SPEV 2017-0005 Boots on Stage (04.27.2017)
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
April 27, 2017
CASE NUMBER
Special Event Permit 2017-0005
ACTIVITY/EVENT
Boots on Stage
April 29, 2017 (12:30pm – 4:30pm)
78120 Caleo Bay La Quinta, CA 92253
APPLICANT
Ms. Patty Donovan
Chateau at Lake La Quinta
78120 Caleo Bay
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed and approved Special Event Permit
2017-0005, pursuant to LQMC Section 9.100.130 (Special Events – Nonresidential), based on the
following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods
and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be required
below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The indoor/outdoor event is approved for April 29, 2017, from 12:30pm – 4:30pm. The
total number of event participants, including staff, security and guests, shall not exceed
150 on-site at any given time. The applicant is required to maintain a count of all event
participants on-site at all times during the event. The event count shall be maintained by
event staff at the main entrance and made available upon request by the Police
Department or City Staff.
2. The applicant shall obtain all other applicable permits, if required, from the appropriate
agencies (i.e. Fire Department, Building Department, Sheriff’s Department, etc.)
3. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the Riverside
County Health Department and State of California Alcoholic Beverage Control,
respectively. The applicant shall provide the City with proof of ABC approval prior to the
event.
4. The City of La Quinta reserves the right to require modifications of the work be made at
permittee’s sole cost for proper sight distance requirements per guidelines in the AASHTO
“A Policy on Geometric Design of Highways and Streets, 5th Edition” or latest, in the
installation of all appurtenances abutting and within the public street right-of-way. The
permittee must maintain proper stopping and sight distances for the vehicular traffic
users using the public right of way.
5. Pursuant to Section 14.16.110 of the La Quinta Municipal Code (Ordinance 10 § 1 (part),
1982), Permittee shall assume responsibility for repair of any pavement damage to any
public or private street and for any damage to other City streets or facilities as a result of
work performed under this permit.
6. Pursuant to Section 14.16.250 of the La Quinta Municipal Code (Ordinance 10 § 1 (part),
1982), advance warning signs and traffic control shall be installed and maintained in
accordance the latest edition of the California Manual of Uniform Traffic Control Devices
(CA MUTCD) or the latest edition of the Work Area Traffic Control Handbook (WATCH).
7. On Collectors to Arterial Streets, the permittee must submit a traffic control plan which
shall be from or prepared under the guidance of the latest edition of the California Manual
of Uniform Traffic Control Devices (CA MUTCD) or the latest edition of the Work Area
Traffic Control Handbook (WATCH). It shall be the Permittee's responsibility to
appropriately detour and barricade all event sites. Pursuant to Section 14.16.290 of the
La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982), street closures shall not be
permitted
8. Should additional work, materials, or modifications of the work be required in order to
meet City standards, safety requirements, signage requirements, or to fit actual field
conditions, the work shall be performed by the Permittee as directed by and to the
satisfaction of the City Engineer at no cost to the City of La Quinta.
9. All landscaping, irrigation, decorative rock, decorative concrete, sidewalk, lighting, etc.,
shall be replaced to its original condition.
10. Access and egress to all local properties shall be maintained at all times.
Completion/confirmation during the event:
11. The set-up and operation of the event shall be consistent with the attached exhibits and
event information on file, including the attached Traffic Control Plan.
12. Security personnel shall be easily identifiable to the public by the provision of uniformed
personnel. All designated private security personnel must be licensed by the State of
California and possess a valid private security license.
13. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits of
this event as approved.
14. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
15. Portable generators shall be shielded to prevent accidental contact with guests. Extension
cords shall be ground-secured to prevent tripping. Any lighting shall be directed away
from surrounding roadways and surrounding residential properties. No spot or
searchlights are permitted.
16. Surrounding roadways and intersections shall remain readily accessible for passage of
emergency response vehicles and private vehicles. There shall be no queuing of vehicles
along all surrounding roads for the purposes of dropping off for, picking up for, or entering
the event.
17. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear
light-colored clothing and reflective vests as needed. Flashlights shall be used after dusk.
18. The event is subject to spot inspections by the Police Department and/or City staff to
ensure compliance with the conditions of this letter.
19. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow
capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
20. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All event
areas shall be left free of debris at the end of each day’s activities, and after the event
concludes.
21. Any damage to public hardscape caused by this event shall be repaired as directed by the
City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping,
and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the
City of La Quinta (“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City
of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly
notify the applicant of any claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems that
arise not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend
or void this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal and
filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact
this office should you wish to file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the following:
CARLOS FLORES
Design and Development Department
760-777-7069
GABRIEL PEREZ
Design and Development Department
760-777-7062
ANTHONY MORENO
Code Compliance Division
760-777-7145 (Emergency Contact)
760-777-7034
DAVID WALTON
La Quinta Police
760-863-8227
NOTES: 1.2014 ( M.U.T.C.D.)ALLTRAFFIC CONTROLDEVICES FOR THIS PROJECT SHALLBE INACCORDANCE WITH CALIFORNIAMANUALON UNIFORM TRAFFIC CONTROLDEVICES CALIFORNIA
2..TRAFFIC CONTROLSHOWN HEREIN IS THE MINIMUM REQUIRED ADDITIONALTRAFFIC CONTROLMAY BE REQUIRED TO FACILITATE PUBLIC SAFETYAND TRAFFIC FLOW IF DEEMED
LAQUINTA .NECESSARY BY CITY OF REPRESENTATIVE
3. ,( , )THROUGHOUT EACH WORK PERIOD CONTRACTOR SHALLINSPECTTRAFFIC CONTROL SIGNS BARRICADESAND DELINEATORS AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC
.CONTROLPLANS
4..ACCESS TO PRIVATE PROPERTY SHALLBE MAINTAINEDATALLTIMES
5..THIS TRAFFIC CONTROLSHALLBE IN PLACE DURING EVENT HOURS ONLY
6. FLAGGERAHEAD SYMBOLSIGNS SHALLBE REMOVED WHEN NO ARE PRESENTFLAGGERS OR POLICE OFFICERS .
Sheet Number
Reviewed By
Prime Contractor
Traffic Control Design by
Traffic Control Plan for
Date
Checked ByPrepared By
Permit Number
Phone Speed Limit
Special Event Pedestrian Crossing
The Chateau at Lake La Quinta
Tops N Barricades, Inc.
(800)852-TOPS 1B04/12/17
Ron FifieldMatt Upp
Pending
Contact
Chris Cline 760-564-7332
Approved By
NO SCALE
EVENT
AREA
CALEO
B
A
Y
LAKELA QUINTA DRWASHINGTON ST
R49 ( )CA
NO PED CROSSING
USE CROSSWALK
EXISTING
STOP
R1-1
EXISTING
STOP
R1-1
R49 ( )CA
NO PED CROSSING
USE CROSSWALK
LEGAL SIZE PAPER
Direction of Vehicular Traffic
28 Inch Traffic Cone
LEGEND
Pedestrian Route
Type I Barricade with Sign
BE
PREPARED
TO STOP
W3-4
BE
PREPARED
TO STOP
W3-4
200’
200’
W11-2
W16-9P
AHEAD
W11-2
W16-9P
AHEAD
200
’
200’
Boots on Stage
The Chateau at Lake La Quinta
Saturday, April 29, 2017
Run of Show
Friday April 29
Décor delivery
Venue walk through with Boots on Stage & Chateau teams
Saturday April 29
930am: Boots on Stage team on-site
10am: Audio set up & photo booth set up
11am: Bars set – Venue
11:30am: Security arrives
11:30am: DJ set up
NOON: Doors
4pm: Event concludes & load out