2018 - 2021 Riverside County - Fire Protection, Prevention, Rescue, Marshall & Emergency Srvcsta Qwkra
MEMORANDUM
TO: Frank J. Spevacek, City Manager
FROM: Martha Mende
_ L
DATE: 6/6/2018
RE: Fire Service Agreement
Attached for your signature are three copies of the Cooperative Agreement with County of
Riverside to provide fire protection, fire prevention, rescue, fire marshal and medical
emergency services. Please initial page 3, which lists the following exhibits:
Exhibit B: Trust Fund - to be used for future fire facilities, services or equipment at city's
option.
Exhibit C: Fire Engine Use Agreement - Ongoing maintenance agreement for all three fire
engines.
Exhibit D: Fire Marshal Agreement - provides a detailed list of the duties and responsibilities to
be carried out by Fire Specialist.
Please sign the attached agreement(s) and return to the City Clerk for processing and
distribution.
R"pesting department shall check and attach the items below as appropriate:
_X Contract payments will be charged to account number: 101-2002-60139
_X_ Amount of Agreement, Amendment, Change Order, etc.: $7,000,000.00
_N/A_ A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
X_ A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
_X_ Approved by the City Council on June 5 2018
City Manager's signature authority provided under Resolution No. 2015-045 for budgeted expenditures
of $50,000 or less. This expenditure is $ and authorized by [Council, Director, etc]
Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
N/A_ Insurance certificates as required by the agreement (approved by Risk Manager on date)
N/A_ Performance bonds as required by the agreement (originals)
N/A _ City of La Quinta Business License number
N/A _ A requisition for a Purchase Order has been prepared (amounts over $5,000)
_X_ A copy of this Cover Memo has been emailed to Finance (Sandra)
A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
THIS AGREEMENT, made and entered into this Z&ay of V UAV.-,
2018, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and
the City of La Quinta a duly created city, (hereinafter referred to as "CITY"), whereby it
is agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its
Cooperative Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE
Agreement") with the California Department of Forestry and Fire Protection ("CAL
FIRE") to provide CITY with fire protection, hazardous materials mitigation, technical
rescue response, fire marshal, medical emergency services, and public service assists
(hereinafter called "Fire Services"). The Riverside County Fire Department invoices for
disaster preparedness and response provided by Riverside County Emergency
Management Department. This Agreement is entered into pursuant to the authority
granted by Government Code Section 55600 et seq., and will provide a unified,
integrated, cooperative, regional fire protection system. COUNTY's ability to perform
under this Agreement is subject to the terms and conditions of the CAL FIRE
Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his
designee, (hereinafter referred to as "Chief') shall represent COUNTY and CITY during
the period of this Agreement and Chief shall, under the supervision and direction of the
County Board of Supervisors, have charge of the organization described in Exhibit "A",
attached hereto and made a part hereof, for the purpose of providing Fire Services as
deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chief's duly authorized designee and the Fire Liaison shall be responsible for
directing the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available
personnel and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
1 of JUN 26 2018 3�32
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as
set forth in Exhibit "A" for the term of this Agreement. This Exhibit may be amended in
writing by mutual agreement by both parties or when a CITY requested increase or
reduction in services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE
Agreement. In the event CITY desires an increase or decrease in CAL FIRE or
COUNTY civil service employees or services assigned to CITY as provided for in
Exhibit 'A," CITY shall provide one hundred twenty (120) days written notice of the
proposed, requested increase or decrease. Proper notification shall include the
following: (1) The total amount of increase or decrease; (2) The effective date of the
increase or decrease; and (3) The number of employees, by classification, affected by
the proposed increase or decrease. If such notice is not provided, CITY shall reimburse
COUNTY for relocation costs incurred by COUNTY because of the increase or
decrease, in addition to any other remedies available resulting from the increase or
decrease in services. COUNTY is under no obligation to approve any requested
increase or decrease, and it is expressly understood by the parties that in no event will
COUNTY authorize or approve CITY's request to reduce services below the COUNTY
Board of Supervisors approved staffing level for any fire station, or to reduce services to
the extent that the services provided under this Agreement are borne by other
jurisdictions. COUNTY shall render a written decision on whether to allow or deny the
increase or decrease within thirty (30) days, of the notice provided pursuant to this
section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code Section 51350 for full cost recovery. CITY shall pay each claim, in
full, within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit "A." The CITY is obligated to expend or
appropriate any sum in excess of Exhibit "A" increased by action of the Legislature, CAL
FIRE, or any other public agency with authority to direct changes. If within thirty (30)
days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining
the services specified in Exhibit "A" as a result of action by the Legislature, CAL -FIRE,
or other public agency will exceed the total amount specified therein, and CITY has not
agreed to make available the necessary additional funds, COUNTY shall have the right
to unilaterally reduce the services furnished under this Agreement by an appropriate
amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
2 of 9
Any COUNTY or CAL -FIRE personnel reduction resulting solely due to an increase in
employee salaries or expenses occurring after signing this Agreement and set forth in
Exhibit "A" that CITY does not agree to fund, as described above, shall not be subject to
relocation expense reimbursement by CITY. If CITY desires to add funds to the total
included herein to cover the cost of increased salaries or services necessitated by
actions described in this paragraph, such increase shall be accomplished by an
additional appropriation by the City Council of CITY, and an amendment to Exhibit "A"
approved by the parties hereto.
E. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator" who shall, under the
supervision and direction of CITY, be authorized to execute amendments to Exhibit "A"
on behalf of CITY.
F. [x ] (Check only if applicable, and please initial to acknowledge) Additional
terms ass forth in the attached Exhibit "B" are incorporated herein and shall
additionally apply to this agreement regarding payment of services.
[ )C] (Check only if applicable, and please initial to acknowledge) Additional
terms as s t forth in the attached Exhibit "C" are incorporated herein and shall
additionally apply to this agreement regarding payment for the Fire Engine Use
Agreement.
[y] (Check only if applicable, and please initial to acknowledge) Additional
terms forth in the attached Exhibit "D" are incorporated herein and shall
additionally apply to this agreement regarding payment for Fire Marshall Services.
I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use
Agreement, herein if applicable, additional terms as set forth are incorporated herein
and shall additionally apply to this agreement regarding payment of services. In the
event that a fire engine, owned and maintained by the CITY has a catastrophic failure,
the COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge up to
one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental
fee will be applied to the CITY invoice for use of said COUNTY fire engine. The rental
fee shall be One Thousand Four Hundred Thirteen Dollars ($1,413) per day; or Nine
Thousand Eight Hundred Ninety -Six Dollars ($9,896) per week.
J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein,
if applicable, additional terms as set forth are incorporated herein and shall additionally
apply to this agreement regarding Fire Marshal services. In the event the CITY elects
not to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must
be provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety
Code sections 13145 and 13146 and at a cost to the developer as outlined ,in COUNTY
Ordinance 671(Establishing Consolidated Fees For Land Use and Related Functions).
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
3 of 9
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1, 2018, to June 30, 2021.
B. One (1) year prior to the date of expiration of this Agreement, CITY shall
give COUNTY written notice of whether CITY intends to enter into a new Agreement
with COUNTY for Fire Services and, if so, whether CITY intends to request a change in
the level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the terms of this Agreement, this Agreement may only be terminated by
the voters of either the COUNTY or the CITY pursuant to Government Code Section
55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from
time to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY,, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment use, and
operating expenses as funded herein, under authority given by Health and Safety Code
Sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such
request of CITY, shall represent the CITY by following the procedures set forth in Health
and Safety Code Section 13052. Any recovery of CITY costs, less actual expenses,
shall be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION Vill: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of
law, or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY. may bring such an action for
collection of costs incurred by CITY and the COUNTY. In such a case CITY appoints
and designates COUNTY as its agent in said collection proceedings. In the event of
recovery, COUNTY shall apportion the recovered amount via the annual Cost Allocation
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
4 of 9
Plan. This recovery does not include CITY resources outside of this Cooperative
Agreement. Those resources would require the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Section 13009 to the officer designated by CITY.
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and
accounted for in such a manner as to conform to the standard operating procedure
established by the COUNTY for the segregation, care, and use of the respective
property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within City of La Quinta from which fire operations shall be conducted. If
the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at
CITY's cost and expense. In the event CITY requests COUNTY to undertake repairs or
maintenance costs or services, the costs and expenses of such repairs or maintenance
shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a
direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "City Indemnitees") for,
from and against any and all liabilities, claims, damages, losses, liens, causes of action,
suits, awards, judgments and expenses, attorney and/or consultant fees and costs,
taxable or otherwise, of any nature, kind or description of any person or entity, directly
or indirectly arising out of, caused by, or resulting from (1) the Services performed
hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved
amendments or modifications, or (3) any negligent act or omission of COUNTY, its
officers, employees, subcontractors, agents, or representatives (collectively, "County
Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which
COUNTY's obligation to indemnify, including the cost to defend, the City Indemnitees
does not apply is with respect to County Liabilities resulting from the negligence or
willful misconduct of a City Indemnitee, or to the extent such claims do not arise out of,
pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "County Indemnitees") for, from and against any and all
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
5 of 9
liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments
and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any
nature, kind or description of any person or entity, directly or indirectly arising out of,
caused by, or resulting from (1) the services performed hereunder, by CITY, or any part
thereof, (2) the Agreement, including any approved amendments or modifications, or
(3) any negligent act or omission of CITY its officers, employees, subcontractors,
agents, or representatives (collectively, "City Liabilities"). Notwithstanding the
foregoing, the only Liabilities with respect to which CITY's obligation to indemnify,
including the cost to defend, the County Indemnitees does not apply is with respect to
City Liabilities resulting from the negligence or willful misconduct of a County
Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the
Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have
the right to review and to copy any records and supporting documentation of the other
party. hereto, pertaining to the performance of this Agreement. COUNTY and CITY
agree to maintain such records for possible audit for a minimum of three (3) years after
final payment, unless a longer period of records retention is stipulated or as required by
law, and to allow the auditor(s) of the other party access to such records during normal
business hours COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (Gov. Code § 8546.7, Pub.
Contract Code § 10115 et seq., 2 C.C.R. § 1896).
13. Each party shall bear their own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation
exists under this Agreement in which a decision to serve the interest of CITY has the
potential to conflict with COUNTY interest or policy. Any dispute concerning a question
of fact arising under the terms of this Agreement which is not disposed of within a
reasonable period of time by the CITY and COUNTY employees normally responsible
for the administration of this Agreement shall be brought to the attention of the Chief
Executive Officer (or designated representative) of each organization for joint resolution.
For purposes of this provision, a "reasonable period of time" shall be ten (10) calendar
days or less. CITY and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and
between CITY and COUNTY representatives may be resolved, by mutual agreement of
the parties, through mediation. Such mediator will be jointly selected by the parties. The
costs associated with mediator shall be shared equally among the participating parties.
If the mediation does not resolve the issue(s), or if the parties cannot agree to
mediation, the parties reserve the right to seek remedies as provided by law or in equity.
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
6 of 9
The parties agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215
Cal.App.41h 309, that each of the parties are sophisticated and negotiated this
agreement and this venue at arm's length. Pursuant to this Agreement, the parties
agree that venue for litigation shall be in the Superior Court of Riverside County. Should
any party attempt to defeat this section and challenge venue in Superior Court, the party
challenging venue stipulates to request the Court change venue to San Bernardino
County and shall not ask for venue in any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes
as specified in this Section or claims by third parties that are made against the
COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of
Riverside in a timely manner. For claims made against the COUNTY that involve CAL
FIRE employees, to the extent permissible under the COUNTY's contract with CAL
FIRE, the claims will be forwarded on to CAL FIRE for processing.
SECTION XIV: ATTORNEY'S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party
to such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the
judgment rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered
delivered when deposited in the United States mail and addressed to:
COUNTY OF RIVERSIDE CITY OF LA QUINTA
Riverside County Fire Chief City Manager
210 West San Jacinto Avenue City of La Quinta
Perris, CA 92570 78-495 Calle Tampico
La Quinta, CA 92253
Provisions of this section do not preclude any notices being delivered in person
to the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVI: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
7 of 9
parties hereto where in accordance with applicable state law. This Agreement does
NOT supplement other specific agreements entered into by both parties for equipment
or facilities, and excepting those equipment or facilities agreements, this Agreement
cancels and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
8of9
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in
their respective capacities, set their hands as of the date first hereinabove written.
CITY OF A QUINT
Dated: L�j 1 � B
r nk J. 5 vac k, City Manager
ATTE T: APPROVED AS TO FORM:
Y.
Pam Nieto, Deputy City Clerk
William H. Ihrke, City Attorney
(SEAL)
COUNTY OF RIVERSIDE
JUN 26 2018
Dated: By: —0 X16�
Chairman, Board of Supe isors
CHUCK WASHING ON
ATTEST: APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
KECIA HARPER -THEM County Counsel
Clerk df the Board
B M 1 By:oof
deputy G Y P. PRIAMOS
❑unt Counsel
(SEAL)
F: Idala I RRU County FinancelConrracu CirialCOOPERATIVE AGREEMENTITEMPLAIMCOOPERATIVE AGREEMENISITEMPLATE COOPERATIVE AGREEMENT FINAL20I8.docx
Cooperative Fire Agreement
City of La Quinta
July 1, 2018 to June 30, 2021
9of9
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED MAY 22, 2018 FOR FY2018/2019 - FY2020/2021
CITY BUDGET ESTIMATES (with Tax Credit)
FISCAL YEAR 2018/2019
FISCAL YEAR 2019/2020
FISCAL YEAR 2020/2021
TOTAL CITY BUDGET ESTIMATES FOR FY2018/2019 — FY2020/2021
CITY BUDGET ESTIMATES (without Tax Credit)
FISCAL YEAR 201812019
FISCAL YEAR 2019/2020
FISCAL YEAR 2020/2021
TOTAL CITY BUDGET ESTIMATES FOR FY2018/2019 — FY2020/2021
$ 596,198
$ 946,261
$ 1,319,171
$2,861,630
$ 7,097,601
$ 7,447,664
$ 7,820,574
$22,365,839
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED MAY 22, 2018 FOR FY 2018/2019
'See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA #32
Medic Engine 229,595 1 201,301 1
STA #70
Medic Engine 229,595 1 201,301 1
STA #93
Medic Engine 229,595 i
Fixed Relief
Vac. Relief - Engine 201,301 1
SUBTOTALS 688,786 603,904
SUBTOTAL STAFF 3 3
FIRE SAFETY SPECIALIST (PCN 114438)
EMERGENCY SERVICES COORDINATOR (PCN 120745)
OFFICE ASSISTANT III (PCN 00130073)
SUBTOTAL
ESTIMATED SUPPORT SERVICES
Administrative/Operational
Volunteer Program
Medic Program
Battalion Chief Support
Fleet Support
ECC Support
Comm/IT Support
Hazmat Support
ESTIMATED SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT
COOPERATIVE TRUCK AGREEMENT 12.5%
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
• LA QUINTA ESTIMATED FIRE TAX CREDIT
NET ESTIMATED CITY BUDGET
* STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer
TOTAL ESTIMATED TAX FUNDING
SUPPORT SERVICES
353,448 2 395,597 2 1,179,941 6
353,448 2 395,597 2 1,179,941 6
224,704 1 353,448 2 395,597 2 1,203,344 6
224,704
1 395,597 2
620,301
3
224,704
1 197,799 1
623,803
3
674,111
1,060,343 1,780,187
4,807,330
3 6 9
24
144,085
each
144,085
11
116,074
each
116,074
1
74,136
each
74,136
1
$334,295
27
22,007
per assigned Staff "
570,854
25.94
7,286
Per Entity Allocation
7,286
10
Medic FTE/Defib Basis
106,930
12.29
75,126
.27 FTE per Station
225,377
30
60,561
per Fire Suppression Equip
181,683
30
Calls/Station Basis
162,219
Calls/Station Basis
317,069
25,566
1,596,984
50,109
25,800
each engine
77,400
3
231,484
12.50%
25.94
7,097,601
(6,501,403)
596,198
1,873,617
4,815,786
(188,000)
6,501,403
24.0 Assigned Staff
1.13 Indio Truck (12.5%)
0 81 Battalion Chief Support
•' 25.94 Total Assigned Staff
3
Fire Stations
Administrative & Operational Services
4,046
Number of Calls
Finance
Procurement
1229
Assigned Medic FTE
Training
Emergency Services
3
Monitors/Defibs
Data Processing
Fire Fighting Equip.
3
Hazmat Stations
Accounting
Office Supplies/Equip
8
Number of Hazmat Calls
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cp
EXHIBIT "A"
FOR CITY OF LA QUINTA
Page 2 of 7
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maitenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 18119 POSITION SALARIES TOP STEP
327,868
DEPUTY CHIEF
25,800
FIRE ENGINE
323,433
DIV CHIEF
22,007
SRVDEL
268,996
BAT CHIEF
7,286
VOL DEL
229,595
CAPT
8,087
MEDIC FTE
255,469
CAPT MEDIC
2,513
MEDIC MONITORS/DEFIBS REPLACEMENT
201,301
ENG
75,126
BATT DEL
224,704
ENG/MEDIC
16,308
ECC STATION
176,724
FF II
28.00
ECC CALLS
197,799
FF II/MEDIC
60,561
FLEET SUPPORT
153,799
FIRE SAFETY SUPERVISOR
31,876
COMM/IT STATION
144,085
FIRE SAFETY SPECIALIST
54.73
COMM/IT CALLS
124,995
FIRE SYSTEMS INSPECTOR
1,290
FACILITY STATION
74,136
OFFICE ASSISTANT III
340.93
FACILITY FTE
86,787
SECRETARY I
4,452
HAZMAT STATION
116,074
EMERGENCY SVC COORDINATOR
1,279.36
HAZMAT CALLS
226,794
COUNTY FIRE MARSHAL
1,974
HAZMAT VEHICLE REPLACEMENT
165,934
COUNTY DEPUTY FIRE MARSHAL
`Estimate Assumptions:
All Salaries based on 17118 salaries and updated with MOU raises
Support Services with a 7% increase based on the 17118 Board Approved Cost Allocation dated August 29, 2017
POFF Benefits based on REVISED Rate Matrix issued in April 2018
Misc Benefits based on REVISED Rate Matrix issued in April 2018
EDWC Benefits based on REVISED Rate Matrix issued in April 2018.
POF-RET/MEDI Benefits based on REVISED Rate Matrix issued in April 2018
Admin Fee Per REVISED Matrix Rate issued in April 2018.
FY 18119 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office Equipment
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522340
Station Budgeted Maint-Building and Improvement
522360
Maint-Extermination
522380
Maint-Critical Systems
522410
Maint-Health & Safety
522860
Medical Supplies
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Building
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Capital Improvements Facilities
EXHIBIT "A"
FOR CITY OF LA QUINTA
Page 3 of 7
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED MAY 22, 2018 FOR FY 2019/2020
"'See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA #32
Medic Engine 240,644 1 210,944 1
STA #70
Medic Engine 240,644 1 210,944 1
STA #93
Medic Engine 240,644 1
Fixed Relief
Vac. Relief - Engine 210,944 1
SUBTOTALS 721,932 632,833
SUBTOTAL STAFF 3 3
FIRE SAFETY SPECIALIST (PCN 114438)
EMERGENCY SERVICES COORDINATOR (PCN 120745)
OFFICE ASSISTANT III (PCN 00130073)
SUBTOTAL
ESTIMATED SUPPORT SERVICES
Administrative/Operational
Volunteer Program
Medic Program
Battalion Chief Support
Fleet Support
ECC Support
Comm/IT Support
Hazmat Support
ESTIMATED SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT
COOPERATIVE TRUCK AGREEMENT 12.5%
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
• LA QUINTA ESTIMATED FIRE TAX CREDIT
NET ESTIMATED CITY BUDGET
` STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer
TOTAL ESTIMATED TAX FUNDING
SUPPORT SERVICES
370,358 2 414,050 2 1,235,996 6
370,358 2 414,050 2 1,235,996 6
235,217 1 370,358 2 414,050 2 1,260,269 6
235,217
1 414,050 2
649,267
3
235,217
1 207,025 1
653,187
3
705,652
1,111,075 1,863,224
5,034,715
3 6 9
24
144,085
each
144,085
1
116,074
each
116,074
74,136
each
74,136
$334,295
27
23,547
per assigned Staff'"
610,813
25.94
7,796
Per Entity Allocation
7,796
10
Medic FTE/Defib Basis
114,415
12.29
80,385
.27 FTE per Station
241,154
30
64,800
per Fire Suppression Equip
194,401
3.0
Calls/Station Basis
173,575
Calls/Station Basis
339,264
27,356
1,708, 772
50,109
25,800
each engine
77,400
3
242,372
12 50%
25.94
7,447,664
(6,501,403)
946,261
1,873,617
4,815,786
(188,000)
6,501,403
24 0 Assigned Staff
1.13 Indio Truck (12.5%)
0.61 Battalion Chief Support
25 94 Total Assigned Staff
3
Fire Stations
Administrative & Operational Services
4,046
Number of Calls
Finance
Procurement
1229
Assigned Medic FTE
Training
Emergency Services
3
Monitors/Defibs
Data Processing
Fire Fighting Equip.
3
Hazmat Stations
Accounting
Office Supplies/Equip.
8
Number of Hazmat Calls
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cp
EXHIBIT "A"
FOR CITY OF LA QUINTA
Page 4 of 7
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maitenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 19/20 POSITION SALARIES TOP STEP
336,204
DEPUTY CHIEF
25,800
FIRE ENGINE
331,657
DIV CHIEF
23,547
SRVDEL
279,919
BAT CHIEF
7,796
VOL DEL
240,644
CAPT
8,653
MEDIC FTE
267,489
CAPT MEDIC
2,689
MEDIC MONITORS/DEFIBS REPLACEMENT
210,944
ENG
80,385
BATT DEL
235,217
ENG/MEDIC
17,449
ECC STATION
185,179
FF II
29.96
ECC CALLS
207,025
FF II/MEDIC
64,800
FLEET SUPPORT
153,799
FIRE SAFETY SUPERVISOR
34,108
COMM/IT STATION
144,085
FIRE SAFETY SPECIALIST
58.56
COMM/IT CALLS
124,995
FIRE SYSTEMS INSPECTOR
1,381
FACILITY STATION
74,136
OFFICE ASSISTANT III
364.80
FACILITY FTE
86,787
SECRETARY I
4,764
HAZMAT STATION
116,074
EMERGENCY SVC COORDINATOR
1,368.91
HAZMAT CALLS
226,794
COUNTY FIRE MARSHAL
2,113
HAZMAT VEHICLE REPLACEMENT
165,934
COUNTY DEPUTY FIRE MARSHAL
'Estimate Assumptions:
All Salaries based on 17118 salaries and updated with MOU raises
Support Services with a 7916 increase based on the 17118 Board Approved Cost Allocation dated August 29, 2017
POFF Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 4.83% based on last 5 years increase
Misc Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 2.80% based on last 5 years increase
EDWC Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.83% based on last 5 years increase
POF-RET/MEDI Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.31 % based on last 5 years increase
Admin Fee Per REVISED July 2017 Matrix with an estimated increase of 0 10% based on last three years changes
FY 19I20 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office Equipment
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522340
Station Budgeted Maint-Building and Improvement
522360
Maint-Extermination
522380
Maint-Critical Systems
522410
Maint-Health & Safety
522860
Medical Supplies
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Building
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Capital Improvements Facilities
EXHIBIT "A"
FOR CITY OF LA QUINTA
Page 5 of 7
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED MAY 22 2018 FOR FY 2020/2021
*See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA #32
Medic Engine 252,334 1 221,183 1
STA #70
Medic Engine 252,334 1 221,183 1
STA #93
Medic Engine 252,334 1
Fixed Relief
Vac. Relief - Engine 221,183 1
SUBTOTALS 757,003 663,549
SUBTOTAL STAFF 3 3
FIRE SAFETY SPECIALIST (PCN 114438)
EMERGENCY SERVICES COORDINATOR (PCN 120745)
OFFICE ASSISTANT III (PCN 00130073)
SUBTOTAL
ESTIMATED SUPPORT SERVICES
Administrative/Operational
Volunteer Program
Medic Program
Battalion Chief Support
Fleet Support
ECC Support
Comm/IT Support
Hazmat Support
ESTIMATED SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT
COOPERATIVE TRUCK AGREEMENT 12.5%
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
• LA QUINTA ESTIMATED FIRE TAX CREDIT
NET ESTIMATED CITY BUDGET
' STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer
TOTAL ESTIMATED TAX FUNDING
SUPPORT SERVICES
388,324 2 433,688 2 1,295,529 6
388,324 2 433,688 2 1,295,529 6
246,444 1 388,324 2 433,688 2 1,320,790 6
246,444
1 433,688
2 680,132
3
246,444
1 216,844
1 684,471
3
739,332
1,164,972 1,951,597
5,276,452
3 6
9
24
144,085
each
144,085
116,074
each
116,074
74,136
each
74,136
1
$334,295
27
25,195
per assigned Staff"
653,570
25.94
8,341
Per Entity Allocation
8,341
10
Medic FTE/Defib Basis
122,424
12.29
86,011
.27 FTE per Station
258,034
3.0
69,336
per Fire Suppression Equip
208,009
30
Calls/Station Basis
185,725
Calls/Station Basis
363,012
29,271
1,828,387
50,109
25,800
each engine
77,400
3
253,931
12.50%
25.94
7,820,574
(6,501,403)
1,319,171
1,873,617
4,815,786
(188,000)
6,501,403
24 0 Assigned Staff
113 Indio Truck (12.5%)
0 61 Battalion Chief
Support
** 25 94 Total Assigned
Staff
--
3
Fire Stations
Administrative & Operational Services
4,046
Number of Calls
Finance
Procurement
12.29
Assigned Medic FTE
Training
Emergency Services
3
Monitors/Defibs
Data Processing
Fire Fighting Equip.
3
Hazmat Stations
Accounting
Office Supplies/Equip.
6
Number of Hazmat Calls
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cyi
EXHIBIT "A"
FOR CITY OF LA QUINTA
Page 6 of 7
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maitenance staff vvith associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 20/21 POSITION SALARIES TOP STEP
344,767
DEPUTY CHIEF
25,800
FIRE ENGINE
340,104
DIV CHIEF
25,195
SRVDEL
292,145
BAT CHIEF
8,341
VOL DEL
252,334
CAPT
9,259
MEDIC FTE
280,236
CAPT MEDIC
2,878
MEDIC MONITORS/DEFIBS REPLACEMENT
221,183
ENG
86,011
BATT DEL
246,444
ENG/MEDIC
18,671
ECC STATION
194,162
FF II
32.06
ECC CALLS
216,844
FF II/MEDIC
69,336
FLEET SUPPORT
153,799
FIRE SAFETY SUPERVISOR
36,495
COMM/IT STATION
144,085
FIRE SAFETY SPECIALIST
62.66
COMM/IT CALLS
124,995
FIRE SYSTEMS INSPECTOR
1,477
FACILITY STATION
74,136
OFFICE ASSISTANT III
390.34
FACILITY FTE
86,787
SECRETARY I
5,097
HAZMAT STATION
116,074
EMERGENCY SVC COORDINATOR
1,464.73
HAZMAT CALLS
226,794
COUNTY FIRE MARSHAL
2,260
HAZMAT VEHICLE REPLACEMENT
165,934
COUNTY DEPUTY FIRE MARSHAL
`Estimate Assumptions:
All Salaries based on 17118 salaries and updated with MOU raises
Support Services with a 7% increase based on the 17118 Board Approved Cost Allocation dated August 29, 2017
POFF Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 4.83% based on last 5 years increase
Misc Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 280% based on last 5 years increase
EDWC Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.83% based on last 5 years increase
POF-RET/MEDI Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.31% based on last 5 years increase
Admin Fee Per REVISED July 2017 Matrix with an estimated increase of 0.10% based on last three years changes
FY 20/21 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office Equipment
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522340
Station Budgeted Maint-Building and Improvement
522360
Maint-Extermination
522380
Maint-Critical Systems
522410
Maint-Health 8 Safety
522860
Medical Supplies
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Building
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Capital Improvements Facilities
EXHIBIT "A"
FOR CITY OF LA QUINTA
Page 7 of 7
EXHIBIT "B"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LA QUINTA
DATED JULY 1, 2018
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
A. CREDIT TO CITY
Of the sum CITY has appropriated to provide fire protection services
within the area of responsibility of CITY, COUNTY shall allow a credit to CITY in the
estimated amount that represents 100% of the annual structural fire taxes collected by
the County and annual Redevelopment Pass Thru Funds in excess of $188,300
collected by COUNTY within the areas of responsibility of CITY. The amount of this
credit shall be determined by the County Auditor -Controller prior to the COUNTY's
billing of its claim for services with CITY as approved herein. The claim filed by
COUNTY with CITY shall be those expenses in excess of the credit allowed to CITY. If
the credit allowed to CITY is in excess of the expenses, any excess credit will be
deposited by the COUNTY into a trust fund for future fire facilities, equipment and/or
services within CITY. The procedures for use of the trust funds are outlined as follows:
B. TRUST FUND PROCEDURES
The excess credit deposited in a trust fund for Fiscal Year 2018/2019 and
for subsequent fiscal years during the term of this Agreement shall be expended,
dispersed and accounted for as follows:
The trust funds may be used for future fire facilities, equipment, or for
future services, at CITY's option. CITY shall have the right to designate the use of the
trust funds for one or more of these purposes.
If CITY opts to utilize the trust funds for fire facilities being constructed or
rehabilitated in CITY, COUNTY shall, upon CITY's request, release the funds for that
purpose to CITY, or to CITY's designee, within 30 days of receiving CITY's written
notification of its option.
If CITY opts to utilize the trust funds for equipment purchase or equipment
rental, COUNTY shall, upon CITY's request, release the funds for that purpose to CITY
or to CITY's designee, within 30 days of receiving CITY's written notification of its
option.
Exhibit "B"
CITY OF LA QUINTA
1 of 2
If CITY opts to utilize the trust funds for services, it may either request
increased services or supplement the fund as a credit applied to future service costs.
The trust funds shall be maintained in an interest -bearing account. The
interest earned shall be added to the amount of the trust fund.
COUNTY shall provide an annual accounting of the trust fund amount to
CITY by August 1, 2018, and by August 1st of each year thereafter, during the term of
this Agreement. CITY shall review the accounting within 30 days of receipt, and shall
notify COUNTY of any dispute or objection thereto. CITY and COUNTY shall reconcile
any dispute within 30 days thereafter.
If any amount remains in the trust funds upon the effective date of the
termination of this Agreement, the funds shall be returned to CITY within 30 days of the
date of the termination, unless extended. CITY agrees that the returned funds shall
only be used for fire service, equipment and fire facilities.
Exhibit "B"
CITY OF LA QUINTA
2 of 2
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY LA QUINTA
DATED JULY 1, 2018
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 32
Engine E32, RCO No. 08-881 $ 25,800.00
Station 70
Engine E70, RCO No. 07-851 $ 25,800.00
Station 93
Engine E93, RCO No. 04-816 $ 25.800.00
$ 77,400.00
The Fire Engine Use Agreement is utilized in the event that a fire
engine(s) which was initially purchased by the CITY, and then the CITY elects to have
the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement
guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment,
and resources of the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to
the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County
will take ownership of the said fire engine(s), and the County will maintain insurance on
said fire engine(s). If the CITY opts to maintain ownership and title of said fire
Exhibit "C"
CITY OF LA QUINTA
Page 1 of 2
engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is
to be provided to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the
fire engine(s) listed above, will be the responsibility and paid for by the owner of said fire
engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be
the responsibility and paid for by the COUNTY under this Agreement.
When the Riverside County Fire Department Fleet personnel determine
the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new
fire engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or
reallocate as a second roll response fire engine.
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $516,000. If this Agreement is entered into mid-
year, the annual cost will be prorated accordingly.
The CITY may opt out of this Agreement at any time in writing and the
costs will be prorated accordingly by fiscal year. No refunds will be provided for any
prior payments. If the fire engine(s) have been titled to the COUNTY and the fire
engine(s) are still within their useful life cycle, the ownership will not revert back to the
CITY unless the entire Cooperative Agreement is terminated.
Exhibit "C"
CITY OF LA QUINTA
Page 2 of 2
EXHIBIT "D"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
DATED JULY 1, 2018
PAYMENT FOR ADDITIONAL SERVICES
OFFICE OF THE FIRE MARSHAL AGREEMENT
The Fire Marshal Agreement is utilized in the event a CITY elects to fund
locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the
Office of the Fire Marshal. These duties include:
For conformance with applicable laws, codes and regulations concerning fire
protection and life safety -
• Review Planning and Development Cases for the CITY
• Review and inspection of construction development for the CITY
• State mandated Fire/Life Safety Inspections in accordance with Health and
Safety Code 13146.1, 13146.2, 13146.3, 13217 and 13235
• Review, Permitting and Inspection of Special Events and Fireworks
• Investigation of fire safety complaints
• Meeting with development applicants and customers
• Annual Business Inspection
Administrative activities -
• Creation and maintenance of forms for review and inspection of construction
development and fire/life safety inspections.
• Provide information to customers on CITY Ordinances and Standards for
construction
• Creation and maintenance of Information Bulletins, Technical Policies and
Standards for Fire Protection in the CITY
Provide recommendations on updating CITY Ordinances and Standards in
regards to fire/life safety
In the event CITY desires an increase in the Office of the Fire Marshal duties
services provides, CITY shall provide sixty (60) days written notice of the proposed
increase in services. COUNTY is under no obligation to approve any requested
increase. COUNTY shall render a written decision on whether to allow or deny the
increase within thirty (30) days of the notice provided pursuant to this section.
It is the CITY responsibility to provide funding for all
position in accordance with COUNTY requirements
include, but are not limited to:
• Vehicle and regular maintenance
• Training
Exhibit "D"
CITY OF LA QUINTA
Page 1 of 2
direct operating supplies for each
and/or standards. These supplies
• Office space, furniture, Code & Standard reference books, and general & field
supplies
• All IT and Communication tools (such as cell phone, computer, etc.)
• Uniform costs
All costs including salaries and benefits will be included in each quarterly invoice as
outlined in the Cooperative Agreement.
The CITY may opt out of this Exhibit and eliminate funding for locally
direct COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of
one hundred and twenty (120) days. The costs will be prorated accordingly by services
provided and fiscal year.
It is the responsibility of the CITY to obtain cost recovery for the Fire
Marshal services provided by these personnel for the CITY.
Contract CitieslEXHIB/T D —Fire Marshal Servicesl Template Exhibit D - 20180215.docx
Exhibit "D"
CITY OF LA QUINTA
Page 2 of 2
PROUDLY SERVING THE
UNINCORPORATED AREAS
OF RIVERSIDE COUNTY
AND THE CITIES OF:
BANNING
BEAUMONT
CANYON LAKE
C OAC H ELLA
DESERT HOT SPRINGS
EASTVALE
INDIAN WELLS
INDIO
JURUPA VALLEY
LAKE ELSINORE
LA QUINTA
MENIFEE
MORENO VALLEY
NORCO
PALM DESERT
PERRIS
RANCHO MIRAGE
RUBIDOUX CSD
SAN JACINTO
TEMECULA
WILDOMAR
BOARD OF
SUPERVISORS:
KEVIN JEFFRIES
DISTRICT 1
JOHN TAVAGLIONE
DISTRICT 2
CHARLES WASHINGTON
DISTRICT 3
V. MANUEL PEREZ
DISTRICT 4
MARION ASHLEY
DISTRICT 5
CAL FIRE - RIVERSIDE UNIT
RIVERSIDE COUNTY FIRE DEPARTMENT
Daniel R. Talbot - Fire Chief
210 West San Jacinto Avenue, Perris, CA 92570-1915
Bus: (951) 940-6900 Fax: (951) 940-6373 www.rvefire.org
July 13, 2018
To: City Manager
City of La Quinta
From: Lefty Morales, Administrative Services Analyst
Riverside County Fire Department
Re: Cooperative Agreement and Form 11 with the City of La Quinta
Enclosed is the fully executed Cooperative Agreement with the City of
La Quinta.
This agreement expires June 30, 2021. 1 have calendared January 1,
2021 to begin renewal process again.
Thank you,
Lefty Morales
(961) 940-6977
SUBMITTAL TO THE BOARD OF SUPERVISORS
COUNTY OF RIVERSIDE, STATE OF CALIFORNIAU
ITEM3.32
(ID # 7343)
MEETING DATE:
Tuesday, June 26, 2018
FROM: FIRE DEPARTMENT:
SUBJECT: FIRE DEPARTMENT: Approval of the Cooperative Agreement to Provide Fire
Protection, Fire Prevention, Rescue and Medical Emergency Services for the
City of La Quinta for three (3) years. District 4 [$22,365,839] 100% Contract
Revenue
RECOMMENDED MOTION: That the Board of Supervisors:
1. Approve the attached Cooperative Agreement to Provide Fire Protection, Fire
Prevention, Rescue and Medical Emergency Services for the City of La Quinta, between
the County of Riverside and the City of La Quinta; and
2. Authorize the Chairman of the Board to execute this Cooperative Agreement on behalf
of the County; and
3. Authorize the Fire Chief to negotiate and execute any amendments to the Exhibit "A" of
this Agreement.
ACTION: Policy
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Perez, seconded by Supervisor Jeffries and duly carried, IT
WAS ORDERED that the above matter is approved as recommended.
Ayes: Jeffries, Tavaglione, Washington and Perez
Nays: None Ke p Harper -Them
Absent: Ashley CI f and
Date: June 26, 2018 B
xc: Fire7. ' Deputy
Page 1 of 3 II)# 7W 3.32
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
NANClALbATA current Fisca Yea (text Fisca[ Year: Total Cost: Ongoing cost
COST $ N/A $ 7,097,0610
NET COUNTY COST $ N/A $ N/A
SOURCE OF FUNDS: Contract revenue from the City of La Quinta
subject to annual cost increase.
C.E.O. RECOMMENDATION: Approve
$ 22, 365, 839 $
$ N/A $
Budget Adjustment: No
N/A
N/A
For Fiscal Year: 18/19-20/21
BACKGROUND:
Summary
The City of La Quinta desires to continue contracting for Fire Protection Services with the
Riverside County Fire Department, and as such, the two agencies have reached an agreement
as to the level of service to be provided to the City. There were no changes in the Agreements
level of staffing since the previous signed Agreement in FY 16/17. The term of this agreement is
July 1, 2018 through June 30, 2021. The total estimated contract revenue will be received
annually to cover the full contract costs, with the FY 18/19 estimated at $7,080,170. It is subject
to increase and/or decrease based on fiscal year end reconciliation of support services with
actual costs to be adjusted on the 4th Quarter Invoice sent out in August following the fiscal year
close.
The City of La Quinta approved the Cooperative Agreement at their June 5, 218, City Council
Meeting.
The agreement has been reviewed and approved as to form by County Counsel.
Impact on Residents and Businesses
There are no changes in the Agreement; therefore, there will be no impact on businesses or
citizens of the City of La Quinta due to the renewal of this agreement. However, the language in
the Agreement does state that the City may request an increase or decrease of employees or
services assigned to the City with one hundred twenty (120) day written notice to the County. All
requests for changes will be evaluated by the designated Chief Officer and/or County Fire Chief
to ensure that the levels of service provided to the Community are at or above the minimum
standard requirements. Any concerns will be discussed with the City Representative.
SUPPLEMENTAL:
Additional Fiscal Information
This contract has no general fund impact. Fire estimates receiving $7,097,601 for FY
18/19, $7,447,664 for FY 19/20 and $7,820,574 for FY 17/18 in revenue. The estimated
contract increase from the FY 16/17 Exhibit A amendment is 10.64%. This increase is due to
various rate increases from the State Cooperative Agreement and County cost increases.
Page 2 of 3 ID#7343 3.32
CONSENT CALENDAR ITEM NO. 10
City of La Quinta
CITY COUNCIL MEETING: June 5, 2018
STAFF REPORT
AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO
PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL
EMERGENCY SERVICES
RECOMMENDATION
Approve a Cooperative Agreement with the County of Riverside to provide fire protection,
fire prevention, rescue, fire marshal and medical emergency services, and authorize the
City Manager to execute the Agreement.
:XECUTIVE SUMMAR
• Since 1986, the city has contracted fire services from the County of Riverside
(County).
• The current Cooperative Agreement (Agreement) will expire on June 30, 2018; the
new agreement's term would be from July 1, 2018 to June 30, 2021.
• Service levels would remain the same.
FISCAL IMPACT
Cost would be approximately $7 million annually; however, the annual fire property tax
credit revenue and fund balance are used to pay these costs; sources are property taxes
on parcels within the City and redevelopment pass -through revenue. While
redevelopment has been dissolved, the State continues to permit redevelopment pass -
through agreements.
BACKGROUND/ANALYSIS
The City contracts fire services from the County of Riverside, which in turn has an
agreement with the California Department of Forestry and Fire Protection to provide fire
services. This Agreement provides staffing for all three fire station in the city, twenty-four
full-time firefighters, a Fire Marshal Specialist, Emergency Coordinator and an office
assistant for a total of 27 staff members dedicated to fire prevention, protection and
emergency services. In addition, the Agreement includes a Fire Engine Use Agreement
which guarantees access to the County's network of equipment and resources.
Like many other cities across the state, fire protection costs are rising in large part due to
the California Public Employees' Retirement System rate increases and increases in
firefighter wages. While the City continues to receive fire property tax credit revenue,
83
2018/19 may be the first year where the fire service cost exceeds the revenue provided by
the fire tax credit. Staff will continue to monitor fire service expenditures closely and work
with fire staff to identify ways to reduce costs without impacting service levels.
ALTERNATIVES
As the proposed agreement maintains service levels and the fire tax credit, staff does not
recommend an alternative.
Prepared by: Martha Mendez, Public Safety Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Riverside County Fire Cooperative Agreement
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
Contract History and Price Reasonableness
The City of La Quinta has been contracting for Riverside County Fire Service since 1991. The
estimated contract increase from the FY 16/17 Exhibit A amendment is 10.64%. This increase is
due to various rate increases from the State Cooperative Agreement and County cost
increases. There were no changes in the Agreements level of staffing since the previous signed
Agreement in FY 16/17.
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Page 3 of 3 ID#7343 3.32