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CC Resolution 2012-021RESOLUTION NO. 2012 - 021 A RESOLUTION OF THE LA QUINTA CITY COUNCIL OF THE CITY OF LA QUINTA CALIFORNIA REGARDING CITY CLERK JOB DESCRIPTION AND COMPENSATION, EFFECTIVE JULY 1, 2012 WHEREAS, the City of La Quinta hereinafter referred to as "City," desires to make adjustments to the City Clerk's job description and salary range effective July 1, 2012. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City does hereby approve, ratify and authorize for implementation a change in the job description of the City Clerk position,. as set forth in Exhibit A, to become effective July 1, 2012. SECTION 2. The City does hereby approve, ratify and authorize for implementation a salary range adjustment to the City Clerk position, as set forth in Exhibit B, to become effective July 1, 2012. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15" day of May, 2012, by the following vote: AYES: Council Members Evans, Franklin, Henderson, Osborne, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None DONALD ADO""�4 City of La Quinta, California Resolution 2012-021 City Clerk Job Description & Salary Range Adjustment Adopted: May 15, 2012 Page 2 ATTEST: SUSAN MAYSELS, In rim City Clerk City of La Quirita, California (City SealY-'' APPROVED AS TO FORM: M. KATHERINE JENS", City Attorney City of La Quinta, C40ornia - EXHIBIT A THE CITY OF LA QUINTA CITY CLERK GENERAL STATEMENT OF JOB Under the administrative direction of the City Manager, plans, organizes, coordinates, supervises and directs the activities, staff and programs of the City Clerk's Department; provides switchboard/receptionist functions; provides staff support to the City Manager; and any other such duties as may be delegated by the City Manager. REPORTS TO: City Manager ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. ➢ Directs and participates in development and implementation of departmental goals, objectives, policies, and procedures; ➢ Manages the operations of the City Clerks Department; responsible for budget preparation and monitoring; selects, supervises, trains, and evaluates staff, maintains departmental awareness of state-of-the-art developments in management and fields of specialty; ➢ Performs all statutory duties of the City Clerk as set forth in the California Government Code and all duties referred to in La Quinta Municipal Code Section 2.10.030 as well as all duties described herein and any additional duties as may be assigned; ➢ Attends all meetings of the City Council/Successor Agency to the Redevelopment Agency/Financing Authority and records minutes thereof; ➢ Directs preparation of City Council/Successor Agency /Financing Authority agendas, including preparation of resolutions, ordinances and written materials; ➢ Maintains all official records of the City and the Records Information System; ➢ Maintains Consultants Registry; ➢ Conducts recruitment for various Boards/Commissions; ➢ Maintains Municipal Code; ➢ Conducts all Municipal Elections; ➢ Acts as Deputy Registrar of Voters; ➢ Acts as Notary Public; ➢ Performs various related essential duties as required. MINIMUM TRAINING AND EXPERIENCE A Bachelors degree or equivalent from an accredited college or university with major course work in public administration, business administration or a closely related field; at least six years of increasingly responsible experience as a City Clerk, including two years in a supervisory capacity; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Certification by the International Institute of Municipal Clerks is desirable. Must possess a valid Class C California Driver's License. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of: • Municipal administrative principles and practices, including goal setting, program and budget development and implementation and employee supervision; • The Brown Act, Political Reform Act, and California Elections Codes; • Applicable city, state and federal laws and regulations. Physical Requirements: • Ability to operate a variety of automated office machines including an adding machine, copier, personal computer, typewriter and fax machine; • Ability to exert a small amount of physical effort in sedentary to light work involving sitting most of the'time, but may involve walking or moving from one area of the office to another, and standing for brief periods of time; • Ability to exert a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Supervisodal Responsibilities: • Ability to assign, review, plan, and coordinate the work of other employees; • Ability to provide instruction and guidance to staff; promote staff development and motivation; and analyze problems that arise in the areas under supervision and recommend solutions; • Ability to recommend the discipline or discharge of staff, approve transfers or promotion of employees; • Ability to assess the work of employees and write performance appraisals; • Ability to organize, direct and coordinate the activities of the department; • Ability to delegate authority and responsibility, and program work consistent with department, City and Agency needs. Mathematical Ability: • Ability to add, subtract, multiply and divide. • Ability to compute ratios and profit and loss. Judgment and Situational Reasoning Ability: • Ability to apply principles of rational systems in budgeting; • Ability to apply principles of influence systems in supervising; • Ability to apply principles of synthesis functions in development of Departmental goals; • Ability to use independent judgment in periodically non -routine situations. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including meeting minutes, elections materials, resolutions, ordinances and records; • Ability to prepare letters of correspondence, and employee performance evaluations using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including policy manuals, and city, state and county laws and ordinances; • Ability to communicate effectively with local government officials, the media, coworkers, supervisor, members of the public, and other City personnel verbally and in writing. Environmental Adaptability: • Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. May 2012 CITY OF LA QUINTA AUTHORIZED POSITIONS - SALARY RANGE FY 2011-2012 AUTHORIZED POSITION TITLE RANGE AUTHORIZED POSITION TITLE Account Clerk 42 Human Resources/Gen. Svcs. Manager 76 Account Technician 49 Informational Services Analyst 62 Accounting Manager 76 Maintenance Foreman 58 Animal Control Officer II 57 Maintenance Manager 72 Animal Control / Code Compliance Officer 51 Maintenance Worker 1 42 Assistant City Manager 95 Maintenance Worker 11 46 Assistant Engineer 1 53 Management Analyst 68 Assistant Engineer 11 58 Management Assistant 61 Assistant Planner 60 Marketing/Economic Development Mgr. 71 Associate Engineer 66 Office Assistant 38 Associate Planner 65 Plans Examiner/Inspection Supervisor 65 Building and Safety Director 87 Planning Director 90 Building Inspector 1 55 Planning Manager 84 Building Inspector 11 60 Principal Engineer 82 City Clerk 78 Principal Planner 73 City Manager Public Works Director/City Engineer 93 Code Compliance Officer 1 51 Public Works Inspector 1 53 Code Compliance Officer II 57 Public Works Inspector 11 58 Community Safety Manager 74 Public Works Inspection Supervisor 63 Community Services Director 87 Recreation Activities Coordinator 42 Counter Technician 52 Recreation Supervisor 54 Deputy City Clerk 58 Secretary 45 Economic Development/Housing Managei 71 Senior Account Clerk 45 Emergency Service Coordinator 65 Senior Center Activities Coordinator 42 Executive Assistant 57 Senior Code Compliance Officer 62 Executive Office Assistant 38 Senior Engineer 76 Executive Secretary 57 Senior Secretary 52 Facilities Maintenance Coordinator 54 Traffic Engineer 78 Facilities Maintenance Worker 42 Traffic Signal Technician 54 Finance Director/Treasurer 93 Financial Services Assistant 57 Golf and Park/Landscape Manager 76 ' - City Manager salary is determined by City Council contract.