program) should be provided at your table, and we suggest you consider inviting last year's recipient, Lawrence Meyran and his guest. "Living For Your 90s" is sponsored by Del Webb Palm Desert, Southern California Edison, the nine incorporated cities of the Coachella Valley, Riverside County, Regional Access Project and Office on Aging, among others. This event has become tremendously successful, with attendance in previous years exceeding five hundred. With your help and support we look forward to an equally successful event this year! 1 000200 Piper You will be contacted in the near future to answer any questions you meantime, if we can be of assistance regarding "Living for Your 90s," to contact Aurora Kerr in Supervisor Roy Wilson's office at 863-8211. Sincerely, MARILY GLASSMAN Mayor City of Rancho Mirage JEAN M. BENSON Mayor Pro—Tempore City of Palm Desert might have. In the please do not hesitate Thank you again. RICHARD MACKNICKI Mayor City of Coachella CITY OF PALM DESERT 0002o1 PREVIOUS LIVING FOR YOUR 90s RECIPIENTS Cathedral City De Murl Tosh — 1992 Helen Rearick — 1993 Stella Scungio — 1994 Norma Scott — 1995 Coachella Andrea Gomez — 1992 Manuel Saenz — 1993 Aleja Esqueda — 1994 Wilma Roggero — 1995 Desert Hot Springs Marge McLachlan — 1992. Claire Miller — 1993 Ethel Morrell — 1994 Florence Johson — 1995 Indian Wells Arnold Porsch - 1992 Jo Gardner — 1993 Howard 'Bud" Conner — 1994 Robert J. Simmons — 1995 Flora "Jessie" Kinnaird — 1992 Carmen Shelton — 1993 Art Lalonde — 1994 Rudy Acosta — 1995 La Ouinta Leola Bartholomew — 1992 Dr. Marge Schlotthauer — 1993 Grace Mulcahy — 1994 Lawrence Meyran — 1995 000202 Palm Desert Frederick Thon — 1992 Del Sharbutt — 1993 Marian Henderson — 1994 Robert Keedy — 1995 Palm Springs Helen Perlman — 1992 James Goree — 1993 Elizabeth 'Betty" Beadling — 1994 . Louis Kitsis — 1995 Rancho Mirage Allan Chapnick — 1992 Frances Bornhard — 1993 S.P. and Margaret Manasse — 1994 Edwin C. Johnsen — 1995 Riverside County Cecelia Foulkes (Mecca) — 1992 Victor Higgins (Thermal) — 1992 Thelma Ayers (Thousand Palms) — 1992 Ruth Licata (Palm Springs) — 1993 Jake Whan (Rancho Mirage) — 1993 Esther Benefield Rodgers (Ripley) — 1993 Jack Edwards (Thousand Palms) — 1994 Paul Smead (Thermal/Oasis) — 1994 Frank Bogert (Palm Springs) — 1994 Opal Pollard (Blythe) — 1995 Edward D. Mullins, Jr. (La Quinta) — 1995 Charles "Buddy" Rogers (Rancho Mirage) — 1995 000203 ATTACHMENT 2 1996 "LIVING FOR YOUR 90'S" SUGGESTED RECIPIENTS: Helen Cooper 51-184 Herrera, La Quinta Telephone: 564-4337 DOB: 2-17-13 Age: 83 Resident of La Quinta for over 40 years. Retired from teaching at age 65 and has been active in Community Service, PEO Club (promotion education for young people), one of the first volunteers for the Senior Center, and member of the La Quinta Golden Tones. Fred Rice 48-780 Eisenhower Drive, La Quinta Telephone: 564-0559 DOB: 10-5-16 Age: 80 Resident of La Quinta since 1969. Active in Community affairs. Board member and past President of the La Quinta Historical Society. Presented with the first "Living Treasure Award" from the Chamber of Commerce in 1993. Volunteers his sign - painting talents for designated signs at the Senior Center and other organizations in the Community. Board member, Boys & Girls Club of Coachella Valley. Currently writing a book about La Quinta. Produced, and presents a video tape on Cahuilla Indians to elementary school children in La Quinta. 000204 T4t!t 4 4 Q" COUNCIL/RDA MEETING DATE: January 21, 1997 ITEM TITLE: Consideration of Policy Direction Regarding the Provision of County Free Library Services in La Quinta As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: Lo CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: None for this specific action. Future fiscal implications/impacts are unknown at this time and are contingent upon Council direction and other variables which are unknown at this time. This matter is being considered by the Council for two reasons: 1.) The County sent a letter to the City dated December 19, 1996 (Attachment No. 1) indicating that the County would, for purposes of evaluating withdrawal from the County Free Library, discuss the disposition of dedicated property taxes and assets of the La Quinta Branch Library, and 2.) The second Desert Library Zone Advisory Board meeting scheduled for January 27, 1997 tentatively is for the purpose of reviewing/considering a Request for Proposals (RFP) to provide library service to the County/Coachella Valley. 00020-5 Policy direction given by the Council will guide actions/considerations of the City when discussing library issues with the County. Previously, the Council directed staff to negotiate with the County for enhanced library services. Staff sent two letters to the County requesting a meeting to discuss library services. County and City staff, as of this writing, are coordinating schedules to facilitate this meeting. The discussion concerning negotiations over dedicated taxes and assets as outlined in the County's recent letter would be part of staff's discussion with County staff for enhanced library services. For Fiscal Year 1995-96, the City of La Quinta provided $84,659 in dedicated property tax for libraries. In addition, the City provided $427,563 in redevelopment pass-throughs specifically for library purposes. Therefore, La Quinta's total contribution toward library services was $512,222 while the County, for fiscal year 1996-97 is only projected to spend $136,161 for library services at the La Quinta Branch Library. If the City chooses to pursue withdrawal from the County Free Library, the Council may wish to consider requesting a return of all property taxes, redevelopment pass-throughs, assets (book collection), and other applicable assets from the County that are related to the provision of library service in La Quinta. Another option for the Council to consider is to request that the County use La Quinta's redevelopment funds to construct a new library and operate it at pre- determined service levels. This option is allowable, at the County's option, under the redevelopment pass -through agreement between La Quinta's Redevelopment Agency and the County. This option would presumably carry a requirement from the County that La Quinta stay in the County Free Library system since the City provides substantial sums of money that are used to fund other library branches. The County may not support this concept since the diversion of La Quinta's funds will cause a shortage of funds available for other libraries in the County Free Library system. Nonetheless, it is a possible option that the Council may wish to pursue. Another option for the Council to consider would be to request that the County reassess their distribution of revenue. Currently, the County does not use return -to - source funding; instead, the County collects all revenue and then distributes it based on service level computations including population served, hours of operation, and services accessed. This computation does not include/recognize the funds generated by a particular city for library services. Previously, Orange County faced a similar fiscal disparity among its county branches. To at least partially rectify the problem, Orange County revised its system and now allocates library funding, in part, on the amount of money generated by a particular city for library services. A similar funding redistribution in Riverside County would not solve system -wide funding shortfalls, but 2 ,)00206 could address inequities in La Quinta. According to library administrative staff, the County has chosen not to use "revenue generated" as a component in determining service levels or distributing library funds because it diminishes library service levels on a County -wide basis. The County's philosophy has been to keep all County libraries open, often at marginal levels, rather than close, or severely diminish the operating hours at those libraries. The second ZAB meeting is scheduled for January 27, 1997 at 10:00 a.m. (The ZAB was formed to act as a steering committee to study the feasibility of creating a library zone for the Coachella Valley). Based on actions taken at the first ZAB meeting held on December 2, 1996, the County indicated they will prepare an RFP for the provision of library services on a County -wide basis including the Coachella Valley and present it to the ZAB on January 27, 1997. The RFP is a result of the decision of the City of Riverside in December 1996 to no longer provide library services for the County. The County is now seeking alternative ways to provide library service under the County Free Library. In response to a question raised at the December ZAB meeting, County staff indicated that the RFP would include service levels as recommended within the County Free Library Advisory Committee (CFLAC) Report dated December 10, 1996 (Attachment No. 2). Although it is unknown what the County intended by that statement, the major points of the CFLAC report, along with their relevancy to La Quinta, are presented below: A. To meet the State definition of a "branch" library, a library must be open minimum of five days per --, La Quinta's library is only open four days per week. C • • MOM • I GT4 an Il 11 • • �- • La Quinta's library is currently open 20 hours per week and the Friends of the La Quinta Library have funded an additional four hours per week on a temporary basis for a total of 24 hours/week. C. County libraries1• • •- fully staffed for libraryoffer a full array of services: reference, computer assistance. 3 000207 La Quinta's library is fortunate to have the Friends of the La Quinta Library and other volunteers; unfortunately, those volunteers are often limited in the asssitance they can provide library patrons. CFLAC's report seems to indicate that a full complement of professional staff is necessary to address the needs of library patrons. D. Prior to the approval of .• for • •ui •r books/materials budoet bud.- shall be • - -i-• to the County and the County shall fund at least 50% of that budaet In Fiscal Year 1996-97, the County only allocated $135,000 for books for the entire County and no money was spent in Fiscal Year 1995-96. La Quinta's library contains 2,065 square feet. Based on La Quinta's current service population of 21,000 and the national library standard, La Quinta's library should have 10,500 square feet. The above are important objectives which the Council may wish to address before the next ZAB meeting. The City's ZAB representative is Council Member Henderson who could make known the City's position on this matter. The City recognizes the need to release an RFP for library services; however, this also may be an opportunity to address inequities in the system. One option would be for the City to endorse the RFP if certain City objectives are met. Those objectives might include: 1 . That the County establish a funding formula which utilizes funding sources. 2. That the La Quinta library be open a minimum of 5 days per week. 3. That, at a minimum, the La Quinta library be open 36 hours per week. 4. That La Quinta's library be fully staffed to offer a "full array of services". 5. That a fair and reasonable book/materials budget be adopted for La Quinta within the La Quinta Library operating budget for FY97-98. 6. That the County provide to the City, for City approval, a schedule/timeline for bringing the City of La Quinta into compliance with the national library standard. Finally, it should be noted that County staff has indicated that the creation of a library zone for the Coachella Valley, in which income and expenditures are limited to the library zone, would actually result in the loss of $200,000 for library services in the Coachella Valley. In other words, according to Riverside County staff, the County is taking money generated in other parts of Riverside County to support library service in the Coachella Valley. The Council may wish to consider requesting the County to 4 000208 address or further clarify this potential decrease in library funding prior to releasing the RFP. That request may also include a request for the County to explain how it will fund the enhanced service levels called for in the CFLAC report (e.g. the CFLAC report indicates that the hours of operations should be increased by 63% along with the appropriate staffing levels to support those new hours). The policy direction given at the January 21, 1997 Council meeting will provide staff a basis to discuss library options with the County. It will also provide direction for the City's participation in the ZAB, particularly in regard to the RFP for library services for the Coachella Valley. The Council has previously directed staff to work with the County on the provision of library services for La Quinta. General policy direction by the Council will help staff discuss library options with the County now that the County has agreed to discuss the return of City library funds. Also, the City is participating in the ZAB, and Council policy direction can be used in discussions at the ZAB meetings. Options available to the City Council include: Authorize staff and the City's ZAB representative to advise County representatives that La Quinta's Library objectives include: A. That the County establish a funding formula which utilizes funding sources. B. That the La Quinta library be open a minimum of 5 days per week. C. That, at a minimum, the La Quinta library be open 36 hours per week. D. That La Quinta's library be fully staffed to offer a "full array of services". E. That a fair and reasonable book/materials budget be adopted for La Quinta within the La Quinta Library operating budget for FY97-98. F. That the County provide to the City, for City approval, a schedule/timeline for bringing the City of La Quinta into compliance with the national library standard. G. Irrespective of the creation of a library zone for the Coachella Valley, and assuming that the City of La Quinta stays in the County Free Library, request that the County utilize redevelopment pass -through library money to construct a new library building for the City of La Quinta and operate it at enhanced service levels. H. In the event the Council chooses to withdraw from the County Free Library, that the County return all library taxes and redevelopment money dedicated for library service; or 5 000209 2. Identify alternative objectives; or, 3. Provide further direction to staff. vv�01, Mark Weiss, Assistant City Manager Attachments: 1. Riverside County Letter Dated December 19, 1996 2. CFLAC Library Service Report dated December 10, 1996 CCSTFF03.97.wpd V OoogIA ATTACHMENT 1 Riverside County Executive Office December 1.9, 1996 Mr. Tom Genovese City Manager 78-105 Calle Estado P.O. Box 1504 La Quinta, CA 92253 Subject: County tree Libraries Dear Mr. Genovese: 19rDEC 2 41,996 )(i liisllijl�n Larry Parrish County Executive Officer On December 17, 1996, the Riverside City Council voted not to accept the County's proposed 1997/98 contract for library services, thereby dissolving the Riverside City and County Public Library (RCCPL) system effective July 1, 1997. County staff are currently developing a Request for Proposals (RFP) to invite other agencies to bid on running all or a portion of the County's libraries. It is anticipated that the RFP will be ready for release within the next month. Over the past year, Murrieta, Desert Hot Springs, and Moreno Valley have adopted resolutions formally signaling their intent to withdraw from County Free Library (CFL) and several other cities have begun exploring the varying advantages/disadvantages of withdrawing from CFL. Recently, the Coachella Valley Library Zone Advisory Board (ZAB) requested a list summarizing the options available to CFL cities. Recognizing that your city may have similar questions, that list is attached for your information. Riverside County and its cities, like jurisdictions across California, have been confronted with new fiscal realities as the State property tax shift continues to take its toll upon the provision of library services. At the local level, recent events clearly represent an evolution in the delivery of County library services. The County recognizes the importance of communication with CFL cities during this transition to ensure a continued level of library service and address any concerns that you may have. If I can provide any further information, please call the at (909) 275-1100. Sincerely, Barbara Dunmore Administrative Manager attachment 000211 Robert T. Andersen Administrative Center 4080 Lemon Street 0 12th Floor 0 Riverside, California 92501 0 (909) 275-1100 0 FAX (909) 275-1 105 Attachment Library Service Options for CFL Cities Continue participation in the County Free Library system The County Free Library is currently in a state of evolution. A Request for Proposals (RFP) is being developed to invite agencies to bid on running all or a portion of County libraries. The new service provider(s) will be operating July 1, 1997. It is anticipated that regional contracts will be structured to ensure greater input from local communities in the design and delivery of library services. Signal desire to enter into discussions with the County regarding the disposition of dedicated property taxes and assets ... without adopting a Resolution to withdraw The County is willing to discuss with cities contemplating withdrawal from CFL prior to the city's adoption of a formal resolution. Under such a scenario, the city would know prior to adopting a resolution to withdraw the status of dedicated property taxes assets. Withdraw from the County Free Library Cities no longer desiring to be a part of CFL may withdraw by adopting a resolution to that eETect and submitting it to the Clerk of the Board of Supervisors. Cities are encouraged to discuss the disposition of dedicated property taxes and assets prior to adopting a resolution to withdraw. 000212 91 ATTACHMENT 2 jCJAIN4 — 1997 ML'iI-NIUM LEVEL OF LIBRARY SERVICE REPORT COUNTY FREE LBRARY ADVISORY CONMTTEE Beverly Haun Chairperson Cathy Barnes Secretary December 10, 1996 000213 CO FOREWORD The County Free Library Advisory Committee (CFLAC) is pleased to present the attached report and recommendations for a minimum level of service for County Libraries. The recommendations are intended as goals for Library service. The recommendations would require a 63° a increase in library service hours Countywide for a cumulative increase of 317 hours per week (from 507 hours per week to 8.4 hours per week) Of course, the additional hours can not be achieved without additional library funding and staff. A substantial increase in the books and materials budget is also recommended. Last Fiscal Year, less than 1% of the Library budget was spent on new books and materials. For FY 1996/97, approximately 2% ($135,000) of the Library budget is allocated for new books and materials. Recently, the State Library revised the definition of a Library Branch to include only libraries which are open a minimum of 5 days a week. Under the new definition, the County Free Library will operate 4 branches, 18 library stations, 3 outlets, and 2 bookmobiles in FY 1996/97, as compared to 21 branches, 2 stations, 3 outlets, and 2 bookmobiles in FY 1995/96. Although the definition does not impact available state funding to the Library, it diminishes the perception of the County Free Library system. State actions to shift property tax dollars from local governments and special districts to the Educational Revenue Augmentation Fund (ERAF) in FY 92/93 and 93/94 have resulted in County Library service reductions. CFLAC commends Library Administration for their diligence and professional approach to library service in a time of reduced revenues. 000214 091 Table of Contents Back=round I Recommendations Service 1 Materials .. Facilities 3 Appendix A County Free Library Advisory Committee Members . q Appendix B Methodology .... ............. 5 Findings ...... ............ . . .......... 5 Service 5 Materials . .... .......................... 8 Facilities . .... ...................... 9 Independent Libraries . ..... 10 Friends of the Library .... .... ..... I I Appendix C List of Documents Reviewed .... 1 ....................... . Appendix D County Libraries Grouped by Category 13 ��}n215 P1Ye . Background The County Free Library Advisory Committee (CFLAC) comprises 10 members, five appointed by the Board of Supervisors (one from each Supervisorial District) and one from each participating County Free Library (CFL) city (see Appendix A for a list of members). The charge of the committee is to assist in "forging organizational and policy compromises among the County's diverse regions and communities ' CFLAC meets quarterly to discuss library needs and advise the Executive Office and Library Administration regarding concerns about their respective libraries and the overall CFL system. On April 16, 1996, the Board of Supervisors approved recommendations contained in the County Free Library Audit presented by the County Executive Office. One of the recommendations contained in the Task Force section of the report directed CFLAC to recommend a minimum level of service for County Free Libraries by January 1997. The annotated recommendation highlighted CFLAC members' knowledge and involvement with local libraries as essential qualifications for assessing community library needs and determining factors relevant to a minimum level of service The County Executive Office (CEO) presented the charge to CFLAC in April 1996. CFLAC appointed a subcommittee (see Appendix A for list of members) to focus on the task. The subcommittee met over the course of six months and reported its findings and recommendations back to CFLAC. A complete description of the subcommittee's methodology and findings are included as Appendix B. After a thorough review and evaluation of the subcommittee report. CFLAC voted to forward the following recommendations for minimum level of library service to the Board of Supervisors. Recommendations (Listed in priority order) SERVICE In order for residents to partake in the life-long learning opportunities libraries offer, libraries need to be open and accessible. Public demand for additional library hours and facility overcrowding when libraries are open indicate that the current hours are not sufficient to meet the need. In fact, some libraries are open only two days a week. However, mere library access without the availability of professional library staff assistance (e.g., locate materials, answer reference questions, check out books, conduct programs, etc.) is not sufficient, especially during peak operating periods On average, 536 volunteers provide more than 4,600 hours per month in branch libraries. However, due to the confidentiality of records in the library database, the services which volunteers can perform are generally limited to shelving books and clerical functions. A high turnover rate of volunteers requires constant recruitment and training, typically done by branch managers. To increase access to County libraries and ensure the availability of quality library service, the County Free Library Advisory Committee recommends that: 12 1 1000216 11 ntmum Letei )(Lihnin Venice fern^ Pave • The minimum number of operating hours for a County library be based on service levels according to the following categories: Resource Libraries 48 hours per week (Moreno Vallev. Temecula, Indio, Palm Desert, Perris, Glen Avon, Cathedral Citv) Community Libraries 40 hours per week (Lake Elsinore, Robidoux, Sun City, Norco) Neighborhood Libraries 28 hours per week (San Jacinto, Valle Vista, Coachella, La Quinta, Desert Hot Springs, Canyon Lake) Reading Rooms/Stations 20 hours per week (Mecca, Idyllwild, Calimesa, Nuview, Thousand Palms, Highgrove, Anza, Lake Tamarisk) • During peak operating periods, library branches be staffed to offer the full array of library services (e.g., reference services, locate materials, computer assistance, etc). • A full-time Community Services Coordinator be hired to recruit and coordinate volunteers for County libraries. • A local phone number for access to the library catalog to permit residents to access the catalog without incurring long-distance charges (currently, dial -in access is available through an internet provider or from 909 area code). • Assisted access to the internet is available at all libraries. MATERIALS The book collection is the core of every library. The absolute number of books/materials held by a library does not represent the adequacy of the materials. New and updated materials in various forms (e.g., books, audio cassettes, videos, electronic format, etc.) are essential to the Library's mission of "life-long learning." Although the County library system as a whole meets the Public Library Association Standard (PLA) of 1.2 volumes per capita, most County libraries operate with an outdated book collection. No new books/materials were purchased by the County in FY 1995/96 and only $135,000 has been allocated for materials purchases for FY 1996/97 (approximately 5,600 books Countywide). In FY 1994/95, over $500,000 was allocated for materials purchases (approximately 20,000 books Countywide). 13 .000217 '•Irnimum Le+e! -�i �:hran �rr•.:cd �d^or• PJet To ensure that County libraries contain current information that is available to all residents. the County Free Library Advisory Committee recommends that. • Library administration annually present to the Executive Office, prior to the adoption of a Library services contract, a recommended books/materials budget for the County Free Library. • The County allocate an amount equal to at least 50% of the recommended books/materials budget in the library services contract for those purchases and to work with cities, community groups, and private enterprise to contribute the additional 50 %. FACILITIES Using the national. library standard of .5 square foot per capita, approximately 200,000 square feet of additional library space is needed in the County system to meet that standard. In addition to the absence of facilities in some highly populated areas, most facilities are reported to be inadequate to serve the population. Two libraries, Anza and FEghgrove, were reported structurally inadequate in the recent County Free Library Audit. The inadequacy of library facilities is exacerbated by high usage during limited hours. To ensure that efforts are made to continue to expand library facilities throughout the County to meet current and future demand, County Free Library Advisory Committee recommends that: • The County retain the .5 square foot per capita standard. • The County strive to meet the standard by 2020 through cooperative efforts with cities, schools, and private enterprise. • That library facilities in the County not be reduced (unless the facility poses a hazard to the health and safety of stab and patrons). 000218 14 ll�rumum Leie(ol Lthran ,mice Page 1 Appendix A County Free Library Advisory Committee :Members James Winkler, First Supmisorial District Catherine Barnes, Second Supervisorial District* Hans Jensen. Third Supervisorial District Margaret Harms, Fourth Supervisorial District Sharon Clements, Fifth Supervisorial District Susan Ellis, Calimesa Ardis Underwood, Canyon Lake Warren Bayless, Cathedral City Sofia M. Chavarria. Coachella Beverly Haun, Desert Hot Springs* Christina Sales, Indio Robert Atkins, La Quinta Julie Winkler, Lake Elsinore Kathleen Backlund, Moreno Valley Jeanne Nelson, Murrieta* Ed Soesman, Norco Ella Mae Manor, Palm Desert Robert Fliehmann, Perris* Lousie Koetters, San Jacinto* Margina Kelly, Temecula *Denotes members of the CFLAC Subcommittee on Minimum Level of Service Members of the Subcommittee would like to express their appreciation to former CFLAC member Sylvia Coates (Cathedral City) for her contributions to this report. 000219 is 1!+mnrum ; eier ^l',Ir. 'en Appendix B METHODOLOGY The subcommittee reviewed several documents relating to library service standards A list of documents reviewed is included as Appendix C. The subcommittee developed a Survey of Riverside County Branch Manaeers designed to eather information about each individual branches' library service (e.g., operating hours. level of staff, automated services. and available programs), the facility, and library materials. The selection of branch managers as respondents to the survey was to elicit guidance from professionals in Countv branches who interact and serve the public on a daily basis. The managers responses represent the collective needs of library patrons at each branch. The survey was distributed with a cover letter from the Library Director to Cluster Supervisors for distribution to Branch Mangers. A completed survey was returned for each of the County's branches. The subcommittee also developed a Survey of Riverside County Independent Libraries. A survey was sent to each of the Library Directors/Mangers of the seven independent libraries in Riverside Countv (i.e., Beaumont, Palm Springs, Corona, Banning, Rancho Mirage, Palo Verde Library District, and Hemet). All surveys, with the exception of Banning, were returned. Additionally, Friends of the Library groups were encouraged by CFLAC members to provide information regarding library service. FINDINGS For analysis purposes, the County libraries were separated into four groups: resource libraries, communities libraries, neighborhood libraries, and reading room/stations. The category of each branch and the associated criteria is presented in Appendix D. SERVICE Resource Libraries Resource libraries in the County provide the greatest amount of service hours (32 hours per week) due to the library size and resource materials available. Typically the libraries are open 4 or 5 days a week, with the exception of Temecula and Palm Desert (open 7 and 6 days per week, respectively), where cities have contributed funds to provide additional hours (16 per week). The majority of resource library managers (7,1%) reported that the current library service hours are inadequate. (Perris and Temecula reported that the hours were adequate.) The reported minimum acceptable hours for service at resource libraries averaged 48 hours per week, while the optimum service level ranged from 32 hours per week to 68 hours per week (average of 55 hours per week). On average, at least four paid staff members (ranging from 2 to 6) and one volunteer are required to open/operate a resource library. With the majority of resource libraries averaging 20,000 square feet, a single staff member can be responsible for monitoring an area over 5,000 square feet in the library. Staff absences (e.g., sick leave, vacation, jury duty, etc) increase monitoring responsibilities. 16 000220 Vin(mum Letiei -rr r Pa¢e h Circulation in resource libraries average 12; volumes per hour open (ranging from 59 to 208 per hour) Community Libraries Communin libraries provide 24 to 29 hours of library service per week. Norco received Community Development Block Grant (CDBG) funds to continue a reading club for seniors at its library, increasing its hours from 24 to 30 per week. All community library branch managers reported that the current hours are inadequate to meet the demand. The reported minimum acceptable hours for service at community libraries averaged 40 hours per week, while the optimum service level ranged from 40 to 52 hours per week (average of 47 hours per week). At least two staff persons and one volunteer are required to open/operate a community library, with the exception of Lake Elsinore which opens with one staff person and one volunteer. However, in FY 1995/96 the Lake Elsinore Library was precluded from opening "up to five times" due to insufficient staff. Library policy requires, at a minimum, at least two persons (one must be a paid staff person) be in a branch for it to open and operate. Circulation in community libraries averages 73 volumes per hour open (ranging from 38 to 136 per hour). Neighborhood Libraries Neighborhood libraries provide either 16 or 20 hours of library service per week, with the exception of IdyUwdd. The IdyUwdd Friends of the Library have sponsored 8 additional hours for a total of 24 library hours per week. Libraries in San Jacinto and Valle Vista are open only two days per week: Canyon Lake, IdyUwdd, and Desert Hot Springs are open three days per week; and La Quinta is open four days a week. The majority of branch managers (66%) reported that the current hours are not sufficient to meet the demand for service. The reported minimum acceptable hours of service for neighborhood Ubraries averaged 28 hours per week while the optimum service level ranged from 28 to 40 hours per week (averaging 34 hours per week). Half of the neighborhood libraries require two staff persons and at least one volunteer to open. The other half require one staff person and at least one volunteer (Desert Hot Springs and Valle Vista require 4 and 5 volunteers, respectively). Three of the six neighborhood libraries (San Jacinto, Valle Vista, and IdyUwdd) reported that they were unable to open "5-10 times" last year due to insufficient staff; while Desert Hot Springs being they were unable to open "fewer than 5 times" last year. Difficulties arise when libraries depend on volunteers as the additional person to open a library. Additionally, insufficient staff in neighborhood libraries may be attributable to the "cluster" concept currently used to schedule staff to work in libraries. Libraries throughout the County are organized into clusters around one of the resource libraries. Staff are assigned to a cluster and work in all branches within the cluster on a staggered or as needed basis. Resource libraries, due to their size and collection, have precedence for staff over other libraries in the cluster. Hence, staff from smaller libraries in the cluster may be required to work in the resource library if sufficient staff is not available. Circulation in neighborhood libraries average 49 volumes per hour (ranging from 20 to 79 volumes per hour). 17 000221 Minimum .., „; ,, i ' ,. Page - Library Stations Library station hours range from 8 to 32 hours per week. Branch managers reported that the hours are adequate at 50° 0 of the stations (tiuview, Calimesa, Artza, and Thousand Palms) Library stations are extremely dependent on volunteers (the Anza station operates on volunteers only) and have the highest incidence of closure due to insufficient staff. (Consistent with library policy, two persons are required in the facility for it to open.) Calimesa and Anza report that they .frequently" are unable to open due to insufficient staff Thousand Palms and Mecca report that they were unable to open "fewer than five times" last vear. Circulation in library stations average 21 volumes per hour open (ranging from 2 to 55 volumes per hour open). Table 1 Summary of County Library Service by Library Category 4W"U I.aLCgoN Average RESOURCE LIBRARIES Current Hours 36.6 32 to 48 Minimum Acceptable Hours 48 48 to 56 Optimum Hours %5 48 to 68 Circulation Per Hour 123 59 to 208 Minimum Operating Staff 4 2 to 6 Minimum Volunteers to operate 1 0 to I COMMUNITY LIBRARIES Current Hours 27.5 27 to 30 Minimum Acceptable Hours 40.25 32 to 48 Optimum Hours 47 40 to 52 Circulation Per Hour 73 38 to 136 Minimum Operating Staff 2 2 to 3 Minimum Volunteers to Operate 1 0 to I NEIGHBORHOOD LIB Current Hours 19.33 16 to 24 Minimum Acceptable Hours 26 24 to 28 Optimum Hours 34 28 to 40 Circulation Per Hour 49 20 to 79 Minimum Operating Staff 2 1 to 2 Minimum Volunteers to Operate 1 1 LIBRARY STATIONS Current Hours 17 8 to 32 Minimum Acceptable Hours 19.2 8 to 28 Optimum Hours 24 17 TO 28 Circulation Per Hour 21 2 to 55 Minimum Operating Staff 1 < I to 2 18 000222 lhmmumLet elo/Lihran `er%tceRe, Pave MATERLUS Resource Libraries Resource libraries stock an average of 85,260 books/materials per branch (ranging from 61.000 to 135,000 per branch) On average, each resource library received 2,529 new donated items (ranging from 600 to 5.540 items per library) last year. All branch managers reported that the current items are inadequate to serve the population. Communitv Libraries Community libraries stock an average of nearly 40,000 books/materials per branch (ranging from 30,000 to 48,294 per branch). On average, each community library received 1,050 new donated items (ranging from 262 to 1,607 items per library) last year. With the exception of Norco, all branch managers reported that the current items were inadequate to serve the population. Neighborhood Libraries neighborhood libraries stock an average of 29,200 books/materials per branch (ranging from 16.900 to 38,268 per branch). On average, each neighborhood library received 975 new donated items (ranging from 220 to 2,900 items per library) last year. Half (50%) of the neighborhood library branch managers (San Jacinto, Valle Vista, and Idyllwdd) reported that the current items are adequate to meet the demand. Library Stations Library stations stock an average of 11,000 books/materials per station (ranging from 1,640 to 29,350 per station). On average, each library station received 281 new donated items (ranging from 34 to 726 items) last year. Only Anza and Lake Tamarisk reported that the items were adequate for the population served. Table 2: Summary of County Library Materials by Library Category n�FV Average B=U RESOURCE LMR_ARTFS Books/Materials 85,260 61,000 to 135,000 FY 1995/96 Donated Items 2,529 600 to 5,540 COMMUNTTY LIBRARIES_ Books/Materials 40,000 30,000 to 48,294 FY 1995/96 Donated Items 1,050 262 to 1,607 NEIGHBORHOOD LIBRARIES Books/Materials 29,200 16,900 to 38,268 FY 1995/96 Donated Items 975 220 to 2,900 LIBRARY STATIONS Books/Materials 11,000 1,640 to 29,350 FY 1995/96 Donated Items 281 34 to 726 19 �lrlAnn.. .1hrnmum _'eiei ;^ran �:enrw Reror! Pape � FACILITIES Resource Libraries Resource libraries are generally 20,000 square feet in size. Moreno Valley and Temecula are the smaller resource libraries at 16,000 sq. ft. and 15,200 sq. ft., respectively. Branch managers of Moreno Valley and Temecula report that larger libraries (78,500 sq ft. and 46.500 sq ft., respective) ) are needed to adequately serve the population. Additionally, the branch manager of the Palm Desert Library reports that the recently opened 21,000 sq. ft. branch is in need of an additional 4,000 sq. ft. to adequately serve the population. Community Libraries Community libraries range from 5,200 sq. ft. to 9,200 sq. ft. in size (7,225 sq. ft. average). Branch managers of these libraries reported that larger libraries are needed to adequately serve the population. ?Neighborhood Libraries ;Neighborhood libraries average 3,000 sq. ft. (ranging from 1,600 sq. ft. To 4,400 sq. ft.). Most branch managers, with the exception of Valle Vista and Idyllwild, report that larger libraries of at least 10,000 sq. ft. are needed to adequately serve the population. Valle Vista and Idvllwild branch managers report that the current facilities are adequate. Library Stations Library stations vary not only in size (ranging from 232 sq. ft. to 2,400 sq. ft.), but also structurally. The Anza library station is housed in a former 1972 bookmobile (400 sq. ft.) located in a commercial center. The Highgrove library station is prototype "porta structure" building (1,600 sq. ft.) that is extremely energy inefficient and without plumbing. Most library station branch managers (62.5%) reported that their current facility was inadequate to serve the population. The largest stations (i.e , '.Nuview, Lake Tamarisk, and Mecca) are 2,160 sq. ft. in size and report that the current facilities are adequate. Table 3. Summary of County Library Facilities by Library Category Type of Library Average S . Ft. Range S . Ft. Facility Adequate' Yes No Resource 18,886 15.200 to 21.000 57% (4) 43%(3) Community 7,225 5.200 to 9,200 0%(0) 100%(4) Neighborhood 3,000 1,600 to 4,400 33%(2) 66%(4) Library Station 1.568 232 to 3.000 38%(3) 62%(5) 20 nlln.. �P �C llrnrmum �e�el o1LthrJ�1 .;enrce Re orr Page 10 FNDEPEN-DENT LIBRARIES Service Independent libraries in Riverside County average 50 service hours per week (ranging from 41 to 56 hours per k%eek) and are open 6 days per week, with the exception of Hemet (5 days per week) and Rancho Mirage (7 days per week). Corona and Hemet indicated that their current hours (54 and 41, respectively) are not adequate to serve the population. The Independent libraries indicate that they do not rely on volunteers for the operation of the library Approximately 164 volunteers contribute 1,200 hours per month in independent libraries. All libraries reported that they have never been unable to open at a regularly scheduled time due to inadequate staff. .All libraries reported that a basic/minimum level of service should include reference services. Materials Independent libraries in Riverside County average 2.35 books per capita (ranging from 1.14 to 5.74 per capita). On average, only 17% of the new materials received by independent libraries last year were donated (compared to 99°/o for County libraries). Corona and Hemet indicated that the current volumes (1. 14 and 1.35 per capita) are not adequate to serve the population. Standards used by independent libraries to assess material adequacy varied (i.e., per capita, demand, and quality) However, the most consistent measure was volumes per capita. Facilities Independent library facilities in Riverside County range from .2 to 1.03 square feet per capita. All libraries, with the exception of Hemet and Palo Verde, indicated that their facilities are adequate. Hemet, currently occupying a 10,344 sq. ft. facility, specified that a 26,000 sq. ft. facility (approximately .5 sq. ft. per capita) is needed to adequately serve the population. Palo Verde states that replacing the current 5.800 sq. ft. facility with an 8,000 to 10,000 sq. ft. facility (.25 and .3 sq. ft. per capita, respectively) would adequately serve the population. Table 4: Summary of Independent Library Service Levels AveragRange ange SERVICE Hours Open Per Week 50 41 to 56 Days Open Per Week 6 5 to 7 MATERIALS Books Per Capita 2.35 1.14 to 5.74 Items Donated 17% 0% to 37.3% FACILITIES Size of Facility 22,556 5,804 to 62,300 Square Feet Per Capita 56 2 to 1 21 000225 FRIENDS OF THE LIBRARY Thirteen responses were received from Friends of the Library (see list below) regarding the current hours of library operations. The results of those responses are displayed in Table 5 Table 5 Summary of Responses from Friends of the Library Librarc Hours Adequate Mi rrium Acceptable Hours Optimum Hours Additional Comments Calunesa Yes n/a n/a Canvon Lake 40 Would like to have ![bran open ever%da% Need additional full -tune employee to reduce reliance on volunteers. Desert Hot Springs No 40 48 Glen Aeon No 48 48 Need more hours and reinstatement of stop time Highgrove Yes n/a n/a ldyllwild No 40 48 Staffing is inadequate. Branch is dependent on volunteers to open. Lake Elsinore No 40 60 Four days open is woefully inadequate to serve 63,000 population. Moreno Vallev No 48 hrs/6 days 68 Currently understaffed and open insufficient hours Nuvtew No 20 28 Library should be open on Saturdays Perris No 30 48 Robtdoux No 32 40 Need more hours. San Jacinto No 32 40 Look into other revenues (e g , other taxes. partnerships with corporations) Valle Vista No 40 5 days 22 FLaC Minimum Leve! o1 Lihran Venice ,grog, r P,j¢r ': Appendix C List of Documents Reviewed by CFLAC Subcommittee Members Riverside County Free Library Service Standards - January 1989 California State Library Salary Survey 1995/96 - February 1996 California Library Statistics 1996 Riverside County Free Library Audit - April 1996 Riverside City and County Annual Reports 1992-93, 1993-94, 1994-95 23 000227 thntniunt _Ie\el )1" �r'Un. \�. •'l Kd .'(dC .r, Page _ County Libraries Grouped by Category Appendix D Counry Libran 1996 Service Population S rare Feet Characteristics Resource Libraries Moreno Valley 154.500 16,000 Building Size 13.000 to'_0.000 sq ft Setuor or Principal Lib/Cluster Sup%sr Larger service population 45.00o- High reference activiry and circulation 6-15 staff per hour open plus � olunteers Meeting room. Temecula 96,000 15,380 Indio 61,500 20,000 Palm Desert 46,500 20,000 Perris 46500 20,000 Glen Avon 40,000 20,000 Cathedral City 37.500 20,000 Community Libraries Lake Elsinore 64,000 5,200 Building Size: 5,000 to 9,000 sq, ft. Professional Branch Manager High reference or reading actrerty ' Population of 35,000 to 40.000 34 staff each hour open plus volunteers Meeting room (except Lake Elsinore) Robidoux 46,500 9 000 Sun City 29,500 6,700 Norco 26,000 9,000 Neighborhood Libraries San Jacinto 31,500 4,400 Building Size: 1,600 to 4.400 sq ft. Para -professional Branch Manager . y high gh activity ' 2-3 staff each hour open plus volunteers Valle Vista 31 2,500 Coachella 26,000 3,000 La Quinta 21,000 2,065 Desert Hot Springs 20,000 3,500 Canvon Lake 15,500 1,600 Reading Rooms/stations Mecca 9,500 2,160 b Building Size- up to 2,600 sq. ft. - Para -professional part-time branch manager Remote location ' Strong commit' demand/support 1-2 staff each hour open plus volunteers Idyllwild 6,000 2•� Calimesa 8,500 232 Nuview 5,500 2,160 Thousand Palms 5,000 590 Highgrove 4,000 1,600 Anza 1.500 400 Lake Tamarisk 1,000 2,400 24 000228 Titivl 4 44" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Utilizing the Palm Desert PUBLIC HEARING: Post to Inform City Residents of City Activities As deemed appropriate by the City Council. The Palm Desert Post is offering La Quinta a rate of $7.65 per inch for space within the Post provided the City make a six month purchase commitment. One page equates to sixty-five inches, or $497.25 per page. A weekly commitment for one year would cost $25, 857 plus associated staff time. Funds for this request could be allocated from the Special Project Contingency Account (#101-101-663-000) with a current balance of $22,980 (The original budgeted amount was $40,000 less $7,500 for the Skins Game promotional piece; $7,320 for La Quinta High School band uniforms; $1,450 for the Octoberfest; $450 for the Miss La Quinta Pageant; and $300 for the Cultural Commission's workshops). The City Council heard a presentation from Mr. Nino Eilets, Account Executive for the Desert Community Newspaper Group, at its Special Meeting of December 10, 1996. The Council, at that meeting, asked staff to review the Post's proposal, consider its value as a vehicle for dissemination of public information, and report back at a subsequent meeting. Staff met with Mr. Eilets on Wednesday, January 8, 1997. At that meeting, Mr. Eilets provided staff with background information on the Palm Desert Post (see Attachment 1) and outlined the Post's proposal. 000229 Distribution: The Palm Desert Post is a free publication distributed to over 14,000 households in Bermuda Dunes, La Quinta, Indian Wells, Palm Desert and Rancho Mirage. The Post is currently distributed weekly to non -gated communities in La Quinta and is available at news racks located in various commercial locations. The Post is available by subscription and is attempting to negotiate with various homeowners' associations for access to gated communities. Mr. Eilets estimates that, in La Quinta, 3,000 copies are distributed to homes with an additional 500 copies distributed to news racks. The Post expects the distribution to increase by 500 to 1,000 copies in La Quinta when Desert Sun drivers begin Post deliveries later this month. Schedule: The Post is delivered on Thursdays. Copy deadline is Monday at 4:00 P.M. Mr. Eilets indicates that there is some flexibility with the copy deadline, depending upon page structure. For example, if La Quinta organized its own page by blocking certain segments into known, standardized formats, it may be possible to deliver copy on Tuesdays. Price: The Post offers to sell page 5 to La Quinta for $7.65 per inch, provided the City makes a six month purchase commitment (i.e., their standard pricing is $9.70 per inch). A six month commitment for a weekly page would run $12,928.50. Mr. Eilets indicated the Post would sell a bi-weekly page to La Quinta for six months at the same per inch rate (i.e., $7.65 x 65 x 26 / 2 = $6,464.25). Content: Suggestions for inclusion within the space offered by the Post have included: • City Council Agenda (abridged -running every other week) • Planning Commission Agenda (abridged -running every other week) • Selected "Items of Interest" (weekly) • City Calendar of Events (weekly or monthly) • City Hall Phone Numbers (weekly) • Parks and Recreation Events (bi-weekly) • Senior Events (bi-weekly) • Departmental "Happenings" (Select articles of interest denoting departmental activities of interest to La Quinta residents -weekly) A sample format for one page in the Post has been submitted as Attachment 2 to give the Council an idea as to the potential content of one page in the Post. 000230 1 Ion 1 1 I RX-Al It VIV1' The City of La Quinta communicates with the citizenry in a variety of ways, including but not limited to: The La Quinta Chamber of Commerce/City Newsletter; Legal/Public Notices in the Desert Sun; Posted Meeting Agendas; Press Releases; and Miscellaneous Brochures and Publications. Purchase of space in the Palm Desert Post could supplement the above at a cost of approximately $500 per page, not including City staff time. Alternatives available to the City Council include: Direct staff to purchase a block of space in the Palm Desert Post for a specified time (i.e., weekly or bi-weekly for a six month time period); and 1 a. Provide staff with direction regarding the content and layout of the proposed "newsletter"; or 2. Reject the Palm Desert Post's offer; or 3. Provide staff with alternate direction. Mark Weiss Assistant City Manager 000231 Desert Sentinel Co=tL~sty Newspaper Desert Post • Indio Post Division of The Desert Sun Publishing Co. ATTACHMENT 1 Who Is The Desert Community Newspaper Group ? This group is owned by Gannett,yet is operated as a totally separate company from the Desert Sun. It operates three (3) local community weekly newspapers that all publish on Thursday;The Desert Sentinel,which serves Desert Hot Springs and North Palm Springs;The Palm Desert Post which serves the communities of Bermuda Dunes,La Quinta.Indian Wells,Palm Desert,and Rancho Mirage; and The Indio Post,which serves Indio and Coachella. How Are The Newspapers Distributed? The Palm Desert Post is delivered FREE by adult carriers to over 14,000 households in Bermuda Dunes,La Quinta,Indian Wells,and Palm Springs.You can also find it racks from La Quinta all the wav to Smoketree in Palm Springs. The total overall circulation is 17,OOO.The Indio Post is also delivered FREE by adult carriers to over 9,000 household in Indio.It can be found in racks in both Indio and Coachella. Total circulation is 12,000.13oth the Palm Desert Post and the Indio Post also have paid subsribers in some of the local gated communities and we mail to subscribers out of town. The Desert Sentinel is delivered to paid subscribers in Desert Hot Springs and North Palm Springs.Paid circulation is 2,600. The TMC product for the Desert Sentinel is the Exchange which is the Sentinel without the editorial content. All Sentinel ads run in The Exchange,which is delivered FREE by adult carriers to Sentinel non-subscribers,and can be found in racks and dealer locations. The total circulation of the Sentinel and Exhange combined is 8,000. What's The Editorial Focus Of The Weeklies? All three weekly newspapers focus on LOCAL COMMUNITY MEWS, news pertinent to the residents of the communities the newspapers serve. They[the newspapers] serve to fill the local niche that the daily is not designed to fill.You can find articles on local people,events,sports, entertainment,education,health, etc. The weeklies are the Local's"Local Community Newspaper". What is the format of the papers? The Palm Desert Post and Indio Post are both tabloids. Afull page is 5 columns X 13 inches S.A.U. The Desert Sentinel is a broadsheet like the Desert Sun. 0002320 ATTACHMENT 2 PALM DESERT POSTILA QUINTA COMMUNITY SECTION February 1, 1997 PAGE 5 CITY TO HOST VALLEY WIDE CULTURAL AFFAIRS CONFERENCE The City of La Quintes Cultural Commission will be hosting a valley wide Cultural Affairs ... lskjfffjlss flsksjF,Ikfjsl;fkss;Ifkjs;slkfjas;slkdfj;askfjflkdlj;aeirj;eihw h;asif;aiep;ioarhj;oaihf;alifha;lira;Ifij;alfh; afh ierjh,laihf;alkfh;aeirh;afh;airfhe;tfah;fi ie; ihf,eoihfa;eihf;oadh;eifhj;oiefh;asoiefh,aiofh;aiofh;aifh;adha;;aie;aiefh;a6h;aifh;aifh;eaifh;a@h;d h;aeifh;aeifh;aeiasfkssf kfas;kfjsa;lkfjas . dkdlkj Ikasjdflk laksdjflk Ikjdsflk Ikjdf Ikjsdaflk Iksajf Ikjasfl kjaskfja;slkfj;oeifnaoiefhpioaefhpioaefhpioahfpoaifh;aoifh;aoifh;aoiefha;eeifh;ef kjlj Ikjlasd Ikjl laskdjf laksdjf Iksajdf Iksadjdf Ikj sddlk aldkfuowh liueo lajdsfl I laskdtj Ijoie Ikajdo Ikaud Ikaudf I alkduf las IadkfjlasddM laNdflsdkjfa Ikjasdf oieowhs Ijsoefihasdofasdflkh sail afoasdf sladdfkj addfnsld slsadfu asddlu alufoadhflasjf Iasddfkj aslddfkjas fl lasfj asdlfkjaslf kdjaflakfj asdlk asdlkfj asl alskfj lakjsf Iaeuo Iaiurejaldiru Ikuae falfi alsdfu ea Ikauf I asufl aslful as@ ladsfku afluakf asffulaes faads. ARNOLD PALMER DESIGNS NEW GOLF COURSE HOMES IN CITY OF LA QUINTA Arnold Palmer will design ........ ksfk kasldfkj lasdku laskufoasf lu affu asdl sdfuo Ikaauf sodfklsfu Isdfku luel fas lakudsf alsdf liusaf asslk aslufuejh alkd alksfu la flu aslkfu aldkfu asdfkss aldfkue fevif a lakdfu adi laidd alifu asflakfu . / kafslkdsf d dkfjdljfd allf aldksj lajds aldkj laskjf salj Ikfj r adfkasjdf alsdff akrjlk d fk askrj aslifjf laskjff alsdr aslsdf adfj Sidi sd ska awdll I lasjf sd Ilkj sank sdflj asslfkj sdl sd Ikjfaldkrj as Ikajf adsINasdf lasdfj asdfj sadfjsadl fsdfjasff lasjf asdl(k arias dflsdjf asdkj asdf safjas fl jk sakdjf sdfkj COMMISSION PROFILE PLANNING COMMISSION The City of La Quinta's Planning Commission is comprised of .... Isadkjf Idkjf Ijasf Isadj alsdkrjj Ikjf alsfkj Ikj asdfj. therkj las lasdkfjj Ikeu Ijkaeu II uel aslddfkj a Iksauf elkdu sdflu flaku lasf sadlf a kjf ksadjf Ikj . flkasjf Iskj .sas Iks Ikj alsfkjj. alskjf asdfkjasd f. CITY DEPARTMENT HIGHLIGHT The Animal Control Department is A ...... j Isajf .slkfj Isakjfk afsfjlllj alsfjlss. adrjsaflsjaf. Ifakjfal alsdfj .,asjf . kasfksjalfjsadl askdfj sj asdkrj lasj flassj ssjdk dkjlafj dkj asif lasjjflasjf sadfjf as ff. a jfasf asdfkasasdff. kd(kjajf kjfaljdlakdsjdfas. aljfldskfj as Iskfj. all dk dskjal. aljdf alkfj ald.asd read kid flas f.asd flaksfj lasf.asf. I CITY OF LA QUINTA 78-495 CALLE TAMPICO LA QUINTA, CA. 92253 CITY PHONE NUMBERS General Information .................__._......... _....... 777-7000 Building a SafNY..................-..__._...............777-7000 (Bulag Permits, atc.) City Managefs Office.... ... ........ ...... ... _...........777-7000 Cormarity Developri.................... .............777-7000 (Pyming, Zoning, etc J Fin.. DeparinmM1.... ..... ..... ............... ..... ..... ..777-7000 (Business Licenses, Dog Licenses, etc.) Parks a Recreation...._ ....................... - _.....777-7000 Pubic workslEngineering..... ............ ---- ....P7-7000 OTHER USEFUL NUMBERS Waste Management ........................................ 771-55SS (Trash collection) Imperial Irrigation District ... _............._655-1212 (Electricity) Coachella Valley Water District..._............._....555-1111 CALENDAR OF EVENTS FEBRUARY 4: CITY COUNCIL MEETING FEBRUARY 6: VALLEY WIDE CULTURAL CONFERENCE BIG BAND DANCE, LA QUINTA SENIOR 9: PLANNING COMMISSION MEETING 13: CULTURAL COMMISSION MEETING 21: CITY COUNCIL MEETING FEBRUARY 22: MAYOR'S LUNCHEON FEBRUARY 27: ART IN PUBLIC PLACES COMMISSION MARCH 4: CITY COUNCIL MEETING MARCH 21: CITY COUNCIL MEETING CITY COUNCIL AGENDA FEBRUARY4, 1997 3:00 P.M. CITY COUNCIL CHAMBERS 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 j619j 777-7000 BUSINESS SESSION 1. CONSIDERATION OF THE CREATION AND APPOINTMENT OF CITIZENS RECREATIONAL AD - HOC COMMITTEE 2. CONSIDERATION OF REQUEST FROM AMERICAN YOUTH GOLF FOR CITY SPONSORSHIP 3. SECOND READING OF ORDINANCE NO.293 RESIGNS MAYOR AND COUNCIL MEMBERS' ITEMS: 1. DISCUSSION REGARDING THE NEGOTIATION PROCESS AND FORM OF AGREEMENT FOR FUNDING REQUESTS 1. CITY USE FEES 2. TENTATIVE TRACT MAP 12345 PLEASE NOTE THAT THE FOREGOING MAY NOT CONTAIN ALL MATTERS WHICH WILL BE PRESENTED TO THE CITY COUNCIL FOR CONSIDERATION AND MAY NOT BE IN THE SAME ORDER AS ON THE FINAL AGENDA. FOR A FINAL AGENDA, YOU MAY CALL THE CITY CLERK'S OFFICE AT 777-7025. 000233 c% 4 44" AGENDA CATEGORY: BUSINESS SESSION: JAM COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Adoption of Ordinance Re -Enacting PUBLIC HEARING: and Re -Adopting the Provisions of the La Quinta Municipal Code and Incorporating the City Charter Therein RECOMMENDATION: Adoption for first reading, Ordinance re-enacting and re -adopting the provisions of the La Quinta Municipal Code and incorporating the new City Charter. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The City's Charter has been accepted and filed by the Secretary of State as of December 31, 1996. It is recommended that to avoid any confusion as to the effect of the new Charter on the City's existing Municipal Code that the Code be re -adopted by reference and incorporate as the initial section of the Code, the new Charter. This procedure will not affect the ability to make amendments to the Municipal Code in the future. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Introduce the Ordinance on first reading; or 2. Provide staff direction. L• d,� DAWN C. HONEYWEL City Attorney 000234 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RE-ENACTING AND RE -ADOPTING THE PROVISIONS OF THE LA QUINTA MUNICIPAL CODE AND INCORPORATING THE CITY CHARTER THEREIN WHEREAS, by the adoption of Ordinance No. 2, the City Council of the City of La Quinta, then a General Law City, enacted and adopted a Code of Ordinances; and WHEREAS, since said recodification, the Code of Ordinances has from time to time, been amended and, as amended, the Code of Ordinances, entitled the "La Quinta Municipal Code", has remained in full force and effect; and WHEREAS, on November 5, 1996, the voters of the City of La Quinta ratified the Charter of the City of La Quinta; and WHEREAS, on December 31, 1996, the Secretary of State of the State of California accepted for filing said Charter, which has been assigned Charter Chapter Number 31 for publication in the Statutes of 1996; and WHEREAS, on , 1996, the Charter was recorded in the County of Riverside Office of the Recorder; and WHEREAS, it is the intent of the City Council to proclaim the effectiveness of the Charter of La Quinta and, for convenient reference, to incorporate the terms of said Charter into the Code of Ordinances of the City of La Quinta; and WHEREAS, it is the further intent of the City Council, acting on behalf of the newly Chartered City of La Quinta, to re-enact and re -adopt the Code of Ordinances of the City of La Quinta, including all amendments thereto; and WHEREAS, by said re-enactment and re -adoption, the City Council intends that the Code of Ordinances be interpreted, applied and enforced in accordance with the laws of the State of California as applied to La Quinta as a Charter City having the right of governance over its municipal affairs; and WHEREAS, California Government Code Section 50022.10 authorizes the City to recodify or recompile its Code of Ordinances; and WHEREAS, the City Council desires that the recodified Code of Ordinances and the Charter of the City of La Quinta be titled and referred to as the "LA QUINTA CHARTER AND MUNICIPAL CODE." 000233 NOW, THEREFORE, the City Council of the City of La Quinta, California does ordain as follows: Section 1. That the Recitals set forth above are true and correct and are incorporated herein by this reference. Section 2. That the Code of Ordinances, entitled the La Quinta Municipal Code, dated May 1, 1982, including all amendments thereto, which is on file with the City Clerk of the City of La Quinta, is hereby re-enacted and re -adopted without change, except as provided herein, and shall without interruption, remain in continuous force and effect unless and until amended or repealed by action of the City Council. Section 3. That the La Quinta City Charter, as ratified by the voters of the City of La Quinta on November 5, 1996, and filed in the Office of the Secretary of State of California on December 31, 1996, is hereby acknowledged as effective and is ordered to be incorporated into the Code of Ordinances for the City of La Quinta, to be set forth as a preface to the terms thereof. Section 4. That, henceforth, said Code of Ordinances and Charter shall be entitled "THE LA QUINTA CHARTER AND MUNICIPAL CODE". Section 5. That all provisions of the "LA QUINTA CHARTER AND MUNICIPAL CODE" shall be in full force and effect on, from and after the effective date of this ordinance; further, the provisions of the Code of Ordinances shall be interpreted, applied and enforced in accordance with the laws of the State of California as applied to a Charter City. Section 6. That any and all ordinances previously adopted by the City Council of the City of La Quinta on file in the office of the City Clerk, and not incorporated into the terms of the previous La Quinta Municipal Code, are hereby re-enacted and re -adopted without change and shall, without interruption, remain in continuous force and effect unless and until amended or repealed by action of the City Council, which ordinances shall be interpreted, applied and enforced in accordance with the laws of the State of California as applied to a Charter City. Section 7. That, unless otherwise provided herein, particularly by the terms of Section 5 and 6 hereof, the re-enactment and re -adoption provided for in Section 2 and Section 6 of this ordinance shall not affect any of the following: (1) Any offense or act committed or done, or any penalty or forfeiture incurred, or any contract or vested right established or accruing before the effective date of this ordinance; 2 000236 (2) Any ordinance promising or guaranteeing the payment of money for the City or authorizing the issuance of any bonds for the City or any evidence of indebtedness of the City; (3) Any contract or obligation assumed by the City; (4) Any right or franchise granted by the City; (5) Any ordinance dedicated naming, establishing, locating, relocating or putting paving, widening, vacating or taking of any other action with relationship to any street or public right-of-way in the City; (6) Any ordinance relating to specific public improvements, or assessments therefore; (7) Any ordinance establishing or prescribing grades for streets; (8) Any appropriation ordinance or ordinance providing for the levy of taxes or for an annual budget; (9) Any ordinance zoning or rezoning any property within the City; (10) Any ordinance relating to the investment of municipal funds; (1 1) Any ordinance establishing the compensation of municipal officers or employees; and (12) Any ordinance dedicating or accepting any plat or subdivision in the City. Section 8. That, notwithstanding any right of the Charter City of La Quinta to govern independently from State law with respect to land -use matters, the City of La Quinta shall be governed in accordance with the terms of State law as regards to the application, interpretation and enforcement of land -use, planning and zoning matters, including, but not limited to, the requirement of consistency between the General Plan of the City and the terms of its Zoning Ordinances. Section 9. Any ordinance or provision of any ordinance, making any addition or amendment to the La Quinta Charter and Municipal Code when passed in a form indicating the intention of the City Council to make the ordinance, or any part of the ordinance, part of said Charter and Code shall be deemed to be incorporated into the Code, and any reference to the La Quinta Charter and Municipal Code or any title, chapter or section to the La Quinta Charter and 3 00OZ37 Municipal Code shall be understood and intended to include the appropriate provisions of such addition or amendment. Section 10. A copy of the La Quinta Charter and Municipal Code shall be kept on file in the office of the La Quinta City Clerk and, it shall be the -duty of the La Quinta City Clerk or the City Clerk's designee, to periodically update and maintain the La Quinta Charter and Municipal Code with such amendments or additions made by ordinances adopted by the City Council or to delete from the La Quinta Charter and Municipal Code provisions which may be from time to time repealed by ordinances of the La Quinta City Council. The copy of the La Quinta Charter and Municipal Code kept and maintained by the La Quinta City Clerk shall be the official "LA QUINTA CHARTER AND MUNICIPAL CODE". Section 1 1 . Whenever, by the provisions of the "LA QUINTA CHARTER AND MUNICIPAL CODE", any act is prohibited or is made or declared to be unlawful or an offense, or the doing of any act is declared unlawful or an offense, the violation of any such provision is a misdemeanor or an infraction as specified in the penalty provisions of the La Quinta Charter and Municipal Code. EFFECTIVE DATE: This ordinance shall be effective thirty (30) days after its adoption. Within fifteen (15) days after its adoption, the City Clerk shall cause this ordinance to be posted in three places in said City as designated by Resolution pursuant to the provisions of Government Code Section 36933. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of La Quinta, California on the day of 19 , by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: 4 GLENDA L. HOLT, Mayor City of La Quinta, California 000238 ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 5 000239 � T ui�ctcu -� 4 bOFTNt COUNCIL/RDA MEETING DATE: JANUARY 21, 1997 ITEM TITLE: Demand Register Dated January 21, 1997 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated January 21, 1997 BACKGROUND: Prepaid Warrants: 27704 - 27735} 15,481.51 27736 - 27746) 73,122.97 P/R 1 1561-1 5246; 88,178.02 P/R Tax Transfers; 26,608.14 CITY DEMANDS $323,690.66 Payable Warrants. 27747 - 2787411 174,477,80 RDA DEMANDS 54,177.78 $377,868.44 $377,868.44 FISCAL IMPLICATIONS: Demand of Cash - City $323,690.66 Falconer, Fiiiance Director OOp�40 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:O1AM O1/15/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***CHECKS NUMBERED 27747 THRU 27747 WERE USED FOR PRINT ALIGNMENT.*** 27748 01/15/97 &00353 MARY ANN BROWN 30.00 27749 01/15/97 &00354 GERRY DECKER 30.00 27750 01/15/97 &00355 HECTOR FELIX 25.00 27751 01/15/97 &00356 KRISTEN HOCH 15.00 27752 01/15/97 &00357 ALICE MCDONALD 25.00 27753 01/15/97 &00358 JOSE PONCE 25.00 27754 01/15/97 &00359 RAUL SALAS 25.00 27755 01/15/97 &00360 CATHERINE SINGER 25.00 27756 01/15/97 &00361 JEFF SOMERS 25.00 27757 01/15/97 &00362 JOLYNN TRENT 15.00 27758 01/15/97 &00363 PATRICIA CROWELL 3.00 27759 01/15/97 &00364 TRADITION CLUB ASSOCIATES 2000.00 27760 01/15/97 AlR001 A-1 RENTS 450.00 27761 ** AP CHECK RUN VOID ** 27762 01/15/97 ACE010 ACE HARDWARE 646.95 27763 01/15/97 AMC050 A & M CONSTRUCTION 3430.00 27764 01/15/97 ANDO10 ANDERSON TRAVEL SERVICE 263.00 27765 01/15/97 AND050 ANDY'S AUTO REPAIR 245.84 27766 01/15/97 ARRO10 ARROW PRINTING COMPANY 6588.38 27767 01/15/97 ASCO01 A & S COFFEE SERVICE 142.00 27768 01/15/97 ATCO10 ATCO MANUFACTURING CO 562.45 27769 01/15/97 AT0010 A TO Z PARTY RENTALS 112.73 27770 01/15/97 AUS050 JODI AUSTIN 240.00 27771 01/15/97 AUT030 AUTOMATED TELECOM 974.14 27772 01/15/97 BAK005 PEGGY BAKER 40.00 27773 01/15/97 BEC050 VICKI A BECKNER 120.00 27774 01/15/97 BIGO10 BIG A AUTO PARTS 655.74 27775 01/15/97 BSI010 BSI CONSULTANTS INC 2446.50 27776 01/15/97 BUB050 BUBBA BEARS PIZZA 135.00 27777 ** AP CHECK RUN VOID ** 27778 01/15/97 CADO10 CADET UNIFORM SUPPLY 558.86 27779 01/15/97 CALO10 CAL WEST ENGINEERING 1540.00 27780 01/15/97 CAL015 CALIF BUILDING OFFICIALS 275.00 27781 01/15/97 CAM040 CAMELOT PARK 212.50 27782 01/15/97 CHI010 CHIEF AUTO PARTS 78.85 27783 01/15/97 COA030 COACHELLA VALLEY INSURANC 2502.00 27784 01/15/97 COM030 COMSERCO 99.13 27785 01/15/97 COM040 COMMERCIAL LIGHTING IND 403.00 27786 01/15/97 CONO10 CONRAD & ASSOCIATES 2807.00 27787 01/15/97 CVA010 C V A G 1636.58 27788 01/15/97 DEC100 DE CASTRO/WEST/CHODOROW 10451.70 27789 01/15/97 DES018 DESERT ELECTRIC SUPPLY 351.71 27790 01/15/97 DES060 DESERT SUN PUBLISHING CO 1752.51 27791 01/15/97 DES065 DESERT TEMPS INC 1407:19 27792 01/15/97 DIX100 SHAWN DIXON 50.88 27793 01/15/97 FEDO10 FEDERAL EXPRESS CORP 581.50 27794 01/15/97 FIR050 FIRST TRUST OF CALIFORNIA 816.00 2000241 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:01AM 01/15/97 CITY OF LA QUINTA PAGE 2 CHECK NUMBER 27795 27796 27797 27798 27799 27800 27801 27802 27803 27804 27805 27806 27807 27808 27809 27810 27811 27812 27813 27814 27815 27816 27817 27818 27819 27820 27821 27822 27823 27824 27825 27826 27827 27828 27829 27830 27831 27832 27833 27834 27835 27836 27837 27838 27839 27840 27841 27842 27843 CHECK DATE 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 01/15/97 NO FRA010 FULO50 GAROOS GAS010 GE0010 GSA010 GTE010 HAL010 HAR030 HIG010 HOA010 HON050 HOP050 ICE050 IMPO10 IND030 INT014 INT015 INT100 JBA050 KIN050 LAI030 LAQ100 LEA012 LOP050 LQV010 LUB050 LUC050 LUN050 MAPO10 MAZ050 MCDO10 MCKO10 MKC010 MOB100 MUN010 NEF050 NOE050 NOR010 OFF005 OWE020 PAL080 PAR030 PIT020 RAD050 RAL050 RAS020 REA050 VENDOR NAME PAYMENT AMOUNT MARNI FRANCISCO 48.83 MARCUS FULLER 87.68 GARNER IMPLEMENT CO 251.17 GASCARD INC 498.13 GEORGE'S GOODYEAR 121.86 G & S AUTOMOTIVE 80.65 GTE CALIFORNIA 3158.72 HALL & FOREMAN, INC 25807.10 TOM HARTUNG 290.00 HIGH TECH IRRIGATION INC 45.02 HUGH HOARD INC 220.00 ** AP CHECK RUN VOID ** DAWN�C HONEYWELL 17404.00 BOB HOPE CHRYSLER CLASSIC 2500.00 ICE CHALET 115.50 IMPERIAL IRRIGATION DIST 58.00 INDIO SHOE STORE INC 177.79 INTERNATIONAL COUNCIL OF 75.00 INTERNATIONAL CONFERENCE 45.00 INTERSTATE SWEEPING INC 2506.00 J & B ASSOCIATES 468.00 KINKO'S 155.86 LAIDLAW TRANSIT 1095.96 LA QUINTA VOLUNTEER FIRE 955.75 LEAGUE OF CALIF CITIES 100.00 RAY LOPEZ ASSOCIATES 2265.00 LA QUINTA VOLUN FIRE PGA 2409.80 LUBE SHOP 63.07 LUCENT TECHNOLOGIES 604.30 LUNDEEN PACIFIC CORP 18605.63 MAPLE LEAF PLUMBING 338.54 MAZDA SUPERSTORE 373.40 MC DOWELL AWARDS 34.48 McKESSON WATER PRODUCTS 49.68 MK CAMERA AND PHOTO 30.01 MOBILE COMM 91.36 MUNI FINANCIAL SERV INC 3262.11 NEFF TEMPORARY SERVICES 528.00 NOEL BRUSH AWARDS 7.76 NORRELL SERVICES INC 1084.00 OFFICE DEPOT INC 481.33 OWEN, BRADLEY & BARTRAM 150.00 PALM SPRINGS LANES 400.00 PARKHOUSE TIRE INC 315.65 PITNEY BOWES 202.16 RADIO SHACK 12.37 RALPHS.GROCERY CO 43.39 RASA - ERIC NELSON 681.00 REALCO CONSULTANTS 3100.00 3 000242 ACCOUNTS PAYABLE — AP5005 CHECK REGISTER 10:01AM 01/15/97 CITY OF LA QUINTA PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 27844 01/15/97 RIV020 RIV CNTY AUDITOR—CONTROLR 160.00 27845 01/15/97 RIV150 RIV COUNTY TRANSPORTATION 8466.00 27846 ** AP CHECK RUN VOID ** 27847 ** AP CHECK RUN VOID ** 27848 01/15/97 ROS010 ROSENOW SPEVACEK GROUP 20669.83 27849 01/15/97 ROS050 JOHN ROSENBLUTH 120.00 27850 01/15/97 SAN015 SANBORN A/E 575.00 27851 01/15/97 SHAO10 SHADOW PALMS GARDENING 150.00 27852 01/15/97 SIM025 SIMON MOTORS INC 19.66 27853 01/15/97 SMA010 SMART & FINAL 33.67 27854 01/15/97 SOCO10 THE SOCO GROUP INC 67.86 27855 01/15/97 S00010 SOUTHERN CALIF GAS CO 961.19 27856 01/15/97 SPRO10 SPRINT 782.86 27857 01/15/97 STA050 STAPLES 278.89 27858 01/15/97 STE020 STEVE'S OFFICE SUPPLY 349.48 27859 01/15/97 SUN075 SUNLINE TRANSIT AGENCY 110.00 27860 01/15/97 TIM050 TIME & ALARM SYSTEMS 974.00 27861 01/15/97 TOP010 TOPS'N BARRICADES INC 137.71 27862 01/15/97 TOV050 SANTOS TOVAR 105.00 27863 01/15/97 TRA020 TRANSAMERICA 140.75 27864 01/15/97 TRU010 TRULY NOLEN INC 148.00 27865 01/15/97 UND010 UNDERGROUND SERVICE ALERT 110.00 27866 01/15/97 VAL010 VALLEY OFFICE EQUIP INC 66.00 27867 01/15/97 VER010 ROMANO VERLENGIA 34.98 27868 01/15/97 VIK010 VIKING OFFICE PRODUCTS 810.87 27869 01/15/97 WAL010 WAL MART STORES INC 360.20 27870 01/15/97 WEL010 WELCH'S UNIFORM RENTAL 47.89 27871 01/15/97 WHE050 WHEELER'S 105.00 27872 01/15/97 WHI030 WHITE CAP 59.67 27873 01/15/97 WIL050 BRITT W WILSON 637.80 27874 01/15/97 XER010 XEROX CORPORATION 1776.29 CHECK TOTAL 174,477.80 c c 4 000243 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER 600353 MARY ANN BROWN 101 000 437 451 800354 GERRY DECKER 101 000 437 454 600355 RECTOR FELIX 101 000 437 456 600356 KRISTEN HOCH 101 000 437 451 600357 ALICE MCDONALD 101 000 437 454 500358 JOSE PONCE 101 000 437 455 600359 RAUL SALAS 101 000 437 456 600360 CATHERINE SINGER 101 000 437 451 600361 JEFF SOMERS 101 000 437 456 600362 JOLYNN TRENT 101 000 437 451 600363 PATRICIA CROWELL 101 000 416 000 600364 TRADITION CLUB ASSOCIATES 101 000 441 345 A1R001 A-1 RENTS 101 453 615 000 ACE010 ACE HARDWARE 101 357 621 000 ACE010 ACE HARDWARE 101 357 621 000 ACE010 ACE HARDWARE 101 454 703 847 ACE010 ACE HARDWARE 101 453 703 849 ACE010 ACE HARDWARE 101 453 703 847 ACE010 ACE HARDWARE 101 454 703 847 ACE010 ACE HARDWARE 101 453 703 847 ACE010 ACE HARDWARE 101 453 703 847 ACE010 ACE HARDWARE 101 454 703 847 TO -BE PAID INVOICES 09:15AM 01/15/97 PAGE 1 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. REFUND/ICE SKATING 30.00 T74 1 VENDOR TOTAL 30.00 1527 REFUND/APPLAUSE THEATER 30.00 T74 2 VENDOR TOTAL 30.00 1430 FORFEIT DEPOSIT/SOCCER 25.00 T74 3 VENDOR TOTAL 25.00 REFUND/ICE SKATING 15.00 T74 4 VENDOR TOTAL 15.00 REFUND/MAN OF LA MANCHA 25.00 T74 5 VENDOR TOTAL 25.00 1413 FORFEIT FEE DEPOSIT/SOCC 25.00 T74 5 VENDOR TOTAL 25.00 1420 FORFEIT FEE DEPOSIT/SOCC 25.00 T74 7 VENDOR TOTAL 25.00 REFUND/ICE SKATING/OVERP 25.00 T74 8 VENDOR TOTAL 25.00 1437 FORFEIT FEE REFUND/SOCCE 25.00 T74 9 VENDOR TOTAL 25.00 REFUND/ICE SKATING 15.00 T74 10 VENDOR TOTAL 15.00 4325 REF BUSINESS LIC OVERPAY 3.00 T75 1 VENDOR TOTAL 3.00 REF/APPLICATION FEE 2000.00 T75 141 VENDOR TOTAL 2000.00 38639 EQUIP RENTAL 450.00 T75 16 VENDOR TOTAL 450.00 43760 SUPPLIES 148.36 T74 12 43579 SUPPLIES 42.52 T74 13 43785 SUPPLIES 61.44 T75 3 43671 SUPPLIES 53.62 T75 4 43671 SUPPLIES 54.83 T75 4 43669 SUPPLIES 42.20 T75 6 43669 SUPPLIES 42.20 T75 7 43762 SUPPLIES 48.26 T75 8 43577 SUPPLIES 14.82 T75 9 5 000244 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 09:15AM 01/15/97 CITY OF LA QUINTA PAGE 2 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. ACE010 ACE HARDWARE 101 453 703 833 43593 SUPPLIES 7.69 T75 10 ACE010 ACE HARDWARE 101 454 619 649 43543 SUPPLIES 3.75 T75 11 ACE010 ACE HARDWARE 101 454 703 847 43543 SUPPLIES 4.66 T75 12 ACE010 ACE HARDWARE 101 454 703 847 43432 SUPPLIES 33.63 T75 13 ACE010 ACE HARDWARE 101 453 703 847 43631 SUPPLIES 32.36 T75 14 ACE010 ACE HARDWARE 401 632 609 553 43652 SUPPLIES 56.60 T75 15 VENDOR TOTAL 646.95 AMC050 A 6 M CONSTRUCTION 101 453 609 000 663 CONST/CORPORATE YARD SHO 3430.00 T74 14 VENDOR TOTAL 3430.00 AND010 ANDERSON TRAVEL SERVICE 101 351 637 000 66055 CALBO TRANS/T HARTUNG 123.00 T75 17 AND010 ANDERSON TRAVEL SERVICE 101 251 637 000 66126 TRANS/M FRANCISCO 140.00 T75 18 VENDOR TOTAL 263.00 AND050 ANDY'S AUTO REPAIR 101 454 619 649 15143 VEHICEL REPAIRS 245.84 T75 19 VENDOR TOTAL 245.84 ARR010 ARROW PRINTING COMPANY 101 201 647 000 70006 FALL CLEAN UP BROCHURES 499.96 T74 15 ARRO10 ARROW PRINTING COMPANY 101 153 703 809 60967 AGENDA ITEM FORMS 288.77 T74 16 ARR010 ARROW PRINTING COMPANY 101 251 647 000 970002 RECREATION BROCHURES 4999.60 T74 17 ARR010 ARROW PRINTING COMPANY 161 451 701 000 70040 PERMITS 436.39 T75 20 ARRO10 ARROW PRINTING COMPANY 101 352 647 000 970028 GARAGE SALE PERMITS 245.67 T75 21 ARRO10 ARROW PRINTING COMPANY 101 353 647 000 970028 ANIMAL RELEASE FORMS 117.99 T75 22 VENDOR TOTAL 6588.38 ASCO01 A 6 S COFFEE SERVICE 101 153 703 880 1699 COFFEE SUPPLIES 142.00 T74 18 VENDOR TOTAL 142.00 ATC010 ATCO MANUFACTURING CO 101 453 703 847 402143 SUPPLIES 210.72 T75 22 ATC010 ATCO MANUFACTURING CO 101 454 703 847 402143 SUPPLIES 210.73 T75 23 ATC010 ATCO MANUFACTURING CO 101 453 703 847 402273 SUPPLIES 70.50 T75 25 ATC010 ATCO MANUFACTURING CO 101 454 703 847 402273 SUPPLIES 70.50 T75 26 VENDOR TOTAL 562.45 ATOO10 A TO Z PARTY RENTALS 101 201 703 000 01106897 SUPPLIES 112.73 T74 20 VENDOR TOTAL 112.73 AUS050 JODI AUSTIN 101 000 133 000 TRAVEL ADVANCE/J AUSTIN 240.00 T74 11 - VENDOR TOTAL 240.00 AUT030 AUTOMATED TELECOM 101 153 635 660 65907 PAGER SVC 119.88 T74 19 AUT030 AUTOMATED TELECOM 101 456 703 000 70004 BATTERY/CASE 118.42 T75 27 AUT030 AUTOMATED TELECOM 101 352 703 815 C408-535 MOBILE PHONES 585.20 T75 28 AUT030 AUTOMATED TELECOM 101 452 703 000 72648 CASES 64.54 T75 29 AUT030 AUTOMATED TELECOM 101 251 703 000 C408-535 BATTERIES 86.10 T75 30 VENDOR TOTAL 974.14 BAK005 PEGGY BAKER 101 202 609 592 SNR CNTR MUSIC INSTR 40.00 T74 21 I 000245 ACCOUNTS PAYABLE - A25003 CITY OF LA QUINTA TO -BE PAID INVOICES 09:15AM 01/15/97 PAGE 3 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 40.00 BECO50 VICKI A BECKNER 101 202 609 592 COMPUTER INSTRUCTOR 120.00 T75 31 VENDOR TOTAL 120.00 BIG010 BIG A AUTO PARTS 101 453 703 847 50733-A SUPPLIES 3.11 T75 32 BIG010 BIG A AUTO PARTS 101 453 703 847 54680-A SUPPLIES 87.73 T75 33 HIG010 BIG A AUTO PARTS 101 453 619 649 53270-A SUPPLIES 2.96 T75 34 BIG010 BIG A AUTO PARTS 101 453 619 649 50727-A SUPPLIES 288.17 T75 35 BIG010 BIG A AUTO PARTS 101 453 619 649 39221-A SUPPLIES 67.55 T75 36 BIG010 BIG A AUTO PARTS 101 453 619 649 52236-A SUPPLIES 13.32 T75 37 BIG010 BIG A AUTO PARTS 101 453 619 649 51063-A SUPPLIES 21.02 T75 38 BIG010 BIG A AUTO PARTS 101 453 619 649 51060-A SUPPLIES 16.13 T75 39 BIG010 BIG A AUTO PARTS 101 453 619 649 52201-A SUPPLIES 102.25 T75 40 BIG010 BIG A AUTO PARTS 101 453 619 649 39431-A SUPPLIES 5.02 T75 41 BIG010 BIG A AUTO PARTS 101 454 619 649 40052-A SUPPLIES 48.48 T75 42 VENDOR TOTAL 655.74 BSIO10 BSI CONSULTANTS INC 101 000 251 000 01238 PLN CK/TR27613 TRADITION 292.00 T75 42 BSIO10 BSI CONSULTANTS INC 101 452 509 557 01238 PLN CK/TR27613 TRADITION 260.00 T75 43 BSIO10 BSI CONSULTANTS INC 101 000 251 000 01237 PLN CK/TR28118 214.00 T75 44 11SI010 BSI CONSULTANTS INC 101 000 251 000 01240 PLN CK/CUP 96-024 GOLF M 230.00 T75 45 BSI010 BSI CONSULTANTS INC 101 000 251 000 01239 PLN CK/TR28340-1 184.00 T75 46 BSI010 BSI CONSULTANTS INC 101 000 251 000 01235 PLN CK/TR23935 138.00 T75 47 BSI010 BSI CONSULTANTS INC 101 000 251 000 01236 PLN CK/CUP 96-028 HOME D 257.50 T75 48 BSI010 BSI CONSULTANTS INC 101 000 443 318 01241 PLN CK/TR 28457 BELLA VI 736.00 T75 49 RSI010 BSI CONSULTANTS INC 101 451 603 000 01211 ENGINEERING SVC 135.00 T75 50 VENDOR TOTAL 2446.50. BUB050 BUBBA BEARS PIZZA 101 253 703 000 226881 BUBBA BEARS TRIP 135.00 T74 22 VENDOR TOTAL 135.00 CAD010 CADET UNIFORM SUPPLY 101 357 617 000 399746 UNIFORMS 7.00 T74 23 CAD010 CADET UNIFORM SUPPLY 101 357 617 000 394063 UNIFORMS 7.00 T74 24 CAD010 CADET UNIFORM SUPPLY 101 353 617 000 399745 UNIFORMS 21.64 T74 25 CAD010 CADET UNIFORM SUPPLY 101 353 617 000 394062 UNIFORMS 21.64 T74 26 CAD010 CADET UNIFORM SUPPLY 101 357 617 000 401633 UNIFORMS 7.00 T75 51 CAD010 CADET UNIFORM SUPPLY 101 353 617 000 401632 UNIFORMS 21.64 T75 52 CAD010 CADET UNIFORM SUPPLY 101 453 617 000 401631 UNIFORMS 47.29 T75 53 CAD010 CADET UNIFORM SUPPLY 101 454 617 000 401631 UNIFORMS 47.30 T75 54 CADOIG CADET UNIFORM SUPPLY 101 453 617 000 399744 UNIFORMS 47.29 T75 55 CAD010 CADET UNIFORM SUPPLY 101 454 617 000 399744 UNIFORMS 47.30 T75 56 CADO10 CADET UNIFORM SUPPLY 101 453 617 000 395977 UNIFORMS 47.30 T75 57 CAD010 CADET UNIFORM SUPPLY 101 454 617 000 395977 UNIFORMS 47.29 T75 58 CAD010 CADET UNIFORM SUPPLY 101 453 617 000 390269 UNIFORMS 47.12 T75 59 CAD010 CADET UNIFORM SUPPLY 101 454 617 000 390269 UNIFORMS 47.11 T75 60 CAD010 CADET UNIFORM SUPPLY 101 453 617 000 397848 UNIFORMS 47.47 T75 61 CAD010 CADET UNIFORM SUPPLY 101 454 617 000 397848 UNIFORMS 47.47 T75 62 VENDOR TOTAL 558.86 CAL010 CAL WEST ENGINEERING 101 354 605 547 117 PLAN CK SVC DEC 96 1540.00 T74 28 c 7 0OJ24.s -70-BE PAID INVOICES 09:15AM 01/15/97 ACCOUNTS PAYABLE - AF5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER CAL015 CALIF BUILDING OFFICIALS 101 351 637 000 CAM040 CAMELOT PARK 101 253 703 000 CHI010 CHIEF AUTO PARTS 0 CHI010 CHIEF AUTO PARTS 101 453 619 649 CHI010 CHIEF AUTO PARTS 101 453 619 649 101 453 619 649 CDA030 COACHELLA VALLEY INSURANC 101 153 625 704 COM030 COMSERCO 101 351 621 611 COM040 COMMERCIAL LIGHTING IND 101 454 703 847 CONolo CONRAD 6 ASSOCIATES CON010 CONRAD 6 ASSOCIATES 101 151 605 526 CON010 CONRAD 6 ASSOCIATES 903 605 526 CONolo CONRAD 6 ASSOCIATES 45 2 5 9 605 526 CON010 CONRAD 6 ASSOCIATES 913 3 605 526 CON010 CONRAD S ASSOCIATES 406 06 905 605 526 CON010 CONRAD 6 ASSOCIATES 246 916 605 526 CONolo CONRAD 6 ASSOCIATES 605 526 CON010 CONRAD 3 ASSOCIATES 3 10 851 10 51 605 526 CON"o CONRAD 6 ASSOCIATES 310 000 444 372 101 357 605 526 CVA010 C V A G 101 404 605 545 DEC100 DE CASTRO/WEST/CHODOROW 101 101 601 523 DES018 DESERT ELECTRIC SUPPLY 101 357 621 000 DES060 DESERT SUN PUBLISHING CO 101 153 643 000 DES060 DESERT SUN PUBLISHING CO 101 253 657 000 DES060 DESERT SUN PUBLISHING CO 101 201 643 000 DES060 DESERT SUN PUBLISHING CO 101 401 643 000 DES065 DESERT TEMPS INC 101 651 505 534 0 PAGE 4 INV. INVOICE NUMBER DESCRIPTION PAYMENT BATCH TRAN AMOUNT NO. VENDOR TOTAL 1540.00 REGISTRATION CALBOGEN S 275.00 VENDOR TOTAL T74 27 275.00 34.92 CAMELOT PARK TRIP VENDOR TOTAL 212.50 T75 63 212.50 0494755 SUPPLIES 0515975 SUPPLIES 23.13 T75 64 0515969 SUPPLIES 32.31 T75 65 VENDOR TOTAL 23.41 T75 66 78.85 PEBA7068 BOND VENDOR TOTAL 2502.00 T74 29 2502. 00 03C09777 CHARGER VENDOR TOTAL 99.13 T74 30 99.13 1191 LIGHTS VENDOR TOTAL 403.00 T75 67 403.00 96-5445 AUDIT 6/30/96 96-5445 AUDIT 6/30/96 1523.00 T74 31 96-5445 AUDIT 6/30/96 668.00 T74 32 96-5445 AUDIT 6/30/96 45.00 T74 33 96-5445 AUDIT 6/30/96 45.00 T74 34 96-5445 AUDIT 6/30/96 240.00 T74 35 96-5445 AUDIT 6/30/96 45.00 T74 36 96-5445 AUDIT 6/30/96 37.00 T74 37 96-5445 AUDIT 6/30/96 204.00 T74 38 96-5445 AUDIT 6/30/96 -204.00 T74 39 VENDOR TOTAL zod.00 T74 ao 2807.00 AB2766 7/96-9/96 VENDOR TOTAL 1636.5E T75 68 1636.58 50932 LGL/DESERT CITY DEALERS VENDOR TOTAL 10451.70 T75 69 10451.70 459955-0 LIGHTING VENDOR TOTAL 351.71 T75 70 351.71 1097183 JOB PLACEMENT AD 1097183 P 6 R INSTRUCTORS AD 212.66 T74 41 1109242 LEGAL ADVERTISING T74 42 1109242 LEGAL ADVERTISING 1010T76 1 VENDOR TOTS 2. 12.86 T76 2 1752.51 47353 CONTRACT LABOR 345.23 T75 71 8 000247 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NU14BER DES065 DESERT TEMPS INC 101 451 505 534 DES065 DESERT TEMPS INC 101 451 505 534 DIX100 SHAWN DIXON 101 251 641 000 FED010 FEDERAL EXPRESS CORP 101 153 645 000 FIR050 FIRST TRUST OF CALIFORNIA 101 357 607 550 FRA010 MARNI FRANCISCO FUL050 MARCUS FULLER GAR005 GARNER IMPLEMENT CO GASO10 GASCARD INC GASO10 GASCARD INC GASO10 GASCARD INC GASO10 GASCARD INC GASO10 GASCARD INC GE0010 GEORGE'S GOODYEAR GE0010 GEORGE'S GOODYEAR GEO010 GEORGE'S GOODYEAR GSA010 G 5 S AUTOMOTIVE GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA HALO10 HALL 6 FOREMAN, INC HALO10 HALL 6 FOREMAN, INC HAR030 TOM HARTUNG 101 251 641 000 101 452 641 000 101 453 619 649 101 352 619 646 101 352 619 646 101 354 619 646 101 357 619 646 101 353 619 646 101 453 619 649 101 453 619 649 101 453 619 649 101 352 619 649 101 153 635 000 101 153 635 000 101 153 635 000 101 153 635 000 101 454 635 664 101 153 635 000 401 645 609 000 401 609 609 000 101 000 133 000 TO -BE PAID INVOICES 09:15AM 01/15/97 PAGE 5 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. 47280 CONTRACT LABOR 517.85 T75 72 47317 CONTRACT LABOR 544.11 T75 73 VENDOR TOTAL 1407.19 MILEAGE/S DIXON 50.88 T75 74 VENDOR TOTAL 50.88 40067928 FEDERAL EXPRESS 561.50 T76 3 VENDOR TOTAL 501.50 94-60968 PAYING AGENT FEES 816.00 T74 43 VENDOR TOTAL 816.00 MILEAGE/M FRANCISCO 48.83 T74 44 VENDOR TOTAL 48.83 MILEAGE/M FULLER 87.68 T75 75 VENDOR TOTAL 87.68 70964 SUPPLIES 251.17 T75 76 VENDOR TOTAL 251.17 90004-48 GAS PURCHASES DEC 96 87.26 T75 77 90004-51 GAS PURCHASES DEC 96 91.84 T75 78 90004-51 GAS PURCHASES DEC 96 66.65 T75 79 90004-51 GAS PURCHASES DEC 96 60.62 T75 80 90004-52 GAS PURCHASES DEC 96 191.76 T75 81 VENDOR TOTAL 498.13 3736 TIRE REPAIR 55.86 T75 82 3699 TIRE REPAIR 56.00 T75 83 25490 TIRE REPAIR 10.00 T75 84 VENDOR TOTAL 121.66 035692 VEHICEL REPAIRS 80.65 T75 85 VENDOR TOTAL 80.65 5649188 PHONE SVC 41.45 T74 45 5644738 PHONE SVC 27.27 T74 46 3451329 PHONE SVC 30.05 T74 47 5643127 PHONE SVC 2669.69 T74 48 5646760 PHONE SVC 57.05 T75 86 5640096 PHONE SVC 333.21 T75 87 VENDOR TOTAL 3158.72 033201 CONST SUPPORT/SURVEY 16129.45 T75 BB 033201 CONST SUPPORT/SURVEY 9677.65 T75 89 VENDOR TOTAL 25807.10 TRAVEL ADVANCE/T HARTUNG 290.00 T74 49 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER HIG010 HIGH TECH IRRIGATION INC 101 453 703 827 HIG010 HIGH TECH IRRIGATION INC 101 454 703 827 HOA010 HUGH HOARD INC 101 357 621 610 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 405 902 601 000 HON050 DAWN C HONEYWELL 406 905 601 000 HON050 DAWN C HONEYWELL 245 903 601 000 HON050 DAWN C HONEYWELL 244 913 601 000 HON050 DAWN C HONEYWELL 246 906 601 000 HON050 DAWN C HONEYWELL 247 916 601 000 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 405 902 601 000 HON050 DAWN C HONEYWELL 406 905 601 000 SON050 DAWN C HONEYWELL 245 903 601 000 HON050 DAWN C HONEYWELL 244 913 601 000 HON050 DAWN C HONEYWELL 246 906 601 000 HON050 DAWN C HONEYWELL 247 916 601 000 HON050 DAWN C HONEYWELL 101 101 601 523 HON050 DAWN C HONEYWELL 245 903 601 523 HON050 DAWN C HONEYWELL 244 913 601 523 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 101 101 601 000 HON050 DAWN C HONEYWELL 101 101 601 000 HOP050 BOB HOPE CHRYSLER CLASSIC 101 103 643 000 ICE050 ICE CHALET 101 253 703 000 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 619 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 619 INDO30 INDIO SHOE STORE INC 101 453 703 827 INT014 INTERNATIONAL COUNCIL OF 405 902 649 000 INT014 INTERNATIONAL COUNCIL OF 406 905 649 000 INT015 INTERNATIONAL CONFERENCE 101 351 637 000 TO -BE PAID INVOICES 09:15AM 01/15/97 PAGE 6 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 290.00 275523 SUPPLIES 22.51 T75 90 275523 SUPPLIES 22.51 T75 91 VENDOR TOTAL 45.02 17690 HVAC REPAIRS 220.00 T74 50 VENDOR TOTAL 220.00 DEC 96 LGL/GENERAL 887.25 T73 3 DEC 96 LGL/GENERAL 487.99 T73 4 DEC 96 LGL/GENERAL 115.34 T73 5 DEC 96 LGL/GENERAL 62.46 T73 6 DEC 96 LGL/GENERAL 132.73 T73 7 DEC 96 LGL/GENERAL 36.38 T73 8 DEC 96 LGL/GENERAL 52.35 T73 9 DEC 96 LGL/RETAINER 5000.00 T73 10 DEC 96 LGL/RETAINER 2750.00 T73 11 DEC 96 LGL/RETAINER 650.00 T73 12 DEC 96 LGL/RETAINER 352.00 T73 13 DEC 96 LGL/RETAINER 748.00 T73 14 DEC 96 LGL/RETAINER 205.00 T73 15 DEC 96 LGL/RETAINER 295.00 T73 16 DEC 96 LGL/GEN LIT/KSL/JM PETER 972.00 T73 17 DEC 96 LGL/GRANITE 8.64 T73 18 DEC 96 LGL/GRANITE 18.36 T73 19 DEC 96 LGL/PERSONNEL 3105.00 T73 20 DEC 96 LGL/EMINENT DC14AIN 40.50 T73 21 DEC 96 LGL/CODE ENFORCEMENT 27.00 T73 22 DEC 96 LGL/CLARKE DEV 1458,00 T73 23 VENDOR TOTAL 17404.00 73 AD/HOB HOPE CLASSIC 2500.00 T74 51 VENDOR TOTAL 2500.00 ICE SKATING TRIP 115.50 T75 92 VENDOR TOTAL 115.50 18868501 ELEC SVC 29.00 T75 93 18868503 ELEC SVC 29.00 T75 94 VENDOR TOTAL 58.00 6086 WORK BOOTS 177.79 T75 95 VENDOR TOTAL 177.79 0179885 ICSC MEMBERSHIP/M WEISS 37.50 T74 52 0179885 ICSC MEMBERSHIP/M WEISS 37.50 T74 53 VENDOR TOTAL 75.00 ICSO CERTIFICATION RENEW 45.00 T74 54 10 nnnp44 ACCOUP:TS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INT100 INTERSTATE SWEEPING INC 101 453 621 616 JEA050 J 6 B ASSOCIATES 101 352 703 815 KIN050 KINKO'S 101 403 647 000 LAI030 LAIDLAW TRANSIT 101 253 703 000 LAI030 LAIDLAW TRANSIT 101 253 609 000 LAI030 LAIDLAW TRANSIT 101 253 609 000 LAI030 LAIDLAW TRANSIT 101 253 609 000 LAI030 LAIDLAW TRANSIT 101 253 609 000 LAI030 LAIDLAW TRANSIT 101 253 703 000 LAI030 LAIDLAW TRANSIT 101 253 703 000 LAQ100 LA QUINTA VOLUNTEER FIRE 101 356 609 580 LAQ100 LA QUINTA VOLUNTEER FIRE 101 356 609 580 LEA012 LEAGUE OF CALIF CITIES 101 102 649 000 LOP050 RAY LOPEZ ASSOCIATES 101 403 605 000 LQVO10 LA QUINTA VOLUN FIRE PGA 101 356 609 580 LQV010 LA QUINTA VOLUN FIRE PGA 101 356 609 580 LQV010 LA QUINTA VOLUN FIRE PGA 101 356 609 580 LQVO10 LA QUINTA VOLUN FIRE PGA 101 356 609 580 LQV010 LA QUINTA VOLUN FIRE PGA 101 356 609 580 LUB050 LURE SHOP 101 453 619 649 LUB050 LUBE SHOP 101 453 619 649 LUC050 LUCENT TECHNOLOGIES 101 153 609 608 LUN050 LUNDEEN PACIFIC CORP 101 454 609 000 LUN050 LUNDEEN PACIFIC CORP 101 454 609 000 LUN050 LUNDEEN PACIFIC CORP 101 454 609 000 MAP010 MAPLE LEAF PLUMBING 101 202 621 652 TO -BE PAID INVOICES 09:15AM 01/15/97 PAGE 7 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 45.00 821 STREET SWEEPIMG 2506.00 T75 96 VENDOR TOTAL 2506.00 265 MOBILE RADIO 468.00 T74 55 VENDOR TOTAL 468.00 09100108 PRINTING 155.66 T74 56 VENDOR TOTAL 155.86 4060157 TRIP TRANSPORTATION 120.60 T74 57 4060148 TRIP TRANSPORTATION 138.23 T74 58 4060147 TRIP TRANSPORTATION 114.60 T74 59 4060146 TRIP TRANSPORTATION 135.06 T74 60 4060145 TRIP TRANSPORTATION 167.50 T74 61 406-0155 TRIP TRANSPORTATION 302.55 T75 97 406-0160 TRIP TRANSPORTATION 117.42 T75 98 VENDOR TOTAL 1095.96 DEC 96 FIRE SUPPORT 458.50 T75 99 NOV 96 FIRE SUPPORT 497.25 T75 100 VENDOR TOTAL 955.75 LCC MEMBERSHIP 100.00 T75 106 VENDOR TOTAL 100.00 122796E DESIGN CONCEPT/ENTRY STA 2265.00 T74 62 VENDOR TOTAL 2265.00 MAY 96 FIRE SUPPORT 501.00 T75 101 SEP 96 FIRE SUPPORT 458.25 T75 102 OCT 96 FIRE SUPPORT 448.25 T75 103 NOV 96 FIRE SUPPORT 465.50 T75 104 DEC 96 FIRE SUPPORT 536.80 T75 105 VENDOR TOTAL 2409.80 VEHICLE MAINT 35.33 T75 148 VEHICLE MAINT 27.74 T75 149 VENDOR TOTAL 63.07 01739837 PHONE EQUIP MAINT 604.30 T74 63 VENDOR TOTAL 604.30 12078 LANDSCAPE MAINT 15627.72 T74 64 12079 LANDSCAPE MAINT 878.75 T74 65 12080 LANDSCAPE MAINT 2099.16 T74 66 VENDOR TOTAL 18605.63 183893 SNR CNTR TOILET REPAIR 338.54 T75 108 11 000250 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER MAZO50 MAZDA SUPERSTORE 101 453 619 649 MAZO50 MAZDA SUPERSTORE 101 453 619 649 MAZO50 MAZDA SUPERSTORE 101 453 619 649 MAZ050 MAZDA SUPERSTORE 101 453 619 649 MCDO10 MC DOWELL AWARDS 101 253 703 000 MCK010 McKESSON WATER PRODUCTS 101 454 703 847 MKC010 MK CAMERA AND PHOTO 101 452 703 823 MOB100 MOBILE COMM 101 153 635 660 MUN010 MUNI FINANCIAL SERV INC 710 000 267 000 MUN010 MUNI FINANCIAL SERV INC 715 000 267 000 MUN010 MUNI FINANCIAL SERV INC 720 000 267 000 MUN010 MUNI FINANCIAL SERV INC 725 000 267 000 MUN010 MUNI FINANCIAL SERV INC 730 000 267 000 NEF050 NEFF TEMPORARY SERVICES 101 401 505 534 NOE050 NOEL BRUSH AWARDS 101 201 703 000 NOR010 NORRELL SERVICES INC 101 454 505 534 NORO10 NORRELL SERVICES INC 101 454 505 534 OFF005 OFFICE DEPOT INC 101 401 701 000 OWE020 OWEN, BRADLEY 6 BARTRAM 710 000 267 000 PAL080 PALM SPRINGS LANES 101 253 703 000 PAL080 PALM SPRINGS LANES 101 253 703 000 PAR030 PARKHOUSE TIRE INC 101 453 619 649 PAR030 PARKHOUSE TIRE INC 101 352 647 000 TC-BE PAID INVOICES 09:15AM 01/15/97 PAGE 8 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 338.54 7555 VEHICLE REPAIRS 94.06 T75 109 7508 VEHICLE REPAIRS 50.56 T75 110 7524 VEHICLE REPAIRS 43.37 T75 111 7461 VEHICLE REPAIRS 185.41 T75 112 VENDOR TOTAL 373.40 8227 TROPHY 34.48 T74 67 VENDOR TOTAL 34.48 5544005- DRINKING WATER 49.68 T75 113 VENDOR TOTAL 49.68 ' 3106 PHOTOS 30.01 T75 114 VENDOR TOTAL 30.01 031-CB03 PAGER SVC JAN 97 91.36 T75 115 VENDOR TOTAL 91.36 96238701 LOCAL IMP DIST ADMIN 442.53 T74 68 96238701 LOCAL IMP DIST ADMIN 548.35 T74 69 96238701 LOCAL IMP DIST ADMIN 568.48 T74 70 96238701 LOCAL IMP DIST ADMIN 935.62 T74 71 96238701 LOCAL IMP DIST ADMIN 767.13 T74 72 VENDOR TOTAL 3262.11 2398 CONTRACT LABOR 528.00 T74 73 VENDOR TOTAL 528.00 46135 NAME PLATES 7.76 T74 74 VENDOR TOTAL 7.76 4444847 CONTRACT LABOR 542.00 T75 116 4428997 CONTRACT LABOR 542.00 T75 117 VENDOR TOTAL 1084.00 57686699 SUPPLIES 481.33 T74 75 VENDOR TOTAL 481.33 77426200 REIMB ATTNY FEES 150.00 T74 76 VENDOR TOTAL 150.00 3491 BOWING TRIP 200.00 T74 77 PALM SPRINGS BOWLING TRI 200.00 T75 118 VENDOR TOTAL 400.00 454326 TIRES 86.68 T75 119 962029 BUSINESS CARDS 91.59 T75 120 c 12 1 00.0251 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 09:15AM 01/15/97 CITY OF LA QUINTA PAGE 9 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. PAR030 PARKHOUSE TIRE INC 101 452 703 000 962029 BUSINESS CARDS 91.59 T75 121 PAR030 PARKHOUSE TIRE INC 101 456 703 000 962029 BUSINESS CARDS 45.79 T75 122 VENDOR TOTAL 315.65 PITO20 PITNEY BOWES 101 153 645 000 759357 SERVICE 202.16 T74 79 VENDOR TOTAL 202.16 RAD050 RADIO SHACK 101 355 703 819 01-3982 EOC CABLE TV CONNECTIONS 12.37 T75 123 VENDOR TOTAL 12.37 RAL050 RALPHS GROCERY CO 101 101 637 000 16711 COUNCIL DINNER 13.55 T74 80 RAL050 RALPHS GROCERY CO 101 452 637 000 16871 TRAFFIC COMMITTEE MEETIN 29.84 T75 124 VENDOR TOTAL 43.39 RAS020 RASA - ERIC NELSON 101 000 443 318 1137 LQ MEDICAL PLAZA 378.00 T75 125 RAS020 RASA - ERIC NELSON 101 000 251 000 1136 MAP CK/KLS PARCEL MAP 303.00 T75 126 VENDOR TOTAL 681.00 REA050 REALCO CONSULTANTS 101 452 603 000 96-09-01 APPRAISAL REPORT 3100.00 T75 127 VENDOR TOTAL 3100.00 RIV020 RIV CNTY AUDITOR-CONTROLR 101 351 609 000 OCT 96 PARKING CITATIONS 160.00 T74 .81 VENDOR TOTAL 160.00 RIV150 RIV COUNTY TRANSPORTATION 101 454 621 619 SL970036 SIGNAL LIGHT MAINT 8466.00 T75 128 VENDOR TOTAL 8466.00 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4869 HOUSING FROG 232.40 T76 4 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4869 HOUSING FROG 493.85 T76 5 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 4869 HOUSING FROG 297.76 T76 6 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 4869 HOUSING FROG 428.49 T76 7 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4880 BUDGET/ACCOUNTING 288.40 T76 8 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4880 BUDGET/ACCOUNTING 612.85 T76 9 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 4880 BUDGET/ACCOUNTING 369.51 T76 10 RCS010 ROSENOW SPEVACEK GROUP 247 916 603 000 4880 BUDGET/ACCOUNTING 531.74 T76 11 ROS010 ROSENOW SPEVACEK GROUP 405 902 603 000 4880 BUDGET/ACCOUNTING 3605.00 T76 12 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 4880 BUDGET/ACCOUNTING 3605.00 T76 13 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 4877 REFUNDING BONDS 90.00 T76 14 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4881 WILLIAMS DEV 687.20 T76 15 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4881 WILLIAMS DEV 1460.30 T76 16 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 4882 DEPT PUBLIC WORKS 1225.00 T75 17 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4870 ASSESSMENT SUBSIDY PROD 194.58 T76 18 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4870 ASSESSMENT SUBSIDY PROG 413.47 T76 19 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 4870 ASSESSMENT SUBSIDY PROG 249.30 T76 20 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 4870 ASSESSMENT SUBSIDY PROG 358.74 T76 21 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 4872 COVE HOUSING REHAB PROG 80.00 T76 22 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 4872 COVE HOUSING REHAB PROG 170.00 T76 23 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 4872 COVE HOUSING REHAB PROG 102.50 T76 24 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 4872 COVE HOUSING REHAB PROG 147.50 T76 25 c 13 000252 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 ROS010 ROSENOW SPEVACEK GROUP 405 902 603 000 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 ROSO10 ROSENOW SPEVACEK GROUP 406 905 603 000 RCS010 ROSENOW SPEVACEK GROUP 246 906 603 000 RO5010 ROSENOW SPEVACEK GROUP 247 916 603 000 ROS050 JOHN ROSENBLUTH 101 253 609 589 SAN015 SANBORN A/E 245 000 202 000 SHA010 SHADOW PALMS GARDENING 101 453 609 616 SIM025 SIMON MOTORS INC 101 352 619 649 SMA010 SMART & FINAL 101 153 703 884 S00010 THE SOCO GROUP INC 101 453 619 646 S00010 SOUTHERN CALIF GAS CO 101 202 629 000 S00010 SOUTHERN CALIF GAS CO 101 357 629 000 SPRO10 SPRINT 101 153 635 000 SPR010 SPRINT 101 153 635 000 STA050 STAPLES 101 251 701 000 STA050 STAPLES 101 451 701 000 STA050 STAPLES 101 451 701 000 STA050 STAPLES 101 451 701 000 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 STE020 STEVE'S OFFICE SUPPLY 101 153 703 802 TO -BE PAID INVOICES 09:15AM 01/15/97 PAGE 10 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. 4875 RESALE HOUSING PROG 137.60 T76 26 4875 RESALE HOUSING PROG 292.40 T76 27 4875 RESALE HOUSING PROD 176.30 T76 28 4875 RESALE HOUSING PROG 253.70 T76 29 4873 BUSINESS DEVELOPMENT PRO 188.12 T76 30 4873 BUSINESS DEVELOPMENT PRO 188.12 T76 31 4879 DESERT SANDS USD ADMIN C 10.00 T76 32 4874 TS RESTAURANTS 100.00 T76 33 4876 HWY 111 COMMERCIAL 3305.00 T76 34 4871 48TH & JEFFERSON HOUSING 153.75 T76 35 4871 48TH & JEFFERSON HOUSING 221.25 T76 36 VENDOR TOTAL 20669.83 OFFICIALS/SOCCER DEC 96 120.00 T74 82 VENDOR TOTAL 120.00 1070 TRANSFORMER PAD EASEMENT 575.00 T75 129 VENDOR TOTAL 575.00 2465 SWEEPING SVC 150.00 T75 130 VENDOR TOTAL 150.00 74313P DOOR HANDLE 19.66 T74 83 VENDOR TOTAL 19.66 4211892 SUPPLIES 33.67 T75 131 VENDOR TOTAL 33.67 153631 DIESEL FUEL 67.86 T75 132 VENDOR TOTAL 67.86 09422738 GAS SVC 224.03 T75 133 02692565 GAS SVC 737.16 T75 134 VENDOR TOTAL 961.19 84372158 PHONE SVC 770.75 T74 84 18330139 PHONE SVC 12.11 T75 135 VENDOR TOTAL 782.86 55035410 SUPPLIES 251.20 T75 136 L3516570 SUPPLIES 4.81 T76 37 KL556570 SUPPLIES 26.91 T76 38 KL556570 SUPPLIES -4.03 T76 39 VENDOR TOTAL 278.89 1318393 SUPPLIES 23.65 T76 40 43872 SUPPLIES -53.82 T76 41 1318392 SUPPLIES 126.19 T76 42 1319116 SUPPLIES , 31.19 T76 43 14 000253 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 09:15AM O1/15/97 CITY OF LA QUINTA PAGE 11 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. STE020 STEVE'S OFFICE SUPPLY 101 201 701 000 1319116 SUPPLIES 144.49 T76 44 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 1318402A SUPPLIES 28.54 T76 45 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 1318402 SUPPLIES 49.24 T76 46 VENDOR 'TOTAL 349.48 SUN075 SUNLINE TRANSIT AGENCY 101 000 203 219 10628 BUS PASSES SOLD/DEC 96 110.00 T76 47 VENDOR TOTAL 110.00 TIM050 TIME & ALARM SYSTEMS 101 202 609 610 24621A SNR CNTR FIRE ALARM MAIN 974.00 T74 85 VENDOR TOTAL 974.00 TOP010 TOPS'N BARRICADES INC 101 452 703 000 912652 BEACON LAMP 70.04 T75 137 TOP010 TOPS'N BARRICADES INC 101 352 703 000 912707 FOUL WEATHER SUITS 34.64 T75 138 TOP010 TOPS'N BARRICADES INC 101 357 703 000 912707 FOUL WEATHER SUITS 17.32 T75 139 TOPO10 TOPS'N BARRICADES INC 101 354 703 000 912707 FOUL WEATHER SUITS 15.71 T75 140 VENDOR TOTAL 137.71 TOV050 SANTOS TOVAR 101 253 609 589 OFFICIALS/SOCCER 105.00 T74 86 VENDOR TOTAL 105.00 TM020 TRANSAMERICA 101 351 609 000 99261 METROSCAN PAROPERTY DATA 140.75 T75 142 VENDOR TOTAL 140.75 TRU010 TRULY NOLEN INC 101 357 609 637 126-7865 PEST CONTROL DEC 96 78.00 T74 87 TRU010 TRULY NOLEN INC 101 202 609 637 126-8063 PEST CONTROL DEC 96 70.00 T75 143 VENDOR TOTAL 148.00 UND010 UNDERGROUND SERVICE ALERT 101 452 609 595 96120350 NOTIFICATIONS 110.00 T75 144 VENDOR TOTAL 110.00 VAL010 VALLEY OFFICE EQUIP INC 101 351 7C1 000 184892 COPIER MAINT 66.00 T74 88 VENDOR TOTAL 66.00 VERO10 ROMANO VERLENGIA 101 452 641 000 MILEAGE/R VERLENGIA 34.98 T75 145 VENDOR TOTAL 34.98 VIKO10 VIKING OFFICE PRODUCTS 101 102 701 000 642540 BORDS & COMM HANDBOOKS 810.87 T76 48 VENDOR TOTAL 810.87 WAL010 WAL MART STORES INC 101 352 619 649 0765356 SUPPLIES 104.35 T74 89 WALO10 WAL MART STORES INC 101 352 703 823 0765327 CAMERA 86.16 T74 90 WAL010 WAL MART STORES INC 101 253 705 000 0765324 SUPPLIES 43.07 T74 91 WAL010 WAL MART STORES INC 101 253 705 000 0765325 SUPPLIES 51.30 T74 92 WAL010 WAL MART STORES INC 101 352 703 623 0765349 SUPPLIES 11.79 T74 93 WALO10 WAL MART STORES INC 101 453 703. 847 0765941 SUPPLIES 63.53 T75 146 VENDOR TOTAL 360.20 WELO10 WELCH'S UNIFORM RENTAL 101 357 609 634 S207895 MATS 47.89 T74 94 VENDOR TOTAL 47.89 WEE050 WHEELER'S 101 102 651 000 SUBSCRIPTION/WHEELERS DE 105.00 T74 95 s 15 000254 ACCOUNTS PAYABLE - APS003 "-'O-BE PAID INVOICES 09:15AM 01/15/97 CITY OF LA QUINTA PAGE 12 VENDOR ACCOUNT NU1113ER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 105.00 WHIO30 WHITE CAP 101 357 705 000 H5726O9 CIVIC CENTER SUPPLIES 59.67 T75 147 VENDOR TOTAL 59.67 WILO5O BRITT W WILSON 101 153 655 000 B WILSON/EDUCATION REIMB 487.80 T74 96 WILO5O BRITT W WILSON 101 101 663 000 CULTURAL COMM CONF REFRE 150.00 T74 97 VENDOR TOTAL 637.80 XER01O XEROX CORPORATION 101 153 609 604 05463217 COPIER MAINT 54.00 T74 98 XER01O XEROX CORPORATION 101 153 609 604 57534206 COPIER LEASE 6O8.89 T74 99 XER01O XEROX CORPORATION 101 153 609 604 05463218 COPIER MAINT 54.00 T74 100 XERO1O XEROX CORPORATION 101 153 609 604 57514996 COPIER LEASE 1059.40 T74 101 VENDOR TOTAL 1776.29 TO -BE PAID - PAYMENT TOTAL 174,477.80 000255 16 ACCOUNTS PAYABLE - A1'40041 CITY OF LA QUINEA GL DI57RIBU'T:CN REPORT AP011496 BY ACCOUNT 4:52PM 01/14/97 PAGE 1 ACCOUNT NUMBER 101 000 201 000 101 000 203 219 101 102 701 000 101 151 701 000 101 151 701 000 101 153 645 000 101 153 703 802 101 201 643 000 101 201 '01 000 101 351 101 000 101 351 701 000 101 351 701 000 101 401 643 000 101 451 701 000 101 451 701 000 101 451 701 000 244 000 ZO1 000 244 913 603 000 244 913 603 000 244 913 603 000 244 913 603 000 244 913 603 000 244 913 603 000 245 000 201 000 245 903 603 000 245 903 603 000 245 903 603 000 245 902 603 000 245 903 603000 245 903 603 000 CHECK NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS AAOUNT 3102.40 110.00 61U.87 26.54 49.24 581.5C 31.19 1010.00 144.49 23.65 -53.82 126.19 212.86 4.81 26.91 -4.03 C.00 0.00 3102.40 3442.B7 493.6.5 612.85 1460.30 413.47 170.00 292.40 0.00 0.00 3442.87 -1620.18 232.40 288.40 687.20 194.58 80.00 137.60 0.00 0.00 1620. 18 246 000 201 000 0 -1349.12 246 906 603 000 0 297.76 246 906 603 000 0 369.51 246 906 603 000 0 249.30 246 906 603 000 0 102.50 246 905 603 000 0 176.30 246 906 603 000 0 153.75 VENDOR VENDOR NAME NUMBER SUN075 SUNLINE TRANSIT AGENCY VIK010 VIKING OFFICE PRODUCTS STE020 STEVE'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY FED010 FEDERAL EXPRESS CORP STE020 STEVE'S OFFICE SUPPLY DES060 DESERT SUN PUBLISHING CO STE020 STEVE'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY DES060 DESERT SUN PUBLISHING CO STA050 STAPLES STA050 STAPLES STA050 STAPLES R08010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP R08010 ROSENOW SPEVACEK GROUP ROSO10 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROSO10 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS01C ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP INVOICE DESCRIPTION ) c- 7- U AP OFFSET ENTRY BUS PASSES SOLD/DEC 96 BORDS 6 COMM HANDBOOKS SUPPLIES SUPPLIES FEDERAL EXPRESS SUPPLIES LEGAL ADVERTISING SUPPLIES SUPPLIES SUPPLIES SUPPLIES LEGAL ADVERTISING SUPPLIES SUPPLIES SUPPLIES AP OFFSET ENTRY HOUSING PROS BUDGET/ACCOUNTING WILLIAMS DEV ASSESSMENT SUBSIDY PROG COVE HOUSING REHAB PROS RESALE HOUSING FROG AP OFFSET ENTRY HOUSING PROG BUDGET/ACCOUNTING WILLIAMS DEV ASSESSMENT SUBSIDY FROG COVE HOUSING REHAB PROD RESALE HOUSING PROG AP OFFSET ENTRY HOUSING PROG BUDGET/ACCOUNTING ASSESSMENT SUBSIDY PROD COVE HOUSING REHAB PROG RESALE HOUSING PROD 4BTH 6 JEFFERSON HOUSING u 17 000256 ACCOUNTS PAYABLE - AF 4:ki4 - CITY OF LA QUINTA ACCOUNT NUMBER CHECK 247 000 201 000 247 916 603 000 247 916 603 000 247 916 603 000 247 916 603 000 247 916 603 000 247 916 603 000 405 000201 000 405 902 603 000 405 902 603 000 406 000 201 000 406 905 603 000 406 905 603 000 406 905 603 000 406 905 603 000 406 905 603 000 406 905 503 000 406 905 603 000 NUMBER FUN"' TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACii1NE CHECKS 0 0 0 FUND TOTAL MANUeu. CHECKS MACHINE CHECKS 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS A 40';NT 0.00 0.00 1349. 12 1941.42 428.49 531.74 358.74 147.50 253.10 221.25 0.00 0.00 1941. 42 3793.12 3605.00 188.12 0.00 0.00 3793. 12 852J.12 3605.00 90.00 1225.00 188.12 10.00 100.00 3305.00 0.00 0.00 8523. 12 GL DISTRIBUTION REPORT AP011496 BY ACCOUNT VENDOR VENDOR NAME NUMBER ROS010 R06ENOW SPEVACEK GROUP ROS010 R06EI40W SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROSO10 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROSO10 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP FINAL TOTAL 0.00 MANUAi, CHECKS 0.00 MACHINE CHECKS 23712.23 UNMATCHED ACCT TTL. 0.00 UNMAT'-'HED TOTALS ARE NOT APPLIED TO THE GL 4:52PM 01/14/97 PAGE 2 INVOICE DESCRIPTION AP OFFSET ENTRY HOUSING PROG BUDGET/ACCOUNTING ASSESSMENT SUBSIDY PROG COVE HOUSING REHAB PROG RESALE HOUSING PROG 48TH 6 JEFFERSON HOUSING AP OFFSET ENTRY BUDGET/ACCOUNTING BUSINESS DEVELOPMENT PROG AP OFFSET ENTRY BUDGET/ACCOUNTING REFUNDING BONDS DEPT PUBLIC WORKS BUSINESS DEVELOPMENT PROG DESERT SANDS USD ADMIN CTR TS RESTAURANTS HWY III COMMERCIAL E ACCOUNTS PAYABLE - Ai'4u0»'. G:, DIS':RIBUTION REPORT AP011497 2:36PM 01/14/97 CITY OF LA QUINTA BY ACCOUNT PAGE 1 S- D 7- O NL O ACCOUNT NUMBER CHECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 101 000 201 000 0 -49039.47 AP OFFSET ENTRY 101 000 251 000 0 292.00 BSIO10 BSI CONSULTANTS INC PLN CK/TR27613 TRADITION 101 000 251 000 0 214.00 BSI010 BSI CONSULTANTS INC PLN CK/TR28118 101 000 251 000 0 230.00 BSI010 BSI CONSULTANTS INC PLN CK/CUP 96-024 GOLF MAINT 101 000 251 000 0 184.00 BS1010 BSI CONSULTANTS INC PLN CK/TR28340-1 101 000 251 000 0 138.00 BSI010 BSI CONSULTANTS INC PLN CK/TR23935 101 000 251 000 0 257.50 BS1010 BSI CONSULTANTS INC PLN CK/CUP 96-026 HOME DEPOT 101 000 251 000 0 303.00 RAS020 RASA - ERIC NELSON MAP CK/KLS PARCEL MAP 101 000 416 000 0 3.00 600363 PATRICIA CROWELL REF BUSINESS LIC OVERPAYMENT 101 000 441 345 0 2000.00 600364 TRADITION CLUB ASSOCIATES REF/APPLICATION FEE 101 000 443 31B 0 735.00 BSIO10 BSI CONSULTANTS INC PLN CK/TR 28457 BELLA VISTAT 101 000 443 318 0 376.00 RAS020 RASA - ERIC NELSON LQ MEDICAL PLAZA 101 101 601 523 0 10451.70 DEC100 DE CASTRO/WEST/CHODOROW LGL/DESERT CITY DEALERS 101 102 649 000 0 100.00 LEA012 LEAGUE OF CALIF CITIES LCC MEMBERSHIP 101 153 635 000 O 333.21 GTE010 GTE CALIFORNIA PHONE SVC 101 153 635 000 0 12.11 SPRO10 SPRINT PHONE SVC 101 153 635 660 0 91.36 MOB100 MOBILE COMM PAGER SVC JAN 97 101 153 703 884 0 33.6? SMA010 SMART 6 FINAL SUPPLIES 101 202 609 592 0 120.00 BEC050 VICKI A BECKNER COMPUTER INSTRUCTOR 101 202 609 637 C 70.00 TRU01D TRULY NOLEN INC PEST CONTROL DEC 96 101 202 621 652 0 338.54 RAP010 MAPLE LEAF PLUMBING SNR CNTR TOILET REPAIR 101 202 629 000 0 224.03 500010 SOUTHERN CALIF GAS CO GAS SVC 101 251 637 000 0 140.00 AND010 ANDERSON TRAVEL SERVICE TRANS/M FRANCISCO 101 251 641 000 0 50.88 DIX100 SHAWN DIXON MILEAGE/S DIXON 101 251 701 000 0 251.20 STA050 STAPLES SUPPLIES 101 251 703 000 0 86.10 AUT030 AUTOMATED TELECOM BATTERIES 101 253 703 000 0 212.50 CAM040 CAMELOT PARK CAMELOT PARK TRIP 101 253 703 000 0 115.50 ICE050 ICE CHALET ICE SKATING TRIP 101 253 703 000 0 302.55 LAI030 LAIDLAW TRANSIT TRIP TRANSPORTATION 101 253 703 000 0 117.42 LAI030 LAIDLAW TRANSIT TRIP TRANSPORTATION 101 253 7C3 000 0 200.00 PAL080 PALM SPRINGS LANES PALM SPRINGS BOWLING TRIP 101 351 609 000 0 140.75 TRA020 TRANSAMERICA METROSCAN PAROPERTY DATA IC! 351 637 000 0 123.00 ANDO10 ANDERSON TRAVEL SERVICE CALBO TRANS/T HARTUNG 101 352 619 646 0 87.26 GAS010 GASCARD INC GAS PURCHASES DEC 96 101 352 619 646 0 91.84 GAS010 GASCARD INC GAS PURCHASES DEC 96 101 352 619 649 0 80.65 GSA010 G 8 S AUTOMOTIVE VEHICEL REPAIRS 101 352 647 COO 0 245.67 ARR010 ARROW PRINTING COMPANY GARAGE SALE PERMITS 101 352 647 000 0 91.59 PAR030 PARKHOUSE TIRE INC BUSINESS CARDS 101 352 703 000 O 34.64 TOPO10 TOPS'N BARRICADES INC FOUL WEATHER SUITS 101 352 703 815 0 585.20 AUT03C AUTOMATED TELECOM MOBILE PHONES 101 353 617 000 0 21.64 CAD010 CADET UNIFORM SUPPLY UNIFORMS 101 353 619 646 0 191.76 GAS010 GASCARD INC GAS PURCHASES DEC 96 101 353 647 000 0 117.99 ARR010 ARROW PRINTING COMPANY ANIMAL RELEASE FORMS 101 354 619 646 0 66.65 GAS010 GASCARD INC GAS PURCHASES DEC 96 101 354 703 000 0 15.71 TOP010 TOPS'N BARRICADES INC FOUL WEATHER SUITS 101 355 703 819 0 12.3? RAD050 RADIO SHACK EOC CABLE TV CONNECTIONS 101 356 609 580 0 458.50 LAQ100 LA QUINTA VOLUNTEER FIRE FIRE SUPPORT 101 356 609 580 0 497.25 LAQ100 LA QUINTA VOLUNTEER FIRE FIRE SUPPORT 101 356 609 560 0 501.00 LQV010 LA QUINTA VOLUN FIRE PGA FIRE SUPPORT c 1 000258 ACCOUNTS PAYAB'E - AP4004 '. GL DISTRIBUTION REPORT V011497 2:36PM 01/14/97 CITY -OF LA QUINTA BY ACCOUNT PAGE 2 ACCOUNT NUMBER (HECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 101 356 609 580 0 458.25 LQV010 LA QUINTA VOLUN FIRE PGA FIRE SUPPORT 101 356 609 580 0 448.25 LQV010 LA QUINTA VOLUN FIRE PGA FIRE SUPPORT 101 356 609 580 0 465.50 LQV010 LA QUINTA VOLUN FIRE PGA FIRE SUPPORT 101 356 609 580 0 525.80 LQV010 LA QUINTA VOLUN FIRE PGA FIRE SUPPORT 101 357 617 000 0 7.00 CAD010 CADET UNIFORM SUPPLY UNIFORMS 101 357 619 646 0 60.62 GAS010 GASCARD INC GAS PURCHASES DEC 96 101 357 621 000 0 351.71 DES018 DESERT ELECTRIC SUPPLY LIGHTING 101 357 629 000 0 737.16 S00010 SOUTHERN CALIF GAS CO GAS SVC 101 357 703 000 0 17.32 TOP010 TOPS'N BARRICADES INC FOUL WEATHER SUITS 101 357 705 000 0 59.67 WHI030 WHITE CAP CIVIC CENTER SUPPLIES 101 404 605 545 0 1636,58 CVA010 C V A G AB2766 7/96-9/96 101 451 505 534 0 345.23 DES065 DESERT TEMPS INC CONTRACT LABOR 101 451 505 534 0 517.85 DES065 DESERT TEMPS INC CONTRACT LABOR 101 451 505 534 0 544.11 DES065 DESERT TEMPS INC CONTRACT LABOR 101 451 603 000 0 135.00 BSI010 BSI CONSULTANTS INC ENGINEERING SVC 101 451 701 000 0 436.39 ARRO10 ARROW PRINTING COMPANY PERMITS 101 452 603 000 0 3100.00 REA050 REALCO CONSULTANTS APPRAISAL REPORT 101 452 609 557 0 260.00 BSI010 BSI CONSULTANTS INC PLN CK/TR27613 TRADITION 101 452 609 595 0 110.00 UND010 UNDERGROUND SERVICE ALERT NOTIFICATIONS 101 452 637 000 0 29.84 RAL050 RALPHS GROCERY CO TRAFFIC COMMITTEE MEETING 101 452 641 000 0 87.68 FUL050 MARCUS FULLER MILEAGE/M FULLER 101 452 641 000 0 34.96 VER010 ROMANO VERLENGIA MILEAGE/R VERLENGIA 101 452 703 000 0 64.54 AUT030 AUTOMATED TELECOM CASES 101 452 703 000 0 91.59 PAR030 PARKHOUSE TIRE INC BUSINESS CARDS 101 452 703 000 0 70.04 TOP010 TOPS'N BARRICADES INC BEACON LAMP 101 452 703 823 0 30.01 MKC010 ME CAMERA AND PHOTO PHOTOS 101 453 609 616 0 150.00 SHA010 SHADOW PALMS GARDENING SWEEPING SVC 101 453 615 000 0 450.00 AIR001 A-1 RENTS EQUIP RENTAL 101 453 617 000 0 47.29 CADOID CADET UNIFORM SUPPLY UNIFORMS 101 453 617 000 0 47.29 CAD010 CADET UNIFORM SUPPLY UNIFORMS 101 453 617 000 U 47.30 CAD010 CADET UNIFORM SUPPLY UNIFORMS 101 453 617 000 0 47.12 CAD010 CADET UNIFORM SUPPLY UNIFORMS 101 453 617 000 0 47.4,' CAD010 CADET UNIFORM SUPPLY UNIFORMS 101 453 619 646 0 67.86 SOCO30 THE SOCO GROUP INC DIESEL FUEL 101 453 619 649 0 2.96 BIGO10 BIG A AUTO PARTS SUPPLIES 101 453 619 649 0 288.17 BIG010 BIG A AUTO PARTS SUPPLIES 101 453 619 649 0 67.55 BIG010 BIG A AUTO PARTS SUPPLIES 101 453 619 649 0 13.32 BIG010 BIG A AUTO PARTS SUPPLIES 101 453 619 649 0 21.02 BIG010 BIG A AUTO PARTS SUPPLIES 101 453 619 649 0 16.13 BIG010 BIG A AUTO PARTS SUPPLIES 101 453 619 649 0 102.25 BIGO10 BIG A AUTO PARTS SUPPLIES 101 453 619 649 0 5.02 BIG010 BIG A AUTO PARTS SUPPLIES 101 453 619 649 0 23.13 C14I010 CHIEF AUTO PARTS SUPPLIES 101 453 619 649 0 32.31 CHI010 CHIEF AUTO PARTS SUPPLIES 101 453 619 649 0 23.41 CHIC10 CHIEF AUTO PARTS SUPPLIES 101 453 619.549 0 251.17 CAR005 GAPNER IMPLEMENT CO SUPPLIES 101 453 619 649 0 55.86 CE0010 GEORGE'S GOODYEAR TIRE REPAIR 101 453 619 649 0 56.00 GE0010 GEORGE'S GOODYEAR TIRE REPAIR 101 453 619 649 0 i0.00 GE0010 GEORGE'S GOODYEAR TIRE REPAIR 20 000259 ACCGUNYS PA'iAB'E - AP40041 GL DIS=RIBUT:ON REPORT AP011497 2:36PM O1/14/97 CITY OF LA QUINTA BY ACCOUNT PAGE 3 ACCOUNT NUMBER CHECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 101 453 619 649 0 94.06 I4AZ050 MAZDA SUPERSTORE VEHICLE REPAIRS 101 453 619 649 0 50.56 MAZ050 MAZDA SUPERSTORE VEHICLE REPAIRS 101 453 619 649 0 43.37 MAZ050 MAZDA SUPERSTORE VEHICLE REPAIRS 101 453 619 649 0 185.41 MAZ050 MAZDA SUPERSTORE VEHICLE REPAIRS 101 453 619 649 0 86.58 PAR030 PARRHOUSE TIRE INC TIRES 101 453 619 649 0 35.33 LUB050 LUSE SHOP VEHICLE MAINT 101 453 619 649 0 27.74 LUB050 LUBE SHOP VEHICLE MAINT 101 453 621 616 0 2506.00 INT100 INTERSTATE SWEEPING INC STREET SWEEPIMG 101 453 703 827 0 22.51 HIGO10 HIGH TECH IRRIGATION INC SUPPLIES 101 453 703 827 0 177.79 IND030 INDIO SHOE STORE INC WORK BOOTS 101 453 703 833 0 7.69 ACE030 ACE HARDWARE SUPPLIES 101 453 703 847 0 54.83 ACE010 ACE HARDWARE SUPPLIES 101 453 703 847 0 42.20 ACE010 ACE HARDWARE SUPPLIES 101 453 703 847 0 48.26 ACE010 ACE HARDWARE SUPPLIES 101 453 703 847 0 32.36 ACE010 ACE HARDWARE SUPPLIES 101 453 703 847 0 210.12 ATCO10 ATCO MANUFACTURING CO SUPPLIES 101 453 703 847 0 70.50 ATCO10 ATCO MANUFACTURING CO SUPPLIES 101 453 703 847 0 3.11 BIG010 BIG A AUTO PARTS SUPPLIES 101 453 7C3 847 0 87.73 BIG010 BIG A AUTO PARTS SUPPLIES 101 453 703 847 0 63.53 WALO10 WAL MART STORES INC SUPPLIES 101 453 703 849 0 53.62 ACE010 ACE HARDWARE SUPPLIES 101 454 505 534 0 542.00 NORO10 NORRELL SERVICES INC CONTRACT LABOR 101 454 505 534 0 542.00 NORO10 NORRELL SERVICES INC CONTRACT LABOR 101 454 617 000 0 47.30 CADO10 CADET UNIFORM SUPPLY UNIFORMS 101 454 617 000 0 47.30 CADO10 CADET UNIFORM SUPPLY UNIFORMS 101 454 617 000 0 47.29 CAD010 CADET UNIFORM SUPPLY UNIFORMS 101 454 617 000 0 47.11 CADO10 CADET UNIFORM SUPPLY UNIFORMS 101 454 617 000 0 47.47 CADO10 CADET UNIFORM SUPPLY UNIFORMS 101 454 619 649 0 3.76 ACE010 ACE HARDWARE SUPPLIES 101 454 619 649 0 245.84 AND050 ANDY'$ AUTO REPAIR VEHICEL REPAIRS 101 454 619 649 0 48.48 BIGO10 BIG A AUTO PARTS SUPPLIES , 101 454 621 519 0 8466.00 RIV150 RIV COUNTY TRANSPORTATION SIGNAL LIGHT MAINT 101 454 627 619 0 29.00 IMP010 IMPERIAL IRRIGATION DIST ELEC SVC 101 454 627 519 0 29.00 IMPO10 IMPERIAL IRRIGATION DIST ELEC SVC 101 454 635 664 0 57.05 GTE010 GTE CALIFORNIA PHONE SVC 101 454 703 827 0 22.51 HIGO10 HIGH TECH IRRIGATION INC SUPPLIES 101 454 703 847 0 61.44 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 42.20 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 14.82 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 4.66 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 33.63 ACE010 ACE HARDWARE SUPPLIES 101 454 703 847 0 210.73 ATCO10 ATCO MANUFACTURING CO SUPPLIES 101 454 703 847 0 70.50 ATCO10 ATCO MANUFACTURING CO SUPPLIES 101 454 703 847 0 403.00 COM040 COMMERCIAL LIGHTING IND LIGHTS 101 454 703 847 0 49.68 MCK010 MCKESSON WATER PRODUCTS DRINKING WATER 101 456 703 000 0 118.42 AUt030 AUTOMATED TELECOM BATTERY/CASE 101 456 703 000 0 45.79 PAR030 PARKHOUSE TIRE INC BUSINESS CARDS FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 49039.47 245 000 201 000 0 -575.00 AP OFFSET ENTRY 000260 2.41 ACCOUNTS PAYABLE - AP40O41 CITY OF LA QUINTA ACCOUNT NUMBER '.'HECK AMOUNT NUMBER 245 000 202 000 0 575.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 575.00 401 000 201 000 0 -Z5863.7O 401 609 609 000 0 9677.65 401 632 609 553 0 56.60 401 645 609 000 0 16129,45 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 25863.70 GL DIST_RIBUTION REPORT APO11497 BY ACCOUNT VENDOR VENDOR NAME NUMBER SANO15 SANBORN A/E HAL010 HALL & FOREMAN, INC ACEO10 ACE HARDWARE HALO10 HALL & FOREMAN, INC FINAL TOTAL 0.00 MANUAL. CHECKS 0.00 MACHINE CHECKS 75478.17 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 2:36PM 01/14/97 PAGE 4 INVOICE DESCRIPTION TRANSFORMER PAD EASEMENT DESCR AP OFFSET ENTRY CONST SUPPORT/SURVEY SUPPLIES CONST SUPPORT/SURVEY ?2 000261 ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP011497 11:01AM 01/13/97 CITY OF LA QUINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER CHECK AMOUNT NUMBER 101 000 133 000 0 240.00 101 000 133 000 0 290.00 101 000 201 000 0 -53256.29 101 000 437 451 0 30.00 101 000 437 451 0 15.00 101 000 437 451 0 25.00 101 000 437 451 0 15.00 101 000 437 454 0 30.00 101 000 437 454 0 25.00 101 000 437 456 0 25.00 101 000 437 456 C 25.00 101 000 437 456 0 25.00 101 000 437 455 0 25.00 101 101 637 000 0 13.55 101 101 663 000 0 150.00 101 102 651 000 0 105.00 101 103 643 000 0 2500.00 101 151 605 526 0 1523.00 101 153 609 604 0 54.00 101 153 609 604 0 608.69 101 153 609 604 0 54.00 101 153 609 604 0 1059.40 101 153 609 606 0 604.30 101 153 625 704 0 2502.00 101 153 635 000 0 41.45 101 153 635 000 0 27.27 101 153 635 000 0 30.05 101 153 535 000 0 2669.69 101 153 635 000 0 770.75 101 153 635 660 0 119.88 101 153 643 000 0 212.66 101 153 645 000 0 202.16 101 153 655 000 0 487.80 101 153 703 609 0 288.77 101 153 703 880 0 142.00 101 201 647 000 0 499.96 101 201 703 000 0 112.73 101 201 703 000 0 7.76 101 202 609 592 0 40.00 101 202 609 610 0 974.00 101 251 641 000 0 48.83 101 251 647 000 0 4999.60 101 253 609 000 0 138.23 101 253 609 000 O 114.60 101 253 609 000 0 135.06 101 253 609 000 0 167.50 101 253 609 589 0 120.00 101 253 609 589 0 105.00 101 253 657 000 0 316.99 VENDOR VENDOR NAME NUMBER AUS050 JODI AUSTIN HAR030 TOM HARTUNG &00353 MARY ANN BROWN &00356 KRISTEN HOCH &00360 CATHERINE SINGER &00362 JOLYNN TRENT &00354 GERRY DECKER &00357 ALICE MCDONALD &00355 HECTOR FELIX &00358 JOSE PONCE &00359 RAUL SALAS &00361 JEFF SOMERS RAL050 RALPHS GROCERY CO WIL050 BRITT W WILSON WHE050 WHEELER'S HOP050 BOB HOPE CHRYSLER CLASSIC CON010 CONRAD & ASSOCIATES XER010 XEROX CORPORATION XER010 XEROX CORPORATION XER010 XEROX CORPORATION XER010 XEROX CORPORATION LUC050 LUCENT TECHNOLOGIES COA030 COACHELLA VALLEY INSURANC GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA GTE010 GTE CALIFORNIA SPRO10 SPRINT AUT030 AUTOMATED TELECOM DES060 DESERT SUN PUBLISHING CO PIT020 PITNEY BOWES WIL050 BRITT W WILSON ARRO10 ARROW PRINTING COMPANY ASCO01 A & S COFFEE SERVICE ARRO10 ARROW PRINTING COMPANY AT0010 A TO Z PARTY RENTALS NOE050 NOEL BRUSH AWARDS BAK005 PEGGY BAKER TIM050 TIME & ALARM SYSTEMS FRA010 MARNI FRANCISCO ARR010 ARROW PRINTING COMPANY LAI030 LAIDLAW TRANSIT LAI030 LAIDLAW TRANSIT LAI030 LAIDLAW TRANSIT LAIG30 LAIDLAW TRANSIT ROS050 JOHN ROSENBLUTH TOV050 SANTOS TOVAR DES060 DESERT SUN PUBLISHING CO INVOICE DESCRIPTION sC 4� 7-0 Of V TRAVEL ADVANCE/J AUSTIN TRAVEL ADVANCE/T HARTUNG AP OFFSET ENTRY REFUND/ICE SKATING REFUND/ICE SKATING REFUND/ICE SKATING/OVERPMNT REFUND/ICE SKATING REFUND/APPLAUSE THEATER TOUR REFUND/MAN OF LA MANCHA TOUR FORFEIT DEPOSIT/SOCCER FORFEIT FEE DEPOSIT/SOCCER FORFEIT FEE DEPOSIT/SOCCER FORFEIT FEE REFUND/SOCCER COUNCIL DINNER CULTURAL COMM CONF REFRESHMNTS SUBSCRIPTION/WHEELERS DESERT AD/BOB HOPE CLASSIC AUDIT 6/30/96 COPIER MAINT COPIER LEASE COPIER MAINT COPIER LEASE PHONE EQUIP MAINT BOND PHONE SVC PHONE SVC PHONE SVC PHONE SVC PHONE SVC PAGER SVC JOB PLACEMENT AD SERVICE B WILSON/EDUCATION REIMBURSMNT AGENDA ITEM FORMS COFFEE SUPPLIES FALL CLEAN UP BROCHURES SUPPLIES NAME PLATES SNR CNTR MUSIC INSTR SNR CNTR FIRE ALARM MAINT MILEAGE/M FRANCISCO RECREATION BROCHURES TRIP TRANSPORTATION TRIP TRANSPORTATION TRIP TRANSPORTATION TRIP TRANSPORTATION OFFICIALS/SOCCER DEC 96 OFFICIALS/SOCCER P & R INSTRUCTORS AD ?3 000262 ACCOUNTS PAYABLE - AP40011 CITY OF LA QUINTA GL DISTRIBUTION REPORT AP011497 BY ACCOUNT 11:01AM 01/13/97 PAGE 2 ACCOUNT NUMBER 101 253 703 000 101 253 703 000 101 253 703 000 101 253 703 000 101 253 705 000 101 253 705 000 101 351 609 000 101 351 621 611 101 351 637 000 101 351 637 000 101 351 701 000 101 352 619 649 101 352 619 649 101 352 703 815 101 352 703 823 101 352 703 823 101 353 617 000 101 353 617 000 101 354 605 547 101 357 605 526 101 357 607 550 101 357 609 634 101 357 609 637 101 357 617 000 101 357 617 000 101 357 621 000 101 357 621 000 101 357 621 610 101 401 505 534 101 401 701 000 101 403 605 000 101 403 647 000 101 453 609 000 101 454 609 000 101 454 609 000 101 454 609 000 244 000 201 000 244 913 605 526 245 000 201 000 245 903 605 526 246 000 201 000 CHECK NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS AMOUNT 135.00 120.60 34.48 200.00 43.07 51.30 160.00 99.13 275.00 45.00 66.00 19.66 104.35 468.00 86.16 11.79 21.64 21.64 1540.00 204.00 816.00 47.89 78.00 7.00 7.00 148.36 42.52 220.00 528.00 481.33 2265.00 155.86 3430.00 15627.72 878.75 2099.16 0.00 0.00 53256.29 45.00 45.00 0.00 0.00 45.00 0 -45.00 0 45.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 45.00 0 -45.00 VENDOR VENDOR NAME NUMBER 13U9050 BUBBA BEARS PIZZA LAI030 LAIDLAW TRANSIT MC0010 MC DOWELL AWARDS PAL080 PALM SPRINGS LANES WAL010 WAL MART STORES INC 14ALOIC WAL MART STORES INC RIV020 RIV CNTY AUDITOR-CONTROLR COM030 COMSERCO CAL015 CALIF BUILDING OFFICIALS INT015 INTERNATIONAL CONFERENCE VAL010 VALLEY OFFICE EQUIP INC SIM025 SIMON MOTORS INC WAL010 WAL MART STORES INC JBA050 J 6 B ASSOCIATES WAL010 WAL MART STORES INC WAL010 WAL MART STORES INC CAD010 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CAL010 CAL WEST ENGINEERING CON010 CONRAD & ASSOCIATES FIR050 FIRST TRUST OF CALIFORNIA WEL010 WELCH'S UNIFORM RENTAL TR'U010 TRULY NOLEN INC CADO10 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY ACE010 ACE HARDWARE ACE010 ACE HARDWARE HOA010 HUGH HOARD INC NEF050 NEFF TEMPORARY SERVICES OFF005 OFFICEDEPOTINC LOP050 RAY LOPEZ ASSOCIATES KIN050 KINKO'S AMC050 A & M CONSTRUCTION LUN050 LUNDEEN PACIFIC CORP LUN050 LUNDEEN PACIFIC CORP LUN050 LUNDEEN PACIFIC CORP CON010 CONRAD & ASSOCIATES CON010 CONRAD & ASSOCIATES INVOICE DESCRIPTION SURMA BEARS TRIP TRIP TRANSPORTATION TROPHY BOWING TRIP SUPPLIES SUPPLIES PARKING CITATIONS CHARGER REGISTRATION CALBO GEN SESSION ICBO CERTIFICATION RENEWAL COPIER MAINT DOOR HANDLE SUPPLIES MOBILE RADIO CAMERA SUPPLIES UNIFORMS UNIFORMS PLAN CK SVC DEC 96 AUDIT 6/30/96 PAYING AGENT FEES MATS PEST CONTROL DEC 96 UNIFORMS UNIFORMS SUPPLIES SUPPLIES HVAC REPAIRS CONTRACT LABOR SUPPLIES DESIGN CONCEPT/ENTRY STATEMENT PRINTING CONST/CORPORATE YARD SHOP LANDSCAPE MAINT LANDSCAPE MAINT LANDSCAPE MAINT AP OFFSET ENTRY AUDIT 6/30/96 AP OFFSET ENTRY AUDIT 6/30/96 AP OFFSET ENTRY 000263 I 24 ACCOUN'iS PAYABLE - AP40041 CITY OF LA QUINTA ACCOUNT NUMBER CHECK AMOUNT NUMBER 246 906 605 526 0 45.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 45.00 247 000 201 000 0 -37.00 247 916 605 526 0 37.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 37.00 310 000 444 372 0 -204.00 310 851 605 526 0 204.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 0.00 405 000 201 000 0 -705.50 405 902 605 526 0 668.00 405 902 649 000 0 37.50 FUND TOTAL 0.00 MANUAL CHECKS C.00 MACHINE CHECKS 705.50 406 000 201 000 0 -277.50 406 905 605 526 0 240.00 406 905 649 000 0 37.50 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 277.50 710 000 201 000 0 -592.53 710 000 267 000 0 442.53 710 000 267 000 0 150.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 592.53 715 000 201 000 0 -548.35 715 000 267 000 0 548.35 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 548.35 720 000 201 000 0 -568.48 720 000 267 000 0 568.48 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 568.48 725 000 201.000 0 -935.62 GL DIS_'RIBUTION REPORT AP011497 BY ACCOUNT VENDOR VENDOR NAME NUMBER CON010 CONRAD 6 ASSOCIATES CONO10 CONRAD S ASSOCIATES CONO10 CONRAD 6 ASSOCIATES CON010 CONRAD S ASSOCIATES 11:01AM 01/13/97 PAGE 3 INVOICE DESCRIPTION AUDIT 6/30/96 AP OFFSET ENTRY AUDIT 6/30/96 AUDIT 6/30/96 AUDIT 6/30/96 AP OFFSET ENTRY CON010 CONRAD 6 ASSOCIATES AUDIT 6/30/96 INT014 INTERNATIONAL COUNCIL OF ICSC MEMBERSHIP/M WEISS AP OFFSET ENTRY CON010 CONRAD 6 ASSOCIATES AUDIT 6/30/96 INT014 INTERNATIONAL COUNCIL OF ICSC MEMBERSHIP/M WEISS AP OFFSET ENTRY MUNO10 MUNI FINANCIAL SERV INC LOCAL IMP DIST ADMIN CWE020 OWEN, BRADLEY 6 BARTRAM REIMB ATTNY FEES AP OFFSET ENTRY MUNO10 MUNI FINANCIAL SERV INC LOCAL IMP DIST ADMIN AP OFFSET ENTRY MUNO10 MUNI FINANCIAL SERV INC LOCAL IM4P DIST ADMIN AP OFFSET ENTRY 000264 25 ' ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP011497 11:01AM 01/13/97 CITY OF LA QUINTA BY ACCOUNT PAGE 4 ACCOUNT NUMBER CHECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 725 000 267 000 0 935.62 MUN010 MUNI FINANCIAL SERV INC LOCAL IMP DIST ADMIN FUND '"(VIAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 935.62 730 000 201 000 0 -767.13 AP OFFSET ENTRY 730 000 267 000 0 767.13 MUND10 MUNI FINANCIAL SERV INC LOCAL IMP DIST ADMIN FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 767.13 FINAL TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 57823.40 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL c 000265 26 ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP011496 4:41PM 01/08/97 CITY OF LA QUINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER CHECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 101 000 201 000 0 -11489.75 AP OFFSET ENTRY 101 101 601 000 0 887.25 BON050 DAWN C HONEYWELL LGL/GENERAL 101 101 601 000 0 5000.00 BON050 DAWN C HONEYWELL LGL/RETAINER 101 101 601 000 0 3105.00 BON050 DAWN C HONEYWELL LGL/PERSONNEL 101 101 601 000 0 40.50 BON050 DAWN C HONEYWELL LGL/EMINENT DOMAIN 101 101 601 000 0 27.00 HON050 DAWN C HONEYWELL LGL/CODE ENFORCEMENT 101 101 602 000 0 1458.00 BON050 DAWN C HONEYWELL LGL/CLARKE DEV 101 SOS 601 523 0 972.00 BON050 DAWN C HONEYWELL LGL/GEN LIT/ESL/JM PETERS FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 11489.75 244 000 201 000 0 -899.09 AP OFFSET ENTRY 244 913 601 000 0 132.73 HON050 DAWN C HONEYWELL LGL/GENERAL 244 913 601 000 0 748.00 DON050 DAWN C HONEYWELL LGL/RETAINER 244 213 601 523 0 18.3E SON050 DAWN C HONEYWELL LGL/GRANITE FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 899.09 245 000 201 000 0 -423.10 AP OFFSET ENTRY 245 903 601 000 0 62.46 HON050 DAWN C HONEYWELL LGL/GENERAL 245 903 601 000 0 352.00 HON050 DAWN C HONEYWELL LOL/RETAINER 245 903 601 523 0 8.64 H08050 DAWN C HONEYWELL LGL/GRANITE FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 423.10 246 000 202 000 0 -241.38 AP OFFSET ENTRY 245 906 601 000 0 36.38 HON050 DAWN C HONEYWELL LGL/GENERAL 246 906 601 000 0 205.00 HON050 DAWN C HONEYWELL LGL/RETAINER FUND TOTAL 0.00 . MANUAL CHECKS 0.00 MACHINE CHECKS 241.38 247 000 201 000 0 -347.35 AP OFFSET ENTRY 247 916 601 000 0 52.35 ODNO50 DAWN C HONEYWELL LGL/GENERAL 247 916 601 000 0 295.00 HON050 DAWN C HONEYWELL LGL/RETAINER FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 347.35 405 000 201 000 0 -3237.99 AP OFFSET ENTRY 405 902 601 000 0 487.99 BON050 DAWN C HONEYWELL LGL/GENERAL 405 902 601 000 0 2750.00 BON050 DAWN C HONEYWELL LGL/RETAINER FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 3237.99 406 000 201 000 0 -765.34 AP OFFSET ENTRY 27 000266 ACCOUNh PAYABLE - AP40041 CITY OF LA QUINTA ACCOUNT NUMBER CHECK 406 905 602 000 406 905 601 000 NUMBER 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS AMOUNT 115.34 650.00 0.00 0.00 765.34 GL DISTRIBUTION REPORT AP011496 BY ACCOUNT VENDOR VENDOR NAME NUMBER BON050 DAWN C HONEYWELL BON050 DAWN C HONEYWELL FINAL TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 17404.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS AIM NOT APPLIED TO THE Q 4:41PM O1/08/97 PAGE 2 INVOICE DESCRIPTION LGL/GENERAL LGL/RETAINER M 000267 ACCOUNTS PAYABLE - AF50081 GL DISTRIBUTION REPORT AP011596 10:08AM 01/15/97 CITY OF LA QUINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER AMOUNT INVOICE DESCRIPTION 101 000 101 000 -116887.91 AP CASH OFFSET ENTRY 101 000 201 000 115887.91 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 244 000 101 000 -4366.96 AP CASH OFFSET ENTRY 244 000 201 000 4386.96 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 245 000 101 000 -2663.28 AP CASH OFFSET ENTRY 245 000 201 000 2663.28 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 246 000 101 000 -1635.50 AP CASH OFFSET ENTRY 246 000 201 000 1635.50 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 247 000 101 000 -2325.77 AP CASH OFFSET ENTRY 247 000 201 000 2325.77 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 401 000 101 000 -25663.70 AP CASH OFFSET ENTRY 401 000 201 000 25863.70 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 405 000 101 000 -7736.61 AP CASH OFFSET ENTRY 405 000 201 000 7736.61 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 406 000 101 000 -9565.96 AP CASH OFFSET ENTRY 406 000 201 000 9565.96 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 710 000 101 000 -592.53 AP CASH OFFSET ENTRY 710 000 201 000 592.53 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 715 000 101 000 -548.35 AP CASH OFFSET ENTRY 715 000 201 000 548.35 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 720 000 101 000 -568.48 AP CASH OFFSET ENTRY 720 000 201 000 568.48 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 725 000 101 000 -935.62 AP CASH OFFSET ENTRY 725 000 201 000 935.62 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 730 000 101 000 -767.13 AP CASH OFFSET ENTRY c 2.9 0190268 ACCOUNTS PAYABLE - AP5008: CITY OF SA QUINTA ACCOUNT NUMBER 730 000 201 000 FUND TOTAL FINAL TOTAL UNHATCHED ACCT TTL GL DiS_RIBUTION REPORT AP011596 BY ACCOUNT AMOUNT 767.13 0.00 0.00 0.00 UNHATCHED TOTALS ARE NOT APPLIED TO THE GL 10:06AM O1/15/97 PAGE 2 INVOICE DESCRIPTION AP LIABILITY OFFSET ENTRY 30 000269 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:55AM 01/09/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 27736 01/09/97 CAL040 CALIFORNIA VISION SERVICE 1215.22 27737 01/09/97 CLE010 CLERK OF SUPERIOR COURT 300.00 27738 01/09/97 ICMO10 ICMA RETIREMENT TRUST-457 4145.50 27739 01/09/97 LAQ050 LA QUINTA CITY EMPLOYEES 67.50 27740 01/09/97 MAP050 MAPINFO 695.00 27741 01/09/97 PER005 P E R S 17499.88 27742 01/09/97 PRI050 PRINCIPAL MUTUAL 40175.30 27743 01/09/97 RIV040 RIV CNTY DISTRICT ATTORNY 361.50 27744 01/09/97 RIV070 RIVERSIDE COUNTY EMPLOYEE 8419.00 27745 01/09/97 UNIO05 UNITED WAY OF THE DESERT 169.00 27746 01/09/97 WEL025 WELLS FARGO BANKCARD 75.07 CHECK TOTAL 73,122.97 3i 9-90270 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER CAL040 CALIFORNIA VISION SERVICE 101 000 235 000 CLE010 CLERK OF SUPERIOR c'OURT 101 OCO 221 000 ICMOIO ICMA RETIREMENT TRUST-457 101 000 227 000 LAQ050 LA QUINTA CITY EMPLOYEES 101 000 223 000 I4AP050 MAPINFO 101 452 637 000 PER005 P E R S 101 000 219 000 PER005 P E R S 101 000 220 000 PER005 P E R S 101 000 220 000 PER005 P E R S 101 000 220 000 PRI050 PRINCIPAL MUTUAL 101 000 231 000 PRI050 PRINCIPAL MUTUAL 101 000 233 000 PRI050 PRINCIPAL MUTUAL 101 000 237 000 RIV040 RIV CNTY DISTRICT ATTORNY 101 000 221 000 RIV070 RIVERSIDE COUNTY EMPLOYEE 101 000 240 000 UNI005 UNITED WAY OF THE DESERT 101 000 225 000 WEL025 WELLS FARGO BANKCAPD 101 102 637 000 m0-BE PAIC INVOICES 11:47AM O1/09/97 PAGE 1 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. 0101944A VISION INSURANCE JAN 97 1215.22 T999 16 VENDOR TOTAL 1215.22 P/R Distr.-GARNISH - AZ 300.00 T999 1 VENDOR TOTAL 300.00 P/R Distr.-ICMA 4145.50 T999 2 VENDOR TOTAL 4145.50 P/R Distr.-L.Q.C.E.A. DU 67.50 T999 3 VENDOR TOTAL 67.50 REGIS/JODI AUSTIN 695.00 T73 11 VENDOR TOTAL 695.00 P/R Distr.-PERS-SRVR BEN 65.66 T999 4 P/R Distr.-PERS B-BACK ( 94.96 T999 5 P/R Distr.-PERS - EMPLOY 8281.65 T999 6 P/R Distr.-PERS - CITY 9057.61 T999 7 VENDOR TOTAL 17499.88 N31070-1 MEDICAL INSURANCE JAN 97 36245.87 T999 13 N31070-1 DENTAL INSURANCE JAN 97 3300.19 T999 14 N31070-1 LIFE INSURANCE JAN 97 629.24 T999 15 VENDOR TOTAL 40175.30 P/R Distr.-GARNISH-RIV D 361.50 T999 8 VENDOR TOTAL 361.50 P/R Distr.-CR UNION 8419.00 T999 9 VENDOR TOTAL 8419.00 P/R Distr.-UNITED WAY 169.00 T999 10 VENDOR TOTAL 169.00 42469061 MEETINGS/T GENOVESE 75.07 T73 12 VENDOR TOTAL 75.07 TO -BE PAID - PAYMENT TOTAL 73,122.97 c 32 000271 ACCOU= PAYABLE - AP 4U04I GL DISTRIBUTION REPORT APC:0997 11:65AM 01/O9/97 CITY OF LA QUINTA BY ACCCUNT PAGE 1 C �G 07-p0/0 ACCOUNT NUMBER -HECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 101 000 201 000 0 -73122.97 AP OFFSET ENTRY 101 000 219 000 0 65.66 PER005 P E R S P/R Distr.-PEPS-SRVR BENFT(DED 101 000 220 000 0 94.96 PERO05 P E R S P/R Distr.-PERS B-BACK (DED) 101 000 220 000 0 8281.65 PERO05 P E R S P/R Distr.-PEAS - EMPLOYEE 101 000 220 000 0 9057.61 PERO05 P E R S P/R Distr.-PEAS - CITY 101 000 221 000 0 300.00 CLEO1O CLERK OF SUPERIOR COURT P/R Distr.-GARNISH - AZ SUP CR 101 000 221 000 0 361.50 RIVO4O RIV CNTY DISTRICT ATTORNY P/R Distr.-GARNISH-RIV DIST AT 101 000 223 000 0 67.50 LAQO50 LA QUINTA CITY EMPLOYEES P/R Distr.-L.Q.C.E.A. DUES 101 000 225 000 0 169.00 UNIOO5 UNITED WAY OF THE DESERT P/R Distr.-UNITED WAY 101 000 227 000 0 4145.50 ICMO10 ICMA RETIREMENT TRUST-457 P/R Distr.-ICMA 101 000 231 000 0 36245.87 PRIO5O PRINCIPAL MUTUAL MEDICAL INSURANCE JAN 97 101 000 233 000 0 3300.19 PRIO50 PRINCIPAL MUTUAL DENTAL INSURANCE JAN 97 101 000 235 000 0 1215.22 CALO40 CALIFORNIA VISION SERVICE VISION INSURANCE JAN 97 101 000 237 000 0 629.24 PRIO50 PRINCIPAL MUTUAL LIFE INSURANCE JAN 97 101 000 240 000 0 8419.00 RIVO7O RIVERSIDE COUNTY EMPLOYEE P/R Distr.-CR UNION 101 102 637 000 0 75.07 WELO25 WELLS FARGO BANKCARD MEETINGS/T GENOVESE 101 452 637 000 0 695.00 RAPO5O MAPINFO REGIS/JODI AUSTIN FUNU TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS '3122.97 FINAL TOTAL 0.00 MANUAL. CHECKS 0.00 MACHINE CHECKS 73122.97 UNMATCHED ACC'T TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 000272 33 ACCOUNTS PA'i ABLE - AF50O81 CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL FINAL TOTAL GL DISTRIBUTION REPORT AP010997 BY ACCOUNT Af IOUNT -73122.97 73122.97 0.00 0.00 UNMAi'CHED ACCT TTL 0.00 UNMKLHED TOTALS ARE NOT APPLIED TO THE GL 11:56AM 01/09/97 PAGE 7 1 INVOICE DESCRIPTION SEO / - 0 0 ( 1 AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY 3 34 000273 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:05PM 01/03/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 27704 01/03/97 ATKO10 HONEY J ATKINS 50.00 27705 01/03/97 BEN050 SUSAN BENAY 50.00 27706 01/03/97 BROO10 DIANA BROWN 50.00 27707 01/03/97 BUT010 RICHARD BUTLER 50.00 27708 01/03/97 COT050 JUDI COTHRUN 50.00 27709 01/03/97 FRA005 SUSAN FRANCIS 50.00 27710 01/03/97 FRA050 ROBERT FRAME 50.00 27711 01/03/97 GAR010 WAYNE GARDNER 50.00 27712 01/03/97 HEG050 JIM HEGGE 50.00 27713 01/03/97 HUL010 KATHRYN HULL 50.00 27714 01/03/97 IRWO10 JOSEPH IRWIN 50.00 27715 01/03/97 IRWO20 BARBARA IRWIN 50.00 27716 01/03/97 KEN020 SHARON KENNEDY 50.00 27717 01/03/97 LAQ040 LA QUINTA CHAMBER COMMERC 105.00 27718 01/03/97 LA9071 LA QUINTA ON STAGE INC 13500.00 27719 01/03/97 LEW010 TOM LEWIS 50.00 27720 01/03/97 NEW010 ELWIN NEWKIRK 50.00 27721 01/03/97 OSBO50 LEE M OSBORNE CPA 50.00 27722 01/03/97 PRI010 PRICE COSTCO 426.51 27723 01/03/97 REB050 JOAN REBICH 50.00 27724 01/03/97 REY050 ELAINE REYNOLDS 50.00 27725 01/03/97 ROD050 ERNEST RODRIGUEZ CPA 50.00 27726 01/03/97 SAL010 BRUCE SALES 50.00 27727 01/03/97 SEA010 B J SEATON 50.00 27728 01/03/97 SHA040 ROSITA SHAMIS 50.00 27729 01/03/97 STJO10 VICTORIA ST JOHNS 50.00 27730 01/03/97 TYL050 ROBERT T TYLER 50.00 27731 01/03/97 VOS050 JUDY VOSSLER 50.00 27732 01/03/97 WAL075 JOHN WALLING 50.00 27733 01/03/97 WIS050 DENNIS WISH 50.00 27734 01/03/97 WOL010 KAY WOLFF 50.00 27735 01/03/97 W00050 STEWART WOODARD 50.00 CHECK TOTAL 15,481.51 35 000274 ACCOUNTS PAYABLE - A.5003 TO BE PAID INVOICES 1:31PM 01/03/97 PAGE 1 CITY OF LA QUINTA VENDOR A=)2,NT Ci !i':B F.R INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. ATKO10 HONEY J ATKINS 101 251 509 000 DEC 96 CULTURAL COMM MEETING 50.00 T71 18 VENDOR TOTAL 50.00 BEN050 SUSAN BENAY 101 251 509 000 DEC 96 CULTURAL COMM MEETING 50.00 T71 19 VENDOR TOTAL 50.00 BRO010 DIANA BROWN 101 i51 509 G00 DEC 96 INVESTMENT ADV BRD MTNG 50.00 T71 14 VENDOR TOTAL 50.00 BUT010 RICHARD BUTLER 101 461 569 CGO DEC 96 PLANNING COMM MEETING 50.00 T71 7 VENDOR TOTAL 50.00 C07050 JUDI COTHRUN 101 401 DEC 96 ART IN PUBLIC PLACES COM 50.00 T71 13 VENDOR TOTAL 50.00 FRA005 SUSAN ERANCIS 101 C51 509 000 DEC 96 CULTURAL CORM MEETING 50.00 T71 20 VENDOR TOTAL 50.00 FRA050 ROBERT FRAME 101 i51 509 OOu DEC 96 INVESTMENT ADVISORY BRD 50.00 T71 16 VENDOR TOTAL 50.00 GAR010 WAYNE GARDNER 101 351 509 000 DEC 96 BOARD OF APPEALS MEETING 50.00 T71 23 VENDOR TOTAL 50.00 HEG050 JIM HEGGE '01 351 509 000 DEC 96 BOARD OF APPEALS MEETING 50.00 T71 24 VENDOR TOTAL 50.00 HULO10 KATHRYN HULL 101 :.51 509 UO0 DEC 96 CULTURAL COMM MEETING 50.00 T71 21 VENDOR TOTAL 50.00 IRWO10 JOSEPH IRWIN 101 151 509 000 DEC 96 INVESTMENT ADVISORY BRD 50.00 T71 15 VENDOR TOTAL 50.00 IRWO20 BARBARA IRWIN 101 351 509 000 DEC 96 HUMAN SVCS COMM MTNG 50.00 T71 26 VENDOR TOTAL 50.00 KEN020 SHARON KENNEDY 101 401 309 000 DEC 96 ART IN PUBLIC PLACES 50.00 T71 12 VENDOR TOTAL 50.00 LAQ040 LA QUINTA CHA?IBER COPibIERC '01 "1 637 000 6L1YOR'S LUNCH 60.00 T71 30 LAQ040 LA QUINTA CHAMBER 1:0704ERC 101 102 637 000 MAYOR'S LUNCH 15.00 T71 31 LAQ040 LA QUINTA CHAMBER COhIMERC 101 451 637 000 MAYOR'S LUNCH 15.00 T71 32 LAQC40 LA QUINTA CHAMBER L:uCllIERC 101 26I 63' q00 MAYOR'S LUNCH 15.00 T71 33 VENDOR TOTAL 105.00 LAQ071 LA QUINTA ON &RAGE !NC 101 101 663 65R CONTRACT SVC AGREEMENT 13500.00 T71 34 VENDOR TOTAL 13500.00 LEW010 TOM LEWIS 101 151 509 GOO DEC 96 INVESTMENT ADVISORY BRD 50.00 T71 17 36 000275 ACCOUNTS PAYABLE - AP 5uu; TO -BE PAID INVOICES 1;31PM 01/03/97 PAGE 2 CITY OF LA QUINTA VENDOR ACCOUNT NUI-06ER INV. 'INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 50.00 NEWOIO ELWIN NEWKIRK 101 401 509 000 DEC 96 PLANNING COMM MEETING 50.00 T71 8 VENDOR TOTAL 50.00 05B050 LEE M OSBORNE CPA 101 151 5U9 0J0 DEC 96 INVESTMENT ADVISORY BRD 50.00 T71 IB VENDOR TOTAL 50.00 PRIO10 PRICE COSICO 101 151 701 CuO 81673938 SUPPLIES 84.77 T71 35 PRIO10 PRICE COSTCO 101 153 701 80.', 81673938 SUPPLIES 341.74 T71 36 VENDOR TOTAL 426.51 REB050 JOAN REBLCH 101 351 509 OOO DEC 96 HUMAN SVC COMM MTNG 50.00 T71 29 VENDOR TOTAL 50.00 REY050 ELAINE REYNOLDS 101 401 539 JOG DEC 96 ART IN PUBLIC PLACES COM _ 50.00 T71 10 VENDOR TOTAL 50.00 ROD050 ERNEST RODRIGUEZ CPA 101 151 509 COO DEC 96 INVESTMENT ADVISORY BOAR 50.00 T71 20 VENDOR TOTAL 50.00 SAL010 BRUCE SALES 101 151 5u9 000 DEC 96 INVESTMENT ADVISORY BOAR 50.00 T71 19 VENDOR TOTAL 50.00 SEA010 B J SEATON 101 401 509 000 DEC 96 PLANNING COMM MEETING 50.00 T71 6 VENDOR TOTAL 50.00 SHAO40 ROSITA SHAMIS 101 401 509 COO DEC 96 ART IN PUBLIC PLACES MTN 50.00 T71 9 VENDOR TOTAL 50.00 - STJOIO VICTORIA ST JOHNS 101 351 509 000 DEC 96 HUMAN SVCS COMM MTNG 50.00 T71 27 VENDOR TOTAL 50.00 TYL050 ROBERT T TYLER 101 401 509 O9O DEC 96 PLANNING COMM MEETING 50.00 T71 5 VENDOR TOTAL 50.00 VOS050 JUDY VUSSLER 101 251 509 000 DEC 96 CULTURAL COMM MEETING 50.00 T71 22 VENDOR TOTAL 50.00 WAL075 JOHN WALLING 101 401 509 000 DEC 96 ART IN PUBLIC PLACES COM 50.00 T71 11 ' VENDOR TOTAL 50.00 WISO50 DENN16 WISH 101 351 509 000 DEC 96 BOARD OF APPEALS MEETING 50.00 T71 25 VENDOR TOTAL 50.00 WOLO10 KAY WOLFF 101 351 509 000 DEC 96 HUMAN SVC COMM KING 50.00 T71 28 VENDOR TOTAL 50.00 W00050 STEWART WOODARD 101 401 5u9 000 DEC 96 PLANNING COMM MEETING 50.00 T71 4 VENDOR TOTAL 50.00 TO -BE PAID - PAYMENT TOTAL 15,481.51 000276 37 ACCOUNTS PAYABLE A1'4UU4! CITY OF LA QUINTA OL 016TRIBUTION REPORT AP010396 BY ACCOUNT 1:26PM 01/03/97 PAGE 1 ACCOUNT NUMBER 101 000 201 000 101 101 637 000 101 101 663 658 101 102 637 000 101 151 509 000 101 151 509 000 101 151 509 000 101 151 509 000 101 151 509 000 101 151 509 000 101 151 509 000 101 151 701 000 101 153 703 802 101 201 637 000 101 251 509 000 101 251 509 000 101 251 509 000 101 251 509 000 101 251 509 000 101 351 509 000 101 351 509 000 101 351 509 000 101 351 509 000 101 351 509 000 101 351 509 000 101 351 509 300 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 401 509 000 101 451 637 000 . iiECi: NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS FINAL TOTAL MANUAL CHECKS MACHINE CHECKS AMOUNT 15481.51 60.00 13500.00 15.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 84.77 341.74 15.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 15.00 0.00 0.00 15481. 51 0.00 0.00 15481.51 VENDOR VENDOR NAME NUMBER LAQ040 LA QUINTA CHAMBER COMMERC LAQ071 LA QUINTA ON STAGE INC LAQ040 LA QUINTA CHAMBER COMMERC BRO010 DIANA BROWN IRWO10 JOSEPH IRWIN FRA050 ROBERT FRAME LEW010 TOM LEWIS OS8050 LEE M OSBORNE CPA SAL010 BRUCE SALES ROD050 ERNEST RODRIGUEZ CPA PRIO10 PRICE COSTCO PRIO10 PRICE COSTCO LA9040 LA QUINTA CHAMBER COMMERC ATKO10 HONEY J ATKINS BEN050 SUSAN BENAY FRA005 SUSAN FRANCIS HUL010 KATHRYN HULL VOS050 JUDY VOSSLER GAR010 WAYNE GARDNER HEGO50 JIM HEGGE WIS050 DENNIS WISH IRWO20 BARBARA IRWIN STJO10 VICTORIA ST JOHNS WOLO10 KAY WOLFF REB050 JOAN REBICH W00050 STEWART WOODARD TYLO50 ROBERT T TYLER SEA010 B J SEATON 13UT010 RICHARD BUTLER NEW010 ELWIN NEWKIRK SHA040 ROSITA SHAMIS REY050 ELAINE REYNOLDS WAL075 JOHN WALLING KEN020 SHARON KENNEDY COT050 JUDI COTHRUN LAQ040 LA QUINTA CHAMBER COMMERC UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL INVOICE DESCRIPTION -y-F 67 - 00 0 2- AP OFFSET ENTRY MAYOR'S LUNCH CONTRACT SVC AGREEMENT MAYOR'S LUNCH INVESTMENT ADV BRD MTNG INVESTMENT ADVISORY BRD MTNG INVESTMENT ADVISORY BRD MTNG INVESTMENT ADVISORY BRD MTNG INVESTMENT ADVISORY BRD MTNG INVESTMENT ADVISORY BOARD MTNG INVESTMENT ADVISORY BOARD MTNG SUPPLIES SUPPLIES MAYOR'S LUNCH CULTURAL COMM MEETING CULTURAL COMM MEETING CULTURAL COMM MEETING CULTURAL COMM MEETING CULTURAL COMM MEETING BOARD OF APPEALS MEETING BOARD OF APPEALS MEETING BOARD OF APPEALS MEETING HUMAN SVCS COMM MTNG HUMAN SVCS COMM MTNG HUMAN SVC COMM MTNG HUMAN SVC COMM MTNG PLANNING COMM MEETING PLANNING COMM MEETING PLANNING COMM MEETING PLANNING C0144 MEETING PLANNING COMM MEETING ART IN PUBLIC PLACES MTNG ART IN PUBLIC PLACES COMM MTNG ART IN PUBLIC PLACES COMM MTNG ART IN PUBLIC PLACES ART IN PUBLIC PLACES COMM MTNG MAYOR'S LUNCH 000277 c W ACCOUNTS PAYABLE - AP50uni CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL FINAL, TOTAL GL DISTRIBUTION REPORT AP010397 BY ACCOUNT AMOUNT 15481.51 15481. 51 0.00 0.00 UN1W« HED ACCT TTL C.00 UNMFii'::HED TOTALS ARE NOT APPLIED TO THE GL c 3:06PM 01/03/97 PAGE 1 INVOICE DESCRIPTION T60 7_ po 0 3 AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY c 39 000273 A/P 1 AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA CHECK INVOICE VENDOR VENDOR NUMBER DATE AMT. PAID NUMBER NAME 27549 10/01/96 42.99 VAL020 VALLEY PLUMBING TOTAL VOIDED 42.99 INVOICE DESCRIPTION SHOWER HEAD 3:31PM 01/02/97 PAGE 1 09927,1 ACCOUNTS PA'%AH:.E CITY OF LA QU:N'LA. ACCOUNT NUMBER 101 000 101 000 101 454 703 847 FUNL TOTAL FINAL TOTAL GI, JIdTRIBU'i'ION REPORT VD 27549 BY ACCOUNT AMOUNT 42.99 42.99 0.00 J.00 UNPWT-iIEU, ACCT TTL 0.00 UNMA'ILH--D TOTALS ARE NOT APPLIED TO THE GL 0 3:32PM 01/02/97 PAGE 1 INVOICE DESCRIPTION St 6 / -L OG ' AP OFFSET ENTRY SHOWER HEAD C 41 000280 T4ht " AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ITEM TITLE: January 21, 1997 Transmittal of Treasurer's Report as of November 30, 1996 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated November 30, 1996 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. ohn M. Falco'her, Finance Director 2M ItfTiT1W.6,6l E E E .t. G m E a C Q a O W GI t Z '� COI p Z Z c 'Z'. c Z �C Z 'C Z c O Z I G ''CAI O Z o_ GI IL 16 ° U LU U 'LL c `o o �I ae 3 N a c a Mc L- � iNNI N N {7 N O v V V v O BOOB oO.O g w w onx p1 O O O q 'c0 ale O o 8 O O S EL � O O O a al a Dlag I' at �� I at N ar IDS s a o � c m E UJ c o(�¢= .a. ` S LLC A ��l`�is T)J a In nyy�, $$yQm m mg� v N yy� LL y yp1 g BgNa ] NO O� x S N �C _ NCO) L"'•��N �C S �EvO 0 j LL vc.5 G =B g �Vi E cWE g _° m c_a '°y�L) E EaaG 'EEi dE� E a p O �mm�'0 O8 E �my C iF y D 7 Z T9i y0 U (n f/7 lYlLLLLLLLLLLLL E x LLJ G '�Oa. 000282 000283 N,'v jQ F I a� m m s tu n s copnp��p�p {r��pv��N��l�pcaos � w� m a A low m Oil m A p o N a �y " !N N I III I S N o 0� 7I a cn tun i � i I a NlN nNCoh i II I I N I c gLL m W N 3 C LL lL I o LL m C C C L L {Vp li N C �� N VC OLL }J g1m gg m m._� c p � d J O LL �LL a 7 ,3 LLLL'�$a� > R > Em o u E �9 ° c o15 mh-EX 1v ap n$ a1 `� 1053 cmEg'aEW3'^g �s�0,a 5> 2 as y LSL814 1 4 Y .0 O H rn c c Q1 c LL �cc co w U U Q � c mQ E c `) E rn f�0 > Qr c O C3o°'"0' > L J2:,-o Co 0 o Ea m T E T > 7 = 0 U(nUZ m 'I LL Z Z Z d i � A a1 �.000Q (W'ZZZZ O 0 Q QI Z Z Z Z 0 QO U Uf) 0 r p 0 0 L La a44C vy i rn c U -or ca (n 0 0 ,6aa� FIB t=°� N � L U y a V ` a o d M I� 06 1> SZbg��'0 I ta iR 0000000000 0 TMA G Z Z Z Z Z Z Z Z Z N66Lh CN O r r N N N N N 0,0000000 a00000000 r ZW00000000� CL0000000 'CO000000to I0 a(pNrrMMrN N N y O c � > — _ — — — — _ o M O O O O O O O c d 06 (n 0 0 0 0 0 0 0 ,aaaaaaaaa _c 0�� m m m c��a U N iV I (°n ° Ic Ic N M CdC O }} }} N �0�0li G to ) LL LL Il LL_=Zg�gg�� L co LO O ceir pp co O O M N 69 8 °' N c ca cc a (°n c Y m c m CM w E c w (D (D 0CCL; C = N O as-j� 00285 5 .� . '/ | f / | ■ 7 & Z� z§ | ■ §!» ! | �k 7 t! | I / #�+ ,w® N. 0902813 2 =a LL tl faaO o �IO f�j Oj IQOnpp�N Ntl- M�Sr O F ttl9 er N ILQ m in ' c4'm �IAN o`�'i_coorrn �I 021 bi �iv�� , ay M toC NISICl) I r tl tl) (p p pO (per O Of OI �O r� lei _ (Q�1 N �p M x 0 tl jq/ V QrnSI 1D M Epp 1(j N r'ci NN V Oar ' h !6 pry p p� RNINC'N� Hf 1tlD 113 ftlO 'M O LLi Nf1 M M f'f M M I cy4�M p�j ^ N(Qr�Q�ltli Ptl'f H co Iwo(V �I,V7 !MI O N 1�n 0 (p�j�M(Yj� S S r O OD (V 9 S So0p N� y LL N r � 00 � Cq Ld V M M $ 75 � o(oygM It �° at p' N R 1n ltl'f� M N O N ttl+f LL �^ N p r p� cc pm Yi NN+fN U. M CN OH y {� p plei O1QO1 O1 ',I.i r M r O�AO_�OC A 1^p Ol 100. - O� III O(�7r ` tl A LO lCl In OOfOII ? fV N �M p N W N pryry �p MNr�NC N OrD INSr' ^I tl 0 !M'f ri�N,- M OA�:r O letOMB la N�N OOOppO (3)OOON N III 00 O Ippry�� pONpOppp ILQ NNIA�1lfN M 1�7� pV m tV Ol M LL O SOD ? N Q1 ^ N� Ol O O/ VN t�t�pp77 tl b W tl ? MN �� aOpppp�� (V M�fDMIn co Otl0 f ,LLI N 1�9 I lY p �pODp 00 11 C p r^N N�p f 10pit0p 'Ttl In,�WO �N7 e b N01 NO1 S0 "rr u a m c .O C J Lp� 7 0 L IL � c a) Am �-5 ayxuw g 0 OA' $ o w `�ii D:UO�H I A U c W 000287 CITY OF LA QUINTA BALANCL SHEET 11130196 ASSETS: POOLED CASH LORP INVESTMENT IN POOLED CASH INVESTMENT T-BILL LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH ICMA DEFERRED COMPENSATION CASH &INVESTMENT TOTAL INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE - PREMIUMIDISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES - PREPAID EXPENSES CITY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL 1,377,489.95 5.6 51,256.39 7,028,746.35 ' 216,734.81 216,734.81 9.868.027.78 9,868,027.78 19,817.95 19.617.95 421,758.63 (12,354.95) 409.401.68 399,318.45 726,455.81 1,125,774.26 13,000,082.97 13,D00,682.97 . 10,268.03 10,268.03 1.000.00 1,000.00 593,830.92 593,838.92 11,838,358.88 19,719,635.23 714.100.86 32,272,092 75 86,319.85 86,319,85 8.608.75 71.579.80 80,188.55 23,239.16 23,239.16 07.120.00 67.120,00 28,325.00 28,325.00 551,038.04 551.038.04 8,048,957.20 6,048,957.20 668,995.66 856.935.86 2.174.08 2.174.06 200.00 200,00 RECEIVABLE TOTAL 6,940,114.83 718,062.84 7.858.177.67 WORKER COMPENSATION DEPOSIT _ RENT DEPOSITS UTILITY DEPOSITS 75.00 75,00 MISC. DEPOSITS _ 2.100.00 2,10000 DEPOSITS TOTAL 2,175.00 2,175,00 GENERAL FIXED ASSETS 15,981,208.00 11,436,745.05 27.419.953,05 AMOUNT AVAILABLE TO RETIRE UT DEBT 2,340,853.00 2,340,653.00 AMOUNT TO BE PROVIDED FOR L7T DEBT 296,816.00 90,464 643 82 8.030.000.00 98 793 659 82 TOTAL OTHER ASSETS 15.981.208.00 298.818.00 11.430.745.06 92,805,498.82 8,030,000.00 128,554,265.87 TOTAL ASSETS LIABILITY ACCOUNTS PAYABLE DUE TO OTHER AGENCIES DUE TO OTHER FUNDS INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS FRINGE TOED LIZARD FEES SUSPENSE DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 18,780,60.49 16,981,208.00 296,810.00 20.524A17 92 11 436.745.05 92.806.496.82 714,100.86 8,030,000.00 168 573 031.14 165,723.64 733.50 26,762.40 1,638.40 1D4,636.40 179.733.75 581,038.04 345,457 39 733.50 551,038,04 26.762.40 1,638.40 104,635.40 299,493.34 730,771.79 1.030.265.13 ENGINEERING TRUST DEPOSITS 101,360.28 101,360.26 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 114,409.57 114,409.57 LORP DEPOSITS 14.031.00 14.031.00 DEVELOPER DEPOSITS 162.440.71 162.449,71 MISC. DEPOSITS 750,00 750,00 AGENCY FUND DEPOSITS 779,011.83 779,011.83 ICMA-DEFERRED COMP DEPOSITS 593,838.92 593.838.92 TOTAL DEPOSITS 1,751,820.09 14,031.00 1,765,851.09 DEFERRED REVENUE OTHER LIABILITIES TOTAL ` COMPENSATED ABSENCES PAYABLE 298,816.00 298,816.00 DUE TO THE CITY OF LA QUINTA 8,905,894.07 8,90S,894.07 DUE TO COUNTY OF RIVERSIDE 11,925,575.00 11,925,575,00 DUE TO C.V. UNIFIED SCHOOL DIST. 11,797,367.75 11,797,387.75 DUE TO DESERT SANDS SCHOOL DIST. 1,276,660.00 1,275,660.00 BONDS PAYABLE 60,900,000.00 8,030,000.00 58,930,000.00 TOTAL LONG TERM DEBT 296,816.00 92.808.496.82 8,030,000.00 101,134,312.82 TOTAL LIABIUTY 2,051,313.43 298,816.00 7"AM.79 92,805,496.82 8,030,000.00 103,930.42904 EOUITY-FUND BALANCE 18,729,333.00 15,981,200.00 19,779215.13 11,436,745.05 714,100.88 64,642,602.10 TOTAL LIABILITY 6 EQUITY 18.780AU.49 15.981.208.00 298.818.00 20 524,017.92 11-438,746.05 92.808 /98.82 714,100.86 8 030 DDO 00 158,573,031,14 8 T4ht 4 09.14rav AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: Z ITEM TITLE: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report as of November 30, 1996 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated November 30, 1996 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. John M. Falconer, Finance Director a y h 9 i LL to o <1 Ih N � N N (7 N j0 N lIO1D v v 8 x x� Ixl j I,x, pp M x R Q n x I x x x E LL i 8 8 Im 8 NI 8 i pg 8 N I E In cn a s N LL l y LL LL LLw'IILL LL 000290 3 000291 Go C4 }�� $ ■~ •,i; f •r . §k .� . � �140 \�] � 7u,- -` ;2 - }2 a!!Il�J_f�k� 4 � � LL N � O C Q N cQ m S �yErn .. a� C C> O OO>M N o Em !T3 0 UcnUz m i �I �zzz U. I m m � ��aaaa zzzz W A �a ozzzz oaa t�O�OLL? O L O cNOr. S � N O C_ y > _ _ (1aa - ~ �.5a CDC U M fA it y SIN a' a6�Q:3 �U�Lc IA a 0 co N LL «� Iz0 Ml-- G Ji0000000007O I R z 0 0 0 0 0 0 0 z vGD0000005 pp SS SS gg SS O r r-Ul)tOASSOS0S oo pp O aCJDC44 MMMMco) �N N y O) C_ > —— _p0 —pp0 —p0 0 _ —S.pp 8 0 j fn 0 a. an.an.a.a,L ,a c►mmmmmmmM F" c99�99:�3« U)inU)U)inU)�c � t IU 10 !C 0 .5 y }} }} } ��F-F-��coo O O m �C cUUUUx x�LLC d LL. LL LL LL LL LL LL « I�Z�g�ggggg�� C, � R ;� OIN CM ^ N co (a NIfA m N C m °B0-cnn C s 0 c � m o (COD m — O H H CL -i C �0 m 5 A!1nr%^ � �� q !■) ! � ,■� # � �� Rig - , I ,q f \ q 12. ■� \ all ® ° 11 j| 42 J!, 79; -t m 14 | ! | kf4 | f� | f |� ||�|� ■ ■ ■� � ■ | | | 000294 2 YqY f0 t0 f`aAa7_ O S 1pmhp 07 IA N ... N b iF O P r Ln YYY N I� N�N fn M- N O � 01 c0 O r r�l NI b Y (1l'(p]] �Ll��p OI O! (mp O r fp �rrz OI 00 N �h I ��O�O/Wl) A r r: (p pppp O W Ol }QQQQ�� Ep�ppp r O (A CLf7 p�pj �pp�m O O�pryjl 8O � I�nCL N N A b f fO 1e semi Wa Rift to!Qrnm at 1�1�Ir 0pp0 p R Np I � Rimm� p VIM e} S yi O � f�fV (O� O CC 1179! fV CO � a ICE O � r RIN fl � pl WAr A d ��H oagg g a �cO LL �1 1��++ N cp�ppp�� OI �b N� OIIn �tp��aN VrA Of00/ W �eN 00 00 �A b 4N A p� 7 fVi c�OD �pm�Y mbm M mbm N LL Vf n i�� N DOvn G'Oto {p� cn� � re-4 If vi 4610 W m N IC � T jUCUC ({pq @ a: LI) =Z� 000295 CITY OF LA QUINTA CITY CITY BALANCL SHEET 111301" FIXED RDA LONG TERM RDA FA - CITY gSSE7S FUM DEBT RDA ASSETS LONG TERM FINANCING LONG TERM DEBT GRAND ASSETS: AUTHORITY , DEBT TOTAL POOLED CASH 1,377,489.96 5,651,254.39 LQRP INVESTMENT IN POOLED CASH 216.734.81 7.028.746. 35 INVESTMENT T-BILL 9,886,027.76 218,734 81 LQRP CASH 19 517 61763 9.866,027. 78 BONO REDEMPTION CASH .95 19.617 95 BOND RESERVE CASH 421 (12.354,95) 409.401 88 BONO PROJECT CASH 390,310.48 725,455.81 1, 125.774 26 BOND ESCROW CASH 13.000'�•07 13,D00.652.97 PETTY CASH 10,208.03000.00 10.266.03 iCMA DEFERRED COMPENSATION 593,838,92 1.00000 CASH A INVESTMENT TOTAL 11.830,356.66 19,719,OSS.Z3 593,838.92 714,100.88 32,272.092. 75 INVESTMENT IN LAND HELD FOR RESALE 8631888 88.319.63 ACCOUNTS RECEIVABLE g W6 75 71,579.90 PREMIUM/DISCOUNT ON INVESTMENT 23.239.16 80.188 55 LORP-ACCOUNTS RECEIVABLE 23.239.16 INTEREST RECEIVABLE 67 12000 67.120.DO LOANNOTES RECEIVABLE DUE FROM OTHER AGENCIES 28,325.00 28.325.00 DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA 8,048,957.20 551.030.04 _ 551,038.04 INTEREST ADVANCE -DUE FROM RDA 056,935.66 6,049,957.20 NSF CHECKS RECEIVABLE 2.174.06 856.935.69 ACCRUED REVENUE 2,174.06 TRAVEL ADVANCES 200.00 EMPLOYEE ADVANCES - 200.00 PREPAID EXPENSES RECEIVABLETOTAL 8,9W.114.53 718,08264 _ 7,656,177.57 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 MISC. DEPOSITS 2,10D 00 75.00 DEPOSITS TOTAL 2,175.00 2,100.00 2.175.00 GENERAL FIXED ASSETS 15,981 20800 11 438,74605 AMOUNT AVAILABLE TO RETIRE LIT DEBT 27,419.11M.05 AMOUNT TO BE PROVIDED FOR LIT DEBT 2,340,053.00 DEBT 298818.00 9046464382 TOTAL OTHER ASSETS 15,061,208.00 299,816A0 11,438,748.0E 92A06,498.62 8.030.000.00 98,793.OS9.62 6,030,000.00 126,SS4,265.BT TOTAL ASSETS LLANUTY ACCOUNTS PAYABLE DUE TO OTHER AGENCIES DUE TO OTHER FUNDS INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS FRINGE TOED LIZARD FEES SUSPENSE DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 10.700.610.49 15.951.206.00 295 j1_AM 20321�17 82 1111d746,1 t9 9L 4� m 714100u 1• 165,723.64 733.50 20.762.40 1,SW.W 104,856.40 170,733.75 551,035.04 345.457.38 73350 551,038,04 26.762.40 1.6311,40 104,635. W 298.4W.w 730.771.79 1.030.255.11 ENGINEERING TRUST DEPOSITS 101,300.20 S0. COAST AIR QUALITY DEPOSITS 101.380.20 ARTS IN PUBLIC PLACES DEPOSITS 114,409,57 LQRP DEPOSITS 14,031.00 114.409.57 DEVELOPER DEPOSITS 162,449.71 14.031.00 MISC. DEPOSITS 750.00 162.449.71 AGENCY FUND DEPOSITS 779.011.63 750,00 ICMA-DEFERRED COMP DEPOSITS 503AX02 "9.011.63 TOTAL DEPOSITS 1,731,S20.09 14,W1.00 593.638.92 1,783.BSLG9 DEFERRED REVENUE OTHER LIABILITIES TOTAL COMPENSATED ASSE14CES PAYABLE . 298.816.00 DUE TO THE CITY OF LA QUINTA 00 290,816.0,906A84.07 DUE TO COUNTY OF RIVERSIDE 8.905.894.W DUE TO C.V. UNIFIED OOL SCHDIST. 11,926A76.00 11.925 00 ,073 00 DUE TO DESERT SANDS SCHOOL DIST. 11,797,357,76 11.925 797,575 3 BONGS PAYABLE 1.27111.111M.00 1 60 00 TOTAL LONG TERM DEBT 290.810.00 0090000Q00 8.030,000.W 88,930,000,00 92A05,408.82 6,030,000.00 101,134,312.62 TOTAL LIABILITY 2,0.51.313.43 298.616.00 7M,502.79 92,805,498.82 8,030.0D0.00 103,930429.04 EQUITY -FUND BALANCE 16.729.333.08 15,981,200.00 19.779.215.13 11,43111,746.W 714,100.86 54,842,502.10 TOTAL LIABILITY A EQUITY 1 S 750 645 40 t s 951 206 00 29S 61d00 20.524 ASS .0170 11 745 M 8 92 858 4M to 714 100.85 8 030 000 00 IM.573,03114 AAAAn� c&ty/ °f 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: Approval of Overnight Travel for the Public Works Director/ City Engineer to attend the STUDY SESSION: League of California Cities, Public Works Officers PUBLIC HEARING: Institute in Monterey, March 5-7, 1997. Approve overnight travel for the Public Works Director/ City Engineer to attend a three-day Public Works Officers Institute presented by the League of California Cities in the City of Monterey, on March 5-7, 1997 (Attachment 1). This Seminar, along with overnight and airline reimbursement expenses, will be funded through Public Works Travel and Training, Account #101-451-637-000. There is $6,000 of funding in this account for Fiscal Year 1996/97. The breakdown of estimated expenditures for this seminar are as follows: ► Seminar Enrollment (Attachment 2) $ 280.00 ► Overnight Lodging/Meals (Attachment 3) $ 355.00 ► Airfare and Travel � 225.00 Total $ 860.00 BACKGROUND AND OVERVIEW: This three-day seminar that is conducted by the League of California Cities, Public Works Officers Institute educates Public Works Directors, Assistant Public Works Directors, City Engineers, and Chief Assistants on a number of issues facing Public Works Departments throughout the state. The items scheduled for discussion include an update on the Intermodel Surface Transportation Efficiency Act (ISTEA) re -authorization, the effects and interpretations of Proposition 218, traffic management and traffic calming techniques, an update on the "Green Book" Standard Specifications for Public Works Construction, the latest in traffic signal equipment, an update on the EPA's National Pollutant Discharge Elimination System (NPDES) Storm Water permitting, Pavement Management Systems, and legal issues facing Public Works Departments. 000291 GT W D E MCOUNC I LA 99T970I 21 B. W P D This seminar also provides the opportunity to interact with other city Public Works Officials to discuss related items of concern and interest. Alternatives available to the City Council are: 1. Approve overnight travel for the Public Works Director/City Engineer to attend the three-day League of California Cities, Public Works Officers Institute in Monterey on March 5 - 7, 1997. 2. Deny overnight travel for the Public Works Director/City Engineer to attend the three-day League of California Cities, Public Works Officers Institute in Monterey on March 5 - 7, 1997. % ' 1 Chris A. Vogt Public Works Director/City Engineer CAV:as Attachments G:\PW DEPRCOUNCIL\199R9701218. W PD ATTACHMENT 1 Public Works Officers Institute Wednesday - Friday, March 5 - 7,1997 Doubletree Hotel 2 Portola Plaza Monterey, CA 93940 4091649-4511 Conducted jointly with County Engineers Association of California Who Should Attend 4 Public Works Directors Assistant Public Works Directors -� City Engineers Chief Assistants Attend This Institute and Learn the Latest About: 4 The latest on ISTEA reauthorization 4 How to capitalize on new businesses and revenue opportunities after the telecommunications deregulation 4 How to live with Proposition 218 + How to curb offensive behavior in the workplace 4 How to make a presentation that gets noticed 4 An update on new developments in traffic signal equipment 4 Surviving news interviews An exciting and diverse program has been planned for you at this year's Public Works Officers Institute. This program not only addresses traditional public works issues, but also explores activities that are becoming increasingly more important to your job, such as technology, communications and management issues. Don't miss this opportunity to renew acquaintances with your colleagues! Hotel Reservation Deadline: Wednesday, February 12, 1997 Advance Conference Registration Deadline: Wednesday, February 12, 1997 000299 m mNdquMbrs -1400 K Stnnt, Sacramento, CA 95614 • (916) 658-6200 Thursdgx, March 6 8:45 -10:00 am General Session (Joint with CEAC) Telecommunications: The Good, The Bad and the Ugly A discussion of how deregulation has left local agencies trying to both protect their streets and capitalize on new businesses and revenue opportunities. 10:15 - 11:45 am Concurrent Sessions (Joint with CEAC) I. Can Cyberspace Help Local Government? Cyberspace is making news everyday. You can't pick up a newspaper or watch a news report without coming in contact with the world wide web, the internet or e-mail. The question is: Can cyberspace help you as a local government official? The answer is yes! H. The Latest on ISTEA Reauthorization HI. Limited Funds... Unlimited Demands: Managing Competition noon - 1:45 pm General Luncheon (Joint with CEAC) 2:00 - 2:45 pm Informal Discussion Groups (Joint with CEAC) Sessions with an asterisk are offered at alternate times I. Internet* H. Traffic Management and Calming within Santa Rosa* HI. Testing, Testing, Testing A round -table discussion of shared experiences in dealing with compliance with Department of Transportation -mandated drug and alcohol testing for commercial truck drivers. IV. Benchmarking An open discussion on the subject of benchmarking in public works. Benchmarking is comparing your agency, department, program or process against acknowledged industry leaders. V. The Green Book: Standard Specifications for Public Works Construction 3:00 - 3:45 pm Informal Discussion Groups (Joint with CEAC) I. Internet* H. Traffic Management and Calming within Santa Rosa* III. The Latest in Traffic Signal Equipment* An update for Public Works Directors on new developments in traffic signal equipment with Vernon Waight, P.E., Consulting Engineer, San Francisco. TV. Geographic Information Systems (GIS) V. Injured Workers: Strategies for Modifying Workers' Duties 000390 Registration Fee Your conference registration form must be postmarked by Wednesday, February 12,1997! Register by February 12, 1997 for the full Institute and receive in your Institute packet a coupon worth $25 at the CityBooks bookstore at the Institute. Don't miss this great way to expand and share your learning with your colleagues in City Hall! CityBooks is a great way to increase your professional knowledge in such important areas as leadership, management, community building and economic development. Look for CityBooks in the League registration area. The fee includes program materials, 2 continental breakfasts, 2 luncheons, breaks and a hosted reception. The one -day fee includes all materials and events for that day. For any questions regarding registration, please contact the League conference registration office at 510/283-2113. The one -day registration option is intended primarily to encourage attendance by mid -level staff who might not otherwise be able to go to this meeting. The program and contacts will benefit their professional development. You are urged to consider having them join you for at least one day of the program. After Wednesday, February 12,1997, please register on site. City Officials Non -City Public Officials All Others *Advance Registration* F1111 Seminar One Day Only $280 $170 $305 $195 $330 $220 Payment In order to process registration, payment in full must accompany the attached form. You may pay your registration fee by check, money order, Visa or Mastercard. No 1 urchase orders American Riess or Discover cards please. If paying by credit card, you are welcome to register by faxing 510/283-7833. ® To help us plan for any special needs, please call 5101283-2113, if any registrant requires special accommodations for disabilities. Refund Policy Advance registrants unable to attend this meeting will receive a refund of the registration fee, less a $35 processing charge, by submitting a written request to the League of California Cities, Conference Registration Office, Box 1,519, Lafayette, CA 94549; FAX 510/283-7833. Requests for refunds must be received by Friday, February 28,1997. Hotel Reservations The Doubletree Hotel is offering a special League rate of $107 for a single or double -bedded room (plus 10% city hotel tax). To confirm hotel reservations, a deposit in the amount of the first night's guest room rate or a guarantee with a major credit card is required. Deposits are refundable if your reservation is canceled 48 hours prior to arrival day; record your cancellation number. After the cut-off date of Wednesday, February 12, 1997, the hotel is no longer obligated to hold guest rooms at the League rate. We urge you to make your reservations early. Check -in time is 3 pm - rooms may not be available before then. 000301 5 n■1111r n■wu n■1111is' Inman ,.NON& League of California Cities City/Agency Public Works Officers Institute Wednesday -Friday, March S - 7, 199 7 Doubletree Hotel, Monterey ADVANCE CONFERENCE REGISTRATION FORM ATTACHMENT 2 Enter first and last names and official title as they should appear on conference badge and registration card. Please indicate spouse's name if attending. NAME TITLE SPOUSE INDICATE DAY IF I DAY REGISTRATION To help us plan for any special needs, please call 510/283-2113 if any registrant requires special accommodations for disabilities. ADVANCE REGISTRATION DEADLINE FOR BONUS IS WEDNESDAY, FEBRUARY 1291997. After this date please register on site. City Officials Full Institute _ @ $280 One Day Only _ @ $170 Non -City Public Officials _ @ $305 _ @ $195 All Others _ @ S330 _ @ $220 TOTAL _ = S — = $_ PAYMENT INFORMATION: Check which is enclosed (no purchase orders, American Express or Discover cards). Make checks payable to League of California Cities. City Check Name on Credit Credit Card Number: Authorized Signature: Personal Check VISA MasterCard Expiration Date: ADVANCE REGISTRATION RECEIPTS will be mailed to the person below, who agrees to give receipts to each registrant: Name: Address: City: Telephone: Title: Fax: This form must be postmarked by WEDNESDAY, FEBRUARY 12, 1997. Please mail to: League of California Cities P.O. Box 1519 Lafayette, CA 94549 000302 510/283-2113 (for those paying with credit card ONLY you may Fax 510/283-7833) G:\PWDEP9\COUNCIL\1997\970121B.WPD ra "mmr "■MK uEMs u■Wn uEWr ""'L-)League of California Cities Public Works Officers Institute Wednesday Friday, March S - 7, 1997 Doubletree Hotel, Monterey HOTEL RESERVATION FORM ATTACHMENT 3 Please make copies of this form if more than one room is to be reserved. If you choose to Fax this form, please do not mail duplicate. Name: Address: City: Telephone: Arrival Dal ACCOMMODATIONS REQUESTED Zip: Fax: am/pm Departure Date: am/prn Single room (1 person/1 bed) at $107/day + 10% city hotel tax Double room (2 people/ 1 bed) at $107/day + 10% city hotel tax Double/Double room (2 people/2 beds) at $107/day + 10% city hotel tax No smoking room I will share a room _Handicapped access DEPOSIT INFORMATION: All reservations must be guaranteed with one night's room deposit or credit card. _City Check Name on Credit Card: Type of Credit Card:_ Credit Card Number: Authorized Signature: Personal Check Credit Card Expiration Date: RETURN THIS FORM BY Wednesday, February 12, 1997 to: Doubletree Hotel 2 Portola Plaza Monterey, CA 93940 408/649-4511 Fax 408/649-3109 000303 G:TWDEPT000NCIL\199T970121B.WPD 7 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Authorization of overnight travel for the Planning PUBLIC HEARING: Commission and Community Development Director to attend the League of California Cities Planning Commissioners Institute Conference in Monterey, March 12-14, 1997 RECOMMENDATION: Approve the overnight travel for the Planning Commission and Community Development Director to attend the Conference. FISCAL IMPLICATIONS: The Fiscal Year 1996-97 Budget allocated $9,600 for the Planning Commissioners and staff to attend the 1997 Planning Commissioners Institute Conference. Attendance at the conference is estimated to be $1,068 per person based on the following preliminary costs: Registration: $240.00 Hotel registration $321.00 ($107/night) Travel $282.00 (estimated flight costs) Meals for 3 days $225.00 TOTAL $1,068.00 X 8 = $8544 These funds are budgeted in the Travel and Meetings Account for the Community Development Department (101-401-637-000). BACKGROUND AND OVERVIEW: As in previous years, the Planning Commissioners Institute Conference has been budgeted and attended by the Planning Commission and staff. This years' conference will be held in Monterey from February 12-14, 1997. The information relative to the conference is attached for your information (Attachment 1). COF1.012 000304 FINDINGS AND ALTERNATIVES: 1. Approve the overnight travel for the Planning Commission and Community Development Director to attend the conference. 2. Deny the request. JerrY'Ierman Corn nity Development Director Aftadhment: 1. Planners Institute information CGH.012 000305 ATTACHMENT 1 Planners Institute Wednesday - Friday, March 12 -14, 1997 Monterey Conference Center One Portola Plaza Monterey, CA 93940 Who Should Attend 4 Planning Commissioners 4 Planning Directors 4 Community Development Directors 4 Planning Staff 4 Individuals interested in the local planning process How You Will Benefit As the premier educational and networking conference for those interested in local land use planning, the Institute will provide you the latest information on: 4 Planning basics for planning commissioners 4 Economic development programs for small cities + Successful mixed use development 4 Abolishing local zoning ordinances 4 Regional transportation planning 4 Planning for economic development 4 Planning and zoning for the wireless invasion 4 Successful redevelopment projects and how to pay for them 4 Living within your means: Post Prop 13 and 218 - what can planners do? These are just some of the topics. See the attached program outline for more details. Because it is important to be mindful of your city's economic vitality when doing planning, a special track of sessions on economic development for planners has been added to the Institute this year. Be sure all in your city who are involved in planning know of this Institute and plan to attend. The many concurrent sessions cover topics of interest to both new and experienced planners and commissioners. One person can't cover all the sessions of importance to your city. Come as a team! Hotel Reservation Deadline: Wednesday, February 19, 1997 Advance Conference Registration Deadline: Wednesday, February 26, 1997 000313v Headquarters Thursday, March 13 Professional Planners 8:30 - 10:00 am (cont.) Abolishing Local Zoning Ordinances A topic that has been floating around is the abolishment of local zoning ordinances to be replaced by statewide standards. Some argue this will promote better development and speed up the approval process. What do you think? Join the discussion of this controversial idea. Livable Communities Growth Management in California: Glickfeld's Study Madelyn Glickfeld and others have studied growth management programs for the past ten years to determine their impact on development. Come hear the fascinating results of her study. Economic Development Entertainment Retail Large movie theater complexes, theme parks, sports -related development and other fortes of entertainment are hot planning projects. In this session we will look at how these types of projects can benefit and impact your community. 10:15 - 11:45 am Concurrent Sessions Planning Commissioners Planning Basics for Planning Commissioners H In part II of the Planning Basics session, we will look at the Brown Act and Conflict of Interest Rules, how they impact planning commissioners and what you need to know. Professional Planners Regional Transportation Planning Transportation has become a truly regional issue, and communities are planning for growing demands on their infrastructure. Here we will discuss regional transportation issues and how to plan on a regional basis. Livable Communities Why Develop in the City? Annexation of land and development of new projects can take place almost anywhere where land is available. Should new development occur in your sphere of influence? Why are cities better equipped to handle new development? Listen to a discussion about annexation, development and city/county relations. Economic Development Planning for Economic Development Like planning for new development, communities also need to plan for economic development. Hear about what is involved in planning for economic development and how to put together a road map to build a strong local economy in your community. 11:45 - 1:30 pm Luncheon 2:00 - 3:30 pm Concurrent Sessions Planning Commissioners Find a Finding: How to Make Good Findings A large part of the planning commissioner's job is making findings. But, an important and useful question is how to make findings that stick. Here you will learn about making good findings and what you should know when evaluating individual projects. Professional Planners Planning and Zoning for the Wireless Invasion As more and more people use wireless communications, the demand for sites for antennas and monopoles will increase. How can you prepare and plan for the invasion that is already here? Find out what planners can do to prepare for the telecommunications revolution. Livable Communities Agricultural Land Preservation Communities across California are grappling with agricultural land on their fringes and what to do with it. Some fight for preservation while others put pressure to develop the land. Here we will listen to both sides and what communities have done to respond to both pressures. 000307 Preliminary Program Weduesda.v, Afarch 12 10:00 am - 5:00 pm Registration Open 1:00 - 2:00 pm Opening General Session 3:1 - 3:45 pm Concurrent Sessions Planning Commissioners Planning Basics for Planning Commissioners I Planning commissioners need to learn the basics about the General Plan and CEQA. In the first of a two-part session, we will look at some tools commissioners need to be more effective. Professional Planners Takings, Property Rights, and Planners Planners are increasingly dealing with balancing their job of promoting well -planned communities with property rights and regulatory takings. Here, we will discuss what planners can do to try and reach a balance. Livable Communities Successful Mixed Use Development Mixing commercial/retail and residential development is one way to help reduce traffic and create livable places. Learn from successful examples of mixed use development projects from small and larger cities around California. Economic Development Why Do Retailers Locate Where They Do? Retail development is an important component of economic development in bringing jobs and revenue to your community. Get the "inside story" from retailers on what they look for when making location decisions. 4:00 - 3:30 pm Concurrent Sessions Planning Commissioners What's My Role? Council, Staff, and Planning Commission Relations Planning commissioners play a unique role in the planning process. Sometimes your specific role may not be clear. Hear fellow commissioners talk about their role and where they fit in with others in local government, and learn about those who influence your decisions. Professional Planners Internet Resources for Planners As the intemet grows into a vast resource of information, many planners are interested in what is available for them. Here we will look at specific Internet sites for planners. Livable Communities Historic Preservation Preserving locally -significant resources is an important and sometimes controversial issue. This session helps planners learn how to incorporate historic preservation into their plans with examples from other California communities. Economic Development Economic Development Programs for Small Cities Since the recession, California cities have focused on economic development programs. Often, however. ,he -.uccess stories have not highlighter., % nat small cities can do to build their local economies. Find out how io start a successful proLram for } our small community. _5:30 - b:30 pm Hosted Reception Thursdav, .March 13 -:00 :ni - 5:00 pm Registr„lion 3:30 - 10:00 am Breakfast Sessions Planning C,mmissioners Let's Build A Parking Lot: How Aluen Parking is Enough or Too Much! Tourist cities and others who are developing their downtown wonder about adequate parking. Do you need to buiid it so they will come:' In this hrieiina. we will talk about parking requirements and what you should plan. - 090308 Thursday, 31areh 13 Economic Development 2:00 - 3:30 pm (cont.) Successful Redevelopment Projects and How to Pay for Them Redevelopment, particularly downtown redevelopment, is something communities of all sizes are interested in. Here we will look at successful projects from both small and larger communities, and how they paid for them. 3:45 - 5:15 pm Concurrent Sessions Planning Commissioners Zoning for Sexually -Oriented Businesses Planning commissioners and planners are faced with tough decisions when it comes to sexually - oriented businesses. Applicants cry the first amendment while residents protest. Here we will discuss tools and techniques to deal with these businesses. Professional Planners Housing Element and Affordable Housing Reforms Planners are continuing to deal with the housing element of their general plan with questions about requirements and mandates. What exactly are cities supposed to do? What are the possibilities for reform legislation this year? What might reform look like? Find out more about this always hot topic. Livable Communities Finding, Maintaining and Enhancing Your Community's Assets One of the basic concepts of creating a livable community and encouraging local eccnomic development is taking advantage of local resources and enhancing them. Often, however, planners and others are unsure of how to find local assets. Learn how to identify and enhance your local resources and assets. Economic Development Staying Ahead of the Curve: Where is Retail Going and How Can You Plan for the Changes Retail development is still a hot topic in cities. As you plan for the future, it's helpful to know where retail is going and what upcoming trends will be. Here we will find out about upcoming trends in retail and learn. 5:15 - 6:00 pm No -Host Reception Friday, March 14 8:30 - 10:00 am Regional Breakfast Meetings Come and join colleagues from your region for an informal networking breakfast. 10:15 - 11:45 am Concurrent Sessions Legislative and Legal Update Over the past year there have been legislative and legal changes that you should be aware of. Learn how recent legislation and court cases have impacted your job and what you might expect for the coming year. Traffic Calming Cities around California have been experimenting with traffic calming — adding physical features to roads to slow traffic — to create safer neighborhoods and viable commercial districts. Here you will learn about traffic calming methods and see how you might be able to implement this in your community. Living Within Your Means: Post Prop 13 and 218 - What Can Planners Do? Proposition 13 put significant restraints on planning in California and changed the way we develop. With the recent passage of Proposition 218, many are questioning what this will mean for planning and new development. This session will look at what you can expect with this new era of increased fiscal restraint. 11:45 - 1:30 pm Concluding General Luncheon Reminder: The Ralph N1. Brown Act does not apply to conferences simply because a majority of the city council or other covered body attends. However, a majority of the body may not discuss among themselves specific substantive issues at such conferences. Any such discussion is subject to the Brown Act and must occur in a meeting which complies with its requirements. 4 000309 January 21, 1997 COUNCIL/RDA MEETING DATE: ITEM TITLE: Approve the City Council Resolution designating the La Quinta Chamber of Commerce as the administer of the Downtown Village Directional Sign Program and authorize the City Manager to sign the Memorandum of Agreement RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: S STUDY SESSION: PUBLIC HEARING: Adopt the City Council Resolution approving the Memorandum of Agreement, instruct the City Manager to sign and execute the Agreement, and instruct staff to pay the $100 encroachment permit fee from the Special Projects Contingency Account. FISCAL IMPLICATIONS: The Encroachment Permit fee is $100 and is required to be paid prior to the installation of the signs. Council can elect to pay this fee using the Special Projects Contingency Account (Account #101-101-663-000 which has a balance of $25,030) or indicate that the Chamber is responsible for the payment. BACKGROUND AND OVERVIEW: The Sign Regulations in Section 9.160.080 (Attachment 1), contained within the La Quinta Municipal Code, provide for the creation of a Semi -permanent Downtown Village Directional Sign Program to be administered through a contract with a nonprofit group or nongovernmental agency. The intent of the program is to provide vehicular direction to specific businesses which are difficult to find, due to their location within the "Village at La Quinta". It is intended to assist these businesses with a location finder to help them prosper and stimulate development downtown. These regulations give the parameters for the installation and construction of the directional signs, which have been modeled after the Building Industry Association Sign Program, currently approved and in operation throughout the City. In accordance with the provisions of the Sign Regulations, the agency selected by the City to administer the program, will enter into a Memorandum of Agreement (MOA) for the implementation of the Agreement. In accordance with their request and Council direction, the attached Resolution has been prepared memorializing the La Quinta Chamber of Commerce's authority to administer the program and instructing staff to pay the Encroachment Permit fee. 000310 rrtu nn4 On March 8, 1996, the City received a letter from the La Quinta Chamber of Commerce (Attachment 2) requesting to be the sole purveyor of the Village Directional Sign Program. In addition, the Chamber is requesting the City pay the $100 Encroachment Permit fee charged by the Public Works Department for the installation of the signs (Attachment 3). (One encroachment permit would coverall five signs.) No other City permit fee is required for this sign program. The Planning Commission on December 10, 1996, reviewed the design for the signs (Attachment 4) and their proposed locations. The proposed locations are: Calle Tampico and Washington Street - a single sided sign Calle Tampico and Avenida Bermudas - a double sided sign Calle Tampico and Eisenhower Drive - a double sided sign 52nd Avenue and Washington Street - a single sided sign 52nd Avenue, andAvenida Bermudas - a single sided sign The Commission determined that the sign design met City standards and the locations were acceptable. According to the MOA this is to be an on -going program that is renewed automatically every year, with the City holding a 45-day cancellation clause. FINDINGS AND ALTERNATIVES: 1. Approve the City Council Resolution authorizing the City Manager to sign and execute the Agreement, and authorize staff to pay the $100 Encroachment Permit fee from the Special Projects Contingency Account; 2. Deny the request; or 3. Provide direction to Staff. Development Director Attachments: 1. Sign Regulations - Section 9.160.080 2. March 8, 1996, letter from the Chamber 3. January 10, 1997, letter from Chamber 4. Sign design drawing 000311 CCJH.009 2 RESOLUTION 97- A RESOLUTION OF THE CITY COUNCIL CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING AN AGREEMENT FOR THE LOCATION AND MANAGEMENT OF THE SEMI- PERMANENT DOWNTOWN VILLAGE DIRECTIONAL SIGN PROGRAM WITHIN THE CITY'S PUBLIC RIGHT-OF-WAY VILLAGE SEMI -PERMANENT DIRECTIONAL SIGN PROGRAM WHEREAS, there exists a need to coordinate the display of Downtown Village businesses directional signs, and to avoid a proliferation and unapproved signs in the City of La Quinta; and, WHEREAS, the La Quinta Chamber of Commerce is a not -for -profit organization that represents the business community; and, WHEREAS, the La Quinta Chamber of Commerce has sufficient resources and willingness to successfully administer and coordinate a uniform directional sign program within the Downtown Village area of the City of La Quinta; and, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta , California, does hereby authorize the City Manager to enter into a Memorandum of Agreement ("Exhibit A) with the La Quinta Chamber of Commerce for the administration and coordination of said program as provided for in Section 9.160.080 of the La Quinta Municipal Code. BE IT FURTHER RESOLVED that said sign program shall conform to the provisions as herein setforth: The La Quinta Chamber of Commerce shall assume all liability for the construction, maintenance, and administration of said sign program at no cost whatsoever to the City. 2. The City shall issue to the La Quinta Chamber of Commerce a blanket Encroachment Permit for the construction and installation of signs within the public right-of-way, and waive the fee for such permit. 3. The City Council at its discretion, may review the overall sign program and cause any changes it deems necessary to ensure the continued provision or removal of said program. 4. The La Quinta Chamber of Commerce shall enter into a Memorandum of Agreement with the City setting forth the Scope of Responsibilities and Services to be provided REsocC.tst 3 000312 Resolution 97- PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council held this 21 st day of January, 1997, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM DAWN C. HONEYWELL, City Attorney City of La Quinta, California GLENDA L. HOLT, Mayor City of La Quinta, California 4 000313 EXHIBIT A MEMORANDUM OF AGREEMENT The City of La Quinta hereby designates the La Quinta Chamber of Commerce as the sole and exclusive provider of The Semi -Permanent Downtown Village Directional Sign Program. Said program shall be conducted by the La Quinta Chamber of Commerce in accordance with all applicable City Codes and City of La Quinta Resolution 97- (Exhibit "A", attached hereto). The Chamber of Commerce will provide the following services: Contact all applicable businesses contained within the area zoned and designated as "The Village District" by the City of La Quinta, and register them into the Program if they so desire. 2. Act as point of contact for businesses who are involved in the Program. 3. Communicate with business concerns and transactions to the Sign Company retained by the Chamber of Commerce to provide designated services. 4. Act as point of contact to handle all City concerns and/or requests. 5. Be directly responsible for the performance of duties by the Sign Company. 6. Directly invoice businesses for services rendered and pay the Sign Company for such services. 7. Arbitrate any differences between Sign Company businesses. 8. Design and install signs in accordance with City approved Programs and any applicable City ordinances. 9. Maintain signs in good order at all times. Upon request by the City, sign panels and structures shall be repaired and/or maintained within 30-days of said request. Failure to repair/maintain sign panels and structures shall be cause for the City to request removal or to remove said signs. 10. Install approved identification header panels on all sign structures. 11. The Sign Program will be made available to all businesses within The Village District at one price, irrespective of marketings within the La Quinta Chamber of Commerce. 12. The Chamber of Commerce further agrees to hold the City of La Quinta harmless from any claims for damages as a result of the erection or maintenance of any signs. The signs shall be the property of the La Quinta Chamber of Commerce. DOCJHCHAM.sgnpr O o O 3l k 5 Memorandum of Agreement Chamber of Commerce - Village Directional Sign Program 13. The Chamber of Commerce shall make vacant sign panels available to the City to be used for community service projects and public/City landmarks when requested by the City, based upon mutual agreement. The City of La Quinta agrees that the Sign Program shall be conducted by the La Quinta Chamber of Commerce for a minimum of one year from the signing of this Agreement, provided there is sufficient market demand. Thereafter, the City Council of the City of La Quinta may upon a thirty (30) day written notification to the Chamber of Commerce cancel this Agreement and require the Chamber to remove all signs and sign structures. The City Council of the City of La Quinta will give the La Quinta Chamber of Commerce fifteen (15) days written notice prior to any consideration of an action to cancel this Agreement. The sign structures and signs shall conform to the following general standards: Structures shall not exceed eight (8) feet in height and six (6) feet in width. 2. Structures shall contain no more than six (6) sign panels per face or side. 3. Structures shall have no more than two faces or sides. 4. Structures shall include, at the top, a decorative cap or sign of maximum two feet six inches (216") high and six (6) feet wide. 5. The base shall be constructed of block, brick, wood, stone, or other similar material. 6. Design, construction, color, and materials of structure and text shall be approved by the Planning Commission. 7. No tag, sign, streamer, devise, display board or other attachment may be added or placed upon the structure. 8. Downtown Village Directional Sign Panels which are mounted in the monument base structure shall be eight (8) inches in height and five (5) feet wide, and shall conform to the following standards: a. The use of said sign panels shall be for the sole identification of any commercial businesses located and operating within the boundaries of The Village District area. b. Each sign panel shall contain the name of the business and a directional arrow on one line. C. Indirect lighting may be provided as set forth in Section 9.100.150. DOCJHCHAM.sgnpr 6 000315 Memorandum of Agreement Chamber of Commerce - Village Directional Sign Program 9. Five structures shall be allowed as approved by the Planning Commission and are as follows: a. Calle Tampico and Washington Street - a single sided sign. b. Calle Tampico and Avenida Bermudas - a double sided sign. C. Calle Tampico and Eisenhower Drive - a double sided sign. d. 52nd Avenue and Washington Street - a single sided sign. e. 52nd Avenue and Avenida Bermudas - a single sided sign. This Agreement constitutes the entire understanding and Agreement between the City of La Quinta and the La Quinta Chamber of Commerce. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiation or previous agreements between the City and Chamber with respect to all or any part of the subject matter hereof. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or of the Chamber. IN WITNESS WHEREOF, this Agreement has been executed by the City of La Quinta and the La Quinta Chamber of Commerce on this day of 1997, as authorized by City Council Resolution of the City Council. ATTEST: SAUNDRA L. JUHOLA, City Clerk APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney LIM CITY OF LA QUINTA THOMAS P. GENOVESE, City Manager LA QUINTA CHAMBER OF COMMERCE MICHELLE DALLAS, Executive Director DOCJHCHAM.sgnpr 7 QQ0316 NOV-14-96 12:25 PM LA QUINTA CHAMBER OF COM 6195643111 P•02 LIi:111C: CQ14 .TF.:I.Ii*T I01. 619?,a 1:c:E.•:r P.02 r ,. i fir, out �\\e ex OF ' a r,ahzM��t:�. DESERT � 61 SIGNBANK aF THEi S7RU�.iURSTO ..� BE CONS}STUN" ..�.' r-W~~ �, WITH sip [A UINT A LORISTISABEMyAPPROVED DESic�� CRITERIA. S1GN3 -. SANTA ROSA REALTY To BE MADE OF 3/4 MDU PLY MOUNTED TO LA I N TA �RaP�R�` IES dyxb„ P�sG wolt wktte kxtick�, i000317 N DEC-09-96 12:39 PM LA QUINTA CHAMBER OF COM 6195643111 P.O2 u t J l7 _1 1L' t� Q 1 ♦ Q1 1 C i t V 000318 9 I ATTACHMENT 1 ' 9.160. SIGNS of the violation, and shall direct the owner of the semi -permanent sign or responsible person to remove or alter such semi -permanent sign. If the City cannot determine the owner of the sign or person responsible therefor, he shall post such notice on or adjacent to each semi- permanent sign which is in violation. If the owner of the semi -permanent sign or the person responsible therefor fails to comply with the notice within five days after such notice is given the semi -permanent sign shall be deemed abandoned, and the City may cause such semi- permanent sign to be removed and the cost thereof shall be payable by the owner or person responsible for the semi -permanent sign to the City. 9.160.080 Semi -Permanent Downtown Village Directional Signs. A. Purpose. To provide vehicular direction to specific businesses which, due to their location within the boundaries of the "Village at La Quinta" Specific Plan area and away from major arterials, are difficult to find. 1 B. Definition. "Downtown Village Directional Sign Panel' means an interchangeable sign panel which does not require a sign permit, mounted on a monument base structure. The sign panels list businesses in the Village at La Quina area. C. Maximum Time Periods. No Downtown Village Directional Sign Panel shall be installed for more than eleven consecutive months out of any 12 month period. The date of installation shall be legibly marked on the lower right hand comer of the face of the sign. D. Monument Base Structure - Size and Standards. Downtown Village Directional Sign Panels shall only be installed in approved monument base structures which conform to the following standards: 1. Structures shall not exceed eight (8) feet in height and six (6) feet in width. 2. Structures shall contain no more than six (6) sign panels per face or side. 3. Structures shall have no more than two faces or sides. 4. Structure shall include, at the top, a decorative cap or sign of maximum two feet six inches high and six feet wide. 5. The base shall be constructed of block, brick, wood, stone, or other similar material. 6. Design, construction, color, and materials of structure and text shall be approved by the Planning Commission. 7. No tag, sign, streamer, devise, display board or other attachment may be added or placed upon the structure. 160-13 000319 11 I 9.160. SIGNS I E. Sign Panel Size and Standards. Downtown Village Directional Sign Panels which are mounted in the monument base structures shall be eight (8) inches in height and five (5) feet wide, and shall conform to the following standards: e4r 1. The use of said sign panels shall be for the sole identification of any commercial businesses located and operating within the boundaries of the Village at La Quinta Specific Plan area. 2. Each sign panel shall contain the name of the business and a directional arrow on one line. 3. Indirect lighting may be provided as set forth in Section 9.100.150. F. Sign Locations. Five structures shall be allowed with specific locations to be approved by the Planning Commission. The specific location at each intersection shall be approved by the Director of Community Development and the Director of Public Works. The structures may be located in the City's right-of- way. If located in the right-of-way, an encroachment permit shall be obtained from the Director of Public Works. The structures shall be located for maximum readability and traffic/pedestrian safety. G. Installation. The City shall have the discretion to contract with a nonprofit group or non- governmental agency to install and manage the sign panels and structures. Fees may be charged only to the extent necessary to cover costs for installation and subsequent maintenance. The group or agency chosen to administer the Downtown Village Directional Sign Program shall sign a Memorandum of Agreement with the City setting forth the Scope of Responsibilities and Services to be provided. H. Maintenance. The group or agency contracted to install and manage the sign panels and structures shall be responsible for maintaining the panels and structures in good order at all times. Upon request by the City, sign panels and structures shall be repaired and/or maintained within 30-days of said request. Failure to repair/maintain sign panels and structures shall be cause for City to request removal or to remove. 9.160.090 Sign Permit Review. I A. Sign Permit Required. Sign permit approval is required prior to obtaining a building permit for the placing, erecting, moving, reconstructing, altering, or displaying any sign on private property within the city, unless the review procedure is exempt under Section 9.160.020 of this Chapter or other provisions of this Chapter. Signs requiring approval shall comply with the provisions of this Chapter and all other applicable laws and ordinances. Signs legally existing prior to the effective date of the ordinance codified in this Chapter shall not require approval until such time as the sign is moved, structurally altered, changed or relocated; at which time, the review and approval provisions of this Chapter shall apply before a sign permit and/or building permit is issued. 160-14 1 12 0003,0 1 W GEMOTHE DESERT March 8, 1996 Honorable Mayor and CITY OF LA QUINTA P.O. Box 1504 ATTACHMENT 2 CHAMBER OF COMMERCE MAR 1 2 1996 . ri f i City Council La Quinta, Ca. 92253 Mayor Holt and City Council: On behalf of the La Quinta Chamber of Commerce, I would like to formally request that the chamber be approved as the sole purveyor of the Village directional signage program, as incorporated in the revised sign ordinance. As the spearheading agency of this program, we began it's development in August, 1994. We have worked with the city staff diligently from that time forward, until it's approval. We are completely familiar with every facet of the program and feel we are best qualified to administer it successfully. We are very anxious to begin at the earliest possible time, to enable guests to more easily find our Village businesses. We stand ready to initiate this program upon our appointment. Please don't hesitate to contact our office with questions or concerns. Michelle L. Dallas Executive Director /s cc: Tom Genovese, City Manager Jerry Herman, Planning Director HWY 111 LOCATION: 78-371 HWY 111 • LA QUINTA, CALIFORNIA 92253 • (619) 564-3199 FAX (619) 564-3111 VILLAGE LOCATION: 51-351 AVENIDA BERMUDAS • LA QUINTA, CALIFORNIA 92253 • (619) 777-0134 FAX (619) 777-0' MAILING ADDRESS FOR BOTH LOCATIONS: POST OFFICE BOX 255 • LA QUINTA, CALIFORNIA 92253 n n n n n a Cv � GEM pF THE DESERT CA) January 10, 1997 ATTACHMENT 3 CHAMBER of COMMERCE Honorable Mayor Holt and La Quirita City Council CITY OF LA QUINTA i'. J. Box 1504 La Quinta, Ca. 92253 Mayor Holt and Council Members: As you are aware, we are in the final stages of approval for the long awaited Village Directional Sign Program. It has come to our attention that it will be necessary to secure an encroachment permit from the city. we would ask for your consideration to either waive the fees associated with the permit ($100) or exercise your option co pay the fees. As you know, the chamber is bearing the entire financial :-esponsibility of having the signs built, as well as maintaining them. This program is not designed to generate revenue, but to assist the Village merchants with directional signs. We appreciate your consideration to getting these directional signs 'Sincerely, Jack E, Klein Pr-eident of this request and look forward in place as quickly as possible. FIWY I I 1 LOCATION: -5'171 1 JWY 111 • 1 A QI)INIA, CALI1 U) NIA C1).L.i ; tGl _3: yi;4-; I ilyJ I AX UWm )(A 41 I I VILLAGL LOCATION: 51 351 ^,VENI�'.A L3:R,VfUL1AS LA f1l.NNTA, C:ALII URNIA �'2?Si iC l q} 77;�-01'34 FAX ii,l<)) �'%7.111 )G MAILING ADDRESS FOR BOTH LOCATIONS: POST OFFI('F. IlU\ :.',5 • LA Q 1N, I A (AU1(. )ItN1A'1??'i i d ()()()I77 NOV-14-96 12:25 PM LA QUINTA CHAMBER OF EOM ATTACHMENT 4 Q 14 T F'1.1 T I'_ir, 61 51 Z 4 1 iv'l- 4 7, P. 02 C.A OONIMER J, Cd A c 61 BANK OF THE DESE SSIGN TRUCTURES TO BE CONSISTEW WITH $1A [A QUINTA fLORIST"lSABELtAS APPROVED CRITERIA. SIGNS SANTA R.A REALTY TO BE MADE OF. 3 14 " MOO PLY moUNTED TO LA I NTA PROPERTIES 416" POSTS VA 2"X6 or ce-me't bouse- 15 0003423 DEC-09-96 12:39 PM LA QUINTA CHAMBER OF COM 6195643111 P.O2 0 CJ 11 16 400324 �s r J `t l7 Il' {1 Q` l 1� ` 5 O � T4t�t 4 4 Q" COUNCIL/RDA MEETING DATE: ,January 21, 1997 ITEM TITLE: Acceptance of Improvements for Project 96-10, Slurry Seal/Restriping Program AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: • Accept Improvements of Project 96-10, Slurry Seal/Restriping Program, as 100% complete. • Authorize staff to file Notice of Completion for Project 96-10, Slurry Seal/Restriping Program. There are adequate funds available in Account No. 101-453-609-000 (Contract Services) to support the recommendation. The breakdown of expenditures for Project 96-10, 1996/97 Slurry Seal and Restriping Program is as follows: • Available Funds in Account No. 101-453-609-000 $195.000.00 • Engineer's Estimate $181,830.25 Actual Costs for Project 96-10 as Specified $156,838.92 (1,490 tons @ $76.00 per ton = $113,240.00, plus restriping = $43,598.92) During the November 5, 1996 City Council meeting, the City Council awarded a contract for Project 96-10, the 1996/97 Slurry Seal/Restriping Program, to American Asphalt Repair and Resurfacing Company, Inc., Redwood City, California. This project provided Slurry Seal application to parts of Washington Street, Miles Avenue, Fred Waring Drive, Madison Street, Calle La Fonda as well as Avenues 50 and 54. Additionally, restriping of all major, primary and secondary arterial streets were conducted. This Project was completed on December 13, 1996. 000325 GAP W D E PI)COUNC IL\ 19971970I21 C. W P D Available Alternatives: 1. Accept improvements of Project 96-10, Slurry Seal/Restriping Program, as 100% complete and authorize staff to file the Notice of Completion. 2. Do not accept improvements as 100% complete and provide staff direction. H Chris A. Vogt Public Works Director/City Engineer 000326 GAMDEPT\COUNCIM 997\970121 C. WPD Twyl 4 lwQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: Approval of Final Maps and Subdivision Improvement Agreements for Tracts 23773-2 and STUDY SESSION: 23773-3, Starlight Dunes LLC, a California Limited PUBLIC HEARING: Liability Company Approve the Final Maps and Subdivision Improvement Agreements for Tracts 23773-2 and 23773-3, Starlight Dunes LLC, a California Limited Liability Company. None. Located at the northwest corner of Fred Waring and Adams, Tentative Tract 23773 is a 144-lot subdivision which began in the late 1980s (Attachment 1). Original developer, Starlight Dunes General Partnership, constructed the 43-lot first phase (23773-1) and most of the offsite and perimeter improvements. The development faltered during the recession of the early '90s and changed hands several times. During this period, the tentative map expired. The current owner, Starlight Dunes LLC with Deane Starlight Dunes, Inc. as Principal, filed a new tentative map on the undeveloped portion of the property. The new map retained the same lot and improvement configurations as the original. The map was approved by the City Council on October 22, 1996. The owner intends to begin development with Phases 2 and 3 which are comprised of 24 residential lots. As part of the Phase 2 approval, the owner has furnished security for landscape improvements to the existing bare -ground retention basin located in Phase 1 and for a 50% share of the cost of the future landscape median on Fred Waring Drive. GAMDEPMOUNCIL\1997\970121 G.APD `/ -J nit ), The developer has submitted final maps in substantial compliance with the tentative map, Subdivision Improvement Agreements (SIAs) complete with improvement security (Attachments 2 and 3) and has satisfied conditions precedent to approval of the final maps. City Council alternatives are: 1. Approve the final maps and SIAs and authorize staff to execute the documents. 2. Deny approval of the maps and SIAs. Chris A. Vogt Public Works Director/City Engineer FB/fb Attachments 000328 GAPMEP-MOUNOW a97\970121 G. WPD Attachment 1 -FREF Vicinity Map Starlight Dunes Phases 1 - 7 WARING DRIVE 3 000329 w 011 he :�eus ;ma p Z z i �F i s o e"=• "e= yq �Y z"�Y {{ � a 8tl90 R 0 3 a z o4 o � O Zv a 0 W 0 :J 0, � a a zz a i � c-J a '-S V) W M \ Q O LJ � I > N m nC6 0 O in O r � J W M N Z U ao O az W 0 U m Q a a¢{n Z W li W O U aw a a > ¢ w Q 00N a w Zpx� 0 00 z a a U M Q Q Z \ Z" Z m0w a 9 p> r r A 'byre<oz^z �p� \ '� Or.r 1. z •n.��D M1di 'O°ay"b.o z ��r.i pbw.y c . ti a Ib�M. Ap apT2 m'OOl 40 999K OG'WE {.999rL M�G.K.CG<) f> " .9UL9 .W LaL (IILII53IY1gy)� s•a-v � r> �g 3N?Ip <Xy7yJ'�czs .q'ad ' 101 Ya..z.mx� ':a.aw �� (.9o'zst Fo9.rL.a9N te-5i/rOZ Bw a(-c !—ELLEd {GN 1�6'?l1� =1 a v \ / P WAY I ; I — � I IYuc.rE.mNl 4FucrLm{/ �I Imml) 'tt q (.00'001) R rn'a .cc i S h] � fbh LTta 'M1^ � q' 29'ZY�Fl ..9 z.u. F-- — --- WWI will Q 9M.rZWI b .YLS.YZ.OLN b, i, rn�r„y3 9, .L .q rl t i :a• a. 6 � .ZS% YIF.rL.00H r M49.Y2.IX I lc " .sz Tr a 74d Cl r na .c w _(mv91 Yas.rzmx I -2 (d R ioi) 00�330 d CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this I O F day of AJt/ A A, 19 , by and between Starlight Dunes, L.L.C., a California Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 23773-2 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements") C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Imorovement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Imnrovements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty, of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for monumentation or Participatory Improvements. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. Subdivision Improvement Agreement - Tract 23773-2 S Page 1 of 7 B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner that two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. Subdivision Improvement Agreement - Tract 23773-2 Page 2 of 7 00033!! A D. At time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit and letters of credit as described in Paragraphs 3) and 4) of SECTION 3.B., for which establishment of evidence of reliability of the financial institution requires City's membership in the Investment Data Exchange, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.6., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4► If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Subdivision Improvement Agreement - Tract 23773-2 7 nnnr)Qo Page 3 of 7 Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of the Improvements provided, however, that if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. subdivision Improvement Agreement - Tract 23773-2 Page 4 of 7 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built,' "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. Subdivision Improvement Agreement - Tract 23773-2 (� (� Page 5 of 7 Q �00115 A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. (This space intentionally left blank.) Subdivision Improvement Agreement - Tract 23773-2 ,A n n n Q Q a Page 6 of 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF LA QUINTA: Tom Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title: Starlight Dunes L.L.C. by Deane Starlight Dunes, a California Corporation Reviewed and Approved: City Engineer Approved as to Form: City Attorney ADDRESS: 78-495 Calle Tampico La Quinta, CA 92253 ADDRESS: P.O. Box 5140 Newport Beach, CA 92662 Date Date Subdivision Improvement Agreement - Tract 23773-2 Page 7 of 7 0V'337 Exhibit A LIST OF IMPROVEMENTS AND SECURITY AMOUNTS - TRACT 23773-2 Except as otherwise provided herein, Subdivider shall furnish performance security and payment security prior to City Council approval of the Map. Improvements designated as "Participatory" have been or will be constructed by others. Security shall remain in place until costs are known and Subdivider has made payment for the cost of the Participatory Improvements. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than Ten Percent (10%) of the total performance security for the tract and shall not reduce total performance held below the amount necessary to complete the Improvements plus Ten Percent (10%). Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Grading $10,675 $10,675 Streets & Storm Drainage 70,500 70,500 Domestic Water 29,210 29,210 Sanitary Sewer 4,772 4,772 Fred Waring Median (Participatory) 51,000 51,000 Retention Basin Landscaping & Wall 47,700 47,700 Monumentation 3,000 0 Totals: $216,857 $213,857 000338 12 IUnerkan Motorists Insurance Company � � a FIRST TERM PREMIUM FULLY EARNED Bond Number: 3SM 890 904 00 Premium (Two Years) : $2,015.00 SUBDIVISION BOND FAITHFUL PERFORMANCE -PUBLIC WORK KNOW ALL MEN BY THESE PRESENTS: That, Starlight Dunes LLC, as Principal, and the AMERICAN MOTORISTS INSURANCE COMPANY, a corporation organized and existing under the laws of the State of Illinois and authorized to transact surety business in the State of California as 'Surety, are held and firmly bound unto City Of La Ouinta, as Obligee, in the sum of One hundrei fifteen thousand, one hundredfifty seven and no/100 DOLLARS ($115,157.00), for which the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE Condition of the foregoing obligation is such that, whereas the above bounden Principal has entered into a contract/agreement, dated 1/97, with the Obligee to do and perform the following work; to wit: Imrprovements tract 23113-2 Grading $10 675 Drainage $70 500 Water $29 210 Seer $4,772, NOW, THEREFORE, if the above bounden Principal shall well and truly perform the work contracted to be performed under said contract, then this obligation shall be void, otherwise to remain in full force and effect. SIGNED, SEALED, DATED: January 9, 1997 Starlight Dunes LLC American Motorists Insurance Company �L S�q—. , _ ,f-�sc+w-i6�c(Principal) fS ) KeAna D. Conrad, Attorney in Fact 000339 0 DIRECT CORRESPONDENCE TO: LOU JONES 8 ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 90041 PHONE (213) 257-8291 . FAX (213) 256-7218 erl can Motorists Insurance Company Bond Number— 3SM 890 904 00 SUBDIVISION BOND LABOR & MATERIAL/PAYMENT KNOW ALL MEN BY THESE PRESENTS: That we, Starlight Dunes LLC as Principal, and' AMERICAN MOTORISTS INSURANCE COMPANY, as Surety, are held and firmly bound unto City of La Ouinta as Obligee, in the sum of One Hundred Fifteen Thousand One Hundred Fifty Seven and No/100ths DOLLARS ($115,157.00) lawful money of the United States of America, for the payment of which sum well and truly to be made, We bind ourselves jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That, Whereas,, said Principal has entered into a Subdivision Agreement with the Obligee, dated 1/97 , in which said Principal agrees to construct designated public improvements, as follows: Improvements. Tract 23113-2 Grading $10 675 00 Drainage $70 500 00 Water $29 210 00 and Seer $4 772.00 and, as a condition of approving said Subdivision, the Principal is required to give Labor and Material Payment Bond as herein provided. NOW, THEREFORE, if said Principal and/or contractor or subcontractor fails to pay for any materials, provisions, or rented equipment used in, upon, or for or about the construction of the public improvements for performance of the work to be done, or any work or labor done of any kind, in or on such improvements, said surety will pay the same in an amount not exceeding the sum set forth above. This bond shall insure to the benefit of the contractor, his subcontractors, and to persons renting equipment or furnishing labor and materials to them for the improvements. SIGNED, SEALED, DATED: January 9, 1997 a��d Star ght Dunes LLC t %lc.•�- (Principal) By: rican Motorists Insurance Company (Surety) By: I KeAna D. Conrad, Attorney In Fact 0 DIRECT CORRESPONDENCE TO: 000340 LOU JONES & ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 90041 PHONE (213) 257-8291 • FAX (213) 256-7218 American Motorists Insurance CompanyVaumm �® FIRST TERM PREMIUM FULLY EARNED Bond Number: 3SM 890 905 00 Premium (Two Years) : $ 893.00 SUBDIVISION BOND FAITHFUL PERFORMANCE -PUBLIC WORK KNOW ALL MEN BY THESE PRESENTS: That, Sttarllok Dunes LLC, as Principal, and the AMERICAN MOTORISTS INSURANCE COMPANY, a corporation organized and existing under the laws of the State of Illinois and authorized to transact surety business in the State of Califormi as Surety, are held and firmly bound unto City Of La Ouinta, as Obligee, in the sum of Fifty one thousand and-no/100 DOLLARS ($51,000.00), for which the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE Condition of the foregoing obligation is such that, whereas the above bounden Principal has entered into a contract/agreement, dated 1/97, with the Obligee to do and perform the following work; to wit: Imrprovements, tract 23113-2 Fred Waring Median partkinatory NOW, THEREFORE, if the above bounden Principal shall well and truly perform the work contracted to be performed under said contract, then this obligation shall be void; otherwise to remain in full force and effect. SIGNED, SEALED, DATED: January 9, 1997 ��Statlight Dunes LLC '�-�4�i�-� -o� , rr��' (Principal) By: � erican Motorists Insurance Company (S ) By: KeAna D, Conrad, Attorney In Fact m DIRECT CORRESPONDENCE TO: n J (J LOU JONES & ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 9004 PHONE (213) 257-Ml . FAX (213) 256-7218 QTIO,NI sopmce Motorists Insurance Company Bond Number : 3SM 890 905 00 SUBDIVISION BOND LABOR & MATERIAL/PAYMENT KNOW ALL MEN BY THESE PRESENTS: That we, Starliaht Dunes LLC as Principal, and AMERICAN MOTORISTS INSURANCE COMPANY, as Surety, are held and firmly bound unto City of to Ounda as Obligee, in the sum of Fifty One Thaussd and No/100ths DOLLARS ($51,000.00) lawful money of the United States of America, for the payment of which sum well and truly to be made, We bind ourselves jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That, Whereas, said Principal has entered into a Subdivision Agreement with the Obligee, elated 1/97 , in which said Principal agrees to construct designated public improvements, as follows: Im roygments Tract 231p-2 Fred Waring Median Particfoatory and, as a condition of approving said Subdivision, the Principal is required to give Labor and Material Payment Bond as herein provided. NOW, THEREFORE, if said Principal and/or contractor or subcontractor fails to pay for any materials, provisions, oriented equipment used in, upon, or for or about the construction of the public improvements for performance of the work to be done, or any work or labor done of any kind, in or on such improvements, said surety will pay the same in an amount not exceeding the sum set forth above. This bond shall insure to the benefit of the contractor, his subcontractors, and to persons renting equipment or furnishing labor and materials to them for the improvements. SIGNED, SEALED, DATED: January9, 1997 Starlight Dunes LLC By: erican Motorists Insurance Company (Surety) By:: -A D. Conrad, Attorney In Fact DIRECT CORRESPONDENCE '1'O : 0 0 0 3 4'' ONE LOU JONES & ASSOCIA TES.BOX 1375, 74 •FAX IGU 2 6 S ., LOS ANGELES, CA 9004 ' v—d - n7-41-96.dot i L2 loom American Motorists Insurance Company COMM® FIRST TERM PREMIUM FULLY EARNED Bond Number: 3SM 890 906 00 Premium (Two Years) : $ 906.00 SUBDIVISION BOND FAITHFUL PERFORMANCE -PUBLIC WORK KNOW ALL MEN BY THESE PRESENTS: That, Starlight Dunes LLC, as Principal, and the AMMCAN MOTORISTS INSURANCE COMPANY, a corporation organized and existing under the laws of the State of Illinois and authorized to transact surety business in the State of Carlf as Surety, are held and firmly bound unto City Of La Ouinta, as Obligee, in the sum of Fifty .One thousand. seven hundred eighty and no/100 DOLLARS ($51,780.00), for which the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE Condition of the foregoing obligation is such that, whereas the above bounden Principal has entered into a contract/agreement, dated 1/97, with the Obligee to do and perform the following work; to wit: Imrprove rents, tract 23113-2 Retention Basin Landscananu & Wall NOW, THEREFORE, if the above bounden Principal shall well and truly perform the work contracted to be performed under said contract, then this obligation shall be void; otherwise to remain in full force and effect. SIGNED, SEALED, DATED: January 9, 1997 Starlight Dunes LLC /%'irsp�j�- Principal) By: erican Motorists Insurance Company (Suretyd By: G� "� KeAna D. Conrad, Attorney In Fact DIRECT CORRESPONDENCE TO: LOU JONES & ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 90041000343 PHONE (213) 257-8291 . FAX (213) 256.7218 Motorists Insurance Company ICemree Bond Number: 3SM 890 906 00 SUBDIVISION BOND LABOR & MATERIAL/PAYMENT KNOW ALL MEN BY THESE PRESENTS: That we, Starlight Dunes LLC as Principal, and AMERICAN MOTORISTS INSURANCE COMPANY, as Surety, are held and firmly bound unto City of La Ouinta as Obligee, in the sum of Fifty One Thousand Seven Hundred 02my and No/100ths DOLLARS ($51,780.00) lawful money of the United States of America, for the payment of which sum well and truly to be made. We bind ourselves jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That, Whereas, said Principal has entered into a Subdivision Agreement with the Obligee, dated 1/97 , in which said Principal agrees to construct designated public improvements, as follows: Improvements, Tract 23113-2 Retention Basin Landscaping and Wall and, as a condition of approving said Subdivision, the Principal is required to give Labor and Material Payment Bond as herein provided. NOW, THEREFORE, if said Principal and/or contractor or subcontractor fails to pay for any materials, provisions, or rented equipment used in, upon, or for or about the construction of the public improvements for performance of the work to be done, or any work or labor done of any kind, in or on such improvements, said surety will pay the same in an amount not exceeding the sum set forth above. This bond shall insure to the benefit of the contractor, his subcontractors, and to persons renting equipment or furnishing labor and materials to them for the improvements. SIGNED, SEALED, DATED: January 9, 1997 Starlight Dunes LLC ,r,� ✓ 49(.+r*- X c- (Principal) By: - erican Motorists Insurance Company (Surety) By: KeAna D. Conrad, Attorney In Fact m DIRECT CORRESPONDENCE TO: LOU JONES & ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 90041 O O PHONE (213) 257-8291 • FAX (213) 256-7218 Ix Amer an Motorists Insurance Company FIRST TERM PREMIUM FULLY EARNED Bond Number : 3SM 890 907 00 Premium (Two Years) : $ 100.00 SUBDIVISION BOND FAITHFUL PERFORMANCE -PUBLIC WORK KNOW ALL MEN BY THESE PRESENTS: That, Starlight Dunes LLC, as Principal, and the AMERICAN MOTORISTS INSURANCE COMPANY, a corporation organized and existing under the laws of the State of Illinois and authorized to transact surety business in the State of California as Surety, are held and firmly bound unto City Of La Ouinta, as Obligee, in the sum of Three thousand mW noT100 DOLLARS ($3,000.00), for which the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE Condition of the foregoing obligation is such that, whereas the above bounden Principal has entered into a contract/agreement, dated 1/97, with the Obligee to do and perform the following work; to wit: Imrprovements. tract 23113-2 Monumentation NOW, THEREFORE, if the above bounden Principal shall well and truly perform the work contracted to be performed under said contract, then this obligation shall be void; otherwise to remain in full force and effect. SIGNED, SEALED, DATED: January 9, 1"7 Starfi ht Dunes LLC American Motorists Insurance Company Qla.c- (Principal) (Surety) By: �1d'�Gr• -- By: c KeAna D. Conrad, Attorney In Fact In DIRECT CORRESPONDENCE : 000345 LOU JONES 8 ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST ST., LOS ANGELES, CA 90041 PHONE (213) 257-8291 . FAX (213) 256-7218 Motorists Insurance Company M Bond Number : 3SM 890 907 00 SUBDIVISION BOND LABOR & MATERIAL/PAYMENT KNOW ALL MEN BY THESE PRESENTS: That we, Starlight Dunes LLC as Principal, and AMERICAN MOTORISTS INSURANCE COMPANY, as Surety, are held and firmly bound unto City of La Ouinta as Obligee, in the sum of Three Thousand and No/100ths DOLLARS ($3,000.00) lawful money of the United States of America, for the payment of which sum well and truly to be made, We bind ourselves jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That, Whereas, said Principal has entered into a Subdivision Agreement with the Obligee, dated 1/97 , in which said Principal agrees to construct designated public improvements, as follows: Improvements Tract 23113-2 Monumentation and, as a condition of approving said Subdivision, the Principal is required to give Labor and Material Payment Bond as herein provided. NOW, THEREFORE, if said Principal and/or contractor or subcontractor fails to pay for any materials, provisions, or rented equipment used in, upon, or for or about the construction of the public improvements for performance of the work to be done, or any work or labor done of any kind, in or on such improvements, said surety will pay the same in an amount not exceeding the sum set forth above. This bond shall insure to the benefit of the contractor, his subcontractors, and to persons renting equipment or furnishing labor and materials to them for the improvements. SIGNED, SEALED, DATED: January 9, 1997 Starlight Dunes LLC �y �¢,�•� , &r-(Principal) By: erican Motorists Insurance Company (Surety) By: �� KeAna D. Conrad, Attorney In Fact DIRECT CORRESPONDENCE TO: 000346 In LOU JONES &ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 90041 PHONE (213) 257-8291 . FAX (213) 256-7218 ax n e a H. d3 3 S �ffe sgff o o Cam "e a z 1T 1yS a'q• w: NP 7 _ Cl) — rn 133d15 _ _ Smyc .- r_ '7l1 1� 'ST • I,YO'6Ya ) DL.oOm "J Y �� 77 p-ec/i,oz an r ----�T -i n-----------,-- —st<szaN 1�'vbl U N m (VIA adVhUYS aoz'CC. N Q W r — (o lol) -- Q 4 I,,., �— T-- T— T— ?.Y'^ gz .Erl6 .m'"01 �, Cs-6C�rOt 9ry - i ct a-''7 8 $ h ^ 8 ^$ N N 14 n S _ .WWI .N-OUI I � WM m-ou .oz.caa C� R_ WWI ° g /131Y1f LMYY/ .8. lol ` u r 3�Id0 lYY7H9 �� V _n �77- 71 000347 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this p day of J w� 1L`( _ _ 19 9 by and between Staright Dunes, L.L.C., a California Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 23773-3 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements") C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdividers fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty.of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for monumentation or Participatory Improvements. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. Subdivision Improvement Agreement - Tract 23773-3 Page 1 of 7 nn 000348 B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5► A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner that two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 1155430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. Subdivision Improvement Agreement - Tract 23773-3 Page 2 of 7 { �z nnnQA0 D. At time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit and letters of credit as described in Paragraphs 3) and 4) of SECTION 3.8., for which establishment of evidence of reliability of the financial institution requires City's membership in the Investment Data Exchange, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars 05,000.001. 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Subdivision Improvement Agreement - Tract 23773-3 Page 3 of 7 94 000350 Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of the Improvements provided, however, that if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Mom. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. Subdivision Improvement Agreement - Tract 23773-3 Page 4 of 7 0��351 25 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. Subdivision Improvement Agreement - Tract 23773-3 000 3 C r2 Page 5 of 7 ?Fi v A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. (This space intentionally left blank.) Subdivision Improvement Agreement - Tract 23773-3 07 000353 Page 6of7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF LA QUINTA: ADDRESS: 78-495 Calle Tampico La Quinta, CA 92253 Tom Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: Starlight Dunes L.L.C. by Deane Starlight Dunes, a California Corporation By: Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney ADDRESS: P.O. Box 5140 Newport Beach, CA 92662 Date Date Subdivision Improvement Agreement - Tract 23773-3 f Page 7 of 7 Exhibit A LIST OF IMPROVEMENTS AND SECURITY AMOUNTS - TRACT 23773-3 Except as otherwise provided herein, Subdivider shall furnish performance security and payment security prior to City Council approval of the Map. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than Ten Percent (10%) of the total performance security for the tract and shall not reduce total performance held below the amount necessary to complete the Improvements plus Ten Percent (10%). Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Grading $18,375 $18,375 Streets & Storm Drainage 65,604 65,604 Interim Erosion Control 2,000 2,000 Domestic Water 38,420 38,420 Sanitary Sewer 18,525 18,525 Monumentation 2,000 0 Totals: $144,924 $144,924 00Ad355 29 American Motorists Insurance Company FIRST TERM PREMIUM FULLY EARNED Bond Number : 3SM 890 908 00 Premium (Two Years) : $2,501.00 SUBDIVISION $OND FAITHFUL PERFORMANCE -PUBLIC WORK KNOW ALL MEN BY THESE PRESENTS: That, Starlight Dunes LLC, as Principal, and the AMERICAN MOTORISTS INSURANCE COMPANY, a corporation organized and existing under the taws of the State of Illinois and authorized to transact surety business in the State of California as Surety, are held and firmly bound unto City Of La Ouinta, as Obligee, in the sum of One hundred forty two thousand. nine hundred twenty four and no/100 DOLLARS ($142,924.00), for which the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE Condition of the foregoing obligation is such that, whereas the above bounden Principal has entered into a contract/agreement, dated 1/97, with the Obligee to do and perform the following work; to wit: Imrprovements, tract 23773-3 Grading $18.375.00. Drainage $65604, Erosion $2.000. Water $38,420, Sewer $18,525.00 NOW, THEREFORE, if the above bounden Principal shall well and truly perform the work contracted to be performed under said contract, then this obligation shall be void; otherwise to remain in full force and effect. SIGNED, SEALED, DATED: January 9, 1997 erarliahr nimpe I r r B American Motorists insurance Company (sure ) By: 6re KeAna D. Conrad, Attorney In Fact 000356 In DIRECT CORRESPONDENCE TO: LOU JONES & ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 90041 PHONE (213) 257-8291 . FAX (213) 256-7218 �erican Motorists Insurance Company Bond Number: 3SM 890 908 00 , SUBDIVISION BOND LABOR & MATERIAL/PAYMENT KNOW ALL MEN BY THESE PRESENTS: That we, Starliaht Dimes LLC as Principal, and AMERICAN MOTORISTS INSURANCE COMPANY, as Surety, are held and firmly bound unto City of La Ouinta as Obligee, in the sum of One Hundred Forty Two Thousand Nine Hundred Twenty Four and No/100ths DOLLARS ($142,924.00) lawful money of the United States of America, for the payment of which sum well and truly to be made, We bind ourselves jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That, Whereas, said Principal has entered into a Subdivision Agreement with the Obligee, dated 1/97 , in which said Principal agrees to construct designated public improvements, as follows: Improvements, Trad 23113-2 Gradin¢ $18 375 00 Drainne $65 604.00 Erosion $2,000.00, Water $38,420.00 and Sewers 18 525.00 and, as a condition of approving said Subdivision, the Principal is required to give Labor and Material Payment Bond as herein provided. NOW, THEREFORE, if said Principal and/or contractor or subcontractor fails to pay for any materials, provisions, or rented equipment used in, upon, or for or about the construction of the public improvements for performance of the work to be done, or any work or labor done of any kind, in or on such improvements, said surety will pay the same in an amount not exceeding the sum set forth above. This bond shall insure to the benefit of the contractor, his subcontractors, and to persons renting equipment or furnishing labor and materials to them for the improvements. SIGNED, SEALED, DATED: January 9, 1997 Starlight Dunes LLC By:�� Cee�w erican Motorists Insurance Company (Surety) By: �Dr� KeAna D. Conrad, Attorney In Fact 000357 DIRECT CORRESPONDENCE [in LOU JONES &ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST ST., LOS ANGELES, CA 90041 PHONE (213) 257-8291 • FAX (213) 256-7218 Amerce Motorists Insurance Company FIRST TERM PREMIUM FULLY EARNED Bond Number : 3SM 890 95100 Premium (Two Years) : $ 100.00 SUBDIVISION BOND FAITHFUL PERFORMANCE -PUBLIC WORK KNOW ALL MEN BY THESE PRESENTS: That, Starlight Dunes LLC, as Principal, and the AiMERICAN MOTORISTS INSURANCE COMPANY, a corporation organized and existing under the taws of the State of IIlinois and authorized to transact surety business in the State of Californi as Surety, are held and firmly bound unto City Of IA Ouinta, as Obligee, in the sum of Two thousand and no/100 DOLLARS ($2,000.00), for which the payment whereof, well and truly to he made, said Principal and Surety bind themselves, their heirs, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE Condition of the foregoing obligation is such that, whereas the above bounden Principal has entered into a contract/agreement, dated 1/97, with the Obligee to do and perform the following work; to wit: Imrnrovements tract 23773-3 Monumentation NOW, THEREFORE, if the above bounden Principal shall well and truly perform the work contracted to be performed under said contract, then this obligation shall be void; otherwise to remain in full force and effect. SIGNED, SEALED, DATED: January 9, 1997 Starlight Dunes LLC (Principal) can Motorists Insurance Company (Surety By: KeAna D. Conrad, Attorney in Fact 000358 0 DIRECT CORRESPONDENCE TO: LOU JONES & ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 90041 PHONE (213) 257-8291 9 FAX (213) 256-7218 Motorists Insurance CompanyKWURMe Bond Number : 3SM 890 95100 SUBDIVISION BOND LABOR & MATERIALMAYMENT KNOW ALL MEN BY THESE PRESENTS: That we, Starlight Dimes LLC as Principal, and AMERICAN MOTORISTS INSURANCE COMPANY, as Surety, are held and firmly bound unto City of La Ouinta as Obligee, in the sum of Two Thousand and No/100ths DOLLARS ($2,000.00) lawful money of the United States of America, for the payment of which sum well and truly to be made, We bind ourselves jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That, Whereas, said Principal has entered into a Subdivision Agreement with the Obligee, dated 1/97 , in which said Principal agrees to construct designated public improvements, as follows: Improvements Tract 23113-2 Monumentation and, as a condition of approving said Subdivision, the Principal is required to give Labor and Material Payment Bond as herein provided. NOW, THEREFORE, if said Principal and/or contractor or subcontractor fails to pay for any materials, provisions, or rented equipment used in, upon, or for or about the construction of the public improvements for performance of the work to be done, or any work or labor done of any kind, in or on such improvements, said surety will pay the same in an amount not exceeding the sum set forth above. This bond shall insure to the benefit of the contractor, his subcontractors, and to persons renting equipment or furnishing labor and materials to them for the improvements. SIGNED, SEALED, DATED: January 9, 1997 Starli ht Dunes LLC R_ !'gWj 44 ,(Principal) By: rican Motorists Insurance Company (Surety) --jBy: 1 �� `(1t , tit KeAna D. Conrad, Attorney In Fact 000359 0 DIRECT CORRESPONDENCE TO: LOU JONES & ASSOCIATES, PO BOX 41375, 7470 N. FIGUEROA ST., LOS ANGELES, CA 90041 PHONE (213) 257-8291 . FAX (213) 256-7218 T4ht " AGENDA CATEGORY: COUNCILIRDA MEETING DATE: January 21, 1997 ITEM TITLE: Consideration of the Authorization to Negotiate a Service Contract for Assessment Engineering to prepare an Engineers Report for the feasibility study of the proposed La Quint Norte Assessment District RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the negotiation of a service contract for the preparation of an Engineers Report with the engineering firm of Albert A. Webb & Associates and authorize the City Manager to sign the negotiated contract. FISCAL IMPLICATIONS: None The project developer Topaz Associates (Century Homes) has deposited $15,000. with the City. If additional funds are needed, the project developer shall remit the funds within 14 calendar days of written demand from the City. BACKGROUND AND OVERVIEW: On October 11, 1996 the City received $15,000.00 required processing fee and application from Topaz Associates (Century Homes) requesting the City to form an assessment district for public improvements of the Topaz at La Quinta Norte development in the amount of $1,306,464. It is necessary to engage an assessment engineer to determine the feasibility of the assessment district prior to formation. Staff will return at a later date with a request to form the District if deemed feasible. FINDINGS AND ALTERNATIVES: Options available to the City Council are: 1. Authorize the Negotiation of the Service Contract; 2. Reject the recommendation; or 3n Provide dir ction to Staff. 000360 Jo Zalconeir, Finance Director T4tyl 09urcu AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: PUBLIC HEARING: Discussion of Funding Alternatives for the La Quinta Historical Society's Museum I;M*1GIMjAad1 Conduct the Study Session. FISCAL IMPLICATIONS: Unknown at this time. For Fiscal Year 1996-97, the City Council has budgeted $10,000 to subsidize the museum building rent. The La Quinta Historical Society is interested in pursuing the purchase of the museum building and the three parcels of land associated with it. The current asking price for the three parcels and the building is $250,000. The La Quinta Historical Society has approximately $25,000 in their building fund leaving a balance of $225,000 which must be financed in some alternate way. The La Quinta Historical Society has also indicated a desire to expand the museum facility. Expansion costs could approach $250,000-300,000. Any fiscal impact on the City would depend on the level of support/participation that the City undertakes. At the July 22, 1996 City Council meeting, the Council approved a contract services agreement with the La Quinta Historical Society (the "Society"). The contract calls for the City to pay the Society $10,000 during Fiscal Year 1996-97 to subsidize the rent for the museum building. As part of their discussion on this matter, the Council directed staff to agendize this matter for a future Study Session to discuss a "long term funding solution" for the museum. In accordance with that direction, staff sent a letter to the president of the Society (Mr. E.A. "Ned" Millis) on July 25, 1996 and met with Mr. Millis on August 9, 1996 to discuss the museum funding. 000361 Mr. Millis reported the following to staff: ■ The museum facility is comprised of three lots. ■ The asking price for the existing building and three parcels is $250,000 (may be negotiable) and the owner may carry the first trust deed at 7.5%-7.75%. ■ The Society's long term plan is to build an annex building on the site to make the museum more viable. ■ The Society's building purchase fund contains approximately $25,000 and the Society is putting $6,000-7,000/year into that fund. They hope to purchase the building when their building fund reaches $50,000. ■ The current rent is $1,000/month. ■ The Society generates approximately $12,500/year in income and $4,000/year in membership dues. ■ The Society is content with the building, its location, and its historical value (i.e. they prefer to not look at other sites). In addition, the building has been retrofitted to seismic standards. ■ The Society is pursuing grants for the purchase of the building; however, to date, those efforts have been unsuccessful. Some additional facts for the Council to consider: ■ Assuming the building and lots are purchased for $250,000 with a $50,000 down payment, and a 7.75% loan, the monthly payments for a thirty year loan would be $1,433. ■ The museum acquisition appears in the City's Capital Improvement Program as a deferred Contingent -Infrastructure Fund-DE-17 (See Attachment No. 1) for $275,000 (i.e. no funds are programmed or budgeted). ■ The Community Development Department has done a preliminary analysis (based on the information currently available) and has determined that the site can accommodate an additional structure of up 2 000362 to 3,000-4,000 square feet. The City's Zoning Ordinance does not have specific parking requirements for museums; however, an interpretation could be made that office uses and library uses are similar to museums. Those uses require 8 parking spaces for a 3,000-4,000 square foot building. Therefore, if the interpretation of similarity could be made, then a 3,000-4,000 square foot building could be constructed on the site. ■ There is no current appraisal of the property. ■ Staff continues to seek out grant opportunities for the museum. Unfortunately, grants which pay for construction or purchase of buildings ("Brick and Mortar Grants") are difficult to find. In addition, since the museum is not a municipal facility, any grant programs would have to be applied for by the Society. Although not Brick and Mortar Grants, staff previously identified several grants that may have helped the museum with conservation programs, training, etc. Unfortunately, the museum could not meet the staffing level requirements for these particular grants so they were not pursued. ■ The Community Development Department has completed a preliminary analysis which has shown that the museum purchase could be considered an improvement within the Redevelopment Agency Project Area No. 1, thereby making it potentially eligible for redevelopment funds. No outright gift of redevelopment funds can be made; however, the La Quinta RDA could consider an Owner Participation Agreement, Development and Disposition Agreement, land buydown, etc. in accordance with redevelopment law and subject to availability of funds. ■ Staff contacted local museums operating in and near the Coachella Valley in an informal survey to determine the level of city support for those museums. Staff contacted the Coachella Valley Museum, the Palm Desert Historical Society Building, the Palms Springs Desert Museum, and the High Desert Museum in Yucca Valley. The City of Indio rents the building in which the Coachella Valley Museum is housed for $1/month. The City of Palm Desert rents the old fire station in which the Palm Desert Historical Society is housed for $1 /year and they give additional financial contributions on a case by case basis -recently giving $10,000 to create a historical book on Palm Desert, and providing a staff person (funded through Palm Desert's tourism efforts) to work at the old fire station/museum. The Palm Springs Desert Museum is privately funded and receives no direct C 000363 financial support from the City of Palm Springs; however, the City of Palm Springs has made in -kind contributions by waiving some permit costs associated with the recent expansion of that museum. In addition, Palm Springs owns two buildings in the Village Green historic area located on Palm Canyon. The City, at no charge, lets the Historical Society use those two buildings for museums. The City also pays the Palm Springs Historical Society's museum curator's salary which is subsequently reimbursed by the Historical Society. The High Desert Museum in Yucca Valley is a municipal facility funded at $190,000/year. It would appear that some, if not all of these buildings being used by the various museums (that are receiving city sponsorship) are surplus buildings that the respective cities already owned. ■ Based on the information available, and the ultimate configuration of the museum complex, the total amount of funds needed would be $250,000 to purchase the property and an additional $250,000- 300,000 to build an annex building/expansion to the museum. ■ Should the Council wish to pursue funding opportunities for the museum, possible sources include: General Fund Emergency Reserve, Quimby Fees, Community Services Fund, RDA Project Area No. 1 funds, CDBG, and Infrastructure Fund. Staff is available to explore these possible funding sources at the Council's direction. Staff has advised Mr. Millis of this Council meeting and he has indicated that he intends on attending to answer any questions concerning this issue. ,UPETTOWTUp 0 The City Council requested that the long term funding of the museum be discussed at this Study Session. The following options are available to the City Council: Discuss the project and direct staff to pursue options as identified by the City Council; or, 2. Take no further action; or, 3. Provide further direction to staff. Mark Weiss, Assistant City Manager c:ccstff47.961bM 4 000364 REGULAR MEETING OF THE ART IN PUBLIC PLACES COMMISSION NORTH CONFERENCE ROOM October 7, 1996 3:00 P.M. This regular meeting of the Art in Public Places Commission was called to order by Chairman Walling at 3:14 p.m., who asked Commissioner Cothrun to lead the flag salute. Chairman Walling asked for the roll call: ROLL CALL: Present: Commissioners Judi Cothrun, Johna Davis, Sharon Kennedy, Michelle Klein, Elaine Reynolds, Rosita Shamis, and Chairman Walling. Staff: Planning Manager Christine di Iorio and Executive Secretary Betty Sawyer. CONFIRMATION OF THE AGENDA: Confirmed PUBLIC COMMENT: None , CONSENT CALENDAR: A. Minutes - There being no changes to the Minutes of September 9, 1996, it was moved and seconded by Commissioners Klein/Davis to approve the minutes as submitted. Unanimously approved. B. Financial Statement - There being no questions or changes, it was moved and seconded by Commissioners Reynolds/Klein to accept the Financial Statement as submitted. Unanimously approved. BUSINESS ITEMS: APP 10-7 A. Proposed artwork for City Parks: 1. Chairman Walling introduced Mr. Art Fernandez who was present to update the Commission on his proposal. Staff informed the Commission that Mr. Fernandez had changed the design of his proposal due to the complexity of obtaining an engineer's calculations. Mr. Fernandez stated that due to the design change of the art piece, he would have to increase the price to $24,000. 2. Commissioner Reynolds asked if the new design would function as well as the first design. Mr. Fernandez stated it would be able to hold any object and actually might have additional uses. 1 noo#IR5 Art in Public Places October 7, 1996 3. Commissioner Klein asked what the distance was between the two arches. Mr. Fernandez stated is was 18-feet and the arch would make it more difficult to be climbed. 4. Commissioner Shamis asked about the depth of the poles. Mr. Fernandez stated it was between six and eight inches, but it would depend on what the engineer would require. The structure would taper from the bottom to the top. He had been discussing the project with some of the local students and he was surprised how many were into the snake design. 5. Commissioner Shamis asked Mr. Fernandez what materials were to be used to construct the base. Mr. Fernandez stated it would be concrete with grass planted between the two arches. He further explained that the finish on the snake design would have a fluorescent finish that would shimmer at night and look like it is moving. 6. Chairman Walling suggested Mr. Fernandez know exactly what materials would be used in the construction of the art piece along with the dimensions and be ready to answer any questions the City Council may have. 7. There being no further discussion, it was moved and seconded by Commissioners Klein/Cothrun to recommend to the City Council approval of the two art pieces designed by Mr. Art Fernandez in an amount not to exceed $24,000. Unanimously approved. 8. Acting Public Works Director Steve Speer stated Mr. Fernandez would need to have an engineer establish a weight load for the structure. Chairman Walling stated the footings would be determined by the engineer as well as the loading capacity. Acting Public Works Director Steve Speer stated that as a single cantilever it was difficult to determine the weight load, but as a complete arch the structure should be able to hold 200 pounds. An engineer needs to determine the weight load in order to establish a safety factor. As it is currently designed, the Public Works Department had no problem as long as it was engineered properly. 9. Commissioner Shamis asked if the proposed six inch width would be adequate. Chairman Walling stated that six inches of solid steel was very adequate. B. City Obelisks APP10-7 2 000366 Art in Public Places October 7, 1996 Chairman Walling reviewed the project with the Commissioners. 2. Commissioner Reynolds stated that she had spoken with some of the City Council Members regarding the project and it was her understanding that they were wanting the Commission to endorse the concept and submitted the design back to the Council for their consideration. 3. Commissioner Reynolds introduced Mr. Mike Smith who stated that Council Member Terry Henderson had asked him to research the obelisks and make a scale drawing. He went on to explain the condition of the existing obelisks. The obelisks consist of 7.5 cubic feet of concrete and rebar totaling about $20-30 in materials, not including labor. Commissioners discussed the history of the obelisks. Mr. Smith stated that the existing obelisks are stored at the City Yard and are different sizes and his drawing was based on the average size. The street names were originally painted on. 4. Acting Public Works Director Steve Speer stated his understanding was that one obelisk would be placed at each intersection throughout the City extending out to include the northern portion of La Quinta. In the Department's opinion the biggest problem would probably be graffiti. If the obelisks were to be the only street sign, some people may have a problem reading the sign vertically and they would be difficult to see at night. Chairman Walling stated it was his understanding that the obelisks were meant to be supplemental to the existing signs. 5. Commissioner Reynolds stated she thought they would be reflective. Mr. Smith stated he understood they were to be solar powered to illuminate them at night. 6. Chairman Walling reiterated that the Commission did not believe this was a project for the Commission as the obelisks themselves did not meet the parameters of what artwork is as defined by the Master Plan. They considered it to be more of a historical element than an art project. 7. Planning Manager Christine di Iorio informed the Commission that the Historical Preservation Commission had discussed this project and their recommendation to the La Quinta Historical Society was to encourage the project, but restrict the obelisks to the Cove as they were a historical part of the Cove. They agreed that it was a unique idea, but only the original design should be placed in the Cove. If they were to be used throughout the City, another design should be used. APP 10-7 3 000367 Art in Public Places October 7. 1996 8. Commissioner Reynolds stated her understanding was that the APP was being asked to endorse the project and make a recommendation to the City Council. It was up to the City Council to determine the funding source. 9. Chairman Walling stated he did not believe the project was within the purview of APP. Commissioners discussed the recommendations that had been made by the other Commissions. 10. Staff informed the Commission that the City Council, at their last meeting, had directed staff to review the issue and report back to the City Council. Based on their direction, staff recommended the Commission place the issue on hold until direction had been given by the City Council. 11. Commissioner Cothrun stated her concern that if the APP endorsed the project, they would be requested to contribute funds to the project and she did not believe the APP should fund this project. She asked that the letter be written to the Historical Society stating the APP's definition of an art project based on the Master Plan. 12. There being no further discussion, the issue was tabled until further direction had been received from the City Council. C. City of La Quinta Art Brochure Chairman Walling asked for a staff report. Staff stated they had been working with five firms who had submitted proposals for a brochure on the Civic Center Artwork. Upon reviewing the final selections, staff was asked to include the Public Art as well. Before submitting the changes to the firms, staff was asking the APP to review the proposals submitted. 2. Council Member Sniff stated he had a concern that certain art pieces might not always be available to the public. Commissioner Klein stated this might be an opportunity to include other entities in La Quinta who have art projects. Discussion followed as to how inclusive the brochure should be; should a City brochure support private enterprise. If one is included they all must be. 3. Commissioners asked staff how the brochures would be distributed. Staff stated they would be given out at conventions, as well as handed out by the Chamber and other organizations. 4. Council Member Sniff suggested they be given out to the students when tours are given of the City Hall. The artwork itself could be given as a tour. APP 10-7 4 Art in Public Places October 7, 1996 5. Staff asked the Commissioners for their recommendation. Commissioners discussed the advantages of the different brochure designs. 6. Council Member Sniff encouraged the Commissioners to have art events at City Hall; perhaps once a month and several different kinds of art events, as well as events that could be for the children or involved the children. 7. Chairman Walling asked the Commission why they preferred the poster design. Commissioner Shamis stated the poster gave the children something to put on their walls and look at, as well as being a good exchange with other cities. Posters are out there to be appreciated as well as to show off La Quinta. As the artwork grows, the poster could be expanded and posters have been successful. 8. Commissioner Klein suggested making the poster foldable. 9. Chairman Walling stated the poster would be a good way to make the public aware of the art program. The poster would be better advertising than the brochure. It could be posted in a lot of places. 10. Commissioner Kennedy stated the Commission needed to make the public aware of the public art program. She was concerned that money would be taken from the fund to advertise instead of paying to have the art. She preferred the brochure to the poster. She did not like the black poster, but the idea was worth a redesign. 11. There being no further discussion, it was moved and seconded by Commissioner Klein/Cothrun to recommend to the City Council the expenditure of $8,000 from the APP fund to produce the brochure. VI. CORRESPONDENCE AND WRITTEN MATERIAL A. Staff explained the correspondence that had been received by the Commissioners. VII. COMMISSIONER ITEMS: A. Staff informed the Commission that the City Attorney would hold a special meeting with the Commission to discuss a temporary art program. Once a date and time had been determined, staff would inform the Commission. B. Planning Manager Christine di Iorio informed the Commission of the Historical Preservation Commission Workshop that was to take place on November 2, 1996, at the La Quinta Hotel and Resort. APP10-7 5 000369 Art in Public Places October 7, 1996 VIII. FUTURE AGENDA ITEMS: A. Progress on the Temporary Art Program B. Brochure on the Civic Center Art purchases as well as the public art purchases. C. Continued discussion on the proposed Workshop D. Major Event Plan review IX. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Shamis/Klein to adjourn this meeting of the Art in Public Places Commission to a regular meeting of the Art in Public Places Commission on November 4, 1996, at 3:00 P.M. Unanimously approved. This regular meeting of the Art in Public Places Commission was adjourned at 4:23 P.M. APP 10-7 0 000370 OEM ME] N NI �1► / 1611111121.1_WIN REGULAR MEETING OF THE ART IN PUBLIC PLACES COMMISSION NORTH CONFERENCE ROOM November 4, 1996 3:00 P.M. This regular meeting of the Art in Public Places Commission was called to order by Chairman Walling at 3:10 p.m., who asked Commissioner Shamis to lead the flag salute. Chairman Walling asked for the roll call: ROLL CALL: Present: Commissioners Judi Cothrun, Sharon Kennedy, Michelle Klein, Elaine Reynolds, Rosita Shamis, and Chairman Walling. It was moved and seconded by Commissioners Kennedy/Klein to excuse Commissioner Davis. The motion carried unanimously Staff. Community Development Director Jerry Herman and Executive Secretary Betty Sawyer. II. CONFIRMATION OF THE AGENDA: Confirmed III. PUBLIC COMMENT: None IV. CONSENT CALENDAR: APP 11-4 A. Minutes - Commissioner Shamis asked that the Minutes of October 7, 1996, be amended. Staff stated the minutes were being withdrawn, as they had not been edited. They would be resubmitted at the next meeting of the APP. Commissioner Kennedy/Shamis moved and seconded that the minutes be held over to the next meeting. Unanimously approved. B. Financial Statement - There being no questions or changes, it was moved and seconded by Commissioners Reynolds/Shamis to accept the Financial Statement as submitted. Unanimously approved. C. Department Report - Community Development Director Jerry Herman explained why the Agenda format had changed. He further explained that the City Council was restructuring all the City Commissions. Discussion followed regarding the restructuring of the Commissions. 1 000371 Art in Public Places November 4, 1996 V. BUSINESS ITEMS: A. Proposed Artwork for the La Quinta Carwash: APP 11-4 1. Chairman Walling gave the background of the project and introduced artists Marcia Gibbons and Mike Teague who were present to explain their proposals for the Carwash. a. Ms. Gibbons explained her design was a tile mural that would take up the majority of the parapet (336 sq. ft.) She would leave a one foot border around the parapet and may enlarge it to a 1.5 foot border. The mural is currently 28 feet by 12-feet. She would like to have the La Quina High School and Middle School art teachers recommend students to work with her. She would start with the High School students who would do the transferring of the design onto the grid. Then she would bring in the Middle School students to work on the design and allow the High School students to teach them. She had no predetermined number of students that could work on the project. It would be whoever the teachers would want to send. They would be involved in the actual process from the beginning up the firing of preparing the tiles. b. Ms. Gibbons stated she would like to be in control of the project and the design. As to the drawing itself, it would be a black and white picture that depicts man striving to make a place in the desert and the natural elements he would be confronted with. This is depicted in the mural by the use of cars and tumbleweeds. The project would cost approximately $10,000 and would not include the installation. The length of time it would take to complete the artwork would depend on when the project was started. The time period depends on whether or not it is during school or summer. Commissioner Reynolds asked if any of the students summer vacations would cause any problems. Commissioners stated most students stay for the summer. C. Ms. Gibbons stated that in order to do the project she would need a retail building that would have enough space with lighting. Water was not necessary, but would be nice to have. d. Commissioner Shamis stated she preferred the pencil drawing, but would like the cars to not dominate the picture. She asked why Ms. Gibbons had chosen black and white rather than doing it in color. 01 000372 Art in Public Places November 4, 1996 Ms. Gibbons stated that she currently was working with black and white and thought there was so much color at the Shopping Center that this would be a departure causing it to stand out. Color may make it appear to be a billboard instead of artwork. Commissioner Shamis stated she was glad to see that students would be involved in the project. e. Chairman Walling asked what the installation costs would be. Mike Teague stated about $3,000. Discussion followed regarding the costs of installation. f. Commissioner Kennedy asked whether the students would be receiving any payment for their work. Ms. Gibbons stated that it was her impression that the Commission would like to have it be an educational process and due to the costs involved, students would not be paid for their work. g. Commissioner Shamis asked that the final design be submitted to the Commission for approval. Ms. Gibbons stated that was no problem. h. Chairman Walling stressed that the picture/design not denote the Carwash or advertise the business. If this became an issue would she be able to convince the City Council that the design had nothing to do with the business. Ms. Gibbons stated there would be no way of determining the model or make of the cars in the drawing. The cars would be generic in a sense and the artwork itself dealt with contrast; black and white, the natural and the man-made, and the war to tame the desert, but, most important, it would be the common experience we have all have with living in the desert - the attack of the tumbleweeds. Commissioner Kennedy asked about the issue of liability when the students are involved. Ms. Gibbons stated this was a concern for anybody involved in the process. The City would have to see that insurance was provided. j. Commissioner Shamis asked if the School District would have a building suitable for Ms. Gibbons to use. Staff would research the issues. k. Chairman Walling asked Ms. Gibbons when she be able to give the Commission a definite cost for the project, including the installation. Ms. Gibbons stated about two weeks. APP11-4 3 000373 Art in Public Places November 4, 1996 APP 11-4 1. Mr Mike Teague presented his proposal consisting of two colored drawings. Mr. Teague stated he proposal would not involve as many students in the design or construction of the artwork. The dimensions of the mural would be 10-feet by 20-feet using 6-inch tiles. He would use his students from Amistad High School as they were students from all over the Valley including La Quinta. He went on to explain that the students at Amistad were the "at risk" students from all the schools in the Valley. He would use no more than 12 students. Regarding the artwork, he determined that the site was a busy highway and therefore there was no ability to tell a story or draw attention to it. Therefore, he wanted to do an art piece that was big and bold and easily recognized. M. Commissioner Shamis asked if the color would be the background and the object drawn in black. Mr. Teague stated that was correct. It would blend with the surrounding colors. n. Commissioner Cothrun questioned the students involvement in the research. Mr. Teague stated they would be instructed on the use of tile. o. Commissioner Klein asked if the picture was true to size. Mr. Teague stated it was. P. Commissioner Kennedy asked if staff had researched the artbank for other artists who also worked in tile. Staff stated the only names that were found were of those represented. q. Mr. Teague stated he may use the students in the creation of a tile border for the design. r. Chairman Walling thanked both artists for their time and designs. S. Commissioners discussed whether or not the location was worthy of artwork. t. Commissioner Shamis stated she thought having students involved in the project was important. She preferred Ms. Gibbons's design as it appeared to be more artistic. 4 000374 Art in Public Places November 4, 1996 APP 11-4 U. Commissioner Klein stated her concern that Ms. Gibbons's design may be viewed as a commercial design. In dollars and cents the Carwash's contribution to the APP Fund was a small amount and she was concerned with singleing out a particular business for the placement of artwork. Would other businesses want the same treatment? V. Chairman Walling stated he thought this was a good motivation to have other businesses want the same. If they want art we'll do it for them as well. Any person can offer a building site. What is interesting is the multitude of art all over the City. If enough of this is done, it will cause a conscienceness throughout the City. W. Commissioner Reynolds stated that publicity will be good for the art program. The Carwash is a visible site and it might bring a new attitude toward art. X. Commissioners discussed with staff suggestions on how they could present the design to the City Council without going through the formal process. It was thought that by giving the City Council the opportunity to view the artwork over a period of time might be more beneficial. Following discussion, staff was directed to hang the two pictures, along with an explanation of what the designs, in the Council waiting area. y. Commissioner Kennedy stated she liked the idea that there would be artwork at both ends of the shopping center. Z. Chairman Walling asked if the Commission was in favor of the project. Commissioner Klein stated she thought it was a good idea and the involvement of the students important. However, she felt that Mr. Teague's artwork was is too commercial and not original in its design. aa. Following discussion, it was moved and seconded by Commissioners Shamis/Cothrun to continue this item to the next meeting. Unanimously approved. 5 000373 Art in Public Places November 4, 1996 B. La Ouinta Art in Public Places List of Community Art Sites Staff explained that in formulating a list of sites for artwork throughout the City, it became apparent that a budget was needed to give priority to the different locations. a. Commissioner Cothrun asked if the original list of sites was available. Following discussion, staff was directed to prepare and update the old list and continue this subject to the next meeting. Members would receive the old list with their next agenda and they were to formulate a program where artwork should be placed along with a proposed budget. C. Student Creative Recycle Art Program Galle Staff informed the Commission that the project had been brought to staff for consideration by the Commission. Based on the criteria for the expenditure of APP Funds, it was determined that the project would not qualify. 2. Following discussion, the Commission recommended the program to the City Council for their review and consideration. D. Video on the City- of Brea's Artwork Commissioner Shamis explained that she had spoken with the City of Brea regarding their art program and had asked that they send a copy of their video on their artwork. Staff explained that the video had not arrived and they would try to have it for the next meeting. VI. CORRESPONDENSE AND WRITTEN MATERIAL: None VII. COMMISSIONER ITEMS: A. Student Gallery - Staff explained that they had met with the art teachers from the three schools in La Quinta. In that meeting Mr. Mike Teague explained the "Student Gallery" design as recommended by the Commission. He then informed the Commission that the teachers had requested that the wall not contain the individual art frames, but leave the wall plain. Therefore, he was submitting a design for a corner treatment utilizing a fabric on the wall. He explained that the corner design would be constructed out of'h" birch to create a very subtle effect. The teachers preferred the raised and painted lettering for the "Student Gallery". The border was to be made out of birch wood that would be sanded and painted a wash color. APP 11-4 rel 000376 Art in Public Places November 4, 1996 B. Temporary Art - Staff stated that the Commission would need to meet with the City Attorney to discuss the newest information regarding court cases on temporary art. Discussion followed regarding temporary art programs. Commissioners determined that a special meeting could be held on Wednesday, December 4th at 2:00 P.M. Staff was to see if this date was convenient for the City Attorney. VIII. FUTURE AGENDA ITEMS: A. Progress on the Temporary Art Program IX. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Klein/Shamis to adjourn this meeting of the Art in Public Places Commission to a regular meeting of the Art in Public Places Commission on December 9, 1996, at 3:00 P.M. Unanimously approved. This regular meeting of the Art in Public Places Commission was adjourned at 4:43 P.M. APP11-4 7 000377 REGULAR MEETING OF THE ART IN PUBLIC PLACES COMMISSION NORTH CONFERENCE ROOM December 9, 1996 3:00 P.M. This regular meeting of the Art in Public Places Commission was called to order by Vice Chairman Rosita Shamis at 3:18 p.m., who asked Commissioner Reynolds to lead the flag salute. Vice Chairman Shamis asked for the roll call: ROLL CALL: Present: Commissioners Judi Cothrun, Sharon Kennedy, Elaine Reynolds, and Vice Chairman Rosita Shamis. (Chairman Walling arrived late.) It was moved and seconded by Commissioners Kennedy/Reynolds to excuse Commissioners Davis and Klein. The motion carried unanimously. Staff: Community Development Director Jerry Herman and Executive Secretary Betty Sawyer. II. CONFIRMATION OF THE AGENDA: Confirmed III. PUBLIC COMMENT: None IV. CONSENT CALENDAR: APP 12-9 A. Minutes - Commissioner Shamis asked that the Minutes of October 7, 1996, be amended on Page 4, Item 5 to restate the Commissioners comment. There being no further changes, it was moved and seconded by Commissioners Cothrun/Shamis to approve the minutes as amended. Unanimously approved. Commissioner Shamis asked that the Minutes of November 4, 1996, be amended on Page 1, Item C to eliminate the word "the". There being no further corrections, it was moved and seconded by Commissioners Cothrun/Shamis to approve the minutes as amended. B. Financial Statement - Commissioner Kennedy asked why there was still money owed to artists Kim Emerson and Alber DeMatteis. Following discussion, it was determined that it was a retainer to be held until the gate was installed. There being no further questions nor any changes, it was moved and seconded by Commissioners Shamis/Cothrun to accept the Financial Statement as submitted. Unanimously approved. 090378 Art in Public Places December 9, 1996 C. Department Report - Staff discussed the responsibilities of the Art in Public Places Commission and the Cultural Affairs Commission. Commissioners were reminded to review the Cultural Commission minutes when they are received to keep themselves informed. V. BUSINESS ITEMS: A. Proposed Artwork for Fritz Burns Park APP 12-9 Community Development Director Jerry Herman stated that this item had been returned to the Commission for a reconsideration of the design of the project to make it more functional. 2. Commissioner Shamis stated she did not agree with the redesign as submitted as it did not appear to be "unique" and therefore, could not be considered art. Staff stated it was similar to the functional art the Commission had seen at the City of Escondido. The Commission can accept Council's recommendation or submit the same design and state their reasons. 3. Mr. Art Fernandez, stated he had met with each of the Council members individually as to what they wanted to see in the City. It was his interpretation that the Council wanted a unique jungle -gym that would be tied into a piece of artwork. This was difficult on a limited budget. Mr. Fernandez further stated that he believed the redesign was a unique design as the artwork could not be found anywhere else. During discussions with each of the Council Members it was stated that they wanted animals incorporated into the design, for the piece to be more functional, and to concentrate only on the Fritz Burns Park. 4. Commissioner Shamis asked why the art piece would have to be relocated at a later date. Staff explained that the area within the Park that was designated as the "Children's Play Area", would not be constructed until a later date. 5. Commissioner Reynolds stated she liked the artwork and she believed it to be an appropriate piece of artwork for the Park. 6. Commissioner Kennedy asked how the redesign was different than the original Pinata design? Commissioner Shamis stated the original design of the giraffe was a piece of artwork with grace and beauty. This design is an arch that even if the animals are cut-outs, they are added to the piece and this is not art. She then asked how much depth there would be to the animals? 2 .a 000371 Art in Public Places December 9, 1996 Mr. Fernandez stated they would be approximately 18-inches. He would not have the exact specifications until it comes back from the engineer, but it will be a minimum of 10-inches wide. The commissioners asked how the animals would be supported. Mr. Fernandez stated they would be welded onto the frame. He went on to explain that from the top of the arch to the grass it would be 13-feet; to the top of the swing it would be 11-1/2 feet. The width would be about 25-feet. The swings will be attached to the smaller quails at the top of the arch. The colors to be used will be those used in the water spray tower. The actual swing structure will be constructed of steel, painted with a clear -coated sealer. The animals are to be "life -like" in appearance. 7. Commissioner Cothrun asked if the palm trees would be metal. Mr. Fernandez stated they would be and the pinata holder would be located at the end of the leaf. Commissioner Cothrun asked if there would be any problem with incorporating the artwork into the play equipment. She preferred the design of the palm trees and animals. 8. Commissioner Shamis asked what the cost of the redesign would be. Mr. Fernandez stated it would be $35,000 to build and install. Commissioner Shamis asked if the palm trees could be replaced with animal figures. Mr. Fernandez stated that could be done. Commissioner Shamis stated she was not in favor of the new design. Discussion followed regarding animals that could be used to make the structure appear more like a piece of art. 9. Commissioner Kennedy stated the redesign was user friendly. Mr. Fernandez stated the palm trees would have a textured appearance. He went on to state that the tree trunks would be 12-inches in diameter, painted the same as a palm tree. A small rabbit, approximately three feet in height, would be a part of the base. 10. Commissioner Reynolds asked if both ideas presented by Mr. Fernandez could be presented to the City Council; the palm trees and the animals. Mr. Fernandez stated that numerous people from all over the Valley and in the Los Angeles area have told him what a good idea this is and they are anxious to see it completed. 11. Commissioner Cothrun stated she supported a design that incorporated art into a swing set that would be a functional part of the Park. 12. Mr. Fernandez stated he would present both maquettes to the Council for their consideration. 13. Commissioner Reynolds asked if the public could be informed of the Council meeting, to bring some public support. APP 12-9 3 000380 Art in Public Places December 9, 1996 Chairman Walling joined the meeting. 15. There being no further discussion, it was moved and seconded by Commissioners Reynolds/Kennedy to recommend to the City Council both maquettes submitted by Mr Fernandez; the palm trees and/or indigenous animals (not frightening to children) for a price not to exceed $35,000 along with a structure that is a two-sided slide. 16. Chairman Walling asked Mr. Fernandez if the slide were to be purchased, would he build the artwork around it. Mr. Fernandez stated he would buy the slide and add the artwork. He went on to state that he would create an art piece around four swings, either the palm trees or the animals figures. The same design would be used for the slide. If the palm trees are used, the pinata design would be incorporated into the palm fronds. If the design of the two rams is used, it will not have the animals on the top of the swing set. The swing set design along with the slide would be constructed for a price not to exceed $35,000. Following discussion, the motion was unanimously approved. B. Proposed Artwork for the La Ouinta Carwash: Staff explained to the Commission why the project had not been displayed for Council discussion and was being brought back to the Commission. Following discussion staff stated they would take the project to the Council for presentation during a study session to give Council an opportunity to review and make comment. 2. There being no further discussion, it was moved and seconded by Commissioners Kennedy/Walling to instruct staff to present the project to the City Council during a study session for their review and direction. C. La Ouinta Art in Public Places List of Community Art Sites Staff informed the Commission that there were several sites throughout the City were artwork could be placed. Commissioner Shamis asked if the Commission could take a tour with staff of the locations. It was determined that a tour would be scheduled for the Commission at the beginning of their next meeting. APP 12-9 M 000381. Art in Public Places December 9, 1996 VI. CORRESPONDENSE AND WRITTEN MATERIAL: None A. Video on the City of Brea's Artwork Commissioner Shamis explained how the tape had been obtained. Staff stated the Commission would view the video at the conclusion of the business items. VII. COMMISSIONER ITEMS: A. Temporary art Commissioner Shamis stated that she had spoken with Mr. Weidenhamer regarding the loan of his art piece. Mr. Weidenhamer had stated that he would sign any agreement with the City that the City Attorney would like him to enable the City to have the artwork. The City would not be responsible for any damage or theft to the art piece. 2. Chairman Walling asked staff if Mr. Weidenhamer could call the City Attorney directly. Staff suggested an appointment be made for Mr. Weidenhamer to meet with the City Attorney to discuss the issue. Staff was directed to arrange a meeting with the City Attorney and Mr. Weidenhamer. 3. Commissioner Shamis stressed the importance of having a community workshop on the importance of art in public places. The workshop would educate the public as well as the City Council and staff as to how artwork could be incorporated into the City. VIII. FUTURE AGENDA ITEMS: A. Progress on the Temporary Art Program B. Discussion relative to the City of Brea art program. IX. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Cothrun/Shamis to adjourn this meeting of the Art in Public Places Commission to a regular meeting of the Art in Public Places Commission on January 6, 1997 at 3:00 P.M. Unanimously approved. This regular meeting of the Art in Public Places Commission was adjourned at 4:38 P.M. APP 12-9 5 000382 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall North Conference Room 78-495 Calle Tampico, La Quinta, CA October 17, 1996 CALL TO ORDER 3:30 P.M. A. This meeting of the Historic Preservation Commission was called to order at 3:30 P.M. by Chairman Millis. B. ROLL CALL 1. Chairman Millis requested the roll call: Present: Commissioners DeMersman, Puente, Wright, and Chairman Millis. Staff explained that Commissioner Woodard was traveling out of the country and would not be present. It was explained that since Commissioner Woodard had been appointed to the Planning Commission it was staff's understanding that he would be resigning from the Historic Preservation Commission in December. 2. Staff present: Planning Manager Christine di Iorio and Associate Planner Leslie Mouriquand. IL CONFIRMATION OF AGENDA: Confirmed III. PUBLIC COMMENT: None IV. CONSENT CALENDAR A. There being no corrections to the Minutes of September 19, 1996, it was moved and seconded by Commissioners Wright/DeMersman to approve the minutes as submitted. Unanimously approved. V. BUSINESS ITEMS A. Archaeology Report for the Bureau of Land Management segment of the Jefferson Street Alignment project A staff report was presented by Associate Planner Leslie Mouriquand, a copy of which is on file in the Community Development Department. HPC 10-17 1 000383 Historical Preservation Commission October 17 , 1996 2. Chairman Millis asked staff to explain where the property belonging to Mr. Green was located. Staff explained the location of the different properties. Discussion followed as to where sites had been located and how close they were to the proposed construction. 3. There being no further discussion, it was moved and seconded by Chairman Millis and Commissioner Wright to approve the Archaeology Report for the Bureau of Land Management segment on the Jefferson Street Alignment project. Unanimously approved. B. Update of the California Local Government Workshop Associate Planner Leslie Mouriquand informed the Commission of the highlights of the upcoming November 2, 1996, workshop and answered questions. Commissioner Wright informed the staff he would not be able to attend due to a conference he was required to attend in San Francisco. Discussion followed regarding an alternative workshop he would be able to attend to meet the State training requirements. C. Video presentation: "Working on the Past - with the Secretary of the Interior's Standards for the Treatment of Historic Properties" Associate Planner Leslie Mouriquand gave a background on the video and members watched the video. VI. CORRESPONDENCE AND WRITTEN MATERIAL - None VII COMMISSIONER ITEMS - None VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Puente to adjourn this meeting of the Historic Preservation Commission to a regular meeting of the Historical Preservation Commission on November 21, 1996. This meeting of the Historical Preservation Commission was adjourned at 4:30 P.M. Unanimously approved. HPC 10-17 2 000384 ai 'kv &V.IWI 1 h1 EllNaK sW MINUTES HISTORIC PRESERVATION COMMISSION MEETING A special meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA November 8, 1996 I. CALL TO ORDER 3:30 P.M. A. This meeting of the Historic Preservation Commission was called to order at 3:35 P.M. by Vice Chairman Woodard, who asked Commissioner DeMersman to lead the flag salute. B. ROLL CALL 1. Vice Chairman Woodard requested the roll call: Present: Commissioners DeMersman, Puente, Wright, and Vice Chairman Woodard. Commissioner DeMersman led the flag salute. Staff explained that Chairman Millis would not be present due to his work schedule. It was moved and seconded by Commissioners DeMersman/Wright to excuse Chairman Millis. 2. Staff present: Planning Manager Christine di Iorio, Associate Planner Leslie Mouriquand and Executive Secretary Betty Sawyer. II. CONFIRMATION OF AGENDA: Confirmed III. PUBLIC COMMENT: None IV. CONSENT CALENDAR - None V. BUSINESS ITEMS A. Certificate of Appropriateness 96-001; a request of the Sienna Corporation for review and recommendation of approval of Certificate of Appropriateness to the City Council regarding design modifications and porch addition to the Hacienda del Gato and demolition of several out buildings in the Tradition project. Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. David Chapman, representing Sienna Corporation, owners of the property, stated the Hacienda was to be used as a sales/administration offices and not a conference center as to would not be open to the general public. 000385 Historical Preservation Commission November 8, 1996 3. Planning Manager Christine di Iorio clarified the changes that had been made to the site since the last meeting. 4. Vice Chairman Woodard asked if staff had a recommendation regarding the proposed design entry door. Staff stated the existing front door was not original to the building and the proposed door was not consistent with the Secretary of Interior Design Guidelines because it was representational of the period. The Commission would need to make a determination to its consistency with the Secretary of Interior Guidelines. 5. Mr. Gary Lohman, contractor for the project, stated the reason the door was being resubmitted was that they had re -analyzed the door design previously approved by the Commission and they wanted a door with more lites to allow more light into the interior building. Therefore, they wanted use a true divided lite door. The proposed door is of the same character, but has the French lites. The door to be used at the south -side entrance was to be a French multi-lite door as well. 6. Commissioner Puente asked how many lites were on the south door. Mr. Lohman stated it was a 10-light and of a different size. He further stated that the size would change the configuration of the glazing panels. 7. Staff stated the south side door was also in question as it was to be replaced as well. Mr. Lohman clarified that this door was a ten lite door and not a 12- lite. Staff explained their analysis and recommendation. Vice Chairman Woodard asked staff to clarify whether the south side door was appropriate and matched the front door and fits with the character of the structure. Staff stated that the door would be located in an inconspicuous location. 8. Mr. Fred Rice, La Quinta Historical Society, stated he remembered the door and thought he had pictures of the original door at the time of the Rosecrans era in the 1950's. 9. Staff went on to explain the addition on the west elevation on the interior side courtyard. Staff clarified that there was a stairway that should be retained and was not mentioned in the staff report. The historic two story balcony has three bays and the applicant was proposing only two bays on the porch addition. The Commission needs to determine the character defining features of the historic building and application of the Secretary of Interior Standards in this instance it is the porch. This elevation's character defining feature is the second story balcony and staff was raising the question for the Commission to review and discuss what should be done. Staff explained how the second story porch could be retained. HPC11-8 2 000386 Historical Preservation Commission November 8, 1996 10. Mr. Fred Rice, La Quinta Historical Society, stated that from the beginning they had always wanted to have a slanted roof and wanted to keep the Spanish look. The Society was very pleased with the renovations the applicant had made and commended them for preserving as much of the site as possible. 11. Staff went on to explain the remaining elements that were proposed to be changed. Vice Chairman Woodard asked what uses were proposed for the upper level. Staff stated it was the sales office and the general public would only be allowed by appointment. 12. Commissioner Puente asked why they were planning on using sliding doors. Lohman stated they wanted a good relationship between the outside and inside as it is really an outside room. 13. Mr. Gary Lohman, contractor and representing the client, asked about the stairway to the second floor balcony and stated it needed to be removed as it was a safety problem. He explained why it was a safety hazard. If they were required to keep the stairway it would not conform with the Uniform Building Code. To reconstruct the staircase they would not be able to meet the Code regarding the handrail or treads. 14. Vice Chairman Woodard asked staff how they would address an element that could not be replaced to due to the Building Code requirements. Staff stated they would have to discuss this with the Building and Safety Department. 15. Mr. Lohman stated that in reference to staff s statement regarding the addition obscuring the porch, he did not believe they were, but they would lose the handrail. The proposal by staff to design the addition as a box shape would be inappropriate due to the massing of a box on the courtyard. The courtyard is not large and a box would be imposing on the courtyard. They would like to have the ability to pull the doors back so there is no intentional imbalance of the historic second floor balcony and the three bays with the proposed new additions two bays. It would be difficult to retain the three bays as the French doors would not fit properly. 16. Members discussed the problems associated with meeting the requirements of the Americans with Disabilities Act. 17. Mr. Fred Rice asked if an elevator was to be installed. Vice Chairman Woodard stated that ADA requirements are mandatory and the lift must be installed. Staff stated the handicap issues would be addressed under the State Historic Building Code. Mr. Rice stated that La Quinta had so few historic places left, that the Hacienda del Gato is one of the really historic places left. HPC11-8 3 000387 Historical Preservation Commission November 8, 1996 18. Commissioner Wright stated the Sienna Corporation had made every effort to preserve the historic site and it was greatly appreciated. 19. Vice Chairman Woodard asked if the thrust of the roof element with the plexiglass was the kind of ambiance the City wanted for this structure. He asked is there was anything wrong with the board and batten instead of the stucco side walls. Mr. Lohman stated the owners would have no problem with using the board and batten. Staff stated the only difference would be the size of the board and batten to distinguish the old and new. Mr. Lohman stated they had no objection to the use of the material recommended. 20. Vice Chairman Woodard asked if the proposed clay tiles were any different than the existing. Mr. Lohman they may be or they may not be similar. Mr. David Chapman stated they would like the tile to be as similar as possible. 21. Commissioner Wright stated he was in agreement with most of staff s recommendation. In regard to the addition, he was in favor of the applicant's submittal. Staff stated that the railing would follow out to the edge, enlarging the balcony. 22. Commissioner DeMersman stated he concurred with staffs recommendation. However, he was concerned with the proposed design of the front door, the addition obscuring the historic second floor balcony, and the replacing of the wood railing with wrought iron as they are all character defining features and the proposed changes alter the original concept. He would prefer to see the three bays with the addition having a flat roof so as to retain the wood railing. Staff asked for clarification as to whether or not it was the flat roof or the lowering of the proposed roof to retain the historic second floor balcony for consistency with the Secretary of Interior Guidelines. Commissioner DeMersman stated it didn't matter as long as the railing stayed. 23. Vice Chairman Woodard asked the applicant if the flat roof with the low ceiling and little light would be a problem. Mr. Lohman stated the owner would have a problem with a flat roof and the patio was extended all the way out. It will severely impact the courtyard. 24. Vice Chairman Woodard stated the plastic to be used in the roof was too foreign to the architecture and out of character with the building and he could not approve it. 25. Vice Chairman Woodard asked each of the Commission Members to identify those areas they were recommending for approval. Following discussion, it was moved and seconded by Commissioners Wright/Puente that the main entrance door not have any lites. The south side door would consist of an 10- HPC11-8 4 000389 Historical Preservation Commission November 8 , 1996 lite door as submitted. The court -side room addition was approved as proposed with the addition of the exposed handrail 8-inches in height and the side wall material would be board and batten of a different width than the historic board and batten stained the same. The west window elevation was approved for replacement with a single pane. The hand railings shall be retained, stabilized, painted, and filling in the blank places. Wrought iron will not be allowed. The duct work is to be removed. The staircase can be removed and the foreman's house can be demolished. 26. Vice Chairman Woodard asked if the Commission's review was to include the landscaping. Staff stated they were working with the applicant regarding the landscaping. 27. Mr. Lohman, stated there were French balconies with wood railings in the front of the house which are not in good shape and could be a liability. They would like to have the Building and Safety Department make a determination as to what work should be done. Staff stated that the Building and Safety Department was aware of the balconies and it will be up to the Building and Safety Director as to whether or not they will be required to be brought up to the Uniform Building Code or use the State Historic Building Code. Vice Chairman Woodard stated they should be maintained for the historic value, but the safety issue needs to be determined by the Building and Safety Director. Everyone agreed. 28. Mr. Chapman stated that the railing leading up to the front door was wrought iron as well as the door at the rear of the building. The reason they were requesting to change the railing to wrought iron was to be in keeping with this treatment along with the window treatment. 29. Planning Manager Christine di Iorio stated their was a wood railing at the rear of the building that should be replaced and stabilized as directed by the Secretary of Interior Guidelines. The applicant wants to replace the wood with wrought iron and raise it to 42 inches. The Building and Safety Department has stated that if it stays it should be stabilized and he would accept the height as it is currently constructed. If wrought iron is used, the height must be 42-inches per the UBC requirements. 30. Mr. Fred Rice stated he was very excited about what the Sienna Corporation is doing and is pleased that they were trying to maintain the integrity of the structure. HPC 11-8 5 61)0339 Historical Preservation Commission November 8, 1996 31. Mr. Chapman stated they were glad to be in La Quinta and they wanted to keep the historic nature of the site. The Hacienda is part of the charm and a large part of their sales promotion. He thanked the Commission for working with them on the project. 32. Staff stated the Commission's recommendation would be going to the City Council on November 19, 1996, for their review and approval. VI. CORRESPONDENCE AND WRITTEN MATERIAL - None VII COMMISSIONER ITEMS - None A. Commissioner Woodard stated this was his last meeting and he wanted to thank the Commission for allowing him to be a part. He has enjoyed his time serving on the Commission. Commissioner Wright thanked Commissioner Woodard on behalf of all the members, for being a part of the Commission. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners DeMersman/Wright to adjourn this special meeting of the Historic Preservation Commission to a regular meeting of the Historical Preservation Commission on November 21, 1996. This meeting of the Historical Preservation Commission was adjourned at 5:20 P.M. Unanimously approved. HPC 11-8 0 000390 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall North Conference Room 78-495 Calle Tampico, La Quinta, CA November 21, 1996 I. CALL TO ORDER A. This meeting of the Historic Preservation Commission was called to order at 3:35 P.M. by Chairman Millis. B. ROLL CALL Chairman Millis requested the roll call: Present: Commissioners DeMersman, Puente, Wright, and Chairman Millis. Staff informed the Commission that Commissioner Woodard had called and asked to be excused from the meeting. It was moved and seconded by Commissioners DeMersman/Wright to excuse Commissioner Woodard. Unanimously approved. 2. Staff present: Planning Manager Christine di Iorio, Building and Safety Director Tom Hartung, Associate Planner Leslie Mouriquand, and Executive Secretary Betty Sawyer. II. CONFIRMATION OF AGENDA: Confirmed III. PUBLIC COMMENT: None IV. CONSENT CALENDAR A. There being no corrections to the Minutes of October 17, 1996 and November 8, 1996, it was moved and seconded by Commissioners Wright/Puente to approve the minutes as submitted. Unanimously approved. V. BUSINESS ITEMS A. Archaeology Report for Tentative Tract 28457 and 28458 - EZ Okie HPC 11-21 1. A staff report was presented by Associate Planner Leslie Mouriquand, a copy of which is on file in the Community Development Department. 000391 Historical Preservation Commission November 21 , 1996 2. Commissioner Puente asked staff to explain "conditionally accept". Staff explained that this is standard language to mean that the project was recommended for approval as conditioned. 3. There being no questions of staff or the applicant, it was moved and seconded by Commissioners Wright/Puente to recommend approval of the report to the City Council as submitted. Unanimously approved. B. Archaeological Report for Conditional Use Permit 96-030 - La Ouinta Self Storage - William Warren GroW Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner DeMersman asked if the lots are owned by the same person. Staff responded that the property is currently owned by one entity. 3. Chairman Millis asked about the description of the land as to the boundaries. Staff explained. 4. Mr. Bill Hogan, the applicant, clarified that the two future lots would be owned by two separate owners. 5. Commissioner Puente stated that this was an interesting site. Staff explained the findings as stated in the report and that this site may be a part of a zone of sites that stretch as far as two miles long and is a very significant. 6. Commissioner DeMersman asked how Lot B would be protected from heavy equipment during the process of Lot A. Staff explained that equipment would not be on Lot B. Mr. Hogan stated there would be no access to Lot B. 7. There being no further questions, it was moved and seconded by Commissioner DeMersman/Puente to recommend approval of the report to the City Council as submitted. Unanimously approved. C. Certificate of Appropriateness 96-002 - Fischer Building. 77-895 Avenida Montezuma Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. HPC 11-21 2 W1. 92 Historical Preservation Commission November 21 , 1996 2. Staff explained the working drawings to show how the seismic retrofit would be done, specifically: a. Joining of the walls to the roof and to the foundation. b. The shed, at the rear of the property is to be constructed of interlocking block and used for parking. The roof will be replaced and the tiles salvaged. C. The non -historic shed would be removed as it is not historic. d. The main building rear wall has too many windows to meet the seismic standards therefore, one window must be enclosed. However, six inch block will be used so the window framing can remain in place. The glazing will be smoked colored. This will allow this modificaiton to read as originally designed and not compromised the architectural integrity of the building. There would be no changes to the front elevation. e. With the proposed changes, the structure would be in compliance with the Secretary of Interior Guidelines, and staff would recommend approval. 3. Chairman Millis stated that since the roof tile was original, the old tile should be used in the front and any to be replaced be used in the rear of the building to retain the flavor of the building. 4. Commissioner Puente asked about the parking plan. Staff explained that the circulation would be to enter from the street and exit through the alley so the parking was rearranged to accommodate the circulation pattern. 5. Mrs. Fischer asked if the block wall was required. Staff explained that they could continue with the chainlink fence as it is non -conforming. 6. There being no further questions, it was moved and seconded by Commissioners Wright/DeMersman to recommend to the City Council approval of Certificate of Appropriateness 96-002 as submitted and conditioned. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL - A. Proposed changes to 36CFR 61, "Procedures for State, Tribal, and Local Government Historic Programs. Associate Planer Leslie Mouriquand explained the material was for Commission review in case communication towers would ever be submitted for a historical building. HPC11-21 3 000393 Historical Preservation Commission November 21, 1996 2. Associate Planner Leslie Mouriquand asked if there were any comments the Commission would like to submit to the Department of Interior as requested regarding the subject. There were no comments. VII COMMISSIONER ITEMS A. Staff informed the Commission of the final decision by the City Council regarding the Hacienda del Gato. B. Chairman Millis asked that it be written into the record that the Commission was impressed with staff s report at the Historic Preservation Workshop on November 2, 1996. C. Commissioner Wright reported on the "20 Tools that Protect Historic Resources After an Earthquake" Conference which he attended. The next is January 17, 1997 and it should be considered for Commission attendance. A lot of information that would be beneficial for the Commission to learn about regarding a master plan for historic buildings after a natural disaster. D. Chairman Millis asked for a report on the Survey. Staff stated that the consultant had not submitted anything to date. What they have completed is a lot of research and data gathering information. The next phase will take them into the field to find and record the sites. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners DeMersman/Wright to adjourn this meeting of the Historic Preservation Commission to a regular meeting of the Historical Preservation Commission on December 19, 1996. This meeting of the Historical Preservation Commission was adjourned at 4:05 P.M. Unanimously approved. HPC11-21 4 000394 INVESTMENT ADVISORY BOARD MINUTES December 11, 1996 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairwoman Brown, followed by the Pledge of Allegiance. PRESENT: Board Members Frame, Irwin, Lewis, Osborne, Rodriguez, Sales and Chairwoman Brown ABSENT: None OTHER PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II CONFIRMATION OF AGENDA In response to Board Member Irwin, Chairwoman Brown advised that she placed the LAIF Questionnaire under Correspondence and Written Material. III PUBLIC COMMENT - N/A IV CONSENT CALENDAR A. Approval of Minutes of Meeting on November 13, 1996 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Sales to approve the minutes of November 13, 1996 as submitted. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for October 31, 1996 Mr. Falconer presented the Staff Report advising that the debt service payments are completed until the first part of 1997. 1 090391 Investment Advisory Board Minutes December 11, 1996 In response to Board Member Frame, Mr. Falconer advised that the Treasurers report is effective as of October 31, 1996, the City Council decided at their first meeting in November to decrease the LAIF rates. The new LAIF percentage will be recognized on the November 30, 1996 Treasurers Report. MOTION - It was moved by Board Members Frame/Osborne to Review, Receive and File the Treasury Report dated October 31, 1996. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - November 1996 Mr. Falconer presented the staff report and advised that this report represents selected balances. B. Investment Liquidity and Anticipated Revenue Mr. Falconer presented the staff report and indicated that the report is basically a statement of cash position for past activities from July 1 st to date and an income statement for future anticipated activity. In response to Board Member Frame, Mr. Falconer advised that he would change the "transfers out" and "transfers in" to reflect only large dollar items. C. Reporting to the City Council - Status Update Mr. Falconer advised that in the staff report to the City Council concerning clarification on whether or not the minutes were sufficient communication, the City Council determined that the minutes reflect sufficient communication. In addition, the City Council adopted a Handbook for Board Members/Commissions that will be available in two weeks and will cover the minutes, majority and minority reports and dissenting votes. 2 000396 Investment Advisory Board Minutes D. LAIF Questionnaire December 11, 1996 Chairwoman Brown advised that after she received the minutes from the City Council meeting, she recognized that one of the Council Members expressed an interest in the LAIF Questionnaire. She further advised the she spoke with each Council Members regarding the LAIF Questionnaire, and has placed it on the agenda because of an interest by the City Council to hear the Investment Advisory Boards discussion. In response to Chairwoman Brown, Mr. Falconer advised that the LAIF Questionnaire was presented to the Investment Advisory Board at their July, 1996 meeting and at the May 81, 1996 meeting as an insert. In response to Board Member Frame, Mr. Falconer advised that the revised LAIF Questionnaire is due in two weeks, and it has several changes. Board Member Frame advised that his reason for asking is that if there are changes in the questionnaire due out in two weeks, wouldn't it be better to wait and discuss the revised questionnaire. Chairwoman Brown advised that it would be prudent of the Board to wait to discuss the questionnaire when the revised version is received. In response to Chairwoman Brown, Mr. Falconer advised that the City deposits into LAIF one or two times a month and withdraws money approximately five to six times a month Mr. Falconer advised that Page 55-Attachment 3 reflects the LAIF balances for July 1995 to October 1996. Chairwoman Brown advised that Attachment No. 3 is very helpful for the Board. This attachment clearly indicates the diversification and how the LAIF balances have decreased. In response to Board Member Irwin, Mr. Falconer advised that one of the new changes will require one or more days notice for withdrawal of funds, this was first learned about on December 4, 1996, and only pertains to amounts over ten million. He is not aware of the amount of 3 0V337 Investment Advisory Board Minutes December 11, 1996 notice time that is required for withdrawal of funds over ten million. In response to Board Member Irwin, Mr. Falconer advised that the City currently has a balance of seven million in LAIF and he does not foresee having to move any amounts that would require a notice. Board Member Osborne advised that at the last meeting, there was discussion from the Board regarding LAIF - CD's and Oversees Banks. He indicated that he spoke with LAIF and was advised that the funds are kept in the United States. There are no foreign securities in LAIF. He further advised that LAIF has brought about disruption in the Board and it was his feelings that if the Board could get a better feel about LAIF and have a united approach, it would help the Board to plan for the City. Board Member Irwin questioned why the Board needs to have a united front. Chairwoman Brown advised that each Board Member was appointed to their position as a Board Member because of their backgrounds. Each of the Board Members are aware of past actions of the City in regards to funds. The City Council is looking for a balanced recommendation. She further advised that her input from Council is that they are very pleased with the goals of the Board. She further advised that she is in agreement with Board Member Osborne. Board Member Sales advised that the Board will continue to debate the issues and there is always going to be dissent. He further advised that every issue that comes before the Board he will confront it independently. He further advised that LAIF has become a political issue with the City Council. Board Member Osborne advised that when a LAIF Investment percent is given to the City Council, it should be supported by the entire Board. Board Member Frame advised that it is incumbent that the Board address as thoroughly as possible all the issues, develop a majority consensus and then at that point, if the Board had done their job and researched all the issues and has come to the conclusion as a group that this will be the criteria of LAIF, then it should be supported by all Members. 0 000998 Investment Advisory Board Minutes December 11, 1996 Board Member Irwin stated that he couldn't disagree more. He advised that the Board is wide apart on this issue. This Board does have a view that the majority of the Board feels that 40 to 50 percent invested in LAIF is safe and one member feels that no more than 0 - 10 percent should be invested. Board Member Frame advised that there can be a gap, but if this Board wants to act as a committee of extensively knowledgeable people, then we can accommodate dissent. Its outside of this room, that once the Board has made a decision, it is incumbent upon the members to support the decision to the outside. A common approach is necessary to keep the impression as it is now. Board Member Rodriguez advised that he respects the opinions of the Board Members in regards to LAIF. In order to resolve this situation, the Board needs to stay grounded, list the issues that are concerns with the Board and review each issue and try to resolve them. Board Member Irwin advised that for 2'/2 years he presented specific reasons and issues that he felt were unique to LAIF. And for whatever reasons this Board choose not to worry about them. If its important that the ground rules are that we have a united front, he cannot participate. Chairwoman Brown clarified that each person is a member of the Investment Advisory Board and we have all been placed because of our backgrounds. We come together for meetings once a month, we discuss issues and identify the cause and effect and make the recommendations which may or may not be accepted by the Council. What Board Members Frame and Osborne are saying is that we have established that our minutes, both the tapes and the written minutes are the Boards way of communicating with the Council. Everyone's opinion is respected. The results of the discussions is going to be a vote. It will be clearly identified who is voting for and against. The key here is when the Board leaves the room, everyone can see that we stand together as a group. Board Member Sales advised that if other Board Members have views that are different from the majority, this Board cannot tell them that they cannot discuss them outside of this room. 5 000399 Investment Advisory Board Minutes December 11, 1996 Board Member Irwin stated that this is a democracy not a corporation. Board Member Lewis advised that a number of issues have been touched upon and addressed. He further advised that this is a democracy, but one of the problems with government in general is that it is not run like a business. An important point that is being missed is that the effectiveness of a Board is how it works together. When a Board appears splintered than its effectiveness is decreased. Board Member Irwin stated that he has a responsibility to Council and he has no responsibility to the members of the Investment Advisory Board. Board Member Lewis stated that he disagrees. He advised that Board Members don't have a responsibility to the members as people, but to this Board as a whole. Each member was appointed not as one, but as a member of the Investment Advisory Board and that each member has a responsibility as a members of the Board to support it. Board Member Irwin advised that he has a responsibility to follow rules and regulations and the law, he does not have a responsibility to support the Board that he is aware of. If it is written in a handbook or Ordinance he would like to see it. Board Member Lewis advised that the Board is asking for support from each Board Member. Board Member Rodriguez advised that each members integrity is being questioned when the Board is being viewed. Chairwoman Brown advised that she choose to agendize the LAIF Questionnaire under Correspondence and Written Material because each one of the Board Members comments and feelings with regard to the questionnaire were requested. Mr. Falconer advised that the handbook for Committees and Boards that was adopted by the City Council will cover some of the issues that have been discussed tonight. He encouraged the Board Member to read it when it is distributed. 0 000410 Investment Advisory Board Minutes December 11, 1996 In response to Board Member Sales, Mr. Falconer advised that he does not have the entire text with regards to communication with Council, but he read the following excerpt: "individual contact with the City Council to discuss problems or neither encouraged or discouraged, this will have to be handled on an individual basis. Should a controversy arise within the commission, board or committee, Council guidance is available from City Staff." He further advised that the handbook discusses split opinions and how they should be dealt with. It also reviews a Board/Commission member representing themselves either as a private citizen or a member of a Board/Commission. He advised that each Board Member is allowed to go before Council as a private citizen. If you go before Council as a member of a particular board/commission, you cannot represent your personal opinion as one of the entire board/commission/committee unless the board/commission/committee has given you permission. In response to Mr. Falconer, Chairwoman Brown advised that she recommends that the Board wait until the revised LAIF Questionnaire is received before being reviewed by the Investment Advisory Board. VII BOARD MEMBER ITEMS - N/A VIII ADJOURNMENT MOTION - It was moved by Board Members Lewis/Frame to adjourn the meeting. Motion carried unanimously. 7 000401 COACHELLA VALLEY MOSQUITO AND VE CONTROL DISTRICT C 0 [ BOARD OF TRUSTEES MEETING JAN 1 Q 1997 DECEMBER 10, 1996 c'� r T77 7 -- ....__�� IT The meeting of the Board of Trustees for the Coachella Valley Mosquito and Vector Control District was held at 83-733 Avenue 55, Thermal, California. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by President Pricer. PLEDGE OF ALLEGIANCE• The pledge was led by Trustee Pierson. ROLL CALL: Those present at roll call: Trustee Bizzell, Fuschetti, Nigosian, Perkins, Pierson, Pricer, and Walker. Absent at roll call: Trustees Castro, De Lara, and Pisha (excused). Also present General Manager Stan Husted, Finance Administrator Robb Steinheider, and Administrative Secretary Denise Norton. The audience consisted of Attorney Lisa Garvin, Mrs. Treesa Cotton, and Mrs. Dorothy Pepper. Staff Members: Mindy Franklin and Ed Garrett. Trustee Rodriguez arrived at 7:10 p.m. APPROVAL OF MINUTES FOR NOVEMBER 12, 1996 BOARD MEETING• Motion to approve the November 12, 1996 minutes (as mailed) was made by Trustee Fuschetti. Motion was seconded by Trustee Walker and carried unanimously. CORRESPONDENCE: Stan stated letters received were included in the packet. PUBLIC COMMENT: No public comments were received. ANNOUNCEMENTS: No announcements were made at this time. CONFIRMATION OF AGENDA: The agenda was amended by President Pricer to move item #13 Closed Session to follow item #6 Approval of Expenditures. Motion to approve amendment was made by Trustee Fuschetti and seconded by Trustee Walker. No other changes were made. APPROVAL OF EXPENDITURES NOV 12-30/DEC, 1-6, 1996: Check numbers included in the packet for approval were #9482 - #9537 , along with the green sheet given to each Board member showing #9600 - #9621 . Motion to approve all expenditures was made by Trustee Walker. Motion was seconded by Trustee Perkins, motion carried. 091140Z dec96brd.mtg.mdn 1/13/97 CLOSED SESSION: A) Conference with Legal Counsel - Anticipated Litigation (1 potential case) Attorney Lisa Garvin pursuant to Government Code Section 54956.9(b)(1). (B) Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(a) Attorney Lisa Garvin: Pepper vs. CVMAD. (C) Public Employee Performance Evaluation pursuant to Government Code Section 54957: General Manager/Entomologist. Eight Trustees adjourned into closed session at 7:10 p.m. for discussion purposes. CLOSED SESSION Returning from Closed Session at 8:55 p.m., Attorney Lisa Garvin stated no action had been taken on issues A & B. Action for issue C shows a unanimous decision to re- evaluate in four months. REPORT OF DISTRICT ACTIVITIES FOR NOVEMBER: President Pricer requested having a larger scale version of maps that had been included in the November packet. Staff was directed to have a presentation made by Hugh Lothrop on the GIS mapping system. COMMITTEE REPORTS: Trustee Pierson raised discussion regarding a trip to Greater Los Angeles Vector Control District to see their new facility. It was decided to postpone the trip until January. President Pricer requested the Building Committee set a meeting date to include Mr. Haver as soon as possible. CONSENT CALENDAR: A) Authorize $150 for District Christmas party (Trustees & Staff) on Dec. 20. (B) Authorize Staff to contract tree trimming services for District Property, not to exceed $1100. (C) Authorize purchase of mosquito control products (Vectobac granules) from Fennimore Chemicals for $3460. (D) American Mosquito Control Annual Conference. Salt Lake City, Utah - March 23-27, 1997. Trustees, and Stan Husted, Branka Lothrop. (E) Authorize Cooperative Agreement with California Department of Health Services. Motion to approve the consent calendar was made by Trustee Walker. Motion was seconded by Trustee Perkins and carried unanimously. OLD BUSINESS: #10A-Rat Control on Private Property - Trustee Pierson: Following discussion, motion to table this item to a future meeting was made by Trustee Pierson. Motion was seconded by Trustee Walker and carried unanimously. NEW BUSINESS: #11A-Trustee Representation at CSDA Meetings - Trustee Rodriguez: Trustee Rodriguez stated his concerns on attendance for these meetings. Following a period of discussion, President Pricer stated he would like to have the Officers of the Board rotate attendance to the CSDA meetings. The Board Officers will rotate attendance at the meetings for one year and report back to the full Board. 000403 dec96brd.mtg.mdn 1/13/97 #11B-Revision of Personnel Policies and Procedures Manual and Personnel Positions: Following discussion, staff was directed to give all materials to the entire Board for review and consideration at the January Board meeting. #11C-Resolution 96-21 FY 97 Budget Line Item Adjustments: Tabled until the January Board meeting. Staff to make revisions as directed. #11D-Staff Attendance at COD During Work Day - Trustee Pricer: Staff directed to gather materials on College of the Desert classes. COD to give presentation to employees. Staff was also directed to get information on fiscal impact of COD attendance. #11E-Purchase of New Copier: Following discussion regarding copier purchases and trade-ins, motion to have staff prepare bid information was made by Trustee Perkins. Motion was seconded by Trustee Walker, vote shows seven yes and one no by Trustee Rodriguez. Motion carried. #11F-Consideration of Resolution #96-22 regarding Christmas Turkeys for staff: Resolution 96-22 was introduced and discussed. Motion to approve was made by Trustee Perkins and seconded by Trustee Fuschetti. Motion carried unanimously. #11G-Consideration of Van Purchase - Trustee Bizzell: Discussion took place regarding the need for purchase of a District van. Recommendations were made to consider a V8 vehicle and to look into a trade-in of the existing van. Motion to have staff get bid information on one V8 Van with trade-in was made by Trustee Perkins. Motion was seconded by Trustee Walker, vote shows six yes and two no by Trustees Rodriguez and Pierson. TRUSTEE COMMENTS: Comments were expressed by Trustees Bizzell, Pierson and Rodriguez on District operations. Meeting adjourned at 10:10 p.m. 000404 dec96brd.mtg.mdn 1/13/97 o V . 'A NO_I DICIIIt4ol a ; & ff TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: January 21, 1997 RE: Department Report -Responses to Public Comment The following are responses to public comments made at the January 7, 1997 City Council meeting: 1. Diane Adolph thanked the Council for their support of the Miss La Quinta Pageant and invited the Council to attend the Pageant on January 25, 1997. • No response necessary. MEMOCCO2.87.wpd 000405 V yOF�t TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: January 21, 1997 RE: Anticipated Agenda Items for Council Meeting January 28, 1997 - Study Session The items to be placed on the agenda for the Council Meeting - Study Session scheduled for January 28, 1997 include the following: • DISCUSSION RELATING TO BOARDS, COMMISSIONS AND COMMITTEES Tjht 4 4 Q(ArC4(j MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety ( .. 14 DATE: January 21, 1997 RE: Department Monthly Report Attached please find the statistical summaries for building permits, Animal Control, and Code Compliance for the month of December. The report depicts the following highlights: • Year to date building permit valuation exceeds $102 million which represents a 36% increase over last year's total at this time. • 2,066 animal control cases have been handled through December. • 1,463 code compliance cases have been initiated through December. 000407 o e �c 00 0 00 00 N O ti ti A v a 00 o e r N Q .r a U kn F V N N F VJ �x F N fV W R a a � O CL � o^ F x O 00 N F o 0 0o a, F Z a 00 � F V) ? N Iz \o O O O w O 7 fn ti W, tn rl r O U A � M ll� 41 M C O Wl M O 00 Iz 7 M 00 M I O �r N O d N �o N O 4 r O 00 V, .+ v V1 R N CT 00 It N O r M �o 00 W] O 7 M � t O In t- en en Wn ON 00 �T r o \0 to d r- ON 10 ... Y ri W ri a W M e6 ri r r, W r rz, Q F O ti .di N O P N N Z Q W N wM V; O M O O O O O 00 O O O O O N W! N V1 ON O 10 VI VI O O V1 42-1 O O 00 O O 00 r a M O a U O ° ~ d O N O N aM 00 ti O O O 00 00 O 00eq F Z A F U A W o v M M o 0 0 o o a o 0 0 o d v h en en M O N O .-I N N w N 7 N r- N h 4 .•-i 00 N h en N N ~ in O Q Q 7 N .le M O 'R 7 O 0 �D CA � O M O 10 00 .y 00 CoD 7 ti to 0D N O .� .ti a O O go 00 Q M a N 00 H V1 ?� 7 N O 00 00 00 M 00 Ih 00 .-i %n 00 00 N 7 r O en Iz Z F- r kn Ln IT oo .. r r v r -q O>; 00 R M R H ti O N M N �o fn O �O F 0000 h b N 7 N rl C a F N O CA O O O O r O O O fn N O O O O M O O O 00 e4 N O O Cr 00 en N M 00 r Oi �O in ti N R N N h M .. 00 .r ti b O �O M r r N N O O O O O M wa a z x w a z a W, t- e, �z a N O Iq O O r yF.r V�AQ WaC� Go en e0�7 ti eM 00 ai F N cc) A ti F h kn C4r)F oo O N NzOOM W w iZr Q ~z Va] a a W W W z z F 06 ANIMAL CONTROL REPORT FOR: DECEMBER, 1996 ANIMAL PICKUPS YEAR TO INCIDENTS YEAR TO MONTHLY: DATE: HANDLED: MONTHLY DATE: Dogs Alive 54 488 Bite reports 5 44 Dead 3 36 Cats Alive 13 184 Animal trap set ups 6 91 Dead 4 35 Cruelty to Animals Other Animals Investigations 2 28 Alive 3 61 Dead 4 62 Vicious Animal Restraining order 1 12 TOTAL ANIMALS Alive _ 70 733 Special hour patrols 0 26 Dead 11 133 Zoning Violations 1 20 Lost & found reports 8 124 TOTAL ANIMALS Animal Rescue 2 26 REMOVED Outside agency assistance 1 28 City hall reclaims 17 68 81 866 Other 13 171 TOTALS 56 638 VIOLATIONS: No owner Warnings Citations Contact Dogs at large 17 14 5 Noise disturbance 1 4 0 Defecation removal 0 2 0 License violation 0 3 11 Other 0 1 0 Monthly Total 18 24 16 YEAR TO DATE 174 234 154 TOTAL_ MONTHLY INCIDENTS OTHER ACTIVITIES: YEAR TO DATE: HANDLED: 195 Dog licenses sold 27 491 License renewals sent 26 667 TOTAL YEAR TO DATE INCIDENTS HANDLED: 2,066 000409 CODE COMPLIANCE REPORT FOR: DECEMBER, 1996 ABATEMENTS: Nuisance Abatements Started Completed Weed Abatements Started Completed Vehicle Abatements Started Completed Dwelling Abatements Started Completed TOTALSTARTED TOTAL COMPLETED Home Occupation Inspections Business License Inspections Garage sale permits Issued YEAR TO DATE: 4 274 2 250 1 278 1 278 14 849 12 767 2 62 0 54 21 1,463 15 1,349 4 138 0 47 115 2,103 000410 Tily 4 4 Qum& MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: JANUARY 21, 1997 SUBJECT: DEPARTMENT REPORT Attached please find a copy of the Community Development Status Report for the month of January, 1997. These are the current cases staff is working on that require action by the Planning Commission and/or City Council. 000411. CMDEPIRPT Z W 2 H a a W 0 Z W a) W cc a) a Z 0 W i W W oar CD CG C 0 U Z r 0 °) F- r" U �LO a N N i ? 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Lu C) 00 N N 00 N L OD (D Q U O O M M Y U O T4ht 4 ro AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: PUBLIC NEARING: Transmittal of Revenue and o 19 Expenditures Report dated November 30, 1996 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the November 30, 1996 Statement of Revenue and Expenditures for the City of La Quinta. n M. Falconer, Finance Director 000414 CITY OF LA QUINTA 07/01/96-11/30/96 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 661,400.00 67,173.09 594,226.91 10.16% No Low Property Tax Dist 0.00 0.00 0.00 N/A Document Transfer Tax 110,700.00 40,329.47 70,370.53 36.43% Sales Tax 1,451,900.00 398,993.78 1,052,906.22 27.48% Transient Occupancy Tax 2,857,900.00 219,497.04 2,638,402.96 7.68% Franchise Tax 291,100.00 55,172.69 235,927.31 18.95% TOTAL TAXES 5,373,000.00 781,166.07 4,591,833.93 14.54% LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees Administrative Services Fees Parks & Recreation Fees (includes Senior Center) Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Title III - Senior Center State Preservation Grant TOTAL INTERGOVERNMENTAL 92,700.00 8,661.10 84,038.90 9.34% 6,000.00 2,562.00 3,438.00 42,70% 412,500.00 198,281.20 214,218.80 48.07% 86,700.00 37,613.00 49,087.00 43.38% 68.000.00 38,560.78 29,439.22 56.71% 35,800.00 20,178.00 15,622.00 56.36% 23,600.00 9,803.63 13,796.37 41.54% 725,300.00 315,659.71 409,640.29 43.52% 50.00 42.05 7.95 84.10% 400.00 121.25 278.75 30.31 % 600.00 83.67 516.33 13.95% 86,100.00 34,750.02 51,349.98 40.36% 285,900.00 185,862.96 100,037.04 65.01% 86,100.00 93,616.77 (7,516.77) 108.73% 117,800.00 45,818.97 71,981.03 38.90% 576,950.00 360,295.69 216,654.31 62.45% 664,900.00 313,566.69 351,333.31 47.16% 0.00 183.23 (183.23) N/A 6,100.00 3,986.06 2,113.94 65.35% 28,000.00 12,326.00 15,674.00 44.02% 2,800.00 900.12 1,899.88 32.15% 95,500.00 23,002.95 72,497.05 24.09% 109,200.00 109,200.00 0.00 100.00% 5,500.00 1,692.00 3,808.00 30.76% 15,000.00 0.00 15,000.00 0.00% 927,000.00 464,857.05 462,142.95 50.15% INTEREST 801,900.00 369,678.04 432,221.96 46.10% MISCELLANEOUS Other (misc rev) 10,000.00 3,420.00 6,580.00 34.20% Cash Over/Short 0.00 2.00 (2.00) N/A Litigation Settlement Revenue 0.00 0.00 0.00 N/A TOTAL MISCELLANEOUS 10,000.00 3,422.00 6,578.00 34.22% TRANSFER IN 30,000.00 0.00 30,000.00 0.00% TOTAL GENERAL FUND 8 444 150 00 2,295,078.56 6,149,071.44 27.18% 000415 2 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX 07/01/96-11130/96 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 102,600.00 38,022.09 64,577.91 37.06% 72,300.00 26,441.00 45,859.00 36.57% 139,600.00 51,696.92 87,903.08 37.03% 4,000.00 4,000.00 0.00 100.00% 0.00 698.70 (698.70) N/A 318. 000.00 12 8858.71 197,641.29 37.95% COMMUNITY SERVICES PROJECT REVENUE: Interest 22,800.00 7,954.31 14,845.69 34.89% TOTAL COMM SERVICES PROJECT 22 800.00 7,954.31 14,845.69 34.89% FEDERAL ASSISTANCE REVENUE: CDBG Grant 137,000.00 0.00 137,000.00 0.00% Interest 0.00 901.68 (901.68) N/A TOTAL FEDERAL ASSISTANCE 137 000.00 901.68 . 136,098.32 0.66% SLESF(COPS)REVENUE: SLESF (COPS) Funding 41,992.00 41,992.45 (0.45) 100.00% Interest _ 0.00 457.05 (457.05) N/A TOTAL SLESF (COPS) REVENUE 41 992.00 42,449.50 (457.50) 101.09% LIGHTING & LANDSCAPING REVENUE: Assessment 1,021,100.00 33,606.44 987,493.56 3.29% Interest 0.00 (1,321.67) 1,321.67 N/A TOTAL LIGHTING & LANDSCAPING 1,021,100.00 32 264.77 988 815.23 3.16% QUIMBY REVENUE: Quimby Fees 53,100.00 0.00 53,100.00 0.00% Interest 0.00 2,422.09 (2,422.09) N/A Transfer In 0.00 10,504.97 (10,504.97) N/A TOTAL QUIMBY 53,100.00 12 927.06 40 172.94 24.34% INFRASTRUCTURE REVENUE: Infrastructure Fee 1,126,500.00 663,635.52 462,864.48 58.91% Interest 99,900.00 56,942.64 42,957.36 57.00% TOTAL INFRASTRUCTURE 1,226,400.00 720 578.16 505 821.84 58.76% VILLAGE PARKING REVENUE: Village Parking Fees 0.00 0.00 0.00 N/A Interest 1,300.00 339.21 960.79 26.09% TOTAL VILLAGE PARKING 1,300.00 339.21 960.79 26.09% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 18,900.00 5,007.61 13,892.39 26.50% Interest 1,000.00 409.96 590.04 41.00% TOTAL SCAQ 19,900.00 5,417.57 14 482.43 27.22% 000416 3 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) CMAQ/ISTEA FUND: CMAQ/ISTEA Contribution Interest TOTAL CMAQ/1STEA REVENUE CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD City of Indio Funding RCTC Funding SB300 Funding Surface Transportation Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: 07/01/96-11/30196 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 300,000.00 0.00 300,000.00 0.00% 0.00 0.00 0.00 N/A 300 000.00 0.00 300 000.00 0.00% 100,000.00 0.00 100,000.00 0.00% 355,853.00 0.00 355,853.00 0.00% 46,125.00 0.00 46,125.00 0.00% 462,000.00 0.00 462,000.00 0.00% 196,510.00 0.00 196,510.00 0.00% 440,500.00 0.00 440,500.00 0.00% 704,599.00 70,700.00 633,899.00 10.03% 9,264, 513.10 1,800,517.01 7,463,996.09 19.43% 11 570,100.10 1,871,217.01 9,698,883.09 16.17% Interest 0.00 3,510.47 (3,510.47) N/A Transfer In 225,000.00 0.00 225,000.00 0.00% TOTAL EQUIPMENT REPLACEMENT 225 000.00 3,510.47 221 489.53 1.56% ARTS IN PUBLIC PLACES REVENUE: • Arts in Public Places Deposits 97,500.00 30,298.60 67,201.40 31.08% Interest 15,700.00 3,173.49 12,526.51 20.21% TOTAL ARTS IN PUBLIC PLACES 113 200.00 33,472.09 79,727.91 29.57% ' These amounts are deposits and are treated as liabilities and not as revenues. 000417 4 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT GENERAL GOVERNMENT: 07/01196-11/30196 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LEGISLATIVE 472,200.00 210,266,04 0.00 261,933.96 44.53% CITY MANAGER'S OFFICE 410,400.00 160,495.24 0.00 249.904.76 39.11% ECONOMIC DEVELOPMENT _ 554,750.00 291,025.38 0.00 263,724.62 52.46% TOTAL GENERAL GOVERNMENT 1,437,350.00 661,786.66 0.00 775,563.34 46.04% FINANCE: FISCAL SERVICES CENTRAL SERVICES CITY CLERK 454,050.00 182,890.02 0.00 271,159.98 40.28% 656,314.00 283,970.67 260.00 372,083.33 43.27% TOTAL FINANCE 1,110,364.00 466,860.69 260.00 643,243.31 42.05% 285,415.00 105,622.74 0.00 179,792.26 37,01% PARKS & RECREATION: SENIOR CENTER 212,452.00 58,137.32 0.00 154,314.68 27.36% PARKS & RECREATION ADMINISTRATION 316,050.00 103,109.16 0.00 212,940.84 32.62% PARKS & RECREATION PROGRAMS 60,250.00 24,786.52 0.00 35,463.48 41.14% TOTAL PARKS & RECREATION 588,752.00 186,033.00 0.00 402,719.00 31.60% POLICE 2,568,492.00 792,756.52 0.00 1,775,735.48 30.86% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 171,350.00 63,697.58 0.00 107,652.42 37.17% CODE COMPLIANCE 331,625.00 110,302.00 0.00 221,323.00 33.26% ANIMAL CONTROL 124,125.00 48,964.66 0.00 75,160.34 39.45% BUILDING 319,800.00 130,984.23 0.00 188,815.77 40.96% EMERGENCY SERVICES 18,800.00 6,174.57 0.00 12,625.43 32.64% FIRE 19,000.00 1,510.25 0.00 17,489.75 7.95% CIVIC CENTER BUILDING -OPERATIONS 889,350.00 500,508.84 0.00 388,841.16 56.28% TOTAL BUILDING & SAFETY 1,874.050.00 862,142.13 0.00 1,011,907.87 46.00% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 344,300.00 115,614.94 0.00 228,685.06 33.58% CURRENT PLANNING 249,500.00 90,149.87 0.00 159,350.13 36.13% ADVANCE PLANING 453,000.00 72,631.80 0.00 380,368.20 16.03% SOUTH COAST AIR QUALITY 5,700.00 1,669.20 0.00 4,030.80 29.28% TOTAL COMMUNITY DEVELOPMENT 1,052,500.00 280,065.81 0.00 772,434.19 26.61% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 369,650.00 95,909.24 0.00 273,740.76 25.95% DEVELOPMENT & TRAFFIC 516,950.00 168,866.90 0.00 348,083.10 32.67% MAINT/OPERATIONS - STREETS 806,000.00 192,670.94 0.00 613,329.06 23.90% MAINT/OPERATIONS - LTG/LANDSCAPING 865,872.00 287,181.04. 0.00 578,690.96 33.17% CAPITAL PROJECTS 150,100.00 37,209.84 0.00 112,890.16 24.79% TOTAL PUBLIC WORKS 2,708,572.00 781,837.96 0.00 1,926,734.04 28.87% TRANFERS OUT 377,723.79 12,209,11 0.00 365,514.68 3.23% GENERAL FUND REIMBURSEMENTS (3,539,458.00) (1,272,238.25) 0.00 (2,267,219.75) 35.94% NET GENERAL FUND EXPENDITURES 8,463,760.79 2,877,076.37 260.00 5,586,424.42 33.99% 5 000418 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY GAS TAX FUND: REIMBURSE GENERAL FUND COMMUNITY PROJECT FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT URBAN FORESTRY STATE GRANT FUND: TRANSFER OUT SLESF (COPS) FUND: REIMBURSE GENERAL FUND 07/01/96-11130/96 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 318.500.00 132,708.30 0.00 185.791.70 41.67% 590,714.89 69,723.61 0.00 520.991.28 11.80% 303,214.00 0.00 0.00 303,214.00 0.00% 255,699.00 0.00 0.00 255 699.00 0.00% 41,992.00 0.00 0.00 41,992.00 0.00% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 983,372.00 409,738.35 0.00 573,633.65 41.67% TRANSFER OUT 149,534.27 533.26 0.00 149,001.01 0.36% TOTAL LTG/LANDSCAPING FUND 1,132,906.27 410,271.61 0.00 722.6 44.66 36.21% QUIMBY FUND: TRANSFER OUT 52,430.42 (501.81) 0.00 52 932.23 -0.96% INFRASTRUCTURE: REIMBURSE GENERAL FUND 278,600.00 116,083.35 0.00 162,516.65 41.67% TRANSFER OUT 2,658,798.95 783,515.05 0.00 1,875,283.90 29.47% TOTAL INFRASTRUCTURE 2,937,398.95 899,598.40 0.00 2,037 800.55 30.63% SOUTH COAST AIR QUALITY FUND REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 N/A CMAQ/ISTEA FUND TRANSFER OUT 300000.00 0.00 0.00 300 000.00 0.00% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 11,570,100.10 1,852,745.95 0.00 9,717,354.15 16.01 % 000419 6 T4ti�t 4 QK&M AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditures Report dated November 30, 1996 RECOMMENDATION: Receive and File BUSINESS SESSION: January 21, 1997 CONSENT CALENDAR: BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of the November 30, 1996 Statement of Revenue and Expenditures for the La Quinta Financing Authority. Jbhn M. Falconef, Finance Director 0004?0 LA QUINTA FINANCING AUTHORITY 07/01196-11130196 REMAINING % REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED Contractual Services Fees Interest Rental Income TOTAL FINANCING AUTHORITY 5,000.00 5,959.18 36.200.00 15,052.34 697,600.00 421,543.88 (959.18) 119.18% 21,147.66 41.58% 276,056.12 60.43°% 738,800.00 442 555.40 296 244.60 59.90°% LA QUINTA FINANCING AUTHORITY 07/01/96-11130/96 REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED SERVICES 5,000.00 5.959.18 0.00 (959.18) 119.18°% BOND PRINCIPAL 170,000.00 170,000.00 0.00 0.00 100.00°% BOND INTEREST 527,570.00 266,101.25 0.00 261,468.75 50.44% TRANSFER OUT 550,000.00 0.00 0.00 550,000.00 0.00°% TOTAL FINANCING AUTHORITY 1,252,570.00 442 060.43 0.00 810 509.57 35.29°% 2 0004,21 T4ht 4 4 Q9&& MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Marni Francisco, Recreation Supervisq ,'rA VIA: Tom Hartung, Building & Safety Director DATE: January 21, 1997 SUBJECT: Transmittal of Parks & Recreation Department Report for the Month of December 1996 UPCOMING EVENTS OF THE PARKS AND RECREATION DEPARTMENT FOR THE MONTH OF FEBRUARY 1997: Feb 2 Europa, Restaurant Tour Feb 9 Shame on the Moon, Restaurant Tour Feb 10 Planning Your Estate, Financial Seminar, Sr. Center Feb 13 The Investment Environment, Financial Seminar, Sr. Center Feb 13 Valentine's Day Luncheon, Sr. Center Feb 14 Valentine's Day Celebration, Bubba Bear's Trip Camp Feb 16 Adult Soccer Winter League Begins Feb 16 Biga, Restaurant Tour Feb 17 Pharaoh's Lost Kingdom Trip Camp Feb 19 Social Security Seminar, Sr. Center Feb 19 Steve Miller's Big Band Dance, Sr. Center Feb 22 Dog Day Afternoon, La Quinta Sports Complex Feb 23 Club 74, Restaurant Tour Feb 27 Dog Trainning Workshop, Sr. Center 0004?2 T4t!t 4 4 Q" PARKS AND RECREATION DEPARTMENT ATTENDANCE REPORT FOR THE MONTH OF DECEMBER 1996 SUMMARY SHEET Meeting s Per Month 1996 1995 Variance 1996 1995 Programs Leisure Class Total 39 0 39 3 0 Special Event Total 1174 530 644 8 5 Adult Sports Total 77 0 77 7 0 Senior Center Total 2,022 2,093 -71 105 80 Kidsline Call Total 141 319 -178 0 0 Program Total: 3453 2942 511 123 85 Rental Attendance La Quinta Sports Com le Scorpions Soccer Club 28 0 28 4 0 AYSO Soccer 450 300 150 10 2 La Quinta Wildcats 45 35 10 10 4 Senior Center Kirk of the Valley 100 01 100 7 0 The Tot Spot 200 0 200 1 0 Private Anniversary Party 100 0 100 1 0 Rental Total: 923 335 588 33 6 PARTICIPATION GRAND TOTAL 1 4376 3277 1099 156 91 1996 19951 Variance Volunteer Hours Senior Center 1,220 1,198 22 Meals on Wheels 56 60 -4 Kidsline 17 36 -19 Parks & Recreation 18 18 Volunteer Total: 1311 1294 17 Revenue Sr. Center Revenue $1,130 $1,031 $99 Revenue Title 111 $862 $468 $394 Recreation Programs $4,063 $4,063 Revenue Total: $6,0551 $1,4991 $4,556 * Information Not Available Page 1 000423 Youth and Adult Recreation Attendance Meetings Per Month 1996 1995 Variance 1996 1995 Leisure Classes Christmas Cookie & Candy Factory 22 0 22 1 0 Pastries by Pam 7 0 7 1 0 Ultimate Gingerbread House 10 0 10 1 0 Leisure Class Subtotal 39 0 39 3 0 Special Events Yuletide Treelighting Ceremony 1,000 300 700 1 1 Breakfast with Santa 75 50 25 1 1 Winter Break Trip Cam December 23 Trip Camp 21 60 -39 1 1 December 24 Trip Camp 7 60 -53 1 1 December 26 Trip Camp 13 60 -47 1 1 December 27 trip Camp 16 0 16 1 0 December 30 Trip Camp 15 01 15 1 0 December 31 Trip Camp 27 01 27 1 0 Special Events Subtotal 1174 5301 644 8 5 Adult Sports Adult Soccer 60 0 60 5 0 Adult Volleyball Managers Meeting 10 0 101 1 0 Adult Basketball Managers Meeting 7 0 71 1 0 ISports Subtotal 77 0 771 71 0 Page 2 000424 Senior Center Recreation Attendance Meetings Per Month 1996 1995 Variance 1996 1995 Sr. Activities Ambassador Attendance 117 118 -1 n/a n/a Billiards 6 7 -1 2 3 Blood Pressure Check 39 38 1 5 4 Bride Duplicate/Social 295 182 1131 14 8 Creative Writing Club 1 13 23 -10 3 3 Creative Writing Club II 7 0 7 3 0 FIND Food Distribution 259 231 28 4 5 Golden Tones Rehearsal 68 9 59 3 4 Information Services 152 161 -9 n/a n/a Literacy Program 4 01 4 2 0 Movie Time 14 16 -2 3 3 Singles Club 11 0 11 3 0 Table Games 15 6 9 3 2 Tennis 11 0 11 2 0 Television Viewing 8 5 3 n/a n/a Sr. Activities Subtotal 1019 796 223 47 32 Sr. Classes Arts & Crafts 24 81 16 3 2 Bridge Lesson 5 28 -23 1 3 Ceramics 9 16 -7 3 3 Computer 18 0 18 3 0 Exercise 504 768 -264 12 12 PACE Exercise 32 14 18 10 7 Line Dance 47 39 8 6 6 Painting 6 10 -4 2 2 Theater Dance 14 14 0 3 3 Tap Dance 9 01 9 2 0 Yoga 18 0 18 3 0 Sr. Class Subtotal 686 897 -2111 48 38 Sr. Special Events Seminars 35 59 -24 3 2 Big Band Dance 761 149 -73 1 1 Golden Tones Performances 671 84 -17 3 4 Holiday Luncheon 1201 97 23 1 1 Share Meetings 9 7 21 1 1 Friends Meetings 10 4 6 1 1 Sr. Events Subtotal 317 400 -83 10 10 Senior Center Totals 2022 2093 -71 105 80 Page 3 0004?5 u MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: January 21, 1997 SUBJECT: Transmittal of Public Works/Engineering Department Report for the Month of December 1996. Attached please find the following: • Summary of Citizen Request reports received; • Summary of Graffiti reports received; • Plan Check Applications received; • Encroachment Permits received; • list of Capital Improvement Project status; • Maintenance Report. �� '1 Chris A. Vogt Public Works Director/City Engineer CAV/as 000426 GAPWDEPTIC0UNCILl1997\9701 DEPT.WPO �I N r O J F- N W CI w Z W N H V CO CO CD CO CD CO CD CO CO CD CO M \ N N \ N N N \ N \ N \ N \ N \ N \ N \ N \ N \ N \ \ \ N \ r- ems` s O O O p p O O O O O O O O O Z O p Z c ' �� 'a''r'•. 0 0Zj o7i aii oif 0 cZ 0 ab 0 0 0 o6 0 06 co 2 E 14:$ c o N a� C O O N E L O 0 N N Ocz cr m a, :-0 E y O U m m L E 7 O m Y E m w m U N }. 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O Ir C 75 c Z 0 VI m UU Q m N YM UO Q O m UU O m UU QV7 N co LO (0 n 00 O) O co (O (D (D (D (D (D (D (D I� M N N N N N N W C) m M M W M m M p) N co (D (D (D O O O N N N M N N N k, 000430 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1996/97 January 14, 1997 Project Name/No. Contract Amount Complete last Month Complete to Date Scheduled Construction Start/Completion Washington/111 Widening / 96-07 $2,500,000 27% 71 % Aug 5, 1996 Mar 15, 1997 Washington/111 Interim / 96-08 $150,917 0% 90% Jan 22, 1996 Apr 15, 1996 Avenue 48 Extension / 96-05 $2,916,621 est. not awarded 0% 0% Mar 15, 1997 Jul 15, 1997 Miles AvefWashington St. Imprvmts / 96-05 $813,397 est. not awarded 0% 0% not scheduled PM10 Improvements / 97-01 $700,000 est. not awarded 0% 0% Mar 1, 1997 Jul 1, 1997 4-Signals/Adams St. Extension / 95-04 $479,693 3% 90% Apr 4, 1996 Jun 17, 1996 Jefferson St. Overlay / 96-01 $185,000 est. not awarded 0% 0% Mar 1, 1997 Apr 15, 1997 Various Citywide Landscape Improvements 96-04 $800,000 est. Not awarded 0% 0% Mar 1, 1997 Jul 1, 1997 Senior Ctr. Prkng. Lot Expansion ! 96-03 $174,514 0% 0% Feb 15, 1997 Apr 1, 1997 F:\PWDEPTCIPDIV\MPSSMAST.WPD 1; 000431 0 m c Q 0 c m E E 0 LL 3 U -:t a aEi U N 0 c0 cu L 0 O � .. �eeeeeeeeeeeeeeeeeeeeeeeeeeeeee - - • - - e�eeee��eeeee��eeeee��eeee�� ., m m c co 2 d U C c6 C N C L6 2 000432 2 a a) U N 0 m N L c 0 - • ��eee��eee�e��ee�ee��e� I Fill oil- U Q d rml L CD m c c m N U C cu r_ C N c w t 2 000433 L) U 0 Y au au c m E 0 LL N U 2 - ��ee�e��e�eee��eee��ee�e��ee _• oil go .. eeeeeeeeeeeeeeeeeeeeeeeeeeeeeee a ❑ r 000434 Tiht 4 4 Q" COUNCIL/RDA MEETING DATE: January 21, 1997 ITEM TITLE: Public hearing on Environmental Assessment 96-328, Specific Plan 96-028, Conditional Use Permit 96- 029, Tentative Parcel Map 28422, and Site Development Permit 96-590 requesting approval of a Master -Planned commercial development consisting of 1) a food mart/fuel station; 2) auto -related service/repair; 3) self -storage warehousing; and, 4) a compressed natural (CNG) fueling facility for use by Desert Sands Unified School District to be located at the southeast corner of Highway 111 and Dune Palms Road. Applicant: Lapis Energy Corporation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: J- Continue consideration of the project to February 4, 1997. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The referenced applications were reviewed by the Planning Commission at their regular meeting of November 12, 1996. Based upon their review of the project and testimony taken during the public hearing on these items, the Planning Commission took action to continue further consideration on this project to their regular meeting of January 14, 1997. The primary concern of the Commission focused on the architectural style and treatment used for the project buildings, and the siting of these buildings on the property. Staff was directed to continue to work with the applicant on presenting a more favorable architectural concept. The applicant has submitted a revised application to address the issues raised by the Planning Commission and discussed during subsequent meetings with staff. Based upon the revised application, the Planning Commission recommended approval of the project, subject to conditions as modified by the Commission. Due to these modifications, staff is requesting that Council consideration of this project be P:/LAPISCC.WPD 00043, continued to February 4, 1997 in order to prepare a staff report incorporating the changes. FINDINGS AND ALTERNATIVES: The options available to the City Council are as follows: Continue consideration of the project to February 4, 1997. /JI rry Herman mmunity Development Director P:/LAPISCC.WPD 000436 T4ht 4 4C" COUNCIL/RDA MEETING DATE: January 21, 1997 ITEM TITLE: Public Hearing for an appeal of Site Development Permit 96-597 by Mr. Richard Lumsden et al, (requesting residence sizes be similar to existing and planned sizes) of a Planning Commission action that granted Compatibility Approval of Ryder, Heritage and Master Collection units (from PGA West) to be built in the Citrus Course project located west of Jefferson Street and north of 52"d Avenue. Applicant: KSL Land Corporation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING Adopt City Council Resolution, approving Site Development Permit 96-597, which allows three prototype units to be constructed within the Citrus Course project as noted in the Findings and subject to the attached Conditions of Approval including a new Condition that residences be similar in size to existing residences and to sizes previously plotted under Tentative Tract 24890. None BACKGROUND AND OVERVIEW: On December 6, 1996, Richard and Doris Lumsden, along with other Citrus Course property owners, filed an appeal of the Planning Commission action, requesting that the new approved units be similar in size to adjacent existing residences and to sizes previously plotted under Tentative Tract 24890 (Attachment 1) On November 26, 1996, the Planning Commission approved KSL Land Corporation's request to construct Ryder, Heritage and Master Collection prototype units in the Citrus Course subdivision, subject to conditions (Attachment 2). These units are presently being constructed at PGA West. CCSS.411 000437 During the Public Hearing, no persons other than the applicant spoke regarding this item. The Planning Commission on a unanimous 5 - 0 vote (with Commissioners Woodard and Gardner absent) approved this Site Development Permit request, subject to conditions (Attachment 3). Mr. Lumsden's appeal is not based on architectural compatibility of the new units, but with the location that the various units will be built. The appellant has submitted the original Citrus Course subdivision site plan utilized for sales which provides specific locations for the previously approved units (Attachment 4). The subdivision originally provided for single family detached production residences and single family duplex production residences under Tentative Tract 24890 for J. M. Peters Co. Additionally, there are approximately 73 single family custom home lots. Mr. Lumsden recommends that the new homes maintain the size range as previously designated, allowing a ten per cent reduction in size from the smallest and largest existing residence size. The attached site plan shows the originally designated residences and their size ranges. Based on this formula, those lots proposed to be constructed with the original "Cozumel" units (3,069 square feet and 3,710 square feet) with the ten percent allowance would be between 2,762 square feet and 3,339 square feet in size. The lots originally proposed for "Caymen" units (2,439 square feet to 2,747 square feet) would vary from 2,095 square feet to 2,472 square feet in size. The appellant also recommends that the same proportional adjustment apply to the custom home lots. I1R.71f.7►re This appeal was advertised in the Desert Sun on January 1, 1997. All property owners within 500 feet of the subdivision along with all owners within the subdivision were mailed a copy of the Public Hearing notice as required by Municipal Code. No comments have been received to date. All correspondence received prior to the meeting will be given to the City Council. Staff recommends that the appeal be upheld with the following Condition added to the Conditions of Approval: With the exception of a model complex, sizes of new units constructed shall be no less than ten per cent smaller than the smallest unit or ten per cent larger than the largest previously designated for that lot. Designated residence sizes shall be based on the site plan approved under Tentative Tract 24890, on file in the Community Development Department. CCSS.411 000438 I Findings approving the original Site Development Permit are still valid and are contained in the attached Resolution. An additional Finding pertaining to the location of dwelling units is contained to support the request of the appellant. Alternatives for action on this case are as follows: Deny the appeal and uphold the action of the Planning Commission, allowing the use of Ryder, Heritage, and Masters Collection prototype units within the Citrus project subdivision as stipulated by the applicant. 2. Uphold the appeal of Mr. Lumsden and et al, designating specific locations for the new units as recommended by staff. 3. Continue the appeal for additional review. Hermon Codnmunity Development Director i Attachments: 1. Appeal letters 2. Planning Commission Minutes of November 26, 1996. 3. Approved Ryder, Heritage and Masters Collection units (large plans) 4. TT 24890 subdivision site plan (large plans) CCSS.411 000439 RESOLUTION 97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SITE DEVELOPMENT PERMIT 96-597, SUBJECT TO CONDITIONS, PROVIDING COMPATIBILITY APPROVAL OF THE RYDER, HERITAGE, AND MASTER COLLECTION PROTOTYPE UNITS FOR CONSTRUCTION IN THE CITRUS COURSE SUBDIVISION. CASE NO.: SDP 96-597 APPLICANT: KSL LAND CORPORATION WHEREAS, the City Council of the City of La Quinta, California, did on the 21st day of January, 1997, hold a duly noticed Public Hearing to consider the appeal by Mr. Richard Lumsden, et al of the Planning Commission approval on November 26, 1996, of KSL Land Corporation's request to allow construction of the Ryder, Heritage, and Master Collection prototype units in the Citrus Course Subdivision, located generally west of Jefferson Street and north of 52"d Avenue, more particularly described as: Portions of Tract 24890 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 26"' day of November, 1996, held a duly noticed Public Hearing and approved KSL Land Corporation's request to allow construction of Ryder, Heritage, and Master Collection prototype units in the Citrus Course subdivision, located generally west of Jefferson Street and north of 52"d Avenue, more particularly described as: Portions of Tract 24890 WHEREAS, said request is exempt from "The Rules to Implement the California Environmental Quality Act of 1970" under the provisions of California Code Section 65457 (a) in that an Environmental Impact Report has been prepared and certified by the City Council in 1985 for the Oak Tree West Specific Plan of which this Tract is a part; WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did find the following facts and reasons to justify approval of said Site Development Permit: A. The architecture and design aspects of the proposed prototype units are compatible with the other existing residences in the Citrus Course Subdivision and are consistent with the Specific Plan Architectural Guidelines for Oak Tree West. B. The size of the proposed residences will fall within the maximum ten per cent deviation allowed by the Compatibility Code in that the unit sizes vary from 2,195 square feet to 4,542 square feet. C. There are no two-story residences either proposed or existing in the subdivision which eliminates any potential negative impacts regarding privacy, views, etc 000440 Resolution 97- D. A requirement has been imposed ensuring that unit size ranges fall within those originally planned for specific lots per Tentative Tract 24890 with a ten per cent deviation allowance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve Site Development Permit 96-597 for the reasons set forth in this Resolution, subject•to the Conditions labeled Exhibit "A", attached hereto; PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 21 st day of January, 1997, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: GLENDA A. HOLT, Mayor City of La Quinta, California ATTEST: SAUNDRA JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California RESOCC.302 am CITY COUNCIL RESOLUTION 97- EXHIBIT "A" CONDITIONS OF APPROVAL - DRAFT SITE DEVELOPMENT PLAN PERMIT 96-597 KSL LAND CORPORATION - CITRUS COURSE JANUARY 21, 1997 The material of the perimeter walls around lots shall be compatible with the existing wall materials including a steel picket gate used for pedestrians. 2. The landscaping/irrigation plans for the units shall be submitted to the Community Development Department for review and approval. The plans require Community Development Department, Coachella Valley Water District, and Riverside County Agricultural Commission approval before they will be considered final. The plans shall include at least one 24 inch box size tree per lot with other trees and shrubs provided similar in design and size to those existing. 3. Lawn areas shall either be hybrid Bermuda (summer) or hybrid Bermuda/Rye (winter) depending upon the season in which it is installed. All trees shall be double -staked to prevent wind damage. All trees and shrubs shall be watered with bubblers or emitters with all landscaping improvements installed prior to final occupancy of the house involved. 4. Precise Plot Plans shall be submitted for all lots upon which these units are proposed for. 5. This approval includes the Ryder collection, Heritage collection, and Masters collection as presently constructed within the PGA West development. Plan one of Ryder to be increased to 2195 square feet. 6. Prior to issuance of any building permits for residential units having four or more bedrooms, three car garages shall be required unless the City Council approves a revised Specific Plan modifying this development standard. A bedroom is defined as any habitable room that may be used for sleeping purposes other than a kitchen, bathroom, hallway, dining room or living room. 7. With the exception of a model complex, sizes of new units constructed shall be no less than ten per cent smaller than the smallest unit or ten per cent larger than the largest previously designated for that lot. Designated residence sizes shall be based on the site plan approved under Tentative Tract 24890, on file in the Community Development Department. coa-sdp 96-597 000442 ATTACHMENT 1 r % _ • wi DE, F>LItiG,'rWC 78-495 CALLE TAMPICO — LA QUIN�F�T "►j1 - (619) 777-7000 FAX (619) 777-7101 APPLICATION FOR APPEAL OF FINDINGS OR CONDITIONS Appellant' s Name rGAafer:;, Q �- Date �6 Mailing Address LA tLT,� GA. qu2�i_:?2 Phone: RE: Case No. CT6,-5�q7 Type of Appeal: milfE r.�t4r:r-AA6A-r �AArr Conditional Use Permit Variance Change of Zone Public Use Permit Surface Mining & Reclamation Permit Outdoor Advertising Consistency with General Plan Environmental Assessment Setback Adjustments Temporary Use Permit Plot Plan Please state basis for appeal and include any supportive evidence. If applicable, indicate the number of the specific condition which is being protested. 02 L.I AG � Gf lE��iG QT'1'fiG4� Eta. -- -' r, Use additional sheets if necessary. 11 PLANNING D-PARTMENT FORM.003/CS MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA sp 4 4 3 December 5, 1996 To: City Council Members City of La Quinta, California From: Homeowners of Citrus Project Re: Site Development Permit No. 96-597 The following undersigned parties, all residents of the Citrus Project, wish to appeal the Planning Commission action of November 26, 1996 on Site Development Permit Number 96-597 for the following reasons; Whereas we find no objection to the architectural styles being proposed and agree that they are compatible with the existing units in the sub -division, we do feel the approval should address the specific locations where each unit will be located. In so much as the original Citrus Site Plan clearly designates specific models, as to size and type of homes on specific lots, we feel the same home size and lot location relationship as originally designated (within the 10% deviation allowance) should be continued to insure total compatibility of all aspects of the Citrus project. Thank you for your consideration to our concerns. niwnarq a ns wmsaen k4ieg-( QAl 01-01MC41 William & ancy Fyffe David & Karen Ingram Mark & Joan Mandela Larry & Jeannie Payne James & Sharon Reed Robert & Betty Wells 901%0E # UAM ZK.4, OEC o 619� CITY OF LAQUINTA PLANNING DEPARTPOENT 719= December lit, 1996 Tu: Stan Sawa - Principal Planner From Richard A. Lumsden Homeowner, Citnis Project Re. Site Development Permit Appeal Application 496-597 Stan Per our last discussion, you requested more specific information in support of our appeal. I offer the following:(15�D TU-r IAE 1�60 I-OAASti I--Z5lZ5E57 (VAk;T UX-5- (t�rsf BAIL -`( re;&A �6r—* l . The lots presently and originally specifically designated for the Cayman homes consisted of 3 floor plans varying in size front 2439 s f to 2747 s f Thus, v Rhin the allowed 10q O deviation, these lots would take home between 2195 s.f and 2472 s f. (1wr-e12 Te> -M6 ,�'r'r�Et� il�dP �GJt��GIFIG t,�ATOtJ� O� GbYM,d� 1.�'rs.� ?. The lots presently and originally specifically designated for the Cuzumel homes consisted of floor plans varying in size from 3069 s f to 3710 s f Thus.. within the allowed IO",o deviation, these lots would take home between 2762 s f. and 3339 s f (reM,2F- TO -t6E , AAF=:7 fg �rfc= t2�6)KiS, C-VZO,t�6L- I,n-ram) 3. The same proportional adjustment would apply to the custom home lots I hope this helps, if there are any questions, I can he reached at 564-2900 or 619i728-86I 3. Thank you. Sincerely, Richar A Lumsde t 79760 Tangelo St. La Quinta, Ca. 92253 000445 ATTACHMENT 2 Planning Commission Minutes November 26. 1996 V PC 1 I -26 B. ii partment Report: None C. Commissioner Woodard asked that staff not request applicants to supply working drwings when submitting an application. Community Development Director Jerry Harman stated this item would be added to the next Planning Commission Agenda. Stiff noted that the working drawings were already completed and it was easier to supply them than to ask the applicant to redraw them. PUBLI A. a request of the City for approval of amendments to the La Quinta Municipal Code by revising Title 13 (Subdivision Regulations) relating to various Chapters. 1. Chairman Abels stated that staff had requested the issue be continued. 2. These'being no discussion, it was moved and seconded by Commissioners ' ardnerButler to continue the public hearing item to December 10, 1996. riammously approved. B. Site Development Permit 96-597; a request of KSL Land Corporation for compatibility approval of the Ryder, Heritage, and Master collection prototype units for construction at the Citrus Course Subdivision. 1. Chairman Abels opened the public hearing and asked for the staff report. 2. Commissioners Woodard/Gardner asked to be excused due to a possible conflict of interest and removed themselves from the dias. 3. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff clarified the square footage of the proposed models. 4. Mr. Chevis Hosea, representing KSL Land Corporation, spoke on behalf of the applicant explaining the units to be constructed in the Citrus Course subdivision that are presently being constructed at PGA West. 5. Commissioner Butler asked Mr. Hosea if they had any objections to providing the three car garage as required by Code. Mr. Hosea stated the Heritage plan (the only one affected) was being remodeled to be a three car garage and the Masters Plan already had a three car garage. 2 l 1 j p Planning Commission Minutes November 26, 1996 6. Chairman Abels asked if the applicant was aware of a letter received by the Commission from Guralnick and Gilliland, attorneys for the homeowners' association. Mr. Hosea stated they were aware of it and had been working with the association to resolve the problems Chairman Abels asked about the current status. Mr. Hosea stated it was the position of KSL that the perimeter improvements were the obligation of J.M. Peters and they agree with the City's position that the securities that were being held for the improvements should be used for this tract. They are willing to come to some resolve with the homeowners. However, in their opinion, It is inappropriate for the City to withhold building permits from KSL for items that do not relate to them. 7. Commissioner Tyler asked about the on -going problems regarding the homeowners' association and whether or not the HOA had reviewed these plans. Mr. Hosea stated he had several conversations with homeowners and they all want the property developed in a proper manner and they are trying to resolve these issues. Regarding Item #3 of Mr. Guralnick's letter, KSL does not believe it is their responsibility as they have not developed any residential property or streets at the Citrus. It is not their intention to create a master association, but rather a sub -association of the existing HOA. The first phases that will be developed will be made a part of the current HOA. 8. There being no further public comment, Chairman Abels closed public comment portion of the public hearing and opened the item for Commission discussion. 9. Commissioner Seaton stated she was concerned about the perimeter landscaping. 10. City Attorney Dawn Honeywell clarified that the only item before the Commission at this time, is the issue of architectural compatibility. 11. There being no further discussion, it was moved and seconded by Commissioners Butler/Seaton to adopt Minute Motion 96-040 approving Site Development Permit 96-597, subject to findings and conditions. Unanimously approved. C. % „pW raxw�lgreement 96-001; a request of Home Depot, Inc., for °approval of a Development Agreement. l . Chairman Abels opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development'Department. 000447 PC 11-26 3 ceit�v 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Public hearing on Municipal Code Amendment 96- 051, requesting revisions to Title 13 (Subdivision PUBLIC HEARING: Regulations) pertaining to various Chapters therein. Applicant: City of La Quinta RECOMMENDATION: Move to take up Ordinance # by Title and number only and waive further reading. 2. Motion to introduce Ordinance # for first reading, certifying the Environmental Determination and approving Municipal Code Amendment # 96- 051, revising Title 13 (Subdivision Regulations) of the Municipal Code. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In October, 1994, the City retained NBS/Lowry, Inc. to prepare revised subdivision regulations. The primary goal for this revision was to bring outdated and inadequate provisions of the subdivision regulations into conformance with the La Quinta General Plan, the Subdivision Map Act and current City policies and practices relative to the processing of subdivision requests. An Advisory Committee, made up of representatives from the development community, provided comments on the existing ordinance at the time prior to drafting the revision. These revised regulations were further refined by City staff and the consultant. The current Subdivision Ordinance was ultimately recommended for approval by the Planning Commission on July 25, 1995, and formally adopted by the City Council on September 19, 1995 (Ordinance #272). During the past year while working with the Ordinance, staff has identified some problems relating to various procedural aspects. These revisions are intended to address those problems and assure consistency with the recently adopted Zoning Code. The revised Sections are attached (Exhibit "A" of the Ordinance) as part of the adopting legislation. On December 10, 1996, the Planning Commission reviewed these revisions and unanimously recommended approval of this Amendment, with only minor discussion. The minutes of that meeting have been included as Attachment 1 . The options available to the City Council are as follows: 1. Adopt the proposed Ordinance revisions per the Planning Commission recommendation; 2. Adopt the proposed ordinance subject to any modifications; 3. Continue or table consideration of this item, or; 4. Take no action on the proposed ordinance. munity Development Director Attachments: 1. Minutes of December 10, 1996 Planning Commission p:\wally\ccrptsub H =1 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 13 (SUBDIVISION REGULATIONS) OF THE LA QUINTA MUNICIPAL CODE CASE NO. MUNICIPAL CODE AMENDMENT 96-051 CITY OF LA QUINTA The City Council of the City of La Quinta does hereby ordain as follows: SECTION 1. Title 13 (Subdivision Regulations) as amended, is hereby further amended as set forth in Exhibit "A" attached hereto. SECTION 2: ENVIRONMENTAL. This Municipal Code Amendment has complied with the requirements of CEQA (California Environmental Quality Act of 1970, as amended) and adopted by City Council Resolution 83-68 in that the Community Development Director has determined that the proposed Municipal Code Amendment is exempt from CEQA pursuant to Guidelines Section 15061(b)(3). SECTION 3. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of 1997, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ord96051.mra 000450 Ordinance No. Municipal Code Amendment 96-051 GLENDA L. HOLT, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California DAWN HONEYWELL, City Attorney City of La Quinta, California ord96051.mca 000451 EXHIBIT "All Note: Insertions require renumbering of subsequent sections. Numeric references are based on the current Ordinance's Section numbering. a 13.12.060 Insert a new section at this number as follows: .... .... . ...... ...... ..... A ft tv MT.:, lvenj T NO It: �Q of b � _ ers.sha_.A:.e...V a n,e.ji UP V M, fi a T We,. X I e sequom: 6, d f 0 ,or. r :n If .a nta M A 0, $ Ub w .00. 1011, 07,011 e, �. MY rn p _ew W t b . : _A M.W.r. fir any P. A: 0 n 1_0 p.,mm _146, jeq Pe V future fiin the em n_..arty, .... g, a 13.20.060 B Insert a new paragraph at this number as follows: If .e...j.n... .1VORmaps or .WN h M It i I -fi.n....I ma ps fn I p ..... . that. ..... ... . ..... . ii ho �r .4f :h f 1 11shall : t h h W . 11d 1 ase �iiitue ina.. p.noy, W: number, 0 13.20.090 A Replace the first paragraph of this section with the following. 0 13.20.110 Revise as follows: 0 13.24.030 Add a second paragraph to this section as follows: p:\wa11y\stfrpt.sub 0nd a WVQ_ re jjr 'h :pro :a ... re Y,1 Gram 15.0. h ii I ;City Q a. Vy that :..V.Uj.e t_q _0 anti their p.ac _. C m ... W... Th, I S ecJC, 000452 e 13.24.050 Insert a new section at this number which reads as follows: .4,050 ORA !NO, W1 ...0,Ve TS If T W. q,:,,:d.Qnj ki:Wil i�� iei�: a.. U 61 4 0, the d I va n. comply ..... ... . ...... ..... ... p t 0 e, r 6h III -consider , grid yi PPFQ e V Uff fe 'I qu' 4-n e.. .. ........... a tern VV. 31- Wh h P:re.s.... ..F..v..eCO... P...... ... Uni.tWaccepa-ndeA rid buyer satisfaction with th nt pme ...... ...... . .hdV,: rad' 0 1g:: adpera tens A e qd, .40:110 iffl, W J g :In th subdivider :shad.1a k:0: ary steptoP1 toypreve t erosion or tracking of disturbed:30I1S:1 ff110.1 t- a 1 3.24.060.F Revise as follows: Cul de sacs shall not exceed a distance of 660 feet in length i(me.. . as . ur , e . d fro. OfAleintersect 10 A..te..r...e 'tht3 C Ld,e:sa C U.n.—sPr...W. + d.WI' h ,c.e tie � To te s nomore, than :660f f :X 1, d a+ 00.1 the end d 010'... U; Ae::uc 6 13.24.060.J Insert a new paragraph at this number which reads as follows: The . .... R zi Th j r 1: aftell d _Q�:,, itj a I le h pf::,.W,. VITa s b b : 41 e Whe rmin,imurniof 5 feet The minimum rad ius h 41.44 ff rivaROstreets and feet * 13.24.110.E Insert a new paragraph at this number which reads as follows: . ..... ...... ..... ..... ..... :1 W: C,fl Am rn,:�p,e 11 It t n 4 ofrefein,U f 111Wma i :u roota tom�.ral e shall J: h .. . ..... ...... .... .... ...... . h QtUr� n0t -b qii�i t6dr., e Th a:+t:top,.:.,ra:te,:.:$,,.a.,.,..,. 0 COnsloei zero, s.i.pe th U!WR +0 r d s.11. a:,e;.:10.::: U divi: e _t,e $,re h V P s -P J:C 1 t. erwise a 13.24.110.K Add a new section at this number which reads as follows: If Z. end 0:6. !a b :n vrtuisa aSITIAS I m; and' nce a, 'Common: AM df jew 0 :r Water the fol O.W.Ing..consit, oness.h 11 apply b depth It 0. kc .,six-fe includin g, a Ole- Vof_deaini�i epluiv st h a ea: I m1n,tm,UM,:J+r beard d One ..:*01, p:\wa11y\stfrpt.sub 0001451 �h ge -e X:a- afearea0. C.O.Mm. .. ate nu an M pubiic r .... safety -- A .. IP .. S., .alt 14C.9 0 13.24.150 Add a second paragraph to this section as follows: 0 13.32.040.D Revise the first paragraph to read as follows: ,' The subdivider shall comply with applicable provisions of the NP th f. an......NPOESP,e 'T Spe.CIf iC to the $Uh4_1VUJAs,, rJomt e approved:r: the 60110-1 h 111 1" h-h SW P as .--%:A'I 0 ':DOM ly... -.00PAMP ,C Sty urGleIr, e P 0 13.32.040.D Revise to read as follows: City processing fees Includ' N cc7St f wrap, plat anctor #egai h -ki t NJ h: d: bylesoUtorl'' In f the dription t vn-g,,,as,,e..s ax. dr, drffi ance,o, un.m. . a 13.32.060 A Revise to read as follows: The adjustment does not irI.C.rea.Se:...oVded :r e number mber of parcels th .1..A.t originally existed, 0 13.36.030 B Revise the first paragraph to read as follows: y....Ineparcel f bro0h. A ft, nive d ::�f mergers, one or more of the following conditions sxxippgi�p the M- 0 shall t I f III b d Ms. 11 t.. :�i:: I al. A . ..... ..... ..... ..... . — a 13.36.050 A Revise the referral to 13.36.030" to 3 - 4- 136 0,30. A." 000454 p:\wally\stfrpt.sub • 13.12.050 B Insert the word "Upd..t 4" between the words "latest" and "county". 0 13.12.050 D Revise this to read as follows: :n A completed copy of the City ref L Quite V-1ronMA .MeLInt M 10 t Me e e, n. JVOMM �i !S�,: e_:.V in d froOme a.. OINA t.::Mm: h. ; 11 * 4 OrMian ]envj ni. 1.4 tat d , fm e be, bi t SUPMOZ110.1-0BiA. 0 13.12.050 E Delete and re -letter. 0 13.12.050 H Revise this Subsection as follows: A drainage report . . . retaining that stormwater, and the amount and nature .. . a 13.12.050 1 Add the following to the end of this Subsection: ..... ..... ... ..... .. . .... 15 This4i :js'l V: Aive . 1 11 , ist o: xa int andas�anryivtxxer. sPecia ... S0-dJe$,,Te4.U.1r.e �;�:WH'De ... ... ..... ..... . .... ... d. tum,ied by ty,staQ....n. . Xaa..s...e. ..b ..G. a...pa.... a.. S..IS .. * 13.12.080 A Revise as follows: Within 30 days of acceptance of a subdivision application: Jifi q S c©mpletp, the City shall.. . a 13.12.080 B Revise this Section to read as follows: . The Community Development Department shall request that the a g nc� I j es identified 1. tva:�. r f hmr:je Ita :0, tentative. MaRi :1 review return) 0 Mce Vansmi 0 fujo ft I i�i ... �: by n en al 4,ny. di I :.Mr in �4 t 10niess: m- PPM v:do b 4 a $ .-MAR: S�:�a.h o Ouns d I nviro t orv. h...eu req: 1 eme tadictate A I- ngerreview p erio_dL ., 0 13.12.090 B 4 Insert the word "uPb between the words "latest" and "equalized". 0 13.12.110 Revise this Section to read as follows: . ..... ...... .. A4 n'Y-_err ]e p b tt a qualified archaeologist.. . --.. 0 13.12.120 C Revise this to read as follows: The design of the subdivision and. proposed 'improvements are not likely to cause substantial environmental damage, n I 0: . r substantially and avoidably injure fish or wildlife or their habitat. 0 13.12.150 A Revise this subsection to read as follows: 0 13.12.150 B Revise the third bullet, first paragraph, to read as follows: • The then current processing fee als charged by the City for tentative map time extensions. Revise the fourth bullet, first paragraph, to read as follows: • 25 copies of the te a: NO ppro.....Otl Fay the City'councl. Addon l asps rnayl be reques ted the:application; stt. . . ..... ...... ..... Revise the second paragraph to read as follows: Subdivider-recitiested Extensions of time are subject to. . . and will be -1. . 'i : 'edProval at pulal�c hearing, tt7; be authtxtOld ythe d lll considered Was sot - Th riln bf y.may fbapprove... a 13.32.040 B Revise to read as follows: An acceptable legal description of each existing and new lot/parcel to be created. Legal r esCriptions 1 chalk 0 Le �d ..... ...... . ... ep revii�x.y Sur Engineer.; .v V0,r ofg... e:1 M.. ter Civil E; S., re 000456 p:\wally\stfrpt.sub • 13.48.080 Revise to read as follows: At the time of... Dedications of land s ntl; irr*jeu ip ytn nt shall be... In -lieu fees rrt be paid for prpose�i�rlat ►nip RhasB of am ltiple- pha5sd'; rnap< leased upon tho rams : of th$ phA ax map and Irh aoetrdan�e with thr� app#ioble prgrrisrgnS of thhatr. 000457 p:\wally\stfrpt.sub ATTACHMENT 1 Planning Commission Minutes December 10, 1996 22, There being no further public comment or discus/elopment airman Butler closed the public hearing. 23. it was moved and seconded by Commissioners kirk to adopt Planning Commission Resolution 96-040 certiated Negative Declaration of environmental impact for Site Dermit 96-598. ROLL CALL: AYES: Commissioners Newkirk, Se n, Tyler, Woodard, and Vice Chairman Butler. NOES: None. SENT: Commissioners Abels and Gardner. ABSTAIN: None. 24. It was moved and seconded by Co issioners Woodard/Tyler to adopt Planning Commission Resolution 6-041 approving Site Development Permit 96-598 with the modificatio s to Conditions #44 and #45 and adding that the size of the caretakers uni ill meet the development standards, add additional articulation to the Ad s Street elevation reducing the dimensions of the units from front to back accommodate the additional articulation in the wall on a couple of the rage units, additional landscaping, and trees would be required on the rth and south walls including clustering of the trees with 36-inch box ft 25. Commissioner Tyler as ed if the condition to require a retention basin was needed. Senior Engi er Steve Speer clarified that until Coachella Valley Water District agrees o accept the water it is needed. If the District does not accept the water, th pplicant will be required to provide the retention basin. ROLL CALL: AYES: C mmissioners Newkirk, Seaton, Tyler, Wood, and Vice Chairm Butler. NOES: None. ABSENT: Commissioners Abels and Gar. er. ABSTAIN: None. E. Municipal Code Amendment 96-051. Subdivision Ordinance; a request of the City for an amendment to the La Quinta Municipal Code by revising Title 13 (Subdivision Regulations), relating to various Chapters. Vice Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Tyler asked staff to give an example of an "approved emergency access route" on a cul-de-sac. Staff explained it would depend on the subdivision design. Senior Engineer Steve Speer stated that typically it is found on a golf course development and would be used for emergency use only. 000458 Planning Commission Minutes December 10, 1996 3. Commissioner Woodard asked why grading improvements require a restriction on the different heights of pads. Senior Engineer Steve Speer explained that this became an issue on a particular tract where new lots were higher than the wall of the adjacent tract. Since that time, a condition has been required and now it is being written into the ordinance itself. Commissioner Woodard stated his concern that this restriction would require mass grading. Senior Engineer Steve Speer explained that an exception is provided where it is economically feasible. The purpose is to try and protect the viewsheds. 4. Commissioner Woodard asked why the City required 38-feet width for private streets and 45-feet for public streets. Senior Engineer Steve Speer explained this was a compromise that came about in regard to the old ordinance. At that time the property line of a public cul-de-sac was 45-feet and 38-feet for private. The Fire Department consistently requesting 45-feet and the City would not agree to this. The City continued to put the curb at 38-feet and the property line at 45-feet for public streets, while private streets have the curb at the property line or 38-feet. 5. There being no further public comment the public hearing was closed. 6. It was moved and seconded by Commissioners Tyler/Seaton to adopt Planning Commission Resolution 96-042, recommending to the City Council approval of Municipal Code Amendment 95-051, amending the Subdivision Ordinance Amendment, as proposed. ROLL CALL: AYES: Commissioners Newkirk, Seaton, Tyler, Woodard, and Vice Chairman Butler. NOES: None. ABSENT: Commissioners Abels and Gardner. ABSTAIN: None. VI. BUSINESS A. Tern or UV.80. ; a request of Lexus Challenge -Mr. Terrance Hislop, Manager of Oions,roval of a four -day golf tournament and sign program to be held on 1996, pursuant to provisions of Zoning Code Section 9.100.140 an 1. Commissioner Wo and withdrew due to a possible conflict of interest and left the dias. 2. Vice Chairman Butler asked the staff report. Planning Manager Christine di Iorio presented the informat contained in the staff report, a copy of which is on file in the Communitylkvelopment Department. 000450