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SPEV 2017-0018 Art in the Park (11.06.2017) 78-495 Calle Tampico La Quinta, CA 92253 760.777.7000 November 6, 2017 CASE NUMBER Special Event Permit 2017-0018 ACTIVITY/EVENT Art in the Park November 11, 2017 (10:00 a.m. – 3:00 p.m.) 47-330 Caleo Bay, La Quinta, CA 92253, Lake La Quinta Park APPLICANT Ms. Deborah Guill 47145 Via Antibes La Quinta, CA 92253 APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2017-0018, pursuant to LQMC Section 9.60.170 (Special Events – Residential), based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. E. Security plans and facilities have been provided to the satisfaction of the sheriff. F. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. The outdoor event is approved for November 11, 2017, from 10:00am – 3:00pm. The total number of event participants, including staff, security and guests, shall not exceed 50 on- site at any given time. The applicant is required to maintain a count of all event participants on-site at all times during the event. The event count shall be maintained by event staff at the main entrance and made available upon request by the Police Department or City Staff. 2. The applicant shall obtain all other applicable permits, such as tent permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Sheriff’s Department, etc.). 3. The applicant shall obtain an encroachment permit for any off-site signs. Off-site signs shall not block the line of sight for traffic. Please contact Amy Yu at (760)777-7047 for assistance on obtaining an encroachment permit. 4. All vendors shall obtain a City Business License. 5. The applicant shall provide notification of the event to all properties within 500 feet of event site and/or surrounding Home Owners Associations (HOA’s) seven (7) days prior to the event. Notification shall include date, time, event scope, and the name and twenty- four hour contact phone number of the local contact person for the property and the police department. Proof of notification shall be provided to the City of La Quinta Planning Division. 6. The Design and Development Director may modify Conditions of Approval regarding business hours, parking, occupancy and other operational conditions should it be determined that after the first event, the proposed uses or conditions under which the events are being operated or maintained is detrimental to the public health, welfare, or materially injurious to property, improvements or other uses in proximity to the subject property, or if the subject property is operated or maintained so as to constitute a public nuisance. Completion/confirmation during the event: 7. The set-up and operation of the event shall be consistent with the attached exhibits and event information on file. 8. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 9. No food or alcoholic beverages are allowed to be served during the event. 10. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 11. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). 12. Portable generators shall be shielded to prevent accidental contact with guests. Extension cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 13. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 14. Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-colored clothing and reflective vests as needed. Flashlights shall be used after dusk. 15. The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. 16. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. Completion/confirmation after the conclusion of the event (if necessary): 17. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 18. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend or void this permit at any time. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact this office should you wish to file an appeal, and we will assist you in that regard. If you have any questions before, during, or after the event, please contact the following: CHERI FLORES Design and Development Department 760-777-7067 GABRIEL PEREZ Design and Development Department 760-534-0070 (cell) KEVIN MEREDITH Code Compliance Division 760-777-7034 ROBERT BISHOP La Quinta Police 760-863-8399 From:Deborah Guill To:Cheri Flores Subject:Special Event Application Date:Friday, October 06, 2017 10:37:49 AM Dear Ms. Flores, I am providing here the necessary information to apply for a Special Event Permit with the City of La Quinta. Name of event: Art in the Park at Lake La Quinta Where: in our gated community park Address: 47330 Caleo Bay La Quinta, CA 92253 Date: Saturday, November 11, 2017 Hours: 10:00 am - 3:00 pm Event: sale of local art, handmade and vintage goods There is only one entrance into our park located on Caleo Bay. The gate into our park will be open to pedestrian traffic only. No parking is allowed along Caleo Bay. There is public parking across from our park on Caleo Bay. No streets will be closed down during this event. There will be no food or beverages sold at this event. I will provide a site map showing location of vendors, photos of the Caleo Bay entrance into our park and public parking locations. Also I will provide the application form with requested signatures. Please let me know of any further information I need to provide. I appreciate very much all of your help in getting our special permit completed. Sincerely, Deborah Guill From:Deborah Guill To:Cheri Flores Subject:Fwd: Permission to use parking spaces Date:Monday, October 30, 2017 8:47:49 PM Attachments:image004.jpg image005.png image006.png image007.jpg Hi Cheri, See below permission to use the medical facility’s parking lot. Deb Begin forwarded message: From: "Simms-Bailey, Kimberly" <ksimms@welltower.com> Date: October 30, 2017 at 4:03:50 PM PDT To: Laurin Williams <Laurin_Williams@ajg.com>, Leslee Cicogna <lcicogna@drminternet.com>, Deborah Guill <djguill66@gmail.com> Subject: RE: Permission to use parking spaces Thank you. Deborah, as mentioned, the north and east sides of the parking lot that are closest to sidewalk areas are used by the Chateau. It is ok to use the parking lot for your art event on Saturday, November 11, 2017. Thank you. Kimberly Simms-Bailey Real Estate Manager Welltower Inc. 28078 Baxter Road, Suite 435 Murrieta, CA 92563 951.672.6710 (o) 951.526.7649 (m) 951.672.7645 (f) ksimms@welltower.com Please note my new welltower.com email address. CONFIDENTIALITY NOTICE The information contained in this e-mail is privileged and confidential information intended only for the use of the individual or entity to whom it is addressed. If the reader of this message is not the intended recipient, you are hereby notified that any viewing, dissemination, distribution, or copying of this e-mail message is strictly prohibited. If you have received and/or are viewing this e-mail in error, please immediately notify the sender by reply e-mail, and delete this e-mail from your system. From: Laurin Williams [mailto:Laurin_Williams@ajg.com] Sent: Monday, October 30, 2017 10:28 AM To: Leslee Cicogna <lcicogna@drminternet.com>; Simms-Bailey, Kimberly <ksimms@welltower.com>; Deborah Guill <djguill66@gmail.com> Subject: RE: Permission to use parking spaces Hello, Please find attached the revised certificate. If additional changes are needed, please let me know. Thank you! Laurin Williams, CLCS Client Service Manager CERT REQUEST: hoacertreq.bel@ajg.com direct: 425.586.1034 | fax: 425.451.3716 laurin_williams@ajg.com www.ajg.com 777 108th Ave. NE Ste. 200, Bellevue, WA 98004 Communications concerning this matter, including this email and any attachments, are provided for purposes of insurance/risk management consulting. Opinions and advise provided by Arthur J. Gallagher & Co. is not intended to be, and should not be construed to be, legal advise. Please direct any request for legal advice to your attorney. From: Leslee Cicogna [mailto:lcicogna@drminternet.com] Sent: Monday, October 30, 2017 10:11 AM To: Simms-Bailey, Kimberly; Deborah Guill Cc: Laurin Williams Subject: RE: Permission to use parking spaces Hi Laurin, May you please make the requested changes?   Leslee Cicogna, PCAM®, AMS®, CMCA® Executive Community Association Manager Desert Resort Management – An Associa® Company 42-635 Melanie Place, Suite 103, Palm Desert, CA 92211 P.O. Box 14387, Palm Desert, CA 92253 O: 760-346-1161 F: 760-346-9918 From: Simms-Bailey, Kimberly [mailto:ksimms@welltower.com] Sent: Monday, October 30, 2017 10:11 AM To: Leslee Cicogna; Deborah Guill Cc: Laurin_Williams@ajg.com Subject: RE: Permission to use parking spaces Hi, I apologize, I received it but the one on Friday went to my spam folder. I noticed a couple of small items. The Additional Insured box isn’t checked and our address is 28078 not 28072. Thanks. Kim From: Leslee Cicogna [mailto:lcicogna@drminternet.com] Sent: Monday, October 30, 2017 9:57 AM To: Simms-Bailey, Kimberly <ksimms@welltower.com>; Deborah Guill <djguill66@gmail.com> Cc: Laurin_Williams@ajg.com Subject: RE: Permission to use parking spaces Good morning Kimberly, The certificate was sent last Friday; it came from me instead of Deborah so you may have missed it. Regards, Leslee Cicogna, PCAM®, AMS®, CMCA® Executive Community Association Manager Desert Resort Management – An Associa® Company 42-635 Melanie Place, Suite 103, Palm Desert, CA 92211 P.O. Box 14387, Palm Desert, CA 92253 O: 760-346-1161 F: 760-346-9918 From: Simms-Bailey, Kimberly [mailto:ksimms@welltower.com] Sent: Monday, October 30, 2017 9:46 AM To: Deborah Guill Cc: Leslee Cicogna; Laurin_Williams@ajg.com Subject: RE: Permission to use parking spaces Deborah, Further to my email last week, I haven't received a Certificate of Insurance yet. Kimberly Simms-Bailey Real Estate Manager Welltower Inc. 28078 Baxter Road, Suite 435 Murrieta, CA 92563 951.672.6710 (o) 951.526.7649 (m) 951.672.7645 (f) ksimms@welltower.com Please note my new welltower.com email address. CONFIDENTIALITY NOTICE The information contained in this e-mail is privileged and confidential information intended only for the use of the individual or entity to whom it is addressed. If the reader of this message is not the intended recipient, you are hereby notified that any viewing, dissemination, distribution, or copying of this e- mail message is strictly prohibited. If you have received and/or are viewing this e- mail in error, please immediately notify the sender by reply e-mail, and delete this e-mail from your system. -----Original Message----- From: Deborah Guill [mailto:djguill66@gmail.com] Sent: Monday, October 30, 2017 9:45 AM To: Simms-Bailey, Kimberly <ksimms@welltower.com> Cc: lcicogna@drminternet.com; Laurin_Williams@ajg.com Subject: Permission to use parking spaces Hi Kim, Do you have everything you need from me in order to grant us permission to use the parking spaces at the medical facility on November 11? If you could please let me know if we do have permission, I will contact the city so that they can grant the necessary permit for our Art in the Park event. Deb Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast Ltd, an innovator in Software as a Service (SaaS) for business. Providing a safer and more useful place for your human generated data. Specializing in; Security, archiving and compliance. To find out more Click Here. Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast Ltd, an innovator in Software as a Service (SaaS) for business. Providing a safer and more useful place for your human generated data. Specializing in; Security, archiving and compliance. To find out more Click Here. Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast Ltd, an innovator in Software as a Service (SaaS) for business. Providing a safer and more useful place for your human generated data. Specializing in; Security, archiving and compliance. To find out more Click Here.