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2010 07 20 CCeaf 4 4 OdA City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, JULY 20, 2010 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2010-052 Ordinance No. 483 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION — NONE RECESS TO REDEVELOPMENT AGENCY RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE to" 0. City Council Agenda July 20, 2010 PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS 1. WRITTEN CORRESPONDENCE FROM STANDARD PACIFIC HOMES DATED JULY 12, 2010, REGARDING A REQUEST FOR TIME EXTENSION OF IMPROVEMENTS FOR TRACT MAP 32279. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JULY 6, 2010. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JULY 20, 2010. 2. RECEIVE AND FILE TREASURER'S REPORT DATED MAY 31, 2010. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED MAY 31, 2010, AND THE INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING JUNE 30, 2010. 4. RATIFICATION OF CITY MANAGER APPROVAL OF THE COACHELLA VALLEY WATER DISTRICT STANDARD DOMESTIC WATER SYSTEM AND SANITATION SYSTEM INSTALLATION AGREEMENT FOR FIRE STATION 32 AND PHASE 1 OF THE CORPORATE YARD, PROJECT NOS. 2008-03 AND 2007-08. 5. ACCEPTANCE OF PLAYGROUND EQUIPMENT AT ADAMS PARK, PROJECT NO. 2009-06. ®� City Council Agenda 2 July 20, 2010 6. APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH THE LA QUINTA CHAMBER OF COMMERCE FOR FISCAL YEAR 2010-2011. 7. APPROVAL TO AWARD A CONTRACT TO CONSTRUCT THE WASHINGTON STREET WIDENING IMPROVEMENTS, PROJECT NO. 2008-18. 8. ACCEPTANCE OF THE HIGHWAY 111 TRAFFIC SIGNAL INTERCONNECT AND CONTROL EQUIPMENT REPLACEMENT PROJECT, PROJECT NO. 2008-16, FEDERAL AID PROJECT NO. CIVIL 5433 (009). 9. APPROVAL TO AWARD A CONTRACT TO ARAMEXX CONSTRUCTION TO CONSTRUCT THE SEASONS DOG PARK IMPROVEMENTS, PROJECT NO. 2009-05. 10. APPROVAL TO AWARD A CONTRACT WITH LEE & STIRES, INC. TO CONSTRUCT THE MONROE STREET PAVEMENT REHABILITATION IMPROVEMENTS, PROJECT NO. 2009-21. 11. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 31816, WESTWARD SHADOWS, LA QUINTA NORTH PARTNERS, L.P. 12. ACCEPTANCE OF OFFSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 31816, WESTWARD SHADOWS, LA QUINTA NORTH PARTNERS, L.P. 13. APPROVAL TO EXCUSE CHAIRMAN ED ALDERSON'S ABSENCE FROM THE JULY 27, 2010, PLANNING COMMISSION MEETING. 14. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E), AUTHORIZATION TO ADVERTISE FOR BID THE SITE IMPROVEMENTS AND TO PROCURE THE PRE -FABRICATED RESTROOM FACILITY SOLE SOURCE, AND APPROVAL TO AWARD THE PROJECT SITE IMPROVEMENTS FOR THE COLONEL PAIGE MIDDLE SCHOOL RESTROOM, PROJECT NO. 2010-05, AND APPROPRIATION OF ADDITIONAL QUIMBY FUNDS. 15. ADOPTION OF A RESOLUTION ACCEPTING A DONATION FROM LANDMARK GOLF MANAGEMENT, LLC. BUSINESS SESSION - NONE STUDY SESSION - NONE M, City Council Agenda 3 July 20, 2010 REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (ADOLPH) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (EVANS) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 18. PLANNING COMMISSION MINUTES OF MAY 25, 2010 19. COMMUNITY SERVICES COMMISSION MINUTES OF JUNE 14, 2010 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. UPDATE ON GREEN AND SUSTAINABLE LA QUINTA PROGRAM 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR JUNE 2010 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR JUNE 2010 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR JUNE 2010 8. PUBLIC WORKS DEPARTMENT REPORT FOR JUNE 2010 9. POLICE DEPARTMENT REPORT FOR JUNE 2010 10. FIRE DEPARTMENT QUARTERLY REPORT ENDING JUNE 2010 MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE " 004 City Council Agenda 4 July 20, 2010 RECESS TO REDEVELOPMENT AGENCY MEETING NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS — NONE ADJOURNMENT The next regular meeting of the City Council will be held on August 3, 2010, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda 5 «.•'' 005 July 20, 2010 DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of July 20, 2010, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on July 16, 2010. DATED:/July 16, 2010 VERONICA�YIMONTECINO, City Clerk City of La uinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. p• 006 City Council Agenda 6 July 20, 2010 WRITTEN CORRESPONDENCE ITEM: STANDARD PACIFIC HOMES July 12, 2010 Mr. Don Adolph Mayor CITY of LA QUINTA 78-450 Avenida La Fonda La Quinta, CA 92253 Re: Request for Time Extension of Improvements Tract map No. 32279 — Mirage of La Quinta (a.k.a. Palo Verde) Subdivision Improvement Agreement (SIR), On -site Improvements Mayor Adolph: On Friday, July 9, 2010 Standard Pacific was informed that no action was taken on the Tract No. 32279 Subdivision Improvement Agreement (Palo Verde). Unfortunately, due the lack of noticing and vacation schedules we were not informed of the City Council hearing date regarding this item. In light of these circumstances and the decision by City Council to not take action to approve our extension request we hereby request to consider again our SIA extension. We feel it is necessary to request this extension in light of the current real estate market conditions. It has been our intention to complete Palo Verde at a date when the market becomes viable to sell homes again. 111e 2009 extension was granted based on the conditions that were assigned by the City of La Quinta at the request of the Palo Verde residents: ✓ Underground conduit be extended to the roundabouts (lighting and irrigation); ✓ Valves and manholes adjusted to final grade; and ✓ Final lift of street paving for Rosewood Court. All of these items were completed as scheduled and inspected by the City's Engineering staff. It was also our understanding that the roundabouts were to be installed once home construction on Rosewood Court was complete. As a reminder the reasons for delaying installation of the roundabouts until home construction is complete are as follows: ✓ Create an impediment to construction access as well as resident access; ✓ Suffer damage during construction as a result of a narrow drive aisle; ✓ Part of future DRE phase and not currently accounted for in the FIOA maintenance budget; and ✓ hnprovement bonds remain in place as collateral for the construction of the roundabouts. p« 007 26 Technology, Irvine, CA 92618 1 TEL 949.789-1600 1 FAX 949.789.1609 1 ut=stank4rdpaciftdxt s.mrn Mr. Don Adolph Re: "Tract map No. 32279 Request for Time Extension of Improvements July 12, 2010 Page 2 of 2 We ask that the City Council agenclize SIA extension request for Tract No. 32279 at the earliest possible convince of the Council's agenda. If you have any questions, please feel free to contact me at (949) 789-1716. Sincerely, STANDARD PACIPtc HOMES OF ORANGE COUNTY Sean Doyle Project Manager Cc: Michael Battaghn, Standard Pacific Homes Timothy R. Jonasson, PE, City of l..a Quinta Ed Wimmer, City of La Quinta Q\PRL)jI;CI A1AVACf.Y�IiN19P20JGCI5\C[,IRIiCNt\COAC74 U-A VALLEY NifGIMORI WDS\PALO VERUL\G2 CITY-WuN\ymRRESP\GLJ cn1 FNT: colwSP\M 32211ASIA EXIEISION REQUE5TS\30I1\'IR 32279 SI A NO ACIION RESPO , I:IR (UI.Y 1210).00; V..n 008 26 Technology, Irvine, CA 92618 1 TEL.949.789.1600 1 FAX 949.789.1609 1uxxustnn&trdjlafdorer.amz o`` La�u�4'•�-Y�O F Z CFhl OF COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Demand Register Dated July 20, 2010 RECOMMENDATION: Approve Demand Register Dated July 20, 2010 BACKGROUND: Prepaid Warrants: 87929 - 87948} 566,468.02 87949 - 87972} 77,011.77 87973 - 87978} 494,399.62 87979 - 87991} 38,253.21 87992 - 88001 } 86,133.84 Voids} (350.00) Wire Transfers} 210,183.41 P/R 36091 - 36114 458,509.60 P/R Tax Transfers} 128,242.41 Payable Warrants: 88002-881771 1,393,941.89 $3,452,793.77 FISCAL IMPLICATIONS: Demand of Cash -City $3,440,640.36 Demand of Cash -RDA $11,903.41 Demand of Cash - HA $250.00 John M. Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION / CONSENT CALENDAR / STUDY SESSION PUBLIC HEARING 0.1 009 CITY OF LA QUINTA BANK TRANSACTIONS 6/23110-7/13/10 6125/10 WIRE TRANSFER - ICMA 6/25110 WIRE TRANSFER - PERS 6/29/10 WIRE TRANSFER - TASC 7101110 WIRE TRANSFER -HEALTH PREMIUM 7/01/10 WIRE TRANSFER - PERS 7/09110 WIRE TRANSFER - ICMA 7/09/10 WIRE TRANSFER - PERS TOTAL WIRE TRANSFER OUT $13,413.75 $23,593.73 $1,530.76 $102,092.50 $2,347.66 $13,423.56 $53,781.45 $210,183.41 co.- .. 010 .yNP m W .r O n O r I11 a O P a 0 N b W N W ' U F• ' O 0 W > W M a m am a £ z o M zr wz ao a Ow Zi z oH' z £w' o '¢�' 00 mm ONOOmOM..O OmPOOVYI oln rin v.. oo In 111 oo mvovvrr O O \' 00 mm Pr00.. 0.y IIIMPPbOPON OPrNbb PP .+." 00 rvbrlllbr If11f1 Ui Wu . . . . . . . . . . . . . . . . . .y .y U ' UV . 00 bb NP.+ILI r'�1 r.�IbMrPOMMr ObMwwP PP 00 rrMr�lbr NN I(11[1 mm N �" ^��"•^ N'� '-'NM.a NP PP MM MM mr~Pb.+M . wr. z' O MNOO Nit .. �1mo.. .i .+N.y bb�?bb .i •+ r .+�irvrP o O O M O O O O O O M N P O o O O O ti r' O ti rl O O O O O O O o O O 1I. . . .1f. 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Ow d'Q d Q O o d d d, zu ~ LL W O d' d' W K K K U' WKK., r q r d d 000. 069 (F� 4 4zf Qa!Krcv COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Receive and File Transmittal of Treasurer's Report dated May 31, 2010 RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: 1067M CHARTER CITY IMPLICATIONS: None. AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated May 31, 2010 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. " 070 Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: n/ ,a . _ - Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta An •'i 071 L ATTACHMENT 1 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for May 31, 2010 DATE: June 30, 2010 Attached is the Treasurers Report for the month ending May 31, 2010. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change LAIF Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual Funds $ 47,651,232 1,209,000 98,895,685 18,993,734 15,203,480 411,652 $ 33,800,000 (2) (2) (2) 1 $ (29,800,000) 20,158 1,874 0 (12,178) 0 $ 51,651,232 1,209,000 98,915,843 18,995,608 0 15,191,302 411,652 4,000,000 0 20,158 1,874 0 (12,178) 0 Subtotal I $ 182,364,783 1 $ 33,800,000 1 $ 29,800,000 $ 9,854 1 $ 186,374,637 $ 4,009,854 Cash $ 1,077,216 1 & 3 $ 861,298 $ 215,918 861,298 Total $ 183,441,999 1 $ 33,800,000 1 $ 30,661,298 $ 9,854 $ 186,590,555 $ 3,148,556 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quints, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. NIWC, ".'(, 3o ZbIDonM. Falconer Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. ,,, ,j 0 7 2 3 Treasurer's Commentary For the Month of May 2010 Cash Balances — The portfolio size increased by $3.15 million to end the month at $186.59 million. The major reason for the increase was the receipt of the 2"d County of Riverside May property tax installment of $26.9 million less a payment of the $23.5 million SERAF payment to the State of California. Investment Activity — The investment activity resulted in an average maturity decreased by 25 days to 127 days at the end of May. The Treasurer follows a buy and hold investment policy and no investment purchases were made in the month. The sweep account earned $22 in interest income for the month of April and the bank fees for the month were $ 2,012 which resulted in a net decrease of $1,990 in real savings. Portfolio Performance — The overall portfolio performance remained unchanged from last month and ended at .48% for the month, with the pooled cash investments yielding .52%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .84% which reflects the current interest rate environment. Looking Ahead The Treasurer is still concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage because its rate declines slower in a declining rate environment. The Treasurer will not be investing in non-TLGP corporate notes, non-TLGP commercial paper or Fannie Mae or Freddie Mac Government Sponsored Enterprises (GSE) due to the current economic conditions affecting the financial markets. 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N a r 0 0 o aaa o m m 0 a m � � o d J V m � N � v � � O N 9 y O N rn y E « N N < E IL UU� CI ia _° dE�LL� � cZ¢ I nn -01 077 8 '„."o U §J@ \ !\( \\©\ gg. }\ ®» 079 10 City of La Omnta Comparative Rates of Interest May 31, 2010 City of La Quinta Average August 200E 4.94% 5.01% 497% 48 4.97% 4.95% Sep12006 4.98% 5.01% 499% 53 5.00% 5.02% Oct 2006 5.00% 5.02% 501% 6 496% 5.10% Nov 2006 5.04% 5.03% 5.03% 62 4.94% 5.13% Dec 2006 5.08% 5.04% 506% 80 490% 5.13% Jan 2007 5.18% 5.12% 5.16% 64 4.98% 5.16% Feb 2007 5.19% 5.13% 5. 17% 45 4.95% 5.18 % Mar2007 5.21% 503% 5.15% 67 4.88% 521% Apr2007 5.20% 5.14% 5.15% 42 4.84% 5.22% May 2009 5.20% 5.05% 5.16% 32 4.81% 525% June 2007 5.19% 488% 5.10% 85 4.81% 5.25% FY 01108 July 2007 5.21% 4.90% 5.12% 129 4.80% 5.26% August2007 5. 17% 4.85% 5.08% 109 4.59% 5.25% Sept2007 5.16% 4.86% 5.06% 129 4.00% 5.23% Oct2000 5.11% 485% 5.02% 116 3.95% 5.14% Nov 2007 5.03% 483% 4.96% 99 3.34% 4.96% Dec 2007 4.95% 343% 4.45% 123 3.39% 480% Jan 2008 4.58% 333% 4.22% 96 2.31% 462% Feb 2008 4.12% 3.24% 3.85% 86 207% 4.16% Mai-2008 4.07% 2.83% 3.67% 74 150% 398% Apr2008 3.45% 3.27% 3.41% 82 1.70% 340% May 2008 3.14% 3.27% 3.17% 63 192% 3.07% June 2008 309% 1.94% 2.86% 80 2.14% 289% FY 08109 July 2008 2.99% 193% 2.77% 62 1]0% 1.88% 2.29% 275% 2.18% 279% August 200E 3.16% 1.92% 288% 51 1.69% 1.89% 2.14% 2.38% 2.08% 278% Sep12008 281% 1.92% 264% 37 142% 179% 196% 2.00% 2.13% 2.77% Oct2008 2.66% 2.61% 2.61% 29 090% 140% 1.72% 150% 2.07% 271% Nov 2008 2.38% 2.36% 2.36% 64 0.15% 0.49% 1.04% 1.26% 145% 2.57% Dec 2008 1.60% 0.18% .142% 116 0.05% 0.25% 0.59% 0.88% 0.97% 2.35% Jan 2009 1.36% 0.18% 123% 82 0.15% 0.35% 0.43% 0.88% 0.31% 2.05% Feb 2009 1.23% 0.18% 1.11% 75 030% 0.50% 0.61% 088% 0.48% 1.87% Mar2009 1.26% 0.18% 1.13 % 69 020 % 042% 0.70% 0.88% 0.37% 182% Apr2009 094% 0.18% 085% 54 031% 0.33% 0.59% 088% 0.28% 161% May 2009 092% 0.18% 0.84% 80 0.18% 0.30% 053% 0.88% 0.23% 1.53% June 2009 065% 0.29% 0.80% 111 0.20% 0.35% 055% 1.13% 0.26% 1.38% FY 09110 July 2009 069% 0.30% 065% 111 0.19% 0.28% 047% 1.00% 0.28% 104% August2009 0.64% 0.30% 0.61% 92 0.16% 0.26% 0.46% 100% 0.24% 0.93% Sept2009 0.66% 0.31% 0.53% 112 0.12% 0.19% 0.41% 1.00% 0.19% 075% Oct 2009 0.52% 031% 0.50% 90 0.08% 0.19% 0.38% 1.00% 0.19% 065% Nov 2009 0.56% 0.31% 053% 152 0.04% 0.14% 0.32% 095% 0.15% 0.61% Dec 2009 0.56% 0.15% 0.51% 239 0.11% 0.20% 0.16% 1.00% 0.16% 0.57% Jan 2010 0.46% 0.15% 0.43% 179 006% 0.14% 0.34% 0.88% 0.13% 056% Feb 2010 0.51% OA13% 048% 162 0.13% 0.19% 0.32% 0.88% 0.16% 0.58% Mar2010 0.50% 0.16% 047% 172 0.15% 024% 0.38% 1.00% 0.20% 0.55% Apr2010 0.52% 0.16% 0.48% 162 0.15% 0.24% 049% 1.00% 0.23% 059% 080 11 h d T M m C Q't a+ 07 Ci 4) o C O w O O O N a+ U t. m y V o G N O N O O O O O L O O 0 a a I o IN m I� iE I > III `o I w i � W l O � N I _ N Q C I Q C II I I v y III � II U w m Q �m dl LL L d O O cO G NI N LL j c w E O c L m N q � c cu m E w rn t CD C s � c III x, isc U U i C 0 O IN O O O ».,0N 081 12 uF.CwQ�w COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Reports dated May 31, 2010 and Investment Summary Report for the Quarter Ending June 30, 2010 RECOMMENDATION: Receive and File. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of the May 31, 2010 Statement of Revenue and Expenditures for the City of La Quinta and Investment Summary Report for the Quarter Ending June 30, 2010. Respectfully submitted, Aq�wk John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Revenue and Expenditures Report, May 31, 2010 2. Investment Summary Report for the Quarter Ending June 30, 2010 '�e..•J 082 H 1 1 H1,r71VIC1V 1 1 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/0112009 - 05/3112010 FUNDS ADJUSTED BUDGET RECEIVED % RECEIVED General $38,955,158.00 $29,933,799.20 76.80% Library 2,552,500.00 1,255,075.00 49.20% Gas Tax Revenue 985,095.00 624,210.37 63.40% Federal Assistance 350,055.00 12,240.00 3.50% JAG Grant 86,353.00 32,319.93 37.40% Slesf(Cops) Revenue 100,100.00 45.87 0.00% Indian Gaming 120,150.00 104,704.68 87.10% Lighting & Landscaping 947,800.00 946,509.13 99.90% RCTC 1,970,763.00 1,652,538.19 83.90% Development Funding 0.00 0.00 0.00% Crime Violent Task Force 0.00 0.00 0.00% AB 939 5,000.00 4,282.17 85.60% Quimby 40,000.00 57,095.90 142.70% Infrastructure 1,700.00 1,225.31 72.10 % Proposition 1B 608.885.00 34,142.20 5.60% South Coast Air Quality 98,250.00 55,015.98 56.00% CMAQ/ISTEA 1,163,000.00 0.00 0.00% Transportation 135,800.00 112,099.26 82.50% Parks & Recreation 53,520.00 33,897.00 63.30% Civic Center 59,700.00 37,889.51 63.50% Library Development 21,300.00 13,491.00 63.30% Community Center 9,440.00 6,331.18 67.10% Street Facility 107,059.00 105,913.13 98.90% Park Facility 1,480.00 994.66 67.20% Fire Protection Facility 8.400.00 5,364.76 63.90% Arts In Public Places 38,325.00 19,988.48 52.20% Interest Allocation 0.00 143,898.83 0.00% Capital Improvement 98,861,591.00 8,376,736.21 8.50% Equipment Replacement 27,737.00 24,893.80 89,70% Information Technology 337,044.00 335,478.12 99.50% Park Equipment & Facility 6,500.00 4,571.24 70.30% SilverRock Golf 3,430,349.00 3,357,691.27 97.90% SilverRock Golf Reserve 69,307.00 720.31 1,00% La Quinta Public Safety Officer 2,100.00 2,069.01 98.50% La Quinta Financing Authority 6,603,611.00 6,593,938.04 99.90% RDA Project Area No. 1 53,293,675.00 53,170,107.60 99.80% RDA Project Area No. 2 32,540,049.00 31,241,989.07 96.00% La Quinta Housing Authority0.00 0.00 0.00% Total $243,591,796.00 $138,301,266.41 n,... U83 z CITV OF LA DUINTA EXPENDITURES - ALL FUNDS FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET General1,724,350,00 Library 751,992.55 0.00 972,357.45 Gas Tax 1,669,194 1,1 0.00 Assistance 4,230.00 33.33.00 240.00 0.00 321,990.69 00 JFederalAG JAG Grant 86,,544.0 32,307.20 32,307.20 0.00 53.9500 Sles(Cops) Revenue 120,300.00 0.00 1 00.00 ,6 India60 i Gaming 04,70 ,6 0,00 5,595,32 Lighting&Landscaping Lighting 973,182.00 9970,76,0 697,878,65 8347,13.0 0,00 75,303.34 RCTC 7,970,763.00 1,347,137.02 000 23,62.9 623,.00 Development Agreement 0.00 C00 0.00 Violent Crime Task Force 8160 AB ABmb 356.982.00 94,53.67 94,.149,9 928, 3.OLD 58,51 . Quimby ,617.963,0 9,67,576, 00 14,502. 06 000 3.04 9 486,813.3 InfissiProposition 000 9307 Proposition 18 606,885.00 4,142.0 0.00 572,07350 South Coast Air Quality 372.582,00 3163.00.00 78,435.82 78.435.82 0,00 294,146.18 216300,0 CMAG 1,699,19200 000 1.4.07697236 5,15,W0.2.00 2,21 1,622,219.64 0.09 4, ForkTrans Patics 8 Recreation 15 0 $ 000 9,0280.36 9 Civic Center ,264, 295500.00 .548.0 28,059,39 0.00 8,715, 68,715.99 Library Development 790,00.00 8,0.00 0.00 11,0. 061 Community Center 0,64 0.00 00 Street Facility 2102,53 4,23 7102,7 0.00 6.41 5,60 1,1(16,8.92) Park Facility .00 19,250000 7.92 73.888..92 0,00 Fire Protection 3,,424,3 0.00 ,361, 2 Art.InPublic Places 839,23000 392310 53000 0,00 85.80.7 785,.05.70 Interest Allocation 0..5 0.73 00 0.,5 CapitalImprovementroeplace 98354,691.00 673 8770260,66 306..00 81.36 9584,3634 Equipment Replacement 122,922T00 0,00 Information Technology 522,922,00 269933,38 0.00 252,98862 Park Maintenance Facility Park 9]$931 D0 794,734.67 7928,46 0.00 184.196,33 165,310,71 SilverRock 4,093,771.00 .2 3,928,460.29 0.00 165,00.71 Res Reserve SO 0.00 0.00 0,00 0.00 Public LO Public Safety Officer 2000,00 0,00 2 La Duinla Financing Authority, 6,51.5001 00 6, 8,00 0,00 405.00 89 La Housing Authority, 2,288.99 0,00 9,212B9 49.2,169 RDA Project Area No. 1 A Project ,8500.00 113,853,167.00 00 64,331,003.16 ,331.03. 0.00 RDA Project Area No.2 44,62 , 44,628,572.00 18,588,884.83 0.00 26,039,687.17 26,039,68].17 oa �•. 084 K3 CITY OF LA QUINTA 07101/2009 - 05/3112010 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 2,843,000.00 1,547,259.31 1,295,740.69 54.420% No Low Property Tax Distribution 3,238,000.00 4,020,236.77 (782,236.77) 124.160% Statutory Tax 215,289.00 186,243.79 29,045.21 86.510% Sales Tax 5,021,685.00 3,765,381.80 1,256,303.20 74.980% Sales Tax Reimbursement 1,368,315.00 1,002,269.11 366,045.89 73.250% Document Transfer Tax 433,760.00 379,066.49 54,693.51 87.390% Transient Occupancy Tax 3,878,000.00 3,414,807.27 463,192.73 88.060% Transient Occupancy Tax - Mitigation Measures 328,300.00 15,477.38 312,822.62 4.710% Franchise Tax 1,410,000.00 1,205,998.34 204,001.66 85.530% TOTAL TAXES 18,736,349.00 15,536,740.26 3,199,608.74 82.920% LICENSE & PERMITS: Business License 288,800.00 271,945.70 16,854.30 94.160% Animal License 29,700.00 30,574.50 (874.50) 102.940% Building Permits 176,500.00 169,857.82 6,642.18 96.240% Plumbing Permits 31,600.00 22,283.25 9,316.75 70.520% Mechanical Permits 23,800.00 17,074.00 6,726.00 71.740% Electrical Permits 21,700.00 23,594.13 (1,894.13) 108.730% Garage Sale Permits 16,100.00 14,840.00 1,260.00 92.170% Misc. Permits 91,100.00 47,542.82 43,557.18 52.190% TOTAL LICENSES & PERMITS 679,300.00 597,712.22 81,587.78 87.990% FEES: Sale of Maps & Publications 3,700.00 2,988.00 712.00 80.760% Community Services Fees 328,900.00 339,466.07 (10,566.07) 103.210% Finance 550.00 555.00 (5.00) 100.910% Bldg & Safety Fees 144,100.00 141,287.48 2,812.52 98.050% Bldg & Safety Lease Revenue 35,000.00 25,267.81 9,732.19 72.190% SMIP Fees 2,000.00 116.17 1,883.83 5.810% Community Development Fees 50,000.00 44,352.50 5,647.50 88.710% Public Works Fees 108 600.00 157 090.35 (48,490.35) 144.650% TOTAL FEES 672,850.00 711,123.38 (38,273.38) 105.690% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,579,061.00 1,878,176.82 1,700,885A8 62.480% Motor Vehicle Code Fines 107,100.00 98,278.45 8,821.55 91.760% Parking Violations 48,500.00 54,050.68 (5,550.68) 111.440% Misc. Fines 243,800.00 150,244.69 93,555.31 61.630% Federal Govt Grants 202,098.00 24,049.00 178,049.00 11.900% County of Riverside Grant 50,000.00 58,518.00 (8,518.00) 117.040% State of California Grant 32,460.00 25,115.82 7,344.18 77.370% Fire Services Credit- Capital(10150003375010: 3,798,505.00 2,552.712,10 1,245,792.90 67.200% Fire Services Credit -Oper (10150003375000) 5,118,200.00 3,470,431.87 1,647,768.13 67.810% CVWD 16,800.00 12,600.00 4,200.00 75.000% CSA152 Assessment 253,757.00 253,757.26 (0.26) 100.000% TOTAL INTERGOVERNMENTAL 13,450,281.00 8,577,933.69 4,872,347.31 63.780% INTEREST 3,624,383.00 3,000,906.99 623,476.01 82.800% MISCELLANEOUS Miscellaneous Revenue 11,000.00 11,797.93 (797.93) 107.250% AB939 94,900.00 46,575.43 48,324.57 49.080% Insurance Recoveries 11,500.00 26,811.37 (15,311.37) 233.140% Assmnt Dist Surplus 0.00 165.36 (165.36) 0.000% Other Mitigation Measures 0.00 0.00 0.00 0.000% Litigation settlement 0.00 0.00 0.00 0.000% Advertising Coop 65,000.00 16,512.50 48,487.50 25.400% Cash Overl(Short) 50.00 (13.09) 63.09 -26.180% TOTAL MISCELLANEOUS 182,450.00 101,849.50 80,600.50 55.820% TRANSFER IN 1,609,545.00 1,407,533.16 202,011.84 87.450% TOTAL GENERAL FUND 38,955,158.00 29,933,799.20 9,021,358.80 76.840% .a,..,_ 085 4 CITY OF LA QUINTA 07101/2009-0513112010 GENERAL FUND EXPENDITURE SUMMARY ADJUSTED 5/31/10 REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 1,031,015.00 775,861.74 0.00 255,153,26 CITY MANAGER'S OFFICE 542,64300 439,772.68 0,00 102,870,32 DEVELOPMENT SERVICES 2,030,73700 1,770,818.12 0.00 259,918.88 MANAGEMENT SERVICES 1,754,752.00 1416,846.03 0.00 337,905.97 TOTAL GENERAL GOVERNMENT CITY CLERK 706,637.00 581.503.46 000 125.133.54 TOTAL CITY CLERK COMMUNITY SERVICES PARKS & RECREATION ADMINISTRATION 1,440,141.00 1,200,736.76 0.00 239,404.24 SENIOR CENTER 429,799.00 357.654.57 0.00 72,244.43 PARKS & RECREATION PROGRAMS 210,498.00 183,490.80 000 27,007,20 LIBRARY 1,432,934.00 695,343.10 0,00 737,590,90 MUSEUM 296,863.00 79,356.37 0,00 217,506,63 PARK MAINTENANCE 1,031,084.00 823,999,26 0.00 207084]4 TOTAL COMMUNITY SERVICES __Tdi3RJ.60 _— FINANCE : FISCAL SERVICES 1,098,857.00 985,725.55 0,00 113,131.45 CENTRAL SERVICES 326,798.00 271,251.00 000 55,545.00 TOTAL FINANCES BUILDING & SAFETY: POLICE: BUILDING&SAFETY -ADMIN 392,29500 352,61932 0.00 39,675,28 BUILDING 958,50800 844,779.10 0.00 113,728.90 CODE COMPLIANCE 1,054,7850D 919,862,94 0.00 134,922.06 ANIMAL CONTROL 401,854.00 346,274,01 0.00 65,579.99 FIRE 4,957,940.00 3,511,745.96 17.189.35 1,429,00489 EMERGENCY SERVICES 168,225.00 156,341.93 0.00 11,883.07 CIVIC CENTER BUILDING -OPERATIONS 1,180,206.00 1,092,568.60 0.00 87,637.41 TOTAL BUILDING & SAFETY ---- 9TTT,6f3.aI POLICE SERVICES 12,588,245.00 6,226,028.49 0.50 6.362.21601 TOTAL PUBLIC SAFETY i' .MTT4Sb0 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1,581,432.00 712,698.12 0.00 868,73388 CURRENT PLANNING 848,416.00 640,841.17 0.00 207,574.83 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 748,471.00 551,839.86 1,000.00 195,631,14 DEVELOPMENT & TRAFFIC 1,023,73800 878,662.76 0.00 145,075,24 MAINT/OPERATIONS- STREETS 3,459.287,00 2,547,297.80 4.85000 907.139.20 MAINT/OPERATIONS- LTG/LANDSCAPING 1,814,142.00 1,254,157.53 0.00 559.984,47 CONSTRUCTION MANAGEMENT 1,514,766.00 1,199,83726 53,167.89 261,760.85 TOTAL PUBLIC WORKS--8, TRANSFERS OUT 5.170.483.GO 3,398,373,90 0.00 1.772,109,10 GENERAL FUND REIMBURSEMENTS _ (6,999,043.00) (4,69156D.58) 000 (23D7482.42) NET GENERAL FUND EXPENDITURES 43,196,506.00 29,524,62801 76.207.74 13,595,670.25 „„,� 086 s CITY OF LA QUINTA 07/01/2009 - 06131/2010 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,549,700.00 1,255,075.00 1,294,625.00 49.220% Contributions 0.00 0.00 0.00 0.000% Interest 2,800.00 0.00 2,800.00 0.000% TOTAL LIBRARY 2,552,500.00 1,255,075.00 1,297,425.00 49.170% GAS TAX REVENUE: Section 2105 201,600.00 175,904.46 25,695.54 87.250% Section 2106 123,600.00 107,021.54 16,578.46 86.590% Section 2107 271,600.00 233,332.18 38,267.82 85.910% Section 2107.5 29,795.00 0.00 29,795.00 0.000% Traffic Congestion Relief 357,000.00 107,671.17 249,328.83 30.160% Interest 1,500.00 281.02 1,218.98 18.730% TOTAL GAS TAX 985,095.00 624,210.37 360,884.63 63.370% FEDERAL ASSISTANCE REVENUE: CDBG Grant 350,055.00 12,240.00 337,815.00 3.500% Federal Stimulus 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 350,055.00 12,240.00 337,815.00 3.500% JAG GRANT Grant Revenue 86,303.00 32,307.20 53,995.80 37.430% Interest 50.00 12.73 37.27 25.460% TOTAL JAG GRANT 86,353.00 32,319.93 54,033.07 37.430% SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0.000% Interest 100.00 45.87 54.13 45.870% TOTAL SLESF (COPS) 100,100.00 45.87 100,054.13 0.050% INDIAN GAMING „ Grant revenue 120,000.00 104,704.68 15,295.32 87.250% Interest 150.00 0.00 150.00 0.000% TOTAL INDIAN GAMING 120,150.00 104,704.68 15,445.32 87.140% LIGHTING & LANDSCAPING REVENUE: Assessment 947,800.00 946,509.13 1,290.87 99.860% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 947,800.00 946,509.13 1,290.87 99.860 % RCTC RCTC Funding 1,970,763.00 1,652,538.19 318,224.81 83.850% Transfer in 0.00 0.00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0,000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 0.00 0.00 0.00 0.000% Grant revenue -JAIB 0.00 0.00 0.00 0.000% CLET Line 0.00 0.00 0.00 0.000% Asset Forfeiture -State Adjudicated 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 0,000% AB 939 REVENUE: AS 939 Fees 0.00 0.00 0.00 0.000% Interest 5,000.00 4,282.17 717.83 85.640% TOTAL AB 939 0 087 6 07/01 /2009 - 05131 /2010 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: 0.00 Quimby Fees 0.00 25,479.00 (25,479.00) 0.000% Donations 0.00 0.00 0.00 0,000% Interest 40,000.00 31,616.90 8,383.10 79.040% TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest 1,700.00 1,225.31 474.69 72.080% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 1,700.00 1,225.31 474.69 72.080% PROPOSITION 1B • SB1266 Prop 1B Grant 606,885.00 32,340.39 574,544.61 5.330% Interest 2,000.00 1,801.81 198.19 90.090% TOTAL PROPOSITION 1 B u SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48,900.00 25,339.68 23,560.32 51.820% MSRC Funding 48,000.00 28,737.96 19,262.04 59,870% Street Sweeping Grant 0.00 0.00 0.00 0.000% Interest - 1,350.00 938.34 411.66 69.510% TOTAL SCAQ 98,250.00 55,015.98 43,234.02 56.000% CMAQ/ISTEA State Grants 1,163,000.00 0.00 1,163,000.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 1,163,000.00 0.00 1,163,000.00 0.000% TRANSPORTATION Developer fees 115,800.00 102,019.69 13,780.31 88.100% Interest 20,000.00 10,079.57 9,920.43 50.400% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 135,800.00 112,099.26 23,700.74 82.550% PARKS & RECREATION Developer fees 53,520.00 33,897.00 19,623.00 63.340% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS & RECREATION 53,520.00 33,897.00 19,623.00 63.340% CIVIC CENTER Developer fees 59,700.00 37,889.51 21,810.49 63.470% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 59,700.00 37,889.51 21,810.49 63.470% LIBRARY DEVELOPMENT Developer fees 21,300.00 13,491.00 7,809.00 63.340% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 21,300.00 13,491.00 7,809.00 63.340% COMMUNITY CENTER Developer fees 4,440.00 2,812.00 1,628.00 63.330% Interest 5,000.00 3,519.18 1,480.82 70.380% TOTAL COMMUNITY CENTER 9,440.00 6,331.18 3,108.82 67.070% p�.. 088 07/01/2009 - 05/31/2010 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developer fees 4,020.00 2,728.00 1,292.00 67.860% Interest 500.00 477.21 22.79 95.440% Transfer In 102,539.00 102,707.92 (168.92) 100.160% TOTAL STREET FACILITY 107,059.00 105,913.13 1,145.87 98.930% PARK FACILITY Developer fees 1,320.00 836.00 484.00 63.330% Interest 160.00 158.66 1.34 99.160% TOTAL PARK FACILITY 1,480.00 994.66 485.34 67.210% FIRE PROTECTION FACILITY Developer fees 8,400.00 5,364.76 3,035.24 63.870% Interest 0.00 0.00 0.00 0.000% TOTAL FIRE PROTECTION FACILITY 8,400.00 5,364.76 3,035.24 63.870% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 33,525.00 16,235.35 17,289.65 48.430% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Donations 1,000.00 1,000.00 0.00 100.000% Interest 3,800.00 2,753.13 1,046.87 72,450% TOTAL ARTS IN PUBLIC PLACES 38,325.00 19,988.48 18,336.52 52.160% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 143,898.83 (143,898.83) 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 143 898.83 (143 898.83) 0.000% 00 toy IJ p CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Sale of Fixed Asset Insurance Recoveries Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND 07/01/2009-05/31/2010 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,945,323.00 90,704.57 1,854,618.43 4.660% 50,851.00 49,291.00 1,560.00 96.930% 0.00 0.00 0.00 0.000% 9,523,273.00 40,642.14 9,482,630.86 0.430% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 160,160.00 0.00 160,160.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 87,300.00 0.00 87,300.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 490,108.00 52,212.70 437,895.30 10.650% 0.00 0.00 0.00 0.000% 86,604,576.00 8,143,885.80 78,460,690.20 9.400% 98,861,591.00 8,376,736.21 90,484,854.79 122.070% 0.00 0.00 0.00 0.000% 15,407.00 15,406.71 0.29 100.000% 1,535.00 1,535.00 0.00 100.000% 795.00 794.72 0.28 99.960% 10,000.00 7,157.37 2,842.63 71.570% 0.00 0.00 0.00 0.000% 27,737.00 24,893.80 2,843.20 89.750% Charges for services 331,044.00 331,044.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Interest 6,000.00 4,434.12 1,565.88 73.900% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 337,044.00 335,478.12 1,565.88 99.540% PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF Green fees Range fees Resident Card Bob Hope Chrysler Classic Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY 0.00 0.00 0.00 0.000% 6,500.00 4,571.24 1,928.76 70.330% 0.00 0.00 0.00 0.000% 6,500.00 4,571.24 1,928.76 70.330% 2,980,503.00 2,960,674.51 19,928.49 99.330% 109,296.00 86,665.00 22,631.00 79.290% 15,000.00 35,550.01 (20,550.01) 237.000% 0.00 0.00 0.00 0,000% 325,550.00 274,901.75 50,648.25 84.440% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,430,349.00 3,357,691.27 72,657.73 97.880% 1,000.00 720.31 279.69 72.030% 68,307.00 0.00 68,307.00 0.000% 69,307.00 720.31 68,586.69 1.040% 2,000.00 2,000.00 0.00 100.000% 100.00 69.01 30.99 69.010% 2,100.00 2,069.01 30.99 98.520% CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 5/31110 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTEREST ADVANCE CAPITAL PURCHASES 4,000.00 2,257.68 000 1.742.12 REIMBURSE GENERAL FUND 0.00 1,720,350.00 DZI) 749,734.67 0,00 0.00 0,00 970,615.33 TRANSFER OUT 000 0,00 0.00 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 0.00 000 0.00 0.00 REIMBURSE GENERAL FUND TRANSFER OUT 1,131,354B0 1,037,074,49 O.W 94,279.51 537,840,00 700,603.82 0.00 437236.18 TOTAL GAS TAX FUND 53T, FEDERAL ASSISTANCE FUND: TRANSFER OUT 334,23000 12,240.00 321,990.00 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUI TOTAL JAG GRANT 86,303O1) 32,30]20 O.W 53995.80 SLESF(COPS) TRANSFER OUT TOTAL SLESF(COPS) FUND 129,544.00 19,543.32 OOU t000UU etl INDIAN GAMING FUND TRANSFER OUT 120,30000 104,704.68 0.00 15,595.32 TOTAL INDIAN GAMING FUNDf2O,30p-0�- _ LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND TRANSFER OUT 973,182.00 897,878.66 0.00 75.303,34 0.00 0.00 0.00 0,00 TOTAL LTG/LANDSCAPING FUND RCTC TRANSFER OUT 1,970.76300 1,347,137.02 000 623,62596 TOTAL ROTC - DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.00 0.00 000 0.00 REIMBURSE GENERAL FUND 0.00 0.00 0,00 0.00 TRANSFER OUT 000 0.00 0,00 LBO TOTAL DEV AGREEMENT FUND---- UW- CRIME VIOLENT TASK FORCE OPERATING EXPENSES TRANSFER OUT 205,000.00 195,183.99 0,00 9,816.01 TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 0.00 AS 939 OPERATING EXPENSES REIMBURSE GENERAL FUND 83,50000 24,299,95 3,928.70 55,271.35 TRANSFER OUT 68,482,00 62,776.16 0.00 5,70684 205,000.00 7,464.56 0.00 197,535.44 TOTAL AS 939-�5G,982:0� QUIMBY FUND: FEASIBILITY STUDY 0.00 0,00 0.00 0.00 REIMBURSE DEVELOPER FEES 0,00 0.00 0.00 0,00 INANSFER OUT 9,617,953.00 131,14996 0,00 9,486.813,04 TOTAL QUIMBY INFRASTRUCTURE FUND CONSTRUCTION 000 0.00 0.00 0.00 REIMBURSE GENERAL FUND 000 0.00 0,00 O00 TRANSFER OUT 397,57600 4,502,50 0,00 393,073.50 TOTAL INFRASTRUCTURE3 PROPOSITION 18 - SB 1266 TRANSFER OUI TOTAL PROPOSITION 1 B FUND 606,885.00 34, 142,20 LBO 572,742.80 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 26,600.00 16.847.86 ODD 9.752,14 TRANSFER OUT 345,98200 61,587.96 0,00 294.394,04 TOTAL SOUTH COAST AIR QUALITY 3U,582,00 CMAQ PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 TRANSFER OUT 1,163,000O 0,00 0.00 1.163.000.00 TOTAL CMAQ=b3,0p0.uo- TRANSPORTATION PROGRAM COSTS 0.00 0.00 0,00 0.00 CONTRIBUTION 0.00 0.00 )BI) 0,00 TRANSFER OUT 5,699,19200 1,622,219.64 0.0 4,076.972,36 TOTAL TRANSPORTATION-5TTi91TTWTD� PARKS & RECREATION INTEREST ON ADVANCE 15,000.00 5.971.91 000 9,028B9 TRANSFER OUT 0.00 000 0.00 0.00 TOTAL PARKS & RECREATION �5,IIW-0U CIVIC CENTER SERVICES INTEREST ON ADVANCE 0.00 1.598.03 O00 (1,598.03) REIMBURSE GENERAL FUND 92,500.00 202,76400 39,082.98 185,867.W 0.00 0.00 53,41702 16,89700 TRANSFER OUT 0.00 0.00 0.00 O00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 000 INTEREST ON ADVANCE 19,500.00 8.059.39 000 1T, 0.61 TRANSFER OUT 0.00 0.00 0,00 0.00 TOTAL LIBRARY DEVELOPMENTW'p,� D p91 Np�J 10 CITY OF LA QUINTA OTHERCITY FUNDS ADJUSTED 5131110 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 000 0,00 TRANSFER OUT 0.00 000 0.00 0,00 TOTAL COMMUNITY CENTER -------- 0-6IT-- STREET FACILITY PROGRAM COSTS 0.00 0.00 000 0.00 INTEREST ON ADVANCE 4,250.00 206.70 000 4,043,30 TRANSFER OUT 2.476,398.00 1,304,025,70 0,00 1,172,372.30 TOTAL STREET FACILITY-2,380iZ8.ZIT- PARK FACILITY PROGRAM COSTS 0,00 0.00 000 0,00 TRANSFER OUT 102,539.00 102707.92 000 (768.921 TOTAL PARK FACILITY _ �OZ;539.D� fOT,ITA y2 -a 0D 16$y21- FIRE PROTECTION INTEREST ON ADVANCE 9,25000 3,888,18 0.00 5,36182 TRANSFER OUT 0,00 0,00 0.00 0,00 TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 30,00000 15,068.75 0,00 14,931.25 OPERATING EXPENSES-APP 6,200.00 1,055.55 0,00 5,144.45 ART PURCHASES 603.030,00 37,300.00 0.00 565,730.00 TRANSFER OUT 200,000.00 0.00 000 200,R7 TOTAL ART IN PUBLIC PLACES B39,23D:00- CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 97.742,457,00 B,246,818.61 306,273.43 89.189,364.96 PROJECT REIMBURSEMENTS TO GEN FUND 1,119,134.00 129,917.60 0.00 989.216,40 TRANSFER OUT 0,00 0.00 0.00 000 TOTAL CAPITAL IMPROVEMENT-98,861.59Tb0 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 707,18500 168,285.66 0.00 538,899,34 CAPITAL PURCHASES 47,422.00 1,975.00 0.00 45.447,00 TRANSFER OUT 600,000.00 600,000.00 0.00 0.00 TOTAL EQUIPMENT REPLACEMENT FUND--f,35TU0TUG-- INFORMATION TECHNOLOGY FUND OPERATING EXPENSES CAPITAL PURCHASES PARK MAINTENANCE FACILITY OPERATING EXPENSES CAPITAL PURCHASES TRANSFER OUT SILVERROCK GOLF OPERATING EXPENSES TRANSFER OUT SILVERROCK GOLF RESERVE TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 490,77200 238,579,30 0.00 252,192.70 32,15000 31,354.08 0.00 79592 TOTAL INFORMATION TECHNOLOGY 252,98b 62 25,500.00 0,00 0.00 25,500.00 0.00 0.00 0,00 D00 953,437 00 794,734.67 0.00 158,696.33 TOTAL PARK MAINTENANCE FAC-T.Ud- 4,025,464.00 3.928.460.29 0,00 97,003.71 68,30700 0.00 0.00 68,30700 TOTAL SILVERROCK GOLF --- 4,D93,77T6U-- 3.928460.29 0.00 000 000 0,00 TOTAL SILVERROCK GOLF RESERVE II00-- TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0.00 0.00 2,00000 092 11 ATTACHMENT 2 @ c 0 LL E E U) 11 C N N C u N U N00lNNO��N OJ OJ mO V 0^ � O m EmOIO� N�NO)OJ �ONONN NNM�(O A (m0 Q y3 t9 00 O O <O r v o N <0 0 0 0 0 'n <000m�N rom TN(O (DMromo mm �0 rnrnmvo>v rrt�i< m W O N N O <p T N N N Lfl N N N N N N M N 0 0 0 0 0 0 0 0 0 0 0 0 O O O 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 o O O p o O O O O O O O O N Ol > 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 O O O O O O O O 1 O O O m N 0 r O 6 N N'i N N N N m N M o O2 .7 F O O 0 0 — — O — : T mG co NE; corm x x N N @ N M m O n !O (O Z Z d D ( o F- a s 0 L Z J d O C F- Y O @ E n U me E E E 0 o m m m VI y @ >. Y N _ > Z mfn 0 mO m c c Y 0 @@ c@@@ O Q Q m m U Elm 3 o E m N m m m m m m m== W O O- cp O O F-F-F-F-F-F-F-LL LLC7 Uf IL d Wm LLJJ @ rlm 093 12 `a �FM OFF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 20, 2010 BUSINESS SESSION: ITEM TITLE: Ratification of City Manager Approval of the Coachella Valley Water District Standard Domestic Water System and Sanitation System Installation Agreement for Fire Station 32 and Phase I of the Corporate Yard, Project No's 2008-03 and 2007-08. RECOMMENDATION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Ratify the City Manager's approval of the Coachella Valley Water District Standard Domestic Water System and Sanitation System Installation Agreement for Fire Station 32 and Phase I of the Corporate Yard, Project No's 2008-03 and 2007-08. FISCAL IMPLICATIONS: None with this action. CHARTER CITY IMPLICATIONS: The project that necessitated the subject agreement is funded with County Fire Credit Funds. As such, the project was bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: On October 6, 2009, the City Council awarded a contract to James A. Shirley for the construction of the site utilities for the new Fire Station 32 and Phase 1 of the Corporate Yard. The attached agreement with Coachella Valley Water District (CVWD or District) outlines the criteria by which the District will accept the improvements and provide water and sanitation services to the project. In order to receive the needed inspections from the District and to keep the project on schedule, the City Manager signed the attached. agreement on June 23, 2010. Staff is seeking ratification of the City Manager's approval with today's action by the City Council. The agreement is the District's standard form agreement for accepting water and sewer lines and providing wet utility services. a,..J- 094 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Ratify City Manager approval of the Coachella Valley Water District Standard Domestic Water System and Sanitation System Installation Agreement for Fire Station 32 and Phase I of the Corporate Yard, Project No's 2008-03 and 2007-08; or 2. Do not ratify City Manager approval of the Coachella Valley Water District Standard Domestic Water System and Sanitation System Installation Agreement for Fire Station 32 and Phase I of the Corporate Yard, Project No's 2008-03 and 2007-08 ; or 3. Provide staff with alternative direction. Respectfully submitted, o-A.-►. k"�nv Tom Hartung Director of Building and Safety Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. CVWD Standard Domestic Water System and Sanitation System Installation Agreement 0.. 095 ATTACHMENT No Recording Fee Required Per Government Code Section 27383 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: COACHELLA VALLEY WATER DISTRICT Post Office Box 1058 Coachella, California 92236 (Space above this line for Recorder's Use) APN: 770-184-001, 770-184-002, 770-184-003,770-184-004, 770-184-005,and 770-184-006 STANDARD DOMESTIC WATER SYSTEM AND SANITATION SYSTEM INSTALLATION AGREEMENT THIS STANDARD DOMESTIC WATER SYSTEM AND SANITATION SYSTEM INSTALLATION AGREEMENT ("Agreement") is made on this day of 2010, by and between the COACHELLA VALLEY WATER DISTRICT, a public agency of the State of California ("District") and LA QUINTA REDEVELOPMENT AGENCY, a Public Body Corporate and Politic; CITY OF LA QUINTA, a California municipal corporation; CITY OF LA QUINTA, a municipal corporation; CITY OF LA QUINTA; and CITY OF LA QUINTA, CALIFORNIA, a California municipal corporation and charter city ("Developer"). RECITALS A. Developer is the owner of certain real property located in the County of Riverside, California legally described on Exhibit "A" and depicted on Exhibit `B" attached hereto and by this reference incorporated herein ("Developer Property"). B. Developer is developing a on the Developer Property ("Project") of approximately ( ) units ("Units"). C. The Developer Property will require a domestic water system and sanitation system and domestic water and sanitation service to each of the Units. For purposes of this Agreement, the term "domestic water system" shall include, without limitation, pipelines and , 096 CVWD-14c (Rev.8/09) appurtenances thereto, including valves, service connections and fire hydrants, but excepting a water meter to each Unit. For purposes of this Agreement, the term "sanitation system" shall include, without limitation, pipelines and appurtenances thereto, including manholes and sewer laterals. The terms "domestic water system" and "sanitation system" shall sometimes be referred to herein collectively as "Domestic Water and Sanitation Systems." D. Developer is desirous of having District provide domestic water and sanitation service to the Developer Property and is willing to transfer to District the Domestic Water and Sanitation Systems necessary therefor after the construction thereof and District is willing to accept such transfer and to provide domestic water and sanitation service to the Developer Property on the terms and conditions set forth herein. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Developer General Responsibilities (a) Developer will comply with District's rules, regulations, ordinances and procedures regarding the design, installation and construction of the Domestic Water and Sanitation Systems and the provision of domestic water and sanitation service to the Developer Property, including, without limitation, "Regulations Governing Domestic Water Service", "Regulations Governing Sanitation Service" and "Development Design Manual" as the same may be amended from time to time (collectively, "Rules"). The Rules are incorporated herein by reference. (b) (i) Developer shall, at Developer's sole cost and expense, be responsible for compliance with the California Environmental Quality Act ("CEQA") and all other applicable state and federal environmental laws and all requirements of the Federal Endangered Species Act and the California Endangered Species Act arising out of or in connection with the design and construction of the Domestic Water and Sanitation Systems and for compliance with all conditions and mitigation measures which must be satisfied in connection with the same. Developer shall cause such public agency of the State of California as shall be acceptable to District to act as lead agency for the purposes of complying with CEQA, or District may elect, but shall have no obligation, to act as lead agency. As part of its obligation to fund the CEQA process, Developer shall prepare or cause to be prepared all 097 instruments, documents, reports and other like or kind writings required to be prepared and/or filed by CEQA (ii) Developer shall, upon request by and at no cost to District, furnish District with such information as Developer possesses or has available to it from any consultants, engineers, contractors or other persons engaged by or under the control of Developer relating to the environmental assessment relative to the creation of the Domestic Water and Sanitation Systems covered by this Agreement. In this regard, nothing herein contained shall be construed or interpreted to require District to take or participate in any legal action for the purpose of securing approval for any improvement. (c) (i) Developer shall employ, at its sole expense, a qualified professional engineering firm (`Developer's Engineer") to plan, design and prepare detailed construction plans and specifications (`Plans") for the Domestic Water and Sanitation Systems in full and complete accordance with District's design criteria and standards, including, but not limited to, the District's "Development Design Manual", "Standard Specifications for the Construction of Domestic Water Systems" and "Standard Specifications for the Construction of Sanitary Sewer Systems." Developer's Engineer shall complete the design and Plans and the same shall be submitted to District as set forth below. All such planning and design work and Plans performed and prepared by Developer's Engineer shall be subject to review and written approval by District prior to presentation thereof to contractors for bidding purposes. District shall approve or disapprove the Plans within a reasonable amount of time after submittal thereof to District. In the event District disapproves the Plans, Developer shall modify the Plans in accordance with the reasons given for disapproval and shall resubmit the revised Plans to District for approval or disapproval. The foregoing procedure shall be continued until the Plans have been approved by the District. Developer hereby acknowledges and understands that District may approve or disapprove of Developer's planning and design work and/or Plans, in its sole and absolute discretion. Developer represents that the Plans will conform to all applicable federal, state and local governmental rules, ordinances and regulations and all applicable environmental protection laws. To Developer's knowledge, after due inquiry, the Plans are complete, accurate, workable and are in compliance with all governmental requirements with respect thereto. (ii) Developer and Developer's successors, assigns and successors -in - interest to the Developer Property shall be liable for the replacement of decorative concrete and 0...0. 0 9 8 other surface improvements, including, but not limited to, alternative paving methods which District may be required to remove in the future to gain access to the Domestic Water and Sanitation Systems. District shall not be responsible for seal coating, overlaying or otherwise resurfacing street improvements outside the immediate area of construction. Developer and Developer's successors shall be responsible for all costs having to do with the same. Developer shall include these conditions in the Covenants, Conditions, and Restrictions for the Developer Property. (iii) Prior to any service hereunder, Developer hereby consents and agrees to execute the District's standard form Water Production Metering Agreement (or such successor agreement) ("Metering Agreement") for any and all wells on the Developer Property producing more than twenty-five (25) acre feet of water in any calendar year. The Metering Agreement shall provide, in part, that (A) such wells must be equipped with a water measuring device ("Measuring Device") more particularly described therein; (B) on a monthly basis the Developer shall report well production directly or grant District employees, agents and representatives an irrevocable right to come onto the Developer Property to read and maintain the Measuring Device, and (C) Developer shall be required to pay a monthly replenishment assessment. (iv) Prior to any service hereunder, the Developer shall provide the District gate codes for access to the Developer Property through any electrically or electronically operated security gate system installed by Developer. If the Developer cannot provide the District with gate codes then the District shall have the right to install radio controls to operate said gate(s) at Developer's expense. Developer hereby grants to District an irrevocable easement for District in and over the Developer Property for the purpose of installation, reinstallation, repair, replacement, operation and maintenance of such radio controls. Developer shall pay District the sum of Four Thousand Five Hundred Dollars ($4,500.00) as the cost of said radio controls prior to acceptance of the Domestic Water and Sanitation Systems by District. District will operate, maintain, and replace said radio controls at District expense. 2. Developer Pre -Plan Check Requirements (a) Prior to submitting the Plans to the District for initial plan check, Developer shall do the following: My.- 099 (i) Concurrently with the execution of this Agreement by Developer, Developer shall deliver to District a current preliminary report ("PTR") dated within thirty (30) days of delivery thereof to District. The District shall notify Developer of any title exceptions within the PTR which must be subordinated to the lien of this Agreement. Notwithstanding the foregoing, any monetary liens or liens of any covenants, conditions and restrictions must be subordinated to the lien of this Agreement. Developer shall have a period of thirty (30) days after the receipt of the written notice to cause the subordination of the items listed in the District's notice, as well as any monetary liens or liens of any covenants, conditions and restrictions. (ii) Pay the District's Hydraulic Modeling Deposit and provide the Developer Property acreage, number of proposed dwelling units by phase, description and square footage of any commercial buildings, clubhouses, community centers, etc., domestic and landscape irrigation water daily demands and fire flow requirements in the form of a letter from the Fire Marshall and sanitation (wastewater) flows. (iii) Pay the District's Plan Check Deposit and any amounts necessary to reimburse District for costs incurred in connection with review of the Plans. (iv) Furnish to District Exhibits "A" and "B" and notarized Installation Agreement. (v) Complete and deliver to District the Original Bill of Sale on a form supplied by the District. Worksheet. (vi) Complete and deliver the Supplemental Water Supply Charge (vii) Complete and deliver to District the District's Standard Form Development Category Declaration. (viii) Furnish to District written petitions for the annexation of the Developer Property to those Improvement Districts of District which are applicable to the public services to be provided. (ix) Complete and deliver to District the District's Standard Form Domestic Water Plan Checklist. co_ .j 100 (x) Complete and deliver to District the District's Standard Form Sanitation Plan Checklist. (b) Prior to submitting Plans to the District for the second plan check, provide the following: (i) Pursuant to Section I(a), Developer, at its sole cost and expense, shall furnish to District recorded grant deeds and/or recorded easement document(s) and/or easements proposed to be dedicated in tract maps and/or public rights -of -way, if applicable, satisfactory to District (in its sole and absolute discretion) as to content, form, location and width, which assure District's unequivocal right to own, operate, maintain, replace, repair, enlarge, reconstruct, remove and improve the Domestic Water and Sanitation Systems. Developer shall ensure that all deeds of trust, mortgages and covenants, conditions and restrictions are reconveyed as to fee ownership and/or subordinated as to the easements. Developer shall also ensure that the grant deeds and easements comply with the requirements of the Rules. (ii) Engineer's estimate of construction costs. (iii) Landscape irrigation plans and specifications for common areas and typical residential lots ("Landscape Plans") for the [Developer Property] in full and complete accordance with the Rules. The design and Landscape Plans shall be submitted to District for review and written approval. District shall approve or disapprove the Landscape Plans within a reasonable amount of time after submittal thereof to District. In the event District disapproves the Landscape Plans, Developer shall modify the Landscape Plans in accordance with the reasons given for disapproval and shall resubmit the revised Landscape Plans to District for approval or disapproval. The foregoing procedure shall be continued until the Landscape Plans have been approved by the District. Developer hereby acknowledges and understands that District may approve or disapprove of Developer's Landscape Plans, in its sole and absolute discretion. Developer represents that the Landscape Plans will conform to all applicable federal, state and local governmental riles, ordinances and regulations and all applicable environmental protection laws. To Developer's knowledge, after due inquiry, the Landscape Plans are complete, accurate, workable and are in compliance with all governmental requirements with respect thereto. "..-1 101 Developer Plan Approval/Release Requirements Prior to the release/approval of the Plans by the District for the Domestic Water and Sanitation Systems, Developer shall furnish to District the following: (a) Deliver the approved Plans in electronic CAD format. (b) Execute and deliver the District's Special Water System and Sanitation System Installation Agreement in such form and content as shall be acceptable to the District. 4. Developer Pre -Construction Requirements Following receipt of District's approval of the design and Plans for the Domestic Water and Sanitation Systems and prior to the construction thereof, Developer shall do the following: (a) Furnish to District, prior to the pre -construction meeting set forth in subsection (d), an irrevocable letter of credit ("LOC") or a certificate of deposit ("CD") from a bank or savings and loan located and doing business in the State of California and acceptable to District, naming District as sole beneficiary with the exclusive right of withdrawal according to the following, in the amount of Five Thousand Dollars ($5,000.00) or five percent (5%) of the amount of the construction costs of the Domestic Water and Sanitation Systems, whichever sum is greater, as security for the purpose of guaranteeing the completion of the construction of the Domestic Water and Sanitation Systems. Said security shall provide that District has the absolute right five (5) days after the mailing of a written notification to Developer by certified mail, at Developer's address herein, to draw all or a portion of the funds represented by the security as may be necessary to complete construction, including administrative and all other project costs or to secure compliance with this Agreement, including the construction of the Domestic Water and Sanitation Systems; each LOC or CD shall be issued or delivered on a case - by -case basis, for each contract based on the construction required as outlined herein. Said security, less draws, if any, will be returned to Developer on a case - by -case basis, upon the District declaring that the Domestic Water and Sanitation Systems is final and complete (including, but not limited to, the paving of road/street/right-of-way above such facilities) in District's sole and absolute discretion. Developer hereby understands, .....'J 10 acknowledges and agrees that the determination that the Domestic Water and Sanitation Systems is complete and final may come after District has accepted such facilities. (b) Furnish to District, prior to the pre -construction meeting set forth in subsection (d), the District's Standard Form Materials Submittal and an electronic copy of the recorded tract map of the Project. (c) Employ, with written concurrence of District, a qualified contractor or contractors (collectively, "Developer's Contractor") properly licensed by the State of California, to construct and complete the Domestic Water and Sanitation Systems. (d) Arrange or cause Developer's Contractor to arrange for a preconstruction meeting with the District. At such meeting there shall be at least one (1) representative of District, Developer and Developer's Contractor. At such meeting, Developer shall be required to pay to District such deposit for inspection as shall be required by District. District shall deduct from said deposit all reasonable cost and expense of District, including, but not limited to, District's agents, employees or independent contractors. District shall handle such deposit consistent with the District's rules, regulations and procedures with respect to such deposits. (e) Obtain and maintain in full force and effect during the term of this Agreement, the insurance coverages listed on Exhibit "C" attached hereto and by this reference incorporated herein. 5. Developer Construction Requirements Following satisfaction of the requirements set forth in Section 4, Developer shall construct the Domestic Water and Sanitation Systems in accordance with the following requirements: (a) Developer shall, at its own cost and expense, apply for and obtain all necessary consents, approvals, permits, authority, licenses or entitlements as shall be required for the construction and installation of the Domestic Water and Sanitation Systems, from all appropriate governmental authorities. (b) Once the construction and/or installation of the Domestic Water and Sanitation Systems has commenced, Developer shall diligently prosecute the same to Io3 completion at no cost or expense to District in conformance with the laws, rules and regulations of all governmental bodies and agencies, including those of the District. (c) Developer shall perform, or cause to be performed, all construction and installation of the Domestic Water and Sanitation Systems in good, workmanlike and commercially reasonable manner, with the standard of diligence and care normally employed by duly qualified persons in the performance of comparable work and in accordance with generally accepted practices appropriate to the activities undertaken and in compliance with the construction standards set forth herein. Developer shall employ at all times adequate staff or consultants with the requisite experience necessary to administer and coordinate all work related to the design, engineering, construction and installation of the Domestic Water and Sanitation Systems. (d) Developer shall cause the Developer's Contractor to comply with the applicable OSHA standards and requirements, including following OSHA safety standards and submitting construction and shoring plans as required. (e) District shall be under no obligation to protect the Domestic Water and Sanitation Systems to be constructed by or on behalf of Developer, or any material, tool, equipment and facilities until written acceptance thereof by District. Prior to the acceptance, Developer shall bear all risk of loss or damage thereto by whatever cause inflicted. Developer shall rebuild, repair, restore and replace or cause to be rebuilt, repaired, restored or replaced, and make good all injuries or damages to any portion of the Domestic Water and Sanitation Systems before completion and acceptance by District and Developer shall bear the expense thereof. (f) Developer shall directly pay all costs associated with the construction of the Domestic Water and Sanitation Systems, including, but not limited to, furnishing of materials, and Developer shall keep District free and harmless from such costs. (g) The Domestic Water and Sanitation Systems shall be installed in strict compliance with the Plans. Any deviations from the approved Plans must be approved by District, in writing, prior to being made. (h) Developer is required by this Agreement to install and construct certain improvements which will be dedicated to District upon completion thereof in accordance with 9 �..� ib4 the terms of this Agreement. Notwithstanding the foregoing, if Developer does not believe that it is required to perform such work in the same manner and subject to the same requirements as would be applicable to District had it undertaken such construction, including, without limitation, the payment of prevailing wages and other public works requirements pursuant to the California Labor Code, the California Government Code and the California Public Contracts Code, then Developer undertakes such construction at Developer's risk. Should it be determined in the future by either the legislature or a court of competent jurisdiction that Developer was required to comply with some or all of the requirements as would be applicable to District had it undertaken such construction, Developer shall indemnify, defend and hold harmless the District Indemnitees (as defined in Exhibit "D") from all Costs (as defined Exhibit "D") to which they may be subjected or put, by reason of or resulting from failure to comply with public works project requirements, including, but not limited to, the failure to pay prevailing wages or such other requirements as would be applicable to District had it undertaken such construction. (i) Developer hereby irrevocably appoints District to inspect the furnishing and installation of the Domestic Water and Sanitation Systems. Developer shall provide District representatives with reasonable access for inspection purposes. It is understood and agreed that District's inspection personnel shall have the authority to enforce the Plans, which authority shall include requiring that all unacceptable material, workmanship and/or installation be replaced, repaired or corrected by Developer's Contractor. Nothing herein shall be construed to grant District direct control over Developer's Contractor or anyone but Developer or its designee. District's inspection does not include inspection for compliance with safety requirements by Developer's Contractor. Any inspection completed by District shall be for the sole use and benefit of District, and neither Developer nor any third party shall be entitled to rely thereon for any purpose. District does not undertake or assume any responsibility for or owe a duty to select, review or supervise the creation of the Domestic Water and Sanitation Systems. In addition thereto, District's inspection is not for the purpose of determining installed footage of water pipeline. Developer Requirements for Progress for Fire Protection, Progress for Domestic Water and Sanitation Service and Project Completion and Acceptance (a) Upon completion and testing of the domestic water system, and prior to base paving, the Developer may request to progress (place in service) the domestic,water system for fire protection only. No water meters will be issued at this stage. Notwithstanding anything 10 105 contained in this Section 6, District shall provide to the Developer Property, upon written request by Developer and satisfaction of the District's rules, regulations and procedures, water for fire protection on such terms and conditions as shall be acceptable to the District, in its sole and absolute discretion. Developer acknowledges and agrees that provisions of water for fire protection or the use of the improvements in connection therewith neither is an acceptance of those improvements (which may only be accepted as provided in this Agreement) nor initiates the warranty period pursuant to subsection (c) (v) below. (b) (i) Upon completion and testing of the domestic water system and sanitation system, and after base paving, the Developer may request to progress (place in service) the domestic water system for fire protection and domestic water service and the sanitation service. The District will issue water meter (s) for the approved phase of the Project and/or in accordance meter release schedules outlined in the Special Agreement(s) if any. (ii) Prior to the first request for meter (s) , Developer shall pay to the District all Water System Back -Up Facilities Charges, Supplemental Water Supply Charges and other charges related to the provision of domestic water service ("Domestic Water Charges") to the Developer Property. (iii) Prior to the first request for meter (s), Developer shall pay to the District all Sanitation Capacity Charges and other charges related to the provision of sanitation service ("Sanitation Charges") to the Developer Property. (c) (i) Upon completion and testing of the Domestic Water and Sanitation Systems, and after final paving, the Developer shall give District notice of the same. District shall make a final inspection and provide written notice to Developer either confirming that the Domestic Water and Sanitation Systems has been completed in accordance with the requirements of this Agreement or setting forth a punchlist of items that need to be completed or corrected. If District provides such a punchlist, the above - referenced notice and inspection procedure shall be repeated upon completion of the punchlist items. Nothing herein shall be considered a waiver of any warranty, guarantee or other right in favor of the District. 106 11 (ii) Prior to the acceptance of the Domestic Water and Sanitation Systems by the District, Developer shall provide to District a certified copy of the Covenants, Conditions and Restrictions for the Developer Property. (iii) Upon completion and acceptance of the Domestic Water and Sanitation Systems, Developer shall prepare and execute a Certificate of Completion and Final Acceptance as to the Domestic Water and Sanitation Systems and record said notice with the Office of Recorder of the County of Riverside, State of California. (iv) Upon receipt of the Certificate of Completion and Final Acceptance, the Bill of Sale provided in Section 2(a)(v) shall convey title of the Domestic Water and Sanitation Systems at no cost and expense to the District. The Domestic Water and Sanitation Systems shall be transferred to District free of all liens and encumbrances. The Developer shall provide CVWD the final construction cost of the Domestic Water and Sanitation Systems. (v) Developer warrants and represents to District that the Domestic Water and Sanitation Systems shall be free from construction defects for eighteen (18) months. The Developer shall maintain in force the CD or LOC required in Section 4 (a) above for the duration of the eighteen (18) month guarantee. (vi) Developer's Engineer shall provide to District all field - engineering surveys associated with the construction of the Domestic Water and Sanitation Systems at Developer's sole cost and expense. Developer shall promptly furnish to District all field notes and grade sheets, together with all location, offset, and attendant data and reports, resulting from Developer's Engineer's field engineering surveys and/or proposed facility design changes, all of which have been prepared in accordance with generally accepted engineering practices. Any inspection or review pursuant to this subsection shall be for the sole use and benefit of District, and neither Developer nor any third party shall be entitled to rely thereon for any purpose. (d) District shall repair, at Developer's cost and expense all failures of the domestic water system which was furnished, installed and/or constructed due to faulty materials or installation, during the period commencing with the acceptance of the domestic water system and within said eighteen (18) month warranty period reference in Section 6(c)(v). District shall 12 �,.. 101 invoice Developer for such costs. Developer shall, within thirty (30) days after written demand therefor, pay or cause Developer's Contractor or surety to pay such costs shown on the invoice. Nothing in this subsection shall limit or abrogate any other claims, demands or actions District may have against Developer or Developer's Contractor on account of damages sustained by reason of such defects, nor shall the provisions of this Section limit, abrogate or affect any warranties in favor of District which are expressed or implied by law or set forth in any construction agreement. (e) Developer shall repair, at Developer's cost and expense all failures of the sanitation system which was furnished, installed and/or constructed due to faulty materials or installation, during the period commencing with the acceptance of the sanitation system and within said eighteen (18) month warranty period reference in Section 6(c)(v). Nothing in this subsection shall limit or abrogate any other claims, demands or actions District may have against Developer or Developer's Contractor on account of damages sustained by reason of such defects, nor shall the provisions of this Section limit, abrogate or affect any warranties in favor of District which are expressed or implied by law or set forth in any construction agreement. Project Close Out Requirements After receipt of the Certificate of Completion and Final Acceptance the following requirements shall apply: (a) Developer shall cause the Developer's Contractor and all subcontractors and materialmen to provide unconditional lien and material releases. (b) Developer shall provide District with a declaration by Developer's Contractor that the Developer's Contractor and all persons and entities who furnished material in the construction of the Domestic Water and Sanitation Systems have been paid in full. (c) All permits, plans, construction surveys and operating manuals related thereto, shall be delivered to and become the sole property of the District, subject to Developer's warranty work and other obligations required hereunder. (d) Upon a written request of Developer, District will furnish to the appropriate departments of the appropriate city or county, the Department of Real Estate and/or 13 n�. 108 Department of Corporations of the State of California, a letter from District indicating that financial arrangements have been made for the construction of the Domestic Water and Sanitation Systems for the Developer Property and District is willing to provide domestic water and sanitation service to each and every Unit therein, provided Developer has done all of the following: time, (i) Complied with all provisions of this Agreement applicable at the (ii) Famished District an LOC or CD from a bank or savings and loan located and doing business in the State of California in a form approved by District in the amount of Five Thousand Dollars ($5,000.00) or five percent (5%) of the amount of the construction contract(s), whichever sum is greater, (iii) If required by the appropriate city or county, furnished District with a copy of the bond filed with the appropriate city or county, guaranteeing the construction of required subdivision improvements, including the Domestic Water and Sanitation Systems provided for herein, and Charges. (iv) Paid to District any amount due under the Domestic Water (v) Paid to District any amount due under the Sanitation Charges. 8. General Provisions (a) Developer shall assume the defense of, indemnify and hold harmless District and its officers, directors, administrators, representatives, consultants, engineers, employees and agents and their respective successors and assigns, and each and every one of them, in accordance with the provisions of Exhibit "D" attached hereto and by this reference incorporated herein. (b) Prior to the acceptance of the Domestic Water and Sanitation Systems by District, Developer shall furnish to District any and all documents reasonably requested by District. 14 to... - 109 (c) In the event that construction of the Domestic Water and Sanitation Systems has not begun within twelve (12) months of the date of approval of the Plans, District shall have the right to declare this Agreement void. In the event District exercises said right, it shall have no further obligations under this Agreement. Any new or revised agreement and any related domestic water and/or sanitation plans shall reflect any new conditions in effect at that time and shall require the submittal of domestic water and/or sanitation plans by Developer to the District for approval. Costs, fees and charges due under said new or revised agreement shall be those which are in effect at the time payment thereof is tendered. (d) All notices provided for hereunder shall be in writing and mailed (registered or certified, postage prepaid, return receipt requested), or by express carrier (return receipt requested) or hand delivered to the parties at the addresses set forth below or at such other addresses as shall be designated by such party and a written notice to the other party in accordance with the provisions of this Section. All such notices shall, if hand delivered, or delivered by express carrier, be deemed received upon delivery and, if mailed, be deemed received three (3) business days after such mailing. DISTRICT: Coachella Valley Water District Attention: General Manager — Chief Engineer Post Office Box 1058 Coachella, California 92236 DEVELOPER: (e) Time is of the essence of this Agreement and each and every term and provision thereof. (f) This Agreement shall be construed as if prepared by all of the parties hereto. Accordingly, any rule of law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Agreement against the party that has drafted it is not applicable and is waived. 15 �..-'� 110 (g) No delay on the part of any party hereto in exercising any right, power or privilege hereunder shall operate as a waiver thereof, nor shall any waiver on the part of any party hereto of any right, power or privilege hereunder operate as a waiver of any other right, power or privilege hereunder, nor shall any single or partial exercise of any right, power or privilege hereunder preclude any other or further exercise of any other right, power or privilege hereunder. (h) This instrument, together with the exhibits attached hereto and other writings referenced herein, contain the entire agreement between the parties relating to the subject matter hereof and supersede any and all prior agreements between the parties, oral or written, and any and all amendments thereto. Any oral representations or modifications concerning this instrument shall be of no force and effect excepting a subsequent modification in writing, signed by the parties to be charged. (i) In the event of any litigation or other action between the parties arising out of or relating to this Agreement or the breach thereof, the prevailing party shall be entitled, in addition to such other relief as may be granted, to its reasonable costs and attorneys' fees. 0) If any provision of this Agreement shall be ruled invalid, illegal or unenforceable, the parties shall: (i) promptly negotiate a substitute for the provision which shall, to the greatest extent legally permissible, effect the intent of the parties in the invalid, illegal or unenforceable provision, and (ii) negotiate such changes in, substitutions for or additions to the remaining provisions of this Agreement as may be necessary in addition to and in conjunction with subsection (i) above to give effect to the intent of the parties without the invalid, illegal or unenforceable provision. To the extent the parties are unable to negotiate such changes, substitutions or additions as set forth in the preceding sentence, and the intent of the parties with respect to the essential terms of the Agreement may be carried out without the invalid, illegal or unenforceable provision, the balance of this Agreement shall not be affected, and this Agreement shall be construed and enforced as if the invalid, illegal or unenforceable provision did not exist. (k) Each party hereto agrees to execute and deliver such documents and perform such other acts as may be necessary to effectuate the purposes of this Agreement. ro..-r 111 16 (1) Each individual executing this Agreement hereby represents and warrants that he or she has the full power and authority to execute this Agreement on behalf of the named parties. (m) Developer shall maintain and make available for inspection by District during regular office hours, accurate records pertaining to the design, construction and installation of the improvements to be constructed by Developer. (n) This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute but one instrument. (o) If any payment due District hereunder is not paid when due, Developer shall pay to District an additional ten percent (10%) for each payment due as an administrative processing charge. The parties agree that this late charge represents a fair and reasonable estimate of the costs that District will incur by reason of late payment by Developer. Acceptance of any late charge shall not constitute a waiver of Developer's default with respect to the overdue amount or prevent District from exercising any of the other rights and remedies available to District. Any payment not paid when due shall bear simple interest at the rate of ten percent (10%) per annum (provided such amount shall not exceed the maximum rate allowed under California law) from the date due until paid in full. (p) The parties agree that any action or proceeding to enforce or relating to this Agreement shall be brought exclusively in the Federal or State courts located in Riverside County, California, and the parties hereto consent to the exercise of personal jurisdiction over them by any such courts for purposes of any such action or proceeding. (q) This Agreement is entered into within the State of California, and all questions concerning the validity, interpretation and performance of any of its terms or provisions or any of the rights or obligations of the parties hereto shall be governed by and resolved in accordance with the laws of the State of California. (r) Subject to the obligations of Developer set forth herein, and the terms and conditions hereof, upon accepting title to the Domestic Water and Sanitation Systems and facilities described above in this Agreement, District shall assume all rights and obligations of ownership including, without limitation, the operation of the systems at no further cost to Developer. 17 " 112 (s) The terms and provisions set forth in this Agreement shall be deemed provisions, terms and/or covenants running with the Developer Property in accordance with applicable law, including, without limitation, Section 1468 of the California Civil Code and shall pass to and be binding upon the successor owners of the Developer Property. As such, all successor owners of the Developer Property will have any of the rights, responsibilities and liabilities of Developer, as if such person or entity originally executed this Agreement in place and stead of Developer. Each and every contract, deed or other instrument hereafter executed covering or conveying the Developer Property, or any portion thereof, shall conclusively be held to have been executed, delivered and accepted subject to such terms and conditions regardless of whether such terms and conditions are set forth in such contract, deed or other instrument. No transfer of the Developer Property shall relieve Developer of any responsibility or liability under this Agreement. (t) Following fulfillment of the terms and conditions herein and acceptance by District of the Domestic Water and Sanitation Systems, District will provide domestic water service and sanitation service to the Developer Property in accordance with the Rules. DISTRICT: COACHELLA VALLEY WATER DISTRICT, a public agency of the State of California By Its DEVELOPER: LA QUINTA REDEVELOPMENT AGENCY, a Public Body Corporate and Politic; CITY OF LA QUINTA, a California municipal corporation; CITY OF LA QUINTA, a municipal corporation; CITY OF LA QUINTA; and CITY OF LA QUINTA, CALIFORNIA, a Calif n=pal corpora O n and charter city B / Piyl cTI^e �2_ Its 18 Po• - 113 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California \ _ County o rP .o r oil On to -a a -1 before me, Date personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. PAMELA S. NIETO I certify under PENALTY OF PERJURY under the laws . Commission # 1723211 of the State of California that the foregoing paragraph is _m Notary Public - California = true and correct. = i Riverside County 1 tots Comm, Expires Feb 2,2011 70. WITNESS my hand and iCci1a/�l seal. �\��\ —off SignaturU 2a� L � `—r� Place Notary Seal Above ry Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Descriptio Attached Document Attached Title or Type of Document Date: _ Number o ages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Individual ❑ Corporate Officer — Title(s): _ El Partner —❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator Cl Other: Signer Is Representing: ❑ In 'dual ElCorpor ❑ Partner — f_ ❑ Attorney in F ❑ Trustee ❑ Guardian or ❑ Other: — Title(s): led ❑ General Signer Is Representing: 02007 National Notary Association•93M De Soto Ave-, PO.Box 2402.Ohat orlh,CA 91313-2402•www.Natonalrlotary.org Item#5907 Render, Call Toll-FreeI here «... 114 COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE,: Acceptance of Playground Equipment at Adams Park, Project No. 2009-06 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: U STUDY SESSION: PUBLIC HEARING: Accept the Playground Equipment at Adams Park, Project No. 2009-06 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention and remaining billing in the amount of $12,444, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Adams Park Playground Project Budget Total Amount projected to be spent through July 20, 2010 Project budget amount available Adams Park Playground Original Construction Contract Amount Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Total Retention to be Released Remaining Billing Contract Amount Remaining to be Billed By Contractor $155,257 ($118,141) $37,116 $124,435 ($111,991) $12,444 $12,444 $0 $12,444 Adequate funding is available to pay the contractor's retention ($12,444) for project closeout. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Adams Park playground was completed in 1994. Due to the inability to purchase replacement parts and changes in the safety standards for playgrounds, staff recommended replacing the play equipment as part of the Fiscal Year 2009-2010 Capital Improvement Program. The life expectancy of playground equipment is affected by environmental conditions and is generally 12 to 14 years with proper maintenance and repair. Any alterations or changes to the playground equipment require it to conform to current playground safety standards. On November 7, 2009, City Council approved a Request for Proposals (RFP) for playground replacement and installation at Adams Park, Fritz Burns Park, and Seasons Park. The new playgrounds also required shade over the play structures. On December 18, 2009, twenty-four playground proposals were received from five firms. A Selection Committee consisting of Steve Howlett, Golf & Parks Manager; Greg Butler, Building & Safety Manager; and Tim Batten, Maintenance Foreman; reviewed the proposals and ranked them according to potential fun, uniqueness, and vandal resistance. On January 11, 2010, the Community Services Commission reviewed the top ranked playground proposals and recommended the top ranked proposals to City Council for approval. On February 16, 2010, City Council approved an Agreement with Dave Bang Associates, Inc. for Playground Equipment at Fritz Burns and Seasons Park. Both playgrounds were completed and City Council accepted both Projects on July 6, 2010. On March 16, 2010, City Council approved an Agreement with JM Slover, Inc. for Playground Equipment at Adams Park in the amount of $124,435. The Adams Park playground project is now complete as per the contractor's proposals. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the Playground Equipment at Adams Park, Project No. 2009-06 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention and remaining billing in the amount of $12,444, thirty-five (35) days after the Notice of Completion is recorded; or p...� 116 2. Do not accept the Playground Equipment at Adams Park, Project No. 2009-06 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention and remaining billing in the amount of $12,444, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager 1 COUNCILIRDA MEETING DATE: July 20, 2010 ITEM TITLE: Approval of a Professional Services Agreement with the La Quinta Chamber of Commerce for Fiscal Year 2010-2011 RECOMMENDATI AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement ("PSA") with the La Quinta Chamber of Commerce for Fiscal Year 2010-2011 in the amount of $150,000, and authorize the City Manager to execute the PSA. FISCAL IMPLICATIONS: The Fiscal Year 2010-201 1 Budget, approved by the City Council on July 6, 2010, contains funds for the La Quinta Chamber of Commerce in the amount of $150,000 (Account #101-1003-413.33-02). CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the General Fund to encourage, support and promote economic development." The services provided for within the Chamber PSA (Attachment 1) are consistent with this objective. BACKGROUND AND OVERVIEW: The City has been entering into an annual PSA with the La Quinta Chamber of Commerce since Fiscal Year 1991-1992. In preparation for continued services during Fiscal Year 2010-201 1, the Chamber submitted a Contract for Services Proposal (Exhibit A to the PSA) which requests a contract sum of $150,000, The City Council reviewed the Chamber's proposal at its meeting on the Fiscal Year 2010-2011 Preliminary Budget, and authorized a contract amount of $150,000. Accordingly, staff prepared a PSA between the City of La Quinta and the La Quinta Chamber of Commerce (Attachment 1), which includes the following services: Business Retention and Promotion $ 25,000 The Gem Community Newsletter $110,000 �,•• 11� The Visitors Center $ 10,000 . Annual Audit/Financial Review $ 5,000 More detail is provided in the PSA, Exhibit A "Scope of Services." The Chamber will provide quarterly written reports detailing the progress and results of the above -listed Chamber services. Per City Council policy, the Chamber is to submit a full audit every three years, and an annual financial review in intervening years. The Chamber submitted its audit for Fiscal Year 2008-2009. According to the Chamber's accountant, there are no major audit findings. The next full audit will be required for Fiscal Year 2011-2012. Approval of the PSA will allow the Chamber to implement various activities and programs within the areas indicated above during Fiscal Year 2010-201 1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a Professional Services Agreement with the La Quinta Chamber of Commerce for Fiscal Year 2010-201 1 in the amount of $150,000 and authorize the City Manager to execute the Agreement; or 2. Do not approve a Professional Services Agreement with the La Quinta Chamber of Commerce; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas R. ans Assistant City Manager — Development Services Approved for submission by: 1/)' Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement 119 ATTACHNUNT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and LA QUINTA CHAMBER OF COMMERCE ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the promotion, encouragement, representation and retention of businesses and business activities in the City of La Quinta, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 0...J, 120 1 .5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed One Hundred Fifty Thousand Dollars ($150,000) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on July 1, 2010 and terminate on June 30, 2011 (initial term). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in. the Schedule of Performance. ao...� 122 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Lee Osborne, Chairman of the Board b. Thomas J. McDermott, Past Chair C. Leland Berliner, Treasurer d. Kathleen McEntee, Secretary e. David Archer, President/CEO It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be the Assistant City Manager — Development Services or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any ...•9 123 time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such , n puvlJ L 4 person. The term ,"automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. b. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or »..•J. 125 indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. "..-0 126 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant.' Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 127 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. °°• 128 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. At a minimum, three written progress reports, including an accounting of expenditures, shall be provided in November 2010, February 2011, and May 2011. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with »,..0 . 129 generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such 130 default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the N.. 131 Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. "..•0 132 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: LA QUINTA CHAMBER OF COMMERCE 78-275 Calle Tampico, #B La Quinta, CA 92253 Attn: David Archer, President/CEO 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. _..,0 133 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica J. Montecino, CIVIC, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: By: Name: Title: Date: "a.J. 134 Exhibit A Scope of Services SCOPE OF SERVICES AND SCHEDULE OF PERFORMANCE FOR FISCAL YEAR 2010-201 1 The La Quinta Chamber of Commerce shall provide the following services per the attached Contract for Services Proposal: A. Business Retention and Promotion/Economic Development 1 . Village Business Contact & Event Coordination 2.. Member Retention 3. New Member Recruitment 4. Member Communications 5. Events B. The GEM Community Newsletter C. The Visitor's Center D. Annual Financial Review/Audit The La Quinta Chamber of Commerce shall provide a full audit every three years and an annual financial review report in non -audit years. A financial review will be required for fiscal years 2009-2010 and 2010-2011. A full audit is required for 201 1 — 2012. 135 EXHIBIT A to Attachment 1 Gem of d:e Desert 78-275 Cane Tampico #B • La Quinta CA 92253 To: Cc: CHAMBER OF COMMERCE. Toni Genovese, City Manager, City of La Quinta Phone: (760) 564-3199 • Fax: (760) 564-3111 April 14, 2010 Thomas McDermott, Chair of the Board, La Quinta Chamber of Commerce From: David S. Archer, President/CEO, La Quinta Chamber of Commerce Re: 2010-2011 City -Chamber Contract for Services Proposal Thank you for the opportunity to submit this proposal for the La Quinta Chamber of Commerce to continue to partner with the City of La Quinta for the following services: Contract for Services (reviewed below): 1. Business Retention and Promotion 2. The GEM Community Newspaper 3, The Visitor's Center 4. Annual Financial Review Total Requested Amount: $150,000.00 Payment schedule as follows: July 29, 2010 $37,500.00 October 29, 2010 $37,500.00 January 29, 2011 $37,500.00 April 29, 2011 $37,500.00 Note: The Chamber will continue to provide quarterly reports (prior to the above dates) as has been the practice previous terms. We appreciate the opportunity to submit this proposal and look forward to continuing to provide these valuable services for the benefit of current and prospective residents and businesses who reside and conduct business in the City of La Quinta The 6bice njBusiness rwuattuYvlyaAamberram xxmvigahamMevum p,,.'�. 136 The areas of service to be provided under the proposed Contract for Services are defined as follows: 1. Business Retention/Promotion and Economic Development S 25,000 The following are the key areas on which The Chamber will focus and are included in Business Retention/Promotion and Economic Development: Village Businesses, Member Retention. New Members, Member Communications and Events; Village Businesses — As discussed in The City of La Quintu's Economic Development Plan, the Chamber will continue to call upon 100% of the businesses located in the "Village" area to discuss: their business climate, challenges, and support needed from the Chamber and/or the City of La Quinta to sustain in these tough economic times. Most recently the Chamber has hosted two very successful events: the Annual Car Show and the "Taste of La Quinta" - both brought hundreds of visitors to the Village. The Chamber will continue to seek/develop opportunities to host events that drive traffic to the Village and its businesses, and drive momentum when coordinating complimentary events in the Village. An example might be "Village" restaurants offering special pricing or dinner packages for patrons of a Library or Museum event. o Metric/Reporting - The Chamber will continue to report in writing its findings regarding total number of businesses in the Village Area, number contacted, noted concerns/challenges, action taken for improvement, and additional event opportunities in its quarterly report to the City. Member Retention — While the Chamber employs various means for member retention, there will be an added focus to gather information regarding member needs and feedback. This will be done through an outbound call campaign, general surveys ( mail and/or online) as appropriate, and event -specific surveys. Survey questions will be developed based upon existing information requirements and customized as appropriate. In addition, information derived from the normal sales process and follow up will be included in information to be analyzed and reported. ❑ Metric/Reporting - The Chamber will continue to compile all information gathered from each source and report on the comments, suggestions, and actions taken for improvement. New Members — The Chamber will continue to allocate the resources necessary to make contact with the remaining 1,200 non -Chamber businesses within the City limits, as discussed above in the "Village Businesses" section. While there is a slight overlap, the tactic is the same: discuss the business climate (how they are doing), challenges, and support needed from the Chamber and/or the City of La Quinta to sustain in these tough economic times. In addition, the Chamber will continue to analyze current events, responding with programs and events that engage the "New Member" and help stimulate business. 131 n Metric/Reporting - The Chamber will report in writing its findings regarding total number of businesses contacted, noted concerns/challenges, actions taken for improvement, and additional event opportunities in its quarterly report to the City. Member Communications — One of the most important areas continues to be communication. Specifically our focus on the Chamber internet communications our primary communication tool. The Chamber will continue to update the website with information about and for Members and Event. In addition, we intend to evaluate the existing website and entertain a complete website revision and our website reporting indicates several thousand visits each year. We offer links to the City, members who participate, and other points of interest in La Quinta. We will continue to utilize social networking tools, such as: YouTube, FaceBook, Twitter, Linkedln, and others, as appropriate. The La Quinta Chamber of Commerce continues with its radio campaign that is aired on the six Desert Radio Group radio stations covering the Coachella Valley. Spots promote upcoming events, highlight the Chamber, and many directly promote the City. Our promotional spots run over 30 times each month across the six local stations and are valued at over $150,000 as an in -kind agreement. ❑ Methods of Communication— Inbound and Outbound calls, Email Blasts, The GEM, The Chamber Website (w xrw.lgchamber.com), City Map — (under discussion) and Business Directory, Radio and Cable spots, and Mid -month Mailer. ❑ Metric/Reporting - The Chamber will continue to report on in writing its website traffic and will include in the other means of communications from a statistical perspective, i.e. number of "followers" on the sites, traffic, etc. Events — The Chamber sponsors regularly scheduled member events Breakfasts, Mayors and Power Lunches, Monthly Mixers, and Ribbon Cuttings. We will continue to monitor these events and seek refinements to enhance the overall member experience. A number of special and new events/programs have been added that have received positive feedback and good attendance. These will be continually evaluated to ensure that they provide return to the vendors, businesses and participants. Such events include: Taste of La Quinta, Band of Locals, and La Quinta Car Show. As discussed with City Staff, programs to enhance "Business to Businesses" among members are being developed and implemented within our Business Retention and Economic Development plan. While the Chamber's greatest strength is its "consumer" base, additional avenues are being considered to aid local businesses with "business" customer base. Events such as a `Business to Business Symposium" . featuring local businesses and speakers with expertise in accounting, legal, banking, insurance, and marketing, to provide perspective and highlighting the value of other La Quinta businesses. !1 133 From an economic development perspective, the Band of Locals program was a great success and designed to stimulate the local economy. An "advanced" version is being considered. The original concept was a discount wrist band (Lance Armstrong) whereby the "Band Member" (Chamber Member) offers the "Band of Locals" (Consumer) a discount for the summer months. This program will be considered for extension as appropriate. This program was introduced and promoted in the GEM, Social Networking, Time Warner Cable, and by various media outlets Due to its popularity and the notoriety it received, this program was copied by other Chambers/Cities. List of Events/Committees - The Bob Hope Classic "Kickoff Breakfast," The Morning Mingle. The Power Lunch, Where's Gamby?, Member Pot -Luck, Annual Rod & Custom Car Show. Toys for Tots, The Annual Mayor's Cup Golf Challenge, The Taste of La Quinta, The Mayor's Luncheon, City Picnic and Birthday Party, Mixers, Community Carnival (currently under evaluation), The Education Committee, Marketing Committee, Legislative Committee, and Events Committee. From a business -to -business perspective, the Chamber plans to introduce the "Legislative Summit" in September of 2010, as well as a Candidates Forum, prior to the local elections. In additional, the Chamber will continue to support our community partners at their local events, such as: the La Quinta Arts Festival and the Bob Hope Classic, while encouraging member businesses to participate. ❑ Metric/Reporting - The Chamber will continue to report in writing on the number of attendees and the viability of continuing/adding events. In addition, the Chamber will survey businesses regarding the return from (financial impact) these events. 2. The GEM Newsletter $110,000 The GEM is the only Chamber/City newsletter in the Valley distributed to each resident, Chamber member, and non -Chamber business in La Quinta every month. Current circulation is approximately 23,000. Feedback continues to indicate high readership and informative content. The Publications Committee continues to oversee, enhance, and review the GEM's content and format. The format has been updated/upgraded, along with new feature articles and content to broaden the GEM's appeal. Articles like "How to Play Hole 91 at SilverRock" (featuring a hole each month) provides a regular column that generates interest and excitement, while featuring a City resource Our intention is to keep the GEM fresh and visually appealing with new content coming from suggestions from our readers/members. New member benefits include a feature in the GEM announcing their membership and promoting their business. 139 ❑ Metric/Reporting - The Chamber understands the City Council's perspective regarding the number of publications of the GEM and will produce at least ten issues. When economically viable, additional issues will be produced in support of the Chamber members, many of whom view this production as its main advertising vehicle. The Chamber will report on the number produced and track production expenses. Additional reports may be included, as appropriate. 3. The Visitor's Center S 10,000 The Visitor Center, located within the Chamber office, continues to draw people down Washington Street from Highway 111. Folks are encouraged to visit with the Chamber Team and have a cup of coffee or, on occasion, enjoy home baked cookies on Friday. We strive to make the center as user-friendly and informative as possible, makina brochure and business cards available within attractive racks. We continue to receive 5,000+ phone calls and 800+ visitors each year. Metric/Reporting — While the current phone system has limited reporting capabilities, we continue to monitor visits and report as appropriate and if/when data is available. The Chamber will continue to report on the number of visitors to the Chamber office, number of phone calls received, and provide samples of questions received and information requested. Additional reporting will be added, as appropriate. 4. Annual Financial Review S 5,000 The Chamber understands the importance of its fiscal responsibility and has a system with checks and balances to ensure accurate and appropriate bookkeeping. The Chamber is currently being "audited" in accordance with the agreement and will provide the results upon delivery from the Auditors. Additionally, we proactively evaluate our processes and procedures to ensure the Chamber receives revenues (accounts receivable) on a timely basis and that outstanding payables are paid within appropriate timelines. Additional Items for Consideration As an ongoing process and in the spirit of information sharing with the City, the Chamber has several regularly scheduled meetings outlined below. There is a bi- monthly meeting with the appointed member of the City Council whereby City Staff, Chamber Team Members and Chamber Board Members discuss key issues affecting the City and the Chamber. Commercial and residential development, capital improvement projects, Chamber operations/activities, and Member issues are a few of the topics. On a quarterly basis the Chamber meets with the "Marketing" Committee comprised of City Staff, City Marketing Agency and other local entities (i.e. the La Quinta Arts Foundation, "Old Town" Properties, and Landmark Development) to discuss events and marketing strategies that mutually impact the group. Over the past year the Chamber has been represented at the majority of City Council meetings and has been an active participant, as appropriate. All of the activities described have helped the Chamber better understand the inner -workings and needs of the City and have given the City a better perspective of the services provided by the Chamber. Conclusion On behalf of the La Quinta Chamber of Commerce Board of Directors, we thank you for the opportunity to quote the City of La Quinta on a Contract for Services in the amount of $150,000.00 for the 2010 2011 year. Reporting will be provided in accordance with the appropriate timing of City Council meeting and the month following the Quarter end, October, January, and April. We look forward to the continuing to collaborate on making La Quinta the "destination" City in the Coachella Valley and nurturing the relationship between the Chamber and the City. We sincerely appreciate your support. Respectfully, David S. Arc President/CEO La Quinta Chamber of Commerce Cc: Doug Evans, Assistant City Manager, the City of La Quinta "-.0 141 Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed One Hundred Fifty Thousand Dollars ($150,000.00) except as specified in Section 1.6 - Additional Services of the Agreement. Payment Schedule is as follows: July 29, 2009 $37,500.00 October 29, 2009 $37,500.00 January 29, 2010 $37,500.00 April 29, 2010 $37,500.00 p...` 142 Exhibit C Schedule of Performance Consultants Project Schedule is attached and made a part of this agreement. Consultant shall complete services presented within the scope of work contained within Exhibit "A" in accordance with the attached project schedule. The La Quinta Chamber of Commerce shall provide the City with three written reports on its activities as required by this Agreement. 1 . First Report — November 2010 2. Second Report — February 2011 3. Third Report — May 2011 143 F`y OF COUNCIL/RDA MEETING DATE: July 20, 2010 AGENDA CATEGORY: ITEM TITLE: Approval to Award a Contract to Construct the Washington Street Widening Improvements, Project Number 2008-18 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: —1Supplemental STUDY SESSION: PUBLIC HEARING: Award a contract to ICE Engineering, in the amount of $121,731 to construct the Washington Street Widening Improvements, Project Number 2008-18, and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources for CIP No. 2008-18: Proposition 1 B Streets and Roads Program $610,888 Total Funding Available: $610,888 Based on the low bid received from ICE Engineering in the amount of $121,731, the following is the estimated project budget: Design: Inspection/Testing/Survey: Construction: Contingency: Total: $36,710 $15,943 $121,731 $436,504 As illustrated, adequate funding is available to construct the improvements. p.• 144 CHARTER CITY IMPLICATIONS: The project is funded with Proposition 1 B Local Streets and Roads Funds. As such, the project will be bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements will be constructed on Washington Street and Avenue 50 (Attachment 1). The improvements on Washington are located from Avenue 50 north approximately 600 linear feet. The project includes the addition of a third northbound travel lane, curb and gutter, 6' striped bike path, 6' behind the curb sidewalk. A temporary sidewalk will be added on the north side of Avenue 50 from Washington Street east approximately 900 feet. On December 16, 2008, the City Council approved the inclusion of the Washington Street Improvements within the City's Fiscal Year 2008-2009 Capital Improvement Program (CIP) and appropriated $610,888 from Local Proposition 1 B Streets and Roads Program. On October 20, 2009, the City Council approved a Professional Services Agreement with MSA Consulting, Inc. to prepare the plans, specifications and engineer's estimate (PS&E) of probable construction costs for the Washington Street Widening Improvements, Project Number 2008-18. On June 15, 2010 the City Council approved the project PS&E and authorized staff to advertise for bids the Washington Street Widening Improvements. On July 15, 2010, six (6) sealed bids were received for the construction of this project. A detailed bid comparison summary is provided for the City Council's review (Attachment 2). The basis of award is the lowest combined price of the base bid area. Staff therefore recommends the project be awarded to the lowest bidder, ICE Engineering in the amount of $121,731. Contingent upon City Council's authorization to award a construction contract on July 20, 2010, the following is the anticipated project schedule: City Council Awards Contract July 20, 2010 Sign Contracts and Mobilize (10 Working Days) July 21 — August 4, 2010 Construction (30 Working Days) August — September 2010 Project Close-out October 2010 ~145 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Award a contract to ICE Engineering in the amount of $121,731, to construct the Washington Street Widening Improvements, Project Number 2008-18; or 2. Do not award a contract to ICE Engineering in the amount of $121,731, to construct the Washington Street Widening Improvements, Project Number 2008-18; or 3. Provide staff with alternative direction. Respectfully submitted, Timokhy R. Jonasson, Rf. Public Works Director/City Engineer Approved for submission by: �r Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Bid Comparison Summary f' 146 EISENHOWER TON c CD 'U r L oOD �I t*I C no a z rri CD JEFFERSON STREET I I STREET AMS STREET NE PALMS ROAD TO I-10 --a a H z d H C3 D D n m z 141 N F- Z w 2 U Q H H Q gm jjFF B�RF 8 s w...�, lQa a ct ot 64� QU&r6J cF`y oF'IKEO COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Approval to Award a Contract to Construct the Washington Street Widening Improvements, Project Number 2008-18 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award a Contract to the lowest responsive bidder, in the amount to be determined, to construct the Washington Street Widening Improvements, Project Number 2008- 18, and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources for CIP No. 2008-18: Proposition 1 B Streets and Roads Program $610,888 Total Funding Available: $610,888 Bids for this project were received on July 15, 2010 and were therefore not available in time for this report. A supplemental memorandum will be distributed prior to the City Council meeting identifying the lowest responsible bidder and the amount of the .contract. Based on the engineer's estimate, the following is the estimated project budget: Design: Inspection/Testing/Survey: Construction: Contingency: Total: $36,710 $15,943 $163,516 $394,719 A revised budget will be prepared once the lowest responsive bidder is determined and will be included in the supplemental memorandum. As illustrated, adequate funding is available to support staff's recommendation. Staff is currently reviewing additional projects that are eligible for the anticipated remaining Proposition 1 B funds after this project is complete. CHARTER CITY IMPLICATIONS: The project is funded with Proposition 1 B Local Streets and Roads Funds. As such, the project will be bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements will be constructed on Washington Street and Avenue 50 (Attachment 1). The improvements on Washington are located from Avenue 50 north approximately 600 linear feet. The project includes the addition of a third northbound travel lane, curb and gutter, 6' striped bike path, 6' behind the curb sidewalk. A temporary sidewalk will be added on the north side of Avenue 50 from Washington Street east approximately 900 feet. On December 16, 2008, the City Council approved the inclusion of the Washington Street Improvements within the City's Fiscal Year 2008-2009 Capital Improvement Program (CIP) and appropriated $610,888 from Local Proposition 1 B Streets and Roads Program. On October 20, 2009, the City Council approved a Professional Services Agreement with MSA Consulting, Inc. to prepare the plans, specifications and engineer's estimate (PS&E) of probable construction costs for the Washington Street Widening Improvements, Project Number 2008-18. On June 15, 2010 the City Council approved the project PS&E and authorized_ staff to advertise for bids the Washington Street Widening Improvements. On July 15, 2010, bids were received for the construction of this project. A detailed bid comparison summary will be provided along with an award recommendation for the City Council's review prior to the City Council meeting. Contingent upon City Council's authorization to award a construction contract on July 20, 2010, the following is the anticipated project schedule: 150 City Council Awards Contract Sign Contracts and Mobilize (10 Working Days) Construction (30 Working Days) Project Close-out FINDINGS AND ALTERNATIVES: July 20, 2010 July 21 — August 4, 2010 August — September 2010 October 2010 The alternatives available to the City Council include: To be provided in the Supplemental Memorandum prior to the City Council meeting. Respectfully submitted, (:imothy on n, P.E. Public Works D ector/City Engineer Attachment: 1. Vicinity Map Approved for submission by: Thomas P. Genovese, City Manager «..ai 151 W a a 0 a a Z 0 1336iS NOS63333r 133diS SWVG 13381S U OD OD 'ID W 0. O w o :D 5 0.0vtL z w NO1 83MOHN3SI3 1b2- a.... T-aw ^F 44" COUNCIL/RDA MEETING DATE: July 20, 2010 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Acceptance of the Highway 111 Traffic Signal Interconnect and Control Equipment Replacement CONSENT CALENDAR: Project, Project Number 2008-16, Federal Aid Project STUDY SESSION: Number CIVIL 5433 (009) PUBLIC HEARING: RECOMMENDATION: Accept the Highway 111 Traffic Signal Interconnect and Control Equipment Replacement Project, Project Number 2008-16, Federal Aid Project Number CIVIL 5433 (009), as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $21,042, Thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total Amount Spent Through May 2010 Project Budget Amount Available Project Contract Amount Projected Inspection Costs( No Testing & Survey Needed) Project Budget Amount Remaining After Construction Efforts Original Construction Contract Amount Contract Change Orders : N/A New Contract Total Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Total Retention to be Released Contract Amount Remaining to be Billed By Contractor $ 239,500 $ 18,602 $ 220,898 $ 210,419 $ 2,520 $ 7,959 $ 210,419 S 0 $ 11 U,41 `J $ 189,377 $ 21,042 $ 21,042 $ 0 Adequate funding is available to pay the contractor's remaining retention ($21,042) for project closeout. 1,53 CHARTER CITY IMPLICATIONS: This project is partially funded with Federal Congestion Mitigation and Air Quality (CMAQ) funding which is not a local source. As such, the project was advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: The purpose of the project was to replace the existing Caltrans traffic signal controllers on Highway 1 1 1 with new traffic controllers that are compatible with the City's Aries Central Control Software. The project also interconnected the traffic signals within the corridor. In early 2007, the Coachella Valley Association of Governments (CVAG) announced a call for projects for application of funding from CMAQ Program funds provided through the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). On July 17, 2007, the City Council adopted a resolution approving the submittal of an application to CVAG for partial funding for the purchase and replacement of traffic signal controllers on Highway 1 1 1. In addition, the City Council was advised that the City's application for funding toward the replacement of the traffic signal controllers included a provision that the City of La Quinta would provide an 11 .47% local match. The total estimated cost of the project was $200,000. The CMAQ funds will provide $177,000 and the City's mandatory local match is $38,000. The grant funding was for construction activities only and soft costs (design, inspection, testing, survey, and administration) are not eligible for reimbursement, which increased the City's cost for the project by $24,500. On August 4, 2009, the City Council appropriated CMAQ grant funds in the amount of $177,000, appropriated unassigned General Fund reserve funds in the amount of $62,500, approved the plans, specifications and engineer's estimate (PS&E), and authorized staff to advertise for bid the Highway 111 Traffic Signal Equipment Replacement and Interconnect Project, Project Number 2008-16. On November 3, 2009, the City Council authorized the City Manager to execute program supplemental agreement 009-N to agency -state agreement number 08-5433R for CMAQ funding toward the Highway 1 1 1 Traffic Signal Equipment Replacement and Interconnect Project, Project Number 2008-16. 154 ae � On December 15, 2009, the City Council rejected the three bids received on November 12, 2009 to construct the Highway 1 1 1 Traffic Signal Equipment Replacement and Interconnect Project, Project Number 2008-16 and authorized staff to re -advertise the project. On February 2, 2010, City Council awarded a contract for $210,419 to Sierra Pacific Electrical Contracting to construct the Highway 1 1 1 Traffic Signal Interconnect and Control Equipment Replacement Project, Project Number 2008-16. On March 2, 2010, a Notice to Proceed was issued with a forty-five (45) working calendar day contract completion time starting March 3, 2010, and ending on May 5, 2010. The project was deemed substantially complete on May 27, 2010 and a Contract Change Order was issued to adjust the completion date due to the manufacturer's delay associated with the delivery of the signal controller cabinets and equipment. Due to the delay being no fault of the contractor's, liquidated damages were not assessed. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. No quantity adjustments were required between the proposed bid quantities, and the actual quantities utilized. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the Highway 111 Traffic Signal Interconnect and Control Equipment Replacement Project, Project Number 2008-16, Federal Aid Project Number CIVIL 5433 (009) as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $21,042, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Highway 1 1 1 Traffic Signal Interconnect and Control Equipment Replacement Project, Project Number 2008-16, Federal Aid Project Number CIVIL 5433 (009) as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $21,042, thirty-five (35) days after the Notice of Completion is recorded; or e�...�) 155 3. Provide staff with alternative direction. Respectfully submitted, d1blothV on, P.Eic ctor/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 156 6hj OF TKF'O COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Approval to Award a Contract to Aramexx Construction to Construct the Seasons Dog Park Improvements, Project Number 2009-05 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award a contract to Aramexx Construction, in the amount of $143,205 to construct the Seasons Dog. Park Improvements, Project Number 2009-05, and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: The following is the approved funding and funding sources: Quimby Act Fees $200,000 Total Funding Available: $200,000 Based on the low bid received from Aramexx Construction in the amount of $143,205, the following is the estimated project budget: Design: Inspection/Testing/Survey: Construction: City Administration Contingency: Total: $19,980 $14,472 $143,205 $7,421 $14,922 $ 200,000 As illustrated, adequate funding is available to construct the improvements. 157 CHARTER CITY IMPLICATIONS: The project is funded with Quimby Act fees which are collected locally. As such, the project will be bid without prevailing wage requirements. BACKGROUND AND OVERVIEW: Seasons Park is located north and east of Cloud View Way and Desert Fall Way (Attachment 1) and consists of turf, trees and a small playground area. The City intends to install separate areas for small and large dogs within the existing park. The City commissioned a concept design study to develop alternatives for the construction of the dog park areas. The plan includes a new, lighted entry ramp from Cloud View Drive, separate entries to the large dog and small dog park areas, shade structures and site furnishings (drinking fountains for humans and dogs, trash receptacles, etc.), low-level landscape lighting, and perimeter fencing. On April 21, 2009, the City Council adopted Resolution 2009-033 approving the Fiscal Year 2009-2010 through 2013-2014 Capital Improvement Program (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a)• The Seasons Park Improvements are included within the adopted CIP and scheduled for funding during Fiscal Year 2009-2010. On October 6, 2009, the City Council approved a Professional Services Agreement (PSA), in the amount of $19,980, with Hermann Design Group, Inc. to prepare the PS&E for the Seasons Park Improvements, Project No. 2009-05 and authorized the City Manager to execute the same. On June 15, 2010 the City Council approved the project PS&E and authorized staff to advertise for bids the Seasons Dog Park Improvements. On July 15, 2010, five (5) sealed bids were received for the construction of this project. A detailed bid comparison summary is provided for the City Council's review (Attachment 2). The basis of award is the lowest combined price of the base bid area. Staff therefore recommends the project be awarded to the lowest bidder, Aremexx Construction in the amount of $143,205. Contingent upon City Council's authorization to award a construction contract on July 20, 2010, the following is the anticipated project schedule: City Council Awards Contract Sign Contracts and Mobilize (10 Working Days) Construction (45 Working Days) Project Close-out FINDINGS AND ALTERNATIVES: July 20, 2010 July 21 — August 4, 2010 August — October 2010 November 2010 The alternatives available to the City Council include: 1 . Award a contract to Aramexx Construction in the amount of $143,205, to construct the Seasons Dog Park Improvements, Project Number 2009-05; or 2. Do not award a contract to Aramexx Construction in the amount of $143,205, to construct the Seasons Dog Park Improvements, Project Number 2009-05; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jona Nn, P.E. Public Works Dir or/City Engineer Approved for submission by: 'k 7,7 401^ Thomas P. Genovese, City Manager Attachment: 1. Vicinity Map 2. Bid Comparison Summary qb.y 15,9 ATTACHMENT 1 wk%�^� .i y ��.3{ •�`. may{'+ � �.?� >� t �. t 5 n' ell fIsta 4 114renkia La F66da m $ f51£fiRd �ffdy Park i GalleE stado m j I It G - , 160 33 8888888 S 8888. 8 8 8888888SR 8 8. 88 d�rMUM {g ............. » ........... ... 88888888 8 8888 8 8 888..9B' 8 8 € MOM § $ 88«Rm g 8.888.88.8- 8 8888. 8 8 88�8m88o8 8 8. 8 $�S8�m.�S 8 88n�em 8. n ......... ..». . .»......» . . qg 990888888' 8«$g"B8 8 8888 e 8 88�8$8mm8 m 8 LIM- LL 88888888 8 8888 8 8888888888 8 8 88 i 88888888 8 8888 8 8 888.8.8888.8 8 8 8 MOW 8888888ry �?fSo 8 8 8888 1�-g 8 8 888.888888 88tre«Ra3 8 8 k 8« $ 6 "388g83A« 8888888- 8 8888 8 7 888888e88 o S 8• 4. 88888888 188999M 8 8 8888 ON 8 8 888888888 8 8 88 5' 88888888 8WNW 9 88$8 8 8 888888n88 $ $ 8^ 88888888 8 8888 8 8 8888888,8 8 8 88 ok— $ 8888 8 $SN8a8§ 3 A gy 5� pp$ �^ g81f8g 8gfSgS A5.8 IX i as 0 « Y. s' ! { 8 s $ c5 s B d � «1 gi e$ cS§ yV a Y3 € g 5 i, �• 3mM M ... s$ i E� Tit!t °& XwQu&rw COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Approval to Award a Contract with Lee & Stires, Inc. to Construct the Monroe Street Pavement Rehabilitation Improvements, Project Number 2009-21 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a contract, in the amount of $128,330, with Lee & Stires, Inc. to construct the Monroe Street Pavement Rehabilitation Improvements, Project Number 2009-21, and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: The project is a joint maintenance project, between the City of La Quinta and the County of Riverside. The project will rehabilitate the dilapidated pavement on Monroe Street, from Avenue 58 to approximately 1,330 linear feet south, and two smaller segments on the County side of the street between Avenue 56 and Avenue 58. The County of Riverside has agreed to fund 64.07% of the proposed improvements, in the amount of $163,206. The City of La Quinta will be responsible for the remaining 35.93% of the project costs in the amount of $91,525. The City's costs are funded from the street maintenance funds available within the Public Works department Fiscal Year 2009-2010 approved budget for the City's pavement management program. The following is the project's approved funding and funding sources: County of Riverside: $163,206 City of La Quinta General Fund $91,525 Total: $254,731 a. 162 Based upon the low bid, in the amount $128,330, the following is the anticipated project budget: Construction: Design: Inspection/Testing/Survey: Administration: Contingency: Total: $128,330 $18,563 $18,099 $9,282 $80,457 $254,731 As illustrated, adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project is partially funded by the County of Riverside. As such, the project was advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements will temporarily rehabilitate the dilapidated pavement on Monroe Street for approximately 5-10 years until development on either side can install a more expensive permanent street section. The majority of the project is located on Monroe Street from Avenue 58 to approximately 1,330 linear feet south. The project also includes two smaller street segments on the County side of Monroe Street between Avenue 56 and Avenue 58. A vicinity map is provided for the City Council's consideration as Attachment 1 . On June 1, 2010, the City Council approved a Cooperative Agreement, between the City of La Quinta and the County of Riverside, for the design and construction of the Monroe Street Pavement Rehabilitation Improvements; appropriated funding from available pavement management program budget funds (Account No. 101- 7003-431.34-04); approved the plans, specifications and engineer's estimate (PS&E); and authorized staff to advertise for bid the Monroe Street Pavement Rehabilitation Improvements, Project Number 2009-21. On July 1, 2010, seven (7) sealed bids were received for the construction of this project. A detailed bid comparison summary is provided for the City Council's review as Attachment 2. Lee & Stires, Inc. submitted the lowest responsive bid in the amount of $128,330. 0., • 163 Contingent upon City Council's approval to award a construction contract to Lee & Stires, Inc. on July 20, 2010, the following is the anticipated project schedule: City Council Awards Construction Sign Contracts and Mobilize Construction (10 Working Days) Project Closeout FINDINGS AND ALTERNATIVES: July 20, 2010 July 21 — July 31, 2010 August 2, 2010 — August 13, 2010 September 2010 The alternatives available to the City Council include: 1. Approve a contract, in the amount of $128,330, with Lee & Stires, Inc. to construct the Monroe Street Pavement Rehabilitation Improvements, Project Number 2009-21 and authorize the City Manager to execute the contract; or 2. Do not approve a contract, in the amount of $128,330, with Lee & Stires, Inc. to construct the Monroe Street Pavement Rehabilitation Improvements, Project Number 2009-21; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jona o .E. Public Works Dir c or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Bid Comparison Summary it, 164 ATTACHMENT 1 NORTHBOUND - LANE ONLY A CITY OF LA QUINTA NORTHBOUND - LANE ONLY A NORTHBOUND LANE - COLD PLANE GRIND 0.17'—\ & OVERLAY 0.17' AC THROUGH INTERSECTION NOT TO SCALE CITY OF LA QUINTA 66-955 baao Rood c nme Gfy, G 92234 (]69J 323-53M O69i 323-5699 (m) 1 2' f AL AVENUE 56 JA 0 COUNTY 12't 0 M AVENUE 58 COUNTY 12't : V 0 M M �A AVENUE 60 CITY OF LA QUINTA - PROJECT NO. 2009-21 MONROE STREET PAVEMENT REHABILITATION AVENUE 60 TO AVENUE 56 EXHIBIT "A" SCALE: DESIGN: SHEET. i 2010 N.T.S WS 1 OF 2 J � 2 00 0 0 0 0 O O O m w 0 000 0 o n o m n E ❑ w 0N m m N o p U0 O Z❑ w¢ O"+" o ow N V n U x a m N N c O u w 2 000 m 00 0 0 « 900 coo 0 0 O U 000-M m O d U ¢ ON OOi y N 0 9 d o N y z O 00 O 00 O O O O ❑ 000 00 N OIQ 0 O V LI! rn W H d C W rn '00 O O O O 0 c o ao 0 0 w wo00 0 00 00 00 O O 0 U ¢ � O r 0 co o a 0 i N mmm m 0m 0 m m n � d W m 0 N w 0 0 N m O O 00 n 0 W n d n mm 1n m nn� v r N z J 0 0 000 0 00 0 W ❑ W OOo 0 00 0 0 0 O O O m m N "I m w p y 0 1A W m 10 mH N a w m r o. W � 1000 0 00 0 0 10,010. W O O 0 0 000 N n w 0 1000 0 0 0 z �y Zf/1 UI � N tWil tW/) U m J� w r > ¢ O O f m O m ri m m m a a w w � � � L a � W E a 0 a'c y y ` V N C m O a o m o O r m U> `m a 0> E a E E d a s 0 co U EU m C9 >"2 o d Q a E¢ m E o m � ❑r �F ❑ p0. Hmf/nlUOd d O 2 -N M a 10m n m W r 000000ao a ❑ c000i of 4coo 0W Z U .00 00 o a N mNO m o w oiomomN.-in wN Hinm �o Ex O W U a 000�mn qo y❑ Uo 0 0 60 PO p m 0w 0 Y m o O O r N z 00000000 0❑ 000000.0.0. O m O o O o N O N ro O O m m O O a E z V `p° a w ¢ �in�om�i ya v w m c U 00000000 m O O o o WOO O W O OO U 2 �M �pOON c r d z» � O O OcN.00N O OW 000.-m n om O ❑ W 000 oa n a n m m o c w vmciro of nr> ¢ d 0 W � = O O O M N O O O O > V m ¢ O O ooa o � m `"m xd maMy rN� a z H ATTACHMENT 2 0o OO o o 000m-mo ❑ OOn -NO 0 w 0 0 wN. V � ❑ V loon m ma m om �i O W god ma x n =_ V W d 0 0 0 0 0 a m M 0 0 0 0 m m n 0 U w ❑ o o n � � n m u ' loon .Om a Z" H 7 T-af 4 4 a" COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: �l Accept on -site improvements associated with Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. and authorize staff to release the performance security upon receipt of the warranty security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: None. No public improvements will be accepted with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P., is located south of Westward Ho Drive and west of Roadrunner Lane (Attachment 1). All obligations of the Subdivision Improvement Agreement for the on -site improvements have been satisfied. Attachment 2 indicates the amount of the warranty security. «..•.. 167 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the on -site improvements associated with Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. and authorize staff to release the performance security upon receipt of the warranty security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 2. Do not accept the on -site improvements associated with Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. and do not authorize staff to release the performance security upon receipt of the warranty security. Do not direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, imothy Jon n, P.E. Public W rks Di ctor/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Warranty Security Exhibit .... 168 ATTACHMENT 1 TM 31816 WESTWARD SHADOWS PROJECT SITE HO DRIVE �z�� J � � a �'Q✓LAl osn w W o � HIGHWAY 111 VICINITY MAP NOT TO SCALE ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 31816, Westward Shadows APPLICANT: Mr. Jim Thompson, La Quinta North Partners, L.P. N..._ 169 ATTACHMENT 2 WARRANTY SECURITY Tract Map No. 31816 — On -Site Improvements Development Name: Westward Shadows ON -SITE IMPROVEMENTS Performance Security Improvement Description Labor& Materials Original Amount Proposed Reduction WARRANTY AMOUNT Grading 10%Rough GradeBond $171400 $17'140 90% $17,140 Storm Drain $31,980 $31,980 90% $3,198 Landscape $9600 $9600 90% $960 Dry Utilities $113610 $113605 90% $11361 Monumentation - $2,500 100% $0 Standard 10%Contingency $32660 $17480 100% $0 Professional Fees Design 10% $35 930 $19 230 100% $0 Professional Fees, Construction (10%) $35,930 $19,230 100% $0 No Plans Contingency 15% $53,890 $28,850 100% $0 Totals $485,000 $259,615 $32,659 w„._ 170 Tjhf 4 4 a" COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Acceptance of Off -Site Improvements Associated with Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: -01� STUDY SESSION: PUBLIC HEARING: Accept off -site improvements associated with Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. and authorize staff to release the performance security upon receipt of the warranty security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: Catch basin maintenance is estimated to be $1,500 annually, which will be incorporated in the Public Works Department Account No. 101-7003-431 .43-73 for storm drain maintenance. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P., is located south of Westward Ho Drive and west of Roadrunner Lane (Attachment 1). All obligations of the Subdivision Improvement Agreement: for the off -site improvements have been satisfied. Attachment 2 indicates the amount of the warranty security. a.,.✓ 171 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the off -site improvements associated with Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. and authorize staff to release the performance security upon receipt of the warranty security. Direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 2. Do not accept the off -site improvements associated with Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. and do not authorize staff to release the performance security upon receipt of the warranty security. Do not direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, T moth R. Jon s on, P.E. ublic cs D ctor/City Engineer Approved for submission by: Thomas 1'. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Warranty Security Exhibit 172 ATTACHMENT 1 TM 31816 WESTWARD SHADOWS PROJECT SITE HO ©RIVE W S ///lei �\ HIGHWAY 111 VICINITY MAP NOT TO SCALE ITEM TITLE: Acceptance of Off -Site Improvements Associated with Tract Map No. 31816, Westward Shadows APPLICANT: Mr. Jim Thompson, La Quinta North Partners, L.P. ATTACHMENT 2 WARRANTY SECURITY Tract Map No. 31816 - Off -Site Improvements Development Name: Westward Shadows OFF -SITE IMPROVEMENTS I Performance Security Improvement Description Labor & Materials Original Amount Proposed Reduction WARRANTY AMOUNT Street $68,900 $68,900 90% $6,890 Sewer $80,150 $80,150 90% $8,015 Water Improvements $107,890 $107,890 90% $10,789 Storm Drain $14,080 $14,080 90% $1,408 Sidewalk (8' & 51 $51,350 $51,350 90% $5,135 Landscape $15,000 $15,000 90% $1,500 Block Wall (6') $24,800 $24,800 90% $2,480 Standard 10% Contingency $36,220 $36,220 100% $0 Professional Fees, Design 10% $39,840 $39,840 100% $0 Professional Fees, Construction 10% $39,840 $39,840 100% $2 No Plans Contingency 15% $59,760 $59,760 100% SO TOTAL $537,830 $537,830 $36,217 .0,0, 174 T4hf 4 lwQ.rnrw COUNCIL/RDA MEETING DATE: JUIv 20, 2010 ITEM TITLE: Approval to Excuse Chairman Ed Alderson's Absence from the July 27, 2010, Planning Commission Meeting RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: Approve a request from Chairman Ed Alderson to be excused from attending the July 27, 2010, Planning Commission meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances. If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations on absences." Staff has discussed this section with all Commissions and, in response, Planning Chairman Ed Alderson has requested of the City Council to be excused from the July 27, 2010, Planning Commission meeting. The request is being made prior to the meeting, as noted in Attachment 1 . "1. 175 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a request from Chairman Alderson to be excused from attending the July 27, 2010, Planning Commission meeting; or 2. Deny Chairman Alderson's request; or 3. Provide staff with alternative direction. Respectfully s Johr2Xo6,-'Planning Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Request from Chairman Alderson �.... 176 ATTACHMENT # 1 City Of La Quinta 78-945 Calle Tampico La Quinta, CA 92253 Re: Planning Commission Meeting — July 27, 2010 Dear Council Members: It is with regret that I inform you I will be unable to attend the Planning Commission meeting of July 27, 2010 due to an unavoidable schedule conflict. Therefore, I respectfully ask to be excused from the subject Planning Commission meeting. Thank you for your continued cooperation. Regards: Ed Alderson JUL X i 2010 City or La Q rota Planning Department 030.9 177 Lai Q c FM of TNEO AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 20, 2010 BUSINESS SESSION: ITEM TITLE: Approval of Plans, Specifications, and CONSENT CALENDAR: Engineer's Estimate, Authorization to Advertise for STUDY sEssloN: Bid the Site Improvements and to Procure the Pre Fabricated Restroom Facility Sole Source, and PUBLIC HEARING: _ Approval to Award the Project Site Improvements for the Colonel Paige Middle School Restroom, Project No. 2010-05, and Appropriation of Additional Quimby Funds RECOMMENDATION: 1. Appropriate additional Quimby funds in the amount of $77,263, 2. Approve the plans, specifications and engineer's estimate (PS&E), authorize staff to advertise the site improvements for bid, 3. Authorize the City Manager to execute a contract to procure the pre- fabricated restroom facility from Enviroplex as a sole source for a cost not to exceed $95,500,and 4. Authorize the award of the project site improvements to the lowest responsible bidder upon receipt of bids for the Colonel Paige Middle School Restroom, Project No. 2010-05, and authorize the City Manager to execute the contract therefore in an amount not to exceed $61,871. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources: Total Quimby Funds Available The following is the current estimated project budget: Professional Design: Inspection/Testing/Survey: Construction Site Work: Construction Pre -Fabricated Restroom Administration: Contingency: Total: $118,511 $1,700 $19,950 $8,288 $ 50, 280 $95,500 $5,750 $14, 306 $195,774 "'`' 178 As illustrated, a shortfall in the amount of $77,263 exists between the approved project funding and the estimated project budget. This shortfall is partially due to unanticipated design requirements of the Division of State Architect (DSA) and to the expedited project schedule. Staff is recommending the City Council appropriate additional Quimby funds in the amount of $77,263 to cover the funding shortfall. The Quimby Fund has available appropriations to fund this appropriation. CHARTER CITY IMPLICATIONS: The project is 100% funded with locally generated Quimby Funds. As such, the project will be advertised as a non -prevailing wage improvement which may result in cost savings to the City. BACKGROUND AND OVERVIEW: The proposed improvement will install a new pre -fabricated restroom facility at the Colonel Paige Middle School to support the City's use of the newly lighted sports fields. The restroom facility is a condition included in the joint use agreement with Desert Sands Unified School District (DSUSD). On April 20, 2010, the City Council adopted a Resolution approving the Fiscal Year 2010-2011 through 2014-2015 Capital Improvement Program (CIP). The Colonel Paige Middle School Restroom is included within the adopted CIP and scheduled for funding during Fiscal Year 2010-2011. On June 17, 2010, a Professional Services Agreement (PSA), in the amount of $19,950, was issued to David Evans and Associates, Inc. to prepare the PS&E for the proposed pre -fabricated restroom to be installed at the Colonel Paige Middle School. The PSA was executed by the City Manager in accordance with the City's procedure for "minor projects." The PS&E for the Colonel Paige Middle School Restroom is now complete and ready to be advertised. The PS&E is available for review within the City's Public Works Department. Considering the City Council is dark during its second meeting in August and its first meeting in September, staff requests the City Council approve the PS&E at this time, authorize staff to advertise the project's site improvements for competitive bid, and authorize staff to procure the pre -fabricated restroom facility outside of the normal bid process at a pre determined cost of $95,500. The company that staff proposes to provide the pre -fabricated restroom facility is Enviroplex. The rationale for proceeding with the acquisition as a sole source is that it is recommended by DSUSD and meets the Department of State Architect for the building. The authority for proceeding with this acquisition as a sole source is pursuant to La Quinta Municipal Code Section 3.30.070.C, the City Council would need to find that the procurement is in the best interest of the City., The staff recommends that the City Council makes this finding based upon ,,...J. 179 Enviroplex being a DSA approved manufacturer of prefabricated restrooms for school facilities. In addition, staff is requesting authorization to award the contract for the project's site improvements to the lowest responsible bidder and authorization for the City Manager to execute the contract without further Council action. This pre - authorization is necessary because following the receipt of the bids on August 10, 2010; the City Council is not scheduled to meet until September 21, 2010. In order complete the improvements prior to the start of the new school year; it, is necessary to commence the improvements prior to the date of that Council meeting. Staff will not award the project if the bid for site work exceeds the engineer's estimate for site work ($50,280) plus the contingency ($14,306). The project award documents will be brought to the City Council for ratification at its September 21, 2010 meeting. Contingent upon City Council authorization to advertise the project site improvements for bid on July 20, 2010, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised Staff Awards Contract Sign Contracts and Mobilize Construction Ratification by City Council Project Closeout FINDINGS AND ALTERNATIVES: July 20, 2010 July 21, 2010 — August 10, 2010 August 11, 2010 August 12 — August 22, 2010 August 23, 2010 — September 17, 2010 September 21, 2010 October 2010 The alternatives available to the City Council include: Appropriate additional Quimby funds in the amount of $77,263; Approve the plans, specifications and engineer's estimate (PS&E); Authorize staff to advertise the site improvements for bid; Authorize the City Manager to execute a contract to procure the pre- fabricated restroom facility from Enviroplex as a sole source for a cost not to exceed $95,500,and Authorize the award of the project site improvements to the lowest responsible bidder upon receipt of bids for the Colonel Paige Middle School Restroom, Project No. 2010-05, and Authorize the City Manager to execute the contract therefore in an amount not to exceed $64,586; or �..� 180 2. Do not appropriate additional Quimby funds in the amount of $77,263; Do not approve the plans, specifications and engineer's estimate (PS&E); Do not authorize staff to advertise the site improvements for bid; Do not authorize the City Manager to execute a contract to procure the pre- fabricated restroom facility from Enviroplex as a sole source for a cost not to exceed $95,500; Do not authorize the award of the project site improvements to the lowest responsible bidder upon receipt of bids for the Colonel Paige Middle School Restroom, Project No. 2010-05, and Do not authorize the City Manager to execute the contract; or 3. Provide staff with alternative direction. Respect ully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager T4'w 4 4w4,;Nrw COUNCIL/RDA MEETING DATE: July 20, 2010 ITEM TITLE: Adoption of a Resolution Accepting a Donation from Landmark Golf Management, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: �J STUDY SESSION: PUBLIC HEARING: Adopt a resolution accepting a donation from Landmark Golf Management, LLC. FISCAL IMPLICATIONS: The donated equipment will become the property of the City of La Quinta for the SilverRock Golf Course operations. No one item is valued over $5,000, which is the minimum amount for fixed assets to be capitalized. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: From the summer of 2004 to December 2009, the maintenance equipment at SilverRock Resort Golf Course had been leased to Landmark Golf Management from John Deere through National City Finance, as the leasing company. The golf maintenance equipment lease was paid monthly through the golf course operations and expired in December 2009. Staff and Landmark worked together to find the most economical replacement for the maintenance equipment at SilverRock. Purchasing the replacement maintenance equipment through the State California Multiple Award Schedules Program was found to be the most cost effective. At the October 20, 2009 City Council meeting, the City Council approved the purchase of maintenance equipment for SilverRock Resort with John Deere through the State California Multiple Award Schedules Program. «„.0 18 2 Twenty-nine items of used maintenance equipment was subject to a $2 buy-out after the lease expired in December 2009. These items are largely "specialty" equipment that are not used on a daily basis. Landmark Golf Management purchased the 29 items of used equipment for $2 through the operations budget. Since the equipment lease agreement was between Landmark and John Deere, Landmark would like to donate the 29 pieces of used maintenance equipment to the City for the SilverRock Golf operations. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution accepting a donation from Landmark Golf Management, LLC; or 2. Do not adopt a resolution accepting a donation from Landmark Golf Management, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager '"..•0 - 18 3 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A DONATION FROM LANDMARK GOLF MANAGEMENT, LLC WHEREAS, the City of La Quinta ("City") is a charter city organized and operating under the Constitution of the State of California; and WHEREAS, the City owns and operates a golf course known as the SilverRock Resort; and WHEREAS, Landmark Golf Management, LLC offered to donate to the City 29 pieces of maintenance equipment (the "Donated Equipment") for continued use at SilverRock Resort; and WHEREAS, the gift was offered for donation to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta hereby accepts the donation of the following equipment from Landmark Golf Management, LLC: (1) Express Dual Grinder (1) Greens Groomer (2) John Deere 4710 (1) John Deere 110 (1) Set of Verticut Reels (1) Set of 11 Blades Reels with grooved rollers (1) Set of Green Rollers (1) Scarifier (1) Spiker - Aerator (1) 50 Gallon Sprayer with trailer (2) Lely 2010 (1) Turfco Sp1530 (1) Walk Behind Met-R-Matic (1) Dakota material handler, 4 cubic yards, spinner (1) Tow Type top dresser p». 184 Resolution No. 2010- Landmark Donation Adopted: July 20, 2010 Page 2 (1) JD 800 Walk behind aerator (1) JD2000 Fairway Aerator (1) JD 1500 Tee and Approach Aerator, 3PT Hitch (1) Lock 5 Gang pull type verticutter (2) Aeravator 72" PTO flail with double rollers (2) Harper 7 cu. Yd self con. Two type vacuum (1) Buffalo Blower (1) Gearmore 4T63X69 Trailer, 3 way dump (1) Walk Behind roller blower (1) Utility Trailer 1-2 Ton PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 20`h day of July, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California REPORTS/INFORMATIONAL ITEM: /9 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 25, 2010 7:04 P.M. CALL TO ORDER A. A regular meeting of the La Quinta Planning Commission was called to order at 7:04 p.m. by Chairman Alderson. PRESENT: Commissioners Barrows, Quill, Weber, Wilkinson, and Chairman Alderson. ABSENT: None STAFF PRESENT: Planning Director Les Johnson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Principal Planner Andrew Mogensen, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: There being no comments, or suggestions, it was moved by Commissioners Barrows/Weber to approve the minutes of April 27, 2010 as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Environmental Assessment 2006-564, Conditional Use Permit 2006- 097 and Site Development Permit 2006-860; a request by Prest- Vuksic Architects for consideration of development plans for a proposed church parking lot located on the west side of Washington Street, between Avenues 47 and 48. Principal Planner Andrew Mogensen presented the staff report, a copy of which is on file in the Planning Department. »...': 186 Planning Commission Minutes May 25, 2010 Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked about the retention basin and the City's role in its maintenance. Staff gave an explanation of stormwater in the area and the need for the basin. Principal Engineer Wimmer explained this was a cooperative project between the City and the church. The basin was sized to handle a portion of the runoff water from the church and the nearby neighborhood. The maintenance of the basin itself will be taken over by the Diocese and the dry wells will be maintained by the City. Commissioner Weber provided general review comments on the number of parking spaces. Staff explained the parking ratio formula. Commissioner Weber provided general review comments about the variety of lighting fixtures, types of bulbs and color indexes. Staff explained the information in the report, and said lighting specialist Ralph Raya was available to provide more detailed information. Commissioner Weber mentioned his concerns about grading the mountain area, blow sand, and the differences in elevations. Staff referenced an aerial photo and then pointed out the mountain in relation to the parking lot(s), with the explanation there would be a 6 to 8 foot elevation difference between the new and old parking lots. Commissioner Barrows also had concerns about blow sand generated from the west of this site. Staff said there was a potential of blow sand and explained what circumstances could cause that. Commissioner Barrows had several concerns about turf, including; 1) the turf at the bottom of the retention basin, 2) maintenance, and 3) the actual need for turf. She gave the example of the City's retention basin on Avenue 52 which was not lined with turf. She was concerned about consistency, and maintenance issues, in allowing turf in retention basins. Principal Engineer Ed Wimmer explained that maintenance had more to do with the functionality of the dry well. He explained that turf acts as a bioswale and avoids clogging of chambers; thereby causing expensive repairs. He did explain that the bottom need not be all turf. n J8I -2- Planning Commission Minutes May 25, 2010 Commissioner Barrows commented on the Architecture and Landscaping Review Commission (ALRC) Condition no. 69. Staff explained the Committee Members were concerned about maintenance and the possibility of the groundcover being trampled. Commissioner Wilkinson provided general review comments on sod issues; especially a compromise of sod allowed in the bottom of the retention basin. Staff said when the final dry well designs, and landscaping plans, are submitted they will determine what is needed to perform the bioswale function. Chairman Alderson provided general review comments on the archaeological monitoring; especially the cost. Staff explained how it would be handled and said the charges would be borne by the applicant. There being no further questions of staff, Chairman Alderson asked if the applicant would like to speak. Mr. John Vuksic, Prest-Vuksic Architects, 44-530 San Pablo Avenue, Palm Desert - introduced himself and asked for clarification on Condition no. 18 — page 59, third paragraph which references the Secondary Entrance. It mentioned left turn in and right turn out are restricted, and he asked why there was a restriction on right turns. He explained they want to be able to turn right and head south on the Frontage Road back onto Washington and asked for correction of that condition. He then referenced condition no. 69, page 70, which referred to removal of the landscaping. He explained the orientation of the parking lot and the reasons why they would like to leave the planters as designed. Commissioner Wilkinson asked about 1) the possibility of pass-thru locations, or decomposed granite (dg), in the planters; and 2) rehabilitation of the Type R lamps. Mr. Vuksic said they had no objections to re -finishing the lamps and adding decomposed granite in the planters, if those conditions were added. Commissioner Barrows asked if trees were included in the planters. Mr. Vuksic said yes. 3- Planning Commission Minutes May 25, 2010 Commissioner Barrows asked for clarification of the ALRC condition requesting more turf since the applicant would later replace it with desertscape. Mr. Vuksic said they would prefer not to add the turf as they would be replacing it later. Commissioner Barrows asked for more information on the proposed lighting; including energy efficiency and color. Mr. Vuksic said Mr. Raya could address her concerns. Mr. Ralph Raya, MRC Engineering, 72-880 Fred Waring Drive, Suite C- 11, Palm Desert — explained the three types of lighting and their uses. He commented that the lamps would be different than those commonly used in parking lots. He further explained the shielding and effects on nearby areas and the fact that the lamps were "Dark Sky" compliant. Commissioner Quill provided general review comments on the types of lighting and the length of time each would be in operation. Mr. Raya provided an explanation of how the controls were set up and how the lighting would be utilized. Chairman Alderson was concerned about the mix of lights and the differences in the type of light they emitted. Mr. Raya explained the types of lamps and how they would blend with each other. Commissioner Weber asked for clarification of the affect of the high pressure sodium lights, the patina of the Type A lamp, and the color rendering index. Mr. Raya gave an explanation of the color index of the various lamps and their temperatures. He also discussed mixed lights and zones, and the eye's perception of the colors. Commissioner Barrows suggested the substitution of native shrubs such as Encilla, Brittle Bush, or Desert Apricot, for those listed. Mr. Vuksic suggested Mr. Horton, of HSA could talk further on that subject. He also discussed the entry median and the condition to enhance that median. He requested it be left alone at this point, and left open the possibility of later utilizing more desert landscape rather than turf, which is in the median now. p„.0 - 189 Planning Commission Minutes May 25, 2010 Mr. Mike Horton, HSA Design Group, 42-635 Melanie Place, Palm Desert introduced himself and said he didn't have a problem with substituting some local native plants. Commissioner Barrows asked if he could comment on the ALRC's concern about balance and the condition recommending the planting of palm trees. Mr. Horton discussed the recommendation of adding some Washingtonia hybrids, or Filiferas at both corners of the project and said they would also add a few palm trees in the other side to balance it out. Commissioner Weber asked Mr. Horton if he was adverse to putting in the palms per the ALRC's recommendation and how many would be involved. Mr. Horton said they were not adverse to the addition. There would be a total of six (of the same type) at varying heights (12 to 18 feet). He discussed their reasons for wanting to plant trees which were all of the same variety. General discussion followed regarding the types of trees chosen, color palettes, growth patterns, shade issues, maintenance, and location of each of the types of trees. General discussion then followed regarding the amount of turf and the percentage of sod needed in the retention basin. Staff's response to the discussion was that they anticipated there would be a possible 50% reduction in turf; from what was shown on the exhibits. Chairman Alderson commented on a portion of turf that could be utilized as a small entry treatment to the left side of the driveway. He asked if there would be a problem with that. Mr. Horton responded there would not. Chairman Alderson commented on the ALRC's requests for 1) the planting to be removed, in the planter aisles, and 2) additional palm trees. Staff responded that the ALRC's concerns were 1) plantings would get trampled and 2) there was no continuity of planting with Washington Street. Staff explained there were suggestions of including decomposed granite (dg) and the use of stepping stones, but -1.•, 190 -5- Planning Commission Minutes May 25, 2010 it was brought out that the project conditions require that all the landscaping be maintained whether it got trampled or not. Chairman Alderson then provided general review comments on pedestrian traffic flow, the aesthetics of the site from Washington and his lack of support for the ALRC position. Mr. Horton agreed with the Chairman's statements, added his comments on the direction of pedestrian flow, and said he did not feel maintaining the landscaping was going to be an issue. Commissioner Weber asked Mr. Vuksic about the ALRC's recommendation no. 2; shortening the length of the medians at the end of each row of parking. Mr. Vuksic said he understood the intent behind that was to make it easier to turn into the drive aisles. However, he said they were concerned that it would expose the back of the car that was parked there, which could increase the possibility a car getting clipped. The medians were intended to act as a buffer and create a barrier between that last car and the drive aisle. Commissioner Weber commented on the width of the parking spaces. Mr. Vuksic said they were adequate. Commissioner Weber asked about the grading of the new temporary parking lot and the blow sand which would be removed. Mr. Vuksic provided comment on the possibility of a future building on that site and possible dirt relocation sites. Chairman Alderson asked if the site would be graded to accommodate the potential pad height of a future development. Mr. Vuksic said yes. Chairman Alderson commented on the telephone poles, used for landscaping purposes in the parking lot, and suggested they be replaced. Mr. Vuksic agreed. Planning Director Johnson suggested, while the public hearing was open, there be discussion of the conditions previously mentioned, beginning with Condition no. 18 (Secondary Entry); stating it was a typographical error and should read left turns in and out are permitted. �- 191 Planning Commission Minutes May 25, 2010 Staff then commented on Condition no. 69; that shrubs could be included and would function well in the parking area. He then gave examples of similar planters in the City, which have functioned well. Staff then commented on the shortening of the length of the end caps, and said they should be unchanged, as the change could cause safety concerns. There could be the possibility of softening the radius, but the length would need to remain at the standard stall length. Chairman Alderson asked if that adhered to the City standards. Staff responded it did There being no further applicant comments, Chairman Alderson asked if there was any public comment. There being no public comment, Chairman Alderson opened the matter for Commission discussion. Commissioner Quill said he disagreed with the ALRC's recommendations; except for the suggestion of using Washingtonia Filifera, or a hybrid variety, if the palm trees were to be added. Commissioner Barrows reiterated her concerns about the use of native plants in the landscape proposal. Commissioner Quill said he agreed with the reduction of the turf in the retention basin. Commissioner Weber agreed with Commissioners Barrows and Quill and requested specificity of tree types be added in Condition no. 71. There being no further questions or discussion, it was moved and seconded by Commissioners Quill/Weber to adopt Resolution 2010- 015 recommending approval of Environmental Assessment 2006-564 as submitted. Unanimously approved. There being no further questions or discussion, it was moved and seconded by Commissioners Quill/Wilkinson to adopt Resolution 2010- 016 recommending approval of Conditional Use Permit 2006-097 as submitted. Unanimously approved. ro...� 192 -7- Planning Commission Minutes May 25, 2010 There being no further questions or discussion, it was moved and seconded by Commissioners Quill/Barrows to adopt Resolution 2010- 017 recommending approval of Site Development Permit 2006-860 with the following modifications: Condition 18 "Secondary Entry" portion to be modified to read: Secondary Entry (Frontage Road): Right turn in and out and left turn out are permitted. Left turn in is restricted. The following conditions be added, under Landscaping and Irrigation: Condition 64 (formerly condition no. 71) The applicant shall include, in the final landscaping plan, six (6) hybrid Washingtonia Filifera palm trees to be planted along the Washington Street frontage. Condition 65 The applicant shall work with staff to replace some shrubbery with native Coachella Valley species. Conditions 69, 70, 72, 73, and 74 be deleted, under Architecture and Landscaping Review Commission Unanimously approved. VI. BUSINESS ITEMS: A. Discussion regarding Commission Summer Meeting Schedule, which was followed by the decision to put this on the agenda for the June 8, 2010, meeting. VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. Letter from Linda Paul, Real Estate and Zoning Manager for T-mobile, dated April 28, 2010. (General discussion followed) Vill. COMMISSIONER ITEMS: A. Commissioner Wilkinson gave a report on the City Council Meeting of May 4, 2010. (A brief summary of the meeting was given followed by discussion of several items.) 1.... 193 Planning Commission Minutes May 25, 2010 B. Chairman Alderson gave a report on the City Council Meeting of May 18, 2010. (A brief summary of the meeting was given followed by discussion of several items). C. Chairman Alderson noted Commissioner Barrows was scheduled to report back on the June 1, 2010, Council meeting. IX: DIRECTOR ITEMS: A. Planning Director Johnson advised the Commission they were invited to attend the City Council — Special Budget Meeting - on June 3, 2010, at 3:00 p.m. B. Planning Director Johnson reminded Commission there was a General Plan Update meeting, focusing on the Highway 111 Business and Property Owners, on May 26, 2010 at 3:00 p.m. and the public was invited. X. ADJOURNMENT: There being no further business, it was moved by Chairman Alderson to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on June 8, 2010. This regular meeting was adjourned at 8:35 p.m. on May 25, 2010. Respectfully submitted, Carolyn Walker, Executive Secretary City of La Quinta, California 16, 194 M REPORTS & INFORMATIONAL ITEMS: f9 COMMUNITY SERVICES COMMISSION MINUTES June 14, 2010 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Spirtos. Commissioner Darroch led the Pledge of Allegiance. PRESENT: Commissioners Darroch, Fitzpatrick, Lawrence, Leidner, and Chairperson Spirtos ABSENT: Commissioner Biegel STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett Golf & Parks Manager; Jean Wilson, Office Assistant. PUBLIC COMMENT — None PRESENTATIONS 1. Presentation by Mika Moulton of Christopher's Clubhouse Mika Moulton, Executive Director, gave a presentation on Christopher's Clubhouse. Ms. Moulton stated that the organization will teach their programs at the local schools in La Quinta. Their goal is to have a facility centrally located in the Valley. Commissioner Lawrence asked how the organization networked to get the message out of Christopher's Clubhouse. Ms. Moulton stated it was by word of mouth and fundraising. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Fitzpatrick to confirm the agenda. Motion carried unanimously. 195 Community Services Commission Minutes 2- June 14. 2010 APPROVAL OF MINUTES 1. Approval of May 10, 2010 Minutes Motion — It was moved by Commissioners Lawrence/Leidner to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION 1. Consideration of a Temporary Art Donation from Renee Rauso-Woodward to be Placed at the Library Director Hylton presented the staff report. Commissioner Leidner asked what a definitive time would be for the art pieces to be on display. Director Hylton stated they are recommending sixty days. Commissioner Fitzpatrick asked if there would be some kind of event tied to.the display of the work. Director Hylton stated they would recognize the artist with a plaque. Commissioner Darroch suggested after the sixty days that other artists could display their work on the walls. Director Hylton said it was a possibility, the City has not aggressively promoted this program. If the Commission would like to recommend the program be promoted, staff can take it forward to the City Council. Commissioner Darroch asked if other artists know they can put in a request to have their art shown. Director Hylton explained there is not a lot of space available and it would be difficult for the Commission to deal with choosing art from numerous artists with only a few walls to display the art. Commissioner Spiritos asked about insurance. Director Hylton stated the City will cover it as part of the agreement. The Commission would like to see the "lighthearted pieces" used. The Commission recommended the following pieces: • My Mission • My Wish • Reminded • Between the lines 196 Community Services Commission Minutes June 14, 2010 -3- Commission Leidner asked if the sixty days was part of the agreement with the City or was that the recommendation of the artist. Director Hylton stated the length of time was discussed between the artist and staff. Director Hylton stated that if Commission would like to see the artwork up longer, staff would be open to it. Commissioner Fitzpatrick asked when the art would go up. The artist, Renee Rauso-Woodward, stated July or August would be good. Motion — It was moved by Commissioners Fitzpatrich/Darroch to recommend the Temporary installation and display of four pieces of artwork at the Library for a period of sixty days. Motion carried unanimously. 2. Consideration of Cancelling the August 9, 2010 Community Services Commission Meeting Director Hylton presented the staff report. Motion — It was moved by Commissioners Lawrence/Leidner to elect to cancel the August 9, 2010 Community Services Commission Meeting. Motion carried with Chairperson Spirtos abstaining. 3. Consideration of Art Maintenance Priorities Steve Howlett, Golf and Parks Manager, presented the staff report. Motion — It was moved by Commissioners Fitzpatrick/Leidner to approve the art maintenance priorities as listed. Motion carried unanimously. STUDY SESSION — None. DEPARTMENT REPORTS 1 . Department Report for May 2010 COMMISSIONER ITEMS 1 . Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING — None. OPEN DISCUSSION p 197 Community Services Commission Minutes -4_ June 14, 2010 Commissioner Darroch thanked everyone. This is Commissioner Darroch's last meeting. Commissioner Darroch suggested that Commissioners should work two years on and then take one year off with the ability to apply again for the Commission after the year off. Chairperson Spirtos thanked everyone individually for the last seven years as this was her last meeting. ADJOURNMENT It was moved by Commissioners Leidner/Fitzpatrick to adjourn the Community Services Commission meeting at 6:43 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on July 12, 2010 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78- 495 Calle Tampico, La Quinta, CA 92253. Submitted qy: Wilson Community Services Office Assistant p ' 198 Department Report: I —A 0 �W NOFT TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager, Management Services14D DATE: July 20, 2010 SUBJECT: Department Report - Response to Public Comment The following public comment was made at the July 6, 2010 City Council meeting: 1. James Brownyard, representing the Desert Valleys Builders Association, introduced the organization which serves the Coachella Valley, Riverside and Imperial Counties 2. Mariecar Medoza, reporter for The Desert Sun, announced she has been assigned to cover Palm Springs and will introduce at the next City Council meeting the new reporter, Sonya English, who will be covering La Quinta. 199 Department Report: /` a �OFT� TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager — Management Services* DATE: July 20, 2010 SUBJECT: Update on Green and Sustainable La Quinta Program This report provides a quarterly update to La Quinta "green" activities for the period April 2010 through June 2010. City-wide Green Publicity, Projects, Outreach and Activities The City of La Quinta along with its Green Partners hosted a Green Workshop at the Certified Farmers Market in Old Town La Quinta on April 25, 2010 from 8:00 a.m. to 12:00 p.m. There were over 350 people in attendance at the event and it provided a great opportunity for Burrtec Waste and Recycling, Coachella Valley Water District, Imperial Irrigation District, Southern California Gas Company and City personnel to talk about energy efficiency, water conservation, waste and recycling programs and City activities available. The City and its Green Partners purchased re -usable shopping bags to give to Certified Farmers Market attendees at no cost. In addition, the City invited several vendors to demonstrate their green and sustainable products to attendees. There were vendors from the heating, ventilation, & air conditioning, dual pane windows and doors, and plumbing industries. The vendors told City staff they were very pleased with the feedback and potential future business they received. On June 29, 2010, City staff and its conservation partners met with Trilogy Homeowner's Association Board Members and its residents to discuss topics including water and natural gas conservation and energy efficiency. Representatives from Coachella Valley Water District, Imperial Irrigation District and 200 Southern California Gas Company provided information to approximately 30 residents regarding various programs, rebates and incentives available. City staff will continue to meet with other La Quinta Homeowner's Associations that are interested in learning how they can save money through reduced energy costs and reduce their greenhouse gas emissions. From December 2009 to April 2010, the City offered a collection site for Hidden Harvest's expanded citrus recovery program. Hidden Harvest collects excess citrus to donate to agencies that feed the hungry. The City collected/donated approximately 8,400 pounds in citrus for the season. Although this is the City's first year participating in the program, City staff members are encouraged by the participation and look forward to next year. City staff purchased Personal Computer Power Management software using American Reinvestment and Recovery Act of 2009, Energy Efficiency and Conservation Block (EECBG) Grant funding. The City was allocated $180,700 in EECBG funding. City staff members plan additional purchases in this Fiscal Year 2010-2011 focusing on energy efficiency retrofit measures for municipal buildings, including City Hall, the Library and Senior Center. The Public Works Department hosted its Annual Developer Meeting on June 24, 2010, to review and discuss updates and revisions made to the Development Engineering Handbook (DEH). The meeting was well attended with representatives from private engineering and development firms, as well as representatives from the Coachella Valley Water District. As part of the City's "green" efforts, this year meeting attendees were given electronic versions of the 4th Edition DEH, which is also available on the City's website. Staff demonstrated how the revised electronic version of the DEH is now searchable and contains live web links to make finding information easy. Development Projects Vista Dunes Courtyard Homes Staff submitted a nomination for Vista Dunes Courtyard Homes for the National League of California Cities Award for Municipal Excellence. This award is in recognition of outstanding programs that improve the quality of life in America's communities. Finalist will be announced August 2010 and notified by September 2010. As well as receiving special recognition and presentation of the award, winners will also receive a check for $1,000 (silver) or $2,000 (gold) to be donated to a local non-profit organization of their choice. "...9 201 Updates of Utility Programs Partnership with Coachella Valley Water District (CVWD) The City and the CVWD established a Water Waste Helpline (1-888-398-5008) which is intended to allow individuals to report violations contributing to water waste. City and CVWD personnel have been trained to ensure calls are responded to in an efficient manner. The phone number for the helpline is also available on the City's after-hours phone directory. As calls are received at CVWD, CVWD staff members are dispatched to the location for follow-up. For after-hours calls and on weekends, calls are responded to the following day or Monday. From January 2010 through June 30, 2010, there have been nine calls related to broken sprinkler heads and other waste water violations. The City Municipal Code currently has a provision which prohibits allowing water, including irrigation water, from flowing onto a right of way (street). This provision, when combined with the CVWD/City Water Waste Helpline Program helps to reduce water waste. The City and CVWD cooperative Landscape Water Conservation Program continues to provide La Quinta Residents with incentives to replace their turf with drought tolerant landscape. From January 2010 through June 2010, there have been 42 landscape conversion applications received and 36 homes have completed landscape conversions. Since the program began in August 2008, a total of 84 rebate checks have been issued to residents who have participated in and completed the program. From January 2010 though June 30, 2010, 44 Weather Based Irrigation Controllers (WBIC) have been installed in City of La Quinta homes. Partnership with Imperial Irrigation District (IID) IID Home Energy Audits continue to be a great way to assist La Quinta residents save on home energy costs providing no -cost and low-cost energy efficiency recommendations to homeowners. From January through June 2010, there were 61 audits conducted. In addition, IID offers an Energy Star Rebate program. From January 2010 through June 30, 2010, 111 rebates totaling $22,037 have been issued to La Quinta residents, saving approximately 47,000 kilowatt hours annually. Partnership with Southern California Gas Company (Gas Company) The City and Gas Company continue to meet to discuss new ideas for program outreach. Gas Company staff has simplified and emphasized the programs and incentives available to La Quinta residents by providing useful links. City staff has created a new Gas Company web page under the existing Green and Sustainable City webpage to highlight and make this information available for electronic 202 download. Please visit http://www.la-guinta.org/Index.aspx?page=638 for additional information. From January 2010 though June 30, 2010, 29 La Quinta residents installed 31 energy efficiency measures for $2,160 dollars in incentives. Measures included furnaces, dishwashers, clothes dryers and storage water heaters. Cash for Appliances rebates on qualifying appliances will be available as part of collaboration funded in part by the federal stimulus fund until funds are no longer available. These rebates are completely separate from Southern California Gas Company (Gas Company) rebates so La Quinta residents can apply for both rebates. For example, if a person wants to purchase a qualifying clothes washer, the customer can potentially receive $100 from Cash for Appliances rebate, as well as the $35 Gas Company rebate. For additional information regarding the Cash for Appliances rebate please visit: cash4appliances.org and for information regarding Gas Company rebates please visit: http://www.socalgas.com/rebates/residential/. Waste and Recycling Staff continues to meet and work with Burrtec Waste and Recycling (Burrtec) and Hilton, Farnkopf & Hobson (HF&H) Consulting with regard to waste and recycling management services. Burrtec and HF&H have been cooperative and valuable partners in providing City staff with, waste management data and providing quality customer service. The Sharp's Program allows La Quinta residents to properly dispose of used needles and syringes thereby protecting themselves, their families and the community. The program is completely confidential and is FREE to La Quinta residents. From January 2010 through June 2010, over 67 "sharps" containers were received from La Quinta residents for proper disposal. On Saturday, May 8, 2010 from 7:00 a.m. to 11:00 a.m., the City in partnership with Burrtec Waste & Recycling Services and Lowes held a FREE Document Shred Day to the residents and businesses of La Quinta. Participants were limited to three file boxes per vehicle and over 127 vehicles filled a truck with over 4.45 tons of material, that's over 70 pounds per vehicle! The next shred day event will be held in October 2010. Burrtec and City staff members continue to provide La Quinta businesses information regarding the free commercial recycling program. Some of the types of businsesses contacted include restaurants, pet shops, sporting goods stores, liquor stores, clinics, and retail stores. r� '° 203 Educational Programs and Seminars Attended by City Staff City staff has attended ongoing Desert Cities Energy Partnership (Partnership) and AB 811 meetings hosted by the Coachella Valley Association of Governments. These meetings provide valuable opportunities to share ideas and ways to provide energy efficiency and conservation programs to our residents; and laying the groundwork for a regional approach to an AB 811 program here in the Coachella Valley. The California Public Utilities Commission is providing funding for marketing and outreach events which is a key objective for the Partnership. Funding will also go toward implementing a regional greenhouse gas (GHG) emission baseline that will provide Coachella Valley cities a benchmark to show improvement and compliance with state GHG reduction goals. Staff, along with several Planning Commissioners, recently attended a "Title 24 and Green Building Code Workshop" held at the UCR Palm Desert Graduate Center. Some of the topics discussed were: • 2008 Title 24 Building Energy Efficiency Standards o Changes in Code o Impact of changes on construction budgets and field operations o Maximizing product choices when building to and above code • 2010 CALGreen — California Green Building Requirements o Mandatory Requirements o Two more stringent voluntary tiers (1 and 2) which are roughly equivalent to the current Energy Star (tier 1) and LEED Silver (tier 2) requirements. Conclusion The City has been very pro -active in developing programs, training staff and reaching out to La Quinta residents to ensure reduction in water and energy consumption and greenhouse gas emissions. Staff will continue to make significant efforts to meet the City Council's expectations to protect the environment and maintain a "Green and Sustainable La Quinta." 204 JULY 20 AUGUST 3 AUGUST 17 SEPTEMBER 7 SEPTEMBER 21 OCTOBER 5 OCTOBER 16 OCTOBER 19 NOVEMBER 2 NOVEMBER 16 DEPARTMENT REPORT: 3-A CITY COUNCIUS UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING - CANCELLED CITY COUNCIL MEETING - CANCELLED CITY COUNCIL MEETING CITY COUNCIL MEETING EMPLOYEE RECOGNITION DINNER CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING p...Ub 205 LA QUINTA CITY COUNCIL MONTHLY CALENDAR July 2010 1 2 3 June August S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 TO 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 31 4 5 6 7 8 9 10 3A0 PM City Council 9:Fr AM Animal Campus it Meeting Franklin 11:00 AM CVCC Sniff Independence Day Independence Day 12:00 PM Energyl Holiday Environs Sniff CITY HALL CLOSED 11 12 13 14 15 16 17 10:00 AM Pub. Sfty- 7:00 PM Planning 9:00 AM 6CTC. 9:00 AM CVA-Evans Henderson Commission Henderson 3:00 PM Mms. 4:00 PM Investment Consversancy-Franklin Advisory Board 5:30 PM Community Services Commission 6:00 PM IID Energy Crow Franklin 6:00 PM League. Henderson 18 19 20 21 22 23 24 3:00 PM City Council 10:00 AM Homelessness 9:00 AM LAFCO Meeting Cmle: Franklin Henderson 25 26 27 28 29 30 31 10:30 AM HCTC Budget 7:00 PM Planning 12:00 PM Sunline Adolph Henderson Commission 2:00 PM J.Cochran Beg. 6:00 PM Joint MITT of Airp Franklin Exec. Cmte & Transp. Cmte Adolph & Henderson Printed by Calendar Creator Plus on 7/13/2010 LA QUINTA CITY COUNCIL MONTHLY CALENDAR August 2010 Sunday Mondayll Tuesday 0 Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 10:00 AM Tramp- Henderson 3:00 PM City Council Meeting 10:00 AM ALBC 12:00 PM Mayor's Lunch 6:00 PM IID Energy Come Franklin 8 9 10 11 12 13 14 5:30 PM Comrrwnity Services Commission 7:00 PM Planning Commission 9:00 AM 6CTC. Henderson 6:00 PM League- Henderson 4:00 PM Investment Advisory Board 15 16 17 18 19 20 21 3:00 PM City Council Meeting - CANCELLED 3:001'M Historic Preser. vation Commission 9:00 AM CVA Evans 22 23 24 25 26 27 28 10:30 AM HCTC Budget - Henderson 7:00 PM Planning Commis sion- CANCELLED 12:00 PM Sunline-Adolph 9:00 AM LAFCO Henderson 29 30 31 6:00 PM Exec Code. Adolph July September S M T W T F S S M T W T F S 1 2 3 1 2 3 4 4 5 6 7 8 9 10 5 6 7 8 9 10 11 11 12 13 14 15 16 17 12 13 14 15 16 17 18 18 19 20 21 22 23 24 19 20 21 22 23 24 25 25 26 27 28 29 30 31 26 27 28 29 30 Printed by Calendar Creator Plus on 7/13/2010 a_ 207 LA QUINTA CITY COUNCIL MONTHLY 7 September 20 10 Sunday >i,' Monday • Tuesday h Wednesday )Thursday Friday Saturday' August S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 10:00 AM ALRC 5 6 7 8 9 10 11 3:00 PM City Council 9:00 AM RCTC 9:30 AM Animal Campus CANCELLED Henderson Franklin 4:00 PM Investment 11:00 AM CVCCSniff Labor Day Advisory Board 12:00 PM Energy/ (CITY HALL CLOSED) Environs Sniff 12 13 14 15 16 17 18 10:00 AM Pub. Sfty- Henderson 7:00 PM Planning Commission 10:00 AM Homelessness Cmte: Franklin 3:00 PM Historic Preser 9:00 AM CVA-Evans 3:00 PM Mrns. 12:00 PM HCRGFranklin Varian Commission Co nsversancy-Franklin 5:30 PM Community Services Commission 6:00 PM IID Energy Crate -Franklin 6:00 PM League - Henderson 19 20 21 22 23 24 25 3:00 PM City Council 12:00 PM Sunline-Adolph 9:00 AM LAFCO- Meeting 2:00 PM J.Cochran Reg. Henderson Airp Franklin 26 27 28 29 30 10:30 AM RCTC Budget Henderson 7:00 PM Planning Commission October 6:00 PM Exec Cane. S M T W T F S Adolph 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 rintea oy Calendar Creator Plus on 7/13/2010 208 DEPARTMENT REPORT: 4 T4hrOF 4Q" TO: The Honorable Mayor and Members of the City C��,,ouncil FROM: Tom Hartung, Director of Building & Safety /d'+� oe:A•�i• DATE: July 20, 2010 RE: Department Report — June, 2010 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of June. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $16,205,449 which represents an issuance of 122 building permits in June; • Animal Control handled 260 cases in June; • Code Compliance initiated 172 cases in June; • Garage sale permits generated $1690 revenue in June. 2'gq f 0 O 1 01 M M OD ! Of 7 N .� N a N N N t0 M a M m ( Do 000._�. 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(nU W (n0 =(n ) J(nU F-HU N( W z 3 > m m c¢70=<a 213 DEPARTMENT REPORT: J � 4S CFy OF 7� TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Directo� DATE: July 20, 2010 SUBJECT: Community Services Department Report for June 2010 Upcoming events of the Community Services Department for August 2010: Dance *Ballroom in Summertime Excursions Pageant of the Masters Exercise & Fitness *Morning Workout *Mat Pilates Yoga Morning, Library Fighting for Fitness, Senior Center Tae Kwon Do, Senior Center USMA Mixed Martial Arts, B&G Club Tone & Stretch, Senior Center Jazzercise, Senior Center Zumba, Senior Center Tai Chi Qi Gong, Fitness Center Free Lecture Series 5 Keys to Weight Loss, Museum Free Programs *Quilters Leisure Enrichment English Riding Lessons, Pasture Court Vaulting on Horseback, Pasture Court: Special Events *B&G Back to School Luncheon Sports Events Summer Golf Tour, Desert Willow, Fire Cliff Course Summer Golf Tour, Marriott Shadow Ridge Summer Golf Tour, Eagle Falls Golf Course Summer Golf Tour, Classic Club at Palm Desert Summer Golf Tour, Tour Banquet, Bellatrix Restaurant at Classic Club *Senior Center class or activity 214 Community Services Department Attendance Report for the Month of June 2010 Summary Sheet Program 2010 2009 Variance Sessions Per Month 2010 2009 'Leisure Classes 91 146 -55 77 91 Special Events 387 450 -63 5 6 Sports 447 459 -12 24 22 Fitness Center 668 665 3 26 26 Senior Center 941 1050 -109 86 82 Total 2,534 2,770 -236 218 227 Senior Services Senior Center 306 245 61 16 18 Total 306 245 61 16 18 Sports User Groups La Quinta Park Use AYSO 200 100 100 13 12 Desert Boot Camp 50 0 50 7 0 Sports Complex LQ Sports & Youth 900 700 200 26 21 Facility/Park Rentals Senior Center Churches-2 750 750 0 8 10 Civic Center Campus Private Part 50 0 50 1 0 Park Rentals La Quinta Park 200 350 -150 4 7 Fritz Burns Park 50 0 50 1 0 Total 2,200 1,900 300 60 50 Total Programs 5,040 4,915 125 294 295 Volunteer Hours Senior Center 203 155 48 Total Volunteer Hours 2031 1551 48 215 Community Services Program Report for June 2010 2010 2009 2010 2009 Participants Participants Variance I Meetings Meetings Leisure Classes Fighting For Fitness 15 0 15 1 0 Guitar - Beg. 6 0 6 4 0 Begin. Drawing 2 0 2 4 0 Acrylic Painting 2 0 2 4 0 Tai Chi Chuan 6 0 6 5 0 Relaxing Movement 8 0 8 41 0 Morning Yoga 7 0 7 41 0 Zumba 23 25 -2 9 9 *English Riding Lesson 1 0 1 3 0 **Tae Kwon Do 1 9 -8 13 13 Rock Solo Guitar 2 0 2 4 0 Jazzercise 12 12 0 13 0 Tone & Stretch 6 01 6 9 0 Totals 91 46 45 77 22 2010 2009 2010 2009 Participants Participants Variance Meetings Meetings Special Events Moonlight Movies in Old Town 235 450 -215 1 1 Golf Tour, Shadow Hills 39 39 0 1 1 Golf Tour, Escena 40 63 -23 1 1 Golf Tour, Golf Club of La Quinta 41 45 -4 1 0 Golf Tour, Desert Falls 32 48 -16 1 1 Totals 3871 645 .2581 51 4 2010 2009 2010 2009 Participants Participants Variance I Meetings Meetings Sports & Fitness Center Open Gym Basketball 348 459 -111 19 22 Open Gym Volleyball 69 0 69 4 0 Fitness Center 668 665 3 26 26 Disc Golf Tourney 30 0 30 1 0 Totals 1115 1124 -9 50 48 Community Services Totals 1,5931 1,815 -2221 132 74 * Due to consistant low enrollments, this class will not be offered next season. **Average enrollment for this class is above 7 participants monthy. Staff is monitoring the summer months. «.. 216 Monthly Revenue Report for June 2010 Monthlv Revenue - Facility Rentals 2010 2009 Variance Library $ $ - $ Museum $ $ 175.00 $ 175.00 Senior Center $ 2,437.50 $ 4,300.00 $ 1,862.50 Parks $ 200.00 $ 360.00 $ 160.00 Sports Fields $ 480.00 $ 320.00 $ 160.00 Monthly Facility Revenue $ 3,117.50 $ 5,155.00 $ 2,037.50 Monthly Revenue Senior Center** $ 2,204.50 $ 4,371.00 $ 2,166.50 CommunityServices* $ 2,966.00 $ 8,408.50 $ 5,442.50 La Quinta Resident Cards $ 7,080.00 $ 1,515.00 $ 5,565.00 Fitness Cards $ 825.00 $ 645.60 $ 180.00 Total Revenue $ 13,075.50 $ 14,939.90 $ 1,864.00 Revenue Year to Date Facility Revenue $ 63,493.00 $ 62,780.00 $ 713.00 Senior Center $ 73,830.00 $ 74,287.00 $ 457.00 Community Services $ 51,138.50 $ 60,747.00 $ 9,608.50 La Quinta Resident Cards $ 42,450.00 $ 32,280.05 $ 10,170.00 Fitness Cards $ 7,670.00 $ 7,490.00 $ 80.00 Total Revenue to Date $ 238,481.50 $ 237,584.00 $ 897.50 *Dance, Computer and Tennis classes were not offered during June 2010 due to changes in instructor status and availability. ** Senior Center revenue is down due to less classes offered during the summer season. (More dance, exercise and computer classes that went through August were not offered) .... 1 217 Senior Center Attendance Senior Center Program Report for June 2010 Participation Participation Variance Meetings Meetings 2010 2009 2010 2009 Senior Activities ACBL Bride 196 270 -74 5 4 Bridge, Social/Part 358 411 -53 15 14 Monthly Birthday Party 45 40 5 1 1 Monthly Luncheon (Hawaiian Luau) 97 100 -3 1 1 Movie Time 56 56 01 4 4 Putting Action 22 0 22 5 4 Wii Tournament 18 0 18 5 0 Senior Activity Total 792 877 -85 36 28 Senior Leisure Classes Swing -Latin Fusion 5 16 -11 4 3 Computer Classes 7 26 -19 4 8 Exercise 31 33 -2 13 13 Mat Pilates 7 12 -5 5 10 Quilters 29 9 20 4 4 Sketch & Draw 8 0 8 4 0 Tai Chi 2 0 2 4 0 Ukulele Players 46 16 30 6 9 Watercolor 10 0 10 2 0 Yoga for Health 4 7 -3 4 4 Senior Leisure Classes Total 149 119 30 50 51 TOTAL SENIOR PROGRAMS 941 996 -55 86 79 Senior Services Cool Center 22 0 22 9 0 FIND 214 124 90 4 4 Geriatric Care Advisor 1 0 1 1 0 HICAP 4 8 -4 2 3 Legal Consultation 5 4 1 1 1 LIHEAP Weatherization 11 0 11 2 0 FREE Seminars/Presentations/Screenings (5)` 22 32 -10 6 6 Volunteers 27 19 8 n/a n/a TOTAL SENIOR SERVICES 306 187 971 16 14 SENIOR CENTER TOTAL 1247 11831 42 102 93 'Included. HUH! Help U Hear,Balance, Joint and Grip Screening; Field Trip Factory; HICAP; Always Best Care Old Town Artisan Studio. n.. 218 Parks Activities Updates For June 2010 The rubber surface of the interactive water feature at La Quinta Park was vandalized. The surface was punctured allowing the water to penetrate under the rubber surface and causing the surface to lift and tear away. The water feature was closed for only 5 days. Two representatives of the manufacturer from Orange County were able to patch the repair immediately so the feature could be open again for the weekend. The electrical controls for the water feature were re -wired, making the water feature more reliable and more efficient. The walking trail around Adams Park has been renovated. Crews removed the old wood trail edging and installed concrete curbing for the trail boarders. Fifty tons of new decomposed granite was also installed for the renovation. Two new dog bag dispensers have been installed at La Quinta Park. The dispensers are located at the east and west entrances of the park from the parking lot. Due to the park fields being mostly used for youth sports, dog owners are encouraged to keep their dogs on a leash and off the playing fields. The shade structures have been completed over the playgrounds at Fritz Burns Park and Adams Park. 0.. . 219 Department Report: 4ov / " M OF TVL' TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directo DATE: July 20, 2010 SUBJECT: Department Report for the Month of June 2010 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of June. a... 1 220 1 F- W O a w afro O W z N w w z Q z a W Q 0 a 0 z "' O F— F= g a m U � w to M Y '0 'O '0 -0 'O 'O 'O -O 'O 'O 'O 'O 'O U a -O 'O 'O '0 'O Q W N a) (1) m a) a) a) a) a) a) a) a) a) a) a) a) a) a) a)m a) U = E p E E E E E E E E E E E E E E E E E E E E w Z D D a n o D n Z Q m 7 m 7 7 7 7 7 7 7 7 7 7 7 7 7 7 m 7 7 7 7 7 J Cl O O O 0 0 O to 00 O O O �t ' O O, Z a z 0 J N Q U o H w (1) a s U) N `a m C Y @ +� E a) E m a U E E N N m E N m a) N a N E U w a) a) a C N a rn m a E N � a a) N t� a7 a) 0 °) Q E E _ a) o a E E a OC d u) N Q_ .� cl Q Y N a) E E a) a) > m m U a) U 0 U a) 7 m *'' m 7 m N E N C N a a) C a) c U C y a cl a) t6 m U) C E aa a 0 N Q > U Z aai SOOC NO O p J ` O Cl) U > J a a O)O () 'O a) c c E cEoo a) c rna ;m aa)i U 0 w w� a a (n fn cn c ) F- > N N (n 9 } F- H U Q z _O (n C0 0 U C7 Z z z J a O 0 N O m W z O F- a) 0 0 N } J W O Lo O N N W Z O H a U U) W p m a) a) (L) a) (1) (1) (L) a) a) a) (1) (1) m (1) a) p W W> .n-0-0-0m.n-0-0sa-0-0-0-0-0� °C oC > > > > > > > > > > > > > > > D n N N 4) N N N cn N N 0 N N w w N w CL 0. 0')0 lt O N (o N N O N 0 COQ a Q U) W F z O J O QLL F W z � W N W Q } > ~ a) c c a) E a) m a) W E E E � U W V) a) `a d a a)a) o. O) Cl Co cn -a Q m a) y C o_ c6 N C O U ¢ Q s E E cc ap a,Q¢.�E in cl > E �,� a) Q W W @Q� NU a m m c c U c c o- a) a) 0 m a� a) o. ,fn o EaF- a) c: -0 pO a Ea) _m a > U Z U c g c CO o z>>> r 'O C p Co L c a) @ a) C — C U a) +co m m a) F- F- U >> a) a) C C C C 00 QUpwLLo2(A(ncnci�FH>NN C) DEPARTMENT REPORT F La 4 4Qu&rcu �MOFTK�o MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: July 20, 2010 SUBJECT: Public Works Department Report for July 2010 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; On June 24, 2010 the Public Works Department unveiled the 4`" Edition of the Development Engineering Handbook (DEH). This handbook (which has already been distributed to Council) is the result of an ongoing collaborative effort between our Development Services Division and the development community. This document has been reviewed by local engineering design firms. The purpose of this document is to guide developers and their engineers through the plan and map checking and permitting processes of the Public Works Department. This document covers engineering standards and policies, and includes flow charts to describe the various processes. As part of our "green" efforts, this year meeting attendees were given electronic versions of the DEH, which is also available on the City's website. Staff demonstrated how the revised electronic version of the: DEH is now searchable and contains live web links to make finding information easy. The DEH is a "living" document that will be updated and revised as necessary to facilitate the highest quality development projects in the City of La Quinta. I �Z)Awv� J;,� Timothy R. Jonas o , P.E. Public Works Dire r/City Engineer 7 F N Z } W J �L = z H � Z j a o N N N W W O 0 w F}-��v U U U m > =) 0:aW N Z N H U p p1 p e g O N O O O O N O O N O O O O O O O O O O O O O O O O O O N O O O 1 O O O O O O O O O O O O O O 1.. 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L'~—•.�'DmOOMOO�O�f�NLCdOCvNyOC��f�MQyO°C'I F."'FmOOTOO`+N �U'L+C �`�9-7ON� 0�D•UNOON��+�I��m��70��WIrI .>�>~RYcmN�cj>C7Uy �'N�O 7 'T a''w'0.Y♦�0 NN+ '+ 7 � r _�LLCY•�.•UUL��C °�00_C�O3ONy0 L — 0 d a 231 C t N 'O C L m C V O N O O 'Y C '�+ w N •Y C O o a C 2 O O Q � C O N O� 0 N O U Q N N C O a C O O N 7 N O C O T O y' j O N U ,� U w C U >� N N Y @ � .� y CO T C N N Y p > LL N (p LL L f- O) H N LL L� � maY a p}' � �caY c a.o MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: June, 2010 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 50 128 25 7 210 1001 Pot Hale -Repair/Patching 29 16 0 0 45 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 0 0 0 0 1004 Pavement Marking/Striping 3 0 0 0 3 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 13 47 0 2 62 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 6 16 0 0 22 1009 Street Sign Install (New) 0 3 0 0 3 1010 Street Sign Repair/Maint 48 19 0 2 69 1011 Debris Removal 13 52 0 0 65 1012 Right of Way Maint. 0 32 79 0 111 1021 CLEAN Catch Basin Inlet/Outlet 0 0 0 0 0 1022 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 2 4 0 0 6 1024 Gutter/Median Sand Removal 0 0 0 0 0 1025 Street Sweeping (Machine) 136 82 0 0 218 1026 Street Sweeping (Hand) 4 0 0 0 4 1027 Sidewalk/Bike Path Cleaning 0 0 12 0 12 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 0 0 1031 Parks/Retention Basins Inspection/Clean-L 3 4 103 0 110 1041 Irrig/ Weeding, Shrubs & Tree Trimming 17 9 122 3 151 1051 Landscape/Irrigation Contract Managemen 0 0 32 21 53 1052 Lighting/Electrical Contract Management 0 0 18 16 34 1061 Small Tools Repair/Maint. 7 0 0 0 7 1062 Equipment Repair/Maint. 0 1 0 0 1 1063 Vehicle Repair Maint. 26 14 0 1 41 1081 Trash/Litter/Recycable Removal 0 0 21 0 21 1082 Vandalism Repairs 0 10 0 0 10 1083 Graffiti Removal 194 94 31 15 334 1084 Maint. Yard Building Maint. 112 24 48 14 198 1085 Seminars/Training 50 64 27 7 148 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 44 12 0 0 56 1088 Meeting 13 32 6 31 82 1089 Office (Phone, paper work, reports, Misc.) 30 33 6 59 128 SUBTOTAL 800 696 530 178 2204 1091 Over Time 2 4 8 0 14 1094 Jury Duty( 64 0 0 0 64 1095 Sick Leave 56 8 0 0 64 1096 Vacation 40 8 46 14 108 1097 Holiday 40 32 24 8 104 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement/ STD 0 56 0 0 56 SUBTOTAL 202 1081 78 22 410 TOTAL HOURS 1002 8041 608 200 2614 TOTAL MILES 4666 38651 2489 198 11218 ,Gwen 232 Department Report: 9 • LA, Uf TA P,,z LICE Served by the Piuerside County Sherifs Department Police Department Monthly Report June 2010 Prepared for 233 La Quinta Police Department • SIGNIFICANT ACTIVITY REPORT Captain Rodney Vigue Chief of Police Tuesday June 1 2010 2:05 AM -- Deputy Trueblood conducted a traffic enforcement stop at Dune Palms and Miles. He arrested the driver of the vehicle, Ryan Truesdall, 24 years of La Quinta, for DUI. Wednesday June 2 2010 4.15 PM -- SET Deputies Herrera and Lun conducted a pedestrian check of Rosendo Hurtado, age 44 of Coachella, at Avenida Diaz and Calle Monterey. Hurtado was arrested for being under the influence and violation of a parole warrant. Hartado was booked into the Indio Jail. Thursday June 3 2010 12:45 AM -- SET Deputy Frederick conducted a pedestrian check at Avenida Martinez and Calle Nogales and arrested Joe Meza, 28 years of La Quinta, for a felony burglary warrant. Thursday June 3 2010 2:52 PM -- Motor Deputy Reynolds was driving in the area of Dune Palms and Westward Ho when he noticed water shooting into the air. The source of the water was from a fire hydrant in the field on the southeast corner of the intersection. A construction company, PM 10 Inc., was working in the field when one of the trucks struck the fire hydrant. CDF and CVWD responded to turn off the water. The city responded to close Westward Ho between Dunes Palms and Roadrunner until the water and mud could be cleared from the roadway. Thursday June 3 2010 330 PM -- SET Deputy Fredrick responded to Wal-Mart, 79-295 Highway 111, reference a fraud. Rhianna Nava, 30 yrs of North Shore, was arrested for passing fictitious travelers checks, commercial burglary and violation of parole. She was booked into the Indio Jail. �Thursday, June 3 2010 5 00 PM -- SET Deputy Herrera responded to a shoplifter at Stater Brothers and arrested Randy Montoya, age 42 of Coachella, for commercial burglary, violation of parole and theft with priors. Montoya was booked into the Indio Jail. Friday June 4 2010 7 15 AM -- Coachella Valley Narcotic Task Force officers served a narcotic related search warrant in the 53100 block of Avenida Rubio. Adrian Henderson, age 27 of La Quinta, was found to be in possession of marijuana, packaging and scales. Charges will be filed out of custody for sales of marijuana. Friday June 4 2010 11:37 PM -- SET Sgt. Hoyt located a vehicle in the area of 8" Street and Vine Ave. in Coachella and the occupants of the vehicle matched the description of the suspects SET deputies were looking for related to commercial burglary at Target. The suspects fled from the vehicle, however, Sgt. Hoyt was able to detain the female passenger. Identified as Veronica Benitez Munoz, age 23 of La Quinta, she was subsequently arrested for commercial burglary, three counts of vehicle theft, possession of methamphetamine, committing a felony while out on bail, and a felony warrant for vehicle theft. The driver of the vehicle was captured by Sgt. Tapp and was identified as Isreal Rocha, age 23 of Thermal. He was arrested for commercial burglary, two counts of vehicle theft, and violation of parole. The vehicle they were driving was released to the owner, who elected not to file charges of vehicle theft due to fear of retaliation. La Quinta SET deputies are continuing their investigation with anticipated arrests to follow. Rocha and Munoz were booked into the Indio Jail. Monday. June 7 2010 12:26 AM -- Deputy Feldman conducted an enforcement stop at Jefferson and Fred Waring. His investigation lead to the arrest of Lisa Galvin, 55 years of Palm Desert, for DUI. Monday June 7 2010 4:50 AM -- La Quinta deputies responded to a report of a residential burglary in the 51200 block of Calle Paloma. The resident reported that she was awakend by a loud bang and the sound of breaking glass. She got out of bed and saw two male adults at her rear door. The suspects then fled. The suspects had attempted to kick open the front door but were unsuccessful. They then threw a rock through a glass pane of a rear door. No •property was stolen. 234 Monday, June 7 2010 11:00 PM -- Deputy McAnallen responded to an alarm at the Amore Restaurant. Upon his •arrival he discovered forced entry into the business. A check of the interior revealed no suspects. During his investigation, Deputy McAnallen discovered that the suspects had stolen property. Tuesday June 8 2010 2:35 AM -- Deputy Anderson responded to a report of a domestic dispute in the 50600 block of Eisenhower Dr. Investigation revealed that Heather Price was involved in a physical altercation with her boyfriend. During the altercation, Price burned the victim with a lit cigarette and struck him with a high heel shoe. Price initially refused to exit the apartment, but later voluntarily opened the door and was taken into custody. She was arrested and booked for domestic violence. Tuesday June 8 2010 11 55 PM -- Sergeant Walton conducted a traffic stop at Highway 111 and Jefferson Street. Sergeant Baur assumed the investigation and arrested Magdalena Lopez, 24 years -old from Indio, for driving under the influence. Lopez was booked into the Indio Jail. Wednesday June 9 2010 1 :00 PM --. Business District Deputy Fiebig arrested David Rafael Jackson, age 18 of La Quinta, and a 17 year old female, also of La Quinta, for shoplifting at Walmart. Wednesday June 9 2010 5:36 PM --. Deputy Hart responded to Kohl's, regarding a report of a theft. Amy Cardenas, 33 yrs of La Quinta, was arrested for shoplifting. Wednesday June 9 2010 7:14 PM --. Deputy Contreras responded to a report of a hit and run traffic collision at Stater Brother's market. The suspect driver sideswiped another vehicle and then continued onto northbound Washington Street. Off -duty Lieutenant Wilhite followed the suspect and motioned for him to stop at Via Sevilla and Washington. Ronald Waddell, 53 yrs of Palm Desert, was arrested for DUI. Thursday June 10 2010 7:37 AM --.Deputy Ervin responded to Avenida Vallejo and Calle Colima regarding a traffic collision at the location. Logan Davis, 65 years -old of La Quinta, was arrested for causing a traffic collision while driving under the influence and booked into the Indio Jail. Logan struck a parked vehicle and a few trash cans .on the curb. Thursday June 10 2010 9:36 AM -- Deputy Scott responded to the intersection of Highway 111 and Jefferson St. in reference to a non -injury traffic collision. One driver failed to stop at the intersection and struck another vehicle as it crossed the intersection. The impact of the collision caused one vehicle to roll over onto its roof. Thursday June 10 2010 8:35 PM -- SET Deputy Fredrick conducted a pedestrian check at Desert Stream and Desert Air. Dajon Goynes, 20 yrs of Indio, was arrested for a misdemeanor resisting arrest warrant and for being in possession of cocaine. He was booked into the Indio Jail. Friday, June 11 2010 12:55 AM --..Deputy Davis arrested Elizabeth Barragan Madrigal, 25 years -old from Coachella, for driving under the influence at Washington Street and Eisenhower Drive. Madrigal was booked into the Indio Jail Friday, June 11 2010 6:07 PM -- Deputy Rowley responded to a traffic collision at Calle Sonora x Avenida Velasco. Investigation revealed a male, age 18 of La Quima, was riding his bicycle westbound on Calle Sonora from Southbound Avenida Velasco and failed to stop for the posted stop sign. As he turned the corner he collided with a vehicle traveling westbound on Calle Sonora. The cycillist rolled up over the hood, windshield and roof and suffered minor injuries. He was transported to Desert Hospital. Saturday June 12 2010 2:45 AM -- La Quinta deputies responded to a traffic collision at Miles Avenue and Dune Palms Road. A GMC Yukon traveling southbound on Dune Palms Road ran the red light and struck a cargo trailer being towed westbound on Miles Avenue. The Yukon then slid sideways across the intersection and struck a street light pole at the southwest corner of the intersection. The driver of the Yukon attempted to flee the scene and lost control and struck a brick wall on the north side of Miles Avenue. The driver, Jose Elizondo, 40 years -old from Indio, was transported by paramedics to JFK for treatment then booked into the Indio Jail for driving under the influence. A •passenger fled from the Yukon on foot and was not located. No other parties were injured. The roadway was closed for a short period of time while the debris was cleaned, and the city was notified about the damage to the light pole 2,75 •Saturday June 12 2010 11712 PM -- SET deputy Fredrick conducted an enforcement stop of a motorcycle on Miles east of Adams. Investigation revealed that the motorcycle was stolen out of Palm Springs. Arrested for vehicle theft and possession of stolen property was Juanjo Alvarado, 23 of La Quinta. Sunday June 13 2010 5:05 PM -- Deputy Davis responded to the 52200 block of Avenida Ramirez reference a domestic dispute. Gina Antoinette Moreno was arrested for domestic battery and being under the influence of a controlled substance. Sunday, June 13 2010 8:01 PM -- SET Deputy Frederick responded to the 48200 block of Washington regarding a report of vandalism. His investigation resulted in the arrest of three juveniles that were caught spray painting graffiti. All threejuveniles were booked into juvenile hall for vandalism and conspiracy. Monday June 14 2010 4:48 PM -- Deputy Stillings was dispatched to the 78600 block of Alden Circle reference an attempted robbery. The victim, an employee for pest control, was spraying at the location when an adult male approached him. The victim said that the suspect, later identified as Sammy Duran Garcia, age 42 of La Quinta, walked up to him and told him to stop spraying and asked him to give him some of the chemicals. The victim told the man "no" and the suspect brandished a weapon and threatened the victim. The suspect then walked to a nearby residence and entered the garage. Deputies located the suspect who was positively identified by the victim as the man who attempted to rob him. Deputy Stillings transported and booked Garcia into the Indio jail. Tuesday June 15 2010 3:45 PM -- Deputy Emerson responded to the 52700 block of Avenida Obregon reference a domestic disturbance. David Rafferty, 33 yrs of La Quinta, struck his wife in the face. A passerby attempted to help but was threatened by Rafferty who was brandishing what appeared to be an automatic assault weapon. The gun turned out to be a realistic looking toy. Rafferty fled prior to our arrival. Tuesday June 15 2010 5:00 PM -- SET Deputy Lou responded to Target, 78935 Hwy 1 11, for a follow up •investigation. While he was there, Dep. Lan was flagged down by security personnel who reported a male adult had removed DVD's from their boxes and concealed them on his person. The male, later identified as Alejandro Gastelum, 19 yrs of Indio, became spooked and returned the DVD's to their boxes and attempted to leave the store. Gastelum was arrested for malicious mischief and released with a citation. Tuesday, June 15 2010 6 37 PM -- SET Deputy Lim conducted a pedestrian check at La Quinta Center Drive and Avenue 47. Richard Platfoot, 35 yrs of Coachella, was arrested and booked on five misdemeanor warrants, to include domestic violence, DUI, and misc. drug charges. Wednesday June 16 2010 1:25 AM -- Deputy James responded to a domestic disturbance in the 51700 block of Avenida Madero. Paul Ham, 32 years -old from La Quinta, battered his girlfriend and her brother causing moderate injury. The female victim was also bitten by Ham's Pit Bull dog during the incident. Ham was taken into custody without incident. During a safety sweep of the residence, deputies located 25 marijuana plants. Ten firearms were taken for safekeeping. Ham was transported to JFK Hospital for medical clearance, and then booked into the Indio Jail. Wednesday June 16 2010 1 :50 PM -- SET deputies served a property related search warrant in the 51900 block of Tyler St., Coachella. The warrant stemmed from an ongoing investigation into commercial burglary and auto thefts within the city of La Quinta. Wednesday June 16 2010 2:08 PM -- Dep. Newton responded to a domestic violence incident in the 48600 block of Calle Esparanza. Betsy Jo Maiden, 66 years of La Quinta, was arrested and booked for felony domestic violence. Wednesday June 16 2010 5:23 PM -- Deputy Post responded to a follow-up in the 52700 block of Avenida Obregon. David Rafferty, 33 yrs of La Quinta, had punched his wife and threatened a passerby with a realistic toy gun. The victim (wife) called to advise her husband was at the house. Rafferty was arrested without incident and was booked for criminal threats and domestic violence. • 236 Wednesday, June 16 2010 5:48 PM -- Deputy Contreras responded to Target, 78-935 Highway 111, reference a •shoplifting. Melissa Galaviz, 35 yrs of Indio, was arrested for shoplifting. She was booked into the Indio Jail. Thursday June 17 2010 12:30 AM -- Deputy Trueblood was checking the parking lot of Wolf Waters Place, 47797 Dune Palms Road having heard a car alarm sounding in the underground parking lot. He saw a vehicle attempting to drive out from the underground parking area. The vehicle accelerated and struck the front of Deputy Trueblood's unit. The vehicle then exited the complex and entered the Sam's Club parking lot where both the driver and passenger fled from the vehicle. Deputies set up a perimeter and searched the area, but were unable to locate the suspects. The investigation is ongoing. Thursday June 17 2010 330 PM -- Business District Deputy Fiebig responded to Wal-Mart, 79-295 Highway 11 l,reference a shoplifting. Heather Macey, 35 yrs of Palm Desert, was arrested for burglary and possession of stolen property. She was booked into the Indio Jail. Thursday June 17 2010 6:15 PM -- Deputy Fredrick responded to the area of Highway I I I and Dune Palms, reference a non -injury hit and run collision. The victim followed the suspect to a nearby business and called the Sheriff's Department. Deputies located the suspect, Michael Rienholtz, 54 of La Quinta, in his vehicle. Rienholtz was arrested for hit and run and DUI. Friday June 18 2010 12:00 PM -- Deputy Harris responded to Von's 178271 Hwy 111, reference a burglary. The suspect, identified as Kyle Gustafson ,age 24 of Cathedral City, fled in a vehicle after stealing alcoholic beverages. The suspect was located in Palm Desert by Palm Desert Station deputies. Deputy Harris responded and took custody of Kyle Gustafson. Gustafson was arrested for theft, burglary, violation of probation and having a suspended driver's license. Gustafson was booked at the Indio Jail. Friday June 18 2010 5:12 PM -- Deputy Post responded to Marshalls, 79-395 Highway 111, reference a shoplifting. Sergio Rodriguez, 20 yrs of Indio, was arrested for petty theft with priors. He was booked into the Indio •Jail. Friday June 18 2010 8:30 PM -- Deputy Fredrick conducted a traffic stop at Adams St and Highway 1 11. Francisco Munoz, 19 yrs of Coachella, was arrested for DUI. He was booked into the Indio Jail. Saturday June 19 2010 2:15 AM -- Deputy Klecker arrested Francisco Torres, 29 years -old from Indio, for DUI at Adams Street and Highway I I I in La Quinta. Saturday June 19 2010 2:46 AM -- Deputy Pittenger responded to an open door at the 47797 Dune Palms Road. Upon arrival he saw the front door had been kicked open and the apartment ransacked. The on -call maintenance worker responded and secured the door. Saturday June 19 2010 7756 PM -- Deputy Post responded to Game Stop, 79405 Hwy 111, regarding a "past" robbery. Investigation revealed the victim, an employee of the business, was attacked and robbed by five suspects as she was leaving the business. The victim received mild injuries. Sunday June 20 2010 1:23 AM -- Deputy Pittenger conducted an enforcement stop on Avenue 52 and Desert Club. His investigation resulted in the arrest of Pedro Rodriguez, 19 years of Calexico, for DUI. Sunday June 20 2010 7:19 PM -- Deputy Rowley responded to a reported stabbing in the 52300 block of Avenida Martinez. An adult male appeared to sustain a superficial stab wound to his face. He claimed he was stabbed by his girlfriend who, in turn claimed he had raped her. The female requested to be transported to the hospital. Once the Sexual Response Team nurse arrived, the female refused to cooperate with the investigation. Investigators Martin and Gaunt responded with Forensics. Monday June 21 2010 2 17 PM -- Deputy Russell responded to a shoplifter in custody located in the 79300 block of Highway 111. Adrienne Louise Lavergne, 49 years of Thermal, was arrested and booked for commercial burglary •and a parole violation. 20 ? Tuesday June 22 2010 5 :00 PM -- SET team deputies served two property related search warrants in Coachella. •The warrants stemmed from a commercial burglary at the La Quinta Target store and stolen vehicles investigations in both La Quinta and Coachella. The suspect is also suspected in armed assaults in the city of Coachella. Stolen property was recovered and a parolee at large, Henry Carmona, age 32 of Coachella, was arrested. Wednesday June 23 2010 1:15 PM -- Business District Deputy Fiebig responded to Costco regarding a theft. Todd Landon Manzo, 45 yrs of La Quinta, was arrested for commercial burglary and possession of marijuana. Wednesday June 23 2010 7:30 PM -- Deputy Lewis and SET team deputies served a property related search warrant in the 46-500 block of Bamboo St, Indio. The search warrant stemmed from a residential burglary that occurred in La Quinta. The stolen property was not located. Monica Garcia, 42 yrs, was arrested for unrelated misdemeanor warrants. The suspect was not at the location. Wednesday June 23 2010 11:00 PM -- La Quinta units assisted Indian Wells units with a pursuit of a possible DUI driver. The pursuit concluded at Bayberry Lane and Adams Street. The suspect was arrested without incident and booked into the Indio Jail for felony evading. No damage or injuries to any involved units. Thursday June 24 2010 1:40 PM - Officers assigned to the La Quinta Police Department Special Enforcement Team with the assistance of the Coachella Community Action Team, Coachella Valley Community Services District Team, California Highway Patrol Aviation Unit, and K9 teams from Riverside County Sheriff s Department's Indio Station, Palm Desert Police Department and Boarder Patrol conducted an extensive search in the 87000 block of Avenue 61 in the unincorporated county area of Thermal for suspect Eddie Zamorez Garcia, age 32 of Coachella. Officers located Garcia in the 87000 block of Avenue 61. After a foot pursuit, officers were able to take Garcia into custody, and he was booked into the Indio Jail with bail set at $500,000.00 for the felony warrant. Thursday June 24 2010 3:50 PM -- Deputy Post responded to Wolff Water Apartments, 47-795 Dune Palms, where Jorge Romero, 26 yrs of La Quinta, was arrested for domestic violence. •Thursday, June 24 2010 11745 PM -- Deputy Klecker arrested James Greco, 68 years -old from La Quinta, for public intoxication in the 78300 block of Terra Cotta Court. Greco was booked into the Indio Jail. Friday June 25 2010 2:15 PM -- Deputies responded to Kohl's department store regarding three juvenile shoplifters that had fled from store security. The juveniles were all captured at Avenue 47 and Adams. The juveniles were cited and released to their parents. Saturday June 26 2010 0 10 AM -- Deputy Irving arrested Sandra Yescas, 48 years -old from La Quinta, for DUI at Avenida Obregon and Calle Tecate in La Quinta. Yescas was booked into the Indio Jail Saturday June 26 2010 5720 PM -- Deputy Post responded to a non -injury traffic collision at Hwy I 1 I and Adams. Israel Cantu, 33 yrs of Phoenix, was arrested on two counts of DUI. Saturday June 26 2010 8:30 PM -- Deputies responded to the 46200 block of Roadrunner Lane regarding a brandishing of a firearm. Peter Downey was subsequently placed under arrest and will be booked into the Indio Jail. Sunday June 27 2010 3.00 AM --Deputy Klecker responded to a report of a stolen vehicle in the 77900 block of Monterey. Investigation revealed that two females had gotten into an argument with one female leaving the location in the vehicle. The vehicle was located and stopped and it was discovered that the vehicle's registration was in both the involved parties' names. No crime had occurred involving the vehicle. During the course of the investigation, the initial reporting person, Angela Kessler, 27 years of La Quinta was arrested for public intoxication as she was outside of her residence and was the primary aggressor in the argument. Sunday June 27 2010 12:01 PM --Dep. Scott conducted a traffic enforcement stop on Miles at Seeley. The driver, Francisco Bravo, 43 years of Indio, was found to be in possession of a quantity of heroin. He was booked into the jail •for possession of heroin, possession of Vicodin and possession of three syringes. 238 Sunday June 27 2010 1118 PM -- Dep. Berry responded to a suspicious person inside Chipotle Grill located at •79174 Highway 111. The male, Juan Gomez Sanchez, 41 years of Thermal, was found to be under the influence of heroin. Booked into the jail. Sunday June 27 2010 3 45 PM-- Deputy Rowley was dispatched to the 77800 block of Calle Sonora where Jesus Cruz Valenzuela was arrested for Child Endangerment. Sunday June 27 2010 5:20 PM-- Deputy Davis was dispatched to Adams Park, located at Adams Street and Dune Palms regarding a domestic battery. Mark Mendez, age 20, was subsequently arrested for domestic violence after being in a physical altercation with his estranged partner. Sunday June 27 2010 8:13 PM-- Deputy Hart arrested Rachel Dupre, age 20 of Phoenix Arizona for public intoxication. Dupre was causing a disturbance in the beer hunter parking lot, located at 78483 Hwy I I I La Quinta. Monday June 28 2010 7.59 AM -- Deputy Berry responded to the 79000 block of Canterra Dr. in reference to an unattended death at the location. A female, 102 years -old, died in her sleep. No signs of foul play. Tuesday June 29 2010 1:40 PM -- The La Quinta Traffic Services Unit conducted a warrant sweep in the City of La Quinta between the hours of 0600-1430. The following persons were arrested and booked at Indio Jail for active felony and misdemeanor warrants: (1) Justin Lanning, 21 for DUI warrant (2) Kenneth Gamble, 42 for HS warrant (3) Steven Jemmet, 55 for Driving on Suspended License warrant (4) Phillip Carrilo, 20 for DUI warrant (5) Lisa Dedaux, 40 for Traffic warrant •Wednesday June 30 2010 10:40 AM -- La Quinta Traffic Deputy Jeff Reynolds responded to the 45000 block of Desert Hills Court and arrested Jose Tiaga, 27 yrs of La Quinta, for an outstanding, misdemeanor DUI warrant. He was booked into the Indio Jail. • c10'9 0 CITY OF LA QUINTA Traffic Services Team Report June 2010 Traffic Services Team Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton OC.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY Overall public roadway collision activity has dropped 28% when compared with the same time frame in 2009. When all collision activity is counted, the visitors and residents throughout our city are enjoying a 29.38% collision rate reduction. Alcohol related collision activity has increased sharply by 40% during 2010. As a result, initial collision rate reductions have been lost as the year has progressed. Public roadway collision activity occurs during weekdays, with Tuesdays accounting for 66% of the total activity. Traffic collisions occur most often between the daytime hours of 8:00 a.m. through 8:00 p.m. Vehicles traveling at unsafe speeds for the roadway design and unforeseeable hazards remains a significant reason collisions occur within the city of La Quinta. As a result, La Quinta Traffic Services focus their attention toward education and en- forcement of excessive speed and unsafe turning movements. Additionally, more than half of all collisions result from intersection and right-of-way violations during turning movements. Sadly, this trend has accounted for an overall 20% increase in the number of citizens iniured and killed upon La Quinta roads. O In keeping with all developing trends, La Quinta Traffic Services constantly shifts its focus to address the leading causes of collisions within the city boundaries. City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report • June 2010 Current Month New YTD Last YTD % Change Total T/C - Public Highway 8 126 175 -28.00% Fatal Collisions 0 1 0 Number Killed 0 2 0 Injury Collisions 2 32 33 -3.03% Number Injured 2 44 38 15.79% Property Damage 6 93 142 -34.51% Type of Collision Hit & Run 1 19 26 -26.92% Private Property 1 23 36 -36.11% Bicycle Collisions 0 5 10 -50.00% Number Injured - Bicycle Collisions 0 4 5 -20.00% Vehicle vs. Pedestrian 0 0 7 -100.00% �IcoholInvolved 1 14 10 40.00% Reports Taken By PAtrol 4 113 179 -36.87% Traffic 5 34 36 -5.56% Target Team 0 6 2 200.00% 0 0 0 100.00% SRO 0 0 4 100.00% DUTY UNKNOWN 0 0 1 100.00% TOTAL REPORTS 9 149 211 -29.38% Counter Reports DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run Primary Collision Factors Number % Total Traffic Signals and Signs 3 33.33% Driving Under Influence 2 22.22% Unsafe Starting or Backing 1 11.11% Unsafe Speed 1 11.11% Than Driver 1 11.11% quher to R/W Violation 1 11.11% " 24.E n U • Deputy Prezell Burgle Deputy Christian Bloomquist Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team June 2010 S.E.T. TEAM Supervising Sgt. Mark Hoyt 3ummary of Activitv Deputy Joshua Reinbolz Deputy Johnathan Lun Deputy Chris Frederick Type Of Activity Frog rams # of Incidents 8 Type of Active Wea ons Recovered # of Incidents 0 Vehicle Checks/Stops 71 Arrest Warrants Served 10 Pedestrian Checks 24 Search Warrants 7 Follow-ups Citations Issued 53 17 Parole Searches Arrests/Filings 14 18 SIGNIFICANT ACTIVITY Deputies from the La Quinta SET conducted a follow-up investigation regarding three subjects who entered the La Quinta Target and stole electronic items from the store. The suspects entered a stolen vehicle and fled from the Target parking lot. The abandoned stolen vehicle was recovered in the La Quinta Cove. It was later discovered that the same suspects were involved in several other vehicle thefts, assaults, weapons violations, and burglaries throughout the Coachella Valley. After reviewing video surveillance, the SET team was able to identify one of the suspects. Members of La Quinta SET responded to Coachella where the suspect was known to frequent. During their search, two of the three suspects were located driving an additional stolen vehicle. The two suspects were taken to the La Quinta substation for questioning. As a result, the third suspect was identified. 242 • Both suspects were arrested for commercial burglary, possession of a methamphetamine, violation of State Parole, committing a felony while out on bail, and an outstanding vehicle theft warrant. • • La Quinta SET deputies authored search warrants for residences associated with the three known suspects. An arrest warrant for the third outstanding suspect was also authored. During the service of the search warrants, stolen property associated to the La Quinta Target burglary was recovered. Also during the service of the search warrants, information regarding the whereabouts of the third known suspect was obtained. Deputies from the La Quinta SET, along with the Coachella Community Action Team, Coachella Valley Community Service Team, Riverside County K9, California Highway Patrol Aviation Unit, Deputies from Riverside County Indio Station and Palm Desert Station, and Border Patrol conducted an extensive search in the 87000 block of Avenue 61 in Thermal. During the search, two stolen vehicles were recovered and the third suspect in the La Quinta Target burglary was arrested. He was taken to Indio Jail and booked for the commercial burglary and possession of a stolen vehicle warrant previously authored by La Quinta SET. 243 C Deputy William Fiebig W CITY OF LA QUINTA Business District Deputy Report June 2010 SUMMARY OF ACTIVITY Business Management Contacts 20 Investigations 23 Suspects Arrested / Charged 14 SIGNIFICANT ACTIVITY I responded to a business reference a suspect stealing bottles of Dom Perignon Champagne. This investigation was on going for the past 4 months by internal retail security agents who dubbed the suspect "The Dom P Booster." The suspect who resides in Palm Springs was stealing the bottles of Champagne by concealing the items inside his sophisticatedly altered pants that allowed concealment of the merchandise. The suspect O admitted to selling the bottles of champagne to people on the street for''/2 price to make a profit. 244 • Two suspects were arrested for stealing merchandise at a local retail store. The adult male suspect stole various vitamin products and the juvenile female stole various health and beauty products. Both suspects were arrested and charged accordingly. Two suspects entered Kohl's and grabbed clothing from the store shelves. They placed the clothing items over the clothes they were wearing and ran out of the store. Through my investigation, I identified and located the suspects who were part of the State of California early parole release program. Two female juveniles were charged with commercial burglary after entering a local retail store with an infant child. The suspects used the infant baby diaper bag as a booster bag to store and conceal the stolen merchandise. Both suspects were identified and charged accordingly. I identified and located a suspect who habitually stole various cell phones belonging to people who the suspect would watch and discreetly steal their cell phones. The suspect was charged for receiving stolen property. I responded to a local retailer reference a subject committing merchandise receipt fraud and commercial burglary. This subject has previously been arrested for the same offense and is on bail pending his/her upcoming court date. These new charges will be filed with . the District Attorney's Office against the subject. I am conducting a strong arm robbery investigation involving 2 suspects who stole beer and ran from the location after pushing the employee to the ground. The suspects have been identified via store video and charged. Two suspects committed a commercial burglary at a local retail store. I was able to identify the suspects via store video surveillance and vehicle license plate information. Although the suspects have been identified, they are "on the lamb" and an arrest warrant is being issued for them. A career criminal entered a local retail store attempting to cash an altered tax refund check. The suspect fled the scene before police arrived but left behind the altered check and his forged signature on the check. The suspect was identified via store surveillance video and charges have been filed. I investigated a suspicious circumstance involving a La Quinta City employee who reported he/she was repeatedly being contacted by a subject via telephone. Although no direct or veiled threats were made to the employee, this incident is more of an "unusual interest" towards the city employee at this time. The subject having the unusual interest in the city employee was identified and this incident was documented. • 245 • BUSINESS/COMMUNITY EVENTS I attended a City of La Quints "Power Luncheon" sponsored by the La Quinta Chamber of Commerce. During this luncheon, I made several new business contacts. I am still currently working in conjunction with a local retailer to promote their annual "Community Awareness and Appreciation Night Out" day. This event will include family events, displays, and other community involved fun activities. Various other local businesses will be in attendance to promote their businesses and meet the community. BUSINESS COMMUNITY SPECIAL PROJECTS Working in conjunction with the Department of Alcohol and Beverage Control (ABC), I developed a "Shoulder Tap" alcohol decoy program and a "Business Alcohol Decoy Compliance Program" this program was in effect on June 15-16, 2010. During the Shoulder Tap portion of this program 8 individuals were arrested and charged with furnishing alcoholic beverages to minors. Many of these individuals were also charged with additional crimes including possession of a prohibited weapon, petty theft, and driving without a license. During the Business Alcohol Decoy Compliance portion of this program, 15 businesses that serve alcoholic beverages were randomly selected. All of the businesses selected were in compliance and did not sell alcohol to the minor/juvenile decoys. . I am developing a "Bait Car" program for the major retailers in La Quinta experiencing the most thefts. This undercover operation will focus on theft of items from vehicles parked outside the businesses filled with commonly stolen property in an effort to reduce the number of thefts from vehicles on the Highway 111 business corridor. I am developing a "La Quinta Highway 111 Special Enforcement Blitz" program for the Highway 111 business district. This program will focus on heavy saturation of deputies on bicycles, segways, and vehicles to enforce and investigate criminal violations stemming from various infractions such as jaywalking and panhandling, to various felonies such as commercial burglary. Working in conjunction with the City of La Quinta Department of Code Enforcement I participated in 6 business compliance checks focusing on La Quints message and spa businesses. The purpose of this effort is to identify any potential illegal activity such as prostitution and to ensure the safety and welfare of the customers of these businesses. I was recently contacted by a local retailer to provide training on how to detect counterfeit money and checks. I developed a power point presentation on this topic with talking points to present. • 246 911 N K Deputy Thomas Hendry Summit H.S. Paige M.S. Horizon O.S. CITY OF LA QUINTA School Resource Officer Report June 2010 Citmmary of Activity Type of Activity Number of Incidents Reports Arrests Out of Custody Filings Pedestrian Checks 3 Vehicle Check 0 Beginning the week after classes were dismissed for the summer, I began to assist with a citywide program designed to address the sale of alcohol to minors. In the course of this program I arrested a 22 year old male for possession of a prohibited weapon. I have committed myself full time to assist School Resource Officers Moore and Smith in the preparation for the annual La Quinta Police Department Cadet Academy. This year the Cadet Academy is scheduled from June 28 through July 29. 247 on N La Quinta MS Franklin E.S.. Truman ES Adams ES CITY OF LA QUINTA School Resource Officer Report June 2010 Deputy Rebecca Smith C.tmmary n6 AcfivitV ape of Activity Number of Incidents Reports 1 Business Check 1 City Park Area Checks 2 Home Visits 2 Vehicle Checks 1 Follow-up / Public Assist 7 Pedestrian Checks 16 Traffic Citations / Traffic Stops 2 I received a report from a student that there was an unknown item on fire in the girl's restroom at La Quinta Middle School. My school security agent and I responded to the location and found two rolls of toilet paper on fire. We were unable to locate any witnesses and, as a result, were unable to identify any suspects. O I About two hours later I received a second notification of a fire in another girl's restroom on campus. Again, the fire was quickly extinguished but no witnesses or suspects were identified. A written report was completed to document each incident. /t • CJ Deputy Kevin Moore La Quinta High School CITY OF LA QUINTA School Resource Officer Report June 2010 Summary of Activity ----------- Type of Activit umber of Incidents Criminal Reports 2 Y.A.T. Referral 2 Business Checks I City Park checks 3 DA Filings 2 Vehicle Checks 1 1. Investigated an incident where a male student was under the influence of an unknown substance. The student was released to his mother. It was confirmed that the student had ingested "Ambien". Charges were filed against the student for public intoxication. 2. While conducting a vehicle check at the La Quinta Park prior to the start classes I spoke four occupants. As I did so, I detected the odor of Marijuana coming from the vehicle. It was determined that an 18 year old student had provided Marijuana for the three juvenile students. He was also found to be possession of Marijuana. The adult male was issued a citation for contributing to the delinquency of minors and for possession of marijuana. 3. Utilizing the services of approximately 20 law enforcement personnel as well as volunteers from the LQPD COP program, I coordinated the 2010 graduation ceremony for La Quinta High School. �..._ 249 N u u CITY OF LA QUINTA Community Service Officer Report June 2010 C.S.O. Artesia Diaz C.S.O. Tina Ayon C.S.O. Thomas Fowler C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Lisa Land CiimmAry of ®rfivity Type of Activi Number of Incidents EEgLary investigations 8 Grand Theft Reports 4 PettyTheft Reports 5 Vandalism/Malicious Mischief Reports 8 Traffic Collision Response 28 Vehicle Code or Parkin Citations 39 Abandoned Vehicles Tagged[Warning 11 Towed Vehicles 3 Lost or Found Pro a Reports 3 Stolen Vehicle Report 1 Custodial / Non -Custodial Transport 2 Miscellaneous Calls 41 2 Ka • Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report June 2010 Cummary of Activity Community Policing Office Number Citizens On Patrol Number Monthly Volunteer Hours 171 Traffic Control /Collision 2 Hours Y.T.D. 948 Business Checks 118 Hours 4/03 to Present 18,713 Communi Events 2 CPO Monthly Visits 71 Courtesy Notifications 17 CPO Y.T.D. Visits 595 Miscellaneous 5 CPO Visits 4/03 to Present 16,578 Neighborhood Patrol 69 Vacation Checks 88 Patrol Hours 152.5 Y.T.D. Patrol Hours 633 Hours 7/06 to Present 5,123 The established rate for value received for volunteers in the State of California is calculated at $23.29* per hour. The estimated Y.T.D. financial benefit to the La Quinta Police Department and the City of La Quinta totals: $23,965.00 Total savings since 2003: $392,917.00, *Revised from $16.24 per hour as of May 2010. Community Policing Office Volunteers We currently have ten active office volunteers and one on leave due to illness. With one volunteer in the background process. • Citizens on Patrol Volunteers We currently have eight active COP volunteers with four volunteer candidates in the background process. 251 Ee Corporal David Perez CITY OF LA QUINTA Post 503 Explorer Report Jun-90 Post 503 Explorers Post 503 members provided invaluable assistance with the Sheriffs "At Risk" Youth Camp. With more than 50 young people attending the camp proved to be an overwhelming success. Post 503 Explorers assisted Sgt. Reyes of the National Guard in the "Team Building" exercises for the Explorer Post 503 attended a "Water Safety" class at Lakeside High School in Lake Elsinore. The class, held on June 26, was a required class for all team members who are scheduled to attend the annual Explorer Academy in august. At this time, there are 5 Explorers preparing for the academy and all 5 passed the water safety class. In order to pass the class, each one had to tread water for 10 minutes, fully clothed, and swim 200 yards (the equivalent of 8 laps). The Explorer program offers law enforcement career education for young people 14 years of age (Must have completed 8th grade.) to age 20. Explorer team members must maintain a minimum of a "C average in their studies in order to participate in the program. For additional information, or to apply for membership, call 760-863-8990 and ask for Corporal p... 252 Department Report: LA LINTA P�@, , ICE "Served by the Riverside County 5herffs Deperl ierrt Crime Statistics Summary May -- 2010 • Prepared for n u 'CO... 253 L� • 10 11 12 13 CITY OF LA QUINTA Crime Comparison -- May CRIME -717 May May YTD 2010 YTD 2009 2010 2009 AGGRAVATED ASSAULTS 6 4 20 28 BURGLARY 40 41 203 212 BURGLARY - VEHICLE 13 14 90 109 DOMESTIC VIOLENCE 11 20 79 82 HOMICIDE 0 0 1 0 NARCOTICS VIOLATIONS 34 11 116 132 ROBBERY 1 3 7 11 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 6 8 20 29 SEX CRIME MISDEMEANOR 0 1 2 14 SIMPLE ASSAULTS 5 8 29 57 THEFT 61 58 323 546 VEHICLE THEFT 3 6 43 97 City of La Quinta DISPATCH INFORMATION - MAY 2010" TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY1 3.52 5 ROUTINE 1 7.96 1,297 — Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 254 • 11 Crime Distribution Table Ma -10 0% of Total Ma -09 % of Total 1 AGGRAVATED ASSAULTS 6 3.33% 4 2.30% 2 BURGLARY 40 22.22% 41 23.56% 3 BURGLARY -VEHICLE 13 7.22% 14 8.05% 4 DOMESTIC VIOLENCE 11 6.11% 20 11.49% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 34 18.89% 11 6.32% 7 ROBBERY 1 0.56% 3 1.72% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 6 3.33% 8 4.60% 10 SEX CRIME MISDEMEANOR 0 0.00% 1 0.57% 11 SIMPLE ASSAULTS 5 2.78% 8 4.60% 12 THEFT 61 33.890/c 58 33.33% 13 VEHICLE THEFT 3 1.67% 6 3.45% Total 180 1 96.67% 174 97.700/. CITY OF LA QUINTA May 20010 Crime Distribution 70 60 50 40 30 20 3-1 10 6 0 0 0 a c w c <d o x o <z a o o �mrn � R x m ay xg) oM F) "� � y M a rc-a yo °�, mx cxr �� y cc< 2�$ Month to Month Crime Comparison - May 70 61 8 60 50 0 May 2010 4041 40 ❑ May 2009 30 20 20 1313 11 11 10 -4 _b8 00 01 58 3 00 13 0 m a < w� z mz 0'.� �A mrX Om m ac m >m Y� _ n r- r > >� S � a A 1 U 600 500 400 300 200 00 0 r1 Yearto Date Came Comparison -May 32 20�12 90109 7982 11 l0 32 97 57— 43 711 0 0 1029 214 29 2028 > m w <o s <z a o o I'to > < 0> -� ryi�^ m S xr >o >a r > ('] > z y r .2 m m > m m 12$6 0 0 Month to Month Calls for Service Comparison April 2090 El May -'I 0 ElMay-09 3,000 2,768 g 2,500 --- 2, 000 1,4666 1 , 358 1,500 1,292 1 .30�— _- 1, 000 500 O Total Non -Criminal Criminal Year to Date Calls for Service Comparison 16,000 14,000 12,000 — p YTD 2010 10,000 p YTD 2009 8,000 8 j_,272—__ fi64h 6,000 9 rA 4,000 j 2,000 0 Total Non -Criminal Criminal Department Report City of La Quinta Fire Department Quarterly Report April 1 through June 30, 2010 Presented by: Pete Blakemore Battalion Chief 258 PROUDLY SERVING THE UNINCORPORATED AREAS OF RIVERSIDE COUNTY AND THE CITIES OF: BANNING BEAUMONT CALIMESA CANYON LAKE COACHELLA DESERT HOT SPRINGS INDIAN WELLS INDIO LAKE ELSINORE LA QUINTA MENIFEE MORENO VALLEY PALM DESERT PERRIS RANCHO MIRAGE RUBIDOUX CSD SAN JACINTO TEMECULA WILDOMAR BOARD OF SUPERVISORS: BOB BUSTER DISTRICT I JOHN TAVAGLIONE DISTRICT 2 JEFF STONE DISTRICT 3 JOHN BENOIT DISTRICT 4 MARION ASHLEY DISTRICT 5 RIVERSIDE COUNTY h)RE DEPARTMENT IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins - Fire Chief 210 West San Jacinto Avenue — Perris, CA 92570 (951)940-6900—www.rvcfire.org Honorable Mayor Adolph Members of the City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Ref: Quarterly Report Attached please find the Fire Department Quarterly Report for the City of La Quinta for April 1, 2010 thru June 30, 2010. Riverside County Fire Department units responded to a total 712 calls for service within the city of La Quinta. These responses are broken down as follows: • Medical Emergency 512 • False Alarms 90 • Structure Fires 6 • Vegetation Fires 2 • Rescues (accidents, entrapments) 41 • Other Fires (vehicle, refuse, etc.) 12 • Public Service Assists 32 (Non -emergency assistance) • Fire Menace Standby 17 (Fuel spill, Haz Mat calls, gas leak etc.) As you review this quarter's statistics, you will note that the numbers show an increase of approximately 2 % from the 2" d Quarter of 2009. A summary of activities' within the city during the 2"d quarter of 2010 • EMERGENCY OPERATIONS • On June 3`d the city experienced another residential structure fire. This fire severely damaged a single family residence in the 51000 block of Eisenhower Drive. A total of six Engine Companies and one Truck Company arrived to find heavy fire involvement coming from the garage. A family of 4 was displaced and the loss was estimated at $ 115,000 with a save of over $ 60,000. Fire originated in the garage of this La Quinta home. Quick work from local Firefighters limited damage to primarily the garage. Page I of 2 25,9 PUBLIC EDUCATION / RELATIONS • On April 241' Engine Company 93 attended the City of La Quinta Anniversary party. During this event firefighters provided public information and fire prevention materials to residents that attended. • On May 25"i, Engine Company 93 worked with the La Quinta Police Department in the "Every 15 Minutes" program at La Quinta High School. This educational outreach program focuses on the dangers of driving under the influence of drugs or alcohol. This is an annual program given to high school students at the conclusion of the school year. • On May 22"d, Riverside County Fire Office of Emergency Services (OES), La Quinta CERT, along with Home Depot provided an Emergency Preparedness event. This event was to educate the public on the need to be self prepared in the event of a local natural disaster. • The last week of May had La Quinta Firefighters providing the "9-11 for Kids" Fire prevention program to over 900 students. This program is designed to instruct children in Kindergarten, 1" and 2"d grades the proper use of the 9-1-1 emergency telephone number. The materials along with the Instructional videos were made possible through a grant. This program is being presented throughout all schools in Riverside County. MM Respectfully Submitted, John Hawkins County Fire Chief Pete Blakemore Battalion Chief La Quinta Firefighters cooling off students at the end of the school year. Page 2 of 260 La Quinta City Fire Responses Quarter Totals ;al Emergencies ❑ False Alarms ■ Structure Fire ❑ Vegetation Fires ❑ Rescues • Other Fires ■ Public Service Assists i Fire Menace Standby AprilJune Totals Medical Emergencies 206150 512 False Alarms 2834 90 Structure Fire 33 6 Vegetation Fires 10 2 Rescues 1812 41 Other Fires 26 12 Public Service Assists 914 32 Fire Menace Standby 95 17 TOTALS 2762224 712 26.1 .11 500 300 200 100 L La Qaainta City ]Fire Responses Quarterly Totals Quarterly Comparisons ❑ 2010 ❑ 2009 T S e VC wise /roc e9e �esc Pd/ ,9/ Pere f0/- 4es dr r� 9e� es s e Tres tS�e2/ 7dce se9s Sfd� . ssfs a6y Second Qtr 2010 2009 Medical Emergencies 512 527 False Alarms 90 78 Structure Fire 6 3 Vegetation Fires 2 4 Rescues 41 43 Other Fires 12 7 Public Service Assists 32 29 Fire Menace Standby 17 8 TOTALS 712 699 a 7/7/2010 26�)