FY 2013/2014 BudgetI$ a FOY I
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City of La Quinta
Fiscal Year 2013/14
Adopted Budget
City Officials
City Council
Don Adolph
Mayor
Kristy Franklin
Mayor Pro-Tem
Linda Evans
Councilwoman
City sto
Frank Spevacek
City Manager
Kathy Jenson, CityAttorney
Robbeyn Bird, Finance Director
Les Johnson,. Community Development
Director
Terry Henderson
Councilwoman
Lee Osborne
Councilman
Susan Maysels, City Clerk
Edie Hylton, Community Services Director
Tim Jonasson, Public Works Director
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Budget Message
This budget is designed to implement the City's mission and is driven by its guiding
principles. Our Mission is:
-To be leaders in facilitating innovative development; in attracting and supporting a
vibrant business community, in protecting our residents, our visitors and our
environment, and in establishing cultural experiences and recreation opportunities in
order to empower individuals, families and businesses to discover, settle, connect
and flourish in La Quinta. -
We accomplish this Mission by excelling at our core values:
Safety
Excellent Service
Relationships
Celebrate diversity
Determination
Stewardship
Adaptability
Adaptability happens within transition. Transition means a passage from one stage
to another, which is what the City is doing now and which is reflected in the
following Operating Budget. Some of these transitions are:
Expenditure reductions combined with improving revenues have moved the
Operating Budget from a deficit to a surplus. When the FY 2012/13
Operating Budget was adopted, a $2,085,259 deficit was projected.
Measures implemented during FY 2012/13 reduced this projected deficit by
52 percent to $1,005,605.
The Draft FY 2013/14 Operating Budget projected a surplus of $1,097,800.
During the budget review process, the City Council elected to invest this
surplus to enhance police services and to reserve funds for anticipated
Palmer Classic Golf Course repairs and operating losses (due to the Coachella
Canal repairs).
Funding strategic investments that were deferred since 2007 due to revenue
declines. These investments include:
o Utilizing Internal Services Fund monies to underwrite up to $850,000
in information technology software and hardware upgrades. This
includes revamping the City's financial software and attendant
systems that date back to 2002, the development permit tracking
system and the City's website.
o Investing $100,000 in staff training and development, and initiating a
continuous improvement training strategy where staff will train one
another rather than relying exclusively on outside training resources.
o Allocating $1,000,000 per year for street reconstruction and
maintenance through the Pavement Management Program.
o Investing $3,684,700 to replace equipment and refurbish aging City
buildings and facilities.
Revamping the Operating Budget format and organization to: 1) reflect the
new City organization structure; 2) increase transparency; and 3) provide
budget details in a separate Supporting Document.
A new approach to community marketing wherein a better balance is
achieved between the print, electronic and social media.
The resurgence of economic development initiatives including: 1) SilverRock
Resort and retail development, 2) Village mixed -use residential/retail
development, and 3) Highway 111 Corridor property reuse and retail
expansion.
This transition started in 2007 when the world economy stalled and entered the
Great Recession. These events transformed how the City conducted its business.
Prior to these events, the City enjoyed decades of growth which generated
increasing revenues, and afforded opportunities to invest in infrastructure, facilities
and operations. In reacting to the Great Recession, the City first cut back on
investment, then reduced operating costs, then tapped reserves and finally, in
January 2013, reset the organization. Resetting the organization was not an easy
task; the City's workforce was reduced by 25 percent and 22 positions were
eliminated. However, this decision reduced operating costs by $2,023,262.
The Operating Budget
The City's total Operating Budget for FY2013/14 is $73,280,300. This includes
the General Fund; the Special Revenue, Internal Service, Enterprise and Capital
Project Funds; and affiliated but separate corporate entities (Successor Agency,
Housing Authority and Financing Authority). The General Fund Budget is
$34,387,700; the combined budgets for the other funds and corporate entities
total $38,894,600. Details regarding these affiliated funds and entities are
presented in the Introduction.
iv
General Fund Budget. Discussions to date have primarily focused on the General
Fund. This Fund underwrites a majority of City services and has the least
restrictions on the type of expenditures this money may be used for. The adopted
FY 2013/14 revenues and expenditures are $34,387,700. The FY 2012/13
projected (the final revenues and projections will not be known until the annual
audit is completed) revenues and expenditures are $33,067,324 and $34,072,929,
respectively. Using conservative forecasts, staff projects General Fund revenues
will increase by approximately 4 percent during FY 2013/14.
In preparing the FY 2013/14 Operating Budget, Departments were directed to
maintain flat budgets. The exceptions were Police and Fire services; the City has
multi -year contracts with Riverside County and anticipated cost increases for these
contract services. Police service costs are projected to increase by 4.7 percent and
Fire service costs by 1.6 percent. Also included are supplemental budget requests
to:
Contract engineering and community development plan check and related
services to accommodate increasing development activity;
Contract animal control services to better service animal control needs during
the evening and weekend hours;
0 Add one Community Service Officer (police);
0 Conduct a police service review to better allocate police resources;
Reserve $900,000 to relocate a segment of the Palmer Classic Golf Course's
irrigation system (to accommodate the Coachella Canal replacement) and to
underwrite Course operating losses while the Canal is being replaced; and
Replace broken furniture used to accommodate public meetings in the Study
Session room.
A Final Thought
The collective effort to achieve this balanced budget was a great accomplishment
done with the right combination of dedicated attention to detail plus the ability to
keep future goals for the City in mind. To that end, the City Council and staff all
must continue to diligently ensure that these financial resources are used prudently.
While the economy is improving, shifting consumer retail and resort recreation
preferences may acutely impact the demand at the retail and resort establishments
within the City and reduce City revenues. The City's facilities and infrastructure
are aging; additional investment will be needed to refurbish and replace these
facilities. The employee retirement program has announced employer contribution
adjustments that will significantly impact the City's contributions increasing the
City's payment 177 percent by FY 2019/20. Finally, the City does not have a
funding source to underwrite the Capital Improvement Program. This must be
rectified. However, with careful planning and practical spending, the City can
continue on its intended path for a fiscally sound future.
Frank-d
,p,Spe*acek
City Vanager )
vi
CITY OF LA QUINTA
Fiscal Year 2013-2014 Adopted Budget
Table of Contents
Section Page
1. Listing of Public Official .................................................................................... i
11. City Manager's Budget Message ..................................................................... iii
Ill. Table of Contents ............................................................................................ 1
IV. Financial Summaries
A.
Summary of Changes to FY 13/14 Budget ........................................................ 5
B.
Description of Revenue Sources ....................................................................... 7
C.
General Fund Revenue ....................................................................................
12
D.
General Fund Revenue Chart ..........................................................................
15
E.
General Fund Expenditures ............................................................................
16
F.
General Fund Expenditure Chart ....................................................................
17
G.
Organizational Chart .......................................................................................
18
H.
Revenue Summary — All other Funds ..............................................................
21
1.
Calculation of Projected Fund Balances .........................................................
24
J.
Schedule of Interfund Transfers .....................................................................
28
K.
General Fund Reimbursements ......................................................................
29
L.
Description of Funds .......................................................................................
30
V. Budget Process & Policies
ABudget Process ................................................................................................. 33
B. Budget Format ................................................................................................. 34
C. Budget Controls ............................................................................................... 36
D. Budget Policies ................................................................................................. 37
V1. General Government Budgets
A. City Council & City Attorney ........................................................................... 39
B. City Manager ................................................................................................... 42
C. Economic Development .................................................................................. 45
D. Human Resources ........................................................................................... 46
E. City Clerk ......................................................................................................... 48
VII. Community Services
A. Administration ................................................................................................ 51
B. Senior Center .................................................................................................. 55
C. Recreation Programs ...................................................................................... 56
D. Library ............................................................................................................. 57
1
CITY OF LA QUINTA
Fiscal Year 2013-2014 Adopted Budget
Table of Contents
Section Page
E. Park Maintenance ........................................................................................... 58
F. Museum ........................................................................................................... 59
G. Marketing & Community Relations ................................................................. 60
H. Public Buildings ............................................................................................... 61
Vill. Finance & Central Services
A. Finance ............................................................................................................ 63
B. Central Services ............................................................................................... 66
lX. Public Safety
A. Administration ................................................................................................ 67
B. Inspection ........................................................................................................ 68
C. Code Compliance ............................................................................................ 69
D. Animal Control ................................................................................................ 70
E. Civic Center ..................................................................................................... 71
F. Police ............................................................................................................... 72
G. Fire .................................................................................................................. 73
H. Emergency Services ........................................................................................ 74
X. Community Development
A. Administration ................................................................................................ 75
B. Planning ........................................................................................................... 79
C. Building ........................................................................................................... 80
D. Code Compliance/Animal Control .................................................................. 81
E. Emergency Services ........................................................................................ 82
X1. Public Works
A. Administration ................................................................................................ 83
B. Development Services .................................................................................... 86
C. Streets ............................................................................................................. 87
D. Lighting & Landscaping ................................................................................... 88
E. Engineering Services ....................................................................................... 89
X111. Special Revenue Funds
A. Library ............................................................................................................. 92
B. Gas Tax ............................................................................................................ 93
C. Lighting & Landscaping ................................................................................... 94
D. Coachella Valley Violent Crime Task Force ..................................................... 95
CITY OF LA QUINTA
Fiscal Year 2013-2014 Adopted Budget
Table of Contents
Section Page
E. Quimby ............................................................................................................ 96
F. AB 939 ............................................................................................................. 97
G. Measure A ....................................................................................................... 98
H. South Coast Air Quality Management ............................................................ 99
1. Art In Public Places ........................................................................................ 100
X1111. Capital Projects Funds
A.
Transportation Development Impact Fees ...................................................
102
B.
Parks & Recreation Developer Impact Fees .................................................
103
C.
Civic Center Developer Impact Fees .............................................................
104
D.
Library Developer Impact Fees .....................................................................
105
E.
Community Center Developer Impact Fees ..................................................
106
F.
Street Facility Developer Impact Fees ..........................................................
107
G.
Park Facility Developer Impact Fees .............................................................
108
H.
Fire Protection Developer Impact Fees ........................................................
109
1.
Capital Improvement Program .....................................................................
110
XIV. Proprietary Funds
Internal Service Funds
A. Equipment Replacement .............................................................................. 114
B. Information Technology ................................................................................ 115
C. Park Equipment & Facility ............................................................................. 116
XV. Enterprise Funds
A. SilverRock Resort Operating Fund ................................................................ 117
B. SilverRock Resort Reserve Fund .................................................................... 118
XVI. Successor Agency
A. PA 1&2 Recognized Obligation Repayment Fund ......................................... 120
B. PA 1&2 Administration Fund ........................................................................ 121
XVII. Financing Authority
A. LA Quinta Financing Authority Debt Service Fund ........................................ 124
XVIII. Housing Authority
A. Housing Authority PA 1 ................................................................................. 125
B. Housing Authority PA 2 ................................................................................. 126
9
CITY OF LA QUINTA
Fiscal Year 2013-2014 Adopted Budget
Table of Contents
Section
Page
XIX. Supplemental Information
A.
Miscellaneous Statistics ................................................................................
127
B.
Authorized Positions .....................................................................................
128
C.
Schedule of Salary Ranges ............................................................................
131
D.
GANN Limit Appropriation Calculation .........................................................
132
E.
Gann Limit Analysis .......................................................................................
133
F.
Gann Limit Spending Graph ..........................................................................
134
G.
Glossary of Budget Term ...............................................................................
135
4
Summary of Significant Budget Changes
FY 2013/2014 Budget
The following summarizes major changes included in the proposed fiscal year 2013/2014 budget for the
City of La Quinta. In addition, this budget reflects the city's transition to its new organizational structure
as various divisions and functions were transferred to other city departments resulting in General Fund
expenditures being reflected in their reorganized departments.
The City of La Quinta's total proposed operating budget for FY 13/14 is $74,098,200, and it is
comprised of various funds including special revenue funds, enterprise funds, capital project
funds and the general fund.
Fund
Revenue
Expenditures
General Fund
$34,385,700
$34,385,700
Special Revenue Funds
$5,201,300
$9,181,900
Capital Project Funds
$646,500
$1,475,300
Successor Agency
Funds
$19,902,600
$19,890,300
Housing Authority
Funds
$1,004,700
$1,026,600
Financing Authority
$678,400
$677,400
Enterprise Funds
$4,156,900
$4,149,300
Internal Service Funds
$1,546,500
$2,493,800
The proposed budget presented in May displayed General Fund revenues exceeding General
Fund expenditures by $1,097,800. At final adoption in June, the City Council directed staff to
add the following items:
• SilverRock Resort irrigation system relocation - $400,000
• SilverRock Resort loss of revenue - $500,000
• One Community Service Officer - $100,000
• Police Service Review - $50,000
• Chamber of Commerce 4 1h of July Event - $10,000
• Unanticipated Operating/Capital Expenditures - $37,800
Other funds like special revenue, capital project funds and internal service funds are often
carried over from year to year; funds are built up to initiate larger strategic investments.
The General Fund expenditures are $34,385,700. Departments have reduced expenditure levels
compared to last year's budget with the exception of:
City Manager's Office — In last year's budget, costs for the City Manager's office were
spread over 3 budget units. Now, they are all reflected in one budget unit resulting in
an increased budgeted amount.
-n
Summary of Significant Budget Changes
FY 2013/2014 Budget
Finance Department — With the loss of redevelopment, the amount reimbursed to the
General Fund for finance staff costs has greatly diminished.
Police Services — Recent contract rate adjustments have increased the cost of the police
contract.
Fire Services- The budgeting of this unit has been updated to mirror the exhibits
provided through the fire contract. Costs associated with the fire engine use agreement
and labor costs have increased.
In order to enhance city operations, departments were provided the opportunity to make
supplemental budget requests for items and services that were not in the budget last year. The
total General Fund amount of those requests is $170,000 and is reflected in the department
budgets.
All city departments are charged internally for their use of technology (internal service fees).
Accumulated information technology revenues are included in the proposed budget to initiate
strategic information technology investments in the amount of $850,000. These funds will be
utilized to upgrade information technology infrastructure and purchase new citywide software
systems.
0 The proposed FY 13/14 budget reflects employees paying their full 8% of the employee portion
of their retirement.
Measure A funding is reflected in the budget as the city participates in the Transportation
Uniform Mitigation Fee (TUMF) program.
As a result of the new fees and charges schedule, conservative budgeted revenue estimates
associated with the new schedule have been included in the proposed budget.
0 The budget document has been reformatted and will again change next fiscal year.
DESCRIPTION OF REVENUE SOURCES
ALLFUNDS
ALL REVENUES
The City of La Quinta provides many
services to its residents. These
services are not without a cost to the
taxpayers. It is the task of City
Officials to produce the necessary
revenue to satisfy the ever growing
requirements for local services.
The City receives revenue from many
sources to offset the costs of
operations. For each fiscal year, the
City's revenues are estimated
conservatively and, therefore, actual
revenues may exceed such estimated
projections. The following nine graphs
illustrate the major revenue sources
available to the City.
$7,000,000
$6,800,000
$6,600,000
$6,400,000
$6,200,000
$6,000,000
$5,800,000
L
$5,600,000
AM
AM AM
IM
$5,400,000
=====11
CITY PROPERTY TAXES
Property taxes are assessed and
collected by the County up to 1 % of
assessed value, plus other
increases as approved by voters.
The property taxes go into a pool
and are allocated to the various
taxing entities based upon complex
formulas prescribed by State
statutes.
The City property taxes include
additional No Low property tax
revenue paid to the City as dictated
by State statute.
FY 13/14 property tax revenues are
expected to increase from FY
12/13 estimated levels by 7.93%
based upon actual revenue
received in FY 12/13.
7
Property taxes are assessed and
collected by the County up to 1 % of
assessed value, plus other
increases as approved by voters.
The property taxes go into a pool
and are allocated to the various
taxing entities based upon complex
formulas prescribed by State
statutes.
The City property taxes include
additional No Low property tax
revenue paid to the City as dictated
by State statute.
FY 13/14 property tax revenues are
expected to increase from FY
12/13 estimated levels by 7.93%
based upon actual revenue
received in FY 12/13.
7
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
DESCRIPTION OF REVENUE SOURCES
GENERALFUND
TRANSIENT OCCUPANCY TAX
The Transient Occupancy Tax is a percentage of
the cost of a hotel room. Tax is imposed on
"transients" who occupy a room or rooms in a
hotel, inn, motel, tourist home, or other lodging
facility within the City limits for 30 days or less.
The City's Transient Occupancy Tax is 11 % for
Hotels with convention facilities and 10% for all
others. Projected revenue will increase in FY
13/14 based upon actual collections in FY 12/13
by 18.02%.
0
OFE
$01domm
0 0
0,
N=r.4
M
ME
ME
ME
ME
ME
Anwl�
M
M
M
--.AWA
M
M
M
ME
ME
M
ME
6,000,000
5,000,000
4,000,000
31000 , 000
2,000,000
1,000,000
ITransient Occupan=cyTax
11===
Immrs"I
I
1
11
1
SALES TAX
Sales Tax is imposed on retailers for the
privilege of selling at retail in the City of La
Quinta limits. This tax is based on the sale
price of any taxable transaction of tangible
personal property. One percentage point of
sales tax collected by the State Board of
Equalization was allocated back to the City
until FY 04/05.
As a result of the past State budget crisis,
after FY 04/05 1/4 of the 1 cent will be kept by
the State to fund State Fiscal Recovery
Bonds. The City will receive this 1/4 of 1 cent
from property taxes from the County Auditor
based upon information supplied by the State
Department of Finance.
The FY 13/14 budget includes both the City
3/4 and 1/4 cent amount and has been
forecasted by HDL and Associates who are
under contract to review the City sales tax
generation. The projections are based upon
estimated actual amounts in FY 12/13 and a
forecast of retail outlets anticipated to
generate revenue in FY 13/14 and reflects a
1.80% increase.
8
DESCRIPTION OF REVENUE SOURCES
GENERALFUND
BUILDING PERMITS
The City requires that Building permits be
obtained to ensure that structures meet
specific standards. The City requires
various construction permits for activities
such as the installation of electrical,
plumbing, and building facilities. The City
charges a fee for issuing these permits in
order to recover costs incurred.
Building Permits are estimated to increase
16.3% for FY 13/14. The increase is
mainly due to increases in the City's fee
schedule.
IMotor Vehicle In -Lieu I
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
800,000
600,000
400,000
200,000
pplmmmm"
1"11
01
01
01
0
01
01
01
01
0
.MOTOR VEHICLE IN -LIEU
Motor Vehicle In -Lieu (VLF) is a State vehicle
license fee imposed on motorists for the
privilege of operating a motor vehicle on the
public highways.
Through 2004, this fee was 2% of the
depreciated value of all motor vehicles and is
imposed "in lieu" of a local property tax.
After 2004, as a result of the State's financial
crisis, the rate was reduced to .65% with the
1.35% difference backfilled with property tax
revenues.
For FY 13/14, the City has projected VLF to
decrease 4.75% based on the 12/13
estimated revenue.
-11
DESCRIPTION OF REVENUE SOURCES
GENERALFUND
FRANCHISE FEE
The Franchise Fee is imposed on gas,
cable and waste management 1,600,000
organizations which permits them to 1,580,000
1 1 560,000
use and operate those facilities within 1,540,000
1,520,000
the City limits. 1,500,000
1,480,000
1 1 460,000
1,440,000
Based on FY 12/13 receipts, the City is 1 1 420,000
estimating that FY 13/14 Franchise fee 1,400,000
revenues will increase by $83,770 or 1,380,000
5.74%.
970,000
965,000
960,000
955,000
950,000
945,000
940,000
935,000
LIGHTING AND LANDSCAPING FUND
I Lighting an �andscap�ing
moll
LIGHTING AND LANDSCAPING
The City wide Lighting and
Landscaping District provides
revenue for maintenance and
operation of lighting, and public
landscaping. It does not provide for
park maintenance.
The FY 11/12 actual revenue reflects
the Proposition 218 effect on the
Lighting and Landscaping
assessment.
The assessment district rate has not
increased since the approval of
Proposition 218. The amount
budgeted for FY 13/14 is taken from
the Lighting and Landscape
engineers report prepared by
MuniFinancial which shows virtually
no change from the adopted FY
12/13 budget.
Me
DESCRIPTION OF REVENUE SOURCES
DEVELOPER IMPACT FUNDS
DEVELOPER IMPACT FEE
900,000
In March 2013, the City raised the developer 800,000
700,000
fees to reflect increased construction costs 600,000
for new projects. The City has continued to 500,000
400,000
utilize a conservative method of projecting 300,000
200,000
revenue for FY 13/14. The FY 13/14 budget 100,000
is forecasting a decrease in Developer Impact 0
Fees from the FY 12/13 budget based on
receipts in 2012/13.
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
Developer Impact F
12/13
838,800
13/1 4
632, 1 011
REDEVELOPMENT AGENCY
Redevelop ent Agency
P roperty Ta`x Increment
REDEVELOPMENT AGENCY
The La Quinta Redevelopment Agency was eliminated
in January 2012. Therefore, the Agency will not be
receiving future tax increment revenues. The County
of Riverside will be reimbursing a new Successor
Agency which has been put into place to wind down
the activities of the Redevelopment Agency in an
orderly fashion. The estimated revenue to the
Successor Agency is estimated to be approximately $2
million based on recognized obligations of the former
RDA.
is
GENERAL
FUND REVENUE
Actual
Amended
Estimated
% of
Adopted
Code Revenue Classification
Revenue
Budget
Revenue
Revenue
Budget
2011-12
2012-13
2012-13
Received
2013-14
TAXES
311.00.00 Property Tax
1,622,273
1,970,307
2,205,300
111.9%
2,500,000
311.05.00 No Low Property Tax
3,849,445
3,922,500
3,853,500
98.2%
3,855,000
311.10.00 Property Tax - Statutory Payment
74,034
190,000
100,000
52.6%
100,000
311.15.00 Non RDA Property Tax
183,849
366,000
290,000
79.2%
300,000
311.20.00 Statutory Revenue - County
60,595
80,000
70,000
87.5%
70,000
313.00.00 Sales Tax
5,667,613
6,007,500
6,007,500
100.0%
6,050,400
313.01.00 Sales Tax Reimbursement
1,878,501
2,002,500
2,002,500
100.0%
2,077,600
315.00.00 Document Transfer Tax
428,962
441,500
460,000
104.2%
460,000
317.00.00 Transient Occupancy Tax
5,082,413
4,600,000
5,100,000
110.9%
5,300,000
317.02.00 Mitigation Measures - TOT
467,583
251,000
364,510
145.2%
365,000
318.02.00 Franchise Tax - Burrtec
333,816
333,200
293,300
88.0%
293,300
318.03.00 Franchise Tax - AB 939 Fee
357,726
260,880
300,000
115.0%
350,000
318.04.00 Southern California Gas
132,189
116,150
116,100
100.0%
120,000
318.06.00 Cable Television
728,813
717,200
717,200
100.0%
717,200
318.07.00 Video Fees
134,897
30,300
61,000
201.3%
61,000
Subtotal - Taxes
21,002,709
21,289,037
21,940,910
103.1%
22,619,500
LICENSES & PERMITS
321.00.00 Business Licenses
292,342
298,400
298,400
100.0%
300,000
321.10.00 Film Permits
1,250
-
800
1,000
322.01.00 Building Permits
209,832
208,300
210,000
100.8%
221,000
322.02.00 Plumbing Permits
35,629
24,800
29,700
119.8%
32,700
322.03.00 Mechanical Permits
34,846
24,400
31,200
127.9%
34,300
322.04.00 Electrical Permits
33,350
25,200
30,000
119.0%
33,000
322.06.00 Miscellaneous Permits
38,428
39,900
36,300
91.0%
39,900
322.09.01 Garage Sale Permits
15,810
16,100
13,000
80.7%
16,000
322.10.00 Golf Cart Permits
240
60
100
166.7%
100
322.15.00 Massage Permits
8,340
11,000
7,000
63.6%
8,000
322.17.00 Grading Permits
903
1,500
64,360
4290.7%
80,300
322.20.00 Animal Licenses
30,987
22,300
16,000
71.7%
25,000
322-21.00 Driveway Permits
810
300
600
200.0%
78,600
322.24.00 Conditional Use Permit
17,800
-
7,500
20,000
322.26.00 Minor Use Permit
975
900
2,000
322.28.00 Sign Permit
7,820
5,400
15,000
322.30.00 Site Development Permit
5,200
5,000
15,000
322.32.00 Site Development Permit Amend
1,750
-
2,800
322.34.00 Site Development Permit Ext
-
-
1,300
322.36.00 Temporary Use Permit
3,600
-
4,550
7,500
322.60.00 Major Encroachment Permit
35,170
266,150
116,071
43.6%
120,000
322.64.00 Transportation Permit
1,339
1,155
1,545
133.8%
1,600
Subtotal - Licenses & Permits
776,421
939,565
878,426
93.5%
1,055,100
INTERGOVERNMENTAL REVENUES
331.00.00 Federal Government Revenue
-
22,900
22,900
100.0%
22,900
331.10.00 FEMA Office of Emergency Sery
-
-
11,800
51000
331.50.00 EECBG Retrofit Improvement
131,449
-
-
-
332.00.00 State Government Revenue
9,124
61,835
2,000
3.2%
20,000
335.55.00 Motor Vehicle in Lieu
3,173,826
3,315,000
3,157,300
95.2%
3,157,300
337.00.00 County Government Revenue
-
-
-
-
337.13.00 CVWD
16,800
16,800
16,800
100.0%
16,800
337.50.00 Fire Service Credit Revenue
4,660,927
5,248,914
5,248,900
100.0%
5,451,500
337.50.10 Capital
68,912
-
-
-
337.60.00 CSA 152 Assessments
257,408
253,000
253,000
100.0%
253,000
Subtotal - Intergovernmental
8,318,446
8,918,449
8,712,700
97.7%
8,926,500
CHARGES FOR SERVICES
341.20.00 Cash Over/Short
(138)
100
100
100.0%
100
341.30.00 Miscellaneous Revenue
68,282
23,900
-
0.0%
23,900
341.40.00 NSF Charges
465
200
200
100.0%
200
341.50.00 Sales of Maps & Publications
610
1,885
400
21.2%
400
341.55.00 Vending Machine Revenue
-
-
-
-
342.10.00 Leisure Enrichment
68,790
67,000
58,000
86.6%
67,000
342.30.00 Excursions
8,576
9,000
1,000
11.1 %
8,000
342.35.30 Gift Shop
4,245
10,000
3,000
30.0%
3,500
342.40.00 Youth Sports
740
3,200
2,500
78.1%
22,500
342.50.00 Adult Sports
3,702
4,500
4,750
105.6%
4,600
342.60.00 Facility Rentals
43,595
46,000
37,165
80.8%
37,300
342.65.00 Special Event
708
350
-
0.0%
-
342.70.00 Senior Center Leisure Enrichment
36,028
30,000
25,000
83.3%
30,000
12
GENERAL
FUND REVENUE
Actual
Amended
Estimated
% of
Adopted
Code Revenue Classification
Revenue
Budget
Revenue
Revenue
Budget
2011-12
2012-13
2012-13
Received
2013-14
342.72.00 Senior Center Excursions
-
-
-
342.73.00 Senior Center Facility Rent
20,800
20,800
20,600
99.0%
28,000
342.74.00 Senior Center Special Events
2,183
1,700
2,200
129.4%
1,300
342.75.00 Humana Healthy Events
18,631
39,000
26,600
68.2%
34,000
342.76.00 Boys & Girls Fitness Card
1,235
-
-
-
342.77.00 Library Facility Rent
-
-
-
-
342.81.00 SMIP Fees
193
250
200
80.0%
200
342.82.00 Plan Check Fees
190,693
299,478
200,100
66.8%
220,000
342.83.00 City Services
29,613
-
-
-
342.85.00 CBSC Administrative Fee
236
250
250
100.0%
200
342.87.00 CERT Training
1,470
-
500
600
342.89.00 Crossroads Commission
365
-
-
343.02.00 Planning Commission Appeals
525
-
175
1,500
343.05.00 Zone Change
1,355
74,522
3,000
4.0%
6,200
343.08.00 Development Agreement
3,750
-
-
2,000
343.09.00 Environmental Assessment
2,915
1,650
3,000
343.11.00 General Plan Amendment
4,000
-
6,000
343.12.00 Home Occupations
6,510
4,000
4,000
343.13.00 Lot Line Adjustments
(315)
1,050
6,000
343.14.00 Parcel Map
3,000
1,000
1,000
343.17.00 Parcel Merger
1,150
1,000
11,500
343.19.00 Specific Plan
(1,800)
3,000
3,000
343.19.25 Amendment
100
-
2,500
343.21.00 Street Name Change
(500)
-
-
343.23.00 Tentative Tract Map
3,500
1,750
15,000
343.25.00 Tentative Tract Map Time Extension
-
1,500
343.31.00 Modification by Applicant
875
875
2,500
343.32.00 Village Use Permit
2,000
2,000
8,000
343.92.00 Minor Adjustment
3,300
2,400
2,000
343.98.00 CVMSHCP Admin Fee
884
-
775
1,000
344.61.00 PM Map Checking Fee
93,730
53,650
75,637
141.0%
75,000
Total - Charges for Services
626,001
685,785
480,877
70.1%
633,500
Fines & Assessments
351.01.00 Admin Citations
53,892
29,300
29,096
99.3%
29,100
351.02.00 Lot Abatement
37,577
31,500
27,565
87.5%
27,600
351.03.00 Vehicle Abatement
26,819
8,600
30,060
349.5%
30,000
351.04.00 Vehicle Impound Fee
39,680
41,900
30,400
72.6%
31,300
351.05.00 Animal Impound Fee
280
200
200
100.0%
200
351.07.00 Motor Vehicle Code Fines
89,093
62,900
86,100
136.9%
86,100
351.08.00 Parking Violations
34,213
27,900
34,190
122.5%
34,200
351.09.00 Miscellaneous Fines
5,663
14,800
3,000
20.3%
3,000
351.10.00 AMR Compliance
9,919
-
-
-
351.11.00 Graffiti Removal
6,638
100
-
0.0%
1,500
OTHER REVENUES
360.25.00 Memorial Tree Revenue
-
-
-
-
361.00.00 Allocated Interest Income
244,266
369,200
342,000
92.6%
350,000
362.00.00 Non -Allocated Interest Income
68,121
75,700
61,200
80.8%
61,200
366.00.00 Mitigation Measures
47,460
-
-
-
367.00.00 Insurance Recoveries
17,023
-
6,700
-
368.00.00 Rental Income
148,788
151,560
151,500
100.0%
169,500
369.00.00 Lease Revenue
81,153
73,100
73,100
100.0%
73,100
371.00.00 AD Surplus
3,346
-
-
-
378.00.00 Burrtec Admin Cost Reimbursement
91,920
92,400
91,500
99.0%
91,500
379.00.00 Advertising Co -Op Revenue
21,235
25,000
12,800
51.2%
12,800
Total - Other Revenues
723,312
786,960
738,800
93.9%
758,100
OTHER FINANCING SOURCES
380.25.00 Rental Revenue
390.72.00 Donations - Senior Center
390.73.00 Coffee Cards - Senior Center
390.76.00 Donations - Police
390.77.00 Donations - Parks
391.00.00 Transfers In
-
25,000
0.0%
1,024
-
405
-
1,500
1,500
0.0%
-
2,000
0.0% -
411,106
251,541
75,000 29.8% 150,000
13
0000,
N-
INCOKPORA'IU)
M2
OF
THIS PAGE INTENTIALLY LEFT BLANK
14
City of La Quinta
General Fund Revenue
Fiscal Year 2013/2014
$633,500 $243,000 $758,100
$1,055,100 2% "_29/o_____$150,000
3% 0%
Taxes Intergovernmental Revenue
License & Permits Charges for Services
Fines & Assessments Miscellaneous Revenue
Transfers In
Total Revenue $ 34,385,700
15
GENERAL
FUND EXPENDITURE
SUMMARY
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expenditures
Budget
Expenditures Expenditures
Budget
2011-12
2012-13
2012-13
2013-14
General Government
1001
City Council
668,114
745,759
726,050
97.4%
724,600
1002
City Manager
372,659
392,149
322,980
82.4%
655,000
1003
Economic Development
1,148,023
1,079,965
788,694
73.0%
-
1004
Human Resources
1,164,845
1,147,036
1,152,745
100.5%
666,600
2001
City Clerk
385,353
440,953
479,773
108.8%
392,500
Total General Government
3,738,994
3,805,862
3,470,242
91.2%
2,438,700
Community Services
3001
Administration
951,420
1,001,448
982,199
98.1%
911,000
3002
Senior Center
382,644
414,564
396,784
95.7%
385,200
3003
Programs
318,399
181,634
189,424
104.3%
198,100
3004
Library
(5,801)
28,742
-
0.0%
-
3005
Maintenance
1,039,188
1,577,412
1,505,748
95.5%
1,402,600
3006
Museum
-
19,742
16,592
84.0%
-
3007
Marketing & Community Relations
-
-
538,100
3008
Public Buildings
-
-
-
1,133,900
Total Community Services
2,685,850
3,223,542
3,090,747
95.9%
4,568,900
Finance & Central Services
4001
Finance
723,342
719,279
701,729
97.6%
915,300
4002
Central Services
264,287
300,829
262,169
87.1%
247,900
Total Finance & Central Services
987,629
1,020,108
963,898
94.5%
1,163,200
Public Safety
5001
Building & Safety - Administration
225,862
239,798
249,576
104.1%
-
5002
Building & Safety - Inspection
584,920
544,612
672,252
123.4%
5004
Building & Safety - Code Compliance
1,001,497
1,041,953
930,212
89.3%
5006
Building & Safety - Animal Control
429,929
454,210
410,345
90.3%
5008
Building & Safety - Civic Center
583,395
1,000,915
814,858
81.4%
-
5054
Police
12,071,223
12,815,491
12,321,743
96.1%
13,278,100
5055
Fire
4,536,168
5,066,649
4,972,500
98.1%
5,252,400
5056
Emergency Services
217,456
217,422
133,805
61.5%
-
Total Public Safety
19,650,450
21,381,050
20,505,291
95.9%
18,530,500
Community Development
6001
Administration
725,531
847,821
798,258
94.2%
594,200
6002
Planning
474,174
571,125
526,073
92.1%
457,500
6003
Building
-
-
-
791,300
6004
Code Compliance/Animal Control
795,600
6005
Emergency Services
-
-
-
199,200
Total Community Development
1,199,705
1,418,946
1,324,331
93.3%
2,837,800
Public Works
7001
Administration
478,525
479,728
426,289
88.9%
435,900
7002
Development Services
569,640
641,322
634,280
98.9%
562,700
7003
Streets
791,363
65,283
-
0.0%
11,000
7004
Lighting & Landscape
459,460
486,975
439,718
90.3%
462,700
7006
Engineering Services
1,482,090
1,128,601
1,092,479
96.8%
911,500
Total Public Works
3,781,078
2,801,909
2,592,766
92.5%
2,383,800
Total General Fund Expenditures
32,043,706
33,651,417
31,947,275
94.9%
31,922,900
Note: This summary excludes $2,425,000 for Operating & CIP Transfers and $37,800 for Unanticipated Expenditures.
16
City of La Quinta
General Fund Expenditures
Fiscal Year 2013/2014
Public Safety (Police/Fire)
Capital Improvement Plan
Public Works
Unanticipated Expenditures
General Government
Community Services
Community Development
Total Expenditures $ 34.,385..700
17
—4N
CITY OF LA QUINTA
January 2013 ORGANIZATION CHART
Exec. Office Asst. Executive Asst.
ut7 - - - - - - HHuman Resourcesl
Exec ive Asst.
Gen. Svcs. Mgr.
Finance
Director
Senior Ac unting Managerl
Secretary H1
Financial
ices A Account Tech
Servi A 31st..
FINAL 1-17-13
City Clerk
Deputy City Clerk
City Council
City/SA Attorney
r-4 ,Pol.ic ct)
I
City Manager Assistant C
L r Fire
I (Contract)
Business Analyst I
nformation Services
Analyst
Community Community Public Works
Services Director Development Director Director
Library & Muse —[Recreation Superv�iso]r
(Contract) 1 --1
Recreation Activities
Secretary
LSenior Secretary FRcrealon Supervisor
Coordinato
—= r
Recreation Activities
Receptionist/
Coordinator (Sr. Ctr.)
Office Assistant
Golf & Park Landscape Recreation Super
Manager (Sr. Ctr.)
Office Assistant
Facilities Maint.
(Sr. Ctr.)
Coordinator
I
Facilities Maint.
Worker
IU--* Con
18
--Iq
Permit Tech
Permit Tech
Permit Tech
FINAL 1-17-13
CITY OF LA QUINTA
January 2013 ORGANIZATION CHART
Secretary Community Development
H Director
Building Official/Em ergency
Manager
Plans Examiner/
Inspection Supervisor
Associate Planner
Building Inspector 11
Assistant Planner
Building Inspector 11
Structural Plan Review Housing Coordinator
(contract)
Code Comp./Animal Cont.
Supervisor
Code Comp./Animal Cont.
Officer I
Code Comp./Animal Cont.
Officer I
Code Comp./Animal Cont.
Officer I
Code Comp./Animal Cont.
Officer I
Public Works Continued on Page 3
Director F�*
19
CITY OF LA QUINTA
January 2013 ORGANIZATION CHART
Mgmt. Analyst
-qq
Office Clerk (P/T) Maintenance Manager
(Contract)
Maintenance Foreman Maintenance Foreman
Area 1 Area 2
Maint. Worker 11 1 i Maint. Workers 11
Maint. Worker 11 1 i Maint. Worker I
Maint. Worker I I i Maint. Worker I
Maint. Worker I I Maint. Worker I
FINAL 1-17-13
Public Works
Director/City Engineer
Principal Engineer I
Engineering Services
Traffic Signal Tech.
CIP & Program
Management
Traffic Engineer
(Contract)
Public Works
Inspection Supervisor
Public Works
Inspectors I
Public Works
Inspectors
(Contract)
Principal Engineer
Devel opment Services
Assistant Civil
Engineer
Map Check
(Contract)
Plan Check
I (C I
Permit Technician
20
REVENUE SUMMARY BY FUND
Account Actual Amended Estimated % of Adopted
Number Revenue Classification Revenue Budget Revenue Revenue Budget
2011-12 2012-13 2012-13 Received 2013-14
SPECIAL REVENUE FUNDS
Library - Fund 102
337.00.00 County Government Revenue 2,546,568 2,043,357 1,992,638 97.5% 2,000,000
361.00.00 Interest Income 824 6,600 6,072 92.0% 6,000
Total Library Fund 2,547,392 2,049,957 1,998,710 97.5% 2,006,000
Gas Tax - Fund 201
335.44.01 Gas Tax Section 2105
335-44.02 Gas Tax Section 2106
335.44.03 Gas Tax Section 2107
335-44.04 Gas Tax Section 2107.5
335.44.05 Gas Tax Section 2103
360-00.00 Interest Income
Total Gas Tax Fund
Federal Assistance Fund 210
331.11.00 CDBG
Total CDBG Fund
SLESIF (COPS) - Fund 212
334.21.00 SLESF (COPS) Grant
361.00.00 Interest Income
Total SLESIF (COPS) Fund
Justice Assistance Grant - Fund 213
331.13.00 Justice Asistance Grant
Total Justice Assistance Grant Fund
Lighting & Landscaping - Fund 215
355.02.00 L&L Assessments
Total Lighting & Lanscaping Fund
202,116
205,200
206,100
100.4%
207,500
129,133
128,600
130,000
101.1%
142,300
290,105
273,100
294,167
107.7%
309,000
6,000
6,000
6,000
100.0%
6,000
597,338
381,800
408,549
107.0%
628,700
1,358
200
200
100.0%
200
1,226,050
994,900
1,045,016
105.0%
1,293,700
13,539 300,350 0.0%
13,539 300,350
100,000 100,000 100,000 100.0% 100,000
- - 100 0.0% 100
100,000 100,000 100,100 99.9% 100,100
14,749 12,034 12,034 100.0% 10,000
14,749 12,034 12,034 100.0% 10,000
950,292 960,000 949,702 98.9% 960,000
950,292 960,000 949,702 98.9% 960,000
Violent Crime Task Force - Fund 218
334.08.00 JABG
40,273
198,595
20,000
10.1%
-
361.00.00 Interest Income
70
100
500
500.0%
500
375.00.00 Member Contribution Carryover
189,279
29,952
29,952
100.0%
15,000
376.00.00 CLET Line Reimbursement - Match
3,369
1,700
1,700
100.0%
3,400
Total Violent Crime Task Force Fund
232,991
230,347
52,152
22.6%
18,900
Quimby - Fund 220
361.00.00 Interest Income
365.20.00 Quimby Fees
Total Quimby Fund
AB 939 - Fund 221
361.00.00 Interest Income
Total AB 939
SB 1266 - Fund 222
335.20.10 SB 1266 (Prop 1 b) Revenue
361.00.00 Interest Income
Total SIB 1266 Fund
Measure A - Fund 223
313.00.00 State Sales Tax
Total Measure A
Infrastructure - Fund 225
361.00.00 Interest Income
Total Infrastructure Fund
South Coast AQMD - Fund 235
335.50.00 SCAQ Contribution
335.52.00 MSRC Funding
361.00.00 Interest Income
Total South Coast AQMD Fund
19,499 20,000 24,000 120.0% 20,000
7,123 - - -
26,622 20,000 24,000 120.0% 20,000
1,968 4,300 3,574 83.1% 3,000
1,968 4,300 3,574 83.1% 3,000
64,316 287,307 0.0%
1,395 -
65,711 287,307 0.0%
693,500
693,500
774 100 100 100.0%
774 100 100 100.0%
33,306
41,200
41,200 100.0% 40,200
25,368
375,500
- 0.0% -
162
400
315 78.8% 300
58,836
417,100
41,515 10.0% 40,500
PA
REVENUE SUMMARY BY FUND
Account Actual Amended Estimated % of Adopted
Number Revenue Classification Revenue Budget Revenue Revenue Budget
2011-12 2012-13 2012-13 Received 2013-14
Art In Public Places - Fund 270
361.00.00 Interest Income
365.05.00 APP Fees
Total Art In Public Places Fund
Public Safety Officer - Fund 702
361.00.00 Interest Income
421.80.04 Contributions
Total Public Safety Officer Fund
2,149 2,300 31500 152.2% 3,500
62,680 97,500 47,868 49.1% 50,000
64,829 99,800 51,368 51.5% 53,500
72 100 108 108.0% 100
2,000 2,000 2,000 100.0% 2,000
2,072 2,100 2,108 100.4% 2,100
CAPITAL PROJECTS FUNDS
Transportation DIF - Fund 250
361.00.00 Interest Income
7,384
1,800
7,732
429.6% 7,700
365.00.00 Developer Fees
344,593
441,500
357,522
81.0% 360,000
390.75.00 Donations
80,000
80,000
64,308
80.4% -
Total Transportation DIF Fund
431,977
523,300
429,562
82.1% 367,700
Parks & Recreation DIF - Fund 251
365.00.00 Developer Fees 183,612 89,200 118,538 132.9% 90,000
Total Parks & Recreation DIF 183,612 89,200 118,538 132.9% 90,000
Civic Center DIF - Fund 252
36.00.00 Developer Fees 82,490 127,600 120,000 94.0% 90,000
Total Civic Center DIF - Fund 252 82,490 127,600 120,000 94.0% 90,000
Library Development DIF - Fund 253
365.00.00 Developer Fees
72,963
35,500
29,622
83.4%
30,000
Total Library Development DIF Fund
72,963
35,500
29,622
83.4%
30,000
Community Center DIF - Fund 254
361.00.00 Interest Income
3,019
6,000
4,485
74.8%
4,500
365-00.00 Developer Fees
15,290
7,400
6,900
93.2%
6,900
Total Community Center DIF
18,309
13,400
11,385
85.0%
11,400
Street Facility DIF - Fund 255
365.00.00 Developer Fees 12,758 17,800 15,000 84.3% 15,000
391.00.00 Transfer In 4,423 2,200 2,200 100.0% 2,200
Total Street Facility DIF 17,181 20,000 17,200 86.0% 17,200
Park Facility DIF - Fund 256
365.00.00 Developer Fees 4,422 2,200 2,200 100.0% 2,200
Total Park Facility DIF Fund 4,422 2,200 2,200 100.0% 2,200
Fire Protection DIF - Fund 257
365.00.00 Developer Fees 15,514 29,800 38,000 127.5% 38,000
Total Fire Protection DIF Fund 15,514 29,800 38,000 127.5% 38,000
INTERNAL SERVICE FUNDS:
Equipment Replacement - Fund 501
361.00.00 Interest Income 5,886 7,300 7,200 98.6% 7,300
390.90.00 Equipment Charges 600,588 584,824 389,880 66.7% 590,200
Total Equipment Replacement Fund 606,474 592,124 397,080 67.1% 597,500
Information Technology - Fund 502
361.00.00 Interest Income 3,272 4,200 4,400 104.8% 1,000
390.95.00 Technology Support Charges 485,522 491,581 491,581 100.0% 444,500
Total Information Technology Fund 488,794 495,781 495,981 100.0% 445,500
KRA
REVENUE SUMMARY BY FUND
Account Actual Amended Estimated % of Adopted
Number Revenue Classification Revenue Budget Revenue Revenue Budget
2011-12 2012-13 2012-13 Received 2013-14
Park Equipment & Facility - Fund 503
361.00.00 Interest Income 1,579 9,700 3,328 34.3% 1,000
390.97.00 Park Facility Charges 937,163 502,523 502,523 100.0% 502,500
Total Park Equipment & Facility Fund 938,742 512,223 505,851 98.8% 503,500
ENTERPRISE FUNDS:
SilverRock Resort - Fund 601
342.90.00 Green Fees
3,348,066
3,350,773
3,256,745
97.2%
3,009,200
342.91.00 Range Fees
110,028
159,973
180,639
112.9%
162,500
342.92.00 Merchandise
283,630
311,048
275,890
88.7%
274,600
342.93.00 Food & Beverage
14,097
12,000
12,000
100.0%
12,000
342.94.00 Resident Card
116,077
120,000
130,000
108.3%
130,000
367.00.00 Insurance Recoveries
-
89,123
89,123
100.0%
-
Total SilverRock Resort Fund
3,871,898
4,042,917
3,944,397
97.6%
3,588,300
SilverRock Golf Reserve - Fund 602
361.00.00 Interest Income
391.00.00 Transfers In
Total SilverRock Golf Reserve Fund
Successor Agency RORF - Fund 231
337.00.00 County Government Revenue
361.00.00 Interest Income
391.00.00 Transfers In
Total Successor Agency RORF Fund
1,075 2,200 1,700 77.3% 1,500
66,756 67,015 67,015 100.0% 60,200
67,831 69,215 68,715 99.3% 61,700
- 19,561,259 0.0% 19,308,200
11,320 13,215 13,200
4,949,851 15,400 - 0.0% -
4,961,171 15,400 19,574,474 127107.0% 19,321,400
Successor Agency Administration - Fund 237
337.00.00 County Government Revenue 476,656 476,656 100.0% 579,200
361.00.00 Interest Income - - - 2,000
391.00.00 Transfers In 554,085 15,400 15,400 100.0% -
Total Successor Agency Administration Fund 554,085 492,056 492,056 100.0% 581,200
La Quinta Housing Authority
PA 1 Housing Authority - Fund 241
360.20.00 Home Sale Proceeds
875,274
125,000
122,113
97.7%
125,000
361.00.00 Interest Income
4,411
3,800
4,750
125.0%
5,500
363.25.02 Rent Rev/LQRP
304,241
240,000
306,628
127.8%
240,000
391.00.00 Transfers In
2,067,559
192,876
-
0.0%
-
Total PA 1 Housing Authority Fund
3,251,485
561,676
433,491
77.2%
370,500
PA 2 Housing Authority - Fund 242
391.00.00 Transfers In
-
18,141,988
-
0.0%
-
331.01.00 Federal Government Assistance Program-WS�
442,245
451,400
431,607
95.6%
627,200
331.01.01 Interest Rate Subsidy
46,908
46,800
46,800
100.0%
-
341.30.00 Miscellaneous Revenue
-
-
13,875
-
360.50.02 Miscellaneous Revenue - WSA
2,202
3,700
5,100
137.8%
4,200
362.10.00 Non Allocated Interest
600
1,090
2,057
188.7%
2,800
363.25.03 Rental Revenue WSA
179,747
163,300
183,207
112.2%
391.00.00 Transfers In
7,110,645
-
17,939,498
-
Total PA 2 Housing Authority Fund
7,782,347
18,808,278
18,622,144
99.0%
634,200
23
CITY OF LA QUINTA
CAL CULA TION OF PROJECTED FUND BALANCES
for the Fiscal Year Ending June 30, 2014
Adopted
Fund Estimated Operating
Fund Balances Revenues Budget
No. Fund Description 07/01/13 FY 2013-14 FY 2013-14
101 General Fund* 92,996,130 34,385,700 31,960,700
Special Revenue Funds:
102
Library
2,057,820
2,006,000
1,417,200
201
Gas Tax
124,721
1,293,700
1,293,700
212
SLESF(COPS)
26,463
100,100
-
213
Justice Assistance Grant
999
10,000
-
215
Lighting & Landscaping
10,804
960,000
960,000
245
CV Violent Crime Task Force
188,443
18,900
58,400
219
Asset Forfeiture
9,040
-
-
220
Quimby
8,296,099
20,000
-
221
AB 939
828,299
3,000
101,100
223
Measure A
110,000
693,500
-
235
South Coast Air Quality
80,074
40,500
40,200
270
Art In Public Places
789,962
53,500
129,700
702
La Quinta Public Safety Officer
29,221
100
-
Subtotal Special Revenue Funds
12,551,945
5,199,300
4,000,300
Capital Projects Funds:
250
Transportation DIF
1,532,068
367,700
9,300
251
Parks & Recreation DIF
(1,086,122)
90,000
4,400
252
Civic Center DIF
(7,323,569)
90,000
230,200
253
Library Development DIF
(1,838,208)
30,000
9,500
254
Community Center DIF
1,210,736
11,400
-
255
Street Facility DIF
(2,014,572)
15,000
10,000
256
Park Facility DIF
2,200
-
257
Fire Protection DIF
(879,742)
38,000
3,500
Subtotal Capital Projects Funds
(10,399,409)
644,300
266,900
Successor Agency:
231
Successor Agency PA 1 &2
5,687,777
19,321,400
19,308,200
237
Successor Agency Administration
(49,789)
581,200
582,100
Subtotal Successor Agency
5,637,988
19,902,600
19,890,300
24
Adopted
Total
Estimated
Projected
Capital
Adopted
Revenues
Ending Fund
Budget
Budget
Over (Under)
Balances
FY 2013-14
FY 2013-14
Adopted Budget
Transfers In Transfers Out 06/30/14
2,425,000
34,385,700
150,000 2,000 93,144,130
344,800 1,762,000
244,000
50,000 2,251,820
- 1,293,700
-
- 124,721
-
100,100
100,000 26,563
-
10,000
- 10,999
960,000
-
- - 10,804
58,400
(39,500)
- - 148,943
- -
- - 9,040
4,601,800 4,601,800
(4,581,800)
- - 3,714,299
- 101,100
(98,100)
- - 730,199
235,000 235,000
458,500
- - 568,500
40,200
300
- - 80,374
- 129,700
(76,200)
- - 713,762
-
100
2,000 - 31,321
5,181,600 9,181,900 (3,982,600) 2,000 150,000 8,421,345
- 9,300
358,400 -
- 1,890,468
- 4,400
85,600 -
- (1,000,522)
- 230,200
(140,200) -
- (7,463,769)
- 9,500
20,500 -
- (1,817,708)
1,206,200 1,206,200
(1,194,800) -
- 15,936
- 10,000
5,000 2,200
- (2,007,372)
-
2,200 -
2,200
- 3,500
34,500 -
- (845,242)
1,206,200 1,473,100
(828,800) 2,200
2,200 (11,228,209)
19,308,200
13,200
5,700,977
582,100
(900)
(50,689)
19,890,300
12,300
5,650,288
25
CA L CULA TION OF PROJEC TED FUND BA LA NCES
for the Fiscal Year Ending June 30, 2014
Fund
No. Fund Desc
Housing Authority:
241 PAII Housing Authority
242 PA 2 Housing Authority
Subtotal Housing Authority
310 Financing Authority
Total Governmental Funds
Enterprise Funds:
601 SilverRock Resort Operations
602 SilverRock Resort Reserve
Subtotal Enterprise Funds
Internal Service Funds:
Equipment Replacement
Information Technology
Park Equipment & Facilities
Total Internal Service Funds
GRAND TOTAL
Adopted
Fund Estimated Operating
Balances Revenues Budget
07/01/13 FY 2013-14 FY 2013-14
2,884,667
370,500
290,700
1,146,138
634,200
735,900
4,030,805
1,004,700
1,026,600
1,534 678,400 677,400
104,818,993 61,815,000 57,822,200
36,650,927
504,426
3,588,400
68,500
4,149,300
37,155,353 3,656,900 4,149,300
2,796,236
597,500
647,400
1,374,361
445,500
1,295,400
16,768,888
503,500
551,000
20,939,485
1,546,500
2,493,800
162,913,831 67,018,400 64,465,300
Calculated beginning fund balance 7/11/13 using total fund balance
from FY 11-12 CAM & estimated 12-13 revenues and expenditures
26
Adopted
Total
Estimated
Capital
Adopted
Revenues
Budget
Budget
Over (Under)
FY 2013-14
FY 2013-14
Adooted Buda
Transfers In Transfers Out
Projected
Ending Fund
Balances
06/30/14
290,700
79,800
2,964,467
735,900
(101,700)
1,044,438
1,026,600
(21,900)
4,008,905
677,400
1,000
2,534
8,812,800 66,635,000 (4,820,000) 154,200 154,200 99,998,993
4,149,300 (560,900) 500,000 36,590,027
- 68,500 - 572,926
4,149,300 (492,400) 500,000 37,162,953
647,400
2,746,336
1,295,400
524,461
551,000 (47,500) -
16,721,388
2,493,800 (47,500) 500,000
19,992,185
8,812,800 73,278,100 (5,359,900) 1,154,200 154,200 157,154,131
27
CITY OF LA QUINTA, CALIFORNIA
SCHEDULE OF INTERFUND TRANSFERS
FISCAL YEAR 2013-2014
FUND
General Fund - 101
General Fund - 101
General Fund - 101
General Fund - 101
General Fund - 101
General Fund - 101
La Quinta Library - 102
La Quinta Library - 102
SLESF (COPS) - 212
Capital Improvement Fund
LQ Public Safety Officer - 702
Street Facilities DIF
Park Facilities DIF
SilverRock Resort
Total
TRANSFERS
TRANSFERS
IN
OUT
$ 100,000
25,000
2,000
25,000
500,000
400,000
25,000
25,000
100,000
400,000
4
2,000
2,200
2,200
500000
1,054,200
1,054,200
1 Operating Transfers
2 Museum ADA Improvements
3 Museum LED Lights
4 SilverRock Resort Irrigation System Relocation
28
CITY OF LA QUINTA
SPECIAL REVENUE & CAPITAL PROJECT FUNDS
REIMBURSEMENTS TO THE GENERAL FUND
FISCAL YEAR 2013/2014
Salary &
Services &
I Capital
Total
Fringe Benefits
Supplies
Equipment
Reimbursement
Gas Tax Reimbursements:
Community Services Administration
Civic Center Building Operations
Public Works Administration
Development & Traffic
Maintenance & Operations -Streets
893,648
400,052
1,293,700
Maintenance & Operations -Landscaping
-
Total Gas Tax Reimbursements
893,648
400,052
1,293,700
Measure A Reimbursements:
Community Services Administration
-
Civic Center Building Operations
Public Works Administration
Development & Traffic
Maintenance & Operations -Streets
Maintenance & Operations -Landscaping
Total Measure A Reimbursements
Lighting & Landscaping Reimbursements:
Legislative
Fiscal Services
Central Services
Community Services Administration
-
Civic Center Building Operations
-
Public Works Administration
-
2,200
2,200
Development & Traffic
-
Maintenance & 0 pe ratio ns-Streets
-
Maintenance & Operations -Landscaping
78,800
879,000
957,800
Maintenance & Operations -Park
-
Total Lighting & Landscaping Reimbursements
78,800
881,200
960,000
Civic Center Reimbursements:
Community Services Administration
-
Civic Center Building Operations
201,400
201,400
Public Works Administration
-
Development & Traffic
Construction Management
Maintenance & Operations -Streets
Maintenance & 0 pe ratio ns-Landscapi ng
Maintenance & Operations -Park
-
Total Civic Center Reimbursements
201,400
201,400
Capital Improvement Fund Reimbursements:
City Manager
-
-
-
Fiscal Services
7,700
1,400
9,100
Building & safety
-
-
-
Public Works Administration
11,200
1,100
12,300
Engineering Services
47,400
13,500
60,900
Total Capital Improvement Fund Reimbursements
66,300
16,000
82,300
Library Reimbursements
Community Services - Library
-
1,437,200
1,437,200
Community Services - Museum
281,300
281,300
Total Library Reimbursements
1,718,500
1,718,500
AB 939 Reimbursements
Development Services
8,400
8,400
Central Services
10,100
10,100
Planning -Ad ministration
5,500
5,500
Planning
2,000
2,000
Total AB 939 Reimbursements
26,000
26,000
Total City Reimbursements to tFe-Ue-neral Fund
52
4,281,900
29
I
FUND TYPE - GENERAL FUND
GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures
of the City not legally restricted as to use. A broad range of municipal activities are provided
through this fund including City Manager, City Attorney, Finance, City Clerk, Community
Development, Public Safety, Public Works, and Community Services. Included within this fund
are library and museum funds from an agreement with the County of Riverside to provide library
services.
FUND TYPE - SPECIAL REVENUE
GASOLINE TAX FUND - To account for gasoline allocations by the State of California. These
revenues are restricted by the State to expenditures for street related purposes only.
LIBRARY FUND — This Fund accounts for the Revenues from property taxes generated for
Library Services. The expenditures are incurred in the General Fund and reimbursed by the
County of Riverside.
FEDERAL ASSISTANCE FUND - This Fund is used to account for Revenues from the
Community Development Block Grants received from the Federal Government and the
expenditures of those resources.
INDIAN GAMING FUND - This Fund is used to account for the activities of a motor officer
received under the provisions of an Indian Gaming Grant.
QUIMBY FUND - This Fund is used to account for the accumulation of Developer Fees received
under the provisions of the Quimby Act for Park Development and Improvements. Capital projects
to be funded from this source will be budgeted and expended in a separate Capital Projects Fund.
MEASURE A FUND — In 1988, Riverside County voters approved a half cent sales tax, known as
Measure A, to fund a variety of highway improvements, local street and road maintenance,
commuter assistance and specialized highway transit projects. This fund is used to collect this tax
and pursuant to the provision of Measure A, it is restricted for local street and road expenditures
only.
DEVELOPMENT AGREEMENT FUND — This fund is used to account for the proceeds of
development agreement revenues collected and the related expenditures in accordance with
State requirements.
SOUTH COAST AIR QUALITY - This Fund is used to account for contributions from the South
Coast Air Quality Management District. Use of such contributions is limited to reduction and
control of airborne pollutants.
30
FUND TYPE - SPECIAL REVENUE (continued)
COPS FUND - This fund is used to account for State of California funds used to fund law
enforcement activities of the Riverside County Sheriffs Department.
SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY REDEVELOPMENT
OBLIGATION RETIREMENT FUND, PA1 AND PA2 - This Fund is used to account for the
property tax increment received from the County of Riverside for the payment of enforceable
obligations of the Successor Agency.
POLICE & FIRE SURVIVORS - This fund is used to account for payments to survivors of
deceased police or fire personnel serving the City of La Quinta.
ART IN PUBLIC PLACES - This fund is used to account for developer contributions from Art in
Public Places projects within the City of La Quinta.
AB 939 FUND - This fund is used to account for franchise fees collected from the City Waste
hauler that are used in accordance with Assembly Bill 939.
S13 1266 FUND - This fund is used to account for transportation funds received from the State of
California for road improvements.
HOUSING AUTHORITY PA1 AND PA2 - These funds are used to account for the housing
activities of the Housing Authority which is to promote and provide quality affordable housing.
COACHELLA VALLEY VIOLENT CRIME GANG TASK FORCE — This Fund is used to account
for the revenues and expenditures of this valley -wide crime prevention program with funding
coming from the member agencies and grant revenue.
FUND TYPE — DEBT SERVICE
FINANCING AUTHORITY, DEBT SERVICE - This Fund is used to account for the debt service
funds that will be used for the principal and interest payments of the Financing Authority
outstanding debt.
FUND TYPE - CAPITAL PROJECTS
INFRASTRUCTURE FEE FUND - This Fund is used to accountforthe accumulation of resources,
provided through developer fees for the acquisition, construction or improvement of the City's
infrastructure as defined in Resolution 87-39. Capital projects to be funded from this source will
be budgeted and expended in a separate Capital Projects Fund.
31
�71
FUND TYPE — CAPITAL PROJECTS (continued)
TRANSPORTATION, PARK & RECREATION, CIVIC CENTER, LIBRARY COMMUNITY
CENTER, STREET MAINTENANCE, LIBRARY, PARK MAINTENANCE AND FIRE FUNDS -
These funds are used to account for developer impact fees collected for the above mentioned
public improvements.
CAPITAL PROJECTS FUND - The Capital Projects Fund is used to account for the Planning,
Design and Construction of various Capital Projects throughout the City of La Quinta.
FUND TYPE - INTERNAL SERVICE FUND
EQUIPMENT REPLACEMENT - This account is used to account for the ultimate replacement of
City owned and operated vehicles and equipment.
INFORMATION TECHNOLOGY - This account is used to account for the ultimate replacement of
City owned and operated computer hardware, software and computer maintenance and
operations.
PARK MAINTENANCE EQUIPMENT & FACILITIES - This account is used to account for the
ultimate replacement of City owned and operated park equipment and facilities.
FUND TYPE - ENTERPRISE
SILVERROCK GOLF COURSE FUND - This account is used to account for the golf activities of
the SilverRock Golf course.
SILVERROCK GOLF COURSE RESERVE FUND - This account is used to account for golf
course reserves for future capital improvements of the SilverRock Golf course.
FUND TYPE — AGENCY
SUPPLEMENTAL PENSION SAVINGS PLAN — This account is a defined benefits plan through
the Public Agency Retirement System (PARS) for retirees who qualify under IRS 415(m). The
benefits depend solely on amounts contributed to the plan by the City, plus investment earnings.
Disbursements are made from the fund for retirement payments.
32
THE BUDGET PROCESS
The City Municipal Code requires the City Manager to prepare and submit a budget for the City
Council's review and approval annually. The budget process begins in February each year, with
the City Council slated to adopt the operating budget by June 30th. In addition to the annual
operating budget the City also has a Capital Improvement Program or budget plus operating
budgets for the Successor Agency, Housing Authority, and Financing Authority.
To initiate the process each year the Finance Department provides each department with the
guidelines and calendar for the Budget process. Departments submit their expenditure requests
to the Finance Department in April. The Finance Department compiles the salaries and benefits
for each department.
The FY 2013/2014 Budget incorporates a format requiring departments to modify their submittal of
appropriation requests and budget narratives. The Budget format centralizes all operating
expenditures within the General Fund.
Budget information submitted by the departments is subsequently compiled in a computerized
spreadsheet by Finance in preparation for departmental meetings with the City Manager's Office.
Submitted Budget expenditure requests are reviewed by the Finance Department to verify
consistency and accuracy. All appropriation requests are analyzed in depth at the departmental
meetings by the City Manager's Office.
A thorough analysis of revenue funding sources is completed by the Finance Department to
estimate available funds for the fiscal year. Revenue projections are reviewed and finalized with
the City Manager's Office. A comparison of initial departmental expenditure requests and
projected revenues are analyzed providing an estimate of FY 2013/2014 operations.
The proposed Preliminary Budget is then presented to the City Council in preliminary form. After
review and direction from the City Council, staff incorporates changes into the Final Budget
document which is proposed for adoption in June of each year.
33
b- BUDGETFORMAT
The 2013-14 Budget has been reformatted in the current year to increase transparency
and enable ease of use to the readers of this document. The budget format utilizes two
separate documents to develop the City's fiscal year budget. The first document is
summary in nature. The second document is detailed in nature - supporting each
department's funding requests by line item.
In addition to the budget, the City adopts a five (5) year Capital Improvement Plan. The
results of this document have been incorporated into this City budget.
The budget has been presented in the following sections as detailed in the table of
contents:
BUDGET MESSAGE
This section consists of the City Manager's Budget Message. This message provides the
City Council and the general public a summary of the most important aspects of the budget
document. Significant changes from the previous fiscal year are highlighted and any
significant pending economic changes that would impact the financial condition of the City
are also discussed.
INTRODUCTION
This section consists of the City's Organizational Chart, a brief explanation of the budget
process, and a definition of the various funds the City has established to monitor the
financial activities of the City, the Successor Agency, the Housing Authority, and the
Financing Authority.
REVENUE
This section consists of the general fund revenues by category and all otherfunds revenue
categorized by fund. It also consists of the general fund graphs for both revenues and
expenditures.
GENERAL GOVERNMENT
This section consists of the administrative budgets for the following categories:
City Council & City Attorney
City Manager
Human Resources
City Clerk
34
The following sections are the remaining General Fund categories by department:
Community Services
Finance & Central Services
Building & Safety
Community Development
Public Works
The remainder of the budget is categorized by fund type as follows:
Special Revenue Funds
Capital Projects Funds
Proprietary Funds
Successor Agency Funds
Public Agency Funds
Summary Tables
Appendix
GANN Appropriation Limit
Glossary of Budget Terms
Resolutions
35
BUDGET CONTROLS
A governmental fund accounting system is used to record the City's financial transactions. The
Budget is adopted on a basis consistent with generally accepted accounting principles. The
Government Accounting Standards Board provides the required guidelines used by the City to
record financial activity.
The accounts of the City are organized on the basis of funds and accounts groups, each of which
is considered a separate accounting entity with a self -balancing set of accounts. Funds are
created to segregate resources which have a restricted status.
Each department is required to monitor fiscal activity within their individual programs. Actual
expenditures are not to exceed appropriated funds on a program basis. Adjustments to objects
within the same program are allowed with the approval of the City Manager; however, actual
expenditures are not to exceed program appropriations.
A mid -year review provides updated information to be considered by Council to formally adjust
revenue and expenditures accounts for the fiscal year. All appropriations expire at fiscal year end
unless approved by the City Council.
The City's accounting system operates on a modified accrual basis for all governmental funds
currently in use. Governmental funds maintained by the City include the General, Special
Revenue, Capital Projects, Debt Service and Agency Funds.
Budgetary control of revenues and expenditures is controlled through an on-line computer
system providing current financial information available to all City departments. Finance
provides monthly reports summarizing monthly activity within six working days of month end.
Additional financial transaction information is obtained through the City's computer system.
A monthly financial report is distributed to the City Council for their review. The City Council has
the authority to control the Budget through formal adoption at the beginning of the fiscal year and
amendments throughout the year by separate action of the City Council.
W
BUDGET POLICIES
The following is a listing of significant budget policies:
ANNUAL BUDGET PROCESS - The City Council is the approving authority for all budget
appropriations. The primary objective of the annual budget process is to provide a financial plan
which results in a conservative balanced budget.
CAPITAL IMPROVEMENT PROGRAM PROCESS - A formal Capital Improvement Program
document is prepared each January to provide the City Council with the appropriate information to
prioritize the completion of selected capital improvement projects. Prioritization of capital projects
is determined by a selection process incorporating City Council objectives, the City's General
Plan, and available resources. Centralization of all capital projects is done through the Capital
Projects Fund.
CAPITAL PROJECTS FUND - The Capital Projects Fund is used to account for the Planning,
Design and Construction of various Capital Projects throughout the City of La Quinta.
BUDGET AMENDMENTS - The City Council has the authority to amend the Budget during the
fiscal year as needed. Prior to Council approval of any budget amendment, departments are
required to complete a budget augmentation form for review and consideration by the Finance
Department and City Manager's Office.
DEPARTMENT RESPONSIBILITIES - Each department is required to monitor fiscal activity within
their individual programs. Actual expenditures are not to exceed appropriated funds on a program
basis. Adjustments to objects within the same program are allowed with the approval of the City
Manager; however, actual expenditures are not to exceed respective program total appropriations.
ENCUMBRANCES - Fiscal year appropriations which have been contracted for and remain
partially or entirely unspent at year end will be added to current year's appropriation funding
amount upon approval of the City Manager and Council. A review process requires a program's
year end available balance to equal or exceed the encumbrance amount.
CONTINUING APPROPRIATIONS - All appropriations expire at fiscal year end, except for Capital
Projects. Any unspent funding required may be continued into the following fiscal year if approved
by Council. A review process determines the eligibility of each appropriation request. The criteria
to receive Council's consideration includes City Manager approval, $1,000 minimum item cost,
program funding availability and item approval in the previous year's budget. Program funding
availability is determined by adding program expenditures to approved encumbrances and
comparing the total to budgeted appropriations. Capital Projects carry over to subsequent years
until the particular project is completed.
37
0000,
N-
INCOKPORA'IU)
M2
OF
THIS PAGE INTENTIALLY LEFT BLANK
38
CITY COUNCIL
The City Council is the legislative body of the organization and is comprised of five members elected at -large on a non-
partisan basis. Residents elect the Mayor and four Council members making each accountable to the entire citizenry.
Council members serve four year overlapping terms of office. The mayor is directly elected and serves a two-year term. The
Council Members also serve as the City's Successor Agency for the Former Redevelopment Agency. The City Council
formulates policy guidelines to ensure the provision of high quality municipal services for the residents and businesses in La
Quinta. The City Council appoints a City Manager charged with the implementation of adopted policies, as well as a City
Attorney that reviews Council actions and policies for legal considerations. The City Council also appoints a variety of
commissions, boards and committees.
2012-13 HIGHLIGHTS
• Maintained a fiscally sound and sustainable city
government.
• Provided effective and sustainable public safety
• Fostered economic development.
• Managed the City's infrastructure and facilities
effectively.
• Continued to promote La Quinta as a premier
tourist destination.
• Participated in the League of California Cities'
Annual Conference and quarterly Policy
Committee meetings.
2013-14 GOALS AND OBJECTIVES
Maintain a fiscally sound and sustainable City
government, by developing revenue sources
and pursuing cost reduction opportunities.
Provide effective and sustainable public
safety, focusing on crime prevention and
safety of residents.
9 Presented the Mayor's State of the City address.
Participated on various regional boardsAoint
powers authorities/committees and
commissions.
Through policy leadership, La Quinta is
continuing to promote transparency in
government, practice fiscal responsibility,
provide vital services, and increase citizen
satisfaction.
Produced a balanced budget for fiscal year
2013-14, eliminating a $2.4 million deficit.
Foster economic development, encouraging
tourism, new investment, and business
retention.
Improve the quality of life in our community
for the benefit of all residents and visitors.
Enhance healthy living opportunities and
support healthy community goals.
39
CITY ATTORNEY
The City Attorney serves as the Chief Legal Officer of the City and promotes the efficient delivery of high quality
legal services to the City Council, City Management and individual departments — with an emphasis on
preventative legal services. The City Attorney's Office strives to protect the City's assets by minimizing exposure to
liability and aggressively defending the City, its officers and employees. The City Attorney's Office also promotes
the rule of law and public safety by prosecuting misdemeanors and violations of the City's Municipal Code. The
City Attorney's Office is divided into the Criminal Division and the Civil Division which perform the following core
services. The City Attorney functional services are provided on a contracted basis with external law firms.
The Criminal Division prosecutes misdemeanors and violations of the City's Municipal Code. The Criminal Division
works in conjunction with the Police department, County Prosecutor's Office, Riverside County Superior Court, and
other state and local agencies to develop programs to help reduce crime and better assist victims of crime.
The Civil Division provides written and oral opinions to City Council, the City Manager, and the entire City
government on issues related to statutory compliance. The Civil Division serves as legal counsel to all of the City's
boards and committees, including, the Successor Agency, Housing Authority and the Financing Authority. The Civil
Division is responsible for performing all transactional work for the City, including but not limited to, reviewing,
drafting and negotiating contracts, inter -local agreements, real estate purchase agreements and leases, and
ordinances and resolutions. When required, the Civil Division also defends the City and all City officials and
employees in lawsuits and administrative claims brought against the City and its various departments. The Civil
Division emphasizes preventive legal services aimed at minimizing risk to the City and avoiding litigation.
40
CITY COUNCIL 101-1001-411
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
142,230
139,900
142,807
102.1%
139,900
20
Employee Benefits
30,393
25,200
25,200
100.0%
20,500
21
Insurance Benefits
73,928
82,110
82,116
100.0%
82,100
25
Workers Compensation Insurance
-
2,100
2,100
100.0%
10,300
27
Other Benefits and Deductions
2,091
500
100
20.0%
500
Operations & Maintenance
32
Contract Services -Legal
327,310
400,000
380,000
95.0%
380,000
41
Utilities
299
1,500
631
42.1%
1,500
51
Services & Supplies -Travel
22,228
16,550
16,550
100.0%
15,400
53
Services & Supplies -Dues & Subscriptions
70,607
75,399
75,842
100.6%
71,900
56
Services & Supplies -Office
858
2,500
704
28.2%
2,500
91
Reimbursed Charges
(1,830)
-
-
-
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
Mayor & City Council 5 5 5
Ell
CITY MANAGER
services.
The City Manager serves as the Chief Executive Officer of the
City and promotes the effective delivery of municipal
services. The City Manager ensures that City Council policies
and directions are implemented and provides executive level
staff support for the City Council in a variety of functions,
including public administration, intergovernmental relations,
public information, legislative advocacy, unique
challenges/special projects, policy analysis and other items
that are necessary to improve the functions of government.
Tk. (;+ KA— — ;� — —;kIn f— +kn nff;,i—i- —4 nff—+;—
y 5 P
operation of all City/Agency departments, programs and
Specifically, the City Manager's office is responsible for financial oversight, executive level leadership,
public information, legislative advocacy, public safety, grants coordination and response to citizen concerns.
2012-13 HIGHLIGHTS
• Continued coordination of economic,
marketing, and commercial development
programs
• Continued development of new low/moderate
income housing programs
• Continued to maintain a financially sound
government
• Continued to seek opportunities for new
revenue sources while identifying cost savings
opportunities
• Coordinated the appointment of Housing
Authority Commissioners
• Coordinated preparation of various training of
City Staff through the City Attorney's office
2013-14 GOALS AND OBJECTIVES
• Continue to listen to and address resident
needs.
• Implement City Council goals
• Continue working with cities and agencies to
build local and regional partnerships
• Continue to pursue opportunities to increase
funding and revenue sources while seeking
operating efficiencies
• Actively defend Successor Agency funds against
State's "clawback" efforts
• Oversee strategic planning and goals
• Maintain effective and transparent
communication
5 VA
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
393,029
269,500
257,228
95.4%
483,800
20
Employee Benefits
37,746
48,350
52,205
108.0%
71,000
21
Insurance Benefits
26,198
35,670
27,420
76.9%
87,000
25
Workers Compensation Insurance
7,648
4,100
7,238
176.5%
10,300
27
Other Benefits and Deductions
11,854
3,900
6,859
175.9%
7,000
Operations & Maintenance
31
Contract Services -Administration
41,982
165,000
135,000
81.8%
100,000
32
Contract Services- Prof essiona 1
34,417
19,482
-
0.0%
50,000
35
Contract Services- Donati on s
2,500
-
-
-
51
Services & Supplies -Travel
6,085
11,950
4,122
34.5%
5,400
53
Services & Supplies -Dues & Subscriptions
1,169
3,850
3,586
93.1%
3,700
54
Services & Supplies -Information Technology
9,954
9,885
9,885
100.0%
31,000
56
Services & Supplies -Office
2,457
2,000
975
48.8%
2,000
91
Reimbursed to General Fund
(205,307)
(184,387)
(184,387)
100.0%
(205,600)
92
Other Charges -Fleet Maintenance
2,927
2,849
2,849
100.0%
9,400
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
City Manager
1
1
1
Assistant to the City Manager
-
-
1
Business Analyst
-
-
1
Executive Assistant
1
2
1
Executive Office Assistant
-
1
1
Total
2
4
5
43
0000,
N-
INCOKPORA'IU)
M2
OF
THIS PAGE INTENTIALLY LEFT BLANK
44
ECONOMIC DEVELOPMENT 101-1003-413
Actual Amended Estimated % of Adopted
Code Expenditure Classification Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
Personnel Services
10
Salaries & Wages
433,680
365,534
289,705
79.3%
20
Employee Benefits
92,103
65,500
36,541
55.8%
21
Insurance Benefits
79,505
77,590
38,518
49.6%
25
Workers Compensation Insurance
12,793
5,600
6,859
122.5%
27
Other Benefits and Deductions
6,332
5,300
4,233
79.9%
Operations & Maintenance
32
Contract Services
64,852
24,000
9,182
38.3%
33
Contract Services -Community Support
325,086
280,500
227,586
51
Services & Supplies -Travel
4,151
2,600
2,061
79.3%
53
Services & Supplies -Dues & Subscriptions
27,047
50,600
50,325
99.5%
54
Services & Supplies -Information Technology
21,093
22,180
14,784
66.7%
55
Other Services -Marketing
440,458
241,500
150,509
62.3%
56
Services & Supplies -Office
2,623
2,250
517
23.0%
91
Reimbursed to General Fund
(369,749)
(69,600)
(46,400)
66.7%
92
Other Charges -Fleet Maintenance
8,049
6,411
4,274
66.7%
Personnel Schedule
Actual Actual Adopted
2011-12 2012-13 2013-14
Economic Development/Housing Manager 1 1
Marketing/Economic Development Manager 1 1
Interim - Management Assistant 1 1
Management Assistant 1 1
Executive Assistant 1 1
Office Assistant 0.5 0.5
Total
5.5 5.5
Note: The Economic Development Division was eliminated in 2013 with the reorganization of City departments. The functions
provided in this department were absorbed by Community Services & Community Development.
45
HUMAN RESOURCES
It is the role of the Human Resources Department to provide quality customer service in the areas of Recruitment and
Selection, Classification and Compensation, Benefits Administration, Employee Relations, Employee Training and
Development, Workers Compensation, Safety, Liability Programs, Risk Management. The Human Resources Department is
authorized for two full time staff positions to handle all of the Human Resources and Risk Management duties. The Human
Resources Department recognizes that employees are the most valuable resource to the City and strives to treat every
employee equally with the respect and dignity that they deserve.
2012-13 HIGHLIGHTS:
Assisted new City Manager with transition and
recruitments of Finance Director and City
Clerk.
Assisted Departments in assessing overall
organizational effectiveness, exploring
methods for increased efficiency and
performance.
Served as a resource to internal customers for
employee development, training needs, policy
interpretation, and employee relations issues.
Completed successful labor negotiations with
the La Quinta City Employees' Association.
Implemented the remainder of California Joint
Powers Insurance Authority recommendations
from the Risk Management Evaluation.
2013-14 GOALS AND OBJECTIVES:
• Negotiate a new Memorandum of
Understanding with the La Quinta City
Employees' Association.
• Issue a Request for Proposal for an update
to the City's Classification and Compensation
system.
• Establish criteria for and select a new
performance evaluation process and system,
and provide staff training prior to integration.
• Streamline Human Resources processes to
maximize the efficiency of department staff
46
HUMAN
RESOURCES 101-1004-413
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
667,823
442,470
481,400
108.8%
299,100
20
Employee Benefits
78,545
60,450
60,450
100.0%
26,800
21
Insurance Benefits
74,360
70,348
70,348
100.0%
34,700
25
Workers Compensation Insurance
10,877
5,161
5,161
100.0%
4,100
27
Other Benefits and Deductions
6,812
5,145
5,145
100.0%
2,600
Operations & Maintenance
27
State Unemployment Insurance
1,463
127,600
177,600
139.2%
27,600
32
Professional Services -Professional
34,775
34,275
30,000
87.5%
30,000
33
Contract Services
-
20,000
20,000
100.0%
20,000
51
Services & Supplies -Travel
11,809
8,500
6,000
70.6%
8,500
52
Insurance
363,358
393,496
350,000
88.9%
175,600
53
Services & Supplies -Dues & Subscriptions
12,780
31,300
1,300
4.2%
29,500
54
Services & Supplies -Information Technology
21,093
22,180
22,180
100.0%
12,200
55
Other Services -Advertising
575
1,500
750
50.0%
1,500
56
Services & Supplies -Office
5,374
2,500
300
12.0%
2,500
91
Reimbursed to General Fund
(132,848)
(84,300)
(84,300)
100.0%
(11,900)
92
Other Charges -Fleet Maintenance
8,049
6,411
6,411
3,800
Total Operations & Maint.
326,428
563,462
530,241
94.1%
299,30(:
Department Total
1,164,845
1,147,036
1,152,745
100.5%
666,600
Personnel Schedule
Actual
Actual
Adopted
2011-12
2012-13
2013-14
Human Resources/General Services Manager
1
1
1
Management Assistant
1
1
1
Executive Assistant
1
1
-
Executive Office Assistant
0.5
0.5
-
Total
3.5
3.5
2
47
CITY CLERK
The City Clerk's Office provides services to the City Council, City departments and
citizens of La Quinta. The City Clerk's office (1) prepares agendas, attends publicly
noticed meetings and maintains minutes of those meetings in compliance with
the Ralph M. Brown Act; (2) coordinates and assists with consolidated municipal
elections; (3) has responsibility for the Records Management of the City,
preserving and protecting the City's records while ensuring accessibility to vital
information; and (4) provides customer service fulfilling public records requests,
handling all incoming calls and processing all contracts, recorded documents,
bids, bonds, subpoenas, petition, claims, resolutions, ordinances and mail.
Agenda Process
The City Clerk's Office is responsible for preparing the City Council, Successor Agency, Housing Authority, Financing
Authority and Oversight Board agenda and report packets in accordance with the Ralph M. Brown Act. Paper and
electronic versions of the packets are prepared by the Department for distribution to the public at city hall and on
the city's website. Minutes are generated by the City Clerk from attendance at all meetings. Follow-up
documentation from actions taken at these meetings are also recorded and disseminated from this office including
all resolutions and ordinances.
Administrative Process
The City Clerk's Office handles the filing of the Fair Political Practices Commission (FPPC) forms for the Council,
various Commissions and staff. City Clerk staff also process claims, subpoenas and other legal notices that are
served to the City of La Quinta. Tracking of city contracts, deeds and legal documents is done by the City Clerk's
Office. The fulfillment of all public record requests is the responsibility of this department, and notary and
research services are provided to all city departments by the Clerk's Office.
48
Elections
As the Municipal Election Official, the City Clerk and staff track and process all FPPC and election filings, educates
candidates on election law, administers oaths, and fulfills State election law mandates. The City Clerk's Office
coordinates with the Riverside County Registrar of Voters Office to conduct Municipal Elections every two years or
as needed. As the official filing officer, the City Clerk's Office responsibilities include preparing candidate
handbooks, creation of various forms, assisting with the determination of polling locations, publication of required
notices, processing candidate packets, payments and statement in accordance with all state and federal
regulations.
Records Management
As the City's Records Manager, the City Clerk and staff maintain the city's official records, archives and scrapbooks,
update the Municipal Code, manage the city's digital imaging and document research system, scan current and
historic records, and assist all departments with organization, retention, and destruction of paper and electronic
records
2012-13 HIGHLIGHTS
Administered the Political Reform Act and the
Public Records Act.
• Administered the Records Management
Program City wide, including the retention and
destruction programs.
• Organized City's annual Volunteers' Dinner.
• Scanned approximately 10,000 pages of
permanent City records into the digital archive.
• Prepared agenda packets and minutes for
timely delivery to Council, staff and the City's
web site.
Produced a manual for newly -appointed
Commissioners.
* Developed a departmental procedures manual.
Processed approximately 160 city contracts, 25
subpoenas -claims -summons, 400 public records
requests, 300 notarized documents, 95
resolutions/ordinances.
* Answered all incoming calls to City Hall.
a Processed all incoming mail.
Reduced the number of agendas, packets and
minutes copied and mailed by transitioning
public to electronic receipt of these documents.
2013-14 GOALS AND OBJECTIVES
Continue providing a high level of services
to the community, City Council, and City
staff.
Continue to identify cost savings and green
opportunities within the Department.
Continue to assist all City departments to
preserve essential documents by scanning
and indexing records into the City's
electronic archive.
• Continue to remain current with records
management best practices, election law,
and public records laws.
• Update and enhance the department's web
page with changes to the Municipal Code
and newly approved minutes.
• Continue to provide research assistance to
City staff, and timely responses to the
public.
• Cross train department staff to ensure
coverage of vital tasks.
• Conduct citywide training in records
management and contract processing.
• Transition from providing paper copies of
documents in response to public record
requests to electronic e-mail attachment
49
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
312,391
258,741
315,000
121.7%
262,100
20
Employee Benefits
61,597
52,367
52,000
99.3%
38,400
21
Insurance Benefits
40,165
82,538
68,330
82.8%
68,300
25
Workers Compensation Insurance
8,616
4,934
6,150
124.6%
8,200
27
Other Benefits and Deductions
4,610
4,721
3,200
67.8%
3,800
Total Personnel
427,379
403,301
444,680
110.3%
380,800
Operations & Maintenance
32
Contract Services- Prof essiona 1
13,080
48,200
45,615
94.6%
23,200
44
Rental Services
350
-
-
-
51
Services & Supplies -Travel
3,817
4,650
4,546
97.8%
2,200
53
Services & Supplies -Dues & Subscriptions
1,721
1,780
1,910
107.3%
1,200
54
Services & Supplie-Information Technology
24,680
25,899
25,899
100.0%
25,600
55
Other Services -Advertising
5,951
15,000
15,000
100.0%
15,000
56
Services & Supplies -Office
7,706
3,600
3,600
100.0%
3,500
91
Reimbursed to the General Fund
(108,112)
(68,600)
(68,600)
100.0%
(66,500)
92
Other Charges -Fleet Maintenance
8,781
7,123
7,123
100.0%
7,500
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
City Clerk
1
1
1
Deputy City Clerk
1
1
1
Secretary
1
1
1
Office Assistant
1
1
-
Receptionist
1
1
1
Total
5
5
4
50
COMMUNITY SERVICES
The Community Services Department is comprised of Administration, Senior Center,
Parks & Recreation, Library & Museum, Facilities & Public Art, and Marketing and
Community Relations.
These divisions work together to provide essential community services for the residents
and visitors of La Quinta. The Senior Center Division is responsible for providing
programs and services to adults 18 and older. The Parks Division handles the
maintenance of parks, sports facilities, and open space areas. The Recreation Division
creates and manages fitness, cultural, and sports programs for city residents. The Library
& Museum Divisions provide cultural and historical programming and amenities. The
Facilities and Public Art Division are responsible for the oversight and maintenance of
City buildings and public art spread throughout La Quinta. The Marketing Division promotes activities and economic
development to tourists and city residents. Administration oversees these divisions to form the Community Services
Department.
Administration: This department provides services and facilities that promote healthy living and builds a stronger
community. Provide support for the Community Services Commission; manages contracts providing services and joint use
agreements with other non-profit and governmental agencies. Promote recreation and encourages tourism through the
SilverRock Golf Course. Develop strategic plans for Community Services, Art in Public Places, Marketing and Community
Relations, and preventative maintenance of city facilities. Administration also manages and purchases artwork to enhance
the City's Public Art Collection.
Senior Center: Recreation programs and activities include fitness and wellness, sports, cultural arts, discussion groups,
movies, bridge programs, monthly events and luncheons. The Center offers numerous information services including Tax
Assistance, Imperial Irrigation District Energy Assistance Program, Mature Driver Program, Health Fairs, and the Office on
Aging Nutrition and Information Van.
Recreation Programs: Over 100 program offerings in fitness and health, arts, dance, music, and sports for residents of all
ages. Staff is the liaison to half dozen volunteer -led sports organizations. The department collaborates with other
recreation service providers such as the Boys and Girls Club of La Quinta, YMCA of the Desert, and the Desert Recreation
51
District and numerous community groups to provide programs. Community excursions, city-wide special events, and Fritz
Burns Pool and summer swim programs and sports programs are included this area.
Library: The La Quinta Library has the third highest circulation rate and the first largest youth circulation in Riverside
County. With thousands utilizing the library for a variety of services including story times, book clubs, teen programs and
education classes the Library offers far more that books.
Parks: The City has well maintained parks, sports facilities and majestic open space areas and trails overlooking the
Santa Rosa Mountains. All playground and recreation use areas are regularly inspected for safety. Parks create space for
public and private uses and events. Some of the activities held in parks include sports Humana Health and Well -Being Fair
and Walk, La Quinta Arts Festival and the City Birthday Party and Community Picnic. Staff works with the Friends of the
Bear Creek Trail and Nature Preserve to offer hikes and trail Events.
Museum: The Museum is home for exhibits on local and California history, arts, natural science programs and more.
Programs are in cooperation with the La Quinta Historical Society and the La Quinta Arts Foundation. Management
provided by Library Science and Services (LSSI).
Marketing and Community Relations: Market and promote the City to the community and promote tourism and
economic development. Coordinate with the Chamber of Commerce and other non -profits on community events.
Collaborate with local businesses on cooperative advertising for Humana Golf Tournament, La Quinta Arts Festival, BNP
Paribas Tennis Tournament, HITS and other large seasonal events.
Facilities: Keeping the City facilities clean and operating efficiently. The department is responsible for managing the
preventative maintenance, operations, renovation, and repairs of city buildings. The Division is also responsible for
preparing facilities for programmed activities such as meetings, classes and rental uses.
• Collaborated with the Chamber of Commerce for the
4 th of July Event
• Completed the Humana Healthy Events and
preparations for the Humana Golf Tournament
• Implemented an Adopt a Park Program for
community participation in park maintenance
• Developed and implemented a Community Services
Marketing Plan
• Partnered with the YMCA for the development of
youth sports programs and Fritz Burns Pool
programs
• Established staff participation in the weekly Farmer's
Market
• Promoted the Creativity in the Cove and Emerald
Gems golf exhibits at the Museum
• Increased digital marketing efforts with Facebook
and Twitter promotions
• Completed the 9/11 sculpture and Grandparent and
Child sculpture at the JEA Living Center
• Implemented video recording of City Council
meetings
• Updated the Art, Hiking, Parks and Biking Maps for
residents
• Updated and implemented rental, recreation, and
youth sports fees
• Initiated a Preventative Maintenance Assessment
for City Facilities
• Initiated improvements to City Hall HVAC system
• Initiated a Community Outreach effort to discuss
City Finances and Services with Residents
• Increased the City photography for promotional
efforts
• Promoted SilverRock golf course Walk the Rock and
Facebook initiation
• Promoted the new GoRequest application to
residents
52
• Develop digital marketing plan to expand online
promotions to residents and tourists
• Complete and implement a Preventative
Maintenance plan for City facilities
• Improve the Fritz Burns Pool and create more active
amenities for youth and families
Expand the La Quinta Senior Center to increase
fitness and wellness opportunities and a facility
name change
Continue efforts on ADA Improvements at parks and
City facilities
* Expand activities for the Humana Healthy Events
Improve and replace sections of the HVAC systems
at City Hall
* Promote the Museum Exhibits and programs
Provide staff training and development in recreation
management, facility and park maintenance, and
marketing and online promotions
Partner with the Friends of the Nature Preserve and
Cove Neighborhood Association on community
cleanups and hikes
Partner with the Mizell Senior Center on a luncheons
at the Senior Center
Continue to evaluate and, when applicable, partner
with outside groups to offer large scale endurance
events such as runs, bike tours, and triathlons in La
Quinta
Send out RFP and complete artwork on the Cove
Roundabout
Increase public awareness about the numerous
programs offered of the Library
53
COMMUNITY SERVICES
-ADMINISTRATION
101-3001-451
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
375,406
366,396
373,500
101.9%
303,700
20
Employee Benefits
78,838
65,582
88,332
134.7%
44,000
21
Insurance Benefits
73,069
83,009
74,929
90.3%
60,500
25
Workers Compensation Insurance
11,046
5,578
10,004
179.3%
7,200
27
Other Benefits and Deductions
5,510
5,395
5,425
100.6%
4,300
Operations & Maintenance
33
Contract Services
106,336
91,000
91,000
100.0%
91,000
43
Other Services
2,090
2,200
2,400
109.1%
2,400
51
Services & Supplies -Travel
10,740
15,600
15,600
100.0%
7,000
53
Services & Supplies -Dues & Memberships
31,366
18,865
18,900
100.2%
2,300
54
Services & Supplies -Information Technology
25,469
26,699
26,699
100.0%
23,400
55
Advertising
61
-
-
-
56
Services & Supplies -Office
12,619
12,700
9,800
77.2%
10,700
80
Other -Special Projects
211,055
293,197
250,383
85.4%
356,700
91
Reimbursed to the General Fund
(8,518)
-
-
(16,100)
92
Other Charges -Fleet Maintenance
16,333
15,227
15,227
100.0%
13,900
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Community Services Director
1
1
1
Senior Secretary
1
1
1
Office Assistant
1
1
-
Recreation Supervisor
1.5
1.5
0.5
Recreativion Coordinator
0.5
0.5
0.5
Total 5 5 3
54
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
153,164
163,600
163,600
100.0%
158,900
20
Employee Benefits
33,015
28,600
28,600
100.0%
23,400
21
Insurance Benefits
46,721
50,840
50,840
100.0%
50,700
25
Workers Compensation Insurance
4,590
2,500
2,500
100.0%
6,200
27
Other Benefits and Deductions
2,260
2,700
2,700
100.0%
2,300
Total Personnel
239,750
248,240
248,240
100.0%
241,500
Operations & Maintenance
32
Contract Services- Prof essiona I
-
4,300
4,300
100.0%
4,300
33
Contract Services- I nstru cto rs
22,704
30,000
21,000
70.0%
21,000
34
Contract Services -Technical
2,500
3,000
3,000
100.0%
3,000
41
Utilities
31,936
33,000
33,000
100.0%
33,000
42
Contract Services -Janitorial
21,836
24,200
24,200
100.0%
24,200
43
Other Services -Maintenance
4,099
5,900
5,900
100.0%
5,900
51
Services & Supplies -Travel
-
200
-
0.0%
200
53
Services & Supplies -Dues & Subscriptions
1,065
1,475
1,545
104.7%
1,600
54
Services & Supplies -Information Technology
14,062
14,787
14,787
100.0%
18,300
56
Services & Supplies -Office
25,559
32,350
23,700
73.3%
18,200
92
Other Charges -Fleet Maintenance
19,133
17,112
17,112
100.0%
14,000
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Senior Center Supervisor
1
1
1
Senior Center Activities Coordinator
1
1
1
Senior Center Office Assistant
1
1
1
Total
3
3
3
55
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
84,067
77,410
81,900
105.8%
83,100
20
Employee Benefits
11,992
10,350
10,350
100.0%
8,400
21
Insurance Benefits
14,726
17,120
20,397
119.1%
16,900
25
Workers Compensation Insurance
2,483
1,200
1,378
114.8%
16,500
27
Other Benefits and Deductions
2,933
2,300
1,845
80.2%
800
Total Personnel
116,201
108,380
115,870
106.9%
125,700
Operations & Maintenance
33
Contract Services- I nstru cto rs
46,842
48,900
50,000
102.2%
48,400
51
Services & Supplies -Special Events
7,662
5,500
5,200
94.5%
5,500
54
Services & Supplies -Information Technologies
4,687
4,929
4,929
100.0%
6,100
56
Services & Supplies -Office
16,544
12,500
12,000
96.0%
9,600
71
Capital Purchases
125,000
-
-
-
92
Other Charges -Fleet Maintenance
1,463
1,425
1,425
100.0%
2,800
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Recreation Supervisor
0.5
0.5
1
Recreation Activities Coordinator
0.5
0.5
0.5
Total
1
1
1.5
56
COMMUNITY
SERVICES -LIBRARY 101-3004-451
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
-
-
-
-
20
Employee Benefits
21
Insurance Benefits
25
Workers Compensation Insurance
27
Other Benefits and Deductions
Total Personnel
-
-
-
-
Operations & Maintenance
30
Contract Services
754,525
928,494
897,602
96.7%
906,600
41
Utilities
43,384
61,800
48,000
77.7%
57,500
42
Contract Services -Janitorial
23,981
24,000
33,500
139.6%
33,500
43
Other Services -Maintenance
8,622
20,000
17,650
88.3%
13,700
44
Rental Services
133,188
137,050
137,050
100.0%
137,100
52
Insurance
74,814
70,423
70,243
99.7%
55,300
56
Services & Supplies -Operating
179,311
200,200
200,200
100.0%
220,200
91
Reimbursed from the General Fund
(1,236,959)
(1,426,558)
(1,417,578)
99.4%
(1,437,200)
92
Other Charges -Fleet Maintenance
13,333
13,333
13,333
100.0%
13,300
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
The personnel at the Library are not City employees.
57
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
125,946
110,361
121,900
110.5%
90,300
20
Employee Benefits
26,034
22,144
24,850
112.2%
13,200
21
Insurance Benefits
23,641
22,733
25,430
111.9%
18,700
25
Workers Compensation Insurance
3,706
1,877
1,900
101.2%
2,800
27
Other Benefits and Deductions
1,913
1,779
1,800
101.2%
1,300
Operations & Maintenance
32
Contract Services- Prof essiona I Services
111,348
189,000
59,000
31.2%
59,000
34
Contract Services -Technical
378,480
334,880
425,000
126.9%
349,100
40
Utilities - Parks
237,292
263,070
228,400
86.8%
244,600
41
Utilities
669
600
1,600
266.7%
1,600
42
Contract Services -Janitorial
20,079
23,500
16,000
68.1%
16,000
43
Repair/Maintenance Agreements
23,140
19,000
15,000
78.9%
21,000
51
Services & Supplies
-
600
-
0.0%
1,000
54
Services & Supplies -Information Technology
6,328
5,422
5,422
100.0%
8,200
56
Services & Supplies
78,032
78,000
75,000
96.2%
74,000
91
Reimbursed to the General Fund
1,482
-
-
-
(3,200)
92
Other Charges
1,098
504,446
504,446
100.0%
505,000
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Maintenance Manager
0.25
0.25
0.25
Maintenance Foreman
0.25
0.25
Maintenance Worker 1
0.25
0.25
0.75
Golf & Park/Landscape Manager-SilverRock
0.6
0.6
Golf & Park/Landscape Manager -Parks
0.4
0.35
Total
1.35
1.75
1.35
58
Code Expenditure Classification
Personnel Services
10 Salaries & Wages
20 Employee Benefits
21 Insurance Benefits
25 Workers Compensation Insurance
27 Other Benefits and Deductions
Operations & Maintenance
30 Contract Services
32 Contract Services -Museum Consultant
33 Contract Services -Credit Card Fees
34 Contract Services -Technical
41 Utilities
42 Contract Services -Janitorial
43 Repair/Maintenance Agreements
52 Insurance
54 Services & Supplies -Information Technology
56 Services & Supplies
71 Machinery & Equipment
91 Reimbursed to the General Fund
92 Other Charges
Personnel Schedule
The personnel at the Museum are not City employees.
Actual Amended Estimated % of Adopted
Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
14,807
19,742
19,742
100.0%
175,000
183,250
183,250
100.0%
183,300
139
1,400
1,400
100.0%
500
8,185
8,100
8,100
100.0%
8,000
20,373
23,400
20,900
89.3%
21,900
14,326
14,000
14,000
100.0%
10,500
3,908
10,650
10,000
93.9%
9,700
25,483
24,130
24,130
100.0%
18,900
2,295
1,577
1,577
100.0%
-
137
200
200
100.0%
200
-
-
-
0.0%
25,000
(267,986)
(270,040)
(270,040)
100.0%
(281,300)
3,333
3,333
3,333
100.0%
3,300
Actual Actual Adopted
2011-12 2012-13 2013-14
59
Actual Amended Estimated % of Adopted
Code
Expenditure Classification
Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
Personnel Services
10
Salaries & Wages
- - - 32,800
20
Employee Benefits
4,800
21
Insurance Benefits
8,600
25
Workers Compensation Insurance
1,000
27
Other Benefits and Deductions
500
Operations & Maintenance
33 Contract Services -Community Support 162,000
51 Services & Supplies 10,500
53 Services & Supplies -Dues & Subscriptions 67,600
54 Services & Supplies -Information Technology 4,600
55 Other Services- M a r keting 244,500
56 Services & Supplies 300
92 Other Charges 900
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
Recreation Supervisor - - 0.5
Total 0.5
Note: This Division was previously located in the City Manager's office.
60
Actual Amended Estimated % of Adopted
Code
Expenditure Classification
Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
Personnel Services
10
Salaries & Wages
- - - 152,400
20
Employee Benefits
22,400
21
Insurance Benefits
39,700
25
Workers Compensation Insurance
4,700
27
Other Benefits and Deductions
2,200
Operations & Maintenance
34
Contract Services -Technical
34,900
41
Utilities
147,500
42
Maintenance Services
37,500
43
Other Maintenance
60,000
44
Rental Services
671,400
51
Services & Supplies
1,000
53
Services & Supplies -Dues & Subscriptions
-
54
Services & Supplies -Information Technology
14,000
55
Other Services -Marketing
56
Services & Supplies
6,600
71
Furniture
10,000
91
Reimbursed to the General Fund
(100,000)
92
Other Charges
29,600
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
Golf & Park/Landscape Manager -Parks - - 0.3
Facilities Manager Coordinator 1
Maintenance Worker 1
Total 2.3
Note: This Division was previously located in the Building & Safety department
61
0000,
N-
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62
FINANCE DEPARTMENT
The department's primary purpose is to act as the financial steward of publicly entrusted
resources and to provide a wide variety of support functions generally encompassed by
finance. The department provides support throughout the organization, and assists
members of the public with accessing city services and information. These functions are
critical to the City's fiscal integrity and fiscal stability, as well as the City s ability to
consistently deliver the high quality municipal services its residents have grown to expect.
The Finance Department is a General Government Support function. The Department has 7
full-time staff members composed of two management, and five prof essiona I/cl e rica I positions. The Department is
responsible for accounting, preparation and coordination of the City's annual operating budget and capital improvement
programming, business licensing, revenue collections, debt management, prepares and issues financial reports, and
administers the disbursement of City funds in accordance with adopted fiscal policies and internal control procedures.
Program activities for the department include: Financial planning and reporting, preparation and coordination of the annual
budget, preparation and issuance of the comprehensive annual financial report (CAFR), coordination of other annual and
special audits, processing the City's employee payroll, filing monthly and annual reports with taxing authorities and
regulatory agencies, coordinating employee benefit coverage and reporting with the Human Resources department,
processing payments for insurance benefits and payroll taxes withheld, providing payroll statistics to various departments
and agencies, processing the City's accounts payable and issuance of checks to vendors, reviewing internal controls and
adhering to established procedures.
Administration
The Finance Department provides overall management of the Finance Department's operations, facilitates City-wide
financial planning, coordinates the financing of City projects, and provides City management with current information
concerning economic conditions and legislative impacts to La Quinta.
Accounting -Recurring Expenditures
provides financial services including accounts payable and payroll processing. Included in this function are the bi-weekly
processing of payroll, processing of vendor payments, travel and expense reports, cash and investments, and is responsible
for the preparation of the comprehensive annual financial report.
63
Accounting -General Ledger Maintenance
The Finance Department provides for the maintenance of the general ledger including account and subsidiary ledger
reconciliations, accounts receivable, and fixed assets management. Additionally, reconciles and reports on grants, and CIP
and non-CIP projects. Further responsibilities include maintaining the City's financial systems, providing internal controls
over all financial functions, and ensuring grant compliance.
Budget
The Finance Department prepares the City's annual budget. The Finance Department coordinates the development and
ongoing monitoring of the City-wide operating and capital budgets, provides financial analysis in a variety of areas including
legislative impacts, provides financial reports for internal and external users and provides debt management for all
outstanding bond issues.
Business/Animal License
The Finance Department is responsible for licensing every type of business conducting business within the City limits and
ensures that animal licenses are issued and renewed on a timely basis.
2012-13 HIGHLIGHTS
• Continued to receive the Certificate of Achievement
for Excellence in Financial Reporting from the
Government Finance Officers Association.
• Continued efforts to diversify the City's investment
portfolio
• Prepared monthly Revenue and Expenditure reports.
• Continued to revise the City's purchasing ordinance
for new purchasing thresholds and other changes to
enhance the purchasing function.
• Prepared monthly Treasurer's reports for the
Investment Advisory Board and the City.
• Prepared State Controller Report for the City.
• Prepared annual Street Report for the City.
• Prepared mid -year budget report and made
recommendations to the City Council.
• Prepared capital improvement report monthly.
• Monitored cash balances and invested idle cash in
permissible investments.
• Prepared warrant registers and reviewed warrants
to ensure appropriate expenditures of City
resources.
• Reformatted budget document to increase
transparency of financial matters.
• Updated the investment policy to incorporate and
update for current practices and standards.
• Implemented short-term rental program to increase
Transient Occupancy Tax revenue.
Assisted the City Manager in the preparation of a
balanced budget and maintain established operating
reserves for contingencies.
2013-14 GOALS AND OBJECTIVES
Maintain the City's fiscal health and provide
adequate resources to fund City services to the
community.
Perform financial responsibilities in accordance with
statutory regulations and standards promulgated by
professional regulatory agencies.
Account for the City's fiscal activities in an accurate
and timely manner within generally accepted
accounting principles (GAAP) and other legal
requirements.
• Prepare the City's financial statements internally in a
timely manner.
• Safeguard the City's assets and invest available cash
within the City's adopted investment policy.
• Provide financial services such as accounts payable,
payroll, cash receipting, to all City departments.
• Revise finance policies and procedures to ensure
that "best practices" for municipal finance are
incorporated.
• Issue a Request for Proposal for financial software to
streamline financial accounting and ensure efficient
and accurate procedures are in place.
• Continue to improve the formatting of the operating
and capital improvement budgets.
• Evaluate and update internal control policies and
procedures.
64
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
575,808
583,300
583,300
100.0%
574,100
20
Employee Benefits
121,314
103,700
103,700
100.0%
83,600
21
Insurance Benefits
101,202
120,850
120,850
100.0%
120,500
25
Workers Compensation Insurance
16,962
8,900
8,900
100.0%
14,400
27
Other Benefits and Deductions
8,585
8,400
8,400
100.0%
8,300
Operations & Maintenance
30 Contract Services
31 Contract Services
32 Professional Services
51 Services & Supplies -Travel
53 Services & Supplies
54 Services & Supplies -Information Technology
55 Other Services
56 Services & Supplies
91 Reimbursed to the General Fund
92 Other Charges
5,908
11,000
4,154
37.8%
32,255
33,100
30,516
92.2%
39,425
35,630
35,630
100.0%
4,392
5,050
1,425
28.2%
6,455
6,235
5,740
92.1%
32,812
34,519
34,519
100.0%
1,619
1,900
1,900
100.0%
2,941
4,300
300
7.0%
(239,507)
(249,002)
(249,002)
100.0%
13,171
11,397
11,397
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Finance Director
1
1
1
Accounting Manager
1
1
1
Financial Services Assistant
1
1
1
Senior Secretary
1
1
1
Account Technician
1
1
1
Senior Account Clerk
2
2
2
Total
7
7
7
41,000
33,100
41,000
5,100
5,900
42,700
1,900
300
(69,800)
13,200
65
CENTRAL SERVICES
101-4002-415
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
20
Employee Benefits
21
Insurance Benefits
25
Workers Compensation Insurance
27
Other Benefits and Deductions
Total Personnel
-
-
-
-
Operations & Maintenance
41
Utilities
65,245
87,150
80,000
91.8%
85,000
43
Repair/Maintenance Agreements
81,176
75,620
75,600
100.0%
48,400
51
Services & Supplies -Postage
24,561
35,000
3,500
10.0%
35,000
53
Services & Supplies -Membership Dues
100
100
110
110.0%
100
54
Services & Supplies -Information Technology
64,593
65,887
65,887
100.0%
65,900
56
Services & Supplies -Office Supplies
24,935
24,800
24,800
100.0%
24,800
91
Reimbursed to the General Fund
(17,251)
(10,150)
(10,150)
100.0%
(34,100)
92
Other Charges
18,928
20,422
20,422
100.0%
20,800
95
Transfers Out
2,000
2,000
2,000
100.0%
2,000
Personnel Schedule
Actual Actual Adopted
2011-12 2012-13 2013-14
Note: There are no salaries and benefits allocated to this Division.
M
Actual
Amended
Estimated
% of Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget Budget
2011-12
2012-13
2012-13
Expended 2013-14
Personnel Services
10
Salaries & Wages
182,917
189,200
205,938
108.8%
20
Employee Benefits
38,866
33,950
34,046
100.3%
21
Insurance Benefits
32,660
34,750
32,057
92.3%
25
Workers Compensation Insurance
5,396
2,900
5,216
179.9%
27
Other Benefits and Deductions
2,706
2,700
2,613
96.8%
Total Personnel
262,545
263,500
279,870
106.2%
Operations & Maintenance
43
Repair/Maintenance Agreements
399
1,000
664
66.4%
51
Services & Supplies -Travel
3,665
3,600
1,965
54.6%
53
Services & Supplies -Membership Dues
661
1,450
150
10.3%
54
Services & Supplies -Information Tech Charges
4,687
9,908
9,912
100.0%
56
Services & Supplies -Office Supplies
4,453
8,000
4,675
58.4%
91
Reimbursed to the General Fund
(54,938)
(50,509)
(50,509)
100.0%
92
Other Charges
4,390
2,849
2,849
100.0%
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
Building and Safety Director 1 1 0
Counter Technician 1 1 0
Total 2 2 0
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department
67
Actual
Amended
Estimated
% of Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget Budget
2011-12
2012-13
2012-13
Expended 2013-14
Personnel Services
10
Salaries & Wages
316,244
322,300
334,505
103.8%
20
Employee Benefits
67,135
57,800
52,333
90.5%
21
Insurance Benefits
59,363
77,080
57,513
74.6%
25
Workers Compensation Insurance
9,329
4,900
8,188
167.1%
27
Other Benefits and Deductions
4,740
4,700
4,533
96.4%
Total Personnel
456,811
466,780
457,072
97.9%
Operations & Maintenance
33
Contract Services -Plan Check
87,819
30,000
65,000
216.7%
51
Services & Supplies -Travel
7,558
8,600
6,868
79.9%
53
Services & Supplies -Membership Dues
429
2,600
555
21.3%
54
Services & Supplies -Information Technology
25,781
22,180
100,406
452.7%
56
Services & Supplies
-
1,200
29,100
2425.0%
91
Reimbursed to the General Fund
(10,606)
-
-
92
Other Charges
17,128
13,252
13,251
100.0%
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Plans Examiner/Inspection Supervisor
1
1
0
Building Inspector 11
2
2
0
Counter Technician
1
1
0
Office Assistant
0.5
0.5
0
Total
4.5
4.5
0
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department
68
Code Expenditure Classification
Personnel Services
10 Salaries & Wages
20 Employee Benefits
21 Insurance Benefits
25 Workers Compensation Insurance
27 Other Benefits and Deductions
Actual
Amended
Estimated
% of Adopted
Expense
Budget
Expense
Budget Budget
2011-12
2012-13
2012-13
Expended 2013-14
574,278
600,600
571,834
95.2%
120,880
106,800
87,379
81.8%
120,524
145,550
97,211
66.8%
16,000
9,200
14,136
153.7%
8,456
8,700
12,744
146.5%
Operations & Maintenance
31
Contract Services-Admin Citation
35,539
20,000
14,376
71.9%
34
Contract Services -Technical
5,203
8,000
6,000
75.0%
42
Contract Services -Abatement
14,016
29,800
15,000
50.3%
51
Services & Supplies -Travel
4,450
4,400
4,000
90.9%
53
Services & Supplies -Membership Dues
2,559
6,400
6,000
93.8%
54
Services & Supplies -Information Technology
39,843
41,896
41,896
100.0%
56
Services & Supplies -Office Supplies
2,197
9,950
8,979
90.2%
92
Other Charges
57,552
50,657
50,657
100.0%
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Community Safety Manager
1
1
0
Senior Code Compliance Officer
1
1
0
Code Compliance Officer 11
2
2
0
Code Compliance Officer 1
1
1
0
Counter Technician
1
1
0
Office Assistant
0.5
0.5
0
Animal Control/Code Compliance Officer
2
2
0
Total 8.5 8.5 0
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department
69
Actual
Amended
Estimated
% of Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget Budget
2011-12
2012-13
2012-13
Expended 2013-14
Personnel Services
10
Salaries & Wages
197,254
199,500
201,933
101.2%
20
Employee Benefits
40,345
34,600
24,966
72.2%
21
Insurance Benefits
38,610
51,250
30,340
59.2%
25
Workers Compensation Insurance
4,873
3,100
3,708
119.6%
27
Other Benefits and Deductions
2,860
2,900
2,781
95.9%
Total Personnel
283,942
291,350
263,728
90.5%
Operations & Maintenance
33
Contract Services -Veterinarian
2,956
5,000
2,000
40.0%
44
Rent -Uniforms
1,122
1,760
7,222
410.3%
51
Services & Supplies -Travel
86,960
103,400
86,155
83.3%
53
Services & Supplies -Membership Dues
971
1,300
840
64.6%
54
Services & Supplies
14,062
14,787
14,784
100.0%
56
Services & Supplies
931
1,740
743
42.7%
92
Other Charges
38,985
34,873
34,873
100.0%
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Animal Control Officer 11
1
1
0
Animal Control/Code Compliance Officer
2
2
0
Total
3
3
0
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department
70
Actual
Amended
Estimated
% of Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget Budget
2011-12
2012-13
2012-13
Expended 2013-14
Personnel Services
10
Salaries & Wages
112,014
115,000
124,605
108.4%
20
Employee Benefits
23,740
20,550
22,126
107.7%
21
Insurance Benefits
32,576
33,930
31,451
92.7%
25
Workers Compensation Insurance
3,304
1,800
3,153
175.2%
27
Other Benefits and Deductions
1,626
1,700
1,549
91.1%
Operations & Maintenance
34 Contract Services -Technical
41 Utilities
42 Maintenance Services -Janitorial
43 Repair/Maintenance Agreements
44 Rent
54 Services & Supplies -Information Tech Charges
56 Services & Supplies -Office Supplies
91 Reimbursed to the General Fund
92 Other Charges
14,461
9,900
6,526
65.9%
130,744
185,500
103,735
55.9%
56,236
56,500
31,816
56.3%
52,902
89,470
106,110
118.6%
673,521
673,630
578,647
85.9%
9,375
9,858
9,864
100.1%
1,779
9,100
745
8.2%
(557,286)
(233,839)
(233,839)
100.0%
28,403
27,816
28,370
102.0%
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
Facilities Manager Coordinator 1 1 0
Maintenance Worker 1 1 0
Total 2 2 0
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department.
71
Code Expenditure Classification
Personnel Services
10 Salaries & Wages
20 Employee Benefits
21 Insurance Benefits
25 Workers Compensation Insurance
27 Other Benefits and Deductions
Operations & Maintenance
36 Contract Services -Officers
41 Utilities
42 Utilities
43 Repair/Maintenance Agreements
44 Rental Services
51 Services & Supplies -Volunteers
54 Services & Supplies -Information Technology
55 Other Services- M a r keting
56 Services & Supplies -Office Supplies
92 Other Charges
Actual Amended Estimated % of Adopted
Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
11,898,391
12,579,676
12,132,871
96.4%
13,217,200
16,761
29,175
26,000
89.1%
-
12,349
13,512
6,500
7,128
13,050
1,250
9.6%
80,441
108,331
100,000
-
3,838
13,625
2,000
14.7%
13,500
1,382
7,848
7,848
100.0%
7,800
976
5,000
-
0.0%
5,000
9,351
11,000
11,000
100.0%
-
40,606
34,274
34,274
100.0%
34,600
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Patrol Officer
31
31
31
School Resource Officer
3
3
3
Target Team
6
6
6
Motor Officer
4
4
4
Narcotics Task Force Officer
1
1
1
Gang Task Force Officer
1
1
1
Dedicated Lieutenant
1
1
1
Dedicated Sergeant
2
2
2
Community Service Officer
5
5
5
Commercial District Officer
1
1
1
Total 55 55 55
Note: The positions above are County employees.
72
Code Expenditure Classification
Personnel Services
10 Salaries & Wages
20 Employee Benefits
21 Insurance Benefits
25 Workers Compensation Insurance
27 Other Benefits and Deductions
Operations & Maintenance
33 Contract Services -Fire Services
34 Contract Services- Fitness Equipment Maintenance
36 Contract Services -Humana
41 Utilities
42 Contract Services -Pest Control
43 Repair/Maintenance Agreements
51 Services & Supplies -Special Events
52 Insurance
53 Services & Supplies -Printing
56 Services & Supplies -Small Tools/Equipment
71 Capital -Machinery & Equipment
91 Reimbursed to the General Fund
92 Other Charges
Actual Amended Estimated % of Adopted
Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
4,349,738
4,796,569
4,768,258
355
1,500
1,500
15,204
32,465
30,103
38,976
36,000
39,050
1,961
3,000
3,000
18,037
45,000
16,500
871
20,000
875
21,771
3,500
21,800
831
-
-
712
0
2,700
71
36,959
-
78,672
79,745
79,745
8,969
11,911
8,969
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Captain
3
3
3
Medic Engineer
2
2
2
Engineer
6
6
6
Fire Fighter 11 - Medics
6
6
6
Fire Fighter 11
7
7
7
Fire Service Inspector
1
1
1
Total
25
25
25
Note: The positions listed above are County employees.
99.4% 5,096,200
100.0%
1,500
92.7%
34,400
108.5%
36,000
100.0%
3,000
36.7%
45,000
4.4%
-
622.9%
20,000
3,500
0.0%
-
100.0%
-
75.3%
12,800
73
Code Expenditure Classification
Personnel Services
10 Salaries & Wages
20 Employee Benefits
21 Insurance Benefits
25 Workers Compensation Insurance
27 Other Benefits and Deductions
Actual
Amended
Estimated
% of Adopted
Expense
Budget
Expense
Budget Budget
2011-12
2012-13
2012-13
Expended 2013-14
79,372
80,400
69,098
85.9%
16,825
14,450
8,316
57.6%
17,600
17,220
9,551
55.5%
2,341
1,200
1,531
127.6%
1,151
1,200
1,002
83.5%
Operations & Maintenance
33
Contract Services- I nstru cto rs
15,868
18,300
785
4.3%
41
Utilities
14,515
31,700
12,701
40.1%
43
Repair/Maintenance Agreements
640
2,000
696
34.8%
51
Services & Supplies -Travel
2,496
9,200
1,181
12.8%
53
Services & Supplies -Membership Dues
737
1,500
773
51.5%
54
Services & Supplies -Information Tech Charges
5,595
4,929
4,932
100.1%
56
Services & Supplies -Office Supplies
11,629
7,300
2,975
40.8%
71
Capital Purchases -Machinery & Equipment
31,260
10,000
-
0.0%
92
Other Charges
17,427
18,023
20,264
112.4%
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
Emergency Services Coordinator 1 1 0
Total 1 1 0
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department.
74
COMMUNITY DEVELOPMENT
The Community Development Department is comprised of four divisions;
Planning, Building, Code Compliance/Animal Control and Emergency Services.
The Planning Division is responsible for implementing the regulations of the
Zoning Code and the goals/policies/objectives of the General Plan as well as
administering entitlement permits (i.e. site development permits, conditional
use permits, sign permits, temporary use permits). The Building Division is
responsible for the issuance of building permits, administration and
enforcement of building codes and ordinances for construction, and use and
occupancy of buildings within the City of La Quinta. The Code
Compliance/Animal Control Division administers a program that enforces
property maintenance standards, land use, zoning, abandoned vehicles, and
building regulations. This division also provides field services, enforces animal licensing and leash laws, investigates animal
abuse reports and barking/aggressive dogs, and nuisance complaints. The Emergency Services Division is responsible for
the City and community's preparation and response to natural and manmade disasters and emergencies.
Administration: Provides overall management of the Community Development functions; closely monitors staffing levels,
and procedures to ensure efficiency of operations and compliance with applicable laws;
Planning: Primary function is to promote and enhance the well-being of residents, visitors, property owners, and businesses
of the City of La Quinta. Accomplishes this mission through programs that encourage high quality development as well as
maintenance and revitalization of existing neighborhoods and commercial districts. Responsible for preparing, maintaining,
and implementing the General Plan and the zoning code for the City of La Quinta. Depending on the nature of a proposal,
development approval may be issued by the Community Development Director, the Planning Commission, or the City
Council.
Building: Provides plan check and inspection services for all new construction, remodels, and additions throughout La
Quinta, enforcing the provisions of the current California Administrative, Building, Residential, Mechanical, Electrical,
Plumbing, and Energy Codes (the California Building Standards Code). Enforces the mandatory residential and non-
residential provisions of the 2010 California Green Building Standards Code (CAL Green). Assists code compliance in cases
involving structural violations, general construction issues, and municipal code provisions. Provides a series of handouts
75
and pre -designed specifications to assist homeowners and contractors with their projects. Serves as building code resource
to contractors, architects, engineers, developers, business owners, and homeowners.
Code Compliance/Animal Control: Ensures City code compliance in the areas of vehicle and weed abatement, business
license, signage, non -permitted structures, zoning violations, and other public nuisances. Provides seven days a week
coverage and 24-hour emergency response. Processes animal control cases.
Provides low-cost rabies clinics. Investigates cases of animal neglect and
abuse. Investigates cases of unsanitary premises due to excessive animal
feces.
Emergency Services: Prepares response plans, programs, facilities, equipment,
and procedures for major catastrophic events. Coordinates response planning
with surrounding agencies, county, region, & state. Maintains all emergency
services equipment, radios, emergency citizen notification systems, and
software.
2012-13 HIGHLIGHTS
Maintained Department expenditures within the
approved budget
Improved emergency response communication
coordination by incorporating La Quinta volunteer
amateur radio operators into County -wide R.A.C.E.S.
(Radio Amateurs in Civil Emergency Service) network
* Gained compliance on an estimated 2,600 public
nuisances
9 Gained compliance on an estimated 185 vehicle
violations
9 Gained compliance on an estimated 140 weed
abatements
9 Conducted an estimated 9,300 follow up inspections
Continued field use of laptop computers to increase
officer efficiency
Projected issuance of more than 1,100 various types of
building permits with an estimated valuation of more
than $34,000,000
@ Conducted an estimated 4,700 on -site building
inspections
@ Coordinated with other Departments to facilitate and
expedite the permit issuance function
Consolidated customer counter staff for all Building,
Planning, and development -related Public Works
services (the Permit Center), including Code
Compliance and Animal Control services
9 Processed an estimated 4,700 animal control cases
o Provided two low-cost rabies clinics
* Continued to provide after-hours emergency animal
control services
* Provided staff support for the Animal Campus
Commission
o Participated in The Great California ShakeOut
Earthquake disaster drill
Continued to provide training to staff on a multi -
departmental basis including SEMS, NIMS, ICS, & EOC
Operations
Provided a Community Emergency Response Team
(CERT) seminar in November, training 17 interested
citizens
Expanded emergency supply of food and water for use
during a major disaster, and increased storage capacity
for perishable items
Increased staff training through attendance at
California Emergency Services Association and the
International Association of Emergency Managers
annual conferences
Provided First Aid, CPR, and AED training for City staff
and volunteers
Presented emergency preparedness seminars to
various homeowner associations
Procured Federal Homeland Security Grant
reimbursement for purchase of emergency
preparedness and response supplies
76
a Continued administration of and completed Housing
Element Update
• Identified and implemented cost saving opportunities
within the department
• Completed updates to Title 9 (Zoning) of the City's
Municipal Code
• Continued to update and enhance Department's Web
pages and explore new information technology to
streamline processes and increase efficiency
Continued ongoing revisions of Department
applications and information brochures to insure
efficient processing of development projects
* Completed the 2035 General Plan Update and
Greenhouse Gas Reduction Plan in accordance with AB
32 and administration of consultant contract
2013-14 GOALS AND OBJECTIVES
Continue to enhance emergency preparedness
internally and in the private sector through community
outreach
Continue to improve emergency food and water
supplies for use during a major disaster, and increase
storage capacity for perishable items
Continue to provide mandated training to increase the
ability of staff to respond to a major catastrophe and
keep city eligible for Federal grants and disaster
reimbursements
9 Participate in The Great ShakeOut state-wide
emergency response exercise
Increase staff readiness to respond to emergency
situations by designing and conducting training drills,
which will include simulated activation of the
Emergency Operations Center
@ Provide First Aid, CPR, and AED training for City staff
and volunteers
Continue to provide CERT training at minimal cost for
all interested citizens
* Continue to expand the PREP program
Began Zoning Ordinance review and revision for
compliance with 2035 General Plan Update
Completed the Historic Resource Survey Digitization
and Website Enhancement Project and administration
of consultant contract/grant
* Assisted Department of Finance in preparation of
annual state population estimates
Coordinated with the County EDA to monitor fiscal
year 2012-2013 CDBG projects and obtain CDBG funds
for fiscal year 2013-2014
Began comprehensive review and revision of
development permit review and approval procedures
including use of interdepartmental permit tracking
software, a one -stop development services counter
and enhanced online interaction and accessibility
Apply for additional Federal Homeland Security Grant
reimbursement monies
Continue to explore ways to improve services provided
to the public including enhanced development -related
informational brochures, handouts and Web site
accessibility
Continue to identify cost savings opportunities within
the Department
Complete comprehensive review and revision of
development permit and approval procedures
including installation of interdepartmental permit
tracking software, establishment of a one -stop
development services counter and enhanced online
interaction and accessibility
Continue to monitor, review and assist with City's
administration of the Coachella Valley Multi -Species
Habitat Conservation Plan
Coordinate with the County EDA to monitor fiscal year
2013-2014 CDBG projects and obtain CDBG funds for
fiscal year 2014-2015
Complete Zoning Ordinance review and revision for
compliance with 2035 General Plan Update
77
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
410,439
436,172
426,700
97.8%
442,800
20
Employee Benefits
86,335
74,871
60,895
81.3%
59,500
21
Insurance Benefits
57,920
67,247
81,593
121.3%
59,300
25
Workers Compensation Insurance
11,974
6,359
6,200
97.5%
6,900
27
Other Benefits and Deductions
6,097
6,081
5,900
97.0%
5,900
Operations & Maintenance
32
Professional Services
165,207
220,715
190,000
86.1%
33
Other Outside Services -Recycling
20,000
-
-
-
51
Services & Supplies -Travel
6,990
9,100
7,525
82.7%
9,100
53
Services & Supplies -Membership Dues
1,385
7,845
1,845
23.5%
2,700
54
Services & Supplies -Information Technology
18,750
19,737
18,750
95.0%
14,300
55
Advertising
7,739
7,500
7,500
100.0%
7,500
56
Services & Supplies -Office Supplies
2,970
3,500
2,500
71.4%
12,000
91
Reimbursed to the General Fund
(76,129)
(17,004)
(17,004)
100.0%
(30,200)
92
Other Charges
5,854
5,698
5,854
102.7%
4,400
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Community Development Director
1
1
1
Community Development Manager
1
1
1
Executive Secretary
1
1
0
Secretary
1
1
0.85
Building Official/Emergency Manager
0
0
0.5
Total
4
4
3.35
78
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
367,524
402,404
363,000
90.2%
322,600
20
Employee Benefits
78,156
73,855
73,855
100.0%
47,400
21
Insurance Benefits
50,398
80,683
74,455
92.3%
68,900
25
Workers Compensation Insurance
10,842
6,123
6,123
100.0%
8,200
27
Other Benefits and Deductions
3,839
4,357
4,357
100.0%
3,200
Operations & Maintenance
32
Professional Services
4,900
5,207
7,500
144.0%
32,500
51
Services & Supplies -Travel
622
1,000
600
60.0%
10,200
53
Services & Supplies -Membership Dues
3,431
3,800
3,500
92.1%
3,800
54
Services & Supplies -Information Technology
23,437
24,644
23,437
95.1%
24,400
91
Reimbursed to the General Fund
(76,292)
(38,071)
(38,071)
100.0%
(71,200)
92
Other Charges
7,317
7,123
7,317
102.7%
7,500
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Principal Planner
2
2
1
Associate Planner
1
1
1
Assistant Planner
1
1
1
Housing Coordinator
0
0
1
Total
4
4
4
79
Actual Amended Estimated % of Adopted
Code
Expenditure Classification
Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
Personnel Services
10
Salaries & Wages
425,000
20
Employee Benefits
62,400
21
Insurance Benefits
102,800
25
Workers Compensation Insurance
12,400
27
Other Benefits and Deductions
6,200
Operations & Maintenance
33
Contract Services
115,000
51
Services & Supplies -Travel
8,800
53
Services & Supplies -Membership Dues
2,600
54
Services & Supplies -Information Technology
36,600
56
Services & Supplies -Office Supplies
1,200
91
Reimbursed to the General Fund
-
92
Other Charges
18,300
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Plans Examiner Supervisor
0
0
1
Building Inspector 11
0
0
2
Permit Technician
0
0
3
Total
0
0
6
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department.
80
Actual Amended Estimated % of Adopted
Code
Expenditure Classification
Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
Personnel Services
10
Salaries & Wages
336,100
20
Employee Benefits
48,900
21
Insurance Benefits
85,400
25
Workers Compensation Insurance
10,300
27
Other Benefits and Deductions
4,900
Operations & Maintenance
31
Contract Services - Admin Citation
20,000
33
Contract Services
5,000
34
Contract Services - Technical
10,000
42
Maintenance Services
29,800
44
Rent - Uniforms
1,500
51
Contract Services
120,400
53
Services & Supplies -Membership Dues
7,700
54
Services & Supplies -Information Technology
30,500
56
Services & Supplies -Office Supplies
5,800
92
Other Charges
79,300
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Animal Control/Code Compliance Supervisor
0
0
1
Animal Control/Code Compliance Officer 1
0
0
4
Total
0
0
5
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department.
81
Actual Amended Estimated % of Adopted
Code
Expenditure Classification
Expense Budget Expense Budget Budget
2011-12 2012-13 2012-13 Expended 2013-14
Personnel Services
10
Salaries & Wages
74,500
20
Employee Benefits
10,900
21
Insurance Benefits
11,400
25
Workers Compensation Insurance
1,300
27
Other Benefits and Deductions
1,100
Operations & Maintenance
33
Contract Services
20,100
41
Utilities
30,000
51
Services & Supplies -Travel
9,200
53
Services & Supplies -Membership Dues
1,300
54
Services & Supplies -Information Technology
4,000
56
Services & Supplies -Office Supplies
7,300
71
CERT Supplies
10,000
92
Other Charges
18,100
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Building Official/Emergency Manager
0
0
0.5
Secretary
0.85
Total
0
0
1.35
Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Department.
82
PUBLIC WORKS
The Public Works Department is comprised of Administration, Development Services, Street Maintenance, Landscape &
Lighting District, and Engineering Services.
These divisions work together to keep the City of La Quinta beautiful, well -maintained, and
safe. Engineering Services is responsible for designing and building sidewalks, roads and
bridges; and working on signal lights to ensure traffic runs smoothly. Street Maintenance
crews handle a variety of tasks beyond street sweeping and upkeep of medians and parkways;
they also respond to requests for service throughout the City at parks, retention basins, and
commercial areas. Development Services ensures our development in La Quinta is done
properly as it relates to streets, grading, and storm water drainage. Administration oversees
these divisions to form a Public Works Department that provides world class service.
Administration: Directs all facets of operations, sets priorities, and assigns resources. Responsible for evaluating services,
interpreting policies, developing comprehensive programs tailored to community needs, recommending and prioritizing
projects based on anticipated demands, and performing long range planning and strategic programming of projects.
Represents the City on various boards and provides legislative representation as required.
Development Services: Reviews hydrology and hydraulics reports, water quality management plans, traffic studies,
preliminary precise grading plans and writes conditions of approval for entitlement of development projects. Plan checks
all land actions and improvement plans associated with development. Reviews and issues encroachment and haul permits
and coordinates the City's storm water quality (NPDES) programs. Also responsible for Developer Impact Fee (DIF)
reimbursement agreements, subdivision improvement agreements and maintenance
agreements.
Street Maintenance: Responsible for the maintenance and repair of all City paved/improved
roads. The division performs various types of pavement preservation and rehabilitation work,
sidewalk repair and replacement, roadway marking maintenance and replacement, and also
provides emergency response to roadway clearing or closing/diverting.
Maintenance Services — Landscape & Lighting District: Administers landscape maintenance
contract for medians, parkways and retention basins. Administers City-wide landscape lighting
contract. Provides graffiti removal and oversees commercial graffiti abatement program.
Coordinates fleet maintenance for all City vehicles. Maintains City storm drain system,
including inlets, outlets, and public retention basins.
83
Engineering Services: Administers the planning, design, construction and cost tracking of Capital Improvement Plan
projects. In charge of transportation system improvements and operations. Provides coordination with federal, state, and
local agencies relating to grant funding and compliance. Inspects private and permitted public construction projects in
accordance with approved plans and specifications and other City standards and regulations.
2012/13 HIGHLIGHTS
Received 2011 Student Outreach Program APWA
Award for its summer intern program for high school
students interested in engineering and Public Works
Updated Pavement Management Program (PIVIP)
and slurry sealed and re -striped streets for fiscal
years 2013 through 2017
Retrofitted three heavy duty on -road diesel vehicles
with emission control systems after securing grant
from AQMD
Bid and awarded new contract for street sweeping
services; eliminated one contract by utilizing existing
street sweeping equipment and proposed street
sweeping every other week as an additional cost
savings measure
Implemented requirements related to the NPDES
and new Statewide General Construction Permits to
protect storm water quality
Continued to conserve water by coordinating City's
Water Management Program with Coachella Valley
Water District
• Accepted new medians for Jefferson Street between
Vista Grande and Westward Ho; and Washington
Street in front of St. Frances of Assisi Church
• Successfully negotiated replacement contract with
bonding company in order to complete the Adams
Street Bridge with minimal delay
• Completed construction of Fred Waring Drive
Median Landscaping Improvements between
Washington Street and Adams Street
• Completed 2012 Development Impact Fee Update
• Completed City's Comprehensive Fee and Rate
Study, which updated rates for the first time since
1996
• Joined Transportation Uniform Mitigation Fee
(TU IVIF) program to receive Measure A funds for
street maintenance and improvements
Implemented new GORequest reporting system and
received 2,000 request in first three months
Completed Lighting and Landscape District update
and initiated North La Quinta special benefit
assessment study
2013/14 GOALS AND OBJECTIVES
• Update Public Works Department Strategic Plan
• Complete an audit of County Special Assessment
(CSA) District 152 — NPDES/Storm Water Quality
• Continue to explore feasibility of forming new park
and special benefit assessment districts in North La
Quinta
• Ensure City complies with new Fourth Term NPIDES
Permit and Statewide General Construction Permit
• Streamline all development entitlement and
improvement plan check processes by reviewing all
procedures and integrating new technology
• Continue to work on enhancing maintenance
standards and reduce water consumption for City
maintained landscape areas
• Compete implementation of action plan for drainage
and problem flood areas throughout City
• Construct ADA improvements to curb ramps and
sidewalks per ADA Transition Plan
• Develop a sign replacement schedule to ensure
City's compliance with State retro-reflectivity legal
requirements
• Complete construction of Adams Street Bridge
• Complete construction of Eisen hower/Si na loa
Roundabout
Upgrade roundabout at Jefferson Street and Avenue
52
84
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
293,312
238,619
257,636
108.0%
269,700
20
Employee Benefits
62,296
43,903
64,221
146.3%
39,500
21
Insurance Benefits
32,909
32,602
41,318
126.7%
35,700
25
Workers Compensation Insurance
8,623
3,654
7,394
202.4%
4,100
27
Other Benefits and Deductions
4,300
3,636
3,947
108.6%
3,900
Total Personnel
401,440
322,414
374,516
116.2%
352,900
Operations & Maintenance
32
Professional Services
100,396
196,741
95,000
48.3%
70,000
34
Contract Services -Technical
-
-
-
-
51
Services & Supplies -Travel
4,839
4,600
4,400
95.7%
5,500
53
Services & Supplies -Membership Dues
1,311
1,600
1,600
100.0%
1,600
54
Services & Supplies -Information Technology
14,062
14,835
14,835
100.0%
12,200
56
Services & Supplies -Office Supplies
6,152
9,800
6,200
63.3%
6,200
91
Reimbursed to the General Fund
(54,065)
(74,536)
(74,536)
100.0%
(16,300)
92
Other Charges
4,390
4,274
4,274
3,800
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Public Works Director/City Engineer
1
1
1
Management Analyst
1
1
1
Senior Secretary
1
1
0
Total
3
3
2
85
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
347,744
347,044
354,400
102.1%
279,300
20
Employee Benefits
74,163
62,563
68,749
109.9%
41,100
21
Insurance Benefits
61,689
67,847
70,241
103.5%
52,100
25
Workers Compensation Insurance
10,259
5,286
8,900
168.4%
6,200
27
Other Benefits and Deductions
5,079
4,992
8,400
168.3%
4,100
Total Personnel
498,934
487,732
510,690
104.7%
382,800
Operations & Maintenance
32
Professional Services
40,208
80,000
75,000
93.8%
85,000
33
Contract Services -Plan Checking
6,840
30,000
5,000
16.7%
50,000
44
Contract Services -Uniform Rental
10
-
-
0
51
Services & Supplies -Travel
3,876
5,400
5,400
100.0%
8,400
53
Services & Supplies -Membership Dues
1,197
2,750
2,750
100.0%
2,800
54
Services & Supplies -Information Technology
21,093
22,180
22,180
100.0%
18,300
56
Services & Supplies -Office Supplies
390
1,500
1,500
100.0%
1,500
71
Machinery & Equipment
-
-
-
10,000
91
Reimbursed to the General Fund
(17,449)
(1,100)
(1,100)
100.0%
(8,400)
92
Other Charges
14,541
12,860
12,860
100.0%
12,300
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Principal Engineer
1
1
1
Associate Engineer
0.5
0.5
0
Assistant Engineer 11
1
1
0
Counter Technician
1.5
1.5
0
Permit Technician
0
0
1
Assistant Civil Engineer
0
0
1
Total
4
4
3
86
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
633,129
639,500
639,500
100.0%
593,400
20
Employee Benefits
127,831
111,200
131,519
118.3%
80,500
21
Insurance Benefits
180,620
182,760
186,641
102.1%
161,500
25
Workers Compensation Insurance
18,652
9,800
9,800
100.0%
19,600
27
Other Benefits and Deductions
7,223
7,100
7,100
100.0%
6,000
Operations & Maintenance
33 Contract Services -Street Striping
34 Contract Services -Technical
41 Utilities
42 Contract Services -Janitorial
43 Repair/Maintenance Agreements
44 Contract Services -Street Sweeping
51 Services & Supplies -Travel
53 Services & Supplies -Membership Dues
54 Services & Supplies -Information Tech Charges
56 Services & Supplies -Signs & Tools
91 Reimbursed to the General Fund
92 Other Charges
23,340
42,660
42,660
888,087
-
-
10,204
11,500
11,500
6,670
6,700
5,000
8,731
16,269
5,000
115,039
114,750
14,000
1,537
1,595
1,595
49
130
130
48,046
30,806
30,806
80,896
83,958
71,500
(1,547,893)
(1,407,400)
(1,370,706)
189,202
213,955
213,955
Actual
Actual
Adopted
Personnel Schedule
2011-12
2012-13
2013-14
Maintenance Manager
0.5
0.5
0.5
Maintenance Foreman
2
2
2
Maintenance Worker 11
2.75
2.75
2
Maintenance Worker 1
5
5
5
Counter Technician
0.5
0.5
0
Total
10.75
10.75
9.5
100.0% 20,000
100.0% 11,500
74.6%
6,700
30.7%
10,000
12.2%
16,000
100.0%
2,500
100.0%
200
100.0%
58,000
85.2%
71,500
97.4%
(1,241,500)
100.0%
195,100
87
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
83,979
78,841
82,000
104.0%
63,600
20
Employee Benefits
16,684
13,734
13,333
97.1%
7,700
21
Insurance Benefits
16,499
16,488
19,920
120.8%
12,900
25
Workers Compensation Insurance
2,456
1,227
2,124
173.1%
1,000
27
Other Benefits and Deductions
1,268
1,131
1,493
132.0%
800
Operations & Maintenance
31 Contract Services -Consultants
32 Professional Services
34 Contract Services -Technical
41 Utilities
43 Repair/Maintenance Agreements
44 Contract Services -Uniform Rental
51 Services & Supplies -Travel
54 Services & Supplies -Information Tech Charges
56 Services & Supplies -Tools & Materials
91 Reimbursed to the General Fund
92 Other Charges
Personnel Schedule
Maintenance Manager
Maintenance Foreman
Maintenance Worker 11
Total
16,302
15,000
15,000
100.0%
15,000
119,149
142,500
87,500
61.4%
142,500
687,223
701,775
702,939
100.2%
702,900
364,743
352,200
352,200
100.0%
352,200
2,800
15,000
15,000
100.0%
15,000
507
1,200
600
50.0%
600
504
530
530
100.0%
1,100
4,687
4,929
4,929
100.0%
3,100
91,207
95,770
95,500
99.7%
95,800
(953,072)
(959,988)
(959,988)
100.0%
(957,800)
4,524
6,638
6,638
100.0%
6,300
Actual
Actual
Adopted
2011-12
2012-13
2013-14
0.25
0.25
0.25
0.75
0.75
0
0.25
1
1
0.5
88
PUBLIC WORKS -ENGINEERING
SERVICES
101-7006-431
Actual
Amended
Estimated
% of
Adopted
Code
Expenditure Classification
Expense
Budget
Expense
Budget
Budget
2011-12
2012-13
2012-13
Expended
2013-14
Personnel Services
10
Salaries & Wages
459,086
465,244
472,700
101.6%
363,100
20
Employee Benefits
94,204
80,963
97,086
119.9%
50,100
21
Insurance Benefits
91,344
93,677
96,134
102.6%
69,300
25
Workers Compensation Insurance
13,541
7,086
8,900
125.6%
8,200
27
Other Benefits and Deductions
6,796
6,792
8,400
123.7%
5,100
Operations & Maintenance
32
Professional Services
672,898
571,677
571,677
100.0%
540,100
51
Services & Supplies -Travel
3,334
7,200
4,900
68.1%
7,200
53
Services & Supplies -Membership Dues
80
580
300
51.7%
400
54
Services & Supplies -Information Technology
25,781
27,109
27,109
100.0%
24,400
56
Services & Supplies -Office Supplies
183,465
234,325
171,325
73.1%
7,200
71
Capital Purchases -Machinery & Equipment
14,223
45,000
45,000
100.0%
-
91
Reimbursed to the General Fund
(114,011)
(444,136)
(444,136)
100.0%
(52,200)
92
Other Charges
31,349
33,084
33,084
100.0%
34,000
Personnel Schedule
Principal Engineer
Associate Engineer
Assistant Engineer 11
Assistant Engineer I
Signal Technician
Public Works Inspector I
Public Works Inspector I Supervisor
Total
Actual
Actual
Adopted
2011-12
2012-13
2013-14
1
1
1
0.5
0.5
0
2
2
0
1
1
0
1
1
1
1
1
5.5
5.5
4
89
0000,
N-
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m
Library
Gas Tax
Lighting & Landscaping
Coachella Valley Violent Crime Task Force
Quimby
Measure A
South Coast Air Quality Management
Art In Public Places
a
Code Description
Revenues:
337.00.00 County Government Revenue
361.00.00 Interest Income
Expenditures:
451.43.52 HVAC
451.90.01 Reimb to GF - Personnel
451.90.02 Reimb to GIF - Services & Supplies
491.95.10 Transfers Out
Amended
Actual Budget
2011-12 2012-13
2,546,568 2,043,357
824 6,600
82,632
1,422,312
29,400
1,696,598
221,279
Adopted
Estimated % Budget
2012-13 Received 2013-14
1,992,638 97.5% 2,000,000
6,072 92.0% 6,000
29,400 100.0%
1,696,598 100.0% 1,718,500
221,279 100.0% 394,800
Description: This fund is used to account for revenues received from the County of Riverside for property tax
collections dedicated to provide library services.
Funding Sources: Property tax revenue collected by the County of Riverside and passed through to the City of La
Quinta.
Fund Balance: This fund is projected to decrease by $55,480. The remaining fund balance will be used to fund
library and museum services in future years.
92
Amended Adopted
Code Description Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
Revenues:
335.44.01 Section 2105
202,116
205,200
206,100
100.4%
207,500
335.44.02 Section 2106
129,133
128,600
130,000
101.1%
142,300
335.44.03 Section 2107
290,105
273,100
294,167
107.7%
309,000
335.44.04 Section 2107.5
6,000
6,000
6,000
100.0%
6,000
335.44.05 Section 2103
597,338
381,800
408,549
107.0%
628,700
361.00.00 Interest Income
1,357
200
200
100.0%
200
Expenditures:
General Fund Reimbursements
431.90.01 Reimb to GF - Personnel
431.90.02 Reimb to GF - Services & Supplies
491.95.10 Transfers Out
749,921 664,272 689,711 103.8% 866,779
723,880 330,628 355,305 107.5% 426,921
Description: The State Gas Tax Fund was established to account for costs related to street improvements.
Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities
throughout the State.
Funding Sources: Revenues are received from the State of California for taxes imposed on the use of vehicle fuels
at the rate of $0.13 per gallon on diesel fuel and $0.18 per gallon for gasoline.
Fund Balance: Fund Balance is projected to be $124,721. Revenues received in this fund are reimbursed to the
General Fund for salaries, services and supplies budgeted in the Streets Maintenance and the Engineering divisions
of the Public Works Department.
93
Code Description
Revenues:
355.02 Lighting & Landscaping Assessments
Expenditures:
481.90.01 Reimb to GF - Personnel
481.90.02 Reimb to GF - Services & Supplies
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
950,292 960,000 949,702 98.9% 960,000
73,068 78,825 78,825 100.0% 78,825
880,004 881,175 881,175 100.0% 881,175
Description: The Lighting and Landscaping Fund was established to account for costs related to landscaping and
street lighting maintenance provided within the City limits. Monies received in this fund are reimbursed to the
General Fund for salaries and maintenance costs to provide this service.
Funding Sources: Revenues are received from special assessments levied on real property in the City of La Quinta.
Fund Balance: Fund Balance is projected to be $10,804 at June 30, 2014. This balance as well as future
revenues received will be used to fund personnel and maintenance costs in future years.
94
Code Description
Revenues:
334.08.00 JABG
361.00.00 Interest Income
375.00.00 Member Contribution Carryover
376.00.00 CLET Line Reimbursement - Match
Amended
Adopted
Actual
Budget
Estimated
%
Budget
2011-12
2012-13
2012-13
Received
2013-14
-
182,588
182,588
100.0%
188,443
40,273
198,595
20,000
10.1%
-
70
100
500
500.0%
500
189,279
29,952
29,952
100.0%
15,000
3,369
1,700
1,700
100.0%
3,400
Expenditures:
421.30
Contract Services
686
2,500
1,324
53.0%
2,300
421.40
Utilities
2,251
5,500
3,592
153.1%
5,500
421.41
Telephone
3,940
8,600
7,559
87.9%
10,400
421.42
Cable
2,334
2,190
3,423
156.3%
1,000
421.43
Maintenance & Repair
4,290
1,500
721
48.1%
700
421.44
Uniforms
222
2,700
1,656
61.3%
1,000
421.51
Services & Supplies
350
15,000
12,377
82.5%
15,200
421.56
Operating Supplies
8,521
30,500
15,645
51.3%
22,300
421.71
Vehicles
27,809
-
-
Description: This fund is used to account for revenues received from JABG grant funds.
Funding Sources: Revenues received in this fund are received from grants from the Federal Government.
Fund Balance: This fund is projected to be $148,943 at June 30, 2014.
95
Actual
Code Description 2011-12
Revenues:
361.00.00 Interest Income 19,499
365.20.00 Quimby Fees 7,123
Expenditures:
431.35.07 Contract Services
431.56.02 Services & Supplies
491.95.10 Transfers Out
Amended Adopted
Budget Estimated % Budget
2012-13 2012-13 Received 2013-14
20,000
200,000
2,000
159,281 906,200
33,122 165.6% 20,000
2,200 -
25,000 2.8% 4,601,800
Description: This fund was established to account for developer fees collected by the City under the provisions of
the Quimby Act. Developer fees collected are restricted for park and recreation development and improvements.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be $3,714,299 at June 30, 2014.
M.
Amended Adopted
Actual Budget Estimated % Budget
Code Description 2011-12 2012-13 2012-13 Received 2013-14
Revenues:
361.00.00 Interest Income
Expenditures:
463.33.22 AB 939 Recycling
463.33.30 CVWD Landscape Rebate
463.90.01 Reimb to GIF - Personnel
463.90.02 Reimb to GIF - Services & Supplies
491.95.10 Transfers Out
1,968
4,300
10,116
24,884
5,000
10,000
51,528
51,875
20,052
21,750
64,663
199,490
3,574 83.1% 3,000
17,500
70.3%
17,500
10,000
100.0%
10,000
51,875
100.0%
51,900
21,750
100.0%
21,700
-
0.0%
-
Description: This fund is used to account for waste recycling fees collected by waste management. Its use is
restricted for expenditures for education and other expenditures related to recycling.
Funding Sources: The funds received in this fund are fees collected by waste management.
Fund Balance: This fund is projected to be $730,199 at June 30, 2014. The remaining fund balance will be used
to fund recycling projects in future years.
97
Code Description
Revenues:
313.00.00 Sales Tax
Expenditures:
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
- 412,500 110,000 26.7% 693,500
491.95.10 Transfers Out 235,000
Total Expenditures - - 235,004
ENDING FUND BALANCE 412,500 110,000 26.7% 568,504
Description: In 1988 voters approved Measure A, Riverside County's half -cent sales tax to be used for
transportation projects. In 2002, Measure A was extended by Riverside County voters and will continue to fund
transportation improvements through 2039.
Funding Sources: Revenues are received from the Coachella Valley Association of Governments.
Fund Balance: Fund Balance is projected to be $568,500 atJune 30, 2014. This balance will be used to fund
future transportation related projects.
98
Amended Adopted
Actual Budget Estimated % Budget
Code Description 2011-12 2012-13 2012-13 Received 2013-14
Revenues:
335.50.00 South Coast Air Quality Contribution 33,306 41,200 41,200 100.0% 40,200
335.52.00 IVISRC Funding 25,368 375,500 - 0.0% -
361.00.00 Interest Income 162 400 315 78.8% 300
Expenditures:
463.31 .01 Contract Services 19,005 40,200 40,200 100.0% 40,200
491.95.10 Transfers Out 25,368 375,500 - 0.0% -
Description: The Air Quality Improvement Fund was established to account for costs related to air pollution
reduction.
Funding Sources: Revenues are received from vehicle registration surcharges allocated to the City by the South
Coast Air Quality Management District (SCAQMD) plus any interest earnings.
In September 1990, Assembly Bill (AB) 2766 was signed into law authorizing a $2 motor vehicle registration
surcharge, with a subsequent increase to $4 in 1992. Section 44223 of the Health & Safety Code, enacted by AB
2766, specifies that this motor vehicle registration fee be used "solely to reduce air pollution from motor vehicles
and for related planning, monitoring, enforcement, and technical studies necessary for the implementation of the
California Clean Air Act of 1998. "
SCAQMD distributes these dollars quarterly to South Coast cities and counties based upon their prorated share of
population.
Fund Balance: Fund Balance is projected to increase to $80,374 as of June 30, 2014.
99
Actual
Code Description 2011-12
Revenues:
361.00.00 Interest Income 2,149
365.05.00 Developer Fees 62,680
Expenditures:
451.43.55 Maintenance & Repair
451 .61 .10 Operating Supplies
451.64.10 Subscriptions & Publications
451.74.80 Art Purchases
491.95.10 Transfers Out
Amended Adopted
Budget Estimated % Budget
2012-13 2012-13 Received 2013-14
2,300
97,500
14,244 20,000
844 4,500
- 200
45,786 111,500
- 400,000
3,500 152.2% 3,500
47,868 49.1% 50,000
15,000 75.0% 20,000
400 8.9% 4,500
- 0.0% 200
111,500 105,000
Description: The APP program is funded through development fees paid to the City for residential and commercial
development. The City Council requires all residential projects pay 1/4 of one percent of the project costs in excess
of two hundred thousand dollars or a no less than twenty dollars. Commercial, industrial and non-residential
projects pay 1/2 of one percent of the project costs or no less than twenty dollars.
These funds are for acquisition and ongoing maintenance of the Art in Public Places placed in public view
throughout the City.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be $713,762 at June 30, 2014.
100
Transportation Developer Impact Fees
Parks & Recreation Developer Impact Fees
Civic Center Developer Impact Fees
Library Developer Impact Fees
Community Center Developer Impact Fees
Street Facility Developer Impact Fees
Park Facility Developer Impact Fees
Fire Protection Developer Impact Fees
ME
Code Description
Revenues:
361.00.00 Interest Income
365.00.00 Developer Fees
390.75.00 Donations
Expenditures:
451.83.50 Advance Interest Expense
491.95.10 Transfers Out
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
7,384 1,800 7,732 429.6% 7,700
344,593 441,500 357,522 81.0% 360,000
80,000 80,000 64,308 -
72,523 19,500 19,500 30,000 9,300
1,230,979 2,746,645 1,500,000 54.6% -
Description: This fund was established to account for developer fees collected by the City. Fees collected are
restricted for transportation development and capital projects improvements.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to $1,890,468 at June 30, 2014.
102
Actual
Code Description 2011-12
Revenues:
365.00.00 Developer Fees 183,612
Expenditures:
451.83.50 Advance Interest Expense
6,586
Amended Adopted
Budget Estimated % Budget
2012-13 2012-13 Received 2013-14
89,200 102,694 115.1 % 90,000
V9,200 102,694 115.1 % 90,000
6,000 5,000 83.3% 4,400
Description: This fund was established to account for developer fees collected by the City. Fees collected are
restricted for parks and recreation development and capital improvement projects.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be $0,000,522) at June 30, 2014. The fund balance deficit will be
eliminated through future developer fee collections.
103
Amended
Adopted
Actual Budget
Estimated
%
Budget
Code Description 2011-12 2012-13
2012-13
Received
2013-14
BEGINNING FUND BALANCE (7,012,033) (7,169,491)
(7,169,491)
100.0%
(7,323,569)
Revenues:
365.00.00 Developer Fees 82,490 127,600
82,861
64.9%
90,000
Expenditures:
411.32.16 Reimburse FA Auditors
451.83.50 Advance Interest Expense
481.90.02 Reimburse the General Fund
2,732 - - -
35,160 35,000 35,000 100.0% 28,800
202,056 201,939 201,939 100.0% 201,400
Description: This fund was established to account for developer fees collected by the City. Fees collected are
restricted for Civic Center development and capital improvement projects. In September 2006, the General Fund
advanced funds to the Civic Center DIF fund for the City Hall expansion. This advance will be paid back to the
General Fund from future Civic Center DIF fees collected.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be $(7,463,769) at June 30, 2014. The fund balance deficit will be
eliminated through future developer fee collections.
104
Code Description
Revenues:
365.00.00 Developer Fees
Expenditures:
451.83.50 Advance Interest Expense
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
72,963 35,500
9,514 9,400
29,622 83.4% 30,000
7,500 79.8% 9,500
Description: This fund was established to account for developer fees collected by the City. Fees collected are
restricted for library development and capital improvement projects.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be $(1,817,708) at June 30, 2014. The fund balance deficit will be
eliminated through future developer fee collections.
105
Actual
Code Description 2011-12
Revenues:
361 .00.00 Interest Income 3,019
365.00.00 Developer Fees 15,290
Expenditures:
451.83.50 Advance Interest Expense
491.95.10 Transfer Out
Amended Adopted
Budget Estimated % Budget
2012-13 2012-13 Received 2013-14
6,000 4,485 74.8% 4,500
7,400 6,900 93.2% 6,900
1,206,200
Description: This fund was established to account for developer fees collected by the City. Fees collected are
restricted for community center development and capital improvement projects.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be $15,936 at June 30, 2014.
106
Actual
Code Description 2011-12
Revenues:
365.00.00 Developer Fees 12,758
391 .00.00 Transfer In 4,423
Expenditures:
451.83.50 Advance Interest Expense
9,772
Amended Adopted
Budget Estimated % Budget
2012-13 2012-13 Received 2013-14
17,800 15,000 84.3% 15,000
2,200 2,200 100.0% 2,200
10,000 10,000 100.0% 10,000
Description: I his tund was established to account tor developer tees collected by the City. Fees collected are
restricted for street facility development and capital improvement projects. In October 2009, an advance for Phase 1
of the Corporate Yard. The advance will be paid from future developer fees collected by the City.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be $(2,007,372) at June 30, 2014. The fund balance deficit will be
eliminated through future developer fee collections.
107
Code Description
Revenues:
365.00.00 Developer Fees
Expenditures:
491.95.10 Advance Interest Expense
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
4,423 2,200 2,200 100.0% 2,200
4,423 2,200 2,200 100.0% 2,200
Description: This fund was established to account for developer fees collected by the City. Fees collected are
restricted for development and capital improvement projects.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be zero at June 30, 2014.
108
Actual
Code Description 2011-12
Revenues:
365.00.00 Developer Fees 15,514
Expenditures:
451.83.50 Advance Interest Expense
4,593
Amended Adopted
Budget Estimated % Budget
2012-13 2012-13 Received 2013-14
29,800 38,000 127.5% 38,000
29,800 38,000 127.5% 38,000
4,700 4,100 87.2% 3,500
Description: This fund was established to account for developer fees collected by the City. Fees collected are
restricted for fire protection development and capital improvement projects. In February 2003, the General Fund
advanced $1,350,1131 to the Fire Facility fund for the development of the City's North Fire Station.
Funding Sources: Revenues are received from developer fees.
Fund Balance: Fund Balance is projected to be $(845,242) at June 30, 2014. The deficit will be eliminated with
future developer fees collected.
109
Projects 13/14
Estimated Revenues
Sidewalks - Various Locations
Handicap Ramps - Various Locations
Pavement Management Plan Street Improvements
La Quinta Museum ADA Improvements
Miscellaneous Parks ADA Improvements
Fritz Burns Park Pool Enhancement & ADA Improvements
SilverRock Canal Relocation
CitywideTraffic Signal Maintenance Improvements
Hwy 111 Landscape Enhancements (City Entrance Monument)
Hwy 111 Landscape Enhancements & Auto Display Pads
Community Center (Expansion of Senior Center)
La Quinta Park Portable Restroom
Citywide Preventative Maintenance Plan Improvements
General Library Equipment Community Bond
Fund Fund Replacement Quimby Center DIF Proceeds Measure A Totals
1,475,000 369,780 50,000 3,683,187 1,206,191 13,218,629 235,000 20,237,787
777 777
282 282
25,000 25,000
5,217 5,217
1,008 1,008
47,373 47,373
150,000 150,000
1,000 1,000
34,000 34,000
84,884 84,884
118,656 118,656
6,750 6,750
1,793 1,793
Sidewalks - Various Locations
3,880
3,880
Handicap Ramps - Various Locations
1,411
1,411
Pavement Management Plan Street Improvements
40,000
40,000
La Quinta Museum ADA Improvements
26,087
26,087
Miscellaneous Parks ADA Improvements
5,039
5,039
Fritz Burns Park Pool Enhancement & ADA Improvements
94,746
94,746
SilverRock Canal Relocation
220,000
220,000
Hwy 111 Landscape Enhancements (City Entrance Monument)
127,163
127,163
Hwy 111 Landscape Enhancements & Auto Display Pads
169,767
169,767
Community Center (Expansion of Senior Center)
237,312
237,312
La Quinta Park Portable Restroom
13,500
13,500
Citywide Preventative Maintenance Plan Improvements
Construction
3,586
3,586
Sidewalks - Various Locations
38,800
38,800
Handicap Ramps - Various Locations
14,109
14,109
Pavement Management Plan Street Improvements
742,500
742,500
La Quinta Museum ADA Improvements
260,867
260,867
Miscellaneous Parks ADA Improvements
50,391
50,391
Fritz Burns Park Pool Enhancement & ADA Improvements
947,463
947,463
SilverRock Canal Relocation
400,000
7,500,000
7,900,000
CitywideTraffic Signal Maintenance Improvements
232,000
232,000
Hwy 111 Landscape Enhancements (City Entrance Monument)
1,271,628
1,271,628
Hwy 111 Landscape Enhancements & Auto Display Pads
1,697,670
1,697,670
Community Center (Expansion of Senior Center)
2,102,533
270,589
2,373,122
La Quinta Park Portable Restroom
135,000
135,000
Citywide Preventative Maintenance Plan Improvements
35,861
35,861
me
General
Library Equipment
Community
Bond
Projects 13/14
Fund
Fund Replacement
Quimby Center DIF
Proceeds Measure A
Totals
Sidewalks - Various Locations
3,783
3,783
Handicap Ramps - Various Locations
1,376
1,376
Pavement Management Plan Street Improvements
97,500
97,500
La Quinta Museum ADA Improvements
25,435
25,435
Miscellaneous Parks ADA Improvements
4,913
4,913
Fritz Burns Park Pool Enhancement & ADA Improvements
92,378
92,378
SilverRock Canal Relocation
316,875
316,875
CitywideTraffic Signal Maintenance Improvements
2,000
2,000
Hwy 111 Landscape Enhancements (City Entrance Monument)
123,984
123,984
Hwy 111 Landscape Enhancements & Auto Display Pads
165,523
165,523
Community Center (Expansion of Senior Center)
231,379
231,379
La Quinta Park Portable Restroom
13,163
13,163
Citywide Preventative Maintenance Plan Improvements
3,496
3,496
Professional
Sidewalks - Various Locations
3,880
3,880
Handicap Ramps - Various Locations
1,411
1,411
Pavement Management Plan Street Improvements
20,000
20,000
La Quinta Museum ADA Improvements
26,087
26,087
Miscellaneous Parks ADA Improvements
5,039
5,039
Fritz Burns Park Pool Enhancement & ADA Improvements
18,949
18,949
SilverRock Canal Relocation
120,000
120,000
Hwy 111 Landscape Enhancements (City Entrance Monument)
63,581
63,581
Hwy 111 Landscape Enhancements & Auto Display Pads
84,884
84,884
Community Center (Expansion of Senior Center)
47,462
47,462
La Quinta Park Portable Restroom
2,700
2,700
Citywide Preventative Maintenance Plan Improvements
717
717
Contingency
Sidewalks - Various Locations
3,880
3,880
Handicap Ramps - Various Locations
1,411
1,411
Pavement Management Plan Street Improvements
75,000
75,000
La Quinta Museum ADA Improvements
26,087
26,087
Miscellaneous Parks ADA Improvements
5,039
5,039
Fritz Burns Park Pool Enhancement & ADA Improvements
120,092
120,092
SilverRock Canal Relocation
893,125
893,125
Hwy 111 Landscape Enhancements (City Entrance Monument)
68,644
68,644
Hwy 111 Landscape Enhancements & Auto Display Pads
126,901
126,901
Community Center (Expansion of Senior Center)
300,793
300,793
La Quinta Park Portable Restroom
17,111
17,111
Citywide Preventative Maintenance Plan Improvements
4,547
4,547
Capital Improvement Program Total
1,475,000
369,780 50,000
3,683,187 1,206,191
13,218,629 235,000
20,237,787
En
0000,
N-
INCOKPORA'IU)
M2
OF
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Ism
Internal Service Funds
Equipment Replacement
Information Technology
Park Equipment & Facility
Enterprise Funds
SilverRock Resort Operating
SilverRock Resort Reserve
113
Amended
Adopted
Code Description
Actual
Budget
Estimated
%
Budget
2011-12
2012-13
2012-13
Received
2013-14
BEGINNING NET ASSETS
2,483,537
2,790,067
2,790,067
100.0%
2,796,236
Revenues:
341.00.00 Miscellaneous Revenue
29,553
-
-
361.00.00 Interest Income
5,886
4,864
7,200
148.0%
7,300
367.00.00 Insurance Recoveries
2,554
-
-
390.90.00 Equipment Charges
600,588
389,880
389,880
100.0%
590,200
391.00.00 Transfers In
25,368
-
-
392.60.00 Sale of Assets
879
Expenditures:
511.31.13 Administration Fees
7,460
8,431
8,431
100.0%
8,700
511.43.34 Fuel & Oil
91,233
143,644
95,760
66.7%
152,600
511.43.40 Vehicle Repair & Maintenance
38,352
68,000
45,328
66.7%
68,000
511.43.43 Car Washes
9,953
30,240
20,160
66.7%
30,200
511.43.46 Street Sweeper
12,585
19,000
12,664
66.7%
19,000
511.43.50 Motorcycle Repair & Maintenance
13,286
20,000
13,328
66.6%
20,000
511.52.05 Vehicle Insurance
8,782
9,126
6,080
66.6%
9,100
511.71.11 Equipment Depreciation
15,402
13,813
9,208
66.7%
14,400
511.71.12 Building Depreciation
42,008
-
-
-
511.71.13 Vehicles Depreciation
119,237
97,050
65,504
67.5%
99,700
511.71.15 Motorcycle Depreciation
-
1,212
-
4,000
511.72.04 Sr. Center Building Repair
12,491
8,320
66.6%
12,500
511.72.07 Civic Center Building Repair
139,877
93,248
66.7%
139,900
511.72.13 Depreciation Expense - Other
13,333
8,888
66.7%
13,300
511.72.14 Depreciation Expense - Fire Station
2,667
1,776
66.6%
2,700
511.72.18 Depreciation Expense - Museum
3,333
2,216
66.5%
3,300
491.95.10 Transfers Out
-
-
50,000
Description: The Equipment Replacement Fund is used to account for the operating and capital expenditures for
vehicles and equipment owned by the City.
Funding Sources: Revenues are received from inter -departmental charges (Charges for Services) to departments in
the City that derive benefit from the use of vehicles and equipment.
Net Assets: Net assets are projected to be $2,746,336 at June 30, 2014.
ISEH
Code Description
Revenues:
361.00.00 Interest Income
390.95.00 Technology Support Charges
Expenditures:
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
3,272 4,200 4,400 104.8% 1,000
485,522 491,581 491,581 100.0% 444,500
Personnel
512.10
Salaries & Wages
79,050
79,700
78,400
98.4%
80,100
512.20
Employee Benefits
16,695
14,350
14,350
100.0%
11,700
512.21
Insurance Benefits
14,498
17,220
17,220
100.0%
17,200
512.25
Workers Compensation Insurance
2,323
1,200
1,200
100.0%
2,100
512.27
Other Benefits
1,161
1,200
1,200
100.0%
1,200
Total Personnel
113,727
113,670
112,370
98.9%
112,304
Operations & Maintenance
410.72
Depreciation Expense
97,821
-
97,821
97,800
512.30
Contract Services
7,086
29,500
16,000
54.2%
20,000
512.33
Professional Services
2,208
13,792
14,000
8,000
512.43
Contract Services - Software
93,136
149,750
125,000
83.5%
151,200
512.53
Subscriptions & Publications
-
75
75
100
512.56
Services & Supplies
38,033
56,476
46,000
81.5%
56,000
512.71
Capital Purchases
8,934
184,586
75,000
850,000
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
Information Services Analyst 1 1 1
Note: This position reported to the Finance Director in previous years. After the reorganization of City Departments, this
positon now reports to the City Manager's office.
Description: The Information Technology Fund is used to account for the salaries, operating and capital
expenditures for computer hardware and software equipment.
Funding Sources: Revenues are received from inter -departmental charges (Charges for Services) to departments in
the City that derive benefit from the use of computers and information technology equipment.
Net Assets: Net assets are projected to be $524,461. The net assets in this fund will be used for future
Information Technology costs.
115
Code Description
Revenues:
361.00.00 Interest Income
390.97.00 Park Facility Charges
Expenditures:
431.43.30 Maintenance & Repair/Fritz Burns Pool
450.72.01 Depreciation Expense
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
1,579 9,700 3,000 30.9% 1,000
937,163 502,523 502,523 100.0% 502,500
42,310 50,000 48,000 96.0% 48,500
529,952 502,523 502,523 100.0% 502,500
Description: The Park Equipment & Facility Fund is used to account for the operating and capital expenditures
related to City parks equipment, infrastructure and facilities.
Funding Sources: Revenues are received from inter -departmental charges received from the Community Services
Park Maintenance Division.
Net Assets: Net assets are projected to decrease slightly to $16,721,388. Of the $16.7 million, approximately
$653,000 is available for appropriation. The remaining $16.1 million is invested in land, buildings, and equipment.
116
Code Description
Revenues:
342.90
Green Fees
342.91
Range Fees
342.92
Merchandise
342.93
Food & Beverage
342.94
Resident Cards
367.00
Insurance Recoveries
391.00
TransferIn
Expenditures
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
3,348,066
3,350,773
3,256,745
97.2%
3,009,300
110,028
159,973
180,639
112.9%
162,500
283,630
311,048
275,890
88.7%
274,600
14,097
12,000
12,000
100.0%
12,000
116,077
120,000
130,000
108.3%
130,000
-
89,123
89,123
100.0%
-
-
-
500,000
Personnel
45 1.10
Salaries & Wages
44,325
44,550
44,900
100.8%
37,400
451.20
Employee Benefits
9,397
8,600
8,050
93.6%
8,500
451.21
Insurance Benefits
7,047
7,010
7,010
100.0%
5,900
451.25
Workers Compensation Insurance
1,307
1,200
700
58.3%
700
451.27
Other Benefits
674
700
700
100.0%
500
Total Personnel
62,750
62,060
61,360
98.91/0
53,000
Operations & Maintenance
451.33
Contract Services
3,388,754
3,604,813
3,477,925
96.5%
3,441,400
451.43
Other Services
43,548
119,123
30,000
25.2%
30,000
451.51
Travel & Training
-
750
750
100.0%
1,500
451.53
Memberships & Dues
475
435
435
100.0%
500
451.54
Information Technology Charges
1,875
1,972
1,875
95.1%
2,200
451.56
Bank Charges
62,515
32,000
55,000
171.9%
32,000
451.72
Depreciation Expense
502,381
-
502,381
0.0%
502,400
451.83
Advance Interest Expense
18,596
-
18,596
0.0%
18,600
451.92
Fleet Maintenance Charges
4,388
570
4,388
769.8%
700
491.95
Transfers Out
66,756
67,015
64,822
96.7%
67,000
Actual Actual Adopted
Personnel Schedule 2011-12 2012-13 2013-14
Golf/Park Manager 0.4 0.4 0.35
Description: The SilverRock Resort Fund is used to account for operations and maintenance costs related to running
the City owned golf course.
Funding Sources: Revenues are received from golf operations of the City owned golf course. In years that the
expenditures exceed revenues, advances are made from the General Fund to this fund.
Net Assets: Net assets are projected to be $36,590,027 at June 30, 2014. The majority of the net assets are
invested in land, buildings, and infrastructure.
liffin
Code Description Actual
2011-12
Revenues:
361.00 Interest Income 1,075
391.00 Transfer In 66,756
Expenditures:
Operations & Maintenance
491.95 Transfers Out
Personnel Schedule
There are no personnel costs charged to this fund.
Amended Adopted
Budget Estimated % Budget
2012-13 2012-13 Received 2013-14
2,200
67,015
1,682 76.5% 1,500
67,015 100.0% 67,000
Actual Actual Adopted
2011-12 2012-13 2013-14
Description: The SilverRock Resort Reserve Fund is used to accumulate funds for future capital repairs and
replacement.
Funding Sources: Revenues are received from golf operations of the City owned golf course.
Net Assets: Net assets are projected to be $572,926 at June 30, 2014.
118
Successor Agency PA 1 & 2 Recognized Obligation Repayment Fund
Successor Agency PA 1 & 2 Administration
M
Amended Adopted
Code Description Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
Revenues:
337.00.00 County Government RPTTF
13,231,246
21,102,734
19,561,259
92.7%
19,308,200
361 .00.00 Interest Income
11,320
-
13,215
13,200
391 .00.00 Transfers In
4,949,851
69,800
-
0.0%
-
Total Revenues
18,192,417
21,102,734
19,574,474
92.8%
19,321,400
Expenditures:
Debt Service Principal
471.82.16 1998 Series RDA Bonds
130,000
140,000
140,000
100.0%
800,000
471.82.19 2001 Series RDA Bonds
-
-
-
1,565,000
471.82.22 2002 Series RDA Bonds
705,000
735,000
735,000
100.0%
705,000
471.82.23 2003 Series RDA Bonds
530,000
560,000
560,000
100.0%
590,000
471.82.38 2004 Revenue Bonds
1,805,000
1,890,000
1,890,000
100.0%
1,975,000
471.82.40 2011 Revenue Bonds
-
-
-
520,000
471.82.42 2011 Series RDA Bonds
-
35,000
35,000
100.0%
35,000
Total Debt Service Principal
3,170,000
3,360,000
3,360,000
100.0%
6,190,000
Debt Service Interest
472.83.16 1998 Series RDA Bonds
819,520
819,520
819,520
100%
1,075,000
472.83.19 2001 Series RDA Bonds
2,430,720
2,430,720
2,430,720
100%
2,391,600
472.83.22 2002 Series RDA Bonds
1,756,429
1,727,981
1,727,981
100%
1,695,700
472.83.23 2003 Series RDA Bonds
1,453,198
1,423,495
1,423,495
100%
1,392,200
472.83.38 2004 Revenue Bonds
4,099,719
4,016,581
4,016,581
100%
3,924,700
472.83.40 2011 Revenue Bonds
1,574,531
2,165,235
2,171,767
100%
2,162,100
472.83.42 2011 Series RDA Bonds
347,106
477,827
477,827
100%
476,900
Total Debt Service Interest
12,481,223
13,061,359
13,067,891
100%
13,118,200
Description: The Successor Agency Redevelopment Obligation Retirement Fund was established in Fiscal Year 2012
as a result of the dissolution of the La Quinta Redevelopment Agency by the State of California. The City of La
Quinta opted to take over as the Successor Agency for winding down the former redevelopment agency's affairs.
This fund accounts for the receipt of property tax revenues received from the County of Riverside to pay for
enforceable obligations listed on the Recognized Obligations Payment Schedule (ROPS).
Funding Sources: Revenues are received from the County of Riverside for property taxes to pay debt service
interest and principal on the Successor Agency's outstanding bonds.
Fund Balance: Fund Balance is projected to be $5,700,977. This amount will be used to pay future enforceable
obligations of the Successor Agency.
120
Amended Adopted
Code Description Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
Revenues
337.00.00 County Government RPTTF - 476,656 589,850 123.7% 579,200
361.00.00 Interest Income (62) (62) 100 -161.3% 2,000
391.00.00 Transfers In 554,085 15,400 - 0.0% -
Expenditures:
702.32.01 Attorney Services
65,868
145,561
93,454
64.2%
100,000
702.32.07 Consultants
25,663
41,000
41,000
100.0%
41,000
702.32.13 Auditors
3,852
21,000
25,472
121.3%
25,000
702.44.04 Facilities Rental
-
12,668
-
0.0%
11,100
702.51.00 Services & Supplies
3,221
3,000
93.1%
2,700
702.52.01 Insurance
11,943
3,982
33.3%
1,500
702.53.01 Printing
-
2,320
1,500
64.7%
1,200
702.54.01 Information Technology Charges
7,538
9,931
9,931
100%
10,000
702.56.01 Office Supplies
-
3,851
2,500
65%
2,500
702.90.01 Reimburse General Fund - Personnel
249,330
358,600
358,600
100%
346,400
472.83.19 Reimburse General Fund - Services & Supplies
201,772
100,300
100,300
100%
40,700
Description: The Successor Agency Administration Fund was established in Fiscal Year 2012 as a result ot the
dissolution of the La Quinta Redevelopment Agency by the State of California. The City of La Quinta opted to take
over as the Successor Agency for winding down the former redevelopment agency's affairs. This fund was
established to account for the administration costs to be paid from the administrative allowance listed on the
Recognized Obligations Payment Schedule ROPS). The administrative allowance is limited to 3% of the recognized
obligations with a minimum of $250,000.
Funding Sources: Revenues are received from the County of Riverside and are restricted to pay administrative costs
identified on the ROPS and listed in detail on the Administrative Budget approved by the Successor Agency and the
Oversight Boards semi-annually.
Fund Balance: Fund Balance is projected to be $(50,689). The deficit in fund balance will be eliminated through
future administrative fees collected.
IPAI
0000,
N-
INCOKPORA'IU)
M2
OF
THIS PAGE INTENTIALLY LEFT BLANK
IPA
La Quinta Financing Authority Debt Service Fund
123
Code Description
Revenues:
341 .60.00 Contract Service Fees
362.00.00 Interest Income
363.00.00 Rental Income
Transfers In
Expenditures:
411.31.13 Administration
411 .32.13 Contract Services
471.82.13 Principal - 1996 FA Bonds
472.83.37 Interest - 1996 FA Bonds
491.95.10 Transfers Out
Amended Adopted
Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
9,107 5,000 5,000 100.0% 5,000
1,338 - -
673,521 673,130 673,130 100.0% 673,400
6,426
3,000
4,000
133.3%
4,000
1,649
2,000
2,000
100.0%
2,000
445,000
470,000
470,000
100.0%
495,000
228,521
203,130
203,130
100.0%
176,400
2,695,719
-
-
-
Description: The purpose of the La Quinta Public Financing Authority is to provide financing necessary for the
construction of public improvements. This fund is used to pay the debt service on the 1996 FA Bonds.
Funding Sources: The revenue received in this fund is rental income received from the General Fund for rental of
the civic center facilities.
Fund Balance: The fund balance of this fund is projected to be $2,534. The remaining fund balance will be used to
pay interest and principal on the 1996 Financing Authority Bonds in future years.
IM11
Amended Adopted
Code Description Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
Revenues:
360.20.00
Home Sale Proceeds
873,601
125,000
122,113
97.7%
125,000
361.00.00
Interest Income
4,411
3,800
5,000
131.6%
5,000
362.00.00
Unallocated Interest Income
1,384
495
500
363.25.02
Rental Income
304,241
240,000
240,000
100.0%
240,000
380.40.00
2nd Trust Deed Repayments
50,000
-
119,731
-
391.00.00
Extraordinary Gain on RDA Dissolution
2,067,559
192,876
-
0.0%
395.00.00
Williams Note Payment
7,595
-
Expenditures:
Personnel
705.10
Salaries & Wages
1,700
2,700
1,325
49.1%
1,700
705.20
Employee Benefits
-
250
-
0.0%
-
705.25
Workers Compensation
50
-
0.0%
705.27
Other Benefits
-
-
10
-
Total Personnel
1,700
3,000
1,335
44.5%
1,7014
Operations & Maintenance
705.32
Contract Services
4,740
65,200
72,000
110.4%
64,000
705.51
Other Services
244,500
416,000
249,000
59.9%
225,000
705.53
Services & Supplies
-
100
-
0.0%
-
705.55
Advertising
100
0.0%
705.56
Office Supplies
-
100
0.0%
705.95
Transfers Out
28,321
118,150
308,463
261.1%
Description: This fund was set up to account for the housing activities in Project Area 1 of the Housing Authority.
The Housing Authority was formed to promote and provide quality affordable housing
Funding Sources: Revenues are received from rents received from housing tenants.
Fund Balance: Fund Balance is projected to be $2,964,467 at June 30, 2014. However, it should be noted that a
significant portion of fund balance is not liquid. Approximately $550,000 is available for appropriation.
125
Amended Adopted
Code Description Actual Budget Estimated % Budget
2011-12 2012-13 2012-13 Received 2013-14
Revenues:
331.01.00 Federal Government Assistance WSA
489,153
451,400
426,771
94.5%
627,200
331.01.01 Interest Rate Subsidy
46,908
46,800
-
-
341.30.00 Miscellaneous Revenue
-
-
13,875
-
360.50.02 Miscellaneous Revenue WSA
2,202
3,700
4,200
113.5%
4,200
362.10.00 Nonallocated Interest Income
600
1,090
2,010
184.4%
2,800
363.25.03 Rental Income
179,747
163,300
163,300
100.0%
391.00.00 Extraordinary Gain on RDA Dissolution
7,110,645
-
-
-
391.00.00 Transfers In
18,141,988
17,939,498
-
Total Revenues
7,829,255
18,808,278
18,549,654
98.6%
634,200
Expenditures:
Personnel
706.10 Salaries &Wages
1,700
2,700
1,325
49.1%
1,700
706.20 Employee Benefits
-
250
-
0.0%
-
706.25 Workers Compensation
50
-
0.0%
706.27 Other Benefits
-
10
Operations & Maintenance
706.32
Contract Services
706.51
Other Services
706.53
Services & Supplies
706.55
Advertising
706.56
Office Supplies
706.95
Transfers Out
706.82 Washington Street Apts. Loans -Principal
706.83 Washington Street Apts. Loans -Interest
4,740 -
-
-
244,500 360,710
300,000
83.2% 352,600
- 100
64
64.0% -
100
64
64.0%
- 100
64
64.0%
28,321 24,972,905
24,972,905
100.0%
46,782 46,782 100.0% 193,000
192,973 192,973 100.0% 188,600
I Total Expenditures 585,143 25,576,670 25,514,187 99.8% 735,900 1
Description: This fund was set up to account for the housing activities in Project Area 2 of the Housing Authority.
The Housing Authority was formed to promote and provide quality affordable housing.
Funding Sources: Revenues are received from rents received from housing tenants.
Fund Balance: Fund balance is projected to be $1,044,438 at June 30, 2014.
126
General
City of La Quinta
MISCELLANEOUS STATISTICS
Fiscal Year 2013 - 2014
Date of Incorporation
May 1, 1982
Form of Government
Council -Manager
Classification
Charter City
Area (in square miles)
35.16
Population
38,075
Average Household Income
Average Household Size
2.57
Number of Full -Time Employees
70
Fire Protection
Number of Fire Stations 3
Number of Sworn F/T Fire Fighters 24
Police Protection
Number of Sworn Sheriff Officers 37
Streets, Parks and Sanitation
Miles of Streets (in lane miles) 129.0
Park Sites 15
Parkland Acres 212.45
Miles of Bike Paths 4.5
18-hole Public Golf Courses 1
Education Facilities
Elementary Schools 3
Junior High (Middle) Schools 2
High Schools 1
Museums 1
Public Libraries 1
I M
CITY OF LA QUINTA
AUTHORIZED POSITIONS
FY 2013 - 2014
DEPARTMENT AUTHORIZED TOTAL
PROGRAM POSITIONS POSITIONS
POSITION TITLE FY2012-2013 ADDITIONS DELETIONS CHANGES FY 2013 - 2014
GENERAL GOVERNMENT
CITY MANAGER
City Manager
1.00
1.00
Executive Assistant
1.00
1.00
Assistant to the City Manager
1.00
1.00
Business Analyst
1.00
1.00
Information Services Analyst
1.00
1.00
Office Assistant
1.00
1.00
TOTAL CITY MANAGER
6.00
0.00
0.00
0.00
6.00
MANAGEMENT SERVICES
Human Resources/General Services Manager
1.00
1.00
Executive Assistant
1.00
1.00
TOTAL MANAGEMENT SERVICES
2.00
0.00
0.00
0.00
2.00
TOTAL GENERAL GOVERNMENT
8.00
0.00
0.00
0.00
8.00
CITY CLERK DEPARTMENT
City Clerk
1.00
1.00
Deputy City Clerk
1.00
1.00
Secretary
1.00
1.00
Office Assistant
1.00
1.00
TOTAL CITY CLERK
4.00
0.00
0.00
0.00
4.00
COMMUNITY SERVICES
ADMINISTRATION
Community Services Director
1.00
1.00
Recreation Supervisor
0.50
0.50
Recreation Supervisor
0.50
0.50
Recreation Activities Coordinator
0.50
0.50
Senior Secretary
1.00
1.00
TOTAL ADMINISTRATION
3.50
0.00
0.00
0.00
3.50
SENIOR CENTER
Recreation Supervisor
1.00
1.00
Senior Center Activities Coordinator
1.00
1.00
Senior Center Office Assistant
1.00
1.00
TOTAL SENIOR CENTER
3.00
0.00
0.00
0.00
3.00
RECREATION
Recreation Supervisor
0.50
0�50
Recreation Activities Coordinator
0.50
0.50
1.00
0.00
0.00
0.00
1.00
PARK MAINTENANCE & GOLF OPERATIONS
Maintenance Manager
0.25
0.25
Maintenance Worker 11
0.75
0.75
Golf and Park/Landscape Manaqer-SilverRock
0.35
0.35
TOTAL PARK MAJINT & GOLF OPER
1.35
0.00
0.00
0.00
1.35
MARKETING
Recreation Supervisor
0.50
0.50
0.50
0.00
0.00
0.00
0.50
CIVIC CENTER BUILDING OPERATIONS
Park Landscape Manager
0.30
0.30
Facilities Maintenance Coordinator
1.00
1.00
Facilities Maintenance Worker
1.00
1.00
TOTL CIVIC CENTER BUILDING OPERATIONS
2.30
0.00
0.00
0.00
2.30
SILVERROCK
Golf and Park/Landscape Manager
0.35
0.35
MUSEUM
TOTAL COMMUNITY SERVICES
12.00
0.00
0.00
0.00
12.00
Temporary Part-time Positions:
Recreation Leader $9-$11 perhour
Senior Recreation Leader $11 -$13 per hour
FINANCE DEPARTMENT
FISCAL SERVICES
Finance Director
1.00
1.00
Accounting Manager
1.00
1 �00
Financial Services Assistant
1.00
1.00
Account Technician
1.00
1.00
Senior Account Clerk
2.00
2.00
Senior Secretary
1.00
1 �00
TOTAL FISCAL SERVICES
7.00
0.00
0.00
0.00
7.00
128
CITY OF LA QUINTA
AUTHORIZED POSITIONS
FY 2013 - 2014
DEPARTMENT AUTHORIZED TOTAL
PROGRAM POSITIONS POSITIONS
POSITION TITLE FY2012-2013 ADDITIONS DELETIONS CHANGES FY 2013 - 2014
Classified as Confidential pursuant to MMBA Section 3507.5
TOTAL FINANCE DEPARTMENT 7.00 0.00 0.00 0.00 7.00
COMMUNITY DEVELOPMENT
ADMINISTRATION
Community Development Director
1.00
1.00
Building Official/EmergencV Manager
0.50
0.50
Planning Manager
1.00
1.00
Secretary
0.85
0.85
TOTAL ADMINISTRATION
3.35 0.00
0.00 0.00 3.35
PLANNING
Principal Planner
1.00
1.00
Associate Planner
1.00
1.00
Assistant Planner
1.00
1.00
Housing Coordinator
1.00
1.00
TOTAL PLANNING
4.00 0.00
0.00 4.00
BUILDING
Plans Exam iner/I n spection Supervisor 1.00 1.00
Building Inspector 11 2.00 2.00
Permit Technician 3.00 3.00
TOTAL BUILDING
6.00
0.00
0.00
0.00
6.00
ANIMALICODE COMPLIANCE
Animal Control/Code Compliance Supervisor
1.00
1.00
Animal Control/Code Compliance Officer 1
4.00
4.00
TOTAL ANIMAL CONTROL/CODE COMPLIAN(
5.00
0.00
0.00
0.00
5.00
EMERGENCY PREPAREDNESS
Emergency Service Manager
0.50
0.50
Secretary
0.15
0.15
TOTAL EMERGENCY PREPAREDNESS
0.65
0.00
0.00
0.00
0.65
TOTAL COMMUNITY DEVELOPMENT
19.00
0.00
0.00
0.00
19.00
PUBLIC WORKS
ADMINISTRATION
Public Works Director / City Engineer
Management Analyst
TOTAL ADMINISTRATION
DEVELOPMENT SERVICES
Principal Engineer
Assistant Civil Engineer
Permit Technician
TOTAL DEVELOPMENT SERVICES
1.00 1.00
1.00 1.00
2.00 0.00 0.00 0.00 2.00
1.00 1 �00
1.00 1.00
1.00 1.00
3.00 0.00 0.00 0.00 3.00
ENGINEERING SERVICES
Principal Engineer
1 �00
Inspection Supervisor
1.00
Inspector 1
1.00
Signal Technician
1.00
TOTAL ENGINEERING SERVICES
4.00
MAINTENANCE & OPERATIONS
Maintenance Manager
0.75
Maintenance Foreman
2.00
Maintenance Worker 11
3.25
Maintenance Worker 1
5.00
TOTAL MAINT & OPERATIONS
11.00
TOTAL PUBLIC WORKS
20.00
GRAND TOTAL ALL DEPARTMENTS
70.00
* Classified as Confidential pursuant to MMBA Section 3507.5
1 �00
1.00
1.00
1.00
0.00
0.00
0.00
4.00
0.75
2.00
3.25
5.00
0.00
0.00
0.00
11.00
0.00
0.00
0.00
20.00
0.00
0.00
0.00
70.00
129
CITY OF LA QUINTA
AUTHORIZED POSITIONS - SALARY RANGE
FY 2013-2014
AUTHORIZED POSITION TITLE RANGE AUTHORIZED POSITION TITLE RANGE
Account Clerk
42
Golf and Park/Landscape Manager
76
Account Technician
49
Housing Coordinator
56
Accounting Manager
76
Human Resources/General Services Manager
76
Animal Control Officer 11
57
Informational Services Analyst
62
Animal Control / Code Compliance Officer
51
Maintenance Foreman
58
Assistant to the City Manager
76
Maintenance Manager
72
Assistant Engineer 1
53
Maintenance Worker 1
42
Assistant Engineer 11
58
Maintenance Worker 11
46
Assistant Planner
60
Management Analyst
68
Associate Engineer
66
Management Assistant
61
Associate Planner
65
Marketing/Economic Development Manager
71
Building and Safety Director
87
Museum Services Manager
54
Building and Safety Manager
74
Office Assistant
38
Building Inspector 1
55
Plans Examiner
63
Building Inspector 11
60
Plans Exam i ner/I nspection Supervisor
65
Business Analsyt
60
Planning Director
90
City Clerk
78
Planning Manager
84
City Manager
100
Principal Engineer
82
Code Compliance Officer 1
51
Principal Planner
73
Code Compliance Officer 11
57
Public Works Director/City Engineer
93
Community Safety Manager
74
Recreation Activities Coordinator
42
Community Services Director
87
Recreation Supervisor
54
Counter Technician
52
Secretary
45
Deputy City Clerk
58
Senior Account Clerk
45
Economic Development/Housing Manager
71
Senior Account Technician
52
Emergency Service Coordinator
65
Senior Building Inspector
65
Executive Assistant
57
Senior Center Activities Coordinator
38
Executive Secretary
57
Senior Code Compliance Officer
62
Facilities Maintenance Coordinator
54
Senior Engineer
76
Finance Director/Treasurer
93
Senior Secretary
52
Financial Services Assistant
57
Special Projects Assistant
57
Facilities Maintenance Worker
42
Traffic Signal Technician
54
130
CITY OF LA QUINTA
SCHEDULE OF SALARY RANGES
FY 13114
Bl-WEEKLY
BASE
RANGE
A
STEP
B
STEP
c
STEP
D
STEP
E
30
1,155.51
1,213.29
1,273.95
1,337.65
1,404.53
31
1,184.40
1,243.62
1,305.80
1,371.09
1,439.65
32
1,213.29
1,273.95
1,337.65
1,404.53
1,474.76
33
1,243.62
1,305.80
1,371.09
1,439.65
1,511.63
34
1,273.95
1,337.65
1,404.53
1,474.76
1,548.50
35
1,305.80
1,371.09
1,439.65
1,511.63
1,587.21
36
1,337.65
1,404.53
1,474.76
1,548.50
1,625.92
37
1,371.09
1,439.65
1,511.63
1,587.21
1,666.57
38
1,404.53
1,474.76
1,548.50
1,625.92
1,707.22
39
1,439.65
1,511.63
1,587.21
1,666.57
1,749.90
40
1,474.76
1,548.50
1,625.92
1,707.22
1,792.58
41
1,511.63
1,587.21
1,666.57
1,749.90
1,837.39
42
1,548.50
1,625.92
1,707.22
1,792.58
1,882.21
43
1,587.21
1,666.57
1,749.90
1,837.39
1,929.26
44
1,625.92
1,707.22
1,792.58
1,882.21
1,976.32
45
1,666.57
1,749.90
1,837.39
1,929.26
2,025.73
46
1,707.22
1,792.58
1,882.21
1,976.32
2,075.13
47
1,749.90
1,837.39
1,929.26
2,025.73
2,127.01
48
1,792.58
1,882.21
1,976.32
2,075.13
2,178.89
49
1,837.39
1,929.26
2,025.73
2,127.01
2,233.36
50
1,882.21
1,976.32
2,075.13
2,178.89
2,287.84
51
1,929.26
2,025.73
2,127.01
2,233.36
2,345.03
52
1,976.32
2,075.13
2,178.89
2,287.84
2,402.23
53
2,025.73
2,127.01
2,233.36
2,345.03
2,462.28
54
2,075.13
2,178.89
2,287.84
2,402.23
2,522.34
55
2,127.01
2,233.36
2,345.03
2,462.28
2,585.40
56
2,178.89
2,287.84
2,402.23
2,522.34
2,648.46
57
2,233.36
2,345.03
2,462.28
2,585.40
2,714.67
58
2,287.84
2,402.23
2,522.34
2,648.46
2,780.88
59
2,345.03
2,462.28
2,585.40
2,714.67
2,850.40
60
2,402.23
2,522.34
2,648.46
2,780.88
2,919.92
61
2,462.28
2,585.40
2,714.67
2,850.40
2,992.92
62
2,522.34
2,648.46
2,780.88
2,919.92
3,065.92
63
2,585.40
2,714.67
2,850.40
2,992.92
3,142.57
64
2,648.46
2,780.88
2,919.92
3,065.92
3,219.21
65
2,714.67
2,850.40
2,992.92
3,142.57
3,299.69
66
2,780.88
2,919.92
3,065.92
3,219.21
3,380.18
67
2,850.40
2,992.92
3,142.57
3,299.69
3,464.68
68
2,919.92
3,065.92
3,219.21
3,380.18
3,549.18
69
2,992.92
3,142.57
3,299.69
3,464.68
3,637.91
70
3,065.92
3,219.21
3,380.18
3,549.18
3,726.64
71
3,142.57
3,299.69
3,464.68
3,637.91
3,819.81
72
3,219.21
3,380.18
3,549.18
3,726.64
3,912.98
73
3,299.69
3,464.68
3,637.91
3,819.81
4,010.80
74
3,380.18
3,549.18
3,726.64
3,912.98
4,108.62
75
3,464.68
3,637.91
3,819.81
4,010.80
4,211.34
76
3,549.18
3,726.64
3,912.98
4,108.62
4,314.06
77
3,637.91
3,819.81
4,010.80
4,211.34
4,421.91
78
3,726.64
3,912.98
4,108.62
4,314.06
4,529.76
79
3,819.81
4,010.80
4,211.34
4,421.91
4,643.00
80
3,912.98
4,108.62
4,314.06
4,529.76
4,756.25
81
4,010.80
4,211.34
4,421.91
4,643.00
4,875.15
82
4,108.62
4,314.06
4,529.76
4,756.25
4,994.06
83
4,211.34
4,421.91
4,643.00
4,875.15
5,118.91
84
4,314.06
4,529.76
4,756.25
4,994.06
5,243.76
85
4,421.91
4,643.00
4,875.15
5,118.91
5,374.86
86
4,529.76
4,756.25
4,994.06
5,243.76
5,505.95
87
4,643.00
4,875.15
5,118.91
5,374.86
5,643.60
88
4,756.25
4,994.06
5,243.76
5,505.95
5,781.25
89
4,875.15
5,118.91
5,374.86
5,643.60
5,925.78
90
4,994.06
5,243.76
5,505.95
5,781.25
6,070.31
91
5,118.91
5,374.86
5,643.60
5,925.78
6,222.07
92
5,243.76
5,505.95
5,781.25
6,070.31
6,373.82
93
5,374.86
5,643.60
5,925.78
6,222.07
6,533.17
94
5,505.95
5,781.25
6,070.31
6,373.82
6,692.52
95
5,643.60
5,925.78
6,222.07
6,533.17
6,859.83
96
5,781.25
6,070.31
6,373.82
6,692.52
7,027.14
97
5,925.78
6,222.07
6,533.17
6,859.83
7,202.82
98
6,070.31
6,373.82
6,692.52
7,027.14
7,378.50
99
6,222.07
6,533.17
6,859.83
7,202.82
7,562.96
100
0.00
0.00
0.00
0.00
7,650.00
131
City of La Quinta
Gann Limit Appropriation Calculation
IFY 2012/2013
Year
(1)
($)
Prior Year
Gann Limit
(2)
City's
Previous Years
Population
(3)
City's
Current Years
Population
(4)
Population
% Change
(5)
U.S. CPI
Annual
% Change
(6)
% Change in Local
Non -Residential
Construction
(7)
% Change
In Per
Capita Income
(8)
($)
Current Year
Gann Limit
(9)
($)
Compliance
Amounts
91-92
12,505,953
11,827
12,932
9.34%
N/A
0.09%
4.14%
14,240,507
3,602,829
92-93
14,240,507
12,932
14,840
14.80%
N/A
0.68%
-0.64%
16,452,801
4,452,292
93-94
16,452,801
14,840
15,693
5.75%
N/A
0.16%
2.72%
17,871,744
5,301,754
94-95
16,452,801
15,693
16,634
6.00%
N/A
0.14%
0.71%
19,077,886
6,561,880
95-96
19,077,886
16,634
17,101
2.81%
N/A
N/A
4.72%
20,539,255
7,762,496
96-97
20,539,255
17,101
18,045
5.52%
N/A
N/A
4.67%
22,685,183
8,257,148
97-98
22,685,183
18,045
19,217
6.49%
N/A
N/A
4.67%
25,286,762
9,667,831
98-99
25,286,762
19,217
20,444
6.38%
N/A
N/A
4.15%
28,017,719
12,222,332
99-00
28,017,719
20,444
21,763
6.45%
N/A
N/A
4.53%
31,176,447
9,801,749
00-01
31,176,447
21,763
24,240
10.77%
N/A
N/A
4.91%
36,229,777
10,785,551
01-02
36,229,777
24,240
26,321
12.66%
N/A
N/A
7.82%
44,008,314
12,181,391
02-03
44,008,314
26,321
28,715
10.52%
N/A
N/A
-1.27%
48,020,286
14,233,708
03-04
48,020,286
28,715
30,452
5.99%
N/A
N/A
2.31%
52,072,415
14,547,338
04-05
52,072,415
30,452
32,522
5.90%
N/A
N/A
3.28%
56,953,433
16,507,192
05-06
56,953,433
32,522
36,145
9.19%
N/A
N/A
5.26%
65,458,514
22,777,443
06-07
65,458,514
36,145
38,340
5.40%
N/A
N/A
3.96%
71,725,407
27,384,580
07-08
71,725,407
38,340
41,092
6.44%
N/A
N/A
4.42%
79,718,951
32,163,100
08-09
79,718,951
41,092
42,743
4.46%
N/A
N/A
4.29%
86,846,889
33,562,980
09-10
86,846,889
42,743
43,778
2.42%
N/A
N/A
0.62%
89,500,065
33,519,652
10-11
89,500,065
43,778
37,307(l)
1.35%
N/A
N/A
-2.54%
88,404,325
30,055,388
11-12
88,404,325
37,307
37,836(l)
1.42%
N/A
N/A
2.51%
91,910,124
29,884,568
1 2-13
91 ' 910 ' 124
37,688
38,075(2)
1.03%
N/A
N/A
3.77%
96,357,500
31,954,838
13-14
1 96,357,500
38,190
38,401 (2)
0.55%
N/A
N/A
5.12%
101,848,105
33,412,900
The Gann Limit is adjusted annually by multiplying the "Prior Year Gann Limit" (column 1) by the "% Change in Population"
(column 4) and then by the greater of the "% Change in New Local Non-residential Construction or % Change in California
Per Capita Income" (column 6 or 7). This Gann adjustment figure is then added to the prior year's limit amount to obtain the
current year Gann limit amount in column 8. The U.S. CPI factor (column 5) was used in place of the non-residential
construction (column 6) amount and the lower of the two factors, the U.S. CPI or Per Capita Income, for the calculation prior
to FY 1990-91. The City has elected in column (2) and (3) to use the City population method versus the change in County population.
(1) The population for FY 2010/2011 and FY 2011/2012 are adjusted to the Federal 2010 Census counts.
(2) The previous population is furnished by the Department of Finance.
The Shaded boxes indicate the calculation factor that was used to calculate that years Gann Limit.
132
GANN LIMIT ANALYSIS
In 1979, Proposition 4, the "Gann" initiative, was passed. The Proposition created
Article XIIIB of the State Constitution placing limits on the amount of revenue
which can be spent by all entities of Government.
The Gann limit is adjusted annually by the following two factors:
Annual population change and the greater of the change in:
1 ) State Per Capita Income, or
2) The Local Assessment roll for local non-residential construction.
When a City reaches this limit, excess tax revenue must be returned to the State or
Citizens through a process of refunds, rebates, or other means that may be defined
at that time. The Gann limit for the City of La Quinta has increased steadily since
1984 and still provides the City with a comfortable operating margin. The revenue
collection and spending limit for the City of La Quinta for Fiscal Year 2013/2014 is
$101.8 million. "Proceeds of taxes" are projected to be $33.4 million in Fiscal
Year 2013/2014 allowing the City a margin of $68.4 million.
On the graph on the following page, the highest bars represent the spending limit
and the lower bars represent the appropriation of taxes, for the last fifteen years.
133
120,000,000
100,000,000
40,000,000
20,000,000
El
CITY OF LA QUINTA
SPENDING LIMIT VERSUS APPROPRIATION OF PROCEEDS OF TAXES
99- 00- 01- 02- 03- 04- 05- 06- 07- 08- 09- 10- 11- 12- 13-
00 01 02 03 04 05 06 07 08 09 10 11 12 13 14
1 MSpending Limit OAppropriation of Proceeds of Taxes I
134
GLOSSARY OF BUDGET TERMS
The following is a list of commonly used financial terms:
ALLOCATE - To divide a lump -sum appropriation which is designated for expenditure by specific
organization units and/or for specific purposes, activities, or objects.
APPROPRIATION - An authorization made by the council which permits the City to incur
obligations and to make expenditures of resources.
ASSESSED VALUATION - A dollar value placed on real estate or other property by Riverside
County as a basis for levying property taxes.
ASSET - Anything having commercial or exchange value that is owned by a business, institution
or individual.
AUDIT - Conducted by an independent Certified Public Accounting (CPA) Firm, the primary
objective of an audit is to determine if the City's Financial Statements present the City's financial
position fairly and results of operations are in conformity with Generally Accepted Accounting
Principles (GAAP).
BALANCED BUDGET - A budget in which planned expenditures do not exceed projected funds
available.
BALANCE SHEET - A financial statement reporting the organization's assets, liabilities and equity
activities.
BUDGET - The document created by the staff and approved by the City Council which establishes
the broad policy guidance on the projection of revenues and the allocation toward various types of
expenditures.
BUDGET CALENDAR — This is a schedule of the dates which is followed in the preparation,
adoption, and administration of the budget.
BUDGET MESSAGE - Included in the opening section of the Financial Plan, the Message
provides the Council and the public with a general summary of the most important aspects of the
document, changes from the previous fiscal years, and the views and recommendations of the
City Manager.
CONSUMER PRICE INDEX (CPI) - A measure used to reflect the change in the price of goods
and services.
CONTINGENCY - An appropriation of funds to cover unforeseen events that occur during the
fiscal year such as flood emergencies, Federal mandates shortfalls in revenue, and similar
eventualities.
135
L W GLOSSARY OF BUDGET TERMS, CONTINUED
CONTINUING APPROPRIATION -Funds committed for a previous fiscal year expenditure
which were not spent in the year of appropriation, but are intended to be used in the
succeeding year.
CONTRACTUAL SERVICES - Services rendered to City activities by private firms,
individuals or other governmental agencies. Examples of these services include
engineering, law enforcement, and city attorney services.
DEPARTMENT - A major organizational unit of the City which has been assigned overall
management responsibility for an operation or a group of related operations within a
functional area.
DESIGNATED FUND BALANCE - A portion of unreserved fund balance designated by
City policy for specific future use.
ENCUMBRANCE - The legal commitment of appropriated funds to purchase an item or
service. To encumber funds means to set aside or commit funds for a future expenditure.
EXPENDITURE - The outflow of funds paid for goods or services obtained.
FEES FOR SERVICES - Charges paid to the City by users of a service to help support the
costs of providing that service.
FISCAL YEAR - The fiscal year is defined as the beginning and ending period for recording
financial transactions. The City has specified July 1 to June 30 as its fiscal year.
FIXED ASSETS — Fixed Assets are assets of a long-term nature such as land, buildings,
machinery, furniture, and other equipment. The City has defined such assets as those with
an expected life in excess of one year and an acquisition cost in excess of $5000.
FRANCHISE FEE - A franchise fee is charged for the privilege of using public right-of-way
and property within the City for public or private purposes. The City currently accesses
franchise fees on cable television, utilities, and trash collection contractors.
FUND - An accounting entity that records all financial transactions for specific activities or
government functions. The generic fund types used by the City are- General, Special
Revenue, Capital Project, Debt Service, Enterprise, and Internal Service Funds.
FUND BALANCE — Fund Balance is the excess of current assets over current liabilities,
and represents the cumulative effect of revenues and other financing sources over
expenditures and other financing uses.
136
GENERAL FUND - The General Fund is the primary operating fund of the City. All
revenues that are not allocated by law or contractual agreement to a specific fund are
accounted for in the General Fund. With the exception of subvention or grant revenues
restricted for specific uses, General Fund resources can be utilized for any legitimate
governmental purpose.
GOAL - A goal is a statement of broad, direction, purpose, or intent.
GRANT -Contributions of cash or other assets from another governmental agency to be
used or expended for a specified purpose, activity, or facility.
INFRASTRUCTURE - Fund contributions of cash or other assets from development
oriented applicants used for the City's basic system of its physical plant, (i.e., streets,
water, sewer, public buildings and parks).
INVESTMENT REVENUE — Investment Revenue that is received as interest from the
investment of funds not immediately required to meet cash disbursement obligations.
JOINT POWERS AUTHORITY (J.P.A.) - A joint venture that is comprised of two or more
governmental entities sharing the cost of providing a public service.
LIABILITY - A claim on the assets of an entity.
LINE -ITEM BUDGET - A budget that lists detailed expenditure categories (salary,
materials, telephone service, travel, etc.) separately, along with the amount budgeted for
each specified category. The City uses a program rather than line -item budget, although
detail line -item accounts are maintained and recorded for financial reporting and control
purposes.
MUNICIPAL - In its broadest sense, municipal is an adjective which denotes the state and
all subordinate units of government. In a more restricted sense, an adjective which
denotes a city or village as opposed to other local governments.
OPERATING BUDGET — This is the portion of the budget that pertains to daily operations
providing governmental services.
PERSONNEL SERVICES - Costs associated with providing the staff necessary to provide
the desired levels of services. Included in personnel services are both salary and benefit
costs.
POLICY - A direction that must be followed to advance toward a goal. The direction can
be a course of action or a guiding principal.
137
PROGRAM - A grouping of activities organized to accomplish basic goals and objectives.
PROGRAM BUDGET — This is a budget that focuses upon the goals and objectives of an
agency or jurisdiction.
PROPERTY TAX - A statutory limited tax levy which may be imposed for any purpose.
QUARTERLY BUDGET REPORT — This is a comprehensive report providing an update of
the City's financial position.
RESERVE - An Account used to indicate that a portion of a fund's balance is legally
restricted for a specific purpose and is, therefore, not available for general appropriation.
REVENUE - Funds that the government receives as income. It includes such items as tax
payments, fees from specific services, receipts from other governments, fines, forfeitures,
grants, shared revenues, and interest income.
RISK MANAGEMENT — This is an organized attempt to protect an organization's assets
against accidental loss in the most cost-effective manner.
SALES TAX - A tax on the purchase of goods and services.
SPECIAL ASSESSMENT - A compulsory levy made against certain properties to defray
part or all of the costs of a specific improvement or service deemed to primarily benefit
those parties. (Special Assessments are also known as benefit fees.)
SPECIAL REVENUE FUNDS - Funds used to account for the proceeds from specific
revenue sources (other than trusts or major capital projects) that are legally restricted to
expenditures for specific purposes.
SUPPLIES AND SERVICES - A general category used for clarifying expenditures for
various supplies and services which are normally used within a fiscal year.
TRUST AND AGENCY FUNDS - Also known as Fiduciary Fund Types, these funds are
used to account for assets held by the City in a trustee capacity or as an agent for private
individuals, organizations, or other governmental agencies.
USER FEES - The payment of a fee for direct receipt of a service by the party benefiting
from the service.
138