2018 07 03 HA Special MeetingHOUSING AUTHORITY 1 JULY 3, 2018
SPECIAL MEETING
NOTICE AND CALL OF SPECIAL MEETING
OF THE LA QUINTA HOUSING AUTHORITY
TO THE MEMBERS OF THE HOUSING AUTHORITY OF THE CITY OF LA QUINTA AND TO THE
CITY CLERK/AUTHORITY SECRETARY:
NOTICE IS HEREBY GIVEN that a special meeting of the Housing Authority of the City
of La Quinta is hereby called to be held on July 3, 2018, at 4:00 p.m. at La Quinta City Hall,
78495 Calle Tampico, La Quinta, California.
CONSENT CALENDAR
1. APPROVE SPECIAL MEETING MINUTES DATED JUNE 19, 2018
BUSINESS SESSION
1. REVIEW AND DISCUSSION OF BROWN ACT REQUIREMENTS AND HOUSING
COMMISSION MEETING
2. APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH
BECKY CAHA FOR HOUSING COMPLIANCE AND MONITORING SERVICES
Dated: June 29, 2018 /s/ Steve Sanchez
STEVE SANCHEZ, Chairperson
DECLARATION OF POSTING
I, Monika Radeva, Acting Authority Secretary, do hereby declare that the foregoing notice
for the Special La Quinta Housing Authority meeting of July 3, 2018 was posted on the
outside entry to the Council Chamber at 78495 Calle Tampico and on the bulletin boards at
51321 Avenida Bermudas and 78630 Highway 111 on June 29, 2018.
DATED: June 29, 2018
Monika Radeva, Acting Authority Secretary
La Quinta Housing Authority
HOUSING AUTHORITY AGENDA 1 JULY 3, 2018
SPECIAL MEETING
HOUSING AUTHORITY
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico La Quinta
SPECIAL MEETING
TUESDAY, JULY 3, 2018 AT 4:00 P.M.
CALL TO ORDER
ROLL CALL: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez
VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY]
CONFIRMATION OF AGENDA
CLOSED SESSION – NONE
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Authority on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes. The Housing Authority values your comments; however in accordance with
State law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE SPECIAL MEETING MINUTES DATED JUNE 19, 2018 5
Housing Authority agendas and staff
reports are available on the City’s
web site: www.laquintaca.gov
HOUSING AUTHORITY AGENDA 2 JULY 3, 2018
SPECIAL MEETING
BUSINESS SESSION
PAGE
1. REVIEW AND DISCUSSION OF BROWN ACT REQUIREMENTS AND
HOUSING COMMISSION MEETING
9
2. APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES
AGREEMENT WITH BECKY CAHA FOR HOUSING COMPLIANCE AND
MONITORING SERVICES
11
STUDY SESSION – NONE
PUBLIC HEARINGS – NONE
DEPARTMENTAL REPORTS – NONE
CHAIR AND BOARD MEMBERS' ITEMS
REPORTS AND INFORMATIONAL ITEMS – NONE
ADJOURNMENT
***************************************
The next regular quarterly meeting of the Housing Authority will be held on July 17,
2018, at 4:00 p.m. in the City Council Chambers, 78495 Calle Tampico, La Quinta, CA
92253.
DECLARATION OF POSTING
I, Monika Radeva, Acting Authority Secretary of the La Quinta Housing Authority, do
hereby declare that the foregoing agenda for the La Quinta Housing Authority was
posted near the entrance to the Council Chambers at 78495 Calle Tampico and on the
bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111, on June 29,
2018.
DATED: June 29, 2018
MONIKA RADEVA, Acting Authority Secretary
La Quinta Housing Authority
HOUSING AUTHORITY AGENDA 3 JULY 3, 2018
SPECIAL MEETING
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s Office at (760) 777-7092,
twenty-four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the Housing Authority,
arrangement should be made in advance by contacting the City Clerk's Office at (760) 777-
7092. A one (1) week notice is required.
If background material is to be presented to the Housing Authority during a meeting,
please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to
the City Clerk for distribution. It is requested that this take place prior to the beginning of
the meeting.
Any writings or documents provided to a majority of the Housing Authority regarding any
item on this agenda will be made available for public inspection at the City Clerk counter
at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal
business hours.
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HOUSING AUTHORITY MINUTES Page 1 of 3 JUNE 19, 2018
SPECIAL MEETING
HOUSING AUTHORITY
MINUTES
TUESDAY, JUNE 19, 2018
CALL TO ORDER
A special meeting of the La Quinta Housing Authority was called to order at 8:59 p.m.
by Chairperson Sanchez.
PRESENT: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez
ABSENT: None
VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None
CONSENT CALENDAR
1. APPROVE SPECIAL MEETING MINUTES DATED JUNE 5, 2018
MOTION – A motion was made and seconded by Authority Members Fitzpatrick/Peña
to approve the Consent Calendar as recommended. Motion passed unanimously.
BUSINESS SESSION
1. ADOPT A RESOLUTION TO APPROVE FISCAL YEAR 2018/19 BUDGET
[RESOLUTION NO. HA 2018-002]
Housing Authority waived presentation of the staff report, which is on file in the Clerk’s
Office.
MOTION – A motion was made and seconded by Authority Members Peña/Evans to
adopt Resolution No. HA 2018-002 approving the La Quinta Housing Authority Fiscal
Year 2018/19 Budget as recommended:
A RESOLUTION OF THE LA QUINTA HOUSING AUTHORITY APPROVING A BUDGET
FOR FISCAL YEAR 2018/19
Motion passed unanimously.
CONSENT CALENDAR ITEM NO. 1
5
HOUSING AUTHORITY MINUTES Page 2 of 3 JUNE 19, 2018
SPECIAL MEETING
2. REMAND TO THE HOUSING COMMISSION AMENDMENT NO. 3 TO
PROFESSIONAL SERVICES AGREEMENT WITH BECKY CAHA FOR HOUSING
COMPLIANCE AND MONITORING SERVICES
City Attorney Ihrke presented the staff report, which is on file in the Clerk’s Office.
Authority discussed that Commissioners are required to attend the California state
required ethics and compliance trainings; Commissioner Johnson has attended all
required trainings; Commissioner Johnson was aware that this remand was being
recommended.
City Attorney Ihrke would attend the next Housing Commission meeting and would
issue written communications to the Housing Commissioners reminding them of the
Brown Act laws and regulations. Mr. Ihrke said it was the City’s standard practice to
inform all new commissioners of the applicable state and municipal laws while serving
on a commission, and to make sure each commissioner is aware that they are subject
to these laws.
Authority discussion followed regarding implementing an acknowledgement form for
each commissioner to sign that they were made aware of the laws and regulations
they are subject to while serving on a City commission, that they understand the rules,
and agree to obey by the rules; the consequences associated with violation of these
rules; violation of the rules is not acceptable; possible commissioner removal from
service due to state and municipal law violations; right to due process; severity of
Brown Act violations; the City provides commissioners with materials outlining these
laws and rules – the “Commissioners’ Handbook.”
Authority Member Radi asked staff to schedule an interview with Housing
Commissioner Johnson to give him an opportunity to provide the Authority with an
explanation for his apparent discussion of a Commission item with a majority of the
Commissioners prior to the meeting being called to order, contrary to the Brown Act.
Council concurred.
MOTION – A motion was made and seconded by Authority Members Fitzpatrick/Radi to
remand to the La Quinta Housing Commission, as a business session item,
Amendment No. 3 to the Professional Services Agreement with Becky Caha for
Housing Compliance and Monitoring Services. Motion passed unanimously.
STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS
All reports are on file in the Clerk’s Office.
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HOUSING AUTHORITY MINUTES Page 3 of 3 JUNE 19, 2018
SPECIAL MEETING
1. CORAL MOUNTAIN TRAIL HOMELESS PROGRAM
CHAIR AND BOARD MEMBERS' ITEMS – None
REPORTS AND INFORMATION ITEMS – None
CLOSED SESSION
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION
ADJOURNMENT
There being no further business, it was moved and seconded by Authority Members
Evans/Radi to adjourn at 9:08 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Acting Authority Secretary
La Quinta Housing Authority
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8
City of La Quinta
HOUSING AUTHORITY MEETING: July 3, 2018
STAFF REPORT
AGENDA TITLE: REVIEW AND DISCUSSION OF BROWN ACT REQUIREMENTS AND HOUSING
COMMISSION MEETING
RECOMMENDATION
Review and discussion of Brown Act requirements and Housing Commission meeting with
Chairperson Rogers and Commissioner Johnson.
EXECUTIVE SUMMARY
On June 19, 2018, the Housing Authority (Authority) remanded consideration of
Becky Caha’s Professional Services Agreement back to the Housing Commission
(Commission) due to potential Brown Act violations.
Authority Members requested that Commissioner Johnson attend the July 3, 2018,
Authority meeting to outline his perspective regarding what occurred at the June
13, 2018, Commission meeting.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
At the June 19, 2018, meeting, the Authority Attorney recommended that the Authority
remand consideration of Becky Caha’s Professional Services Agreement back to the
Commission for consideration; the Authority voted to do so. Authority staff who
attended the June 13, 2018, Commission meeting observed Commissioner Johnson
discussing his views on this item with other members of the Commission prior to the start
of the meeting. During the June 19 discussion, Authority Members requested that
Commissioner Johnson be invited to the July 3 Authority meeting to outline what
occurred. Staff has invited Commissioner Johnson and at his request, also invited Chair
Rodgers. Both have indicated that they will attend.
ALTERNATIVES
There are no alternatives for Authority consideration.
Prepared by: Frank J. Spevacek, Executive Director
BUSINESS SESSION ITEM NO. 1
9
10
City of La Quinta
HOUSING AUTHORITY MEETING: July 3, 2018
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT
WITH BECKY CAHA FOR HOUSING COMPLIANCE AND MONITORING SERVICES
RECOMMENDATION
Approve Amendment No. 3 to Professional Services Agreement with Becky Caha to amend
Section 2.1 – Contract Sum, not to exceed $70,000 per fiscal year; and authorize the
Executive Director to execute the amendment.
EXECUTIVE SUMMARY
The La Quinta Housing Authority (Authority) entered into a Professional Services
Agreement (Agreement) with Becky Caha (Consultant) for Housing Compliance and
Monitoring Services.
The Agreement was previously amended twice before to extend the contract term
and scope of services.
This year Consultant has experienced increased activity in prequalifying individuals
for Authority invested properties like Watercolors and Cove single family homes,
in addition to having to work on two foreclosures that had Authority
affordability covenants placed on them, which has led to increased invoice
amounts.
FISCAL IMPACT
A $10,000 budget adjustment for Professional Services (241-9101-60103) will increase the
total available budget to $70,000 for 2017/18.
BACKGROUND/ANALYSIS
The Authority entered into an Agreement with Consultant in 2013. Since then the
Agreement has been amended twice, to extend the contract term, and add to the scope of
services.
This fiscal year Consultant has experienced a significant increase in inquiries and pre-
qualifications for the Watercolors Development, silent second trust deed homes for sale in
the Cove Neighborhood, and the processing of two foreclosures that had affordability
covenants on them. As a result, there are insufficient funds to cover consultant costs for
the fiscal year.
The Housing Commission met on June 27, 2018, and recommended approval of the
contract amendment.
BUSINESS SESSION ITEM NO. 2
11
ALTERNATIVES
An alternative is not recommended as these services are critical to ensure adequate
housing program oversight.
Prepared by: Angela Ferreira, Management Specialist
Approved by: Frank J. Spevacek, Executive Director
Attachment: 1. Amendment No. 3 to Becky Caha Professional Services Agreement
12
ATTACHMENT 1
13
14
15
POWER POINTS
HOUSING
AUTHORITY
SPECIAL MEETING
JULY 3, 2018
7/7/2018
1
Housing Authority Meeting
July 3, 2018
B2 – Caha Contract
General Fund Expenditures
Expense 2016/17 2017/18 Difference
Realtor/inquiry $731.25 $4,781.25 $4,050
Escrow/Title 393.75 4,500 4,106.25
Loan Document Prep 1,593.75 2,043.75 450
Sewer Subordination 675 1,668.75 993.75
3,393.75 12,993.75 -9,600
7/7/2018
2