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2017-18 Government Jobs.com (NeoGov) HR Software TO: Frank Spevacek, City Manager FROM: Lisa Chaudhry, Administrative Technician DATE: June 13, 2017 RE: Software License Agreement with GovernmentJobs.com, Inc. dba NEOGOV for public sector human resources software. Attached for your signature is Software License Agreement with NEOGOV for the addition of the Perform Platform (an interactive online tool for completing performance evaluations) module for $10,000; which includes $5,500.00 annual recurring subscription and $4,500.00 one-time set-up, implementation and training. Please sign the attached agreement(s) and return to the City Clerk for processing and distribution. Requesting department shall check and attach the items below as appropriate: _X_ Contract payments will be charged to account number: 502-0000-60301 _X_ Amount of Agreement: $10,000.00 N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with _____ no reportable interests in LQ or ____ reportable interests N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant does not meet the definition in FPPC regulation 18701(2). Authority to execute this agreement is based upon: N/A Approved by the City Council on _______________________ _X_ City Manager’s signature authority provided under Resolution No. 2015-045 for budgeted expenditures of $50,000 or less N/A Initial to certify that 3 written informal bids or proposals were received and considered in selection The following required documents are attached to the agreement: N/A Insurance certificates as required by the agreement (approved by Risk Manager on _____________ date) N/A Performance bonds as required by the agreement (originals) N/A City of La Quinta Business License number ________________________ _X_ A requisition for a Purchase Order has been prepared (amounts over $5,000) _X_ A copy of this Cover Memo has been emailed to Finance (Sandra) 6/15 PNieto MASTER SOFTWARE LICENSE AGREEMENT THIS MASTER SOFTWARE LICENSE AGREEMENT (“Agreement”) is made this _____ day of June, 2017, by and between the CITY OF LA QUINTA (“City”), a California municipal corporation, and GOVERNMENTJOBS.COM, INC. (“Vendor”). 1. Definitions. (a) Software. The term “Software” shall mean the computer program in object code and source code and documentation, user manuals, utilities, and any other related items and information described in the specifications set forth in Exhibit A, Statement of Work and Specifications. The term “Software” includes any release, patch, upgrade, version, correction, bug fix, enhancement, update, or other modification, including custom modification, to such computer program and documentation, user manuals, utilities, and any other related items and information. (b) Certificate of Installation. The term “Certificate of Installation” shall mean a written notice, signed by Vendor and acknowledged by City, certifying that the Software has been installed, that the Software substantially complies with the specifications set forth in Exhibit A, that the software has been fully configured, that the master records for the operation of the program have been established, and that the training of City employees is complete. 2. License. (a) Grant of License. Vendor grants City, and City accepts, pursuant to the terms and conditions of this Agreement, a perpetual, nonexclusive, nontransferable license to use the Software. (b) Authorized Equipment and Site. City shall use the Software on computers used for City business. (c) Restrictions on Use. City agrees to use the Software only for City’s business, including any collaborative services with other governmental entities, provided appropriate licensing fees have been paid to Vendor. (d) Copies. City may make archival copies of the Software’s computer program, provided that the copies shall include Vendor’s copyright and any other proprietary notices. 30th (e) Modifications, Reverse Engineering. City agrees that only Vendor shall have the right to alter, maintain, enhance, or otherwise modify the Software. City shall not disassemble, decompile, or reverse engineer the Software’s computer program. (f) Derivative Works. Derivative works shall include, but shall not be limited to, features, bug fixes, workarounds, new or additional functionality, systems, modules or programs, interface programs, utilities, documentation, methods, and procedures that are for use with the Software. In the event that City develops, or contracts with Vendor or a third party to develop derivative works, City shall have all rights, title, and interest in such derivative works, subject to Vendor’s rights in the Software. Vendor agrees that it has no rights to such derivative works, except for Vendor’s rights to the Software. Vendor agrees that it will not market, license, sublicense, sell, assign, transfer, or make available such derivative works to any third party or other entity without prior written authorization of City, which authorization may be withheld at City’s sole discretion. (g) User Manuals. Vendor shall provide City with a minimum of three (3) paper copies and one (1) CD copy of the user manuals, and the manuals shall be updated with each new release of the Software and shall be updated no less than annually. (h) Personnel. Vendor personnel working with City shall be acceptable to City. (i) Test Environment. City is authorized to create a separate environment using supported versions of Vendor’s software for testing purposes. (j) Development Environment. City is authorized to create a separate environment using supported versions of Vendor’s software for demonstrating customizations. (k) City shall be responsible, as between Vendor and City, for the accuracy and completeness of all records and databases provided by City in connection with this Agreement for use on Vendor’s system. Vendor will have no responsibility or liability for the accuracy of data entered into or uploaded to the system by City. (l) Acceptable Use. City will comply with the this Agreement and refrain from: (i) providing Software passwords or other log-in information to any third party except those specifically authorized to access the services in this Agreement or as authorized by Vendor; (ii) share non-public Software features or content with any third party except if required by law or by administrative or court order; or (iii) except for derivative works described above, access the Software in order to build, assist, or facilitate the assembly of a competitive product or service, to build a product using the same features, functions or graphics as the Software, or to copy the same features, functions or graphics of the Software, without Vendor’s permission. In the event that Vendor suspects any breach of the requirements provided in this section, Vendor may suspend City’s access to the system, in addition to other lawful remedies as required. Nothing in this Agreement shall require Vendor to take any action regarding the limitations set forth in this section. (m) Unauthorized Access. City will take reasonable steps to prevent unauthorized access to the System, including without limitation by protecting its passwords and other log-in information. City will notify Vendor immediately of any known or suspected unauthorized use of the System or breach of its security and will use best efforts to stop said breach. 3. Delivery, Installation, Data Conversion, Testing and Acceptance. All activities related to the implementation of the Software shall proceed in accordance with Exhibit B, Implementation and Payment Schedule. Each activity listed in Exhibit B shall include both a start date and completion date. In addition, the Implementation and Payment Schedule shall incorporate the following specific activities: (a) Delivery. Vendor shall deliver the Software to City location(s) specified by the Community Resources Director of City within a mutually-agreed timeframe of the effective date of this Agreement. (b) Installation. Vendor shall install the Software at the locations designated. City shall grant Vendor access to the location(s) and the computer system(s) for the period of time required for such installation. (c) Data Conversion. Data conversion, data entry, and verification of data shall be completed in accordance with the specifications of City as set forth in Exhibit A. (d) Virus Free. Vendor warrants that, at the time of installation, the Software shall be free of any programs, subroutines, code, instructions, data, or functions (including but not limited to viruses, worms, backdoor entries, date bombs, time bombs, or other disruptive technologies), the purpose of which is to intentionally cause the software to cease operating, or to damage, interrupt, interfere with, or hinder the operation of the Software or the system in which it resides, or damage, corrupt, or access any other software or data on such system or any other system with which it is capable of communicating, or otherwise permit the unauthorized access to City’s systems or data, or unauthorized access or use of an individual’s non-public, private or personal-identification information, such as social security number or similar personal-identifying information. Vendor shall have a continuing duty to update the Software to ensure its use and the services provided under the Software remain free of such programs, subroutines, code, instructions, data, or functions, for the Term of this Agreement. (e) Testing. City shall have thirty (30) days, commencing upon delivery of the Certificate of Installation, to test the Software for substantial compliance with the specifications set forth in Exhibit A (the “Testing Period”). City shall provide notice to Vendor of any failure of the Software to comply with such specifications. Upon receipt of such notice, Vendor shall use its best efforts to remedy the failure and install a fix within five (5) days. If City provides such notice to Vendor, the Testing Period, at City’s option, may be extended for thirty (30) days after Vendor asserts to City that the problem or failure has been fixed. (f) Acceptance. Acceptance shall occur (i) upon City’s delivery of notice to Vendor that the Software substantially complies with the specifications set forth in Exhibit A, or (ii) if City does not provide notice of a failure of the Software after thirty (30) days from the close of the Testing Period, then after thirty (30) days after the close of the Testing Period, acceptance shall be deemed to have occurred. 4. License Fee. (a) In General. In consideration for the license granted by Vendor under this Agreement as set forth in Exhibit C, Price Quote, City shall pay Vendor a fee, not to exceed $ 10,000.00 (“License Fee”). (b) Payment Terms. Each installation of the License Fee shall be due and payable in accordance with the Payment Schedule, which is incorporated into Exhibit B, Implementation and Payment Schedule. All amounts are due thirty (30) days from receipt of invoice by City from Vendor. 5. Ownership. (a) Title. Vendor warrants that it has full title to and ownership of all proprietary rights, including patent, copyright, trade secret, trademark, and other proprietary rights, in and to the Software and any corrections, bug fixes, enhancements, or updates to the Software. Vendor warrants that it has full power and authority to grant the license granted to City under this Agreement. Vendor warrants that City’s use of the Software will in no way constitute an infringement or other violation of any copyright, trade secret, trademark, patent, or other proprietary right of any third party. Vendor warrants that there currently is no actual or threatened suit by any third party based on an alleged violation of its rights by Vendor. City agrees not to remove, alter, or destroy any proprietary, trademark, or copyright notices placed upon or contained within the Software without prior written authorization from Vendor. (b) Transfers. Under no circumstances shall City sell, license, publish, display, distribute, assign, or otherwise transfer to a third party the Software or any copy thereof, in whole or in part, without Vendor’s prior written consent, except when City is using the Software to provide collaborative services with other governmental entities and the appropriate licensing fees have been paid to the Vendor for this usage. 6. Confidential Information. Vendor agrees not to use City data except when specifically authorized by City with the City’s prior written consent. City agrees to maintain the confidentiality of proprietary information related the Software to the extent allowed by law. Vendor expressly acknowledges and agrees that the City is subject to the California Public Records Act (Government Code section 6250 et seq.), under which the City may be required to disclose information and records that are not exempt from disclosure, and that the City may be subject to an administrative or judicial proceeding, under which an order or directive to disclose information may be required by law. 7. Warranty Period. (a) Vendor warrants to City that for a period of one year commencing upon Acceptance, the Software will substantially comply with the specifications in this Agreement and set forth in Exhibit A. During this warranty period, Vendor shall also provide City the support and maintenance services, at no additional cost to City, as set forth in the Software Maintenance Agreement attached hereto as Exhibit E. After expiration of the warranty period, Vendor shall provide support and maintenance for the Software pursuant to the terms of such Software Maintenance Agreement. (b) Service Performance Warranty. Vendor warrants that it will perform the services in a manner consistent with industry standards reasonably applicable to the performance thereof. (c) No Other Warranty. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS AGREEMENT, THE SERVICES ARE PROVIDED ON AN “AS IS” BASIS, AND CITY’S USE OF THE SERVICES IS AT ITS OWN RISK. VENDOR DOES NOT MAKE, AND HEREBY DISCLAIMS, ANY AND ALL OTHER EXPRESS AND/OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT AND TITLE, AND ANY WARRANTIES ARISING FROM A COURSE OF DEALING, USAGE, OR TRADE PRACTICE. VENDOR DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE. (d)Disclaimer of Actions Caused by and/or Under the Control of Third Parties. VENDOR REPRESENTS AND WARRANTS IT IS NOT AN INTERNET SERVICE PROVIDER. AS SUCH, VENDOR DOES NOT CONTROL THE GENERAL FLOW OF DATA OVER THE INTERNET. SUCH FLOW DEPENDS IN LARGE PART ON THE PERFORMANCE OF INTERNET SERVICES PROVIDED OR CONTROLLED BY THIRD PARTIES. AT TIMES, ACTIONS OR INACTIONS OF SUCH THIRD PARTY INTERNET SERVICE PROVIDERS CAN IMPAIR OR DISRUPT CITY’S CONNECTIONS TO THE INTERNET (OR PORTIONS THEREOF). ALTHOUGH VENDOR WILL USE COMMERCIALLY REASONABLE EFFORTS TO TAKE ALL ACTIONS IT DEEMS APPROPRIATE TO REMEDY AND AVOID INTERRUPTION OF SERVICES PROVIDED UNDER THIS AGREEMENT, VENDOR CANNOT GUARANTEE NO DISRUPTION WITH THE FLOW OF DATA PROVIDED BY THIRD PARTY INTERNET SERVICE PROVIDERS. ACCORDINGLY, VENDOR DISCLAIMS ANY AND ALL LIABILITY RESULTING FROM AN INTERRUPTION OF THE FLOW OF DATA CAUSED BY A THIRD PARTY INTERNET SERVICE PROVIDER. 8. Indemnification and Liability. (a) Vendor shall indemnify, defend, and hold harmless City from and against any claims, including reasonable legal fees and expenses, based upon infringement of any intellectual property rights, including copyright or patent, by the Software or its use and/or based upon a breach or unpermitted disclosure of personal identifying information, including social security numbers, credit card numbers, or any other similarly private and personal information, managed or retained by Vendor. City agrees to notify Vendor of any such claim promptly in writing and to allow Vendor to control the proceedings. City agrees to cooperate with Vendor during such proceedings to the extent permitted by law and to the extent City’s interests are not in conflict with Vendor’s interest. Vendor shall defend, with legal counsel approved by City in its reasonable discretion, and resolve at Vendor’s sole expense all proceedings arising out of the foregoing. In the event of such alleged or actual claims arising out of the foregoing, Vendor may, after obtaining the City’s prior written consent (which consent may only be granted if Vendor continues to agree to indemnify the City as set forth in this section), replace, in whole or in part, the Software with a substantially compatible and functionally equivalent computer program or modify the Software to avoid such alleged or actual infringement (b) Vendor’s total liability to City regardless of the nature of the claim or form of action (whether arising in contract, tort, strict liability or otherwise), may not exceed three times the aggregate amount of fees and revenue received by Vendor hereunder for the Term of the Agreement and restrictions provided in Exhibit A (Order Form); provided, however that the foregoing limitations set forth in this Section shall not apply to actions brought against City for any injury to persons or damages to property arising out of Vendor’s negligence or willful misconduct, or arising out of Vendor’s material breach of any warrant/warranty as provided in this Agreement. 9. Insurance. Vendor agrees to maintain workers’ compensation at the statutory limit and a minimum of $1,000,000.00 per accident or disease for employee liability coverage. Vendor will also maintain a commercial general liability policy in the amount of $1,000,000.00 per occurrence, $2,000,000.00 aggregate, and $2,000,000.00 products and completed operations aggregate. All insurance policies shall name City as an additional insured. In addition, Vendor shall maintain Cyber Liability / Technology Errors and Omissions liability insurance pursuant to the following: (a) Vendor shall obtain and maintain throughout the duration of the Agreement cyber liability / technology errors and omissions liability coverage with limits of $1,000,000 per occurrence/loss. The policy shall at a minimum cover professional misconduct or lack of the requisite skill required for the performance of services defined in this Agreement and shall also provide coverage for the following risks: i) Liability arising from theft, dissemination, and/or use of confidential information, including but not limited to, bank and credit card account information or personal information, such as name, address, social security numbers, stored or transmitted in electronic form; ii) Network security liability arising from the unauthorized access to, use of, or tampering with computers or computer systems, including hacker attacks; iii) Liability arising from the introduction of a computer virus into, or otherwise causing damage to the City’s or third person’s computer, computer system, network, or similar computer related property and the data, software, and programs thereon. (b) If coverage is maintained on a claims-made basis, Vendor shall maintain such coverage for an additional period of three (3) years following termination of this Agreement. 10. Source Code. The uninterrupted availability of the Software is critical to City in the operation of its business. Vendor agrees to provide the source code to the City Manager (or authorized designee of the City Manager) through a software source code escrow agreement, in the form attached as Exhibit D, to be executed by the parties concurrently with the signing of this agreement. The cost of the escrow shall be paid by Vendor. Notwithstanding anything in this Agreement to the contrary, any such source code that is delivered, provided, or disclosed to City by Vendor, will not be disclosed or distributed by City to any other party. This provision shall be subject to operation of applicable law. 11. Term and Termination. (a) Effective Date. This Agreement and the license granted hereunder shall take effect upon the date the last party executes this Agreement (the “effective date”) and remain in effect in accordance with the terms and restrictions in Exhibit A, unless terminated by either party as set forth herein. (b) Term. The “Term” of this Agreement shall commence upon the effective date and shall be effective for twelve months from the date of Acceptance as defined herein. This Agreement shall terminate and expire at the end of the Term with no further action required by City or Vendor. City may terminate this Agreement prior to the expiration of the Term if there is a material breach by Vendor under this Agreement. (c) Return of Software and Retention of Archival Copy. Within thirty (30) days after termination of the Term, City will destroy or return any and all copies of the Software, except for a single, nonproduction archive copy that will be kept for use in the event of a requirement of law, either by a regulatory or governmental agency or by court order, if a copy(ies) of the Software in tangible format that allows the retention of a copy was delivered to City by Vendor. (d) Upon termination of this Agreement, City may elect to receive either associated data files from Vendor’s system(s) or read only access for a determined period, pursuant to the following: (i) City Data Post-Termination: Upon request within ninety (90) days of expiration of the Term, Vendor shall provide City with a dedicated data file from the system(s), or provide a proprietary and confidential delete of data. The dedicated data files will be comprised of City’s standard data contained in Vendor’s “Insight system.” The structure of the relational database will be specific to the City’s data and will not be representative of the proprietary Vendor database. For data residing on Vendor systems for more than ninety (90) days after the date of expiration and termination of this Agreement, Vendor retains the right to purge such data from Vendor systems without additional consent from the City. (ii) Read Only Access: If City requests Vendor maintain read-only access after termination of this Agreement, City acknowledges and agrees to an upfront payment worth 10% of the annual license of this Agreement. Access to the system(s) shall be limited to the functionality included at time of termination. 12. Force Majeure. Neither party shall be in default or otherwise liable for any delay in or failure of its performance under this Agreement if such delay or failure arises due to any act of God, any acts of the common enemy, the elements, earthquakes, floods, fires, epidemics, riots, failures or delay in transportation or communications; provided, however, that lack of funds shall not be deemed to be a reason beyond a party’s reasonable control. The parties will promptly inform and consult with each other as to any of the above causes, which in their judgment may or could be the cause of a delay in the performance of this Agreement. 13. Notices. All notices under this Agreement are to be delivered by: (a) depositing the notice in the mail, using certified mail, return receipt requested, addressed to the address below; (b) overnight delivery service addressed to the address below; or (c) hand delivery to the individual designated below. The notice shall be deemed delivered (a) by certified mail, four (4) days after the notice’s deposit in the mail; (b) if by overnight delivery, on the next day; and (c) if by hand delivery, on the date of hand delivery. If either party needs to change the address for notices, the party making the change shall send the new address to the other party by certified mail. VENDOR: Governmentjobs.com, Inc. (NEOGOV) Attention: John Closs, Finance 222 N. Sepulveda Blvd., #2000, El Segundo, CA 90245 E-Mail Address: Care of Kim Goerlitz, kim@neogov.com Phone No.: 310-658-5715 CITY: CITY OF LA QUINTA City Manager 78-495 Calle Tampico La Quinta, California 92253 Copy to: Rutan & Tucker, LLP Attn: William H. Ihrke, Esq. 611 Anton Blvd., Suite 1400 Costa Mesa, CA 92626 14. General Provisions. (a) Complete Agreement. The parties agree that this Agreement and its exhibits, and City’s Request for Quote/Proposal (“RFQ/RFP”) and the Vendor’s Response to the RFQ/RFP, if an RFQ/RFP was issued by City for the services provided under this Agreement, are the complete and exclusive statement of the agreement between the parties, which supersedes and merges all prior proposals, understandings and all other agreements, oral or written, between the parties relating to this Agreement. (b) Order of Precedence. In the event of any conflict or inconsistency among documents related to this Agreement, said conflict or inconsistency shall be resolved by giving precedence as follows: (1) the exhibits to this Agreement; (2) this Agreement; (3) if applicable, the RFQ/RFP; and (4) if applicable, the Vendor’s Response to the RFQ/RFP. (c) Amendment. This Agreement may not be modified, altered, or amended except by written instrument duly executed by both parties, except that address for notice may be changed as provided in Section 13. (d) Waiver. The waiver or failure of either party to exercise in any respect any right provided for in this Agreement shall not be deemed a waiver of any further right under this Agreement. (e) Severability. If any provision of this Agreement is invalid, illegal, or unenforceable under any applicable statute, court decision or rule of law, it is to that extent to be deemed omitted. The remainder of this Agreement shall be valid and enforceable to the maximum extent possible. (f) Governing Law. This Agreement and performance hereunder shall be governed by the laws of the State of California, without regard to conflict of law principles. Venue for any cause of action arising hereunder shall be in state or federal court in Riverside County, California. (g) Read and Understood. Each party acknowledges that it has read and understands this Agreement and agrees to be bound by its terms. (h) Authority to Enter Agreement. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. (i) Nondiscrimination by Vendor. Vendor represents and agrees that Vendor does not and will not discriminate against any subcontractor, consultant, employee, or applicant for employment on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry and that Vendor shall abide by all applicable nondiscrimination, equal employment opportunity, and accessibility laws and regulations. (j) Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Subsection for either party shall not exceed the hourly rate paid by City for litigation services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. (k) No Liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Vendor in the event or any default or breach by City or for any amount which may become due to Vendor or for breach of any obligation of the terms of this Agreement. (l) Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Vendor, its agents, or employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Vendor’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Vendor shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Vendor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Vendor in its business or otherwise or a joint venturer or a member of any joint enterprise with Vendor. Vendor shall have no power to incur any debt, obligation, or liability on behalf of City. Vendor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the contract sum paid to Vendor as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Vendor for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Vendor for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Vendor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Vendor agrees to pay all required taxes on amounts paid to Vendor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Vendor shall fully comply with the workers’ compensation laws regarding Vendor and Vendor’s employees. Vendor further agrees to indemnify and hold City harmless from any failure of Vendor to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Vendor under this Agreement any amount due to City from Vendor as a result of Vendor’s failure to promptly pay to City any reimbursement or indemnification arising under this Subsection. (m) Identity of Persons Performing Work. Vendor represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the services to be provided by Vendor under this Agreement. Vendor represents that the Services required herein will be performed by Vendor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. (n) Prohibition against Assignment. Except as expressly provided in this Agreement, the services to be provided by Vendor under this Agreement shall not be transferred or assigned to any other person or entity without the prior written consent of City, which may be granted or denied in its sole and absolute discretion. (o) No Third Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. (p) Conflict of Interest. Vendor covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly nor indirectly, which would conflict in any manner with the interests of City. Vendor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of City. Vendor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which affects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Vendor warrants that it has not paid or given, and will not pay or give, any third party any money or other consideration for obtaining this Agreement. 15. Database/Server/Systems Security. Vendor agrees to implement database/ server/ systems passwords and security in compliance with City’s policies, which will be made available upon request. 16. Third Party Connections. Vendor with remote access privileges to City’s network agrees to abide by any City Third Party Connection Agreement Policy, which, if adopted by City, is available from City’s IT Department upon request. 17. Exhibits. The following exhibits are attached hereto and incorporated herein by reference: (a) Exhibit A. Scope of Work and Specifications (b) Exhibit B. Implementation and Payment Schedule - None (c) Exhibit C. Price Quote (d) Exhibit D. Software Source Code Escrow Agreement - None (e) Exhibit E. Software Maintenance Agreement - None [SIGNATURES ON FOLLOWING PAGE] IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California municipal corporation FRANK J. SPEVACEK, City Manager Dated: GOVERNMENTJOBS.COM By: Name: Title: ATTEST: SUSAN MAYSELS, City Clerk, La Quinta, California By: Name: Title: APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California Two signatures are required if Vendor is a corporation. NOTE: VENDOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO VENDOR’S BUSINESS ENTITY. JOHN CLOSS Finance JJJJJOJOJOJJJJOJOJJJJOJOJOJOJOJOJOJOJJOJOJOJOJOJOJOJJJJJJOJOJOJOJJOJOJOJOJOJOOJOOJOJOJJJOOJOJOJOJOJOJJJOJJJJOOJJOJOJOOJOOJJJOJJOOJOJJJOOJJOJOJOOOJJOOOOOOOJOJOOOOOOOOOOOOOOOOHHHHHHHHHHHNHHHHHHHHHHHHHHHHHHHHHHHHHHH CLOSS WILLIAM H IHRKE City Attorney EXHIBIT A SCOPE OF WORK AND SPECIFICATIONS As described in Vendor Order Detail (attached) ͳ (;+,%,7$ 25'(5)250 3(5)250 &XVWRPHU%LOO7R &LW\RI/D4XLQWD&$$WWHQWLRQ $QJHOD6FRWW $GGUHVV&DOOH7DPSLFR /D4XLQWD&$ 3KRQH (PDLOKU#ODTXLQWDRUJ DS#ODTXLQWDRUJ 4XRWH'DWH9DOLG7R 5HTXHVWHG6HUYLFH'DWH,QLWLDO7HUP0RQWKVZLWKDQQXDO UHQHZDORSWLRQ 2UGHU6XPPDU\ /LQH 'HVFULSWLRQ $QQXDO 5HFXUULQJ &RVW 1RQ5HFXUULQJ &RVW 3HUIRUP3( 6XEVFULSWLRQ/LFHQVHIRUaHPSOR\HHV 6HWXSDQG,PSOHPHQWDWLRQ 7UDLQLQJ 6XE7RWDO 2UGHU7RWDO 0RUHGHWDLOHGGHVFULSWLRQVRIWKHOLFHQVHVDQGRUVHUYLFHVDUHFRQWDLQHGLQWKHRUGHUGHWDLOIRUHDFKVHUYLFH ZKLFKDUHLQFRUSRUDWHGKHUHLQDQGPDGHDSDUWKHUHRIE\WKLVUHIHUHQFH $GGLWLRQDOO\GXULQJWKHWHUPRIDQ\VXEVFULSWLRQOLFHQVHWKH&XVWRPHUZLOOEHSURYLGHG WKHIROORZLQJ &XVWRPHU6XSSRUW± 6XSSRUWVKDOOEHSURYLGHGWRWKH&XVWRPHUERWKRQOLQHDQGE\WHOHSKRQH 0RQGD\± )ULGD\$0± 3037H[FOXGLQJ1(2*29KROLGD\V 3URGXFW8SJUDGHVWR/LFHQVHG6RIWZDUH &XVWRPHUVKDOOUHFHLYHDOOSURGXFWXSJUDGHVWRSXUFKDVHG SDFNDJH3URGXFWXSJUDGHVDUHDXWRPDWLFDQGDYDLODEOHXSRQWKHQH[WORJLQIROORZLQJDSURGXFW XSJUDGHUROORXW ʹ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¶VSURGXFWLRQHQYLURQPHQW 1(2*297UDLQLQJ 1(2*29WUDLQLQJLVDYDLODEOHRQOLQHZHEEDVHGSUHEXLOWFRQWHQWXQOHVVRWKHUZLVHSURSRVHGDV LQFOXGHGLQWKH2UGHU)RUP$OOFXVWRPHUVVKDOOKDYHIXOODFFHVVWRWKHDVVRFLDWHGWUDLQLQJIRUWKH SURSRVHGSODWIRUP 1(2*29¶VSUHEXLOWRQOLQHWUDLQLQJFRQVLVWVRIDVHULHVRIZHEFRXUVHVDQGKDQGVRQH[HUFLVHV GHVLJQHGWRLQWURGXFHWKHVWDQGDUGIHDWXUHVDQGIXQFWLRQV$OOWUDLQLQJLWHPVPD\EHXVHGDV UHIHUHQFHPDWHULDOWRFRQGXFWGD\WRGD\DFWLYLWLHV7KHSUHEXLOWRQOLQHWUDLQLQJLQFOXGHVPDWHULDOV GHVLJQHGWRDOORZ&XVWRPHUOHGWUDLQLQJVHVVLRQV ͵ 2UGHU)RUP7HUPVDQG&RQGLWLRQV 7KH&XVWRPHUDJUHHVWKDWWKHSD\PHQWVFKHGXOHLVDVIROORZV 3URYLGHDOOUHTXLUHGVRIWZDUHDQGOLFHQVHV x 2QHKXQGUHGSHUFHQWRIWKHDQQXDOOLFHQVHSULFHLVSD\DEOHZLWKLQWKLUW\GD\VRI H[HFXWLRQ RIWKLV2UGHU)RUPDQG6HUYLFH$JUHHPHQW 6HWXSDQG,PSOHPHQWDWLRQ x 2QHKXQGUHGSHUFHQWRIWKHQRQUHFXUULQJFRVWVDUHWREHSDLGWR1(2*29ZLWKLQWKLUW\ GD\VRIWKHH[HFXWLRQRIWKLV2UGHU)RUPDQG6HUYLFH$JUHHPHQW 7UDLQLQJ x 2QHKXQGUHGSHUFHQWRIWKHQRQUHFXUULQJFRVWVDUHWREHSDLGWR1(2*29ZLWKLQWKLUW\ GD\VRIWKHH[HFXWLRQRIWKLV2UGHU)RUPDQG6HUYLFH$JUHHPHQW &XVWRPHU 1(2*29,QF 6LJQDWXUH 6LJQDWXUH 3ULQW1DPH )UDQN-6SHYDFHN 3ULQW1DPH 7LWOH &LW\0DQDJHU 7LWOH 'DWH 'DWH John Closs Finance 6/6/2017 EXHIBIT B IMPLEMENTATION AND PAYMENT SCHEDULE NEOGOV Setup and Implementation The following activities are conducted as part of the NEOGOV implementation: x Customer to review the project kick-off tutorial for information on the project timeline, deliverables, and establish project expectations. x NEOGOV will provide access to training materials that may be used during training and post-training to allow the Customer to learn the system and begin defining new roles, responsibilities, or activities within the Organization. x NEOGOV will establish the Customer’s production environment. NEOGOV Training NEOGOV training is available online (web-based, pre-built, content) unless otherwise proposed as included in the Order Form. All customers shall have full access to the associated training for the proposed platform. NEOGOV’s pre-built, online training consists of a series of web courses and hands- on exercises designed to introduce the standard features and functions. All training items may be used as reference material to conduct day-to-day activities. The pre-built, online training includes materials designed to allow Customer led training sessions. The Customer agrees that the payment schedule is as follows: Provide all required software and licenses x One hundred percent (100%) of the annual license price is payable within thirty (30) days of execution of this Order Form and Service Agreement. ($5,500.00) Setup and Implementation x One hundred percent (100%) of the non-recurring costs are to be paid to NEOGOV within thirty (30) days of the execution of this Order Form and Service Agreement. ($2,250.00) Training x One hundred percent (100%) of the non-recurring costs are to be paid to NEOGOV within thirty (30) days of the execution of this Order Form and Service Agreement. 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