2006 RBF Consulting/SilverRock Phase IIPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and
entered into by and between the LA QUINTA REDEVELOPMENT AGENCY, ("Agency"),
and RBF Consulting ("Consultant"). The parties hereto agree as follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall provide those services related to the SilverRock Resort
Phase II Infrastructure Improvements, as specified in the "Scope of Services" attached
hereto as Exhibit "A" and incorporated herein by this reference (the "services" or
"work"). Consultant warrants that all services will be performed in a competent,
professional and satisfactory manner in accordance with the standards prevalent in the
industry for such services.
1.2 Compliance with Law. All services rendered hereunder shall be provided in
accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the
Agency of La Quinta and any Federal, State or local governmental agency of competent
jurisdiction.
1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified
herein, Consultant shall obtain at its sole cost and expense such licenses, permits and
approvals as may be required by law for the performance of the services required by
this Agreement. Consultant shall have the sole obligation to pay for any fees,
assessments and taxes, plus applicable penalties and interest, which may be imposed
by law and arise from or are necessary for the performance of the services required by
this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Consultant warrants
that (a) it has thoroughly investigated and considered the work to be performed, (b) it
has investigated the site of the work and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the work should be performed, and (d)
it fully understands the facilities, difficulties and restrictions attending performance of
the work under this Agreement. Should Consultant discover any latent or unknown
conditions materially differing from those inherent in the work or as represented by
Agency, Consultant shall immediately inform Agency of such fact and shall not proceed
except at Consultant's risk until written instructions are received from the Contract
Officer (as defined in Section 4.2 hereof).
1.5 Care of Work. Consultant shall adopt reasonable methods during the life of
the Agreement to furnish continuous protection to the work performed by Consultant,
and the equipment, materials, papers and other components thereof to prevent losses or
damages, and shall be responsible for all such damages, to persons or property, until
acceptance of the work by Agency, except such losses or damages as may be caused
by Agency's own negligence. The performance of services by Consultant shall not
relieve Consultant from any obligation to correct any incomplete, inaccurate or defective
work at no further cost to Agency, when such inaccuracies are due to the negligence of
Consultant.
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1.6 Additional Services. In accordance with the terms and conditions of this
Agreement, Consultant shall perform services in addition to those specified in the Scope
of Services when directed to do so by the Contract Officer, provided that Consultant
shall not be required to perform any additional services without compensation. Any
addition in compensation not exceeding five percent (5%) of the Contract Sum may be
approved by the Contract Officer. Any greater increase must be approved by the
Agency governing board.
1.7 Special Requirements. Additional terms and conditions of this Agreement, if
any, which are made a part hereof are set forth in Exhibit "D" (the "Special
Requirements"). In the event of a conflict between the provisions of the Special
Requirements and any other provisions of this Agreement, the provisions of the Special
Requirements shall govern.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant
shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a
total amount not to exceed Six Hundred Two Thousand Two Hundred Dollars ($602,200.00)
(the "Contract Sum"), except as provided in Section 1.6. The method of compensation set
forth in the Schedule of Compensation may include a lump sum payment upon completion,
payment in accordance with the percentage of completion of the services, payment for time
and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or
such other methods as may be specified in the Schedule of Compensation. Compensation may
include reimbursement for actual and necessary expenditures for reproduction costs,
transportation expense, telephone expense, and similar costs and expenses when and if
specified in the Schedule of Compensation.
2.2 Method of Payment. Any month in which Consultant wishes to receive payment,
Consultant shall submit to Agency no later than the tenth (10th) working day of such month, in
the form approved by Agency's Finance Director, an invoice for services rendered prior to the
date of the invoice. Such invoice shall (1) describe in detail the services provided, including
time and materials, and (2) specify each staff member who has provided services and the
number of hours assigned to each such staff member. Such invoice shall contain a certification
by a principal member of Consultant specifying that the payment requested is for work
performed in accordance with the terms of this Agreement. Agency will pay Consultant for all
expenses stated thereon which are approved by Agency pursuant to this Agreement no later
than the last working day of the month.
3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall
be performed diligently and within the time period established in Exhibit "C" (the "Schedule of
Performance"). Extensions to the time period specified in the Schedule of Performance may be
approved in writing by the Contract Officer.
3.3 Force Maieure. The time period specified in the Schedule of Performance for
performance of the services rendered pursuant to this Agreement shall be extended because of
any delays due to unforeseeable causes beyond the control and without the fault or negligence
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of Consultant, including, but not restricted to, acts of God or of the public enemy, fires,
earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of
any governmental agency other than Agency, and unusually severe weather, if Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in writing
of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the forced delay when
and if in his or her judgment such delay is justified, and the Contract Officer's determination
shall be final and conclusive upon the parties to this Agreement.
3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this
Agreement, this Agreement shall continue in full force and effect until completion of the
services, except as otherwise provided in the Schedule of Performance.
4.0 COORDINATION OF WORK
4.1 Representative of Consultant. The following principals of Consultant are hereby
designated as being the principals and representatives of Consultant authorized to act in its
behalf with respect to the work specified herein and make all decisions in connection therewith:
a. Robert Ross, P.E., Vice President
b. Brad Donais, P.E., Project Manager
It is expressly understood that the experience, knowledge, capability, and reputation of
the foregoing principals were a substantial inducement for Agency to enter into this
Agreement. Therefore, the foregoing principals shall be responsible during the term of this
Agreement for directing all activities of Consultant and devoting sufficient time to personally
supervise the services hereunder.
The foregoing principals may not be changed by Consultant and no other personnel may
be assigned to perform the service required hereunder without the express written approval of
Agency.
4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, P.E. or such
other person as may be designated by the Agency Executive Director. It shall be Consultant's
responsibility to assure that the Contract Officer is kept informed of the progress of the
performance of the services and Consultant shall refer any decisions which must be made by
Agency to the Contract Officer. Unless otherwise specified herein, any approval of Agency
required hereunder shall mean the approval of the Contract Officer,
4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge,
capability and reputation of Consultant, its principals and employees were a substantial
inducement for Agency to enter into this Agreement. Except as set forth in this Agreement,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of Agency. In addition, neither this
Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation
of law, without the prior written approval of Agency.
4.4 Independent Contractor. Neither Agency nor any of its employees shall have any
control over the manner, mode or means by which Consultant, its agents or employees,
perform the services required herein, except as otherwise set forth. Consultant shall perform
all services required herein as an independent contractor of Agency and shall remain at all times
as to Agency a wholly independent contractor with only such obligations as are consistent with
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that role. Consultant shall not at any time or in any manner represent that it or any of its
agents or employees are agents or employees of Agency.
4.5 Agency Cooperation. Agency shall provide Consultant with any plans, publications,
reports, statistics, records or other data or information pertinent to services to be performed
hereunder which are reasonably available to Consultant only from or through action by Agency.
5.0 INSURANCE, INDEMNIFICATION AND BONDS.
5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, personal and public liability and property
damage insurance against all claims for injuries against persons or damages to property
resulting from Consultant's acts or omissions rising out of or related to Consultant's
performance under this Agreement. The insurance policy shall contain a severability of interest
clause providing that the coverage shall be primary for losses arising out of Consultant's
performance hereunder and neither Agency nor its insurers shall be required to contribute to
any such loss. A certificate evidencing the foregoing and naming Agency and its officers and
employees as additional insured shall be delivered to and approved by Agency prior to
commencement of the services hereunder.
The amount of insurance required hereunder shall be determined by the Contract Sum in
accordance with the following table:
Contract Sum Personal Iniury/Property Damage Coverage
Less than $50,000 $100,000 per individual; $300,000 per occurrence
$50,000 - $300,000 $250,000 per individual; $500,000 per occurrence
Over $300,000 $500,000 per individual; $1,000,000 per occurrence
Consultant shall carry automobile liability insurance of $1,000,000 per accident against
all claims for injuries against persons or damages to property arising out of the use of any
automobile by Consultant, its officers, any person directly or indirectly employed by Consultant,
any subcontractor or agent, or anyone for whose acts any of them may be liable, arising
directly or indirectly out of or related to Consultant's performance under this Agreement. The
term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer
designed for travel on public roads. The automobile insurance policy shall contain a severability
of interest clause providing that coverage shall be primary for losses arising out of Consultant's
performance hereunder and neither Agency nor its insurers shall be required to contribute to
such loss. A certificate evidencing the foregoing and naming Agency and its officers and
employees as additional insured shall be delivered to and approved by Agency prior to
commencement of the services hereunder.
Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's
Compensation laws.
Consultant shall procure professional errors and omissions liability insurance in an amount
acceptable to Agency.
All insurance required by this Section shall be kept in effect during the term of this Agreement
and shall not be cancelable without thirty (30) days written notice to Agency of proposed
cancellation. The procuring of such insurance or the delivery of policies or certificates
evidencing the same shall not be construed as a limitation of Consultant's obligation to
indemnify Agency, its officers, employees, contractors, subcontractors, or agents.
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5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the Agency,
its officers, employees, representatives and agents ("Indemnified Parties"), from and against
those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal
costs and attorneys' fees, for injury to or death of person(s), for damage to property (including
property owned by Agency) and for errors and omissions committed by Consultant, its officers,
employees and agents, which arise out of Consultant's negligent performance under this
Agreement, except to the extent of such loss as may be caused by Agency's own negligence
or that of its officers or employees. In the event the Indemnified Parties are made a party to
any action, lawsuit, or other adversarial proceeding in any way involving such claims,
Consultant shall provide a defense to the Indemnified Parties, or at the Agency's option,
reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees,
incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay
any final judgment or portion thereof rendered against the Indemnified Parties.
5.3 Remedies. In addition to any other remedies Agency may have if Consultant fails
to provide or maintain any insurance policies or policy endorsements to the extent and within
the time herein required, Agency may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for
such insurance from any sums due under this Agreement.
b. Order Consultant to stop work under this Agreement and/or withhold any
payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
C. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other remedies
Agency may have. The above remedies are not the exclusive remedies for Consultant's failure
to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be
construed as limiting in any way the extent to which Consultant may be held responsible for
payments of damages to persons or property resulting from Consultant's or its subcontractors'
performance of work under this Agreement.
6.0 RECORDS AND REPORTS.
6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer
such reports concerning Consultant's performance of the services required by this Agreement
as the Contract Officer shall require.
6.2 Records. Consultant shall keep such books and records as shall be necessary to
perform the services required by this Agreement and enable the Contract Officer to evaluate
the cost and the performance of such services. Books and records pertaining to costs shall be
kept and prepared in accordance with generally accepted accounting principals. The Contract
Officer shall have full and free access to such books and records at all reasonable times,
including the right to inspect, copy, audit, and make records and transcripts from such records.
6.3 Ownership of Documents. Originals of all drawings, specifications, reports,
records, documents and other materials, whether in hard copy or electronic form, which are
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement, shall be the property of Agency and shall be delivered to Agency upon termination
of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have
no claim for further employment or additional compensation as a result of the exercise by
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Agency of its full rights of ownership of the documents and materials hereunder. Consultant
shall cause all subcontractors to assign to Agency any documents or materials prepared by
them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
Agency for all damages suffered thereby.
In the event Agency or any person, firm or corporation authorized by Agency reuses said
documents and materials without written verification or adaptation by Consultant for the
specific purpose intended and causes to be made or makes any changes or alterations in said
documents and materials, Agency hereby releases, discharges, and exonerates Consultant from
liability resulting from said change. The provisions of this clause shall survive the completion
of this Contract and shall thereafter remain in full force and effect.
6.4 Release of Documents. The drawings, specifications, reports, records, documents
and other materials prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer or as required by law. Consultant shall not disclose to any other entity or person any
information regarding the activities of Agency, except as required by law or as authorized by
Agency.
7.0 ENFORCEMENT OF AGREEMENT.
7.1 California Law. This Agreement shall be construed and interpreted both as to
validity and to performance of the parties in accordance with the laws of the State of
California. Legal actions concerning any dispute, claim or matter arising out of or in relation to
this Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Consultant covenants and agrees
to submit to the personal jurisdiction of such court in the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the injured
party shall notify the injuring party in writing of its contentions by submitting a claim therefor.
The injured party shall continue performing its obligations hereunder so long as the injuring
party commences to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of the notice, or
such longer period as may be permitted by the Contract Officer; provided that if the default is
an immediate danger to the health, safety and general welfare, Agency may take such
immediate action as Agency deems warranted. Compliance with the provisions of this section
shall be a condition precedent to termination of this Agreement for cause and to any legal
action, and such compliance shall not be a waiver of any party's right to take legal action in the
event that the dispute is not cured, provided that nothing herein shall limit Agency's right to
terminate this Agreement without cause pursuant to Section 7.8.
7.3 Retention of Funds. Agency may withhold from any monies payable to Consultant
sufficient funds to compensate Agency for any losses, costs, liabilities, or damages it
reasonably believes were suffered by Agency due to the default of Consultant in the
performance of the services required by this Agreement.
7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non
defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Agency's consent or approval of any act by Consultant requiring Agency's consent or approval
shall not be deemed to waive or render unnecessary Agency's consent to or approval of any
subsequent act of Consultant. Any waiver by either party of any default must be in writing and
shall not be a waiver of any other default concerning the same or any other provision of this
Agreement.
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7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are
cumulative and the exercise by either party of one or more of such rights or remedies shall not
preclude the exercise by it, at the same or different times, of any other rights or remedies for
the same default or any other default by the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party may take
legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for
any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to
obtain any other remedy consistent with the purposes of this Agreement.
7.7 Termination Prior To Expiration Of Term. This section shall govern any termination
of this Agreement, except as specifically provided in the following Section 7.8 for termination
for cause. Agency reserves the right to terminate this Agreement at any time, with or without
cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to receipt of the notice of termination and for any services authorized
by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as
may be approved by the Contract Officer, except as provided in Section 7.3.
7.8 Termination For Default of Consultant. If termination is due to the failure of
Consultant to fulfill its obligations under this Agreement, Agency may, after compliance with
the provisions of Section 7.2, take over work and prosecute the same to completion by
contract or otherwise, and Consultant shall be liable to the extent that the total cost for
completion of the services required hereunder exceeds the compensation herein stipulated
(provided that Agency shall use reasonable efforts to mitigate such damages), and Agency may
withhold any payments to Consultant for the purpose of setoff or partial payment of the
amounts owed Agency as previously stated in Section 7.3.
7.9 Attorneys' Fees. If either party commences an action against the other party
arising out of or in connection with this Agreement, the prevailing party shall be entitled to
recover reasonable attorneys' fees and costs of suit from the losing party.
8.0 AGENCY OFFICERS AND EMPLOYEES• NONDISCRIMINATION.
8.1 Non -liability of Agency Officers and Employees. No officer or employee of Agency
shall be personally liable to Consultant, or any successor in interest, in the event or any default
or breach by Agency or for any amount which may become due to Consultant or to its
successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest. No officer or employee of Agency shall have any personal
interest, direct or indirect, in this Agreement nor shall any such officer or employee participate
in any decision relating to the Agreement which affects his or her personal interest or the
interest of any corporation, partnership or association in which she or he is, directly or
indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it
has not paid or given and will not pay or give any third party any money or general
consideration for obtaining this Agreement.
8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its
heirs, executors, assigns, and all persons claiming under or through them, that there shall be no
discrimination against or segregation of, any person or group of persons on account of race,
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color, creed, religion, sex, marital status, national origin or ancestry in the performance of this
Agreement. Consultant shall take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, color, creed,
religion, sex, marital status, national origin or ancestry.
9.0 MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent, approval, communication either
party desires or is required to give the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail to the address set forth below.
Either party may change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing
if mailed as provided in this section.
To Agency:
LA QUINTA REDEVELOPMENT AGENCY
Attention: Thomas P. Genovese
Agency Executive Director
78-495 Calle Tampico
P.O. Box 1504
La Quinta, California 92247-1504
To Consultant:
RBF Consulting
Attention: Robert Ross, P.E.
Vice President
74130 Country Club Drive, Suite 201
Palm Desert, CA 92260
9.2 Integrated Agreement. This Agreement contains all of the agreements of the
parties and all previous understanding, negotiations and agreements are integrated into and
superseded by this Agreement.
9.3 Amendment. This Agreement may be amended at any time by the mutual consent
of the parties by an instrument in writing signed by both parties.
9.4 Severability. In the event that any one or more of the phrases, sentences, clauses,
paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable
by a valid judgment or decree of a court of competent jurisdiction, such invalidity or
unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs,
or sections of this Agreement which are hereby declared as severable and shall be interpreted
to carry out the intent of the parties hereunder.
9.5 Authority. The persons executing this Agreement on behalf of the parties hereto
warrant that they are duly authorized to execute this Agreement on behalf of said parties and
that by so executing this Agreement the parties hereto are formally bound to the provisions of
this Agreement.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated
below.
LA QUINTA REDEVELOPMENT AGENCY
Thomas P. Genovese, Agency Executive Director Date:
ATTEST:
Deborah H. Powell, Inter&n Agency Secretary
APPROVED AS TO FORM:
A/, ZL-"�--- �
M. atherine Jenson, Agency gal Counsel
CONSULTANT: RBF Consulting
By: ; Z. *
Name: Robert Ross, P.E.
Title: Vice President
Date: g / '- / o G
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Exhibit A
Scope of Services
Consultant's scope of work to prepare the project plans, specifications and
engineer's estimate (PS&E) for the SilverRock Resort Phase II Infrastructure
Improvements is attached and made a part of this agreement.
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TASK 1 PROJECT MANAGEMENT COORDINATION & QUALITY CONTROL
Project Management
This task includes overall project management, liaison with affected agencies, meeting
leadership, progress monitoring and maintenance of project files.
RBF will perform project administration, coordination, and management for all phases of the
SilverRock Phase II Improvement project. RBF will supervise, coordinate, monitor and review
design for conformance with City standards, policies and procedures.
Meetings
Progress meetings will be held at monthly intervals or as needed between the City and
RBF. These meetings will be held to review the project status to verify that the project
objectives and milestones are achieved by all parties. RBF will arrange meetings,
provide discussion materials and agendas and develop and distribute meeting notes.
RBF will document all project decisions and distribute correspondence copies to all PDT
members as appropriate. RBF assumes this task will entail attendance at 18 meetings
through the length of the contract.
Schedule
Effective scheduling and cost control are critical activities throughout this Project. RBF
has developed a schedule that accomplishes the objective of completing the SilverRock
Phase II Improvements prior to the scheduled opening of the Boutique Hotel, with a
resultant savings in the total time and project cost.
Project Coordination
A number of agencies, organizations and consultants, as well as the community, are
stakeholders in this project. An important consideration is to ensure that the key players and
stakeholders are well coordinated and kept informed regarding issues status, resolution and
schedule progress. RBF will lead the Project Team's effort and interface with agencies and
other interested parties to facilitate project support and delivery. This task will also include the
coordination necessary to obtain the CVWD/Bureau of Reclamation permit for the sewer and
bridge crossings as well as the time to prepare the permit applications.
Quality Control
RBF will supervise, coordinate, monitor and review design for conformance with City of
La Quinta and other local agency standards, policies and procedures as appropriate.
For the purpose of estimating the proposed fee, RBF anticipates 230 hours for this task.
TASK 2 COORDINATION WITH ON -SITE DEVELOPMENTS
RBF will coordinate the design of the Phase II improvements with the developers and
respective representatives for the boutique hotel, permanent clubhouse, 2"d golf course, resort
hotel, resort retail, to be determined future pads and the City Planning Department. This task
will involve providing information to the other site developers and professionals, preparation of
RBF #20100784
exhibits, attendance at necessary meetings and phone coordination. RBF has assumed 200
hours for this task.
TASK 3 UTILITY COORDINATION
RBF will review existing utility information available from the City and contact utility owners to
identify major facilities located in the project area. This information will be shown on the
project base maps, and be used to determine significant impacts to facilities and the cost
estimates resulting from those impacts.
Utility Information Requests and Coordination
Utility company information and contacts will be assembled and compiled in a matrix format.
An initial utility information request letter will be mailed and followed up with a phone call. RBF
will request information for existing and proposed improvements planned by the utility owners
in the project area. Dates of contacts, mailings and document receipts will be logged into the
matrix.
Utilities to be notified will include: electrical, gas, telephone, cable, water, and sewer.
Utility Base Map Preparation
RBF will review record drawings, utility maps and proposed future utility improvements
received from the utility companies and from the City and prepare a utility base map based
upon the information provided on the drawings and maps.
For the purpose of estimating the proposed fee, RBF anticipates 120 hours for this task.
TASK 4 DESIGN SURVEY
RBF shall obtain survey cross sections at 25 foot stations for existing SilverRock Way,
Jefferson Street, Avenue 52 and Avenue 54 at the proposed connections with the on -site
street improvements within the stated project boundary and as deemed necessary to complete
the Street Improvement Plans. All above ground structures, utilities and other facilities that
may be affected by construction will be located, including obtaining sewer invert information.
In addition, RBF will also obtain survey data on the top of the All American Canal for use in
designing the bridges and setting the roadway profile for the Local Street parallel to the canal.
RBF is assuming that survey control will need to be established prior to beginning design
survey activities, which is reflected in the proposed fee.
In addition, RBF will obtain survey data throughout the project site, to verify that the City
provided base mapping, benchmark and basis of bearing match control in the area.
TASK 5 UTILITY POTHOLING
RBF, following the initial notification and coordination with the Utility Companies within the
project area, will determine the locations of utility to be potholed, if any, on a utility exhibit
sheet(s) and submit the sheets to the City for verification and approval. At this time, RBF has
estimated fifteen (15) pothole locations will be necessary to sufficiently locate underground
facilities.
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TASK 6 ROADWAY GEOMETRICS
RBF shall prepare a Geometric Layout Plan for the Collector Drive, Avenue 52 Local Street,
Jefferson Street Local Street, Avenue 53 and the deceleration lane along Jefferson Street.
This plan will depict the proposed width, lane configuration, curb median, and left turn and right
turn pockets. As proposed Avenue 53 will have a R/W to RMI section of 61' (41' curb to curb),
Collector Drive will be 74' RNV to RNV (50' curb to curb with a median), and the two Local
Street will be 60' RNV to RNV (36' curb to curb).
This plan, which will contain both plan and profile information, will be prepared at a scale of 1 "
= 40' and will be reviewed and approved by the City of La Quinta prior to preparing final
improvement plans.
TASK 7 HYDROLOGY STUDY
RBF will provide engineering services for the preparation of hydrology calculations for the local
street hydrology, based on the proposed street improvements. The hydrology analysis will be
limited to the surface water runoff directly tributary to the street improvements. All hydrology
and hydraulics studies will be completed in conformance with the latest available City,
Riverside County Hydrology and Riverside County Flood Control District Design guidelines,
design, drafting, and policy and procedure manuals. Final hydrology maps for the local study
will be provided indicating subarea boundaries, flow patterns, and design flows.
Hydraulic calculations will be prepared, using the results of the hydrology calculations, to size
catch basins, and prepare street flooded width calculations.
RBF will also investigate the existing catch basin installed along Jefferson Street to verify that
they were installed at the proper locations. This will include review of the original Jefferson
Street improvement plans with the field conditions and scattered survey shots to verify low
points.
TASK 8 STREET IMPROVEMENT PLANS
RBF shall prepare one set of Street Improvement Plans for all of the streets shown on the TTM
33367 SilverRock Phase Il, including Collector Drive, Local Street A (connecting to Avenue
52), Local Street B (connecting to Jefferson Street) Avenue 53 and the deceleration lane (right
turn lane) along Jefferson Street within the stated projected limits in accordance with the City
of La Quinta.
The proposed alignments and grades will conform to the alignment and grade of the existing
graded roadways, unless otherwise directed by the City. It is anticipated that the set of plans
will include one title sheet, one typical section sheet, one detail sheet, and fifteen plan and
profile sheets at a scale of 1 " = 40'. In addition to the previously listed sheets, the
roundabout/traffic circle at the intersection of Avenue 53 and Collector Drive will require two
additional detail sheets.
RBF will prepare 1" = 40' scale preliminary design plans in accordance with City standards and
will be submitted to the City for review and approval.
RBF #20100784
The preliminary design will include existing topographic and planimetric mapping, approximate
right-of-way lines, roadway centerlines, calculated geometric layouts, typical sections, and a
preliminary Title Sheet.
RBF will design roadway geometry including horizontal and vertical geometry for the on -site
street improvements. The designs will include geometric descriptions, such as centerline
bearing and radii; vertical centerline grades and alignment; approximate limits of cut and fill
slopes, and retaining wall locations and heights. Preliminary right-of-way needs will be
determined and plotted on the preliminary design plans.
RBF will develop typical cross sections to illustrate lanes and shoulders in the lane
configurations and other basic cross sectional data.
RBF will prepare Title Sheet, Typical Cross Sections, Plan and Profile sheets, Construction
Details, Intersection Details, Grading Plans and Cross -Sections for the proposed
improvements.
Cross section sheets will be prepared for the roadway to be used in the bid process
All plans will be prepared utilizing AutoCAD software.
TASK 9 DRAINAGE PLANS
RBF will provide final engineering services for the preparation of construction plans for the
drainage facilities associated with the project improvements. It is anticipated that all of the
proposed catch basins will utilize dry wells prior to discharging into the proposed golf course
water hazards/lakes. For the purpose of this proposal, RBF anticipates that each of the
roadway segments, Avenue 53, Collector Drive, Local Street A and Local Street B will each
require 2 catch basins and a drywell, which will be placed on two (2) plan sheets and will be at
a scale of 1" = 40' horizontal and 1" = 4' vertical.
This task also includes the design of a new catch basin along Jefferson Street, as determined
by Task 7 Hydrology Study.
TASK 10 DESIGN CROSS SECTIONS
RBF shall prepare Design Cross Section Plans at fifty (50) foot stations in accordance with the
City of La Quinta Standards. The cross sections will show proposed street improvements
superimposed with the existing street sections. The plans will be included with the Street
Improvement Plan Set. It is anticipated that the plans will include twenty (20) sheets and will be
at a scale of 1 " = 10' horizontal and 1 " = I' vertical.
TASK 11 SIGNING AND STRIPING PLANS
RBF shall prepare Signing and Striping Plans for all of the above listed on -site streets as well
as for the proposed deceleration lane along Jefferson Street, based upon the proposed street
improvements and in accordance with the City of La Quinta. The plans will show new,
relocated and removed roadside signs and new and removed pavement delineation lane lines
and pavement markings.
RBF #20100784
It is anticipated that seven plan sheets at a scale of 1 " = 40' and one detail sheet will be
required.
TASK 12 TRAFFIC SIGNAL PLAN
RBF shall prepare one Signal Plans for the intersection of Avenue 53 and Jefferson Street.
The traffic signal design will be based on the proposed street improvements and will be in
accordance with the City of La Quinta Standards. Signal interconnect notes will be shown on
the traffic signal plan and it is anticipated that separate interconnect plans will not be required.
TASK 13 BRIDGE PLANS
13.1 Bridge General Plans
13.1.1 Vehicular Bridge
RBF shall prepare Bridge General Plan for the Vehicular Bridge over the All American Canal.
Consideration will be given to vertical and horizontal clearance to the concrete canal lining,
construction cost, and avoiding impact to canal operations. RBF will prepare and deliver to the
City of La Quinta the proposed General Plan and written memorandum summarizing the
results of the preliminary bridge design. Upon review and written approval by the City of the
recommended bridge improvements, final design of the proposed improvements will begin.
The General Plan will also include one bridge rendering, showing the bridge railing concept
used on the Washington and Jefferson Street bridges. RBF will also prepare one bridge
rendering showing the bridge railing with the bridge.
13.1.2 Pedestrian/Golf Cart Bridges
The golf cart bridges are proposed to be steel truss bridges provided by a pre -fabricated bridge
vendor and placed on bridge abutments designed under this project. RBF will contact bridge
vendors for preliminary design information to determine a suitable truss type, geometry and
depth for the proposed span over the canal. RBF will prepare Bridge General Plans for the
two (2) Pedestrian/Golf Cart Bridges over the All American Canal that will depict the selected
truss geometry, depth and proposed foundation type. Consideration will be given to vertical
and horizontal clearance to the concrete canal lining, construction cost, and avoiding impact to
canal operations. RBF will prepare and deliver to the City of La Quinta the proposed General
Plans and written memorandum summarizing the results of the preliminary bridge design.
Upon review and written approval by the City of the recommended bridges, final design of the
proposed foundation improvements and preparation of a bridge truss performance
specification will begin.
13.1.3 Preliminary Construction Cost Estimate
Prepare a preliminary estimate of construction quantities and costs based upon the approved
bridge General Plans utilizing RBF's cost data from recent similar projects, vendor provided in -
place truss costs, and data from the current edition of Caltrans Contract Cost Data book. Any
updates to the construction cost estimate will be provided with each plan check submittal.
RBF #20100784
13 2 Geotechnical Investigation and EMI Report
13.2.1 Geotechnical Field Exploration
EMI will perform a geotechnical field investigation consisting of two (2) exploratory borings for
each bridge. The borings are performed for the purpose of logging subsurface conditions and
collecting soil samples. A boring will be drilled near each proposed abutment area to a
maximum depth of 50 feet below existing grade or refusal, whichever occurs first. Subsurface
soils and conditions will be logged and samples of soils will be collected for laboratory testing.
Generally, a split -spoon sampler will be used at depth intervals of 5 feet, alternating between a
California Drive sampler and a Standard Penetration Test (SPT) sampler, to collect relatively
undisturbed ring samples and small disturbed samples. The soil cuttings from the boreholes
will be mixed with cement and used to backfill the boreholes. AC cold -patch or quick -set
concrete will be used to replace asphalt or concrete pavement removed at boring locations.
13.2.2 Laboratory Soil Testing
The field boring logs will be reviewed to select representative soil samples for laboratory
testing. Various laboratory tests will be performed on subsurface soil samples to determine or
derive their physical and engineering characteristics. Anticipated tests include in -place
moisture and density, grain size distribution, direct shear and soil corrosivity tests. Other tests
may be necessary based on the soil types encountered in the borings. Laboratory tests will be
conducted in general accordance with American Society of Testing and Materials (ASTM)
standards or California Test Methods.
13.2.3 Geotechnical Analyses
Results obtained from the field investigation and laboratory testing will be used to establish
idealized soil profiles and soil strength parameters used for analyses and design. The following
analyses will be performed for the project:
■ Determine peak bedrock acceleration and liquefaction potential.
■ Foundation analysis including axial and lateral capacity.
EMI will provide general earthwork recommendations for the bridge foundation construction
including depth of remedial removals (if necessary) based on data from field investigation and
laboratory tests. Results of soil corrosivity tests will be presented in the report.
13.2.4 Report Preparation
EMI will prepare one draft geotechnical report for all 3 bridges. This report will present results
of the field investigation and laboratory soil testing, results of the geotechnical analyses, and
recommendations for the proposed bridge foundations. Logs of the exploratory borings will be
presented on 112x172 Log -of -Test -Boring (LOTB) sheets. Five copies of the draft report will be
submitted to RBF for distribution and review. EMI will respond to review comments; the review
comments and EMI responses will be incorporated into a Final geotechnical report and five
copies of the report will be submitted to RBF for distribution.
RBF #20100784
13.3 Final Bridge Design / Plans
13.3.1 Vehicular Bridge
Upon review and written approval by the City of the recommended bridge improvements, final
design of the Vehicular Bridge will begin. All plans, specifications and design calculations will
conform to Caltrans' requirements and will be made available to the City for review and
comments at stages specified in the milestone schedule and upon request.
The latest edition of the following publications will be used as design criteria:
■ Caltrans Bridge Design Specifications, and
■ Caltrans Seismic Design Criteria.
Structure Plans will be prepared in accordance with the latest editions of the following Caltrans
manuals:
■ Bridge Design Details Manual,
■ Bridge Design Aids Manual, and
■ Bridge Memos to Designers.
A complete structural analysis will be performed. The bridge design will utilize in-house
structural analysis and design software. A complete seismic analysis will be performed. The
bridge plans will be prepared to Caltrans standards and format. The bridge design and plans
will be independently checked by a licensed engineer not involved in the initial design effort.
13.3.2 Pedestrian/Golf Cart Bridges
Upon review and written approval by the City of the recommended bridge improvements, final
design of the two (2) Pedestrian/Golf Cart Bridges will begin. RBF will coordinate with several
pre -fabricated bridge suppliers to obtain bridge truss loads for dead, live and seismic
conditions to be used in design of the bridge abutments. RBF will provide design calculations
for the abutments and their foundations to support a prefabricated steel truss superstructure.
All plans, specifications and design calculations will conform to Caltrans' requirements and will
be made available to the City for review and comments at stages specified in the milestone
schedule and upon request.
The latest edition of the following publications will be used as design criteria:
■ Caltrans Bridge Design Specifications, and
■ Caltrans Seismic Design Criteria.
Structure Plans will be prepared in accordance with the latest editions of the following Caltrans
manuals:
■ Bridge Design Details Manual,
■ Bridge Design Aids Manual, and
■ Bridge Memos to Designers.
RBF #20100784
The bridge abutment and foundation design will utilize in-house structural analysis and design
software. A complete seismic analysis will be performed for the design of the bridge
abutments and their foundations. The bridge abutment and foundation plans will be prepared
to Caltrans standards and format. A licensed engineer not involved in the initial design effort
will independently check the bridge design and plans.
During construction a pre-facbricated bridge vendor provided by the contractor will design the
truss superstructure for the Pedestrian/Golf Cart bridges based upon the information provided
in the project plans and specifications. Signed and sealed plans will be provided by the
construction contractor for review and approval by the City through the shop drawing review
process during construction.
13.4 Quantities and Construction Cost Estimate
RBF will prepare quantity calculations for the bridge bid items and an estimate of probable
construction cost in accordance with City requirements utilizing the current edition of Caltrans
Contract Cost Data book and RBF's local project bid summaries database.
13.5 Special Provisions
RBF will prepare construction specifications, which will be added to the overall bid document
for the project. Technical specifications for construction of each item of work in the Project
shall be prepared. The special provisions for the bridge will be based upon the May, 2006
editions Caltrans Standard Specifications and Standard Plans. The bridge special provisions
will include performance and design criteria for the contractor designed steel truss
superstructure. Where applicable, the latest edition of the Standard Specifications for Public
Works Construction ("Greenbook") and City of La Quinta Standard Drawings will be utilized
and referenced in the construction documents.
TASK 14 WATER IMPROVEMENT PLANS
RBF shall prepare a water improvement plan in accordance with the requirements of the
Coachella Valley Water District for Collector Drive, and Avenue 53. It is anticipated that a
water main will not be required within the Local Streets A or B. The improvements will be
designed in plan and profile at a scale of 1 "=40' and will be submitted for approval. It is
anticipated that the plan set will include the design of approximately, 7500 lineal feet of water
and will consist of one Title sheet and ten plan and profile sheets. RBF assumes that the
water model prepared under the Phase I improvements covered the entire site.
TASK 15 SEWER IMPROVEMENT PLAN
RBF shall prepare a sewer improvement plan in accordance with the requirements of the
Coachella Valley Water District for Collector Drive, and Avenue 53. In addition to the sewer
located in the previously mentioned streets, a 27" sewer line is proposed from the existing
pump station located adjacent to Avenue 52 to the intersection of Collector Drive and Local
Street B. It is anticipated that a sewer main will not be required within the Local Streets A or B.
The improvements will be designed in plan and profile at a scale of 1 "=40' and will be
submitted for approval. It is anticipated that the plan set will include design of approximately
6,600 lineal feet of sewer and will consist of one Title sheet and twelve plan and profile sheets.
RBF #20100784
TASK 16 IRRIGATION LATERAL RELOCATION PLAN
RBF shall prepare an irrigation lateral relocation plan in accordance with the requirements of
the Coachella Valley Water District. This relocation will include the abandonment of an existing
54" RCP irrigation line and the placement of a new 30" PVC pipe irrigation line between the All
American Canal and Avenue 52. The improvements will be designed in plan and profile at a
scale of 1 "=40' and will be submitted to CVWD for approval. It is anticipated that the plan set
will include design of approximately 2,300 lineal feet of sewer and will consist of one Title
sheet and three plan and profile sheets. Additionally, RBF will prepare two legal descriptions
and associated exhibits for the relocation of the irrigation lateral.
TASK 17 DRY UTILITY IMPROVEMENT PLAN
RBF shall coordinate with the utility companies on the utility company's preparation of the dry
utility improvement plans. RBF will take the information provided by the utility company's and
place it in CAD to display on a Joint Utility Trench Plan. These plans will consist of showing
the number and location of the proposed conduit as required by Imperial Irrigation District,
Time Warner Cable and Verizon. In addition, RBF will coordinate with the Gas Company for
the location of the proposed gas lines. It is anticipated that the plan set will include eight plan
sheets showing the locations of the proposed joint utility trench, street crossings, other
underground facilities and typical sections within the Phase II design area.
TASK 18 COST ESTIMATES
RBF shall prepare a Preliminary Cost Estimate based upon the approved Roadway Geometric
plan. RBF shall present the Preliminary Estimate to the City for use in preparation of project
budgets.
RBF shall also prepare a Final Quantity and Cost Estimate base upon the final approved
Street Improvement Package.
TASK 19 SPECIFICATIONS AND BID DOCUMENTS
RBF shall prepare construction specifications, using the City "boilerplate" for the contract
documents and general provisions. Technical specifications shall be prepared for construction
of each item of work in the Project. It is anticipated that all of the above mentioned plans,
street, sewer, water, bridge and irrigation relocation, will be bid under one construction bid
document.
TASK 20 CONSTRUCTION ASSISTANCE
RBF will assist with the following activities for the bidding and construction of the Phase II
SilverRock Improvements.
20.1 Assistance During Biddinq Process
The RBF team will assist the City with any technical questions regarding interpretation of
construction plans that may arise during contract bidding and advertising phase of the project.
RBF will plan on attending the pre -construction meeting to clarify questions by prospective
bidders. RBF assumes 32 hours for this task.
RBF #20100784
20.2 Construction RFI's and Submittal Reviews
During the construction phase, RBF will review and provide comments on shop drawing
submittals and request for information (RFI). In addition, will attend the regular construction
meetings to answer any design related questions, as well as provide the City assistance on
revisions to the approved construction plans. RBF assumes 80 hours for this task.
20.3 Prepare Record Drawings
The RBF team will utilize the contractor's and City inspector's redline "As -Built" plans upon
project completion to prepare the Record Drawings (Mylar) for the City. Upon completion, RBF
will provide the Record Drawings package to the City which will complete all phases of this
project. RBF assumes 40 hours for this task.
ASSUMPTIONS AND EXCLUSIONS
The following assumptions and exclusions apply to this Scope of Services. Work relating to
the excluded items is specifically excluded from this scope of services and, if required, will be
undertaken for an additional fee.
Overall project
■ City will provide bid advertisement and administration of the bidding process.
■ Construction Administration/Management services will be performed by the City.
■ City will provide Traffic Index numbers for pavement design.
■ Street Lighting Plans are not included in the scope of work.
■ Utility facility design is not included in the scope of work, only coordination with each
utility company involved in the joint utility trench.
Sewer and Water Mains
■ The backbone sewer and water main will only be designed to the entrance of the hotel
and commercial sites. The civil site designers will be responsible for the alignments and
connections to each specific building that is proposed for each site.
■ The water model prepared for the Phase I improvements will be used for the approval of
the Phase II water plans.
Bridge
The two (2) Pedestrian/Golf Cart bridges are assumed to be identical structures. It is
intended that a pre-facbricated bridge vendor provided by the contractor will design the
truss superstructure for the Pedestrian/Golf Cart bridges based upon the information
provided in the project plans and specifications. Signed and sealed plans will be
provided by the construction contractor for review and approval by the City through the
shop drawing review process during construction.
Design of the steel truss superstructures by RBF for the two (2) Pedestrian/Golf Cart
bridges is excluded.
Bid documents for the Pedestrian/Golf Cart bridges will define the truss type, geometry
and appearance. Design Criteria to be used by the supplier will be provided in a
performance specification included in the project special provisions.
The Vehicular and Pedestrian/Golf Cart bridges exclude the design and detailing of any
approach retaining walls that are independent of the bridge abutments.
RBF #20100784
The bridge railing concept prepared and utilized on the Washington Street bridge north
of the Old Town area as well as the bridge on Jefferson Street over the Whitewater
Channel will be utilized on the proposed roadway bridge for this project. If the City
would like to explore additional aesthetic railing options, that can be done as an
additional task.
Geotechnial
■ No restriction on day and time of field investigation.
■ No investigation of hazardous materials. If hazardous materials are encountered during
the field exploration, EMI will immediately terminate work and notify the City.
■ No review by the California Department of Transportation.
■ EMI will obtain encroachment permit from the City of La Quinta and CVWD (if needed).
Cost does not include permit fees.
■ Encroachment permits for access onto private properties and any other permits
necessary to accomplish the geotechnical field investigation are not included.
OPTIONAL SERVICES AND CONDITIONS
Work relating to the following items is specifically excluded from this Scope of Services and, if
required, will be undertaken for an additional fee:
Construction Surveying and Staking
Construction Administration, Management and Inspection
Landscape Plans
Street Geotechnical Investigation
Street Light Plans
Signal Timing and Coordination Plans
NPDES permitting
Underground Utility Planning/Utility Relocation Plans
Storm Water Pollution Prevention Plan
Temporary Construction Easements
Any other task not specifically included in the scope
Water model for CVWD
Asphalt surfacing of the multi use trails
Construction staging plans for Jefferson, Avenue 52 and Avenue 54
Exhibit B
Schedule of Compensation
Payment shall be on a "Fixed Fee" basis in accordance with the Consultant's
Schedule of Compensation attached herewith for the work tasks performed in
conformance with Section 2.2 of the Agreement. Total compensation for all work
under this contract shall not exceed Six Hundred Two Thousand Two Hundred
Dollars ($602,200.00) except as specified in Section 1.6 - Additional Services of
the Agreement. The contract sum includes:
Project Design Budget: $587,200.00
Reimbursable Budget: $ 15,000.00
Total Contract Amount: $602,200.00
RBF Consulting is pleased to submit the following Cost Proposal to provide consultant design services for the
SilverRock Resort Phase II Improvements for the City of La Quinta.
TASK
DESCRIPTION
FEE
1
Project Management, Coordination & Quality Control
$
32,200
2
Coordination with On -site Developers
$
28,000
3
Utility Coordination
$
13,400
4
Design Survey
$
9,900
5
Utility Potholing
$
15,000
6
Roadway Geometrics
$
8,400
7
Hydrology Study
$
7,000
8
Street Improvement Plans
$
70,000
9
Drainage Plans
$
9,000
10
Design Cross Sections
$
27,000
11
Signing and Striping Plans
$
22,400
12
Traffic Signal Plans
$
7,000
13
Bridge Plans
13.1 Bridge General Plans
$
25,500
13.2 Geotechnical Investigation and Report
$
40,100
13.3 Final Bridge Design/Plans
$
89,500
13.4 Bridge Quantities and Construction Estimate
$
12,600
13.5 Special Provisions
$
9,500
14
Water Improvement Plans
$
40,500
15
Sewer Improvement Plans
$
45,000
16
Irrigation Lateral Relocation Plan
$
18,000
17
Dry Utility Plans
$
20,000
18
Cost Estimate
$
9,200
19
Specifications and Bid Document
$
8,400
20
Construction Assistance
20.1 Assistance During Bidding
$
4,200
20.2 Construction RFI's and Submital Reviews
$
10,400
20.3 Prepare Record Drawings
$
5,000
Project Total
$ 587,200
Estimated Reimbursable Budget
$15,000
Exhibit C
Schedule of Performance
Consultant's Project Schedule is attached and made a part of this agreement.
Consultant shall complete the services presented within the scope of work
contained within Exhibit "A" in accordance with the attached project schedule.
eat3suLrlrtc
9
45
48
59
60
SILVERROCK PHASE II IMPROVEMENTS
CITY OF LA QUINTA
Task Name
! Duration
Start
Finish
Consultant Selection Process
10 days
Mon 7I17/06
Fri 7I28/06
City Council Approval of PSA
I day
Tue 811106
Toe 811106
Notice to Proceed
1 day
Wed 812106
Wed 8/2/06
Project Coordination
340 days
Thu 8/3106
Wed 11/21/07
DESIGN PHASE
317 days
Wed 8/2106
Thu 10/18/07
Design Surveys
5 days
Thu 8/3/06
Wed 8/9/06
Roadway Geometries
5 wks
Thu 8/3/06
Wed 9/6/06
Roadway Geometn, Review Meeting
I day
Thu 9/7/06
Thu 9/7/06
Roadwav Plans
150 days
Fri 9/8/06
Thu 4/5/07
Bridge Plans _
- 178 days
Mon 8/7/06
Wed 4/11/07
Sewer Main -
- - 115 days
Fri 10/13/06
Thu 3/22/07
Water Main _-
- 115 days
Fri 10/13/06
Thu 3/22/07
Dry Utilities
202 days
Wed 8/2/06
Thu 5/10/07
Perimeter Fencing
10 wks
Fri 2116/07
Thu 4/26/07
CVWDBOR Coordination
',. 32 wks
Thu 2/22/07
Wed 10/3/07
City Authorizes Advertisement
I day.:
Thu 10/19/07
Thu 10/18/07
CONSTRUCTION PHASE
403 days
Fri 10/19/07
Tue 515/09
Project Advertisement
45 days
Fri 10/19/07
Thu 12/20/07
Bid Opening
I day
Fri 12/21/07
Fri 12/21/07
Cite Review of Bids
15 days
Mon 12/24/07
Fri 1/I1/08
Award of Contract --
I day
Tue 1115108
Tue I/15108
Sign Contracts & Mob
15 days
Wed 1/16/08
Tue 2/5/08
Construction Phase II
- 290 days
- Wed 2/6/08
Tue 3/17109
Rough Grading
35 days
Wed 2/6/08
Tue 3125108
Sewer Installation
50 days
Wed 3/26/08
Tue 6/3/08
Dry Utility Installation
70 days
Wed 5128/08
Tue 9/2/08
Fine Grading
15 days
Wed 9/3/08
Tue 9/23108
Curb & Gutter
25 days
Wed 9/24/08
Tue 10/28/08
Water Main Installation
50 days
Wed 10/29/08
Tue 1/6/09
Bridge Construction
7 mores
Wed 4/16/08
Tue 10/28/08'.
Aggregate Base & Paving
40 days
Wed 1/7/09
Tue 3/3/09
Signal Construction
40 wks
Wed 315/08
Tue 12/9108
Signing, Striping & Clean up
- 10 days
Wed 3/4/09
Tue 3/17/09
Project Close Out/Ac-prance -
45 days
Wed 314/09
Tue 5/5/09
Page 1
11/21
lolls
as
NEW 4111
3122
3122
MENEW 5/lo
4126
4614/18
OH
613
Exhibit D
Special Requirements
None.
PROJECT:
CONSULTANT:
cewyl aF.f& Quiarry
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO. 1
SilverRock Resort, Phase II Civil Engineering Services
RBF Consulting
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
*kk***k*********************************************k**kkk****************************************
DESCRIPTION OF CHANGE
Provide additional civil engineering and technical services in support of SilverRock Resort Phase H Improvements.
*******************************k***k**k**k************************k***********k*kk****************
Previous Contract Amount
$602,200
Amendment No. 1
$942,950
Revised Contract Tot al
$1,545,150
*kkk************************************k*k*kkk**k**kkk*kkkkkkkkkk**kk**kkkk**********************
Submitted
Approved
Dys/
We, the undersigned Consultant, havegiven careful consideration to the changeproposed and hereby agree, if this proposal
is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
-1 Accepted
Title:
Date: 0/ O
PSA9604 Ldm
4 la Qu&rcv
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO. 2
PROJECT: SilverRock Resort, Phase II Civil Engineering Services
CONSULTANT: RBF Consulting
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
.::...r*�+����++:�:����,::«.•*.+�.����„��+���:���.x*rem,r������+���������x�•.rr.:+���..��«�+����x+���
DESCRIPTION OF CHANGE
Provide additional civil engineering services related to roadway and infrastructure design in support of SilverRock
Resort Phase H Improvements.
Submitted
Approved By:
Previous Contract Amount
$602,200
Amendment No. 1
$942,950
Amendment No. 2
$27,100
Revised Contract Total
$1,572,250
1-� L 1 t/ O
We, the undersigned Consultant, havegiven careful consideration to the change proposed and hereby agree, if this proposal
is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepted
Date: %l2`110-1
PSA9604Ldm
PROFESSIONAL SERVICES AGREEMENT
i AMENDMENT NO.3
PROJECT: SilverRock Resort, Phase II Civil Engineering Services
CONSULTANT: RBF Consulting
Pursuant to the termsof the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
a��«+�x��xxx:t�xx:}+xx�***:t•+���x+��+:rx�++xx��xx x**:t:t**x+�++��+��+xx��+x�:t::tx*+��x�+x:r�x��xxxxx:�+xx
DESCRIPTION Off' CHANGE
Provide additional civil engineering services related to roadway and infrastructure design in support of SilverRock
Resort Phase II Improvements.
Previous Contract Amount
$602,200
Amendment No. 1
$942,950
Amendment No. 2
$27,100
Amendment No. 3
$53,100
Revised Contract Total
$1,625,350
Submitted
Approved
���xa:t:taa♦:r*,to-+�#���xa�rx:t:t���xx�r��++�:t�+xx�:t��«r��+xx�xa:t�e��+a+����xa:t�xra:r�x:txa:t����rr��+��axa�•
We, the undersigned (Consultant, havegiven careful consideration to the changeproposed and hereby agree, if thisproposal
is approved, that we',will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepted
q
Consultant: �F'"/y �K� � IV �� Date:
PSA9w41.dm
I
PROJECT:
CONSULTANT:
`�-�r aFlw4�w
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO.4
SilverRock Resort, Phase II Civil Engineering Services
RBF Consulting
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
•�.axe,t**,t**�.���a:t*x,te*��aax�a�r*,t***��ax�***���«sr�����*r:t�.�,rtr�a*a**�a*•**.***�«r�**s:�«*rarx.
DESCRIPTION OF CHANGE
Provide additional civil engineering services related to structural engineering design for site retaining walls at the
SilverRock Resort Clubhouse.
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Submitted
Approved By.
Previous Contract Amount
$602,200
Amendment No. 1
$942,950
Amendment No. 2
$27,100
Amendment No. 3
$53,100
Amendment No. 4
$15,000
Revised Contract Total
$1,640,350
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aaaaxxaaaaaaaaaxxaeaaaaaxxxeaaaaaaaaaxxaxaaaaaaeaaaaxxaaaaaaeeaaaaaxaaaaxxeaaxxaaaxxaaaaxeeaaaaaax
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal
is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepted By: LJ7/�IGtC/f Title:�;Z. Vjee-, �r:'eo
Consultant: W61' � =d�7 Date: 60/of
PSA96041.dw
�L:
MEMORANDUM
To: Debbie Powell, City of La. Quinta
From: Brad Donais, RBF Consulting
Date: 2/25/09
Subject: Site Retaining Walls for SilverRock Clubhouse, La Quinta
Structural Engineering Design - Scope of Services and Fee
JN 20100784.001
As requested, please find the detailed scope of work and fess for the design of site retaining walls
for this project.
The total fee ($15,000) is itemized for each of the tasks noted below:
Description of Project:
The reference drawings used for this proposal is a colored exhibit provided by Project Dimensions
showing the site plan and various walls. The retaining walls shown in Yellow, indicated as HAS
walls are the subject of this proposal. It is understood by that the Landscape Architect (HAS) will
provide information related to the wall finishes, handrail types, colors and locations.
The proposed design indicates the walls will be constructed of concrete masonry units (CMU) and
retain up to 10 ft. of earth with screen walls and fences above.
Additionally structural details for concrete stairs on grade, fountain base, event lawn feature, and
the small trellis over the entry to cart staging are included.
RBF will prepare the structural design drawings and supporting calculations for the proposed
retaining walls by performing the following tasks:
Task 1. Structural Plans and Details
RBF structural engineers will prepare drafted (AutoCad) structural sections and details for the
design of the retaining walls, fences and handrails. Elevations related to Top of footing, Top of wall,
and finish grades will be provided on the Civil Engineering drawings. The anticipated structural
drawings for this project prepared by RBF will include:
S-1 General Structural Notes and Typical Structural Details
S-2 Wall Sections No. 1
S-3 Wall Sections No 2 and Miscellaneous Details
Fee: $ 8,500.
Task 2. Structural Calculations
RBF structural engineers will prepare calculations for the design of retaining walls based on the
recommendations and design parameters in the Project Geotechnical Report (provided by the
Client) and the requirements of the 2007 California Building Code. The calculations will be in 8 % x
H:\PDATA\20100784\Admin\contract\AWR Structura REV 022509.doc
11 format suitable for plan check review by the Building Department. RBF will respond to
comments by the plan checker.
Fee: $ 4,500.
Task 3. Coordination with Design Team
RBF will coordinate the structural design with the landscape architect, geotechnical engineer, and
RBF project civil engineer regarding the design of the walls. Conference calls and project meeting
attendance is included in this task with a budget of 12 hours.
Fee: $.1,500.
Task 4. Structural Specifications:
It is our understanding that the Architect for the Project will be preparing specifications for the
materials used for the retaining walls. RBF will review the sections of the Project Specifications as
they relate to the materials and construction of the retaining walls, and provide relined comments
to the Architect for editing the specifications. We understand Quantities and Construction Cost
Estimates are not required for this project. Specific material requirements will be in the form of
notes on the structural drawing (S-1) prepared by RBF.
Fee: $ 500.
Exclusions: This proposal is limited to the structural engineering design of the project and does
not address work related to other engineering disciplines, nor does it address the work that may be
required during construction of the project. Work related to the following items are specifically
excluded under this scope of work:
1. Electrical, lighting and architectural requirements.
2. Review of submittals by the Contractor during the construction of the work (i.e. concrete mix
designs, pole designs, reinforcing steel shop drawings, products, etc.)
3. Site Visits to review work during construction.
4. Cost Estimates and Quantity Calculations
Allowance for reproduction should be added as reimbursable costs and is not included in this
proposal..
H:\PDATA\20100784\Admin\contract\AWR Structura REV_022509.doc
PROJECT:
CONSULTANT
1-- 4 64zo QuiAral;
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO. 5
SilverRock Resort, Phase II Civil Engineering Services
RBF Consulting
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
DESCRIPTION OF CHANGE
Provide additional civil engineering services related to evaluation and preparation of cost estimates for the proposed
parallel relocation of the All American Canal through the SilverRock Resort property.
Previous Contract Amount
$602,200
Amendment No. 1
$942,950
Amendment No. 2
$27,100
Amendment No. 3
$53,100
Amendment No. 4
$15,000
Amendment No. 5
$8,300
Revised Contract Total
$1,648,650.00
Submitted
Approved
We, the undersigned Consultant, havegiven careful consideration to the change proposed and hereby agree, if thisproposal
is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepted By:,
Title: V �cb
i /t8 /to
PSA96041.doc
P.O. Box 150,1
78-495 CALLIF IANT PICO
LA 4>ui�'rn, C..V.1F0RN A 92253
September 15, 2010
Brad Donais, P.E., Project Manager
RBF Consulting
74-130 Country Club Drive, Suite 201
Palm Desert, CA 92660-1655
Re: Professional Services Contract Time Extension
Dear Brad:
(7G0) 7 7 7 - 7 0 0 0
FAX (760) 777-7101
RBF Consulting and the La Quinta Redevelopment Agency entered into a
Professional Services Agreement on August 16, 2006, for SilverRock Resort
infrastructure engineering services. The agreement has been amended five times to
increase the scope of services. However, the original Schedule of Performance has
an ending date of May 2009, which was never amended to accommodate the
increased scope of services.
By execution of this letter, I hereby give my consent to extend the Schedule of
Performance completion date to December 2012.
If you have any questions, please contact Doug Evans, Assistant City Manager -
Development Services, at (760) 777-7031 .
Sincerely,
Thomas P. Genovese
Executive Director
TPG/Ijl
PROJECT:
CONSULTANT:
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PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO.6
SilverRock Resort, Phase II Civil Engineering Services
RBF Consulting
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Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do
the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the original Contract.
«««««««««««««««««««««««««««««««««««««««««««««««««««««««««««««««««x««««««««««««««««««««««««««««««««
DESCRIPTION OF CHANGE
Provide additional civil engineering services related to providing an engineering scope and list of construction
activities associated with three alignment options for the Coachella Irrigation Canal, per attached.
Previous Contract Amount
$602,200
Amendment No. 1
$942,950
Amendment No. 2
$27,100
Amendment No. 3
$53,100
Amendment No. 4
$15,000
Amendment No. 5
$8,300
Amendment No. 6
$13,560
Revised Contract Total
$1,662,210.00
***#x*##!#!##xx#*##**#*!#!!*****x*x#**!!*!***x*****xx**x#!!*!***x*xx**«**x*!!**********x*xxx*«#**#
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal
is approved, that we willprovide all equipment, furnish all materials, perform all labor, except as may be noted above, and
perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown
above.
Accepte
ant: ��'3F ��+5 {�� w Date: 511t.11(
PSA96041.doc
PROFESSIONAL SERVICES AGREEMENT:
SilverRock Resort, Phase H Civil Engineering Services
CONSULTANT: RBF Consulting
PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO.7
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Pursuant to the terms of the original Professional Services Agreement, you are hereby directed to
make the herein described changes or do the following described work not included. in the
original scope of work and fee schedule for this Agreement. Unless otherwise stated all work
shall conform to the terms, general conditions, and special provisions of the Agreement.
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DESCRIPTION OF CHANGE
This contract amendment authorizes RBR Consulting to prepare plans for the repair of the
Silverrock golf course for the parallel canal construction activities and for the pipeline
mlocation/canal removal golf course remodeling. The work will be paid for by reallocating funds
from existing tasks. This contract amendment will also extend the Schedule of Performance
completion date to December 31, 2014. RBF's additional work requests outlining the approved
scope of work and fee, dated December 11, 2012, and February 1, 2013 are attached and made
part of this contract amendment.
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Previous Contract Amount Through Contract Amendment No. 6 $k,64905d90— $1, 662 , 21
Add this Amendment $ 0.00
Revised Contract Total , , 1, 6 6 2 , 210.00
The contract completion date will be extended to December 31, 2014 by this contract
amendment.
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We, the undersigned Consultant, have given careful consideration to the change proposed and
hereby agree, if this proposal is approved, that we will provide all equipment, furnish all
materials, perform all labor, except as may be noted above, and perform all services necessary to
complete the abov ereby accept as full payment the amount shown above.
Accepted By; _ Title:
Consultant: Date: 2 / ! Z / 2013
MEMORANDUM
To: Tim Jonasson, City of La Quinta I JN: 130583, 20-100784
From: Brad Donais, RBF Consulting
Date: February 1, 2013
Subject: Budget Reallocation for the RBF Proposal for Golf Course Repair Activities for the
Parallel Canal and Pipeline Relocation on the SilverRock for the City of La Quinta
The following attached sheet is a companion sheet for the proposal submitted on 12/11/12 by RBF
for design efforts requested by City Staff as it relates to the preparation of plans for the repair of
the golf course for the parallel canal construction activities as well as the pipeline relocation/canal
removal golf course remodeling. The below is an accounting of the RBF proposed reallocation of
the prior authorized funding for different phases of the project. Since only one of the two primary
scope options listed below will be authorized, reallocation of funds from existing identified tasks
may be repeated under each scope.
The maximum total Reallocation Amount from the RBF Obligation for either of the two task order
items will be $114,200.00 (which includes a 20% contingency), plus $4,000.00 in reimbursable
costs for a total of $118,200.00.
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9
P.O. Box 1504
78-495 CAI.I.F. TAMPICO
LA QU•INTA, CALIFORNIA 92253
August 25, 2008
Brad Donais, P.E., Project Manager
RBF Consulting
74-130. Country Club Drive, Suite 201
Palm Desert, CA 92660-1655
RE: ADDITIONAL SERVICES REQUEST
PHASE I ENVIRONMENTAL SITE ASSESMENT
SilverRock RESORT PHASE II DEVELOPMENT
LA QUINTA, CALIFORNIA
Dear Brad:
(760) 777-7000
FAX (760) 777-7101
This correspondence shall serve as authorization by the RDA for RBF
Consulting to proceed with the preparation of the Phase I Environmental
Site Assessment Scope of Work, as outlined in your proposal dated
August 7, 2008, in the amount of $5,800. As committed by RBF
Consulting, this document will be completed for the RDA's review, no
later than August 29, 2008.
These services shall be invoiced by RBF Engineering as a "contingency"
line item of your contract.
Sincerel
Douglas . Evans
Assistant City Manager — Development Services
DRE/Ijl
cc: Rob Jones, Golf Dimensions
P.O. Box 1504
78-495 CALLE TAMPICO
LA QUINTA, CALIFORNIA 92253
September 18, 2008
Brad Donais
RBF Consulting
74- 130 Country Club Drive, Suite 201
Palm Desert, CA 92660-1655
REL ADDITIONAL SERVICES REQUEST
CLUBHOUSE REFERENCE STAKING
SilverRock RESORT PHASE II DEVELOPMENT
LA QUINTA, CALIFORNIA
Dear Brad:
(760) 7 77-7 000
FAX (760) 777-7101
This correspondence shall serve as authorization by the. RDA for RBF
Consulting to proceed with Clubhouse Reference Staking Scope of Work, as
outlined in your proposal dated September 18, 2008. in the amount of
$2,100. As committed by RBF Consulting, these services will be completed
no later than September 26, 2008.
These services shall be invoiced by RBF Engineering as a Clubhouse
"contingency" line item of your contract.
Sincerely,
Dougla';�
s R. E ans
Assistant City Manager — Development Services
DE/Ijl
cc: Rob Jones, Golf Dimensions
MEMORANDUM
To: Rob Jones, Golf Dimensions
From: Brad Donais, RBF Consu ing
Date: 9/18/08
Subject: Clubhouse Staking Proposal
Rob:
JN 20100784.002
As requested, the following is a proposal clubhouse staking as requested' by Golf Dimension and
the City to show locations of the proposed curb along SilverRock Way in the area of the
Clubhouse, as well as points at,the corners of the clubhouse, lake, parking and cart path as shown
in the attached exhibit.
Clubhouse Staking — Non Construction Stakes
RBF shall provide one (1) set of line stakes to show the location of the curb and two entrances
along the frontage of the clubhouse site for use by other consultants and City Staff (anticipate 12
stakes). In addition, RBF will place 42 stakes showing the location of the clubhouse corners (4
locations), lake outline and miscellaneous features as outlined in the attached exhibit. RBF will
require 48 hours notice to provide the staking.
Fee - $2,100
H:\PDATA\20100784\Admin\contract\AWR Proposal Staking 091808.doc
P.O. Box 1504
78-495 CALLE TAMPICO
LA QUINTA, CALIFORNIA 92253
October_30, 2008
Mr. Brad Donais, .P. E., Project Manager
RBF Consulting
74-130 Country Club Drive, Suite 201
Palm Desert, CA 92660-1655
Re: Additional Services Request
Canal Relocation Options Analysis
SilverRo.ck Resort Phase II Development
Dear. Brad:
�. �I,
! r r
(760) 777-7000
FAX (760) 777-7101
This correspondence shall serve as authorization by the La Quinta Redevelopment
Agency for RBF Consulting to conduct the Canal Relocation Options Analysis scope
of work as outlined in your proposal dated October 2, 2008 in the amount of
$8,800. As committed by RBF Consulting, these services will be completed no
later than October 31, 2008.
These services shall be invoiced by RBF Consulting 'as a Clubhouse Contingency
line item of your contract.
Sincerely,
Douglas R. Evans
Assistant City Manager - Development Services
cc: Rob Jones, Golf Dimensions
MEMORANDUM
To: Rob Jones, Golf Dimensions JN 20100784.001
From: Brad Donais, RBF Consulting
Date: 10/02/08
Subject: Canal Relocation Options Analysis — Revised Scope
e
As requested, the following is a proposal to provide the City with preferred options for under
grounding the existing Coachella Irrigation Canal within the SilverRock Resort Site. The analysis
will look at the CVWD general proposed alignments while analyzing the potential impact to the
proposed resort and golf course development.
Canal Relocation Options Analysis
RBF shall review the proposed CVWD plan to relocate and potentially replace the existing open
channel irrigation canal. RBF will look at both the horizontal and vertical conflicts of routing a 96"
concrete pipe from the canal crossing at Jefferson Street to a connection point with the existing
irrigation canal west of the SilverRock Maintenance yard located along Avenue 54. RBF will use
the proposed grading contours developed by Jacobson Hardy Golf, the proposed street and sewer
plan prepared by RBF and the current land use exhibits to review potential conflicts associated
with locating a 96" RCP within the golf resort area.
RBF will review the three proposed alignment corridors as discussed in a conference call on
9/29/08, see attached exhibit of Options A, B & C, to determine the best alignment within each
corridor. This preliminary_ review will include identification of potential conflicts with utilities, golf
features and street crossings. After City Staff review, RBF will develop preliminary alignments and
profiles depicting the two alignments through the site. The general plan view location of the
alignments will be determined by the RDA prior to final analysis. RBF anticipates one option to run
within the Avenue 54 roadway section and one option to the west of the existing golf maintenance
facility. The length of the analysis will be approximately 5,100 lineal feet. RBF will deliver to the
RDA, preliminary plan and profile sheets showing the vertical and horizontal location of the
proposed pipe line as well as conflicts with existing and proposed utilities. The alignment options,
which are shown graphically on the attached exhibit, are as follows:
Option A — Adjacent to Jefferson Street and Avenue 54 — will look at locating within the parkway or
west of the parkway along Jefferson and within roadway or parkway areas along Avenue 54.
Option B — Locating the pipe line within the golf course area, avoiding tee, greens and water as
much as possible. Along Avenue 54 the line will be either within the roadway section or parkway
area.
Option C - Same as Option B with the exception of locating the line to the west of the maintenance
building.
Fee - $8,800
H:\PDATA\20100784\Admin\contract\AWR Proposal Canal Relocation 100208R.doc
J
SILVERROCK RESORT
CVWD CANAL RELOCATION OPTIONS
RBF PROPOSAL EXHIBIT 1012108
LEGEND
STUDY OPTION A
STUDY OPTION B
- o-- STUDY OPTION C
i I � i Jib
P.O. Box 1504
78-495 CALLE TAMPICO
LA QUINTA, CALIFORNIA 92253
November 17, 2008
Brad Donais
RBF Consulting
74- 130 Country Club Drive, Suite 201
Palm Desert, CA 92660-1655
REL ADDITIONAL SERVICES REQUEST
CANAL RELOCATION OPTIONS ANALYSIS
SilverRock RESORT PHASE II DEVELOPMENT
LA QUINTA, CALIFORNIA
Dear Brad:
(760) 777-7000
FAX (760) 777-7101
This correspondence shall serve as authorization by the RDA for RBF
Consulting to proceed with the Canal Relocation Options Analysis Scope of
Work, as outlined in your proposal dated October 2, 2008 in the amount of
$8,800. As committed by RBF Consulting, these services will be completed
no later than October 31, 2008.
These services shall be invoiced by RBF Engineering as a clubhouse
"contingency" line item of your contract.
Since44vansC
l
Douglas
Assistant City Manager — Development Services
P.O. Box 1504
78-495 CALLE TAMPICO
LA QUINTA, C.ALIFORNIA 92253
January 16, 2009
Brad Donais, P.E., Project Manager
RBF Consulting
74-130 Country Club Drive, Suite 201
Palm Desert, CA 92660-1655
RE: ADDITIONAL SERVICES REQUEST
LEGAL DESCRIPTIONS FOR BOR EASEMENT ISSUES
SilverRock RESORT PHASE II DEVELOPMENT
LA QUINTA, CALIFORNIA
Dear Brad:
(760) 777-7000
FAX (760) 777-7101
This correspondence shall serve as authorization by the RDA for RBF
Consulting to proceed with the preparation of the additional legal
descriptions for. BOR easement issues, Scope of Work, as outlined in your
revised proposal dated December 19, 2008, in the amount of $1 1,000.
These services shall be invoiced by RBF Engineering as a "Clubhouse
Contingency" line item of your contract.
Sincerely
Douglas R. Evans
Assistant City Manager — Development Services
DRE/Ijl
cc: Rob Jones, Golf Dimensions
vi
/ e/e elt a •�/e
g � i
P.O. Box 1504
78-495 CALLE TAMPICO
LA QUINTA, CALIFORNIA 92253
October 5, 2009
Mr. Brad Donais, P. E., Project Manager
RBF Consulting
74-130 Country Club Drive, Suite 201
Palm Desert, CA 92660-1655
Re: Additional Services Request
Canal Relocation Coordination and Exhibit Preparation
SilverRock Resort Phase II Development
Dear Brad:
(760) 7 7 7 - 7 0 0 0
FAX (760) 777-7101
This correspondence shall serve as authorization by the La Quinta Redevelopment
Agency for RBF Consulting to conduct the Canal Relocation Coordination and
Exhibit Preparation scope of work as outlined in your proposal dated June 30,
2009 in the amount of 0,715.
These services shall be invoiced by RBF Consulting as a Contingency line item of'
your contract for Infrastructure Improvements.
Sincerely;
Ao� —
Douglas R. Evans
Assistant City Manager — Development Services
DRE/Ijl
MEMORANDUM
To: Doug Evans,: City of La Quinta
Debbie Powell, City of La Quinta
From: Brad Donais, RBF Consulting
Date: June 30, 2009
JN 20100784.001
Subject: Proposal for Canal Relocation Coordination, Meeting Attendance and Exhibits
The following is a proposal for time and material as requested by staff for meeting attendance,
coordination and exhibit preparation for the proposed relocation of the Coachella Irrigation Canal. I
propose to use the remaining contingency from the infrastructure improvements task ($6,715).
Project Management, Coordination & Preparation of Exhibits (Additional Fees) $6,715
RBF to attend as requested by Staff, City and -CVWD meeting relating to the discussion of the
relocation of the Coachella Canal and associated facilities. RBF has allotted 40 hours of time for
meeting attendance, research, coordination and preparation of exhibits at the request of City staff
relating to land issues, review of CVWD designs or additional reports, attendance at'meeting and
assistance with Staff Reports and Exhibits. RBF to notify City on anticipated number of hours to be
spend per request prior to initiating the assistance or meeting attendance.
CADocuments and Settings\dpowell\Local Settings\Temporary Internet Files\OLKEWWR Canal Meeting and Exhibits_063009.doc
City` rRockReso CONTRACT SCHEDULE OF VALUES
SilverRack Resort, Phase 2 Prepared by Golf Dimensions
6/2312009 3:07 PM
Sit erRock Resort,
CONTRACT SCHEDULE OF VALUES
inta
SilverRock Resort, Phase 2 Prepared by Golf Dimensions
Prior Total
Current
+.Total Value i
Remaining
°!o
invoices
invoice
Completed
Balance
Complete'
6/26/2009
Inv.90 00352
Inv.9050353
...._
$
......... ........................._
... _.............. ........ ......_..
..... .... _...... ._..................... .... ........_.......
_..............._......_......
- ..........
.26,500 0
-... -.
68,500
0%
..........................__.._...
_.._.................... ..............................................-......._-._..........._.._....._...._7
,000.._..................---olio
...................._.__-_..................__..............................._.
.. _ .. ....
4,000
0%
$ ........
..................-........_
............_...................
-......_.._.:........-----.._..__.._...__......__....._..._......._..__
8,500
0%
5,500.
0
0
....
... ........ ........ ... .......... ..............
............ ...................................................................................
.... -... ............:_
16,000.........................
.... ...... _.... ...__..
�....
$
27 450 00
-
27,450 00
- -_ -
33,550
_.
$....._._....--..._:_._....
_...__............. ............... __._....__...
..... __...
...
..........._..___45%
$
...... ...._...:._.........
...... ._._._3,500............
30,500
.......... _....... ...... —.
0%
$
..._...._...... _.._........
........:..........
11,800.00
......... ._.................. ..............
............................... ...........
....... ...... ................................_.........._
_...._........................................_............__...........
11,800.00
.._..._........ _.._......... ..._........._.__._............
.... ......._._....................
--...._.....
1.
$
7,100.00
7,100.00
.
100/
100%
$
5,4.....
.... _.........
_........_...._...._..................................-.___.................................................--..---
5,400.00
100%
.......
_.... _. _.. _...... .. _............
2,900
13,200
..........
......_.........................._....
___._....._..... ... ............. ...........
_........ ..._...._._._.._........._.........._._..._.._......
.............................................................
_................................_..........................._.....10
600...
$
3,500.00
......................................:..............._......._................................---......._.......__.-..........._................._..
3,500.00
.......... - ..... .......
100%
$ 842;159.60
2,259.81
844,419.41
745,931
53/
..... ........... ._... _........_
..._....._.._......._......... .........
......... _..... _.... _......................................
....... .
...................__....
-........._........._........................................_.................
................ _.................. ........
.................................. ..
....... .... ... ,.._..... ......... .... ..................
............. ..._._...... .......... .......................
................
........__...... -..... ,..... ............._....._...._..._..
..... ....................... ............
....................._. _._._. ......................................
._.............._... _.
_$................_395.90_
$
462.89
......._._.._.._........_-- ...
........ _ _._...._395.90......_._
462.89
._._._.._........--.--...._.._......_......
---
$
15,000.00
......... ......_..... .......
..... --................... .................
15,000.00
................. ............. ............ ............
_.._.............. ................... ......_..............
100 /o
... .......
... .......
.._...........__......_:.__.._
.................................
_......... _._......
.
....... .............. I ................. ..._
... ......... --.................. _... _
...................... 437.28_...._.._._...._.._437.26....--_._...__3,062.72.............._....._
........... _... _..._........... _........ ................
._._..__......_._._................. ..........._
....._...... _.._.._........... ...........
-._........... _..........
_...... .._......... _.
................. .._.....__.
12%
�...
. 1.r.542.74
............324.84.._._...._._
1,867.58... ____._
_.__...._572.42......._._.__.._...77%.
.5.....
_..... 4,1.37.01....._..........._
................. ._.....
....... _.......4.,137.01._ ...._.__.........._._757.99
85%a.
.......... _.......... ._......_.
..... _,........ I ........................
......_.... ....... ............
......... ....
a
......_....._.......--_..
..... .......
.........._..,661,82......._...._._......_......._......_...
....... ............. ._......
............ ....
.__._..................... .._..................
.... ..... ... ._..................._.
_...... ..-........_......,._.__...._....-
... .._.... ...... ............... I....l..,._..__..
. _ .1,66182._ _-__........_._
............. ..........
..................... __.._._.._..
1,683.18..
._........... ..................
....... ._._...
50%
...
.._.._ .__._...
._,. ..... ...............
... ......... ..._
51900....
0%
..........._..........._7
.............
......... ......_.........................
..... .......... ........... .......... ._. _ ..._..
.....
......__
._._....__....._......:
.................................................................._........................_.......
.4,644.00..........__._._...___0%
......._..._.__ 339.00..............__...._...._0%a
$ .
231200:36
$ _-762.12
=23,962.48'r$
, 11,896.31
68%
$ 865;359.96
$ 3,021.93
868,381.89 $
'- 757,826.90
53%
This I e Paymeeque t is for work pe nned in accordance with the terms of this Agreement
Brad Donais, Project anager
6123/2009 3:07 PM