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2000 09 19 FA/ T U _4 �F� of •tt�9� CALL TO ORDER La Quinta Financing Authority Agenda City Council Chamber 78-495 Calle Tampico La Quinta, California 92253 Beginning Res. No. FA 2000-03 a. Roll Call Board Members: Adolph, Henderson, Perkins, Sniff, Chairman Pena PUBLIC COMMENT At this time, members of the public may address the Finance Authority on any matter not listed on the agenda or scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the Council beginning consideration of that item. Please watch the timing device on the podium. • •ITi C•I�CIVIIP 1 APPROVAL OF MINUTES 1. APPROVAL OF THE MINUTES OF AUGUST 15, 2000. CONSENT CALENDAR 1. TRANSMITTAL OF TREASURER'S REPORT DATED JULY 31, 2000. 2. TRANSMITTAL OF REVENUES AND EXPENDITURE REPORT DATED JULY 31, 2000. 001 BUSINESS SESSION - None DEPARTMENT REPORTS - None CHAIR AND BOARD MEMBERS' ITEMS - None PUBLIC HEARINGS - None ADJOURNMENT - Adjourn to a Regular Meeting of the Financing Authority to be held on October 17, 2000, in the City Council Chambers, 78-495 Calle Tampico, CA 92553. DECLARATION OF POSTING I, June S. Greek, Secretary of the La Quinta Financing Authority, do hereby declare that the foregoing agenda for the La Quinta Financing Authority meeting of September 19, 2000, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce on Friday, September 15, 2000. Dated: September 15, 2000 June . Greek, CIVIC Secretary, La Quinta Financing Authority PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Page 2 0 0 Tiht 4 4 QurKtw COUNCIL/RDA MEETING DATE: September 19, 2000 ITEM TITLE: Transmittal of Treasurer's Report as of July 31, 2000 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated July 31, 2000 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. espec�P"li Ily subm Jdhn M. Falconer/, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, La Quinta Financing Authority 003 T`ht 4 4 Qum& MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for July 31, 2000 DATE: August 25, 2000 Attached is the Treasurer's Report for the month ending July 31, 2000. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Matured Other Ending Change Cash (1) $1,355,379 (732,231) 623,148 (732,231) LAW 11,472,960 172,962 4,600,000 7,045,922 (4,427,038) US Treasuries (2) 31,424,504 13,887 31,438,391 13,887 US Gov't Agencies (2) 19,110,772 61,736 19,172,508 61,736 Commercial Paper (2) 0 4,000,000 (4,513) 3,995,487 3,995,487 Mutual Funds 4,032,331 6,858 4,025,473 6,858) Total $67 395 946 4 172 962 4 606 858 (661,121) 66 300 929 1( ,095,017)_ I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. mk� 1-cx,-�� 1/o,00 n M. Falconer Date ance Director/Treasurer Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. 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IIII ! i I it III II O N O O (O M N CM M rnv ui u'i Oli O 0 n V y ill C O'i In y y O1 m rn j C' a) c, E) C 0 O Z (a y U c 'olo I�p '� 009 XW CITY OF LA QUINTA BALANCE SHEET 07/31/00 ASSETS: POOLED CASH LQRP INVESTMENT IN POOLED CASH INVESTMENT T-BILLMOTES 8 OTHER AUTO MALL CASH LQRP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,000.00 1,000.00 CASH & INVESTMENT TOTAL 37,718,850.06 28,376,341.85 594,347.65 66,689,539.56 INVESTMENT IN LAND HELD FOR RESALE CITY Cm FIXED LONG TERM CITY ASSETS DEBT RDA (8,463,559.71) 15,043,695.20 805,000.00 45,980,000.00 201,409.77 82.328.88 271,787.07 12,173,530.70 RDA RDA FA FIXED LONG TERM FINANCING LONG TERM GRAND ASSETS DEBT AUTHORITY DEBT TOTAL (905.14) 6,579,330.35 805,000.00 45,980,000.00 201,409.77 82,328.88- 28.73 271,815.80 595,124.06 12,768,654.76 ACCOUNTS RECEIVABLE 38,730.09 60,900.00 8,010,000.00 8,109,630.09 PREMIUM/DISCOUNT ON INVESTMENT (341,489.79) (42,743.87) (4,378.07) (388,611.73) LQRP-ACCOUNTS RECEIVABLE 61,534.86 61,534.86 INTEREST RECEIVABLE 293,888.62 293.588.62 LOAN/NOTES RECEIVABLE 15,099.23 2,678,631.60 2,693,730.83 DUE FROM OTHER AGENCIES 651,913.19 651,913.19 CVAG ALLOWANCE (651,913.19) (651,913.19) DUE FROM OTHER GOVERNMENTS 601.430.19 601,430.19 DUE FROM OTHER FUNDS 1,386,931.38 551,629.04 1,938,560.42 DUE FROM RDA 8,497,550.20 8.497.550.20 INTEREST ADVANCE -DUE FROM RDA 1,937,355.26 1,937,355.26 ADVANCES TO OTHER FUNDS 111,894.31 111,894.31 NSF CHECKS RECEIVABLE 2,289.86 2.289.86 ACCRUED REVENUE 833.40 833.40 TRAVEL ADVANCES 2,649.00 2,649.00 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 12,546,328.35 3,310,785.03 8,005,621.93 23,862,735.31 WORKER COMPENSATION DEPOSIT 37,637.00 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 39,812.00 39,812.00 GENERAL FIXED ASSETS 1,386,331.67 15,590,699.00 9,988,279.05 26,965,309.72 ACCUMULATED DEPRECIATION (677,077.47) (677,077.47) AMOUNT AVAILABLE TO RETIRE L/T DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT 1,578,645.34 94,617,116.48 8,010,000.00 104,205,761.82 TOTAL OTHER ASSETS 709,254.20 15,590,699.00 1,578,645.34 9,988,279.05 98,012,233.51 8,010,000.00 133,889,111.10 TOTAL ASSETS 51,014,244.61 15,590,609,00 1.578.645.34 31 687126 88 9,988 279 05 98,012,233.51 8,599,969.58 8,010,000.00 224 481 197 97 LIABILITY ACCOUNTS PAYABLE (40,330.00) (40,330.00) DUE TO OTHER AGENCIES 1,413,450.51 1,413,450.51 DUE TO OTHER FUNDS 802.005.19 1,327,250.23 9,305.00 1,938,560.42 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 351,119.18 351,119.18 PAYROLL LIABILITIES 89.52 89.52 STRONG MOTION INSTRUMENTS 2,267.38 2,267.38 FRINGE TOED LIZARD FEES 29,661.50 29,661.50 SUSPENSE 3,104.52 $104.52 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 2,361,367.80 1,327,250.23 9,305.00 3,697,923.03 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 430,805.43 430,805.43 LQRP DEPOSITS 15,156.00 15.158.00 DEVELOPER DEPOSITS 1,097,712.85 1,097,712.85 MISC. DEPOSITS 446.823.82 446.823.82 AGENCY FUND DEPOSITS 1,881,056.87 1,881,056.87 TOTAL DEPOSITS 3,8W,398.97 15.156.00 3,871,554.97 DEFERRED REVENUE 8,270.67 8,010,000.00 8,018,270.67 OTHER UA131 (TIES TOTAL 8,270.67 8,010,000.00 8,018,270.67 COMPENSATED ABSENCES PAYABLE 321.991.94 321,991.94 DUE TO THE CITY OF LA QUINTA 1,256,653.40 10,434,909.26 11,691,562.66 DUE TO COUNTY OF RIVERSIDE 12,249,102.00 12,249,102.00 DUE TO C.V. UNIFIED SCHOOL DIST. 9,418,222.25 9,418,222.25 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 65,910,000.00 8,010,000.00 73,920,000.00 TOTAL LONG TERM DEBT 1,578,645.34 98,012,233.51 8,010,000.00 107,600,878.85 TOTAL LIABILITY 6,226,037.44 1,578,645.34 1,342,406.23 98,012,233.51 8,019,305.00 8,010,000.00 123,188,627.52 EQUITY -FUND BALANCE 44,788,207.17 15,590,699.00 30.344.720.65 9,988,279.05 580,664.58 101,292,570.45 TOTAL LIABILITY & EQUITY 51 014 244.61 15,590,699,00 1,578,645.34 31,687 126 88 9,988,279.05 98,012,233.51 8,599,969.58 8,010,000.00 224,481,197.97 CASH & INVESTMENT TOTAL 66,689,539.56 PREMIUMIDISCOUNT ON INVESTMENT (388,611.731 TOTAL 66,300,927.83 0 11 010 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: September 19, 2000 ITEM TITLE: Transmittal of Revenue and Expenditure Report dated July 31, 2000 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: a -- STUDY SESSION: PUBLIC HEARING: Transmittal of the July 31, 2000 Statement of Revenue and Expenditures for the La Quinta Financing Authority. Respe4fully submiVed: J�fin M: Falbonek, Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, July 31, 2000 010 LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE TOTAL FINANCING AUTHORITY 07/01/2000-7/31/2000 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 9,175.00 0.00 9,175.00 0.0% 0.00 0.00 0.00 0.0% 678,955.00 0.00 678,955.00 0.0% 0.00 0.00 0.00 0.0% 688,130.00 0.00 688,130.00 0.0% 0.00 0.00 0.00 3,057.37 0.00 (3,057.37) 0.0% 0.0% 0.00 3,057.37 (3,057.37) 0.0% 688,130.00 3,057.37 685,072.63 0.4% 013 003 LA QUINTA FINANCING AUTHORITY 07/01/2000 - 7/31/2000 REMAINING EXPENDITURE SUMMARY BUDGET XPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES 9,175.00 0.00 0.00 9,175.00 0.0°% BOND PRINCIPAL 260,000.00 0.00 0.00 260,000.00 0.0% BOND INTEREST 418,955.00 0.00 0.00 418,955.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL DEBT SERVICE 688,130.00 0.00 0.00 688,130.00 0.0% CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT 517,732.00 0.00 0.00 517,732.00 0.01/o TOTAL CAPITAL IMPROVEMENT 517,732.00 0.00 0.00 517,732.00 0.0% TOTAL FINANCING AUTHORITY 1,205,862.00 0.00 0.00 1,205 862 00 0 00% 014