SPEV 2017-0007 Fall for Art (08.17.2017)
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
August 17, 2017
CASE NUMBER
Special Event Permit 2017-0007
ACTIVITY/EVENT
Fall for Art
November 4th, 2017 (10:00am – 4:00pm)
79120 Blackhawk Way La Quinta, CA 92253 (La Quinta Park)
APPLICANT
Mr. Gideon Cohn
La Quinta Art Association
78365 Highway 111, Suite #300
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed and approved Special Event Permit
2017-0007, pursuant to LQMC Section 9.100.130 (Special Events – Nonresidential), based on the
following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods
and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be required
below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The outdoor event is approved for November 4, 2017, from 10:00am – 4:00pm. The total
number of event participants, including staff, security and guests, shall not exceed 1,100
on-site at any given time. The applicant is required to maintain a count of all event
participants on-site at all times during the event. The event count shall be maintained by
event staff at the main entrance and made available upon request by the Police
Department or City Staff.
2. The applicant shall obtain all other applicable permits, if required, from the appropriate
agencies (i.e. Fire Department, Building Department, Sheriff’s Department, etc.)
3. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the Riverside
County Health Department and State of California Alcoholic Beverage Control,
respectively. The applicant shall provide the City with proof of ABC approval prior to the
event.
4. The applicant shall provide notification of the event to all properties within 500 feet of
event site and/or surrounding Home Owners Associations (HOA’s). Notification shall
include date, time, event scope, and contact information. Proof of notification shall be
provided to the City of La Quinta Planning Department by October 25, 2017.
Completion/confirmation during the event:
5. The set-up and operation of the event shall be consistent with the attached exhibits and
event information on file.
6. Security personnel shall be easily identifiable to the public by the provision of uniformed
personnel. All designated private security personnel must be licensed by the State of
California and possess a valid private security license.
7. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits of
this event as approved.
8. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
9. Portable generators shall be shielded to prevent accidental contact with guests. Extension
cords shall be ground-secured to prevent tripping. Any lighting shall be directed away
from surrounding roadways and surrounding residential properties. No spot or
searchlights are permitted.
10. Surrounding roadways and intersections shall remain readily accessible for passage of
emergency response vehicles and private vehicles. There shall be no queuing of vehicles
along all surrounding roads for the purposes of dropping off for, picking up for, or entering
the event.
11. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear
light-colored clothing and reflective vests as needed. Flashlights shall be used after dusk.
12. The event is subject to spot inspections by the Police Department and/or City staff to
ensure compliance with the conditions of this letter.
13. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow
capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
14. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All event
areas shall be left free of debris at the end of each day’s activities, and after the event
concludes.
15. Any damage to public hardscape caused by this event shall be repaired as directed by the
City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping,
and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the
City of La Quinta (“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City
of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly
notify the applicant of any claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems that
arise not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend
or void this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal and
filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact
this office should you wish to file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the following:
CARLOS FLORES
Design and Development Department
760-777-7069
GABRIEL PEREZ
Design and Development Department
760-777-7062
ANTHONY MORENO
Code Compliance Division
760-777-7034
DAVID WALTON
La Quinta Police
760-863-8227