CC Resolution 2017-034RESOLUTION NO. 2017 - 034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, CREATING A PART-TIME PLANS
EXAMINER POSITION AND AMENDING THE MANAGEMENT
ANALYST, CODE ADMINISTRATION TECHNICIAN, AND
ADMINISTRATIVE ASSISTANT CLASSIFICATIONS
WHEREAS, the City Council previously approved and adopted the 2017/18
Salary Schedule and Classification Plan; and
WHEREAS, the City's Personnel Policy Section 2.05, Preparation and
Amendment of Classification Plan, requires amendments to the Classification Plan be
adopted by a Resolution of the City Council; and
WHEREAS, creation of the Part -Time Plans Examiner position; amendment of
the Management Analyst class to add a Public Safety Analyst in the Code Compliance
division and change the Community Programs/Wellness Center working title to
Community Resources Analyst; amendment of the Code Administration Technician
class to add a Permit Technician in The Hub; and amendment of the Administrative
Assistant class to add two Administrative Assistants (Design & Development and City
Clerk's Office) will allow the City to achieve benefits, efficiencies and expanded duties.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. The City does hereby approve and adopt the revisions to the Salary
Schedule and Classification Plans for Fiscal Year 2017/18, attached hereto as "Exhibit
A" and incorporated herein by reference.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 5th day of July 5, 2017, by the following vote:
AYES: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans
NOES: None
ABSENT: None
ABSTAIN: None
LINDA EVANS, Mayor
City of La Quinta, California
Resolution No. 2017-034
Classification Plan Amendments
Adopted: July 5, 2017
Page 2 of 2
ATTEST:
SUSAN MAYSELS, City Cle
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
EXHIBIT A
2017/18
CUQwkra Salary Schedule
Gt-V ,J rb, UL4tR-I —
Working Title Rating Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Administrative
Administrative/Office Assistant All Annually 38,625.89 40,557.18 42,488.47 44,419.77 46,351.06
Administrative Technician B21 Annually 50,249.87 52,762.36 55,274.86 57,787.35 60,299.84
Executive Assistant B22 Annually 54,120.65 56,826.68 59,532.71 62,238.75 64,944.78
Code Administration
Permit Technician
B22
Annually
$54,120.65
$56,826.68
$59,532.71
$62,238.75
$64,944.78
Animal Control/Code Compliance Officer
B23
Annually
$57,991.44
$60,891.01
$63,790.59
$66,690.16
$69,589.73
Building Inspector
B23
Annually
$57,991.44
$60,891.01
$63,790.59
$66,690.16
$69,589.73
Public Works Inspector
B23
Annually
$57,991.44
$60,891.01
$63,790.59
$66,690.16
$69,589.73
Animal Control/Code Compliance Officer Supervisor
B32
Annually
$68,650.63
$72,083.16
$75,515.70
$78,948.23
$82,380.76
Permit Operations Supervisor
B32
Annually
$68,650.63
$72,083.16
$75,515.70
$78,948.23
$82,380.76
Plans Examiner/InspectiorSupervisor
B32
Annually
$68,650.63
$72,083.16
$75,515.70
$78,948.23
$82,380.76
Construction Manager/Inspections Supervisor
C43
Annually
$77,989.82
$81,239.65
$84,489.49
$87,739.33
$90,989.16 $94,235.10 $97,487.27
Maintenance and Operations
Buildings Worker
All
Annually
$38,625.89
$40,557.18
$42,488.47
$44,419.77
$46,351.06
Maintenance Worker I
All
Annually
$38,625.89
$40,557.18
$42,488.47
$44,419.77
$46,351.06
Parks Worker
All
Annually
$38,625.89
$40,557.18
$42,488.47
$44,419.77
$46,351.06
Maintenance Worker II
Al2
Annually
$42,496.68
$44,621.51
$46,746.35
$48,871.18
$50,996.01
Traffic Signal Technician
B21
Annually
$50,249.87
$52,762.36
$55,274.86
$57,787.35
$60,299.84
Buildings Coordinator
B23
Annually
$57,991.44
$60,891.01
$63,790.59
$66,690.16
$69,589.73
Maintenance Foreman
B24
Annually
$62,838.64
$65,980.57
$69,122.51
$72,264.44
$75,406.37
Parks Foreman
B24
Annually
$62,838.64
$65,980.57
$69,122.51
$72,264.44
$75,406.37
Traffic Signal Maintenance Supervisor
B24
Annually
$62,838.64
$65,980.57
$69,122.51
$72,264.44
$75,406.37
Buildings Superintendent
B32
Annually
$68,650.63
$72,083.16
$75,515.70
$78,948.23
$82,380.76
Parks Superintendent
B32
Annually
$68,650.63
$72,083.16
$75,515.70
$78,948.23
$82,380.76
Management Administration
Community Resources Coordinator
B21
Annually
$50,249.87
$52,762.36
$55,274.86
$57,787.35
$60,299.84
Management Assistant
B21
Annually
$50,249.87
$52,762.36
$55,274.86
$57,787.35
$60,299.84
Account Technician
B22
Annually
$54,120.65
$56,826.68
$59,532.71
$62,238.75
$64,944.78
Finance Assistant
B22
Annually
$54,120.65
$56,826.68
$59,532.71
$62,238.75
$64,944.78
Vacation Rental/License Assistant
B22
Annually
$54,120.65
$56,826.68
$59,532.71
$62,238.75
$64,944.78
Deputy City Clerk
B24
Annually
$62,838.64
$65,980.57
$69,122.51
$72,264.44
$75,406.37
Junior Accountant
B24
Annually
$62,838.64
$65,980.57
$69,122.51
$72,264.44
$75,406.37
Management Specialist
B24
Annually
$62,838.64
$65,980.57
$69,122.51
$72,264.44
$75,406.37
Marketing and Events Supervisor
B24
Annually
$62,838.64
$65,980.57
$69,122.51
$72,264.44
$75,406.37
Approved by City Council On June 20, 2017
Effective June 26, 2017
Approved by City Council on July 5, 2017
1 of 3
Revision Effective July 6, 2017
taQai„ra
2017/18
Salary Schedule
Working Title
Rating
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Accountant
B32
Annually
$68,650.63
$72,083.16
$75,515.70
$78,948.23
$82,380.76
Associate Planner
C42
Annually
$74,273.87
$77,368.86
$80,463.85
$83,558.84
$86,653.83
$89,745.11
$92,842.33
Business Analyst
C42
Annually
$74,273.87
$77,368.86
$80,463.85
$83,558.84
$86,653.83
$89,745.11
$92,842.33
Community Resources Analyst
C42
Annually
$74,273.87
$77,368.86
$80,463.85
$83,558.84
$86,653.83
$89,745.11
$92,842.33
Financial Services Analyst
C42
Annually
$74,273.87
$77,368.86
$80,463.85
$83,558.84
$86,653.83
$89,745.11
$92,842.33
Human Resources Analyst
C42
Annually
$74,273.87
$77,368.86
$80,463.85
$83,558.84
$86,653.83
$89,745.11
$92,842.33
Management Analyst
C42
Annually
$74,273.87
$77,368.86
$80,463.85
$83,558.84
$86,653.83
$89,745.11
$92,842.33
Public Safety Analyst
C42
Annually
$74,273.87
$77,368.86
$80,463.85
$83,558.84
$86,653.83
$89,745.11
$92,842.33
Senior Accountant
C42
Annually
$74,273.87
$77,368.86
$80,463.85
$83,558.84
$86,653.83
$89,745.11
$92,842.33
Associate Engineer
C43
Annually
$77,989.82
$81,239.65
$84,489.49
$87,739.33
$90,989.16
$94,235.10
$97,487.27
Senior Planner
C44
Annually
$82,643.13
$86,086.87
$89,530.61
$92,974.35
$96,418.09
$99,857.70
$103,303.91
Management
Building Official
D61
Annually
$92,875.95
$96,746.10
$100,616.24
$104,486.38
$108,356.52
$112,222.02
$116,094.94
Community Resources Manager
D61
Annually
$92,875.95
$96,746.10
$100,616.24
$104,486.38
$108,356.52
$112,222.02
$116,094.94
Customer Service Center Manager
D61
Annually
$92,875.95
$96,746.10
$100,616.24
$104,486.38
$108,356.52
$112,222.02
$116,094.94
Maintenance Manager
D61
Annually
$92,875.95
$96,746.10
$100,616.24
$104,486.38
$108,356.52
$112,222.02
$116,094.94
Planning Manager
D61
Annually
$92,875.95
$96,746.10
$100,616.24
$104,486.38
$108,356.52
$112,222.02
$116,094.94
Public Safety Manager
D61
Annually
$92,875.95
$96,746.10
$100,616.24
$104,486.38
$108,356.52
$112,222.02
$116,094.94
City Clerk
D62
Annually
$97,519.75
$101,583.40
$105,647.05
$109,710.70
$113,774.34
$117,833.12
$121,899.69
Principal Engineer
D62
Annually
$97,519.75
$101,583.40
$105,647.05
$109,710.70
$113,774.34
$117,833.12
$121,899.69
Community Resouces Director
E82
Annually
$124,462.66
$129,649.01
$134,835.37
$140,021.73
$145,208.09
$150,388.23
$155,578.32
Design and Development Director/Engineer
E82
Annually
$124,462.66
$129,649.01
$134,835.37
$140,021.73
$145,208.09
$150,388.23
$155,578.32
Facilities Director
E82
Annually
$124,462.66
$129,649.01
$134,835.37
$140,021.73
$145,208.09
$150,388.23
$155,578.32
Finance Director/Treasurer
E82
Annually
$124,462.66
$129,649.01
$134,835.37
$140,021.73
$145,208.09
$150,388.23
$155,578.32
City Manager
F101'
Annually
$168,260.80
$175,272.23
$182,283.66
$189,295.08
$196,306.51
$203,309.52
$210,326.00
Part -Time Employees
Recreation Leader
A01
Hourly
$11.00
$11.55
$12.10
$12.65
$13.20
Senior Recreation Leader
A02
Hourly
$15.00
$15.75
$16.50
$17.25
$18.00
Office Assistant
A11
Hourly
$18.57
$19.50
$20.43
$21.36
$22.28
Administrative Technician
B21
Hourly
$24.16
$25.37
$26.57
$27.78
$28.99
Plans Examiner
B24
Hourly
$30.21
$31.72
$33.23
$34.74
$36.25
Software Program Report Writer
B24
Hourly
$30.21
$31.72
$33.23
$34.74
$36.25
Mayor
Council Members
Elected Official Positions
Monthly $2,800.00
Monthly $2,300.00
Approved by City Council On June 20, 2017 Effective June 26, 2017
Approved by City Council on July 5, 2017 2 of 3 Revision Effective July 6, 2017
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2017/18
Salary Schedule
Working Title Rating Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Boards and Commission Members
Working Title
Meeting Stipend
Community Services Commission
Per Meeting
$75.00
Construction Appeals Board
Per Meeting
$0.00
Housing Commission
Per Meeting
$50.00
Financial Advisory Commission
Per Meeting
$75.00
Oversight Board
Per Meeting
$0.00
Planning Commission
Per Meeting
$100.00
Approved by City Council On June 20, 2017 Effective June 26, 2017
Approved by City Council on July 5, 2017 3 of 3 Revision Effective July 6, 2017
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CLASS SPECIFICATION
Administrative Assistant
CLASS SERIES BAND/GRADE/SUBGRADE
Administrative All
FLSA STATUS
NE
CLASS SUMMARY:
This class is the first level in a two -level series. Incumbents perform basic, recurring routine
functions such as reception, mail handling, filing, data entry, facility/room/event scheduling,
typing, and general customer service.
UISHING C
(Employees in this classification follow well-defined policies and procedures that can be
'.learned readily through on-the-job training. After employees become familiar with
'procedures, they may work with some independence. This job class requires the use of tact,
courtesy and discretion in communications and customer service.
This class specification represents only the core areas of responsibilities;
assignments will vary depending on the needs of the department.
• Provides administrative support to assigned management staff.
• Prepares, proofreads, duplicates and files a wide variety of
correspondence, including confidential information.
specific position
documents and
Performs reception activities such as answering and transferring incoming phone calls,
taking messages, greeting visitors and giving directions to the public; may operate a
central PABX telephone system.
• Assists with sorting and distributing incoming mail.
• Assists in office supply ordering, inventory and reconciling deliveries to receipts.
• Assists in a variety of functions such as mailing and publication of newsletters,
maintaining mailing lists and establishing/maintaining a filing and retrieval system.
■ Performs other duties of a similar nature and level as assigned.
:S MIGHT INCLUDE:
Positions assigned to Administrative Assistant/Receptionist (Customer Service) may also be
responsible for:
Providing main receptionist function for City, including answering and directing all
incoming calls, and greeting all incoming/outgoing visitors;
a Reviewing all area media for city -related news, clipping and scanning articles, and
maintaining historic scrap books;
Routing of all City incoming mail; reviewing and distributing department's mail
Scanning, reviewing for quality control, and attaching Development Services related
documents in the permitting software and LaserFiche;
Rev. July 2017
ta 0"frev
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CLASS SPECIFICATION
Administrative Assistant
• Preparing and posting department related items on the City's website, including permit
applications, weekly garage sale list, special events, etc.; and
• Tracking and maintaining Customer Service related statistical data and reports as
applicable to department metrics.
`Positions assigned to Administrative Assistant (City Clerk's) may also be responsible for:
• Under direction, provide resources to staff citywide on records management policy,
procedures, and legal requirements; ensure departments stay current with records
management; schedule and monitor in-house and contracted scanning service.
• Assist with responses to public record requests.
Positions assigned to Office Assistant (Animal Control/Code Compliance) may also be E
responsible for:
Providing main receptionist function for Code Compliance/Animal Control counter,
including answering and directing all incoming calls, messages, and assisting all visitors;
Taking complaints, initiating cases in computer database, assigning to officers for
inspection, and dispatching officers to "in progress" issues;
• Providing general clerical support to Code Compliance/Animal Control Division, such as
maintaining records, coordinating inspections with the officers, and familiarization with
the Municipal Code;
• Administering weed abatement program, including sending out notices, obtaining
contractor bids, receiving authorization to process abatement, billing owners, and
processing payments;
• Processing citations and all related administrative tasks; and
• Maintaining the lost and found logs and issuing animal traps to residents.
Positions assigned to Administrative Assistant/Office Assistant (Design & Development)
may also be responsible for:
Providing back-up receptionist function for City, including answering and directing all
incoming calls, messages, greeting all incoming/outgoing visitors;
• Assisting the Customer Center with the preparation, processing, and routing of all related
files and plans;
• Processing registrations, payments, and records requests requiring Building, Planning,
Short Term Vacation Rental Program, and other relevant Development Services
information;
• Tracking and maintaining Customer Services related statistical data and reports as
applicable to department metrics;
• Managing all Building and Planning files, including filing, archiving, and destruction of such;
• Scanning, reviewing for quality control, and attaching Development Services related
Rev. July 2017 2
ta Qw�frcv
-GEM ./r/,, DESEHI -
CLASS SPECIFICATION
Administrative Assistant
documents in the permitting software and LaserFiche;
Preparing and posting department related items on the City's website, including permit
applications, weekly garage sale list, special events, etc.
Positions assigned to Office Assistant (Wellness Center) may also be responsible for:
Providing referrals, which include: assessing needs, identifying appropriate resources,
providing information on organizations to help inquirers make an informed choice,
locating alternative resources, and /or performing other related activities in assigned area
of responsibility;
Assisting customers with program/membership registrations and facility rentals;
maintaining class and volunteer attendance records; processing a variety of forms and/or
paperwork related to assigned program area;
Presenting information effectively in one-on-one and small group situations to customers,
clients and other employees;
Assisting with implementation of departmental policies and procedures involving program
fees, custodial maintenance, program/facility rules, liability issues, registration, scheduling
and record keeping; and
Assisting with spectator and participant monitoring at facility events to ensure safety and
orderly conduct and enforcing City policies, procedures, rules and regulations.
TRAINING AND EXPERIENCE:
High School Diploma or GED and some office or
equivalent combination of education and experience
essential duties of the job such as those listed above.
customer service experience. Or an
sufficient to successfully perform the
--------------
LICE SI GI RTIFICATIONS:
Valid Class C California Driver's License.
Modern office procedures and administrative support methods;
Modern office equipment;
Proper English usage, grammar and punctuation; and
Reception techniques and communication skills.
SKILL IN:
• Customer service principles;
• Accurately proofreading, filing and word-processing;
• Operating a computer and relevant software applications;
• Operating modern office equipment; and
Rev. July 2017
taQ�r�,
CLASS SPECIFICATION
Administrative Assistant
Communication, interpersonal skills as applied to interaction with coworkers, supervisor,
the general public, etc. sufficient to exchange or convey information and to receive work
direction.
ositions in this class typically require: walking, standing, fingering, talking, hearing, seeing
nd repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of
force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the
human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking
and standing are required only occasionally and all other sedentary criteria are met.
(NOTE: The above job description is intended to represent only the key areas of responsibiliti
specific position assignments will vary depending on the business needs of the department.
CLASS HISTORY INFORMATION:
Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services
(DT)(1/2014)
Revised by City of La Quinta (2/2016)
Rev. July 2017 4
ta Qa,i(gra
„fd" rnarkr -
CLASS SPECIFICATION
Code Administration Specialist
CLASS SERIES
BAND/GRADE/SUBGRADE
FLSA STATUS
Code Administration
B23
Non -Exempt
CLASS SUMMARY:
This class is the second level in a four -level Code Administration series. As assigned,
incumbents perform field and records inspections of construction building code
!administration systems including code violations, animal
,and mechanical installations.
DISTINGUISHING CHARACTERISTICS:
Positions in this classification work primarily in
regulations; performing inspections; ensuring
specifications; and investigating complaints.
control issues, electrical, plumbing
the field, enforcing City codes, ordinances,
that work occurs according to plans or
SENTIAL DUTIES:
is class specification represents only the core areas of responsibilities; specific position
signments will vary depending on the needs of the department.
Identifies and inspects reported problems and investigates complaints; responds to citizen)
inquiries.
Assists violators in understanding and making acceptable corrections to problems, seeking
voluntary compliance.
Reviews plans and documents.
Issues permits and/or citations depending upon assignment.
Coordinates with other City departments related to specific assignment.
Ensures safety procedures are followed.
• Performs other duties of a similar nature and level as assigned.
MIG
(Positions assigned to Plans Examiner may also be responsible for:
• Performing plan check activities: reviews building and construction plans and associates
documents for compliance with adopted building, mechanical, electrical, plumbing
calgreen and energy codes, health and safety codes, business and professions codes
zoning codes, and other applicable laws and ordinances;
■ Calculating construction valuations, developer impact fees, and building permit fees;
• Providing technical resources to Code Administration staff as required;
• Serving as a reserve building inspector;
Providing informational resources to building inspectors, public counter support, any
issuing permits; and
• Investigating complaints and potential violations of building codes and/or hazards a!
assigned by supervisor.
Rev. July 2017 1
tev QUZKra
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CLASS SPECIFICATION
Code Administration Specialist
Positions assigned to Building Inspection functions may also be responsible for:
Investigating complaints and potential violations of building codes and/or hazards an(
compiling reports;
• Approving and certifying final inspections;issuing Certificates of Occupancy and notices o
non-compliance;
• Performing daily inspections of projects for compliance with adopted building, mechanical
electrical, plumbing, green and energy codes, health and safety codes, business anc
professions codes, zoning codes, and other applicable laws and ordinances;
• Approving construction plans and documents related to Building Permits;
• Providing informational resource to the general public and staff at the public counter; and
61 Providing technical support to the Code Administration Supervisor as assigned.
sitions assigned to Animal Control/Code Compliance functions may also be responsible for:
Operating a city vehicle to control/transport animals at large and enforce anima
ordinances;
Responding to citizen complaints and dispatch requests;
Investigating animal bites and arranging for quarantine of aggressor animal;
Investigating code enforcement complaints; and
Issuing citations for violation of laws, ordinances and codes.
Positions assigned to Public Works Inspection functions may also be responsible for:
Inspecting on -site and off -site public works improvements including streets, storm drains,
grading, signing and striping, and landscaping including storm water quality and air quality
(PM 10) compliance;
Ensuring project compliance with Statewide general Construction Permit;
Assisting the Traffic Engineer with sign surveys and preparing work orders for citizen
requests;
Providing drafting and Geographic Information System (GIS) support to the Public Works
Department;
Monitoring work of consultants and contractors and ensuring conformance with
engineering specifications;
Performing routine field tests; and
Conferring with Engineering staff on design problems and recommending possible
solutions.
RAINING AND EXPERIENCE:
High School Diploma or GED and, as assigned, two (2) years of code enforcement and/or
building construction/planning related experience. Or an equivalent combination of education
and experience sufficient to successfully perform the essential duties of the job such as those
Rev. July 2017 2
ta (2w�Kra
- (;P.AI 4:h, MICA] -
CLASS SPECIFICATION
Code Administration Specialist
listed above.
LICENSING/CERTIFICATIONS:
■ Valid Class C California Driver's License.
ICC Certification as Building Inspector is required for some assignments.
PC 832 is required within six (6) months of hire for some assignments.
KNOWLEDGE OF:
• Applicable local, state and federal laws, rules and regulations;
■ Safety standards;
City maps, location of streets and all areas around the City;
■ Record -keeping techniques;
■ Technical report writing techniques;
Modern office procedures;
■ Modern office equipment; and
• Principles of customer service.
itions assigned to Plans Examiner may also require knowledge of:
All types of building construction materials and methods; and
Principles of building inspection.
sitions assigned to Building Inspection functions may also require knowledge of:
All types of building construction materials and methods; and
Plan review process.
itions assigned to Animal Control/Code Compliance functions may also require knowledg
Equipment and tools related to animal control.
Positions assigned to Public Works Inspection functions may also require knowledge of:
■ Methods and techniques of public works inspection;
Principles of Public works construction;
Basic civil engineering principles; and
Field-testing techniques for soil and concrete, asphalt mix and paving, and storm dra
system construction.
Rev. July 2017 3
ta Qaigra
—G"I,fdrDESERi —
CLASS SPECIFICATION
Code Administration Specialist
:SKILL IN:
■ Tact and diplomacy;
■ Remaining calm and professional when dealing with difficult customers or situations;
Ability to use judgment in non -routine situations;
■ Reading maps and/or plans;
Basic mathematical computations;
Operating testing, measuring and other inspection equipment;
Impartially investigating and evaluating complaints;
Preparing citations, logs, records, and reports;
Applying local, state and federal laws, rules and regulations;
Operating modern office equipment;
Operating a computer and relevant software applications; and
Communication, interpersonal skills as applied to interaction with coworkers, supervisor
the general public, etc. sufficient to exchange or convey information and to receive wort
direction.
ND OTHER REQUIREMENTS:
❑sitions in this class typically require: stooping, kneeling, crouching, crawling, reaching
tanding, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeinc
nd repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of for
frequently, and/or negligible amount of force constantly to move objects. If the use of or
and/or leg controls requires exertion of forces greater than that for Sedentary Work and tl
worker sits most of the time, the job is rated for Light Work. Some assignments may requi
HeavyWork: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of for
frequently. and/or uo to 10 pounds of force constantly to move obiects.
NOTE: The above job description is intended to represent only the key areas of responsibilities;
specific position assignments will vary depending on the business needs of the department.
Rev. July 2017 4
ta iara
"",DESERT -
CLASS SPECIFICATION
Code Administration Technician
CLASS SERIES
BAND/GRADE/SUBGRADE
FLSA STATUS
Code Administration
B22
Non -Exempt
CLASS SUMMARY:
This class is the first level in a four -level Code Administration series. Incumbents
perform customer service, conflict resolution, problem solving and code administration
services in support of Citywide permitting operations.
DISTINGUISHING CHARACTERISTICS:
Positions assigned to this class are responsible for providing basic information to the
public regarding City ordinances, municipal codes, building codes/regulations and assist
in processing plans, permits and applications.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position
assignments will vary depending on the needs of the department.
• Provides professional customer service in the provision of information about rules,
regulations and ordinances.
• Provides instructions related to forms completion; processes forms and applications;
routes plans for review and correction between city departments and customers.
• Verifies information such as legal descriptions, parcel numbers and addresses; performs
data entry.
• Researches complaints and history of property and/or dwellings.
• Maintains and updates logs, files, maps and other records.
• Calculates fees.
• Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Permit Technician (Design & Development) may also be responsible
for:
• Logging, accepting & processing plan check submittals and routes to appropriate Design &
Development staff and various departments/consultants in Trakit as required;
• Processing Design & Development permits and licenses; issuing various over the counter
permits and licenses;
• Processing and tracking payments for Design & Development permit and plan check items;
balancing cash register and run related reports on a daily basis;
• Assisting customers at the public counter, on the phone and via email; answering
questions regarding city wide permit and plan check processing (i.e., plan check status,
Rev. July 2017
4 Qaiara
GEM nfrh, DESERT —
CLASS SPECIFICATION
Code Administration Technician
obtaining permits, plan approvals, Municipal Code, Building Code and Code Compliance
questions); and
• Acting as liaison between departments, customers, residents, consultants and City staff.
• Filing and retrieving documents into and from case files, adhering to City's records
retention policy, labeling and preparing newly active and inactive files for storage,
maintaining various files associates with department;
• Providing administrative support to the Design & Development Department, preparing
correspondence, scheduling meetings, ordering supplies, back up on staff reports, website,
bid openings, and RFP's.
TRAINING AND EXPERIENCE:
High School Diploma or GED and up to four
assignment. Or an equivalent combination
successfully perform the essential duties of the
LICENSING/CERTIFICATIONS:
• Valid Class C California Driver's License.
(4) years of experience related to area of
of education and experience sufficient to
ob such as those listed above.
KNOWLEDGE OF:
• Codes, ordinances, laws and regulations of assigned are
• City maps, location of streets and all areas around the i
• Record -keeping techniques;
• Modern office procedures;
• Modern office equipment;
• Principles of customer service; and
• Materials, methods and safety standards of building an
SKILL IN:
• Tact and diplomacy;
• Remaining calm and professional when dealing with difficult customers or situations;
• Ability to use judgment in non -routine situations;
• Reading maps and/or plans;
• Basic math such as adding, subtracting and multiplying;
• Operating modern office equipment;
■ Operating a computer and relevant software applications; and
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor,
the general public, etc. sufficient to exchange or convey information and to receive work
direction.
Rev. July 2017
c4aw
CLASS SPECIFICATION
Code Administration Technician
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: standing, walking, pushing, pulling, lifting, fingering,
grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount
of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including
the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if
walking and standing are required only occasionally and all other sedentary criteria are met.
NOTE:
The above job description is intended to represent only the key areas of responsibilities;
specific position assignments will vary depending on the business needs of the department.
Rev. July 2017 3
1�
ta 0"fra
GEM .,I 'A. DESEH f -
CLASS SPECIFICATION
Management Analyst
CLASS SERIES
BAND/GRADE/SUBGRADE
FLSA STATUS
Management Administration
C42 - C44
Exempt
I'This class is the fourth level in a four -level Management Administration Series focused on
advanced journey level responsibilities. Incumbents are involved with the highest -level
analysis work associated, as assigned, with designated City management functions or
programs.
RISTICS:
Positions assigned to this classification are responsible for more complex work products and
more complex project management and/or program administration/oversight. As assigned,
incumbents may supervise staff including conducting performance evaluations, coordinating
training; and implementing hiring, discipline and termination procedures.
ESSENTIAL DUTIES:
`This class specification represents only the core areas of responsibilities; specific
assignments will vary depending on the needs of the department.
• Leads meetings with internal and external customers and stakeholders regarding
or to address complaints and concerns escalated to a higher staff level.
position
projects
Prepares and administers contracts and consultant or franchise agreements, approves
billing, ensures service levels and contractual/franchise expectations are met.
Conducts comprehensive research, keeps abreast of changes in assigned field, performs
complex, detailed analyses.
Prepares and presents complex plans, programs, and technical reports including staff
reports for the City Council or Commissions; coordinates/reviews/approves staff input into
plans, programs and reports.
Prepares and monitors budgets and related documents (such as grant funding
applications, requirements, agreements, etc.); prepares and manages project schedules,
oversees day-to-day program or staff activities.
As assigned, supervises staff to includes: prioritizing and assigning work; conducting
performance evaluations; ensuring staff are trained; ensuring that employees follow
policies and procedures; maintaining a healthy and safe working environment; and making
hiring, termination and disciplinary recommendations.
Exercise discretion in accessing confidential information such as information related to
personnel matters, tax collections, and City Council confidential information.
Assists in the development of standards, ordinances, regulations, policies and procedures;
interprets same.
Performs other duties of a similar nature and level as assigned.
Rev. July 2017
CU Qai�tra
CEM nfd,DESERT —
CLASS SPECIFICATION
Management Analyst
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Associate Engineer functions may also be responsible for:
Performing plan check as requested;
Preparing annual Storm Water report;
Preparing conditions of approval in land action services, as requested;
Coordinating plan check services with City Surveyor, contract plan check engineers and
City Traffic Engineer;
Reviewing applications, maps, designs, drawings, improvement plans, specifications, cost
estimates, and supporting documents;
Coordinating engineering activities with other City departments;
Processing encroachment permits and other permits for developments;
Processing agreements including Subdivision Improvement Agreements with related
bonds/ securities and Reimbursement Agreements; and
Assisting at the front counter.
Positions assigned to Associate Planner functions may also be responsible for:
Assisting with preparation of the General Plan and other specific plan documents;
• Researching, reviewing and analyzing environmental, social and economic data related to
planning, land use and community development; and
0 Meeting with the development community to review proposed projects.
sitions assigned to Business Analyst (City Manager's Office) functions may also be
>ponsible for:
Negotiating and preparing contracts;
Managing service contracts;
Developing organizational metrics and implementing them across departments;
Leading customer service initiatives;
Analyzing contractor or franchisee performance, financial performance, market data and
trends, real estate pro formas and project cash flows;
Liaison for the City's business community, assisting in economic development efforts and
business attraction;
Preparing financial models, operational studies, revenue and expenditure projections;
Leading city-wide initiatives such as technology project teams, strategic planning and
performance metrics; and
Providing assistance/serving as a technical resource for City departments.
Rev. July 2017
Qaiara
-- GF\I,j the OF S F RT —
CLASS SPECIFICATION
Management Analyst
Positions assigned to Public Safety Analyst (Community Resources) functions may also be
responsible for:
• Conducting Public Safety assessment needs, identifying key opportunities, and
recommending solutions that can be addressed through Public Safety initiatives;
Assisting in the development, implementation and assessment of Public Safety projects.
Negotiating, preparing and managing service contracts, including analyzing contract
performance and project cash flows;
Liaison for the City's community, assisting in the development and implementation of
community outreach efforts;
• Assisting with the coordination and integration of projects, involving Police, Fire,
Emergency Service, Code and other city department and/or community partners.
Assisting with the formulation and development of the annual budget for Public Safety
Division;
Coordinates with other city departments, divisions and consultants to assist with Public
Safety programs;
Assisting with overall department support including staff report processing, department
meetings/special events, and daily operations of the department.
litions assigned to Community Resources Analyst functions may also be responsible for:
Developing and executing recreation/senior programs with the community and at the
Wellness Center;
Initiating and executing contracts for instructors and services;
Managing full and part-time staff at the Wellness Center;
Managing the daily operations of the facility; and
Working with nonprofit providers on health and social services for seniors.
'ositions assigned to HR Analyst functions may also be responsible for:
• Developing a comprehensive understanding of the business organization;
• Assisting the City Manager and Director in the strategy and future direction of the City in
order to assess and communicate Human Resources and organizational development
needs;
• Leading organizational assessment needs, identifying key opportunities, and
recommending solutions that can be addressed through Human Resources;
• Embedding the processes, activities, and behaviors to foster the culture that will achieve
the City's strategic focus;
■ Developing and delivering training programs at all employee and managerial levels;
• Working with Information Technology and Finance to ensure comprehensive analytics that
service to provide strategic analysis and trending information;
• Presenting and interpreting findings to various members of Human Resource customers
Rev. July 2017
tCV QaigtCAJ
-GEM Jr/MDESEKT-
CLASS SPECIFICATION
Management Analyst
and ability to adjust presentation materials to those various audiences;
Conducting recruitments, screening and examination;
Conducting classification reviews and compensation schedules (compensation analysis).
Positions assigned to Management Analyst (Design and Development) functions -may also
be responsible for:
• Coordinating department annual budget analysis, development and reporting via financial
software;
• Coordinating Public Works Internship Program and National Public Works Week
celebration;
• Creating department communication, promotion, and outreach: preparing presentations/
articles/press releases, assisting homeowners and businesses, developing and updating
department Webpages, and providing GORequest system administration;
• Updating Developer Engineer's Handbook, Public Works Strategic Plan, Self -Assessment
Update; etc., as assigned; and
• Assisting with overall department support on agreements, requests for proposals, public
process for Capital Improvement Projects, staff report processing, department
meetings/special events, staff reward program, and counter support.
itions assigned to Senior Planner functions may also be responsible for:
Analyzing complex planning, zoning, and development issues and developing
recommendations;
Preparing and presenting a variety of oral reports and recommendations for projects at
public and commission hearings;
Meeting with developers, customer and other department representatives regarding
proposed or contemplated projects; and
Researching, reviewing, and analyzing complex environmental, social, and economic data
related to planning, community development and land use activities.
Positions assigned to Financial Services Analyst functions may also be responsible for:
• Auditing and reconciling daily cash receipts to bank transactions, investment portfolios
and accounts receivables and payables;
• Preparing cash flow analyses, revenue, expense, and fund balance forecasts;
• Oversight of accounts payables and accounts receivables;
• Coordinates with other department representatives and consultants to assist with
complex financial analysis and research;
• Assisting with the formulation and development of the annual budget;
• Assisting in coordinating the annual audit and preparing of the annual CAFR; and
• Tracking/preparing/updating financial information (such as payroll, investments,
Rev. July 2017 4
4a;Ara
— GEM "t hc DBER-r —
CLASS SPECIFICATION
Management Analyst
warrants).
Positions assigned to Senior Accountant functions may also be responsible for:
• Posting, balancing and reconciling the general ledger including preparing/verifying journal
entries;
• Purchasing, payroll, and associated report preparation and records, or oversight of same;
• Assisting in coordinating the annual audit and preparing of the annual CAFR;
• Auditing the general ledger; verifying financial statements and financial reports, or
oversight of same; reconciling various subsidiary accounts;
■ Administering and overseeing CIP and grant accounting;
Assisting with the formulation and development of the annual budget; and
�• Assisting the Finance Director as needed with financial analysis.
....................
'TRAINING AND EXPERIENCE:
Bachelor's Degree and, as assigned, four (4) years experience related to area of assignment.
Or an equivalent combination of education and experience sufficient to successfully perform
the essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS:
Some positions may require a valid Class C California Driver's License.
Engineer In Training (EIT) certificate required within one year of hire for engineering
assignments.
KNOWLEDGE IN:
Supervisory principles;
Budgetary principles;
Applicable local, state and federal laws, rules and regulations;
Project management methods including leading cross -functional teams;
Contract administration and performance monitoring;
Program development, administration and evaluation principles;
Research methods, statistical analysis, program analysis and report preparation;
Organizational structure of the city and city services as they relate to area of assignment;
Operating modern office equipment; and
Communication, interpersonal skills as applied to interaction with subordinates,
coworkers, supervisor, the general public, etc. sufficient to exchange or convey
information, evaluate performance and provide and/or receive work direction.
Rev. July 2017 5
ta Qwkrav
G6V nf,A, DESEH I —
CLASS SPECIFICATION
Management Analyst
sitions assigned to Community Resources also require knowledge of:
Safety precautions and procedures for public recreation and senior activities;
Principles and techniques of recreational, cultural and social programs and senior
activities; and
Public information and marketing strategies.
Positions assigned to Engineering -also require knowledge of:
• Principles of civil engineering;
• Topographic and construction surveying;
• Methods and materials used in engineering construction; and
• Computer Aided Design (CAD) programs.
lPositions assigned to Management/Business Analysts also require knowledge of:
Principles of change management;
Principles of business process analysis and financial analysis; and
Advanced financial modeling and forecasting techniques.
Positions assigned to Planning also require knowledge of:
• Principles of land use planning and development; and
• Demographic, environmental, social, economic and land use concepts.
Positions assigned to Financial Services Analyst and Senior Accountant also require
knowledge of:
Purchasing, payroll, and associated report preparation and records, or oversight of same;
Preparation of audit requirements and the annual CAFR,
Analyzing the general ledger; reviewing financial statements and financial reports, and
managing and reconciling various subsidiary accounts;
• Assisting with the formulation and development of the annual budget; and
• Assisting the Finance Director as needed with complex financial analysis.
SKILL IN:
• Advanced research and critical thinking;
Analysis and problem -solving;
• Influencing the organization across multiple levels;
• Mathematical computations;
• Negotiation and conflict resolution;
• Supervising and evaluating employees;
• Prioritizing and assigning work;
Rev. July 2017 6
Qa�frcv
GEJ1 f,h, DESERT -
CLASS SPECIFICATION
Management Analyst
• Preparing written reports of high complexity and keeping accurate records;
• Operating a computer and applicable software applications;
• Applying local, state and federal laws, rules and regulations;
• Customer service; and
Communication, interpersonal skills as applied to interaction with coworl
the general public, etc. sufficient to exchange or convey information and
direction.
k AND OTHER RE(
;ers, supervisor,
to receive work
ositions in this class typically require: standing, walking, fingering, talking, hearing, seeing
nd repetitive motions.
Some assignments may be characterized as Sedentary Work: Exerting up to 10 pounds of
force occasionally and/or a negligible amount of force frequently or constantly to lift, carry,
push, pull or otherwise move objects, including the human body. Sedentary work involves
sitting most of the time. Jobs are sedentary if walking and standing are required only
occasionally and all other sedentary criteria are met.
NOTE: The above job description is intended to represent only the key areas of
responsibilities; specific position assignments will vary depending on the business needs of
the department.
Rev. July 2017