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FY 1983/1984 BudgetMEMORANDUM CITY OF LA QUINTA To: Honorable Mayor and Members of the City Council From: Frank M. Usher, City Manager Date: June 17, 1983 Subject: Budget, Fiscal Year 1983-1984 The budget for Fiscal Year 1983-1984 is complete, but there was not sufficient time today to type it. It will be distributed on Tuesday. The budget is balanced, and among other things, it provides for 1k sheriff's patrol cars. I would like to schedule a budget study session for Monday, June 27, or Tuesday, June 28. Budget adoption will be planned for Tuesday, July 5, 1983. MEMORANDUM CITY OF LA QUINTA To: Honorable Mayor and Members of the City Council From: Frank M. Usher, City Manager Date: June 24, 1983 Subject. Budget - Fiscal Year 1983-1984 Through conservative fiscal management, the City of La Quinta has been able to complete its first full fiscal year, assume municipal services and establish a staff of seven persons, with an unexpended surplus of $331,797 in the General Fund and a total of $487,484 in all funds. This was accomplished without the necessity to borrow funds from any other source, which is a unique accomplishment among newly incorporated cities. This balance puts the City in an excellent fiscal position to meet the needs of 1983-1984. In Fiscal Year 1983-1984, General Fund revenue is estimated to be $1,052,096, with expenditures to be $958,057, leaving a year-end balance of $425,836. The estimated revenue in all funds is $1,472,989, with expenditures of $1,237,518, and a year-end balance of $722,955. The budget provides funds for 4.5 additional positions: receptionist/ clerk; planning director; building inspector;,animal control/street maintenance.worker; and a 'k-time bookkeeper. Funds are also included for a UCR intern for the full academic year. Recommendations regarding classifications and salaries of present staff are being made. These should be discussed in personnel session. The allocation for Sheriff's law enforcement services has been increased to 1.5 patrol cars, beginning September 1, 1983. Funds are included for a quarterly newsletter. Capital equipment items included in the budget are: a four station computer, two light utility pick-up trucks, Council Chamber sound system and tape recorder, office equipment, and communication radios. These and other items will be described in more detail in the study session, Tuesday, June 28, 1983, at 3:00 p.m. A r.ESOT--ION OF THE CITY COUNCIL OF THE CIT'i \` OF LA C_INTA, CALIFORNIA, APPROVING A BUDGET FOR FISCAL YEAR 1983-1984. WHEREAS, a budget for the Fiscal Year 1983-1984 has been prepared by the City Manager and the Director of Finance; and WHEREAS, the City Council has examined said budget and conferred with the City Manager and the Director of Finance; and WHEREAS, the City Council desires to adopt a budget for the fiscal year; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed budget as it considers desirable. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows: SECTION 1. The budget, a summary of which is attached hereto and made a part hereof, is hereby approved. SECTION 2. The City Manager shall have authority to adjust the amounts aoorowriated among objects within each departmental activity, and among accounts within the objects, provided however, that the total appropriations for each fund may not exceed the amounts provided in this budget resolution (or any amending resolution). Said adjustments shall be made only upon written justification by the City Manager, Director of Finance or department head(s) responsible for the activity or activities involved. SECTION 3. Transfer of cash or unappropriated fund balance from one fund to another shall be made only upon resolution of the City Council. SECTION 4. That the prepayment of demands prior to audit by the Finance Committee and the City Council may be made by the Director of Finance in conformity with the authority provided by Section 37208 of the Government Code of the State. of California. SECTION 5. The Director of Finance shall render a monthly report to the City Council on the status of City operations as relates to the approved budget and any amendments thereto. The Director of Finance shall design a standard format for such reports, to be approved by the Finance Committee. APPROVED and ADOPTED this 5th day of July 1 1983. r TI:: ATTEST: CITY CLERK MAYOR APPROVED AS TO FORM: APPROVED AS TO CONTENT: CITY ATTORNEY 4, L;% "11INTA, C LIFORNIA ES TABLISiiI:CG - COMPENSATION Or OFFICERS AND EMPLOYEES r.::D SETTING CONDITIONS AND TERMS OF EMPLOYMENT. BE IT RESOLVED by the City Council of the City of La Quinta, Cali- fornia, as follows: SECTION 1. The following salary ranges for personnel positions are approved, as set forth in the Schedule of Salary Ranges, Exhibit A. TITLE Animal Control/Maintenance Worker Assistant to the City Manager _ Bookkeen_r. . Building Inspector City Attorney City Council Member City Manager City Engineer Clerk/Receptionist Code Enforcement Officer Community Safety Coordinator Department Secretary Plannina Director Principal Planner Senior Buildina Inspector/Building Official RANGE 28 50 Unclassified 39 Unclassified Unclassified Unclassified 66 21 28 53 29 62 51 51 SECTION 2. Monthly and supportive service remuneration shall be as follows: Council Member Automobile & Telephone Compensation $ 50.00 City Manager Automobile Compensation 250.00 Assistant to the City Manager Automobile Compensation 125.00 Planning Director Automobile Compensation 125.00 Community Safety Coordinator Automobile Compensation 250.00 Mileage Reimbursement .30 Per Mile SECTION 3. The normal work week shall be forty (40) hours. The work week of the City Attorney shall be ten (10) hours. SECTION 4. The holidays observed by the City shall be: New Year's Day Washingtcn's Birthday (Third Monday in February) Memorial Day (Last Monday in Mav) Independence Dav Labor Da,: (First Monday in September) Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Dav - Floatinc .Holidays (2) i� . Holidays which fall on a Saturday shall be observed on the precedinc Friday. Holidays which fall on a Sunday shall be observed on the followinq Monday. SECTION 5. During the first five (5) years of service, employees shall accrue vacation at the rate of 0.83 days per month. Employees with five (5) or more continuous years of service shall accrue vacation at the rate of 1.25 days per month. Employees with ten (10) or more continuous years of service shall accrue vacation at the rate of 1.67 days per month. A. The City Manager shall accrue vacation at the rate of 1.25 days per month. B. The City Attorney shall accrue vacation at the rate of 1.25 days per month. C. Vacation time shall be taken at the approval of the City Manager. SECTION 6. Employees shall be granted sick leave with pay at the rate of one working day for each full month of the employee's service, usable only for actual sickness or physical disability. 1983. SECTION 7. This Resolution is effective from and after July 1, APPROVED and ADOPTED this 5th day of JULY , 1983. ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY MAYOR APPROVED AS TO CONTENT: UITY MMAANAGER SCHEDULE or SALARY RANGES "EXHIBIT A" RANGE STEP A B C_ D E 1 581 610 641 673 707 2 596 626 657 690 725 3 611 642 674 708 743 4 626 658 690 725 761 5 642 674 707. 743 780 6 658 691 725 762 800 7 674 708 744 781 820 8 691 725 762 800 840 9 708 744 781 820 861 10 726 762 800 840 882 11 744 781 820 861 904 12 763 801 841 883 927 13 782 821 862 905 951 14 802 842 884 928 974 15 822 863 906 952 999 16 843 885 929 975 1024 17 864 907 953 1000 1050 18 886 930 976 1025 1076 19 908 954 1001 1051 1104 20 931 977 1026 1077 1131 21 954 1002 1052 1105 1160 22 978 1027 107B 1132 1189 23 1002 1053 1105 1160 1218 24 1027 1078 1132 1189 1248 25 1053 1105 1161 1219 1280 26 1079 1133 1190 1249 1312 27 1106 1161 1219 1280 1344 28 1134 1191 1251 1314 1380 29 1162 1220 1281 1345 1412 30 1191 1251 1313 1379 1448 31 1221 1282 1346 1413 1484 32 1252 1314 1380 1449 1521 - 1 - STEP =- L E 33 1283 1347, 1415 1486 1560 34 1315 1381 1450 1522 1598 35 1348 1415 1486 1560 1638' 36 1382 1451 1523 1600 1679 37 1417 1487 1562 1640 1722 38 1452 1525 1601 1681 1765 39 1488 1562 1640 1722 1808 40 1525 1601 1682 1766 1854 41 1563 1641 1723 1809 1899 42 1602 1682 1766 1855 1947 43 1642 1724 1816 1901 1996 44 1683 1767 1856 1948 2046 45 1725 1811 1902 1997 2097 46 1768 1857 1949 2047 2149 47 1812 1903 1998 2098 2203 48 1857 1950 2048 2150 2258 49 1903 1999 2099 2203 2314 50 1951 2049, 2151 2259 2372 51 2000 2100 2205 2315 2431' 52 2050 2153 2261 2374 2493 53 2101 2206 2316 2432 2554 54 2154 2262 2375 2494 2619 55 2208 2318 2434 2556 2684 56 2263 2376 2495 2620 2751 57 2320 2436 2558 2686 2820 58 2378 2497 2622 2753 2891 59 2437 2559 2687 2821 2962 60 2498 2623 2754 2892 3037 61 2560 2688 2822 2963 3111 62 2624 2755 2893 3038 3190 63 2690 2825 2966 3114 3270 64 2757 2895 3040 3192 3352 65 2826 2967 3115 3271 3435 66 2897 3042 3194 3354 3522 67 2969 3117 3273 3437 3609 68 3043 3195 3355 3523 3699 69 3119 3275 3439 3611 3792 70 3197 3357 3525 3701 3886 - 2 - UNCLASSIFIED Bookkeeper City Attorney City Council Member City Manager -3- RA\GE $ 9.00/Hour 1,344.00/Month 150.00/Month 4,083.33/Month AN ORDINANCE OF THE CITY COUNCIL OF THE CITY 01" LA QUINTA, CALIFORNIA, AMENDING SECTION 2.04.050 OF THE LA QUINTA MUNICIPAL CODE PROVIDING FOR COMPENSATION AND REIMBURSEMENT TO MEMBERS OF THE CITY COUNCIL. The city council of the City of La Quinta does ordain as follows: SECTION 1. Section 2.04.050 of the La Quints Municipal Code hereby is amended to read as follows: 2.04.050 Compensation and reimbursement. Pursuant to Section 36516 of the Government Code of the State, compensation shall be paid to each member of the city council in the amount of one hundred fifty dollars ($150) per month. The compensation prescribed herein is and shall be exclusive of any amounts payable to each member of the council as reimbursement for actual and necessary expenses incurred by him or her in the performance of official duties for the City of La Quinta; and, accordingly, each member of the council shall receive reimbursement for such actual and necessary expenses incurred in the performance of official duties for the city, pursuant to the provisions of Section 36514.5 of the Government Code. SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after passage. SECTION 3. POSTING. The city clerk shall within 15 days after the passage of this ordinance, cause it to be posted in at least the 3 public places designated by resolution of the city council; shall certify to the adoption and posting of this ordinance; and shall cause this ordinance and its certification, together with proof of posting, to be entered in the book of ordinances of this City. The foregoing ordinance was approved and adopted at a meeting of the city council held this day of , 1983, by the following vote: AYES: NOES: ABSENT: ATTEST: CITY CLER1; APPROVED AS TO FORM: MAYOR APPROVED AS TO CONTENT: CITY ATTORNEY CITY MANAGER MINUTES - City Council July 5, 1983 Page Four Moved by Council Member Henderson, seconded by Council Member Cox, to award the bid for the purchase of radio communications equipment to Motorola Communicatioi in the amount of $8.078.64. Unanimously adopted. H. A report from the Community Safety Coordinator regarding community safety activities for June, 1983, was received and filed. I. The City Manager presented a report regarding the proposed Budget for Fiscal Year 1983-1984. RESOLUTION NO. 83-34. A RESOLUTION OF THE CITY COUNCIL OF THE CITY FOR FISCAL YEAR 1983-1984. OF I.A QUINTA, CALIFORNIA, APPROVING A BUDGET Moved by Council Member Henderson, seconded by Council Member Cox, to adopt Resolution No. 83-34. Unanimously adopted. RESOLUTION NO. 83-35. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE COMPENSATION OF OFFICERS AND EMPLOYEES AND SETTING CONDITIONS AND TERMS OF EMPLOYMENT. Moved by Council Member Henderson, seconded by Council Member Cox, to adopt Resolution No. 83-35. Unanimously adopted. PROPOSED ORDINANCE. AN ORDINANCE OF THE CITY COUNCIL OF THE CI11 OF LA QUINTA, CALIFORNIA, AMENDING SECTION 2.04.050 OF THE LA QUINTA MUNICIPAL CODE PROVIDING FOR COMPENSATION AND REIIBSURS..J TO MEMBERS OF THE CITY COUNCIL. Moved by Council Member Cox, seconded by Council Member Wolff, to waive further reading and introduce the proposed Ordinance. Unanimously adopted. 9. ADJOURNMENT Mayor Beier adjourned the meeting at 8:51 p.m., Tuesday, July 5, 1983, at City Hall, 78-105 Calle Estado, La Quinta, California.