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2010 03 16 CC&# 4 #adja City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, MARCH 16, 2010 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2010-017 Ordinance No. 477 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 .CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED SOUTHWEST OF THE INTERSECTION OF HIGHWAY 111 AND LA QUINTA CENTRE DRIVE. PROPERTY OWNER/NEGOTIATOR: DIRECT POINT ADVISORS, INC., MICHAEL HASTINGS. City Council Agenda 1 March 16, 2010h. 001 RECESS TO THE REDEVELOPMENT AGENCY RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION OF THE LA QUINTA LIBRARY AND MUSEUM QUARTERLY REPORT FOR OCTOBER THROUGH DECEMBER 2009. WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF FEBRUARY 16, 2010. 2. APPROVAL OF SPECIAL CITY COUNCIL MINUTES OF FEBRUARY 25, 2010. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. APPROVAL OF DEMAND REGISTERS DATED MARCH 2 AND MARCH 16, 2010. 2. RECEIVE AND FILE TREASURER'S REPORT DATED JANUARY 31, 2010. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED JANUARY 31, 2010. City Council Agenda 2 March 16, 2010 002 4. APPROVAL OF AGREEMENT WITH JMS SLOVER, INC. FOR PLAYGROUND EQUIPMENT AT ADAMS PARK, PROJECT NO. 2009-06. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR AND TWO INVESTMENT ADVISORY BOARD MEMBERS TO ATTEND THE 2010 CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION (CMTA) CONFERENCE IN SACRAMENTO, CALIFORNIA, APRIL 20-23, 2010. 6. ACCEPTANCE OF QUITCLAIM DEED FROM THE COUNTY OF RIVERSIDE FOR THE OLD FIRE STATION NO. 32. 7. ADOPTION OF A RESOLUTION MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) AND AUTHORIZING THE EXPENDITURE OF FUNDS TOWARD THE CITY'S TRAFFIC SIGNAL SYNCHRONIZATION IMPROVEMENTS AT VARIOUS LOCATIONS; AND APPROPRIATE FUNDING AND APPROVE THE INCLUSION OF A NEW TRAFFIC SIGNAL AT THE INTERSECTION OF MADISON STREET AND AVENUE 54 WITHIN THE FISCAL YEAR 2009-2010 CAPITAL IMPROVEMENT PLAN. 8. ACCEPTANCE OF MISCELLANEOUS STREET IMPROVEMENTS, PROJECT NO. 2008-17. 9. APPROVAL TO AWARD A CONTRACT TO PARSAM CONSTRUCTION, INC. TO CONSTRUCT THE LAGUNA DE LA PAZ SOUND ATTENUATION WALL IMPROVEMENTS, PROJECT NO. 2008-01. 10. ACCEPTANCE OF PHASE I VILLAGE ENHANCED PEDESTRIAN CROSSINGS AND TRAFFIC CALMING DEVICES, PROJECT NO. 2008-04A, CDBG PROJECT NO. 41Q.04-08 AND 4.LQ.06-09. 11. RATIFICATION OF CITY MANAGER APPROVAL OF CONTRACT CHANGE ORDER NO. 2 FOR THE TRAFFIC SIGNAL IMPROVEMENTS AT DESERT CLUB DRIVE AND AVENUE 52, PROJECT NO. 2008-02, FOR THE MODIFICATION OF TRAFFIC SIGNAL POLE FOUNDATIONS. 12. DENIAL OF CLAIM FOR DAMAGES FILED BY ACCLAIM RESOURCE PARTNERS — DATE OF LOSS: AUGUST 26, 2009. 13. APPROVAL OF CONTRACT CHANGE ORDER NOS. 1 AND 2, WITH DESERT CONCEPTS CONSTRUCTION, INC., FOR ADDITIONAL LANDSCAPING ASSOCIATED WITH FIRE STATION 32, PROJECT NO. 2008-03, AND PHASE 1 OF THE CORPORATE YARD, PROJECT 2007-08. 14. APPROVAL TO EXCUSE COMMISSIONER QUILL'S ABSENCE FROM THE FEBRUARY 23, 2010 PLANNING COMMISSION MEETING. City Council Agenda 3 March 16, 2010 003 15. APPROVAL OF A REQUEST BY THE UNITED STATES CENSUS BUREAU TO UTILIZE THE COUNCIL CHAMBERS FOR TRAINING AND ORIENTATION ON APRIL 19 AND 28, 2010, AND THE STUDY SESSION ROOM ON APRIL 27, 29 AND 30, 2010, FROM 8:00 A.M. TO 4:30 P.M. 16. ADOPTION OF A RESOLUTION REQUESTING SUPPORT OF THE COACHELLA VALLEY REGIONAL EARTHQUAKE EARLY WARNING SYSTEM. 17. APPROVAL OF A FACILITY USE AGREEMENT WITH THE BOYS & GIRLS CLUB. 18. ACCEPTANCE OF OFFSITE IMPROVEMENTS ASSOCIATED WITH PARCEL MAP 31116, CENTRE POINTE, CP DEVELOPMENT LA QUINTA, LLC. 19. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH PARCEL MAP 31116, CENTRE POINTE, CP DEVELOPMENT LA QUINTA, LLC. 20. ACCEPTANCE OF JEFFERSON STREET WALL AND SIDEWALK IMPROVEMENTS, PROJECT NO. 2009-16A. 21. APPROVAL OF OVERNIGHT TRAVEL TO ATTEND THE NATIONAL LEAGUE OF CITIES BOARD OF DIRECTORS MEETING AND CONGRESSIONAL CITY CONFERENCE HELD IN WASHINGTON, DC, MARCH 13-17, 2010. 22. APPROVAL OF FISCAL YEAR 2010-2011 CITY COUNCIL GOALS. BUSINESS SESSION 1. CONSIDERATION OF CONTINUING AND EXPANDING THE COOPERATIVE LANDSCAPE WATER MANAGEMENT PROGRAM BETWEEN THE CITY OF LA QUINTA AND COACHELLA VALLEY WATER DISTRICT. A. MINUTE ORDER ACTION 2. CONSIDERATION OF UPDATED PLANS FOR 2009-2010 TURF REDUCTION GREEN PROJECTS, PROJECT NO. 2009-18. A. MINUTE ORDER ACTION 004 City Council Agenda 4 March 16, 2010 STUDY SESSION 1 . DISCUSSION OF THE DRAFT 2010-201 1 ECONOMIC DEVELOPMENT PLAN. 2. DISCUSSION OF DRAFT FISCAL YEAR 2010-2011 THROUGH 2O14-2015 CAPITAL IMPROVEMENT PROGRAM. REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (ADOLPH) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (FRANKLIN) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. COMMUNITY SERVICES COMMISSION MINUTES OF JANUARY 11, 2010 19. INVESTMENT ADVISORY BOARD MINUTES OF JANUARY 13, 2010 20. PLANNING COMMISSION MINUTES OF JANUARY 26 AND FEBRUARY 9, 2010 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR FEBRUARY 2010 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR FEBRUARY 2010 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR FEBRUARY 2010 City Council Agenda 5 March 16, 2010 - 005 8. PUBLIC WORKS DEPARTMENT REPORT FOR FEBRUARY 2010 9. POLICE DEPARTMENT REPORT FOR FEBRUARY 2010 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. rIDT12 :A kh 1 PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS 1) CERTIFYING A MITIGATED NEGATIVE DECLARATION AND ASSOCIATED MITIGATION MONITORING PROGRAM; AND APPROVING 2) GENERAL PLAN AMENDMENT 2009-120 FOR 9.02 ACRES FROM LOW -DENSITY RESIDENTIAL WITH AN AGRICULTURE/EQUESTRIAN OVERLAY TO MEDIUM -DENSITY RESIDENTIAL; 31 ZONE CHANGE 2009-138 FROM LOW - DENSITY AGRICULTURE/EQUESTRIAN RESIDENTIAL TO MEDIUM -DENSITY RESIDENTIAL; AND 4) TENTATIVE TRACT MAP 35996 TO SUBSIDE 9.02 ACRES INTO 36 SINGLE-FAMILY LOTS AND SEVERAL MISCELLANEOUS LOTS TO BECOME A PART OF THE TRILOGY PROJECT. APPLICANT: SHEA HOMES. A. RESOLUTION(S) ACTION City Council Agenda 6 March 16, 2010 006 ADJOURNMENT The next regular meeting of the City Council will be held April 6, 2010, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of March 16, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on March 12, 2010. DATED: arch 12, 2010 VERONICA ONTECINO, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City Council Agenda 7 March 16, 2010 007 PRESENTATION: La Quinta Public Library Quarterly Report October 2009—December 2009 Circulation The La Quinta Public Library circulated 60,947 items in the Second Quarter of 2009-2010. During this three-month period, the library was open 700 hours with an average hourly circulation of 87 items. Public Computer Usage During this quarter, 9,852 computer sessions were logged on the library's 28 public access computers. Public computers are used by all ages and an important connection for tourist and short-term visitors keeping in touch with work, family, or checking travel arrangements. The library also provides Wi-Fi access for residents and visitor with laptop computers. Door Count This quarter 50,809 people visited the library to check out materials, read newspapers and magazines, utilize the Internet service, attend programs, and purchase books from the Friends of the Library Book Store. This is a 19% increase over Second Quarter of 2008-2009. Library Borrowers As of December 31, 2009, the total number of borrowers is 34,225. Programming A Preschool Storytime for children 3'/2 to 5 years old was held ten Tuesday mornings during the quarter. 'A total of 468 children attended. A weekly On -the -Lap Storytime Program for parents with babies and toddlers was held prior to the Preschool Storytime. The ten programs were attended by 438 participants. A Saturday morning program, Baby Play and Sign, is for babies and their parents with a focus on family communication and interaction using Baby Sign. Six programs were presented with 218 participants. An Evening with Friends is a seasonal monthly adult program sponsored by the Friends of the Library. Eighty-three people attended the first two programs in the series. Working with the S.C.R.A.P. Gallery, the library offered a recycled art program in the week following Christmas. Fifty-four people enjoyed this multigenerational program. O08 La Quinta Public Library Quarterly Report October 2009—December 2009 Volunteers During this quarter, 42 volunteers donated 496 hours of time. Volunteers worked in the bookstore, shelved returned books in the library, helped with programs, and performed a myriad of other tasks. Friends of the Library The La Quinta Friends of the Library continue to offer support in all areas. During the Second Quarter, the Friends purchased a laminating machine and dies for the library die -cut machine in addition to hosting the Evening with Friends program series for adults. Outreach to Schools All second grade students from John Adams Elementary School came to the library to learn about libraries and listen to stories. From the library, the students continued their morning with a nature walk through the park looking for animal tracks. In December, Librarian Beth Foley was invited back to the school to read holiday books to all of the first and second grade classes. Networking with other City Agencies The Library and Senior Center joint mystery book club began in September and continued through December. The library provides books and discussion topics while the Senior Center provides speakers to give background on the subjects. �.'' 009 Estimated La Quinta Library Expenditures October 1, 2009 - December 31, 2009 Library Contract Expenditures LSSI Expenditure $ 124,151 Library Materials $ 11,797 Total Library Contract Expenditures $ 135,948 County Expenditures Personnel $ 5 Insurance $ 3,421 Miscellaneous Expenses $ 185 Special Program Expenses $ 2,500 Accounting Costs $ 1 Support Services $ 54,753 Total County Expenditures $ 60,865 010 La Quinta Museum Quarterly Report October 2009—December 2009 Visitors The 1,937 people who visited the museum this quarter ranged from school - aged children to adults. Exhibits The exhibits on display this quarter included Pioneer Families of La Quinta, Abraham Lincoln, Riding the Rails, On Earth to Stay, and Sweet Spot. The La Quinta Museum collaborated with the La Quinta Historical Society and the La Quinta Arts Foundation to produce On Earth to Stay and the Sweet Spot exhibits. The La Quinta Museum also worked closely with the Abraham Lincoln Memorial Shrine and the Bob Hope Classic, as well as private collectors, to produce these exhibits. Programming Preschool Story Time for children ages 3 - 5 was held the first Wednesday of each month for a total of 3 sessions. Eighty-nine children attended these programs. The story time programs were a collaboration between the La Quinta Museum and the La Quinta Historical Society. The museum's other special events attracted a total of 390 visitors. Topics of these events included: Riding the Rails opening reception, S.C.R.A.P. Gallery, First Friday, La Quinta Historical Society Gala, On Earth to Stay opening reception, La Quinta Historical Society bus tour, Dr. Ruth Nolan lecture, Alice Kotzen basket -making demo, Dr. Michael Hammond lecture, Taste of the Desert and Indio depot lecture. The La Quinta Museum hosted six field trips from local elementary schools this quarter with a total of 235 children visiting the facility. OSHER classes resumed at the La Quinta Museum bringing 270 visitors to the museum. Volunteer Hours During this quarter, five volunteers donated 152 hours of their time to the museum. Volunteers greeted visitors at the reception desk and helped set up for special events held at the museum. Gift Shop Total sales in the gift shop this quarter was $775.14. The La Quinta Museum saw an increase in sales of 51 % over the previous quarter. The gift shop added new merchandise including: mouserugs, bookrugs, coasterrugs, train whistles, keychains and more. 11 Oil Estimated La Quinta Museum Expenditures October 1, 2009 - December 31, 2009 Museum Personnel Costs $ 29,625 Total Museum Personnel Cost $ 29,625 Museum Programming Costs Special Speaker $ 1,250 Printing $ 2,026 Total Museum Programming Cost $ 3,276 Museum Other Costs Travel $ 311 Supplies $ 2,214 Miscellaneous $ 93 Total Museum Other Cost $ 2,619 TOTAL EXPENDITURES $ 35,520 « 012 ya��tQ c� 40" °4 4 c3 5 �FM OF Tt�'9 COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Demand Register Dated March 16, 2010 RECOMMENDATION: Approve Demand Register Dated March 16, 2010 BACKGROUND: Prepaid Warrants: 86414 - 86431) 86432 - 864681 Voids) Wire Transfers) P/R 36002 - 360121j P/R Tax Transfers) Payable Warrants: 86469 - 866031 FISCAL IMPLICATIONS: Demand of Cash - City Demand of Cash - RDA a n T- John M. Falconer, Finance Director 31,265.14 83,535.37 (1,154.00) 6,435,730.88 234,497.87 63,773.91 1,099,462.05 $7,947,111.22 $1,628,316.19 $6,318,545.03 $250.00 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING N 013 CITY OF LA QUINTA BANK TRANSACTIONS 2/23/10 - 3109110 2123/10 WIRE TRANSFER - TASC 2/23110 WIRE TRANSFER - LANDMARK 2/24/10 WIRE TRANSFER - FOUR SEASONS 2/24110 WIRE TRANSFER - DUBOFF LAW GROUP 3101110 WIRE TRANSFER - PERS 3101/10 WIRE TRANSFER - HEALTH PREMIUM 3/01/10 WIRE TRANSFER - US BANK TRUST 3/05110 WIRE TRANSFER - ICMA 3/05/10 WIRE TRANSFER - PERS TOTAL WIRE TRANSFER OUT $1,530.76 $137,309.82 $300,391.88 $37, 500.00 $990.80 $102,09Z73 $5,812,647.51 $19,283.75 $23,978.63 $6,435,730.88 014 Ob O O N P N O \ I YJ I N o 0 0 o m m • o I x o � o 0 0 0 o m r •+ a `o ^' b � WNW IUrI b N Ill N N rl P Ill m b U' W N b a m a z az oz N zr wz ao a Ow � ri zs Iz..1 r Ioo NN z ImW, MM 1 > I Qy I Ot`MO o0 00 00 om mm Il1Nf� -NOoPP q'V PIMP rl p \ I � NMN 00 00 Oo Oo mm mm M1�0 00 NN VIl. . . . . . . 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Falconer, Finance Director 1,527,519.96 22,392.91 (1,230.65) 233, 603.35 223,428.54 61,870.63 1,627,803.24 $3,695,387.98 $3,477,654.61 $217,733.37 $0.00 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING CITY OF LA QUINTA BANK TRANSACTIONS 2/09/10 - 2/23/10 2/09/10 WIRE TRANSFER - TASC $1,530.76 2/16/10 WIRE TRANSFER - ORANGE COAST TITLE $120,843.14 2/17/10 WIRE TRANSFER- FOUR SEASONS ESCROW $68,140.23 2/19110 WIRE TRANSFER - ICMA $19,183.75 2/19110 WIRE TRANSFER - PERS $23,905.47 TOTAL WIRE TRANSFER OUT $233,603.35 059 o In ao ut o 0 o r v P O O 12 O� r1 P N P P M b �•'I � W NR' I UF- I IIl P M N N r N tl L ti If1 M O Z M rI d'f W K ao a w Z zZw I.+1 z Ew1 O Qp_• I bNm aD0 M1I1 Oo �?I11mM0 NO NN vv mmmm NONMOO.•Ib rNMrl lllb mltl .l0 p I \ I .•ImP OPPN 00 bbN1f1 r1 O rr VV 1I11/I eOMmNNr�+N m111b.IN I(1 .IM NM U I W U I .. U I UN I MPN owNI 00 Itl b bNb b111N bb bb MNN. 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AGENDA CATEGORY: OF BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 16, 2010 CONSENT CALENDAR: _ ITEM TITLE: Receive and File Treasurer's Report as of January 31, 2010 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated January 31, 2010 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, John M. Falconer, Finance Director «. U9'V Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Treasurer's Report City of La Quinta E MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurers Report for January 31, 2010 DATE: February 26, 2010 Attached is the Treasurers Report for the month ending January 31, 2010. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in Investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change LAIF Certificates of Deposit US Treasuries US Gov't Sponsored Enterpdses Commercial Paper Corporate Notes Mutual Funds $ 48,956.194 1,209,000 98.829,823 - 15.250,906 904,183 $ 8,324,281 1 19,000,000 (2) (2) (2) 1 $ (500,000) 19,814 (4,517) 0 (12.091) 0 $ 56,780,475 1,209,000 98.849,637 18,995,483 0 15,238,815 904,183 7,824,281 0 19,814 18,995,483 0 (12,091) 0 Subtotal $ 165 150.106 1 $ 27,324 281 $ 500,000 $ 3,206 1 $ 191,977,593 $ 26.827,487 Cash $ 968,814 1 8 3 $ 1646,040 $ 677,226 1,646,040 Total $ 166,118,920 1 $ 27,324 281 1 1 $ 2,146,040 $ 3,206 1 $ 191,300 367 1 $ 25.181,447 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Z i-� 20)D hn M. Falconer Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. e• 097 3 Treasurer's Commentary For the Month of January 2010 Cash Balances — The portfolio size increased by $25.18 million to end the month at $191.30 million. The major reason for the increase was the receipt of $25.61 million in County property taxes. Investment Activity — The investment activity resulted in an average maturity increase of 87 days to 239 days at the end of December. The Treasurer follows a buy and hold investment policy and two (2) Federal Home Loan Bank Discount Notes were purchased in January. These investments mature in April 2010. The sweep account earned $24 in interest income for the month of January and the bank fees for the month were $ 1,967 which resulted in a net decrease of $1,943 in real savings. Portfolio Performance — The overall portfolio performance decreased by eight (8) basis points from the prior month and ended at .43% for the month, with the pooled cash investments yielding .46%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding 1.23% which reflects the current interest rate environment. Looking Ahead While the liquidity crisis impacting financial and business institutions has somewhat waned, the Treasurer is still concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage because its rate declines slower in a declining rate environment. The Treasurer will not be investing in non-TLGP corporate notes, non-TLGP commercial paper or Fannie Mae or Freddie Mac Government Sponsored Enterprises (GSE) due to the current economic conditions affecting the financial markets. In addition, on February 19, 2010, La Jolla Bank was acquired by OneWest Bank through an agreement with the Federal Deposit Insurance Corporation (FDIC). The City had one Certificate of Deposit with La Jolla Bank which was under the FDIC limit and was not affected by the bank change. As reported last month, the Finance Department will be only remitting Redevelopment Pass Through payments in August of each year instead of in February, June and August. As a result of this change, future cash flow reports will show more funds available to invest between February and July. The Treasurer plans to invest these funds in either short term Farm Credit (GSE) or Federal Home Loan Bank (GSE) Discount or Bullet Notes to earn additional interest. While these investments will reduce the overall yield of the portfolio, the actual interest income will increase. ��.. 098 lYI C ° O Z O Z c p Z L g C g C C Z Z Z s > Q m Q O E N 5 E n O c c E C Q c ? N L W NN � y QQD m G-i fA Q @ @ _ W me q C N E. 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I, �...,1.... ;�lr,■ ;! . ■|(! ! | | (§`|; Vol P. |! lr,;,, ,� ;■,,.! | ! |. ,,,,,.. •.,,,, . |, ` R.� � R,@,� • � {|� (§. �,<•!}. �.a■7 & di a .Emu S ;§&.'}. ) §§§! a A \\. ! , \ PH Hp � .,,1�� r! ,�•,.! . ! , \}, ,! j '113 \\|@§t , )2� •!_� | � � | /\' ' 04 10 City of La alma Comparative Rates of Intnesl January 31, 2010 City of La Quire, August 200E 4.94% 5.01% 4.97% 48 4.97% 4.0% Sept 2006 4.98% 5.01% 4.99% 53 6.00% 602% W2008 500% 5.02% 5.01% 67 4.96% 5.10% Nay 2006 5.04% 6.03% 5,03% 62 4.94% 5.13% Dec 2006 5,08% 5.04% 5.06% 80 4.90% 6.13% Jan 2007 5A8% 5.12% 5.16% 84 4.0% SAM Fab 2007 SAO% 5.13% 5.17% 45 4.05% 5.18% 1&r2007 5.21% 5.03% 5.15% 87 4,88% 6.21% Apr2007 5.20% 5.14% 5.15% 42 4.84% 5.22% May207 5.20% 6.05% 5.16% 32 4.81% 5.25% June 2007 5.19% 4,88% 5.10% 85 4.81% 5,25% FY 07108 Juty 2007 5.21% 4.0% 6.12% 129 4.8D% 5.26% August 2007 6.17% 4.85% 5,08% IN 4.69% 5.26% Sept 2007 5.16% 486% 5.06% 129 4.00% 5.23% Od 2007 6.1-1% 4.85% 5.02% 116 3.96% 5,14% Nov2007 6.03% 4.83% 4.96% 99 3.34% 098% Dec 2007 4,95% 3.43% 4.45% 123 3.39% 4,80% Jan 2008 4.58% 3.33% 4.22% 96 231% 4.82% Fab 2008 4A2% 3,24% 3.85% 86 2.07% 4.18% Mar M8 4.07% 2.83% 3.67% 74 1.60% 3,78% Apr 2008 3.46% 3.27% 3.41% 82 1.70% 3.40% May 200E 3.14% 3.27% 3.17% 63 1.92% 3.07% June 200E 3,09% 1.94% 2.86% 80 2.14% 2.89% FY 08M July 2006 2.99% 1.93% 277% 82 1.70% 1.88% 229% 276% 2.18% 2.79% August 200E 3.16% 1.92% 2.88% 61 1.69% 1.89% 2.14% 2.36% 208% 2.78% Sept 200E 2.81% 1.92% 2.64% 37 1.42% 1.79% 108% 2.00% 2,13% 2.77% Oct 2008 2.66% 2.01% 2.61% 29 0.00% 1.40% 1.72% 1.50% 2.07% 231% Nov 2008 2,38% 2.36% 2.36% U 0.15% 0.49% 1.04% 1.25% 1.46% 2.57% Dec 200E 1.60% 0.18% 1.42% 116 0.05% 0.26% 0.69% 0.88% 0.97% 2.35% Jan 2009 1.36% 0.18% 1.23% 82 0.15% 0.35% 0.43% 0.88% 0.31% 2.05% Feb 20D9 1,23% 0.18% 1.11% 75 0.30% 0.50% 0.61% 0.88% 0,48% 1.87% Mar2009 1.26% 0.18% 1.13% 69 0.20% 0.42% 0.70% 0.86% 0.37% 1,82% Apr 2009 0.94% 0.18% 0.85% 54 0.31% 0.33% 0.59% 0.88% 0.28% 1,01% May 2009 0.92% 0.18% 0.84% eD 0.18% 0.30% 0.53% 088% 0,23% 1.63% June 213109 0.85% 0.29% DBO% 111 0.20% 0,35% 0.55% 1,13% 0.26% 1,38% FY09/10 Ju1y2009 0.69% 0.30% 0.0% 111 0.19% 0.28% 0A7% 1.00% 0.28% 1.04% August 2009 0.04% 0.30% 0.01% 92 0.16% 0.26% 0.46% 1.00% 0.24% 003% Sept2009 0.58% 0.31% 0.53% 112 0.12% 0.19% 0.41% 1.00% 0.19% 0.75% Oct 2009 0.52% 0.31% 0.50% 90 008% 0.19% 0.38% 1.00% 0.19% 0.65% Nov 200E 0.56% 0.31% 0.63% 152 004% 0.14% 0.32% 0.75% 0.15% 0.61% Dec 2009 0.56% 0.16% 0.61% 239 0.11% 0.20% 0.16% 1.00% 0.16% 0.67% 105 11 � � # \ � I ! § ) | m t # � 2| G \ r%t 2k/ . � !\ ` */ f ( m � � ( CO !2 �\� CY■o \22 \» �} ASS C4 -�- §�K_ � § OR § J § o o 0 « IL r 106 1i ` � S `N OF 1't1F' COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Receive and File Revenue and Expenditure Report for January 31, 2010 RECOMMENDATION: Receive and File. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and File the January 31, 2010 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures Report, January 31, 2010 ". 10'& H 1 1 HVrllivll Y 1 1 CITY OF LA QUINTA REVENUES - ALL FUNDS 07101/2009 - 01131/2010 FUNDS ADJUSTED BUDGET RECEIVED % RECEIVED General $39,636,923.00 $13,904,738.85 35.10% Library 2,552,500.00 0.00 0.00% Gas Tax Revenue 959,200.00 306,390.36 31,90% Federal Assistance 350,055.00 0.00 0.00% JAG Grant 86,303.00 32,319.92 37,40% Slesf (Cops) Revenue 100,000.00 45.84 0,00% Indian Gaming 120,300.00 100,531.98 83.60% Lighting & Landscaping 947,800.00 530,341.03 56.00% RCTC 1,970,763.00 1,327,798.02 67.40% Development Funding 0.00 0.00 0.00% Crime Violent Task Force 0.00 0.00 0.00% AB 939 14,000.00 2,770.12 19,80% Quimby 15,600.00 20,324.76 130.30% Infrastructure 100.00 788.12 788.10% Proposition I 606,885.00 1,170.03 0.20% South Coast Air Quality 99,700.00 30,804.19 30.90% CMAQ/ISTEA 177,000.00 0.00 0.00% Transportation 388,400.00 78,950.21 20.30% Parks & Recreation 111,500.00 30,329.00 27.20% Civic Center 140,400.00 33,893.31 24.10% Library Development 44,400.00 12,071.00 27,20% Community Center 21,000.00 4,775.13 22.70% Street Facility 14,700.00 105,439.42 717.30% Park Facility 3,800.00 906.66 23.90% Fire Protection Facility 26,500.00 4,795.64 18.10% Arts In Public Places 38,325.00 14,722.92 38,40% Interest Allocation 0.00 79,840.63 0.00% Capital Improvement 96,596,577.00 3,047.656.06 3.20% Equipment Replacement 23,800.00 22,684.59 95.30% Information Technology 340,744.00 333,949.48 98.00% Park Equipment & Facility 13,600.00 3,214A8 23.60% SilverRock Golf 3,430,349.00 1,322,340.83 38.50% SilverRock Golf Reserve 70,707.00 462.54 0.70% La Quinta Public Safety Officer 2,200.00 2,044.31 92.90 % La Quinta Financing Authority 6,603,611.00 4,356,882.41 66.00% RDA Project Area No. 1 59,289,392.00 27,462.775.61 46.30% RDA Project Area No. 2 31,327,499.00 14,460,940.72 46.20% La Quinta Housin Authori 0.00 0.00 0.00% Total $246, 124,633.00 $67,63Q697.87 108 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET FUNDS TT enere 1 j20,350.00 279,53479 0.00 1,440.815.21 Library 1.669,19400 736,306.02 0.00 932,887.98 Gas Tax 334,230.00 0.00 0.00 334,230.00 Federal Assistance 86.30300 32307.20 0.00 53.995,80 JAG Grant /29,544.00 29,54332 0.00 100,00068 Slest (Cops) Revenue 1P03p0,00 100,742 fi4 0.00 19,551.36 Indian Gaming 979,504.00 571,377.30 0.00 408.12fi 70 Lighting & Landscaping 1.970.763,00 1,327,798,02 0.00 642,964.98 RCTC 0,00 0.00 0,00 000 Development Agreement 205,000.00 195, 183.99 0.00 9.816.01 CV Violent Crime Task Force 217.482,00 42781.64 2,000.00 172,700.36 AS 939 9,617.96300 43,466.56 0,00 9,574,494.44 Quimby 397,576.00 4,502.50 0.00 393,073.50 606,885.00 17,237.85 0,00 589.647,15 16 Propo idon 1 C 372,582,00 27,910.77 0.00 344,671.23 South a South Coast Air Quality 177.000,00 0.00 0.00 177,000.00 CMAQ 5,699.19200 1.236,501,93 0.00 4,462,69007 Transportation 15.000.00 4,628.15 0,00 10,371.85 Parks 8 Recreation 295,264.00 147 470.19 0.00 147,793.81 Civic Center 19,500.00 5,690.29 0.00 13,809.71 0.00 0,00 0.00 0.00 CommDevelopment Community Center 2.476,39800 552,432.37 0,00 1,923,965.63 Street Facility 0,00 102:539.29 0.00 (102,539.29) Park Facility 9,250.00 2.745A2 0.00 6.504.88 Fire Protection 496.200.00 29,770.81 0.00 466,429.19 Arts In Public Places 0.00 000 0,00 0.00 Interest Allocation 975,607.000 3138190V i543.75 9615,8,7268 Capital Improvement 199,491,44 543.75 Edurmatio Replacement 522.922,00 16,989 0.00 323,430,68 371,941.42 Information 378,931,00 37Q,771O0 58 0.4 321,941.42 nance Foul Park Maintenance FadliN 4,188,77100 280.0 18 2,280,02147 689,846.95 1,218,902.58 Silver{tock Goff 0.00 0.00 0,00 0.00 SilverRock Reserve 2,00000 0,00 0.00 2,000.00 LQ Public Safety Officer 6,604,411.00 4.360,162.41 000 2.244,248.59 La Quinta Financing Authority 5.500.00 1,287.31 0.00 4,212.69 La Quints Housing Authority 114,786,592.00 24,135,089.48 0.00 90,651,502.52 RDA Project Area No. 1 42.599.910,00 8,113.759.98 0.00 34,586,150.02 RDA Project Area No. 2 as 109 91 CITY OF LA QUINTA 0710112009. 01/31/2010 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 2,993,000.00 784,627.51 2,208.372.49 26.220% No Low Property Tax Distribution 3,413,000.00 2,280,928.91 1,132,071.09 66.830% Statutory Tax 0.00 0.00 0.00 0.000% Sales Tax 5,617,500.00 1,807.913.31 3,809,586.69 32.180% Sales Tax Reimbursement 1,872,500.00 550,557.40 1,321,942.60 29.400% Document Transfer Tax 573,760.00 225,524.61 348,235.39 39.310% Transient Occupancy Tax 4,128,000.00 1,268,414.25 2,859,585.75 30.730% Transient Occupancy Tax - Mitigation Measures 328,300.00 8,308.90 319,991.10 2.530% Franchise Tax 1,584,500.00 412,811.00 1,171,689.00 26.050% TOTAL TAXES 20,510,560.00 7,339,085.89 13,171,474.11 35.780% LICENSE & PERMITS: Business License 288,800.00 165,734.30 123,065.70 57,390% Animal License 19,700.00 17,676.50 2,023.50 89.730% Building Permits 101,500.00 129,141.74 (27,641.74) 127,230% Plumbing Permits 18,100.00 15,570.00 2,530.00 86.020% Mechanical Permits 13,600.00 11,453.50 2.146.50 84.220% Electrical Permits 12,400.00 16,676.30 (4,276,30) 134.490% Garage Sale Permits 12,600.00 9,120.00 3,480.00 72.380% Misc. Permits 45,300.00 32,128.33 13,171.67 70.920% TOTAL LICENSES & PERMITS 512,000.00 397,500.67 114,499.33 77.640% FEES: Sale of Maps &Publications 3.700.00 2,521.10 1,178.90 68.140% Community Services Fees 328,900.00 243,411.91 85,488.09 74.010% Finance 550.00 435.00 115.00 79.090% Bldg & Safety Fees 85,900.00 104,522.30 (18,622.30) 121.680% Community Development Fees 50,000.00 30,497.50 19,502.50 61.000% Public Works Fees 327,400.00 90,632.35 236,767.65 27.680% TOTAL FEES 796,450.00 472,020.16 324,429.84 59.270% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,931,500.00 180,775.37 3,750,724.63 4.600% Motor Vehicle Code Fines 107,100.00 47,338.13 59,761.87 44.200% Parking Violations 48,500.00 36,013.67 12,486.33 74.250% Misc. Fines 36,800.00 88,659.06 (51,859,06) 240.920% Federal Govt Grants 202,098.00 21,049.00 181,049.00 10.420% County of Riverside Grant 50,000.00 0.00 50,000.00 0.000% Stale of California Grant 38,282.00 20,581.42 17,700.58 53.760% Fire Services Credit - Capital (10150003375010: 3,748,505.00 555,293.61 3,193,211.39 14.810% Fire Services Credit- Oper (10150003375000) 5,068,200.00 2,428,167.37 2,640,032.63 47.910% CVWD 16,800.00 8,400.00 8,400.00 50.000% CSA152 Assessment 238,500.00 253,757.26 (15 257.26) 106.400% TOTAL INTERGOVERNMENTAL 13,486,285.00 3,640,034.89 9,846,250.11 26.990% INTEREST 3,816,133.00 1,813,102.34 2,003,030.66 47.510% MISCELLANEOUS Miscellaneous Revenue 11,000.00 19,069.80 (8,069.80) 173.360% AB939 94,900.00 27,467.72 67,432.28 28.940% Insurance Recoveries 0.00 17,730.88 (17,730.88) 0.000% Assmnt Dist Surplus 0.00 0.00 0.00 0.000% Other Mitigation Measures 0.00 0.00 0.00 0.000% Litigation settlement 0.00 0.00 0.00 0.000°% Cash Over/(Short) 50.00 (4.12) 54.12 -8,240 h TOTAL MISCELLANEOUS 105,950.00 64,264.28 41,685.72 60.660% TRANSFER IN 409,545.00 178,730.62 230,814.38 43,640% TOTAL GENERAL FUND 39,636,923.00 13,904,738.85 25,732,184.15 35.080% 4 CITY OF LA QUINTA 07/01/2009 .0113112010 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT ADJUSTED 01/31110 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: CITY CLERK COMMUNITY SERVICES FINANCE : LEGISLATIVE CITY MANAGER'S OFFICE DEVELOPMENT SERVICES MANAGEMENT SERVICES TOTAL 706,637.00 389,967,62 000 316,669,38 TOTAL CITY CLERK PARKS & RECREATION ADMINISTRATION 1,440.14l.00 905.166.56 222,280.34 0.00 0.00 SENIOR CENTER PARKS& RECREATION PROGRAMS 419,79900 210,49800 120,565.12 1.433.69 LIBRARY 1,432,934,00 238,20449 000 0.00 MUSEUM 296,863,00 1 031 084.00 55,153.72 472.424.47 0.00 PARK MAINTENANCE _ _ FISCAL SERVICES 1,098,857.00 659,308.61 000 439,548.39 CENTRAL SERVICES 326.796.00 191,404.96 004 .00 135,391. TOTAL FINANCE BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 392,29500 237,876.50 0.00 154418.50 399,576.14 BUILDING 958,508.00 1.401.854,00 613,592.68 0.00 0.00 CODE COMPLIANCE 225.41700 0.00 176,437.00 176,437,00 ANIMAL CONTROL 4, 957.940,00 2,453,750.48 453.750.48 0.00 2,504T189.52 FIRE EMERGENCY SERVICES 168,225,00 168,22500 111,975.54 0.00 000 5648054 366,480.54 CIVIC CENTER BUILDING -OPERATIONS 1,180,206.00 813,725,46 TOTAL BUILDING & SAFETY POLICE: POLICE SERVICES TOTAL PUBLIC SAFETY 12,588,245.00 4,883,355.50 000 7,704,889.50 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1,581432.00 460,274.53 0.00 1,121,157.47 413,094.20 CURRENT PLANNING 848,41600 433,154.73 2:117.07 TOTAL COMMUNITY DEVELOPMENT .4876 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 748,47100 343,747.19 2144667 383,277.14 5il90 DEVELOPMENT 1,309,287,00 589,494A9 1,766.136.19 0.00 0.00 366,262.81 MAINT/OPERATIONS- STREETS MAINT/OPERATIONS-LTGAANOSCAPING 1,814,14200 1,814, 142,00 766.136.89 0.00 1,048,005.11 1,048,005.11 CONSTRUCTION MANAGEMENT 1,395,550.00 794.414.09 21,400.52 572,735.3' TOTAL PUBLIC WORKS - 5,040,083.00 919.579.44 0.00 4,120,503.66 TRANSFERS OUT (679982800) (272030811) 000 (4079519,89) GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES 43,938,274,00 19.737.714.86 53,447.95 24,147,111.19 .N..r. 111 s CITY OF LA QUINTA 07/0112009-01/3112010 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,549,700.00 0.00 2,549,700.00 0.000% Contributions 0.00 0.00 0.00 0.000% Interest 2,800.00 0.00 2,800.00 0.000% TOTAL LIBRARY 2,552,500.00 0.00 2,552,500.00 0.000% GAS TAX REVENUE: Section 2105 201,600.00 103,120.66 98,479.34 51.150% Section 2106 123,600.00 63,017.63 60,582.37 50.990% Section 2107 271,600.00 139,824.12 131,775.88 51.480% Section 2107.5 0.00 0.00 0.00 0.000% Traffic Congestion Relief 357,000.00 0.00 357,000.00 0.000% Interest 5,400.00 427.95 4,972.05 7.930% TOTAL GAS TAX 959,200.00 306,390.36 652,809.64 31,940% FEDERAL ASSISTANCE REVENUE: CDBG Grant 350,055.00 0.00 350,055.00 0,000% Federal Stimulus 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 350,055.00 0.00 350,055.00 0,000% JAG GRANT Grant Revenue 86,303.00 32,307.20 53,995.80 37.430% Interest 0.00 12.72 (12.72) 0.000% TOTAL JAG GRANT 86,303.00 32,319.92 53,983.08 37.450% SLESF (COPS) REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0.000% Interest 0.00 45.84 (45.84) O,000% TOTAL SLESF (COPS) 100,000.00 45.84 99,954.16 0.050% INDIAN GAMING Grant revenue 120,000.00 100,472.64 19,527.36 83.730% Interest 300.00 59.34 240.66 19.780% TOTAL INDIAN GAMING 120,300.00 100,531.98 19,768.02 83.570% LIGHTING & LANDSCAPING REVENUE: Assessment 947,800.00 530,341.03 417,458.97 55.950% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 947,800.00 530,341.03 417,458.97 55.950% RCTC RCTC Funding 1,970,763.00 1,327,798.02 642,964.98 67.370% Transfer in 0.00 0.00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0,000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 0.00 0.00 0.00 0.000% Grant revenue -JAIB 0.00 0.00 0.00 0.000% CLET Line 0.00 0.00 0.00 0.000% Asset Forfeiture -State Adjudicated 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 0.000% AS 939 REVENUE: AB 939 Fees 0.00 0.00 0.00 0.000% Interest 14,000.00 2,770.12 11,229.88 19,790% TOTAL AB 939 112 rN.r 2 0710112009 - 0113112010 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: 0.00 Quimby Fees 0.00 0.00 0.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 15 600.00 20 324.76 (4,724.76) 130.290% TOTAL QUIMBY 15,600.uu zu,,31�'b (3; 24. 16)13u.z90'l0 INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest 100.00 788.12 (688.12) 788.120% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 100.00 788.12 (688.12) 788.120% PROPOSITION 1 B - SB7266 Prop 1 B Grant 606,885.00 0.00 606,885.00 0.000% Interest 0.00 1170.03 (1170.03) 0.000% -0-1MM TOTAL PROPOSITION 1 B -�i)b,8FJ5.U0 T'Ti'[TU3 C175.�T3..3 SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48,900.00 14,062.91 34,837.09 28.760% MSRC Funding 48,000.00 16,137.46 31,862.54 33.620% Street Sweeping Grant 0.00 0.00 0.00 0,000% Interest 2,800.00 603.82 2,196.18 21.570% TOTAL SCAQ 99,700.00 30,804.19 68,895.81 30,900% CMAQIISTEA State Grants 177,000.00 0.00 177,000.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 177,000.00 0.00 177,000.00 0.000% TRANSPORTATION Developer fees 382,400.00 68,870.64 313,529.36 18.010% Interest 6,000.00 10,079.57 (4,079.57) 167.990% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 388,400.00 78,950.21 309,449.79 20.330% PARKS & RECREATION Developer fees 111,500.00 30,329.00 81,171.00 27,200% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS & RECREATION 111,500.00 30,329.00 81,171.00 27.200% CIVIC CENTER Developer fees 140,400.00 33,893.31 106,506.69 24.140% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 140,400.00 33,893.31 106,506.69 24.140% LIBRARY DEVELOPMENT Developer fees 44,400.00 12,071.00 32,329.00 27.190% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 44,400.00 12,071.00 32,329.00 27.190% COMMUNITY CENTER Developer fees 9,300.00 2,516.00 6,784.00 27.050% Interest 11,700.00 2,259.13 9,440.87 19.310% TOTAL COMMUNITY CENTER 21,000.00 4,775.13 16,224.87 22.740% " 11 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL 07/01/2009 - 01/31/2010 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees Interest Transfer In TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE 14,700.00 2,422.92 12,277.08 16.480% 0.00 477.21 (477.21) 0.000% 0.00 102 539.29 (102 539,29) 0.000% 14,700.00 105,439.42 (90 739,42) 717.270% 2,800.00 748.00 2,052.00 26.710% 1,000.00 158.66 841.34 15.870% 3,800.00 906.66 2,893.34 23.860% 26,500.00 4,795.64 21,704.36 18.100% 0.00 0.00 0.00 0.000% 26,500.00 4,795.64 21,704.36 18,100% Arts in Public Places 33,525.00 11,950.66 21,574.34 35.650% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Donations 1,000.00 1,000.00 0.00 100,000% Interest 3,800.00 1,772.26 2,027.74 46.640% TOTAL ARTS IN PUBLIC PLACES 38,325.00 14,722.92 23,602.08 38.420% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 79,840.63 (79,840.63) 0.000% Transferin 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 79,840.63 (79,840.63) 0.000% 114 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Sale of Fixed Asset Insurance Recoveries Interest Transfers In TOTAL EQUIPMENT REPLACEMENT 07101/2009-01/3112010 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,945,323.00 51,841.56 1,893,481.44 2.660% 50,851.00 49,291.00 1,560.00 96.930% 0.00 0.00 0.00 0.000% 9,523,273.00 40,642.14 9,482,630.86 0.430% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 160,160.00 0.00 160,160.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 87,300.00 0.00 87,300.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0,000% 490,108.00 42,132.00 447,976.00 8.600% 0.00 0.00 0.00 0,000% 84,339,562.00 2,863,749.36 81.475.812.64 3.400% 96,596,577.00 3,047,656.06 93,548,920.94 112.020% 0.00 0.00 0.00 0.000% 0.00 15,406.71 (15,406.71) 0.000% 0.00 1,535.00 (1,535.00) 0.000% 0.00 794.72 (794.72) 0.000% 23,800.00 4,948.16 18,851.84 20.790% 0.00 0.00 0.00 0.000% 23,800.00 22,684.59 1,115.41 95.310% INFORMATION TECHNOLOGY FUND: Charges for services 331,044.00 331,044.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Interest 9,700.00 2,905.48 6,794.52 29.950% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 340,744.00 333,949.48 6,794.52 98.010% PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF Green fees Range fees Resident Card Bob Hope Chrysler Classic Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transferin Interest TOTAL LQ PUBLIC SAFETY 0.00 0.00 0.00 0.000% 13,600.00 3,214.18 10,385.82 23.630% 0.00 0.00 0.00 0.000% 13,600.00 3,214.18 10,385.82 23.630% 2,980,503.00 1,146,441.54 1,834,061.46 38.460% 109,296.00 34,406.00 74,890.00 31.480% 15,000.00 19,635.01 (4,635.01) 130.900% 0.00 0.00 0.00 0.000% 325,550.00 121,858.28 203,691.72 37.430% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,430,349.00 1,322,340.83 2,108,008.17 38.550% 2,400.00 462.54 1,937.46 19,270% 68,307.00 0.00 68,307.00 0,000% 70,707.00 462.54 70,244.46 0,650% 2,000.00 2,000.00 0.00 100.000% 200.00 44.31 155.69 22.160% 2,200.00 2,044.31 155.69 92,920% CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 00 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND 0,001.912.33 0.00 (1,97233) INTERESTADVANCE 0.00 0.00 0.00 0.00 CAPITAL PURCHASES REIMBURSE GENERAL FUND 1,720,350.00 277,622.46 0.00 1,442,727,54 TRANSFER OUT 0.00 0.00 0.00 TOTAL LIBRARY FUND GAS TAX 0.00 0.00 CONTRACT SERVICES REIMBURSE GENERAL FUND .00 1,137,354.00 , 659,956.45 0.00 471,39Z55 TRANSFER OUT 537,840.00 71119 O W 4311,490.43 9 TOTAL GAS TAX FUND 66g 017 um FEDERAL ASSISTANCE FUND: 334230.00 O.W 33d,2W.W TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 334:230 JAG GRANT TRANSFER OUI TOTAL JAG GRANT 86,303.W 32.307.tU LLOO 53.9958O SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 129,544.00 29,543.32 O,W 100,000.68 INDIAN GAMING FUND TRANSFER OUT 120,300,00 100,74204 0.00 19,557.36 TOTAL INDIAN GAMING FUND LIGHTING & LANDSCAPING ASSESSMENT DIST: 979,504.00 571.377.30 0.00 408,126.70 REIMBURSE GENERAL FUND 0,00 0.00 0.00 0.00 TRANSFER OUT TOTAL LTGILANDSCAPING FUND RCTC TRANSFER OUT 1,970,763.00 1,327,798.0' 0.00 642,96498 TOTAL RCTG7 6 DEVELOPMENT AGREEMENT FUND 0,00 000 0.00 OW CONSTRUCTION 0,00 000 0,00 0.00 REIMBURSE GENERAL FUND 000 0.00 0.00 0.00 TRANSFER OUT TOTAL OEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 205,000.00 195,183.99 0.00 9.816.01 TRANSFER OUT 0.00 0,00 0.00 O.W TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 69.000.00 2,833.84 2,000.00 64,788.16 REIMBURSE GENERAL FUND 68,482.00 39,947.80 non 0.00 O.W 28.534.20 80,00,R TRANSFER OUT 80,000.00 TOTAL AS 939 QUIMBY FUND: 000 0.00 ODD 0.00 FEASIBILITY STUDY 0.00 0.00 0.00 0.00 REIMBURSE DEVELOPER FEES T RANSFER OUT 9,617,953.O0 43,488.56 0,W 9,574,494.44 TOTAL QUIMBY INFRASTRUCTURE FUND 0.00 0,00 0.00 0.00 CONSTRUCTION 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND TRANSFER OUT 397,576.00 4,502.50 0OU 393,073.50 PROPOSITION 1 B - SB 1266 TRANSFER OU I SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES TRANSFER OUT CMAQ PROJECT EXPENDITURES TRANSFER OUT TRANSPORTATION PROGRAM COSTS CONTRIBUTION TRANSFER OUT PARKS & RECREATION INTEREST ON ADVANCE TRANSFER OUT CIVIC CENTER SERVICES INTEREST ON ADVANCE REIMBURSE GENERAL FUND TRANSFER OUT LIBRARY DEVELOPMENT PROGRAM COSTS INTEREST ON ADVANCE TRANSFER OUT TOTAL PROPOSITION 1 B FUND W6,885.00 17,237.85 O.00 589,847.15 26,600.0 11)73.31 0.00 14,826.69 345,98200 76.137.46 0,00 329.944.54 TOTAL SOUTH COAST AIR QUALITY077 0.00 0.00 0.00 0.00 177,W0.00 0.00 0.00 177,OW 00 TOTAL CMAQO 0,00 0.00 n no 0.00 TOTAL 0.00 15,00000 4.628.15 0.00 10,371.85 0,00 0.00 0.00 0.00 TOTAL PARKS & RECREATION 0,00 1,598,03 O.D0 (1,598.03) 92,500.00 27,593,16 0.00 ".906.84 202,764.00 118,279.00 0.00 84.485.00 0.00 0.00 0.00 0.00 TOTAL CIVIC CENTER 0,00 0.00 0,00 DW 19.50000 5,690.29 0,00 13,809,71 0,00 0.00 0.00 0.00 TOTAL LIBRARY DEVELOPMENT ho„ (' 116 10 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 01/31/10 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0,00 TRANSFER OUT O00 0.00 0.00 0.00 TOTAL COMMUNITY CENTER STREET FACILITY PROGRAM COSTS 000 0,00 0.00 0.00 TRANSFER OUT 2.476,398,00 552.432.37 0.00 1,923,965.63 TOTAL STREET FACILITY . PARK FACILITY PROGRAM COSTS 0,00 0.00 0,00 0.00 TRANSFER OUT 0.00 102539.29 0.00 (702539.21 TOTAL PARK FACILITY 1UL53929 O.DII-�TU153929 FIRE PROTECTION INTEREST ON ADVANCE 9.250.00 2.745.12 0,00 6,504.88 TRANSFER OUT 000 0.00 0.00 000 TOTAL FIRE PROTECTION OIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSE&APP 30,000,00 9,961.25 0.00 20.036.75 OPERATING EXPENSES-APP 6,200.00 559.56 0.00 5,640.44 ART PURCHASES 260,000.00 19,250,00 000 240,750.00 TRANSFER OUT 200,000.00 0.00 O00 200,000.00 TOTAL ART IN PUBLIC PLACES42 CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 95.493,843.00 2,969,460.96 10,708.69 92.513,673.35 PROJECT REIMBURSEMENTS TO GEN FUND 1,102,734.00 78,195.10 0,00 1,024.538.90 TRANSFER OUT 000 000 0.00 0.00 TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 707,185,00 109.279.46 543.75 597,361.79 CAPITAL PURCHASES 47,422,00 28,911.11 0.00 18,510.89 TRANSFER OUT 0.00 0.00 0A0 0.00 TOTAL EQUIPMENT REPLACEMENT FUND ICIt9:{lJdIW:\IiN:L`L 14R1'IY11Ch; OPERATING EXPENSES 490,772.00 180,943,40 0.00 309.82860 CAPITAL PURCHASES 32,150.00 18,548.04 0.00 1301.96 TOTAL INFORMATION TECHNOLOGY 3Z3.430.56 PARK MAINTENANCE FACILITY OPERATING EXPENSES 25,50000 000 0,00 25,500.00 CAPITAL PURCHASES 0,00 0.00 0.00 O00 TRANSFER OUT 353,431,00 6,989,58 0.00 346,441.42 TOTAL PARK MAINTENANCE FAG SILVERROCK GOLF OPERATING EXPENSES 4,120.464,00 2.280,021.47 689,846.95 1,150,595.58 TRANSFER OUT 68,307.00 0,00 0.00 68.307.00 TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 000 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2.000.00 0.00 0.00 2,00000 117 19 Twyl 4 44u&ro COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Approval of an Agreement with JM Slover, Inc. for Playground Equipment at Adams Park, Project No. 2009-06 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an Agreement with JM Slover, Inc. for Playground Equipment at Adams Park, Project No. 2009-06 in the amount of $124,435 and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: Funding has been approved and is available in the Fiscal Year 2009-2010 Capital Improvement Program budget from the Park Equipment Replacement Fund. The total budget for this project is $155,257. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Adams Park playground was completed in 1994. Due to the inability to purchase replacement parts and changes in the safety standards for playgrounds, staff recommended replacing the play equipment as part of the Fiscal Year 2009-2010 Capital Improvement Program. The life expectancy of playground equipment is affected by environmental conditions and is generally 12 to 14 years with proper maintenance and repair. Any alterations or changes to the playground equipment would require it to conform to current playground safety standards. On November 7, 2009, City Council approved a Request for Proposals (RFP) for replacement and installation of playground equipment at Adams Park, Fritz Burns Park, and Seasons Park. The new playgrounds will have shade over the play structures. -Mn On December 18, 2009, twenty-four proposals to replace and install playground equipment were received from five firms for the three park sites. A Selection Committee consisting of Steve Howlett, Golf & Parks Manager; Greg Butler, Building & Safety Manager; and Tim Batten, Maintenance Foreman, reviewed the proposals and ranked them according to potential fun, uniqueness, and vandal resistance. On January 11, 2010, The Community Services Commission reviewed the top ranked proposals and is recommending the proposal (Attachment 1) for JM Slover, Inc. to install playground equipment manufactured by Kompan at Adams Park. If the agreement is approved by the City Council, the playground equipment is scheduled to be installed by May 2010. On February 16, 2010, City Council approved an Agreement with Dave Bang Associates, Inc. for Playground Equipment at Fritz Burns and Seasons Park, Project Nos. 2009-07 and 2009-08. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an Agreement with JM Slover, Inc. for Playground Equipment at Adams Park, Project No. 2009-06 in the amount of $124,435 and authorize the City Manager to execute the Agreement; or 2. Do not approve an Agreement with JM Slover, Inc. for Playground Equipment at Adams Park, Project No. 2009-06 in the amount of $124,435; or 3. Provide staff with alternative direction. Ily submitted, Edie Hylton Community Services Director Attachment: 1. Agreement Approved for submission by: j2r 4r Thomas P. Genovese, City Manager .... 119 ATTACHMENT 1 AGREEMENT THIS CONTRACT, by and between the CITY OF LA QUINTA, a municipal corporation, herein referred to as "City,' and JM SLOVER INC. herein referred to as, "Contractor." WITNESSETH: In consideration of their mutual covenants, the parties hereto agree as follows: 1. Contractor shall furnish all necessary labor, material, equipment, transportation and services for Project No. 2009-06, Playground Equipment at Adams Park in the City of La Quinta, California pursuant to the Request for Proposals and the Contractor's Proposal, dated December 18, 2009, all of which documents shall be considered a part hereof as .though fully set herein. Should any provisions of Contractor's Proposal be in conflict with the Request For Proposal or this Contract, then the provisions of said Contract and Request For Proposal shall be controlling, in that order of precedence. 2. Contractor will comply with all Federal, State, County, and La Quinta Municipal Code, which are, as amended from time to time, incorporated herein by reference. 3. All work shall be done in a manner satisfactory to the City Engineer. 4. Contractor shall commence work after the issuance of a written Notice to Proceed and agrees to have all work completed within the specified 25 working days completion time period. 5. In consideration of said work, City agrees to pay Contractor such sums as shall be approved by the City Engineer at lump sums and/or unit prices stated in the Contractor's Bid, the base consideration of one hundred twenty-four thousand four hundred thirty-five dollars ($124,435). All payments shall be subject to approval by the City Engineer and shall be in accordance with the terms, conditions, and procedures provided in the Specifications. 6. Concurrently with the execution of this Contract, Contractor shall furnish bonds of a surety satisfactory to City, as provided in this Agreement, the cost of which shall be paid by Contractor. 7. Contractor shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents ("Indemnified Parties"I, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Contractor, its officers, employees and agents, which arise out of Contractor's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Contractor shall provide a defense to the Indemnified Parties, or at the City's Agreement 1300-t 120 option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 8. Except as otherwise required, Contractor shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and in the amounts provided in said Agreement. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured. Contractor shall furnish evidence of having in effect, and shall maintain Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract. 9. In accepting this Contract, Contractor certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act (Government Code Sections 12900, et seq.) Contractor agrees that a finding by the State Fair Employment Practices Commission that Contractor has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and Contractor shall pay to City $500.00 liquidated damages for each such breach committed under this contract. 10. This Contract shall not be assignable by Contractor without the written consent of City. 11. Contractor shall notify the City Engineer (in writing) forthwith when the Contract is deemed completed. 12. In accepting this Contract, Contractor certifies that no member or officer of the firm or corporation is an officer or employee of the City except to the extent permitted by law. 13. Contractor certifies that it is the holder of any necessary California State Contractor's License and authorized to undertake the above work. 14. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 15. The Contractor shall maintain and preserve all such records for a period of at least three years after termination of the contract. 16. The Contractor shall maintain all such records in the City of La Quinta. If not, the Contractor shall, upon request, promptly deliver the records to the City or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other Agreement 1300-2 121 than at City offices including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 17. The further terms, conditions, and covenants of the Contract are set forth in the Contract Documents, each of which is by this reference made a part hereof. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. "CITY" CITY OF LA QUINTA, a California municipal corporation By: ATTEST: Thomas P. Genovese, City Manager Veronica Montecino, CMC, City Clerk Dated: APPROVED AS TO FORM: Dated: M. Katherine Jenson, City Attorney — — "CONTRACTOR" JM SLOVER, INC. Dated: p2 Terresa Slover 1630 Lotus Road Placerville, CA 95667 (530)621-4815 Phone (530) 621-4869 Fax "CONTRACTOR" (If corporation, affix seal) Agreement 1300-3 122 Bond # CA1614O91 Premium: $2,867.00 FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: THAT the City of La Quinta, a municipal corporation, hereinafter designated the City, has, on , awarded to JM Slover Inc. hereinafter designated as the Principal, a Contract for Project No. 2009-06, Playground Equipment at Adams Park and; WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract: NOW, THEREFORE, we, the Principal, and Great American Insurance Comoanv, as Surety, are held and firmly bound unto the City in the just and full amount of one hundred twenty-four thousand four hundred thirty-five dollars ($124,435) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and faithfully perform the covenants, conditions, and agreements in the said contract and any alterations made as therein provided, on his or their part to be kept and performed, at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless, the City, its officers and agents as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue. It is acknowledged that the Contract provides for one-year guarantee period, during which time this bond remains in full force and effort. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed there under or the specifications accompanying the same shall, in any way, affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or to the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California. Faithful Performance Bond 1310-1 123 IN WITNESS WHEREOF, the Principal and Surety have executed this instrument under their seals this 16th day of February 2010, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. .1M Slover Inc. Principal (Seal) Signature for Principal Title of Signatory Great American Insurance Company Surety (Seal) , . p Signature for Surety Attorney —in —Fact Title of Signatory 1350 Treat Blvd. Suite 300 Walnut Creek, CA 94597 925-988-2214 Address of Surety Phone # of Surety Shirley Paiva Contact Person For Surety Faithful Performance Bond 1310-2 124 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Sacramento On 4L_ before me, J. Swalley Notary Public personally appeared Shirley Paiva who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. ` ( w I certify under PENALTY OF PURJURY under the laws of the state of California that the foregoing paragraph is true and correct. WITNESS my hand and official sea]. SignathreofNotary ' Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL ❑ CORPORATE OFFICER ❑ PARTNER(S) ❑ MEMBER of LLC ❑ ATTORNEY -IN -FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) DESCRIPTION OF ATTACHED DOCUMENT Title or Type of Document Number of Pages Date of Document Signer(s) other than named above '... ^ 125 Bond # CA1614091 Premium included in performance bond PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: THAT the City of La Quinta, a municipal corporation, hereinafter designated the City, has, on 2010 awarded to JM Slover Inc., hereinafter designated as the Principal, a Contract for Project No. 2009-06, Playground Equipment at Adams Park, and WHEREAS, said Principal is required to furnish a bond in connection and with said Contract, providing that if said Principal, or any of it or its subcontractors shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the Surety of this bond will pay the same to the extent hereinafter set forth: NOW, THEREFORE, we, the Principal, and Great American Insurance as Surety, are held and firmly bound unto the City in the just and full amount of onaMMJ& twenty-four thousand four hundred thirty-five dollars ($124,435) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, it or its heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor thereon of any kind or for amount due under the Unemployment Insurance Act with respect to such work or labor, or for any amounts due, or to be withheld pursuant to Sections 18806 of the Revenue and Taxation Code of the State of California with respect to such work or labor, then said surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fees to the City as shall be fixed by the court. This bond shall insure to the benefit of any and all persons, companies, and corporations named in Section 3181 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition of the terms of the Contract or to the work to be performed there under or the specifications accompanying the same shall, in any way, affect its obligations of this bond, and it does hereby waive notice of any change, extension of time, alteration, or addition to the terms of the contract or to the work or to the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California. Payment Bond 1320-1 , a..!r 126 IN WITNESS WHEREOF, the Principal and Surety have executed this instrument under their seals this 16th day of February name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. JM Slover Inc. L 0 Title of Signatory Great American Insurance Company Surety (Seal) Signature for Surety Attorney —in —Fact Title of Signatory 1350 Treat Blvd. Suite 300 Walnut Creek, CA 94597 Address of Surety 925-988-2214 Phone # of Surety ShirIgy pa{va Contact Person For Surety Payment Bond 1320-2 •.._ _!) 127 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Sacramento On"=0 before me, J. Swallev Notary Public personally appeared Shirley Paiva who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. �u a° the data below is not required by law, it may prove nt reattachment of this form. CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL ❑ CORPORATE OFFICER ❑ PARTNER(S) ❑ MEMBER of LLC ❑ ATTORNEY -IN -FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) I certify under PENALTY OF PURJURY under the laws of the state of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Si ` e ofNotary to persons relying on the document and could prevent DESCRIPTION OF ATTACHED DOCUMENT Title or Type of Document Number of Pages Date of Document Signer(s) other than named above 128 GREAT AMERICAN INSURANCE COMPANY® Administrative Office: 580 WALNUT STREET • CINCINNATI, OHIO 45202 • 513-369-5000 • FAX 513-723-2740 The ntunbcr of persons authorized by this power of attorney is not more than ONE - POWER OF ATTORNEY No. 014466 KNOW ALL MEN BY THESE PRESENTS: That the GREAT AMERICAN INSURANCE COMPANY, a co and by virtue of the laws of the State of Ohio, does hereby nominate, constitute and appoint the person or persons named below, organized individually andxi more trader one. is named, its true and lawful attomey-in-fact, for it and in its name, place and stead to execute on behalfrs the said Company, c surety, any and all bathan nds, undertakings and contracts of suretyship, or other written obligations in the nature thereof; provided that the liability of the said Company on any such bond, undertaking or contract of suretyship executed under this authority shall not exceed the limit stated below. Name Address Limit of Power SHIRLEY PAIVA SACRAMENTO, CALIFORNIA $75,000,000.00 This Power of Attorney revokes all previous powers issued in behalf of the adomey(s}in-fact named above. IN WITNESS WIEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by its appropriateofficers and its corporate seal hereunto affixed this 7m day of, MAY 2009. Attest STATE OF OHIO, COUNTY OF HAMILTON - ss: GREAT AMERICAN INSURANCE COMPANY DA"D C. KITCHIN (513412-0 02) On this T^ day of MAY , 2009, before me personally appeared DAVID C. KITCHIN, to me known, being duly mom, deposes and says that he resides in Cincinnati. Ohio, that he is the Divisional Senior Vice President of the Bond Division of Great American Insurance Company, the Company describedin and which executed the above instrument; that he knows the seal of the said Company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed by authority of his olTce under the By -Laws of said Company, and that he signed his name thereto by likeamhority. 'Phis Power of Attorney is granted by authority of the followingresolutions adopted by the Board of Directors ofGreat American Insurance Company by unanimous written consent dated March 1, 1993. RESOLVED: That the Dn"sian President, tlu Dn,"non Senior Vice President, the several Dnosumal Vice Presidents and Divisional Assistant Vice Presteems or any am of them, be and hereby is authorized, from time to time, to appoint one or more Attorneys -in -Fact to execute on behay of the Company, as surely; any and all bonds, undertakings and contracts ofsuretyship, or other written obligations in the nature !hereof to prescribe weir respective duties and the respective limits oftheir authority, and to revoke arty such appointment at any time. RESOLVED FUR THERr That the Company seal and the signature ofany of the aforesaid officers and ar Secrets may be affmal b acsim1le to an ry ry or ct 0r am Secretary otter Company Y.% any signature indsealrthcate oJeither givenjor the execution of any bona; nau(making, coiurac[or suretyship or other written obligation in the nature thereof, such signature and seal when so used being hereby adopted by the Company as the original signature ofsucb a rer and the origbul seal ofrhe Company, to be valid and binding upon the Company with the same force and effect as (hough manually ojfcied CERTIFICATION I, STEPHEN C. BERAHA, Assistant Secretary of Great American Insurance Company, do hereby certify that the foregoing Power of Attorney and the Resolutions of the Board of Directors of June 9, 2009 have not been revoked and are now in full force and effect. Signed and sealed this 16th dayof, February 2010 Sm29Y(10=) �.. 1n9 WORKERS' COMPENSATION INSURANCE CERTIFICATE In accordance with California Labor Code Section 1861, prior to commencement of work on the Contract, the Contractor shall sign and file with the City the following certification: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." ignature Title 1i-4 i Date Workers Compensation 1330-1 „. 130 ced� 4 40 QUM& COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Authorization for Overnight Travel for the Finance Director and Two Members of the Investment Advisory Board to Attend the 2010 California Municipal Treasurers Association (CMTA) Conference April 20 — 23, 2010 in Sacramento, California RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Finance Director and two members of the Investment Advisory Board to attend the three day 2010 California Municipal Treasurers Association (CMTA) Conference — April 20 - 23, 2010 in Sacramento, California. FISCAL IMPLICATIONS: Account No. 101-4001-415.51-01, Travel and Training, contains $2,500 for two Investment Advisory Board Members and $1,250 for staff to attend this conference. Meals ($75 per person x 3 days Registration ($305 per person) Hotel ($400 per person) Travel ($270 per person) Transportation Total CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: $675 $915 $1,200 $810 $150 $3,750 The Annual California Municipal Treasurers Association Conference will be held April.20 — 23, 2010 in Sacramento, California. The conference locations alternate between Northern and Southern California, with this year's conference being held in Northern California. The Conference affords staff and the Investment Advisory Board (IAB) to receive updated information on issues and topics related to Municipal Investments (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Finance Director and two members of the Investment Advisory Board to attend the CMTA Conference in Sacramento, California, April 20 — 23, 2010; or 2. Do not approve authorization for overnight travel for the Finance Director and two members of the Investment Advisory Board; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: .4.ci/�tl� Thomas P. Genovese, City Manager Attachment: 1 . CMTA Conference Information •.. 0 132 H 1 1 AtIn IVIC1V 1 1 Dear CMTA Members: I look forward to welcoming you to the 2010 CMTA 51 st Annual Conference, April 20 — 23, at the Hyatt Regency at Capitol Park in Sacramento. This conference offers a comprehensive education program designed for public agency treasurers and finance professionals. The committee chairs have developed sessions that provide the latest information on various treasury related issues that challenge government officials today. I am pleased to announce that -The Honorable Bill Lockyer, California State Treasurer will address our members atWednesday's luncheon • Dan Walters, California political, economic, and social journalist will present "The State of California: Past, Present and Future" at the Public Policy Session on Friday morning; • Bob "Mr. Inspiration" Wieland, American Hero and world renowned speaker and author whose motto of encouragement and strength is "Always remember; it is too soon to quit" will motivate attendees during these challenging economic times on Wednesday morning. • Laura Chick, Office of Inspector General will speak at the Thursday luncheon. You won't want to miss the program session, which offers a range of timely topics about best practices, technologies and strategies for investment, debt and cash management. A special thanks to our exhibitors and sponsors. Please visit the display booths to learn more about their services and expertise.The California Debt and Investment Advisory Commission (CDIAC) will host the pre -conference seminar featuring information, education and technical assistance on debt issuance and public fund investments to local public agencies and other public finance professionals. Please join me to network with fellow colleagues on Wednesday evening at theWelcome Reception andThursday's California Gold Rush-themed Installation Banquet. I hope you will "step up to the challenge" and I'll see you in Sacramento. Until then, best regards and please don't hesitate to call the CMTA headquarters with questions about the conference. Sincerely, Kelley Williams, CCMT CMTA President Bali fotnia c/funic opal dtecautet.6 oCiociation r� cam, iL � L 54;7 [ T� "1 J; .w 11711 I Hosted by !1 UnonBank INVESTMENT SALES - INSTITUTIONAL TRUST — GOVERNMENT SERVICES TUESDAY, APRIL 20, 2201 HAGGIN OAKS GOLF COMPLEX 645 FULTON AVE, SACRAMENTO, CA 95821 916-808-0963 DIRECTIONS FROM THE HOTEL: 1 Start out going WEST on "L" Street, toward 12" Street 2. Turn Right onto 12" Street 3. Turn Right onto "J" Street 4. Turn Left onto 16' St / CA-160 North Continue on CA -160. 5. Turn Slight Left onto Ramp. 6. Merge onto Capital City Freeway. 7. Take the exit toward Fulton Avenue. 8. Turn Left on Auburn Blvd. 9. Turn Left on Fulton Avenue (Gate Access Required ) 10. 3646 Fulton Avenue is on the Left. EN Cost: $ 47.00 Per Player Includes: Green Fees, Shared Cart and Box Lunch Rules: Scramble Registration opens at 9:00 a.m. Time: Tee -Time begins at 10:00 a.m. LIMITED TO 40 PLAYERS ONLY Awards • First Place Team • Longest Drive • Nearest the Pin Trophies for both Men and Women r— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —1 Name: County/Firm: Address: I I City: State: _Zip: Phone: i Email address: ( YOUR INDEX OR AVERAGE SCORE: 1 i I REMIT THIS FORM AND CHECK PAYABLE TO: I I Union Bank, N.A. For Information: Attn: Martha Bluemel-Government Services Martha Bluemel @ 925-947-3046 or 800.833-4758 200 Pringle Ave Ste 250 1 Walnut Creek, CA 94596 PAYMENT MUST BE RECEIVED BY: I I April 9, 2010 I FAX: 926-947-3050 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — �...' 134 4 2010 Annual Conference Preliminary Program Step up to the Challenge! ----------- - - - - - , Tuesday April, 20 I I cnu.a>ouenn Pre -Conference: DEBT AND Goodbye To All That: The INYBSTMENT al"ISD", Evolving Municipal Debt Market Qv MA3Eb SIGN in California I California has one of the world's most dynamic, I innovative and successful municipal debt markets. I Yet, market conditions since 2007 have tested the I confidence of many California issuers and investors. I How should local issuers respond to recent events? i I Will their experiences from the past three years be typical in the years to come? If so, how should they issue debt? If not, what should they learn from recent history? I For this pre -conference, CMTA asked CDIAC to I develop a seminar in two sessions. In the morning, I they asked us to address what might develop and use I I a debt policy formed by recent events.The afternoon I session discusses changes in the municipal debt market since 2007. I I 1 9:00 a.m. 1 The Importance of Adopting a Sound 1 I Written Debt Policy Governing boards have fiduciary responsibilities for the way their staff manage debt. Debt policies, when adopted by the board, can help direct staff and improve decision -making. How I I can debt policies help local governments manage debt? To what i extent did adopted debt policies assist cities during the recent municipal market? I I I 9:30 a.m. Practical Advice: What Should Be in a Written Policy? I The market challenges experienced since 2007 reinforce the importance of adopting sound debt policies. Policies should be flexible enough to accommodate changing market conditions, I but specific enough to provide concrete direction. What makes a good policy? How have cities used — and misused L—written policies_ _ — — — — — — J 1 10:30 a.m. Basics of Managing a Debt Portfolio What makes for sound debt portfolio management? 12:00 p.m. Lunch (included) I I Afternoon Session: Lessons from Market Events of 2007 through 2009 I 1 1 1:00 P.M. The Current Market: Trends and Changes Can we make any sense of the past three years? What does the data tell us about what happened in the market? Is there a "return" to fundamentals? We know that the need for debt — both short and long term — is unabated. Has the market I fundamentally changed? I i 1:30 p.m. What Caused the Market Problem(s) in the i Municipal Market? When Will We Know that the Market Has "Recovered?" The "meltdown" was not so much a single cataclysmic event, but a series of market changes that caused compounding and interacting stresses in the municipal debt market. Nevertheless, the municipal market in California and elsewhere is strong. What changes have occurred? When will the market"return to normal?" I I 3:00 p.m. - 4:30 p.m. Lessons for Local Governments Given all the changes in the market — from the disappearance of short-term instruments and the loss of bond insurers — what should local governments expect to manage their debt portfolios? I 1 5:00 p.m. - 6:00 1 I Reception L— — — — — — __ — — — — — — J �..:' 135 5 r— — — — — — — — Wednesday April, 21 I I 1 9:00 a.m. Opening Session Speaker: Kelley Williams, CCMT, 1 CMTA President, City of Arcadia I I 1 9:15 a.m. - 10:30 a.m. I Strive for Success Speaker: Bob "Mr. Inspiration" Wieland I I 10:50 a.m. - 11:50 a.m. The New GSE's 2010 and Beyond Speaker: Ivan Hrazdira, Managing Director, Credit Suisse Agencies I I 12:00 p.m. - 1:30 p.m. Opening Luncheon I & CCMT Certification Awards I Speaker:The Honorable Bill Lockyer, I I California State Treasurer I 1 2:00 p.m. - 3:00 p.m. 2010 California and Regional Outlook I Speaker: Gary Schlossberg, Senior I Economist,Wells Fargo Capital Management I I I Concurrent Sessions: I I 1 3:20 p.m. - 4:30 p.m. I Investment Pools Speaker: Nancy Jones, Managing Director, PFM Asset Management LCC Remote Deposit Capture & What's News in the ACH Trends Speaker: John Curtis,Vice President, I Bank of the West I I Automate Your Receivables Speaker: Rick Hollar, Senior Vice President, Wells Fargo 5:30 p.m. - 6:30 p.m. Welcome Reception L---- - - - - -- r Thursday April, 22 I 1 7:30 a.m. - 8:30 a.m. Business Session Election of Officers I 8:50 a.m. - 9:40 a.m. Not Passive or Active: "Proactive" Strategies I for Operating Fund Investment Management Speaker: Rick Phillips, President, CIO, 1 Main Street Capital Advisors I I 10:00 a.m. - 10:50 a.m. Your Revenue Options:A Briefing on Rate, 1 Fees and Special Assessments Speaker: Danielle Wood & I Jeanette Hahn,Associate Directors, I NBS Local Government Solutions 1 I 1 1:10 a.m. - 12:00 p.m. PCI Policies & Procedures Speaker: Don Hester, CPA, Maze and Associates I I 1 12:00 p.m. - 1:40 p.m. I Luncheon, Sponsor Recognition & Golf Tournament Awards Speaker: Laura Chick, Office of Inspector General I I Concurrent Sessions: I 1 2:00 p.m. - 3:00 p.m. Financial Influenza: Cyber Crime Speaker: Greg Lister, President, SafeChecks I Municipal Securities Rulemaking Board - EMMA Update Speaker: Tina Hanachi I I Getting the Most From Your Banking Relationship Speaker: Susan Cotton, CTP, Money Matters Consulting I I 1 3:15 p.m.-4:15 p.m. I Nuts and Bolts Government Associates Speaker: Bill Gallardo, CCMT & Victoria Beatley, CCMT Continues on next page ....rC 136 6 r— — — — — — — — — — — — — — — — Thursday I April, 22 cont'd I 1 3:15 p.m.- 4:15 p.m. Nuts and Bolts Commercial Associates 1 Speaker: Don Collins, 1 Commercial Associate Liaison 4:15 p.m. - 5:00 p.m. 1 Nuts and Bolts Combined Wrap-up Speaker: Bill Gallardo, CCMT &Victoria Beatley, CCMT I 1 6:00 p.m. - 7:00 p.m. President's Reception 1 7:00 p.m. 1 Board Installation Banquet I Theme: California Gold Rush L— — — — — — — — — — — — — — — — J r— — — — — — — — — — — -- — — — — Friday April, 23 - Legislative Policy Session I I I 1 9:00 a.m. - 10:00 a.m. I The State of California: Past, Present and Future Speaker: Dan Walters, Columnist, Sacramento Bee I 10:00 a.m. - 1 1:15 a.m. Municipal Bond Market: Outlook &Trends Speaker:John Kim, Principal, De La Rosa & Company I I 11:15 a.m. - 12:00 p.m. 1 State of the State - Budget Outlook Speaker: Michael Cohen, Deputy State Legislative Analyst I I 12:00 p.m. 1 Passport Drawing I 12:IS p.m.- 1:30 p.m. 1 CMTA Board Meeting For CMTA Officers and Board Members I L— — — — — — — — — — — — — — — — J Thank you CMTA Conference Exhibitors & Sponsors! Ll 1 0 a cunvATER M,t�•erl v..wwe4+r a .IAN.b.}43t „x•.YiPI\'A..4rali wwa>~ Syrn Pro' ye TREASURY MANAGEMENT SOFTWARE n� Bank ofAmerica- The FFM Group DE ILA RosA & Co. __._.._ 1 N V I Y I N f N i 0 1 N F[ P S O K R I C K s � _ �l} 11 IC 5 STONE & Morgan KeeganYOUNGBERG MAIN STPUET • EDITSUISSECePlTnC eDv Citizens Bank Not your typical bank! I 'JySt UM BNY MELLON 137 7 2010 Annual Conference Registration Step up to the Challenge! April 20-23, 2010 Hyatt Regency at Capitol Park, Sacramento Register online at www.cmta.org Registration Deadlines: Discounted: Friday, March 5 Regular: Friday, April 2 Remit form and payment to: CMTA 1215 K Street, Suite 2290 Sacramento, CA 9S814 p:916-231-2144 f:916-231-2141 e-mail: elizabeth@cmta.org Late: After Friday, April 2 First Name: Last Name: Agency/Company: Title: Phone: E-mail: Badge Name: Guest's Name: Will you be attending the Thursday banquet? ❑ Yes ❑ No First Name: Last Name: Agency/Company: Title: Phone: E-mail: Badge Name: Guest's Name: Will you be attending the Thursday banquet? ❑ Yes ❑ No Scholarships Available! Contact the CMTA office for more information. 10M— 4 ,T - t , , ❑ $150 - Attending Pre -Conference Seminar ONLY ❑ $125 -Attending Pre -Conference Seminar AND Conference Registration Fees - Public Agencies Active or Government Member Includes all meals, reception &Thursday banquet ❑ $305 -Discount Registration ❑ $330 -Regular Registration ❑ $390 -Late Registration Second attendee, same organization ❑ $275 - Discount Registration ❑ $300 - Regular Registration ❑ $400 - Late Registration Past President's Raffle ❑ $20 per pack of 12 tickets qnty: Total due: $ Please make checks payable to CMTA To pay via credit card, visit the CMTA Web site: www.cmta.org • $25 fee for cancellations received on or before April 9. Registration Fees - Commercial Associates Includes all meals. reception &Thursday banquet ❑ $415 -Discount Registration ❑ $465 - Regular Registration ❑ $535 - Late Registration Are you an exhibitor or non -exhibitor? ❑ Yes ❑ No *Exhibitor sponsors and non -exhibitor sponsors receive one complimentary registration, fill out this form and return to CMTA office Daily Attendee *"Only available if another person from the same agency has paid full conference registration ❑ $225 per attendee - Wednesday ❑ $225 per attendee - Thursday Number of daily attendees: Guests ❑ $45 each Wednesday Lunch qnty: ❑ $45 each Thursday Lunch qnty: _ ❑ $85 each Thursday Banquet qnty: • No refunds after April 9, send a colleague if you cannot attend. [ OW Offering Online Reggistrati- n .&: Credit Card 'a-0ft _ Visitsswww.cmta org:te register 13'8 s Strike it rich at the par�l St Pres� 0 ent's Raff le Back by popular demand and with the generous contributions from active members, exhibitors and sponsors, CMTA's Annual Conference will once again feature the distinguished "Past Presidents' Raffle," Proceeds from the sale of raffle tickets support the efforts of the CMTA Woodward Education Scholarship Fund. (Please remember the "Conflict of Interest Rules")' Members are encouraged to bring a gift to the event. Members who are unable to participate can support the Scholarship program by sending a gift for the raffle. If you will be mailing your gift to the conference, please attach a business card and note "Past Presidents' Raffle." Please ship raffle items for delivery to the City of Sacramento, during the week of April 12-16, at the following address: Russ Fehr, City Treasurer Historic City Hall, 3rd Floor 915 1 street Sacrarento. CA 95814 Attn: CMTA Conference The Honorable CMTA Past Presidents attending the conference will be selling tickets priced at three tickets for $5 onsite. Attendees can purchase tickets and pay by credit card on the registration form. The raffle is for a very worthy cause, so buy, buy, buy! Everyone's help is needed to make this event a continued success! Thank you! Christine Vuletich, CCMT CMTA Immediate Past President " Conflict of interest rules prohibit designated local agency employees from accepting any gifts totaling $420 or more in a calendar year from any one source. Thane yol-,O' Special thanks to the members and Commercial Associate exhibitors/ sponsors whose involvement makes it possible for us to provide quality educational sessions and venues for workshops and programs. 139 M �a ya:LEI R n at capitol Pa NO Y *p �SGA,�P! ese satiorcut-o dateThuTrjsday'March 25 Hyatt Regency Sacramento welcomes you to the history and charm of Northern California. Our AAA Four Diamond hotel is ideally situated directly across from the State Capitol and adjacent to the Sacramento Convention Center. Guests of our downtown Sacramento hotel are in the heart of one of the state's most vibrant cities.Within blocks of the hotel are the city's best shopping, restaurants and theaters.Walk to one of the many landmarks and museums or visit historical Old Sacramento. CMTA Room Block Information: • Room Rates: $172 single/double occupancy (tax not included) $197 triple occupancy (tax not included) $222 quadruple occupancy (tax not included) • Check -in: 3:00 p.m. Check-out: Noon • Parking: $17 per night for self -parking; $25 per night for valet • Early Departure Fee: One night's stay will be charged for all guests who check out prior to the reserved checkout date. • A credit card is necessary to hold your reservation.You must cancel your hotel reservation before 3:00 p.m, the day prior to arrival or you will be charged for one night's stay. Reservations: • Call 800.233.1234 and reference CMTA • Reserve your room online, please click here to receive the CMTA discount 140 (In order to receive the CMTA discount you must click on the above hyperlink or copy and paste this link into your browser: hops://resweb. passkey.can/Resweb.do7mod e=we Icome_ei_new&even tl D=2497253 ) 10 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: March 16, 2010 BUSINESS SESSION: _ ITEM TITLE: Acceptance of a Quitclaim Deed from the County of Riverside for the Old Fire Station 32 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept the quitclaim deed from the County of Riverside for old Fire Station 32 and authorize the City Manager to execute the document (Attachment 1). FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The current Fire Station 32 and the parcel of land it occupies are owned by the County of Riverside. The City of La Quinta is in the process of constructing a new fire station at the intersection of Avenue 52 and Desert Club Drive. Once completed and occupied by the fire crews currently working out of the old station, the County will have no use for the old building and wants to give it to the City. If accepted by the City, the old station will be used for storage of equipment, vehicles, and possibly to house personnel. There is a small portion of the parcel that will be retained by the County. It is approximately 587 square feet and contains a cell tower. The County did not want to ��. 14� relinquish this portion of the land and lose the rental income generated by the tower. The City must provide for a re -locatable easement to the tower for service, but this will not cause a problem or interfere with yard operations. FINDINGS AND ALTERNATIVES: Accept the quitclaim deed from the County of Riverside for old Fire Station 32 and authorize the City Manager to execute the documents; or 2. Do accept the quitclaim deed from the County; or 3. Provide staff with alternative direction. Respectfully submitted, � . 4� Tom Hartung, Director o Building and Safety Attachment: 1.Quitclaim Deed Approved for submission by: Thomas P. Genovese, City Manager ....0 142 ATTACHMENT 1 Recorded at request of and return to: Economic Development Agency Real Estate Division for the Fire Department 3403 101" Street, Suite 500 Riverside, California 92501 FREE RECORDING This instrument is for the benefit of the County of Riverside, and is entitled to be recorded without fee. (Space above this line reserved for PROJECT: La Quinta Fire Station Transfer APN: 770-184-005 QUITCLAIM DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the COUNTY OF RIVERSIDE, a political subdivision, hereby REMISES, RELEASES AND QUITCLAIMS to CITY OF LA QUINTA the following real property in the County of Riverside, State of California, described as: See Exhibit "A" attached hereto and made a part hereof PROJECT: La Quinta Fire Station Transfer APN: 770-184-005 Dated: State of California ) ) ss County of Riverside ) COUNTY OF RIVERSIDE, a political subdivision By: Robert Field Assistant County Executive Officer/EDA On , before me, , a Notary Public in and for Said County and State, personally appeared Robert Field„ who proved to me on the basis of satisfactory evidence to be the person who name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature [SEAL] CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed by the within deed to the CITY OF LA QUINTA, a political subdivision, is hereby accepted by order of on the date below and the grantee consents to the recordation thereof by its duly authorized officer. Dated: 0 „... 144 EXHIBIT "A" Legal Description Described as follows That portion of the Southwest One -Quarter of the Southwest One -Quarter of Section 6, Township 6 South, Range 7 East, S.B.M., in the County of Riverside, State of California, described as follows: Beginning at a point which bears N. 00° 05' 01" E, a distance of 30.00 feet, from the Southeast corner of the West 25 acres, of the SW 1/4 of the SW 1/4 of said Section 6; Thence Westerly and parallel with the South line of the said SW 1/4 of the SW 1/4, a distance of 150.00 feet; Thence Northerly and parallel with the East line of the said West 25 acres, of the SW 1/4 of the SW 1/4, a distance of 150.00 feet; Thence Easterly and parallel with the South line of the said SW 114 of the SW 1/4, a distance of 150.00 feet, to a point on the East line of the said West 25 acres, of the SW 1/4 of the SW 1/4; Thence Southerly along the East line of the said West 25 acres of the SW 1/4 of the SW 1/4, a distance of 150 feet, to the point of beginning. Exceotinq there from A portion of the Southwest One -Quarter of the Southwest One -Quarter of said Section 6, Township 6 South, Range 7 East, S.B.M., in the County of Riverside, State of California, described as follows: Commencing at a point on the South line of Section 6, said point being 149.00 feet Westerly from the Southeast corner of the West 25 acres of the SW 1/4 of the SW 114 of said Section 6; Thence Northerly and parallel with the East line of said West 25 acres, 156.50 feet to the true point of beginning; Thence continue along said parallel line 23.50 feet to point "A", Thence Easterly and parallel with said South line 25.00 feet; Thence Southerly and parallel with said East line 23.50 feet; Thence Westerly and parallel with said South line, 25.00 feet to the point of beginning. Containing 587.5 square feet, more or less Said property is hereinafter referred as the "Excepted Area" And reserving to Grantor, its successors, assigns, tenants, subtenants and licensees a non-exclusive access easement to provide reasonable access to the Excepted Area: A 20.00 foot strip of land in the Southwest one -quarter of the Southwest one -quarter of section 6, Township 6 South, Range 7 East, S.B.M., in the County of Riverside, State of California, the centerline of said strip described as follows: Commencing at a point on the south line of Section 6, said point being 140.00 feet westerly from the southeast corner of the west 25 acres of the SW 1/4 of the SW 1/4 of said section 6; Thence northerly and parallel with the east line of said west 25 acres, 30.00 feet to the point of beginning; Thence continuing along said parallel line 126.50 feet to the terminus of this description. Containing 2,530 square feet, more or less. Said property is hereinafter referred to as the Easement Area, The Easement Area is subject to relocation by the Grantee at the Grantee's discretion. The relocated access shall provide reasonably equivalent access for Grantor, its successors, assigns, tenants, subtenants and licensees to the Excepted Area. APN 770-184-005 78-136 Frances Hack Lane La Quints, California p, 145 T-vf 4 4 a" COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Adoption of a Resolution Making Certain Findings Pursuant to Health and Safety Code Section 33445(a) and Authorizing the Expenditure of Funds Toward the City's Traffic Signal Synchronization Improvements at Various Locations; Appropriate Funding and Approve the Inclusion of a New Traffic Signal at the Intersection of Madison Street and Avenue 54 Within the FY 2009/2010 Capital Improvement Plan RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _q CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; appropriate funding and approve the inclusion of a new traffic signal at the intersection of Madison Street and Avenue 54 within the Fiscal Year 2009-2010 Capital Improvement Plan (CIP). FISCAL IMPLICATIONS: In December 2009, CVAG's Executive Committee approved Congestion Mitigation Air Quality (CMAQ) funding for three of the five projects the City of La Quinta submitted in response to CVAG's May 2009 call for projects. These projects included the City's first priority project to synchronize the traffic signals on Eisenhower Drive from Coachella Drive to Calle Tampico, and on Calle Tampico from Eisenhower Drive to Washington Street; the City's second priority project to synchronize the traffic signals on Adams Street from Westward Ho Drive to Fred Waring Drive, on Miles Avenue from Adams Street to Dune Palms Road, and on Dune Palms Road from Miles Avenue to Fred Waring Drive; and the City's fifth priority to design and construct a new traffic signal at the intersection of Madison Street and Avenue 54. The CMAQ funding is intended to assist in stimulating the Coachella Valley's economy and the projects approved to receive the CMAQ funds must be federally obligated within 12 months of their approval in the Federal Transportation Improvement Plan (FTIP)• The City of La Quinta's projects were approved for listing in the FTIP on January 28, 2010. Considering the time necessary to negotiate the federal grant „.. 141 process at Caltrans, staff recommends all three projects be added to the City's Fiscal Year 2009/2010 Capital Improvement Plan (CIP) in order to expedite project development. The following is recommended funding, funding sources, and budgets for each of the projects approved to receive CMAQ funding: Project No. 1 — Traffic Signal Synchronization • Eisenhower Drive from Coachella to Calle Tampico; and • Calle Tampico from Eisenhower Drive to Washington Street CMAQ: $310,000 RDA Project Area Number 1: $141,000 Total Funding: $451,000 Engineering: $41,000 *Construction: $410,000 Total Budget: $451,000 Project No. 2 — Traffic Signal Synchronization • Adams Street from Westward Ho to Fred Waring Drive; • Miles Avenue from Adams Street to Dune Palms Road; and • Dune Palms Road from Miles Avenue to Fred Waring Drive CMAQ: $354,000 RDA Project Area Number 2: $86,000 Total Funding: $440,000 Engineering: $40,000 * Construction: $400,000 Total Budget: $440,000 Project No. 3 — New Traffic Signal - Madison Street and Avenue 54 CMAQ: $322,000 County Fire Credit Fund: $134,400 Total Funding: $456,400 Engineering: $112,000 *Construction: $328,000 City Administration: $16,400 Total Budget: $456,400 147 *The costs associated with inspection, testing and survey are included within the construction budget. CHARTER CITY IMPLICATIONS: All three projects are partially funded with federal and Redevelopment Agency (RDA) funding. As such, the projects will be advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: In April 2009, Coachella Valley Association of Governments (CVAG) issued a call for projects for CMAQ eligible improvements. The total amount of CMAQ funding available was $2,180,000. On May 5, 2009, the City Council adopted a resolution of the City Council approving the submittal of an application to the CVAG for partial funding for the following five projects in order of priority: Project No. 1 - Traffic Signal Synchronization • Eisenhower Drive from Coachella to Calle Tampico; and • Calle Tampico from Eisenhower Drive to Washington Street Project No. 2 - Traffic Signal Synchronization • Adams Street from Westward Ho to Fred Waring Drive; • Miles Avenue from Adams Street to Dune Palms Road; and • Dune Palms Road from Miles Avenue to Fred Waring Drive Project No. 3 - City Owned Property PM-10 Stabilization • Use of contract farming on undeveloped property at SilverRock • Planting of Bermuda and Sudan grass on undeveloped areas not being farmed Project No. 4 - New Traffic Signal • Design and construct a new traffic signal at the intersection of Dune Palms Road and Retail Center Drive Project No. 5 - New Traffic Signal • Design and construct a new traffic signal at the intersection of Madison Street and Avenue 54 On December 7, 2009, CVAG's Executive Committee approved CMAQ funding, in the amount of $992,000, toward City project priorities 1, 2 and 5. With regard to Project Nos. 1 and 2, general funds are not available to fill the gap between the CMAQ funding and the project costs. In order for the project to proceed, the use of RDA funding is necessary. Those projects will provide a direct benefit to Project Area Nos. 1 and 2 by improving the flow of traffic and reducing the idling of vehicles at intersections. The portion of the improvements on Eisenhower Drive that 148 are not within the boundaries of Project Area No. 1 provide a direct benefit to Project Area No. 1 since the synchronization of the adjoining traffic signals is necessary to improve the flow of traffic and eliminate delays. The projects are consistent with the 5-year Implementation Plan recently adopted by the Redevelopment Agency. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; appropriate funding and approve the inclusion of a new traffic signal at the intersection of Madison Street and Avenue 54 within the FY 2009-2010 CIP; or 2. Do not adopt a Resolution of the City Council of the City of La Quinta making certain findings pursuant to Health and Safety Code Section 33445(a) and authorizing the expenditure of funds toward the City's traffic signal synchronization improvements at various locations; do not appropriate funding and do not approve the inclusion of a new traffic signal at the intersection of Madison Street and Avenue 54 within the FY 2009-2010 CIP; or 3. Provide staff with alternative direction. Respectfully submitted, 9 Lw�� imothy R. J n sso .E. Public Works Direc City Engineer Approved for submission by: Thomas P. Genovese, City Manager r.:' 149 RESOLUTION NO. 2010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) AND AUTHORIZING THE EXPENDITURE OF FUNDS TOWARD THE CITY'S TRAFFIC SIGNAL SYNCHRONIZATION IMPROVEMENTS AT VARIOUS LOCATIONS WHEREAS, the City's Traffic Signal Synchronization Improvements are located in La Quinta Redevelopment Project Areas No. 1 and 2 (the "Project Areas"); and WHEREAS, the City's Traffic Signal Synchronization Improvements will be installed on Eisenhower Drive from Coachella Drive to Calle Tampico, on Calle Tampico from Eisenhower Drive to Washington Street, on Adams Street from Westward Ho Drive to Fred Waring Drive, on Miles Avenue from Adams Street to Dune Palms Road, and on Dune Palms Road from Miles Avenue to Fred Waring Drive; and WHEREAS, the construction of the City's Traffic Signal Synchronization Improvements would afford the Redevelopment Agency the opportunity to address the blighting conditions; and WHEREAS, there is inadequate funding within the City's General Fund or from other sources to construct the proposed Traffic Signal Synchronization Improvements; and WHEREAS, it would be in the best interest of the public to construct the City's Traffic Signal Synchronization Improvements. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California, as follows: SECTION 1. The above recitals are true and correct and are adopted as the findings of the City Council. SECTION 2. The City Council hereby consents to Agency funding to be utilized for the City's Traffic Signal Synchronization Improvements. SECTION 3. Pursuant to Health and Safety Code Section 33445(a), the City Council finds and determines that: »..;� 150 Resolution 2010- Signal Synchronization Adopted: March 16, 2010 Page 2 A. The construction of the City's Traffic Signal Synchronization Improvements are of benefit to the Project Areas and to the immediate neighborhoods in which the City's Traffic Signal Synchronization Improvements are located. B. No other reasonable means of financing the improvements are available to the community. C. The City's Traffic Signal Synchronization Improvements will assist in the elimination of one or more blighting conditions inside the Project Areas, and are consistent with the Redevelopment Agency's implementation plan adopted pursuant to Section 33490. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of March 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 151 Titw^G1wQ" AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: March 16, 2010 BUSINESS SESSION: _ ITEM TITLE: Acceptance of Miscellaneous Street Improvements Project No. 2008-17 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept Miscellaneous Street Improvements Project No. 2008-17 (Attachment 1), as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $8,147, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $108,564 Amount Spent Through 1 /31 /10 $ 66,401 Street Maintenance Funds Reimbursement for Portion of CCO#1 $ 7,923 Project Budget Amount Available $ 50,086 Remaining Fiscal Commitment/ Contract Amount $ 23,213 Project Budget Amount Remaining After Construction Efforts $ 26,873 Original Construction Contract Amount $ 64,873 Contract Change Orders Nos. 1 & 2 $ 16,591 New Contract Total $ 81,464 Amount Paid to Contractor to Date $ 58,251 Total Remaining Fiscal Commitment to Contractor $ 23,213 Total Retention to be Released $ 8,147 Contract Amount Remaining to be Billed By Contractor $ 15,066 15� Adequate funding is available to pay the contractor's remaining billing ($15,066) and retention 1$8,147) for project closeout. CHARTER CITY IMPLICATIONS: The project is funded with Redevelopment Agency (RDA) Project Area Number 1 funds. As such, the project was bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The Miscellaneous Street Improvements, Project Number 2008-17, consisted of three minor improvements. The first improvement was the final component of the Phase 1 (Part 1) golf cart routes. The second improvement modified the median island on Calle Tampico from Washington Street to the entrance of the City's north parking lot to allow for additional left turn stacking capacity onto Washington Street. The final improvement modified the median on Washington Street just south of Calle Tampico in order to allow drivers to make a safe u-turn. On July 7, 2009, Council adopted a Resolution making certain findings pursuant to Health and Safety Code Section 33445(a) and authorized the expenditure of funds toward the median island improvements on Calle Tampico and on Washington Street. The Redevelopment Agency made similar findings on July 7, 2009. On September 15, 2009 City Council awarded a contract for $ 64,873 to Contreras Construction Company to construct the Miscellaneous Street Improvements Project No. 2008-17. On October 14, 2009, a Notice to Proceed was issued with a forty-five (45) working day contract completion time starting October 20, 2009, and ending on December 28, 2009. The project was deemed substantially complete on December 14, 2009. Early completion incentives are not applicable to this project. Upon substantial completion of the work, a contract change order was issued for additional asphalt repairs on Avenida La Fonda, Avenida Navarro, and Avenue 50. These repairs will be funded by street maintenance and repair funds. The additional improvements have been completed, and the project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. A contract quantity adjustment change order was issued for the difference between the proposed bid quantities, and the actual quantities utilized. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. w.. q 153 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the Miscellaneous Street Improvements, Project No. 2008-17 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $($8,147), thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Miscellaneous Street Improvements, Project No. 2008-17 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $8,147, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, T othy R. o ass P.E. Public Work ire r/City Engineer Approved for submission by: "Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map for Miscellaneous Street Improvements, PN 2008-17 .". 0 154 ATTACHMENT1 111 fa ai N � � W Q AVENUE 98 O ti A AVENUE 50 a� Gaj CALLS TAMPICO SITE x AVENUE 52 W D3 W VICINITY MAP �' 155 Wall 4 y OF 7KF COUNCIL/RDA MEETING DATE: March 16, 2010 AGENDA CATEGORY: ITEM TITLE: Approval to Award a Contract to Parsam BUSINESS SESSION: _ Construction, Inc. to Construct the Laguna de La Paz CONSENT CALENDAR: Sound Attenuation Wall Improvements, Project Number 2008-01 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Award a contract to Parsam Construction, Inc., in the amount of $586,826, to construct the Laguna de La Paz Sound Attenuation Wall Improvements, Project Number 2008-01, and authorize Assistant City Manager Plumlee to execute the contract. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources: Transportation DIF Total Funding Available: The following is the anticipated project budget: Design: Inspection/Testing/Survey: Construction: Administration: Contingency: Total: $1,262,470 $1,262,470 $72,020 $88,396 $586,826 $45,331 $469,897 $1,262,470 As illustrated, adequate funding is available to support staff's recommendation to award a construction contract to Parsam Construction, Inc. in the amount of $586,826. CHARTER CITY IMPLICATIONS: The project is 100% funded with local funds. As such, the project was bid as a non -prevailing wage improvement. BACKGROUND AND OVERVIEW: The proposed improvements include the installation of an eight -foot (8) sound barrier on the west side of Washington Street between Eisenhower Drive and Avenue 48 adjacent to the Laguna de La Paz residential subdivision to mitigate traffic related noise from the Washington Street corridor. Several design options were considered by the design consultant and the option selected will raise the existing wall and/or provide other treatment to meet the requirement of an eight (8) foot sound barrier relative to each home site. On April 15, 2008 the City Council adopted Resolution 2008-023 approving the Fiscal Year 2008-2009 through 2012-2013 Capital Improvement Program (CIP). The sound attenuation wall adjacent to Laguna de La Paz was included within the adopted CIP and scheduled for funding during Fiscal Year 2008-2009. On January 5, 2010, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise the Laguna de La Paz Sound Attenuation Wall Improvements, Project Number 2008-01 for bid. On February 4, 2010, thirteen (13) sealed bids were received for the construction of this project. A detailed bid comparison summary is provided for the City Council's review (Attachment 1). The basis of award is the lowest total bid for base bid area number 1. Doug Wall Construction, Inc. was the apparent low bidder at the time the bids were opened by the City Clerk, with a bid in the amount of $543,688.59. The Doug Wall Construction, Inc. bid was later found non -responsive since it did not comply with the requirement that the prime contractor perform at least 50% of the work, as required by the instructions to bidders. Therefore, Parsam Construction, Inc. submitted the lowest responsive bid in the amount of $586,826. Contingent upon City Council approval of a construction contract on March 2, 2010, the following represents how the project is expected to proceed: %' 157 City Council Awards Construction Contract March 2, 2010 Sign Contracts and Mobilize March 3 — 19, 2010 Construction (60 Working Days) March 2010 — June 2010 Accept Improvements July 2010 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Award a contract to Parsam Construction, Inc., in the amount of $586,826, to construct the Laguna de La Paz Sound Attenuation Wall Improvements, Project Number 2008-01, and authorize Assistant City Manager Plumlee to execute the contract; or 2. Do not award a contract to Parsam Construction, Inc., in the amount of $586,826, to construct the Laguna de La Paz Sound Attenuation Wall Improvements, Project Number 2008-01; or 3. Provide staff with alternative direction. Respectfully submitted, othy R. ass n P.E. Public WorkJo irector/City Engineer Approved for submission by: Bret M. Plumlee, Assistant City Manager — Management Services Attachment: 1. Bid Comparison Summary p.. 158 159 CITY OF LA QUINTA - Bid Opening Log Sheet Bid Opening Date: 2/4/10 Bid Opening Time: 2:00pm City Project No. 2008-01 Project Description: Laguna de la Paz Sound Wall Engineer's Estimate: $906,628.00 BIDDER: BID AMOUNT 1. West Coast Structures $1,113,912.68 2. Beador Construction Company $838,700.00 3. Peterson Chase $821,906.00 4. Highland Construction $695,793.00 5. Dateland Construction $924,298.50 6. Parsam Construction $S86,826.00 7. Doug Wall Construction $543,900.00 8. SOL Construction $903,830.50 9. KAT Construction $687,914.00 10. Desert Concepts $734,781.40 11. Scrimsher Construction $660,490.50 12. Southland Construction $635,690.00 13. 4-Con Engineering $784,781.00 Apparent Low Bidder: Doug Wall Construction Price: $543,900.00 Sub Contractor(s) Description of Work % of Work John Barajas Masonry Masonry 28% 42-901 Lima Hall Road Bermuda Dunes, CA 92203 Mascorro Concrete Construction Concrete 72-290 Quarry Trail Thousand Palms, CA 92276 44% 160 \�--------: 3334 BARNES CIRCLE, GLENDALE, CA 91208 • TEL.: (818) 236-3633 • FAX: (818) 236-3634 February 10, 2010 City of La Quinta Public Works / Engineering 78-495 Calle Tampico La Quinta, CA 92247 RE: Protest of Bid Results Project Name: Project No.: Bid Opening Date: To Whom it May Concern: Laguna de la Paz Sound Wall 2008-01 2l4/10 In reviewing the bid results for the Laguna de la Paz Sound Wall, Project No. 2008-01, which opened on 2/4/10, the apparent low bidder appears to be in violation of the "50%" rule regarding subcontractors. The total amount of work to be performed by subcontractors, as stated on the Bid Opening Log Sheet, is 72%. Parsam Construction, Inc. is the second low bidder on this project, and we respectfully request a review of the apparent low bidders' subcontractors and the percentage of work to be performed by the subcontractors. Thank you in advance for your prompt attention to this matter. Respectfully Submitted, Aren Hovanessian Project Manager �.. 161 T4tw °F 4Q" COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Acceptance of Phase 1 Village Enhanced Pedestrian Crossings and Traffic Calming Devices Project No. 2008-04A CDBG Project No. 4.LQ.04-08 & 4.LQ.06-09 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: �D STUDY SESSION: PUBLIC HEARING: Accept Phase 1 Village Enhanced Pedestrian Crossings and Traffic Calming Devices Project No. 2008-04A CDBG Project No. 4.LQ.04-08 & 41Q.06-09, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $5,192, thirty-five (35) days after the Notice of Completion FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $903,225 Amount Spent Through 2-19-10 $131,821 Project Budget Amount Available $771,404 Remaining Fiscal Commitment/ Contract Amount for Phase 1 $ 13,048 Project Budget Amount Remaining After Phase I Construction $ 758,356 Efforts Original Construction Contract Amount $ 47,015 Contract Change Order No. 1 $ 8,056 Contract Quantity Adjustment CCO#2 $ (3,151) New Contract Total $ 51,920 Amount Paid to Contractor to Date $ 38,872 Total Remaining Fiscal Commitment to Contractor $ 13,048 Total Retention to be Released $ 5,192 Contract Amount Remaining to be Billed By Contractor $ 7,856 163 Adequate funding is available to pay the contractor's remaining billing ($7,856) and retention ($5,192) for project closeout. CHARTER CITY IMPLICATIONS: The project is partially funded with Community Development Block Grant (CDBG) and State Gas Tax funds. As such, the project was bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The purpose of the project was to install aesthetically pleasing pedestrian crossings and to calm traffic within the City's Village area near "Old Town". Specifically, improvements were made to Avenida Bermudas, between Calle Tampico and Avenue 52, and to Desert Club Drive, between Calle Tampico and Avenue 52. Phase 1 improvements to Avenida Bermudas included three speed humps between the post office and Avenue 52. Improvements to Desert Club Drive included four speed humps between Calle Tampico and Avenue 52, and striped parking lanes between Calle Tampico and Avenue 52. The second phase of the project which includes decorative pavers, dry wells, and enhanced pedestrian crossings with speed tables will be advertised and constructed after May 1, 2010 in order to avoid disruptions to retailers in The Village. On April 15, 2008, the City Council adopted Resolution 2008-023 approving the Fiscal Year 2008-2009 through 2012-2013 Capital Improvement Program (CIP). The Village Enhanced Pedestrian Crossings were included within the adopted CIP and scheduled for funding during Fiscal Years 2008-2009. On November 18, 2008, the City Council conducted a public hearing and adopted Resolution 2008-073 allocating the use of Community Development Block Grant (CDBG) funds. The public facility improvements included within the Village Enhanced Pedestrian Crossings and Traffic Calming Devices project were included in this action and allocated an additional $160,000. On August 4, 2009, the City Council approved the plans, specifications and engineers estimate (PS&E) and authorized staff to advertise for bid the Village Enhanced Pedestrian Crossings and Traffic Calming Devices, Project Number 2008-04. The project scope was subsequently revised into two phases in order to expedite construction of the speed humps this fall prior to the start of the holiday season. The remaining improvements included in Phase 2 will be advertised and constructed in the spring and summer of 2010. On November 3, 2009, City Council awarded a contract to the lowest responsive bidder. A contract was issued in the amount of $47,015 to Contreras Construction 163 Co., to construct the Phase 1 Village Enhanced Pedestrian Crossings and Traffic Calming Devices Project No. 2008-04A, CDBG Project No. 4.LQ.04-08 & 4.LQ.06-09. On November 12, 2009, a Notice to Proceed was issued with a fifteen (15) working day contract completion time starting November 17, 2009, and ending on December 9, 2009. The project was deemed substantially complete on December 1, 2009. After the substantial completion, a contract change order was issued for additional striping as well as the installation, relocation, and subsequent removal of a prefabricated speed hump in front of the post office on Avenida Bermudas. Staff is currently working on a better location for a speed hump or speed table in this area in order to keep vehicle speeds at 25 mph or less so that golf carts may legally use this street. Early completion incentives were not applicable to this project. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Quantity adjustments were made between the proposed bid quantities and the actual quantities utilized, resulting in a credit to the project. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include 1. Accept the Phase 1 Village Enhanced Pedestrian Crossings and Traffic Calming Devices Project No. 2008-04A CDBG Project No. 4.LQ.04-08 & 4.LQ.06-09 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $5,192, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Phase 1 Village Enhanced Pedestrian Crossings and Traffic Calming Devices Project No. 2008-04A CDBG Project No. 4.LQ.04-08 & 41Q.06-09 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $5,192, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. 164 Respectfully submitted, imothy R. Jo ss n P.E. Public Works ire r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager ....1 165 T4ty,, 4 laQu&rw COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Ratification of City Manager Approval of Contract Change Order No. 2 for the Traffic Signal Improvements at Desert Club Drive and Avenue 52, Project Number 2008-02, for the Modification of Traffic Signal Pole Foundations RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Ratify City Manager approval of Contract Change Order No. 2 for the Traffic Signal Improvements at Desert Club Drive and Avenue 52, Project Number 2008-02, for the modification of traffic signal pole foundations. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources: County Fire Credit Fund Total Funding Available: Professional Design: Inspection/Testing/Survey: Construction (Signal Contractor): Construction (Equipment Purchase): Administration: Contingency: Total: $430,000 $430,000 $10,750 $43,000 $33,325 $123,668 $100,987 $21,500 $96,770 $430,000 ,W..: ' 169 Project Budget Total Amount Spent Through 1 /31 /10 Project Budget Amount Available Original Construction Contract Amount Contract Change Order No. 1 Pending Contract Change Order No. 2 New Contract Total Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Budget Amount Remaining Construction Efforts $430,000 $121,044 $308,956 $123,668 $ 8,364 $ 47,292 $179,324 $ 0 $179,324 $129,632 As illustrated, adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project is funded with County Fire Credit Funds. As such, the project was bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The project improvements will add a new traffic signal at the intersection of Desert Club Drive and Avenue 52 at the entrance to the new fire station and corporation yard. On April 15, 2008, the City Council adopted Resolution 2008-023 approving the Fiscal Year 2008-2009 through 2012-2013 Capital Improvement Program (CIP). The new traffic signal at Desert Club and Avenue 52 was included within the adopted CIP and scheduled for funding during Fiscal Year 2008-2009. On August 4, 2009, the City Council approved the Plans, Specifications and Engineers Estimate (PS&E) and authorized staff to advertise for bid the New Traffic Signal at Desert Club Drive and Avenue 52, Project Number 2008-02. On September 15, 2009, the City Council authorized staff to procure the City provided traffic signal equipment and poles for the new traffic signal at Avenue 52 and Desert Club Drive, Project Number 2008-02. ��.. 167 On November 3, 2009 City Council awarded a contract for $123,668 to Steiny and Company, Inc., to construct the Traffic Signal Improvements at Desert Club Drive and Avenue 52, Project Number 2008-02. On December 11, 2009, a Notice to Proceed was issued with a 40 working day contract completion time starting December 15, 2009, and ending on February 11, 2010. Contract Change Order No. 1 was issued for the construction of an additional handicap ramp and the installation of a traffic signal pedestrian pushbutton post. The amount of Contract Change Order No. 1 was $8,364, which is within the City Manager's signing authority, and did not require City Council approval. Upon potholing and excavation for the south side traffic signal foundations, the contractor encountered an existing storm drain at a depth which was shallower than anticipated resulting in a design modification for the signal pole foundations. On January 19, 2010, revised plans were delivered to Steiny and Company for an evaluation and quote for the revised foundations. A quote in the amount of $47,292 for the plan revisions was received. In order to not delay the project further a contract change order was approved under the City Manager's authority on February 17, 2010. The contract change order includes a time extension for the additional work which will delay completion of the project approximately six weeks to April 2010. The City's municipal code section 3.30.070 D. makes provisions for the City Manager to execute contracts by the most expeditious manner when time is of the essence, provided the contract is ratified by the City Council. As the amount exceeded $25,000, this Contract Change Order No. 2 must be ratified by the City Council and has been included as Attachment 1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Ratify City Manager approval of Contract Change Order No. 2 for the Traffic Signal Improvements at Desert Club Drive and Avenue 52, Project Number 2008-02, for the modification of traffic signal pole foundations; or 2. Do not ratify City Manager approval of Contract Change Order No. 2 for the Traffic Signal Improvements at Desert Club Drive and Avenue 52, Project Number 2008-02, for the modification of traffic signal pole foundations; or .,,. 168 3. Provide staff with alternative direction. Respectfully submitted, imothy R. J nass P.E. Public Works Direc r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment : 1. Contract Change Order No. 2 �.. 16 a CONTRACT: PROJECT NO. CONTRACTOR: ATTACHMENT T-Vr444" Sheet I of 2 Traffic Signal Improvements at Avenue 52 and Desert Club Drive 2008-02 Steiny and Company, Inc. 12907 E. Garvey Ave Baldwin Park, Ca. 91706 CONTRACT CHANGE ORDER NO.2 *xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx*;r*xx*xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx***xx*xxxxxxxx Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. x:txxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx,txx*xxxxxxxxxxxxxxxxxxx*xxxxx*x:t*x*xxxx*x*xxxxxxxxxxxx DESCRIPTION OF CHANGE This Contract Change Order allows for the construction and installation of modified Traffic Signal Pole Foundations due to a conflict with the existing storm drain system. Total $ 47,291.29 *****x*****xxxxxx*x*x*******xxxxxxxxxxx***xx*****xxx*xxxxx*********xx*x*xx*******xxxx*xxxx Previous Contract Amount Through CCO #1 $ 132,031.35 Add This Change Order No. 2 $ 47 291.29 Revised Contract Total $ 179,322.64 By reason of this contract change order the time of completion is adjusted as follows: -30- working days added to contract time. The revised contract completion date shall be: 04/02/10 Submitted Approved **xxx*****xxx*****xxxxxxxx*xxxxxxxx**xx***xxx**x*****x*xxxxx******x**********************x We, the undersigned Contractor, havegiven careful consideration to the changeproposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as/ ay the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: /�— _ .. _ Title:Richard 7esodero, Vice President Contractor: MWW AND COMPANY, INC. Date: Cob . 11 X(O CNDOCUNQ:NfS AND SETTMOSVOTO "AL SErnNGS\TEMYORAAY VtTERNET FILES\C0NTENT.00TLOOK1n3H0EL31\CCO 1Q.0 C ., 170 L° �TQ 4 etP Qum& OF'i'�4`j COUNCIURDA MEETING DATE: March 16, 2010 ITEM TITLE: Denial of Claim for Damages Filed by: Acclaim Resource Partners; Date of Loss — August 26, 2009 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR:.. STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages Filed by: Acclaim Resource Partners; Date of Loss — August 26, 2009. FISCAL IMPLICATIONS: The total amount of the claim is $2,191 .95. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Acclaim Resource Partners with a reported date of loss of August 26, 2009 (Attachment 1). The claim was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: •• 17A 1. Deny the Claim for Damages Filed by Acclaim Resource Partners with a date of loss of August 26, 2009; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, �x 4& Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: 'A 4 10- Thomas P. Genovese, City Manager Attachment: 1. August 26, 2009 Claim for Damages 172 ATTACHMENT RESOURCE PARTNERS 01/07/2010 City of La Quinta PO BOX 1504 La Quinta, CA 92247 RE: Auto Club Enterprises Claim Number: ARP File Number: Insured: Adverse Party: Amount of Loss: Date of Loss: Dear City of La Quinta : G3123579 28828 Jesus Rios City of La Quinta $2,191.95 08/26/2009 2714 McGrow Drive Bloominylon, It 61704 Toll free: 800.875,3099 Telephone: 309.823.9525 Fox: 309.820.1741 www.occloimresovfce.com J) E C FL io Ir � � 1 1 2010 I i CIIYCV LA aU1NT1 ^'T1 MAS40'$ )VT Auto Club Enterprises has assigned the above captioned file to Acclaim Resource Partners in order to pursue their subrogation claim. The facts of the accident indicate you were responsible for the damages incurred by Auto Club Enterprises's policyholder. Therefore, we request you forward your payment to: Acclaim Resource Partners 2714 McGraw Bloomington, IL 61704 Please be sure to identify your payment by referring to the ARP file number. In the event you had active insurance coverage at the time of the loss, please notify your carrier immediately along with providing this information to us. We will deal with your carrier directly once we have received this information. Sincerely, Acclaim Resource Partners Shelly Nagy Subrogation Specialist shelly. nagy@acclaimresource.com 17: ARMS0 - Automated Rental Management System Page 1 of I ® SO. CAL AUTO CLUB (AAA SO. CAL) Bill To: AAA SO. CAL AUTO CLUB (SO. CAL) ATTN: STALISA STRANGE 3700 CENTRAL AVENUE RIVERSIDE, CA 92506 RENTER INFORMATION: Renter: DELGADO, MARIBEL RENTAL INFORMATION: Rental Branch Location: ENTERPRISE RENT -A -CAR (2703) 299 W. MAIN ST EL CENTRO, CA 922432514 (760)353-3600 ADDITIONAL CLAIM INFORMATION: Claim Number:G 312357909082601040 Claim Type: Insured Vehicle Condition: Unknown Date Of Loss: 8/26/09 Insured Name: JESUS RIOS Owner's Vehicle: 2007 NISSAN/ALT Additional Driver: Rental ENTERPRISE RENT -A - Company: CAR Invoice: D090891-2703 Billing Detail Rental 11/30/09 to Period: 12/23/09 (24 days) Billed 11/30/09 to Period: 12/23/09 (24 days) Description Rate: Amount: 24 DAYS @ $27.99 $671.76 1 SALES TAX %8.75 $58.78 TOTAL CHARGES: $730.54 Less Amount Received: $10.54 AMOUNT DUE.......... $720.00 Repair Facility: TOWS AUTOBODY EL CENTRO, CA 92243 (760)352-3288 VEHICLES RENTED: Effective Date year VIN Starting Ending Mileage Make Model and Time I I I I I Mileage I Mileage 11/30/09 2:23 PM 12009 I CHEV I MALI 11GIZG57689FI63716 130400 131240 1840 Rental Invoice Please Return This Portion With Remittance Make Payment To: Total Charges: $730.54 ENTERPRISE RENT -A -CAR COMPANY (32NN) Less Amount Received: $10.54 1930 W PARK AVE Total Amount Due .................... $720.00 REDLANDS, CA 923738042 Federal ID:95-3475810 Please include on your check: Invoice: D090891-2703 https://www.armsweb.com/arnisweb/closedcustomerfile.do 01/04/2010 174 1 Document Name: untitled TRANSACTION INQUIRY LIST CLAIMS PAYMENT DETAIL CLMT: PAYEE 1 ENTERPRISE RENT A CAR PAYEE 2 ADDR 1 5440 EAST SPEEDWAY BL ADDR 2 G 3123579 08/26/09 1 40 RIOS, JESUS AND RIOS, AMELIA RE -ISSUE: N ISSUED DATE: 12/28/09 DRAFT NO: 1459087 DRAFT ANT: $707.50 FINAL SUF 40 $707.50 YES CITY TUCSON STATE AZ ZIP 85712 TRAN RECORDED PYMT MAIL CLAIM DATE DATE TYPE CODE/SEC DO 12/28/09 12/28/09 A US 6 PAYMENT ADVICE CODE: PAYMENT MEMO: INVOICE# D090891-2703 EMP NO EMPLOYEE NAME 630549 STALISA L STRANGE DRAFT STATUS: 0 STATUS DATE: 12/28/09 Command =__> F3=Exit Date: 01/04/2010 Time: 10:43:47 AM HAND TRAN CLAIMS PAYEE ADJ NO EMP NO ----- CODE ------ 630549 630549 105 930 572594 POCKET EXP: $10.54 SECTION DATE APPROVED 6 12/28/09 YES LABEL: IF40/IF4401Q F9=Pry 1l5 G 312357909082601009 Owner: RIOS.JESUS Page 1 of 9 This folder is not assigned to a desk reviewer Status: Not Reviewed ' FSave&Close, Malin Vehicle Estimate Images Activity Log Attachments jouFnal Print Options: 1 11 i images(s) per page DPrint Description and Comments Print Images) https://www.emitcliell.com/review/RevMod7.asp?W orkfol(lerlD=63500001 12/ 11/2009 176 G 312357909082601009 Owner: RIOS,JESUS Page 2 of 9 https://www.emitcliell.coiiVreview/RevMod7.asp?Woi-kfoldei-ID=63500001 12/11/2009 1 .43, 7 f =�� ',; _«�, u�: ,..�'' �- . r ,� 4e .... ,� C:, � �. �a-..�—m- �� T'll 21,41 a fyx r' mr G 312357909082601009 Owner: RIOS,JESUS Page 6 of 9 https://www.emitchell.com/review/RcvMod7.asp?Woi kfoicierID=63500001 12/11/2009 ..� � � � : � � «c<+� `- � \ :� \� : � ? � � � � � . .\� � � � � � � � / �\ : ; \ � .y «> � � \ /.}. � � � : � \ \�2:<y:: � y <� .\: � � : ��° q� >� .2�»« � � � � � � } � \ >� - � � � � r� � � «w � :�� d�\�� d 2: . ©�� w< � y� y \� � � � � » . <� \^ . \� � � » � � ��©� d � »� � - . .:� ; �� ., /\\mom � � �2 � � z. \� � . . . «. <<? « : » ^ % © «� � v� , <»� � +� � \ /� ... :» � � : - , w .� 9 y«� .� \. � y: »:.. a .. . , . � . � [\ y,� � � � � : .. 2�� K� � � � � � 3 i }4�i `y y a. i .:: Date: 12/08/2009 08:42 AM Estimate ID: G 3123579090826011 Estimate Version: 0 Committed Profile ID: 44/30 **NO SUPPLEMENTS WILL BE PAID WITHOUT PRIOR APPROVAL** Automobile Club of So. California 800 La Terraza Blvd. Ste 200 Automobile Claims, Escondido, CA 92025.3898 (760) 218-0982 Fax: (714)549-6637 Damage Assessed By: Scott Abrams abrams.scott@aaa-calif.com Type of Loss: Comprehensive (Spec) Date of Loss: O8/26/2009 Date Veh Avail: 12/08/2009 Deductible: 500.00 Policy No: G 312357909082601009 Insured: JESUS RIOS Owner: JESUS RIOS Address: NO ADDRESS ON ASSIGNMENT, Telephone: Home Phone: (760) 398-7551 Appraised For: STALISA STRANGE (951) 637-8623 Mitchell Service: 910825 Accident Date: 08/26/2009 Claim Number: G 3123579090826010D9 Description: 2007 Nissan Altima 2.5 S Vehicle Production Date: 2/07 Body Style: 4D Sed Drive Train: 2.51- Inj 4 Cyl AT FWD VIN: 1 N4AL21 E47N439724 License: 5YVY191 CA Mileage: 45,242 OEM/ALT: A Search Code: ACSCSO Color. Gray Beige Metallic Options: AIR CONDITIONING, AUTOMATIC TRANSMISSION, 4-DOOR *** ALL PARTS LISTED ARE NEW OEM UNLESS OTHERWISE .TND7:CATED *** *** 'THIS IS NOT AN AUTHORIZATION FOR REPAIRS *** Line Item Entry Number_ Labor Type Operation Line Item Description Pad Type/ Part Number Dollar Amount Labor Units CEG Unit _ _ ROC KE R/PI LLARS/F LOOR 1 001964 BOY REMOVE/REPLACE R ROCKER MOULDING 76850-JA000 108.97 0.4 0AT 2 REF REFINISH R ROCKER MOULDING C 1.4 1.4 3 UNABLE TO REMOVE TAR FROM PLASTIC COMPONENTS 4 OD1965 BDY REMOVE/REPLACE L ROCKER MOULDING 76851-JA000 108.97 0.4 0AT 5 REF REFINISH L ROCKER MOULDING C 1.4 1.4 FRONTDOOR 6 001156 BDY REMOVE/REPLACE R FRT DOOR ADHESIVE MOULDING 80870-JA01E 40.1E 0.2 0.2T 7 REF REFINISH R FRT DOOR MOULDING C 0.5 0.5 8 001157 BOY REMOVE/REPLACE L FRT DOOR ADHESIVE MOULDING 80871-JAOIE 36.50 0.2 0.2T 9 REF REFINISH L FRT DOOR MOULDING C 0.5 0.5 REAR DOOR 10 001320 BDY REMOVE/REPLACE R REAR DOOR ADHESIVE MOULDING 82870-JA01E 39.25 0.2 0.2T ESTIMATE RECALL NUMBER: 12/081200908:42:40 G 312357909DB2601009 Mitchell Data Version: OCT_09_V UltraMate is a Trademark of Mitchell International Copyright (C) 1994 - 2009 Mitchell International Page 1 of 3 UltmMate Version: 6.7.024 All Rights Reserved 184 11 001321 BOY REMOVE/REPLACE 12 001930 BOY OVERHAUL 13 001784 BDY REPAIR 14 REF REFINISH 15 900500 BDY ' ADD'L LABOR OP 16 17 936012 ADD'L COST 18 900500 BDY ' ADD'L LABOR OP 19 936014 AOD'L COST 20 933003 BDY ' ADD'L OPR 21 REF ADD'L OPR 22 REF ADD'L OPR 23 ADD'LCOST L REAR DOOR ADHESIVE MOULDING REAR BUMPER REAR BUMPER ASSY REAR BUMPER COVER REAR BUMPER COVER MANUAL ENTRIES POLISH WHEELS .5 PER WHEEL TO REMOVE OVERSPRAY ADDITIONAL COSTS & MATERIALS HAZARDOUS WASTE DISPOSAL MANUAL ENTRIES FLEXIBLE PRIMER ADDITIONAL COSTS & MATERIALS FLEX ADDITIVE ADDITIONAL OPERATIONS TINT COLOR DE -NIB AND FINESSE CLEAR COAT ADDITIONAL COSTS & MATERIALS PAINT/MATERIALS - Judgment Item # - Labor Note Applies C - InClUded in Clear Coat Calc Remarks WORKING DAYS TO REPAIR VEHICLE HAS SECOND CLAIM FOR SAND DAMAGE OVERLAP IS REMOVED FROM BOTH ESTIMATES THIS WAS WRITTEN AS A DESK ASSIGNMENT Estimate Totals Date: 12/0ar2009 08:42 AM Estimate ID: G 312357909082601DO9 Estimate Version: 0 Committed Profile ID: 44/30 82871-JA01E 39.25 0.2 0ff 1.6 # 1.6 Existing 1.01# 1.6 C 2.5 2.5 Existing 2.0' Sublet Add'I Labor Sublet I. Labor Subtotals Units Rate Amount Totals II. Part Replacement Summary Body 7.0 50.00 _Amount 5.00 5.00 360.00 Taxable Parts Refinish 8.6 50.00 0.00 0.00 430.00 Sales Tax Non -Taxable Labor 790.00 Total Replacement Parts Amount Labor Summary 15.6 790.00 III. Additional Costs Amount IV. Adjustments Taxable Costs 258.58 Insurance Deductible Sales Tax @ 8.750% 22.63 Customer Responsibility Non -Taxable Costs 7.50 Total Additional Costs 28&71 ESTIMATE RECALL NUMBER: 12/08/20D908:42:40 G 312357909082601009 Mitchell Data Version: OCT_09_V UltraMate is a Trademark of Mitchell International Copyright (C) 1994 - 2009 Mitchell International UltraMate Version: 6.7.024 All Rights Reserved 5.00 5.00 ' 0.3' 2.50 ' 5.00 ' 0.5' 0.5 1.8 258.58 • T Amount 373.09 8.750% 32.65 405.74 Amount 500.00- 500.00- Page 2 of 3 "' :1 185 Date: 12/08/2009 08:42 AM Estimate ID: G 3123579MO82601009 Estimate Version: 0 Committed Profile 10: 44130 I. Total Labor: 790.00 it. Total Replacement Parts: 405.74 III. Total Additional Costs: 288.71 Gross Total: 1,484.45 IV. Total Adjustments: 500.00- Net Total: 904.45 Polnt(s) of Impact 16 Non -Collision (P) Inspection Sile: TOMS A/B Address: 635 E ROSS AVE EL CENTRO, CA Inspection Date: 12J08/2009 Body Shop: TOM'S AUTO BODY Address: 635 E. ROSS AVE EL CENTRO, CA 92243 Work Phone: (760) 352-3288 Thank you for al.lowino us to be of service. For m.:;re information about all of the products and services the Auto Club offers, please call 1-877-428-2277, visit your local Auto Club office or wet - site www.aaa-calif.com ESTIMATE RECALL NUMBER: 12/O8/200908:42:40 G 312357909082601009 Mitchell Data Version: OCT_09_V UltraMate is a Trademark of Mitchell International Copyright (C) 1994 - 2009 Mitchell International Page 3 of 3 UltraMate Version: 6.7,024 All Rights Reserved 186 Date: 12/08r2009 08:42 AM Estimate 10: G 3123579WO82601009 Estimate Version: 0 Committed Profile ID: 44/30 1. Total Labor: 790.00 it. Total Replacement Parts: 405.74 III. Total Additional Costs: 288.71 Gross Total: 1,484.45 IV. Total Adjustments: 500.DD- Net Total: 984.45 Point($) of Impact 16 Non -Collision (P) Inspection Site: TOMS A/B Address: 635 E ROSS AVE EL CENTRO, CA Inspection Date: 12/08/2009 Body Shop: TOM'S AUTO BODY Address: 635 E. ROSS AVE EL CENTRO, CA 92243 Work Phone: (760) 352-3288 Thank you for allowing as to be of service. For mere information about all of the products and services the auto Club offers, please call. 1-877-428-2277, visit your local Auto Club office or web site www.aaa-cal'f.com ESTIMATE RECALL NUMBER: 121081200908:42:40 G 312357909082601009 Mitchell Data Version: OCT_09_V UltraMate is a Trademark of Mitchell International Copyright (C) 1994. 2009 Mitchell International Page 3 of 3 UIIraMate Version: 6.7.024 All Rights Reserved -• 18 7 12/08/2009 08:42 AM Automobile Club of So. California 800 La Terraza Blvd, Ste 200 Automobile Claims, Escondido, CA 92025-3898 REFINISH MATERIALS CALCULATION REPORT RIOS, JESUS Paint Code 1 C43 Gray Beige Metallic Refinishing Bodywork. License: 5YVY191 Vehicle: 2007 Nissan Estimate ID: G 312357909082601009 Repair Order: 0 Paint Code 1 Time Less Overlap: Paint Code- 2 Time Less Overlap: Blend 1 Time: Blend 2 Time: Buffing/Polishing: Additional Refinishing Materials: Refinishing Materials Subtotal: Metal Materials: Fiberglass Materials: Plastic 'Flex' Materials: Additional Bodywork Materials: 5ociv Materials Subtotal: Adjustment: GRAND TOTAL: Color & Clear Solventborne Units $/Per Cost 6.30 255.10 0.00 0.00 0.00 0.00 0.00 0.00 0.50 6.96 3.48 0,00 258. 58 0.00 3.89 0.00 0.00 7.50 0.00 0.00 20. 70 0.00 0.00 n.^. 0.00 0.00 258.58 U1traMate is a Trademark of Mitchell International Copyright (C) 1994 - 2009 Mitchell International Page 1 of 1 All Rights Reserved w. 186 Page: 1 Document Name: untitled TRANSACTION INQUIRY LIST CLAIMS PAYMENT DETAIL CLMT: G 3123579 08/26/09 1 9 RIOS, JESUS AND RIOS, AMELIA RE -ISSUE: N ISSUED DATE: 12/08/09 DRAFT NO: 1440993 PAYEE 1 JESUS OR AMELIA RIOS DRAFT AMT: $984.45 PAYEE 2 AND TOM'S AUTO BODY FINAL ADDR 1 635 E ROSS AVE SUF 9 $984.45 YES ADDR 2 CITY EL CENTRO STATE CA ZIP 922439657 TRAN RECORDED PYMT MAIL CLAIM HAND TRAN CLAIMS PAYEE DATE DATE TYPE CODE/SEC DO ADJ NO EMP NO ----- CODE ------ 12/08/09 12/08/09 A US 65 631945 631945 102 65 897280 ACSC RENTAL: $0.00 INSD PD DED: Y WAIVER CODE: POCKET EXP: $0.00 PAYMENT ADVICE CODE: PAYMENT MEMO: PAYMENT FOR DAMAGES TO 2007 NISSAN LESS 500 DEDUCTIBLE EMP NO 631945 DRAFT STATUS: 0 Command ===> F3=Ex.it EMPLOYEE NAME SCOTT ABRAMS STATUS DATE: 12/08/09 Date: 12/11/2009 Time: 1:28:44 PM SECTION DATE APPROVED 65 12/08/09 YES LABEL: IF40/IF440IQ F9==Pry T4hr°&4Ci" COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Approval of a Contract Change Order Nos. 1 and 2 With Desert Concepts Construction Inc. for Additional Landscaping Associated With Fire Station 32, Project No. 2008-03 and Phase I of the Corporate Yard, Project 2007-08 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve two contract change orders to Desert Concepts Construction Inc. in the total amount of $32,879 for additional landscaping associated with Fire Station 32, Project 1No. 2008-03 and Phase I of the City Yard, Project 2007-08 and authorize the City Manager to execute the same. FISCAL IMPLICATIONS: Sufficient funds exist in the contingency portion of the project for the additional expenditure. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 6, 2009, the City entered into a contract with Desert Concepts Construction Inc. for the landscape portion of Fire Station 32 and Phase I of the Corporate Yard. The original contract included materials and labor to landscape the area immediately adjacent to the fire station and yard as well as the new retention basin which is located to the west of the station. The proposed change orders will expand the desert landscape treatment further west into the park area immediately 19� adjacent to Ave 52. Attachment 1 outlines the scope of additional work with the associated costs. Attachment 2 shows the location of the additional landscaping. FINDINGS AND ALTERNATIVES: Approve two contract change orders to Desert Concepts Construction Inc. in the total amount of $32,879 for additional landscaping associated with Fire Station 32, Project No. 2008-03 and Phase I of the City Yard, Project 2007-08 and authorize the City Manager to execute the same; or 2. Do not approve the change order; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building and Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Proposals and costs associated with the additional work 2. Plan showing location of additional work 191 DE,,5E.RT CONCEPTS CONSTRUCTION, INC. Suite D ATTACHMENT 1 a92211 )0-9007 30-9014 tic #849837 www.desertconceptsmel Proposal submitted To: Date Reference No: 02122/10 AZ1015Rev City of La Oiuinta Job Name: 78-495 Calle Tampico Fire Station #32 La Quinta, CA. 92253 Job Location: La Quinta, CA. 02253 Contact: Date of Plans: Phone: Fax We propose to famish materials and labor --complete in accordance with specifications below for the sum of Twelve Thousand One Hundred Seventy Nine and 00/100* *... *********$12,179.00 UPON COMPLETION OF JOB All material is guaranteed to be as specked. All Work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specifications below involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tomado, and other necessary Insurance. Our employees are fully covered by Workman's Compensation Insurance. This proposal may be withdrawn by us if not accepted within 90 ay& Authorized Signature !` We hereby submit specifications d titrrtates for. Additional work for Large Planter on the West North Side of the Project 1). Removal and disposal of existing old plant material. 2). Grading including import fill. 3). Install irrigation drip system for 2,500 sq. ft. at $.90 per sq. ft. 4). Plant 80-5 gal. Assorted Plants at $25.00 each. Plant 20-1 gal. Assorted Plants at $12.00 each. 5). Install 12 Large Boulders at $75.00 each. 6). Install 30 tons of D.G. 318 minus "Brimstone" at $100.00 piton. 15% Profit TOTAL CAST OF JOB: to prices, specifications and conditions are Date: O L $1,500.00 $ 700.00 $2,250.00 $2,000.00 $ 240.00 $ 900.00 $3,000.00 $1,589.00 $12,179.00 are a--;Z,-)rD 199 77-770 Country Club Dr, Suite D Palm Desert, California 92211 Phone (760) 200-9007 Fax (760) 200-9014 Lic. #M837 www.desertconceptsmet Proposal Submitted To: Date Reference No: 02/15/10 AZ1016 Job Name: City of La Quinta 78-495 Calle Tampico Fire Station #32 Job Location: La Quinta, CA. 92253 La Quinta, CA. 92253 Contact Date of Plans: Phone: Fax: We propose to furnish materials and tabor---complete-in accordance with specifications below for the sum of: Twenty Thousand Seven Hundred and 00/100"' *****""`�"""""**"""'$20,700.00 UPON COMPLETION OF JOB All material is guaranteed to be as specified. All Work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specifications below involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our employees are fully covered by Workman's Compensation Insurance. This proposal may be withdrawn by us if not accepted within 90 Days. Authorized Signature We hereby submit specitications ana estimates wt. muumv,lar,nv;n 111G Side of the Project qExtend irrigation for plant material. 2). Plant 5-15 gal. Desert Spoon at $90.00 each. Plant 44-5 gal. Assorted Shrubs at $25.00 each. Plant 10-1 gal. Assorted Shrubs at $12.00 each. 3). Install 80 tons of 4"x8" Indian Gold Cobble at $125.00 per ton. 4). Install 7 Large Boulders. 5). Install 40 tons of D.G. 318 minus "Brimstone" at $100.00 p/ton. $ 1,800.00 $ 450.00 $ 1,100.00 $ 120.00 $10,000.00 $ 530.00 $ 4,000.00 15% Profit $ 2,700.00 TOTAL COST OF JOB: $20,700.00 Acceptance of Proposal —the above prices, specifications and conditions are satisfactory and are hereby acre . You are authorized to do the work ass ified. Accepted By: Date: ».. 193 ATTACHMENT 2 /\ 194 celdf 4 4 a" COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Approval to Excuse Commissioner Quill's Absence from the February 23, 2010, Planning Commission Meeting RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a request from Commissioner Quill to be excused from attending the February 23, 2010, Planning Commission meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the City Council to excuse an absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations on absences." Staff has discussed this section with all Commissions and, in response, Planning Commissioner Quill has requested of the City Council to be excused from the February 23, 2010, Planning Commission meeting. The request is being made after -the -fact due to a sudden business commitment as noted in Attachment 1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Commissioner Quill's request to be excused from the February 23, 2010, Planning Commission meeting; or 2. Deny Commissioner Quill's request; or 3. Provide staff with alternative direction. Respectfully s Planning Director Approved for submission by: A) z - / �? /JW, - 4, Thomas P. Genovese, City Manager Attachment: 1. Request from Commissioner Quill 196 ATTACHMENT 1 From: Paul Quill [pquill@1ilc.com] Sent: Monday, February 22, 2010 4:08 PM To: David Sawyer; Carolyn Walker Subject: Absence from tomorrow nights PC Unfortunately I have a sudden business commitment for tomorrow's Planning Commission Hearing and will need to ask for an after the fact excuse. I believe this will be my first absence in over 2 years. Unfortunately I will have to ruin my flawless attendance record. Please excuse me. Paul D. Quill Innovative Land Concepts Inc. 51245 Avenida Rubio La Quinta, CA. 92253 Land Development Specialist phone/fax: 760.771.8050 cell: 760.834.5505 E:Mail, pquill@1ilc.com �••"' 197 2/22/2010 T,df 4 4 a" COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Approval of a Request by the United States Census Bureau to Utilize the Council Chambers for Training and Orientation on April 19 and 28, and the Study Session Room on April 27, 29, and 30, 2010, from 8:00 a.m. 4:30 p.m. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /6 STUDY SESSION: PUBLIC HEARING: Approve a request from the United States Census Bureau to utilize the Council Chambers for orientation and training of enumerators on April 19 and 28, and the Study Session Room on April 27, 29, and 30, 2010 from 8:00 a.m. to 4:30 p.m. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The United States Census Bureau has requested that the Council Chambers and Study Session Room be made available for orientation and training of enumerators on the following dates in 2010: Council Chamber on April 19 and 28, and Study Session Room on April 27, 29, and 30. The request meets all the requirements of facility use as contained in the City's Guidelines. A complete application has been submitted (Attachment 1) for the City Council's consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a request from the United States Census Bureau to utilize the Council Chambers on April 19 and 28, and Study Session Room on April 27, 29, and 30, 2010 from 8:00 a.m. to 4:30 p.m.; or 2. Do not approve the request from the United States Census Bureau to utilize the Council Chambers; or 3. Provide staff with alternative direction. Respectfully submitted, m(iktung, Director of Building and Safety Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Application 199 ATTACHMENT 1 Type at Event: Public Private Description of Activity: Date(x) of Qses_ /lG% ¢��i I Sise of Group: AeC Time of Dse: Start (a.m./p.a.) Finish Total Hours of Use x $32.00 bour S Certificate of Additional Insured Attached: J� -or- City Snsurance Requested:, Fee Paid! S Refundable Cleaning Deposit Paid: $ Session Roam a $200 Council Chambers (up to 33 people) $300 Council Chambers (34 people plus) a $500 Total Paid, 1 9 The undersigned hereby agree■ to abide by /the rules and regulations of the City of La Quint& relating to the use of public lities. Date: 31 o2D/D Signature! oZ !G� Titler 4 vlyf Deposit Required For: Deposit Returned! Dater VMS rbe eoe.ee .Awng Lee wwooum .d tse tuew.ee of interfeeese wee b. m or[leli oe eM epeeeee1e4 otAeleNiee. I too e.e.e,l re e.e ...Mo.e ee t".rewis.etw toe .nten ."LL4.41M L r W, hw.n. Wee e..eae edtew wteeei..Nw r� ee. *awe w .Am, qe 2 V 0 United States Census 2010 To Whom It May Concern: aa� cF Cph Palm Springs Local Census Office 3700 E. Tachevah Dr. Ste. 102 f 1 Palm Springs, CA 92262 a10 A„Es � Thank you for donating the space identified below for use in testing/training U.S. Census workers: Date: Time: d' Location: GiriWL �iG�ysn/i+ts� ,�.4nfv The Federal Government does not sign liability or "hold harmless" agreements. The United States, through its departments and agencies such as Commerce and NOAA, is prohibited by the Anti -Deficiency Act, 31 U.S.C. 1341, 1342 and 1517, from undertaking contingent and undetermined liability without funds being appropriated by Congress for such purpose. The Government is self -insured and does not maintain general liability insurance. In lieu of any insurance, the Department's liability for negligence of its employees in performing their duties is governed exclusively by the provisions of the Federal Tort Claims Act. Therefore, please be informed of the following: "Census agrees to promptly consider and adjudicate any and all claims which may arise out of use of subject donor's premises resulting from the actions of Census or duly authorized representatives or contractors of Census and to pay for any damage or injury as required by Federal law. Such adjudication will be made pursuant to the Federal Tort Claims Act, 28 U.S.C. 2671 et. seq. or such other legal authority as may be pertinent" We understand that we can use this space (rent free) for the period(s) indicated above. If this is not correct, please let us know. Sincerely, W Don Peeler, Assistant Manager Field Operations Palm Springs Local Census Office 760-992-3140 '«,, 2 cD l Persons) In Charge: Address Facility Requested: Type of Event: Public Private ✓ Description of Activi Phone a Date(s) of vseT a5Q?D/D size of Group: 6 Time of IIset Start (a.m./p.a.1 &&ZZ Finish Total Hours of Use x $32.00 /hour S Certificate of Additional insured Attached: -or- City Insurance Requested:, Fee Paid: S Refundable Cleaning Deposit Paid: $ SegAlon Room = $200 Council LIUmbers (up to 53 people) _ $300 Council Mashers (94 people plus) $500 Total Paid: The undersigned hereby agrees to abide by the rules and regulations of the City of La Quints relating to the use of p4a4c4facilition. Date: 3L �d/fl Sigaature:_t:�/�ii/�--- Deposit Required For: Deposit Returned. Dater UM: Tba asnm .ltatny the opyll a.alar sd the atstan.at at Sararrtlaa beat b. as artless of tan aysnaarlay aasaatsaaiw. Lt U. person le bea u.trlrar as tm eryrlt.alw ter .►lea .gllaaasem is.", h./.be run 1,46441 arttaaa ..eb.ritatlbe tram ape yews w sip. ra... 202 United States Census 2010 441e�4 / 12010 To Whom It May Concern: a °g Palm Springs Local Census Office 3700 E. Tachevah Dr. Ste. 102 % Palm Springs; CA 92262 eo v Thank you for donating the space identified below for use in testingitraining U.S. Census workers: Date: y/�-7 ; y5 �D�oza/o Time: 8 a. - Location: /.v CP[umA The Federal Government does not sign liability or "hold harmless" agreements. The United States, through its departments and agencies such as Commerce and NOAA, is prohibited by the Anti -Deficiency Act, 31 U.S.C. 1341, 1342 and 1517, from undertaking contingent and undetermined liability without funds being appropriated by Congress for such purpose. The Government is self -insured and does not maintain general liability insurance. In lieu of any insurance, the Department's liability for negligence of its employees in performing their duties is governed exclusively by the provisions of the Federal Tort Claims Act. Therefore, please be informed of the following: "Census agrees to promptly consider and adjudicate any and all claims which may arise out of use of subject donor's premises resulting from the actions of Census or duly authorized representatives or contractors of Census and to pay for any damage or injury as required by Federal law. Such adjudication will be made pursuant to the Federal Tort Claims Act, 28 U.S.C. 2671 et. seq. or such other legal authority as may be pertinent." We understand that we can use this space (rent free) for the period(s) indicated above. 1f this is not correct, please let us know. Sincerely, Don Peeler, Assistant Manager Field Operations Palm Springs Local Census Office 760-992-3140 20 Twyl 4 Zry QuiKr1Rj COUNCIL/RDA MEETING DATE: February 16, 2010 ITEM TITLE: Adoption of a Resolution Requesting Support of the Coachella Valley Regional Earthquake Early Warning System RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt of a resolution requesting support of the Coachella Valley Regional Earthquake Early Warning System. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Coachella Valley Regional Earthquake Early Warning System (CREWS) will establish, in the one of nation's highest at -risk earthquake regions, a comprehensive earthquake early warning system capable of rapid detection of regional earthquakes and the transmission of warnings to Coachella Valley users to initiate actions that will protect people and property. On December 7, 2009, the Coachella Valley Association of Governments (CVAG) Executive Committee approved participation to co -lead the creation and implementation of the CREWS with the Coachella Valley Emergency Managers Association (CVEMA) and local legislators. On January 25, 2010, the Executive Committee adopted a resolution supporting CREWS and recommended that CVAG member jurisdictions consider adoption of the attached model resolution. The CREWS Project will fund the expansion of the Coachella Valley Regional Earthquake Warning System to provide earthquake warnings for public schools and first responders. The CREWS Project will be responsible for the development of earthquake warning response procedures with emphasis on education, training and miry outreach efforts. The CREWS project will focus on regional needs, hazards, and priorities. CVAG's role will consist of: research and administer grant applications and other revenue streams for funding of this project; work with jurisdictions to secure strategic sites for system locations; work with CREWS partners to facilitate, implement, expedite, and expanding the CREWS networking capability thus doubling the warning time; and work to expand the early earthquake warning system by the means of regional partnerships. Once CREWS is implemented in approximately 18-24 months, those interested in receiving early earthquake warnings (CREWS Affiliates) would subscribe to the Network Earthquake Warning Service (NEWS) and purchase a Network Alert Device for approximately $700. Subscription fees (approximately $100 per site per month) for NEWS will pay for system operation, maintenance, upgrades, and on -going training and education efforts. This model for long-term support of the system ensures that CREWS will continue to be available as long as needed, thus, creating a sustainable funding model for on -going operations, maintenance, and education. Possible locations for installation may include City Hall, the Senior Center and Library. The majority of Coachella Valley cities have passed resolutions demonstrating their support of the CREWS project. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt of a resolution requesting support of the Coachella Valley Regional Earthquake Early Warning System; or 2. Do not adopt of a resolution requesting support of the Coachella Valley Regional Earthquake Early Warning System; or 3. Provide staff with alternative direction Respectfully submitted, Bret M. Plumlee Assistant City Manager — Management Services "' 205 Approved for submission by: Thomas P. Genovese, City Manager 2,0... 206 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ENDORSING THE COACHELLA VALLEY REGIONAL EARTHQUAKE WARNING SYSTEM (CREWS) AND REQUEST RECOGNITION, SUPPORT AND FINANCIAL ASSISTANCE FROM STATE AND FEDERAL LEGISLATORS FOR THIS REGIONAL MODEL WHEREAS, in at least three countries (Japan (2007), Mexico (1991), and Taiwan (2001)), disaster preparedness includes operational early warning earthquake systems, which can provide several tenths of seconds to a few seconds of warning of a large magnitude earthquake, both to mitigate injury and to aid disaster response and recovery efforts; and, WHEREAS, standalone early earthquake warning units in the Coachella Valley, QuakeGuards have the ability to provide 0-60 seconds warning time depending on the location of the unit from the hypocenter; and WHEREAS, Coachella Valley Association of Governments (CVAG) and the Coachella Valley Emergency Managers Association (CVEMA) CREWS proposal will expand the early earthquake core units in the Coachella Valley from 12 to 52 and network them into a system that can afford double the warning time; and, WHEREAS, Geologic studies show that over the past 1,400 to 1,500 years large earthquakes have occurred at about 150-year intervals on the southern San Andreas Fault. As the last large earthquake on the southern San Andreas occurred in 1857, that section of the fault is considered a likely location for an earthquake within the next few decades; and, WHEREAS, because the southern section of the San Andreas Fault spans throughout the Coachella Valley, a thorough emergency preparedness plan must include earthquake response and awareness, and local municipalities must strive to mitigate the devastating effects of earthquakes; and, WHEREAS, on December 7, 2009, CVAG's Executive Committee approved CVAG's participation to co -lead the creation and implementation of CREWS with CVEMA and local legislators; and, WHEREAS, CREWS will be critical to the safety of first responders, approximately 69,000 students and faculty of the local school districts, healthcare »... 20 7 Resolution No. 2010- Coachella Valley Regional Earthquake Warning System Adopted: March 16, 2010 Page 2 facilities; those people at critical infrastructure sites, an estimated 100,000 seasonal residents and visitors, as well as the entire population of 477,948 permanent residents (Riverside County 2009 Progress Report), such that CREWS participating partners and affiliates will receive an advanced alert of an earthquake, thereby enabling them to take mitigating actions, potentially reducing the number and severity of injuries; and, WHEREAS, the implementation of CREWS will require collaboration between CVAG, CVEMA, the local school districts and both the academic and private sector (Seismic Warning Systems, Inc.). Therefore, the CVEMA formed an Earthquake Early Warning Subcommittee to establish an Action Plan to develop the project; and, WHEREAS, the CREWS Project will: 1) seek funding for the expansion of CREWS to provide early earthquake warnings, 2) be responsible for the development of earthquake warning response procedures, 3) develop and implement sustainable and periodic education and training programs for each school district partner, and 4) focus on regional needs, hazards, and priorities, and include collaboration with other regions; and, WHEREAS, CVAG's role will involve: 1) research and administer grant applications and other revenue streams for funding of this project; 2) work with jurisdictions to secure strategic sites for system locations; 3) work with the CREWS partners to facilitate, implement, expedite, and expand the CREWS networking capability thus doubling the warning time; and, 4) work to expand the early earthquake warning system through regional partnerships; and, WHEREAS, it has been determined by the CVEMA that the CREWS project will need approximately $3 million dollars to expand the current 12 sites to include early earthquake warning devices along the Southern San Andreas Fault and the San Jacinto fault zone and to provide education and training; and, WHEREAS, the budget will include the CREWS Self -Funding Cooperative model in which those interested in receiving early earthquake warnings (CREWS Affiliates) would subscribe to the Network Earthquake Warning Service (NEWS). Subscription fees (approximately $100 per site per month) for NEWS will pay for system operation, maintenance, upgrades, and on -going training and education efforts and relieve the school districts of significant long term cost. This model for long-term support of the system ensures that CREWS will continue to be available as long as needed, thus, creating a sustainable funding model for on -going operations, maintenance, and education; and, Resolution No. 2010- Coachella Valley Regional Earthquake Warning System Adopted: March 16, 2010 Page 3 WHEREAS, The City of La Quinta requests that local State and Federal Representatives: 1) endorse and recognize the importance of CREWS, 2) facilitate, in coordination with CVAG and the CREWS partners, any legislation, to support and assist with the development of CREWS and 3) assist with and identification of funding streams to facilitate the implementation of this project which will monitor the southern section of the San Andreas Fault, mitigate the loss of life, prevent injuries, and protect first responders, from a major earthquake in Southern California; and, WHEREAS, The City of La Quinta requests that local State and Federal legislators recognize the importance of CREWS in providing a collective and regional disaster preparedness response to earthquakes, and assist CVAG using legislative means and efforts as available to fund such disaster preparedness is necessary to the safety of the population. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, hereby declares the public safety need for the CREWS program to assist with the protection of life and property from a large magnitude earthquake in the Coachella Valley and call upon local state and federal legislators to endorse and support the regional program through financial and/or legislative support. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 161h day of March 2010, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 'n.. 209 Resolution No. 2010- Coachella Valley Regional Earthquake Warning System Adopted: March 16, 2010 Page 4 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 210 ty,, 4lPQu&rw COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Approval of a Facility Use Agreement with the Boys and Girls Club RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: A STUDY SESSION: PUBLIC HEARING: Approve a Joint Use of Facility and Services Agreement (Attachment 1) with the Boys and Girls Club of Coachella Valley, President Gerald R. Ford Boys and Girls Club of La Quinta, and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: Funds have been identified in the proposed budget for Fiscal Year 2010-2011 with funding allocated in the amount of $40,000 from the City's General Fund and an amount not to exceed $30,000 from the City's annual Community Development Block Grant (CDBG) allocation. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Boys and Girls Club of Coachella Valley entered into a lease agreement on February 4, 1992 with the City to construct a facility for providing a variety of children's programs, which it began offering on June 20, 1994. On December 19, 1995, the City Council approved a Joint Use of Facility and Services Agreement with the Boys and Girls Club. The budget for Fiscal Year 2009-2010 contains $40,000 from the General Fund and $25,398 from the CDBG Fund. Reports are required of the Boys and Girls Club of the Coachella Valley in order to qualify for the CDBG funds and staff has incorporated those reporting requirements as a part of each subsequent year agreement. The proposed Joint Use of Facility and Services Agreement for Fiscal Years 2010-2012 will be effective July 1, 2010 through June 30, 2012 in an amount 21A not to exceed $80,000 for the license fee and up to $60,000 for the CDBG funding. The City Attorney has indicated that because the Agreement functions as a lease of the facility, it may have a term of more than one year. City staff and the Boys and Girls Club believe that a two year agreement is appropriate because of the continuity in programming offered between the two agencies, and the long standing healthy relationship between the staff. The Agreement is divided into two components. The first component is for shared use of the President Gerald R. Ford Boys and Girls Club of La Quinta. The amount for this portion of the Agreement is $80,000 for 24 months. It provides the City with the ability to use the facility for programs operated Monday through Friday, 6 a.m. to 10 a.m. and 7:30 p.m. to 10 p.m. (Summer Hours: 6 to 10 p.m.), and Saturday 8 a.m. to 9 p.m. The facility offers a game room, gymnasium, cafeteria, computer room and craft room. The second component of the Agreement is for services provided by the President Gerald R. Ford Boys and Girls Club of La Quinta to the residents of La Quinta to provide social recreation programs to children, ages 7 - 17. The social recreation program schedule is Monday through Friday 2 p.m. to 7:30 p.m. during the school year, and 7:30 a.m. to 5:30 p.m. during the summer months. Activities include table games, board games, clinics, tournaments, parties, and other programs designed for youth. These activities are funded by CDBG. City staff coordinated with the Riverside County Economic Development Agency to gain permission for a multi -year Agreement using CDBG funds. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Joint Use of Facility and Services Agreement with the Boys and Girls Club of Coachella Valley, President Gerald R. Ford Boys and Girls Club of La Quinta, and authorize the City Manager to execute the Agreement; or 2. Do not approve a Joint Use of Facility and Services Agreement with the Boys and Girls Club of Coachella Valley, President Gerald R. Ford Boys and Girls Club of La Quinta, and do not authorize the City Manager to execute the Agreement; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: II Thomas P. Genovese, City Manager Attachment: 1. Contract for Services Agreement 21'3 ATTACHMENT 1 CONTRACT FOR SERVICES AGREEMENT THIS AGREEMENT FOR JOINT USE OF FACILITY AND SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and the BOYS AND GIRLS CLUB OF COACHELLA VALLEY, PRESIDENT GERALD R. FORD BOYS AND GIRLS CLUB OF LA QUINTA, a nonprofit organization (the "Club"). The parties hereto agree as follows: 1.0 SHARED USE OF FACILITY 1.1 Grant of Use. Except for those office areas identified as reserved in Section 1.3 below, the Club hereby grants to the City for a term beginning July 1, 2010 to June 30, 2012, the license to enter upon, occupy, use and operate, according to the terms, conditions and covenants herein contained, the Facility during the time frame set out for City use in Section 1.2 below. 1.2 Schedule for Facility Use. 1.2.1 Basic Schedule for City Use ("City Time"). Monday through Friday 6:00 a.m. - 11:00 a.m. (School Hours) 7:30 p.m. - 10:00 p.m. (School Hours) Monday through Friday 5:30 a.m. — 7:30 a.m. (Holiday & Summer Hours) 6:00 p.m. - 10:00 p.m. (Holiday & Summer Hours) Saturday 8:00 a.m. - 9:00 p.m. (Year Round) Permitted by special request by City for periodic City and Club joint event use (i.e. Sports Camps & National Night Out, Halloween Carnival, etc.). 1.2.2 Quarterly Schedule Review. The Club and the City shall meet and confer at least quarterly to discuss their programming plans and avoid duplication of services as both Parties agree is reasonable. The City shall implement a permanent program plan within 60 days from the date of this Agreement, and maintain said plan in accordance with its terms. 1.2.3 Duty to Permit Other Group Use. During such periods of City Time not otherwise conceded to the Club that the City does not have a proposed organized group use of the Facility, or of any particular room thereof ("Unused Time Slots"), City shall grant permits to public benefit groups and private benefit groups from the community requesting to use the Facility or Page 1 of 19 214 Facility rooms as City deems most appropriate giving due consideration to the following guidelines and priorities: (1) A group that proposes a benefit to youth should have priority to a group that proposes a benefit to non -youth; (2) A group that proposes a benefit to more La Quinta residents should have a priority over a group that proposes a benefit to fewer La Quinta residents; (3) A group that proposes a use of greater public benefit to a larger number of people should have priority over a group that proposes a use with a lesser public benefit or to a lesser number of people; (4) A group posing a lesser risk of injury to persons or property should be given priority over a group that poses a greater risk of injury to persons or property; (5) The order in which the request for usage was received. 1.2.4 Duty to Supervise. During all such times as all or part of the Facility is permitted by the City to be used by one or more community groups as herein permitted, the City shall provide competent, on -site supervision of said group by an appropriate contingent of responsible adults, and such appropriate security therefore necessary to prevent property damage or intentional personal injury. 1.2.5 Liability for Damage. Property and Personal Injury. City shall be liable for all property damage and personal injury that occurs solely as a result of actions by its permittee or their guests or attendees, and shall hold the Club harmless from any and all such liability. 1.2.6 Specific Violations of Facility Use. Without limitation as to other possible violations of the Facility Use, the City shall specifically not permit the following uses: 1.2.6.1 Political Activities. City shall abide by Club's facility use policies and shall not permit or tolerate the use of the Facility for campaigning or otherwise working for the nominationor election of any individual to any public office, partisan or nonpartisan, or for any ballot measure, including any initiative, referendum, or advisory vote, except with the advance written permission of the Club, as a forum for open public debate by candidates on the condition that no member of the public shall be excluded therefrom. 1.2.6.2 Alcohol, Drugs or Tobacco. City shall abide by Club's facility use policies and not allow alcohol, illegal drugs, or tobacco to be sold, used or consumed in, on or about the Facility. City shall not Page 2 of 19 215 permit or allow any portion of the Facility to be rented or utilized by any person, group or company that intends to provide alcoholic beverages at an event or meeting. The City shall make these facts known, in writing and through oral communications, to all staff members and participants at the Facility. 1.3 Reserved Areas. 1.3.1 Club Office Areas. Excepted from the license herein granted is the area of the Club's office. 1.3.2 Storage Areas. Excepted from the license herein granted is the area of the Club's storage for games and supplies which is hereby specifically reserved and granted to the exclusive and full time use of the Club during the term of this Agreement. License is granted to the City by the Club for a term that is conterminous with the right of the City to use and operate the Facility, unless sooner terminated by the Club or 30 days written notice, for the full time and exclusive use of the small storage room off of the gymnasium in the Facility. 1.4 Operations. 1 .4.1 Fees. City may charge attendance fees to its invitees and users. 1.4.2 Log Book. All parties shall keep, maintain and permit the inspection by all other parties of, a joint log book in a form approved by the Club and the City in which the City and the Club shall maintain a record of acts of vandalism, repairs, incidents of graffiti, and other major incidents. 1.4.3 Procedure Training. City shall cause and train its employees to comply with procedures in a manual ("Procedures Manual") the Club prepares regarding utility turn-offs, alarm responses, locking up/closing, key distribution, facility damage (including graffiti reporting). 1.4.4 Key Provision. Parties will coordinate on providing keys and lock up procedures and use of the alarm system. 1.4.5 Maintenance. Except for conditions which may be corrected by normal janitorial services, all Parties shall leave the Facility at the conclusion of their daily time allotment in a neat and clean condition and one that does not impose any additional duty on the janitorial and custodial services staff, or upon the next occupant of the Facility. The Facility shall be kept and maintained in a clean, sanitary and safe condition as established by the Club. The Club shall also be responsible for acceptable maintenance of all landscape areas, playgrounds, parking lots, and trash enclosure. Page 3 of 19 216 1.4.6 Long Term Maintenance Plan. The Parties agree to develop a long term maintenance plan during the twelve month term of this agreement to address an equitable cost sharing approach to non -routine maintenance issues such as floor resealing, building painting, etc., which would be put into effect in subsequent agreements. 1.5 Indemnity for Shared Use. Reciprocal Indemnity for Invitee's, Employee's or Trespasser's Personal and Property Injuries Not Caused by Design, Construction, Maintenance or Repair. Each Party ("Indemnifying Party") indemnifies each other Party ("Indemnified Party"), holds the Indemnified Party harmless, and agrees to defend the Indemnified Party against loss, damage or liability on a claim, the adverse judgment, adverse order on, or good faith settlement of, such a claim, including attorneys fees and court costs in defending such claim, suffered by an Indemnified Party due to personal injury to, or damage to the property of, an invitee (including a permittee) of an Indemnified Party ("Indemnified's Invitee"), an employee ("Indemnified's Employee") of an Indemnified Party, or to a trespasser or other uninvited person, at the Facility (except to the extent that said claims based on an act or omission of design, construction, including building materials, maintenance or non -maintenance, repair or non -repair by the Indemnifying Party) primarily caused by the act or omission of the Indemnifying Party, their employees or invitees. 2.0 SERVICES OF CLUB 2.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Club shall continue to provide those services related to social recreation programs to the children of La Quinta according to the Desert Sands Unified School District Master Calendar. Regular school session Monday -Friday 2:00 p.m.-7:00 p.m. School holiday breaks Monday -Friday 7:30 a.m.-5:30 p.m. Summer break Monday -Friday 7:30 a.m.-5:30 p.m. Excluding any days off for observance of Boys and Girls Club holiday schedule. The Club is required by this agreement to be familiar with and comply with the Community Development Block Grant (CDBG) regulations and adhere to the policies contained within the City's Sub -recipient Agreements. The Club understands and agrees that no waiver or exception can be granted to the CDBG policies except with express written consent of the City. The Social Recreation program is to include but is not limited to table games, board games, game technique clinics, tournaments, holiday parties, and to provide other opportunities for fun and constructive use of children's leisure time. Club Page 4 of 19 217 warrants that all services will be performed in a competent, professional, and satisfactory manner in accordance with the standards prevalent in the industry for such services. 2.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 2.3 Licenses, Permits, Fees and Assessments. Club shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Club shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 2.4 Familiarity with Work. By executing this Agreement, Club warrants that (a) it has thoroughly investigated and considered the work to be performed; (b) it has investigated the site of the work and fully acquainted itself with the conditions existing there; (c) it has carefully considered how the work should be performed; and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Club discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform City of such fact and shall not proceed except at Club's risk until written instructions are received from the Contract Officer (as defined in Section 5.2 hereof). 2.5 Care of Work. The Club shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, and other components thereof to prevent loss or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such loss or damages as may be caused by City's own negligence. The performance of services by Club shall not relieve Club from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City, when such inaccuracies are due to the negligence of Club. 2.6 Additional Services. In accordance with the terms and conditions of this Agreement, the Club shall perform services in addition to those specified in Section 2.1 when directed in writing to do so by the Contract Officer, provided that Club shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. Page 5 of 19 00...1 218 3.0 COMPENSATION 3.1 Community Development Block Grant (CDBG). It is the understanding of the Club and the City that CDBG funds will be used to fund this portion of the contract. The maximum sum of Thirty Thousand Dollars ($30,000) is contingent upon the Club completing the necessary reporting documents required by the Riverside County CDBG program. 3.2 Contract Sum (License Fee). For the Basic License Fee the City shall make quarterly payments of $10,000 for a total amount not to exceed Eighty Thousand Dollars ($80,000) except as provided in Section 2.6. For the term of this Agreement, the License Fee payments will be made to the Club according to the following schedule: Payment Amount Payment Date $10,000 July 31, 2010 and July 31, 2011 $10,000 October 31, 2010 and October 31, 2011 $10,000 January 31, 2011 and January 31, 2012 $10,000 April 30, 2011 and April 30, 2012 4.0 PERFORMANCE SCHEDULE 4.1 Time of Essence. Time is of the essence in the performance of this Agreement. 4.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Section 2.1. Extensions to the time period specified in Section 2.1 may be approved in writing by the Contract Officer. CDBG reporting forms must be filed in a timely manner in compliance with CDBG reporting timelines. 4.3 Term. Unless earlier terminated in accordance with Section 8.8 of this Agreement, this Agreement shall be for twenty-four (24) months from July 1, 2010 through June 30, 2012. Page 6 of 19 219 5.0 COORDINATION OF WORK 5.1 Representative of Club. The following principals of Club are hereby designated as being the principals and representatives of Club authorized to actin its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Jim Ducatte, Chief Executive Officer b. Quinton Egson, Chief Professional Officer C. Doug Miller, President d. Brian Harnik, Vice President e. David Peat, Treasurer f. Judy Vossler, Secretary It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Club and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Club and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 5.2 Contract Officer. The Contract Officer shall be the City Manager or such other person as may be designated by the City Manager of City. It shall be the Club's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Club shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Club, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Club shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 5.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Club, its agents or employees, perform the services required herein, except as otherwise set forth. Club shall perform all services required herein as an independent Club of City and hall remain at all times as to City a wholly independent Club with only such bligations as are consistent with that role. Club shall not at any time or in any Page 7 of 19 :,,.. 220 manner represent that it or any of its agents or employees are agents or employees of City. 5.5 City Cooperation. The City shall provide Club with any plans, publications, reports, statistics, records or other data or Information pertinent to services to be performed hereunder which are reasonably available to the City. The City shall additionally provide Club staff assistance and shall take prompt and appropriate action when it will assist in ensuring and timely performance by Club hereunder. 6.0 INSURANCE, INDEMNIFICATION AND BONDS. 6.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Club shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Club's acts or omissions rising out of or related to Club's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Club's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Club shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Club and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. Page 8 of 19 Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Bests rating of "A" or better and a minimum financial size VII. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Club's obligation to indemnify City, its officers, employees, Contractors, subcontractors, or agents. 6.2 Indemnification. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Club's Services, to the fullest extent permitted by law, Club shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Club, its officers, agents, employees or subcontractors (or any entity or individual that Club shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Club shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in this agreement without the written consent of the Club. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Club shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney's fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise our of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Club or by any individual or entity for which Club is legally liable, including but not limited to officers, agents, employees or subcontractors of Club. C. General Indemnification Provisions. Club agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for with or on behalf of Club in the performance of this Page 9 of 19 i agreement. In the event Club fails to obtain such indemnity obligations from others as required here, Club agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Club and shall survive the termination of this agreement or this section. 6.3 Remedies. In addition to any other remedies City may have if Club fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Club to stop work under this Agreement and/or withhold any payment(s) which become due to Club hereunder until Club demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Club's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Club may be held responsible for payments of damages to persons or property resulting from Club's or its subcontractors' performance of work under this Agreement. 6.4 General Conditions Pertaining to Provisions of Insurance Coverage by Club. Club and City agree to the following with respect to insurance provided by Club: 1. Club agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Club also agrees to require all Clubs, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Club, or Club's employees, or agents, from waiving the right of subrogation prior to a loss. Club agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. Page 10 of 19 2[ J 3. All insurance coverage and limits provided by Club and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverage's required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any Contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Club shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverage's required and an additional insured endorsement to Club's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Club or deducted from sums due Club, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Club agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Club or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. Page 11 of 19 224 10. Club agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Club, provide the same minimum insurance coverage required of Club. Club agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Club agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Club agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Club's existing coverage includes a deductible or self - insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Club, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Club ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Club, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Club acknowledges and agrees that any actual or alleged failure on the part of City to inform Club of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Club will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. Page 12 of 19 ' 2"'S 16. Club shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Club's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverage's. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Club under this Agreement. Club expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Club agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Club for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Club agrees to provide immediate notice to City of any claim or loss against Club arising out of the work performed under this Agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Page 13 of 19 2 6 7.0 RECORDS AND REPORTS. 7.1 Reports. Club shall prepare and submit to the Contract Officer a monthly report of attendance concerning the services as outlined in Scope of Services. In addition, a progress report, including an accounting of expenditures, shall be provided on or about December 15, 2010, June 15, 2011, December 15, 2011, and June 15, 2012. The Club shall prepare reports and intake forms as required by the Riverside County CDBG program. 7.2 Records. Club shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Club, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Club shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Club may retain copies of such documents for its own use. Club shall have an unrestricted right to use the concepts embodied herein. Club shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Club fails to secure such assignment, Club shall indemnify City for all damages suffered thereby. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Club in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Club shall not disclose to any other private entity or person any information regarding the activities of the City, except as required by law or as authorized by the City. 7.5 Community Development Block Grant (CDBG) Funding. The Club agrees to comply with the reporting processes of the Riverside County CDBG program in order to document that the program meets the National Objective by serving limited clientele — all persons (100%) served by the services outlined in the Scope of Services shall be low or moderate income. Page 14 of 19 2 Z7 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Club covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause. 8.3 Retention of Funds. City may withhold from any monies payable to Club sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably believes were suffered by City due to the default of Club in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Club requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Club. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. Page 15 of 19 22i 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.9 for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Club. Upon receipt of any notice of termination, Club shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Club shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Payment Schedule or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination For Default of Club. If termination is due to the failure of the Club to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over the work and prosecute the same to completion by contract or otherwise, and the Club shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Club for the purpose of setoff or partial payment of the amounts owed the City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NON DISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Club, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Club or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or Page 16 of 19 2 1 regulation. The Club warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Club covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of this Agreement. Club shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attn: Thomas P. Genovese, City Manager P. 0. Box 1504 78-495 Calle Tampico La Quints, California 92247-1504 To Club: BOYS & GIRLS CLUB OF COACHELLA VALLEY Attn: Jim Ducatte, Chief Executive Officer 42-600 Cook Street, Suite 120 Palm Desert, CA 92211 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent Page 17 of 19 230 jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Page 18 of 19 2S1 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. "CITY" Dated: ATTEST: Veronica Montecino, City Clerk APPROVED AS TO FORM: CITY OF LA QUINTA, a California municipal corporation By: THOMAS P. GENOVESE, City Manager M. KATHERINE JENSON, City Attorney "CLUB" BOYS AND GIRLS CLUB OF COACHELLA VALLEY, PRESIDENT GERALD R. FORD BOYS AND GIRLS CLUB OF LA QUINTA, a nonprofit organization Dated: February 27 20in By: alk Name: Quinton Exson IRS Tax Exempt No.: 95-6122699 Page 19 of 19 23? T-itw44QUAr., COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Acceptance of Off -Site Improvements Associated with Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept the off -site improvements associated with Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor & materials security 90 days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: Acceptance of the off -site improvements will impact the General Fund as follows: Catch basin maintenance is estimated to be $2,500 annually, which will be incorporated in the Public Works Department Account No. 101-7003-431.43- 73 for Storm Drain Maintenance. Median landscape maintenance is estimated to be $2,300 annually, which will be incorporated in the Public Works Department Account No. 101-7003-431.34-04 for Citywide Landscape Maintenance. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 31116, Centre Pointe, is located south of Miles Avenue, north of the Coachella Valley Stormwater Channel, east of Washington Street, and west of Adams A Street (Attachment 1). All obligations of the Subdivision Improvement Agreement have been satisfied. Attachment 2 indicates the amount of the warranty security. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the off -site improvements associated with Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor & materials security 90 days after City Council acceptance of the improvements; or 2. Do not accept the off -site improvements associated with Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC and do not authorize staff to release the performance security. Do not direct staff to release the labor & materials security 90 days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, imothy . onas P.E. Public Works Dir or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Warranty Security Exhibit «.. 234 PM 31116 CENTRE POINTE MILES AVENUE TER RIVER r- -- POINT 1 HAPPY 1 ATTACHMENT 1 F L 9 VICINITY MAP NOT TO SCALE ITEM TITLE: Acceptance of Off -Site Improvements Associated with Parcel Map No. 31116, Centre Pointe APPLICANT: Mr. Richard Oliphant, CP Development La Quinta, LLC V :% ATTACHMENT 2 WARRANTY SECURITY Parcel Map No. 31116 - Off -Site Improvements Development Name: Centre Pointe OFF -SITE IMPROVEMENTS Performance Security' Improvement Descrition Labor& Materials' Original Amount Proposed Reduction WARRANTY AMOUNT Street Improvements (Washington) $104 880 $104 880 90% $10,488 Sidewalk ashin ton/ Miles $71 570 $71 570 90% $7157 Landscaping (Parkway) $49 900 $49 900 90% $4 990 Traffic Signal $125 000 $125 000 90% $12 500 Standard 10% Contingency $35,140 $35,140 100% $0 Professional Fees, Design 10% $38,650 $38,650 100% 1 $0 Professional Fees, Construction (10%) $38,650 $38,650 100% $0 No Plans Contingency 1 $38,650 $38,650 100% $0 Totalsl $5UZ,440 $502,— Performance Security shall be released immediately upon City Council acceptance 2 Labor & Materials Security to remain in place for 90 days after City Council acceptance of improvements. 3 WARRANTY SECURITY (10% of Original Performance Security) shall be received by the City prior to being placed on the agenda for City Council. 1.. 236 Taf 4 4 Quha COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Acceptance of On -Site Improvements Associated with Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept the on -site improvements associated with Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor & materials security 90 days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: None. No public improvements will be accepted with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 31116, Centre Pointe, is located south of Miles Avenue, north of the Coachella Valley Stormwater Channel, east of Washington Street, and west of Adams Street (Attachment 1). The developer has not constructed sidewalk around Parcels 1 and 2 of Parcel Map No. 31116 but has instead posted a cash deposit for constructing these improvements at a future date. Staff therefore recommends releasing the developer from this obligation. All other obligations of the Subdivision Improvement Agreement have been satisfied. Attachment 2 indicates the amount of the warranty security. Kn 2 3% FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the on -site improvements associated with Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC and authorize staff to release the performance security. Direct staff to release the labor & materials security 90 days after City Council acceptance of the improvements; or 2. Do not accept the on -site improvements associated with Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC and do not authorize staff to release the performance security. Do not direct staff to release the labor & materials security 90 days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, othy R. o as P.E. Public Work ire r/City Engineer Approved for submission by: YZZ 2��2 Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Warranty Security Exhibit 238 PM 31116 CENTRE POINTE MILES AVENUE "� ATTACHMENT 1 WHITEWATER RIVER I c POINT sTO�'S�c• HAPPY* F � zof o t W z �I m>> VICINITY MAP NOT TO SCALE ITEM TITLE: Acceptance of On -Site Improvements Associated with Parcel Map No. 31116, Centre Pointe rt APPLICANT: Mr. Richard Oliphant, CP Development La Quinta, LLC ».. 2 3 -9 ATTACHMENT 2 WARRANTY SECURITY Parcel Map No. 31116 - On -Site Improvements Development Name: Centre Pointe ON -SITE IMPROVEMENTS Performance Security' Improvement Description Labor& Materials= Original Amount Proposed Reduction WARRANTY AMOUNT' Rough Gradinr1 $63 120 $63 120 90% $6 312 Domestic Water $176 780 $176,780 90% $17678 Sanitary Sewer $138110 $138110 90% $13811 On -site Street Improvements $301 290 $301 290 90% $30 129 Dry Utilities $155,000 $155,000 90% $15,500 Storm Drain Improvements $260,340 $260,340 90% $26,034 Land scapin Irnprovemants $165,920 $165,920 90% $16,592 Monumentation - $7,500 100% $0 Standard 10% Contingency $126,060 $126,810 100% $0 Professional Fees, Design (10%) $138,660 $139,490 100% $0 Professional Fees, Construction 10%) $138,660 $139,490 100% $0 No Plans Contingency $138,660 $139,490 100% $0 Totalsl $1,802,600 1 $1,813,340 — $126,056 Performance Security shall be released immediately upon City Council acceptance 2 Labor & Materials Security to remain in place for 90 days after City Council acceptance of improvements. ' WARRANTY SECURITY (10% of Original Performance Security) shall be received by the City prior to being placed on the agenda for City Council. 'n...'1 240 TdY °G fNQ" AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: March 16, 2010 BUSINESS SESSION: ITEM TITLE: Acceptance of Jefferson Street Wall and Sidewalk Improvements, Project Number 2009-16A 1110 CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: RECOMMENDATIO Accept Jefferson Street Wall and Sidewalk Improvements, Project Number 2009-16A, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $40,825, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total Amount Spent Through February 28, 2010 Anticipated March Inspection & Testing Billings Project Budget Amount Available Remaining Fiscal Commitment/ Contract Amount Project Budget Amount Remaining After Construction Efforts Original Construction Contract Amount Contract Change Orders No. 1-2 Contract Quantity Change Order No. 3 New Contract Total Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Total Retention to be Released Contract Amount Remaining to be Billed By Contractor $ 2,274,964 $ 419,420 $ 3,342 $ 1,852,202 $ 57,848 $ 1,794,354 $ 377,103 $ 30,850 $ 288 $ 408,241 $ 350,393 $ 57,848 $ 40,825 $ 17,023 Adequate funding is available to pay the contractor's remaining billing ($17,023) and retention ($40,825) for project closeout. 2 4� CHARTER CITY IMPLICATIONS: The project is partially funded with RDA funding. As such, the project was bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The Phase I improvements consisted of the perimeter walls and fencing, precise grading, and meandering sidewalk. Phase II includes the installation of landscape and irrigation on both sides of Jefferson Street. This item is for the acceptance of the Phase 1 Improvements only. The Phase II improvements are scheduled for construction this summer. On April 21, 2009, the City Council adopted Resolution 2009-033 approving the Fiscal Year 2009-2010 through 2013-2014 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a). The Board of the La Quinta Redevelopment Agency adopted its findings under Health and Safety Code Section 33445(a) on April 21, 2009 Resolution RA2009-001. The Jefferson Street Parkway Landscape Improvements are included within the adopted CIP and scheduled for funding during Fiscal Year 2009-2010. On September 15, 2009, City Council awarded a contract for $377,103 to B&T Works, Inc. to construct the Jefferson Street Wall and Sidewalk Improvements, Project Number 2009-16A. On October 14, 2009, a Notice to Proceed was issued with a forty-five (45) working day contract completion time starting October 20, 2009, and ending on December 28, 2009. Contract Change Orders extended the project for a total of seventeen (17) working days to January 22, 2010. The project was deemed substantially complete on December 15, 2009. Upon substantial completion, the City issued a Contract Change Order to apply an anti -graffiti coating to the east face of the wall to help mitigate future graffiti problems. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Quantity adjustments must be made between the proposed bid quantities, and the actual quantities utilized. Actual quantities may vary from estimated bid quantities and/or additional areas being added to the project scope. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. 242 FINDINGS AND ALTERNA The alternatives available to the City Council include: 1. Accept the Jefferson Street Wall and Sidewalk Improvements, Project Number 2009-16A as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $40,825, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Jefferson Street Wall and Sidewalk Improvements, Project Number 2009-16A as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $40,825, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R. Jo ass E. Public Work irec /City Engineer Approved for submission by: Thomas P. Genovese, City Manager 243 T-da^FlwQ" COUNCILIRDA MEETING DATE: March 16, 2010 ITEM TITLE: Approval of Overnight Travel to Attend the National League of Cities Board of Directors Meeting and Congressional City Conference Held in Washington, DC March 13-17, 2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the reirnbursement for overnight travel for Councilmember Henderson for her attendance at the National League of Cities Board of Directors Meeting and Congressional City Conference held in Washington, DC March 13-17, 2010. FISCAL IMPLICATIONS: Funds for this conference attendance will be included in the Fiscal Year 2009-2010 Legislative Program's Travel, Training and Meetings Account (#101-1001-41 1.51-01). Expenditures for this conference are estimated as follows: Registration $ 445 Travel (flight and ground transportation) $ 490 Lodging (3 nights) $ 750 Meals (4 days x $75) $ 300 TOTAL $1,985 CHARTER CITY IMPLICATIONS: None. 2 4f BACKGROUND AND OVERVIEW: The National League of Cities is holding their 2010 Congressional City Conference in Washington, DC March 13-17, 2010. The conference will provide a range of education, networking, and strategy sessions. The National League of Cities Board of Directors Meeting was held in conjunction with the conference. Council Member Henderson is a member of the Board. Pursuant to the City's Travel Policy, out-of-state travel, round trips over 300 miles, or trips involving overnight stay must normally be approved by the City Council in advance. However, Section 3 of the Policy states that: "If time does not permit City Council approval, the City Manager may authorize the travel request. The City Manager is then required to notify the City Council of the authorized travel and the circumstances which prevented City Council review/approval." The circumstances which precluded the City Staff from seeking City Council approval of this expense in advance of the conference was the cancellation of the City Council's March 2, 2010 City Council meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the reimbursement for overnight travel for Councilmember Henderson for her attendance at the National League of Cities Board of Directors Meeting and Congressional City Conference held in Washington, DC March 13-17, 2010; or 2. Do not approve the reimbursement for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Wanda P. Wise -Latta, Executive Assistant Approved for submission by: Thomas P. Genovese, City Manager �.. 245 y OF Tl COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Approval of Fiscal Year 2010-201 1 City Council Goals RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the City Council Goals for Fiscal Year 2010-201 1 . FISCAL IMPLICATIONS: No direct fiscal implications will result from this action. Staff proposes to develop programs to implement selected goals and will identify cost projections as part of the Economic Development Plan, Capital Improvement Program, and budget process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council conducted a study session on February 16, 2010, to discuss the Fiscal Year 2009-2010 Annual Financial Management Review and again on February 25, 2010 to discuss the Fiscal Year 2009-2010 City Council Goals. Minutes from both meetings are included as Attachment 1, and the Fiscal Year 2010-201 1 City Council Goals are included as Attachment 2. Based on feedback and direction provided by the City Council at these meetings, staff has assembled a list of City Council Goals for Fiscal Year 2010-2011, which will be incorporated into the Fiscal Year 2010-201 1 Annual Budget. If approved by the City Council, each goal will be included into one of the components and corresponding documents of the Strategic Planning Process (i.e., Economic Development Plan, Capital Improvement Program, and Annual Budget) for Fiscal Year 2010-201 1 . It should be noted that the draft Economic Development Plan and Capital 24q Improvement Program will both be reviewed by the Council on March 16, 2010, and the Marketing Plan will come before Council on May 18, 2010. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve the City Council Goals for Fiscal Year 2010-2011; or 2. Do not approve the City Council Goals for Fiscal Year 2010-201 1; or 3. Provide staff with alternative direction. Submitted by: Bret M. Plumlee Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes of the February 16 and February 25, 2010 City Council meeting 2. Fiscal Year 2010-2011 City Council Goals 247 ATTACHMENT 1 City Council Minutes 13 February 16, 2010 Council Member Henderson voiced concern abR61t receiving a negative response that would lay the ground work for t following year. She stated she does not have a personal political probl with placing a special tax on this year's ballot or conducting an a essment district election, but is concerned about proposing an additi al burden on the residents in light of the economy. She feels it wo d be better to have a more positive discussion building toward the xt year. Council Member Sniff sta d he does not see any thing wrong with receiving a sense of public sens' ' ity. Council MembeZnstated this needs to be a positive message; and the longer you 94e that message the more likely it will be successful. 2. DISCUSSION OF CITY COUNCIL GOALS AND THE FISCAL YEAR 2009- 2010 ANNUAL FINANCIAL MANAGEMENT REVIEW. City Manager Genovese reviewed the process for preparing the Annual Financial Management Plan and City Council Goals. Assistant City Manager -Management Services Plumlee and Redevelopment Consultant Spevacek presented the staff report. Council Member Henderson asked how staff will foresee trends of the future to update the market study. Assistant City Manager -Development Services stated a request for proposals will be presented to the Council for review; staff has taken a look at what other communities are doing and how it will fit in La Quinta, along with being prepared to what the trend may be; and stated it is time to update the City market study because the current one is outdated. Council Member Henderson stated it is easy updating the market study, but difficult identifying the trends for retail. She understands the need to project the trends and suggested projecting the future based on the past; and asked why Monitor State Take-Aways of Redevelopment Agency funding is listed as No. 9 instead of No. 1. Redevelopment Consultant Spevacek explained it is listed as such because staff continues to monitor actions by the State and current litigation. Council Member Evans stated she is concerned about the next 14-20 years for Project Area No. 1, as the tax increment revenue will set the stage for how the City accomplishes other projects; she would like to see No. 8 ...:: 248 City Council Minutes 14 February 16, 2010 moved up on the list; and stated both the La Quinta Resort items are high priorities. City Manager Genovese stated staff agrees it is difficult to prioritize the revenue items as some are stepping stones to another; and understands the complexity and challenges to select priorities. Council Member Henderson stated she has no problem with the list. Council Member Franklin stated all ten of the revenue items are important and she is assured staff will accomplish them well. Council Member Sniff stated no one knows what will happen in the future; the General Plan is necessary; the market study is too uncertain and concerned about spending money on something that has no legitimate hope of being productive. He is unsure if the City can be partners with auto dealers; conveyed concern with No. 4 and stated no one knows how long it will take or how much it will cost; suggested keeping private property purchase modest; the City has done reasonably well for tourist promotion but we need to market La Quinta as a premier city in the Valley; do not overdo long term capital improvements; tax increment revenues are unsure; expressed concern about incurring massive bond debt; it is necessary to monitor the State's effort toward taking Redevelopment Agency funds; voiced concern about potentially investing additional funds for SilverRock Resort; and suggested reviewing possibilities for the development. Mayor Adolph stated two items should be added to the list as Nos. 1 and 2: No. 1 should be Keeping the City Fiscally Sound; and No. 2 should be Keeping the City Safe. He has no objections to the ten items listed. Council Member Sniff agreed with Mayor Adolph's comments. Council Member Evans expressed appreciation for staff's preparation of the report. Assistant City Manager -Management Services Plumlee introduced the discussion of the City Council Goals for Fiscal Year 2009-2010. Council Member Henderson suggested finishing these items at the next City Council meeting. Council Member Evans recommended completed projects be included with the goals. .... r249 City Council Minutes 15 February 16, 2010 City Manager Genovese stated the discussion of City Council Goals for Fiscal Year 2009-2010 can be held at the February 25, 2009 Joint City Council/Planning Commission meeting. The City Council concurred. REPORTS AND INFORMATIONAL ITEMS CVAG Homelessness Committee — Council Member Franklin r orted the Roy Wilson Desert Resource Center is open but does not have any i chen facilities as of yet; the County has received $475,000 which was to b used for operating costs; the bus pass program will be reinstated with a re est for each City to provide $3,000 annually; and review of ongoing expenses for operation has been referred to a subcommittee. CVAG Human and Community Resources Committe — Council Member Franklin reported the Committee is focusing on the census a requested those with second homes in the Valley complete the census as they is a section to specify second homes. Jacqueline Cochran Regional Airport Authori — Council Member Franklin reported Phase II and Taxiway G construction will a completed at the end of this month; they discussed the worth of the commit ee as they do not receive feedback from the County; and stated the Airport La Use Commission is committed to orderly expansion of airports and land use easure to minimize excess noise and safety issues. IID Energy Consumers Advisory ommittee — Council Member Franklin reported the Committee had a discussion bout photo voltaic rebates as SB 1 requires the District to commit $4,200 00 over the next ten years to rebates; they have pending applications totali g almost $6 million; the maximum energy produced by photo voltaic resources ust be less than the customers annual energy use to qualify for application rebates; 20% of the funding is reserved for the residential rebates plan mainly nd is aimed for existing customers; the District must have 20% of their ener requirements as renewable energy by 2012 and are currently at 8%; and the g enhouse gases must be reduced 35% by 2020. Coachella Va ey Conservation Commission — Council Member Sniff reported the Commissio held a closed session regarding potential purchase of land; significant /ation was held to form a subcommittee to monitor staff and purchase of land, was made by Cathedral City with a second, and the motion died with 6-6. ic Safety Committee — Council Member Henderson reported they held at the new public safety facility in Thousand Palms. .... 250 I ; T LA QUINTA CITY COUNCIL SPECIAL MEETING AND JOINT SESSION WITH THE PLANNING COMMISSION MINUTES FEBRUARY 25, 2010 A special meeting of the La Quinta City Council was called to order at the hour of 5:00 p.m. by Mayor Adolph who led the audience in the pledge of allegiance. PRESENT: Council Members Evans, Franklin, Henderson, Sniff, Mayor Adolph ABSENT: None PUBLIC COMMENT — None STUDY SESSION 1. DISCUSSION OF FISCAL YEAR 2009-2010 CITY COUNCIL GOALS. Assistant City Manager -Management Services Plumlee presented the staff report. Council Member Henderson asked for an elaboration of the long-term Capital Improvement Program (CIP)• Assistant City Manager - Management Services Plumlee explained the plan is typically for a five- year period and is being expanded to 15 to 20 years. City Manager Genovese further explained the CIP correlates with the Financial Management Plan; staff is compiling a long-range capital improvement plan to take care of the Redevelopment Agency funding time limit; staff is not concentrating so much on years 6 to 15, but is providing the information to the City Council for long-range planning. Mayor Adolph noted many of the goals presented have already been completed and some continue to be addressed for accomplishment. Council Member Henderson conveyed a desire to keep a priority on legislation regarding funding of homeless shelters outside of city boundaries. 251 D Ili 1, Council Member Franklin stated she would like to see the City have a state-of-the-art exercise facility included within the goals, noting there is no facility for residents to use with long hours. City Manager Genovese explained there is a category in the Development Impact Fee (DIF) for a community center; and stated it can tie added as a goal. Mayor Adolph stated the property west of the library would be an ideal location for this type of facility. Council Member Evans suggested partnering with Desert Recreation District to utilize the facility at La Quinta Community Park. Council Member Franklin stated staff has already tried that option to no avail. Community Services Director Hylton explained there is over 2,000 square feet of under-utilized space at the La Quinta Community Park facility and staff would like to make that space functional; if there is a need beyond that, an expansion for that facility can be considered. Council Member Evans stated the facility is a beautiful setting for a fitness center. Community Services Director Hylton stated something could be done with the current space available and staff can utilize the space on a short order. Council Member Franklin asked how such a project could be initiated. City Manager Genovese cautioned the City Council that the expansion of the: Senior Center was deferred last year from the CIP. Community Services Director Hylton explained the project was deferred because of operation costs. Council Member Henderson agreed a CIP project is not initiated until funding is identified for operating the facility. City Manager Genovese stated this forum can be utilized to begin discussions of the project but cautioned the City Council when considering the operating budget due to the current deficit. Council Member Franklin suggested the Recreation District manage the facility. Council Member Evans referred to Goal No. 6 regarding maintaining and enhancing fiscal integrity, and suggested continuing to give the message of our financial stability and integrity with all of the City 252 Council goals. City Manager Genovese stated staff can craft that message into the goals. Council Member Sniff stated fiscal responsibility and safety continue to be most important; suggested staff look into doing something with the vacant Sam's Club building such as a theatre, etc.; continue to support local businesses; conveyed concern about accepting stimulus funding; continue working with the Arts Foundation and Chamber of Commerce in a meaningful way; continue looking at SilverRock Resort to keep expenses down and elevate revenue; be cautious in participating in "green" programs because of job instability; make an effort to follow through in obtaining a 40-acre park; look at a program for homeowners to replace inefficient air- conditioners and refrigerators. In response to Mayor Adolph, Council Member Sniff stated a small program could be implemented to help residents replace inefficient units. Mayor Adolph stated he has been asked by residents what the City will do to help with replacing air -conditioners. Council Member Franklin stated Imperial Irrigation District (IID) has a program. Assistant City Manager -Management Services Plumlee explained IID has rebates for energy products and free home and business energy audits that the City has been marketing; staff is also researching other programs under AB 811 and working with Coachella Valley Association of Governments (CVAG) and Riverside County on the possibility of establishing a regional AB 811 program. Council Member Sniff stated he has not been made aware of any programs. Mayor Adolph stated some residents cannot afford the balance after receiving a rebate from IID, and the City should look into implementing a program to assist those residents. Council Member Sniff addressed the possibility of using the vacant Sam's Club building as a theatre or entertainment center. Council Member Henderson cautioned the City Council about operating costs. 253 City Manager Genovese stated staff will compile a list it bring back to the City Council for review, and indicated each goal will be addressed in one of the strategic plan documents. Mayor Adolph commented on a newspaper article regarding the financial stability of the City and its reserves amount. Mayor Adolph recessed the Special City Council meeting at 5:27 p.m. and reconvened it at 5:35 p.m. in joint session with the Planning Commission. Chairman Alderson called the Planning Commission meeting to order. PRESENT: Commissioners Barrows, Quill, Weber, Wilkinson, Chairman Alderson ABSENT: None PUBLIC COMMENT — NONE STUDY SESSION 2. INT DISCUSSION OF THE GENERAL PLAN UPDATE WITH ME BERS OF THE CITY COUNCIL AND PLANNING COMMISSION. Planning irector Johnson presented the staff report; and introduced Nicole Cris consultant with Terra Nova. She then introduced the firm and cons tants who will be working on the General Plan Update project. Planning Director Jo son, Mrs. Criste, Public Works Director Jonasson, Assistant City anager-Development'Services Evans, and Community Services Dire r Hylton reviewed the land use, transportation, economic devel ment, sustainability, and quality of life components of the General Plan, espectively. Council Member Franklin asked how sus inability is weaved into the General Plan. Planning Director Johns o explained it could be incorporated as a quality of life by providing co ectivity of pedestrian traffic, upgrading air/heating units, and promot other modes of transportation. Council Member Franklin asked if th e is any way to encourage solar power under sustainability. 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D �.o.-U (D CD o .. y D) N .< ? (D N y y .o CD m Dc. o Js3 �'o N .+ (D O CD CL •N+ (D N m (D y .G N N '+ (D 3' N e+ y 0 c �' C (n y 7 a (D O'p CD o m Q CD o p O (D (D N v p :3 :3w CD _= N a 3 58 NOF I COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Consideration of Continuing and Expanding the Cooperative Landscape Water Management Program Between the City of La Quinta and Coachella Valley Water District RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: Approve the continuation and expansion of the Cooperative Landscape Water Management Program between the City of La Quinta and Coachella Valley Water District (CVWD). FISCAL IMPLICATIONS: CVWD is requesting the City increase its funding to $110,000 annually. This is broken down into three programs as follows: Residential Turf Conversions, Homeowner Association (HOA)/Commercial Turf Conversions, and the New Generation Sprinkler Nozzles. The City currently has a budget of $83,400 in the Contract Services-CVWD Landscape Design account and Other Outside Services/CVWD Landscape Rebate account. This amount should be sufficient to fund applications submitted through the remainder of this Fiscal Year at the requested level. The Fiscal Year 2010-201 1 Budget will need an additional appropriation depending on the balance in these accounts at the end of this Fiscal Year. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council approved the initial Cooperative Landscape Water Management Program with CVWD in December 2007 as a demonstration program. The program is a cooperative effort between the City and CVWD to provide an incentive to residents to convert turf front yard landscaping to a desert drought -tolerant landscaping with a Weather Based Irrigation Controller (WBIC) to conserve on water usage. The Program 26& provides a rebate whereby the resident will receive up to $500 from CVWD and up to $500 from the City based on the amount of turf that is removed and replaced with an approved landscape design and a WBIC. A WBIC costs $50 to $100 depending on whether it is an indoor or outdoor controller. The City/CVWD subsidizes the cost of the controllers and the installation. This demonstration project allowed CVWD to evaluate the program, its effectiveness, and implementation considerations. Due to the success of the Program, CVWD is expanding the program to include the Cities of Indian Wells, Palm Desert, Rancho Mirage, and Cathedral City. The revised Program has three components: 1. Residential Turf Conversion: Provides a $2.00 per square foot (previously $1.50 sq. ft.) rebate with a maximum of $2,000 per project. This component is primarily for the single-family residential home. 2. HOA/Commercial Turf Conversion with two options: a. Minimal Turf Conversion -Curbside Retrofit: Provides a $2.00 per square foot rebate with a maximum of $5,000 per project. This is an incentive for HOAs or commercial projects to remove just two feet of turf in the parkway adjacent to City streets. b. Full Turf Conversion: Provides a $2.00 per square foot rebate with a maximum of $10,000 for a complete conversion. This project is designed to encourage an HOA and commercial projects to convert their parkway landscaping from turf to a drought tolerate desert landscaping plan. 3. Residential New Generation Sprinkler Nozzle Replacement: Provides a $2.50 per new generation sprinkler nozzle rebate up to a maximum of $100 per house or up to $1000 for HOA or Commercial Project. This is a new program to encourage conservation by using a new generation sprinkler nozzle which applies water more efficiently. The Program will continue as an equal cost -share rebate between the City and CVWD. Both the City and CVWD will continue to promote water conservation programs on their websites, newsletters, radio, and wherever possible. The CVWD Board approved this program at their meeting of December 22, 2009. In regard to the demonstration program, the following is a summary of how La Quinta residences have responded: 71 Residents have completed landscape conversions and received their rebates (including two Agency -owned homes); 301 Weather -based irrigation controllers have been installed (including the 27 Agency -owned homes). Currently, CVWD has approximately 53 applications from residents showing an interest in the program that are ready to be processed or have been inactive for a 260 period of time. Since these applications have not progressed beyond the initial application submittal, both CVWD and City staff have agreed that, should Council approve the continuation of the program, these applications will be returned to the homeowners with a letter explaining how the program has changed and if they wish to continue they will need to submit a new application for the new rates. During the initial demonstration program, the use of artificial turf was not allowed. This was due to a potential increase in run-off water during a storm and the desire to install drought -tolerant landscaping. Now that the program is being expanded, the District has decided to allow each municipality to determine whether or not to allow artificial turf in the program. Various cities have used artificial turf for public projects. La Quinta has installed artificial turf in the medians on Avenue 54 from Jefferson Street to Madison Street, and on Airport Boulevard from the Village at the Palms entrance to Monroe Street. To date, maintenance crews have not experienced any adverse problems. However, the cost of installed artificial turf is $12.50 per square foot. According to the manufacturer, the useful lifespan of artificial turf is approximately ten years. Additionally, there are concerns about the disposal of artificial turf as it is not considered a "Green Product" because it is not recyclable or made from recycled products. It is now being questioned whether the material is acceptable in landfills. The City will continue to do its part by reducing the amount of turf on its properties wherever appropriate. In addition to the landscape conversions on the Agency -owned properties, staff recently presented a proposal to Council to reduce the amount of turf at the City's Campus/Park as well as the Police Substation. These plans have been revised based on Council direction and are on today's agenda. These efforts are part of an overall program to improve water efficiency on both public and private property within the City of La Quinta. Authorization for this second phase of the Program will provide the opportunity to continue funding and expanding the landscape conversions and WBIC programs to increase water use efficiency in the City. Attachment 1 provides a description of the District's revised program. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the continuation and expansion of the Cooperative Landscape Water Management Program between the City of La Quinta and Coachella Valley Water District; or 2. Do not approve the Cooperative Landscape Water Management Program; or 3. Provide staff with alternative direction. 1 261 «.. Respectfully submitted, Douglas R. ans, Assistant City Manager — Development Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . City of La Quinta/Coachella Valley Water District Cooperative Landscape Water Management Program ... 2 6 ? ATTACHMENT) Coachella Valley Water District And City of La Quinta Cost -Share Agreement for a Cooperative Landscape Water Management Program 1. The purpose of this agreement is to formally document the intention of the Coachella Valley Water District (CVWD) and the City of La Quinta (City) to participate in a joint water conservation cost -share program. This program will provide those CVWD customers residing within the City of La Quinta the opportunity to convert spray irrigated lawn to water efficient drip irrigated desert friendly landscapes. For customers dedicated to retaining their turf lawns, or for those who cannot afford to retrofit their landscape, this program will assist customers in purchasing more efficient "new generation" sprinkler nozzles. Turf conversions and nozzle replacements will help accomplish CVWD's and the City's mutual goals of increased efficiency in landscape water use, reduced groundwater consumption and elimination of street water run-off. 2. It is understood by both parties that this agreement funds and executes a program to cost - share landscape turf conversions and new generation sprinkler nozzles on a first come - first -served delivery sequence until the initial funding has been exhausted. 3. The program consists of three main components as follows a. Residential Turf Conversions b. Large Landscape Turf Conversions, consisting of two options: i. Minimal turf conversion, curbside retrofit ii. Full turf conversion C. Residential New Generation Sprinkler Nozzle Replacements 4. Details of the program are provided in Attachment A. 5. The City agrees to provide a 50 percent funding contribution to this joint CVWD/City program, not to exceed $110,000.00 per year. CVWD agrees to provide a 50 percent funding contribution to this joint CV WD/City program, not to exceed $110,000 per year. 6. The City and CVWD agree to provide funding for the three main program components as follows: a. Residential Turf Conversions: $50,000/City, $50,000 CVWD b. Large Landscape Turf Conversions: $50,000/City, $50,000 CVWD C. New Generation Sprinkler Nozzles: $10,000/City, $10,000 CVWD 7. The City and CVWD agree to consider the continuation of funding for this program in subsequent years if funding is available. 26s Signed and approved by: Date: Steve Robbins Thomas P. Genovese General Manager -Chief Engineer City Manager Q/STR1G� �CvQ.,.tll�Cv Coachella Valley Water District City of La Quinta 85-995 Avenue 52 78-495 Calle Tampico P.O. Box 1058 P.O Box 1504 Coachella CA 92236 La Quinta CA 92247 (760)398-2651 (760)777-7108 www.cvwd.org www.la-quinta.org Date: 264 ATTACHMENT A Program Description Cooperative Landscape Water Management Program Background The goals of this program are to advance landscape water conservation, eliminate nuisance water in streets caused by landscape irrigation, and provide an incentive for Coachella Valley residents to convert to desert landscaping. It is proposed that CVWD and the City of La Quinta be equal co-sponsors of this program. Discussion The proposed program will have three components. These will address (a) turf conversions in the residential sector, (b) turf conversions for homeowner associations (HOA), commercial and other large landscapes, and (c) a sprinkler replacement option for residents who remain committed to turf or cannot afford a major landscape renovation. The residential component will provide a rebate of $2.00 per square foot for the removal of turf and installation of drip irrigated desert landscaping. The rebate will be limited to residential front yards. The retrofit must also include a SMART irrigation controller. The City will make City staff available to residents for guidance on desert landscape design. In addition, City staff will provide a design packet for each applicant to assist them in the development of a biddable landscape design, and to guide them through the approval process. Residents may also use the services of a design professional. Cost -share rebates will be split between the City and CVWD. The City and CVWD will each provide $1.00 per square foot of turf replaced up to a maximum of $2,000 per homeowner project ($1,000 City contribution, $1,000 CVWD contribution). Therefore, the resident or HOA will pay the balance not covered by the rebate. All homeowner turf conversion projects must include the installation of a SMART controller. Participants may elect to purchase their SMART controllers through the CVWD Residential SMART Controller Program. The HOA/commercial component has two options. The first is a Minimal turf removal which must have at least a 24-inch wide buffer area between the curb and any spray -irrigated turfgrass. This area can be treated with decomposed granite or cobble and must eliminate runoff to the street. Any remaining turfgrass areas must be irrigated in such a manner as to prevent overspray and runoff to the street. All irrigated areas must be controlled by a SMART irrigation controller. The second option is a Complete turf retrofit. This would include all the turf area between the street curb and the HOA perimeter wall or any other defined area that would reduce water use and prevent runoff to the street. All irrigated areas must be controlled by a SMART irrigation controller. Participants in the turf conversion program may also participate in CVWD's Large Landscape Smart Controller Program to meet the SMART controller requirement. 263 The HOA/commercial component will provide a rebate of $2.00 per square foot for removal of turf and installation of drip irrigated desert landscaping with a maximum rebate of $5,000 ($2,500 City contribution and $2,500 CVWD contribution) for a Minimal retro fit, and $10,000 ($5,000 City contribution and $5,000 CVWD contribution) for a Complete conversion of turf to desert landscaping. The rebate will be limited to parkways (streetscapes) adjacent to City streets. The third program component is the residential new generation sprinkler option. This component will provide an opportunity for the retrofit of older, less efficient sprinklers with new generation, efficient rotor type nozzles or comparable sprinklers. Sprinkler type will be reviewed and approved by both agencies. A SMART irrigation controller is also required as part of this option. This component will provide rebates to the participant of $5.00 ($2.50 per sprinkler head for the City and $2.50 per head for CVWD) per new generation sprinkler head up to a maximum of $100 per house or up to $1000 for an HOA or Commercial Project. This component will only be for yards that border City streets. For all three major program components, including the homeowner turf conversion, HOA/ commercial turf conversion and the new generation sprinkler nozzle replacement, participants will receive rebate checks. Upon approval by the City and CVWD, the City and CVWD will each issue separate payments to participants on a 50150 basis (50% City, 50% CVWD). CVWD will cooperate with the City to develop a comprehensive public outreach campaign to publicize the program and promote conservation in general. The City and CVWD will work jointly to disseminate information through several different means to reach the greatest number of people. The application process will be on a first -come, first -served basis and the program start date will be announced in advance. Applications will be made available on-line at the City's web -site and at the City Manager's Department —Development Services. ._ f 266 T4ht 4 Q9&& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 16, 2010 CONSENT CALENDAR: ITEM TITLE: Consideration of Updated Plans for Fiscal STUDY SESSION: Year 2009-2010 Turf Reduction Green Projects, PUBLIC HEARING: Proiect No. 2009-18 RECOMMENDATION: Approve the updated plans (Attachment 1) for Fiscal Year 2009-2010 Turf Reduction Green Projects, Project No. 2009-18. FISCAL IMPLICATIONS: The Fiscal Year 2009-2010 Budget includes the following funding amounts: Funding for the Civic Center Campus Landscape is available in the amount of $80,000 from AB 939 funds. The cost estimate for this project is $75,153. Funding for City Hall Landscape is available in the amount of $125,000 from AB 939 funds. The cost estimate for this project is $65,131. Funding for the Police Substation Landscape is available in the amount of $50,000 from Redevelopment Agency (RDA) Project Area No. 1. The cost estimate for this project is $45,595. Funding for Fire Station #70 Landscape is available in the amount of $125,000. The cost estimate for this project is $123,481. CHARTER CITY IMPLICATIONS: The Police Substation landscape improvements are funded through RDA Project Area No 1. Therefore, any work associated with this project will need to be at Prevailing Wage. BACKGROUND AND OVERVIEW: On December 4, 2007, the City Council approved a Cooperative Landscape Water Management Program to develop a partnership with the Coachella Valley Water 26r District (CVWD). Included in the cooperative program with CVWD is the continuation and expansion of the City/CVWD Weather Based Irrigation program and a Cooperative Landscape Water Management program which contains five main components: 1. Water management opportunities on City properties; 2. Water management opportunities in single-family homes; 3. Water management opportunities for homeowner association properties; 4. Water management opportunities on golf courses; 5. Public relations opportunities. On March 4, 2008, the City Council adopted a Resolution agreeing to participate in the CVAG Energy Conservation and Resource Sustainability Program. The resolution is part of the Energy Conservation Action Plan adopted by the CVAG Executive Committee and provides an opportunity for CVAG jurisdictions to join in the regional conservation goal of reducing Valley -wide per capita energy consumption by 10 percent by the year 2012. The City is working with its conservation partners: Imperial Irrigation District, CVWD, Southern California Gas Company, and Burrtec Waste & Recycling to find ways to educate La Quinta residents and to assist them with valuable conservation programs and incentives. CVWD is working with City staff to find ways that the community can become educated on efficient water use. In Fiscal Year 2008-2009, the City completed several "Green Projects" within the parks as examples of landscape projects that residents can do to improve water efficiency and provide long term cost savings. The Redevelopment Agency has undertaken several water conservation efforts. All 27 RDA Cove homes have had smart irrigation controllers installed and two Cove homes have had water efficient landscape conversions completed. On December '15, 2009, the City Council reviewed the preliminary designs for the Turf Reduction Landscape plans at the Civic Center Campus, City Hall, the Police Sub -Station, and Fire Station No. 70. The designs included the removal of 142,500 square feet of turf from all four sites that would save an estimated 3,764,438 gallons of drinking water each year. The City Council concluded the Study Session by directing staff to 1) not eliminate as much turf; 2) remove turf from slopes and erosion areas along Avenida La Fonda; 3) reduce the cost of the landscape improvements; 4) create a more "park like" setting for the Fire Station; and 5) investigate using artificial turf as an option for the landscape areas. Staff investigated the potential use of artificial turf. The cost of installed artificial turf is $12.50 per square foot. According to the manufacturer, the useful lifespan of artificial turf is approximately ten years. Using the current landscape plan for the Fire Station, the use of artificial turf instead of natural turf would increase the W. 266 cost of the project by $128,000. Additionally, there are concerns about the disposal of artificial turf. Artificial turf is not considered a "Green Product" because it is not recyclable or made from recycled products. It is now being questioned whether the material is acceptable in landfills. The revised landscape designs include the changes that were directed by City Council with the exception of artificial turf. Civic Center Campus Eliminating approximately 33,000 square feet of non -usable turf; Reducing the annual usage of drinking water by approximately 453,610 gallons; Eliminating excess water and overspray from the streets and gutters; Reducing areas requiring winter over -seeding; Creating consistency throughout the landscape of the Civic Center Campus. City Hall Landscape Eliminating approximately 17,070 square feet of non -usable turf; Reducing the annual usage of drinking water by approximately 234,641 gallons; Eliminating excess water and overspray from the streets and gutters; Reducing areas requiring winter over -seeding; Creating consistency throughout the landscape of the Civic Center Campus; Improving the appearance of the City Hall landscape at the corner of Calle Tampico and Washington Street. Police Substation Landscape Eliminating approximately 6,800 square feet of non -usable turf; Reducing the annual usage of drinking water by approximately 181,000 gallons; Eliminating excess water and overspray from the streets and gutters; Reducing areas requiring winter over -seeding; Creating a "Demonstration" landscape for residents to consider using for their homes. Fire Station #70 Landscape Eliminating approximately 29,000 square feet of non -usable turf; Reducing the annual usage of drinking water by approximately 798,840 gallons; Eliminating excess water and overspray from the streets and gutters; Reducing areas requiring winter over -seeding; Creating a "park like" area for pedestrians, cyclists, and golf cart users. The revised designs for the Turf Reduction Landscape Plans eliminate 85,000 total square feet of turf from the four sites. Most of this turf is located along the streets at each facility. The total estimated water savings for the perimeter turf reduction is 1,668,091 gallons per year. �,... 269 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Turf Reduction and Landscape Plans for Fiscal Year 2009-2010 Green Projects; or 2. Do not approve Turf Reduction and Landscape Plans for Fiscal Year 2009- 2010 Green Projects; or 3. Provide staff with alternative direction. Respectfully submitted, i _ Edie Hylton Community Services Director Attachment: 1. Updated Plans Approved for submission by: Thomas P. Genovese, City Manager w_: 270 r C� C n iV q ME O U m } J �a Wt- W NW ti if. Ulu Ulu Oa WK Nr. 272 E r re) 74' e L A i s �� r • s �rb. s •.a c ni _ u 1 • • . i. . r r, &h Ys 5}ry f � 1 ldt`f •�s41 ¢�. {�X3kf� a �►•11� ��-� Sf �1� �J �i b�•Y?rr, ♦ J q 01' •� `�,' � jZ3 °Y �° uksr" � i�i `rT GSt�tjr i 'elP' o- ,icy 0 •Ay y� a Z'*ry," k 1 n �� ♦� � v 4 Ih £ � k I r L W U o Cc o _off UI � CO U O � W 1= O d) C J N •• _1 U w w � m J � W m U w Q �a Za t ran Q � w a a a O O to vai Vai tq - 0 0 0 0 Z W 3 W uj U) 0 Z Cl) U W w J �. 127b 10 J a, �OF Tt� COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Discussion of the Draft 2010-2011 Economic Development Plan RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Review the 2010-2011 Draft Economic Development Plan and provide direction regarding the guiding policies, recommended key goals and action items, and overall direction of the City's economic development efforts. FISCAL IMPLICATIONS: None. Funding for the 2010-201 1 key goals and action items will be included within the Fiscal Year 2010-201 1 Budget. CHARTER CITY IMPLICATIONS: The City Charter and its principles of "home rule" allow the City sufficient flexibility to undertake economic development activities. The Charter allows the City "to utilize revenues from the General Fund to encourage, support, and promote economic development." BACKGROUND AND OVERVIEW: The City of La Quinta is in the fifteenth year of a proactive economic development implementation effort. In June 1995, the City Council directed staff to initiate an economic development strategic planning process that concluded in May 1996 with the adoption of the first Economic Development Plan. Thereafter, the plan has been reviewed and updated on an annual basis. ... 2 -18 Despite a down economy, the past year has been steady for La Quinta in terms of economic development and redevelopment activities. The City is maintaining its retail base as many centers in La Quinta now offer a unique blend of shopping and dining experiences. Despite some unfortunate closures, La Quinta enjoyed a number of business openings this fiscal year: Restaurants • Devane's Old Town • Viva Cantina & Grill • Homestead Restaurant • Rockin' Baja Coastal Cantina • Rosati's Pizza • Cafe Posada • Morgan's in the Desert (re -opened at La Quinta Resort) • Harry's Oklahoma Smokehouse BBQ (formerly Bobby J's BBQ) • Gary's Cafe (formerly Bunz) • Tutti Frutti Yogurt Stores • Toda Moda (fashion) • Fans Plus Blinds • CVS Pharmacy • Paper Paper Stationers • The Gardener's Cottage • La Quinta Gallery of Fine Art • Rich Girl's Boutique Car Dealers/Electric Car Dealers • Hyundai of the Desert • Star Electric Car Outlet • Yamaha Golf Cars • Luxe Electric Cars • Advantage Electric Cars (formerly Larsen Cars) Coming Soon • Fresh & Easy (2 locations) In an effort to support both new and existing businesses that are looking to thrive in La Quinta, a goal of the Economic Development Plan last year was to attract more people to the City and, particularly, the La Quinta Village. The City was committed to supporting and promoting special events in La Quinta, especially those occurring year round. Recognizing that La Quinta businesses enjoy the benefits of more foot traffic, the City promoted and/or sponsored the following key events: Bob Hope Classic, Chamber car show, Concours d'Elegance, La Quinta Arts Festival, Taste of La Quinta, Blues and Brews, Christmas Tree Lighting Ceremony, Art Under the Umbrellas, 278 Certified Farmers Market, and a series of Movies on the Lawn (beginning in May 2010 at Old Town La Quinta). To further assist: businesses and reach out on a more individual level, the City launched a La Quinta Cooperative Marketing Program this past fall. The program was geared toward general consumer -type businesses in La Quinta such as shops, restaurants, hair and nail salons, spas, hotels, and car dealerships. All of these businesses were offered a variety of advertising opportunities at a reduced rate by partnering with the City and other La Quinta businesses. Successful advertising campaigns to date include: Las Casuelas Quinta (print), Old Town La Quinta (print), Embassy Suites (print), Old Town La Quinta restaurants (television), Washington Park (radio), One Eleven shopping center restaurants (working on radio and/or print campaign), and auto dealers (working on television campaign). As the City continues to support local businesses, its commitment to workforce housing is just as sound. To highlight two major redevelopment housing projects, Vista Dunes Courtyard Homes and Wolff Waters Apartments have emerged as exemplary affordable housing developments. Vista Dunes is the largest multi -family, affordable housing community in the country to achieve "Platinum" certification by Leadership in Energy and Environmental Design (LEED). It has received a number of prestigious awards: "Award of Excellence for Sustainable Development' (California Redevelopment Association), Helen Putnam Award (League of California Cities), Gold Nugget Merit Winner (Pacific Coast Builders Conference), and a Home Depot Foundation Award of Excellence. The Wolff Waters development has been completed, and had its grand opening earlier this month. This 218-unit, multi -family complex targets affordable workforce housing needs and is vying for LEED "Silver" certification. In addition, the Redevelopment Agency is working on plans for the Washington Street Apartments Rehabilitation and new units on the adjoining parcel, Westward Ho/Dune Palms, Highway 1 1 1 /Dune Palms, and Centre Pointe. The City has also been successful with green and sustainable efforts on a City-wide level. It has been proactive in working with its green partners on programs that assist residents in saving money while also being kind to the environment. Key efforts such as the Landscape Water Management Program and Smart Controllers stimulate the economy by providing jobs and increasing vendor services. To date, the City and Coachella Valley Water District (CVWD) have funded over 70 landscape conversion projects in La Quinta, and about 300 weather -based irrigation controllers (i.e., Smart Controllers) have been installed; 27 of which were installed for Agency -owned homes. Furthermore, the City and its green partners hosted a Green Workshop during one of the Certified Farmers Market events in late November 2009. Hundreds of people attended and it provided CVWD, Burrtec Waste and Recycling, Imperial Irrigation District, Southern California Gas Company, and City staff the opportunity share information with the community on energy efficiency, water conservation, and waste 279 and recycling programs. The items highlighted above represent only a few of the economic development efforts the City and its many partners have been able to accomplish this fiscal year. A more detailed list of accomplishments can be found in the Draft 2010-2011 Economic Development Policy Document (a full explanation follows regarding the economic development documents for Fiscal Year 2010-201 1). As in previous years, the Economic Development Plan is comprised of two documents. The first document is the Economic Development Implementation Plan, which was introduced a couple of years ago and was formerly titled Executive Action Summary. The second document is a larger, more comprehensive Economic Development "Policy" Document. Once adopted, these two documents will become the City's Economic Development Plan, and will be one of various components that comprise the City's overall strategic planning effort. The other strategic planning components include: Annual Financial Management Review, Five -Year Capital Improvement Program, Annual Marketing Plan, Five -Year Resource Allocation Plan, and Annual City/Agency Budget. Staff is proposing some changes to the Economic Development Plan documents for Fiscal Year 2010-201 1. In an effort to focus more specifically on goals and actions, the following changes have been made to the first document (Attachment 1): 1) New title is Economic; Development Implementation Plan, 2) Economic Development Guiding Policies have been revisited and modified to reflect today's times, 3) Key Goals & Action Items section has been added to hone in on specific economic development activities (arranged by immediate actions, mid-term efforts, and long-range strategy), 4) Accomplishments have been moved to the larger policy document, and 5) Top Priorities of Annual Financial Management Review are highlighted for reference. Changes are also being proposed to the second document, the Economic Development Policy Document, which contains a wealth of information and is provided in redline form as Attachment 2. In order to streamline this document, suggested changes include: 1) Deletion of Community Profile, which is already included in the Economic Development Implementation Plan, 2) Deletion of outdated and/or extraneous information, 3) Deletion of Implementation Activities and Target Areas (replaced by Key Goals & Action Items in first document), 4) Deletion of old Fiscal Year 2008-2009 Accomplishments, and 5) Addition of Fiscal Year 2009-2010 Accomplishments. Staff's PowerPoint presentation will focus on the top 10 economic development goals for Fiscal Year 2010-201 1, as outlined in the Economic Development Implementation Plan: + Support Local Businesses Promote and Support Auto Dealerships .. 280 Survey Local Businesses Study Future Trends in Retail Encourage Reuse of Vacant Buildings Create Critical Mass in the La Quinta Village • Support Hotel and SilverRock Development Build Affordable Housing and Meet State Mandates Market Quality of Life and Recreation/Cultural Amenities • Implement a Green and Sustainable Program Staff will also review the recommended actions for each of the aforementioned goals. After today's study session, staff will incorporate Council's changes and suggestions to both the Economic Development Implementation Plan and the Economic Development Plan Policy documents. Staff will also incorporate any new data it receives from Wheeler's or other demographic reports as well as finalize formatting and graphic design work. A final 2010-2011 Economic Development Plan will be brought back for Council adoption on April 20, 2010. Respectfully submitted, )Ztrm_�� Dougla R. Eva Assistant City Manager —Development Services Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Draft 2010-2011 Economic Development Implementation Plan 2. Draft 2010-2011 Economic Development Policy Document 281 ATTACHMENT CITY OF LA QUINTA 2010-2011 Economic Development Implementation Plan The City of La Quinta is embarking on its fifteenth year of economic development initiatives, which are derived from the annual Economic Development Plan ("ED Plan"). This Economic Development Implementation Plan offers an implementation strategy to fulfill the key goals and actions of the ED Plan, and outlines the steps being taken to ensure the economic vitality of the City of La Quinta. The ED Plan's comprehensive policy document, first adopted in 1996, is attached for reference and details the City's vision and direction for its economic development activities. The larger policy document also provides more detail on the City's rationale for an economic development plan; lists ED Plan participants; outlines La Quinta's resources, opportunities, liabilities, and needs; lays out a business plan and mission statement; and summarizes accomplishments for FY 2009-2010. This ED Plan Economic Development Implementation Plan has been reformatted from last year's version in an effort to achieve a greater understanding of the specific initiatives the City is undertaking to support and stimulate economic development in La Quinta: This document contains the following sections: 1) La Quinta Community Profile; 2) Economic Development Guiding Policies; 3) Key Goals & Action Items; and 4) Top Priorities of Annual Financial Management Review. LA QUINTA COMMUNITY PROFILE To better understand La Quinta's economic development initiatives, it is important to be familiar with the community's profile — the "facts and figures" that would lead potential retailers, restaurants, hotels, and businesses to locate here: • Population as of January 1, 2009 - 43,788 • Population projections: 2015 - 51,000; 2020 - 55,300; 2025 - 58,100 • Median age is 36.4 • Median household income is $74,638 • Total number of households in La Quinta in 2009 - 15,293 • Total estimated number of housing units in 2009 - 21,700 (19,295 SFD - 89%) • Median new and resale home price in 2008 - $425,000 • Retail sales in 2008 reached $783.19 million (6.1% increase over 2007) • Total taxable sales in 2008 were $791.4 million • La Quinta has an assessed valuation of $11.8 billion (FY 2009) • Permit valuation: $44.6 million - 2009; $140.7 million - 2008; $154.4 million - 2007 • Home to the nationally -acclaimed Arnold Palmer Classic Course at SilverRock Resort 2K 7 Home to renown special events including the Bob Hope Classic, La Quinta Arts Festival, and Desert Classic Contours d'Elegance 2008 total hotel room sales for the City of La Quinta amounted to $45.4 million 2009 traffic counts (2-way, average daily trips): Washington Street @ Highway 111 — 72,174; Washington Street @ Fred Waring Drive — 62,077; Highway 111 @ Adams Street- 42,266; Jefferson Street @ Highway 111—66,318 Characteristics of La Quinta's 5, 10. and 15 mile market area from Highway 111/ Adams Street 2009 estimates: 5 Mile Ring Population 184,303 Households 62,975 Median Age 33.5 Avg HH Income $84,796 ECONOMIC DEVELOPMENT GUIDING POLICIES 10 Mile Ring 15 Mile Ring 286,871 366,619 98,941 125,943 34.5 34.4 $84,490 $80,777 The City of La Quinta's guiding policies for economic development are spelled out below, and remain generally the same as in previous years. However, some have been combined and others have been rewritten to express a more global perspective as well as reflect conditions, needs, and priorities as experienced in current times. Policy #2. Diverse Economic Base" Encourage the development of . commercial, office, theater, and light industrial uses within the City (in particular, Highway I I I and Washington Street corridors) to diversify the community's economic base. Policy #4 ' Hotel eve Support expansion of and additi¢ual� resort hospitality development and improve competitiveness in the marketplace; implement the levelopment programs for the boutique and resort hotels at SilverRock Resort. La Quints Bu§roes es� Promote and support e)J4fig La` Quint msinesses through a variety of econom development efforts, advertising partnerships, marketing programs, business outreach, and special events. 20I0-201I ECONOMIC DEVELOPMENT PLAN GUIDING POLICIES Policy #6 Recreation and Culture Provide recreational and cultural opportunities, and promote La Quinta's quality of life amenities to encourage rowth, development, and tourism — all c which support the local economy. Policy #3 La Quinta Village Explore strategies to attract more residents and visitors to the La Quinta Village (downtowm area) to support the existing businesses challenged by the area's location. Policy #5 Affordable Housing Develop workforce affordable housing to ensure housing opportunities exist to support current businesses and future business expansion efforts. Policy #7 Green and Sustainable Promote and support Green and Sustainable La Quinta program for conservation and cost savings purposes La Quinta businesses, its residents, and general welfare of the City. 283 KEY GOALS & ACTION ITEMS The following key goals have been identified as top priorities for supporting and stimulating economic development in the City of La Quinta. Each key goal is accompanied by specific actions that will be undertaken in the near future and in years to come. Action items are broken into Immediate Actions (15t year, or FY 2010-2011), Mid-term Efforts (2"d - 4th years), and Long-range Strategy (5th year and beyond). 1. Support Local Businesses (supports Policy #1) Immediate Actions: ✓ Continue cooperative advertising program allowing local businesses to purchase advertising at a reduced rate by partnering with the City and other La Quinta businesses. ✓ Launch an out -of -market (Southern California) advertising campaign to attract more visitors to shop/dine and play/stay in La Quinta. ✓ Maintain a strong business presence on www.PlayinLaQuinta.com (the City's tourism website) via the shopping map, dining directory, and "Stay" page. ✓ Continue to conduct personal visits to local business establishments. Mid-term Efforts: ✓ Evaluate streamlined permitting and other means of business assistance. Long-range Strategy. ✓ Address fagade and aging infrastructure via a Facade Improvement Program or a similar program. 2. Promote and Support Auto Dealerships (supports Policy #1) Immediate Actions: ✓ Work on retention of current auto dealerships. ✓ Aggressively market La Quinta to new auto dealerships. ✓ Implement a cooperative advertising campaign involving promotion of the three auto dealerships. ✓ Research new funding sources for incentive program(s). 9 284 C 3. 4. Mid-term Efforts: ✓ Support dealership expansion efforts. ✓ Aggressively market La Quinta to new auto dealerships. Long-range Strategy: ✓ Locate new dealerships to the City of La Quinta. Survey Local Businesses (supports Policy #1) Immediate Actions: Mid-term Efforts: ✓ Conduct a business survey to identify challenges, needs, and concerns of La Quinta merchants (e.g., signage, lighting, permitting, infrastructure, labor force, business plan). ✓ Meet with businesses and property managers to address immediate challenges and concerns. ✓ Work on viable solutions commensurate to merchant and City resources. Long-range Strategy. ✓ Maintain ongoing dialogue with businesses and property managers. Study Future Trends in Retail (supports Policy #2) Immediate Actions ✓ Commission a La Quinta retail trend and consumer analysis. Mid-term Efforts: ✓ Identify and contact businesses fit for La Quinta based on information from the trend and consumer analysis. Long-range Strategy ✓ Locate and contact desirable businesses via economic development packets, letters, personal phones calls, and invitations to visit La Quinta and meet with staff. ✓ Update retail trend and consumer analysis to keep up with changing economy. L�5 5. Encourage Reuse of Vacant Buildings (supports Policy #2) Immediate Actions: ✓ Identify and recruit tenants for vacant big boxes (e.g., Circuit City and Sam's Club buildings). ✓ Meet with commercial brokers and support their efforts to find new tenants. Mid-term Efforts: ✓ Use data gathered from retail trend and consumer analysis to identify optimum/desired uses for future big box vacancies. Long-range Strategy: ✓ Review general plan policies for long term commercial opportunities. 6. Create Critical Mass in the La Quinta Village (supports Policy #3) Immediate Actions: ✓ Encourage and support special events in and around the Village such as the Bob Hope Classic, Chamber car show, Desert Classic Concours d'Elegance, La Quinta Arts Festival, Open Air Cinemas, and other City and non- profit sponsored events. ✓ , Update parking requirements for .retail, office, and residential land uses. Mid-term Efforts: ✓ Explore mixed -use development and encourage office space leasing, via the City's General Plan, in an effort to increase foot traffic for Village merchants. Long-range Strategy. ✓ Successful development of pedestrian -friendly infrastructure. ✓ Monitor retail, residential, consumer, and parking trends. 7. Support Hotel and SilverRock Development (supports Policy #4) Immediate Actions: ✓ Work with La Quinta Resort & Club on expansion project in an effort to maintain the resort's competitiveness in the market. ,.... 266 11 ✓ Coordinate with Coachella Valley Water District on relocation of the canal at SilverRock Resort site. ✓ Work with SilverRock Resort hotel developer to secure the boutique hotel. Mid-term Efforts: ✓ Construct permanent clubhouse for Arnold Palmer Classic Course at SilverRock. ✓ Develop first hotel at SilverRock Resort. Long-range Strategy: ✓ Complete design and construct second golf course at SilverRock Resort; continue to plan and develop retail and other components. ✓ Continue to explore additional hotel development opportunities throughout the City. 8. Build Affordable Housing and Meet State Mandates (supports Policy #5) Immediate Actions: ✓ Complete development plans for Washington Street Apartments and adjoining parcel, Westward Ho/Dune Palms, Highway 111/Dune I Palms, Centre Pointe, and Village property. ✓ Work with Housing Authority to refine programs for City -owned housing properties. Mid-term Efforts: ✓ Construct above -listed projects and recruit/work with development partners on new projects. ✓ Acquire additional sites for future affordable housing projects. Long-range Strategy: ✓ Continue to expand housing options (affordable, special needs, livetwork, sustainable). ✓ Acquire additional sites for future affordable housing projects. 9. Market Quality of Life and Recreation/Cultural Amenities (supports Policy #6) Immediate Actions: ✓ Complete City videos in partnership with the National League of California Cities (CGI video program). 267 12 10. ✓ Post videos on City's tourism website and promote La Quinta's quality of life, arts and culture, recreation, education, real estate, economic development, etc. ✓ Continue to promote La Quinta's quality of life and amenities via the implementation of the City's Marketing Plan and its advertising and public communication components. Mid-term Efforts: ✓ Explore advertising in lifestyle and real estate publications. ✓ Monitor marketing trends and state-of-the-art marketing programs. ✓ Research technologies that are targeted at new generation of visitors. Long-range Strategy. ✓ Continue to position La Quinta as a great place to live, play, shop, dine, and visit. Promote and Support Green and Sustainable Program (supports Policy #7) Immediate Actions: ✓ Communicate with local businesses regarding green initiatives, sustainable efforts, and incentive programs that will help them conserve and save. Mid-term Efforts: ✓ Work with utility partners (e.g., Imperial Irrigation District, Coachella Valley Water District, The Gas Company) to ensure competitive pricing in La Quinta as compared to other Valley cities serviced by different providers. Long-range Strategy: ✓ Continue to evaluate successful green and sustainable programs that provide cost savings to local businesses, residents, and the City. ✓ Continue to develop partnerships with the various utilities to provide financial incentives, subsidies, products, and programs which are specific to La Quinta businesses and residents. 288 13 t TOP PRIORITIES OF ANNUAL FINANCIAL MANAGEMENT REVIEW For purposes of review and providing a summary of key issues and projects in connection with the City's Annual Financial Management Review and the development of Fiscal Year 2010-2011 City Council goals, below is a list of the recommended priorities for FY 2010-2011. These priorities were recently approved by the La Quinta City Council as part of the Annual Financial Management Review strategic planning process. It has been staffs attempt to keep the key goals and action items of the Economic Development Plan (outlined above) consistent with those of the Annual Financial Management Review (outlined below): • Update the La Quinta General Plan and include key policies that promote and encourage economic development consistent with the City's Economic Development Plan. • Commission a Citywide retail trend and consumer analysis to position the City to be responsive and move forward quickly when the economy improves. • Facilitate auto dealer retention, expansion, and improvements. • Work closely with ownership of the La Quinta Resort to explore opportunities for the Resort to remain competitive at a local, regional, national and even international level while also retaining its highly regarded and invaluable character. • Initiate a new round of property purchase activities for new affordable housing construction and complete entitlements for existing Redevelopment Agency owned affordable housing sites. o Continue to promote La Quinta as a premier tourist destination —a great place for shopping, dining, golf, outdoor activities, and special events —via implementation of the City's marketing plan. • Develop a Long -Term Capital Improvement Plan. • Analyze tax increment revenue limit. • Continue to monitor State efforts to take away Redevelopment Agency funding and work on methods to maintain Redevelopment Agency funding in the future. • Continue infrastructure development phases of SilverRock Resort. 289 [Cl ATTACHMENT2 Contents of Economic Development Plan "Policy" Document This document is organized as follows: i) Introduction ■ Rationale for this Economic Development Plan ■ Participants in Formulating and Implementing this Plan 2) Resources, Opportunities, Liabilities and Needs ■ J<ey Assets . ■ Liabilities ■ Projected Market Demand ■ Projected City/Redevelopment Agency Financial Resources for Economic Development ■ City/Agency Real Estate Assets ■ Infrastructure Needs/City Capital Improvement Program 3) Business Plan in Mission Statement is Implementation Policies ■ Fiscal Year 20.W2010 Accomplishments a) Highway 111 Corridor b) The Village c) Annexation Feasibility d) ResorUHospitality Opportunities e) Housing f) Business Support & Development g) SilverRock Resort Marketing h) Green and Sustainable La Quinta Program APPENDIX Exhibit A: City/Agency Real Estate Assets Map Deleted: <#>Community ProfileQ Deleted: 2008 J Deleted:-09 Formatted: Bullets and Numbering Deleted:¶ American Recovery and Reinvestment Plan Deleted: <#>2009-10 Implementation Activities and Target Areas¶ <#>Highway 111 Corridor¶ <#'The Village¶ <#,Annexation Feasibility¶ <#'Resort/Hospitality Opportunities¶ <#>Recreabon Opportuni8esl <I#,Housing¶ <#>Business Support & Developmentt <#>SilverRock Resort Marketing¶ <#>Green and Sustainable La Quints Program¶ <#'American Recovery and Reinvestment Plan¶ 290 16 MITSection 2010-2011 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta INTRODUI&ION The City of La Quinta is embarking on the Jifteenth year of implementing economic development initiatives. To date, the City's efforts have yielded major retailers, upscale restaurants, a Homewood Suites and Embassy Suites, 0,golf venue, at SilverRock Resort as well as green and sustainable workforce housing developments. , The City's economic development efforts will continue to maintain a balance between securing quality revenue -generating development while preserving La Quinta's cultural and natural features. The goal is to insure that the short-term gain realized from achieving revenue -generating uses does not compromise the long-term necessity for quality development that withstands the test of time. Thus, the economic development initiatives presented in this Economic Development Plan center on attracting and enhancing revenue -generating enterprises, supporting the local economy, and promoting tourism while protecting open space and environmental attributes as well as expanding recreation opportunities for La Quinta's residents. This Plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. Rationale for this Economic Development Plan The economic development process is the deliberate, judicious intervention in the local economy to foster a business climate that facilitates private investment. This process is neither exact nor fully predictable, and is more of an art than a science. Economic development is a dynamic, ever changing endeavor because it must constantly accommodate the evolving characteristics of the market place. Thus, the City annually reviews and updates this Plan to ensure that it reflects and responds to current market conditions, and equally as important, the community's collective vision as to how to accommodate these conditions. Finally, this enterprise parallels the activities associated with building a city; thus CITY OF LA QUINTA March 16 2010 ECONOMIC DEVELOPMENT PLAN Deleted: 2008&,0 Deleted: fourteenth Deleted: and the Deleted: new resort and Deleted: s Deleted: The focus for the coming fiscal year is four fold. Thefirst involves SilverRock Resort. The Redevelopment Agency will continue to implement and monitor the Disposition and Development Agreement that will lead to the development of a boutique hotel, a feature hotel and resort retail village The Agency will also complete the design and initiate construction of the on -site infrastructure. The second entails monitoring retail activity in the City's three commercial districts (the Highway 111 corridor, the Village, and SilverRock Resort) to ensure that the City's economic development initiatives maximize the benefits to each district. The City will take a proactive approach to business development and support local businesses. The fourth is commitment to develop affordable workforce housing to ensure housing opportunities that support existing businesses and future business expansion. In facilitating workforce housing development, the Clty will also be stimulating the local economy by generating construction activity. Deleted: ApN 21, 2009 291 17 INTRODUCTION PAGE 2 this Plan In 1996, the City of La Quinta adopted the first Economic Development Plan that defined the community's desires for future development, and presented a business plan to guide the City's economic development initiatives. The City then embarked on a planned, pro -active economic development effort for the following reasons: Capture Forecasted Growth for the Coachella Valley A variety of market studies forecast continued growth for the Coachella Valley during the next decade. This is demonstrated by the new major retailers that have located along the Highway 111 Corridor Despite a slow economy.,.La opportunities arise. Due to its prime location and the expanding population of the Eastern Central Coachella Valley, the City is positioned to capture a sizable portion of the projected commercial, resort, and residential development through the business expansion and recruitment efforts delineated in this Economic Development Plan. Balance Municipal Revenue and Expenditure Needs The City's primary revenue resources are transient occupancy and sales taxes. During Fiscal Year 00� 9-2010 these revenues comprised 27% of the City's total General Fund revenue; sales tax revenue generated approximately 17% of total General Fund revenue and transient occupancy tax revenue will generate approximately 10% of the total General Fund revenue. Secondary resources are license/permit fees and property tax revenue. A majority of the City's property tax revenue, however, is allocated to the Redevelopment Agency. Approximately 80% of the land area within the City's corporate boundaries is in one of two redevelopment project areas. Combined, these resources maintain existing and provide new services to La Quinta's residential and business communities. Resort and commercial development generates a majority of the municipal revenues received by the City. The City and Redevelopment Agency must strive to maintain/support for two -three years an enlarge the City's revenue base in order to enhance and expand the quality of municipal services La Quetta residents expect. CITY OF LA QUINTA March 16 2010, ECONOMIC DEVELOPMENT PLAN Deleted: zecutive ActionSummary Deleted: along -term vision rather than a short-term perspective Deleted: outing the past year Deleted: 2008-09 Deleted: 33 Deleted: income _- Deleted: 20 Deleted: 13 Deleted: continue to �� Deleted: Apnl 21 Deleted: 2009 M INTRODUCTION PAGE 3 Judiciously Allocate Municipal Resources Like any business, the City continually balances the allocation of financial resources between service costs and infrastructure investment. To prudently accomplish this task, the City annually implements a comprehensive strategic planning effort that meshes this Economic Development Plan with a Five -Year Municipal Service Resource Allocation Plan, a Five -Year Capital Improvement Program, Annual City/Agency Financial Management Strategies, and Annual City/Agency Operating Budgets. This strategic planning effort is focused on and designed to insure that the City has financial resources to provide future municipal services, and address future infrastructure and public facility needs. This Economic Development Plan identifies economic development investment strategies and initiatives that are subsequently funded through the annual City/Redevelopment Agency Capital and Operations budgets. Participants in Formulating and Implementing this Plan This Economic Development Plan delineates initiatives that implement the community's vision of its desired destiny. It outlines policies, activities, and resources the City will pledge to guide and/or influence future development decisions. Thus, the primary participants in formulating and implementing this Plan are the residential and business communities that define La Quinta. When first developed, the City sponsored a series of community forums to solicit community input. The City continues to consult with these communities during the Plan's implementation phases. For example, the City solicited input from _ residents regarding desired businesses in La Quinta, jnvolved them in the Deleted: end development of a Community Services Master Plan and held public meetinos on site visits. The City Council governs the formulation and implementation of this Plan. Council Members bring forth constituent ideas and needs, and assist with defining the issues, mission, strategy, and overall policies that guide implementation efforts. Finally, City staff plays a strategic role in this endeavor. Staff is charged with the responsibility to monitor market conditions, solicit community input, interface with existing and new users, implement programs and initiatives, and monitor achieved results. Deleted: Apol 21 Deleted: 2009 CITY OF LA QUINTA arch 16 2010, ECONOMIC DEVELOPMENT PLAN / 19 C Section I2- 2010-2011 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta This section presents the background data that was used in developing the Business Plan presented in Section 3; it includes a summary of key assets, presents an overview of projected market demand, delineates projected City/Agency resources, and outlines infrastructureneedo. PCey Assets Review of the City's physical characteristics and discussions with the residential and business communities identify the following key community assets: is an educated, dedicated, and highly motivated residential and business community that share a long history of working in concert to provide a stable environment that supports economic development efforts, c an international reputation for resort and golf amenities resulting from the La Quinta Resort & Club, PGA West, Rancho La Quinta, The Tradition, The Quarry, The Hideaway, Madison Club, Griffin Ranch, La Quinta Country Club, Andalucia and SilverRock Resort; o the City hosts renowned golf tournaments such as the Bob Hope. Classic, which has helped earn it the title of "America's Ultimate Golfing Destination' by the acclaimed Robb Report, o the Highway 111 Commercial Corridor, features a few prime vacant properties of sufficient size to accommodate development that will serve the Eastern Coachella Valley and will generate significant financial returns for both the City and Agency; CITY OF LA QU INTA arch 16 2010 ECONOMIC DEVELOPMENT PLAN Deleted: 2009.10 Comment [MCI]: Communiry Profile Deleted: Community Profslia l The City of La Quinta is located in the i Eastern Central Coachella Valley; Indian Wells and Palm Desert border the City to the west, Indio to the east, and unincorporated communities to the north and south. Located approximately two miles south of Interstate 10, primary access is via Highway 111, Washington Street, and Jefferson Street. Per the State of California Department of Finance, the City$ 2008 estimated population was 42,958. Per Wheelers 2008/2009 Edition of 'Demographic Profiles of the Coachella Valley,' La Quinta has a median household income of $74,683, representing an increase of 10% over 2007/2008. Only Indian Wells and Rancho Mirage had higher median household incomes. In the context of the Coachella Valley, Le Quinta also enjoys an emerging population of new families with an average household size of 2.85 persons; 64%of La Quinta's population is under 44 years of age (the median age is 36 4), and persons over the age of 65, historically the most recognized age group in the Valley, comprise only 13 4% of La Quintes population. Claritas Incorporated, a demographic research firm, estimates that 166,084 persons live within a five mile radius of La Quinta, 262,336 live within a 10 mile radius, and 342,782 live within a 15 mile radius. Within the same geographical areas, the estimated average household income was $77,262, $76,331, and $73,402, respectively. Dunng 2007, total taxable sales within the City of La Quinta were $826.48 million, representing an increase of 9.6 % from 2006. Recent data provided by California Retail Survey ranks the La Quinta market area in the top 27 I Deleted: Chrysler Deleted: availability Deleted: of Deleted: Deleted: ty Comment [MC2]: This was simply moved W from being last item on list Deleted: and Seeley Drive; Deleted: which is reading build -out, Deleted: Point 21. 2009 N. 294 20 RESOURCES, OPPORTUNITES AND MARKET PROFILE PAGE 5 • a market area with one of the highest per capita incomes in the Coachella Valley; • the La Quinta Village, a pedestrian scale commercial center nestled in the Santa Rosa Mountains, that offers a setting unparalleled in the Coachella Valley; • La Quints s commerce, art, and cultural heritage as represented by the La Quinta Chamber of Commerce, La Quinta Arts Foundation, and La Quinta Historical Society, supporting art and cultural activities that attract patrons from California and the greater southwest; • the 525-acre, Agency -owned SilverRock Resort golf and resort property, home to the Arnold Palmer Classic Course which Golf Magazine selected as one of the "top ten new golf courses that you can play," and which hosted its hits Bob Hope,Classic in January; • a 20,000 square -foot, state-of-the-art public library and expanded 8,400 square -foot museum which offer educational cultural resources and community meeting space; • the Lake Cahuilla Recreation Area which provides water sport equestrian and other outdoor recreation opportunities; • historically steady residential development and sales activity which generated a significant number of new households to support retail, recreation, and service commercial users; I • a highly motivated City workforce that understands the needs of the business community and the need to process required City approvals within a short time frame; and • resources that the City/Agency can dedicate to economic development investment, Corridor. CITY OF LA QUINTA March 16 2010, ECONOMIC DEVELOPMENT PLAN Deleted: second Deleted: Chrysler Deleted: 2009 Deleted: a newly Deleted: April 21 Deleted: 2009 295 21 RESOURCES, OPPORTUNITIES AND MARKET PROFILE PAGE 6 Liabilities Though the assets far outweigh the liabilities, there are limitations that the City must account for when implementing its economic development initiatives; these include the following: • competition between Coachella Valley communities to provide financial incentives to major developers and users, which significantly influence their location decisions; to competition for golf and resort patrons with other Coachella Valley cities who are improving their public golf amenities in order to attract new, and expand existing, resort and hotel uses; • evolving retailing trends that mmayrender existing retail centers obsolete while potentially decreasing the need for new retail centers; and • the downturn in global, national, state, and regional economic condition's, which have had a significant effect on La Quinta's economy, to State Redevelopment Agency take -away and budget uncertainty in the future • expiration of Redevelopment Project Areas 1 and 2 (2034 and 2040, respective Projected City/Redevelopment Agency Financial Resources for Economic Development As part of its ongoing resource management effort, the City annually evaluates City/Redevelopment Agency financial resources and identifies those resources that can be pledged to economic development initiatives. During development of the 012 0-2011 Fiscal Year Budget staff will specifically identify funds available for economic development initiatives. These funds are basically one-time resources that will most likely not be renewed when expended. City/Agency Real Estate Assets Since 1983, the City and Redevelopment Agency have accumulated real estate assets as a result of major infrastructure projects or as part of the Agency's affordable housing efforts. Exhibit A, in the Appendix of this Plan, presents a map of the real estate assets owned by the City or Redevelopment Agency. City/Redevelopment Agency real estate assets currently available for economic development include SilverRock Resort, owned by the Redevelopment Agency, the City's holdings located at the top of the Cove, and several properties in the La Quinta Village including a municipal parking lot and property adjoining the La Quinta Community Center and Park. CITY OF LA QUINTA arch 16 2010, ECONOMIC DEVELOPMENT PLAN Deleted: Projected Market Demand q In April 2006, the Agency commissioned Economic Research Associates (ERA) to conduct a market study (Overview Analysis of Market opportunities, April 2006) to assess near. and mid-term trends that will influence economic development efforts. The Market Study specifically focuses on market conditions and development opportunities within the City's main commercial corridors (Highway 111. The Village, and SilverRock Resort) and within the Sphere of Influence area This document is on file with the City of La Quinta. In lieu of another comprehensive market study, a refined market analysis will be considered in the future to shed light on the next generation of consumers and which businesses La Quints, should target. `Deleted: 2009-10 (comment [b31: Do yoo want to Dune Palms property, 7 vacant lots throughout the Cove? Deleted: April 21 Deleted: 2009 �.. 296 22 RESOURCES, OPPORTUNITIES AND MARKET PROFILE PAGE 7 Infirastrueture Needs/City Capital Improvement Program As part of the! annual strategic planning effort the City conducts a comprehensive review of the community's infrastructure needs. The City then addresses these needs through the Five -Year Capital Improvement Program, This Program identifies both current year and projected five-year capital improvement needs and resources, and delineates an annual funding schedule for specific infrastructure projects. This Economic Development Plan is integrated with the Capital Improvement Program (CIP) to ensure that the infrastructure impediments to specific economic development projects are addressed, or where possible, economic development project implementation activities mitigate site -speck capital improvement needs. Capital Improvement Projects provide jobs and help the economy. Completion of these projects help ensure the City can accommodate current and future traffic growth; provides adequate facilities to serve residents and visitors; and creates a City that's attractive not only to residents and visitors, but to potential investors as well. Notable CIP projects include: Canal Relocation; Village/Cove Area Fire Station; City Corporation Yard Improvements; Highway 111 Median Island Landscaping; Avenue 50 Bridge Improvements; Seasons Adams and Fritz Burns Park $ Complex; and various traffic signal: In 01� 0-201 1, the City is proposing to spend A5.838 million on a wide range of capital improvement projects. While there are many ways to calculate the number of jobs created by capital projects, the Federal Highway Administration's formula, when scaled down to a local level, estimates one job created/saved per $36,000 spent on capital projects. Therefore, La Quinta's proposed 01� 0-2011 Capital Improvement Program expenditure will yield approximately 662 jobs. Another measure is economic growth per government dollar spent — University of California, San Diego estimates $1.40 in economic growth per government dollar spent; therefore, the City's Capital Improvement Program will yield approximately ,$8.173 million in economic growth. This year, the Capital Improvement Program CITY OF LA QUINTA March 16 2010• ECONOMIC DEVELOPMENT PLAN Deleted: SilverRock Resort Infrastructure, SiNer%o k Resort Clubhouse Design Deleted: Wlage Signage Program; Deleted: ,Goff Cart Program, Deleted: 2009-2010 Deleted: $20.5 million Deleted: 2009-2010 Deleted: 570 Deleted: $28.7 million Deleted: April 21 Deleted: 2009 297 23 mks Deleted: 2009.10 2010.2011 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta BUSINESSPILAN In order to proceed with implementation activities, a business plan is required that presents a mission statement describing the intended outcome the community wishes to achieve, and the overall policies that will guide implementation activities. ASpecific key goals and fiction items are detailed in the Economic Deleted: Finally, s Development Implementation Plan Deleted: to ge a eaa Deleted: implementation efforts Mission Statement Deleted: aecwve Deleted: Ac0on Summary The mission statement formulated for this economic development effort is as follows: The mission of the Economic Development effort is to actively support the development and expansion of existing businesses, and to proactively recruit sustainable revenue - generating uses that diversify and expand the City's economic base, offer a variety of products and services, increase employment opportunities, enhance City/Agency fiscal resources, preserve and enhance La Quinta's unique environment, and contribute to the quality of life for La Quinta residents. Implementation Policies The following implementation policies direct the City's Economic Development implementation efforts. They address resource and staffing commitments, annexation strategies, use of City assets, and refinement of City processes. These policies help direct City staff as they pursue implementation initiatives. Active Participation in Economic Development The City will actively implement economic development initiatives by committing resources to market development opportunities through direct contact with property owners, commercial and industrial enterprises, resort and lodging operators, developers, and the business community. Deleted: Apra z1.2oos CITY OF LA WliNTA arch 16 2010 ECONOMIC DEVELOPMENT PLAN 298 24 BUSINESS PLAN PAGE 9 Financial Resources Commitment The City and Redevelopment Agency will annually dedicate funds to support economic development and infrastructure improvement activities. Business Support & Development Support existing La Quinta businesses through a variety of economic development programs, marketing efforts, and special events. A specific objective will involve attracting more people to the La Quinta Village in an effort to support the businesses located in this section of the City. Economic Base Diversification Emphasis will be placed on pursuing opportunities that will dynamically enhance and diversify La Quinta's economic base to include a balance of retail, recreation, and resort uses. City/Agency Private Project Investment City/Redevelopment Agency financial investment will be primarily limited to underwriting infrastructure and municipal fee costs, obtaining operating and use covenants, and rehabilitating/refurbishing older commercial structures and centers for projects that enhance overall City development and growth. Assisted projects will be considered on a case -by -case basis and must feature enhanced design and landscaping amenities, and enhanced building and site maintenance requirements to insure these amenities are maintained for the life of the development. City/Agency Return on Investment When considering City/Redevelopment Agency investment in commercial, resort or office development projects, the City/Redevelopment Agency kill endeavor to achieve a 10% to 15% return on the City/Agency investment by the fifth year of operation. Development generated revenue included in this analysis is sales tax, transient occupancy tax, and property tax revenue; City development permit and impact fee revenue may not be included as development project revenue. Further, City service costs must first be deducted from development generated revenue. The City/Redevelopment Agency investment should be fully repaid within a ten-year period, with every attempt to achieve repayment within a five to eight -year period. Private Project Investment - Financial Need For commercial, industrial, office or resort development projects that request City/Redevelopment Agency financial investment, the City/Redevelopment Agency must find that off -site infrastructure improvement costs, municipal fee CITY OF LA QUINTA arch 16 2010, ECONOMIC DEVELOPMENT PLAN Deleted: must Deleted: APO] 21 Deleted: 2009 ». 299 25 BUSINESS PLAN PAGE 10 costs, and/or development or rehabilitation costs are so excessive that the project warrants public investment to underwrite some of these costs in order to generate sufficient returns to attract private investment. Further, if City/Redevelopment Agency financial investment is targeted towards obtaining operating and use covenants, the City/Redevelopment Agency must find that the desired user achieves the City/Agency Return on Investment parameters described above and generates additional employment, retail and/or recreation opportunities for La Quinta residents. Reuse of Vacant Commercial Facilities The City/Redevelopment Agency will proactively work to ensure the reuse of commercial facilities that remain vacant for six months or more. These activities will include working with property owners and tenants to identify reuse opportunities, identify site and building improvement needs, and facilitate user/developer recruitment efforts. Land Use Planning In order to maintain, protect, and enhance municipal fiscal balance the City should carefully evaluate the fiscal effect of land use planning. A key issue facing the City is conversion of Tourist Commercial Zoning to Residential and Resort Residential land uses. Prior to consideration of any request to convert land uses a detailed fiscal analysis and fiscal mitigation program shall be required. Highway I I I Corridor In order to enhance commercial opportunities the City/Redevelopment Agency has secured,major retail anchors for the east end of this corridor. In doing so, this Dele[ed: n�o corridor will have major demand generating anchors located in the corridor's west, middle and eastern sectors. The City/Redevelopment Agency will work on filling remaining vacant parcels vacant buildings and assisting property owners with rehabilitating/ redeveloping older, obsolete retail centers and continued investment in roadway improvements. Environmental Compatibility In order to maintain, protect and enhance La Quinta's unique physical environment, all new development projects will be reviewed with added emphasis on their compatibility with their environmental setting to insure preservation of La Quinta's unique natural desert and mountain landscape. CITY OF LA QUINTA March 16 20101 ECONOMIC DEVELOPMENT PLAN Deleted: April 21 Deleted: 2U09 300 26 BUSINESS PLAN PAGE 11 Green and Sustainable La Quinta Program waste land use and transportation. Regional Transportation Opportunities The City will pursue joint efforts with regional agencies that facilitate the expansion of rail and air transportation services, including the Jacqueline Cochran Regional Airport, to support the transportation needs of La Quinta's resort, commercial, residential, and other uses. Annexation Opportunities The City may pursue annexation opportunities, as requested, that are economically sustainable, enhance the City's economic future, provide workforce affordable housing opportunities, and protect environmentally sensitive areas that are crucial to the La Quinta experience. These will include properties that expand park resort and golf course development opportunities, accommodate commercial, industrial, and transportation uses, protect environmentally sensitive areas, scenic: vistas, enhance equestrian opportunities, and provide for a variety of housing types. The City will also review potential impacts on current residents and seek ways to mitigate impacts, if they exist. Prior to any annexations in Planning Areas 1 and 2 a detailed fiscal analysis and Plan for Services shall be required. Future annexations should be revenue -neutral or positive to ensure long-term fiscal balance. Municipal Properties The City will pursue the timely sale and/or development of all City/Agency-owned surplus property with uses that maintain, protect and enhance the environment while achieving a return on the initial City/Agency investment. Recreation Opportunities The City is seeking out property to the east for additional sports fields. The City will continue to explore recreational opportunities and develop recreational uses for residents and visitors to enjoy. Areas of particular emphasis will include golf, trail improvements, a regional trail system, parks, health and fitness programs as well as arts, cultural and educational experiences. The City will encourage alternative transportation and healthy lifestyles. Efforts will be made to develop a comprehensive trail system that links the recreation amenities at Lake Cahuilla CITY OF LA QUINTA March 16 2010, ECONOMIC DEVELOPMENT PLAN Deleted: April 21 Deleted: 2009 ». 301 27 BUSINESS PLAN PAGE 12 and in the Santa Rosa Mountains with the City's residential and resort communities. The City will continue its participation in regional planning efforts to complete a trail system between La Quinta and Palm Desert. Desert Recreation District is conducting a feasibility study of a dual purpose trail along the bank of the White Water Channel. The City has completed with the assistance from the Coachella Valley Community Trails Alliance (CVCTA) a trails plan for the top of the Cove which includes improved trail identification, signage and trail maps for easier use of the area. Two dog parks are also being designed to meet the increased number of people with pets in the community. Streetscape Improvements Future major arterial streetscape and median improvements will be designed to impart a sense of place and a feeling unique only to La Quinta so residents, visitors and other travelers will experience a sense of arriving at a special destination when traveling to, or through La Quinta. Highway 111 median landscaping improvements will be made in 2009-10, and an entry statement will be designed for the City's western entrance. Highway 111 Corridor Land Use Diversification The City will encourage the development of commercial, service commercial, office, lodging, theater, mixed use and light industrial uses within the Highway 111 Corridor to diversify the community's economic base. Staff Development City staff will continually work to refine and improve their skills as they relate to fulfilling the mission of the Economic Development Plan and program while reinforcing the perspective that the City's economic survival depends on City staffs ability to serve the public in a courteous, efficient and knowledgeable manner. Prepare New and Update Existing Information Documents On an ongoing basis, City staff will prepare new, and update existing, promotional and community information documents for circulation to potential users and developers. Focus will be on documents providing socio-economic data as well as commercial activity reports and public information pieces. Formatted: Font: Bold ,Affordable and Workforce Housing Program CITY OF LA QUINTA March 16 2010• ECONOMIC DEVELOPMENT PLAN Deleted: April 21 Deleted: 2009 �• 302 d BUSINESS PLAN PAGE 13 Fiscal Year 2009.201l0 Accomplishments The 00� 9_-2010 Economic Development Plan identified activities to accomplish during the fiscal year. The accomplishments by target area as of March 201Q. Business Support & Development specific target areas and following summarizes the`•.`. Deleted: Green and Sustainable La Quints ProgramQ The City will con inue to promote and supponthe Deleted: implement a Deleted: Green and Sustainable La Quints Program intended to increase the conservation of resources and reduce emnronmemal impacts with an emphasis on energy, water, air - quality, solid waste, land use, and transportation.¶ American Recovery and Investment Act¶ The City shall seek grant funding to help offset mixed to the General Funtl ¶ ' 4 Deleted: 2008-09 Deleted: The Business Plan preseoied in the Deleted: 2008-09 Deleted: 2009 Deleted: Highway nun oortmon • Created a listing and diagram of La Quinta retail and service businesses for Highway 111 commercial Corridor. Several national retailers and restaurants joined Costco in the CitV website (Economic Development section) as well as produced and posted a resource page for businesses. Komar Desert Center, including Mimi's Cafe, Souplantation, and BevMo, and local retailers and • Worked with the Coachella Valley Water District Imperial Irrigation District service providers are leasing the adjacent in -line shops. New businesses have opened, or are scheduled to open, along the Highway 111 Corridor, such as the Tea House 8 Wine Bar, La Posada and Southern California Gas Company to encourage ,fesldents and businesses to participate in water and energy reduction programs to lower Operating costs and reduce greenhouse CBS emissions Restaurant, Toda Mods, Rockin' Baja Coastal Cantina, and many others. • Worked with the Coachella Valley Economic Partnership as they completed Circuit City, located in Washington square, is dosing; however, another national retailer is already on tap to expand and move into the space ¶ Auto Center. City and the Redevelopment Agency staff will an "Economic Blueprint" for the Valley that identified key industries to target over the next five years in order to stabilize grow, and diversify the region' s econorn continue working on retention, City Marketing Efforts expansion, and recruitment of auto franchises in the existing Auto Center for La Quints and other Highway 111 properties. • Launched a Marketing Cooperative Catalogue program To date, several opportunities are currently being investigated, and the City is actively wonting on an businesses and key partners City produced and mailed a catalogue of advertising opportunities that outlined reduced rates on print television and agreement to locate a new dealership to the Agencys Highway I I I/Dune radio. — Palms propeny.¶ Washington Street Corridor¶ • Carried out public outreach events — Including personal visits — In efforts t0 MileslWashington Property. Applebee's Restaurant opened in City in terms of cooperative inform businesses of the opportunities the offers 2008. Eisenhower Medical Cel-,;, _Z advertising and other business support programs. Deleted: develop Incentives for Deleted: April 21 —� Deleted: 2009 CITY OF LA QUINTA arch 16 2010, ECONOMIC DEVELOPMENT PLAN 303 M BUSINESS PLAN PAGE 14 possible. Amold Palmer Classic Course Marketing • Updated www SilverRock orq website with new photos and additional information. CITY OF LA QU INTA March 16 2010, ECONOMIC DEVELOPMENT PLAN Deleted: Apnl 21 Deleted: 2009 1,._. 304 30 BUSINESS PLAN PAGE 15 use of the golf course. Highway 111 Corridor • Marketed Hiahwav 111 Eleven shopping center restaurants (television). • Researched potential building reuse opportunities for vacant big boxes. Corridor. Formatted: Bullets and Numbering • Assisted former Dodge City to secure Hyundai franchise. • Worked with former Kia site to secure new property owner and workinq to add Washington Street Corridor • Completf d an agreement that allows Dolphin Partners to rent the vacant casitas units near the Homewood Suites Hotel. CITY OF LA QUINTA March 16 2010, ECONOMIC DEVELOPMENT PLAN 305 31 BUSINESS PLAN PAGE 16 • Facilitated the development process for Mayer Villa Capri on Washington and Fred Waring. La Quinta Village • Continued to support and facilitate events that bring people into the Village such as a Quinta Arts Festival Bob Hope Classic Concours d'Elegance Chamber Car Show, and Christmas Tree Lighting Ceremony. • Continued to explore commercial retail development opportunities. Resort/Hospitality Opportunities •yyorKea win LOI Agreement and and resort retail. • Solicited rp opoc additional resort • Continued coot), I Deleted: APnI 21 Deleted: 2009 CITY OF LA QUINTA J March 16 2010• ECONOMIC DEVELOPMENT PLAN •306 32 BUSINESS PLAN PAGE 17 Recreation Opportunities • Implemented the completed Community Services Master Plan. • Worked on the trails plans for the top of the Cove and the White Water Channel. • Explored land acquisition opportunities to provide additional park facilities • Designed and built two Dog Parks in the City. • Designed playground improvements at three parks. • Implemented Phase I of the Golf Cart Plan — • Approved participation in HEAL program as a supplement to active community encouragement. Housing • Worked with the Shovlin Companies on site planning activities for Redevelopment Agency Highway 111 and Dune Palms Road property. to Redevelopment Proiect Area No 2 • Completed grope ty purchase activities for the Dune Palms Road=estward Ho properties. • Completed the City's updated Housing Element of the General Plan CITY OF LA QUINTA arch 16 2010, ECONOMIC DEVELOPMENT PLAN i Deleted: APnI 21 Deleted: 2009 307 33 BUSINESS PLAN PAGE IS Green and Sustainable La Quinta Program • Received two Colmac Grants for Water Conservation Programs. • Received the following federal stimulus grantstfunds: business as informed about the latest programs available to them homes. CITY OF LA OUINTA March 16 2010, ECONOMIC DEVELOPMENT PLAN Formatted: Highlight T� Formatted: Highlight Formatted: Bullets and Numbering Deleted: April 21 Deleted: 2009 p� 308 34 BUSINESS PLAN PAGE 19 American Recovery and Investment Plan • Monitored and pursued Federal Stimulus funding to provide for general fund relief for transportation infrastructure and energy efficiency projects. • Received $180 700 in federal stimulus funds and City Council approval to spend the funds on energy efficiency improvements of City buildings and facilities. ["Implementation Activities and Target Areas" section deleted from this policy document; currently represented as "Key Goals and Action Items" in the Economic Development Implementation Plant CITY OF LA QUINTA arch 16 2010, ECONOMIC DEVELOPMENT PLAN Deleted: <#> and federal legislators Deleted: 4>Worked with federal legislators, to acquire Federal Stimulus funding for shetl ready projects. ¶ <#>Served on the Assembly Economic Stimulus Recovery Task Force; identified projects eligible for funding under this program; and lobbied for expeditious funding Deleted: Apnl 21 Deleted: 2009 ^- 309 35 2010.2011 Economic Development Plan Strategies and Tasks to Stimulate Private Investment in La Quinta fro be included in final document] CITY OF LA QUINTA arch 16 2010 ECONOMIC DEVELOPMENT PLAN . Deleted: April 21 2009 310 36 of COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM ITEM TITLE: Discussion of the Draft Fiscal Year 2010-2011 through 2014-2015 Capital Improvement Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: C PUBLIC HEARING: Direct staff to make appropriate revisions to the draft Fiscal Year 2010-2011 through 2014-2015 Capital Improvement Program (CIP). The revised CIP will be submitted to the City Council for consideration and approval in May 2010. FISCAL IMPLICATIONS: This is an informational report only. Once the CIP is adopted, the Fiscal Year 2010-201 1 projects will be incorporated into the annual budget. The CIP was developed in a conservative manner. Projections were formulated utilizing conservative estimates consistent with operating revenues. The projects for the next five years, as shown, are based on considered need and available funding with conservative projections of anticipated collections of Development Impact Fees. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Provided for your consideration is the City's CIP commencing in the 2010-2011 Fiscal Year. A copy of the draft CIP is presented to the City Council for review as Attachment 1. This document is a statement of the City's goals, objectives, and priorities for a five-year CIP and the financial commitments required to accomplish those objectives. The preparation of this document has been a joint effort of the City Manager's Office, Public Works, Finance, Building and Safety, Community Services, Community Development, and City Clerk Departments. The purpose of the CIP is to provide the City with a long-range program for major municipal capital construction projects based on the systematic development of an accompanying financial plan. The CIP is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes benefit to the public. As each annual budget is prepared, additional projects and priority needs are identified and added to the program to maintain a total five-year plan. The first year of the CIP is titled the Capital Budget and is based on existing fund balances and projected revenues. The Capital Budget is incorporated into the annual City "Operating" Budget, which appropriates funds for specific facilities, equipment and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive expenditure authority until they are incorporated into the capital budget. The CIP will be updated annually and can be amended at any time based on revenue availability and changes in project priorities. As such, tentative City Council endorsement of the five-year program is desirable for the effective implementation of the City's goals and objectives. Capital improvements are major projects undertaken by the City that are generally not recurring on a long-term, annual basis. In this sense they are differentiated from Maintenance and Operation (M&O) expenditures for normal City operation. They include design, inspection, testing, project administration, land and/or right-of- way acquisition, construction or modification of buildings or facilities, and public infrastructure construction or modification. The CIP for Fiscal Years 2010-2011 through 2014-2015 includes a listing of projects by fiscal year priority and type of improvement. The fiscal year in which a project is scheduled depends on the availability of specific funding sources, operation and program needs, and prior City Council policy. Projects include bridge, street, traffic signals, drainage, landscaping and lighting, parks, and city facilities. Only those projects that have identified funding sources in the five-year period are listed within a fiscal year. Those projects that are designated as "additional projects" do not have identified funding sources through the term of the five-year program, or, in the case of DIF funded projects, a long-term collection period is required to develop the specified project. The identification of additional and/or alternative funding sources will be addressed during the annual review and approval of subsequent CIPs. Each project is described in brief detail including a description of the project, the location of the; project, a breakdown of the estimated project cost, the revenue 31 r sources proposed to be used to fund the project, and an estimate of the annual M&O costs associated with the capital improvement. The completion of any specific capital improvement project may have a direct impact on the M&O budgets of the General Fund and other funds. An estimate of these future costs is necessary to assess whether there is financial capacity within the operating budget to cover these ongoing costs. All project costs included in the CIP are at current year project estimates. No inflation factors have been utilized in determining costs for projects in Fiscal Years 2010-2011 through 2014- 2015. The 2009-2010 CIP identified $22,487,314 in capital improvement projects. All 2009-2010 projects are either completed, are currently in the design or construction stage, or will have contracts awarded by the end of the fiscal year. Included in the CIP document is a "Capital Improvement Program Fiscal Year 2009- 2010 Project Status Report,' which lists: one 1996-1997 project carried -over, one 2004-2005 project underway, two 2005-2006 projects completed, five 2006- 2007 projects underway, two 2006-2007 projects completed, three 2007-2008 projects underway, three 2007-2008 projects completed, eight 2008-2009 projects underway, six 2008-09 projects completed, eighteen 2009-10 projects underway, and one 2009-2010 project completed. Also included is a "Carryover Project Summary" which provides the life -to -date expenditures for all active CIP projects. Fiscal Year 2010-2011 proposes $5,837,558 in capital improvement projects. There are a total of thirteen projects identified for this fiscal year. Project Number 199613-Washington Street/1-10 Interchange Improvements is a recurring long-term commitment. Two other projects are recurring as part of a long term plan to fill missing sidewalk links (199702-Sidewalks-Various Locations) and to install new or upgrade existing handicap access ramps (Project Number 199703-Handicap Access Ramp -Various Locations) to comply with the ever evolving ADA standards. There are ten new projects proposed to complete the 2010-2011 CIP. These projects include: 201001 — Ahmanson Drive Street and Drainage Improvements 201002 — SilverRock Resort Temporary Club House Parking Lot Drainage Improvements 201003 — Avenue 50 at Park Avenue Drainage Improvements 201004 — Avenue 48 at Jefferson Street Drainage and Landscape Improvements 201005 — Colonel Paige Middle School Restroom gL3 201006 - Washington Street Dual Left Turn Lane at Avenue 48 201007 - Highway 111 Dedicated Right Turn Lane at Washington Street 201008 - Phase II Washington Street Drainage Improvements (St. Francis of Assisi Church Parkway Median) 201009 - Washington Street Dedicated Right Turn Lane at Eisenhower Drive 201010 - Village Area Land Acquisition Fiscal Year 2011-2012 proposes $1,947,845 in capital improvement projects. There are a total of four projects identified for this fiscal year. These projects include the recurring projects previously listed, and the following new project: 201101 - Senior Center Expansion. This project proposes to expand the senior center by approximately 5,000 square feet. The proposed expansion will accommodate a fitness work out area, classroom space, and other gathering areas. This project is proposed to be funded with revenue collected through the community center developer impact fee (DIF) totaling approximately $1.8 million. As of February 28, 2010, the fund balance within community center DIF (approximately $1.1 million) is insufficient to cover the estimated costs of the improvements. If additional funds are not collected through June 30, 2011, it may become necessary to loan the shortfall amount from the City's general fund. Fiscal Year 2012-2013 proposes $16,571,211 in capital improvement projects. There are a total of four projects identified for this fiscal year. These projects include the recurring projects previously listed, and the construction phase of the SilverRock Resort clubhouse. 200610 - SilverRock Resort Clubhouse - Construction Phase. The construction phase of this project was appropriated during Fiscal Year 2007-2008 and included within the City's approved capital budget. While the design phase of the project is nearing completion, staff believes the project should be delayed until the local economy improves. As such, staff recommends the construction phase of the SilverRock Resort clubhouse be removed from the capital budget and identified for funding during Fiscal Year 2012-2013. Fiscal Year 2013-2014 proposes $23,517,750 in capital improvement projects. There are a total of five projects identified for this fiscal year. These projects include two previously listed recurring projects, the construction phase of the second SilverRock Resort golf course, a new traffic signal (Washington Street at Lake La Quinta Drive), and the Jefferson Street Interchange. 200608 - SilverRock Resort Phase II Golf Course. For the same reasons discussed above for the clubhouse, staff is recommending the resort golf course be delayed until the local economy improves. 314 201301 — New Traffic Signal (Washington Street at Lake La Quinta Drive. 201302 — Jefferson Street Interchange. The Jefferson Street Interchange is a Regional Improvement sponsored by the Coachella Valley Association of Governments (CVAG). The City of Indio is serving as the lead agency on behalf of CVAG, the County of Riverside, and the City of La Quinta. The total cost of the project is currently estimated at $77,886,000. CVAG has committed to fund 75% of the project costs, with the remaining 25% ($19,471,500) to be funded by the County of Riverside at 0.50%, the City of Indio at 57.4%, and the City of La Quinta at 42.1 %. The City of La Quinta's share of the cost is currently estimated at $8,197,500. This year's CIP recommends that 50% of this funding be appropriated in Fiscal Year 2013-2014, and 50% be appropriated in Fiscal Year 2014-2015. It is also important to note that the overall cost estimate is still at the planning level stage and may be reduced as the project progresses to construction. Fiscal Year 2014-2015 proposes $4,133,750 in capital improvement projects. There are three projects identified for this fiscal year. These projects include two of the previously listed recurring projects and the second half of the funding for the Jefferson Street Interchange. There are fifty-five Add Projects identified under the current CIP Additional Projects (Add Projects) list that are not scheduled for funding within the next five years. The costs associated with the implementation of these projects are estimated at $130,130, 507. Please refer to the detail sheets located under the Additional Projects tab for additional information regarding these additional projects. There are six developer completed projects currently identified with City Council approved developer reimbursement agreements. The cost associated with these projects is estimated at $3,546,952. Summary information associated with these projects is presented in the Revenue Summary and Expenditure Summary Sections. In addition, detail sheets are presented at the tab labeled Developer Reimbursement Request (DRR). The information presented within this section provides the Council with a status and summary of developer requested reimbursements for projects eligible for future funding by the Transportation DIF. In accordance with the approved agreements, reimbursement will be made when transportation DIF funding becomes available giving consideration to the need for other eligible transportation DIF projects. Staff has developed the following prioritization criteria that will be used to rank these projects from highest to lowest priority for future funding. PTS 'DIF AMOUNT PAID BY DEVELOPER 0 07/u of Construction Cost 2 $0 to 25% of Construction Costs 4 25% to 50% of Construction Cost 6 50 / to 75% of Construction Costs 8 75% to 100% of Construction Costs 10 Over 100% of Construction Cost ROADWAY CLASSIFICATION 1 Collector 2 Secondary/Modified Secondary RPTS 3 Primar Arterial (A or B) 4 Major Arterial/Augmented Major 5 Bride Improvement PTS 2DEFINABLE TRANSPORATION NEED 0 Landscape Only 1 Installed % Median Curb 2 Installed Full Median Curb and Median Island Landscape 3 improved One Lane of Travel and Installed Median 4 Improved Two Lanes of Travel and Installed Median 5 Improved Roadway to Ultimate General Plan Configuration PTS 3AGREEMENT LONGEVITY 0 1 Year or Less 1 Over 1 Year but Less than 2 2 Over 2 Years but Less than 3 3 Over 3 Years but Less than 4 4 Over 4 Years but Less than 5 5 5 Years or More According to the current cash flow model for Fiscal Year 2010-2011, Transportation DIF funding is not available at this time to reimburse the developers for eligible improvements. At the time funding does become available, staff will return with funding level recommendations for the list of prioritized projects. The following assumptions should be taken into account when reviewing the CIP: 1. The City Council has reaffirmed prior policy to maintain sufficient general fund emergency reserves, a general fund reserve for cash flow purposes, and allocation of sufficient funds to cover current contracted and authorized capital improvement projects. 2. Because of increases in ongoing maintenance costs, the addition of completed improvements and the provisions of Proposition 218, the Lighting and Landscape District may not have sufficient funding in the future. The current fund balance and annual assessment revenues are inadequate to cover all future capital and operational cost increases. The alternative would be to continue to defer specific lighting and landscape improvements and/or reduce existing landscape maintenance activities until such time that other revenue sources are available. 'DIF Amount Paid by Developer — This criterion is weighted by a factor of 2. ' Definable Transportation Need - only count if improvements are over and above what is normally required. 3 In the case of a point tie between two or more developer agreements, the date the agreement was approved by the City Council will break the tie and establish the priority order. „� 316 The City Council's review of the draft Fiscal Year 2010-2011 CIP will enable City staff to complete the final CIP for public review. Pursuant to Government Code Section 66002, the City Council is required to schedule a public hearing on the CIP and consider its adoption at a subsequent regular meeting. Upon its adoption, the Fiscal Year 2010/2011 CIP will be incorporated into the City's Fiscal Year 2010- 2011 Capital Budget. Respectfully submitted, mothy R. on s on, P.E. Public Works D ctor Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Draft Capital Improvement Program (City Council Only) '.... 317 REPORTS & INFORMATIONAL ITEMS: A COMMUNITY SERVICES COMMISSION MINUTES January 11, 2010 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Spirtos. Commissioner Brodsky led the Pledge of Allegiance. PRESENT: Commissioners Brodsky, Darroch, Fitzpatrick, Lawrence, Leidner, and Chairperson Spirtos ABSENT: Commissioner Biegel STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; and Angela Guereque, Senior Secretary PUBLIC COMMENT — None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Fitzpatrick/Leidner to confirm the agenda. Motion carried unanimously. PRESENTATIONS 1. Presentation by Stan Ford, Executive Director, Desert Recreation District. Director Hylton presented the staff report. Stan Ford spoke regarding the Desert Recreation District budget and stated that the District has prepared for the current economy and prepared a conservative budget. The budget includes the possibility of hiring five additional staff this year. The District is currently working on the following programs: International Sports Festival Rally Race Local Concerts (3) Youth Track Meet 31� Community Services Commission Minutes January 11, 2010 -2- The District is currently waiting to hear from the State on the Coral Mountain grants. Current demographics show the average ages using the District's facilities are 14 to 24. Chairperson Spirtos asked Mr. Ford what the biggest challenge was currently for the District. Mr. Ford stated that space is their biggest challenge. Commissioner Fitzpatrick asked how the numbers are at the Community Center. Mr. Ford stated that the mornings are busy with the preschool but the center is quiet from 1 pm to 4pm. The District is currently looking to convert the multi purpose room into a fitness center. APPROVAL OF MINUTES 1. Approval of December 14, 2009 Minutes Motion — It was moved by Commissioners Leidner/Brodsky to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION 1. Consideration of Inclusion of the 8.99 Acre Parcel Located South of the Preserve into the Fred Wolff Bear Creek Nature Preserve. Director Hylton presented the staff report. Mr. Smith, Mrs. Smith, and Ms. Rebich from the Steward of the Fred Wolff Bear Creek Nature Preserve were present to answer questions. Commissioner Fitzpatrick asked if there would be additional maintenance cost with the inclusion. Director Hylton stated there should not be any more costs than what are currently being spent. Motion — It was moved by Commissioners Fitzpatrick/Darroch to recommend the inclusion of the 8.99 acre parcel south of the Preserve into the Fred Wolff Bear Creek Nature Preserve. Motion carried unanimously. �. r 319 Community Services Commission Minutes January 11, 2010 -3- 2. Consideration of Playground Equipment for Adams Park, Fritz Burns Park, and Seasons Park. Steve Howlett, Golf & Parks Manager, presented the staff report. A Playworld System playground was presented from Dave Bang Associates for Seasons Park. After careful review by the Selection Committee this was the best proposal that worked well for this area. Director Hylton noted that the colors have not been determined yet. Commissioner Leidner asked where the playground would be located. Mr. Howlett stated the playground would be installed in the middle of the retention basin as the last one was. The dog park will be located on the east end of the basin. Two playground systems were presented for Adams Park. They included a Kompan playground from Recreation Republic and a Little Tikes playground from Pacific Design Group. Mr. Howlett stated the Selection Committee recommended the Kompan playground for Adams Park. Two playground systems were presented for Fritz Burns Park. They included a Playworld System playground from Dave Bang & Associates and a Little Tikes playground from Pacific Design Group. Mr. Howlett stated the Selection Committee recommend the Playworld System playground for Fritz Burns Park. Commissioner Darroch asked when the installation will take place. Mr. Howlett stated the installation should be complete within the next three months. Motion — It was moved by Commissioners Leidner/Fitzpatrick to recommend the Kompan playground from Recreation Republic for Adams Park; the Playworld System playground from Dave Bang & Association for Fritz Burns Park; and the Playworld System playground from Dave Bang & Associations for Seasons Park. Motion carried unanimously. STUDY SESSION — None. DEPARTMENT REPORTS 1. Update on the Department Report for December 2009 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events i... 320 Community Services Commission Minutes January 11, 2010 -4- PUBLIC HEARING — None. OPEN DISCUSSION Commissioner Darroch inquired about the installation of chess boards on the Civic Center Campus. Mr. Howlett noted that staff will look at the budget at the end of the Fiscal Year to see if there is funding available for this project. ADJOURNMENT It was moved by Commissioners Brodsky/Fitzpatrick to adjourn the Community Services Commission meeting at 7:02 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on February 8, 2010 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. S i ed by: Angela Guer ue Community Services Senior Secretary REPORT/INFORMATIONAL ITEM: ,/ 7 INVESTMENT ADVISORY BOARD Meeting January 13, 2010 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:00 p.m. by Chairman Ross followed by the Pledge of Allegiance. PRESENT: Board Members Moulin, Ross, Rassi and Park (4:08) ABSENT: None OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on December 9, 2009 for the Investment Advisory Board. In response to Board Member Moulin, Ms. Orrantia clarified that Board Member Park was also asked to serve on the Ad Hoc Committee. In response to Board Member Moulin, Mr. Falconer advised that a statement was made on page 2 referencing the auditor's presentation following the approval of the minutes. Board Member Moulin requested that the following correction be made to page 4, eighth sentence: In response to Board Member Park, Mr. Falconer explained the assumptions used to in the long-term financial planning. 323 Investment Advisory Board Minutes January 13, 2010 MOTION - It was moved by Board Members Moulin/Ross to approve the Minutes of December 9, 2009 as amended. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for November 2009 Mr. Falconer presented and reviewed the staff report advising the Board of a decrease in the cash balance with an ending balance slightly under $167 million for the month. The portfolio activity on Page 3 reflects an increase in the average maturity from 62 days to 152 days and page 7 also reflecting an increase in the average maturity. Investments purchased during the month were $13 million in a one year Treasury Note and $2 million and $12 million in two year Treasury Notes. Mr. Falconer further advised that due to the recent increase in the average maturity the City was able to maintain their current yields. In response to Board Member Moulin, Mr. Falconer agreed that a correction to page 3, first paragraph second sentence should read: The major reason for the decrease was that expenditures were /ess than revenues which [...J Mr. Falconer summarized for the Board the current market average and the city's performance. General discussion ensued amongst the Board and staff regarding the current market and interest rates. MOTION - It was moved by Board Members Park/Moulin to review, receive and file the Treasurers Reports for November 2009. Motion carried unanimously. B. Continued Consideration of the Fiscal Year 2009-1010 Work Plan Mr. Falconer advised that in prior meetings, the Board and staff discussed revisiting the CDARS program in addition to seeking possible alternatives to LAIF and review and discuss their findings at the January meeting. Mr. Falconer also advised that Chairman Ross and Board Member Moulin 2 '40, . 3 2 3 Investment Advisory Board Minutes January 13, 2010 reviewed several alternatives to LAIF. Mr. Falconer further advised that staff contacted Palm Desert National Bank regarding CDAR's current yields and was advised that a current market two-year bill's yield is at 1 %, with CDAR's two-year bill currently at 1.4%, (possible increase by 40 basis points) and a current market fifty-two week bill's yield at .30% and CDAR's fifty-two week bill at a .40%. In addition, Mr. Falconer advised that there were other institutions offering better rates at this time. He also further advised that included with the staff report was additional information regarding CDAR's and previously issued staff reports for the Board's review. Mr. Falconer commented that the current investment limit stands at $250,000. In response to Board Member Moulin, Mr. Falconer advised that the $250,000 limit expires in December of 2012. In response to Board Member Moulin, Mr. Falconer stated that he was not opposed to utilizing the CDAR's program but does not feel there is enough yield for the investment. General discussion ensued amongst the Board and staff regarding the use of the CDAR's program as a possible investment tool and some of the issues of investing in CDAR's, such as the wiring of funds a day in advance. In response to Chairman Ross, Mr. Falconer stated that with the investment increase in TLGP Notes, he prefers the TLGP Program over the CDAR's program particularly with the wiring of funds a day in advance and the one day exposure. Continued discussion ensued amongst the Board and staff regarding the CDAR's program. Chairman Ross advised that the Ad Hoc Committee consisted of himself and Board Member Moulin, the committee's focus was to explore any alternatives to LAIF. After much discussion with Board Member Moulin, Chairman Ross advised that they were both in agreement that any recommendations and presentations should come from staff. Mr. Falconer stated that he would try and compile a presentation for the next scheduled meeting. He also stated that after his attendance at the 3 324 Investment Advisory Board Minutes January 13, 2010 LAIF Conference, he felt more at ease with continued investments in LAIF. MOTION - It was moved by Board Members Moulin/Park to continue the discussion of the 2009-2010 Work Plan. Motion carried unanimously. C. Revision of 2009-10 Investment Policy - Corporate Notes Mr. Falconer advised that due to the size of the portfolio and the investment limitation in the TLGP Program and at the direction of the Board, staff was asked to consider increasing the investment percentage in the TLGP Program. Mr. Falconer further advised that he was not comfortable in investing in Corporate Notes that were not insured under the TLGP Program but was in favor of the TLGP Program itself and increasing the investment limit by 10%. The Board and staff reviewed Board Member Moulin's handout with the suggested change to the language in the investment policy, page 11, Section 8, lending the last paragraph) allowing the 10% increase. The following language was agreed upon by the Board and staff for City Council's approval: The City is also permitted to invest in corporate notes issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned corporate note limitations "except that corporate notes issued under the Temporary Liquidity Guarantee Program or otherwise backed by the United States government shall be limited to 20% of the portfolio and the maximum aggregate investments for such notes shall not exceed $10 million face amount for each issuer. " General discussion ensued amongst the Board and staff regarding the investment percentage and staff suggested that the following change be made to page 11, Section 8, fourth bullet point clarifying the percentage invested in Corporate Notes. The following language to the fourth bullet was agreed upon by Board and staff: A Total investment shall not exceed 10% of the portfolio in Non-TLGP and 20% in TLGP, and 4 �. 325 Investment Advisory Board Minutes January 13, 2010 Mr. Falconer reiterated for the Board the suggested changes to the Investment Policy; staff will incorporate into the last paragraph in Section 8, the January 11 `^ email received from Board Member Moulin with the proposed language in addition to the change to the fourth bullet point. MOTION - It was moved by Board Members Rassi/Moulin to accept the proposed language for a change to the City's investment policy. Motion carried unanimously. Mr. Falconer clarified for the Board that the proposed changes will be brought before Council the first Council meeting in February. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report Mr. Falconer presented and reviewed the Month End report advising the Board that page 3 references the current activity in LAIF; he also advised that at the end of November the performance report indicated a decline in LAIF from .61 % to .55%, with the current three month bill auction at .08%, which is.a slight increase. Mr. Falconer further advised that the Treasury Note rates were also included for the Board's review. Board Member Moulin asked if column 7 on page 2 should be titled Corporate Notes in lieu of Certificate of Deposits or if the two columns should be combined Mr. Falconer advised that the beginning balance listed under Certificate of Deposits was incorrect and stated that staff would research the balance reflected and report back at the next scheduled meeting. General comments were made in reference to the loans on page 3 of the report. Noted and Filed B. Pooled Money Investment Board Reports Mr. Falconer presented and reviewed the pooled report advising the Board that the LAIF portfolio ended at .64% with the average maturity at 253 5 376 Investment Advisory Board Minutes January 13, 2010 days and the ending portfolio balance at $61 billion versus $61.6 billion a year ago. General discussion ensued amongst the Board and staff regarding the Pooled Money report and whether the report reflects any indication to the current economy. Noted and Filed VII BOARD MEMBER ITEMS - None Vlll ADJOURNMENT MOTION - It was moved by Board Members Park/Moulin to adjourn the meeting at 4:50 p.m. Motion carried unanimously. Su Vianka Orran-tia Senior Secretary T REPORTSANFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 26, 2010 CALL TO ORDER VAGY ITAI A. A regular meeting of the La Quinta Planning Commission was called to order at 7:02 p.m. by Chairman Ed Alderson. PRESENT: Commissioners Barrows, Quill, Weber, Wilkinson, and Chairman Alderson ABSENT: None STAFF PRESENT: Planning Director Les Johnson, Assistant City Attorney Michael Houston, Principal Engineer Ed Wimmer, Planning Manager David Sawyer, Principal Planner Andrew Mogensen, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: Commissioner Weber requested Page 4, paragraph 4 be corrected to read: Andi Spirtos, Chairperson of the Community Services Commission; instead of Andy Spirtos. It was then moved by Commissioners Barrows/Weber to approve the minutes of January 12, 2010, with that correction. Unanimously approved. Planning Commission Minutes January 26, 2010 V. PUBLIC HEARINGS: A. Site Development Permit 2006-866 Time Extension No. 2; a request by Trans West Housing for consideration of a second one-year time extension for Site Development Permit 2006-866, for the construction of an equestrian facility located on the east side of Monroe Street, '/4 miles south of Avenue 54. Principal Planner Andrew Mogensen presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Barrows commented on the staff report comment on the Commission's ability to add a condition for review of the final landscaping plans. Staff said it was included because the original landscape plans were drawn up when the water -efficient regulations were less stringent and there could be changes from the original conceptual plans. Commissioner Barrows suggested the additional condition be considered. Commissioner Weber read Condition 36 (Page 19) regarding the undergrounding of utilities. He asked 1) if that condition included all existing utilities, including cable and telecommunications, 2) if it did, why there was no requirement that attempts be made for those to be undergrounded, and 3) if this was a standard condition which when referencing "all existing utilities", meant existing "electric" utilities. Planning Direction Johnson responded it applied to all utilities, and explained the reasoning why the existing utilities were not required to be undergrounded. The main concern being the cost -prohibitive expense. He added, if the utilities were independent of the poles they would have to be undergrounded. Commissioner Weber expressed his concerns and suggested, for the future, to seriously look to see if there was the opportunity to have these utilities undergrounded. Staff said they would make note of that for future reference. Chairman Alderson asked staff to confirm that the project, and application hadn't changed with the exception of the additional terms 2 3119 Planning Commission Minutes January 26, 2010 and conditions as noted in the staff report. Staff said yes. There being no further questions of the staff, Chairman Alderson asked if the applicant would like to address the Commission. Mr. Chris McComic, Vice President, Trans West Housing, 81-006 Monarchos Circle, La Quinta, introduced himself and offered to answer any of the Commissioners' questions. Commissioner Barrows said she intended to recommend adding a condition recommending the landscape plans come back for review. She then referenced the new water -efficient landscape ordinance. Mr. McComic said he did not have a problem with that since his landscape architect was familiar with the necessary changes and, in addition, anything that conserved water was fine. Chairman Alderson commented on the project's past issues with dust control and asked if Mr. McComic was aware of them. Mr. McComic said they were aware of the situation and explained the procedures they were following. Commissioner Weber asked about the effects of the recent rain on the treated surfaces. Mr. McComic said he recently inspected the site and it looked just fine. He then commented on watering procedures for the Saddle Club and added he believed the previous comments on dust issues were actually in reference to Griffin Ranch and not the Saddle Club. Chairman Alderson asked if construction would begin soon. Mr. McComic explained their banking situation and said they hoped to get started before the September 26, 2010 date. Chairman Alderson asked if there was any public comment. There being no further questions, or any public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Barrows asked for clarification on whether this was a resolution or a minute motion, as noted on the agenda. Staff clarified it would be a minute motion and since the conditions were changing, K 330 Planning Commission Minutes January 26, 2010 they needed to have the applicant's verbal acceptance of those changes. Mr. McComic said Trans West has, and does, accept the change of conditions. There was no further discussion and it was moved and seconded by Commissioners Barrows/Quill to approve Minute Motion 2010-002 recommending approval of the second extension of Site Development Permit 2006-866 to include staff's additional conditions of approval as well as a requirement that the final landscaping plans be returned to the Planning Commission for approval as a Business Item. Unanimously approved. VI. BUSINESS ITEMS: A. General Plan Consistency Finding; a request by the City of La Quinta for consideration of a Finding of General Plan conformity for the City of La Quinta's potential acquisition of property for approximately 0.90 acres of land for the construction and operation of an affordable housing project to be located southeast of the intersection of Dune Palms Road and Westward Ho Drive (APN: 600-030-005). Planning Director Les Johnson presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Weber and Chairman Alderson had questions concerning the City's future intention of acquiring properties for affordable housing. Staff provided an explanation of the City's proposed acquisition of properties in the area. There being no further questions of the staff, and the applicant being the City Chairman Alderson asked if there were any public comments. There being none, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. There was no further discussion and it was moved and seconded by Commissioners Quill/Wilkinson to approve Resolution 2010-002 recommending approval of the General Plan Consistency Finding for acquisition of 0.90 acres of land as submitted. Unanimously approved. 4 331 Planning Commission Minutes January 26, 2010 VII. CORRESPONDENCE AND WRITTEN MATERIAL: None VIII. COMMISSIONER ITEMS: A. Report on City Council Meeting of January 19, 2010, from Chairman Alderson. (A brief summary of the meeting was given followed by discussion of several items.) B. Chairman Alderson noted Commissioner Weber was scheduled to report back on the February 2, 2010, Council meeting. IX: DIRECTOR ITEMS: A. Planning Director Johnson told the Commissioners there was the potential of a joint meeting, with the City Council, to discuss the General Plan update. The planned tentative meeting date was February 25, 2010. The intent of the meeting would be to introduce the Commission to the General Plan process and to start discussion on 1). a target for population and 2) boundaries. This would be the first of three meetings. Additional information would be provided in advance of the meeting. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Weber/Barrows to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on February 9, 2010. This regular meeting was adjourned at 7:37 p.m. on January 26, 2010. Respectfully submitted, Carolyn alker, Executive Secretary City of La Quinta, California 332 5 REPORTS/INFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA February 9, 2010 7:02 P.M. CALL TO ORDER A. A regular meeting of the La Quinta Planning Commission was called to order at 7:02 p.m. by Chairman Alderson. PRESENT: Commissioners Barrows, Quill, Weber, Wilkinson, and Chairman Alderson ABSENT: None STAFF PRESENT: Planning Manager David Sawyer, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: It was moved by Commissioners Barrows/Weber to approve the minutes of January 26, 2010, as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Continued — Conditional Use Permit 2009-122; a request by WFI, Inc. (for Sprint) for consideration to allow for the co -location of three panel antennas, three microwave antennas and one equipment cabinet for an existing telecommunication monopalm tower located at 77-865 Avenida Montezuma; Desert Recreation District (DRD) — La Quinta Community Park. 333 Planning Commission Minutes February 9, 2010 Planning Manager David Sawyer presented the staff report, a copy of which is on file in the Planning Department. He noted that staff had recently received a request, from the property owner (DRD), for a 30- day continuance of this application. Chairman Alderson asked if there were any questions of staff. There being no questions of the staff, Chairman Alderson asked if there was any public comment. There being no questions, or any public comment, Chairman Alderson opened the matter for Commission discussion. There was no discussion and it was moved and seconded by Commissioners Quill/Wilkinson to continue Conditional Use Permit 2009-122 to the March 9, 2010 meeting. Unanimously approved. B. Continued — 2008 La Quinta Housing Element; a request by the City of La Quinta for consideration of a recommendation for adoption of the proposed draft of the 2008 La Quinta Housing Element Update document. Planning Manager David Sawyer presented the staff report and explained the continuing challenges with obtaining State approval. He then requested this item be removed from calendar and said it would be re -advertised for presentation at a future meeting. Chairman Alderson asked if there were any questions from the Commissioners. Commissioner Wilkinson asked if the numbers would be updated when it was brought back. Staff said the data would remain the same, explained what the issues were and what processes they were following to resolve the issues with the State. Commissioner comments were made regarding the length of time it is taking to get approval and concern over the lack of State cooperation. There being no further questions or comments by the Commissioners, it was moved and seconded by Commissioners Wilkinson/Quill approving staff's request to remove the 2008 La Quinta Housing Element from calendar to be re -advertised and presented at a later date. Unanimously approved. 2 334 Planning Commission Minutes February 9, 2010 VI. BUSINESS ITEMS: None VII. CORRESPONDENCE AND WRITTEN MATERIAL: None VIII. COMMISSIONER ITEMS: A. Report on City Council Meeting of February 2, 2010, from Commissioner Weber. (A brief summary of the meeting was given followed by discussion of several items.) B. Chairman Alderson noted Commissioner Wilkinson was scheduled to report back on the February 16, 2010, Council meeting. IX: DIRECTOR ITEMS: A. Planning Manager David Sawyer reminded the Commissioners about the Joint Council Meeting of February 25, 2010, at 5:30 p.m. Discussion followed regarding the agenda for the meeting and tentative schedules for follow-up with the Commission and Council. X. ADJOURNMENT: There being no further business, it was moved and seconded by Chairman Alderson/Commissioner Quill to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on February 23, 2010. This regular meeting was adjourned at 7:17 p.m. on February 9, 2010. Respectfully submitted, ralkeA)xecutive Carolyn Secretary City of La Quinta, California 335 3 LOCAL JOBS FOR AMERICA XtT H R.4812 Our nation isgoing through one of the most difficult economic times in its history. We must do everything to help create jobs for those who are struggling to support their families. At the same time, the recession is forcingstates and municipalities to cut jobs that are critically important - teachers, police, firefighters, childcare workers, and others. The Local Jobs for America Act will provide our economy a shot in the arm by putting a million people to work by restoring these services in local communities. The Local Jobs for America Act will create a million public and private jobs in local communities this year. Support will be targeted directly to states and municipalities with the greatest number of people out of work to restore important local services. The Local Jobs for America Act will help ensure that local communities can still operate essential services. Because of the recession, many local communities have cut back on education, public safety, childcare, health care, education and transportation. As a result, families who rely on these services are suffering the cost of these cutbacks. This bill will help prevent state and local tax increases. By supporting the services local communities deem most necessary, the bill will help local governments avoid having to choose between eliminating services and raising taxes. Creating local jobs will stimulate local businesses and create more jobs in the local economy. By increasing employment in local communities, families will be able to start spending again at their neighborhood businesses and favorite restaurants. This will help spur additional jobs for local small businesses. The Local Jobs for America Act will fund salaries for private sector on-the-job training to help local businesses put people back to work. Specifically, the Local Jobs for America Act invests: $75 billion over two years to local communities to hire vital staff • Funding for 50,000 on-the-job private -sector training positions The bill also includes provisions already approved by the House: . $23 billion this year to help states support 250,000 education jobs $1.18 billion to put 5,500 law enforcement officers on the beat • $500 million to retain, rehire, and hire firefighters 33q Summary provided by the House Committee on Education and Labor Local Jobs for America Act, H.R. 4812 Key details of the bill are as follows: • The bill would provide $75 billion over two years ($37.5 billion in year one, and $37.5 billion in year two) to local governments, community based organizations, and states to save and create local jobs. • The U.S. Department of Labor would administer the program. • The funding distribution mechanism is based on the Community Development Block Grant program (CDBG) — every city with a population of 50,000 or more would be eligible to receive DIRECT FUNDING. Cities with a population below 50,000 would also be eligible to receive funding, only passed through the states. • As with CDBG, 70 percent of the funding would be for direct entitlement cities, and 30 percent would be for state pass -through. • Though the distribution mechanism is based on CDBG, the formula is not the same. This formula is based on unemployment numbers (50 percent), poverty level (25 percent), and population (25 percent). • Each city could use up to 50 percent of the funding to retain employees that might otherwise lose their jobs because of budget shortfalls. • Up to 25 percent can be given by a city to local community based organizations to hire employees to provide services or functions not customarily provided by local government employees. • If a city desires, the remaining funding can be used to hire new city employees or rehire those recently let go. However, there is no requirement that a city use this part of the program. • A city can use up to 5 percent of the funding for administration of the program. • This program has NO LOCAL MATCH requirement. . There is no requirement to retain employees once the funding runs out. There would be two years of funding, and then it would be up to a city to either retain or not retain employees funded by the program based on need and local budgets. • Employees would have to be hired full-time with benefits, under existing contracts or agreements. The federal funding can be used to cover all costs, including salaries and benefits. There is no cap on per -employee costs, however no more than 20 percent of the funds can be used for management employees. The bill also provides $23 billion to help states support an estimated 250,000 education jobs, provides $1.18 billion to put 5,500 law enforcement officers on the beat, and allocates $500 million to hire and retain fire fighters. • Finally, the bill provides $500 million for approximately 50,000 additional on-the-job training positions slots to help private business expand employment. 337 MARCH 11-14 MARCH 16 MARCH 27 APRIL 6 APRIL 20 APRIL 24 MAY 4 JUNE 1 JUNE 15 DEPARTMENT REPORT: :,Rj `A CITY COUNCIUS UPCOMING EVENTS LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING le ANNUAL SOAP BOX DERBY OF THE DESERT CITY COUNCIL MEETING CITY COUNCIL MEETING CITY PICNIC AND BIRTHDAY PARTY CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING �••. 33Q LA QUINTA CITY COUNCIL MONTHLY CALENDAR March 20 10 2 I3 4 5 6 10:00 AM Transp 3:00 PM City Council 10:00 AM ALRC Henderson Meeting 6:00 PM 110 Energy j Cate Franklin i 7 8 9 10 12 13 10:00 AM Pub, Slty 7:03 PM Planning 9:00 AM RCTC 9:30 AM Animal Campus Henderson Commission Henderson Franklin 3:00 PM Mtns. 4:00 PM Investment 111:00 Advisory Board AM CVCCSuilt i PM Energy) I ConsveraancyFranklin 112:00 5:30 PM Community I Environ.Snilf Services Commission La 0uinta Ads Festival 1 14 15 116 17 118 19 120 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser 9:00 AM CVA Evans Meeting Crate. Franklin 12:00 PM HCRC Franklin ULM Commission 2:00 PM J.Cochron Rep. Airp: Fanklin La Ounte Arls feslivalF)_ ........... I ...._.__.._ . ___.____._.___-------- 21 22 23 24 25 26 27 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO Henderson Commission Henderson 6:00 PM League Henderson 28 29 30 31 6:00 PM Exec Crate: Adolph i i -- -- I February Aprll S M T W T F...S S M T_W T._F. .S . 1.. 2 9.. 4 5 8 1 2 7 7 8 9 IO 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 II 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 25 28 27 18 29 30 Printed by Calendar Creator Plus on 3/10/2010 .... . 339 LA QUINTA CITY COUNCIL MONTHLY CALENDAR April 20 10 Sunday Monday Tuesday Wednesday _ March ay S M T W T F S S M T W T F S I._-Z_ 3 .4---..5— s .— ....... ..........1 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 24 23 24 25 26 27 28 29 30 31 _.. Thursday _. 1 12:00 PM Mayor's Lunch I8 Friday 2 Saturday 3 I 4 5 16 7 19 10 I AM Tramp' 3:00 PM City Council 10:00 AM ALRC 11:00 AM CVCC-Smff HBO Handers.. Meeting 12:00 PM Energy] 600 PM 110 Energy Envirom-Snil1 Come Franklin I I 11 12 13 14 i I 15 16 17 10:00 AM Pub. SOri 7:00 PM Planning 9:00 AM RCTC. 3:00 PM Historic Fraser. 9:00 AM CVA Evans Henderson Commission Henderson vation Commission 5:30 PM Community 4:09 PM Investment Services Commission Advisory Board 8:00 PM League Henderson 18 19 20 21 22 23 24 3:00 PM City Council 10:00 AM Homelessness 9:00 AM LAFC0- Meeting Care. Franklin Henderson ' a' 12:00 PM HCRC-Franklin --% City Picnic and Birthday I Party 25 26 27 28 29 30 1 10:30 AM RCTC Budget PM Planning 12:00 PM Sunlino Adolph I7:00 Henderson Comnission 6:00 PM Exec Crma. Adolph i � I Printed by Calendar Creator Plus on 3/10/2010 t. LA QUINTA CITY COUNCIL MONTHLY CALENDAR May 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Happy Birthday La Quints (28thl 2 3 10:00 AM Transp 3:00 PM City Council 10:00 AM ALRC Henderson Meeting 6:00 PM 110 Energy Cmte Franklin --- ------- -.__.____— 9 10 �11 112 13 14 15 10:00 AM Pub. SHY 7:00 PM Planning 9:00 AM RCTC 9:30 AM Animal Campus Henderson Commission Henderson Franklin 3:00 PM Mies. 4:00 PM Investment 11:00 AM CVCC Sniff Consversoncy-Franklin I Advisory Board 12:00 PM Energyl 5:30 PM Community Environ. Sniff Services Commission I 6:00 PM League. Henderson 16 17 18 I19 20 21 22 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preset. 9:00 AM CVA Evans Meeting Cmte.-Franklin vation Commission 12:00 PM HCRC Franklin 23 24 25 26 27 28 29 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO- Henderson Commission 4:00 PM J.Cochran Reg. Henderson Aup Franklin I 30 31 April June S M T W T F S S'M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 ) 8 9 10 If 12 Memorial Day 1112 13 14 15 16 17 13 14 15 I6 17 IB 19 (CITY HALL CLOSE0) 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 27 28 29 30 Printed by Calendar Creator Plus on 3/10/2010 341 DEPARTMENT REPORT: 'e cewf 4 4 Qum& TO: The Honorable Mayor and Members of the City Coun l FROM: Tom Hartung, Director of Building & Safety DATE: March 16, 2010 RE: Department Report — February, 2010 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of February. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $6,204,235 which represents an issuance of 67 building permits in February; • Animal Control handled 168 cases in February; • Code Compliance initiated 253 cases in February; • Garage sale permits generated $920 revenue in February. i P N r1 O �'1 N m N N Q m O O O O Ifl O O m •� VI P N �'1 Q O b O � O w ti V' r r m N O .y N P rl rl O m Cy m Ill N N .� m b .a •Qz W F �i W a � N IO OI N Ql Ill r O N N Q ry N N Q ❑a •oa a w d w E ION N.y mP n,-I m QNN o-+oo o E Z `+ 2a Ul W a i d a q Oi O O � N 4J O r IO O N O O O O O O Ul O m O O m m N N O n O O� O O O ry F .• N a n M O N F H Y E £ F Z UIX W (+q m P o0 o m P 000.+mo 0 000 �+Xdq ❑:� mm r rr000r o00 00 aF In Oa n r � mP N omorv.�m o .+N r \+wz d ❑ ., q w r\i lna � T H 7 N E a d a • q W F w F d g Z d m W W war F XNE m P N o o P N��m rvr mN Nri mo'+-i I� as da w O a W q d W O ❑ • W w a a E O Rl E U iX q W W N x m u u a a z w F £ W w O ❑ a w a N 5 p a m a u H • a .n w a 4a[ a zd IZn ww �i uza w Eom ❑ 2' x W a w ti a a" w m OF O a Z Q 2 2 o m- W w F m w F W a q a a own m o d a Z• a a O o W w N ? i F Z z£ U u H u O U a 0 IX d OH\fw+�Ou a UiZr l+al fail orZ-I4a a � o FHd Omon oa aU ,o a a O U X �+ N 00 a. q] U d F ❑ a 3£ w u F ££ O. w o a a w£ w � Q gqaWwaW q.] WwOW31-IOFdW O � U a 3 2 g w i a d a a d IX q m In m m F r la xmoux u z mz H d u u£ w u H m a s n o a H" � d a.]m W.] W aaU W as W I-IO OdF 341 4.., J U M W F zQ ►i F- a,- Q M J � LL Oa F-z ,y z U G J M m 344 1y ^O CL N4) I.b m �.i Y Y Y CO) 0 L Y O U E .E Q C r CD co co N N 0 N N H l6 } 0 O Z U O 0) m a 7 t0 a 0J 0J r r O oF to O 00 M N FZ N � V 0 0 0 N O O co O 00 M — N LL7 Ih N N -e co 0) LL O u) O ,; � 4] O O OJ N FQ-1 O M I W N @ � M m i=a F>p m v O O O m O E W w c m Ui C C C V c d Q N = U 0. C C w C a C w Z m E._ C c U ~ N E ~ E ~ R E=rmac �rn '0 m n T m a)0 EL a19i 3 ' ac0i 3 a? a19i 3 a .'- at0i 3 a F °� m w `� o a a p 190 m N > c Q coQ�O� Q00 t QUO t9 QOO `y W W E o_ dam co �e H 0 C) E aci a� m ? o m o o p c 2 o= o a o o c o O U O H F [Oa0>N�00 H O OZa�OF- Z U Q Z > H �.. 345) M M 7 coM N 0aI N N O W 0 C a O H m m } U N 0 O z N m Q J 7 J c ca a a `m 0] I� co in to M N e} r N N p, m O cv N cm1� LL V (00 0 O 0 M co (0 0 t;0 O> O IT 00 O .- N C m 0) z U U 0 w a w y Fz F u o ¢ m ~ tan f- Z O F w zLU Zfnw 2 y 0 9 w Ky O F g F W w W z a d a ? w 00 o a Z F Q 0 0 o ¢ 0 0 C c) � w w Q V F- o m v m 0 0 � a¢ a a z_ w C a a� ¢ -0 ¢ a -o to U LL N -0 m N V w Q z c Q r E J °e E z r� m o w w r E� m O Q o°° 0 NUw JE °oo U) U 0 FF0 o m z �° 0wCLU) =co -jcnc) FnU)C) z �y0 z w 3 > m m om=2a 346 DEPARTMENT REPORT: 5 0 f y OF TO: Honorable Mayor and Members of the City Co c' FROM: Edie Hylton, Community Services Directo DATE: March 16, 2010 SUBJECT: Community Services Department Report for February 2010 Upcoming events of the Community Services Department for April 2010: Computers *Beginning Computer *Beginning Word *Beginning Internet and E-Mail Photoshop Elements, Senior Center Photoshop Pro, Senior Center Dance *Beginning Tap Dance *Dance Workshop *Swing/Latin Fusion *Ballroom Dance Dance, Play, & Pretend, La Quinta High School Beginning Ballet 5-10 yrs, La Quinta High School Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Tai Chi Sun Style Tae Kwon Do, Senior Center USMA Mixed Matial Arts, B&G Club Tone & Stretch, Senior Center Jazzercise, Senior Center Zumba, Senior Center Relaxing Movements, Library Tai Chi Qi Gong, Fitness Center Free Lecture Series 5 Keys to Anti -aging, Museum Union Bank Workshop, Museum Free Programs *Arthritis Self -Help Program *Quitters *Woodcarvers 1".- 1 d Leisure Enrichment *Dog Training *Mature Driver *Creative Photography *Sketching & Drawing *Issues of the Day *Hooked on Loops *Conversational Spanish *Intermediate Ukulele *Mah Jongg Basics Voiceovers, Museum Your Creative Nature, Museum Italian for Everyone, Senior Center English Riding Lessons, Pasture Court Vaulting on Horseback, Pasture Court Music Beginning Guitar, Senior Center Second Level Guitar, Senior Center Special Events *Spring Evening Dance *Fitness & Wellness Day Egg Hunt — For Adults, Civic Center Campus Egg Hunt — For Kids, La Quinta Park City Picnic & Birthday Party 6-on-6 Adult Sand Volleyball, Adams Park *Senior Center class or activity 346 Community Services Program Report for February 2010 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Leisure Classes Relaxing Movements 3 0 3 6 0 Ballet/Jazz 9 4 5 9 8 Elements - Beg. 3 0 3 4 0 Beg. Computers 6 4 2 2 4 Guitar - Be . 6 11 -5 1 7 Guitar -2ndLevel 3 0 3 1 0 Conversational Spanish 171 0 17 4 0 Italian for Everyone 31 0 3 2 0 Dance, Play & Pretend 51 7 -2 4 4 Tai Chi Qi Gong 6 0 6 16 0 Zumba 17 18 -1 8 7 Ballet/Tap 12 8 4 11 12 Tae Kwon Do 3 5 -2 12 12 Acupuncture 8 0 8 1 0 Jazzercise 12 0 12 11 0 Body Sculpting 8 0 8 8 0 Totals 1 1211 57 64 100 54 2010 2009 2010 2009 Participants Participants I Variance I Meetings Meetings Special Events Youth Festival ` 400 1000 -602 1 1 Temecula Valley Tour NI 46 -31 1 1 Totals 415 1046 -631 2 2 2010 2009 2010 2nnn Participants I Participants Variance Meetings Meetings Sports & Fitness Center Open Gym Basketball 342 219 123 12 12 Open Gym Volleyball 73 0 73 4 0 Fitness Center 858 832 26 24 24 Totals 1273 1051 222 40 36 Community Services Totals 1,809 2,154 -3451 142 92 . Lower attendance at Youth Festival this year due to inclement weather. „». 343 Community Services Department Attendance Report for the Month of February 2010 Summary Sheet Program 2010 2009 Variance Sessions Per Month 2010 2009 Leisure Classes 121 84 371 100 78 Special Events 415 1046 -631 2 2 Sports 415 219 196 16 12 Fitness Center 858 832 26 24 24 Senior Center 1850 1835 15 121 141 Total 3,659 4,016 -357 263 257 Senior Services Senior Center 405 386 191 17 12 Total 405 386 19 17 12 Sports User Groups La Quinta Park Use AYSO 800 500 300 19 16 LQ Sports & Youth 150 120 30 20 15 Desert Boot Camp 50 0 50 9 0 Sports Complex LQ Sports & Youth 900 1000 -100 23 19 Facility/Park Rentals Senior Center Private Part 100 200 -100 1 2 Churches-2 600 600 0 8 8 Museum Meeting Room 60 120 -60 1 2 Osher classes 140 110 30 6 6 Library Classroom 360 720 -360 6 12 U.S. Census 420 0 420 7 0 Civic Center Campus Private Part 50 50 0 1 1 Park Rentals La Quinta Park 100 250 -150 2 5 Fritz Burns Park 50 50 0 1 1 Total 3,780 3,720 60 104 87 Total Programs 7,8441 8,122 -278 3841 356 Volunteer Hours Senior Center 1 3261 431 -105 Total Volunteer Hours 1 3261 431 -105 ,....` 350 Monthly Revenue Report for February 2010 Monthly Revenue - Facility Rentals 2010 2009 Variance Libra $ 150.00 $ - $ 150.00 Museum $ - $ 212.50 $ 212.50 Senior Center $ 2,962.50 $ 3,462.50 $ 500.00 Parks $ 600.00 $ 730.00 $ 130.00 Sports Fields $ 1,022.50 $ 340.00 $ 682.50 Monthly Facility Revenue $ 4,735.00 $ 4,745.00 $ 10.00 Monthly Revenue Senior Center $ 8,001.50 $ 11,096.50 $ 3,095.00 Community Services $ 3,513.00 $ 2,352.00 $ 1,161.00 La Quinta Resident Cards $ 3,825.00 $ 4,455.00 $ 630.00 Fitness Cards $ 810.00 $ 835.00 $ 25.00 Total Revenue $ 16,149.50 $ 18,738.50 $ 2,589.00 Revenue Year to Date Facility Revenue $ 38,283.00 $ 35,860.00 $ 2,423.00 Senior Center $ 56,642.50 $ 55,647.00 $ 995.50 Community Services $ 32,184.00 $ 37,261.50 $ 5,077.50 La Quinta Resident Cards $ 23,400.00 $ 18,450.00 $ 4,950.00 Fitness Cards $ 4,765.00 $ 5,285.00 $ 520.00 Total Revenue to Date $ 155,274.50 $ 152,503.50 $ 2,771.00 'I,.. - 351 Senior Center Attendance Senior Center Program Report for February 2010 Participation Participation Variance Meetings Meetings 2010 2009 2010 2009 Senior Activities ACBL Bride 356 322 34 4 3 Bridge, Social/Pa 402 507 -105 10 13 Evening Dance 67 77 -10 1 1 Monthly Birthday Party 48 45 3 1 1 Monthly Luncheon (Valentine) 97 94 31 1 1 Movie Time 59 74 -15 4 4 Putting Action 10 13 -3 4 4 Tennis 151 97 54 8 8 Wii Tournament 18 0 18 4 0 Senior Activity Total 1208 1229 -21 37 35 Senior Leisure Classes Arts & Crafts Decorative Picture Frames 3 11 -81 1 2 Ballroom Dance/Swing-Latin Fusion 22 19 3 4 4 Bridge Classes 40 30 10 8 4 Computer Classes 21 55 -34 3 12 Dog Training 5 5 0 1 3 Exercise 68 67 1 11 11 Golden Tones 64 57 7 4 4 Hooked on Loos 7 8 -1 2 3 Issues of the Day 141 72 691 4 4 Mat Pilates 29 11 18 11 10 Mature Driver 16 0 16 1 0 Quilters 39 14 25 4 2 Sketch & Draw 11 20 -9 4 4 Tai Chi 7 18 -11 4 13 Tap Dance 34 18 16 8 3 Ukulele Players 60 89 -29 5 7 Watercolor 33 46 -131 3 6 Woodcarvers 21 26 -5 2 2 Yoga for Health 21 13 8 4 3 Senior Leisure Classes Total 642 579 63 84 97 TOTAL SENIOR PROGRAMS 1850 1808 42 121 132 Senior Services AAPR Tax Assistance 91 131 -401 11 10 Financial Advisor 1 0 1 1 0 FIND 198 156 42 4 4 Geriatric Consultation 1 0 1 1 0 HICAP 35 3 32 5 1 Legal Consultation 4 7 -3 1 1 FREE Seminars/Presentations/Screenings (3)' 26 22 4 5 5 Notary 1 0 1 1 0 Volunteers 48 40 81 n/a n/a TOTAL SENIOR SERVICES 405 359 85 17 11 SENIOR CENTER TOTAL 1 2255 2167 1271 1381 143 *Included. HUH! Help U Hear, Balance, Joint & Grip Screening (Eisenhower) Life Coach, Dorcas Greene; IRA Solutions; L/HEAP & Weatherization .,,., , _ 352 Parks Activities Updates For February 2010 The lights for the tennis courts at Fritz Burns Park are all working again. Due to the construction of the new fire station, the electricity for the tennis courts needed to be relocated. Four of the six tennis courts were without lights for about a month. Now, all six tennis courts have lighting available between the hours of 5 and 10 pm. On Saturday, February 27, 2010, an Eagle Scout Project occurred at the Cove Oasis Trails. Alex VanBuskirk organized a group of people to provide trail work at the Cove to Lake, Boo Hoff, and Bear Creek Trails. The group installed additional trail markers, trail identification stickers, performed trail improvements, and removed litter form the trails. Each trail is between 2.5 to 3 miles long and the work the group performed will be an important asset to trail safety and enjoyment. The Bid Document and Specifications have been posted for the Park Landscape Maintenance Services Contract. Bids to maintain the City's parks will be opened on April 1, 2010 and there will be a mandatory pre -bid meeting on March 18, 2010. Vintage Landscape has been the Parks Maintenance Contractor for the past 5 years. The Vintage Contract will expire on June 30, 2010. Department Report: ki w Fhj OF TO: The Honorable Mayor and Members the City Council FROM: Les Johnson, Planning Directo DATE: March 16, 2010 SUBJECT: Department Report for the Month of February 2010 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of February. 1 H z Cw G 2 Q a w 0 0 z z Z Q J a H Ir O a w cr F- z w 2 F- Q LL W 0 O O N a Ir m w LL 0 z "' Oco a co U (n w U)LU fn 0 U) U a -a a a a a a a a a a a a a a a a a a a a w a m CD a ) a) a) a) Q) Q) Q) a) � a ) a) a) a) a) a) a) a) a) U 2 a) E U E E E E E E E E E E E E E E E E E E E E w z o a a a n n a a a z Q i 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 J a) a) 0 N 0 N w 0 N 0 0 0 N w M N w w w 0 0 C7 d Q m00000,00�tOOOOOMOOON 000 z Q U) z O J p Y Q U o F- w a) O a L a F. CO " y v Z c a7 F Y E c c a) N_ E Y c CD LL E aci E c> u, a) a a E a w a c c �, a � c a) a��i m m °) Q E E E E ° y Q 'c' a Q rn E E > a) aci E L U U U a) Q a C fn7'a) c w D a) N tm N a a Q a) a) ` E a) ILa7 a) O O O E c Q c a) z>> a) a) L Uo _m O O a) a a3 O 010 aL c a) cc c N 0 c c E 0 a)L- aA a- CLOmn(nUHH> (nHu0(7j NaC) N.cc (n 35 T } N p U Q z O _ Fn U) O U O z_ z z Q J a O O N 00 N } Q Z) m W LL O rn 0 0 N J m o N z O H a EE U W a a a a a a a a a a a a a a a a p a) a) a) a) a) a) m a) a) o m a) a) a) a) a) 0 W Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y W ` E E E E E E E E E E E E E E E E \ O CL > > > o > > > > > > > > > > > > a fn N N N fn N N N V) N N a) Vl N V) u1 a c0 O N O •— •— N t 11 1 O N O Q Q I 1 W U _ Q z H �O J O Q LL F W z 3 o cW } . * Y > a)Inc aa) E ul N c a7 N U) W N E E LL U� c E E u) m s a o o a u s -o a Q W U o o a) a) U) a c a a c g m Y O U O ) o a °' w Q rn o E Q t E aci E w cc o .c �Q� E m� a u,U c o m @a oQ o o a' u as o o E a 1- o c no Y c E o E cffi a 'r- E 6 L o m o o j t o �j z L) 0 a o z > > Q QH c>Cu a. c a) U a) YM YM mc H o a) � c o a) ai o oo O O Q U O W ii (D (n Co () (n H H E N N H F— 356 (h DEPARTMENT REPORT: _9 MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: March 16, 2010 SUBJECT: Public Works Department Report for February 2010 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; mothy R onas o Public Wor s Dire or/City Engineer 35� K a H N W J 2 7 a N W dOcn J N Q d0WCo w UUw fL > IL U) 2 W N H U m " F o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N, O O O O O r O O O O O O O O M O O N N Of O O O O O O O O O O O O O O O O O O Uf m e O O O O O O O O O O O O O O O O O W J a: 00 V O O O O N O O O O O O O O O O O O N =F 0 Q 6 W 00 Ow WN m Z M o 0 0 o O o 0 0 0 0 0 0 0 o e o N o o m o 0 0 0 o M o 0 0 o a W" " Q � m W J W O O O O M N N O O M O O O N N m O 0✓O' p W tq Kam. o O o 00 O O O O O O O o o00 O N 0: mw Wk' W E'i e o o N N v o o rn o N o m N m m m Z p; U K p W W o N o m N in m U 2:w w.x ° 7 o C b b o i '" O b � m n c 6 b d C c b Y u b c 6 b b O c c p�p C 0 .` o 3 E E E m c tt c-. w!_ .bd N >-per N6C RJW EUN N iN F121- 358 MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: February, 2010 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 34 125 23 6 188 1001 Pot Hole -Repair/Patching 13 12 0 0 25 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 0 0 0 0 1004 1 Pavement Marking/Striping 01 0 0 01 0 1005 ICurb Painting 01 0 0 0 0 1006 10ther Traffic Controls 2 28 2 0 32 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 10ther Concrete Repairs/Const. 0 7 0 0 7 1009 1 Street Sign Install (New) 20 3 0 2 25 1010 IStreet Sign Repair/Maint 35 22 1 2 60 1011 IDebris Removal 5 35 0 4 44 1012 1 Right of Way Maint. 13 55 80 0 148 1021 ICLEAN Catch Basin Inlet/Outlet 0 17 0 0 17 1022 IRondo Channel Outlet/Vault 0 0 0 0 0 1022A IDesert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 2 62 0 3 67 1024 IGutterlMedian Sand Removal 0 0 0 0 0 1025 1 Street Sweeping (Machine) 125 0 0 0 125 1026 IStreet Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 0 0 6 0 6 1028 1 Dust Control 0 0 0 0 0 1029 IFlood Control 0 0 0 0 0 1031 Parks/Retention Basins Inspection/Clean-L 2 14 66 0 82 1041 1 brig/ Weeding, Shrubs & Tree Trimming 13 12 132 0 157 1051 Landscape/Irrigation Contract Managemen 2 0 23 14 39 1052 Lighting/Electrical Contract Management 0 0 28 7 35 1061 ISmall Tools Repair/Maint. 0 0 0 0 0 1062 JEquipment Repair/Maint. 6 10 2 0 18 1063 IVehicle Repair Maint. 35 4 2 0 41 1081 Trash/Litter/Recycable Removal 0 0 11 0 11 1082 lVandalism Repairs 0 4 0 0 4 1083 IGraffiti Removal 163 87 28 14 292 1084 IMaint. Yard Building Maint. 4 2 0 6 12 1085 Seminars/Training 32 4 6 22 64 1086 1087 Special Events Citizen Complaints/Requests 0 129 0 9 8 0 0 0 8 138 1088 1089 Meeting Office (Phone, paper work, reports, Misc.) SUBTOTAL 5 20 660 42 28 582 8 11 437 22 49 151 77 108 1830 1091 1094 1095 1096 1097 1098 1099 1 Over Time jJury Duty( ISick Leave lVacation lHoliday Floating Holiday Worker Comp/ Bereavement SUBTOTAL TOTAL HOURS TOTAL MILES 9 0 68 24 40 0 8 149 800 3264 13 0 10 16 32 0 01 71 640 30 96 6 0 2 17 24 0 49 480 2153 0 0 0 1 8 0 0 9 160 131 28 0 80 58 104 0 8 278 2080 9514 359 QpNQNHOa�JaaUC jaJU� a °«o- 0 � .CpN�OO '°� ' N (day0 'iL .aNCrn .xJy Ht^,UQt0�oOmonCNO� «pO ' �> 7 , Y +� i'y}3''� U C •': m �H �+,Y Y� �d �y.°7. orv��(C`nO° l _�Jof p��yCp`pm C^O�m��IQ� �N Id OE a)'OE�C D E � I / 7 ' i L~ N 'C� = yCCNNr 3 5 CO OXa)a)V"OO'O Da)OWN �p>> a)UO C O CD'U>O d O "D�°(.� rr- O_ 0w NU) `Qm0 O OUNN U0)dUL om cm�0E°°O U 0EN0(0 pp-O 0)a.WW0C600OCCU Nm CD ` O.a)O. a)C ° C CAL 0T O 6) Ea a) OaN O. oO C yC ^ W y E O'O I.�QC N U 0 OLU 0N C(D 0 O) W UO`A } O C p a CD U NWOm ' � .— coL Mm LL > w L amc°' ° C Uo m OY U a)C ECC OEEOr- O)Ua)a CNO�CDNCa)a)a)0NUO.a)pLyN a)ONC L CC GO. 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J a a 0 0 0 0 o y N N N N N N N W Q N N N N O LL � O H Y u m Z i O O O O O O O O O g� a Q H Z Z Z 2 w o�g Q 3 Q �O F > U a ❑ ❑ tW_ <Z cc w 7g w-na a CD zw Q ¢ (D ma � a Q W.. a za �Z W> ZZ OW ¢� W(�nZ �Za WIL xO ¢ga zW z cc� LLw� �a Qo LL W❑ wW N CO W 2 Wcr a U)0> W F Z o)- U' CL uj w O LL W D O LL O ❑ O a — o U U U U t- ¢ Q W n W n (Din 2 w 2 w 0 (n N VJ N ¢¢ ¢ Q O Q O Q¢ ¢ W W W W H O F-O J Q W W Q W W W (n F- .0 Q. U)d X¢ U) XQ 6. (n X¢ d U)J X¢ O¢ Z) O¢ (nZ OZ Z w� w3 w3 w3 �Z 2Z r0 r0 00 O, It T QQ a¢ CD o 0r - =F. � a w U) w (n w U) 00 00 w w w w W �Q �Q =Q 0 364 Department Report: • LA UI TA P,*,LICE Served by the Riverside County Sherffs Depart Police Department Monthly Report February 2010 Prepared for 366�0 La Quinta Police Department • SIGNIFICANT ACTIVITY REPORT Captain Rodney Vigue Chief of Police Monday, February 1 2010 3.53 PM -- Deputy Brent Emerson was dispatched to 52800 Ave Alvarado, La Quinta regarding a domestic disturbance. Investigation revealed Arthur Sanchez, age 19 of La Quinta assaulted his girlfriend. Sanchez had fled prior to our arrival. Monday. February 1. 2010 8.52 PM -- Deputy Thomas Anderson conducted a traffic enforcement stop at Madison and Avenue 58, La Quinta. James Beightol was subsequently arrested for driving while intoxicated. Beightol was booked into the Indio Jail. Monday, February 1 2010 11.10 PM -- Deputy Michelle Hart responded to Kohl's Department Store in La Quinta and arrested Samuel Kierzyk, 21 years of Palm Desert and Andrew Wolter, 18 years of Palm Desert for commercial burglary. Tuesday. February 2 2010 12.58 AM -- Deputy Bill Fiebig conducted a vehicle check at 43600 Solerno Court, in La Quinta. He contacted Eric Wheeler, 22 years of La Quinta in the vehicle. Wheeler was later arrested for possession of paraphernalia and possession of methamphetamine. Tuesday. February 2 2010 8700 AM -- Dep. Anderson responded to a window smash vehicle burglary at 79700 Independence with a purse taken. The purse was recovered on the same street. Tuesday February 2 2010 11.30 PM -- La Quinta SET deputies responded to a suspicious person call at 47700 Gertrude Way, La Quinta. Security was patrolling the area and was flagged down by a homeowner. The homeowner advised he heard Wnoise outside his bedroom and when he turned on a light, a subject rode off on a bicycle. The security guard contacted two bjects in front of the senior center. It was determined the subjects were a father and son and in the area they stated to visit a friend. Further investigation revealed the father, 34-year-old Marcus Glaser, out of Indio, had stolen mail and maintenance equipment in his backpack that he took from a golf cart behind the senior center. Glaser was booked into the Indio Jail for possession of stolen property and child endangerment. Glaser's 15-year-old son was released into his uncle's care because his mother lives in Washington state. Wednesday, February 3 2010 2- 14 AM -- Deputy Jessica Vanderhoof conducted an occupied vehicle check at Salerno and Torino, in La Quinta. She contacted and subsequently arrested Jayme Wiersma, 21 years of La Quints and Robert Smith, 21 years of La Quinta for being under the influence of a controlled substance. Wednesday. February 3 2010 9,48 PM -- Deputy Jeffery Post responded to 52-100 Avenida Ramirez, La Quinta reference the death of two dogs. The dog's owner discovered his two dogs dead in the backyard with no apparent signs of trauma. Poisoning is suspected. Animal Control responded and will take the dogs to the County Animal in Thousand Palms. A necropsy has been requested. Thursday. February. 4 2010 7,15 AM -- Deputy Newton responded to a garage burglary that took place sometime between 0045 hours to 0700 hours 78300 Via Sevilla, La Quinta. Taken were golf clubs, digital cameras, stereo equipment misc. tools and clothes. The garage was left open overnight. Thursday, February 4 2010 1131 AM -- La Quinta Business District Deputy Prezell Burgie responded to a theft in progress call at Kohls, 78950 Hwy 11 L He arrested Debra Dutton, age 26 of Blythe, for shoplifting. Dutton was booked into the Indio Jail. Friday, February 5, 2010 11.00 PM -- La Quinta SET Deputies Adonis Glasper and Prezell Burgie conducted a traffic stop at Dune Palms X Fred Waring Dr, Roberto Cordero, age 25 of Indio, was arrested for possession of methamphetamine. Cordero was booked into the Indio Jail. • 366 Friday, February 5 2010 11 ,44 PM -- La Quinta SET Deputies Chris Frederick and Jason Chancellor conducted a vehicle •stop at Calle Tampico and Avenida Bermudas. Myles Chapman, age 21 of La Quinta, was arrested for under the influence of prescription drugs (without RX) and possession of prescription drugs. Chapman was booked into the Indio Jail. Saturday, February 6 2010 9,47 PM -- Deputy Jonathon Lun conducted a vehicle stop at Monterey & Eisenhower, La Quinta. Ira Crain, age 29 of La Quinta was arrested and booked for driving while intoxicated. Sunday. February 7 2010 722 AM -- Deputy Anderson responded to the 79300 block of Calle Vista Verde to a vandalism residence. He discovered unknown suspect(s) threw eggs and a white powdery substance on the residence. Haz Mat and County Environmental Health responded and determined the powdery substance to be non -hazardous. Sunday. February 7.2010 525 PM -- Deputy Fernando Lopez responded to a citizen's report of a DUI driver in the area of Hwy 111 and Simon Drive, in La Quinta. Deputy Lopez located the vehicle and subsequently arrested Ryan Vandyke, 34 years of Montana for DUI. Monday, February 8, 2010 1.10 AM -- Deputies conducted a vehicle stop at Washington and Avenue 48 in La Quinta and arrested Michael Kochel, 40 years of La Quinta for DUI. Monday, February 8 2010 5-36 AM -- Deputies conducted a traffic stop on Eisenhower and Sinaloa, in La Quinta. Arrested was Juan Carlos Garcia, 27 years of Coachella for DUI. Monday, February 8 2010 428 PM -- Deputies conducted a bicycle stop of a 14-year-old juvenile on Avenida Bermudas and Calle Tampico. The juvenile, known to be on probation for vandalism, was found to be in possession of grease marker, a violation of his probation. The juvenile was arrested for possession of graffiti tools. He was then booked into the Indio Juvenile Hall. Tuesday, February 9 2010 1,33 AM -- Deputies responded to a report of a prowler at 52700 Ave Navarro, in La Quinta. He arrested Armando Arevalos, 34 years of Coachella. Arevalos had gone to the location entered the locked backyard and gan knocking on the rear slider. Arevalos claimed he was looking for his girlfriend Ammie Larsen. He was booked at the ail and a parole hold was placed on him. Tuesday. February 9 2010 8758 AM -- Deputies responded to a sexual assault in the apartment complex located at 47750 Adams. The victim's ex-husband assaulted her when he went over to her apartment to pick-up their daughter. The suspect, Joey Clavijo, 37 years of Thermal, gone upon our arrival. Tuesday. February 9 2010 326 PM -- Deputies responded to Wal-Mart, 79-295 Highway 111, La Quinta, reference a shoplifter. Bernardo Delgado, 25 yrs of Mecca, was arrested for shoplifting. He was booked into the Indio Jail. Tuesday, February 9, 2010 3.51 PM -- Deputies responded to 52-100 Avenida Martinez, La Quinta, reference a burglary. Unknown suspect made entry through the east side bathroom window. Wednesday. February 10 2010 829 AM -- Units responded to 53300 Eisenhower to a possible trespasser inside the residence. Units arrived and discovered the trespassing occurred at 53500 Avenida Mendoza, but the suspects were seen by the reporting party run into the Eisenhower residence. Michala Belair, 19 years of La Quinta, and Christopher Jackson, 19 years of Palm Desert, were arrested for the trespassing. Jackson was booked for felony violation of probation and trespassing and Belair was booked for trespassing. Wednesday, February 10 2010 7-50 PM -- La Quinta SET Deputies conducted a traffic stop on Eisenhower Dr, and Avenida Fernando. Gilbert Finnell, age 24 of La Quinta, was arrested for possession of marijuana for sales and booked into the Indio Jail. Thursday. February 11 2010 4-30 PM -- Deputies responded to Target, 78-395 Highway 111, La Quinta, reference a shoplift. The suspect left the location prior to deputies' arrival, but the reporting party was able to provide a vehicle description and license plate number. Deputies located the vehicle at Washington St and Village Center Dr. Ramon Stroud, 0yrs of La Quinta, was arrested for shoplifting. He was booked into the Indio Jail. 367 Thursday February 11, 2010 730 PM -- La Quinta SET Deputies conducted a traffic stop on Washington St. and Ave. 50, La Quinta. Deputies arrived on scene and arrested the driver, Nicole Thaxton, age 23 of La Quinta, for possession of marijuana and driving under the influence of a stimulant. Deputies searched Thaxton's bedroom and located assorted other pharmaceutical drugs, and assorted jewehy believed to be stolen. Thaxton was arrested. Fridav, February 12 2010 9.05 AM -- Deputies responded to 78800 La Palma reference 3 juveniles squatting inside the bank owned property. The R.E. from Keller Williams provided us a key and we entered the residence. Arrested were three juveniles from La Quinta. Apparently, they were drinking and smoking Marijuana prior to our arrival. No signs of forced entry were found. All three were transported back to the Indio Station and their parents were contacted. Friday, February 12 2010 3.48 PM -- Deputies responded to 52-700 Avenida Navarro, La Quinta, reference a domestic dispute. Upon arrival deputies contacted the report party who stated her boyfriend, Byron Crews, 41 of La Quinta, had a firearm hidden in the residence. Deputies spoke with Crews who admitted to having a firearm and directed deputies to the location of the gun. Deputies located a sawed off shotgun in a briefcase. Crews was arrested for possession of an illegal firearm and felon in possession of a firearm. Saturday. February 13 2010 3-00 AM -- Deputies responded to the area of 78600 Calle Tampico reference a traffic collision. The reporting party stated a vehicle had just driven into her house and the driver was trying to flee the scene. When deputies arrived, they found a Ford F150 pick-up was partially in the front entry way of the residence causing major structural damage. They found the driver, Ryan McIntyre 23 years old of La Quinta at this house with his father. He was taken back to the scene of the crash to conduct a DUI investigation. McIntyre was arrested for driving under the influence of alcohol. Saturday February 13 2010 721 AM -- Deputies conducted a traffic stop at Hwy.I I I and Adams Street and arrested Dean Schaub, 22 years old from Palm Desert, for DUI. Saturday February 13 2010 725 PM — Deputies responded to 52-800 Avenida Navarro, La Quinta, reference a domestic tspute. The reporting party, Cassandra Loutsenhizer, 26 yrs of La Quinta, stated her boyfriend, Alfonzo Rojas, 29 yrs of La uinta assaulted her. Upon further investigation it appears Loutsenhizer was most likely the aggressor. Loutsenhizer was placed under citizen's arrest for domestic battery and released with a citation. Rojas was arrested for two felony warrants for property related crimes. Sunday February 14 2010 12-06 AM -- Deputies conducted an enforcement stop at Avenue 47 and Washington, in a Quinta. He arrested Norma Miller, 68 years of Australia for DUI. She was booked at the jail. Sunday February 14 2010 4.40 AM -- Deputies attempted to conduct a pedestrian check on a HMA at Ave Bermudas and Sinaloa, in La Quinta, but the subject fled. The subject was later located and found to be extremely intoxicated. The subject was identified as Conrad Pizarro, 22 years of Indio. He was arrested for public intoxication and booked at the jail. Monday. February 15 2010 424 AM -- Deputy Bill Fiebig responded to a report of a non -injury traffic collision at Avenue 53 w/o Monroe, in La Quinta. Investigation revealed that the driver lost control of her Escalade and collided with a perimeter block wall. No injuries were sustained, but there was significant damage to the wall. Monday, February 15 2010 8.00 AM -- Deputy Evan Kibbey responded to 54200 Eisenhower Dr. reference a reported child in the street. Upon arrival, he found a 2-year old in the middle of Eisenhower Dr. several doors down from his residence. Dep. Kibbey recalled seeing this child before under similar conditions. CPS was contacted and did respond to the location. After locating the parent, we found 3 other children at the location ranging from 2 to 11 years. A drug test of the parent showed past narcotics use. All four children were taken into CPS protective custody. Charges will be filed. Monday, February 15 2010 11700 AM -- Deputy McKenzie Berry arrested William Fletcher 46, of Palm Springs on a Felony warrant for Burglary, Forgery & I.D. Theft. The arrest stemmed from a traffic stop in the parking lot of The Home Depot. Monda , Februazv 15.2010 12 50 PM -- Deputy Bryan Jauert along with CDF, responded to 54000 Southern Hills (PGA st) reference a suspicious circumstance fire. Upon arrival, they located an open front door with a large Rottweiler inside. 368 They secured the dog in a side room and searched the location but found no one. There was a large fire in the backyard fire •pit. CDF put the fire out and several minutes later the male home owner 26 arrived. It was determined that the homeowner decided to bum several boxes of old tax documents belonging to him and his wife. Initially he was shredding them, but decided to bum them instead. He turned the gas off and went to lunch with his contractor. Monday. February 15 2010 5 06 PM -- Deputy Travis Miller responded to a domestic disturbance at 54400 Avenida Rubio, La Quinta. A neighbor witnessed Charles Campbell; 48 yrs of La Quinta hit and drag a female into the residence from the front yard. The victim was uncooperative. Campbell was arrested for felony domestic violence. Monday. February 15, 2010 7,48 PM -- Deputy Jason Stillings responded to a report of a temporary restraining order violation. The protected person observed Jeffory Gay, 54 yrs of La Quinta driving by her residence, in violation of the TRO. Deputy Stillings spotted the vehicle and affected an enforcement stop at Dune Palms and Blazing Star, La Quinta, and arrested Gay. Monday. February 15, 2010 7.54 PM -- Deputy Michelle Hart responded to Kohl's, 78950 Highway 111, La Quinta regarding a shoplifter. Hector Richard Perezchica, 21 yrs of Coachella was arrested for shoplifting. Tuesday, February 16, 2010 10715 AM -- Deputy Tom Anderson responded to the Washington Street Apartments (42800 Washington) reference a reported unattended death. The male, 72, passed away from heart failure. He had a history of stroke and other medical problems. No suspicious circumstances were present. The Coroner's Office was notified and did respond. Tuesday. February 16, 2010 3-04 PM -- Deputy Jason Stillings responded to the La Quinta High School, Westward Ho and Dune Palms, La Quinta reference an injured 14-year old student. An investigation revealed last week the 14-year old girl was struck with a belt by her father and then kicked multiple times. Investigator Michael Gaunt responded and assumed the investigation. Forensics responded. The father, Alex Vargas, 44 yrs of La Quinta, was arrested for felony child abuse. The mother, 41 yrs of La Quinta will be charged out of custody. Wednesda Feb ru< 17 2010 1748 PM -- Deputy Thomas Hendry arrested Gustavo Gonzalez, 18 years of La Quinta, for ossession of a knife on school grounds. Deputy Hendry responded to a call from security regarding a domestic disturbance at Summit High School where he contacted Gonzalez, a student at Summit High School. Gonzalez was booked into the Indio Jail. Wednesdau, February 17, 2010 7.15 PM -- La Quinta Business District Deputy Prezell Burgie responded to a theft in progress call at 79295 Hwy 111, (Wal-Mart) and arrested Ashley Weinberg, age 24 of La Quinta, for grand theft and child endangerment. Weinberg was booked into the Indio Jail and her 15-month-old child was released to the grandmother. Wednesday, February 17, 2010 7.47 PM -- La Quinta SET Deputy Jason Chancellor arrested Steven Arce, age 25 of La Quinta, for a felony narcotic warrant. Arce was arrested at his residence, 78500 Villeta Dr. La Quinta. Arce was booked into the Indio Jail. Wednesday, February 17 2010 8,50 PM -- La Quinta SET Deputy Chris Frederick arrested Joseph Weidner, age 32 of Yucca Valley, for driving under the influence. Weidner was contacted at the park on Westward Ho and Adams. Weidner was booked into the Indio Jail. Friday, February 19, 2010 12.30 AM -- Deputy Justin Pittenger conducted a vehicle stop at Hwy i l l in front of Walmart and arrested Jacqueline Regaldo, 20 years old of Coachella for a felony warrant for failing to appear as a witness on a murder trial. Friday, February 19, 2010 2706 AM -- Deputy Jessica Vanderhoof attempted to stop a vehicle that failed to stop at the stop sign at northbound Eisenhower and Montezuma in the city of La Quinta. The vehicle accelerated and attempted to before she could catch up. The vehicle failed to yield when Deputy Vanderhoof initiated her emergency equipment in the area of Eisenhower and Mazatlan. The pursuit went onto Southbound Washington from Eisenhower. The vehicle, a White Nissan pick-up attempted to make right hand turn onto Village Shopping Drive. The driver lost control and collided with a palm tree and then into the building at 50800 Washington, causing minor damage. The driver, a 15 year old juvenile was detained. e vehicle was an unreported stolen vehicle from La Quinta. A small amount of Marijuana was also located on the juvenile. was later booked into Juvenile Hall for Grand Theft Auto, Possession of Marijuana and Felony Evading. 4 369 • Friday, February 19, 2010 2.13 PM -- Deputy Tracey Newton responded to WalMart at 79-295 Highway 111, La Quinta, reference two female shoplifters. Corina Zamorez, 25 yrs of Coachella and Laura Avila. 24 yrs of Mecca, were both arrested for petty theft with priors. Zamorez was also arrested for violating parole. Both were booked into the Indio Jail. Friday, February 19 2010 6.56 PM -- Deputy Jeff Post responded to WalMart, 79-295 Highway 111, La Quinta, reference two shoplifters. Nicole Thaxton, 22 yrs of La Quinta and Kaley Vanwinkle, 19 yrs of La Quinta, were both arrested for shoplifting. They were booked at the Indio Jail.) Saturday, February 20 2010 4.49 AM -- Deputy Chris Frederick of the La Quinta Special Enforcement Team conducted a vehicle check at Miles and Jefferson and arrested Ryan Hypes, 27 years old of Indio for DUI. Hypes was passed out behind the wheel of the car at the intersection. Saturday. February 20, 2010 11.13 PM -- Deputy Fernando Lopez responded to a report of a disturbance in front of 54800 Avenida Madero, in La Quinta. He arrested Caitlin Young, 46 years of La Quinta for public intoxication. Sunday, February 21 2010 10-33 AM -- Vehicle burglary at 78400 Terra Cota, La Quinta occurred sometime during the night time to early morning hours. The suspect took property from the garage. Sunday. February 21, 2010 1230 PM -- Deputy Evan Kibbey handled a property only damage collision involving a single vehicle and a fire hydrant at 78100 Main Street in La Quinta. CDF turned off the water and La Quinta Public Works and CVWD were notified. Sunday, February 21, 2010 3.11 PM -- Deputy Michelle Hart responded to Walmart in La Quinta, 79295 Hwy 11 I reference a shoplifter in custody. Ernest Moreno, 44 yrs of Yucaipa was arrested for shoplifting and theft with prior convictions. • Monday, February 22 2010 228 AM -- Dep Christopher McAnallen conducted a traffic stop at Eisenhower and Calle Colima, La Quints. He arrested Raquel Clavijo, 27, La Quinta, a passenger in the vehicle for 11550 H&S, under the influence of a controlled substance. Clavijo was booked in the Indio Jail. Monday. February 22 2010 10.00 AM -- Deputy Thomas Hendry arrested a 16 year old of Indio, for possession of a narcotic without a prescription and possession of non narcotic prescription drugs with out a prescription. Summit High - School security searched the suspect after being notified by a teacher that he had a plastic baggie with what the teacher thought was a white powdery substance. He was booked into Indio Juvenile Hall for possession of controlled substance. Monday. February 22, 2010 4.00 PM -- Deputy Michelle Hart responded to Wal-Mart, located at 79295 Hwy I I I reference a shoplifter in custody. Arlena Avina, age 21 of Indio and Guadalupe Diaz, age 22 of Indio was arrested for shoplifting. Monday, February 22 2010 522 PM -- La Quinta SET Deputy Josh Reinbolz conducted a traffic stop on Avenida Fernando and Eisenhower Dr., La Quinta. Juan Sandoval, age 21 of Cathedral City, was arrested for being under the influence and violation of his probation terms. Sandoval was booked into the Indio Jail. The driver of the vehicle was cited for a traffic violation. Monday. February 22.2010 10.00 PM -- Deputy Jason Stillings conducted a bike check at Eisenhower S/o Encinitas. The suspect immediately jumped off his bike and attempted to flee. As the suspect attempted to scale a wall, Deputy Stillings caught him prior to making it over the wall. A search revealed a set of brass knuckles the suspect attempted to discard. Suspect arrested for possession of a dangerous weapon. Suspect booked into juvenile hall. Tuesday, February 23, 2010 426 PM -- Cat Burglary at 50100 Camino Privado, La Quinta. Unknown suspect(s) enters through open door and took property. Report by Deputy Lewis. • 370 Wednesday, February 24, 2010 3:04 AM -- Deputy Chris McAnallen conducted an enforcement stop at Jefferson and .Fiesta, in La Quints. He arrested the passenger of the vehicle, Queen Pomel, 19 years of La Quinta for being under the influence of a controlled substance. Wednesday, February 24 2010 4:14 AM -- Sgt. Randy Vasquez observed a vehicle traveling sib on Avenida Bermudas with sparks and smoke coming from the right front wheel. An enforcement stop was conducted at Avenida Bermudas and Calle Chihuahua, in La Quinta. Arrested for DUI was Refugio Ramirez, 50 years of La Quinta. Ramirez collided with an unknown object which caused damage to the right front tire of his vehicle. Ramirez continued driving for an unknown distance. Wednesday, February 24, 2010 2749 PM -- Deputy Jeff Post responded to 51-200 Eisenhower, La Quinta, reference an assault with a deadly weapon that occurred last night. Juan Rodiguez, 27 yrs of La Quints, threw a hammer towards the victim's feet. The hammer bounced off the ground striking the victim in the head. The victim did not have any visible injuries. Rodriguez was arrested for assault with a deadly weapon and domestic violence. Wednesday. February 24, 2010 8,09 PM -- La Quinta SET deputies conducted a probation compliance check at 51600 Eisenhower St., La Quinta. Thomas Tischler, age 43 of La Quinta, was arrested for possession of methamphetamme, drug paraphernalia and violation of probation. He was booked into the Indio Jail. Wednesday, February 24, 2010 8.44 PM -- La Quinta SET Sgt. Hoyt contacted a 17 year old juvenile in a dirt lot north of 51600 Avenida Navarro, La Quinta. During the investigation the juvenile attempted to take marijuana recovered from his person and had to be physically restrained by Dep. Chancellor. The juvenile received an okay to book at JFK and was booked into Juvenile Hall for possession of marijuana and resisting arrest. Thursday, February 25, 2010 5.00 PM -- La Quinta SET Deputy Frederick arrested Pablo Dominguez, age 37 of Indio, in Indio. Dominguez was arrested for an outstanding narcotic warrant. Additional new charge of commercial burglary was added. Dominquez was a suspect in a theft from Target in La Quinta earlier this month. • Thursday. February 25, 2010 8:42 PM -- Deputy Jeff Post was dispatched to a past sexual battery that occurred at Wal- Mart, 79-295 Highway 111, La Quints. The victim reported an unknown male suspect assaulted her while she was standing in line at the Wal-Mart. The suspect then fled into the parking lot. The victim did not see the suspect enter a vehicle. The suspect is described as a white male, 25-30 yrs, about 5' 11" tail, 150 lbs, with short brown hair. The victim stated she can identify the suspect if seen again, but would not be able to complete a composite. Friday. February 26, 2010 4:50 PM -- Deputy Jon Lun conducted a traffic stop at Avenue 48 and Jefferson on a White Ford Crown Victoria being driven by Joshua Carbajal, age 23 of La Quinta. A records check revealed he was in violation of a court order. He currently has an active TRO against his passenger. Carbajal was subsequently arrested and booked at the Indio Jail. Friday, February 26, 2010 9:37 PM -- Deputy Scott conducted a traffic stop on Hwy I I I and La Quinta Dr. Arrested for possession for sales of marijuana, transportation for sales, and child endangerment is Juan Valencia, age 21 of Hemet. Valencia was booked into the Indio Jail. Saturday, February 27, 2010 3:00 AM -- Deputies responded to 78300 Desert Falls Wy reference a domestic disturbance. The suspect, Christopher Warner attacked his girlfriend from behind while she was holding their baby. He beat the victim and caused a very minor abrasion to the 2 year old child in the attack. Warner was later taken into custody after he fled the scene. He was booked on Felony Domestic Violence and Felony Child Endangerment. Saturday, February 27. 2010 12710 PM -- Deputy Tracy Newton and Deputy Tom Anderson responded to the area of Eisenhower Dr and Calle Ensenada, La Quinta, reference a hit and run collision. The victim was transported to Desert Medical Center due to complaint of pain to her back and neck. The suspect, later identified as Gabriel Salazar, 25 yrs of La Quints, fled the scene on foot, but was later located by Deputy Anderson. The vehicle Salazar was driving was an unreported stolen out of Palm Desert. PD deputies took the stolen report and learned the R/O's daughter, Bianca Fernandez, 22 yrs of Palm Desert, had stolen the vehicle. A short time later Fernandez returned to the scene of the collision 111&d was arrested. Salazar was booked for felony hit and run, felony DUI, possession of stolen property and parole tolation. Fernandez was booked for vehicle theft. 371 • Saturday, February 27 2010 10:01 PM -- Deputy Stephen Davis conducted a traffic stop at Washington and Simon, La Quinta. The driver, Rhenn Ramirez, 29 yrs of Palm Desert, was arrested for DUI. Sunday, February28 2010 4:47 PM -- Deputy Stephen Davis responded to Kohl's Department store, located at 78-950 Hwy 1 I 1 La Quints regarding two females in custody for shoplifting. Janelle Mendoza, age 18 of Bermuda Dunes and a Juvenile 16 year old of Palm Desert were subsequently arrested and transported to Indio Jail and Juvenile Hall. Deputy Davis investigation led to the discovery both subjects also stole from Target prior to arriving at Kohl's. Sunday, February 28, 2010 6706 PM -- La Quinta SET Deputy Prezell Burgie contacted Scott Shaw, age 25 of Ontario, at Washington St. and Channel Dr. Shaw was booked for public intoxication and booked into the Indio Jail. Sunday, February 28 2010 11730 PM -- La Quinta SET Deputy Christian Bloomquist arrested Michael Lachman, age 40 of La Quints, in front of 78500 Sanita Dr, La Quinta. Deputy Bloomquist was on scene of an injury traffic collision when he contacted Lachman. Neighbors who had assisted the driver of the vehicle involved in the crash advised Deputy Bloomquist of observing Lachman possibly taking items from the vehicle involved in the crash. Deputy Bloomquist determined Lachman was under the influence of a stimulant and booked him into the Indio Jail. • • .172 EM Deputy Prezell Burgie CITY OF LA QUINTA Business District Deputy Report February 2010 apf� 5 D CC NT 5 uJlpl[J STATIO SIGNIFICANT ACTIVITY The month of February marked the conclusion of my appointment to serve. as the La Quinta Business District Deputy. It has been my distinct pleasure to work with our city officials and our city staff members. Reflecting on my time spent in this assignment, I am proud to have built strong relationships with local businesses who are committed in support and cooperation to maintaining a crime prevention network. I find personal satisfaction in having been a part of the team that worked to make the La Quinta Business District Police Office a reality. This office allows officers to be more accessible to our citizens and to be more responsive to the Hwy 111 business corridor. Seeking to be proactive in addressing issues of crime and public safety, I have utilized bicycle patrol, Segway patrol, 'BAIT' cars and undercover officers to address crimes in Old Town and along the business corridor. Working with the La Quinta Special Enforcement Team, more than 100 search warrants have been served for crimes related to our city. 373 101 CITY OF LA QUINTA Traffic Services Team Report February 2010 Traffic Services Team Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton OC.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY Overall public roadway collision activity has dropped 52.94%when compared with the same time frame in 2009. When all collision activity is counted, the visitors and residents throughout our city are enjoying a 55.7% collision rate reduction. Due to an alarming increase in collision activity involving bicycles and pedestrians (accounting for 10% of all collisions within the city during 2009), Traffic Services increased safety enforcement programs throughout the months of December and January. Currently, the city of La Quinta continues to struggle with an elevated bicycle collision rate. However, the current increase is attributed to single bicycle collisions where the rider is inattentive to the fixed curbs and parked vehicles. The past several months of increased education and enforcement activity appears to have helped reduce vehicle involved bicycle collisions, removing the motor vehicle com- ponent from the equation. La Quinta Traffic Services conducted two proactive DUI saturation patrols within the city boundaries. Overall, DUI collisions have stabilized throughout the city to a plateau, when compared with the same time frame in 2009. Always vigilant, Traffic O Services will continue to lengthen the strides developed by educational programs and increased saturation patrols. In keeping with all developing trends, La Quinta Traffic Services constantly shifts its focus to address the leading causes of collisions within the city boundaries. 314 City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report • February 2010 Current Month New YTD Last YTD % Change Total T/C - Public Highway 8 32 68 -52.94% Fatal Collisions 0 0 0 Number Killed 0 0 0 Injury Collisions 1 7 13 -46.15% Number Injured 1 12 13 -7.69% Property Damage 7 25 55 -54.55% Tvoe of Collision Hit & Run 2 6 10 -40.00% Private Property 1 3 11 -72.73% Bicycle Collisions 1 2 1 100.00% Number Injured - Bicycle Collisions 1 2 1 100.00% Vehicle vs. Pedestrian 0 0 7 -100.00% 4Icohol involved 2 5 3 66.67% Reports Taken By Patrol 6 27 68 -60.29% Target Team 1 1 1 0.00% Traffic 2 9 15 -40.00% SRO 0 0 3 100.00% TOTAL REPORTS 9 35 79 -55.70% Counter Reports ova DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run Primary Collision Factors Number % Total Driving Under Influence 2 22.22% Unsafe Starting or Backing 1 11.11% Unsafe Lane Change 1 11.11% Traffic Signals and Signs 1 11.11% Other Improper Driving 1 11.11% Improper Turning 1 11.11% proper Passing 1 11.11% uto R/W Violation 1 11.11% 375 0 K K Deputy Adonis Glasper Deputy Christian Bloomquist Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team February 2010 S.E.T. TEAM Supervising Sgt. Mark Hoyt Summa of Activity Deputy Joshua Reinbolz Deputy Claudia Rodriguez Deputy Chris Frederick Type of Activity # of Incidents Type of Activity # of Incidents Programs 8 Weapons Recovered 0 Vehicle Checks/Stops 70 Arrest Warrants Served 7 Pedestrian Checks 61 Search Warrants 2 Follow-ups 21 Parole Searches 14 Citations Issued 19 Arrests/Filings 17 SIGNIFICANT ACTIVITY 1. Responding to a report of a suspicious person, SET Deputies interviewed a father and his son who had ridden their bicycles into a gated community. An investigation was initiated and it was determined that the father had stolen mail and maintenance equipment from the complex. The suspect was arrested for possession of stolen property and child endangerment. 2. Members of the La Quinta SET team conducted a traffic stop on a vehicle driven by a known suspect in a recent burglary. The driver was found to be in possession of marijuana and was to be under the influence of a stimulant. The driver consented to a search of her residence and officers located additional drugs, drug paraphernalia and recovered stolen property. The suspect was arrested and, due to her pregnancy, was released with charges being filed with the District Attorney. 3. SET Deputies conducted a bicycle stop of a juvenile who was known to be on probation for vandalism. He was found to have a marker in his possession which is a violation of his probation terms. He was arrested for possession of graffiti tools and was booked into Indio Juvenile Hall. 376 0 La Quinta MS Franklin E.S.. Truman ES Adams ES CITY OF LA QUINTA School Resource Officer Report Deputy Rebecca Smith Summary of Activity Type of Activity Number of Incidents Reports 5 Arrests 3 City Park Area Checks 2 Municipal Code Citations 4 Home Visits 4 Vehicle Checks 1 Follow-up / Public Assist 9 Pedestrian Checks 42 Y.A.T. Referral 1 Traffic Citations / Traffic Stops 3 District Attorney Filings 0 Business Checks 2 Home Visits 4 Working in partnership with the Coachella Valley Violent Crimes Gang Task Force, Dep. Nelson Pena and I hosted a gang prevention presentation at La Quinta Middle School. Participating in the event were former gang members from the Coachella Valley who spoke with the students about their experiences and counseled the students not to become involved with gangs. The students were very attentive, appeared to respond positively and numerous students took time to personally thank us for bringing the event to the school. I believe it was an important step in preventing gang involvement for some of the students in attendance. Local news stations covered the presentation and interviewed students, staff and the former gang members. • 2. 1 investigated an incident where a teacher had been hit above the eye by an object that was thrown by a student. I identified a male student had become upset with the teacher and threw the item at her. His conduct was confirmed by student witnesses. The juvenile was arrested for battery on a school official and charges are pending with Indio Juvenile 377 L Deputy Thomas Hendry Summit H.S. Paige M.S. Horizon O.S. CITY OF LA QUINTA School Resource Officer Report February 2010 Summa of Activity Type of Activity Number of Incidents Reports 10 YAT Referral 0 Out of Custody Filings 6 Pedestrian Checks 0 Arrests 3 A student at Summit H.S. admitted to an act of vandalism on campus and was found to be in possession of vandalism tools. Charges were filed out of custody. A Col. Mitchell Paige M.S. student made threats to harm another student. It was learned that the student had a history of mental instability. The student was transported to Oasis Mental health for a 72-hour evaluation. On two separate occasions a student at Summit H.S. was found to be in possession of a weapon on campus. In both cases, the students were found to have knives with locking blades. One student, 18 years of age, was arrested and booked into jail. The second student was released to his parents and charges were filed out of custody. Two students were found to be in possession of prescription medication without having a prescription. Charges were filed against both students. I investigated a report of a student who had written, on his homework, a threat to harm a teacher. I found that the student had a history of threatening other students and had previously injured a family member. I determined that the best course of action was to book the individual into Indio jail. OR N C Deputy Kevin Moore La Quinta High School CITY OF LA QUINTA School Resource Officer Report February 2010 i TJ Summary of Activity Type of Activity Number of Incidents Criminal Reports 17 Arrests 2 Home Visits 0 Business Checks / City Park checks 3 Traffic / Parking Citations 38 Vehicle Checks 8 Pedestrian Checks 12 Warrant Service 1 Traffic Stops 29 DA Filings 4 Y.A.T. Referral 11 Truancy Citations 2 1. Investigated an incident in which a student was found to be in possession of marijuana, a pipe and alcohol. He stated that he was "holding" the items for a second student. The second student was also found to be in possession of marijuana and was also on formal juvenile probation. Charges were filed against both students. 2. 1 have been conducting daily traffic control at Dune Palms south of Westward Ho Dr. This focus is necessary to keep traffic moving safely around LQHS and for pedestrian safety. 3. 1 investigated two separate incidents where students were furnishing their prescription medications to other students for illegal use. Charges were filed against each student for possession or furnishing as was appropriate. 4. 1 stopped a vehicle that made a dangerous turn inside the LQHS school zone during heavy traffic. The driver was found to have a suspended driver's license and an outstanding traffic warrant. The driver was arrested and his vehicle was impounded. 5. 1 have concentrated on enforcement and citations related to jaywalking students. It is my goal to promote use of sidewalks and prevent vehicle versus student collisions. 379 K x Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report February 2010 i ' aM� k � e J,o Summary of Activity Community Policing Office Number Citizens On Patrol Number Monthly Volunteer Hours 130 Traffic Control / Collision 0 Hours Y.T.D. 277 Business Checks 32 Hours 4/03 to Present 18,042 Community Events 0 CPO Monthly Visits 93 Courtesy Notifications 18 CPO Y.T.D. Visits 195 Miscellaneous Activity 1 CPO Visits 4/03 to Present 16,178 Neighborhood Patrol 27 Training Hours 0 Vacation Checks 14 Patrol Hours 66.5 Y.T.D. Patrol Hours 123 Hours 7/06 to Present 4,720 r 380 N C* Corporal David Perez CITY OF LA QUINTA Post 503 Explorer Report Jan-10 Post 503 Explorers Explorer Post 503 members, working to raise financial support for the program, donated 384 hours of volunteer service at the 2010 Riverside County Date Festival. Post 503 team members assisted with parking an estimated 5,000 vehicles. In addition, team members who were qualified utilized four bicycles to assist in parking lot patrol. During the four days that Post 503 personnel were on duty there were no injuries reported, no crimes reported and no significant activity took place. Assisting with parking at this event is an annual fund raising effort by Post 503. Post 503 has been accepted to participate in a grant program established by Riverside unty Department of Code Enforcement. Post 503 will be involved in a clean-up day that be scheduled by Code Enforcement. It is anticipated that Post 503 will be eligible for estimated $2,000.00 through the grant program. Explorer Post 503 is a self-supporting program i is recognized as a non-profit entity. The Explorer program offers law enforcement career education for young people 14 years of age (Must have completed 8th grade.) to age 20. Explorer team members must maintain a minimum of a "C" average in their studies in order to participate in the program. For additional information, or to apply for membership, call 760-863-8990 and ask for Corporal Perez. Department Report: rIL • LA Ui TA PiLICE Served by the PJverside County Sherffs Depart Crime Statistics Summary January -- 2010 Prepared for • PART I: 9 10 11 12 13 CITY OF LA QUINTA Crime Comparison -- January CRIME January January YTD 2010 YTD 2009 2010 2009 AGGRAVATED ASSAULTS 4 8 4 8 BURGLARY 41 40 41 40 BURGLARY - VEHICLE 15 30 15 30 DOMESTIC VIOLENCE 14 11 14 11 HOMICIDE 1 0 1 0 NARCOTICS VIOLATIONS 16 28 16 28 ROBBERY 0 2 0 2 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 4 6 4 6 SEX CRIME MISDEMEANOR 1 1 1 1 SIMPLE ASSAULTS 9 10 9 10 THEFT 66 85 66 85 VEHICLE THEFT 8 11 8 11 CITY OF LA QUINTA DISPATCH INFORMATION - January 2010* TYPE OF CALL RESPONSE TIME MINUTES) NUMBER OF INCIDENTS EMERGENCY 2 2 ROUTINE 8.2 1,255 * Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 38 • 0 Crime Distribution Table Jan-10 % of Total Jan-09 % of Total 1 AGGRAVATED ASSAULTS 4 2.23% 8 3.43% 2 BURGLARY 41 22.91% 40 17.17% 3 BURGLARY - VEHICLE 15 8.38% 30 12.88% 4 DOMESTIC VIOLENCE 14 7.82% 11 4.72% 5 HOMICIDE 1 0.56% 0 0.00% 6 NARCOTICS VIOLATIONS 16 8.94% 28 12.02% 7 ROBBERY 0 0.00% 2 0.86% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 4 2.23% 6 2.58% 10 SEX CRIME MISDEMEANOR 1 0.56% 1 0.43% 11 SIMPLE ASSAULTS 9 5.03% 10 4.29% 12 THEFT 66 36.87% 85 36.48% 13 VEHICLE THEFT 8 4.47% 11 4.72% Total 179 97.77% 233 96.14% CITY OF LA QUINTA January 2010 Crime Distribution 70 66 60 — ------- 50 41 40 --- - 30 -------__.-- ------- __._ - __ 20 15 14 16 _ 10 4 0 > a toz O 3 r0> CC �O Y �y "..� k j Can D -i C7 n I 384 • • 90 80 70 60 50 40 30 20 10 0 11 00 so 70 60 so 40 30 20 10 0 Month to Month Crime Comparison January I r I IIIN,j I � ' ' III 41 JI � I711 1, � s A y Year to Date Crime Comparison January 6 414p 28 � 4i1 6 9 81t g a m m< o x < z 'A A y g a m m C7 a O m a � F 2010 YTD2009 385 • • Month to Month Calls for Service Comparison January 2010 3,000 2.1349 2,67 2,500 --. El Jan- 2,000 1,417 '530 El Jan-09 1,500 —1,251�.3•]-9 1,000 500 — 0 Total Non -Criminal Cririnal Year to Date Calls for Service Comparison I 3,000 2,849 2,674 2,500 2,000 o Y TD 2010 1 530,,.. 1,500 1_417 ' ° 'f9 o YTD 2009 11,257 I i 1,000 i o � i 500 C F. 0 Total Non -Criminal Criminal 336 �1�6cr �rr1s The cross-section diagram in Figure 15 shows the TELD4 Recharge Facility basins and the City of Indio, which is situated directly north and slightly east of the TELD4 Recharge Lbbenef ility. The location and geology of the TELD4 Recharge Facility allows water to enter the undwater basin below the confining layers of sediment that exist throughout much of the �jer portion of the Coachella Valley. This water adds pressure to the artesian aquifer and its wells throughout the Area of Benefit with higher water levels. Figure 16 also uses the groundwater model to show the benefits of replenishment. In this case, water levels are projected to the year 2015 in response to recharge at both the TELD4 Recharge Facility and Martinez Canyon recharge facility. Projected water levels in the Indio area increase 2 to 17 feet and water levels in the Oasis area increase about 10 feet when compared to no recharge at these facilities. In the year 2040, shown in Figure 17, benefits of both recharge facilities operating at projected capacities result in water level increases in the Indio area of 35-75 feet when compared to projected water levels without this recharge. Water levels in the Oasis area show an increase of 95 feet when compared to water levels without recharge from these two facilities. 'ae.. 36B -25- Engineer's Report 2010-2011 Lower Whitewater River Subbasin Area of Benefit Figure 15 Cross Section TELD4 Recharge Facility to Indio P 9L 9L bL ZL LL 0L d d Y 8 Q E O L N d 9 2 b e z 0 0 0 0 0 0 0 0 0 0 0 CO r M LO n 01 CO Ln (4) -ISW UOIIBA013 -27- ., 388 Engineer's Report 2010-2011 Lower Whitewater River Subbasin Area of Benefit Table 6 Lower Whitewater River Subbasin Area of Benefit Estimated Producer Replenishment Costs for 2010 Producer's Name Estimated Production Acre Feet"' Estimated Assessment Dollars(2) 53 & JACKSON 309.9 $7,437.60 AMEZCUA, OSCAR 93.6 $2,246.40 i ANDALUSIAGOLFr=CLU6,'AT,r. , t907o6§ r` $21 t82 40` ANTHONY-VINEYARDS 3,553.2 $85,276.80 AQUA FARMING TECHNOLOGY 286.2 $6,868.80 ARTESIAN ACRES INC. 185.4 $4,449.60 BERMUDA DUNES AIRPORT 144.2 $3,460.80 BERMUDA DUNES COUNTRY CLUB 1,520.4 $36,489.60 BERMUDA PALMS MOBILE PARK 34.5 $828.00 BOE DEL HEIGHTS WATER COMPANY 107.8 $2,587.20 BREECH TRUST 861.6 $20,678.40 C.V. PUBLIC CEMETARY DISTRICT 614.9 $14,757.60 CAL-SUNGOLD INC. 262.0 $6,288.00 CARLAU, LLC 102.0 $2,448.00 CARVER TRACT MUTUAL WATER CO 126.5 $3,036.00 CENTRAL COAST GREENHOUSES, INC 121.2 $2,908.80 CHAC CHUO FARMS INC/AAA FARMS 510.9N$200,145.60 261.60 CITY OF COACHELLA 8,339.4 CITY OF INDIO/INDIO WATER AUTH 22,362.7704.80 CITYCiF, EAQUINTlAREDEVELOP, SILVER ROCK GOLF 9.5r8CMS 1—AND-5--' "— 124.1978.40 COACHELLA VALLEY WATER DISTRICT 24,283.7 $582,808.80 COLDWATER RANCH DUCK CLUB INC 269.4 $6,465.60 COLORAMA WHOLESALE NURSERY 71.0 $1,704.00 CRYSTAL ORGANIC FARMS LLC 1,134.3 $27,223.20 DEBONNE, BERNARD/COOBTEE, S. 61.4 $1,473.60 DESERT DIAMOND LLC 125.0 $3,000.00 DESERT MIST FARMS/MECCA III 1,313.1 $31,514.40 DORSEY FAMILY GROVES LLC 628.0 $15,072.00 EAST OF MADISON LLC 1,190.0 $28,560.00 FAJARDO, GERARDO D. 66.0 $1,584.00 FISH A BIT RANCH SOUTH, LLC 141.0 $3,384.00 FISH, THEODORE J. 148.8 $3,571.20 GARCIA, APOLINAR Z. 33.1 $794.40 GIDDYUP PROPERTY 45.0 $1,080.00 GLESS, JOHN J. 62.6 $1,502.40 GOLD COAST GROWERS, LLC 311.8 $7,483.20 GRANITE CONSTRUCTION COMPANY 59.41 $1,425.60 -36- Engineer's Report 2010-2011 V 9 Lower Whitewater River Subbasin Area of Benefit Table 6 Lower Whitewater River Subbasin Area of Benefit Estimated Producer Replenishment Costs for 2010 Producer's Name Estimated Production Acre Feet") Estimated Assessment Dollars(2) HERB THYME FARMS, INC. 76.5 $1,836.00 HERITAGE PALMS MASTERS H.O.A. 101.4 $2,433.60 INDIAN PALMS COUNTRY CLUB 1,506.4 $36,153.60 INDIAN SPRINGS GOLF CLUB 613.1 $14,714.40 JCM FARMING 151.6 $3,638.40 JEULE I, LLC/HOWARD MARGULEAS 547.0 $13,128.00 JONES YUEH LIEN CHUNG 875.0 $21,000.00 KARAHADIAN RANCHES INC. 201.5 $4,836.00 KENT SEATECH CORPORATION 2,172.5 $52,140.00 KNIPSCHILD,_KEITH AND GEMMA ---.---._., _ _ 699.8 $, 6,795,2Q KSL�it1�1MANAGEMEN,T ®1PERATI®.NS 4;5_36yfi+$ 08,.S;rr$ 0 p LAQm'iGi .UINTdA�C®UNTRY CLU•_B,.� LACUNA DE LA PAZ.HOA . 761:2 $,t?TBg268 SQ:,, 325.0 $7;80006' LANE, STEVEN L. 302.0 $7,248.00 LEJA FARMS 28.2 $676.80 LO, ERNEST AND TRACY 115.6 $2,774.40 MALI BASTA RANCH 962.8 $23,107.20 MECCA LAND DEVELOPMENT CO. 78.9 $1,893.60 MOTORCOACH COUNTRY CLUB 162.0 $3,888.00 MOUNTAIN VIEW COUNTRY CLUB 1,369.6 $32,870.40a MRBL,-LTD. 204.6 $4,910.40 MYOMA DUNES WATER COMPANY 4,774.7 $114,592.80 NI CHING HSIANG FISH FARMS 112.4 $2,697.60 NORMAN OASIS/POLK RANCH 380.2 $9,124.80 NORMAN'S NURSERY INC. 45.8 $1,099.20 NORTH SHORE GREENHOUSES, INC. 105.6 $2,534.40 NORTH SHORE RANCH, LLC 201.3 $4,831.20 OASIS GARDENS, LLC 75.0 $1,800.00 OLE FO RANCH 140.7 $3,376.80 OUTDOOR RESORTS INDIO HOA 51.0 $1,224.00 PALM ROYALE COUNTRY CLUB HOA 416.1 $9y98640 PETER RABBIT FARMS 1,621.7 $38,920.80 PLANTATION GOLF CLUB 879.6 $21,110.40 PRIME TIME INTERNATIONAL 43.1 $1,034.40 RANCHO CASA BLANCA HOA 207.8 $4,987.20 RANCHO LEMUS 85.6 $2,054.40 RANCHO TEN 505.5 $12,132.00 RED GLOBE 1,045.0 $25,080.00 SHADOW HILLS GOLF CLUB 164.7 $3,952.80 -37- Engineer's Report 2010-2011 390 Lower Whitewater River Subbasin Area of Benefit Table 6 Lower Whitewater River Subbasin Area of Benefit Estimated Producer Replenishment Costs for 2010 Producer's Name Estimated Production Acre Feet(') Estimated Assessment Dollarst2t SHIELDS DATE GARDENS 25.3 $607.20 SUN WORLD INTERNATIONAL LLC 1,206.0 $28,944.00 SUNRISE MARSH LLC 161.0 $3,864.00 SUNSET RANCH, LLC 118.3 $2,839.20 SWEET DESERT LEMONS 190.3 $4,567.20 TD DESERT DEV/RANCHO LA QUINTA 1,224.0 $29,376.00 T.HE HIDEAWAY 156.0 „$. 00 THE PALMS GQL-F,CLU,B 716.1 $17, 86-©' THE QUARRY AT LA QUINTA 1,292.9 $31 029s60 THERMALCULTURE MGMT LLC 2,028.4 $48,681.60 TLQ PARTNERS, INC. TRILOGY 458.7 $11,008.80 TRADITIONS GOLF CLUB 735.7 $17,656.80' UNIVERSITY CALIF OF RIVERSIDE 2,788.9 $66,933.60 VONG, KEN/LONG LIFE FARMS INC. 588.5 $14,124.00 VONG, SI SAP/SS VONG FISH FARM 467.6 $11,222.40 WEBER, WARREN T. 70.5 $1,692.00 WESTERN AQUATIC ENTERPRISES 842.8 $20,227.20 YONEMITSU PROPERTIES LP 122.2 $2,932.80 YOUNG'S NURSERY, LLC 139.4 $3,345.60 Total Reported Assessable Production 110,587.2 $2,654,092.80 Total Non -Reported Assessable Production (3) 49,412.8 $1,185,907.20 Total Projected Assessable Production 160,000.0 $ 1,840,000.00 t't Estimated production based on preceding calendar year reported production. (2) Production times $24.00 per acre foot. Totals are rounded to the nearest dollar. tat The Projected Assessable Production less the Reported Assessable Production. CONCLUSIONS AND RECOMMENDATION Because the average natural water inflow into the lower portion of the Whitewater River Subbasin is less than the production, the replenishment program using imported water must be continued and enhanced. Therefore, it is recommended that the RAC of $24.00/AF be levied upon all producers within the Area of Benefit in accordance with the State Water Code. 391 Engineer's Report 2010-2011 Lower Whitewater River Subbasin Area of Benefit D u - S ti OF TtIti9 COUNCIL/RDA MEETING DATE: March 16, 2010 ITEM TITLE: Public Hearing to Consider Adoption of Resolutions 1) Certifying a Mitigated Negative Declaration and Associated Mitigation Monitoring Program, Approving 2) a General Plan Amendment for 9.02 Acres from Low -Density Residential With an Agriculture/Equestrian Overlay to Medium -Density Residential; 3) a Zone Change from Low -Density Agriculture/Equestrian Residential to Medium -Density Residential; and 4) a Tentative Tract Map to Subdivide the 9.02 Acres into 36 Single -Family Lots and Several Miscellaneous Lots, All of Which Are to Become Part of the Trilogy Project. Applicant: Shea Homes RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of Environmental Impact and associated Mitigation Monitoring Program for Environmental Assessment 2009-607. Adopt Resolution of the City Council approving General Plan Amendment 2009-120. Take up Ordinance No. _ by number and title only and waive further reading. Introduce for first reading of Ordinance No. for Zone Change 2009-138. Adopt a Resolution of the City Council approving Tentative Tract Map 35996, subject to Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: 39 BACKGROUND AND OVERVIEW: General Plan Designation of site Low Density Residential with an Agriculture/Equestrian Overlay Zoning of Site Low Density Agriculture/Equestrian Residential Surrounding Zoning/Land Uses North: Medium -High Density Residential/Trilogy project South: Low Density Agriculture/Equestrian Residential/vacant land East: Medium -High Density Residential/Trilogy project West: Open Space/Coachella Valley Water District (CVWD) Dike #4 Environmental Consideration The La Quinta Planning Department has prepared Environmental Assessment 2009- 607 for General Plan Amendment 2009-120, Zone Change 2009-138, and Tentative Tract Map 35996 in compliance with the requirements of the California Environmental Quality Act Of 1970, as Amended (CEQA). The Planning Director has determined that with mitigation the project will not have a significant adverse impact on the environment and therefore recommends a Mitigated Negative Declaration of environmental impact and associated Mitigation Monitoring Program be certified. General The subject property is located south and west of the Trilogy project in south La Quinta generally west of Monroe Street, between Avenues 60 and 62 (Attachment 1). The 9.02 acre parcel is a wedge shape vacant property bordered by an earthen CVWD Dike #4 to the west and the back yards of Trilogy residences to the east and north. To the south is a vacant triangular shaped property. The subject property is landlocked with no public street frontage. The adjacent Trilogy project is a 522 acre, adult (55 +years old) community consisting of 1,202 residences which began construction in 2003 (Attachment 2). The project is approximately 94% complete at this time with construction of the last residences under way. Riverside County originally approved a large Specific Plan of which Trilogy was a part of. However, the Specific Plan does not include the subject property. The subject property, along with several surrounding properties, was annexed into La Quinta in 2003. The subject property is proposed to become a part of the Trilogy project. Access to the project site will be through the Trilogy street system, ultimately providing access to Avenue 60 and Monroe Street. 39; The subject property was rough graded approximately one year ago. The grading followed the general contours of this subdivision proposal. During the grading, soil was exported to the last phase of the Trilogy project, which is located southeast of the subject site. A Mitigated Negative Declaration was approved by the City to allow the grading project to proceed. Project Description General Plan Amendment: Presently, the General Plan designates the property as Low Density Residential with an Agriculture/Equestrian Overlay (Attachment 3). In order to allow lot sizes and density similar to the adjacent Trilogy project, the applicant has requested to change the General Plan designation to Medium Density (allows up to 8 dwelling units per acre [du/acl). The proposed gross density for the subject property is 3.99+ du/ac. The General Plan designation of the adjacent Trilogy project is Medium -High Density Residential (which allows up to 12 du/ac). Zone Change: The subject property is zoned Low Density Agriculture/Equestrian Residential which mirrors the current General Plan land use designation (Attachment 3). This zoning requires minimum 10,000 square foot residential lots and allows a single-family residence and associated agricultural and limited equestrian uses. The request is to rezone the property to Medium Density Residential which allows for densities of up to 8 dwelling units per acre and development similar to what exists within the adjacent Trilogy project. The zoning of the adjacent Trilogy project is Medium -High Density Residential. Tentative Tract Map: Proposed is a subdivision of the existing 9.02 acre parcel site into 36 single family lots varying in size from 6,255 to 11,046 square feet (Attachment 4). The average lot size of the 36 proposed residential lots is 7,546 square feet. This Tentative Tract Map will increase the number of single family lots within the Trilogy boundaries from 1,202 to 1,238. The tract is proposed to be recorded and developed in one phase. Tract configuration and circulation is generally laid out in a "U" shape with two cul-de- sac ends or bulbs adjacent to the west property line. Vehicular access will be provided from the east through an undeveloped lot (Lot 48) in Trilogy. This ungated street access will be an extension of Ulrich Drive to the east in Trilogy and will intersect with Living Stone Drive, a north -south running street just east of the project site. The street extension of Ulrich Drive leading into the tract is shown at 30' wide with wedge curbs which does not permit on -street parking. The remaining interior streets, which 1. 394 the proposed lots will front on, will be 36' wide with wedge curbs which allows parking on both sides. This street width and design is consistent with the streets in Trilogy. Two landscaped retention basin lots will be provided. The larger of the two, a 41,735 square foot basin, is in the center of the site and will primarily receive any off -site runoff from the dike to the west. The second basin in the northeast corner of the site will receive most of the on -site tract runoff. These retention basins are shown with turf on the basin floors and low water use trees, shrubs and groundcover proposed along the sloped perimeters. A third common area lot is proposed along the west perimeter of the tract. This lot will contain a concrete swale and gather any off -site dike runoff from the west and funnel it to the larger on -site retention basin. The proposed tract abuts the existing rear yards of Trilogy residences along the north and east property lines. Along the east side of the tract the finish pad heights of the proposed lots are shown at less than one-half foot higher than the existing adjacent Trilogy lots. Along the north side of the proposed tract the new lots pad heights are generally lower than the existing adjacent Trilogy lots except for Lot 13 which is approximately one-half foot higher than the adjacent residence in Trilogy. The residences proposed to be constructed on the new lots will be the same as those existing and currently being built in Trilogy. A Site Development Permit application has been submitted to consider establishing those units on this property, as well as to address the proposed front yard and retention basin landscaping plans and will be considered by the Planning Commission at a later date. At the southeast corner of the project site a new north -south running street is shown ending at the south property line. This proposed configuration could provide future access to the vacant property to the south. Analysis General Plan Amendment and Zone Change: The applicant intends to develop the site with a similar development pattern to what exists in Trilogy. In order to accomplish this, a General Plan amendment from Low Density Residential with an Agriculture/Equestrian Overlay and zoning change from Low Density Agriculture/Equestrian Residential to Medium Density Residential is necessary. Medium Density Residential allows densities up to 8 dwelling units per acre. The proposed project density is essentially 4 (3.99+) du/ac, which is in conformance with a Medium Density Residential designation. Trilogy's density is 2.3 du/ac when the golf course is included in the calculation. However, the density would be in the same range as the proposed tract if the golf course is not included in the calculation as the residential lots in Trilogy are similar in size to the proposed lots. 395 The General Plan land use designation and zoning for the adjacent Trilogy project is Medium -High Density Residential. As previously noted, the Trilogy project density is considerably lower than the maximum 12 du/ac allowed under the Medium -High designation. The Trilogy project is within the Coral Mountain Specific Plan, which includes development standards consistent with the density that has developed. Thus, the proposed Medium Density designation is compatible with the adjacent development to the north and east. Staff has received a letter from the Trilogy at La Quinta Maintenance Association, the homeowners association for Trilogy, indicating its support for all aspects of this request (Attachment 5). Tentative Tract Map: The project site's remote location away from public street access and its relatively small size provides a unique development challenge. Because of its location adjacent to Trilogy, developing it consistent with the development pattern of Trilogy is logical. The proposed layout provides an acceptable solution for development of the property. Access through Trilogy's street system solves the property's "landlocked" location and the dead end access along the south property line provides a potential future access for the property to the south. The lot layout, size and design are acceptable and compatible with the adjacent Trilogy project, which this tract will essentially become a part of. As previously noted, the proposed street layout of the tract has been designed with the north -south street ending at the southern property line, adjacent to Lot 33. This design could provide an access point for the undeveloped property to the south. However, such access would need to be approved by Trilogy. In addition, the undeveloped property to the south has access available to Avenue 62 as well as another access point into the Trilogy development. Environmental Consideration: The Environmental Assessment prepared for this request (General Plan Amendment 2009-120, Zone Change 2009-138, and Tentative Tract Map 35996) adequately addresses all environmental impacts as required by the requirements of the California Environmental Quality Act of 1970, as amended. Certification of a Negative Declaration for this project includes noise mitigation measures which will ensure the project will not have a significant adverse impact on the environment. Public Notice This request was advertised in The Desert Sun newspaper on, March 5, 2010, and mailed to all property owners within 500 feet around the project boundaries. As of 396 this writing, no correspondence has been received. Any comments received will be handed out at the meeting. Planning Commission Action The Planning Commission reviewed this request at its meeting of February 23, 2010 (Attachment 6). Following the public hearing and deliberations, the Planning Commission determined the project was acceptable and adopted Resolutions 2010- 003 through 006, recommending certification of the Environmental Assessment, as well as approval of the General Plan Amendment, Zone Change and Tentative Tract Map, subject to Conditions of Approval. A spokesman for the Trilogy at La Quinta Maintenance Association noted at the hearing that the vast majority of the Trilogy owners were in favor of this request and recommended approval of it. During the hearing, the applicant stated that the pad elevations of the proposed lots along the east property line would be slightly lowered from that shown on the preliminary grading plans. The Public Works Department requested several revisions including one to the Environmental Assessment Resolution pertaining to the recommendation for the certification of a Mitigated Negative Declaration. Two revisions to the Tentative Tract Map conditions of approval were requested. Condition #15 pertains to the timing for providing required cross easements and the revision to Condition #18A and B pertains to the need to provide traffic signals surrounding Trilogy when traffic meets warrants. The applicant did not indicate any objections to these revisions, the recommended Environmental Assessment Mitigation Measures, or the Tentative Tract Map Conditions of Approval. Since the meeting, the applicant has provided bonds for the signals which negate the need for Environmental Assessment Resolution revision and Condition #18A and B. Therefore, they have been deleted from the items before the City Council. FINDINGS AND ALTERNATIVES: Findings to certify Environmental Assessment 2009-607 and approve General Plan Amendment 2009-120, Zone Change 2009-138, and Tentative Tract Map 35996 can be made and are contained in the attached Resolutions and Ordinance. The alternatives available to the City Council include: t. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of Environmental Impact and Associated Mitigation Monitoring Program for Environmental Assessment 2009-607. 39_1 Adopt a Resolution of the City Council approving General Plan Amendment 2009-120. Take up Ordinance No. by number and title only and waiving further reading. Introduce for first reading Ordinance No. for Zone Change 2009-138. Adopt a Resolution of the City Council approving Tentative Tract Map 35996, subject to Conditions of Approval. 2. Direct Staff to prepare and bring back the necessary Resolutions and findings to deny the proposed development; or 3. Provide Staff with alternative direction. Respectfully ib Witted, , Planning Director Approved for submission by: L /• Thomas P. Genovese, City Manager Attachments: 1. Location map and photographs of site 2. Trilogy project site plan 3. General Plan and Zone Change request exhibit 4. Tentative Tract map exhibits (Council only) 5. Letter of Support dated January 9, 2010 from the Trilogy at La Quinta Maintenance Association 6. Draft Planning Commission minutes for the meeting of February 23, 2010 398 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND ASSOCIATED MITIGATION MONITORING PROGRAM FOR ENVIRONMENTAL ASSESSMENT 2009-607 PREPARED FOR GENERAL PLAN AMENDMENT 2009-120, ZONE CHANGE 2009-138 AND TENTATIVE TRACT MAP 35996 ENVIRONMENTAL ASSESSMENT 2009-607 APPLICANT: SHEA HOMES WHEREAS, the City Council of the City of La Quinta, California, did, on the 16" day of March, 2010, hold a duly noticed Public Hearing to consider the request of Shea Homes for Environmental Assessment 2009-607 prepared for General Plan Amendment 2009-120, Zone Change 2009-138 and Tentative Tract Map 35996 for 9.02 acres generally located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project, more particularly described as: APN: 764-280-004 WHEREAS, said Environmental Assessment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Director has conducted an Initial Study (Environmental Assessment 2009-607) and has determined that although the proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because mitigation measures for EA 2009-607 incorporated into the Project approval will mitigate or reduce any potential impacts to a level of non -significance; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Environmental Assessment: 1. The proposed applications will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant impacts or unmitigatable impacts were identified by Environmental Assessment 2009-607. 2. The proposed project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to 399 Resolution No. 2010- Environmental Assessment 2009-607 Shea Homes Adopted: Page 2 of 4 drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. The property has not been identified as a habitat for any endangered or threatened wildlife. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. The property has not been identified as a habitat for any endangered or threatened wildlife. Furthermore, landscaping will be installed which may provide some habitat. 4. The proposed project do not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 5. The proposed project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. If the project is approved as proposed, is will be in compliance with the General Plan and in conformance with surrounding development. 6. The proposed project will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 8. The City Council has considered Environmental Assessment 2009-607 and said assessment reflects the independent judgment of the City. 9. The City has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 10. The location and custodian of the City's records relating to this project is the Planning Department located at 78-495 Calle Tampico, La Quinta, California. „ 400 Resolution No. 2010- Environmental Assessment 2009-607 Shea Homes Adopted: Page 3 of 4 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23rd day of February, 2010, hold a duly noticed Public Hearing to consider the request of Shea Homes for an Environmental Assessment 2009-607 prepared for General Plan Amendment 2009-120, Zone Change 2009-138 and Tentative Tract Map 35996 for 9.02 acres generally located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project and recommended approval by adoption of Resolution 2010-003; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That the City Council certifies a Mitigated Negative Declaration of environmental impact. Said determination is for the reasons set forth in this resolution and as stated in the Environmental Assessment Checklist, attached and on file in the Planning Department. 3. That Environmental Assessment 2009-607 reflects the independent judgment of the City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of March, 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 401 Resolution No. 2010- Environmental Assessment 2009-607 Shea Homes Adopted: Page 4 of 4 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California U2 Resolution No. 2010- Environmental Assessment 2009-607 Shea Homes Adopted: Environmental Checklist Form 1. Project title: EA 2009-607, GPA 2009-120, ZC 2009-138, TTM 35996 Trilogy Extension 2. Lead agency name and address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact person and phone number: Stan Sawa 760-777-7064 4. Project location: The southwest comer of Tentative Tract Map 30023, located east of CVWD Dike #4, east of Madison Street, and south of Avenue 60 (at Avenue 61, were it to be extended). Assessor's Parcel No. 764-280-004 5. Project sponsor's name and address: Shea Homes 60918 Desert Rose Drive La Quinta, CA 92253 6. General Plan Designation: Low Density Residential w/ Agricultural/Equestrian Overlay. Medium Density Residential proposed. 7. Zoning: Low Density Agricultural/Equestrian Residential. Medium Density Residential proposed. 8. Description of project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) The applicant proposes to change the General Plan designation and zoning designation of a 9.02 acre site from Low Density Residential w/ Agricultural/Equestrian Overlay to Medium Density Residential. The project will be incorporated into the adjacent Trilogy project. The Tentative Tract Map request would divide the property into 36 single family lots varying in size from 6,255 to 11,046 square feet. Two landscaped retention basin lots would also be created. This Tentative Tract Map will increase the number of single family lots within the Trilogy boundaries from 1,202 to 1,238. The applicant has stated they will construct the same senior adult residences being built in Trilogy on the new lots. The property was rough graded in approximately March, 2009. An Initial Study (EA 2008- 596) was prepared to assess the grading impacts with a mitigated Negative Declaration approved on March 12, 2009 to permit the grading. That document has been used in the preparation of this Initial Study. U Resolution No. 2010- Shea Homes Adopted: 9. Surrounding land uses and setting: Briefly describe the project's surroundings: North: Existing single family residential (Trilogy) South: Vacant desert lands East: Existing single family residential (Trilogy) West: Existing CVWD Dike #4 10. Other public agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Coachella Valley Water District California Department of Real Estate Imperial Irrigation District Southern California Gas Company Verizon Time Warner Cable Coachella Valley School District Resolution No. 2010- Shea Homes Adopted: ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Biological Resources Hazards & Hazardous Materials Mineral Resources Public Services Utilities / Service Systems Agriculture Resources Cultural Resources Hydrology / Water Quality Noise Recreation Air Quality Geology /Soils Land Use / Planning Population / Housing Transportation/Traffic Mandatory Findings of Significance DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact' or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Stan Sawa S✓�- �SaAkTR 2/11/2010 Signature Date i5 c- Resolution No. 2010- Shea Homes Adopted: EVALUATION OF ENVIRONMENTAL IMPACTS: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on - site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a brief discussion should identify the following: a) Earlier Analysis Used. Identify and state where they are available for review. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected. 9) The explanation of each issue should identify: a) The significance criteria or threshold, if any, used to evaluate each question; and b) The mitigation measure identified, if any, to reduce the impact to less than significance 4 6 Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact I. AESTHETICS --Would the project: a) Have a substantial adverse effect on a X scenic vista? (La Quinta General Plan Exhibit 3.6 "Image Corridors") b) Substantially damage scenic resources, X including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Aerial photograph; Site Inspection) c) Substantially degrade the existing visual character or quality of the site and X its surroundings? (Application materials) d) Create a new source of substantial X light or glare which would adversely affect day or nighttime views in the area? (Application materials) I. a)-c) The proposed project will include one story high single family homes. The size of the lots (6,255 to 11,046 square feet) will limit the potential aesthetic impacts associated with the project. The site is not located on a General Plan Image Corridor. The land is isolated, and not visible from scenic vistas or from surrounding parcels. On the north and east of the site, a perimeter wall for the Trilogy community occurs, which effectively blocks views into the parcel. To the south is vacant property, and no development's views will be affected by the project. On the west is the existing levee, which effectively blocks views of the site from further west. There are no scenic resources on the site, including historic buildings (please see Cultural Resources section below for a description of other cultural resources on the site). The site, as stated above, is isolated, and not visible from surrounding development, and will therefore not impact the visual character of surrounding properties. Impacts associated with scenic vistas or resources are expected to be less than significant. d) The construction of the proposed project will cause an increase in light generation, primarily from car headlights and landscape lighting. The City regulates lighting levels and does not allow lighting to spill over onto adjacent property. Further, residential lighting is generally limited, and of low intensity. The City standard, combined with the nature of the land use proposed, will assure that impacts are less than significant. Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact II. AGRICULTURE RESOURCES: Would theproject: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide X Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non- agricultural use? (General Plan EIR p. 111-21 ff.) b) Conflict with existing zoning for X agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location X or nature, could result in conversion of Farmland, to non-agricultural use? (General Plan Land Use Map; Site Inspection) II. a)-c) The site has recently been rough graded and is surrounded by development on the west, north and east sides. Vacant lands occur to the south. The site is not currently in agriculture, nor are any parcels surrounding the site in agricultural use. There are no Williamson Act contracts on the project site. The project area is designated for low density residential development, and has been since annexation in 2003. It would be expected that this type of development would occur in the future on the site. Vacant lands south of the site are designated for low density residential development. Lands to the north and east are designated at Medium High Density Residential density, but developed at Medium Density Residential densities. The site is not in an agricultural area, and will not impact agriculture. 408 Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact III. AIR QUALITY: Would the project: a) Conflict with or obstruct X implementation of the applicable air quality plan? (General Plan EIR) b) Violate any air quality standard or contribute substantially to an existing or X projected air quality violation? (General Plan EIR) c) Result in a cumulatively considerable net increase of any criteria pollutant for X which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (General Plan EIR) d) Expose sensitive receptors to X substantial pollutant concentrations? (General Plan EIR) e) Create objectionable odors affecting a X substantial number of people? (Application materials) 0 Generate greenhouse gas emissions X either directly or indirectly, that may have a significant impact on the environment? (Application materials) g) Conflict with an applicable plan, X policy or regulation adopted for the purpose of reducing the emissions of greenhouse gases? (Application materials) III. a) The site is only designated for 36 homes, consisting of low density residential development, and would have been considered for this type of activity when the South Coast Air Quality Management District undertook preparation of the management plans for which it is responsible. Development of the site is therefore expected to be consistent with these plans, and no impact to these plans is expected. b)- d) The proposed project site has been rough graded to a uniform elevation. Additional grading will be done to bring the property to finish grade for development of homes and other improvements. 4 ; j w.. Resolution No. 2010- Shea Homes Adopted: As a part of EA 2008-596, an air quality assessment was prepared for the rough grading activities on the site'. The grading has been undertaken, and that phase of development is complete. The project currently under consideration will require the completion of finished grading, which will generate air pollutants. Table 1, below, illustrates the anticipated emissions during this process. Table I Grading - Related Exhaust Emissions Summary (pounds Der dav) CO NOx ROG SOx PMto PM2.5 CO2 97.74 - 4.10 3.76 13,623.20 Equipment Emissions 43.55 10.36 Workers' Vehicle - Emissions 2.12 0.13 0.07 0.02 0.01 725.21 Total Grading Emissions 45.67 97.87 10.43 - 4.12 3.77 14,348.41 SCAQMD Thresholds of Significance 550.00 100.00 75.00 150.00 150.00 55.00 N/A As shown in the Table, the proposed grading activity will not exceed thresholds of significance established by the SCAQMD. The grading of the site is not expected to result in pollutant concentrations to sensitive receptors, insofar as no idling due to congestion will occur as a result of the proposed grading activities. Development of homes and other improvements did not immediately follow the previous rough grading of the site. As a result, due to the potential for winds in the area of the site, the potential existed for long term hazards associated with blowing dust were identified. This represented a potentially significant impact which was required to be mitigated, as follows: I. The site shall be stabilized immediately following the completion of grading activities. Stabilization may include chemical products or a native plant hydroseeding. Either method shall be monitored by the applicant on a monthly basis to assure that the stabilization has not been compromised. Chemical stabilizers lose their effectiveness if walked or driven upon. Therefore, if the site is not secure from pedestrian or vehicular access, chemical stabilizers may require repeated application. Stabilization of the site has been done pursuant to this mitigation measure and approved Fugitive Dust Control Management Plan. 1 "Air Quality Impacts for the Rough Grading of the Travertine 9-Acre Parcel," prepared by MSA Consulting, December 2008. n 41 Resolution No. 2010- Shea Homes Adopted: Construction activities will also result in air emissions. For purposes of this analysis, it has been assumed that all 36 homes will be constructed in one phase, in order to evaluate the "worst case scenario." Table 2 illustrates the anticipated construction emissions associated with build out of the tract. As can be seen in the Table, the proposed project will not exceed SCAQMD thresholds of significance, and impacts will therefore be less than significant. Table 2 Aggregate Construction - Related Emissions Summary (nounds Der dav) CO NOx ROG SOx PM10 PM2.5 CO2 23.06 41.16 5.83 0.05 2.46 2.19 Equipment Emissions 26.00 20.36 3.41 0.04 0.83 0.68 4,755.20 Workers' Vehicle Emissions 4,351.29 Asphalt Paving Emissions - - 1.05 - - - Architectural Coatings Emissions 46.25 Total Construction Emissions 49.06 61.53 56.54 0.10 3.29 2.87 9,106.49 SCAQMD Thresholds of Significance 550.00 100.00 75.00 150.00 150.00 55.00 N/A Emissions will also occur during the life of the project. These are primarily generated by vehicle trips to and from the project site, but also include stationary sources, such as power plants and natural gas consumption. Table 3 illustrates the total daily emissions expected from the project site on a daily basis in the long term. As demonstrated in the Table, the proposed project will not exceed any SCAQMD thresholds, and impacts will therefore be less than significant. 411 Resolution No. 2010- Shea Homes Adopted: Table 3 Anticipated Cumulative Daily Project -Related Emissions at Proiect Buildout Stationary Moving Total SCAQMD Source Emissions Source Anticipated Threshold Power Nat. Gas Emissions Emissions Criteria* Plants Consumption (lbs./day) (lbs./day) Carbon Monoxide 0.1 5.2 11.78 17.08 550.0 Nitrogen Oxides 0.6 48.1 1.57 50.29 100.0 Reactive Organic Gases 0.1 1.3 1.31 2.66 75.0 Sulfur Oxides 0.0 Negligible 0.02 0.04 150.0 Particulates 0.0 0.1 0.34 0.40 55.0 Carbon Dioxide - - 2,293.95 2,293.95 N/A * Threshold criteria offered by the South Coast Air Quality Management District for assistance in determining the significance of air quality impacts. Source: "CEQA Air Quality Handbook," prepared by South Coast Air Quality Management District April 1993 Revised October 2006. e) The subsequent final grading of the site will generate limited diesel fume odors on the site, which may be blown onto adjacent properties during the grading process. Although these fumes may be expected to provide an annoyance should they occur, they would not be expected to result in significant impacts, as they will occur for a short period of time. The development of homes is not expected to generate significant objectionable odors, nor will it expose residents to concentrations of pollutants. f) & g) The proposed project will generate Greenhouse Gases (GHG) during construction and operation. As described in the Tables above, the project will generate 14,348.41 pounds per day of carbon dioxide during grading. It is estimated that grading will occur for a period of approximately 10 days. As a result, the project will generate 143,484.1 pounds of carbon dioxide, or 65.07 metric tons. During the construction process, the project has the potential to generate 9,106.49 pounds per day of carbon dioxide. It is estimated that the construction process will take approximately 110 days. As a result, the project will generate 1,001,713.9 pounds of carbon dioxide, or 454.29 metric tons. During the life of the project, there will be 2,293.95 pounds of carbon dioxide emitted per day, or 379.72 metric tons annually. The project has been designed to comply with all feasible and applicable measures as identified by the California Attorney General's Office and the California Action Team, and will be required to meet the City's green building requirements where they apply. The project is consistent with the goals and objectives of the emission reduction targets of A1332. Therefore, the project will not result in significant emissions of greenhouse gases, and impacts associated with GHGs will be less than significant. As described above, overall impacts associated with air quality are expected to be less than significant. 412 Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IV. BIOLOGICAL RESOURCES -- Would theproject: a) Have a substantial adverse effect, either X directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service (General Plan MEA, p. 78 ff.) b) Have a substantial adverse effect on any X riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan MEA, p. 78 ff.) c) Have a substantial adverse effect on X federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? (General Plan MEA, p. 78 ff.) d) Interfere substantially with the X movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? (General Plan MEA, p. 78 ff.) e) Conflict with any local policies or X ordinances protecting biological resources, such as a tree preservation policy or ordinance? (General Plan MEA, p. 73 ff.) f) Conflict with the provisions of an X adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? (General Plan MEA, p. 78 ff.) 13 Resolution No. 2010- Shea Homes Adopted: IV. a) The proposed project site is currently vacant and recently rough graded. Previously, the site had been impacted by development activities to the north, east and west. The site was also impacted by off -road use which has resulted in dirt roads and tracks through the property. The site was sparsely vegetated with creosote scrub. The site is within the boundary of the Coachella Valley Multiple Species Habitat Conservation Plan, but is not within a conservation area for that plan. The site is not known to harbor any species of concern, nor is it likely to do so. The proposed project will be required to comply with the requirements of the Plan when development occurs. The payment of fees is designed to mitigate impacts to sensitive species. Due to the recent grading no impacts are expected. b)-fj The graded project site does not contain any riparian areas or wetlands. The project site is isolated, being surrounded by development, and does not provide a migratory corridor. No policies relating to biological resource preservation will be affected by the proposed project's build out. No impacts are expected. 41r Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact V. CULTURAL RESOURCES -- Would theproject: a) Cause a substantial adverse change in X the significance of a historical resource as defined in'] 5064.5? (General Plan MEA p. 123 ff.) b) Cause a substantial adverse change in X the significance of an archaeological resource pursuant to'15064.5? (General Plan MEA p. 123 ff.) c) Directly or indirectly destroy a unique X paleontological resource or site or unique geologic feature? (General Plan MEA p. 88 ff) d) Disturb any human remains, including X those interred outside of formal cemeteries? (General Plan MEA p. 123 ff) V.a) EA 2008-596 (Shea Homes) was prepared for this site prior to me recent graumg ut uic site. As a part of the EA a historical/archeological assessment was performed on the property to determine the potential impacts to historic resources2. This study concluded that there are no historic era resources on the project site. As a result, the development of the site is expected to have no impact on historic resources. V. b)-d) The historical/archeological study performed for the project site identified two potentially significant areas where significant archaeological resources could occur in the area of the project site. The first identified a site which likely was used for the processing of shellfish collected from the ancient Lake Cahuilla. The site included surface artifacts which led the investigators to believe that subsurface resources might occur. The result of the Phase 1 investigation was the implementation of a Phase 2 site excavation to determine the extent of the resources on the site. The resources were identified, properly archived, and researched to determine their level of significance. The artifacts discovered included ceramic sherds, stone flakes and animal remains. The items were determined to date to the period of 1460 to 1660. The analysis did not preclude the potential that additional resources occur further below ground. This constituted a potentially significant impact which required mitigation. The analysis also determined that human remains occur near the site, but not on the subject property. These remains were determined to be cremated Native American remains, and have been blessed by representatives of the Torres Martinez Band of Cahuilla Indians. The archaeologist determined that the distance to the remains appears 2 "Historical/Archaeological Resources Survey Report Travertine Acquisition for Shea Homes Trilogy," prepared by CRM Tech, March, 2008; "Draft Phase Il Cultural Resources Testing and Evaluation of CA RIV 1339," prepared byn MBA, January 2009. 4 Resolution No. 2010- Shea Homes Adopted: sufficient to assure that the remains be undisturbed during construction of the proposed project. However, since grading activities often require staging and working areas, there is a potential that these areas could be affected by the final grading and construction activities. This represented a potentially significant impact which required mitigation. The mitigation measures identified in the EA included monitoring of all grading activities for both archaeological and paleontological resources. As required, a mitigation plan was prepared in March 2009, prior to the beginning of mass grading. During the mass grading done in March and April 2009, the required mitigation measures were implemented. According to a final update letter from Michael Brandman Associates dated April 17, 2009, archeologists for the project, during monitoring of the grading no human remains nor sacred items were detected and no further monitoring of the site was required. A paleontological resources assessment was also prepared for the proposed project site'. The survey identified fossilized mollusks within the boundary of the project site. These mollusks were associated with the ancient Lake Cahuilla, and represented a non- renewable resource. As a result, the removal of these fossils had the potential to be a significant impact, which required mitigation. The Historic Preservation Commission reviewed the Phase I, Phase II cultural resource assessments, as well as the paleontological study, and concurred with their findings. The Commission also added their standard mitigation measures to the recommendations of the reports' preparers. With implementation of the above -noted mitigation measures completed, no impacts to cultural resources are expected. 3 "Paleontological Resources Assessment Report Travertine Acquisition for Shea Homes Trilogy," prepared by CRMi 16 Tech, March, 2008 4 Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VI. GEOLOGY AND SOILS -- Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as X delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan MEA Exhibit 6.2) ii) Strong seismic ground shaking? X (General Plan MEA Exhibit 6.2) iii) Seismic -related ground failure, X including liquefaction? (General Plan MEA Exhibit 6.3) iv) Landslides? (General Plan MEA Exhibit X 6.4) b) Result in substantial soil erosion or the X loss of topsoil? (General Plan MEA Exhibit 6.5) c) Be located on expansive soil, as X defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property (General Plan MEA Exhibit 6.1) d) Have soils incapable of adequately X supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? (General Plan Exhibit 8.1) VI. a)-d) A Geotechnical Engineering report has been preparea ror me proicci suc . r— s, not located in an Alquist Priolo Earthquake Zone. However, the site will be subject to significant groundshaking in a seismic event. The site is in an area generally 4 "Geotechnical Engineering Report and Infiltration Testing for Storm Water Retention Travertine Parcel- TTM 35996," prepared by Earth Systems Southwest, December 30, 2008 411 Resolution No. 2010- Shea Homes Adopted: susceptible to liquefaction. However, the potential for liquefaction to occur at this site is considered negligible because the depth of groundwater beneath the site exceeds 50 feet. The site is flat, and is not located adjacent to significant slopes or rock outcroppings. The development of the site will be completed to City standards. Due to the previous rough grading, there will be no need for disposal of soil elsewhere. The final grading activity will be required to comply with City standards for compaction and slope stability. The City implements NPDES standards to control water erosion and surface water pollution. These standards will include the preparation of a Storm Water Pollution Prevention Plan (SWPPP) which will include best management practices to assure that storm water flows leaving the site are not polluted, and do not include silt. The grading activity also includes retention basins, to assure that storm water is retained on site (please also see Hydrology, below). These City requirements will assure that impacts associated with grading and construction on the site and water erosion will be less than significant. The City's soils are not expansive, as they consist of sands and silty sands. The single family units to be constructed on the project site will be connected to CVWD sewer systems and will therefore, not require septic systems. The proposed project will have less than significant impacts on geology and soils. Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VII. HAZARDS AND HAZARDOUS MATERIALS --Would theproject: a) Create a significant hazard to the X public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials) b) Create a significant hazard to the X public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? (General Plan MEA, p. 95 ff.) c) Emit hazardous emissions or handle X hazardous or acutely hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Be located on a site which is included X on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Application materials) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) 0 For a project within the vicinity of a X private airstrip, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically X interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ff) h) Expose people or structures to a X 19 Resolution No. 2010- Shea Homes Huo teu: significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas i I or where residences are intermixed with wildlands? (General Plan land use map) VII. a)-h) The development of the site is likely to result in the storage of cleaning materials for household use. These materials, however, are not expected to be hazardous, and are not expected in large quantities. The site is not within the boundaries of the airport land use plan. There are no identified hazardous materials sites within the project areas. The project has been integrated into the City's emergency preparedness planning for some years. There are no wildlands located adjacent or near the project site. No impacts associated with hazardous materials are expected. 5 "Results of Phase I Environmental Site Assessment Griffin Saddle Club Addition," prepared by Proterra Consulting, February 2006. q '1 .. a _0 Resolution No. 2010- Shea Homes Adopted: Potentially Significant Impact Less Than Significant w/ Mitigation Less Than Significant Impact No Impact VIII. HYDROLOGY AND WATER QUALITY -- Would the project: a) Violate any water quality standards or X waste discharge requirements? (General Plan EIR p. III-187 ff.) b) Substantially deplete groundwater X supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been anted)? (General Plan EIR p. III-187 ff) c) Substantially alter the existing drainage X pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on - or off -site? (General Plan EIR p. III-187 ff.) d) Substantially alter the existing drainage X pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on - or off -site? (General Plan EIR p. III-187 ff.) e) Create or contribute runoff water which X would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runofP(General Plan EIR p. III-187 ff.) f) Place housing within a 100-year flood X hazard area as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (General Plan EIR p. III-187 ff.) -T g) Place within a 100-year flood hazard X area structures which would impede or 421 Resolution No. 2010- Shea Homes Adopted: redirect flood flows? (Master Environmental Assessment Exhibit 6.6) VIII. a) & b)) Domestic water is supplied to the project site by the Coachella Valley Water District (CVWD). The development of the site will result in the need for domestic water service use in the homes, and for landscaping irrigation. The CVWD has prepared an Urban Water Management Plan which indicates that it has sufficient water sources to accommodate growth in its service area. The CVWD has implemented or is implementing water conservation, purchase and replenishment measures which will result in a surplus of water in the long term. The project proponent will be required to implement the City's water efficient landscaping and construction provisions, including requirements for water efficient fixtures, which will ensure that the least amount of water is utilized within the homes. The applicant will also be required to comply with the City's WQMP and NPDES standards, requiring that potential pollutants not be allowed to enter surface waters. These City standards will assure that impacts to water quality and quantity will be less than significant. VIII. c) & d) The City requires that all projects retain the 100 year storm on site. The development of the site will require the approval of a hydrology analysis which demonstrates that the site will contain the 100 year storm6. The project includes two retention basins which will provide this protection to the site from storm water falling on the site and draining from the adjacent CVWD dike. The City will also implement the best management practices required of the SWPPP, to assure that storm water flows are not polluted. These City standards will assure that impacts associated with hydrology and flooding will be less than significant. VIII. e)-g) The site is not located in a flood zone as designated by FEMA and therefore, no impact is expected. 6 "Preliminary Hydrology Report for Tentative Tract Map 35996, dated April 7, 2008, prepared by MSA Cons thing" q G., Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IX. LAND USE AND PLANNING - Would the project: a) Physically divide an established X community? (Aerial photo) b) Conflict with any applicable land use X plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? (General Plan Exhibit 2.1) c) Conflict with any applicable habitat X conservation plan or natural community conservation plan? General Plan MEA p. 74 ff.) IX. a)-c) The site is currently vacant, and development of the property will not divide an established community. The project site is designated for low density residential development with an equestrian/agricultural overlay, but proposed to be changed to Medium Density Residential to permit the residential project. The only development surrounding the site is to the north and east consisting of Trilogy, into which this site will be integrated. The proposed development will consist of units matching those in Trilogy on lots of approximately the same size as those in Trilogy. The project site will be isolated from future development to the west by the existing levy. The integration of the proposed project into the adjacent existing planned community will assure that impacts associated with the General Plan Amendment and Zone Change will be less than significant. The project site is within the boundaries of the Coachella Valley Multiple Species Habitat Conservation Plan, and will be subject to the regulations associated with that Plan. No impact is expected. 42� Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact X. MINERAL RESOURCES -- Would the project: a) Result in the loss of availability of a X known mineral resource that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a X locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) X. a) & b) The development of the project site will have no impact on mineral resources. The project site is and has been designated for residential development, and does not occur in the vicinity of any mining activities nor is it in a known mineral resource zone. No mineral resources are expected to occur within the project site. Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XI. NOISE Would the project result in: a) Exposure of persons to or generation X of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan MEA p. 1 l l ff.) b) Exposure of persons to or generation X of excessive groundborne vibration or groundborne noise levels? (General Plan MEA p. I I I ff.) c) A substantial permanent increase in X ambient noise levels in the project vicinity above levels existing without the project? (General Plan MEA p. I I I ff.) d) A substantial temporary or periodic X increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan MEA p. 111 ff.) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) f) For a project within the vicinity of a X private airstrip, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) XI. a)-f) The site is located approximately 4,200 feet west of the center line of Monroe Street immediately adjacent to the west and north boundaries of the Coral Mountain Specific Plan, of which the adjacent Trilogy project is a part. A noise analysis was conducted for the Coral Mountain Specific Plan FIR 7. The study found that the proposed project site occurs adjacent to an area where noise levels are not expected to exceed 65 dBA "Rancho La Quinta Specific Plan Final Environmental Impact Report No. 218," prepared by Westec Services, _ September 1988. 4 G Resolution No. 2010- Shea Homes Adopted: CNEL, which is the City's maximum noise level for residential land uses. Therefore, no impact is expected for the project site which is further west of Monroe Street than Trilogy. XI. b)& d) The additional grading of the site may also generate some vibration, depending on the equipment required. This condition will be temporary and periodic, and is not expected to impact sensitive receptors, due to distance and the nature of the soils in the area. The impacts are expected to be less than significant. The further grading of the site will result in increased noise levels during the grading activity itself. The peak noise level for construction equipment that would be used during grading on the project site ranges from 70 to 95 dBA at a distance of 50 feet. The grading activities on the project site will cause temporary increases in noise levels above the City's standards, but these increases will be temporary and periodic. Construction noise is regulated by the Municipal Code to occur during the noisier day time hours, which helps to lower the potential impacts. In addition, the sensitive receptors located to the north and east of the site are blocked by a 6 foot masonry wall, which will provide about 10 dBA noise attenuation. The grading equipment will move throughout the site, and noise will not be concentrated in any one area of the site for any length of time. The project will generate noise associated with construction on the project site which will exceed City standards for a short period of time. In addition, noise generated by later stages of construction, including the subject area, has the potential to impact residents within the project. Since it is possible that short term impacts could occur to surrounding residents, mitigation measures shall be implemented, as follows: 1. All grading equipment shall be equipped with properly functioning mufflers. 2. No grading vehicle shall be allowed to idle for more than 5 minutes within 50 feet of the northern or eastern boundary of the site. 3. Any staging areas or storage areas for stationary equipment shall be located in the southwestern portion of the site. Stationary equipment shall be oriented so as to direct noise in a southerly or southeasterly direction. 4. All grading activities shall occur in strict compliance with the construction hours allowed in the Municipal Code. The project site is not located within the noise contours of any airport or airstrip. 4 16 Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XII. POPULATION AND HOUSING — Would the project: a) Induce substantial population growth X in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of X existing housing, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) c) Displace substantial numbers of X people, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff, application materials) XII. a)-c) The proposed General Plan Amendment could result in up to 72 residential units on the property, and a total population of 216 persons. Development of 36 senior adult single family homes within the boundaries of the tract map will result in up to 90 persons residing in the tract area and the existing Low Density Residential designation would result in a similar population density. The project therefore will not generate substantial population growth, but will rather be absorbed by existing growth rates in the area. The area is currently vacant, and the implementation of the tentative tract will not displace substantial numbers of persons. No impacts are anticipated. 427 Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection'? (General Plan MEA, p. 57) X Police protection? (General Plan MEA, p. 57) X Schools? (General Plan MEA, p. 52 ff.) X Parks? (General Plan; Recreation and Parks X Master Plan) Other public facilities? (General Plan MEA, X p. 46 ff.) XIII. a) Build out of the tentative tract area will have a less than significant impact on public services. The project will be served by the County Sheriff and Fire Department, under City contract. Build out of the project will generate property tax which will help offset the costs of added police and fire services, as well as the costs of general government. The project will contribute to the construction of future public safety facilities through the City's Developer Impact Fee program. The project will be required to pay the mandated school fees in place at the time of issuance of building permits to reduce the impacts to those services. The project will provide some on site recreational facilities, and will also be required to pay the City's park fees for development of off site park facilities. t o Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIV. RECREATION -- a) Would the project increase the use of X existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application materials; General Plan Exhibit 5.1) b) Does the project include recreational X facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application materials) XIV. a) & b) The proposed project will include on site recreational spaces/retention areas, as well as have access to existing recreational facilities in Trilogy, and will also contribute park fees for off site park development. No impacts are expected. Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XV. TRANSPORTATION/TRAFFIC -- Would the project: a) Cause an increase in traffic which is X substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) b) Exceed, either individually or X cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, p. III-29 ff.) c) Result in a change in air traffic X patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards due to a X design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Application materials) e) Result in inadequate emergency X access? (Application materials) f) Result in inadequate parking capacity? X (Application materials) g) Conflict with adopted policies, plans, X or programs supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project description; MEA Exhibit 3.10) XV. a)-g) The proposed project will consist of 36 senior living, detached homes. The Institute of Transportation Engineers' (ITE) "Trip Generation, 7th Edition," estimates that senior living detached homes generate 3.71 trips per day. As a result, the proposed project is expected to generate 134 trips per day. A letter report on potential traffic impacts was 430 Resolution No. 2010- Shea Homes Adopted: prepared for this 9 acre tract$. It was prepared assuming traffic for this tract will take access through the Trilogy project. The report determined that the proposed project will generate 9 additional trip ends during the evening peak hour, which is only 18% of the City's standard of significance for peak hour trip generation. The "Traffic study for the Trilogy Project, Tentative Tract Map No. 30032", prepared by Urban Crossroads, Inc. (dated March 5, 2001) was based on 1,220 units, while 1,202 units are anticipated without the current project. That traffic analysis utilized statistical data from early ITE documentation, which has since been revised downward. With the inclusion of the proposed project, the Trilogy development will total 1,238 dwellings (original 1,202 plus the 36 proposed), The updated ITE ratios result in a reduction in trip ends, from those considered in the 2001 study. Therefore, it is expected that the project will generate fewer trips at build out, and have a lesser impact on surrounding streets than originally analyzed. This is expected to result in less than significant traffic impacts. 431 8 "Significance of Potential Traffic Impacts Associated with the Addition of Nine Acres and 36 Senior Adult Dwelling Units to Trilogy," prepared by Endo Engineering, December 2009. Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVI. UTILITIES AND SERVICE X SYSTEMS. Would the project: a) Exceed wastewater treatment X requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of X new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of X new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Have sufficient water supplies X available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Result in a determination by the X wastewater treatment provider that serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, p. 58 ff.) f) Be served by a landfill with sufficient X permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 58 ff.) g) Comply with federal, state, and local X statutes and regulations related to solid waste? (General Plan MEA, p. 58 ff.) 43% Resolution No. 2010- Shea Homes Adopted: XVI. a)-g) The project area is currently served by CVWD for sanitary sewer service. CVWD's treatment plant has sufficient capacity, and has the ability to expand its capacity as demand rises. CVWD's Urban Water Management Plan indicates that the District has sufficient water supplies, or plans for addition to its water supplies, to serve the proposed project and other projects in its service area in the long term. The proposed project's hydrologist has designed storm drainage on the property to retain the 100 year storm, as required by the City. The City Engineer will review the plans to assure that storm flows are adequately contained, prior to the issuance of grading permits. Domestic waste will be collected by Burrtec, the City's solid waste franchisee. Burrtec currently hauls City solid waste to the Edom Hill transfer station. From there, waste is transported to one of several regional landfills, including the Lambs Canyon, Badlands and El Sobrante landfills. These landfills have sufficient capacity to accommodate the proposed project. 433 Resolution No. 2010- Shea Homes Adopted: Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVII. MANDATORY FINDINGS OF SIGNIFICANCE -- a) Does the project have the potential to X degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage X of long-term environmental goals? c) Does the project have impacts that are X individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? d) Does the project have environmental X effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVII. a) Biological resources will not be significantly impacted by the proposed construction activities, as the site is disturbed and does not include species of concern. Archaeological and paleontological resources were identified on the project site, but the mitigation measures noted in this document and previously completed during rough grading have insured no impacts will occur. XVII. b) The additional grading of the site will have no impact on short term or long term environmental goals, as the property is designated for residential development, and has been recently graded for that purpose. XVII. c) This Initial Study has found that no cumulative impact will occur as a result of the proposed project. The General Plan Amendment and Zone Change have the potential4 3 Resolution No. 2010- Shea Homes Adopted: to marginally increase the total units built in the City. However, the increase is not significant, and will not significantly increase cumulative impacts associated with build out of the General Plan. XVII. d) The proposed project could have short term noise impacts, which could affect human beings. The mitigation measures included in this document, however, assure that impacts will be reduced to less than significant levels. .. 435 Resolution No. 2010- Shea Homes Adopted: XVIII. EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. General Plan FIR, 2002, Environmental Assessment 2008-596, Shea Homes grading of the subject site These documents are available for review in the Planning Department at City Hall. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. V. Cultural Resources — The mitigation measures previously required address Cultural Resource impacts and have been adequately completed with the previous rough grading of the site. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. XI. Noise — Although the site has been rough graded, additional grading will be necessary for construction. The previous mitigation measures therefore still apply to the future grading. They are: l . All grading equipment shall be equipped with properly functioning mufflers. 2. No vehicle shall be allowed to idle for more than 5 minutes within 50 feet of the northern or eastern boundary of the site. 3. Any staging areas or storage areas for stationary equipment shall be located in the southwestern portion of the site. Stationary equipment shall be oriented so as to direct noise in a southerly or southeasterly direction. 4. All grading activities shall occur in strict compliance with the construction hours allowed in the Municipal Code. 43n w O 0 m U b N N y � o w o O b O ro ^ o��3 NEo° V 0 y o � ° x y o � y OHAQA °' U z..33a a Y U � d A U o Wticq N � �da.Mdd i ° o � i cI Yro O H � O y N � � Y b ° �H O O o0 N � N a ON O O N rn rn ro W C7Umr� EF oz� d z x� A U W F d A U OU U W ° F � U w C7 ° c� Q a oz a a �o A � � O a N D A+ O ^ m " C Cd a a 3 D> N°° u o o ro d •U y ° d cn on b V A ro 'L7 G vi Cd V N td . r iG W m ro �.0 oA ° 3o��> °' w mca cd 3 V O _�• O V ° ro C " o¢ , q N Y ro '� ° ° '� d o 3 ob O U m d a�i Z w �zy )7 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT 2009-120 FOR PROPERTY LOCATED EAST OF THE CVWD DIKE #4, BETWEEN AVENUES 60 AND 62, AND WEST OF TRILOGY PROJECT CASE NO.: GENERAL PLAN AMENDMENT 2009-120 APPLICANT: SHEA HOMES WHEREAS, the City Council of the City of La Quinta, California, did on the 16`h day of March, 2010, hold a duly noticed Public Hearing to consider the request of Shea Homes for a General Plan Amendment from Low Density Residential with an Agricultural/ Equestrian Overlay to Medium Density Residential for 9.02 acres generally located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project, more particularly described as: APN: 764-280-004 WHEREAS, said General Plan Amendment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Director has conducted an Initial Study (Environmental Assessment [EA1 2009-607) and has determined that, although the proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because mitigation measures for EA 2009-607 incorporated into the Project approval will mitigate or reduce any potential impacts to a level of non -significance; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts and reasons to justify approval of said General Plan Amendment: 1 . The proposed General Plan Amendment is internally consistent with the goals, objectives, and policies of the General Plan in that the General Plan Amendment results in promoting residential development in a controlled and logical manner. 2. Approval of the General Plan Amendment will not create conditions materially detrimental to the public health, safety, and general welfare in that the resulting General Plan designation will result in a project that is compatible with • 438 Resolution No. 2010- General Plan Amendment 2009-120 Shea Homes Adopted: March 16, 2010 surrounding residential uses, will be well designed and landscaped, and comply with all applicable City, County, State and Federal requirements. 3. The General Plan Amendment is compatible with adjacent properties in that the resulting designation will be consistent with the adjacent Medium/High density designations in Trilogy to the north and east. 4. The General Plan Amendment is suitable and appropriate for the property in that it will allow expansion of residential uses which are the primary land use in the immediate area to the north and east. 5. Approval of the General Plan Amendment is warranted because the anticipated uses are an expansion of residential uses existing on surrounding properties. WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23rd day of February, 2010, hold a duly noticed Public Hearing to consider the request of Shea Homes for a General Plan Amendment from Low Density Residential with an Agricultural/Equestrian Overlay to Medium Density Residential for 9.02 acres generally located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project and recommended approval by adoption of Resolution 2010-004; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it has certified a Mitigated Negative Declaration of environmental impact; 3. That it does hereby approve General Plan Amendment 2009-120 as shown on the attached Exhibit "A"; PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of March, 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 439 Resolution No. 2010- General Plan Amendment 2009-120 Shea Homes Adopted: March 16, 2010 DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 440 Resolution No. 2010- General Plan Amendment Shea Homes Adopted: EXHIBIT "A" 0 Medium -High DE (up to 12 du/ac) u Low Density Residential with Agriculture/Equestrian Overlay Open Space TRILOGY ORDINANCE —NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP OF THE CITY, BY REZONING CERTAIN PROPERTIES FROM LOW DENSITY AGRICULTURAL/EQUESTRIAN RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL FOR PROPERTY GENERALLY LOCATED EAST OF THE CVWD DIKE #4, BETWEEN AVENUES 60 AND 62, AND WEST OF TRILOGY PROJECT CASE NO. ZONE CHANGE 2009-138 SHEA HOMES WHEREAS, the City Council of the City of La Quinta, California, did on did on the 16T" day of March, 2010, hold a .duly noticed Public Hearing to consider the request of Shea Homes for a zone change from Low Density Agricultural/Equestrian Residential to Medium Density Residential for property generally located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project, more particularly described as: APN: 764-280-004 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23rd day of February, 2010, hold a duly noticed Public Hearing to consider the request of Shea Homes for a Zone Change from Low Density Agricultural/ Equestrian Residential to Medium Density Residential for 9.02 acres generally located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project and recommended approval by adoption of Resolution 2010-005; NOW THEREFORE the City Council of the City of La Quinta does ordain as follows: SECTION 1. The La Quinta Official Zoning Map is hereby amended by rezoning properties located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project. The property for such rezoning are shown and depicted on the map attached hereto as Exhibit "A", and made a part of this Ordinance. SECTION 2. ENVIRONMENTAL. The Zone Change has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the La Quinta Planning Department has Ordinance No. Zone Change 2009-138 Shea Homes Adopted: Page 2 of 3 completed Environmental Assessment (EA) 2009-607. A Mitigated Negative Declaration of environmental impact has been certified by the City Council. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) 443 Ordinance No. Zone Change 2009-138 Shea Homes Adopted: Page 3 of 3 APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ► ss. CITY OF LA QUINTA 1 I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. (enter number) which was introduced at a regular meeting on the (date) day of (month), (year), and was adopted at a regular meeting held on the (date) day of (month), (year), not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-115. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California 444 Ordinance No. Zone Change 2009-138 Shea Homes Adopted: EXHIBIT "A" N W M� Medium -High Density Residential Low Density Agriculture/ Equestrian Residential n TRILOGY A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 35996, A SUBDIVISION OF 9.02 ACRES INTO 36 SINGLE FAMILY RESIDENTIAL LOTS AND OTHER MISCELLANEOUS LOTS CASE NO.: TENTATIVE TRACT MAP 35996 APPLICANT: SHEA HOMES WHEREAS, The City Council of the City of La Quinta, California, did on the 161" day of March, 2010, hold a duly noticed Public Hearing to consider the request of Shea Homes for the subdivision of 9.02 acres into 36 single-family residential lots and other miscellaneous lots, generally located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project, more particularly described as: APN: 764-280-004 WHEREAS, said Tentative Tract Map complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Director has conducted an Initial Study (Environmental Assessment [EA] 2009-607) and determined that, although the proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because mitigation measures for EA 2009-607 incorporated into the project approval will mitigate or reduce any potential impacts to a level of non -significance; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings to justify approval of Tentative Tract Map 35996: 1. The Tentative Tract Map and its improvement and design, are consistent with the General Plan, as amended, in that its street design and lots are in conformance with applicable goals, policies, and will be provided with adequate infrastructure and public utilities. 2. The design of the subdivision and its proposed improvements are not likely to create environmental damage or substantially and avoidably injure wildlife or their habitat because the site does not contain significant biological resources. 3. The design of the subdivision and subsequent improvements are not likely to cause serious public health problems because the construction of 36 residential 446 Resolution No. 2010- Tentative Tract Map 35996 Shea Homes Adopted: Page 2 of 3 units will not have considerable cumulative impacts. The project is consistent with the General Plan, and the potential impacts associated with General Plan build -out. 4. The design of the subdivision and the proposed types of improvements will not conflict with easements acquired by the public at large, for access through or use of the property within the subdivision in that none presently exist and access is provided within the project and to the adjacent Trilogy project. WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23`d day of February, 2010, hold a duly noticed Public Hearing to consider the request of Shea Homes for the subdivision of 9.02 acres into 36 single-family residential lots and other miscellaneous lots generally located east of the CVWD Dike #4, between Avenues 60 and 62, and west of Trilogy project and recommended approval by adoption of Resolution 2010-006; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it has certified a Mitigated Negative Declaration of environmental impact; 3. That the City Council does hereby approve Tentative Tract Map 35996 for the reasons set forth in this Resolution, subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of March, 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 40 Resolution No. 2010- Tentative Tract Map 35996 Shea Homes Adopted: Page 3 of 3 DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Sea[) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ll; Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. This Tentative Tract Map shall expire two years from the effective date of City Council approval, unless a time extension is approved, pursuant to the requirements of La Quinta Municipal Code 13.12.160 (Extensions of Time for Tentative Maps). 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Improvement Permit) • Planning Department • Riverside Co. Environmental Health Department Coachella Valley Unified School District Coachella Valley Water District (CVWD) Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) 449 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: • SunLine Transit Agency South Coast Air Quality Management District Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. A project -specific NPDES construction permit must be obtained by the applicant; who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI"), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. 137-2008-0001 and the State Water Resources Control Board's Order No. 2009-0009-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (LQMC Section 8.70.020 (Definitions)): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 1.0.. 450 Page 2 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect.for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 6. Approval of this Tentative Tract Map shall not be construed as approval for any horizontal dimensions implied by any site plans or exhibits unless specifically identified in the following conditions of approval. 7. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney's fees incurred by the City Attorney to review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS 8. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 9. Pursuant to the aforementioned condition, conferred rights shall include approvals from the master developer or the HOA over easements and other property rights necessary for construction and proper functioning of the proposed development not 451 Page 3 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. 10. The applicant shall retain for private use on the Final Map all private street rights -of - way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 11. The private street rights -of -way to be retained for private use required for this development include: A. PRIVATE STREETS 1) Property line shall be placed at the back of curb similar to the lay out shown on the (rough grading plan/tentative map) and the typical street section shown in the tentative map. Use of smooth curves instead of angular lines at property lines is recommended. 2) Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width. The travel width maybe reduced to 32 feet with parking restricted to one side, and 30 feet if on -street parking is prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering and Planning Departments and approved by the Planning Department prior to recordation. B. CUL DE SACS 1) The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the tentative map. C. Knuckle 2) The knuckle shall conform to the shape shown on the tentative tract map except for minor revision as may be required by the City Engineer. Curve radii for curbs at all street intersections shall not be less than 25 feet except at the intersection of Street "A" with Living Stone Drive similar to the lay out shown on the rough grading plan. 45 Page 4 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: 12. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 13. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 14. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 15. The applicant shall acquire perpetual access route across property located within the Overlying Tract 30023 to and from public streets. The perpetual access easements shall be recorded prior to or concurrent with the Final Map process. 16. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 17. The applicant shall comply with the provisions of LQMC Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development) for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. A. PRIVATE STREETS 1) Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width. The travel width may be reduced to 32 feet with parking restricted to one side, and 30 feet if on -street parking is prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering and Planning Departments and approved by the Planning Department prior to recordation. 2) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible unless approved by the City Engineer. 453 Page 5 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: B. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map with 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. C. KNUCKLE 1) Construct the knuckle to conform to the lay -out shown in the tentative tract map, except for minor revisions as may be required by the City Engineer. 18. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. or the approved equivalents of alternate materials. 19. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. . 20. Improvements shall include appurtenances such as traffic control signs, markings and other devices, street name signs and sidewalks. 21. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. FINAL MAPS 22. Prior to the City's approval of a Final Map, the applicant shall furnish accurate mylars of the Final Map that were approved by the City's map checker on a storage media acceptable to the City Engineer. The Final Map shall be 1 " = 40' scale. •454 Page 6 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refers to persons currently certified or licensed to practice their respective professions in the State of California. 23. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 24. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan 1 " = 40' Horizontal B. PM10 Plan 1" = 40' Horizontal C. SWPPP 1" = 40' Horizontal D. WQMP (Plan submitted in Report Form) NOTE: A through D to be submitted concurrently. E. On -Site Street Improvements/Signing & Striping/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building and Safety Director in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. F. On -Site Residential Precise Grading Plan 1" = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. Page 7 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2007 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. 25. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website (www.la- quinta.org). Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 26. The applicant shall furnish a complete set of the mylars of all approved improvement plans on a storage media acceptable to the City Engineer. 27. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer Of Record during the construction phase of the project so that the FOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer Of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 28. Prior to approval of any Final Map, the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction Page 8 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 29. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of LQMC Chapter 13.28 (Improvement Security). 30. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 31. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these actions, as the City may require. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 32. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also 457 Page 9 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 33. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 34. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 35. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 36. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control), and D. A Best Management Practices report prepared in accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls). All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. 458 Page 10 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 37. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 38. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (61 of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches 0.5") in the first eighteen inches (18") behind the curb. 39. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 40. Building pad elevations of perimeter lots shall not differ by more that one foot higher from the building pads in adjacent developments. 41. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 42. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus five tenths of a foot (0.5') from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the Public Works Department for a substantial conformance finding review. 43. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Page 11 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. 44. This development shall comply with LQMC Chapter 8.11 (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish elevation certifications, as required by FEMA, that the above conditions have been met. nRAINAGF 45. Stormwater handling shall conform with the approved hydrology and drainage report for the Trilogy Annex project. Nuisance water shall be disposed of in an approved manner. 46. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. 47. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 48. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise and as approved by the City Engineer. 49. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 460 Page 12 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: 50. No fence or wall shall be constructed around any retention basin unless approved by the Planning Director and the City Engineer. 51. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 52. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 53. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 54. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 55. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 56. The applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. 137-2008-001. A. For post -construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2008-001. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. R7-2008-001 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred 461 Page 13 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. 11Tll ITIFS 57. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities). 58. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 59. Existing overhead utility lines within, or adjacent to the proposed development, if any, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 60. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. Additionally, grease traps and the maintenance thereof shall be located as to not conflict with access aisles/entrances. CONSTRUCTION 61. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPE AND IRRIGATION 62. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). 63. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 462 Page 14 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: 64. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 65. Landscaping plans for the front yards and common areas shall be approved as a part of the submitted Site Development Permit application approved by the Planning Commission. Following Site Development Permit approval the applicant shall submit final landscape plans for approval by the Planning Department and green sheet sign off by the Public Works Department. When plan checking has been completed by the Planning Department, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the Planning Director, however landscape plans for landscaped median on public streets shall be approved by the both the Planning Director and the City Engineer. Where City Engineer approval is not required, the applicant shall submit for a green sheet approval by the Public Works Department. Final landscape plans for on -site planting shall be reviewed by the ALRC and approved by the Planning Director prior to issuance of first building permit. Final plans shall include all landscaping associated with this project. NOTE: Plans are not approved for construction until signed by both the Planning Director and/or the City Engineer. 66. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Planning Director. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 24 inches of curbs along public streets per LQMC Section 8.13.030. 67. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 5th Edition" or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right- of-way. MAINTENANCE 68. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 69. The applicant shall make provisions for the continuous and perpetual maintenance of perimeter landscaping up to the curb, access drives, and sidewalks. ... 463 Page 15 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: FEES AND DEPOSITS 70. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 71. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 72. Prior to completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of such reapportionment. 73. Tentative Tract Map 36139 shall provide for parks through payment of an in -lieu fee, as specified in Chapter 13.48, LQMC. The in -lieu fee (sometimes referred to as the "Quimby Fee") shall be based on the fair market value of the land within the subdivision. Land value information shall be provided to the Planning Director, via land sale information, a current fair market value of land appraisal, or other information on land value within the subdivision. The Planning Director may consider any subdivider -provided or other land value information source for use in calculation of the parkland fee. 74. In accordance with Chapter 3.34 of the La Quinta Municipal Code, future development permits are subject to the Coachella Valley Multi -Species Habitat Conservation Plan/Natural Community Habitat Conservation Plan Mitigation Fee. FIRE DEPARTMENT 75. For residential areas, approved standard fire hydrants, located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 400 or 600 feet from a hydrant. Minimum fire flow shall be 1000 GPM for a 2-hour duration at 20 PSI. 76. For any buildings with public access i.e. recreational halls, clubhouses, etc. or buildings with a commercial use i.e. gatehouses, maintenance sheds, etc. Minimum fire flow for these areas would be 1500 GPM for a 2-hour duration at 20 PSI. The water mains shall be designed to provide for a potential fire flow of 2500 GPM and an actual fire flow available form any one hydrant connected to any given main of 1500 GPM for a 2-hour duration at 20 PSI residual operating pressure. 46d Page 16 of 17 Resolution No. 2010- Conditions of Approval - Recommended Tentative Tract Map 35996 Shea Homes Adopted: 77. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Department for approval. 78. Fire Apparatus access road and driveways shall be in compliance with the Riverside County Fire Department Standard number 06-05 (located at www.rvcfire.org). Access lanes will not have an up, or downgrade of more than 15%. Access roads shall have an unobstructed vertical clearance not less than 13 feet and 6 inches. Access lanes will be designed to withstand the weight of 80 thousand pounds over 2 axles. Access will have a turning radius capable of accommodating fire apparatus. Access lane shall be constructed with a surface so as to provide all weather driving capabilities 79. Roadways may not exceed 660 feet without secondary access unless otherwise approved by the Fire Marshal. This access may be restricted to emergency vehicles only however, public egress must be unrestricted. 80. Applicant/Developer shall mount blue dot retro-reflectors pavement markers on private streets, public streets and driveways to indicated location of the fire hydrant. It should be 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 81. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor. 82. Final conditions will be addressed when complete buildings plans are reviewed. PLANNING DEPARTMENT 83. All grading equipment shall be equipped with properly functioning mufflers. 84. No grading vehicle shall be allowed to idle for more than 5 minutes within 50 feet of the northern or eastern boundary of the site. 85. Any staging areas or storage areas for stationary grading equipment shall be located in the southwestern portion of the site. Stationary equipment shall be oriented so as to direct noise in a southerly or southeasterly direction. 86. All grading activities shall occur in strict compliance with the construction hours allowed in the Municipal Code. 465 Page 17 of 17 CASE No. C07V OF dQ WORT& I ■ SITE CASE MAP ATTACHMENT 1 e City limits e e VICINITY MAP N.T.S. ORT SHEA HOMES ' SCALE: NTS w '466 s' m Yi ,T' 1s' ar r�!,8 •�! 9. t��`.SA r. r' 1 "xl*`�.•N "t ��W.p»�"y�'y�, r,( lx §3�'? :Wl -tea'•..__ _,`�a�� !B SITE FROM DIKE FACING NORTHEAST ENTRY STREET FACING TRILOGY $1..." 46r6 r r� i i Ii tY i��•� � :r Asa .�.�.. o.c. ore�ss9mu.�,¢•y,Fw.. p.Exsting Site g7r--aOOphYs'l'lsB> Tri4=,9Y cot Lc3 QLlintcaxA�gm 5 _ ; E)dstin I Site Photographs - 8__-tit 2 of 2 14 tu c3t LC3 ATTACHMENT 2 TRILOGY 1+ ATTACHMENT 3 Open Space Open Space Medium -High Density Residential (up to 12 du/ac) Medium -High Density TRILOGY GENERAL PLAN DESIGNATIO AND ZONING WE 5 ATTACHMENT 5 Trilogy Trilogy at La Quinta Maintenance Association January 19, 2010 Mr. Don Adolph, Mayor City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Dear Mayor Don Adolph, o � It has come to our attention that Shea Homes, the Developer of Trilogy at La Quinta, is working through the City of La Quinta planning processes in order to gain approval for development of a small parcel of land contiguous to our community that we refer to as the "Travertine Parcel". As you may know, our community approved a CC & R amendment this past spring to annex this landlocked parcel and allow Shea Homes to build homes on this parcel with these homes becoming a part of our community. The residents here enthusiastically support what Shea Homes is doing. The purpose of this letter is to express our support for Shea Homes. It is very important to us that this landlocked piece of property be developed by Shea Homes and become part of our community. The Shea construction team is on site finishing the last of the previously approved homes. Any delays in the planning process that could jeopardize the real estate transaction or the construction project would be a great disappointment. We urge both the Planning Commission and the City Council to act expeditiously in their approval of this project. Thank you for your consideration. Singgrely, Richard Anderson P Aertar President, Board of Directors w - si5 Sper4er Bates Bill Marsh Treasurer Secretary Copy to: City Council Planning Commission Perry Devlin, Shea Homes Professionally Managed By Action Property Management, Inc. 60-750 Trilogy Parkway, La Quinta, CA 92253 (760) 777-6059 (760) 777-6097 fax bsterett@actionlife.com www.actionlife.com 47JO ATTACHMENT 6 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA February 23, 2010 7:02 P.M. I. CALL TO ORDER s` s ,c A. A regular meeting of the La Quinta Planing &o rpission was called to order at 7:02 p.m. by Chairman Aide fson� L o , PRESENT: Commissioners Bar 'v s, Weber, Wilkinso�'.nd Chairman Alderson ABSENT: Commissioner Quill STAFF PRESENT: Planning Manager `David Sawyer, Assistant City Attgr�ey, Michael Houston, Principal Engineer Ed Wir" cipal Plannatan Sawa, Assistant PlannB Eric " f ,and E``cutive Secretary Carolyn Walker ° `" /50 ,# II. PUBLIC COM10 NT None 111. CONFIRMATION T11A&iENDA ihairman Alderson requested that Item A ar�d B be rsed Ind= „Vo?accommodate the audience members. eV' h IV. ONSENT CA'IT DA It �+as moved by °mmissioners Weber/Barrows to approve the minutes of FebruSYy°;9, 2010, a submitted. Unanimously approved. V. PUBLIC HE RIN.G§.•' A. Environmental Assessment 2009-607, General PlanAmendment 2009-120, Zone Change 2009-138, and Tentative Tract Map 35996; a request by Shea Homes for Travertine Corporation for consideration of: 1) a General Plan Amendment for 9.02 acres from Low Density Residential with an Agricultural/Equestrian Overlay to Medium Density Residential, 2) a Zone Change from Low Density Agriculture/Equestrian Residential to Medium Density Residential, and 3) Tentative Tract Map to subdivide the 9.02 acres into 36 single 474 Planning Commission Minutes February 23, 2010 family lots and several miscellaneous lots, all of which will become a part of Trilogy. The project location is east of CVWD Dike #4, between Avenues 60 and 62, and west of the Trilogy project. Chairman Ed Alderson recused himself from participating in Public Hearing Item A due to the proximity of his residence to the project. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Planning Departmejoi: `He referenced the distribution of a Public Works memola dum which included '- . amendments to the conditions of appf,Ovai �.r.for the Environmental Assessment and Tract Map.414 1 .. Vice Chairperson Barrows askedaf there were any quegns of staff. Commissioner Weber asked if th would be installed. Principal Engii the memo and its implications on Tract Map applications:: aht meant the tffic signals ✓i mer gave asummary of ronmental Assessment and There being no further°rqueffl of the', Taff, Vice Chairperson Barrows asked if the applicant vaou11111 8ow,make any comments. Mr. Pear/ DevFtr ,==Shea Homes, 18 Brentwood, Trabuco Canyon CA 926 ;Nrratroduc himself an said the most critical component, of the pros ;, wa at the maj ety of the Trilogy community voted sty t the�vvhelmirai uir�fhis annexation and solved some of the y concernsf¢r the proj�erty. He added they appreciated staffs cooperWfton and ed he was available to answer any questions. on asked about the annexation process which Devlin ejlained. Co'i"issig4er Weber had some questions about pad elevation heights. Mr. Devlin' went over the various pad elevations throughout the There being no further questions of the applicant, Vice Chairperson Barrows asked if there was any public comment. Mr. Marvin Roos, Mainiero Smith & Associates, 34-200 Bob Hope Drive Rancho Mirage CA said he had been working with Shea and gave some background on the project. He discussed pad elevations, 2 475 Planning Commission Minutes February 23, 2010 sewer easements, and traffic signals; as well as how the traffic signal costs are recovered and how the fee would be a fair share assessment. He also discussed the solar orientation of the lots to the west. Commissioners Weber and Wilkinson had several questions about street access, whether the street would become a point of entry and what type of gate was planned. Mr. Roos gave,.a detailed explanation of the access. Mr. Richard Anderson, 60-445 Ju (President of the Trilogy at La QI introduced himself and said the support of this application. Theyvot, property to Trilogy. Vice Chairperson Barrows asked ifW annexation. Mr. Anderson said it w; than two-thirds of theV4.il„ts returned La Quinta CA — nce Association) ciation was in ih=tvjo annex the was any opposition to this community vote with more i90% approval. Vice Chairperson Barrow as ~' clanficafion that the Commission would be approving the {1nal.1 n bplan and suggested native plants be.' : d in those pfins. Staff aid the final landscape plans would Come ba i nrith the Site Development Permit for approval. There be#� no�fiwrther publicomment, Vice Chairperson Barrows nncncri YhP ' fA'P Li'( af3'..ri3rr�1 ission discussion. There d v es ,geni r � -discussion about the process and staff's efforts r with the d, V �Vploper i, ;. there being r'o further discussion and it was moved and seconded by Commissioners Weber/Wilkinson to approve Resolution 2010-003 recommending approval of Environmental Assessment 2009-07 with item'Nurriber 2 of the Environmental Assessment Resolution amended as su4h itted by the Public Works Department memo on file in the Planning Department. AYES: Commissioners Wilkinson, Weber, and Vice Chairperson Barrows. NOES: None. ABSTAIN: None. ABSENT: Commissioner Quill and Chairman Alderson. „_ - 3 Planning Commission Minutes February 23, 2010 There was no further discussion and it was moved and seconded by Commissioners Weber/Wilkinson to approve Resolution 2010-004 recommending approval of General Plan Amendment 2009-120 as submitted. AYES: Commissioners Wilkinson, Weber, and Vice Chairperson Barrows. NOES: None. ABSTAIN: None. ABSENT: Commissioner Quill and Chairman Alderson. There was no further discussion and it wp9 moved and seconded by Commissioners Weber/Wilkinson to a)a o1 ei = esolution 2010-005 recommending approval of Zone Change'009-t 3-Pas submitted. AYES: Commissioners W Barrows. NOES: None. AB Quill and Chairman Alderson. There was no furthe Commissioners Wet recommending appr amendments as requ file in the Planning Di AYES: /'Corriffii ioners Quill an&0+� ,airmaki.Alderson. rejoi and Vice, Chairperson ABSENT: '''Obr fnissioner n&i 4vas moved and seconded by to approve Resolution 2010 006 itative T*iact-" Map 35996 with l q lic Wo*s Department memo on Weber, and Vice Chairperson None. ABSENT: Commissioner meeting. ConditionalR se R Wit 2009-124; a request by T-Mobile West Corporatiorijfgr consideration to allow for the placement of a seventy t" I 70) Foot Tai(!I Monopalm Tower and an Equipment Enclosure Within 4i0A Family hieritage Church Parking Lot located at 78 998 Miles Assistaiit Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Wilkinson commented on the photo shown looking west to the site and was concerned about its accuracy. 477 In