FY 1994/1995 Supporting Doctl r
1994-95
ANNUAL BUDGET
SUPPORTING DOCUMENT
�IL� C:OPY
(Ptl� ropy muse 6� rctun,cd, tl,a„k yo„)
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' Department - Program Detail
City of La Quinta
1994-95 Supporting Document
Table of Contents
PAGE
General Government Department
' Legislative .......................................... 1 City Manager's Office 4
Economic Development .............................. 7
Finance Department
Fiscal Services .................................... 8
Management Information Systems (M.I.S.) ............ 12
Central Services .................................... 14
Administrative Services
Administrative Services .............................. 17
Senior Center .................................... 20
Parks and Recreation Department
Administration .................................... 25
Aquatics.......................................... 36
Police Activities .......................................... 37
Buildinq E Safety Department
Administration .................................... 38
CodeEnforcement .................................... 41
Animal Control .................................... 43
Building.......................................... 45
Emergency Services .............................. 47
Fire................................................ 48
Facility Operations .............................. 49
Communitv Development Department
Administration .................................... 51
Planning ....................................... 54
Advanced Planning .............................. 57
South Coast Air Quality .............................. 58
_ PublicWorksDepartment
Administration .................................... 59
Engineering 8 Inspections ........................ 61
Maintenance 6 Operations ........................ 63
Financing Authority
Debt Service Fund .............................. 67
OperationsFund .................................... 68
Redevelopment Agency Project Area No. 1
Debt Service Fund ............................... 69
Capital Projects Fund .............................. 70
Low/Mod Housing Fund .............................. 71
Redevelopment Agency Project Area No. 2
Debt Service Fund .............................. 72
Capital Projects Fund .............................. 73
Low/Mod Housing Fund .............................. 74
Redevelopment
Agency
Administrative Fee Allocation
...... 75
Redevelopment
Agency
Salary S Benefit Reimbursement
...... 76
GENERAL GOVERNMENT
'LEGISLATIVE
PRELIMINARY BUDGET
FY93/94
APPROVED
FY93/94
FY94195
REQUESTED
SUPPORTING INFORMATION
BUDGET
ESTIMATED
BUDGET
PERSONNEL EXPENSES:
Salaries
26,400
26,400
26,400
Benefits:
39,143
31,500
33,135
Pers 1,220
Medicare 382
FICA 1,190
'
WIC Insurance 764
LIT Disability 155
Health Insurance 29,424
'
Total Benefits 33,135
TOTAL PERSONNEL
65,543
57,900
59,535
SUPPLIES AND SERVICES:
'
GRANTS
29,776
29,776
0
This amount covers funding for non-profit community
'
oriented services and organizations.
(Includes Living Desert Sponsorship)
'
Justification for proposed decrease from 93/94:
These amounts are now included in the Special Project
Contingency account.
'
CONTRACT SERVICES
200,000
420,500
260,000
This account provides for contract City Attorney
'
and other legal services.
PUBLICATIONS & DUES
19,190
19,000
19,200
This account provides for membership in selected
professional associations and various job related
publications.
'
CVAG
14,500
League of Calif Cities
2,500
1
L.A. Times
National League of Cities
200
970
National Civic League
30
'
SCAG
TOTAL
1,000
19,200
t1
'LEGISLATIVE
PRELIMINARY BUDGET
SUPPORTING INFORMATION
' TRAVEL & MEETINGS
This account provides for attendance at selected
professional association conferences, seminars,
and community meetings.
'
League Annual Conference (2)
1,500
League - Executive Forum
1,800
'
League - Mayor & Council Institute (2)
National League Annual Conference
1,900
1,650
State of the Valley (3 x $50)
150
Council Meeting Expenses
Mayor's Breakfast (5 x $10 x 11)
3,500
550
Misc unscheduled
1,050
TOTAL
12,100
' VEHICLE REIMBURSEMENT
' This account pays cost of personal vehicles
used for City business.
City Council 15,000
PRINTING
This account covers printing costs for items such
as business cards, flyers, etc.
' OFFICE SUPPLIES
All basic office supplies are purchased through this
account including consumable items such as pens,
' pencils, file folders, pads, etc.
OPERATING SUPPLIES
This account provides for special departmental
supplies and purchases that are unique to the
Legislative Department.
' Operating supplies 2,500
Civic Center Art Purchase 3,000
' TOTAL 5,500
' 2
FY93194 FY94/95
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
12,815 12,000 12,100
15,000 15,000 16,000
500 500 500
1,500 1,350 1,500
5,774 5,700 5,500
LEGISLATIVE
PRELIMINARY BUDGET
SUPPORTING INFORMATION
SPECIAL PROJECT CONTINGENCY
This account provides funding for Community Services
grants and other unanticipated expenses.
Mountain Conservancy 2,500
Contingency 40,000
TOTAL 42,500
Justification for proposed increase from 93/94:
Community Services grants are now funded from this
line item.
CAPITAL EQUIPMENT:
GRAND TOTAL LEGISLATIVE
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
15.000 10,000 42,500
0 0 0
365,098 571,726 415,835
91
CITY MANAGER'S OFFICE
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
Salaries
Benefits:
Pers
25,390
Medicare
2,171
FICA
0
W/C Insurance
3,072
LIT Disability
883
Health Insurance
18,034
Total Benefits
49,550
TOTALPERSONNEL
Justification for proposed decrease from 93/94:
The Assistant City Manager position has been
eliminated and the Assistant to the City Manager
has been moved to the Finance Department.
SUPPLIES AND SERVICES:
CONTRACT SERVICES
This account provides for professional services.
Justification for proposed decrease from 93/94:
No contract services have been proposed for this
fiscal year.
PUBLICATIONS & DUES
This account provides for membership in selected
professional associations.
ICMA
Desert Sun
Desert View
Public Record
Wheeler's Desert Letter
Press Enterprise
Misc. training publications
TOTAL
1,000
100
65
175
105
90
Justification for proposed decrease from 93/94:
Publications & Dues for the Assistant to the City
Manager have been moved to the Finance Department.
FY93/94
APPROVED FY93/94 FY94/95
BUDGET ESTIMATED BUDGET
296,888
103,853
325,615
100,640
149,796
49,550
400 , 741 426 , 255 199,346
43,000 64,600 0
4,944 3,800 1,735
4
CITY MANAGER'S OFFICE
FY93194
'
PRELIMINARY BUDGET
APPROVED FY93/94 FY94/95
SUPPORTING INFORMATION
BUDGET ESTIMATED BUDGET
TRAVEL & MEETINGS
5,004 6,550 2,740
'
This account provides for attendance at selected
professional association conferences, seminars,
'
and training.
League - City Manager Section
900
League Annual Conference
750
'
State of the Valley
100
CVAG Sponsored Workshops
250
Mayor & Council Member meetings
180
'
Mayor's Breakfast (1 x $10 x 11)
110
Grant Writing Workshop
250
Misc/Unscheduled
200
'
TOTAL
2,740
Justification for proposed decrease from 93/94:
'
The Travel & Entertainment amounts for the Assistant
to the City Manager has been relocated to the Finance
'
Department.
VEHICLE REIMBURSEMENT
6,000 5,600 3,600
This account pays cost of personal vehicles
'
used for City business.
'
City Manager
3,600
Justification for proposed decrease from 93/94:
'
Vehicle Reimbursement for the Assistant City
Manager has been eliminated.
'
MILEAGE REIMBURSEMENT
1,200 750 200
This account provides for reimbursement of mileage
for use of personal vehicles for City business.
Justification for proposed decrease from 93/94:
Mileage Reimbursement for the Assistant to the
'
City Manager has been relocated to the Finance Department.
1
5
CITY MANAGER'S OFFICE
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PRINTING
This account provides for printing for a forms,
business cards, and other office needs.
- Justification for proposed decrease from 93194:
Printing for the Assistant to the City Manger has been
relocated to the Finance Department.
OFFICE SUPPLIES
All basic office supplies are purchased through this
account including such consumable items such as
pens, pencils, file folders, pads, etc.
OPERATING SUPPLIES
This account includes all supplies (other than
office supplies).
CAPITAL EQUIPMENT:
GRAND TOTAL CITY MANAGER'S OFFICE
FY93/94
APPROVED FY93194 FY94195
BUDGET ESTIMATED BUDGET.
2,000 900 1,000
3,000 2,790 3,000
1,019 1,015 1,200
0 0 0
466,908 5 22,260 212,821
3
ECONOMIC DEVELOPMENT
PRELIMINARY BUDGET
SUPPORTING INFORMATION
'
PERSONNEL EXPENSES:
SUPPLIES AND SERVICES:
ADVERTISING
'
This amount covers miscellaneous advertising related
to economic development, including Bob Hope Classic ad.
'
CONTRACT SERVICES
This account provides professional promotional services
and Misc promotional photography.
La Quinta Arts Foundation
25,000
Palm Springs Desert Resorts CVB
275,100
'
Airline Services Council
20,000
Misc promotional photography
2,000
Regional Business Assistance Center
15,000
'
TOTAL
337,100
'
Justification for proposed increase from 93/94:
New contract with Airline Services and projected
increase in Transient Occupancy Tax will increase
'
dues to the Palm Springs Desert Resorts CVB.
PUBLICATIONS & DUES
'
This account provides for membership in selected
professional associations.
'
TRAVEL & MEETINGS
This account provides for attendance at selected
professional association conferences and seminars.
'
Inland Empire Showcase
2,000
CVEDA Activities
1,000
'
Chamber Business Expo.
BIA Annual Meeting
100
100
TOTAL
3,200
'
CAPITAL EQUIPMENT:
'
GRAND TOTAL ECONOMIC DEVELOPMENT
'
7
FY93194 FY94/95
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
0 0 0
6,500 81000 4,000
267,900 267,900 337,100
750 B00 0
6,150 0 3,200
0 0 0
281,300 2 66,700 344,305
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FISCAL SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
Salaries
Human Services Commission
Investment Advisory Board
Benefits:
Pers 53,997
Medicare 4,619
FICA 0
WIC Insurance 3,284
LIT Disability 1,878
Health Insurance 50,502
Total Benefits 114,280
TOTAL PERSONNEL
SUPPLIES AND SERVICES:
ADVERTISING
This account covers all advertising costs for
recruitments.
Justification for proposed increase from 93194:
This amount was budgeted in Non -Departmental in
prior years.
CONTRACT SERVICES
This account provides for professional services for
a
Fiscal Services.
Year end financial audit
12,700
Sales tax reporting
3,900
Fixed asset inventory service
200
Safety Training
2,500
Personnel Network Training
2,500
Physical Exams
1,000
TOTALS
22,800
FY93/94
APPROVED FY93/94 FY94195
BUDGET ESTIMATED BUDGET
256,608
256,622
0
0
3,000
3,000
103,626
103,578
363,234 363,200
01
18,100
Justification for proposed increase from 93/94:
Personnel services were budgeted in City Manager's Office in prior years..
0
17,500
318,740
2,450
3,000
114,280
5,500
22,800
la
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FISCAL SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PUBLICATIONS & DUES
This account provides for membership in selected
professional associations and various job related
publications.
Government Finance Officer Assc.
Calif Municipal Finance Officers
Calif Municipal Treasurer Assc.
National Notary Assc.
TRACS Investment Newsletter
Misc. Publications
MMASC Membership
ADA Updates
Jobs Available
HR Report (ICMA)
TOTALS
200
85
100
30
200
50
40
230
50
210
i,itoo
Justification for proposed increase from 93/94:
It was requested that the Finance Dept. Secretary be a Notary
necessitating the Notary Assc. dues. In addition, all Personnel
related dues and publications have been relocated to Fiscal
Services from the City Manager's Office.
TRAVEL & MEETINGS This account provides for attendance at selected
professional association conferences, seminars,
and training.
CSMFO annual conference in No. Ca.
750
CSMFO monthly meetings 12 @ $20
240
League of Calif. Cities Conference
Investment Advisory Board 4 @ $700
2,800
Mentor computer user's conference
750
Mayor's breakfast 6 @ $10
60
Acct Tech 3 GFOA financial seminars
1,200
MMASC (Burbank)
650
MMASC Monthly Meeting (6 x $15)
90
Personnel Recruitment & Relocation
2,000
TOTALS
8,540
FY93/94
APPROVED FY93194 FY94/95
BUDGET ESTIMATED BUDGET
Justification for proposed increase from 93/94:
All Personnel related travel and meetings have been reassigned to
Fiscal Services from the City Manager's Office. In addition, the
new Investment Advisory Board's travel to League of Calif. Cities
Conference was added.
435 650
2,810 3,220
1,195
8,540
P1
FISCAL SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
VEHICLE REIMBURSEMENT
This account pays cost of personal vehicles
used for City business.
Finance Director 2,400
MILEAGE REIMBURSEMENT
This account provides for reimbursement of mileage
for use of personal vehicles for City business.
Banking-250 days x 17 miles x .32 1,360
Investment Advisory Board agendas 140
Personnel mileage 500
Misc. employee mileage 100
TOTALS 2,100
FY93/94
APPROVED FY93/94 FY94/95
BUDGET ESTIMATED BUDGET
Justification for proposed increase from 93/94:
Reimbursement of delivery of Investment Advisory Board (new board)
agenda packets not budgeted in 1993/94.
2,400
1,450
PRINTING
4,500
This account provides for Fiscal Services printing
needs.
Business cards
100
Business license renewal notices
150
Business license certificates
150
Business license auto decals
720
Budget printing
660
Budget covers
350
Budget dividers
600
A/P Checks
1,000
Payroll checks
750
Receipt books
280
Time cards
100
Personnel forms, rules,
orientation, affirmitive action
1,000
Misc. printing
290
TOTALS
6,150
Justification for proposed increase from 93/94:
All Personnel related printing was budgeted in City Manager's
Office in prior year.
1,800
1,650
3,600
2,400
2,100
6,150
10
FISCAL SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
OFFICE SUPPLIES
All basic office supplies are purchased through this
account including consumable items such as pens,
pencils, file folders, ledger pads, etc.
OPERATING SUPPLIES
This account provides for special departmental
supplies that are unique to Fiscal Services.
1099 computer forms 140
W2 computer forms 105
Purchase orders 100
Investment Advisory Board supplies 300
Misc. 245
TOTALS 890
Justification for proposed decrease from 93194:
The formation of Management Information Systems
(MIS) program incurred costs from this area.
CAPITAL EQUIPMENT
GRAND TOTAL FISCAL SERVICES
FY93/94
APPROVED FY93/94 FY94/95
BUDGET ESTIMATED BUDGET
3.300 3,300 3,300
2,700 2,650 890
0 0 0
398,929 397,570 491,345
11
MANAGEMENT INFORMATION SYSTEMS (MIS)
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
Regular Part Time:
Salaries
Benefits
Pars 0
Medicare 226
FICA 967
W/C Insurance 90
UT Disability 92
Health Insurance 0
Total Benefits 1,375
TOTALPERSONNEL
SUPPLIES AND SERVICES:
CONTRACT SERVICES
This account provides for professional services for
Management Information Systems
Financial software support
Computer Maint Contracts.
TOTALS
PUBLICATIONS & DUES
This account provides for membership in selected
professional associations and various job related
publications.
PC Software Training Books
PC Magazine
TOTALS
1 TRAVEL & MEETINGS
This account provides for attendance at selected
professional association conferences, seminars,
and training.
Software Training:
' Mapinfo
AutoCad
Plan Tech
TOTALS
3,400
5,500
8,900
265
35
300
5,000
400
4,000
9,400
FY93/94 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
0 0
0 0
0 0
0 0
0 0
0 0
15,600
1,375
16,975
8,900
300
9,400
12
MANAGEMENT INFORMATION SYSTEMS (MIS)
PRELIMINARY BUDGET
SUPPORTING INFORMATION
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
OPERATING SUPPLIES
0 0 9,620
This account provides for special departmental
supplies that are unique to MIS.
recycled computer paper
31000
CD's (Record Retention)
2,050
Printer ribbons
270
Laser printer cartridges
2,300
Misc. - Wrist pads, glare screens,
M.S. mouses, replacement floppy
drives,track balls, cables.
2,000
TOTALS
9,620
CAPITAL EQUIPMENT:
0 0 106,100
Personal computers:
4 66/16 Pentium PC's
12,000
6 486/66/16 PC's
15,000
2 486/66/8 PC's
4,000
Printers:
4 Laser Printers
4,000
Other Items:
Computerized Information
Storage System
5,000
2 Computer/Printer Memory Upgrade
1,000
8 Networking cards
800
Software:
Project Tracking
5,000
File Management
3,000
WordPerfect site lic. 10 @ $90
900
Lotus site lic. 10 @ $90
900
Networking
31000
AutoCad
10,000
Mapinfo
14,500
Case File Tracking
5,000
Pavement Management
5,000
Plan Tech
17.000
TOTALS
106,100
GRAND TOTAL MIS
0 0 151,295
13
CENTRAL SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
SUPPLIES AND SERVICES:
ADVERTISEMENT
This account provided for job recruitment advertisements.
Justification for proposed decrease from 93194:
This account is now budgeted in City Manager's budget.
CONTRACT SERVICES
This account covers contract for claims management
Justification for proposed decrease from 93/94:
This account reflects the decrease in claims activity.
In addition, employee physical examinations have been
moved to the City Manager's budget.
INSURANCE
This account covers insurance policies/services.
CVJPIA - Liability
Property
Vehicle
Employee Dishonesty
Unemployment
Volunteer Effort
Friends of L.Q. Senior Center
TOTAL
Justification for proposed decrease from 93194:
This account reflects a decrease in liability and
property insurance over93/94.
102,850
12,000
20,000
800
6,500
165
260
142,575
FY93/94 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
0 0 0
5,500 7,000 0
13,000 3,000 3,000
188,500 175,000 142,575
14
CENTRAL SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
MAINTENANCE AND OPERATION EQUIPMENT
This account provides maintenance on equipment that
services all departments.
Postage Machine 3,300
Copiers (maint. and maint. supplies) 15,000
Blueprint machine 1,000
Telephone 11,000
Typewriters 450
TOTAL 30,750
Justification for proposed decrease from 93/94:
Maint. on the computer equipment has been moved to
the Management Information System's budget.
POSTAGE
This account provides for City wide postage, UPS,
and Federal Express charges.
TELEPHONE
This account provides for all phone charges
in the existing facility.
City Hail 29,400
Senior Center 51000
City Yard 1,000
TOTAL 35,400
EMPLOYEE RECOGNITION
This account provides for service commendations,
and Employee of the Month program.
EDUCATION REIMBURSEMENT
This account provides for reimbursement for employee
education.
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
24,050 26,000 30,760
21,000 18,000 18,000
32,395 37,000 35,400
3,700 1,500 3,500
1,000 600 5,000
15
CENTRAL SERVICES
FY93/94
FY94195
PRELIMINARY BUDGET
APPROVED
FY93194 REQUESTED
SUPPORTING INFORMATION
BUDGET
ESTIMATED BUDGET
OPERATING SUPPLIES
21,850
28,500 21,850
This account includes shared operating supplies for all
all City departments.
Copier paper
7,200
Copier supplies (toner/fuser/staples)
2,800
Fax imaging cartridges
1,500
Coffee
2,820
Cups
500
Paper towels
260
Sparkletts
730
Stationary and envelopes
290
Mailing labels
4,000
Misc. forms and supplies
1,750
TOTALS
21,850
CAPITAL EQUIPMENT:
75,000
75,000
0
GRAND TOTAL CENTRAL SERVICES
385,995
371,600
260,075
IH
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ADMINISTRATIVE SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES
FY93/94
APPROVED FY93/94 FY94/95
BUDGET ESTIMATED BUDGET
Salaries
126,610
126,600
133,800
Benefits:
56,770
40,044
48,750
Pers 22,500
Medicare 1,950
FICA 100
W/C Insurance 2,000
L/T Disability 800
Health Insurance 21,400
Total Benefits 48,750
TOTAL PERSONNEL
183,380
166,644
182,550
SUPPLIES AND SERVICES:
ADVERTISING
13,000
20,000
20,000
This account provides for advertising of various
legal notices and other legal advertising
requirements associated with the Administrative
Services Dept. in addition to publication of the
City Council Agenda Highlights.
CONTRACT SERVICES
6,500
6,500
6,500
Semi -Annual Muni Code Codification
4,000'
City Link Contract
2,500
TOTALS
6,500
PUBLICATIONS & DUES
1,215
1,215
1,215
IIMC Annual Dues
80
Calif. City Clerks Assn.
75
WordPerfect Magazine
25
Calif. Elections Code
35
West Code
1,000
TOTALS
1,215
POSTAGE
3,770
3,000
3,075
Special Editions of Newsletters:
1. Fall Clean-up
1,000
2. Spring Clean-up
1,000
3. Senior Center Opening
1,000
Bulk Mailing Permit
75
TOTALS
3,075
17
ADMINISTRATIVE SERVICES
FY93/94
PRELIMINARY BUDGET
APPROVED FY93/94 FY94/95
SUPPORTING INFORMATION
BUDGET ESTIMATED BUDGET
RENTAL SERVICES
650 650 700
This account provides for cost of rentals for
special events and activities.
Senior Center Dedication
500
.,Holiday Open House
200
TOTALS
700
TRAVEL & MEETINGS
2,510 4,000 5,900
This account provides for attendance at selected
professional association meetings and conferences
to enhance technical knowledge and to stay current
with recent changes in law. It also provides for
workshops for staff as well as telecommunications
system training.
City Clerks Annual Conference
700
Elections Law Conference
900
Tele. Comm. Training:
Switch
2,100
Audix
1,600
Various monthly meetings:
300
Desert Beautiful
Mayors Breakfast
United Way
Workshops:
300
Grammar
Secretarial Skills
Switchboard/Receptionist
TOTALS
5,900
Justification for proposed increase from 93/94:
This account increased to allow the Deputy City Clerk I
to attend telecommunications system training in L.A.
VEHICLE REIMBURSEMENT
2,400 2,400 2,400
This account pays cost of personal vehicles
used for City business.
City Clerk
2,400
W.
ADMINISTRATIVE SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
MILEAGE REIMBURSEMENT
This account provides for reimbursement of mileage
for use of personal vehicles used in the course of
City business, i.e. pick up meals for City Council
Meetings, take film to photo shop, order and pick
up plaques at trophy shop, etc.
PRINTING
This account provides for specials editions
of City Newsletter (3 @ $800)
OFFICE SUPPLIES
All basic office supplies are purchased through this
account including such consumable items such as pens,
pencils, pads, cassette tapes, film, tape, staples,
file folders, file labels, etc.
OPERATING SUPPLIES
Operating supplies which are not normally considered
routine office supplies are charged against this
account.
New Leaf Awards
1,500
Say No To Drugs
200
Minute Books
300
Lapel Pens
1,500
Holiday Open House
1,000
TOTALS
4,500
CAPITAL EQUIPMENT:
GRAND TOTAL ADMINISTRATIVE SERVICES
FY93/94
APPROVED FY93/94 FY94/95
BUDGET ESTIMATED BUDGET
0 300
2,200 1,800
3,200 3,200
5,500 5,500
300
2,400
3,200
4,500
3,500 3,500 0
227,825 218,709 232,740
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SENIOR CENTER
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
Regular Full Time:
Salaries Regular Full Time
Benefits:
Pers
9,622
Medicare
823
FICA
0
W/C Insurance
330
LIT Disability
335
Health Insurance
14,560
Total Benefit Full Time
TOTAL PERSONNEL REGULAR FULL TIME
Regular Part Time:
Salaries Regular Part Time
Benefits:
Pers 2,762
Medicare 236
FICA 0
W/C Insurance 95
LIT Disability 96
Health Insurance 0
Total Benefit Regular PIT
TOTAL PERSONNEL REGULAR PART TIME
TOTAL PERSONNEL
SUPPLIES AND SERVICES:
GRANTS
This account contributes to the RSVP program.
Justification for proposed increase from 93194:
This is the first increase proposed for RSVP in
5 years. This amount is based on the formula
established by CVAG.
FY93/94 FY94196
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
32,655
14,783
30,795
12,720
56,775
25,670
25,670
47,438 43,515 82,445
16,293
3,129
15,367
2,693
16.296
3,189
3,189
19,422 18,060 19,485
66,860 61,575 101,930
1,685 1,685 2,100
2b
SENIOR CENTER
PRELIMINARY BUDGET
SUPPORTING INFORMATION
CONTRACT SERVICES
This account covers contracts for facilities,
services and contract instructors.
Janitorial ($1,300/mo x 6) (new)
7,800
Janitorial ($124/mo x 6) (old)
745
Pest Control
700
Desert Fire Extinguisher
200
Hvac system maintenance
800
Alarm monitoring
1,400
Arts & Crafts instructor
($20 x 52 classes)
increase from $15/hr
1,040
Music Instructor
($10 x 52 rehearsals)
520
TOTAL
13,205
Justification for proposed increase from 93/94:
New Senior Center facility opening January, 1995.
INSURANCE
This account provides for Volunteer Insurance.
Justification for proposed decrease from 93194:
This insurance has been moved to Non -Departmental.
MAINTENANCE AND OPERATION EQUIPMENT
This account reflects costs for six months in
the existing facility.
Plumbing
250
Piano tuning
100
Sewing machine
100
Refrigerator/freezer
250
TOTAL
700
Justification for proposed decrease from 93/94:
New Senior center requiring a minumum amount of
maintenance.
FY93194 FY94/95
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
1,710 1,900 13,205
400 0 0
4,110 3,000 700
2,
SENIOR CENTER
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PUBLICATIONS & DUES
This account provides for membership in selected
professional associations and various job related
publications.
National Council on Aging 115
Calif Parks & Rec Society 60
F.I.N.D. 60
Misc specialized publications 100
TOTAL 335
POSTAGE
This account provides postage stamps.
Justification for proposed increase from 93/94:
Proposed postal rate increase.
RENTAL SERVICES
This account reflects rental services for six months
in the existing facility.
Senior Center ($1451/mo x 6)
8,700
Exercise room $75 x 6 mos.
450
Equipment
350
TOTAL
9,500
Justification for proposed decrease from 93/94:
New Senior Center facility opening January,1995.
TRAVEL & MEETINGS
This account provides for attendance at conferences
and luncheons.
Various networking luncheons 100
CPRS Conference 700
TOTAL 800
MILEAGE REIMBURSEMENT
This account provides for reimbursement of mileage
for use of personal vehicles for City business.
Justification for proposed increase from 93/94:
Additional mileage from the new Senior Center facility.
FY93194 FY94/95
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
375
30
19,162
1,400
700
325
30
20,500
1,000
700
335
m
9,500
800
1,000
2-�
SENIOR CENTER
PRELIMINARY BUDGET
SUPPORTING INFORMATION
WATER
This account provides for water utility charge for
the Senior Center.
Justification for proposed increase from 93/94:
This increase reflects the new Senior Center facility
at 6 months.
ELECTRIC
This account provides for electrical utility charge
for the Senior Center. (10,000 Sq. Ft. building)
Justification for proposed increase from 93/94:
This increase reflects the new Senior Center facility
at 6 months.
GAS
This account provides for gas utility charge for
the Senior Center.
Justification for proposed increase from 93/94:
This increase reflects the new Senior Center facility
at 6 months.
PRINTING
This account provides for printing of business cards,
membership cards and a variety of flyers.
Justification for proposed increase from 93/94:
The new Senior Center will increase the cost of
printing for new business cards and additional
flyers for program information.
OFFICE SUPPLIES
All basic office supplies are purchased through this
account including consumable items such as
pens, pencils, file folders, pads, etc.
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
0 0 1,200
3,000 3,000 13,000
500 500 1,000
500 200 600
2,200 1,950 2,200
23
SENIOR CENTER
PRELIMINARY BUDGET
SUPPORTING INFORMATION
OPERATING SUPPLIES
This account includes all supplies (other than
office supplies).
Justification for proposed increase from 93/94:
This increase covers supplies costs for Senior
Volunteer Program, including volunteer identification
and recognition.
CAPITAL EQUIPMENT:
GRAND TOTAL SENIOR CENTER
FY93194 FY94/95
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
4,475 4,355 4,600
500 500 0
107, 607 1 11, 220 152,230
24
I I
PARKS AND RECREATION DEPARTMENT
0
I
I
I
I
F
I
I
I
I
AND RECREATION
FY93194
FY94195
'PARKS
PRELIMINARY BUDGET
APPROVED
FY93/94
REQUESTED
SUPPORTING INFORMATION
BUDGET
ESTIMATED
BUDGET
PERSONNEL EXPENSES:
Salaries
94,085
78,250
121,154
Parks and Recreation Commission
4,200
4,200
2,450
Cultural Affairs Commission
0
0
2,450
'
Benefits:
40,366
27,245
39,965
Pers
20,535
Medicare
1,760
'
FICA
0
W/C Insurance
2,855
LIT Disability
715
'
Health Insurance
14,100
Total Regular Benefits
39,965
'
TOTAL PERSONNEL
138,651
166,019
1 99,695
' SUPPLIES AND SERVICES:
ADVERTISING
' This account provides for advertising of recreation
and community service programs as well as Commission
and Committee notices associated with the Parks and
' Recreation Department.
PUBLICATIONS & DUES
This account provides for costs associated with annual
professional subscriptions & professional association dues.
National Recreation and Parks
Association dues 400
Calif. Parks and Recreation
Society dues 500
Professional Publications 200
Youth Advisory Committee 400
TOTAL 1,500
Justification for proposed increase from 93194:
' Increase due to new commissions and staff.
' 25
1,350 500
935 935
1,000
1,500
I
PARKS AND RECREATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
LAFCO EXPENSES
This account provides for processing fees charged for
administration services.
Deannexation/detachment related fees 4,500
Justification for proposed increase from 93/94:
Costs associated with the potential deannexation/
detachment from the regional special district.
These funds are required for fees & expenses related
to such action.
TRAVEL & MEETINGS
This account provides for all travel and meeting
costs required to attend training seminars, profess-
ional association meetings & conferences outside the
immediate area.
Staff:
Calif Parks & Recreation Society
Annual Conference San Jose - Feb 95
Parks & Recreation Dir. 700
Recreation Supervisor 700
Total
KEYE PRYOR and Career Track
Training workshops
Secretarial and other staff
National Recreation and Park Assc.
Maintenance Management School
Director - Nov 1994 (2nd & final year)
League of California Cities Community
Services Conference
Kidsline Coordinator - Apr 1995
Committees and Commissions:
Cultural Affairs Commission
Parks and Recreation Commission
Youth Advisory Committee
Calif Parks and Recreation Conference
Chairperson - Feb 1995
TOTAL
Justification for proposed increase from 93194:
Due to new committees approved by council.
1,400
300
100
700
2.100
2,100
700
7,400 .
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
0 0 4,500
5,200 4,000 7,400
PARKS AND RECREATION
PRELIMINARY BUDGET
FY93194 FY94/95
APPROVED FY93/94 REQUESTED
SUPPORTING INFORMATION
BUDGET ESTIMATED BUDGET
VEHICLE REIMBURSEMENT
1,600 1,600 2,400
'
This account pays cost of personal vehicles
used for City business.
'
Parks and Recreation Director
2,400
MILEAGE REIMBURSEMENT
840 300 600
This account provides for reimbursement of mileage
for use of personal vehicles for City business.
Recreation Supervisor
250
'
Secretary II
200
Youth Advisor Committee
150
'
TOTAL
600
Justification for proposed increase from 93/94:
'
Due to full time staffing and new committee.
PRINTING
3,400 1,400 3,800
This account provides for printing flyers, brochures,
'
and informational materials for department activities.
Used for the purpose of marketing programs primarily
through schools and businesses.
Recreation Brochure
Two (2) issues @ $1,200
2,400
'
Program flyers, posters, handbills
1,400
TOTAL
3,800
'
OFFICE SUPPLIES
3,000 2,800 2,900
All basic office supplies are purchased through this
'
account including such consumable items as pens,
pencils, pads, etc.
'
27
I
PARKS AND RECREATION
' PRELIMINARY BUDGET
SUPPORTING INFORMATION
OPERATING SUPPLIES
This account provides funds for the cost of paper
products, chemicals, telephone, rest room dispensers,
filmNCR tape for program documentation, and table
skirting for special functions.
Justification for proposed increase from 93194:
Satellite building was allocated to the Parks and Recreation
Department during FY93/94.
FAMILY TRIPS/EXCURSIONS (discontinued)
ADULT SOFTBALL
10-12 week program consisting of a mens church
league, a 50 and over mens league and a womens league.
Minimum of 6 teams per league.
Personnel Cost:
Recreation Leader 800
Umpires - 84 games @ $18/game
1,510
Playoffs - 2 Umpires @ 4 Games
144
Chalk @ $5.40/bag
130
First Aid Kits (per league)
120
Softballs (14 dz.) @ $56/dz.
800
Awards -1 st Place
500
T-Shirts - 1 st & 2nd Place
600
Rosters, scorecards, etc.
350
SCMAFF:
Register Fees 24 teams @ $7.00/team
168
Rule Books 24 @ $7.00
168
TOTAL
5,290
Anticipated revenue from this program is $7,800, net profit $2,510.
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
1,900 1,200 1,500
7,600 0 0
5,964 0 51290
EE
PARKS AND RECREATION
PRELIMINARY BUDGET
FY93194 FY94195
APPROVED FY93/94 REQUESTED
SUPPORTING INFORMATION
BUDGET ESTIMATED BUDGET
ADULT VOLLEYBALL
800 0 2,965
'
8-10 week program consisting of mens and co-ed leagues.
Minimum of 6 teams per league.
Personnel cost:
'
Recreation Leader 480
Referees (Tri-County) 45 games @ $16.00 720
'
Playoffs - 6 games maximum 100
Volleyballs - 6 @ $24 144
Throwdown Lines 60
'
Participation Shirts
18 teams X 8 players X $6.00 /shirt 870
Awards - 1 st place @ $10/award 240
Scorecard, rosters, etc. 100
SCMAFF:
Registration Fees 126
'
Rules 125
TOTAL 2,965
'
Anticipated revenue from this program is $3,600, net profit $635.
Justification for proposed increase from 93194:
This program addressed the growing interest locally for an Adult
Volleyball league.
ADULT SOCCER
12 week program consisting of mens and coed leagues.
Minimum of 6 teams per league.
Personnel cost:
Recreation Leader
CIF Referees - 24 games @ $20
Nets - 4 @ $67
Cones
Soccer Balls - 4 @$15
Chalk
Awards - 1 st & 2nd Place
TOTAL
400
480
268
100
60
132
500
1,940
Anticipated revenue from this program is $2,200, net profit $260.
Justification for proposed increase from 93/94:
This is a new program which was requested by residents.
0 0 1,940
29
1
'PARKS
AND RECREATION
PRELIMINARY BUDGET
FY93194 FYW95
APPROVED FY93194 REQUESTED
SUPPORTING INFORMATION
BUDGET ESTIMATED BUDGET
'
ADULT BASKETBALL
720 0 2,540
This account provides for a half -court 3-on-3
basketball league which will be conducted adjacent to
the Sports Complex. The leagues will consist of
competive, recreational, and Masters (age 40 & up).
'
Personnel cost
Recreational Leader
580
Referees (competive league only)
$39 X 2 Referees/game
600
'
Playoffs
60
Basketballs - 6 @ $25
150
Nets - 6 @ $4.50
27
Participation Shirts
18 teams X 6 players X $5.00/shirt
540
Awards - 1 st Place
180
'
Water Jugs with cups
50
Scorecard, rosters etc.
100
SCMAFF - Registration fees & rule books
253
'
TOTAL
2,540
'
Anticipated revenue from this program is $2,970, net profit $430.
ADULT IN -LINE SKATE HOCKEY LEAGUE
0 0 2,745
'
This account provides for starting a new winter
in -line skate hockey program for youth and adults.
The National In -Line Hockey Association provides
'
insurance and support.
Personnel cost
365
Hockey Rink and Goals
Pucks, awards, trophies
2,200
180
TOTAL
2,745
'
Anticipated revenue from this program is $840, net cost $1,905.
' Justification for proposed increase from 93/94:
This new program addressed the growing interest, both
locally and regionally, for an in -line hockey league.
Program is fee based, and would recover the program
costs, except the purchase of the rink and goals,
which are a one time cost.
30
'PARKS AND RECREATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
H
EXPLORER CLUB HIGH ADVENTURE
This account provides for a diversionary program
specifically focused toward at risk youth. The
activities vary from white water rafting to mountain
climbing.
Personnel cost
Transportation & equip rental
Tents
Coolers
Cooking & camp equip
TOTAL
Anticipated revenue from this program is $1,500 through
fees, sponsorship, and grants, net cost $3,130.
LEISURE ENRICHMENT PROGRAM
This account provides for contract classes which are
developed based on community request. Classes are
conducted at DSUSD and City location. Class topics
vary from Beginning Drawing to Tennis Technique.
1,330
1,500
900
200
700
4,630
Personnel cost 1,865
Instructor recruitment 400
TOTAL 2,265
Anticipated revenue from this program is $2,100, net cost $165.
YOUTH BASKETBALL
This account provides for a youth basketball (ages 10-13)
program. As a pilot program, staff desires to develop
community support for the program, and encourage parental
support in the form of coaches and team sponsors.
Personnel cost 1,470
Youth basketballs, scrimmage shirts,
and trophies. 1,100
TOTAL 2,570
Anticipated revenue from this program is $1,100, net cost $1,470.
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
4,500 0 4,630
3,000 0 2,265
2,376 0 2,570
1 31
PARKS AND RECREATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
SUNSHINE THEATER
This account provides for a youth Theater program
focusing on improvisational acting rather than play
production. Target group are at risk children
ages11-14.
Acting coach/leader stipend
500
Face paint, makeup, minor props
400
TOTAL
900
Anticipated revenue from this program is $450, net cost $450.
BOXING PROGRAM (postponed)
The boxing program was postponed for futher review
and consideration by the City Council and Parks and
Recreation Commission.
CIVIC CONCERTS
This account provides for a City concert series.
This fiscal year will present recognized, marketable
attractions with a pre -sold ticket system.
Entertainer fees
6,500
Production costs - sound, lights,
backdrop
1,000
TOTAL
7,500
Anticipated revenue from this program is $5,000, net cost $2,500.
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
1,400 0 900
15,658 0 - 0
7,500 51000 7,500
32
'PARKS AND RECREATION FY93/94
PRELIMINARY BUDGET APPROVED FY93194
SUPPORTING INFORMATION BUDGET ESTIMATED
' PUNT, PASS A KICK 0 0
' This account provides for starting a new program for
the Coachella Valley. Punt, Pass, and Kick is sponsored
by Gatorade, and is a national competition which involves
t throwing. kicking, and punting a football for distance.
Winners contine to compete at a San Diego Chargers football
game, and the on to the NFL Pro Bowl in Hawaii.
' Personnel cost 310
Footballs, field chalk,
t measuring tapes. 100
TOTAL 410
There is no anticipated revenue from this program, net cost $410.
i
Justification for proposed increase from 93/94:
' This new program provides a low cost youth recreation
opportunity and serves as a youth diversion, community
building activity.
YOUTH IN -LINE SKATE HOCKEY LEAGUE
0 0
This account provides for starting a new winter
'
in -line skate hockey program for youth and adults.
The National In -Line Hockey Association provides
insurance and support.
Personnel cost
1,105
Hockey Rink and Goals
2,200
Pucks, awards, trophies
520
e
TOTAL
3,825
Anticipated revenue from this program is $1,260, net cost $2;585.
Justification for proposed increase from 93194:
' This new program addressed the growing interest, both
locally and regionally, for an in -line hockey league.
Program is fee based, and would recover the program
e costs, except the purchase of the rink and goals,
which are a one time cost.
ICJ
FY94/95
REQUESTED
BUDGET
410
3,825
1 33
'PARKS AND RECREATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
SEASONAL SPECIAL EVENTS
' This account provides funds for three special events
to be conducted during three major holidays:
Thanksgiving, Christmas, and Easter. The events are
' entitled "Harvest Festival", "Yuletide Celebration",
and ' Easter -fast"
' Harvest Festival:
Pumpkins, hayride,food, games,
prizes, entertainment
Yuletide Celebration:
Santa suit, decorations, candy,
games, enterainment
' Easter -test:
Easter outfit, candy, eggs
games, prizes _
TOTAL
n
n
' There is no anticipated revenue from this program, net cost $2,400.
Justification for proposed increase from 93/94:
This new program fill voids being left by the Recreation
'District, and the La Quinta Hotel abdicating their
Community Services functions. The Council suggested
the City assume responsibility for production of the
CVPRD Easter Egg hunt.
34
FY93/94 FY94195
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
0 0 2,400
PARKS AND RECREATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
KIDSLINE PROGRAM
This account provides funding for the children's latch
key, phone support program which piloted in FY93/94.
The expenses below represent the active costs of the
program.
Personnel cost
26,767
Coordinator - mileage reimbursement
200
Program publicity materials ,
1,370
Office supplies
430
Printing of training manuals,
posters, brochures
1,500
Telephone charges
1,060
Reference bookds
760
Volunteer T-Shirts
300
Volunteer appreciation awards
600
Typewriter
400
TOTAL
33,387
Anticipated revenue is $17,000 from grant money, net cost
$15,987.
Justification for proposed increase from 93/94:
Staff has need of a typewriter; a 3-line phone for emergency
[urposes:reference books for volunteers: and volunteer
retention and appreciation awards. _
CAPITAL EQUIPMENT:
File cabinet - Aquatics Building
500
GRAND TOTAL PARKS & RECREATION
FY93/94 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
3,285 12,305 33,387
21,005 2,000 500
230,684 1 11,735 265,486
35
AQUATICS PROGRAM FY93/94 FY94195
PRELIMINARY BUDGET APPROVED FY93194 REQUESTED
SUPPORTING INFORMATION BUDGET ESTIMATED BUDGET
PERSONNEL EXPENSES:
Salaries
0 0 76,160
Benefits:
0 0 9,255
Pars
845
Medicare
1,031
FICA
4,721
W/C Insurance
2,209
UT Disability
449
Health Insurance
0
Total Benefits
9,255
TOTAL PERSONNEL 0 0 85,415
SUPPLIES AND SERVICES:
ELECTRIC 0 0 12,000
This account provides for electric utility.
GAS
0
0
81100
This account provides for gas utility.
WATER
0
0
10,000
This account provides for water utility.
OPERATING SUPPLIES, -
0
0
6,200
Paper, chemical supplies
6,200
EQUIPMENT
0
0
6,300
This account provides for small equipment with an
individual cost of less than $500. (non -capital equipment)
First aid and life saving equip.
1,700
Kick boards, pull buoys
400
Water sports equip.
700
Pool cleaning tools
3,500
TOTAL
6,300
CAPITAL EQUIPMENT:
0
0
0
GRAND TOTAL AQUATICS PROGRAM
0
0
128,015
36
POLICE
POLICE
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL:
SUPPLIES AND SERVICES:
CONTRACT SERVICES
This account includes all of the Riverside County
Sheriff's contract and supporting services.
Crime Stoppers
Law Enforcement Services:
Patrol
20,436 hrs
1,447,025
3 mos @$66.66/hr
9 mos @$72.19/hr
Target Team
3,560 hrs
252,075
3 mos @$66.66/hr
9 mos @$72.19/hr
Comm. Service Officer
1,800 hrs
38,405
3 mos @$21.24/hr
9 mos @$21.37/hr
School Officer
80,830
1,780 hrs @$45.41/hr
Mileage:
206,000 miles
103,515
3 mos @.45/mile
9 mos @.52/mile
Facility Fee
39,250
Computer System
14,796
Booking Fees
31,000
ALCO - Sensor
700
CAL - ID Finger Printing
11,461
2,000
Total Law Enforcement Services 2,019,057
Justification for proposed increase from 93/94:
Addition of a School Resource Officer and a CPI increase.
TOTAL CONTRACT SERVICES 2,021,057
CAPITAL EQUIPMENT:
GRAND TOTAL POLICE
FY93/94
APPROVED FY93/94 FY94/95
BUDGET ESTIMATED BUDGET
0 0 0
1,775,058 1,775,058 2,021,057
0 0 0
1,775,058 1,775,058 2,021,057
37
I
11
11
I
11
I BUILDING & SAFETY DEPARTMENT
1
1
1
1
1
1
i
1
8 BUILDING & SAFETY ADMINISTRATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
Salaries
1 Benefits:
Pars 30,507
Medicare 2,610
FICA 0
W/C Insurance 3,789
LIT Disability 1,062
Health Insurance 25,337
Total Benefits 63,305
TOTAL PERSONNEL
SUPPLIES AND SERVICES:
ADVERTISING
This account provides for advertising of legal
notices and other legal advertising requirements.
Two City wide Clean -Up Campaigns
EQUIPMENT MAINTENANCE/OPERATION
This account provides for gas & maintenance
of equipment.
Maintenance & fuel for emergency
mobile command vehicle & the City
radio system.
' PUBLICATIONS & DUES
This account provides for membership in selected
professional organizations.
Includes membership International
Conference Building Officials,
' International Assc. of Plumbing
Mechanical Officials, National
Fire Protection Assc.
RENTAL SERVICES
This account provided for rental of equipment.
9,500
150
FY93194 FY94/95
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
175,924 171,445 180,000
67,041 57,255 63,305
242,965 228,700 243.305
50 50 50
7,500 9,440 91500
300 300 150
1,000 0 0
RM
BUILDING & SAFETY ADMINISTRATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
CPR TRAINING
This account provides CPR training for City
employees.
TRAVEL & MEETINGS
This account includes attendance at conferences
and seminars.
International Conference Building
Officials in Indianapolis, and
Calif. Building Official Conference
in No. Calif. 2,200
VEHICLE REIMBURSEMENT
This account pays cost of personal vehicles
used for City business.
Building & Safety Director 2,400
PRINTING
This account provides for all Building & Safety
Administration printing needs.
Includes business cards, emergency
placards for E.O.C. & emergency
proceedure manuals, Fire & Safety
inspection forms. 750
OFFICE SUPPLIES
All basic office supplies are purchased through
this account including consumable items
such as pens, pencils, file folders, pads, etc.
MICRO FICHE — APN
This account provided for APN's on Micro Fiche.
OPERATING SUPPLIES
This account provides for assessor parcel updates
and VCR tapes.
Justification for proposed decrease from 93194:
Result of transferring emergency supply costs to
Emergency Services Program.
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
1,400 0 0
1,000 1,000 2,200
2,400 2,400 2,400
1,000 700 750
2,400 3,000 3,200
800 0 0
1,500 2,300 11100
W-1
BUILDING & SAFETY ADMINISTRATION
FY93/94
FY94/95
PRELIMINARY BUDGET
APPROVED
FY93194
REQUESTED
SUPPORTING INFORMATION
BUDGET
ESTIMATED
BUDGET
FALL CLEAN UP
850
0
0
This account provided for City wide clean up.
Justification for proposed decrease from 93/94:
This account has been moved to Special Lot Cleaning
in Code Enforcement.
CAPITAL EQUIPMENT
0
0
0
GRAND TOTAL BUILDING & SAFETY ADMINISTRATION
2673,165
247,890
262,655
1
1
1
1
49
-
CODE ENFORCEMENT
PRELIMINARY BUDGET
SUPPORTING INFORMATION
FY93194 FYW95
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
Salaries 95,658
Benefits
46,631
Pers
16,372
Medicare
1,401
FICA
0
W/C Insurance
4,578
L/T Disability
569
Health Insurance
21,840
Total Benefits
44,760
TOTAL PERSONNEL 142,289
SUPPLIES AND SERVICES:
ADVERTISING 100
This account provides for advertising of various
legal notices.
Public hearing notices -
weed abatement 50
EQUIPMENT MAINTENANCE/OPERATION 7,600
This account provides for gas & main.
of equipment.
Maintenance & fuel (4) vehicles 81000
Justification for proposed decrease from 93/94:
Requested replacement of (2) older vehicles will
elminate costly repair experienced in FY 93/94.
PUBLICATIONS & DUES
This account provides for membership in selected
professional organizations and technical manuals
& reference books.
Includes membership in So. Cailf.
Code Enforcement Officers Assc. 75
50
94,515
48,335
50
9,432
75
96,600
44,760
141,360
50
8,000
75
41
CODE ENFORCEMENT
PRELIMINARY BUDGET
SUPPORTING INFORMATION
FY93/94 FY94/95
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
TRAVEL ✓£ MEETINGS
550
500
500
This account includes attendance at conferences
and seminars.
Attendance at one 2 day seminar
500
PRINTING
900
1,350
750
This account provides for Code Enforcement
printing needs.
Includes Code Enforcement citations,
parking citations, garage sale
permits.
750
OFFICE SUPPLIES
800
650
600
OPERATING SUPPLIES
3,100
2,900
3,000
This account provides for special departmental
supplies that are unique to Code Enforcement.
Includes stakes, film and film
development, batteries, staples,
signage.
3,000
SPECIAL LOT CLEANING
36,100
36,100
36,900
Includes lot abatements, graffiti abatements, and
right -of -away cleaning.
Weed abatement contractor, paint
for graffiti removal, towing
costs for abandoned vehicles,
and two City wide cleanup days.
36,900
Justification for proposed increase from 93/94:
Cost for cleanup days have been relocated to this
account. No actual increase in costs.
CAPITAL EQUIPMENT
2,650
2,650
18,000
Two - pickup trucks
18,000
Replaces 84 Mazda and 86 Chevy 3/4 ton pickup
trucks for Code Enforcement staff.
GRAND TOTAL CODE ENFORCEMENT 194,139 196,567 209,235
42
ANIMAL CONTROL
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
Salaries
Benefits
Pars
Medicare
FICA
W/C Insurance
LIT Disability
Health Insurance
Total Benefits
TOTALPERSONNEL
10,476
896
0
5.389
364
14,560
31,685
SUPPLIES AND SERVICES:
ADVERTISING
This account provides for advertising of public
notices.
Two notices of low
cost Rabies Clinics.
CONTRACT SERVICES
This account includes shelter services, emergency
animal control services & veterinary services.
' EQUIPMENT MAINTENANCE/OPERATION
This account provides for gas & maint.
of (1) vehicle
' PUBLICATIONS & DUES
This account provides for membership in Calif.
' Animal Control Directors Assc.
RENTAL SERVICES
' This account includes rental of uniforms and
small equipment.
1
FY93194 FY94195
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
62,933 55,120
34,421 22,330
61,810
31,685
97,354 77,450 93,495
15,500 10,740 12,000
5,000 3,190 3,200
75 60 75
1,600 11690 1,400
43
ANIMAL CONTROL
PRELIMINARY BUDGET
SUPPORTING INFORMATION
TRAVEL & MEETINGS
This account includes attendance at conferences
and seminars.
Attendance of Animal Control Officer
at annual business meeting, 3 days
in Calif.
PRINTING
This account provides for printing of Animal
Control citations and impound forms.
OPERATING SUPPLIES
This account provides for special departmental
supplies that are unique to Animal Control.
Leashes, darts, serum.
CAPITAL EQUIPMENT:
eGRAND TOTAL ANIMAL CONTROL
1
44
800
500
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
750 800 800
500 500 500
675 600 500
1,600 1,600 0
123,054 96,680 112,020
BUILDING
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
Salaries
Benefits
Pers
18,293
Medicare
1,565
FICA
0
W/C Insurance
3,129
L/T Disability
637
Health Insurance
13.976
Total Benefits
37,600
TOTAL PERSONNEL
SUPPLIES AND SERVICES:
ADVERTISING
This account provides for advertising of legal
notices for Building Code violations.
CONTRACT SERVICES
This account includes services provided by
outside agencies.
Plan check services 11,500
County Health services 1,500
TOTALS 13,000
PUBLICATIONS & DUES
This account provides for membership in selected
professional organizations and technical manuals
& reference books.
Includes purchase updates of Uniform
Building Code, Plumbing Code,
Electrical Code, and reference
material for (4) inspectors 1,100
TRAVEL & MEETINGS
This account includes attendance at several one
day seminars.
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
106,317
44,395
102,120
35,730
107,950
37,600
150,712 137,850 145,550
250 50 50
15,000 11,500 13,000
1,000 985 1,100
1,000 450 450
45
BUILDING
PRELIMINARY BUDGET
SUPPORTING INFORMATION
VEHICLE REIMBURSEMENT
This account pays cost of personal vehicles
used for City business.
Building Inspector II 3,840
Building Inspector II 3,840
Building Inspector 1 3,840
TOTAL 11,520
PRINTING
This account provides for printing of Building
Permits and job cards.
Justification for proposed increased from 93/94:
Computerization of Building Permits will necessitate
the printing of new permit forms.
OPERATING SUPPLIES
This account provides for special departmental
supplies that are unique to Building.
Tape measures, clip boards, green
tags, red tags, pressure gauges,
voltmeters. 500
CAPITAL EQUIPMENT:
GRAND TOTAL BUILDING
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
11,520 11,520 11,520
1,200 945 1,600
450 435 500
0 0 0
181,132 163,735 173,770
M
0
EMERGENCY SERVICES
PRELIMINARY BUDGET
SUPPORTING INFORMATION
aPERSONNEL EXPENSES:
SUPPLIES AND SERVICES:
TRAVEL & MEETINGS
1 This account includes attendance at two
C.S.T.I. seminars.
VEHICLE REIMBURSEMENT
This account pays cost of personal vehicles
used for City business.
Asst Building & Safety Director
TELEPHONE
This account covers telephone service for
mobile phones.
OPERATING SUPPLIES
This account provides for special departmental
1 supplies that are unique to Emergency Services
200 cots
1 400 blankets
4 Nurse Kits
Batteries
1 Food
10 water drums
e Software for Damage Assessment
TOTALS
' Justification for proposed increase from 93/94:
At Council direction, materials requested for
emergency shelters per Red Cross guidelines.
CAPITAL EQUIPMENT
' GRAND TOTAL EMERGENCY SERVICES
1
1
3,000
5,000
2,000
500
500
700
500
1,000
10,200
FY93/94 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
0 0 . 0
1,100 1,100 1,000
3,000 3,000 3.000
7,600 7,600 9,905
3,000 1,700 10,200
0 0 0
14,700 13,400 24,105
47
0
AFIRE
PRELIMINARY BUDGET
FY93/94
APPROVED
FY93194
FY94195
REQUESTED
SUPPORTING INFORMATION
BUDGET
ESTIMATED
BUDGET
PERSONNEL EXPENSES:
0
0
0
SUPPLIES AND SERVICES:
CONTRACT SERVICES
15,500
13,000
16,500
This account covers contract for VOLUNTEER FIRE
FIGHTERS.
TRAVEL & MEETINGS
3,500
3,500
3,500
This account provides for the VOLUNTEER FIRE FIGHTER'S
appreciation dinner.
CAPITAL EQUIPMENT:
0
0
0
GRAND TOTAL FIRE
19,000
66,500
19,000
1
48
CIVIC CENTER BUILDING OPERATIONS
PRELIMINARY BUDGET
SUPPORTING INFORMATION
FY93194 FY94195
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
PERSONNEL EXPENSES: 0
SUPPLIES AND SERVICES:
CONTRACT SERVICES 41,800
This account covers janitorial services, pest control,
and security for Civic Center Facilities.
Janitorial
33,500
Painting
5,000
Pest control
1,300
Security
1,900
Fountain maintenance
1,200
TOTAL
42,900
EQUIPMENT MAINTENANCE 0
This account covers maintenance on Civic Center equipment.
Uninterupted power supply (UPS) 3,500
Fire extinguishers 1,100
TOTAL 4,600
Justification for proposed increase from 93/94:
Due to the addition of service agreement for the UPS system.
RENT 70,500
This account is for rent of building.
Justification for proposed increase from 93/94:
This account reflects a the first full year of rent
payments to the Financing Authority which pays the
Civic Center debt service. FY 93-94 rent was partially
paid by capitalized interest on Civic Center Bond proceeds.
The following funds will reimburse the Gen. Fund for rent:
Infrastructure 30% 209,843
RDA 40% 279,791
Sub total 489,634
Gen Fund's share 209,844
._ Total rent 699,478
WATER 2,500
This account provides for water utility charge
for the Civic Center.
0 0
36,000 42,900
1,100 4,600
69,155 $ 699,478
2,500 $ 2,500
.49
CIVIC CENTER BUILDING OPERATIONS FY93/94 FY94/95
PRELIMINARY BUDGET APPROVED FY93/94 REQUESTED
SUPPORTING INFORMATION BUDGET ESTIMATED BUDGET
ELECTRIC 36,800 55,000 $ 55,000
This account provides for electric utility charge
for the Civic Center.
GAS 0 4,470 $ 4,500
This account provides for gas utility charge for
the Civic Center.
Justification for proposed increase from 93/94:
No funds were budgeted in 93/94 for gas heated boiler
system, which is involved with heating of Civic Center.
OPERATING SUPPLIES 2,000 10,000 $ 4,000
This account includes light bulbs, flags, keys, small
hand tools, and materials for minor repairs.
Justification for proposed decrease from 93/94:
Unanticipated moving costs & supplies which will not
recur in FY 94/95.
CIVIC CENTER MOVING EXPENSE 49,335 50,273 $ 0
This account included all moving expenses in
93/94 from the old Civic Center facility to the
new facility.
CAPITAL EQUIPMENT: 2,100 2,100 $ 81000
Handicap ramp - rear entrance 5,000
Council Chamber benches 31000
TOTAL 8,000
GRAND TOTAL CIVIC CENTER BUILDING OPERATION 205,035 230,598 $ 820.978
50
i
F-
L
1
1
1
II
1
1
1 COMMUNITY DEVELOPMENT DEPARTMENT
F
L
1
n
11
�o
�o
'COMMUNITY DEVELOPMENT ADMININSTRATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
' PERSONNEL EXPENSES:
' Salaries
Planning Commission
' Design Review Board
Benefits:
' Pars 20,443
Medicare 1,748
FICA 0
W/C Insurance 2,227
UT Disability 711
Health Insurance 21,966
' Total Benefits 47,095
'TOTAL PERSONNEL
SUPPLIES AND SERVICES:
ADVERTISING
This account provides for advertising of
' various legal notices and other legal
advertising requirements associated with
the Planning and Development. Department.
' CONTRACT SERVICES
This account provides for mandated programs,
development code updates, and special studies.
Annexation survey
Board of Equalization
Sphere of Influence
Negative declaration/EIRs
eTOTAL
1,500
1,000
1,500
2,000
6,000
FY93194
APPROVED FY93194 FY94195
BUDGET ESTIMATED BUDGET
119,658
118,246
120,650
6,000
6,000
6,000
4,200
3,000
0
50,660
40,914
47,095
180,518 168,160 173,745
51000 5,000 5,000
4,000 500 61000
51
I�
'COMMUNITY DEVELOPMENT ADMININSTRATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PUBLICATIONS & DUES
This account provides for membership in selected
professional associations and various job related
publications.
American Planning Association Dues 170
Association of Environmental Planners 100
Urban Land Institute 150
Books/Publications 200
TOTAL 620
TRAVEL & MEETINGS
This account provides for attendance at selected
professional association conferences, seminars,
and training.
League of California Cities -
Planning Commissioners Institute
1,300
American Planning Association
1,300
Commissions:
League of California Cities -
Planning Commissioners Institute (4)
4,000
Local Commissioner's Seminars
1,000
Historical Preservation Commission -
Annual Conference
5,000
TOTAL
12,600
Justification for proposed increase from 93194:
The Planning Commission was increased from
five to seven members for a budget increase
of $4,000. The Historical Preservation
Commission must attend a yearly conference
for certification which is anticipated to cost
$5,000.
VEHICLE REIMBURSEMENT
This account pays for the cost of personal
vehicles used for City business.
Planning Director
MILEAGE REIMBURSEMENT
This account provides for reimbursement of mileage
for use of personal vehicles used for City business.
2,400
FY93/94
APPROVED FY93194 FY94195
BUDGET ESTIMATED BUDGET
1,000 900 620
8,600 8.600 12,600
2,400 2,400 2,400
0 25 0
52
e
COMMUNITY DEVELOPMENT ADMININSTRATION
'PRELIMINARY BUDGET
SUPPORTING INFORMATION
PRINTING
This account provides for all Planning & Development
Administration's printing needs.
Forms and Business Cards 500
OFFICE SUPPLIES
All basic office supplies are purchased through this
account including such consumable items such as
pens, pencils, file folders, pads, etc.
OPERATING SUPPLIES
This account provides for Blue Printer & Kroy machine
supplies.
ART IN PUBLIC PLACES ADMINISTRATION
Installation of City Hall art work, publications,
mats, and administrative expenses associated with
the Art in Public Places Committee. The Art in
1 in Public Places Fund reimburses the General Fund
for these amounts.
' EQUIPMENT
Included in this account is small equipment and
fixtures with less than a $500 individual cost.
(3) filing cabinets 500
CAPITAL EQUIPMENT:
GRAND TOTAL PLANNING & DEVELOPMENT ADMIN.
e
53
FY93/94
APPROVED FY93194 FYW95
BUDGET ESTIMATED BUDGET
500 700 500
7,000 4,600 5,500
500 300 300
6,000 6,000 6,000
500 150 500
0 0 0
216,018 1 77,335 213,165
CURRENT PLANNING
PRELIMINARY BUDGET
SUPPORTING INFORMATION
Salaries
Benefits
Pars
25,987
Medicare
2,223
FICA
0
W/C Insurance
4,446
L/T Disability
905
Health Insurance
17,909
Total Benefits
51,470
TOTALPERSONNEL
SUPPLIES AND SERVICES:
CONTRACT SERVICES
This account provides for mandated programs,
development code updates, and special studies.
Zoning Ordinance Update
Subdivision Ordinance Update
Bikeway Plan
TOTAL
FY93194 FY94195
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
150,984 147,397 153,350
66,061 45,053 51,470
206,045 1 22,450 204,820
30,000 30,000 80,000
18,000
50,000
12,000
80,000
Justification for proposed increase from 93194:
The Zonning Ordinance is a $48,000 project, $30,000
approved in 93/94's Budget and $18,000 is to be
appropriated in the 94/95 Budget. The Sub -Division
Ordinance update is pan of the anticipated consultant
cost (shared with Public Works) to update Sub -Division
Regulations which have not been updated since La Quints's
incorporation in 1982 and are out of date with current
State law. The Bikeway Plan, once completed, will permit
the City to apply for SB821 Construction Grants.
PUBLICATIONS & DUES
This account provides for membership in selected
professional associations and various job related
publications.
825 875 900
American Planning Association Dues 320
Books/Publications 230
Planning Advisory Service 350
TOTAL 900
54
CURRENT PLANNING FY93194 FY94195
PRELIMINARY BUDGET APPROVED FY93194 REQUESTED
SUPPORTING INFORMATION BUDGET ESTIMATED BUDGET
TRAVEL A MEETINGS 1,000 1,000 11000
This account provides for attendance at selected
professional association conferences, seminars,
and training.
CEQA/Subdivision Seminars 800
Various Management Traning Courses 200
TOTAL 1.000
MILEAGE REIMBURSEMENT 1,200 660 1,200
This account provides for reimbursement of mileage
for use of personal vehicles used for City business.
A portion of this account was reallocated to the new
Advance Planning Program.
PRINTING 3,750 0 1,250
This account provides for Current Planning printing
needs. Both the Zoning ($2,500) and Subdivision ($1,250)
Ordinance were planned to be printed in FY 93/94. However,
the pojects remain to be completed and printing will occur
in FY 94/95. The Zoning Ordinance printing is a requirement
of the negotiated contract and only the Subdivision Ordinance
is requested for funding.
Subdivision (50/$25/copy) 1,250
CAPITAL EQUIPMENT: 0 0 1,200
Display case for historical items 1,200
GRAND TOTAL CURRENT PLANNING 242,820 224,985 290.370
55
ADVANCE PLANNING
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
Salaries
103,452
96,368
104.350
Benefits
30,783
29,472
29,550
Pers
17,699
Medicare
1,513
FICA
0
W/C Insurance
3,026
LIT Disability
616
Health Insurance
6,696
Total Benefits
29,550
TOTAL PERSONNEL
134,235
125,840
133.900
SUPPLIES AND SERVICES:
CONTRACT SERVICES
75,000
70,000
47,100
This account provides for mandated
programs,
development code updates, and special studies.
Highway 111 Guidelines
10,000
AB939 (Recycling Programs)
Consultant
25,000
Bin replacement
1,000
Drop-off program
6,000
CVAG reimbursement
1,000
Reporting - Greenwaste
Construction, & Retail
4,100
Total AB939
37,100
TOTAL CONTRACT SERVICES
47,100
Justification for proposed increase from 93/94:
The A8939 expenditure includes new programs such as the
design of the recyclable drop-off area, greenwaste and
construction/demolition, local retail business reporting,
and bin replacement which are indentified to bring the
City into compliance with State law. This amount is
off -set by funds generated from a surcharge on the waste
collection fees.
56
1
ADVANCE PLANNING
FY93/94 FY94/95
PRELIMINARY BUDGET
APPROVED FY93194 REQUESTED
'
SUPPORTING INFORMATION
BUDGET ESTIMATED BUDGET
'
PUBLICATIONS & DUES
175 150 1,010
This account provides for membership in selected
professional associations and various job related
'
publications.
American Planning Association Dues
210
'
Books/Publications
200
National Solid Waste Mngt. Assc.
200
Municipal Solid Waste Mngt. Assc.
100
Refuge News
100
Recycled Products Guide
200
TOTAL
1,010
TRAVEL & MEETINGS
0 0 2,300
This account provides for attendance at selected
professional association conferences, seminars,
and training.
National Solid Waste Mgmnt. Assc.
conference -Chicago
1,300
So. Calif. Waste Mgmnt. conference
700
Coordination meetings with
neighboring Cities.
300
TOTAL
2,300
Justification for proposed increase from 93/94:
The above conferences and seminars is requested to
'aid
in the implementation of AB939. The amount is
off -set by funds generated from a surcharge on the
waste collection fees.
MILEAGE REIMBURSEMENT
800 440 500
This account provides for reimbursement of mileage
'
for use of personal vehicles used for City business.
PRINTING
4,500 0 3,250
'
This account provides for Advance Planning printing
needs.
'
Village Plan (50/$25/copy)
1,250
Recycling Program (200/$10/copy)
2,000
TOTAL
3,250
CAPITAL EQUIPMENT:
0 0 0
GRAND TOTAL ADVANCE PLANNING
214,710 196,430 188,060
57
'SOUTH COAST AIR QUALITY
PRELIMINARY BUDGET
SUPPORTING INFORMATION
' PERSONNEL EXPENSES:
SUPPLIES AND MATERIALS:
CONTRACT SERVICES
This account provides for contract contribution
to CVAG for Valley wide airborn PM reduction
1 which is funded by allocation from the State.
STREET SWEEPING
This account provides for contribution to City for
dust particle management.
CAPITAL EQUIPMENT:
GRAND TOTAL SOUTH COAST AIR QUALITY
1
FY93194 FY94195
APPROVED FY93f94 REQUESTED
BUDGET ESTIMATED BUDGET
0 0 0
6,527 5,680 5,700
0 0 19,300
0 0 0
5.527 5,680 25,000
M
PUBLIC WORKS DEPARTMENT
PUBLIC WORKS ADMINISTRATION
FY93194
FY94195
PRELIMINARY BUDGET
APPROVED
FY93194 REQUESTED
'
SUPPORTING INFORMATION
BUDGET
ESTIMATED BUDGET
PERSONNEL EXPENSES:
Salaries
155,900
141,800 148,464
'
Benefits:
53,959
43,200 49,804
Pars 25,165
Medicare 2,152
'
FICA 0
WIC Insurance 3,577
LIT Disability 876
'
Health Insurance 18,034
Total Benefits 49,804
'
TOTAL PERSONNEL
209.859
185,000 198.268
SUPPLIES AND SERVICES:
'
CONTRACT SERVICES
0
0 94,500
Budget amount covers expense necessary for
'
contracted professional and maintenance services.
Revision to Subdivision Ordinance
60,000
'
Standard Details/Specifications
10,000
Lighting & Landscape Engineer's Report
34,500
TOTAL
94,500
Justification for proposed increase from 93194:
Revisions to Subdivision Ordinance is a new project
for 94/95. The Lighting & Landscaping Report will
be charged to the Gen. Fund this year and the
Lighting & Landscaping Fund will budget for reim-
bursement to the Gen. Fund.
PUBLICATIONS & DUES
600
600 600
This account provides for membership in selected
professional associations and various job related
publications.
1
Daily Construction Service
100
American Public Works Association Dues
75 .
National Institute of Parks Maint Dues
125
Supervisor's Safety Handbook
150
Miscellaneous Reference manuals
150
TOTAL
600
6U
PUBLIC WORKS ADMINISTRATION
PRELIMINARY BUDGET
SUPPORTING INFORMATION
TRAVEL A MEETINGS
This account provides for attendance at selected
professional association conferences, seminars,
and training.
League of CA Cities-PW Officers
500
Traffic Safety Courses
300
Alternative Funding for PW Projects
250
Records Management Course
250
TOTAL
1,300
VEHICLE REIMBURSEMENT
This account pays cost of personal vehicle
used for City business.
Public Works Director 2,400
MILEAGE REIMBURSEMENT
This account provides for reimbursement of mileage
for personal vehicles used for City business.
OFFICE SUPPLIES
All basic office supplies are purchased through this
account including consumable items such as pens,
pencils, file folders, pads, etc.
CAPITAL EQUIPMENT:
GRAND TOTAL PUBLIC WORKS ADMINISTRATION
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
2,900 2,900 1,300
1,500 1.500 2,400
150 150 300
11,500 11,500 11,000
0 0 0
226,509 201,650 308,368
m
ENGINEERING AND INSPECTIONS
PRELIMINARY BUDGET
SUPPORTING INFORMATION
FY93194 FY94195
APPROVED FY93/94 REQUESTED
BUDGET ESTIMATED BUDGET
PERSONNEL EXPENSES:
Salaries 200,750 182,680 204,336
Benefits
72,333
58,000
69,185
Pars 34,633
Medicare 2,963
FICA 0
W/C Insurance 5,196
LIT Disability 1,205
Health Insurance 25,188
Total Benefits 69,185
TOTAL PERSONNEL
273,083
240,680
273,521
SUPPLIES AND SERVICES:
CONTRACT SERVICES
126,365
181,315
123,000
Budget amount covers expense necessary for
contracted professional and maintenance services.
Traffic counts/studies
81000
Small/special project design
51000
Data collection, Pavement Mgmt System
10,000
Inspection of projects/encroachments
100,000
TOTAL
123,000
TRAVEL & MEETINGS
0
0
1,950
This account provides for attendance at selected
professional association conferences, seminars,
and training.
Claims Resolution
250
Traffic Engineer's Training
200
Subdivision Map Act Update
300
Construction Inspector's Training
300
APWA Annual Conference
400
Various Management Training
500
TOTAL
11950
MILEAGE REIMBURSEMENT 450 450 900
This account provides for reimbursement of mileage
for use of personal vehicles used for City business.
PRINTING 2,500 2,500 1,000
Funds all costs associated with reproduction
of documents and plans
61
ENGINEERING AND INSPECTIONS
FY93194
FY94195
PRELIMINARY BUDGET
APPROVED
FY93194
REQUESTED
SUPPORTING INFORMATION
BUDGET
ESTIMATED
BUDGET
OPERATING SUPPLIES
1,200
1,200
8,000
Funds the costs for operating supplies and
materials to complete assigned tasks.
Marking Paint
100
Stakes
100
Tape Measures
100
Film
200
Aerials - CVWD
7,000
Hardhats
250
Safety Vests
250
TOTAL
81000
CAPITAL EQUIPMENT:
637
637
0
GRAND TOTAL ENGINEERING AND INSPECTIONS
404,235
426,782
408,371
M.
MAINTENANCE & OPERATIONS
PRELIMINARY BUDGET
SUPPORTING INFORMATION
PERSONNEL EXPENSES:
Salaries
' Benefits
Pers 59,863
Medicare 5,121
FICA 0
W/C Insurance 28,200
' L/T Disability 2,083
Health Insurance 90,708
Total Benefits 185,975
' TOTAL PERSONNEL
' SUPPLIES AND SERVICES:
CONTRACT SERVICES
Budget amount covers expense necessary for
contracted professional and maintenance services
' Street sweeping
Yard Security Alarm System
Storm drain maintenance
e Traffic signal maintenance
Palm tree maintenance
Major st. median landscape maintenance
TOTAL
EQUIPMENT MAINTENANCE AND OPERATIONS
This budget amount funds all costs
associated with the operation and
maintenance of the Public Works fleet
of equipment and vehicles.
Fuel
Fleet Maintenance - 17 Vehicles
Parts
TOTAL
RENTAL SERVICE
Rental Costs for uniforms and equipment.
Uniform Rental
Equipment
TOTAL
60,000
350
3,000
20,000
15,000
202,800
301,150
7,000
24,000
5,800
36,800
4,700
3,100
7,800
FY93/94 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
294,415 313,730 353,180
152,531 145,170 185,975
446,946 468,900 539,155
359,560 350.185 301,150
35,100 36,800 36,800
7.800 7.800 7,800
63
MAINTENANCE & OPERATIONS
PRELIMINARY BUDGET
SUPPORTING INFORMATION
TRAVEL & MEETINGS
This account provides for attendance at selected
professional association conferences, seminars,
and training.
Class II Drivers License training
100
Public Works Management Courses
400
Films and Instruction
300
Pavement Maintenance Training
250
'
Pesticides Application Certification
250
Turf Care Techniques Training
200
CA Park & Rec Society Annual Conference
400
Caltrans Safety Training
750
Irrigation System Maintenance Training
500
Pavement Striping Methods Training
500
'
TOTAL
3,650
Justification for proposed increase from 93194:
'
This increase represents an effort to upgrade the
skills on the non -technical and field personnel.
ELECTRIC
This account covers electric utility costs.
Traffic signals
25,000
Landscape areas
4,000
Corporate Yard
3,000
Fritz Burns Park
91000
Sports Complex
16,000
Palm Royale Park
3,500
Recreation trailer
1,800
TOTAL
62,300
Justification for proposed increase from 93/94:
The increase reflects Fritz Burns Park and Palm
Royale Park comming on line.
TELEPHONE
This account covers telephone utility costs.
Fritz Burns Park 600
Sports Complex 600
Recreation trailer 900
TOTAL 2,100
Justification for proposed increase from 93/94:
The increase reflects Fritz Burns Park comming
on line and operation at the Recreation trailer.
64
FY93/94 FY94/95
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
300 300 3,650
52,600 55,475 62,300
400 300 2,100
MAINTENANCE & OPERATIONS
PRELIMINARY BUDGET
SUPPORTING INFORMATION
WATER
This account covers water utility costs.
Fritz Burns Park (excluding pool)
2,000
Landscape areas
82,000
Palm Royale Park
2,400
'
Recreation trailer
500
Corporate Yard
1,000
TOTAL
87,900
Justification for proposed increase from 93194:
The increase reflects Fritz Burns Park and Palm
Royale Park coming on line. Also the new
Recreation trailer is included.
VEHICLE REIMBURSEMENT
This account pays cost of Personal vehicles
used for City business.
Maintenance Manager 1,800
Justification for proposed increase from FY 1993/94
The Maintenance Manager position is a new position.
OPERATING SUPPLIES
Funds the costs for operating supplies and
materials to complete assigned tasks.
Safety Gear
2,000
Materials
8,300
Asphalt Concrete (Patching)
91500
Street Signs
5,000
Street Paint/Legends
4,000
Baricades
51000
Small Tools
61000
Fertilizer
7,500
Sand
5,000
TOTAL
52,300
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
91,063 82,050 87,900
1,500 1,500 1,800
59,150 57,800 52,300
ng
MAINTENANCE & OPERATIONS
PRELIMINARY BUDGET
SUPPORTING INFORMATION
1 CAPITAL EQUIPMENT:
5 Yard Dump Truck 35,000
' Justification for proposed increase from FY 1993/94.
Purchase of dump truck is necessary if the City is
going to participate in a comprehensive Street
Maintenance Program. Current equipment inventory
does not allow the City crews to haul hot mix to the
' site of permanent patching in the streets.
' GRAND TOTAL MAINTENANCE & OPERATIONS
1
r
a
a
W
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
6,300 1,000 35,000
7062,719 1,052,110 1,129,955
FINANCING AUTHORITY
'FINANCING AUTHORITY DEBT SERVICE
PRELIMINARY BUDGET
SUPPORTING INFORMATION
' DEBT SERVICE:
PRINCIPAL
This account provides for principal payments on
Civic Center Bond.
INTEREST
This account provides for interest payments on
Civic Center Bond.
SUPPLIES & SERVICES:
CONTRACT SERVICES
This account provides fiscal agent fees to administrate
the trust agreement.
FINANCING AUTHORITY
67
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
$ 0
$
0
$
155,000
$ 227,000
$
227,000
$
544,500
$ 0 $ 3,600 $ 3,600
$ 227,000 $ 230,600 $ 703,100
FINANCING AUTHORITY OPERATIONS
PRELIMINARY BUDGET
SUPPORTING INFORMATION
' SUPPLIES & SERVICES:
' CONTRACT SERVICES
This account provides for audit fees.
eFINANCING AUTHORITY
e
a
FY93194 FY94195
APPROVED FY93194 REQUESTED
BUDGET ESTIMATED BUDGET
$ 0 $ 1,600 $ 1,600
$ 0 $ 1,600 $ 1,600
MM
REDEVELOPMENT AGENCY
DEBT SERVICE FUND PROJECT AREA #1
PRELIMINARY BUDGET SUPPORTING INFORMATION
FY 1994/95
Administrative Expenses
Fiscal Agent Fees 91 Series 6,000
Fiscal Agent Fees 94 Series 6,000
Arbitrage 2,500
Total Administrative Expenses
Debt Service on 1991 Series Bond issue:
$8,700,000
Principal 200,000
Interest 525,745
Total Debt Service 1991 Bond Series
Debt Service on 1994 Series Bond issue:
$26,645,000 (89 & 90 Series refinancing)
Principal 0
Interest 1,435,740
Total Debt Service 1994 Bond Series
Taxing Agency Payments
C.V. Water District 150,600
C.V. Mosquito Abatement District 133,700
C.V. Unified School District 624,475
Desert Sands School District 571,560
County of Riverside 4,542,520
Total Taxing Agency Payments
State Mandated Contribution (ERAF)
TOTAL DEBT SERVICE FUND
94/95 BUDGET
14,500
725,745
1,435,740
6,022,855
511,900
8,710,740
PIZ
CAPITAL PROJECTS FUND PROJECT AREA #1
PRELIMINARY BUDGET SUPPORTING INFORMATION
FY 1994/95
Administrative Expenses:
Reimburse Administration -Staff to City
Agency Members
Reimburse Administrative Overhead to City
Travel & Meetings
Dues - CRA
Contract Services:
Attorney Fees
Consultant Services
Chamber of Commerce
La Quinta Arts Foundation
Audit
Total Administrative Expenses
Total Professional Services
TOTAL CAPITAL PROJECTS FUND
340,183
5,600
209,525
700
2,400
92,150
76,150
68,838
11,667
7,500
94195 BUDGET
558,408
256,305
814,713
70
LOW/MODERATE HOUSING FUND PROJECT AREA 01
PRELIMINARY BUDGET SUPPORTING INFORMATION
FY 1994/95
94/95 BUDGET
Administrative Expenses
Reimburse Administration -Staff to City 145,793
Agency Members 2,400
Reimburse Administrative Overhead to City 89,797
Travel & Meetings 300
Total Administrative Expenses
Contract Services
Attorney Fees
36,515
Consultant Services
166,150
Chamber of Commerce
29,500
La Quinta Arts Foundation
5,000
Audit
750
Total Professional Services
Land Acquisition-Jefferson/Ave 48
Subsidy Programs:
Assessment District No. 88-1
4,000
Assessment District No. 89-2
8,000
Assessment District No. 90-1
12,000
Assessment District No. 91-1
80,000
Assessment District No. 92-1
96,000
Coachella Valley Land Project
90,000
Williams Project
3,000,000
Total Subsidy Programs
TOTAL LOW/MODERATE HOUSING PROJECTS FUND
238,290
237,915
225,015
3,290,000
3,991,220
71
DEBT SERVICE FUND PROJECT AREA #2
PRELIMINARY BUDGET SUPPORTING INFORMATION
FY 1994/95
Administrative Expenses:
Arbitrage
Fiscal Agent Fees 92 Series
Total Administrative Expenses
Debt Service on 1992 Series Bond Issue:
$ 5,845,000
Principal
Interest
Debt Service on City Loan
Principal
Interest
Taxing Agency Payments:
C.V. Mosquito Abatement Dist.
County of Riverside
C.V. Community College Dist.
Riverside Co. Supt. of Schools
C.V. Water Dist.
Desert Sands School District
State Mandated Contribution (ERAF)
TOTAL DEBT SERVICE FUND
Total Debt Service 1992 Bond Series
Total Debt Service on City Loan
Total Taxing Agency Payments
1,250
6,000
85,000
385,660
0
432,180
36,250
525,490
90,800
49,535
179,800
90,000
94/95 BUDGET
7,250
470,660
432,180
971,875
39,135
1,921,100
72
CAPITAL IMPROVEMENT FUND PROJECT AREA #2
PRELIMINARY BUDGET SUPPORTING INFORMATION
FY 1994/95
Administrative Expenses:
Reimburse Administration -Staff to City
Agency Members
Reimburse Administrative Overhead to City
Travel & Meetings
Dues - CRA
Contract Services:
Attorney Fees
Consultant Services
Chamber of Commerce
La Quinta Arts Foundation
Auditors
Total Administrative Expenses
Total Professional Services
Land Acquisition-Jefferson/Ave 48
TDC - OPA
TOTAL CAPITAL PROJECTS FUND
170,092
2,800
104,763
350
1,200
23,045
68,350
34,412
5,833
2,700
94/95 BUDGET
279,205
134,340
303,050
1,820,793
2,537,388
73
LOW/MODERATE HOUSING FUND PROJECT AREA #2
PRELIMINARY BUDGET SUPPORTING INFORMATION
FY 1994/95
Administrative Expenses:
Reimburse Administration -Staff to City
Agency Members
Reimburse Administrative Overhead to CitY
Travel & Meetings
Total Administrative Expenses
Contract Services:
Attorney Fees
Consultant Services
Chamber of Commerce
La Ouinta Arts Foundation
Auditors
Total Professional Services
TOTAL LOW/MODERATE HOUSING FUND
72,896
1,200
44,898
150
18,290
85,350
14,750
2,500
700
94/95 BUDGET
119,144
121,590
240,734
74
CITY OF LA OUINTA
RDA ALLOCATED ADMINISTRATIVE FEES - FY 94195
SALARIES:
Agency share of City salaries/benefits.
Allocation:
CAPITAL IMPROVEMENT FUND
LOW/MOD FUND
ALLOCATION TOTAL
P.A. NO.1 P.A. NO.2
340,183 170,092
145,793 72,896
TOTALS 485,976 242,988 728,964
AGENCY MEMBERS:
Car and Telephone Allowance - $200/mo for each Agency Member.
Allocation: P.A. NO.1 P.A. NO.2
CAPITAL IMPROVEMENT FUND 5,600 2,800
LOW/MOD FUND 2,400 1,200
TOTALS 8,000 4,000 12,000
ADMINISTRATIVE OVERHEAD:
40% of certain operating expenses (including Civic Center rent) for City
Departments contributing manpower to the RDA.
Allocation: P.A. NO.1 P.A. NO.2
CAPITAL IMPROVEMENT FUND 209,525 104,763
LOW/MOD FUND 89,797 44,898
TOTALS 299,322 149,661 448,983
75
CITY OF LA QUINTA
'
RDA SALARY & BENEFIT REIMBURSEMENT FY94195
RDA SHARE
CITY MANAGER:
1
City Manager
50.0%
Dept Secretary
50.0%
Secretary II
50.0%
TOTAL CITY MANAGER
$3g,g75
FINANCE:
Finance Director
50.0%
Asst to City Manager
50.0%
Accounting Supervisor
50.0%
Account Technician
50.0%
Account Technician
50.0%
Account Technician
50.0%
Account Clerk
50.0%
Secretary II
50.0%
TOTAL FINANCE
1218.421.'i
ADMINISTRATIVE SERVICES:
Admin. Services Dir. 30.0%
Deputy City Clerk II 30.0%
Deputy City Clerk 30.0%
TOTAL ADMIN SERIVCES
..................:..............:..................................
BUILDING & SAFETY:
Building & Safety Dir. 30.0%
Building Inspector II 50.0%
Dept Secretary
15.0%
1
Counter Technician
TOTAL BUILDING & SAFETY
ffi83,350
..................................
COMMUNITY DEVELOPMENT:
Planning Director
35.0%
Principal Planner
20.0%
Principal Planner
20.0%
Asscociate Planner
20.0%
Asscociate Planner
20.0%
Dept Secretary
20.0%
Clerk) Typist
20.0%
TOTAL COMMUNITY DEVELOPMENT
$You=
PUBLIC WORKS:
Public Works Director
50.0%
Assistant City Engineer
Associate Engineer
50.0%
50.0%
Associate Engineer
50.0%
Engineering Technician
50.0%
Dept Secretary
50.0%
TOTAL PUBLIC WORKS05,233
;
GRAND TOTAL
$728,964
76