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MUP 1999-118d1-0 F99 09:32 City of LaQuinta Comm.Dev-Dept ID= 760 777 1233 P.g2 CITY OF 1A QUA: Community Development'Department 78495 CALLE TAMPICO LA QUINTA, CA 022153 SEB 2 5 :per'' 619-777-7125,'�� Case Number Date Ace �—T hl:�'NO t USE. MArPPLICATION minor Use.Ferm t,(MUP) applications are governed:by Section 9.210.020 of the Zoning Code (A copy it atr=W). Uses requiring a MUP have a low or moderate potential for advaw -impacts on surrounding properties, residents, or businesses. Review:and approval by the Community Development Director for this applic abort is regtured- Purpose of Request: L A Assessor's Parcel No.. General Location: 7 Aa=ge: Existfg Zmting: Additional Idwination: (Additional written material can be submittedAR EMM& .separately) PUM- Three copies of the architectural and lartdscapetaTigation. plans shall be submitted with this :application artless othawme determined by Department.staff. 'Colored renderings may required depending.upon the . Application being submitted. -•ssssssss*ssssrssssissss*ssssssssss►..ssssssssssass��ssssssisss.sssassssssss+ksss�sssrrt+stsssssssrt�rssssssssss��ss Applicant - �� q '� 1� �L �7rtr1 rte.) `7` 0 3 rd "12– (Print 12– (Print Name) (Phone) Palo 62 Owner(s): e,g (Print Name) Address: Signature of Applicant:— Date: Authority for this application is hereby given: Signature of Property Owner(s): ._ 9 - Dater ArryfWWyr nuskadbC i #Wmatwn giw= in this appheatsvn shall begranuh to deny this applwAtivn. Sowturm and addrases of aR P vperty owruss affected by this application shall be snduded in this submittal. Separate letters of c:ud or &wtwx can be submitted. FMMLJP-P I a Tit�t " 78-495 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (760) 777-7000 TDD (760) 777-1227 March 12, 1999 Mr. Leon Bennett A Star Rents 75060 Mayfair Drive Palm Desert, CA 92211 Subject: Minor Use Permit 99-118 Dear Mr. Bennett, The Community Development Department has approved your request to install a 80' by 180' tent for a special event at the La Quinta Country. Club, for a'40' Anniversary Dinner on Saturday, March 27, 1999. The tent will be located on the large lawn area 100' from the Clubhouse entry. This approval is pursuant to Section 9.60.170 (Special Outdoor Event) of the Zoning Code. The approval is subject to the following conditions: Conditions to be met by March 24, 1999: 1. Submit proof of liability insurance in the amount of $1,000,000. The insurance certificate shall name the City and its employees as additional insured. 2. Permits for temporary structures and/or electric facilities shall be obtained from the Building and Safety Department (760-777-7012) at least 72 hours prior to the event. Additional operational conditions for the event are: 3. The outdoor event may be held as described in the application materials, with set- up on Friday, March 26, and take-down on March 28, 1999. 4. The site shall be left clean of any litter at the close of'the event. 5. If underground excavation is required, please contact Underground Service Alert (USA) at 1(800) 422-4133. The service is free of charge provided USA is given at least two days notice. Before any cranes, forklifts, or other aerial equipment is raised, please check for existing overhead wires. 6. Temporary advertising signs are prohibited unless approved by this Department, MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 0 or allowed by the Zoning Code. 7. Parking for the event shall occur at the existing La Quinta Country Club Clubhouse parking lots. 8. The requirements of the Riverside County Fire Department shall be met. A copy of their conditions are attached. All questions regarding the meaning of these conditions should be referred to the Fire Department Planning & Engineering staff at (760) 863-8886. 9. By conducting this outdoor event, the event organizer agrees to indemnify, defend, and hold harmless, the City of La Quinta in the event of any legal claim or litigation arising out of the Citys' approval of this event. The City of La Quinta shall have the right to select its defense counsel at its sole discretion. 10. Temporary lighting shall not be directed toward surrounding residential properties. 11. Portable generators shall be shielded to prevent accidental contact with guests. Extension cords shall be secured to the ground. 12. Power amplification equipment (i.e., speakers, microphones, etc.) shall not be operated after 10:00 p.m. 13. The City may impose additional conditions, or revoke this permit if any problems arise during the event that needs special attention or consideration. This decision may be appealed to the Planning Commission provided the written appeal and filing fee of $175.00 are submitted to this Department within 15 calendar days. Please contact our office if you wish to file an appeal. Very truly yours, JERRY HERMAN COMMUNITY DEVELOPMENT DEP TMENT L LIE MOUR UAND ssociate Planner Enclosures c- Robert A. Moore, La Quinta Country Club Christine di lorio, Planning Manager Sheriff's Department Building and Safety Department C:\Mydata\ItrapprovaIMUP99-118.wpd Public Works Department Code Enforcement Department C:\Mydata\ItrapprovaIMUP99-118.wpd JtR5t0L Cpdy,� 1 Y � James M. Wright Fire Chief Proudly serving the unincorporated areas of Riverside County and the cities of: Banning Beaumont Calimesa Canyon Lake Coachella Desert Hot Springs Indian Wells Indio Lake Elsinore La Quinta Moreno Valley Palm Desert Perris Rancho Mirage San Jacinto Temecula Board of Supervisors Bob Buster, District 1 John Tavaglione, District 2 Jim Venable, District 3 Roy Wilson, District 4 Tom Mullen, District 5 OVERSIDE COUNTY FIRE IWARTMENT In cooperation with the California Department of Forestry and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 a (909) 940-6900 • FAX (909) 940-6910 February 25, 1999 To: City of La Quinta Community Development Department Attn: Greg Trousdell Re: Tent Plan Review La Quinta Country Club MUP 99-118 ' ECENE IMF. 11 1999 CITY OF LAQUINTA PLANNING DEPARTMENT With respect to the condition of approval regarding the above referenced MUP, the Fire Department requires the following fire protection measures be provided in accordance with the La Quinta Municipal Code, Title 24, and/or Riverside County Fire Department protection standards: A. GENERAL 1. Permits for tents and canopies shall be obtained by the contracted tent company prior to installation. 2. All tents and canopy setups must meet the requirements of the 1994 California Fire Code. B. LOCATION OF TENTS 0 - 5,000 SQUARE FEET 1. Tents must be separated from any property line, building, other tent, canopy, or temporary membrane structure by a minimum distance of 20 feet. 2. A fire access roadway 12 feet wide must be provided. 3. The minimum clearance of 30 feet must be maintained from the parking of automobiles or other internal combustion engines. 4. For the purposes of required distances, support ropes and guywires are to be considered part of the tent. C. LOCATION OF TENTS 5001 -15.000 SQUARE FEET 1. Tents must be separated from any property line, building, other tent, canopy, or temporary membrane structure by a minimum distance of 30 feet. 2. A fire access roadway 20 feet wide must be provided. 3. The minimum clearance of 40 feet must be maintained from the parking of automobiles or other internal combustion engines. 4. For the purposes of required distances, support ropes and guywires are to be considered part of the tent. EMERGENCY SERVICES DIVISION O PLANNING SECTION 4 INDIO OFFICE 82-675 Highway 111, 2nd FI., Indio, CA 92201 (760) 863-8886 Fax (760) 863-7072 La Quinta Country Club • • February 25, 1969 40th Anniversary Gala Page 2 D. STRUCTURAL STABILITY Tents and canopies shall be adequately roped, braced and anchored to withstand the elements of weather against collapsing. E. FlameEroofina The sidewalls, drops and tops of all tents and canopies shall be of flame-retardant material. All decorations used must be flame retardant to the satisfaction of this department. This includes all paper, cardboard, cloth, plastic, or other materials more than 1/4" thick, used for the purposes of decoration or display. This does not apply to sample merchandise on display or being offered for sale if amounts exhibited are within reasonable limits and is satisfactory to this department. Materials used for table coverings shall be noncombustible or the entire table covering must be flame retardant. 2. Balloons or other similar devices that are filled with toxic or flammable gases are not permitted. 3. All flame retardant certifications shall be retained on the premises. All flameproofing is subject to testing and approval from this department. F. SMOKING AND OPEN FLAME Smoking shall not be permitted in any tent or canopy or in any adjacent areas where hay, straw, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted when required. 2. No fireworks, open flame, or any device emitting flame or fire or creating a glow capable of igniting combustibles materials shall be used in or adjacent to any tent. G. PORTABLE FIRE EXTINGUISHERS The minimum fire extinguisher coverage shall be provided in every tent and canopy as per the following: a. 200 to 500 square feet of floor area: One 2A-1 OBC. b. 501 To 1000 square feet of floor area: Two 2A-1 OBC. C. Each additional 2000 square feet of floor area or fraction thereof: One 2A-1 OBC. d. At least one 40BC type fire extinguisher shall be provided for each kitchen, mess hall, power generator or transformer and at locations where flammable or combustible liquids are stored or dispensed. 2. All firefighting equipment shall be provided and maintained at a height of 3 to 5 feet from the floor in a visible and accessible location and may be required to be posted with designating signs. 3. Qualified persons necessary to safeguard the premises shall be provided as required and approved by this department. La Quinta Country Club . February 25, 1999 40th Anniversary Gala Page 3 H. EXITS Exits shall be spaced at approximately equal intervals around the perimeter of the tent and shall be so located that no point is more than 100 feet from any exit. 2. The number of exits and minimum width of openings shall be provided in accordance with CFC Art. 32, Table 3211-A. 3. Exit openings from any tent shall remain open or may be covered by a flame retardant curtain. The curtains shall be free sliding on a metal support at a minimum of 8 feet from floor level at the exit. The curtains shall be so arranged that when open, no part of the curtains shall obstruct the exit. Said curtains shall be of contrasting color with the color of the tent. 4. Aisles having minimum width of not less than 44 inches shall be provided from all seating areas, and their width shall be progressively increased in width to provide at all points not less than 1 foot of aisle width for each 50 persons served by such aisle at that point. The arrangement of aisles shall be approved by the fire inspector. MAINTENANCE OF EXIT WAYS The required minimum clear width of exits, aisles and passageways shall be maintained at all times to a public way. 2. No guywire, guyrope or other support members shall cross any means of egress at a height of less than 8 feet. 3. The surface of exit ways shall be maintained in a manner approved by the fire inspector. J. EXIT ILLUMINATION Exits shall be illuminated at any time the structure is occupied with light having an intensity of not less than one footcandle at floor level. 2. Exit signs shall be installed at required exit doorways and where otherwise needed to clearly indicate the direction of travel when the exit serves 50 or more people. Exit signs in tents with an occupancy load over 100 people shall be of an approved self luminous type or shall be internally or externally illuminated by fixtures supplied in the manner specified below. a. Two separate circuits, one of which shall be separate from all other circuits, for occupant loads of 300 or less. b. Two separate sources of power, one of which shall be an approved emergency system, shall be provided when the occupant load exceeds 300. Emergency systems shall be supplied from storage batteries or on site generator set and the system shall be installed in accordance with the requirements of the National Electrical Code. La Quinta Country Club • • February 25, 1999 40th Anniversary Gala Page 4 K. HEATING AND COOKING EQUIPMENT All heating and cooking equipment shall be in compliance with the 1988 Uniform Mechanical Code or shall be approved by the fire inspector. 2. Gas, solid, or liquid -fuel -burning equipment shall be vented to the outside air by the means of approved vent or flue in such a manner that no portion of the tent or canopy is within 12 inches of the flue or vent. Vents for solid fuel burning equipment shall be provided with spark arrestors having openings no larger than 1/4 inch wire mesh. 3. Heating and cooking equipment shall not be located within 10 feet of exits, aisles, passageways or combustible materials. 4. Cooking equipment outside the tent shall be at least 30 feet away from any structure. L. FLAMMABLE OR COMBUSTIBLE LIQUIDS AND LIQUID PETROLEUM GAS No flammable or combustible liquids shall not be stored inside or within 50 feet of any tent. 2. Liquid Petroleum Gas (LPG) shall not be used or stored in connection with any tent or canopy unless the following requirements are strictly adhered to. a. All storage containers, equipment, fittings and appliances are listed and approved for use of LPG. b. All tanks, hoses, fittings and appliances shall be protected from physical damage of any type. C. All tanks in use must be secured to prevent them from tipping over and must be located a minimum distance of 5 feet from any tent, vent, flue or any openings. d. All spare tanks must be stored 50 feet from the tent and shall be protected from damage. The storage area must be free of flammable or combustible materials. e. The total amount of (LPG) on site shall be limited to 60 U.S. gallons. f. All areas were LPG is stored must be free of combustibles. g. No Smoking signs must be posted in storage areas. M. HOUSEKEEPING All weeds, and flammable vegetation shall be removed from the area occupied by any tent and any areas within 30 feet of any such structure. 2. The floor surface inside and the grounds adjacent to or within 30 feet outside of tents or canopies shall be kept free and clear of combustible waste. Such waste shall be stored in approved containers until removed from the premises. La Quinta Country Club • February 25, 1999 40th Anniversary Gala Page 5 N. ELECTRICAL All extension cords shall be over current protected and or ground fault interrupter protected. No additional taps are to be in any device. (NO octopus, 2 way or 3 way taps, cube adaptors or multi -plug extension cords). Quad boxes are approved if wired with 12/3 gauge wire or greater. All extension cords shall be of 12/3 gauge wire or greater with approved connectors. NOTE: TENT SETUPS ARE SUBJECT TO CHANGE UPON INITIAL INSPECTION DUE TO SPECIAL CIRCUMSTANCES NOTED AT THAT TIME. All City requirements must be met and permits obtained prior to the conditional approval from this department. The installing tent company shall be responsible to contact the Fire Department to schedule an inspection. Requests for inspections are to be made at least 24 hours in advance and may be arranged by calling (760) 863-8886. All questions regarding the meaning of these condition should be referred to the Fire Department Planning & Engineering staff at (760) 863-8886. Respectfully, FRANK KAWASAKI Chief Fire Department Planner By Walter Brandes Fire Safety Specialist City of La Quinta F:IPEPW PDATA W 1 W INTA%TENTS1L aCC4 UM. W P D rN • CV COUNTRY CLUB January 27, 1999 Mr. Jerry Herman Community Development Department City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 SUBJECT: MINOR TEMPORARY OUTDOOR EVENT Dear Mr. Herman, • Post Office Box 99 / 77-750 Avenue 50 Le Duinte, California 92253 — 760-564-4151 /Fax 564-6396 On Saturday, March 27, 1999, La Quinta Country Club will be celebrating our 401i Anniversary Gala. The Gala event hours are from 5:00 p.m. to Midnight. The Club expects nearly 500 attendees, 475 Members and 25 guests. From 5:00 p.m. until 7:00 p.m. the event will take place inside our main Clubhouse. At 7:00 p.m. the guests will move to an 80' X 180' tent, constructed by A Star Rents, located on the large lawn area 100' from the Clubhouse entry. At the conclusion of dinner and a show, .approximately 10:00 p.m., guests may return to the Clubhouse for dancing or depart for the evening. Members and guests will be valet parked on Club property. Richard DeSantos of Event Management and Leon Bennett of A Star Rents have been retained to produce the evening's program. Since we have hired them as our agents, we would appreciate it if you would provide any assistance that they might request. We are not having an aerial show in the program as I proposed in my letter to the City dated August 24, 1998. If you have any questions, please do not hesitate to contact me. Sincerely, 7A COUNTRY CLUB Ca bert oore .General Manager Leon' D Bennett 'A Star Rents (760)340-3992 A STAB RENTS PARTY RENTALS To: Fire Marshal Date: From: l eea ►,) Q.e-,,, ,4 Subject: Permit Request for Special Event Canopy or Tent A STAR RENTS, on behalf of our Customer k a 661 Ai'jn. Cam � �(y. , Cly, submits the following information to obtain permission to erect the canopies or .tents on the attached plans. 1. Date of Event 2. Name of Event _ `4-4'`,� 3. Location 7?-7So rue-- �p 4. Number of People _ �io U 5. Size and Description of Structure & I -o I-eaNt*'. ! to 6. Special Effects used NGN 7. Electrical Requirements � "e,it M -a �og..c.,,, ,'s- �0 8. Exiting S 2 .;-� G - o'F 0 Page 1 75-060 MAYFAIR DRIVE / PALM DESERT, CA 92211 / (619) 340-3992 9. Staging or Platforms fast " S`_ 0_1� :z'+ -f 3 G N d Ck 10. Curtains, Drapes and/or Booths 11. Seating and Table Set-up s oe -,., 12. Food Service Areas (Open Flame) _ /u� v/o ".-n�) 13 Flameproof Certificates C -w 6-a f,vAs "oM 14. Fire Extinguishers and Exit .Signs 1les 15. Special Requests Attachment: 3 Copies of Plans Page 2 0 0 La Quanta Country Club Site short stake line Inside of curb to Inside curb 96 fee! Club lust redid pavement and will not allow stakes In asphalt redheads h corx=W? driveway • Grass area W n riser for seating V I parking lot kitchen serve up area —a clean up I area sto e parking lot pone 81REI:* • • PARTY RENTALS La Quints Country Club 40th Anniversary Celebration Produced by Event Management Productions el zO 0 i a, I*" . .( :Z 9a :x i.I G,*VA, a I MNI � x6xM :I al: I.OM:f-A ff:�cff :vil: