The URL can be used to link to this page

MUP 1998-061Proposed Use: CITY OF LA QUINTA COMMUNITY DEVELOPMENT DEPARTMENT 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 PERMIT NO.: - y PGA TOUR GOLF TOURNAMENT Location: PGA WEST COUNTRY CLUB (PALMER COURSE) Assessor's Parcel No.: SEE PERMISSION SLIPS Length of Activity (Dates): JANUARY 20 19.9.9- JANUARY Hours of Activity: 7:30 A.M. - 4:30 P.M Equipment Set Up Date: JANUARY 4, 1999 Equipment Removal Date: l 1vi1 ^ n 9R 1 99A Maximum number of people working at site during activity at any one time: 375 Maximum number of people expected to attend the event at any one time: 4A T P, si1 w 10, 000 PF R DA Y Total Per Day: OTIV ER DAYS 3,000 Grand Total: APPLICANT: Name: BOB HOpF CHRYSLER CLASSIC Daytime Phone: 346-8184 MICHAEL MILTHORPE TOURNAMENT DIRECTOR Mailing Address: P.O. BOX 865 RANCHO MIRAGE CA 92270 Signature PROPERTY OWNER: Name VARIOUS Daytime Phone: Mailing Address: Signature: 0R STAFF COMPLETION • 1. Site Plan and Description of Activity: 2. Sign Permit Fees Paid $ 81116M==- 1. i00o® Receipt No.: 3. Building Permit Fees Paid $ Receipt No.: 4. Proof of Liability Insurance: 5. Approved By: Community Development Director 6. Approved By: Fire Marshal 7. Approved By: . Sheriff's Department 8. Approved By: City Engineer 9. Conditions of Approval: 0 0 i c&ttt 4w FILE COPY 78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 – (760) 777-7000 FAX (760) 777-7101 TDD (760) 777-1227 September 18, 1998 Mr. Jim Walker, Tournament Coordinator Bob Hope Chrysler Classic Golf Tournament P.O. Box 865 Rancho Mirage, California 92270 SUBJECT: MINOR USE PERMIT 98-061 Dear Mr. Walker: On September 15, 1998, the City Council approved your request to reroute traffic on Jefferson Street between Avenue 52 and Avenue 54 on January 23 and 24, 1999, between the hours of 7:30 A.M. and 10:30 P.M. and 2:30 P.M. and 5:00 P.M. for the Bob Hope Chrysler Classic golf tournament by adoption of Resolution 98-101. Please obtain an Encroachment Permit from the Public Works Department prior to the event commencing. Thank you for your cooperation. If you have any questions, please contact the undersigned at 760- 777-7067. Sincerely, JERRY HERMAN G6MMLQINITY DEVELOPMENT DIRECTOR er GT. c: Community Development Director Building and Safety Director Public Works Director Sheriffs Department Code Compliance Department Fire Marshal MUP98-061 BobHope-27 MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253` June 26, 1998 7-.� T44t 4 CP QuiRM * FILE COPT' 78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 – (760) 777-7000 FAX (760) 777-7101 TDD (760) 777-1227 Mr. Jim Walker, Tournament Coordinator Bob Hope Chrysler Classic Golf Tournament P.O. Box 865 Rancho Mirage, California 92270 SUBJECT: MINOR USE PERMIT 98-061 Dear Mr. Walker: This is to report that the Community Development Department has approved your request to hold the Bob Hope Chrysler Classic event at PGA West (Arnold Palmer Private Course) on January 19-24, 1999, based on Section 9.60.170 of the Zoning Code, subject to attached Findings and Conditions of Approval. This decision may be appealed to the Planning Commission provided the written appeal and filing fee of $175.00 are submitted to this Department within 15 calendar days. Please contact our office if you wish to file an appeal and we will assist you. If you have any questions, please contact the undersigned at 760-777-7067. Sincerely, Y DEVELOPMENT DIRECTOR Planner Enclosures c: City Manager Community Development Director Building and Safety Director Public Works Director Community Services Director Sheriffs Department Code Compliance Department Fire Marshal Riverside County Health Department MUP98-06IB&IIcpe-24/CONDMUP 98-061-24 MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 CONDITIONS OF APPROVAL MINOR USE PERMIT 98-061 (BOB HOPE CHRYSLER CLASSIC) JUNE 26, 1998 FINDINGS: The event will not be detrimental to the health,. safety and general welfare of the community in the area of the proposed event. A. Various public agency permits are required prior to the event insuring that the event will be conducted in an acceptable manner. Health Department permits are required for all food and beverage vendors. serving the event, and police and. fire personnel will be on hand to assist the organizers in providing a safe. environment for vehicles and patrons. The public roadways surrounding the project are capable of handling the traffic. No problems are anticipated which would be detrimental to the community .based on the recommended conditions. B. This project. is categorically exempt under Section 15304 of the California Environmental Quality Act (CEQA) because the outdoor event is being conducted in an existing country club designed to accommodate the daily patrons and public streets will be used to direct traffic to. designated parking areas. C. Temporary signs directing patrons to the event will be displayed along various public streets in the community. The signs will be placed so that they do not interfere with traffic safety signs. or other facilities (i.e., traffic signals, etc.). Sign removal will occur immediately after the event in order to guard against the signs becoming roadside debris or litter. 2. There is adequate area to conduct the event and to accommodate the anticipated attendance. A. This outdoor event is held in an adequately designed facility which can hold the daily patrons because various facilities will be provided such as restrooms, first-aid station, food and beverages, parking, and other facilities which provide services to those attending the daily activities. The Frances Hack Park has existing buildings and other facilities which complement the planned event. The applicant is proposing on-site and off-site parking areas to accommodate guests and employees for the event.. CONDITIONS: The following Conditions shall be completed by January 4,1999: Fire Department -permits for temporary use structures (tents, stages, stands, etc.) or any open flame devices or fireworks, shall be obtained prior to installation. A copy of their requirements is attached. If you have any questions, please contact CONDN4UP98-061 Hope -24 the Riverside County Fire Department (Planning and Engineering) staff at 863- 8886. 2. An encroachment permit shall be issued by the Public Works Department for any signs placed in the City's rights-of-way. Signs in the City right-of-way shall be mounted on maximum 2 -inches by 2 -inches wood posts unless otherwise approved by the Public Works Director. No signs shall be closer than 100 -feet from an intersection. Temporary signs shall be posted no closer than 5 -feet from the edge of the paved area of any public road or street and placed a minimum of 200 -feet from an identical sign. Signs placed on private property shall be installed only if authorization from the owner has been secured prior to installation. All signs shall be placed in a manner which does not obstruct traffic or street signs or other important equipment. 3. A notice shall be given to the existing PGA West Homeowners' Associations informing them of the upcoming special event and associated parking restrictions and access routes. A copy of the written notice shall be given to the Community Development Department. 4. A bond or other type of guarantee acceptable to the City Engineer shall be posted with the Public Works Department insuring that unpaved parking lots for the event are stabilized after the event is completed pursuant to Chapter 6.16 of the Municipal Code (Fugitive Dust Control Ordinance). The bond will be released once the applicant has provided a letter from their contractor stating that the stabilizer material has been installed (i.e., chemical emulsion, wild flower mix with irrigation, etc.) and City staff has made a field inspection to verify compliance. A copy of the contractor's letter ,shall also be submitted to the Community Development Department for filing. Grass parking areas are exempt from dust control mitigation measures. The following Condition shall be completed by January 16, 1999: 5. All unimproved (unpaved) roadways and parking areas used in conjunction with this event shall be adequately compacted and prepared to create a hardened travel surface, and maintained in a manner (watered) which will reduce dust during use by vehicular traffic. If the soil composition is not conducive to formation of a . hardened surface,. an appropriate chemical binder shall be applied as a remedial measure. 6. Proof of Liability Insurance naming the City, and its staff, as additionally insured during the outdoor events in the amount of $1,000,000.00 shall be posted with the Community Development Department. 7. A check (or cash) in the amount of $50.00 shall be posted with the Community Development Department guaranteeing removal of the temporary signs. The posted monies will be refunded when all on-site and off-site signs are removed as defined herein. COMDMUP98-061 Hope -24 2 • • The following Condition shall be completed by January 18, 1999: 8. Prior to start of the event, a site inspection shall be made by City staff and the Fire Marshal to insure compliance with all project conditions. General Conditions 9. The golf tournament is permitted to be held from January 19-24, 1999. See the attached information. 10. Outdoor lighting shall be adequate to ensure customer and employee safety. 11. Portable restrooms shall be provided for patrons and vendors as required by the Building and Safety Department. Restroom facilities to accommodate the physically challenged shall also be provided. 12. The site shall be left clean of any litter at the close of the event. Temporary trash receptacles shall be provided, so that trash can be deposited accordingly. 13. Riverside County Sheriffs Deputies shall be employed during the event to provide security and traffic control supervision as determined by their agency through prior contractual arrangements. 14. Food and beverage vendors shall obtain a City Business License prior to the event commencing. 15. The applicant shall work with * Waste Management of the Desert to recycle the aluminum cans disposed in the temporary trash receptacles during the outdoor event. 16. If ground excavation is required, please contact Underground Service Alert (USA) . at 1-800-422-4133 at least two working days prior to digging. 17. Before any cranes, forklifts, or other aerial equipment is. raised, please check for existing overhead wires. 18. All designated private security personnel must be licensed by the State of California and possess a current Private Security Guard license. 19. Parking attendants shall wear light-colored clothing and reflective vests. 20. Overnight camping is prohibited. 21. Vendors who sell or serve alcoholic beverages shall obtain a license from the State of Califomia Alcoholic Beverage Control Department. All drinks shall be served in paper or plastic cups. COMDMUP98-061 Hope -24 3 22. Parking areas that are not hard surfaced or turf, shall be sufficiently watered daily up to the event's opening, and during, to reduce blowing dust. Any tracked -out or other accumulation of soil material(s) onto paved areas, whether public or private, shall be wet -swept, water flushed, or otherwise removed (no dry -sweep methods permitted) by the end of each day, and shall be kept damp during event operation hours until removed. 23. All public streets surrounding the event shall not be blocked or barricaded unless . prior approval has been obtained from the City Council. and Public Works Department. Fire lanes shall be established and/or maintained during the special event. 24. No parking shall occur on private property unless written authorization is obtained. 25. The maximum number of off-site directional signs is 30. Signs placed in the pubic right-of-way may not exceed six square feet. The signs shall be removed on or before January 27, 1999. 26. Obtain written permission to display bunting signs (logo banners) prior to installation. The maximum number of bunting signs is 15. The bunting signs shall be removed on or before January 30, 1999. 27.-. Event organizer agrees to indemnify, defend and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's -approval of this project. The City of La Quinta shall have the right to select its defense counsel at its sole discretion. 28. The City may impose additional conditions, or revoke this.permit, if any problems arise during the event that needs special attention or consideration. CONDAPRL 135.12A 4 James M. Wright Fire Chief Proudly serving the unincorporated areas of Riverside County and the cities of: Beaumont 4 Calimesa s Canyon Lake Coachella L Desert Hot Springs Indian Wells A Indio a Lake Elsinore La Quinta Moreno Valley Palm Desert 4. Perris Rancho Mirage e• San Jacinto P Temecula Board of Supervisors Bob Buster. District 1 John Tavaglione, District 2 Jim Venable, District 3 Roy Wilson, District 4 Tom Mullen, District 5 OVERSIDE COUNTY FIREARTMENT In cooperation with Ote California Department of Forestry and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 • (909) 940-6900 • FAX (909) 940-6910 June 11. 1998 City of La Quinta Community Development Department Attn: Greg Trousdell Re: MUP 98-061 E CO E V' E JUN 11 1998 CITY OF LAQUiNTA PLANNING DEPARTMENT With respect to the condition of approval regarding the above referenced MUP, the Fire Department requires the following fire protection measures be provided in accordance with the La Quinta Municipal Code, Title 24, and/or Riverside County Fire Department protection standards: A. GENERAL Permits for tents and canopies shall be obtained by the contracted tent company prior to installation. 2. All tents and canopy setups must meet the requirements of the 1994 California Fire Code. B. LOCATION OF TENTS 0 - 5.000 SQUARE FEET Tents must be separated from any property line, building, other tent, canopy, or temporary membrane structure by a minimum distance of 20 feet. 2. A fire access roadway 12 feet wide must be provided. 3. The minimum clearance of 30 feet must be maintained from the parking of automobiles or other internal combustion engines. 4. For the purposes of required distances, support ropes and guywires are to be considered part of the tent. C. LOCATION OF TENTS 5001 -15,000 SQUARE FEET 1. Tents must be separated from any property line, building, other tent, canopy, or temporary membrane structure by a minimum distance of 30 feet. 2. A fire access roadway 20 feet wide must be provided. 3. The minimum clearance of 40 feet must be maintained from the parking of automobiles or other internal combustion engines. 4. For the purposes of required distances, support ropes and guywires are to be considered part of the tent. EMERGENCY SERVICES DIVISION 9 PLANNING SECTION 9 INDIO OFFICE 43-209 Oasis St., 2nd FI., Indio, CA 92201 (760) 863-8886 Fax (760) 863-7072 D. STRUCTURAL STABILITY Tents and canopies shall be adequately roped, braced and anchored to withstand the elements of weather against collapsing. E. FLAME-RETARDANT TREATMENT The sidewalls, drops and tops of all tents and canopies shall be of flame-retardant material. All decorations used must be flame retardant to the satisfaction of this department. This includes all paper, cardboard, cloth, plastic, or other materials more than 1/4" thick, used for the purposes of decoration or display. This does not apply to sample merchandise on display or being offered for sale if amounts exhibited are within reasonable limits and is satisfactory to this department. Materials used for table coverings shall be noncombustible or the entire table covering must be flame retardant. 2 Hay bales, straw and other flammable materials shall not be within 30 feet of any tent or canopy. Hay bales, etc. if placed inside or on top of the tent, must be flame retardant. 3. Balloons or other similar devices that are filled with toxic or flammable gases are not permitted. 4. Automobiles used for display must have the batteries disconnected and less than one gallon of fuel in the tank. 5. All flame retardant certifications shall be retained on the premises. All flame-retardant treatment is subject to testing and approval from this department. F. SMOKING AND OPEN FLAME Smoking shall not be permitted in any tent or canopy or in any adjacent areas where hay, straw, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted when required. 2. No fireworks, open flame, or any.device emitting flame or fire or creating a glow capable of igniting combustibles materials shall be used in or adjacent to any tent. G. PORTABLE FIRE EXTINGUISHERS The minimum fire extinguisher coverage shall be provided in every tent and canopy as per the following: a. 200 to 500 square feet of floor area: One 2A-1 OBC. b. 501 To 1000 square feet of floor area: Two 2A-1 OBC. C. Each additional 2000 square feet of floor area or fraction thereof: One 2A-1 OBC. d. At least one 40BC type fire extinguisher shall be provided for each kitchen, mess hall, power generator or transformer and at locations where flammable or combustible liquids are stored or dispensed. . MUS 96-061 June 11, 1998 1999 Bob Hope Classic Page 2 D. STRUCTURAL STABILITY Tents and canopies shall be adequately roped, braced and anchored to withstand the elements of weather against collapsing. E. FLAME-RETARDANT TREATMENT The sidewalls, drops and tops of all tents and canopies shall be of flame-retardant material. All decorations used must be flame retardant to the satisfaction of this department. This includes all paper, cardboard, cloth, plastic, or other materials more than 1/4" thick, used for the purposes of decoration or display. This does not apply to sample merchandise on display or being offered for sale if amounts exhibited are within reasonable limits and is satisfactory to this department. Materials used for table coverings shall be noncombustible or the entire table covering must be flame retardant. 2 Hay bales, straw and other flammable materials shall not be within 30 feet of any tent or canopy. Hay bales, etc. if placed inside or on top of the tent, must be flame retardant. 3. Balloons or other similar devices that are filled with toxic or flammable gases are not permitted. 4. Automobiles used for display must have the batteries disconnected and less than one gallon of fuel in the tank. 5. All flame retardant certifications shall be retained on the premises. All flame-retardant treatment is subject to testing and approval from this department. F. SMOKING AND OPEN FLAME Smoking shall not be permitted in any tent or canopy or in any adjacent areas where hay, straw, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted when required. 2. No fireworks, open flame, or any.device emitting flame or fire or creating a glow capable of igniting combustibles materials shall be used in or adjacent to any tent. G. PORTABLE FIRE EXTINGUISHERS The minimum fire extinguisher coverage shall be provided in every tent and canopy as per the following: a. 200 to 500 square feet of floor area: One 2A-1 OBC. b. 501 To 1000 square feet of floor area: Two 2A-1 OBC. C. Each additional 2000 square feet of floor area or fraction thereof: One 2A-1 OBC. d. At least one 40BC type fire extinguisher shall be provided for each kitchen, mess hall, power generator or transformer and at locations where flammable or combustible liquids are stored or dispensed. MUP 98-061 June 11, 1998 1999 Bob Hope Classic Page 3 2. All firefighting equipment shall be provided and maintained at a height of 3 to 5 feet from the floor in a visible and accessible location and may be required to be posted with designating signs. 3. Qualified persons necessary to safeguard the premises shall be provided as required and approved by this department. H. EXITS 1. Exits shall be spaced at approximately equal intervals around the perimeter of the tent and shall be so located that no point is more than 100 feet from any exit. 2. The number of exits and minimum width of openings shall be provided in accordance with CFC Art. 32, Table 3211-A. 3. Exit openings from any tent shall remain open or may be covered by a flame retardant curtain. The curtains shall be free sliding on a metal support at a minimum of 8 feet from floor level at the exit. The curtains shall be so arranged that when open, no part of the curtains shall obstruct the exit. Said curtains shall be of contrasting color with the color of the tent. 4. Aisles having minimum width of not less than 44 inches shall be provided from all seating areas, and their width shall be progressively increased'in width to provide at all points not less than 1 foot of aisle width for each 50 persons served by such aisle at that point. The arrangement of aisles shall be approved by the fire inspector. 5. The spacing of rows of seats shall provide a space of not less than 12 inches from the back of one seat to the front of the other. Aisles shall be so located that there will be no more than six intervening seats between any seat and the nearest aisle. MAINTENANCE OF EXIT WAYS The required minimum clear width of exits, aisles and passageways shall be maintained at all times to a public way. 2. No guywire, guyrope or other support members shall cross any means of egress at a height of less than 8 feet. 3. The surface of exit ways shall be maintained in a manner approved by the fire inspector. J. EXIT ILLUMINATION Exits shall be illuminated at any time the structure is occupied with light having an intensity of not less than one footcandle at floor level. 2. Exit signs shall be installed at required exit doorways and where otherwise needed to clearly indicate the direction of travel when the exit serves 50 or more people. 3. Exit signs in tents with an occupancy load over 100 people shall be of an approved self luminous type or shall be internally or externally illuminated by fixtures supplied in the manner specified below. MUP 98-061 June 11, 1998 1999 Bob Hope Classic Page 4 a. Two separate circuits, one of which shall be separate from all other circuits, for occupant loads of 300 or less. b. Two separate sources of power, one of which shall be an approved emergency system, shall be provided when the occupant load exceeds 300. Emergency systems shall be supplied from storage batteries or on site generator set and the system shall be installed in accordance with the requirements of the National Electrical Code. K. HEATING AND COOKING EQUIPMENT All heating and cooking equipment shall be in compliance with the 1988 Uniform Mechanical Code or shall be approved by the fire inspector. 2. Gas, solid, or liquid -fuel -burning equipment shall be vented to the outside air by the means of approved vent or flue in such a manner that no portion of the tent or canopy is within 12 inches of the flue or vent. Vents for solid fuel burning equipment shall be provided with spark arrestors having openings no larger than 1/4 inch wire mesh. Heating and cooking equipment shall not be located within 10 feet of exits, aisles, passageways or combustible materials. 4. Cooking equipment outside the tent shall be at least 30 feet away from any structure. L. FLAMMABLE OR COMBUSTIBLE LIQUIDS AND LIQUID PETROLEUM GAS No flammable or combustible liquids shall not be stored inside or within 50 feet of any tent. 2. Liquid Petroleum Gas (LPG) shall not be used or stored in connection with any tent or canopy unless the following requirements are strictly adhered to. a. All storage containers, equipment, fittings and appliances are listed and approved for use of LPG. b. All tanks, hoses, fittings and appliances shall be protected from physical damage of any type. C. All tanks in use must be secured to prevent them from tipping over and must be located a minimum distance of 5 feet from any tent, vent, flue or any openings. d. All spare tanks must be stored 50 feet from the tent and shall be protected from damage. The storage area must be free of flammable or combustible materials. e. The total amount of (LPG) on site shall be limited to 60 U.S. gallons. All areas were LPG is stored must be free of combustibles. g. No Smoking signs must be posted in storage areas. MUP 98061 June 11, 1998 1999 Bob Hope Classic Page 5 M. HOUSEKEEPING All weeds, and flammable vegetation shall be removed from the area occupied by any tent and any areas within 30 feet of any such structure. 2. The floor surface inside and the grounds adjacent to or within 30 feet outside of tents or canopies shall be kept free and clear of combustible waste. Such waste shall be stored in approved containers until removed from the premises. N. ELECTRICAL All extension cords shall be over current protected and or ground fault interrupter protected. No additional taps are to be in any device. (NO octopus, 2 way or 3 way taps, cube adaptors or multi -plug extension cords). Quad boxes are approved if wired with 12/3 gauge wire or greater. All extension cords shall be of 12/3 gauge wire or greater with approved connectors. NOTE: TENT SETUPS ARE SUBJECT TO CHANGE UPON INITIAL INSPECTION DUE TO SPECIAL CIRCUMSTANCES NOTED AT THAT TIME. All City requirements must be met and permits obtained prior to the conditional approval from this department. The installing tent company shall be responsible to contact the Fire Department to schedule an inspection. Requests for inspections are to be made at least 24 hours in'advance and may be arranged by calling (760) 863-8886. All questions regarding the meaning of these condition should be referred to the Fire Department Planning & Engineering staff at (760) 863-8886. Respectfully, FRANK KAWASAKI Chief Fire Department Planner By Walter Brandes Fire Safety Specialist BOB HOPE CHRYSLOR CLASSIC Post Office Box 865, Rancho Mirage, California 92270 www.bhcc.com • E -Mail info@bhcc.com Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 Telephone (760) 346-8184 • FAX (760) 346-6329 • 1 - 888 - MR B HOPE May 22, 1998 CITY OF LA QUINTA Mr. Greg Trousdell, Assoc. Planner 78-485 Calle Tampico La Quinta, CA 92253 Dear Greg; Enclosed is our application for a temporary use permit. In accordance with the accompanying instructions, we offer the following supporting information: 1. PGA West is one of the sites of the 1999 Bob Hope Chrysler Classic, A PGA Tour co- sponsor golf tournament which raised monies for the Eisenhower Medical Center and forty other local charities. In addition to the charitable aspects of the tournament, the Classic impacts the Coachella Valley economy by more than $28 million annually. 2. The Pro -Am portion of the tournament will be held at the Arnold Palmer Private Course at PGA West Country Club. The schedule is Wednesday, January 20`h through Sunday, January 24`h, 1999. The celebrity day at PGA West is Saturday, January 23"', with final Professional play on Sunday, January 24`h. The hours of operation are from 7:30 a.m. to 4:30 p.m. The crowd on these days will number approximately 10,000 people and 7,000 vehicles each day. Tuesday, January 191h the Gillette Challenge will be played at 1:00 p.m. The nine -hole challenge has become quite popular on the PGA circuit. 3. Parking areas to be utilized are shown on the attached plans. We have marked areas to be used for parking, as well as tentative bus shuttle routes. We have asked the owners of the property shown to give us permission, in writing, to use their property. We will furnish you with proof of this permission. As has been the practice, we will place the owners as additional insured under our liability policy. LQPERMIT 4. The parking lots that are used will be soil stabilized before and after the event. This will be done to meet the PM -10 requirements. We have worked with Environmental Products — John Vermillion the last 3 years quite successfully. He applies an acrylic/polymer to the parking areas. 5. We work closely with the Riverside County Sheriffs Department and California Highway Patrol in assuring compliance with appropriate state and county traffic control regulations. American Protective Services will be our private security company to assist the Sheriffs Department. 6. Food concessions are in the process of being contracted. A map of the locations of food booths has been attached. We will comply with all the requirements of the Riverside County Health Department and the County Fire Department. 7. The tournament requests permission to display banners in the city that show tournament dates. The banners are 3' x 6'. The logo banner is printed on both sides with logo and dateline. It will be hung on the left side and a 3 -color fan is hung on the right side. We would display them on various palm trees and light poles. The map location and picture of banners has been included. 8. Waste Management of the Desert will provide portable toilets, trash pick-up, and recycling bins. Two hundred and fifty trash cans and liners will be delivered to the ground superintendent for placement around the concession areas, rest areas, and tees and greens. 9. We are working with Roger Stevenson, Emergency Service coordinator for Riverside County who has written our Emergency Services/Disaster Program. The PGA Tour Risk Management Committee will also be involved in any natural disaster plan. At the Host Course "PGA West" we will station the Riverside County Emergency Service Bus "Com 34" which helps the tournament with general communication problems, besides being on location for a major disaster. Don Eisenacher — President of Eastern Riverside County Volunteer Firefighters Assoc. will be assisting with on course — coordination of emergency people i.e., American Red Cross, RACES, Paramedics. The tournament has worked diligently over the years to improve the emergency phase of the operation. LQPERMIT 0 0 10. Additionally, we will place The City of La Quinta as an additional insured under our liability policy. 11. Set up of all temporary equipment will begin on approximately December 28, 1998, and will be removed by January 28,1999. 12. All temporary equipment, such as directional signs, will be installed and removed by the Classic Staff. The Classic contracts with said concession firm and sanitary facility firm and they would be responsible for installation and removal of their equipment. We look forward to working with you on our desert charity fund raising event. Sincerely, "/VV�4' Michael Milthorpe Tournament Director Enclosures LQPERMIT DESERT CHARITIES DBA BOB HOPE CHRYSLER CLASSIC 39000 BOB HOPE DR. RANCHO MIRAGE, CA 92270 (760) 346-8184 PAY TO THE ORDER OF City of La Quinta Fifty and 00/100******************** City of La Quinta P. O. Box1504 La QuintalCA 92253 MEMO DESERT CHARITIE' DBA BOB HOPE CHRYSL City of La Quinta PD Nat'l Bank Che Permit for Banners $1*50.00 **************** 1/4/99 4409 U 1c O DOLLARS m 4409 50.00 J • • IIDPD-DDC l7� RRI11 COACHELLA VALLEY POWER DIVISION 81-600 AVENUE 58 • P. O. BOX 1080 • LA QUINTA, CALIFORNIA 92253-1080 TELEPHONE (760) 398-5854 • FAX (760) 391-5999 Mr. Greg Trousdell, Associate Planner City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Mr. Trousdell: June 12, 1998 JUN 161998 QUINTA Cil Y OF LA LOINN rO�pARTMENT Subject: Minor Use Permit 98-061, 1999 Bob Hope Chrysler Classic, Located at PGA West (Palmer Golf Course) Imperial Irrigation District facilities will not be impacted by the above mentioned project. However, we would like to caution the applicant of the two safety concerns listed below. Before any cranes, forklifts, or other aerial equipment are raised, please check for overhead wires. If ground excavation is required, even for seemingly benign applications such as anchors and tent, please contact Underground Service Alert (USA). This service is free of charge provided USA is given at least two working days' notice. You may call toll free at 1-800- 227-2600. If you have any questions regarding this matter, or if I can be of further assistance, please contact me at 398-5818 or John Salas at 398-5834. Sincerely, THOMAS F. LYONS, JR., P.E. Senior Engineer TFL: ss CC: J. Salas, IID �, 0B HOPE CHRYSIOR CLASSIC Post Office Box 865, Rancho Mirage, California 92270 www.bhcc.com - E -Mail info@bhcc.com Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 Telephone (760) 346-8184 - FAX (760) 346-6329 - l - 888 - MR B HOPE C'LASSIG June 1, 1998 Mr. Fred Bouma Associate Engineer City of La Quinta 78-485.Calle Tampica La Quinta, CA 92253 Dear Mr. Bouma, We are already getting our plans made for the 1999 Bob Hope Chrysler Classic. This year the Palmer Private Course at PGA West will be the host course. The schedule is January 20th — 24th, 1999, with the heavy days in La Quinta, Saturday, January 23rd, the celebrity day, and Sunday, January 24th, the professional day. The main public parking area will be at Jefferson & Avenue 54. The spectators will be shuttled from that lot south on PGA Blvd, and dropped off at the model home complex (next to the tennis complex) and reverse route for return. All other parking areas are within the PGA West compound. A diagram showing the traffic pattern and lots has been enclosed. The Fairplex tram system will be used again. We feel they did a very good job for the tournament. Fairplex P.O. Box 2250 Pomona, CA 91769-2250 (909) 623-3111 Mr. Bill Shacklett We are asking in the permit submitted to planning, for city council approval, a special traffic pattern from Avenue 52 to Avenue 54 on Jefferson. This would involve running traffic one-way on Jefferson during certain hours of the day to help with the traffic flow. Enclosed is the suggested plan we would like to use. This plan is to get the general public off of Jefferson into the parking area as soon as possible. KSL is putting alfalfa in the field area north of the corner grassed "Polo Field" at the corner of Jefferson & Avenue 54. We have requested an access road on the north end to drive the general public around and back to the lots bordering on Avenue 54. The rest of the traffic would "I • be broken into 3 lanes on PGA Boulevard in -bound and one lane out -bound. With the assistance of the Mr. Fred Bouma Page 2 Sheriff s Dept. we hope to expedite traffic as quickly as possible. We have talked with Skip Royer our coordinator with the Riverside Country Sheriffs Dept., and he feels this is a workable plan. It will be an exciting year for the tournament being back at PGA West, and we are looking forward to working with the City of La Quinta on the 40' Anniversary of the Bob Hope Chrysler Classic golf tournament. Sincerely, Jim Walker Tournament Coordinator Enclosures: h• JcSt 01 d0P Ob Qbb %b C'LASSIG Post Office Box 865, Rancho Mirage, California 92270 Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 Telephone (619) 346-8184 FAX (619) 346-6329 r-� F it (� JLjN 2 2 1998 ; a CiTV PLA I v : i AQjjr bTA f ..r.� � �i�%LiSTir� d, 10/Z[U JIM WALKER Tournament Coordinator C1 ASSIC, BOB HOPE CLASSIC BUILDING 39-000 BOB HOPE DRIVE POST OFFICE BOX 865 • RANCHO MIRAGE. CA 92270 TELEPHONE (619) 346-8184 • FAX (619) 346-6329 OTHE i.�R OF �,-MMERCE , DATE : June 17, 1998 TO eslie Mouriquand, Assoc. Planner Greg Trousdell., Assoc. Planner FROM Doug Yavanian, Exec. Dir. SUBJECT: The Citrus/The Ranch 1999 Bob Hope Chrysler Classic Please note. the Chamber's -comments relative to the so mentioned projects.. These seem to be straight forward requests. 1. The Citrus/The,Ranch - SP 85-006 (Amendment.#3) The Chamber supports KSL's request as stipulated in this amendment request. We agree with the position taken by KSL in:.its_ May 15th cover memo which noted that .the amendment merely calls for two "minor" plan area boundary adjustments. Further, we agree that there does not appear to be any other changes in develop- ment and zoning regulation or criteria. 2. Bob Hope Chrysler Classic (1999) - Minor Use Permit 98-061 This is one of those events that most communities "bleed for." This event has both major spectator and television audience residuals. The marketing value which comes to La Quinta and the Coachella Valley provides us with a tremendous opportunity to showcase our community.. With PGA West .(Palmer Course) serving as the "home" site, the Chamber wholeheartedly supports the Classic's request for the Minor Use Permit. Thank you for -the opportunity to provide this input. Please feel free to give us a call if you have any further questions. HWY 111 LOCATION: 78-371 HWY 111 • LA QUINTA; CALIFORNIA 95253 • (760) 564-3199 FAX (760) 564-3111 VILLAGE LOCATION: 51-351 AVENIDA BERMUDAS • LA QUINTA, CALIFORNIA 92253 • (760) 777-0134 FAX (760) 777-0136 MAILING ADDRESS FOR BOTH LOCATIONS: POST OFFICE BOX 255 • LA QUINTA, CALIFORNIA 92253 SENT BY:Classic ops ... •ni QtAset° Office ;11-16-98 ;12:47PM ; Bob Hope Chrysler-, 760 777 71014 2 bOB HOPE CHRYSLLL` CLASSIC Post Office Box 865, Rancho Miragc, California 92270 www.bhce.com - E -Mail info@bhcc.com Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 Telephone (760) 346-8184 • FAX (70) 346-6329 • 1 - 888 - MR B HOPE Mr Kay-Khosro Zafar Klan Corporation 2909 Cole Ave Suite 250 Dallas, TX 75204 October 14, 1998 Dear Mr Zafar, We once again request, on behalf of the Board of Directors, the use of your lot on Darby lane in La Qulnta for parking for the upcoming tournament_ The parcel more fully describad as 606-020-008-011, would be used January 20-23, 1999. The lot will be stablHzed before and after usage for dust control, to meet the local and state requirements. Wo appreciate the support you have given us over the years in making our tournament a success. The tournament has been able to raise $30 million that has been given to local charities throughout the Coachella Valley, The Classic will also provide a Certificate of Insurance, holding the owner harmless from liability arising from the use of the designated area during the event, under the Classsic's liability policy, with $5 million limits of liability coverage. We would appreciate your signifying your approval of our request by signing the space provided . Thank you for your consideration as this is Important to the operation of our fund raisin❑ event_ Sincerely, Mike Milthorpe Tournament Director Approved // A Date r 11-16-98 12:42 RECEIVED FROM:6193466329 P•02 James M. Wright Fire Chief Proudly serving the unincorporated areas of Riverside County and the cities of: Banning ., Beaumont o- Calimesa Canyon Lake Coachella t Desert Hot Springs Indian Wells r,. Indio Lake Elsinore La Quinta Moreno Valley Palm Desert e,. Perris i Rancho Mirage San Jacinto 4 Temecula Board of Supervisors Bob Buster, District 1 John Tavaglione, District 2 Jim Venable, District 3 Roy Wilson, District 4 Tom Mullen, District 5 OVERSIDE COUNTY RREWPARTMENT In cooperation with t e California Department of Forestry and Fire Protectioir 210 West San Jacinto Avenue • Perris, California 92570 • (909) 940-6900 • FAX (909) 940-6910 January 15, 1999 Academy Tent and Canvas Inc. 5035 Gifford Avenue Los Angeles, CA. 90058 Attn: Elan Hertzberg Re: Tent Plan Review Bob Hope Classic `99 PGA West �o ECW__E JAN 2 a 1999 CITY OF LAQUINTA PLANNING DEPARTMENT All tents and canopy setups must meet the requirements of the 1994 California Fire Code. LOCATION OF TENTS 0 - 5,000 SQUARE FEET Tents must be separated from any property line, building, other tent, canopy, or temporary membrane structure by a minimum distance of 20 feet. A fire access roadway 12 feet wide must be provided. The minimum clearance of 30 feet must be maintained from the parking of automobiles or other internal combustion engines. For the purposes of required distances, support ropes and guywires are to be considered part of the tent. STRUCTURAL STABILITY Tents and canopies shall be adequately roped, braced and anchored to withstand the elements of weather against collapsing. FLAME-RETARDANT TREATMENT The sidewalls, drops and tops of all tents and canopies shall be of flame-retardant material. All decorations used must be flame retardant to the satisfaction of this department. This includes all paper, cardboard, cloth, plastic, or other materials more than 1/4" thick, used for the purposes of decoration or display. This does not apply to sample merchandise on display or being offered for sale if amounts exhibited are within reasonable limits and is satisfactory to this department. Materials used for table coverings shall be noncombustible or the entire table covering must be flame retardant. Balloons or other similar devices that are filled with toxic or flammable gases are not permitted. Automobiles used for display must have the batteries disconnected and less than one gallon of fuel in the tank. EMERGENCY SERVICES DIVISION ♦ PLANNING SECTION ♦ INDIO OFFICE 82-675 Highway 111, 2nd FI., Indio, CA 92201 O (760) 863-8886 < Fax (760) 863-7072 Tent Plan Review January 15, 1998 Bob Hope Classic '88 Page 2 All flame retardant certifications shall be retained on the premises. All flameproofing is subject to testing and approval from this department. SMOKING AND OPEN FLAME Smoking shall not be permitted in any tent or canopy or in any adjacent areas where hay, straw, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted when required. No fireworks, open flame, or any device emitting flame or fire or creating a glow capable of igniting combustibles materials shall be used in or adjacent to any tent. PORTABLE FIRE EXTINGUISHERS The minimum fire extinguisher coverage shall be provided in every tent and canopy as per the following: A. 200 to 500 square feet of floor area: One 2A-1 OBC. B. 501 To 1000 square feet of floor area: Two 2A-1 OBC. C. Each additional 2000 square feet of floor area or fraction thereof. One 2A-1 OBC. D. At least one 406C type fire extinguisher shall be provided for each kitchen, mess hall, power generator or transformer and at locations where flammable or combustible liquids are stored or dispensed. All firefighting equipment shall be provided and maintained at a height of 3 to 5 feet from the floor in a visible and accessible location and may be required to be posted with designating signs. Qualified persons necessary to safeguard the premises shall be provided as required and approved by this department. EXITS Exits shall be spaced at approximately equal intervals around the perimeter of the tent and shall be so located that no point is more than 100 feet from any exit. A minimum of 3 exits shall be provided for tents having a capacity ofup to 499 persons. The minimum width of each exit shall be 6 feet. Exit openings from any tent shall remain open or may be covered by a flame retardant curtain. The curtains shall be free sliding on a metal support at a minimum of 8 feet from floor level at the exit. The curtains shall be so arranged that when open, no part of the curtains shall obstruct the exit. Said curtains shall be of contrasting color with the color of the tent. MAINTENANCE OF EXIT WAYS The required minimum clear width of exits, aisles and passageways shall be maintained at all times to a public way. 2 Tent Plan Review January 15, 1999 Bob Hope Classic % Page 3 No guywire, guyrope or other support members shall cross any means of egress at a height of less than 8 feet. The surface of exit ways shall be maintained in a manner approved by the fire inspector. HEATING AND COOKING EQUIPMENT All heating and cooking equipment shall be in compliance with the 1988 Uniform Mechanical Code or shall be approved by the fire inspector. Gas, solid, or liquid -fuel -burning equipment shall be vented to the outside air by the means of approved vent or flue in such a manner that no portion of the tent or canopy is within 12 inches of the flue or vent. Vents for solid fuel burning equipment shall be provided with spark arrestors having openings no larger than 1/4 inch wire mesh. Heating and cooking equipment shall not be located within 10 feet of exits, aisles, passageways or combustible materials. Cooking equipment outside the tent shall be at least 30 feet away from any structure. FLAMMABLE OR COMBUSTIBLE LIQUIDS AND LIQUID PETROLEUM GAS No flammable or combustible liquids shall not be stored inside or within 50 feet of any tent. Liquid Petroleum Gas (LPG) shall not be used or stored in connection with any tent or canopy unless the following requirements are strictly adhered to. 1. All storage containers, equipment, fittings and appliances are listed and approved for use of LPG. 2. All tanks, hoses, fittings and appliances shall be protected from physical damage of any type. 3. All tanks in use must be secured to prevent them from tipping over and must be located a minimum distance of 5 feet from any tent, vent, flue or any openings. 4. All spare tanks must be stored 50 feet from the tent and shall be protected from damage. The storage area must be free of flammable or combustible materials. 5. The total amount of (LPG) on site shall be limited to 60 U.S. gallons. 6. All areas were LPG is stored must be free of combustibles. 7. No Smoking signs must be posted in storage areas. ELECTRICAL All extension cords shall be over current protected and or ground fault interrupter protected. No additional taps are to be in any device. (NO octopus, 2 way or 3 way taps, cube adaptors or multi -plug extension cords). Quad boxes are approved if wired with 12/3 gauge wire or greater. All extension cords shall be of 12/3 gauge wire or greater with approved connectors. 3 Tent Plan Review r January 15, 1999 Bob Hope Classic '99 Page 4 GENERAL All City requirements must be met and permits obtained prior to the conditional approval from this department. This department will do a follow-uptwalk through both the morning before operations begin and one while the event is going on. We would appreciate your cooperation in these matters by furnishing this information to all parties who may be involved in this exhibit. If you have any questions, please feel free to contact me at (760) 863-8886. NOTE: TENT SETUPS ARE SUBJECT TO CHANGE UPON INITIAL INSPECTION DUE TO SPECIAL CIRCUMSTANCES NOTED AT THAT TIME. F:%P EZW POATAU AGUNrARENTS%99 BHCLSC. W V D 4 Respectfully, FRANK KAWASAKI Chief Fire Department Planner Walter Brandes Fire Safety Specialist CANOPY / TENT LAYOUT WORKSHEET ENUE: .. UIP . -2 3 E7CT.: . . ........ . . ... ....... ....... ........ ....... ..... ..... 5 ..... .. c IRE ...... ..... ..... ....... ....... ........ ....... ....... ...... ....... ....... ...... .................. ......... . 0 SMOKING: )(IT SIGNS: . ....... a XtT ......................... . ..... ............... . ..... . ....... . ....... ......... . ..... .. .......... ....... ....... ............ .......... ANS: ....... . ....... ....... . .... ........... ........ ................ ...... ....... . ................................ ....... ............... . ....... 000 FLR_, . .... ....... ....... ...............BEEN ............... ....... . .... t.'.'� ................ ....... ....... .... .......... ...... ........ TURF: — G ....... ... . .... ...... .. .. ....... . .. -s !... ....... HITE WALL. s ...... ....... 16 W WALL .. ............................ ....... . . . ....... ....... ....... . ....... ...... ...... ............... . ............... ....... ........................ ....... ................ ........... ............. t e ..... ..... ....... kw - - ------- . ....... ........ ....... ....... ....... 60 f .... ................ ....... ....... ....... ....... ...... ....... ....... ...... ........ 4F r/ ....... . . .... . ...... ....... ............... ....... ..... ..... . )e- ............... .• . ....... ............. .... . ... . ..... �; . .. ...... . ...... ......... ....... ....... ... . ......... ........... .......... . ..... ..... ............ .. . ..................... ....... . ............ ... ....... ...... .. ........ ... ....... .. ..... .. . . ....... . ..... ..... . ------ ............... ........ ....... ...... ............. .......4......J...... ....... ....... ....... .... . ....... .. .... . . ........ ........ .......... ...... ..... . .... . .... ............... .............. . ...... ....... ... ..... ...... ....... . ...... . ..... ........ ................ . ............... ....... ....... . ..... __..•.......I......•j. ...... ..... .............. ....... ....... ....... ........ . ....... .... .... . ....... ....... ....... . . ... ....... . ..... .......................... . ...... .. ....... . . .. . .. . ... . .. . ....... ........ .. ........................ ....... ....... ....... ....... .... . ... ........ ....... . ....... ....... ....... ....... ....... ....... . ..... ...... ...... ............... ........ ........................ ! ......... ....... ....... .. ... ........... ....... ..... ....... ... ... ... ... ........ ...... .............................. ....... ....... ............... ... ......... ....... ........ t ....... ....... ....... ....... ...... ...... ........ ........ . .... ............ ...... ....... .. ........ wm: .............. ........ i ....... ....... ....... ...... ....... ... . .. ..... . .... . ..... ....... ...... ... . .. ....... ....... . . .... . ........ ....... ....... ...... . ..... ....... ..... . . ....... ........ .............. . . .... ....... ....... ........ ....... ..... ............... ............... . ....... I ........ . ...... ....... .. ....... ....... ....... ....... ................ ........ ................. ...... ....... .. . .. ....... ...... w .... .. .. .... ....... ....... ........ ....... . ........................ ..... . ............. .... ........... ....... ................ ...... r a ....... .......... .... . ....... ...... ....... ................ . .. .. .......... ....... ................ ....... . ....... ........ All ....... ....... ..... ........ ....... ....... ....... ........ ...... ....... ....... On, ....... ................ ....... ...... ....... ........ ....... ............. . . ....... ............... A ....... ....... ... ....... .... ....... ....... . ............... ........ * ...... ....... ......... . ........ . ..... ........................ ..... ....... 164� ILA . ............ . m q . ....... ........... .... ... ....... ....... .... .. ........ ...... ........................ ....... ....... m APPROVED .... .. . ....... .. ....... ...... ..... ......... ....... DATE:, "'-**-:. ............ ..... . . ....... . ........ .. .......... C"tA (4efftffirate I �lvG� ,� o FC REGISTERED ISSUED BY Date tretated or ' APPLICATIONmanufactured Academy Tent & Canvas i CONCERN No. 5035 Gifford Ave. ET F-337 Los Angeles, CA 90058 11728-.98 (323) 277-8368 This Is to certify that the materials described below hereof have been flame retardant treated (or are Inherently nonflammable). FOR BOB HOPE CLASSIC ADDRESS 55955 PGA.BLVD CITY LA QUINTA STATE CA 92253 Certification is hereby made that: (Check "a"or "b') (a) The articles described below this certificate have been treated with a flame-retardant chemical u approved and registered by the State Fire Marshal and that the application of said chemical was done in conformance with the laws of the State of California and the Rules and Regula- tions of the State.Fire Marshal. Name of chemical used............................................................. Chem. Reg. No......................... Methodof application..................................................................................................................... (b) The articles described below hereof are made from a flame -resistant fabric or material regis- tered and approved by the State Fire Marshal for such use. Trade name of flame -resistant fabric or material used ......VIN.YJt ................ Reg. No. 1;.33.1. The Flame Retardant Process Used ...will.Not ... Be Removed by Washing (will or will notj David Bradley By Tom Shapiro - President Name of Applicator or Production Superintendent Title CONTROL NO. CUSTOMER ORDER NO. - CUSTOMER INVOICE NO. YARDS OR QUANTITY COLOR STYLE DATE PROCESSED THIS FABRIC WAS USED IN THE MANUFACTURING OF THE FOLLOWING: 10 x 10 CANOPIES 20 x 20 CANOPIES 15 x 15 CANOPIES 30 x 30 CANOPIES '1ZJ..JCDEF CERIIF.T, � �TE OF I XSVRAlSCE `'. � 40408 ISSUEDATE (bIMDD/YY) 06/17/98 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND PRODUCER CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE riWest/Max Behm Sc Assoc DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 14140 Ventura Blvd. Kerman Oaks CA 91423 COMPANIES AFFORDING COVERAGE COMPANY A Firemans Fund Ins Co LETTER COMPANY B Paula Insurance Company INSURED LETTER Flag and Banner anuf acturing Co . , Inc. COMPANY C (10 Day Notice of Cancellation "If" LETTER 955 National Blvd., COMPANY D Cancelled for Non -Payment) Los Angeles, CA 90034 LETTER COMPANY E *********License ##0351162********* LETTER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REpUII2EMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. O TR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY) LIMITS GENERAL LIABILITY MXX 8 0 7 0 0 8 6 2- 04/25/98 04/25/99 GENERAL AGGREGATE $ 2,000, 000 PRODUCTS-COMP/OP AGG. $ 2,000,000 OMMERCIAL GENERAL LIABILITY LAIMS MADE OCCUR. PERSONAL &ADV. INJURY S 1._000.000 OOWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE $ 1 0 00, 000 XAGGREGATE LIMIT FIRE DAMAGE (Any one fire) $ 50,000 PER LOCATION MED.EXP. (Any one person) $ 5 00 AUTOMOBILE LIABILITY MXX 8 0 7 0 0 8 6 2- 04/25/98 04/25/99 COMBINED SINGLE ANY AUTO LIMIT $ 11000, 000 BODILY INJURY ALL OWNED AUTOS SCHEDULED AUTOS (Per person) S BODILY INJURY HIRED AUTOS NON -OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ GARAGE LIABILITY nL EXCESS LIABILITY XCS00095938296 04/25/98 04/25/99 EACH OCCURRENCE $ 2,000,000 AGGREGATE ............................................................................._._.. $ UMBRELLA FORM OTHER THAN UMBRELLA FORM .... ....... ::.. ..:.: .... `"`'' ..... ....... ..... :... . WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY PWC5016294 PWC9000048 03/25/98 03/25/98 ISED 03/25/9 03/25/99 STATUTORY LIMITS $ 1 000,000 EACH ACCIDENT DISEASE -POLICY LIMIT S 1 000,000 DISEASE -EACH EMPLOYEE S 1 000,00 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Certificate holder is included as Additional Insured on the General Liability policy only. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO City of La Quinta MAIL -10_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Attn : Greg Trousdel l LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR Associate Planner LIABILITY OF ANY HIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. 78-495 Calle Tampico La Quinta CA 92253 AUTHORIZED REPRESENTATIVE .r F.r� A rIRD 5 l7l90) . .: " ACORD CORPOItAtLON I- r l' � ' ::::i' !r ...::i• •:: •::::n <:: ::. Y:: >i :: A CORD.M •S. ' •..:��>:]] : ,: DATE IMM/DD/YYI •. - ..:::..:::.:..::.::....:.....:::.:.::........::::..::.:......:.:.:....:...:: :::;::; 01/12/99 - PRODUCER 913-432-4400 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Haas and Wilkerson, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR PO Box 2946 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Shawnee Mission, KS 66201-2946 COMPANIES AFFORDING COVERAGE COMPANY A National Fire Insuran - — — — - -- - � 'it INSURED COMPANY D � \v/, n i Los Angeles County Fair Assoc. B i c/o Ron Juliff, Vice Pres. COMPANY �r..: 15 PO Box 2250 C Pomona CA 91769-2250 COMPANY CITY OF LAOUINTA D PLANN!!Nr, n17-PARTMENT .:..:::::::;:. ... .......: .....: ..... .. :,..... _ _ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TCO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE (MM/DD/YY) DATE (MM/DD/YY) A GENERAL LIABILITY M704975349 8/01/98 8/01/99 GENERAL AGGREGATE $ 5000000 X COMMERCIAL GENERAL LIABILITY PRODUCTS - COMP/OP AGG $ 1000000 CLAIMS MADE IX1 OCCUR PERSONAL & ADV INJURY $ 1000000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1000000 FIRE DAMAGE (Any one fire) $ 50000 MED EXP (Any one person) $ 5000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO —_ ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM 5 WORKERS COMPENSATION AND C SLIMIT OTH- TORYY_ ER EMPLOYERS' LIABILITY _LMITS - -- EL EACH ACCIDENT $ THE PROPRIETOR/ INCL EL DISEASE - POLICY LIMIT $ PARTNERS/EXECUTIVE — 1EXCL EL DISEASE - EA EMPLOYEE OFFICERS ARE: $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Re: Bob Hope Classic/Trams The certificate holder is named as additional insured on the commercial general liability policy but only with respect to liability arising out of the named insured's operations. ;11(ICAT� HOlt�l CANCE)E4�A`It�IV SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of LaQuinta EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Attn: Greg Trusdell 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 784 Calle Tampico BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY LaQuinta, CA 92253 OF NY gIND U N THE COMPANY, ITS GENTS OR REPRESENTATIVES, AUTH I EN I E 5.4 35.p �'QfP3F#tl�l"I!: DEC 29 ' 9B 12:49 � . P. 81 i "�AeL-*38/98 15: 57 kEELSON PARTNERS 4ll�ll��4b']?Y.( b+I'I�:C i !Q!l.F,'35 0 V^ R�„ ,�. S > v ,.6:' ,C"t'' 'T " f..: " *, .�.'�. .'C`:, q `.'':••+ :.'". j•'r• .ts:««•.:y,' Y �'�+ 'a:. :1�� /1990 !i:' A1aVONX .'^cR�!iM• 'Mi, IFN.... ...i f�:l'�•fiZSYn�Y::Y�n �!i . -. .. �.1# ....... a S`•+...-.'•".�. y i +..,... ..nf• I !lleillt )226-1 FAX (503) 226-2488 ONLY AND CpNFER16 NO aMTs UPbN THE C6Rt1 T .SON THERS OR SW rri son. Suite 400 ALtER TFiE COVERAGE A:iiDE[} BY T E POt,IC� S 8Vill . Cl an OR 97205►�FF'F NO $-v RAa I COMPANY Reliance Insurance/TreRS • istmas Tree DePt Exp: A G MWANY ri stmas Deer ti 3 W Radio Roar! p Im Springs, CA 92762 f:uMCANr . i COMPANY M...T^.!^.^"-rr•.a;•r.,;--• ;..'-r��^--^: - 'T^'�;,'% ^r-. �,+ ••':F.: .r iti_ l G,.r3,ea.ry....?*s%r.'nk:F�,..a,..:,>... r..:lwt...'.'.i:r:;. « 8.� tom• .%."q ; . i I TO CC R 'y' 1 OLI�1; 3 OF I U%aNCE LISTED BELOW HAVE BEEN iSSUEO TO TI IE INSUREff NAMeD AUO F k r}i8 POLI Y, Idb IND TED. N0TINITHSTANQINO ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER 00CUb1ENT WITH RE FECT TO 14�H tS CE CATG MVAY BB ISSUg0 OR MAY PERTAIN. THE INSIIRANCE AFFORDED BY THE POLICIES DESCRID[U HGA IN IS SUBJECYYYYYY TO ALL Til TERMS. EXCL $IONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAIO CLAM. t TYPeOFINSURANCE POLICYNUMBER FOLJCYEFPECTIVE 'OIICYC%MIIiATION nATC (MIIl CJM nATE IMMIDOMYI j UMITS — — CCE f . ' I1.000. - 60d L LIABILITY NEFIAL AuG e I , 11tlAL 0&NERAL t VABIUTY PRAntIC.TS - (:QMPIO Add i ' « cww MAGE x : occuR 0814SO292CA3609 10/16/1998. 09/01/1.999 ��._u........ 3 lr(1@ O AP-IlkS A CONTRACTOR'S PROT EACH O . 1, 041 FIRE DAM1.13f; wA eat -i ...................................: ' ML•D exP (Any qnu person) 0 � �'xC� U . AY BILE LIA WrY c(,Mu:mFo 61NGLE LIMIT It AUTO i L 0'AWI30 AUT69 HA61L'( INJUNvI ' • rYn rwrw,,; _ � CglAUilOAUTON k Ui6p AUTOS Y 1NJnR'� s. ON4MlNED MUGS , i Imul•EN IV o4mct 1 f• ----- `j GA Ol llAplt tlY A' If( Of QUA gA nrhu,ENr y c j AUTO OTHER IiUN AUTO ONLY: • at L C4cN ACC1nFr1 S q ....! ... A13GAECiAT S� { OCCU14PENCE i I j; RXC IIIIINA81UTV 11NpR0.UtP0AM Ac�,ri6r;AIE' S OTHER THM UMBRELLA FORA ; 46vO NEIl9 COWENSATION AND TORY U (15 a _wE�" ,,',',;•.'r, ... ,.. • • v . I I� l erI OYERSU.111UTYLt.Fat:,t'CCIDENT. >; t { ANITOW a EL UISRiASE • POLICY LIMIT a r R�ExeCufNe si dfGAs ARE; EXCL Ce, nI FASE EA EMPLOYFE i r - : I • i I Fd1UQpfV85fSPECu.LITtId - --'— _ -- i.�—_---I _---• i �I c I1 i ;I• P 7671 . i Fax e � f I Tram PL i , o Pflane R Fax I I 1 Fax p Tr I 12-28-98 13:52 BHDN 0 ANY Ott TI It ADS, y1 i;WO AC FXPMTION nATr. TIIM4OFrT,IE ipsjlq�Q;G 10 - DAYB wpirr£« No nce Tb THE "P BUT FA,t.IIRf TO MAIL SIIrIf 1`46TIGE BNAhI 1'. OF ANY XIND UPON TI1£ COMPANY, f14 AOE p, l- 1�'�p_&EIMt�%FIiIATUC - i I RECEIVED FROM: 1 .l .. I i p t IioLo ! t0 r►ie�4er' NO oBu 109,1 LIAEIL�T'/ (eP)RES RTTYEB. 1 .l .. I i p . _ePage 1...i Greg Trousdell Temp_ St. Closures From: Greg Trousdell To: Jerry Herman Date: Thu, Jan 14, 1999 2:23 PM Subject: Temp. St. Closures Per our discussion about the Bob Hope Classic, -please get Chris to commit to processing the City Council report for a closure to ensure that they set their requirements for the event(s). As I stated, Fred Bouma has had the traffic control plan since 6/98, but has yet to respond to our transmittal. Memos or letters re: the Classic were sent to PW on 6-4-98, 6-26-98, and 9-18-98. ce;u6 °'kQu'"Tw • AGENDA ITEM PROCESSING FORM MEETING DATE: $eptwber 15, 1998 CITY I RDA I FA ITEM TITLE: Jaption of a Street Closure Permit for the Bob Hope Chrysler Classic event on 'anuary 20-24, 1999, at PGA West pursuant to Qonditions for Minot Use Permit 98-061. =: licant: Bob Hope Chrysler Classic DEPARTMENT DIRECTOR: Jerry Henwl STAFF CONTACT: GregTrousdell 1 DATE: CITY MANAGER APPROVAL TO AGENDIZE: TYPE OF ACTION BEING REQUESTED: RESOLUTION ORDINANCE MINUTE ORDER CII9>Pf1RTINf: n nri1MFNTAT1nN• CHFCK ROXISI ORDINANCE _STUDY SESSION RESOLUTION BUSINESS SESSION AGREEMENT CLOSED SESSION SUPPLEMENTAL STAFF REPORT DEPARTMENT REPORTS COMMISSION REPORT CITY ATTORNEY OPINION BID PACKAGE OTHER APPROVAL KhUUMEU: L;HhL;K tiUAjbj INI I IAL APCRUVAL CITY MANAGER'S OFFICE LEGAL FINANCE DIRECTOR OTHER (LIST) PRESENTATIONS _STUDY SESSION PUBLIC HEARINGS BUSINESS SESSION REPORTS & INFORMATIONAL PLANS CLOSED SESSION CONSENT CALENDAR DEPARTMENT REPORTS MAYOR & COUNCIL AGENDA ITEMS COPIES OF THIS ITEM SHOULD BE SENT TO: NAME STREET ADDRESS CITY/STATE/ZIP CODE ORIGINAL: CITY MANAGER'S OFFICE YELLOW: CITY CLERK'S OFFICE PINK: DEPARTMENT GOLDENROD: STAFF REPORT t 4b 0 h -t 4 4 QUA COUNCIL/RDA MEETING DATE: September 15, 1998 Consideration of a Funding Request from the Bob Hope Chrysler Classic As deemed appropriate by the City Council. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Classic has requested $62,000 (Attachment 1). Funds have not been budgeted for this event in the FY 1998-99 budget. The Council could allocate funds from Special Project Contingency (101-251-63-000, $8,300 remaining), Police Special Enforcement Funds (101-301-609-575, $92,500) or General Fund Emergency Reserves (101-000-300-290). BACKGROUND AND OVERVIEW: The City Council considered a request from the Bob Hope Chrysler Classic for funding support at its regular meeting of August 4, 1998 (Attachment 1). The Council continued the item from that meeting until September 15,-1998 and asked staff to consider possible funding criteria for purposes of determining future funding support (See minutes, Attachment 2). Mr. Jim Griffel, Director of Broadcasting for the PGA Tour reported that the National Television Ratings for the Bob Hope Chrysler Classic were 2.8 Saturday and 5.5 Sunday, representing 2.7 and 5.4 million viewers respectively. These ratings were up from 3.0 and 4.8 the year before. The Classic provided additional information in correspondence dated August 11, 1998 (see Attachment 3). Staff has reviewed reported Nielsen ratings from selected sporting events from the past year: • Super Bowl XXXI 43.3 • Monday Night Football 15.0-26.0 • World Series Baseball 15.0-25.0 • NCAA Basketball Championships 17.8 • The Masters 10.2 (6.6 Saturday) • Kentucky Derby 7.0 • U.S. Open Golf 6.0 (4.7 Saturday) • World Figure Skating Championships 6.0 • Bob Hope Chrysler Classic 5.5 (2.8 Saturday) • British Open 5.0 (3.3 Saturday) • The Skins Game 4.8 (4.0 Saturday) • The Players Championship 4.4 (3.0 Saturday) • Bellsouth Classic 4.2 (3.1 Saturday) • U.S. Senior Open 3.7 (2.4 Saturday) • Motorola Western Open 3.3 (2.6 Saturday) • U.S. Open Tennis 3.3 • Byron Nelson Golf 2.8 (2.3 Saturday) • Fox Saturday Baseball 2.4-3.3 (varies) • Wimbledon Tennis 1.8 • Diners Club Matches 1.7 • Family Circle Tennis 1.4 The above is by no means a comprehensive listing, and ratings can vary significantly from year to year. The Hope, however, is one of the stronger golf tournaments in terms of Sunday ratings. Communities that house these events undoubtedly get national exposure and recognition. Each point in the ratings represents 980,000 homes. It is not a simple task, however; to translate this exposure into measurable "economic development" value. The City has purchased promotional spots during each of the last two Skins events at Rancho La O.uinta. Spot parameters have restricted the City's promotional efforts to a relatively benign piece without explicit "advertising" value (i.e., without marketing for specific businesses or properties, or listing a phone number for referrals, etc.). Thus, staff was not able to measure the number of calls or referrals that might have resulted from this exposure. The Classic's request is geared towards support services (i.e., soil stabilization and security costs), .and not specifically towards a marketing tool. The City could contribute to these costs per the Classic's request.. Alternatively, the City could request some kind of additional marketing exposure in exchange for a monetary 00;! contribution. For example, the Classic produces media guides and schedules which are sold or distributed to tournament attendees. Reference to the City as a sponsor, a listing of shopping or dining opportunities in La Quinta, or some other mention in these publications may provide some immediate return to local merchants. Staff has inquired as to the potential for such exposure in consideration of a possible contribution and awaits a response from Classic' representatives as of this writing. The City has issued a Request for Proposals to marketing/advertising firms in an effort to solicit professional marketing assistance for this coming year. Staff expects to explore means by which to better monitor return on promotional efforts as a component of this marketing program with the successful marketing firm. Options available to the City Council include: 1. Authorize an allocation of $62,000, or some alternative amount, to the Bob Hope Chrysler Classic as a "grant" award for FY 1998799, utilizing Contingency, Police or Emergency Reserve funds; or, 2. Authorize a capped reimbursement towards certain costs (i.e., public or private security; soil stabilization, etc.), pending submission of expense documentation; or, 3. Authorize an allocation of some fixed amount in exchange for some advertising or marketing exposure (i.e., if allowed by the Classic); or 4. Deny the request or, 5. Provide staff with. alternative direction. Respectfully submitted, 6r ,V� 4 - Mark Weiss Assistant City Manager Attachments: 1. August 4, 1998 Staff Report 2. August 4, 1998 City Council Minutes 3. Correspondence letter dated August 11, 1998 ATTACHMENTS tt-ty/ 4AACHMENT 1 COUNCIL/RDA MEETING DATE: August 4, 1998 ITEM TITLE: Consideration of funding request from the Bob Hope Chrysler Classic. As deemed appropriate by the City Council. FISCAL CONSIDERATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Classic has requested $62,000 (Attachment 1). Funds have not been budgeted for this event . in the FY 1998-99 budget. The Council could allocate funds from Special Project Contingency (101-251-63-000, $25,000 budgeted for FY 1998-99), Police Special Enforcement Funds (101-301-609-575, $92,500) or General Fund Emergency Reserves (101-000-300-290). BACKGROUND AND OVERVIEW: The 1999 Bob Hope Chrysler Classic's Special Event Permit has been approved by City staff with certain conditions. Included within these conditions are requirements that the Classic provide soil stabilization and security. The Classic submitted correspondence in April, 1998 asking that the City "... consider assisting the Classic by subsidizing ... security and soil stabilization costs in La Quinta." (Attachment 2). The Classic represented that the City of Indian Wells supports the event in these two areas, reimbursing $33,000 in 1998. City of Indian Wells' staff indicated their City had budgeted $50,000 for these costs, and will reimburse based upon actual expenses for soil stabilization and private security. The City Council considered the Classic's request during budget hearings. Funds were not specifically included within the FY 1998-99 budget to accommodate the Classic's request. The Council did ask that staff obtain a cost estimate from the Sheriff's Office for security services (Attachment 3) Captain Singerton has projected that the Classic's costs for Sheriff's security may run from $30,000 to $60,000 (Attachment 4). These costs are for the entire event, and are not segregated into costs per tournament course or City. The Classic also employs private security to supplement the Sheriff's services. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council are: 1. Authorize an allocation of $62,000, or some alternative amount, to the Bob Hope Chrysler Classic as a "grant" award for FY 1998-99, utilizing Contingency or Emergency Reserve funds; or, 2. Authorize a capped reimbursement towards certain costs (i.e.; public or private security, soil stabilization, etc:}, pending submission of expense documentation; or, 3. Deny the request; or, 4. Provide staff with alternative direction. Respectfully submitted, Q< Mark Weiss Assistant City Manager Attachments: 1. Letter from Michael Milthorpe 2. Letter to Mayor Pena from Michael Milthorpe 3. Excerpts from City Council Minutes of June 16, 1998 4. Memo from Capt. Singerton, dated -July 8, 1998 (11. ti • - • ATTACHMENTS OP OD 7 4�4C / 67 dP 1 �l • dip dr CLASSIC. OFFICERS: BOB NOPE CHNRMAN OF THE BOARD JOHN M. F06MR PRESIDENT AND TOURNAMENT CHAIRMAN ROBERT P. BRENNAN FIST VICE PRESIDENT ANO AaBT. TOURNAMENT CMMN. STEVE MORTdN TREASURER ERNIE DUNLEVIE SECRETARY DONALD s. POOLEY ASST. SECRETARYAREABURER DIRECTORS: ROBERTP.BRENNAN JIM OROOKER JOHN CURCI DAN DUNLAP ERNIE DUNLEVIE JOHN EOER JOHN E EVENSON JOHN M. FOSTER Or. SAM T. KNAPPENSEROER JOHN LANE RAYMOND N. LOal STEVE MORTON DONALD B. POOLEY WILLIAM. T. POWERS BRAD OUAYLE WILLIAM G ULATICH EUGENE WEISBERG EDWARD WHITMAN TOURNAMENT DIRECTOR MICHAEL MILTHORPE ADMINISTRATIVE DIRECTOR DAWNBU= � ATTACHMENT 1 Post Office Box 865, Rancho Mirage, California 92270 Wwwlbhcc.com Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 (760) 346-a184 • 1 -888 -MR B HOPE • FAX (760) 346-6329 • E -Mail Info@ BHCC.Com July 27, 1998 Mr. Mark Weiss Assistant City Manager City of LaQuinta 78-105 Calle Estado La Quints, CA 92253 Dear Mark: Enclosed is the Information to support our request to the City Council for reimbursement of certain costs at PGA West during the upcoming 1999 Bob Hope Chrysler Classic. As you know, our request deals with two facets of our tournament operation, parking and security. We have detailed our estimated costs in these two areas on the attached schedule and hope it will provide sufficient support for our request. Please advise if there is other information we need to provide. We deeply appreciate your help in this matter. Sincerely, M -L Michael E. Mllth e Tournament Director Enclosure 67-27-98 12:49 RECEIVED FROM:6193466329 P•92 00 • SOIL STABILIZATION: Various governmental regulations require us to treat vacant property with chemicals before and after the event to minimize blowing sand. We have identified the following areas that we will be using, together with the estimated cost per parcel: 40 acre parcel at the northwest comer of Jefferson! and 64t' @ $475 per acre = $19 ,000 Total Approximate Soil Stabilization costs: .$19.i000* . We have used the same vendor for several years and have found his pricing to be extremely competitive. SECURITY: We.provide sworn officers (uniformed and plainclothes) and private uniform guards to handle certain traffic and security details. We have identified the general areas where we use these two groups, together with an estimation of costs: Sworn Officers/approximately 500 hours: used for . traffic control into and on the course and sensitive areas requiring armed officers, as well as plains - clothes officers' $28,000 Private Guards/approximately 900 hours: used In certain traffic control not handled by the swom officers, and at various non -sensitive areas on the course and clubhouse $15-Q0_0 Total for security costs $43,000+ Total Costsc Soil Stabilization $19,000 Security, Swom and Private 43,000 Total Request $62,000 'These costs are more than what was experienced at Indian Wells for the '98 event because Indian Wells was not a host club that year. ;, 87-27-98 12:56 _ RECEIVED FROM:6193466329 P-63 CLASSIC, OFFICERS: BOB HOPE CHAIRMAN OF THE BOARD JOHN M. FOSTER PRESIDENT AND TOURNAMENT CHAIRMAN ROBERT P. BRENNAN FIRST VICE PRESIDENT AND ASST TOURNAMENT CHMN. STEVE MORTON TREASURER ERNIE DUNLEVIE SECRETARY DONALD B. POOLEY ASST. SECRE7ARY.TREASURER DIRECTORS: ROBERT BRENNAN Al CROOKER JOHN CURCI DAN DUNLAP- ERNIE DUNLEVIE JOHNEGER JOHN E. EVENSON JOHN LI FOSTER Or SAM T. KNAPPENBERGER RAYMOND H LOSI STEVE MORTON DONALD B POOLEY WILLIALI T POWERS BRAD OUAYLE WILLIAM SALATICH EUGENE WEISBERG EDWARD WHITMAN TOURNAMENT DIRECTOR MICHAEL MILTHORPE ADMINISTRATIVE DIRECTOR DAWN SUGGS COMMITTEE OF PGA PROFESSIONALS JOHN COCHRANE JOHN KYLE, JEFFJACKSGN JUIIU SIIELUEII acJ1,4/1 - • • RECEIVzD Post Office Box 86*;. Rancho Mira ��r aliftimia 9"711 c,bhcc.con►� 9� APR 27 Pel 1 ? i i Bob Ilopc Classic Building. 39000 Bob Ilupc Dri11L. Calif0mia 9_'711 (760) 346-8184 - 1 -888 -NIR B HOPE - FAX(760)3 a(►-6�_4i CiT�-A QI�IIATWicc.con, Y CLERK April 24, 1998 Mayor John Pena City of LaQuinta. 78-105 Calle Estado La Quinta, CA 92253 Dear John: Thank you for your time on Wednesday. We appreciated meeting with you, Tery Henderson and Christie di torio, and having the opportunity to discuss our upcoming 1999 Bob Hope Chrysler Classic. Jim Walker is working -on our traffic plans and signage needs and will forward that information to you sometime in May. As we discussed, we ask that the City of La Quinta consider assisting the Classic by subsidizing our security and soil stabilization costs in La Quinta. The City of Indian Wells supports the Classic in these two areas, which amounted to $33,000 for the 1998 tournament. This represents a con- siderable saving for the Classic, which means more money for the charities in our desert community. If you need any further information, please do not hesitate to call. Again, thank you for your time. We look forward to working with you and your staff during the coming year. Sincerely, II ..- Michael E. Milthorpe Toumament Director cc: John. M. Foster Dawn Suggs U10 • • City Council Minutes 18 June 16, 1998 Council concurred on a funding amount of $2,500 for S.C.R.A.P., leaving the balance of $7,500 in reserve. They advised that the Soap Box Derby would need to come back 'to Council with a request. Additional Requests Council concurred on the Mountains Conservancy becoming a part of the budget under economic development. Council Member Perkins wished to eliminate the following requests: The Ranch, Rose Parade, College of the Desert, and Bob Hope Desert. Classic. He also. wished to give some support to the Oktoberfest event and the Riverside County Sheriff's Underwater Search and Recovery Team. Mr. Genovese advised that there are funds available in the Sheriff's contract that are not earmarked for specific patrol service and could be used for the County's Underwater Search and Recovery Team's request. Council Member Perkins preferred moving it under the contingency account. After a brief discussion, Council concurred on moving the Riverside County Sheriff's Underwater Search and Recovery Team under Special Projects Contingency Fund for later discussion. Council Member Sniff suggested .an allocation of $1,000 for the McCallum Theatre, noting that they are looking for some broad-based community support. Council Member Perkins questioned funding the McCallum, noting that none of the cities help the. La Quints Arts Foundation. Mayor Pena supported a token amount, noting that they are trying to reach out into the community and provide some of the cultural opportunities that La Quinta supports. Council concurred on a funding amount of $1,000 for the McCallum Theatre. Mayor Pena supported some amount of funding for the Bob Hope Desert Classic to help offset their policing costs. Council Member Perkins suggested getting a cost estimate from the Sheriff's Office firs{. Council concurred. Oil TTACHMEN-1 &I tAht 4 m P. Genovese City Manager, City of La Quinta MEMORANDUM* FR: Capt. Singerton, Police ief. RE: Bob Hope Chrysler Classic DATE: July 8, 1998 ISSUE: Request for additional information on factors used in projecting Sheriffs costs for the 1999 Bob Hope Chrysler Classic. ACTION: Researched past practice: As mentioned in my earlier memo, the Sheriffs invoiced bill for the 1998 Classic was $53,245. This figure does not include the approximate $2500 cost of Deputies requested at the Classic's evening "Ball" (held in Palm Desert). It does include security for the "Shoot Out" held on the day before the Classic begins. As you know, the Sheriffs invoice for security service is only a portion of the total cost for this event. And, of course, the promoters realize major revenue from the television networks that solicit coverage rights. Also, as a matter of public record, Palm Desert paid out $450,000 over a three year period of hosting. SUMMARY: The .Classic runs for four days at four separate clubs. Players will be at PGA West, the hosting club, all four days (five including the shoot out). The celebrities and stars usually move en masse, spending one day at each club. They usually have anywhere from 25 to 35 celebrities of which 9 to 10 require personal security. Personal security means that a Deputy is assigned to stay with the player during the entire day. PGA West determines who and how many personal body guards are needed. PGA West, as host club, will have the "A° Course on Saturday with all celebrities present. Host club also has the playoffs on Sunday with just the pros. Both days will require heavy security by our Department. Besides personal security, Deputies are positioned for exterior security'(parking, etc.), and roving assignments: Search and Rescue volunteers and VIPS are utilized for traffic control and "go -for' assignments. On any given day we average 9 to 14 Deputies plus the event coordinator (Sergeant). This year's event coordinator is 012 Sgt. Daryl (Skip) Royer. We usually do not receive final confirmation on bodies needed until late December. RESULTS: Unfortunately, I have just taken a little longer in my explanation to give you the same results. We can only give a best guess estimate with a wide range of flexibility — Sheriffs billing will be anywhere between $30,000 and $60,000. CC: Tom Hartung Mark Weiss Britt Wilson 2 013 L C,4 • z Gp y of n+� MEMORANDUM TO. r. Tom P. Genovese DATE: June 30, 1998 City Manager, City of La Quinta FR: Capt. Singerton, Police Chief RE: Bob Hope Chrysler Classic ISSUE: At this time, I cannot give a definite answer to the question posed by the council regarding projected Sheriff costs for the 1998 Bob Hope Chrysler. ACTION: Last year the cost was $53,245 and $20,000 of that figure was added during the last two weeks prior to the event. SUMMARY: The reason for fluctuation and a high degree of unpredictability is that the cost is directly related to- the number of celebrities that require personal guards. Last year, the -NFL playoffs were finished just prior to the Classic and an additional group of celebrities were invited during the final stages of preparation. RESULTS: Best guess estimates run anywhere between $30,000 and $60,000. CC: Tom Hartung John. Falconer 01 � AT&CHMENT 2 City Council Minutes 6 August 4, 1998 Council Member Perkins supported formation of a subcommittee and advised that he wishes to find a way to support the. Chamber in their request. Mayor Pena and Council Members Henderson and Sniff volunteered to serve on the subcommittee. Council Member Henderson- felt the Council's intent. is not to make the Chamber's effort more difficult, but rather is relaying the message that they would like to see that effort- in some other format. MOTION - It was moved by Council Members Sniff/Henderson to continue the matter of the funding request from the La' Quinta Chamber of Commerce for the Mainstreet Marketplace to the meeting of August 18, 1998, and request that the Chamber Board/Management meet and discuss various events that they might produce economic development scenarios and business retention scenarios that could give the City of La Quinta a potentially new or modified program for the use of these, funds that can encourage and support business solicitation and business retention. Motion carried unanimously. MINUTE ORDER NO. 98-130. Mayor Pena advised that two Council representatives would be selected to meet with the Chamber. 2. CONSIDERATION OF A FUNDING REQUEST FROM THE BOB HOPE CHRYSLER CLASSIC. Mr. Weiss, Assistant City Manager, advised that during the FY 1998/99 budget hearings Council considered the proposed funding request and asked staff for information relative to security costs. Included in the staff report is a memorandum from Captain Singerton, of the Riverside County Sheriff's Office, which indicates that security costs will range from. 530,000-560,000. In addition, past costs for soil stabilization and security are identified in a letter from the Classic organization. He advised that the City of Indian Wells reimburses the Classic for actual costs related to soil stabilization and private security. In response to Mayor Pena, Mr. Weiss confirmed that the City of Indian Wells has set aside funds for the event in this year's budget. Council Member Adolph asked if the soil stabilization costs were the responsibility of the Classic or encumbered by the individual courses and pointed out that the corner of Jefferson Street and Avenue 54 is covered with 015 r� City Council Minutes 7 August 4, 1998 grass and would not need soil stabilization. He also asked if the County would be funding the costs related to the Bermuda Dunes course and questioned the request for $60,000 since the costs range from 530,000460,000 and Indian Wells is setting aside $ 50,000. Mr. Weiss did not know what the County is proposing and advised' that the funding provided by Indian Wells is for private security on their own courses and does not include sheriff costs. He further advised that the cost estimates provided by Captain -Singerton are not broken down by jurisdiction. Dawn Suggs, 39000 Bob Hope Drive, Rancho Mirage, Administrative Director for the Bob Hope Chrysler Classic, stated that they are very pleased to have La Quinta as the host city for this year's event. She advised that they are required to provide soil stabilization, security, and traffic control on city streets. In La Quinta, they will be providing soil stabilization for part of the parking area outside of PGA West because half of it is dirtand possibly an additional parking area within PGA West. She advised that the soil stabilization costs are the responsibility of the Classic and that KSL is the only corporation that provides them with any financial assistance. The City of Indian Wells requires additional security, which is why they provide the amount of funding they do. Any unused funds are put back into the community through the various charities that the Classic supports. Council Member Adolph supported helping with the security costs, but not the soil stabilization costs, which he felt should be the responsibility of the home courses. Council Member Henderson stated that she would be comfortable supporting 510,000415,000 for local police because that would be funding that would stay in. La Quinta. . Council Member Sniff stated that his first inclination was to deny the request, but felt, perhaps, a more reasonable solution might be to allocate $10,000 for security. He could not support anything beyond that amount. He felt the visibility provided by the Classic on a national scale is of some value. Mayor Peria was supportive of the City providing some funding for security, noting that there would be heavy traffic over that weekend and that adequate traffic control is important to minimize. the frustration of the residents. Council Member Perkins felt $20,000 might be a more appropriate amount since two of the five events would be in La Quinta. 016 .0 • City Council Minutes 8 August 4, 1998 Mayor Pena suggested this item be continued until September to give Council an opportunity to receive better clarification from Captain Singer -ton on the cost estimates. MOTION - It was moved by Council Members Sniff/Henderson to continue the. funding request from Bob Hope Chrysler Classic until September 15, 1998. Motion carried unanimously. MINUTE ORDER NO. 98-131. A brief discussion ensued regarding the need to establish criteria to evaluate the. value of the various golf tournaments for the purpose of determining funding. The discussion concluded with the consensus that staff should look into it and report back to Council. 3. CONSIDERATION OF A FUNDING REQUEST FROM THE GREATER COACHELLA VALLEY SOAP BOX DERBY. Ms. Horvitz, Community Services Director, advised that the Greater Coachella, Valley Soap Box Derby is requesting funding in the amount of $1,200 to cover franchise fees. MOTION - It was moved by Council Members Sniff/Adolph to approve the funding request by Greater Coachella Valley Soap Box Derby for $1,200, to be funded from the Special Projects Contingency Fund Account. Motion carried unanimously. MINUTE ORDER NO. 98-132. 4. CONSIDERATION OF A FUNDING REQUEST FROM THE COACHELLA VALLEY COMMUNITY CONCERTS ASSOCIATION. Ms. Horvitz, Community Services Director, advised that the Coachella Valley Community Concerts Association is requesting funding in the amount of $5,000 for their annual performances throughout the Desert Sands Unified School District. In response to Mayor Pena, Elaine Lloyd, 77-313 Calle Mazatlan, President of Coachella Valley Community Concerts Association, advised that the School District provides the facilities for the program at no cost and the outreach program itself is funded through grants and personal contributions. They have 129 concerts scheduled for this season. Donna Martin, P. 0. Box 972, of Coachella Valley Community Concerts Association, advised that the in-kind services provided by the School District are 0.17 `�pVIE l; CLASSIC OFFICERS: BOB HOPE CHAIRMAN OF THE BOARD JOHN M. FOSTER PRESIDENT AND TOURNAMENT CHAIRMAN ROBERT P. BRENNAN FIRST VICE PRESIDENT AND ASST. TOURNAMENT CHMN, AbTACHMENT 3 Post Office Box 865, Rancho Mirage, California 92270 ww•wibhcc.com Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage. California 92270 (760) 346-8184 • 1 -888 -MR B HOPE • FAX (760) 346-6329 • E -Mail info@ BHCC.Com August 11, 1998 Mr. Mark Weiss Assistant City Manager CITY OF LA QUNTA 78-495 Calle Tampico La Quinta, CA 92253 I, Ui1 AUG 14 CITY OF LA �Il+il' 4 CITY- MAN AGEK' �Y.S DEPT. STEVE MORTON Dear Mark, TREASURER ERNIE DUNLEVIE Thank you very much for giving me the opportunity to speak before SECRETARY the City Council on August 40'. It was a pleasure to represent the DONALD B. POOLEY ASST. SECRETARYITREASURER Classic. and hopefully reinforce how much we would value the City's assistance with some of our parking and security costs. DIRECTORS: ROBERT P. BRENNAN As we discussed, enclosed is material regarding our 1998 television JIM CROCKER JOHN CURCI ratings. On Sunday, we enjoyed ratings of 6.1. With each point • DAN DUNLAP 900 000 households and each household equaling 2.45 to representing g ERNIE DUNLEVIE JOHN EGER 2.75 viewers, our domestic'audience was more than 13.5 million on JOHN E. EVENSON Sunday alone. Additionally, the Classic reached a worldwide JOHN M. FOSTER audience of nearly225 million homes in the 140 countries it reaches. Dr. SAM T. KNAPPENBERGER JOHN LANE, RAYMOND H. LOST Our Board of Directors is proud ... and rightfully so ... of all the STEVE MORTON DONALD B. POOLEY Classic has contributed to Coachella Valley. In fact, an economic WILLIAM T. POWERS survey performed during the 1990 tournament found that the Classic's BRAD OUAYLE economic impact to the Valley amounted to $19.4 million ... and that WILLIAM G. SALATICH EUGENE WEISBERG was in 1990 dollars. As I mentioned to you, we are having a new EDWARD WHITMAN study prepared during the '99 tournament and, of course, will be delighted to share the results with the City Council. TOURNAMENT DIRECTOR MICHAEL MILTHORPE ADMINISTRATIVE DIRECTOR In reviewing our records, we find the City of Indian Wells reimbursed DAWN SUGGS us for the following amounts: 1997: Indian Wells reimbursed us $25,000 for security and soil stabilization costs. Indian Wells Country Club was the host course that year. L-1 Mr. Mark Weiss August 11, 1998 Page Two 1998: Indian Wells reimbursed us $5,866.92 for our private security c costs incurred in that city, the sum of $8,666 for the extra deputies the Riverside County Sheriff's provided and paid the -vendor directly for our soil stabilization costs. Additionally, a few comments were made during the Council meeting that I did want to address: The Classic runs five days — Wednesday through Sunday — and the Arnold Palmer Private Course sees play all five days. 2. The Palmer Course is the only course in the City of La Quinta being played this year. La Quinta Country Club is sitting out for the '99 Classic. 3. We will park vehicles on the parcel at 52"a and Jefferson which is currently covered with alfalfa (KSL's "polo field"). Councilman Adolph was indeed correct ... the grassed area would not need stabilizing. However, there is an additional dirt parcel to the north of the "polo field" which we will use as an ingress/egress to the grassed parking site. That is the area that will have to be stabilized. During the meeting, I neglected to mention the exposure the City will gain from the national and international exposure would be nearly impossible for a city to replicate or to afford. We believe that the media coverage and exposure La Quinta has received since the mid -60's contributed, at least in a modest way, to the tremendous growth the city has experienced. Thank you again, Mark. I hope you will share this letter and enclosures with the City Council and will convey our sincere thanks for their consideration. We will look forward to appearing at the September 15`h meeting when .our request will again be reviewed. Please advise the time at which we should have a representative there. Sincerely, Dawn M. Suggs Administrative Director 019 PGA TOUR 112 TPC Boulevard Ponte Vedra Beach, Florida 32082 904-285-3700 February 5, 1998 Mr. Mike Milthorpe Executive Director Bob Hope Chrysler Classic PO Box 865 Rancho Mirage, CA 92270 Dear Mike: Jlm Griffel amcro►wemnxasro+v Congratulations on the success of the 1998 Bob Hope Chrysler Classic! In an effort to provide added value to your title sponsor, we are providing the following information to you: 1998 National Television Ratings and Household Audience Delivery Bob Hope Chrysler Classic As you can see, the Bob Hope Chrysler Classic performed well in 1998. While Saturday's 2.8 rating was slightly lower than last year (3.0), Sunday's telecast received its highest rating since 1992! NBC's coverage of the final round extended 15 minutes past the scheduled air time in order to televise the playoff between Fred Couples and Bruce Lietzke. The final 15 minutes of the telecast received a 6.3 rating and had an audience of approximately 6.2 million households. International Distribution FOX Sports International distributed the 1998 Bob Hope Chrysler Classic worldwide to over 140 countries with a potential audience reach of over 210 million homes. In addition, the Bob Hope Chrysler Classic received a tape -delayed telecast in Japan on NHK, with a potential audience reach of eight million homes, and in England and Ireland on Sky Sports, which reaches over 5.5 million households in the United Kingdom. In total, 223.5 million households worldwide had the opportunity to see a telecast of the Bob Hope Chrysler Classic in 1998. Please see the attachment for a complete list of countries in which the Bob Hope Chrysler Classic was distributed for. broadcast. ® 020 1998 # of 1997 98 vs 97 DATE NETWORK RTG/SH- HOUSEHOLDS RTG/SH INDEX FR 1/16 TNT .7/2.2 505,715 .6/1.7 117 SA 1/17 NBC 2.8/8 2,744,000 3.0/8 93 SU -1/18 NBC 5.5/11 5,390,000 4.8/10 115 TOTAL: 8,639,715 As you can see, the Bob Hope Chrysler Classic performed well in 1998. While Saturday's 2.8 rating was slightly lower than last year (3.0), Sunday's telecast received its highest rating since 1992! NBC's coverage of the final round extended 15 minutes past the scheduled air time in order to televise the playoff between Fred Couples and Bruce Lietzke. The final 15 minutes of the telecast received a 6.3 rating and had an audience of approximately 6.2 million households. International Distribution FOX Sports International distributed the 1998 Bob Hope Chrysler Classic worldwide to over 140 countries with a potential audience reach of over 210 million homes. In addition, the Bob Hope Chrysler Classic received a tape -delayed telecast in Japan on NHK, with a potential audience reach of eight million homes, and in England and Ireland on Sky Sports, which reaches over 5.5 million households in the United Kingdom. In total, 223.5 million households worldwide had the opportunity to see a telecast of the Bob Hope Chrysler Classic in 1998. Please see the attachment for a complete list of countries in which the Bob Hope Chrysler Classic was distributed for. broadcast. ® 020 • .0 Exposure on pgatour.com In addition to domestic and international television coverage, the 1998 Bob Hope Chrysler Classic also received exposure as an official tournament site inside pgatour.com, the official web site of the PGA TOUR, its players and its tournaments. The average number of individual viewer accesses over the course of the Bob Hope Chrysler Classic was 100,000 page views per day, which translates into approximately one million hits per day. The Bob Hope Chrysler Classic logo was prominently displayed on the pgatour.com home page, as well as on all of your tournament pages. In addition, there was a direct link between the Bob Hope Chrysler- Classic tournament page and chrylser.com, the web site for Chrysler Corporation. Your tournament pages remain active throughout the year, as does the link with Chrysler's. home page. For more information on pgatour.com or the exposure your tournament received on the web site, please contact Kris Kristen at (904) 273-3276. PGA TOUR Radio Network The PGA TOUR Radio,Network also provided extensive national exposure for your event with leaderboard updates from the Bob Hope Chrysler Classic included on over 400 CNN, SPORTSFAN and independent radio network stations, Thursday through Sunday. In addition, the weekly magazine show "Straight from the TOUR" provided an update on your event and aired on 40 affiliates across the country in such markets as New York, Chicago and Atlanta. The 1998 Bob Hope Chrysler Classic 10 affiliates aced ross oss live, the coluntrylainc uding coverage on Saturday and Sunday that aired on Atlanta, Phoenix and Palm Springs, CA. Congratulations again on an outstanding tournament. If you have any comments on the television production or need further information, please call me. regards, H. Hughes, D. Butler E. Moorhouse, D. Orender 021 FOX SPORTS INTERNATIONAL North America Europe Africa Latin America Asia / Middle East 'Canada Albania Leichtenstein Botswana Argentina Afghanistan Moldova Algeria Luxembourg Cameroon Bolivia Armenia Mongolia _ Andora Malta Egypt Brazil Azerbaijan Myanmar Australasia Austria Monaco Ethiopia Chile Bahrain Nepal Australia Belgium Morocco Gabon Colombia Bangladesh North Korea New Zealand Bulgaria Netherlands Gambia Equador Bhutan Oman Cyprus Norway Ivory Coast EI Salvador Brunei Pakistan Czechoslavakia * Poland Kenya Guatemala Cambodia Philippines * former Portugal Madagascar Honduras China 'Qatar • Denmark Romania Mali Mexico Cyprus Russia Egypt Republic of Ireland Mozambique Paraguay Egypt Saudi Arabia Finland Russia Namibia Peru Georgia Singapore France San Marino Nigeria Puerto Rico Hong Kong South Korea Germany Slovak Republic Sierre Leone Venezuela India Sri Lanka I Gibraltar Spain South Africa Indonesia Syria Greece Sweden Sudan Iran Taiwan Greenland Switzerland Swaziland Iraq Tajikistan Hungary Syria Tanzania Israel Thailand Iceland Tunisia Uganda Jordan Turkey Israel Turkey Zambia Kazakhstan Turkmenistan Italy United Kingdom Zimbabwe Kuwait UAE Jordan Kyrgyzstan Ukraine Lebanon Laos Uzbekistan • Lebanon Vietnam Macau Yemen Malaysia 0foxsports.wk4 Rev. 10/97 r , �► RESOLUTION NO. 98-101 a FILF COPY A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE AND MODIFICATION OF JEFFERSON STREET TRAVEL LANES BETWEEN AVENUE 52 AND AVENUE 54 ON JANUARY 23 AND 24, 1999, FROM 7:30 A.M. TO 10:30 A.M. AND 2:30 P.M. AND 5:00 P.M. FOR THE BOB HOPE CHRYSLER CLASSIC EVENT SUBJECT TO THE CONDITIONS OF APPROVAL FOR MINOR USE PERMIT 98-061 APPLICANT: BOB HOPE CHRYSLER CLASSIC WHEREAS, pursuant to the Municipal Zoning Code, the Bob Hope Chrysler Classic has applied for and received approval, under Minor Use Permit 98-061, for their golf tournament event to be held on January 20-24, 1999, provided City Council approval is obtained to modify portions of Jefferson Street travel lanes between Avenue 52 and Avenue 54, for this special outdoor event; and WHEREAS, the City Council on the 15" day of September, 1998, reviewed and heard public testimony on this request to temporarily reroute traffic on Jefferson Street between Avenue 52 and Avenue 54 between the hours of 7:30 a.m. to 10:30 a.m. and 2:30 p.m. and 5:00 p.m. on January 23 and 24, 1999; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary request: 1 . The request is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety shall be completed as required by the Public Works Department. 2. The temporary rerouting of traffic on Jefferson Street will have minor impacts on the area because other public streets adjoining the site are available to provide access to the surrounding residential areas. PGA West Homeowner Associations will be notified of the upcoming event as required by Minor Use Permit 98-061. 3. The City Council can direct the Public Works Department to grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. r 0 - 0 Resolution No. 98-101 9/15/98 Page 2 4.. Approval of the request will not create conditions that may threaten the public health and safety needs of the community at the various events , because specific conditions will be imposed and shall be met. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the findings 'and requirements of the City Council in this case. Section 2. The City Council approves the Jefferson Street rerouting plan between Avenue 52 and Avenue 54 (Exhibit "A") from 7:30 a.m. and 10:30 a.m. and 2:30 p.m. and 5:00 p.m. on January 23 and 24, 1999, subject to conditions imposed by the Public Works and Community Development Departments. Section 3. The City Traffic Engineer, or his designee, can issue an encroachment permit (Chapter 14.16 of the Municipal Code) to the Bob Hope Chrysler Classic regulating the temporary closure of -the street provided certain traffic control standards and the Conditions of Approval for Minor Use Permit 98-061 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5.. In case of bad weather, the City Manager is authorized to reschedule the'street closure provided all conditions of approval under MUP 98-061 are met. Section 6. The Bob Hope Chrysler Classic personnel shall obtain an Encroachment Permit from the -Public Works Department prior to redirecting traffic on Jefferson Street, and install all traffic safety signs and barricades prior to the closure of said street. Section 7. Riverside County Sheriff's Department personnel will be on hand to assist the applicant with on-site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Resolution No. 98-101 9/15/98 Page 3 Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. PASSED, APPROVED and ADOPTED this 15th day of September, 1998, by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None ok�L- JO PENAVIVlayor City of La Quinta, California ATTEST: (�AUNDRA L. JUHOLA, City_Clerk City of La Quinta, California APPROVED AS TO FORM: zd.-u l,_ 1-0&e4-111-111 -- DAWN C. HONEYWELL, City Attorney City of La Quinta, California Resolution 98 - PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 151' day of September, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California CCResoMUP61-27 ATTACHMENTS t°�yRY 400B HOPE CHRYY.ER CLASSIC Post Office Box 865. Rancho Mirage. California 92270 www.bhcc.com - E -Mail info(&bhcc.com Bob Hope Classic Building. 39000 Bob Hope Drive. Rancho Mirage, California 92270 \ ' Telephone (760) 346-8184 FAX (760) 346-6329 1 - 888 - MR B HOPE Com' ATTACHMENT 1 June 1, 1998 Mr. Fred Bouma Associate Engineer City of La Quinta 78485 Calle Tampica La Quinta, CA 92253 Dear Mr. Bouma, We are already getting our plans made for the 1999 Bob Hope Chrysler Classic . This year the Palmer Private Course at PGA West will be the host course. The schedule is January 20`s — 24s, 1999, with the heavy days in La Quinta, Saturday, January 23`d, the celebrity day, and Sunday, January 24`s, the professional day. The main public parking area will be at Jefferson & Avenue 54. The spectators will be shuttled from that lot south on PGA Blvd, and dropped off at the model home complex (next to the tennis complex) and reverse route for return. All other parking areas are within the PGA West compound. A diagram showing the traffic pattern and lots has been enclosed. The Fairplex tram system will be used again. We feel they did a very good job for the tournament. Fairplex P.O. Box 2250 Pomona, CA 91769-2250 (909) 623-3111 Mr. Bill Shacklett We are asking in the permit submitted to planning, for city council approval, a special traffic pattern from Avenue 52 to Avenue 54 on Jefferson. This would involve running traffic one-way on Jefferson during certain hours of the day to help with the traffic flow. Enclosed is the suggested plan we would like to use. This plan is to get the general public off of Jefferson into the parking area as soon as possible. KSL is putting alfalfa in the field area north of the corner grassed "Polo Field" at the corner of Jefferson & Avenue 54. We have requested an access road on the north end to drive the general public around and back to the lots bordering on Avenue 54. The rest of the traffic would • be broken into 3 lanes on PGA Boulevard in -bound and one lane out -bound. With the assistance of the Mr. Fred Bouma Page 2 Sheriffs Dept. we hope to expedite traffic as quickly as possible. We have talked with Skip Royer our coordinator with the Riverside Country Sheriffs Dept., and he feels this is a workable plan. It will be an exciting year for the tournament being back at PGA West, and we are looking forward to working with the City of La Quinta on the 401h Anniversary of the Bob Hope Chrysler Classic golf tournament. Sincerely, Jim Walker Tournament Coordinator Enclosures: Jefferson Ave. fr venue 52 to Avenue 54 will be "o ay" into PGA West between the hour*7:30 a.m. —10:30 a.m. both Satu, January 23`d and Sunday, January 24`h. An Electronic Message Board will be placed before Avenue 52 on Jefferson to help with traffic control. It will read: ATTACHMENT 2 "One way ahead" Credential Parking Left Lane .Public Parking Right Lane The traffic at Avenue 54 going into PGA Blvd. will split with "Homeowners & Guest" using the right lane, the next left lane "Center Lane" will be Contestants, Officials and Bob Hope Club. The lane left of the median strip "Left lane" will be ABC, Trams and Lot 1. The far -left lane will be for traffic leaving PGA West. This traffic pattern will be set until 12:00 noon; three lanes inbound to PGA West, one lane outbound. After 12:00 the traffic pattern will be as usual on PGA Blvd., 2 lanes into PGA West and 2 lanes out. From *2:30 p.m. to 5:00 p.m. between Avenue 54 and Avenue 52 the pattern would reverse with "one-way" traffic on Jefferson for out bound traffic. The Electronic Message Board at 54th and Jefferson would read: Straight on Jefferson To I-10 Left on Avenue 52 Right on Washington To I-10 Inbound lanes (on Jefferson on -way between Avenue 52 and Avenue 54 *7:30 a.m. to 10:30 a.m. Outbound lanes (on Jefferson) one-way between Avenue 54 and Avenue 52 *2:30 p.m. to 5:00 P.m- * Subject to Sheriffs Department ppi of P• WEST PALMER COURSE Or -UP PORTOLETS: Locations A Day B Day 1. East of driving range South 14 8 of scoreboard along cart I sink 1 sink path. 1 HDCP I HDCP 2. Exhibit Center 4 2 1 sink I sink 1 HDCP 1 HDCP 3. NW corner of clubhouse 10 4 parking lot. 1 sink 1 sink 1 HDCP 1 HDCP 4. 1" tee off Arnold Palmer Dr. 4 2 5. 2nd green, 3`d tee vacant lot 5 2 Tanglewood 6. 5' green, grass area off 4 3 Shoal Creek. 7. 6`h green, vacant lot off 6 2 Shoal Creek. 8. 12°i green, 13`h tee off 6 2 Tanglewood. 9. 14t'tee, off Riviera. 4 1 10. 14'}' green, along bushes 6 2 at cart path. 11. 17'x' green, off Riviera. 8 2 1 sink 1 sink TOTAL 71 26 4 sinks 4 sinks 3 HDCP 3 HDCP pPsetup P• WEST PALMER COURSE 1?T-UP CONCESSION LOCATION 1. Southwest corner of clubhouse on concrete area, backed up to bushes. 2. Between Vt Tee and 90i Tee on clubhouse side of cart path. 3. Between 40i fairway and Shoal Creek 4. 130i Tee off Tanglewood 5. 170i Green off Riviera 6. Exhibit Center — Food Court area. SCOREBOARD Permanent PGA West scoreboard ELECTRONIC SCOREBOARD (next page) SHUTTLE Wednesday — Sunday Wednesday — Sunday Saturday — Sunday Saturday — Sunday Saturday — Sunday Wednesday — Sunday Shuttle will pick-up at 540i and Jefferson parking lot and drop off on PGA Blvd. — "modals beside the Tennis Courts". PBsetuP PGA WEST PALMER COURSE S% -UP ELECTRONIC LEADERBOARD 2nd Left of Green 3'd Green — back left at 11 o'clock— near out of bound 4th Green — Fairway — facing north between palms 6th Green — short right on hill 8th Left of Green — opening between condos 9th Facing Green on right 12th Green — back left on hill 13th Fairway —103 yards from front of Green by condo and trees 14th Back left of Green 16th Right of Fairway — close to Tee 17th Golfers left in opening 18th Hill across from clubhouse facing clubhouse 18th In lake PP,azetuP PGA WEST PALMER COURSE SP TENTS (10 X 10) 1. Traveling Marshals (10 x 20) 2. Scoring 9'h Green 3. Starter 1" Tee 4. Starter 10th Tee 5. Scoring 18th Green 6. Central Scoring/Duplicating 7. Emergency Services 8. Media Center (60 x 120) 9. Exhibit Center (40 x 120) 10. Bob Hope Club (40 x 80) Food prepared (20 x 20) 11. Dolores Hope Hospitality (20 x 20 canopy) 12. Sky Box #18 (20 x 150) 13. Sky Box #9, (30 x 40) 14. Sky Box #16 (30 x 40) 15. Sky Box #17 (30 x 40) PB-etuP South side of clubhouse on grass area Under NW corner of clubhouse Under NW corner of clubhouse overhang, against wall. w I dra7 ^'ref S^�'�Y1„C��YH '~^.. 1: �.!`.ri�'�=•��{,�r •� �'.�..-'�a�'�. Ski l �. 04 err ti. .jj. r jwiiiod ^'ref S^�'�Y1„C��YH '~^.. 1: �.!`.ri�'�=•��{,�r •� �'.�..-'�a�'�. Ski l �. _ej jwiiiod Lngi zr i R CA Prestone BOB H&E CHRYSLER COASSIC Palmer Private Course at PGA WEST Jack Nicklous Resort Course Clubhouse 28 LOT B ABC ns PETE DYE AVE 54 LOT 1 Volunteers, i Other Media, N/ Skybox I U I I LOT B ABC ns PETE DYE AVE 54 z 0 U) w LL ILLw 1:1 .*— Tennis Clubhouse 1" 7 Officials, Bob Hope Club Parking Palmer Priv a Course at PGA WESTf CLUBNOU3 ARNOLD PALMER I 1� It I U I I I 1 I B CJ � = I� O I E o jm WIT O o IU I o m IiF-: aiJ j0 Im I J O I I I� r I U j oI i i Q iN W ! G m 10 0I 06 a I = t ami I o'0 Irr I I a`) I E I E I �! 7:7 I ca I la 1 � i z 0 U) w LL ILLw 1:1 .*— Tennis Clubhouse 1" 7 Officials, Bob Hope Club Parking Palmer Priv a Course at PGA WESTf CLUBNOU3 ARNOLD PALMER PGA WEST ARNOLD PALMER PRIVATE COURSE - 00 `Q Restrooms Shuttle & Handicap Restroom © Grandstands 0 First Aid ® Leaderboard Rivt a. n II i WE MMMM !MM MME NIIIi NM Concessions Sat. only Concessions Wed. - Sun. Scoreboard Bob Hope Club 0 Sky Box L46 1 427 4 2 512 15 3 180 3 4 395 4 _5 236 a 3.=�14s 571 r 5 1 6 560 f 5 '1 15 155 3 r 439 4 '16 364fl 17 132 9 456 4 1 532 OUT 3563 36 IN 3368 36 sss`"`� A> Exhibitor Center abc Compound Media Center Tournament Offices W W 0 A ro Hope Chrysler Classic - P rY AVE 42 PGA WEST Road Sign Locations 1. Classic —► 2. PGA West t FRED WARING t W PGA WEST t z cc ~ 9. Classic / PGA WEST Z 10. Classic / PGA WEST t O HWY. 111 11 Classic ONE WAY t W Classic assic / PGA WEST LL W 13. A — B ONE WAY t Right Lane: Public Parking AVE 48 Left Lane: Credentialed Parking 14. Sames as 13 A — B t 15. Sames as 13 A — B t AVE 50 AVE 52 16. Public Parking --- I- 17. Contestants/ Officials/ Bob Hope Club Center Lane 18. ABC/ Lot 1 Left Lane 3. Classic Home Owners & Guests Right Lane 4. Classic t 20. 5. Classic t 6. Classic PGA WEST t ABC / Lot 1 7. Classic t t— 8. Classic W ABC / Lot 1 t W PGA WEST t z cc ~ 9. Classic / PGA WEST Z 10. Classic / PGA WEST t O HWY. 111 11 Classic ONE WAY t W Classic assic / PGA WEST LL W 13. A — B ONE WAY t Right Lane: Public Parking AVE 48 Left Lane: Credentialed Parking 14. Sames as 13 A — B t 15. Sames as 13 A — B t AVE 50 AVE 52 16. Public Parking --- I- 17. Contestants/ Officials/ Bob Hope Club Center Lane 18. ABC/ Lot 1 Left Lane :SEE BLOW UP FOR DETAILS 20 THRU 27 ARNOLD PALMER PRIVATE COURSE 28. Lot 1 -4- 29. Right Turn Only All Signs are White Sintra 2' x 2' x 1/4" width 2' x 3' x- 1/2" width 3 1/2" reflex blue letters. --► To be put up Jan. 16, 1999 and removed Jan. 25, 1999 Lot 1 - Volunteers / Staff Lot A - Officials (Contestants/ Media) / Bob Hope Clut Lot B - ABC / Concessions In reading the map/legend a number indicates the placement of a sign. Arnold Palmer Private Course at PGA WEST Celeb Day - Saturday, January 23, 1999 Final Round - Sunday, January 24, 1999 19. Home Owners & Guests Right Lane 20. Home Owners & Guests Right Lane 21. Contestants/ Officials/ Bob Hope Club ABC / Lot 1 22. Palmer Residence —r 23. ABC / Lot 1 t W 24. Contestants / Officials / Bob Hope Club Cr W 25. ABC / Lot 1 t �j 26. Contestants / Officials / Bob Hope Club Z O 27. ABC �-- (n I nt 1 t :SEE BLOW UP FOR DETAILS 20 THRU 27 ARNOLD PALMER PRIVATE COURSE 28. Lot 1 -4- 29. Right Turn Only All Signs are White Sintra 2' x 2' x 1/4" width 2' x 3' x- 1/2" width 3 1/2" reflex blue letters. --► To be put up Jan. 16, 1999 and removed Jan. 25, 1999 Lot 1 - Volunteers / Staff Lot A - Officials (Contestants/ Media) / Bob Hope Clut Lot B - ABC / Concessions In reading the map/legend a number indicates the placement of a sign. Arnold Palmer Private Course at PGA WEST Celeb Day - Saturday, January 23, 1999 Final Round - Sunday, January 24, 1999 FRED WARING 1� I I MILES WESTWARD HO HWY. Ill AVE. 48 AVE. 50 AVE.52 z 0 a /Nv�,� w 5,vx/wGS AVE. 54 z 0 a w LL U. w BOB HA CHRYSLER CLASSIC NER LOCATIONS PGA WEST N a' LIGHT/TELEPHONE POLE Aft PALM TREE TE i a n UINTA RESORT 6 CI,UH 501H AVE I. 52ND 4 1, STREET CLOS LOCATION GDT-DYNAMAP 77M..® All �- EXHI T «A„ y ,4 j Dig, - r 501H AVE 1/ AVENUO 50 AVENUE 53 APGA WEST RESORT AVENUE 52 AVENUE 54 t rA O z H North HWY. 111 ® Vons Shopping Center AVE. 48 • w� W 191 BOB HOPE CHRYSLER CLASSIC BANNER LOCATIONS LA QUIN TA LIGHT/TELEPHONE POLE ® PALM TREE