Cadence Communications/Vacation Rental Hotline 13CONTRACT SERVICES AGREEMENT
THIS CONTRACT SERVICES AGREEMENT ("Agreement") is made and
entered into by and between the CITY OF LA QUINTA, a California municipal
corporation ("City"), and Cadence Communications, Inc., a California Corporation
("Contractor").
RECITALS
WHEREAS, City desires to utilize the services of Contractor to provide the
City with a 24-hour Vacation Rental Reporting Hotline.
B. Contractor represents that it is fully qualified to perform such services
by virtue of its experience and the training, education and expertise of its principals
and employees.
C. City desires to retain Contractor, and Contractor desires to serve City
to perform these services subject to the terms contained herein and all applicable
local, state and federal laws and regulations.
NOW, THEREFORE, in consideration of the performance by the parties of the
mutual promises, covenants, and conditions contained herein, the parties agree as
follows:
1.0 SERVICES OF CONTRACTOR
1.1. Scope of Services. In compliance with all terms and conditions of this
Agreement, Contractor shall provide those services related to 24-hour response for
violations of the City's Short Term Vacation Rental Ordinance (Ordinance 501) as
specified in the "Scope of Services" attached hereto as Exhibit "A" and
incorporated herein by this reference (the "services" or "work"). Contractor
warrants that all services will be performed in a competent, professional and
satisfactory manner in accordance with the standards prevalent in the industry for
such services.
1.2. Compliance with Law. All services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules, regulations
and laws of the City of La Quinta and any Federal, State or local governmental
agency of competent jurisdiction.
1.3. Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contractor shall obtain at its sole cost and expense such licenses,
permits and approvals as may be required by law for the performance of the
services required by this Agreement. Contractor shall have the sole obligation to
pay for any fees, assessments and taxes, plus applicable penalties and interest,
which may be imposed by law and arise from or are necessary for the performance
of the services required by this Agreement.
1.4. Familiarity with Work. By executing this Agreement, Contractor
warrants that (a) it has thoroughly investigated and considered the work to be
performed, (b) it has investigated the site of the work and fully acquainted itself
with the conditions there existing, (c) it has carefully considered how the work
should be performed, and (d) it fully understands the facilities, difficulties and
restrictions attending performance of the work under this Agreement. Should
Contractor discover any latent or unknown conditions materially differing from
those inherent in the work or as represented by City, it shall immediately inform
City of such fact and shall not proceed except at Contractor's risk until written
instructions are received from the Contract Officer (as defined in Section 4.2
hereof).
1.5. Standard of Care. Contractor acknowledges and understands that the
services and work contracted for under this Agreement require specialized skills
and abilities and that, consistent with this understanding, Contractor's services and
work will be held to a heightened standard of quality and workmanship. Consistent
with Section 1.4 hereinabove, Contractor represents to City that it holds the
necessary skills and abilities to satisfy the heightened standard of work as set forth
in this Agreement. Contractor shall adopt reasonable methods during the life of the
Agreement to furnish continuous protection to the work performed by Contractor,
and the equipment, materials, papers and other components thereof to prevent
losses or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the work by City, except such losses or damages as
may be caused by City's own negligence. The performance of services by
Contractor shall not relieve Contractor from any obligation to correct any
incomplete, inaccurate or defective work at no further cost to City, when such
inaccuracies are due to the negligence of Contractor.
1.6. Additional Services. In accordance with the terms and conditions of
this Agreement, Contractor shall perform services in addition to those specified in
the Scope of Services only when directed to do so by the Contract Officer,
provided that Contractor shall not be required to perform any additional services
without compensation. Any addition in compensation not exceeding five percent
(5%) of the Contract Sum may be approved by the Contract Officer. Any greater
increase must be approved by the City Council.
1.7. Special Requirements. Additional terms and conditions of this
Agreement, if any, are set forth in Exhibit "D" (the "Special Requirements") which
is incorporated herein by this reference and expressly made a part hereof. In the
event of a conflict between the provisions of the Special Requirements and any
other provisions of this Agreement, the provisions of the Special Requirements shall
govern.
2.0 COMPENSATION
2.1. Contract Sum. For the services rendered pursuant to this Agreement,
Contractor shall be compensated in accordance with Exhibit "B" (the "Schedule of
Compensation") in a total amount not to exceed those noted in Exhibit B ("Contract
Sum"), except as provided in Section 1.6. The method of compensation set forth
in the Schedule of Compensation may include a lump sum payment upon
completion, payment in accordance with the percentage of completion of the
services, payment for time and materials based upon Contractor's rate schedule,
but not exceeding the Contract Sum, or such other methods as may be specified in
the Schedule of Compensation. Compensation may include reimbursement for
actual and necessary expenditures for reproduction costs, transportation expense,
telephone expense, and similar costs and expenses when and if specified in the
Schedule of Compensation.
2.2. Method of Payment. Any month in which Contractor wishes to
receive payment, Contractor shall submit to City no later than the tenth (10th)
working day of such month, in the form approved by City's Finance Director, an
invoice for services rendered prior to the date of the invoice. Such invoice shall (1)
describe in detail the services provided, including time and materials, and (2)
specify each staff member who has provided services and the number of hours
assigned to each such staff member. Such invoice shall contain a certification by a
principal member of Contractor specifying that the payment requested is for work
performed in accordance with the terms of this Agreement. City will pay
Contractor for all expenses stated thereon which are approved by City pursuant to
this Agreement no later than thirty (30) days after invoices are received by the
City's Finance Department.
3.0 PERFORMANCE SCHEDULE
3.1. Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2. Schedule of Performance. All services rendered pursuant to this
Agreement shall be performed diligently and within the time period established in
Exhibit "C" (the "Schedule of Performance"). Extensions to the time period
specified in the Schedule of Performance may be approved in writing by the
Contract Officer.
3.3. Force Majeure. The time period specified in the Schedule of
Performance for performance of the services rendered pursuant to this Agreement
shall be extended because of any delays due to unforeseeable causes beyond the
control and without the fault or negligence of Contractor, including, but not
restricted to, acts of God or of the public enemy, fires, earthquakes, floods,
epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any
governmental agency other than City, and unusually severe weather, if Contractor
shall within ten (10) days of the commencement of such delay notify the Contract
Officer in writing of the causes of the delay. The Contract Officer shall ascertain
the facts and the extent of delay, and extend the time for performing the services
for the period of the forced delay when and if in his or her judgment such delay is
justified, and the Contract Officer's determination shall be final and conclusive
upon the parties to this Agreement.
3.4. Term. Unless earlier terminated in accordance with Sections 8.7 or
8.8 of this Agreement, this Agreement shall commence on January 7, 2013 and
terminate on January 13, 2014 (initial term). This agreement may be extended for
an additional one-year term upon mutual agreement by both parties (extended
term).
4.0 COORDINATION OF WORK
4.1. Representative of Contractor. The following principals of Contractor
are hereby designated as being the principals and representatives of Contractor
authorized to act in its behalf with respect to the work specified herein and make
all decisions in connection therewith:
a. Linda Taylor, President, Cadence Communications, Inc.
It is expressly understood that the experience, knowledge, capability, and
reputation of the foregoing principals were a substantial inducement for City to
enter into this Agreement. Therefore, the foregoing principals shall be responsible
during the term of this Agreement for directing all activities of Contractor and
devoting sufficient time to personally supervise the services hereunder.
The foregoing principals may not be changed by Contractor and no other
personnel may be assigned to perform the service required hereunder without the
express written approval of City.
4.2. Contract Officer. The Contract Officer shall be Robbeyn Bird, Finance
Director or such other person as may be designated in writing by the City Manager
of City. It shall be Contractor's responsibility to assure that the Contract Officer is
kept informed of the progress of the performance of the services and Contractor
shall refer any decisions which must be made by City to the Contract Officer.
Unless otherwise specified herein, any approval of City required hereunder shall
mean the approval of the Contract Officer.
4.3. Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Contractor, its principals and employees
were a substantial inducement for City to enter into this Agreement. Except as set
forth in this Agreement, Contractor shall not subcontract with any other entity to
perform in whole or in part the services required hereunder without the express
written approval of City. In addition, neither this Agreement nor any interest herein
may be assigned or transferred, voluntarily or by operation of law, without the prior
written approval of City. Any attempted or purported assignment or sub-
contracting by Contractor without the City's express written approval shall be null,
void and of no effect.
4.4. Independent Contractor. Neither City nor any of its employees shall
have any control over the manner, mode or means by which Contractor, its agents
or employees, perform the services required herein, except as otherwise set forth.
Contractor shall perform all services required herein as an independent contractor
of City and shall remain at all times as to City a wholly independent contractor with
only such obligations as are consistent with that role. Contractor shall have no
power to incur any debt, obligation, or liability on behalf of City. Contractor shall
not at any time or in any manner represent that it or any of its agents or employees
are agents or employees of City. Contractor agrees to pay all required taxes on
amounts paid to Contractor under this Agreement, and to indemnify and hold City
harmless from any and all taxes, assessments, penalties, and interest asserted
against City by reason of the independent contractor relationship created by this
Agreement. Contractor shall fully comply with the workers' compensation laws
regarding Contractor and Contractor's employees. Contractor further agrees to
indemnify and hold City harmless from any failure of Contractor to comply with
applicable workers' compensation laws. City shall have the right to offset against
the amount of any fees due to Contractor under this Agreement any amount due to
City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 4.4.
4.5. City Cooperation. City shall provide Contractor with any plans,
publications, reports, statistics, records or other data or information pertinent to
services to be performed hereunder which are reasonably available to Contractor
only from or through action by City.
5.0 INSURANCE.
5.1. Insurance. Prior to the beginning of any Work under this Agreement
and throughout the duration of the term of this Agreement, Contractor shall
procure and maintain, at its sole cost, and submit concurrently with its execution
of this Agreement, insurance as described herein. All insurance coverage required
by this Agreement shall be placed with insurers authorized to do business in the
State of California with an AN, Best and Company rating level of A- or better,
Class VI or better, unless otherwise approved by the City's Risk Manager in
writing.
5.1.1. Minimum Coverage. Insurance shall include the following (or
broader) coverage:
a. Insurance Services Office Commercial General Liability
coverage "occurrence" form CG 00 01 or its equivalent with an
edition date prior to 2004 and with minimum limits of $1,000,000 per
occurrence and $2,000,000 in the aggregate.
b. Contractor shall carry Workers' Compensation Insurance
complying with California's worker's compensation laws, including
statutory limits for workers' compensation and an Employer's Liability
limit no less than $1,000,000 per accident or disease.
5.1.2. Required Endorsements. Commercial General Liability insurance
policies required to be provided by Contractor hereunder shall contain or be
endorsed to contain the following provisions:
a. City, its employees, officials, agents and member
agencies shall be covered as additional insured. Coverage shall apply
to any and all liability arising out of the Work or related to the
Contract. Additional insured status under the general liability
requirement shall be provided on Insurance Services Office Form CG
20 10 with an edition date prior to 2004, or its equivalent. Additional
insured status for completed operations shall be provided either in the
additional insured form or through another endorsement such as CG
20 37 with an edition date prior to 2004.
b. General liability insurance shall apply separately to each
insured against whom a claim is made or suit is brought, except with
respect to the limits of the insurer's liability. Coverage will not be
limited to City's vicarious liability.
C. Liability coverage shall be primary and non-contributing
with any insurance maintained by the City.
d. Each policy required hereunder, and the associated
evidence of coverage (including the workers' compensation and
employer's liability policies), shall provide that coverage shall not be
suspended, voided, canceled or reduced in coverage or in limits except
after prior written notice has been given to City. Such provision shall
not include any limitation of liability of the insurer for failure to provide
such notice.
e. No liability insurance coverage provided to comply with
this Agreement shall prohibit Contractor, or Contractor's employees,
or agents, from waiving the right of recovery prior to a loss.
Contractor waives its right of recovery against City.
5.1.3. Verification of Coverage. Contractor shall deposit with City
within fifteen (15) days of Notice to Proceed of the Contract certificates of
insurance evidencing the coverage required hereunder and all required
endorsements.
5.1.4. No Waiver or 'Obligation. There shall be no recourse against
City for payment of premiums or other amounts with respect to the insurance
required to be provided by Contractor hereunder. Any failure, actual or alleged, on
the part of City to monitor compliance with these requirements will not be deemed
as a waiver of any rights on the part of City. City has no additional obligations by
virtue of requiring the insurance set forth herein. In the event any policy of
insurance required under this Agreement does not comply with these requirements
or is canceled and not replaced, City has the right but not the duty to obtain the
insurance it deems necessary and any premium paid by City will be promptly
reimbursed by Contractor or City will withhold amounts sufficient to pay premium
from Contractor payments.
5.1.5. Prompt Notice. Contractor agrees to provide immediate notice
to City of any claim or loss against Contractor arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice, but
has the right (but not the duty) to monitor the handling of any such claim or claims
if they are likely to involve City
5.1.6. Subcontractors. Contractor shall include all subcontractors, if
any, as insured under its policies or shall furnish separate certificates and
endorsements for each subcontractor approved by City. All coverage's for
subcontractors, if any, shall be subject to all of the requirements stated herein
unless otherwise approved in advance in writing by City's Risk Manager.
6.0 INDEMNIFICATION.
6.0 Indemnification.
6.1.1. Indemnification. To the fullest extent permitted by law,
Contractor shall indemnify, protect, defend and hold harmless City and any and all
of its officials, employees and agents ("Indemnified Parties") from and against any
and all liability, claims, suits, actions arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind,
whether actual, alleged or threatened, including, without limitation, incidental and
consequential damages, actual attorney fees incurred by City, court costs, interest,
defense costs including fees of expert Contractors or expert witnesses incurred in
connection therewith and any other costs or expenses of any kind whatsoever
incurred in relation to, as a consequence of or arising out of or in any way
attributable in whole or in part to the performance of this agreement. All
obligations under this provision are to be paid by Contractor as the City incurs
them. With respect to the design of public improvements, the Contractor shall not
be liable for any injuries or property damage resulting from the reuse of the design
at a location other than that specified in Exhibit A without the written consent of
the Contractor.
6.1.2. Exception to Contractor's Obligation to Indemnify. Without
affecting the rights of City under any provision of this agreement or this section,
Contractor shall not be required to indemnify and hold harmless City as set forth
above for liability attributable to the sole fault of City, provided such sole fault is
determined by agreement between the parties or by the findings of a court of
competent jurisdiction. This exception will apply only in instances where City is
shown to have been solely at fault and not in instances where Contractor is solely
or partially at fault or in instances where City's fault accounts for only a percentage
of the liability involved. In those instances, the obligation of Contractor will be all-
inclusive and City will be indemnified for all liability incurred, even though a
percentage of the liability is attributable to conduct of the City.
6.1.3. Contractor Acknowledgment. Contractor acknowledges that
its obligation pursuant to this section extends to liability attributable to City, if that
liability is less than the sole fault of City.
6.1.4. Indemnity Provisions for Subcontractors. Contractor agrees to
obtain executed indemnity agreements with provisions identical to those set forth
here in this section from each and every subcontractor, sub tier contractor or any
other person or entity involved by, for, with or on behalf of Contractor in the
performance of this Agreement. In the event Contractor fails to obtain such
indemnity obligations from others as required here, Contractor agrees to be fully
responsible according to the terms of this section.
6.1.5. No Waiver; Survival. Failure of City to monitor compliance with
the requirements of this Section 6.1 imposes no additional obligations on City and
will in no way act as a waiver of any rights hereunder. Contractor's obligation to
indemnify and defend City as a set forth herein is binding on the successors,
assigns, or heirs of Contractor and shall survive the termination of this Agreement
or this section.
6.2. Remedies. In addition to any other remedies City may have if
Contractor fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at its
sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this
Agreement.
b. Order Contractor to stop work under this Agreement and/or
withhold any payment(s) which become due to Contractor
hereunder until Contractor demonstrates compliance with the
requirements hereof.
C. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any
other remedies City may have. The above remedies are not the exclusive remedies
for Contractor's failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons or
property resulting from Contractor's or its subcontractors' performance of work
under this Agreement.
7.0 RECORDS AND REPORTS.
7.1. Reports. Contractor shall periodically prepare and submit to the
Contract Officer such reports concerning Contractor's performance of the services
required by this Agreement as the Contract Officer shall require.
7.2. Records. Contractor shall keep such books and records as shall be
necessary to perform the services required by this Agreement and enable the
Contract Officer to evaluate the cost and the performance of such services. Books
and records pertaining to costs shall be kept and prepared in accordance with
generally accepted accounting principals. The Contract Officer shall have full and
free access to such books and records at all reasonable times, including the right to
inspect, copy, audit, and make records and transcripts from such records.
7.3. Ownership of Documents. Originals of all drawings, specifications,
reports, records, documents and other materials, whether in hard copy or electronic
form, which are prepared by Contractor, its employees, subcontractors and agents
in the performance of this Agreement, shall be,the property of City and shall be
delivered to City upon termination of this Agreement or upon the earlier request of
the Contract Officer, and Contractor shall have no claim for further employment or
additional compensation as a result of the exercise by City of its full rights of
ownership of the documents and materials hereunder. Contractor shall cause all
subcontractors to assign to City any documents or materials prepared by them, and
in the event Contractor fails to secure such assignment, Contractor shall indemnify
City for all damages suffered thereby.
In the event City or any person, firm or corporation authorized by City reuses
said documents and materials without written verification or adaptation by
Contractor for the specific purpose intended and causes to be made or makes any
changes or alterations in said documents and materials, City hereby releases,
discharges, and exonerates Contractor from liability resulting from said change.
The provisions of this clause shall survive the completion of this Contract and shall
thereafter remain in full force and effect.
7.4. Release of Documents. The drawings, specifications, reports, records,
documents and other materials prepared by Contractor in the performance of
services under this Agreement shall not be released publicly without the prior
written approval of the Contract Officer or as required by law. Contractor shall not
disclose to any other entity or person any information regarding the activities of
City, except as required by law or as authorized by City.
7.5. Confidentiality. Contractor covenants that all data, documents,
discussion, or other information, if any, developed or received by Contractor or
provided for performance of this Agreement are deemed confidential and shall not
be disclosed by Contractor to any person or entity without prior written
authorization by City. City shall grant such authorization if disclosure is required by
law. All City data shall be returned to City upon the termination of this Agreement.
Contractor's covenant under this section shall survive the termination of this
Agreement.
8.0 ENFORCEMENT OF AGREEMENT.
8.1. California Law. This Agreement shall be construed and interpreted
both as to validity and to performance of the parties in accordance with the laws of
the State of California. Legal actions concerning any dispute, claim or matter
arising out of or in relation to this Agreement shall be instituted in the Superior
Court of the County of Riverside, State of California, or any other appropriate court
in such county, and Contractor covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
8.2. Disputes. In the event of any dispute arising under this Agreement,
the injured party shall notify the injuring party in writing of its contentions by
submitting a claim therefore. The injured party shall continue performing its
obligations hereunder so long as the injuring party commences to cure such default
within ten (10) days of service of such notice and completes the cure of such
default within forty-five (45) days after service of the notice, or such longer period
as may be permitted by the Contract Officer; provided that if the default is an
immediate danger to the health, safety and general welfare, City may take such
immediate action as City deems warranted. Compliance with the provisions of this
section shall be a condition precedent to termination of this Agreement for cause
and to any legal action, and such compliance shall not be a waiver of any party's
right to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City's right to terminate this Agreement without cause
pursuant to Section 8.8.
8.3. Retention of Funds. City may withhold from any monies payable to
Contractor sufficient funds to compensate City for any losses, costs, liabilities, or
damages it reasonably believes were suffered by City due to the default of
Contractor in the performance of the services required by this Agreement.
8.4. Waiver. No delay or omission in the exercise of any right or remedy of
a non defaulting party on any default shall impair such right or remedy or be
construed as a waiver. City's consent or approval of any act by Contractor
requiring City's consent or approval shall not be deemed to waive or render
unnecessary City's consent to or approval of any subsequent act of Contractor.
Any waiver by either party of any default must be in writing and shall not be a
waiver of any other default concerning the same or any other provision of this
Agreement.
8.5. Rights and Remedies are Cumulative. Except with respect to rights
and remedies expressly declared to be exclusive in this Agreement, the rights and
remedies of the parties are cumulative and the exercise by either party of one or
more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other
default by the other party.
8.6. Legal Action. In addition to any other rights or remedies, either party
may take legal action, at law or at equity, to cure, correct or remedy any default,
to recover damages for any default, to compel specific performance of this
Agreement, to obtain injunctive relief, or to obtain any other remedy consistent
with the purposes of this Agreement.
8.7. Termination Prior to Expiration of Term. This section shall govern any
termination of this Agreement, except as specifically provided in the following
Section 8.8 for termination for cause. City reserves the right to terminate this
Agreement at any time, with or without cause, upon thirty (30) days' written
notice to Contractor. Upon receipt of any notice of termination, Contractor shall
immediately cease all services hereunder except such as may be specifically
approved by the Contract Officer. Contractor shall be entitled to compensation for
all services rendered prior to receipt of the notice of termination and for any
services authorized by the Contract Officer thereafter in accordance with the
Schedule of Compensation or such as may be approved by the Contract Officer,
except as provided in Section 8.3.
8.8. Termination for Default of Contractor. If termination is due to the
failure of Contractor to fulfill its obligations under this Agreement, City may, after
compliance with the provisions of Section 8.2, take over work and prosecute the
same to completion by contract or otherwise, and Contractor shall be liable to the
extent that the total cost for completion of the services required hereunder exceeds
the compensation herein stipulated (provided that City shall use reasonable efforts
to mitigate such damages), and City may withhold any payments to Contractor for
the purpose of setoff or partial payment of the amounts owed City as previously
stated in Section 8.3.
8.9. Attorneys' Fees. If either party commences an action against the
other party arising out of or in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees and costs of suit from the
losing party.
9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1. Non -liability of City Officers and Employees. No officer or employee
of City shall be personally liable to Contractor, or any successor in interest, in the
event or any default or breach by City or for any amount which may become due to
Contractor or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2. Conflict of Interest. No officer or employee of City shall have any
personal interest, direct or indirect, in this Agreement nor shall any such officer or
employee participate in any decision relating to the Agreement which affects his or
her personal interest or the interest of any corporation, partnership or association in
which she or he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contractor warrants that it has not paid or given and will not pay or
give any third party any money or general consideration for obtaining this
Agreement.
9.3. Covenant Against Discrimination. Contractor covenants that, by and
for itself, its heirs, executors, assigns, and all persons claiming under or through
them, that there shall be no discrimination against or segregation of, any person or
group of persons on account of race, color, creed, religion, sex, marital status,
national origin or ancestry in the performance of this Agreement. Contractor shall
take affirmative action to insure that applicants are employed and that employees
are treated during employment without regard to their race, color, creed, religion,
sex, marital status, national origin or ancestry.
10.0 MISCELLANEOUS PROVISIONS
10.1. Notice. Any notice, demand, request, consent, approval,
communication either party desires or is required to give the other party or any
other person shall be in writing and either served personally or sent by prepaid,
first-class mail to the address set forth below. Either party may change its address
by notifying the other party of the change of address in writing. Notice shall be
deemed communicated forty-eight (48) hours from the time of mailing if mailed as
provided in this section.
To City:
CITY OF LA QUINTA
Attention: Robbeyn Bird, Finance
Director
78-495 Calle Tampico
La Quinta, CA 92253
To Contractor:
Cadence Communications, Inc.
Linda Taylor, President
34-400 Date Palm Dr., Ste. Q
Cathedral City CA 92234
10.2. Integrated Agreement. This Agreement contains all of the agreements
of the parties and all previous understanding, negotiations and agreements are
integrated into and superseded by this Agreement.
10.3. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions
of any document incorporated herein by reference, the provisions of this
Agreement shall prevail except as otherwise provided in Section 1.7.
10.4. Amendment. This Agreement may be amended at any time by the
mutual consent of the parties by an instrument in writing signed by both parties.
10.5. Severability. In the event that any one or more of the phrases,
sentences, clauses, paragraphs, or sections contained in this Agreement shall be
declared invalid or unenforceable by a valid judgment or decree of a court of
competent jurisdiction, such invalidity or unenforceability shall not affect any of the
remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the
intent of the parties hereunder.
10.6. Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on
behalf of said parties and that by so executing this Agreement the parties hereto
are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates stated below.
CITY OF LA QUINTA,
a California municipal
J. SeE`44CEK, City Manager
Dated.
CONTRACTOR:
ATTEST.•
SUSAN MAYSELS, Cq Clerk,
La Quinta, California
APPROVED AS TO FORM.
M. KATHERINE JENSON, City Attorney
Exhibit A
Scope of Services
1. Services to be Provided:
• Provide a 24/7/365 Hotline to be handled through a Call Center.
• Call Center responsible for acceptance of calls and reporting of
violations of Short Term Vacation Rental property occupants.
• Contacting responsible party to report violations).
• Contacting City personnel (Code Enforcement) when no timely
response received.
• Contacting Law Enforcement personnel as required.
• Maintaining date and time -stamped message slips with name and
phone number of the reporting party and time they were notified of
the incident; as well as time of response to included. Completed
messages to be e-mailed to contact staff person on a daily basis.
2. Performance Standards
• Courteous and timely response to reporting calls.
• Periodic reporting of calls to City of La Quinta staff (as noted above).
Exhibit B
Schedule of Compensation
Payment shall be on a "Fixed Fee" basis in accordance with the Contractors
Schedule of Compensation attached herewith for the work tasks performed in
conformance with Section 2.2 of the Agreement. Total compensation for all work
performed under the Agreement shall not exceed rates noted below, except as
specified in Section 1.6 - Additional Services of the Agreement.
Additional authorized services will be billed at Contractor's then current
hourly consulting rates. Contractor's current hourly rates are set forth in the rate
schedule noted below.
Monthly Base Rate
$50.00 for 30 minutes
To provide a local telephone number for reporting trouble at vacation
rental homes within the City of La Quinta.
Charge for 31 to 60 minutes $0.75%minute
Charge for 61 to 120 minutes $0.70/minute
Call to notify responsible party $1.00/per call
Initial Set Up Service (Non -Refundable) $50.00
Annual Administrative Fee $75.00
Exhibit C
Schedule of Performance
Contractor shall complete all services, within the term of this agreement.
Exhibit D
Special Requirements
1. Monthly Activity Report to be provided to City of La Quinta staff
contact.
� rk,�QUp 3 �5 •�3
�� CERTIFICATE OF LIAB.IUTY INSURANCE 3/5/20 "
THIS CERTIFICATE IS IBBUED A9 A NATTER OF B¢ORMATION ONLY AND CONFERS No RIONTS UPON THE CERTIFICATE HOLDER: THIS. . CERTIFICATE DOES NOT AFWWATIvELY OR NEGATIVELY AMEND, EXTENDOR ALTER THE COVERAeE AFFORDED BY THEPOLICIESBELOW, THIS CERTIFICATE OF. INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE IBSUING INSURERI AUTNOftlff0.
REPRESENTATIVE OR'PRODUCIM AND THE CERTIFICATE HOLDER .
WPORTAM: IT eM6cRe IMPORT b AN ADDITIONAL INSURED, the PAGON•) INM Be Muloraft N SUBROGATION 15 WAIVED, m*j@d to the trams sad om'N"e" of We Polky, cMalu Pond" mrq mauls W WAMO M IL A afakmem on this camBeab sow not Leefer xDBb N es
cartIBc•Me Witter k No- o! •u
PAooOCEHGam; . r D
owima
C7- INSURA9"NOURER
(760)797-1800 77-772 FloB xn(760)766-0796
Palm Deser•Gin rWoxInsuranceAgen .cod
Md AfIOe•x0 tomse� sxq
INSURER A: BC. lily senor Ca�any
r Roraki G r. rts/amt B:S Coopanaa oO Insaranee Irtmd.
-dba Cadenications C: _
31855 Datr'#3-444 INSURERD:
Cathedral City, CA' 92234 NSUREA E,
71N6 IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEM ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. HOTWRHSTANOWG ANY REQUIRELENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCINffNi WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE DISLWANCE ARORDED BY THE POLICES -DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIM LRDTS SHOWN MAYHAVE BEEN REDUCED BYPAIO CLAWS.
-. LTR. TYPE OF rISURANCE
POLICY NVNBBt
OMSrS
GDBaL Imam
Ca/J16OY1L
-
FACH 000URI NCE
s 1 -000-0-00
$ 50 000
IN PAL Lum"Y
eLJlasaAOE DrxGlw
A
Y
CX15S0445
1/30/13
1/30/14
MI,DEJ�Merana )
-
f 5,000
PeesDNeLaAwwAw
s 1,000 000
GENERAL AWFtErATE
s 2,000,000
GEwL AGGREGATE
PDucY EF�LoC APP
-
PPDDOCM• oGesIOP AGG
f 1,000,000
$
AUTOMOBILE LNBILITY
F7
ALL ONPEO SCNEDaED
9 El
-
BODLY INJURY (Par PneW
f
BODILY wrmrlP�axleeral
f
Al AUTOS
HRED ADIOS HAum
M n
f
f
U1exe{A LOOS
OC R
EXCM LEAD
CIAAM4Ak E
MIA
1977214-12
7/01/12
7/01/13
EACH: OCCURRENW
f
AGORMLTE
f
OED %E AMIOH
VIORPONNS TIOx
AM BRIPLOVERS UOMUTY VON
B f
pMIOMr,d elq
'-x OF�RATIONS D0mr
f
ELEAOIACCOEi/r
s 1 000 000
El DISEASE - FA EMHA
f
EL INGEASE-POLICY LLDT
f
A Profssional Liabilit
y
CX1550445
7/30/13
1/30/14
Claim Limit: $1,000,000
Aggregate: $1,000,600
Deductible1000
oE9CRwTTox aF OPEaATnrarulrwTTOMSPYeIIOIts IAwm Iro ACDIw:Aeaemr RxexM: slLleeuN.rmxewvt wah•ol
Certificate holder is additionally insured Per attached endorsement.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEL I BEFORE
THE EXPIRATION DATE THEREOF. NOTICE WU BE DELAERLD IN
ACCORDANCE WITH THE POLICY PROVISIONS, .
City'Of La Qainta
PO Box 1504
La Quints, CA 92253
The AwIW Llama and by are re*Mmd marks of AODRD
ENDORSEMENT #1
[This endorsement, issued by United States Liability Insurance company
Rowski Group Inc. DBA: Cadence Communications forms a part of
licy Number CX 1669445 effective on 2/21/2013 at 12:01 A.M.
Add/Remove Businessowners Additional Insured Endorsement
In consideration of an additional premium of $141 it is hereby agreed that the following
is(are) added to the, Policy:
BMW 07102 - Additional Insured - Designated Person Or Organization
SP 224 07109 - Additional Insured Endorsement .
All other terms and conditions of this Policy remain unchanged.
ADD REM (03-01)
POLICY NUMBER: CX 1650445 BUSWESSOWNERS
SP04480702
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION
This endorsement modffres insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Name of Person Or organization:
Effective Date:02O201312:00AM -
City of La Qulnta
P.O. Box 1504 -
La Quirts, CA 92253 - - - - -
i
I
*Information required to complete this Schedule, If not shown above, will be shown In the Declarations.
The following is added to Paragraph C. Who Is An
Insured in Section 11- Liability:
4. Any person or organVation shown in the Schedule
is an insured, but only with respect to liability .
arbsing out of your ongoing operations or premises
owned by or rented to you.
BP 04 48 07 02.: 180 Rcper0e9, tx.. 2001 - - - -
UNITED STATES LIABILITY INSURANCE GROUP
WAYNE, PENNSYLVANIA
Thisondomema t mod es insummme provided minder the following:
SPECIFIED PROFESSIONS PROFESSIONAL LIABILITY COVERAGE FORM
ADDITIONAL INSURED ENDORSEMENT
In consideration of the premium paid, it is agreed that the. following is added as an Additional Insured, but
only as respect to Claus arising out of any negligent act, error, omission, or Personal In, jury in the
rendering or failure to render Professional Services by any .individual or entity of the Named Insured
specified initem I. of the. Declarations.
All other terms and conditions of this Policy remain unchanged. This endorsement is. a part of the
Insured's Policy and takes effect. on the effective date of the Inst red's Policy unless another effective
date is shown
SP 224 (07-09) Page 1 of 1
AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT WITH
CADENCE COMMUNICATIONS, INC. FOR 24-HOUR VACATION RENTAL
REPORTING HOTLINE SERVICES
THIS AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT WITH
CADENCE COMMUNICATIONS, INC. FOR 24-HOUR VACATION RENTAL
REPORTING HOTLINE SERVICES ("Amendment No. I") is made and entered into as
of the 13`h day of January, 2014 ("Effective Date"), by and between the CITY OF
LA QUINTA, ("City"), a California municipal corporation, and CADENCE
COMMUNICATIONS, Inc. (Consultant").
RECITALS
A. On or about January 7, 2013, the City and Consultant entered into a
Contract Services Agreement (CSA) for 24-hour Vacation Rental Reporting Hotline
services. The term of this original agreement is January 13, 2013 through January
13, 2014.
B. Pursuant to Section 3.4 of the original CSA, the City and Consultant
may extend the term of the agreement (extended term) upon mutual agreement by
both parties.
C. Consultant and City now wish to amend the original CSA to extend
the term for one (1) additional year under the same terms and conditions as the
CSA entered into January 7, 2013.
AMENDMENT:
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
Section 3.4 of the original CSA is replaced, in its entirety, with the following:
3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8
of this Agreement, this Agreement shall commence on January 13, 2014 and
terminate on January 13, 2015 (amended term). This Agreement may be extended
for an additional one-year term upon mutual agreement by both parties (extended
term).
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Contract Services Agreement (CSA) with CADENCE
COMMUNICATIONS, Inc. for 24-hour Vacation Rental Reporting Hotline services on
the respective dates set forth below.
CITY OF LA QUINTA a California municipal corporation
/_rii*31111i
Susan Maysels,' City Clerk
APPROVED AS TO FORM:
77, •• a-r
M. Katherine Jenson, City Attorney
CONSULTANT: CADENCE COMMUNICATIONS, Inc.
By: a
Name: Linda Taylor
Title: President
Date: u /
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Contract Services Agreement (CSA) with CADENCE
COMMUNICATIONS, Inc. for 24-hour Vacation Rental Reporting Hotline services on
the respective dates set forth below.
CITY OF LA QUINTA a California municipal corporation
Frank J. Spevacek, City Manager Date
ATTEST:
Susan Maysels, CMC, City Clerk
APPROVED AS TO FORM:
k. at Brine Jenson, i Attorney
CONSULTANT: CADENCE COMMUNICATIONS, Inc.
By:
Name: Linda Taylor
Title•. President
Date: /
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Contract Services Agreement (CSA) with CADENCE
COMMUNICATIONS, Inc. for 24-hour Vacation Rental Reporting Hotline services on
the respective dates set forth below.
CITY OF LA OUINTA a California municipal corporation
i
SIGNED IN COUNTERPART
Frank J. Spevacek, City Manager Date
.. ATTEST: .
SIGNED IN COUNTERPART
Susan Maysels, ; City Clerk
i
APPROVED AS TO FORM:
M. Wherine Jenson, i Attorney
7
CONSULTANT: CADENCE COMMUNICATIONS, Inc.
By:
Name: Linda Taylor
Title: President
Date: /
5A
Exhibit A
Scope of Services
1. Services to be Provided:
• Provide a 24/7/365 Hotline to be handled through a Call Center.
• Call Center responsible for acceptance of calls and reporting of
violations of Short Term Vacation Rental property occupants.
• Contacting responsible party to report violation(s).
• Contacting City personnel (Code Enforcement) when no timely
response received.
• Contacting Law Enforcement personnel as required.
e Maintaining date and time -stamped message slips with name and
phone number of the reporting party and time they were notified of
the incident; as well as time of response to included. Completed
messages to be e-mailed to contact staff person on a daily basis.
2. Performance Standards
• Courteous and timely response to reporting calls.
• Periodic reporting of calls to City of La Quinta staff (as noted above).
Exhibit B
Schedule of Compensation
Payment shall be on a "Fixed Fee" basis in accordance with the Contractors
Schedule of Compensation attached herewith for the work tasks performed in
conformance with Section 2.2 of the Agreement. Total compensation for all work
performed under the Agreement shall not exceed rates noted below, except as
specified in Section 1.6 - Additional Services of the Agreement.
Additional authorized services will be billed at Contractor's then current
hourly consulting rates. Contractor's current hourly rates are set forth in the rate
schedule noted below.
Monthly Base Rate
$50.00 for 30 minutes
To provide a local telephone number for reporting trouble at vacation
rental homes within the City of La Quinta.
Charge for 31 to 60 minutes
$0.75/minute
Charge for 61 to 120 minutes
$0.70/minute
Call to notify responsible party
$1.00/per call
Initial Set Up Service •(Non -Refundable)
$50.00
Annual Administrative Fee
$75.00
Vianka Orrantia
From: Ginger Dewing <Ginger@CoxInsuranceAgency.com>
Sent: Thursday, January 09, 2014 4:48 PM
To: Vianka Orrantia
Subject: Certificate of Insurance
Attachments: Cadence Comm -City of LQ.pdf
Hello,
Attached is the Certificate of Insurance for Cadence Communications. Some of their policies are currently in the process
of renewing, and I will get the updated certificates to you as soon as I can. In the meantime, let me know if there is
anything else I can do for you.
Thanks! O
Ginger Dewing
c. x INSURANCE AGENfV
77564 Country Club Drive, Suite 400A
Palm Desert, CA 92211
760-797-1800 Office
760-766-0796 Fax
GingerCd�CoxlnsuranceAgency.com
www.coxinsuranceagency.com
CA License #OH87712
Not happy with your Health Insurance? Click www.CheapCaliforniaHealthInsurance.com and check our best
deals.
Need a better rate on your Auto, Home, or Life Insurance? Click Quick Auto, Home or Life Quote and see
how low our prices can go.
Ac pro o"'CYO
CERTIFICATE OF LIABILITY INSURANCE DATE(MW"M
THIS CERTIFICATE IS ISSUED AS A NATTER OF INFORMATION ONLY AND CONFERS NO "I UPON THE CERTIFICATE HOLDER. THIS�13/2014
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(a), AUTNORRED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: N Ma eeRlflcMe haklw Is an 1=11 IONAL WSURED, UIB Pa1L'Nbs) mnt ce andoread. N SUBROOATN)N IS WAIVED. wbJset to
va burls aw urMlUon a the PDIICY, cart&In Pakin
urSlkata hllkw m 14u a such Yndorsemonl(s). "� Rpulre an endorsement A ataemnt RNI Nis uNRcaw don not come, dghls to the
COX INSURANCE AGENCY
77-772 Flora Road, Ste H
Palm Desert, CA 92211
Uni
31655 Date Palm Dr #3444
Cathedral City, CA 92234
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,NCF LISTED BELOW TERM OR CONDITION AOF ANY CONTRACT OR OTHER DOCUMENT WITHVRESPECT OCH THIS POLICY
PERIOD
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED SY PAID CLAIMS, ALL THE TERMS,
x
9 TYPE DF MSURANCF-IAOM-iDJA'I--- ...-..�.____.
12!j-(�OMMERCW.
ATI I —GEN—E�.— MED Elw wyom7rEot,f:-on-i "' S
CLAIMS -MADE DPEDExR . $
CX3550445 OS/30/13 o/30/11 s X INJURr
1
s 1..
_-- REGArn s 2
GENL AGGREGATE LIMIT APRGENERAL AGG
PLIES PER: �_
X POLICY PRo — (AC PRODUCTS - CoMPIUP AGG. .S 1
AUTOMOBILE uABLI" S
_ ANYAUro
_ ALL
OWNED f" SCHEDULED BODILY INJURY (Per Pen r)' y
_ AUTOS
MIRED AUTOS NON-0ODILY IWURY(Per
AUTOWNED BODILY
ROPc`RT"ALO:GE— s -
FAI_c,de^Ij--._ _
UMBRELLA UAB OCCUR s
EXCESS LIAR1.-..,_... __ EACH OCCURRENCE e
I uIH.
ANY w+ornnronnAarMEAaucurrvE r-- 1977214-13 OT/Ol/13 07/Ol/16 -....... .�L'�xy �uors v [R ._.-_.__.-_
8 OrPICEPMENBEJI EettUOEDT iIMIA EL. hACII ACCIDENT S 1,001
IYugno,y In NXl `.1
ilyyda.daa,ce urger E.L. OISEASE - EA EMPLOYE 3 1,00(
DESCRIPTION OF OPEIL1T b wal
EA. DISEASi:- POLICY LA&T S 1 1, 001
A Professional Liab X CX1550445 0i/o3/1301/3o/1d Claim Limit: $1,000,
Agg: $1,000,000
IESCRIPTION OF OPERATIONS I LOCAVONS I VEHICLES (KIWI ACORD 101,AnsU"I RemeM ScWM%,, We SPXe I„equ,W) Ded: 1 000
;ertificate holder is additionally insured per attached endorsement.
I will have updated Certificates for the renewing policies soon. I will forward with
the updated information once received.
City of_ is--Quinta
78445 Calla Tampico
La Quints, CA 92253
ACORD25(2010/05)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
The ACORD name and logo are registered marks of ACORD
M
ENDORSEMENT #1
This endorsement, issued by United States Liability Insurance Company
to ROWSki Group Inc. DBA: Cadence Communications forms a part of
Policy Number CX 1550445 effective on 2/21/2013 at 12:01 A.M.
Add/Remove Businessowners Additional Insured Endorsement
In consideration of an additional premium of $141 it is hereby agreed that the following
is(are) added to the Policy:
B120449 07102 - Additional Insured - Designated Person Or Organization
SP 224 07109 - Additional Insured Endorsement
All other terms and conditions of this Policy remain unchanged.
ADD -REM (03-01)
POLICY NUMBER: CX 1SSO44S
BUSINESSOWNERS
BP 04 48 07 02
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Name of Person Or Organization:
Effective Date: 02/21201312:00 AM
City of La Quinta
P.O. Box 1504
La Quinta, CA 92253
'Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The following is added to Paragraph C. Who Is An
Insured in Section II - Liability:
4. Any person or organization shown in the Schedule
is an insured, but only with respect to liability
arising out of your ongoing operations or premises
owned by or rented to you.
BP 04 48 07 02 ISO Pr operties, Inc., 2001
UNITED STATES LIABILITY INSURANCE GROUP
WAYNE, PENNSYLVANIA
Thisendorsement modifies insurance provided under the following:
SPECIFIED PROFESSIONS PROFESSIONAL LIABILITY COVERAGE FORM
ADDITIONAL INSURED ENDORSEMENT
In consideration of the premium paid, it is agreed that the following is added as an Additional Insured, but
only as respect to Claims arising out of any negligent act, error, omission, or Personal Injury in the
rendering or failure to render Professional Services by any individual or entity of the Named Insured
specified in Item 1. of the Declarations.
Effective Date: 02/212013 12:00 AM
City of La Quinta
P.O. Box 1504
La Quinta, CA 92253
All other terms and conditions of this Policy remain unchanged. This endorsement is a part of the
Insured's Policy and takes effect on the effective date of the Insured's Policy unless another effective
date is shown.
SP 224 (07-09) Page 1 of I
AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT WITH
CADENCE COMMUNICATIONS, INC. FOR 24-HOUR VACATION RENTAL
REPORTING HOTLINE SERVICES
THIS AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT WITH
CADENCE COMMUNICATIONS, INC. FOR 24-HOUR VACATION RENTAL
REPORTING HOTLINE SERVICES ("Amendment No. 2") is made and entered into as
of the 13" day of January, 2015 ("Effective Date"), by and between the CITY OF
LA QUINTA, ("City"), a California municipal corporation, and CADENCE
COMMUNICATIONS, Inc. (Consultant").
RECITALS
A. On or about January 7, 2013, the City and Consultant entered into a
Contract Services Agreement (CSA) for 24-hour Vacation Rental Reporting Hotline
services. The term of this original agreement is January 13, 2013 through January
13, 2014.
B. Pursuant to Section 3.4 of the original CSA, the City and Consultant
may extend the term of the agreement (extended term) upon mutual agreement by
both parties.
C. Consultant and City now wish to amend the original CSA to extend
the term for one (1) additional year under the same terms and conditions as the
CSA entered into January 7, 2013.
AMENDMENT:
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
Section 3.4 of the original CSA is replaced, in its entirety, with the following:
3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8
of this Agreement, this Agreement shall commence on January 13, 2015 and
terminate on January 13, 2016 (amended term). This Agreement may be extended
for an additional one-year term upon mutual agreement by both parties (extended
term).
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 2 to the Contract Services Agreement (CSA) with CADENCE
COMMUNICATIONS, Inc. for 24-hour Vacation mental Deporting Hotline services on
the respective dates set forth below.
CITY OF LA QUINTA a California municipal corporation
Edie Hylton, Dep y City Manager Date
ATTEST:
Susan Maysels, y Clerk
APPROVED AS TO FORM:
01
OlViiliarn H. lhrke, City Attorney
CONSULTANT: CADENCE COMMUNICATIONS, Inc.
Name: Linda Taylor
Title: President
Date• J
i
. I
Exhibit A
52o a irf Services
1. Services to be Provided;
• Provide a 24/71365 Hotline to be handled through a Call Center,
• Call Center responsible for acceptance of calls and reporting of
violations of Short Term Vacation Rental property occupants.
• Contacting responsible party to report: vioiation(s).
i
• Contacting City personnel (Code Enforcement) when no timely
response received.
n Contacting Lowe Enforcement personnel as required.
• Maintaining date and time -stamped message slips with name and
phone number of the reporting party and time they were notified of
the incident: as well as time of response to included. Completed
messages to be e-mailed to contact staff person on a daily basis.
2. Performance Standards
• Courteous and timely response to reporting calls.
• Periodic reporting of calls to City of La Quinta staff {as noted above).
Exhlbit B
Schedule of Cary)
asnsation
Payment shall be on a "Fixed fee" basis in accordance with this Contractors
Schedule of Compensation attached herewith for the work tasks performed in
conformance with Section .2.2 of the Agreement. Total compensation for ail work
performed under the Agreement shall not exceed rates noted below, except as
specified in Section 1.6 - Additional Services of the Agreement.
Additional authorized services will be billed at Contractor's then current
hourly consulting rates, Contractor's current hourly, rates are set forth in the rate
schedule noted below.
Monthly Base Rate $50.00 for 30 minutes
To provide a local telephone number for reporting trouble at vacation
rental homes within that City of La Qvinta.
Charge for 31 to 50 minutes $0.75/minute
Charge for fit to 120 minutes W701minute
Call to notify responsible party $1.001per call
Initial Set Up Service .(Non•Refundable) $50.00
Annual Administrative Fee 075.00
CERTIFICATE
y-gCT O LIABILITY
T t Nq g RAN
igA C i�YF fMMtDDfYrri3
7'FtlS CEt;'rli lCA'rE 15 f$taUEl) AS A MATTEIR, OF 114F RNIATION ONLY AND CC?NPE Rr +NC) Rir itl'S t)1?C)N TWE CrERTIFiC ATE- HOLDER T1415
CERTIFICATE DOS NQT AFFIRMATNE ,.Y OR NEGATIVELY AMEND, E:XTENU Oil ALTER TiIE: COVERALL AFFIOROEO By ITIE POLICIES
SELOW. THIS`CEFI"r)FICATE OF IWWRANCE EiOE S Noy Ct1'?4S'rrru'rfF A CONTRAr,T f3@TWL:EN THL IS8UiNU IN SURrR(S), A UTI(ORiU-D
I'2t PRESPNTATiVE OR PRODUCER, AND Tith CERTIFWATE HOLDER.
lmP0rdTANT: If than aertlfi'date hafdcrr i- aTT iY.i 01TIONAL INSll!',416, the poitcy(iUs)'must [it) endomed. U SUBROGATION )S WAIVED. suhjort to the
terms and doetttlttons of the poticy, Caftln px)ticios m(fy,repuira an gndorsornoilt. A statement on tills cortificato does net confer rii3tlt51 to iha
c.ortifTrato hotdor in }four of :wct) zaTrdur s4fr+etr7t{sj. _ _ _. _ M
HEi{1aUCER ttAfAt. t-IArSLC COgk. ... ..
7 rtOtar �:,>ox
tr�u,,1(p.e,.ft l#t7l�f'1£i()U i. t?\(G,HNa 7,6R7i3$UZS&
Cox Insurance Agenry L unto
xppzr :+: latsae({��7xiusura2lceagenCy.t;om
776U Country Club Orivt; SW(e 40QA trt5 gafijsl Ar•Frauvtxc cov§rtAG? xn(c x
paU»Desert CA M211 114URCIAA.: LlrtitooStates. Llatlitity,insuraTt s
wSURet) _ In auRtrt u,:,..
Rowski Group Im.
08A Cadema, CommunlCmUotls
34400 Rate Palm 011VO Sit' Q IFraur eft a _.
Cathedral City CA 92234 ttrnuRerl �,
_ irl iu Toe 1 ;.�._.�.•�._..�.....e-.....,.�..._..,.,»_..:��..._.»��..:
CCaaJF:i lalxE$ _ f LRrFf I4 1�CC Nlfhti3LFt _ REVISION NUMBER:
TFI(`,i IS r0 CERTir y YI'{AT TirN OV INt>l)RAr CE i.Ia7E_U t3LI.OdJ HAVE 81 fiN 1517UCD LQ THP 1 1, UftEf) NAN0,L) ABOVE FOR TYiE, P( i)CY�f'CRIOD
V.-NDIC;AtE0. N10fWIT113TANbl l ANY f+�(7UtP2t turf +'(,:Tt- 3ER OR Ca IDMON Ut- ANY CONTPs ;f OR 011t+;Ft r+t;7j.fJh+lf wT SVITH RESPECT TO WH(C)4 Tills
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Cmilfictttr Holder is addit'ronaliy Insured.
SHOULD ANY OF THE ALCOVE DE509151W POLICII96 WE CANCFLL@QBEFORE
TH6 EXPIRATION RATS THEE EOP, NOTICE WILL Edo: 011LIVER50 IN
City of La Quinfa ACOOROAE WrF 'rHi: POLICY PFt'� OWNS, «
78445 Gallo TdmpiW _... j l '
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Q)1U113-2010 ACt F40 CORPORATION, All rilylltts reserved.
ACC AD 26 (20=06) The AACORD namo and logo 60'registar64 marks of ACORD
rkowsGRO-sit J1 HOMAS
i)A't>r i"wwfYYYYI
.. CERTIFICATE OF LIABILITY INSURANCE
374r201 s _
THIS CERTIFICATE is ISSUED AS A MATTER OF INFORMATION ONLY AND t'ONFri-A S, NO RiGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED ESY THE POLICIES
BELOW. THIS CERTIFICATE Or INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING fNSURER(S), AUTHORIZED
REPRESENTA71VE OR PR[ OLICER, AND THE CERTIFICATE HOLDER.
_.�..:_, ,.,, .. .,__ — --- -
INIPbRTAN"I . it the Ctartifleate holder is on ADDI TIONAL iNSURED, the poilcy(Ies) must Ire endorsod, if SUBROGATION 15 WAIV> D, suU uct is
tho terms and conditions of the policy, certain poilcios may require an endorsement. A statement on this certtficate does not confer rights to the
Cortific<ato haltter in lieu of StIC it 6II(tor:>eIt)d,It(s),
AP Irate a insurance Group, LLC aAtat Nick E3o#Cltei
1-4 North Road (AtC tip r st�(i era �4532 3 AX
$ulta 2050 t A#hit
Sudl)uty, I41A 01778 xk7)aCss,infritl}integiJx am
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Rohsid Group, Inc DEA Cadenco Communfcatlons 3ysuFs tv
3A•SOU t7ttfcr Palm Drive, Suite Q ivst,pcn u
CRII(,{ir,7i City, CA 92234
I Ir.stitl,Fat= r
_. _ ..
)FilsDI is `D, CERTIFY 'ISFJ`A T 1'{)l,i( IE� {}i 1N 111tRNCC. I14if:(} SELOW HAVE BE04ISSUEIJ r) THCE INSURED NAIoil..nABOVE FOR THE POLICY PEI'tiol)__
INDICATED,
N(t
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CERTIFICATE t,%Y ftl it°,UE O t✓it
h:iA/ PEPTAIN I'HE INUUR ANCI AFFORDi-I) BY THE PGLI( WSo 01i SCRISi i) 1-tFEtECI? I> uU(3J1 CtTp AL1 7tkF I'l IihJl ,
e, s
EXCLUSIONS AJvI) CONDITIONS li?N (}I Si;Ci i POLICIES- LIMITS Ic1l�1N i IALI
,! .N,.Y
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.. I,.__.
W
may Fitactfad If rnor. apace Is roqulred)
I
CERTIFICATL HOLDER
i
i
ANClrt_t_ATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED SErotm
City Of I.a G7()Ittf'ti
THE EXPIRATION MATE THEREOF, NOTICE WILL BE DELIVERED IN
73496 Catlo Tampico
ACCORDANCE WITH THE POLICY PROVISIONS_
La Quinta, CA 92253
AMORIWO REPRU8BfITATIVE
L
01988-2014 ACORD CORPt3Ri ii&-. Aft rights rsgarved,
ACORD 26 (2014101) The ACORD narrle and logo aro registered marks of ACORD
RtY
'' ` '� CERTIFICATE 4F LIABILITY INSURANCE
�.�.�'"�
DATE D/YYYY)
04/01/201/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR
NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN
THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: Irthe certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain
policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
BURNS & WILCOX INSURANCE SERVICES, INC.
9370 CHESAPEAKE DRIVE, SUITE 200
CONTACT -
NAME:
(AIcNo,Ext)i 858 609-1170
(NE AAic,NO): 858 737-0001
E-MAIL
ADDRESS: burnsandwilcox.com
SAN DIEGO, CA 92123
- INSURER(S) AFFORDING COVERAGE
NAIC q
NIURED
INSURER A: UNITED STATES LIABILITY INS CO
INSURERB:
CADENCE COMMUNICATIONS INC
34-400 DATE PALM DRIVE STE Q
CATHEDRAL CITY, CA 92234
wSURERc
INSURERF)
INSURER E:
THIS ISTOCERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN
MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
I
ADDL
SUBR
POLICY EFF
POLICY EXP
LTR
TYPE OF INSURANCE
INSR
WVD
POLICY NUMBER
(MM1DDNYY1)
(MMIDDIYYYY)
LIMITS
GENERAL LIABILITY
EACI-I OCCURRENCE
$ 1,000,000
DAMAGE TO RENTED
$ 50,000
COMMERICAL GENERAL LIABILITY
u
CLAIiY1S MADE OCCUR
PREMISES (Ea occurrence
MED EXP {Any one person)
$ 5,000
Li
A
❑
X
❑
CX1550445B
01 /30/2015
01 /30/2016
PERSONAL & ADV INJURY
$ 1,000,000
❑
GENERAL AGGREGATE
$ 21000,000
GEN'L AGGREGATE LIIvl1T APPLIES PER:
PRODUCTS—COMP/OP AGG
$ 2,000,000
$
❑ POLICY J PROJECT ❑ LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE L MIT
$
❑ ANY AUTO
(Ea accident)
BODILY INJURY (Per Person)
$
❑ ALL OWNED AUTOS
BODILY INJURY Per Accident)
$
❑ SCHEDULED AUTOS
❑
PROPERTY DAMAGE
$
❑HIRED AUTOS
'—'
(Peraccident)
❑ I101 1-0INNED AUTOS
I�
❑ UMBRELLA LIAB ❑ <CCIJR
EACH OCCURRENCE
$
❑ CLAIMS MADE
AGGREGATE
$
$
EXCESS LIAB
❑ DEDUCTIBLE
❑ RETENTION '$
r, rer� SiATLI-
❑ 'i,', ❑
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ER
TOF.Y' S ER
E.LEACH ACCIDENT
.
$
E.L. DISEASE —EACH
EMPLOYEE$
ANY PROPRIETORIPARTNERIEXEC ❑
OFFICElMEMBER EXCLUDED?
NIA
Ell
(Mandatory in NH)
E.L. DISEASE - POt.IC'r LIMIT
$
if yes, descnije. under
DESCRIPTION OF OPERATIONS below
PROFESSIONAL LIABILITY
EACH CLAIMIAGGREGATE
$1,000,000
A
COMMERCIAL PROPERTY
Ff
❑
CX1550445B
01/30/2015
01/30/2016
BUS PERS PROPERTY
$100,000
COMMERCIAL PROPERTY
L'
BUSINESS INCOME
$50,000
DESCRIPTION OF OPERATIONS/LOCATIONSAIEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required)
CERTIFICATE HOLDER IS ADDITIONAL INSURED AS RESPECTS TO GENERAL LIABILITY PER POLICY FORM BP0448 7/02.
CITY OF LA QUINTA
78495 CALLS TAMPICO
LA QUINTA , CA 92253
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED
IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
4 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
4/13/2015 Form 700 2015 001.j pg (1696X 2173)
Date Reo w' wd
STATEMENT OF ECONOMIC INTERESTS .rr;,;;; :;3e
COVER PAGE
Please type or print in ink
NAME OF FILER (LAST) (FIRST) (MIDDLE)
Taylor Linda M.
1. Office, Agency, or Court
Agency Name (Do not use acronyms)
Cadence Communications Incorporated
Division, Board, Department, District, if applicable Your Position - T
President
If filing for multiple positions, list below or on ar.,.attachment. (Do not use acronyms)
Agency:
Position;
2. Jurisdiction of Office (Check at least one box)
❑ State ❑ Judge or Court Commissioner (Statewide Jurisdiction).
❑ Multi -County ._.--------- __�_—_ _ _T � [.] County of
❑ City of Other
3. Type of Statement (Check at least one box)
❑ Annual: The period covered is January 1, 2013, through ❑ Leaving Office: Date Left _ _.J_ 1
December 31, 2013. (Check one)
-Or-
The period covered is ___-J r through
December 31, 2013.
❑ Assuming Office: Date assumed
O The period covered is January 1, 2013, through the date of
leaving office.
Q The period covered is .__
the date of leaving office.
through
❑ Candidate: Election year and office sought if different than Part 1:
4. Schedule Summary
Check applicable schedules or "None." ► Total number of pages including this cover page:
❑ Schedule A-1 - Investments - schedule attached ❑ Schedule C - Income, Loans, & Business Positions -- schedule attached
Schedule A-2 - Investments - schedule attached ❑ Schedule D - Income - Gifts - schedule attached
❑ Schedule B - Real Property - schedule attached ❑ Schedule E - Income - Gifts - Travel Payments - schedule. attached
.or -
None - No reportable interests on any schedule
5. Verification
MAILING ADDRESS STREET -- - - CITY _ STATE ZIP CODE
(Business or Agency Address Recommended - Par 4, Docirmert)
34-400 Date Palm Drive Suite Q Cathedral City CA 92234
( 760 ) 322.6761
cadencecommunications@hotmail.com
I have used all reasonable diligence in preparing this statement. i have reviewed this statement and to the best of my knowledge the information contained
herein and in any attached schedules is true and complete. I acknowledge this is a public docurnent.
I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Rate Signed ��� Sign>y( -
- Z/, aV
-
(month.day, year) (Fire theongtrrWysd *dsreremen off 0"angofticlat)
FPPC Form 700 (2013/2014)
FPPC Advice Email: advice@fppc.ca.gov
FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov
http://l aqui nta.crw.comfTRAKiTglAttachments/PROJ ECTSIAGR2015-0003/Form %20700%202015%20001.j pg 1/1