PM Hodges Consulting/PW Dept. 07
February 23, 2007
Mr. Phil Hodges
PM Hodges Consulting Services
28043 Hazelridge Drive
Rancho Palos Verdes, CA 90275
RE: Professional Services
Dear Mr. Hodges:
This letter will memorialize the agreement between PM Hodges Consulting Services
("Consultant") and the City of La Guinta ("City") for professional consulting
services relating to assisting the recently reorganized Public Works Department in
creating its mission, vision and operating values ("Agreement").
Consultant shall provide professional services as specified in the attached proposal
(Exhibit "A") at the rates set forth therein. Total estimated base fee, including
expenses, shall not exceed $3,900. Compensation may include reimbursement for
actual and necessary expenditures for reproduction costs, transportation expenses,
telephone expenses, and similar reasonable costs and expenses. Transportation
and lodging costs shall be approved in advance by the City.
The Consultant is an independent contractor, not an employee, and the Consultant
is not entitled to any benefits of employment with the City.
For any month in which the Consultant has rendered professional services and
wishes to receive payment, Consultant shall submit an invoice to the City no later
than the thirtieth (30th) day of such month. Such invoice shall (1) describe in detail
the services provided, including time and materials, (2) specify each staff member
who has provided services and the number of hours assigned to each such staff
member, and (3) indicate the total expenditures to date. Such invoice shall contain
a certification by a principal member of PM Hodges Consulting Services specifying
that the payment requested is for work performed in accordance with the terms of
this Agreement. Payment shall be made to Consultant within thirty (30) days after
City has reviewed and approved the payment request.
P.O. Box 1504 . LA QUINrA, CAI.IFORKIA 92247-1504
78-495 CALLE TAMPICO . LA QUINTA, CALIFORi\L\ 92253
(760) 777-7000 .FAX (760) 777-7101
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The Consultant shall also carry motor vehicle liability insurance against all claims
for injuries against persons or damages to property arising out of the use of any
motor vehicle by the Consultant, its officers, anyone directly or indirectly employed
by the Consultant. It is understood that Consultant will not employ any
subcontractors on this project. The motor vehicle insurance policy shall be primary
for losses arising out of Consultant's performance hereunder and neither the City
nor its insurers shall be required to contribute to such loss. A certificate evidencing
the foregoing shall be delivered to and approved by the City prior to
commencement of the services hereunder.
The Consultant shall defend, indemnify and hold harmless the City, its officers,
officials, employees, representatives and agents, ("City Indemnities"). from and
against any and all actions, suits, proceedings, claims, demands, losses, costs, and
expenses, including legal costs and attorneys' fees, for injury to or death of
person(s), for damage to property (including property owned by the City) ("Claims")
and for errors and omissions committed by Consultant, except to the extent of
such Claims as may be caused by City's sole negligence or willful misconduct, or
that of its officers or employees.
The City may at any time, for any reason with or without cause suspend or
terminate this Agreement upon the issuance of a ten (10) day notice by the City.
Upon receipt of such notice, the Consultant shall cease all work under this
Agreement. The City shall pay the Consultant for services performed up to the
time of termination.
This Agreement shall commence on March 7, 2007, and shall remain and continue
in effect until tasks are complete or it is terminated, but no later than June 30,
2007, unless mutually extended.
Should you find this Agreement acceptable, please sign where indicated below and
return to me. A fully executed copy of this Agreement will be forwarded to you.
Sincerely,
~~&
Thomas P. Genovese, City Manager
AGREED AND ACCEPTED:
Dated:
2.
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PM Hodges Consulting Services
PM Hodges Consu~ting Services
December 12, 2006
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
Attn: Mr. Timothy R. Jonasson, Public Works Director/City Engineer
Subject: Proposal for Professional Services
Dear Tim:
Thank you for the opportunity to present this proposal to provide professional services for the City
of La Quinta Public Works Department.
· . During pur last phone conversation, you shared with me that the Public Works Department
underwent an extensive management review recently that resulted in a number of staffing and
procedural changes. You stated that you have new staff members and a renewed focus on
customer satisfaction and that the department is ready to move forward as a whole toward
common goals. You shared with me that the challenge is for management to define the goals
clearly and bring them to staff to formulate a strategy to achieve those goals. You stated, and I
. concurred; that a common vision and mission would give a frame work for devising this strategy.
BOth the management review and department's annual goals refer to team building and employee
empowerment as goals for this year. Based upon our recent conversation, I have identified the
following 5Ctlpe of work for your consideration:
I. ~QfWork ..
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Task 1 - Meet with the Public Works Director and his division managers (management team) to
create an operating Mission Statement for the Departmentthat reflects its role in fulfilling the City of
La Quinta mission and vision for its citizens.
Task 2 - Assist the management team in developing a short set of agreed upon Operating Values to
guide all aspects of the Department of Public Works in the fulfillment of its' mission. Assist the
management team with insights on translating Operating Values into relevant, measurable behaviors
for each division within the Department.
Task 3 - Assist the management team in developing a compelling Vision Statement for the
Department of Public Works as a focus for future planning and implementation strategies.
In accomplishing these objectives we will review what has already been written in the way of Mission
Statementl;,Visionand Values at the City and Department levels to assess what is working already
and what elm be improved upon~ . .
, .. .. . . . . . . . . . . . . . . . . . . . . . . . . .
Product: My goal is to leave behind a written Mission Statement, Operating Values and Vision
Statement for the Department of Public Works, plus a reproducible process that can be translated
into functional decision making tools for every level of the Department down to the newest front line
employee.
Task 4 - meet with the management team in 4 to 6 months after completing Tasks 1 -3,to review
how things are progressing and address any issues.
n. Fee l1stim,ate
It is intended that services be provided on a daily rate not to exceed basis plus reimbursable
expenses.
Four days (Tasks 1 - 4 at $800/day x 4 days)
Mileage, meals, lodging
Total Estimated Base Fee
$3,200
$ 700
$ 3900
*The above quoted fee is inclusive of labor and expenses.
W.o'" .f:!'tp~~iOnaf.Q"lJl!~Q~~men~'
My Professional qualifications for perfonning the Scope of Work described above include: Thirty six
years of corporate managerial experience with Xerox Corporation and U S Steel Corporation. As
Corporate Manager of Industrial Relations for Xerox I acted a Chief Corporate Negotiator for fifty one
collective bargaining agreements which included extensive in guiding groups with diverse interests
and agendas in the creation and implementation of unified missions, visions and values. As a
Consulting Partner with the Ken Blanchard Companies I provided guidance to a variety of
organizational clients including an agency of the City of Sacramento in the development of their
internal mission, vision, and values statements and action planning processes in support of the overall
mission of their city.
I hold a BS degree from the New York State School of Industrial Relation at Cornell University and
have co-authored three books with Ken Blanchard on leadership. I presently serve as Director of
Product Development for The Center for Faithwalk Leadership a SOC3 organization I co-founded with
Ken Blanchard in 1999.
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The projected schedule to complete Tasks 1 -4:
Tasks 1 - 3
January or February 2007 (dates to be determined)
May 2007 (date to be determined)
Task 4
PM Hodges Consulting Services - 28043 Haze/ridge Dr., Rancho Palos Verdes, 01 90275 (310) 541 7463