CC Resolution 2007-038RESOLUTION NO. 2007-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, APPROVING THE
APPLICATIONS FOR FISCAL YEAR 2006/2007 MOBILE
SOURCE AIR POLLUTION REDUCTION REVIEW
COMMITTEE CLEAN TRANSPORTATION FUNDING
WHEREAS, the Mobile Source Air Pollution Reduction Review Committee
(MSRC) shall make available $2.0 million to CVAG member jurisdictions for fiscal
year 2006/2007 for funding of Category 2: Purchase of Alternative -Fuel PM-10
Efficient Street Sweepers & Dust Control Vehicles; and Street Sweeping
Operations; and
WHEREAS, the City Council, has already been awarded AB 2766 Subvention
Funds, which can be used toward the purchase of a qualifying alternative -fuel dust
control vehicle; and
WHEREAS, MSRC will fund up to $25,000 of the cost of such a vehicle
when AB 2766 Subvention Funds are used to co -fund the balance of the total
project cost; and
WHEREAS, the City wishes to fife an application (Attachment 1) applying for
$25,000 of the cost of a Tymco 600 CNG street sweeper, or approved equal, in
the amount of $242,000; and to use AB 2766 funds for the remaining $217,000
balance; and
WHEREAS„ the City wishes to file an application (Attachment 2) applying for
$100,000 for street sweeping operations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
1. The City hereby approves the application for the MSRC Clean Air
Transportation Funding Program in the amount of $25,000 for partial funding
of a Tymco 600 CNG street sweeper, or approved equal.
2. The City authorizes the purchase of the street sweeper, contingent upon
MSRC funding, and authorizes use of AB 2766 funds for the balance of
$ 214,000.
Resolution No. 2007-038
2006/2007 MSRC Grant Application
Adopted: May 1, 2007
Page 2
3. The City hereby approves the application for the MSRC Clean Air
Transportation Funding Program in the amount of $100,000 for street
sweeping operations.
4. The City Council authorizes the City Manager, or his designee, to be the
Lead Agency Representative as agent of the City of La Quinta to conduct all
negotiations, execute and submit all documents, amendments, payment
requests and other administrative duties which may be necessary during the
course of the planning, design, construction, operation and maintenance of
the aforementioned project.
5. The City Council authorizes the City Manager to execute the grant
contract documents between the City and SCAQD, upon occurrence of the
City Attorney, for the MSRC funding allocation.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 1st day of May, 2007, by the following vote to wit:
AYES: Council Members Henderson, Kirk, Osborne, Sniff, Mayor Adolph
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
City of La
(City Seal)
California
(L
DON AD PH, N44yor
City of La Quinta, California
C, City Clerk
Resolution No. 2007-03'8
2006/2007 MSRC Grant Application
Adopted: May 1, 2007
Page 3
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
Attachment 1
III.A. VEHICLE PURCHASE APPLICATION FORMS
EXHIBIT A - APPLICANT INFORMATION
Purchase of Heavy -Duty Alternative Fuel Vehicles
(Return this page as part of your Match Program application)
A. Please provide the following applicant information in the space provided.
Applicant Name: city of La Quinta
Address: 78495 Calle Tampico
La 0uinta. CA 92253
Contact Person: Therese Vella-Finorio
Telephone Number:_ (760) 777-7043
E-Mail Address:
tfinorio@la-quinta.org
B. Please answer the following questions:
Title: Management Assistant
Fax #: (760) 777-7101
YES NO
1. Are you submitting a Joint Application with other Cities/Counties? O
2. If 'Yes", are you authorized to act of behalf of all participants? O A-
3. If 'Yes", please provide the names of all other project participants.
Please designate if the other participants are public agencies or
private entities: Public Private
a) O O
b) O O
YES NO
6. If you answered 'Yes" to questions 1 and 2, above, have you
attached a letter from each entity designating a lead agency and O O authorizing
that agency to act on behalf of the other participants?
IL3
EXHIBIT B - PROJECT DESCRIPTION/STATEMENT OF WORK
Purchase of Heavy -Duty Alternative Fuel Vehicles
(Return this page as part of your Match Program application only if you are applying for
alternative fuel vehicle match funding)
A. PROJECT DESCRIPTION:,Describe the proposed alternative -fuel vehicle purchase(s). For each vehicle to
be purchased, please provide the information in the table below, or attach a separate sheet:
1. Vehicle make and model;
2. Fuel Type (CNG, LNG, LPG, etc.);
3. Engine model, including horsepower;
4. Gross vehicle weight;
5. Estimated vehicle life;
6. Vehicle duty cycle (i.e., trash collection, local delivery, etc.)
7. Annual operation within the geographical jurisdiction of the South Coast Air District (indicate whether
mileage or hours)
1
2
3
4
6
6
7
Vehicle Make &
Model
Fuel
Type
Engine
Model &
Horsepower
Gross
Vehicle
Weight
Vehicle
(yearrs)
Vehicle
Duty
Cycle
Annual
Vehicle
Operation
(hours or
mileage)
a
Tymco 600
CNG
5.9 Comm HS
31,000
5
Sweeping
874 hour
b
egenerat ve
Air sweeper
HP
c
dle
f
9
h
i
1
19
EXHIBIT C - PROJECT BUDGET
Purchase of Heavy -Duty Alternative Fuel Vehicles
(Return this page as part of your Match Program application only if you are applying for
alternative fuel vehicle match funding)
A. Please provide your Current Unallocated Subvention Fund Balance:
B. Please provide the following Alternative Fuel Vehicle Purchase Cost by Category Information:
PROJECT COSTS BY FUNDING CATEGORY
1. AB 2766 SUBVENTION FUNDS APPLIED TO ALL VEHICLE
PURCHASES FROM EXISTING UNALLOCATED BALANCE:
2. AB 2766 SUBVENTION FUNDS APPLIED TO ALL VEHICLE
PURCHASES FROM FUTURE YEAR ALLOCATION (FY 2007/2008):
3. LOCAL FUNDS APPLIED TO ALT-FUEL VEHICLE PURCHASES
(e.g. MEASURE A, MEASURE C):
4. TOTAL AB 2766 SUBVENTION FUNDS AND LOCAL FUNDS
APPLIED TO HEAVY-DUTY VEHICLE PURCHASES
(SUM OF LINES 1, 2, AND 3):
5. AMOUNT OF MSRC: MATCH FUNDING REQUESTED FOR HEAVY
DUTY VEHICLE PURCHASE ($1 FOR $1 MATCH UP TO $25,000
PER VEHICLE):
6. ADDITIONAL PROJECT CO -FUNDING FROM OTHER SOURCES:
7. TOTAL PROJECT (AST:
AMOUNT
$ 217,000
217,000
25,000
$ 242,000
Please list all vehicle purchase project costs by Cost Element.
HEAVY DUTY VEHICLE PURCHASE COSTS (PLEASE LIST EACH VEHICLE INDIVIDUALLY):
1. Tymco 600 Sweeper $ 242,000
2. $
3. $ -
4.
$
5.
$
6.
$
7.
$ _
8.
$
9.
$
10.
$
TOTAL HEAVY DUTY VEHICLE PURCHASE COSTS:
$ 242,000
20
EXHIBIT D - PROJECT IMPLEMENTATION SCHEDULE
Purchase of Heavy -Duty Alternative Fuel Vehicles
(Return this page as part of your Match Program application)
Please provide, either in the space outlined below or separate attached sheet, a Milestone Schedule for your
proposed Match Program project. The schedule should include anticipated start and completion dates for each
task, activity, or milestone identified in Exhibit B, "Project Description/Statement of Work".
The format requirements for the Project Implementation Schedule are flexible. A template is provided below:
PROJECT MILESTONE
START DATE
COMPLETION
Example: Task 1 — Order Vehicle
Authority to Proceed (ATP) +
one month
ATP + 3 months
Purchase PM10 Certified Street
January 2008
June 2008
Sweeper
If a separate milestone schedule is attached, please label the attachment "Exhibit D: Project Milestone
Schedule" and include in your application package.
21
Attachment
IV.A. STREET SWEEPING OPERATIONS APPLICATION FORMS
EXHIBIT A - APPLICANT INFORMATION
Street Sweeping Operations
(Return this page as part of your Match Program application)
A. Please provide the following applicant information in the space provided.
Applicant Name: City of La Quints
Address: 78495 Calle Tampico
La Quinta, CA 92253
Contact Person: Therese Vella-Finorio Title: Management Assistant
Telephone Number: (760) 777-7043 Fax #: (760) 777-7101
E-Mail Address: tfinorio@la-quinta.org
B. Please answer the following questions:
YES NO
1. Are you submitting a Joint Application with other Cities/Counties? O 93
2. If "Yes', are you authorized to act of behalf of all participants? 0 Q
3. If "Yes', please provide the names of all other project participants.
Please designate if the other participants are public agencies or
private entities: Public Private
a) p p
b) O O
YES NO
c) If you answered "Yes" to questions land 2, above, have you
attached a letter from each entity designating a lead agency and O O
authorizing that agency to act on behalf of the other participants?
26
EXHIBIT B — Project Descriptions/Statement of Work
Street Sweeping Operations
The work involved shall include mechanical and/or manual sweeping of all curbed
flow -lines, including all cross gutters, streets and paves center meridian islands.
The areas to be swept consist of all designated streets located within the northern
portion of the City as illustrated in Attachment 1. Each of the streets identified
shall be swept a minimum of once per week.
Street sweeping shall be performed in accordance with accepted standards for
routine and emergency municipal street cleaning. Additional performance
standards include:
1. When necessary for proper street cleaning, more than one pass will be made
on the street without additional charge;
2. Additional sweeps requested by the City of La Quinta for unsatisfactory
performance shall be responded to immediately;
3. The City reserves the right to add additional streets and/or other right-of-way
to the street schedule. The contractor shall provide any additional sweeping
services at the agreed upon per curb mile cost;
4. Contractor shall maintain the sweeping schedule as approved by the City of
La Quinta and shall maintain standby equipment to be used in the event of
equipment breakdown or an emergency;
5. Sweeping in residential areas shall not commence prior to 7 a.m.
6. Sweepers shall not be operated faster than 10 mph when sweeping paper,
leaves or light trash, 5 mph when sweeping normal accumulation of dirt,
sand and gravel, and 3 mph when sweeping heavy accumulation of dirt,
sand and gravel.
EXHIBIT C - PROJECT BUDGET
Street Sweeping Operations
(Return this page as part of your Match Program application only if you are applying for
street sweeping match funding)
A. Please provide your Current Unallocated Subvention Fund Balance: $ 142,000
B. Please provide the following street sweeping operations Cost by Category Information:
PROJECT COSTS BY FUNDING CATEGORY AMOUNT
1. AB 2766 SUBVENTION FUNDS APPLIED TO ALL STREET 142,000
SWEEPING FROM EXISTING UNALLOCATED BALANCE: S
2. AB 2766 SUBVENTION FUNDS APPLIED TO ALL STREET
SWEEPING FROM FUTURE YEAR ALLOCATION (FY 2007/2008): $
3. LOCAL FUNDS APPLIED TO STREET SWEEPING OPERATIONS
(e.g. MEASURE A, MEASURE C): $
4. TOTAL AB 2766 SUBVENTION FUNDS AND LOCAL FUNDS
APPLIED TO STREET SWEEPING OPERATIONS
(SUM OF LINES 1, 2, AND 3): g
5. AMOUNT OF MSRC MATCH FUNDING REQUESTED FOR STREET
SWEEPING OPERATIONS ($1 FOR $1 MATCH UP TO $100,000): $ 100,000
6. ADDITIONAL PROJECT CO -FUNDING FROM OTHER SOURCES: $
7. TOTAL PROJECT COST: S 242,000
Please provide the following street sweeping operations cost information.
Please List the Specific Cost Components that Comprise the "Per Mile" or "Per Hour" Operations Cost. Please
Specify If Cost is Based On:
I Curb Mule Swept
O Hour of Sweeper Operation
O Other (Please Describe)
2. $
3. $
4. $
5. $
n
Average Per "Mile" or `Hour" Operations Cost: $ 25.43 per curb mile
28
EXHIBIT D - PROJECT IMPLEMENTATION SCHEDULE
Street Sweeping Operations
(Return this page as part of your Match Program application)
Please provide, either in the space outlined below or separate attached sheet, a Milestone Schedule for your
proposed Match Program project. The schedule should include anticipated start and completion dates for each
task, activity, or milestone identified in Exhibit B, "Project Description/Statement of Work".
The format requirements for the Project Implementation Schedule are flexible. A template is provided below:
PROJECT MILESTONE
START DATE
COMPLETION
Example: Task 1 — Identify routes to be swept
Authority to Proceed (ATP) +
one week or Date
ATP + 1 week
Example: Task 2 — Commence sweeping
operations on Route 1
ATP + 2 weeks
ATP + 6 months
Identify routes:ho be swept
January 2008
June 2008
If a separate milestone schedule is attached, please label the attachment "Exhibit D: Project Milestone
Schedule" and include in your application package.
29