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SPEV 2018-0015 Hilton Americas - Employee Event (06.04.2018) 78-495 Calle Tampico La Quinta, CA 92253 760.777.7000 June 4, 2018 CASE NUMBER Special Event Permit 2018-0015 ACTIVITY/EVENT Hilton Americas – Employee Event July 12, 2018 (6:00 pm – 10:00 pm) 49499 Eisenhower Drive, La Quinta, CA (La Quinta Resort) APPLICANT Ms. Aimee Jones Access Destination Services 40004 Cook St. Suite 1 Palm Desert, CA 92211 APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2018-0015, pursuant to LQMC Section 9.100.130 (Special Events – Nonresidential), based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. The outdoor event is approved for July 12, 2018 from 6:00 pm – 10:00 pm. The total number of event participants, including staff, security and guests, shall not exceed 600 on-site at any given time. The applicant is required to maintain a count of all event participants on-site at all times during the event. The event count shall be maintained by event staff at the main entrance and made available upon request by the Police Department or City Staff. 2. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Division, Sheriff’s Department, etc.) 3. All vendors shall obtain a City Business License. Applicant has indicated that no vendors are included as of date of this letter. If additional vendor(s) are to be included in event, applicant shall provide proof of City Business License for each vendor and updated vendor list no later than 7 days prior to event (July 5, 2018). 4. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. 5. The applicant shall comply with State of California Department of Industrial Relations Division of Occupational Safety and Health Amusement Ride Section Amusement Ride Field Report permits A-43159 and A-43169, both of which are on file with the Planning division. Completion/confirmation during the event: 6. The set-up and operation of the event shall be consistent with the attached exhibits and event information on file. Installation and use of Ferris Wheel shall comply with State of California Amusement Ride Field Report permits A-43159 and A-43169. 7. The event shall not be open to the public and shall only be accessed by invited guests staying at the hotel. 8. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 9. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 10. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). 11. Portable generators shall be shielded to prevent accidental contact with guests. Extension cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 12. Extension cords shall be over current protected and or ground fault interrupter protected. No additional taps are to be in any device. (NO octopus, 2 way, 3 way taps, cube adapter or multi-plug extension cords). Quad boxes are approved if wired with 12/3 gauge wire or greater. All extension cords shall be of 12/3 gauge wire or greater with approved connectors. 13. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 14. Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. 15. The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. 16. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. Completion/confirmation after the conclusion of the event (if necessary): 17. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 18. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend or void this permit at any time. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact this office should you wish to file an appeal, and we will assist you in that regard. If you have any questions before, during, or after the event, please contact the following: CARLOS FLORES Design and Development Department 760-777-7069 GABRIEL PEREZ Design and Development Department 760-777-7062 KEVIN MERIDETH Code Compliance Division 760-777-7034 DAVID SMITH La Quinta Police 760-863-8803 STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS DIVISION OF OCCUPATIONAL SAFETY AND HEALTH AMUSEMENT RIDE SECTION AMUSEMENT RIDE FIELD REPORT TEMPORARYPERMANENTX OFFICE INSPECTOR INSPECTOR I.D.DATE INSPECTED STATE I.D. NUMBER SA GLENN MIYOSHI M0008 02/21/2018 C17508 Page:1 2424 Arden Way, Suite 340 Sacramento, CA 95825 (916) 263-3511 CERT / PERMIT EXPIRES DATE INSPECTION TIME SURVEY TYPE SPECIAL CALL AMUSEMENT PARK NAME CONTACT PERSON TELEPHONE NUMBER ADDRESS CITY ZIP RESPONSIBLE PARTY TELEPHONE NUMBER ADDRESS CITY STATE ZIP AMUSEMENT RIDE NAME AMUSEMENT RIDE CLASSIFICATION MANUFACTURE NAME TRADE NAME Permit Number Tag Validation 03/01/2019 James Event Irvine Lake 5305 Santiago Canyon Rd RAOP Silverado James Productions (562) 631-9606 1116 N OLIVE ST ANAHEIM CA 92801 Hy 5 Ferris Wheel 92626 Class 1 Eli Bridge Hy 5 2.25 A-43159 (562) 631-9606Blane Koondial Hour(s) STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS DIVISION OF OCCUPATIONAL SAFETY AND HEALTHAMUSEMENT RIDE SECTIONAMUSEMENT RIDE FIELD REPORT TEMPORARY PERMANENT X OFFICE INSPECTOR INSPECTOR I.D.DATE INSPECTED STATE I.D. NUMBER SA GLENN MIYOSHI M0008 02/21/2018 C17508 Page:2 2424 Arden Way, Suite 340 Sacramento, CA 95825 (916) 263-3511 Prior to the Division's inspection, the following items were addressed: The lap bar locking pin was replaced on passenger carrier #8. NOTE: The Owner/Operator demonstrated the evacuation procedures in the event of a power loss. STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS DIVISION OF OCCUPATIONAL SAFETY AND HEALTH AMUSEMENT RIDE SECTION AMUSEMENT RIDE FIELD REPORT TEMPORARYPERMANENTX OFFICE INSPECTOR INSPECTOR I.D.DATE INSPECTED STATE I.D. NUMBER SA GLENN MIYOSHI M0008 02/22/2018 C15781 Page:1 2424 Arden Way, Suite 340 Sacramento, CA 95825 (916) 263-3511 CERT / PERMIT EXPIRES DATE INSPECTION TIME SURVEY TYPE SPECIAL CALL AMUSEMENT PARK NAME CONTACT PERSON TELEPHONE NUMBER ADDRESS CITY ZIP RESPONSIBLE PARTY TELEPHONE NUMBER ADDRESS CITY STATE ZIP AMUSEMENT RIDE NAME AMUSEMENT RIDE CLASSIFICATION MANUFACTURE NAME TRADE NAME Permit Number Tag Validation 03/01/2019 James Event Irvine Lake 5305 Santiago Canyon Rd RAOP Silverado James Productions (562) 631-9606 1116 N OLIVE ST ANAHEIM CA 92801 Hy 5 Ferris Wheel 92626 Class 1 Eli Bridge Hy 5 2.25 A-43169 (562) 631-9606Blane Koondial Hour(s) STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS DIVISION OF OCCUPATIONAL SAFETY AND HEALTHAMUSEMENT RIDE SECTIONAMUSEMENT RIDE FIELD REPORT TEMPORARY PERMANENT X OFFICE INSPECTOR INSPECTOR I.D.DATE INSPECTED STATE I.D. NUMBER SA GLENN MIYOSHI M0008 02/22/2018 C15781 Page:2 2424 Arden Way, Suite 340 Sacramento, CA 95825 (916) 263-3511 Prior to the Division's inspection, the following items were addressed: The cracked spreader block was replaced on sweep #9. The worn lap bar locking pin was replaced on passenger carrier #12