2006 Terra Nova - EIR ConsultinglL c V
5
M1 P.O. Box 1504
LA QUINIA, CALIFORNIA 92247-1504
�aFh�ti° 78-495 CALLF TAMPICO (760) 7 7 7 - 7 0 0
LA QUINIA, CALIFORNIA 92253 FAX (760) 777-710
October 27, 2006
Ms. Nicole Criste, Principal
Terra Nova Planning and Research, Inc.
400 South Farrell, Suite B-205
Palm Springs, CA 92262
Re: Professional Services Contract
Dear Ms. Criste:
This letter will memorialize a Contract for Services between, Terra Nova Planning
and Research, Inc., ("Consultant") and the City of La Quinta ("City) for professional
consulting services relating to preparing and Environmental Impact Report for
Tentative Tract Map 33848 for the City.
The Consultant shall provide professional services as specified in the attached
Scope of Work (Exhibit A) at the rate set forth therein. Total project cost,
including expenses, shall not exceed $49,540. Compensation may include
reimbursement for actual and necessary expenditures for reproduction costs,
transportation expenses, telephone expense, and similar costs and expenses.
The timing of invoices shall be monthly based upon percentage of work completed.
The total of all invoices shall not exceed $49,540 plus approved reimbursable
expenses. The payment of this compensation is subject to Consultant's Scope of
Work, as set forth in Exhibit "A".
The Consultant is an independent contractor, not an employee, and the Consultant
is not entitled to any benefits of employment. The Consultant shall procure and
maintain, at its cost, and submit concurrently with its execution of the Agreement,
public liability and property damage insurance against all claims for injuries against
persons or damages to property resulting from Consultant's acts or omissions rising
out of or related to Consultant's performance under this Agreement. The insurance
policy shall be primary for losses arising out of Consultant's performance hereunder
and neither the City nor its insurers shall be required to contribute to any such loss.
Ms. Nicole Criste, Terra Nova Planning & Research
Professional Services Contract
October 27, 2006
Page 2 of 3
A certificate evidencing the foregoing and naming the City and its officers and
employees as additional insured shall be delivered to and approved by the City prior
to commencement of the services hereunder. The amount of insurance required
hereunder shall be $1,000,000.00.
The Consultant shall also carry automobile liability insurance against all claims for
injuries against persons or damages to property arising out of the use of any
automobile by the Consultant, its officers, anyone directly or indirectly employed by
the Consultant. It is understood that Consultant will not employ any
subcontractors on this project. The automobile insurance policy shall be primary
for losses arising out of Consultant's performance hereunder and neither the City
nor its insurers shall be required to contribute to such loss. A certificate evidencing
the foregoing shall be delivered to and approved by the City prior to
commencement of the services hereunder.
The Consultant shall defend, indemnify and hold harmless the City, its officers,
officials, employees, representatives and agents, ("City indemnities)", from and
against any and all actions, suits, proceedings, claims, demands, losses, costs, and
expenses, including legal costs and attorneys' fees, for injury to or death of
person(s), for damage to property (including property owned by the City) ("Claims")
and for errors and omissions committed by Consultant, its officers, anyone directly
or indirectly employed by Consultant, except to the extent of such Claims as may
be caused by City's sole negligence or willful misconduct, or that of its officers or
employees. In the event the City indemnities are made a party to any action,
lawsuit, or other adversarial proceeding in any way involving such Claims, the
Consultant shall provide a defense to the City indemnities, or at the City's option,
reimburse the City indemnities their costs of defense, including reasonable
attorneys' fees, incurred in defense of such claim. In addition the Consultant shall
be obligated to promptly pay any final judgment or portion thereof rendered against
the City indemnities.
The City may at any time, for any reason with or without cause suspend or
terminate this agreement upon the issuance of a ten (10) day notice by the City.
Upon receipt of such notice, the Consultant shall cease all work under this
Agreement. The City shall pay the Consultant for services performed up to the
time of termination.
Ms. Nicole Criste, Terra Nova Planning & Research
Professional Services Contract
October 27, 2006
Page 3 of 3
This Agreement shall commence on October 27, 2006 and shall remain and
continue in effect until tasks are completed or it is terminated, but no later than
May 1, 2007, without written approval of the City Manager.
Should you find this Agreement acceptable, please sign both original copies where
indicated below and return to me. An original fully -executed copy of this
Agreement will be forwarded to you.
Sincerely,
THOMAS P. GENOVESE
City Manager
APPROVED AS TO FORM:
eM.KAOJE N
City Attorney
AGREED AND ACCEPTED:
Dated: t012'}k Olv
It;
ATTES .
VERONICA_-,MONTECINO
City Clerk
TERRA NOVA PLANNING & RESEARCH INC
August 7, 2006
Mr. Andrew Mogensen
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
RE: Environmental Impact Report, Tentative Tract 33848
Dear Andy:
As previously discussed, please find below out scope of work and proposed budget for an
Environmental Impact Report (EIR) on the above referenced project. The project does
not technically qualify for a focused EIR as defined by CEQA, but the intent of this letter
proposal is to result in a document which is technically complete, but succinct.
Understanding of the Project
Tentative Tract Map 33848 is a proposal to subdivide 4.84 acres located on the south
wide of Avenue 58, west of Monroe Street into 17 single family lots. The property
currently includes a residence which has been identified as an early adobe structure of
potential significance. A historic resource survey was conducted by Archaeological
Associates, and a Peer Review and on -site assessment was conducted by Architectural
Resources Group. Following review by the Historic Preservation,Committee, an EIR is
proposed for the project, focusing on historic resources. The Initial Study for the project
has not yet been prepared, and would be required as part of the Notice of Preparation.
Scope of Work
In order to complete the proposed project EIR, we propose the following scope of work.,_
o Complete review of all data and information in preparation of a comprehensive
project description and secure preliminary site plans, boundary maps and legal
descriptions, tentative tract maps, and other exhibits, which illustrate the scope of site
development. Develop project description to satisfaction of City.
o Prepare a draft CEQA Initial Study Checklist.and Notice of Preparation (NOP) and
transmit same for comment utilizing`a City -approved transmittal fist. Fifteen (15)
copies shall also be transmitted to the State Clearinghouse thereby starting the 30-day-
comment period. Comments received on the NOP shall be responded,to in the Draft
EIR.
o Contract for and manage supplement to the cultural resources report, to include:
DO SOUTH FARRELL, SUITE B-205 ❑ PALM SPRINGS, CA 92262 ❑ (760) 320-9040 0 FAX (760) 322-271
Mr. Andrew Mogensen
August 7, 2006
Pace 2 of 4
• Research into American Medical Association and California Board of Physicians
archives to establish better history of Dr. West, who commissioned the adobe.
• Research into La Quinta Historical Museum, City records, and archives of
existing adobes to attempt to establish who the builder of the adobe was.
• Parallel research will also be conducted at the Indio Library, Coachella Valley
Historical Museum, and the Los Angeles.Central Library.
• Access to the interior of the adobe will be required for preparation of a scaled
floor plan, interior photographs, and general structural analysis.
• Preparation of a report narrating and illustrating the findings of the research.
The results of the research, as well as the previously prepared reports will be
summarized in the EIR.
o Prepare the Environmental Setting. Section of the EIR, establishing the regional and
local background for the project.
o Prepare the Existing Conditions, Environmental Impacts and Mitigation, Measures
section with brief discussions of all subject areas required in the checklist with "Less
Than Significant' or greater impacts in the Initial Study. It is expected that with the
exception of cultural resources, sections will be very brief and will explain why
impacts are not expected to be significant, in a manner similar to that which would
normally be included in an Initial Study discussion. The air quality analysis shall
include required construction and operational calculations for fugitive dust, moving
emissions, etc. The biological resources and geotechnical studies prepared for the
project will be summarized in this section as well.
o Prepare all mandatory discussions (Unavoidable Significant, Impacts, Short -Term
Productivity, Irreversible and Irretrievable Commitment of Resources,. Growth
Inducing and Cumulative Impacts). Three Project Alternatives will be prepared, to
include an off -site alternative, as required by CEQA.
o City staff shall review the screencheck copy of Draft EIR prior to transmittal and
Terra Nova shall amend the screencheck draft accordingly.
o Terra Nova shalt prepare a draft Notice of Completion (NOC) and shall transmit the
Draft EIR for public comment utilizing a City -approved transmittal list. Fifteen (15)
copies shall also be transmitted to the State Clearinghouse thereby starting the 45-day
public comment period.
o Terra Nova shall prepare and facilitate City publication of Notice of Availability in
conformance with Government Code and City requirements.
o The City shall provide, Terra Nova with copies of comment letters received on the
Draft EIR. Terra Nova will restate comments on the draft EIR and prepare responses
Mr. Andrew Mogensen
August 7, 2006
Page 3 of 4
to comments, conferring with City staff before finalizing responses: Terra Nova and
City staff shall work cooperatively in the completion of Final EIR documentation.
o Terra Nova will prepare findings of overriding consideration as needed.
o Upon completion of the Anal EIR, Terra Nova shall facilitate the transmittal of this
document to all commenting agencies/parties, as well as to those who have requested
a copy from the City. Said transmittal must be accomplished at least 10 days prior to
City EIR certification:
o Terra Nova and City staff shall work cooperatively in the public presentation of the
Draft and Final EIR, and recommendations at one public hearing before Planning
Commission and one before the City Council:
Project Budget
The following budget would be required to accomplish these tasks.
Consultation
Client/City/General Consultations & Meetings
$ 1,000.00
Field Surveys, Data Collection & Analysis
$ 880.00
CEQA Initial Study, Addendum and NOP Preparation
$ 2,250.00
Draft EIR Documentation & Drafting.
$ 17,600.00
Draft Response to Comments and Prepare Final EIR (Up to 10 hours)
$ 1,250.00
Statement of Overriding Considerations
$ 3,850.00
Public.Hearing Prep. And Attendance (2 hearings)
$ 1,000.00
Admin. Support (Doc. Formatting & Transmittals)
$ 1,600.00
Sub Total
$ 29,430.00
Special Tasks
Three Land Use Alternatives/Analysis
Air Quality Impact Analysis
Supplemental Cultural Resources Surve
Sub
Reimbursables:I
CAD Drafting and Misc. Exhibit Preparation
Miscellaneous Printing
DEIR/FEIR Document,Printing3:
Misc. Office: Postage, telephone, FAX, phot
Total
$ 3,520.00
$ 1,200.60
$ 9,250.00
$ 2,640.00
$ 500.00
$ 2,500.00
etc. $ 500.00
$ 49,540.00
Mr. Andrew Mogensen
August 7, 2606
Page 4 of 4
Schedule -
Based on the required CEQA timelines, and the time required to prepare the materials, we
would expect that the project would be ready for Planning Commission hearing in
approximately 6 months from our being authorized to proceed. This includes the required
30 day NOP comment period, and 45 day DEIR comment period.
Conclusion -
I believe that this -letter proposal will result in a document which will address all CEQA
issues while streamlining the process and expeditiously completing the work. Please let
me know if you have any questions. ,
Sincerely,
/%Z
Nicole Saul
Principal