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2002 01 15 FA0`� 4 Irvco.voanm r OF Financing Authority Agenda City Council Chamber 78-495 Calle Tampico La Quinta, California 92253 Tuesday, January 15, 2002 3:00 PM CALL TO ORDER Beginning Res. No. FA 2002-01 ROLL CALL Board Members: Adolph, Henderson, Perkins, Sniff, Chairman Pena PUBLIC COMMENT At this time, members of the public may address the Finance Authority on any matter not listed on the agenda or scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the Council beginning consideration of that item. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. APPROVAL OF THE MINUTES OF DECEMBER 18, 2001. CONSENT CALENDAR 1. TRANSMITTAL OF THE TREASURER'S REPORT DATED NOVEMBER 30, 2001. 2. TRANSMITTAL OF THE REVENUE AND EXPENDITURES REPORT FOR NOVEMBER 30, 2001 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING DECEMBER 31, 2001. O-Dk BUSINESS SESSION DEPARTMENT REPORTS - None CHAIR AND BOARD MEMBERS' ITEMS - None PUBLIC HEARINGS - None ADJOURNMENT -Adjourn to a Regular Meeting of the Financing Authority to be held on February 19, 2002, in the City Council Chambers, 78-495 Calle Tampico, CA 92253. DECLARATION OF POSTING I, June S. Greek, Secretary of the La Quinta Financing Authority, do hereby declare that the foregoing agenda for the La Quinta Financing Authority meeting of January 15, 2002, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Wednesday, January 11, 2002. DATED: January 11, 2002 JUNE S. GREEK, CIVIC Secretary, La Quinta Financing Authority PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. O n Finance Authority Agenda Page 2 January 15, 2002 T a # 4,!t 4 4 a" AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: January 15, 2002 ITEM TITLE: Transmittal of Treasurer's Report as of November 30, 2001 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated November 30, 2001 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted: John-M. Falconei, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, La Quinta Financing Authority 00 ATTACHMENT 1 40 CV Tjhf 4 ZP QuiArA MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for November 30, 2001 DATE: January 2, 2002 Attached is the Treasurer's Report for the month ending November 30, 2001. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Endin Change Cash LAIF US Treasuries (2) US Gov't Agencies (2) Commercial Paper (2) Mutual Funds Total $1,943,453 $20,193,521 $52,834,278 $15,971,550 $0 $10,999,334 $101 942 136 45,000,000 10,000,000 2,000,000 $57 000 000 (1) 1 ($1,521,078) (2,500,000) (41,811,000) (10,000,000) (1,891,764 $57 723 842 0 289,079 (44,278) (47307) $240 494 $422,375 17,693,521 56,312,357 15,927,272 1,995,693 9,107,570 ($1,521,078) (2,500,000) 3,478,079 (44,278) 1,995,693 1,891,764 $101 458 788 $483 348 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. )hn M. Falconer nance Director/Treasurer / 2j .Zo O 2 — ate Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. E 7 E X m E O U W N N C CD E aNi c w O y N a T C C N E o a� c w N •C N � y N O U N c a c O � E 10 E a.) 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LL w `o EE 5 YCp O� y w ^ 9 O O c CKE °u u Z u c e U W U Z n w Y wco Y O Z y O^ mm n a p ♦ O N� O� In 0)Am V7mbOl �NMC n ri ar N a w �_ e c c c e c c c c e e n Cy nyC w n n n w w n n n u � •C5Y r yCY CyY CyV Y CSY CSY CSV O� ril rn Tll rli^ �in rll Yli'�1 N N N N N N N N N N N N Y Y Y Y Y Y Y Y Y Y Y } } } } } } } } } } y oD�a y)y)o.ry a l/)1a N �uoUayUDUaUv nos O n 5aymmlA Y C w A C. w w m m w m w m m c mNmNm V1� '�vIONV)Ofq Otn7 . yOK 1-U YK� K R'O:O U vi m W co N g f •S O�i� OmiC4^t ^pN N H z��9 CITY OF LA QUINTA BALANCE SHEET 11/30/01 ASSETS: CITY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL POOLED CASH LQRP INVESTMENT IN POOLED CASH 5,782,506.71 11,414,668.66 100,495.35 17,297,670.72 INVESTMENT T-BILLINOTES & OTHER 37,980,000.00 785,000.00 85 000 00 78.000.00 AUTO MALL CASH 37, LQRP CASH 32,225.23 BOND REDEMPTION CASH 199,805.20 1,923.75 323223 25 ,2.23 BOND RESERVE CASH 201.728.95 BOND PROJECT CASH BOND ESCROW CASH 44,401,955.74 548,733.82 44,950,689,56 PETTY CASH 1,000.00 CASH 31NVESTMENT TOTAL 43,763,506.71 56,833,654.83 651.152.92 1,000 00 101,248,314.46 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 40,285.08 60,900.00 PREMIUM/DISCOUNT ON INVESTMENT (177,651.25) 388,125.00 101,185.08 101,185.08 LQRP-ACCOUNTS RECEIVABLE 97.120.01 INTEREST RECEIVABLE (35,069.02) 565,607.73 90.473.7 LOANINOTES RECEIVABLE 13,489,653.89 597.120.01 DUE FROM OTHER AGENCIES 259,634.01 13,530,538.71 489.653,6 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 34.01 CVAG ALLOWANCE (2,Y99,098.69) 2,299,096.69 DUE FROM OTHER GOVERNMENTS 0.37 (2.299.096.69) DUE FROM OTHER FUNDS 1,040,973.94 651,038.04 0.37 DUE FROM RDA 8,497,550.20 1,692,011.98 INTEREST ADVANCE -DUE FROM RDA 3,380,297.13 8,497,550,203,360,297.18 ADVANCES TO OTHER FUNDS 56.483.22 60.297.13 NSF CHECKS RECEIVABLE 3,326.01 6.483.22 ACCRUED REVENUE 833.40 326.01 FIXED ASSETS 20,711,742.00 ACCUMULATED DEPRECIATION 711,534.48 20,711,833.40 742 TRAVEL ADVANCES 2,742.29 711,534.48 EMPLOYEE ADVANCES 2,. PREPAID EXPENSES RECEIVABLE TOTAL 13,760,106.46 20,711,742.00 15,253,277.87 49,725,126.33 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 .00 17575 MISC. DEPOSITS 2.100.00 2 DEPOSITS TOTAL 2,175.00 2 10000 00 GENERAL FIXED ASSETS 9,988,279.05 9.988.279.05 ACCUMULATED DEPRECIATION AMOUNT AVAILABLE TO RETIRE L/T DEBT 3,395,117.03 3.395.117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT 951,847.65 80,866,860.97 7,750,000.00 89,568,708.62 TOTAL OTHER ASSETS 951,847.65 9,988,279.05 84,261,978.00 7,750,000.00 102,952,104.70 TOTAL ASSETS 57,525,788.17 20,711,742 00 951,847.65 72,086,932.70 9 988 279 05 84 261 978 00 651,152.92 7,750,000.00 251927,720,49 LIABILITIES: ACCOUNTS PAYABLE 13.741.33 DUE TO OTHER AGENCIES 641.838.19 730.884.56 13,741.33 1,372,722.75 DUE TO OTHER FUNDS 273,804.01 1,892,521.72 2,166,325.73 INTEREST ADVANCE -DUE TO CITY 11,383,537.00 11,383537 537,0 0 ACCRUED EXPENSES 16,468.50 . 1668.50 PAYROLL LIABILITIES 9,133.80 STRONG MOTION INSTRUMENTS 2,075.76 9,13380 FRINGE TOED LIZARD FEES 78,981.50 2,075.76 SUSPENSE 78,981.50 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,019,574.59 14,023,411.78 15,042,986.37 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS LQRP DEPOSITS 14,499.00 14.499.00 DEVELOPER DEPOSITS 875,112.94 875.112.94 MISC. DEPOSITS 439,148.65 439,148.65 AGENCY FUND DEPOSITS 1,469,792.75 TOTAL DEPOSITS 2,784,054.34 14,499.00 1.469.792.75 2,798,553.34 DEFERRED REVENUE 387,604.00 11,378,904.00 11,766,508.00 OTHER LIABILITIES TOTAL 387,604.00 11,378,904.00 11,766,508.00 COMPENSATED ABSENCES PAYABLE 373,536.65 373,536.65 DUE TO THE CITY OF LA QUINTA 578,311.00 189.725.50 768,036.50 DUE TO COUNTY OF RIVERSIDE 10,989,847.00 10,989,847.00 DUE TO C.V. UNIFIED SCHOOL DIST. 8,747,405.50 8,747,405.50 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 64,335,000.00 7,750,000.00 72 085,000.00 TOTAL LONG TERM DEBT 951,847.65 84,261,978.00 7,750,000.00 92,963,825.65 TOTAL LIABILITIES 4,191,232.93 951,847.65 25,416,814.78 84,261,978.00 7,750,000.00 122.571.873.36 EQUITY -FUND BALANCE 53,334,555.23 20,711,742.00 46,670,117.92 9,988,279.05 651.152.92 131,355,847.12 TOTAL LIABILITY 3 EQUITY 57,525,788 16 20 711 742 00 951,847.65 72 086 932 70 9 988 279 05 84 261 978 00 651,152.92 7,750,000.00 253 927 72n 48 CASH a INVESTMENT TOTAL 0.01 101,248,314.46 (0.00) (0.00) 0.01 PREMIUMIDISCOUNT ON INVESTMENT 210,473.75 TOTAL 101,4S8,788.21 0 T a 0 4,!t 4 4 a" AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: January 16, 2001 ITEM TITLE: Transmittal of Revenue and Expenditure Report November 30, 2001 and Investment Summary Report for the Quarter Ending December 31, 2001 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: �-- STUDY SESSION: PUBLIC HEARING: Transmittal of the November 30, 2000 Statement of Revenue and Expenditures and Investment Summary Report for the Quarter Ending December 31, 2000 for the La Quinta Financing Authority. Respectfully submitted: / 14,v" M. Falconer, Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, November 30, 2001 2. Investment Summary Report for the Quarter Ending December 31, 2001 Oly ATTACHMENT 1 LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE TOTAL FINANCING AUTHORITY BUDGET RECEIVED 9,175.00 0.00 378.04 678,955.00 481,682.50 0.00 REMAINING % BUDGET RECEIVED 9,175.00 0.000% (378.04) 0.000% 197,272.50 70.940% 0.00 0.000% 688,130.00 482,060.54 206,069.46 70.050% 672.89 (672.89) 0.000% 6,733.60 (6,733.60) 0.000% 0.00 7,406.49 (7,406.49) 0.000% 688,130.00 489,467.03 198,662.97 71 130% 013 3 LA QUINTA FINANCING AUTHORITY 07/01/2001-11/30/2001 REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES 9,589.00 2,750.00 0.00 6,839.00 28.7% BOND PRINCIPAL 275,000.00 275,000.00 0.00 0.00 100.0% BOND INTEREST 407,178.00 206,682.50 0.00 200,495.50 50.8% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL DEBT SERVICE 691,767.00 484,432.50 0.00 207,334.50 70.0% CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT 517,731.78 0.00 0.00 517,731.78 0.0% TOTAL CAPITAL IMPROVEMENT 517,731,78 0.00 0.00 517,731.78 0.0% TOTAL FINANCING AUTHORITY 1,209,498.78 484,432.50 0.00 725,066.28 40 05% o I u ta ATTACHMENT 2 0 V d Lor- N co 0LO0 co l� N G ,4Lo �- O a0 co O 6} 60 Q ' ca ca CU X X c 00 ZZ C� U ca N J L � COO ca N U 'a "a c c c a) (� LL U. cot 0. L �..� a� _> _> > m C -0 U 0 +r +r _O .� c U N d 0 0 CD c`a c`a cE c Oho c U 0 o c c E Cca L C 00 =ao o arnc 0 c o c 0 c O L _ 0 c O L LLO Q E v }, 0) j 0 E (a 5 c 0 E c ca � C a te r- 0 � CO CO NE0 L 0 E Q)CY : �� w ? ; ? L O.- -_ ; M Q �." U a) J L.0c Y Y N rnU E cO N0 R ca O M (!(� O ca Y> »n a -N000 U2