University of CA Berkeley/Sobriety Checkpoint Grant Program 12v . The Regents of the University of California
o- v School of Public Health, Berkeley, GRANT NUMBER
e with Primary Funding from the SC13208
y° California Office of Traffic Safety
r GRANT
1. Title of Program
SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2012-2013
4
2. Name of Applicant Agency . Period of Grant
Month - Day - Year
LA QUINTA, CITY OF
From: 12/01/12
3. University of California Berkeley, Safe Transportation Research and Education Center
DAVID RAGLAND, PRINCIPAL INVESTIGATOR, UC BERKELEY SAFE TRANSPORTATION To: 09/30/13
RESEARCH AND EDUCATION CENTER
6. Description of Program
The goal of the Sobriety Checkpoint Grant Program for 2012-2013 is to reduce the number of victims killed and Injured in alcohDl•involved
crashes in participating cities. The period of this grant contract ("contract'). December 01, 2012 to September 30, 2013, encompasses two
national mobilization periods: the Winter Holiday Mobilization period, December 14, 2012 - January 01, 2013, and the Labor Day
Mobilization period, August 16, 2013 - September 02, 2013. The Riverside County Sheriffs Department will conduct sobriety
checkpoints in La Quints in accordance with this contract. The contract includes the attached Schedule A - Descriplions, Schedule B -
Detailed Budget Estimate, Schedule B-1 - Budget Narrative, and Schedule C - Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $61,835.00
7. Approval Signatures )_By sliming this page Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency
Signature
Name: Jyl Baldwin Phone: 510.642-8110 Name: Frank J. Spevacek Phone: (760) 777-7030
Title: Associate Director, SPO Fax: 510-642-8236 Title: City Manager Fax: (760) 777-7101
Address: UC Berkeley Sponsored Projects Office Address: 78495 Calle Tampico
2150 Shattuck Avenue, Suite 300 La Quinta, CA 92253
Berkeley, CA 94704-5940
Email: jbaldwin@berkeley.edu eman: my�w ,y
_��l k , 1 n
4(neturq)'&-�—
(Date) _ (Signature) (Date)
C. Agency Office Authorized to Receive Payments addlIn
Otiotn to the Authorizing Otflc al For Aplt4 IvIduals Authorized to plicant Agn Claimsency)
Agency: La Quints, City of Phone: (780) 777-7000 Nam IsoC�iY/3��-2 Corporal
Office: Finance Department (Signature) (Date)
Address: P.O. Box 1504
La Quints, CA 92247 -1504 Na a- Matt Jimenez Title: Lieutenant
Tax ID M.95-3740431 / j 1/ (o / L
Contact Person: Oscar Santana (Signal re (Date)
Email: osantana@la-quinta.org
La Quints, City of Grant No. SC13208
Schedule A - Description
Sobriety Checkpoint Grant Program for 2012-2013
GOALS
1. To reduce the number of victims killed in alcohol -involved crashes.
2. To reduce the number of victims injured in alcohol -involved crashes.
3. To reduce nighttime (2100 hours to 0259 hours) fatal crashes.
4. To reduce nighttime (2100 hours to 0259 hours) injury crashes.
5. To reduce hit and run fatal crashes.
6. To reduce hit and run injury crashes.
1. To conduct a total of 8 sobriety checkpoints by September 30, 2013 (should be a minimum of one checkpoint per
mobilization).
NOTE: If a department elects to combine a Driver License (DL) checkpoint with a sobriety checkpoint, the
department should: 1) inform the public (via the press release) that driver licenses will be checked and
2) conduct DUI/DL checkpoint operations with signs reading, "DUI/Driver License Checkpoint Ahead".
To better identify and apprehend drug -impaired drivers in addition to alcohol -impaired drivers, it is
highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug
Recognition Experts (DRE's) and/or Advanced Roadside Impaired Driving Enforcement (ARIDE) trained
sworn officers. At the very minimum, all officers contacting drivers in the greeting lane should be
National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test (SFST)
trained and certified.
To maximize effectiveness, checkpoint operations may be conducted at more than one location on any
evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (OTS) does
not fund or support independent DL checkpoints.
Only on an exception basis and with OTS pre -approval will OTS fund checkpoint operations that begin
prior to 1800 hours. When practicable it is recommended that checkpoint operations run until 0300 hours.
2. If appropriate, a supervisor(s) should attend OTS-sponsored "DUI Checkpoints - Planning and
Management" eight -hour, POST -certified training by December 31, 2012. Officers are encouraged to
attend this training as well.
3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and
Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation,
Research and Education Center (SafeTREC).
4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization
periods and to submit the data by the end of the applicable quarter(s).
page 2
La Quinta, City of
Grant No. SC13208
Schedule A - Description (continued)
Sobriety Checkpoint Grant Program for 2012-2013
MEDIA OBJECTIVES
1. After the statewide kickoff press event, issue a press release announcing the kick-off of this grant, using the
OTS kickoff press release template provided by SafeTREC.
2. During the mobilization periods (December 14 -January land August 16 -September 2), if an AVOID media
campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at
least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases
including checkpoints conducted during the mobilization periods to all major media outlets in the region.
3. For each checkpoint operation, grantee should distribute a separate press release using the OTS template provided
by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press
release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release
template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other press
materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used,
grantee should submit the press release to the OTS Public Information Officer at pioo_ots.ca.gov for his review. Optimum
lead-time would be 10 — 20 days prior to the operation. The approved press release should also be sent to the
SafeTREC. For post -operational media communications that report the results of checkpoints, grantee does not need to
have the release approved by OTS.
4. Grantee should use OTS's Tagline "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication
materials.
5. To use the following standard language in all press, media, and printed materials: Funding for this program was
provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety
Administration.
6. Grantee should issue to the media a post -operational news release reporting the results of the checkpoint
(do not submit to OTS media communications reporting the results of checkpoints). Any drug -impaired driving arrests
(23152(a)) and other drug arrests (possession, transportation, for sale) made as the result of the checkpoint operation
should be incorporated into the post -operational media release.
METHOD OF PROCEDURE
Phase I: Program Preparation (December 1, 2012 — December 13, 2012)
1. Review the contract to ensure compliance with contract provisions.
2. Notify the SafeTREC of any changes in contact information. The contract, purchase order number and Fact Blasts
are emailed to the contact person listed in the agency application.
3. Attend OTS-sponsored "DUI Checkpoints —Planning and Management" eight -hour, POST -certified training by
December 31, 2012.
4. Plan checkpoint staffing, e.g., supervisors, officers, clerical staff, or community service officers as needed to staff
each sobriety checkpoint on an overtime basis.
5. Send a written request to the SafeTREC to seek approval of any changes to grant funded work or
deliverables.
6. Order grant approved checkpoint supplies, if applicable.
page 3
La Quinta, City of Grant No. SC13208
Schedule A - Description (continued)
Sobriety Checkpoint Grant Program for 2012-2013
Phase II: Mobilization (December 14, 2012 — January 1, 2013 and August 16, 2013 — September 2, 2013)
7. After the statewide kick-off press event in December, grantee should issue a press release announcing the kick-off of
this grant using the OTS kick-off press release template provided by SafeTREC.
8. If an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint
locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator
should issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in
the region.
For each checkpoint operation grantee should distribute a separate press release using the OTS template provided
SafeTREC unless multiple checkpoints are to be conducted within a seven (71 day period in which case one press
Base covering the seven ((7 day period that covers all operations will suffice. When using (he OTS press release
j nplate provided bSafeTR�C, grantee should forward press releases, media advisories, alerts, and other press
iterials to SafeTRC concurrenfly with distribution to the media. If an other Press release format or copy is used
rntee should submit the press release to the OTS Public Informa ion Officer a io o s.ca. ov or his review. Optimum
d-time would be 10 — 20 days prior to the operation. The approved press releases ou a so be sent to the
feTREC.,For post -operational media communications that report the results of checkpoints, grantee does not need to
10. Use OTS's tagline, "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials.
11. Conduct roll call training. Roll call training costs are not reimbursable.
12. To better identify and apprehend drug -impaired drivers in addition to alcohol -impaired drivers, it is highly
recommended that all personnel assigned io staff the greeting lane of the checkpoint be Drug Recognition Experts
(DRE's) and/or Advanced Roadside Impaired Driving Enforcement (ARIDE) trained sworn officers. At the very minimum,
all officers contacting drivers in the greeting lane should be NHTSA Standardized Field Sobriety Test (SFST) trained and
certified.
13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300
hours.
14. Conduct the last checkpoint no later than September 30, 2013.
Phase III: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar
quarter)
15. Submit post -operational data on-line for checkpoints conducted during the Winter Holiday and Labor Day
mobilizations. Submit data by the SafeTREC deadlines.
16. Submit post -operational data on-line for checkpoints conducted outside the mobilization periods. Submit the data by
the end of the app, livable quarter. If multiple checkpoints are conducteaauring a qua er, summarize(total) the
checkpoint statistics.
17. Issue to the media a post -operational news release reporting the results of the checkpoint. Any drugg-impaired
driving arrests (23152(a)) and other drug arrests (possession, transportation, for sale) made as the resulfof the
checkpoint operation should be incorporated into he post -operational media release.
Phase IV: Claim Submission (at the end of the applicable calendar quarter)
18. Compile actual overtime and checkpoint supply costs incurred for operating the grant -funded checkpoints.
19. Download the claim form from the SafeTREC web site at:
hftp://www.safetrec.berkeley.edu/checkpointgrants/2012-2013checkpoint. html
20. Complete the claim form for the applicable quarter in accordance with Schedule B — Detailed Budget Estimate and
Schedule B-1 — Budget Narrative.
21. Mail the claim forms for the quarter, with the required supporting documentation (specified in Schedule B-1) to the
SafeTREC following the end of the applicable calendar quarter.
page 4
La Quinta, City of Grant No. SC13208
Schedule B - Detailed Budget Estimate
Sobriety Checkpoint Grant Program for 2012-2013
The La Quinta, City of will conduct a total of 8 sobriety checkpoints in La Quinta as described in Table B
below.
Table B
Number of
Cost Per Checkpoint
Total Cost
Checkpoints
Winter Holiday Mobilization,
December 14, 2012 — January
01, 2013
(should be a minimum of one
4
$7,000.00
$28,000.00
checkpoint)
Labor Day Holiday
Mobilization, August 16, 2013 —
September 02, 2013 (should
2
$7,000.00
$14,000.00
be a minimum of one
checkpoint)
Number of checkpoints outside
the mobilization periods
2
$7,000.00
$14,000.00
Total Number of
8
Maximum Reimbursable
$56,000.00
Checkpoints
Amount for Checkpoints
The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be
covered (e.g., retirement, medical/dentaltvision insurance, uniform allowances will not be covered). Allowable
benefits include: Social Security (OASDI), Workers Compensation, Medicare, State -run disability, and
unemployment insurance.
Maximum Reimbursable Amount for Checkpoint Supplies $5,835.00
Only OTS-approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with
policies established by the OTS.
Grant Total Amount $61,836.00
(Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies)
page 6
La Quinta, City of
Grant No. SC13208
Schedule B-1 - Budget Narrative
Sobriety Checkpoint Grant Program for 2012-2013
La Quinta, City of will be reimbursed for overtime personnel costs and checkpoint supplies to conduct the checkpoints.
Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime benefit rates) of the personnel
conducting the appropriate operation(s up to the amount of the approved cost per check point and the grant total
stated in Schedule B- Detailed Budget Estimate. Only actual benefits accrued from overtime hours will be covered
(e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits
include: Social Security (OASDI), Workers Compensation, Medicare, State -run disability, and unemployment
insurance.
Budgeted grant activities will be conducted by personnel on an overtime basis. The grant covers only the costs of police
department personnel. Grants do not cover contractual services (with the exception of contract cities). Grant -funded
operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer,
dispatcher clerical/administrative, etc. depending on the titles used by the agency. Personnel will be deployed as needed
to accomplish the grant goals and objectives. Administrative/clerical personnel are allowable only if they worked on the
checkpoint operation, e.g., to process the larger than normal volume of citations, towing records, and arrestlincident
reports. These reports must be a result of the operation and required to be processed quickly for distribution to the courts
and the District Attorney's Office, or to meet statutory time limits. Clerical overtime incurred before the checkpoint or
more than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not
reimbursable.
OTS-approved checkpoint supplies (cones, signage, vests, PAS devices/supplies and lighting equipment) are
reimbursable provided that the total cost of supplies, including tax and shipping, does not exceed the awarded
amount specified in Schedule B. The prices of supplies will be reimbursed at unit costs not to exceed
OTS-established unit costs. Other direct costs are not reimbursable, except for OTS-approved checkpoint supplies.
Indirect costs are not reimbursable.
Reimbursements are contingent upon the following (exceptions must be approved by the SafeTREC):
i. The applicable post -operational data have been submitted using the SafeTREC's on-line reporting
system.
ii. The claim form is correctly filled out, using the SafeTREC Excel -based form.
iii. The claim amounts do not exceed the limits set forth in Schedule B —Detailed Budget Estimate.
iv. The information in the overtime slips and the ledger report are consistent and fully support the claim.
V. A ledger report(s) supporting the claim amount is attached to the claim. Only source documents are
accepted to support the claim amount. Explanatory documentation such as spreadsheets may be
submitted to provide additional information but cannot be accepted in lieu of a ledger report(s).
vi. Contract cities only. A contract city must also provide the sheriffs department's invoice to the contract
city for the checkpoint overtime costs described in the contract city's claim. The invoice (or an
attachment to the invoice) must contain the contract rates that are the basis for the sheriffs
department's invoiced amount. The contract city must provide a ledger report showing payment of the
invoice amount. If a sheriffs department or police department is administering the grant for a
contract city, then that administering agency must provide the ledger report only.
vii. An invoice(s) for the amount of checkpoint supplies is attached to the claim. The invoice must contain a
sufficient description of the purchased item(s), quantity, and unit cost.
viii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized
to Sign Claims (Box D) as designated in the grant cover page.
ix. Changes in the Authorizing Official For the Applicant Agency or the designation of any other additional
individual(s) to sign claims are documented in accordance with SafeTREC documentation requirements.
X. The final claim is submitted no later than October 31. 2013.
page 6
La Quints, City of
Schedule C - Terms and Conditions
Sobriety Checkpoint Grant Program for 2012-2013
A. INDEMNIFICATION
Grant No. SC13208
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents,
and employees, the Regents of the University of California, its officers, agents, and employees from any and all
claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any
other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with
the performance of this contract, and from any and all claims and losses accruing or resulting to any person,
firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this contract.
B. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of the State of California.
C. NON -ASSIGNABILITY
The obligations of the applicant agency under this Contract are not assignable to any third party.
D. USE OF UNIVERSITY NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any
name of which "University of California" is a part, or any trademarks of the University, in any commercial
context, such as may appear on products, in media (including web sites) and print advertisements in cases
when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All
uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents
of the University of California through the Office of Marketing & Business Outreach. This policy is in compliance
with the State of California Education Code Section 92000.
E. TERMINATION
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency
without cause at any time upon giving prior written notice. In the event that this contract is suspended,
terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for
services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said
payment shall be computed in accordance with Schedules B and B-1, provided that the maximum amount
payable to the Applicant Agency for its services shall not exceed the Grant Total Amount on Schedule B for
services provided hereunder prior to the effective date of suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 8, Exhibit D, Federal Certifications and Assurances.
page t