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SPEV 2018-0011 Polo Villas - Magnone Wedding (04.27.2018) 78-495 Calle Tampico La Quinta, CA 92253 760.777.7000 April 27, 2018 CASE NUMBER Special Event Permit 2018-0011 ACTIVITY/EVENT Magnone Wedding May 5, 2018 (4:00 pm – 10:00 pm) 51165 & 51125 Evangeline Way La Quinta, CA 92253 APPLICANT Ms. Roxy Papapetru 2500 N. Palm Canyon Drive, Suite B-5 Palm Springs, CA 92262 APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2018-0011, pursuant to LQMC Section 9.60.170 (Special Outdoor Events), based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. The total number of event participants, including staff, security and guests, shall not exceed 100 on-site at any given time. The applicant is required to maintain a count of all event participants on-site at all times during the event. The event count shall be maintained by event staff at the event entrance and made available upon request by the Police Department or City staff. 2. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Sheriff’s Department, etc.) 3. A building permit shall be obtained if temporary electric facilities or stages are proposed. The Building Division can be reached at (760) 777-7125. 4. Applicant shall provide the submitted and attached notification of the event to all property owners within 500 feet of the event site. Applicant shall provide proof of distribution to the Design and Development department by May 2, 2018. 5. All vendors shall obtain a City Business License. This includes the vendors listed on the provided vendor list (Goodfellas Taco and Signature Rentals). 6. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. If necessary, the applicant shall provide the City with proof of ABC approval prior to the event. 7. Prior to use of the dirt lot for parking, the applicant shall comply with the requirements for Fugitive Dust Control per Chapter 6.16 of the La Quinta Municipal code (found here). Completion/confirmation during the event: 8. The set-up, operation, and tear down of the event shall be consistent with the attached exhibits and event information on file. 9. The perimeter of the event shall be secured at all times to ensure controlled ingress and egress from the event grounds. 10. No parking or unloading for the event is allowed on Madison Street. 11. The contact provided, Lindsay Thompson, shall be responsible to respond to calls or complaints regarding the condition, operation, or conduct of the event in a timely and appropriate manner. 12. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 13. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 14. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) 15. Portable generators shall be shielded to prevent accidental contact with guests. Extension cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 16. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 17. Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-colored clothing and reflective vests as needed. Flashlights shall be used after dusk. 18. The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. 19. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. Completion/confirmation after the conclusion of the event (if necessary): 20. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 21. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact this office should you wish to file an appeal, and we will assist you in that regard. If you have any questions before, during, or after the event, please contact the following: 78-495 Calle Tampico La Quinta, CA 92253 760.777.7000 CARLOS FLORES Design and Development Department 760-777-7069 GABRIEL PEREZ Design and Development Department 760-777-7062 KEVIN MERIDETH Code Compliance Division 760-777-7034 DAVID SMITH La Quinta Police 760-863-8803 Polo Villa Neighbors Re: Notice of Event To Whom it May Concern, Saturday May 5th, 2018 from 4-10pm there will be a private wedding held at 51205 Evangeline Way. Measures have been taken to ensure that parking will not affect the neighborhood and sound for the ceremony will be at a respectable level and not be over the maximum decibel level per the city of La Quinta. Should you have any questions or concerns, please do not hesitate to contact the on- site responsible contact Lindsay Thompson at 925-207-8566. An additional on- site manager from McLean Company Rentals will be there to ensure that the 10pm quiet time is met. If for any reason you cannot get ahold of the on-site responsible contact, you can call the caretaker for the property Rhianna at 760-898-9192. It is our goal to make sure that the wedding does not infringe on the neighborhood and we will make every reasonable attempt to rectify any concerns. Regards, McLean Company Rentals on behalf of 2500 N. Palm Canyon Dr. STE B5 Palm Springs, CA 92262 760-322-2500