SPEV 2018-0019 Merv Griffin Estate 81345 Avenue 54 - Victoria Wedding (09.19.2018)
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
September 19, 2018
CASE NUMBER
Special Event Permit 2018-0019
ACTIVITY/EVENT
Wedding
September 22, 2018
81345 Avenue 54 La Quinta, CA 92253
APPLICANT
Natural Retreats
81345 Avenue 54
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2018-0019, pursuant to LQMC Section 9.60.170 (Special Outdoor Events),
based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the
anticipated attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating
the anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance
with all conditions of approval of this permit. The applicant must obtain any permits,
as may be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The total number of event participants, including staff, security and guests,
shall not exceed 200 on-site at any given time for the event on September 22,
2018. The applicant is required to maintain a count of all event participants on-
site at all times during the event. The event count shall be maintained by event
staff at the event entrance and made available upon request by the Police
Department or City staff.
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Sheriff’s Department, etc.).
Applicant shall obtain Inspection permits from the City of La Quinta Building
Department and Code Compliance department.
3. A building permit shall be obtained if temporary electric facilities or stages are
proposed. The Building Division can be reached at (760) 777-7125.
4. Applicant shall provide the submitted and attached notification of the event to
all property owners within 500 feet of the event site.
5. All vendors, including Natural Retreats, shall obtain a City Business License.
6. The serving of food and alcoholic beverages during the event shall be subject to
the rules and requirements of the Riverside County Health Department and
State of California Alcoholic Beverage Control, respectively. If necessary, the
applicant shall provide the City with proof of ABC approval prior to the event.
Completion/confirmation during the event:
7. The set-up, operation, and tear down of the event shall be consistent with the
attached exhibits and event information on file. The event on September 22,
the wedding, is permitted outdoors from 3:30 pm – 10:00 pm and then shall
move indoors from 10:00 pm – 12:00 am.
8. The event will not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
9. The perimeter of the event shall be secured at all times to ensure controlled
ingress and egress from the event grounds.
10. No parking, staging, or unloading for the event is allowed on Avenue 54.
11. The contacts provided, Joyous Heart and William Sayegh, shall be responsible
to respond to calls or complaints regarding the condition, operation, or conduct
of the event in a timely and appropriate manner.
12. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
13. Certain areas providing access to the event area are public and, as such,
general public access may not be denied or restricted in any manner that
extends beyond the limits of this event as approved.
14. The applicant shall conform to the City’s Noise Ordinance (Municipal Code
Section 9.100.210) and specifically the following noise limitations during the
event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
15. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
16. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be
no queuing of vehicles along all surrounding roads for the purposes of dropping
off for, picking up for, or entering the event.
17. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights
shall be used after dusk.
18. The event is subject to spot inspections by the Police Department and/or City
staff to ensure compliance with the conditions of this letter.
19. No fireworks, or open flame, or any other device emitting flame or fire or
creating a glow capable of igniting combustibles shall be permitted.
20. All Short-Term Vacation Rental rules and regulations from Chapter 3.25 of the
La Quinta Municipal Code shall be adhered to throughout the event dates.
Completion/confirmation after the conclusion of the event (if necessary):
21. The event sites used shall be left clean and in its original manner after the
event. Temporary trash receptacles shall be provided in and around the event
areas. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
22. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from
any claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any
problems that arise not previously addressed herein.
This decision may be appealed to the Planning Commission, provided the written
appeal and filing fee of $1,505.00 are submitted to this Department within 15
calendar days. Please contact this office should you wish to file an appeal, and we will
assist you in that regard.
If you have any questions before, during, or after the event, please contact the
following:
CARLOS FLORES
Design and Development Department
760-777-7069
GABRIEL PEREZ
Design and Development Department
760-777-7062
KEVIN MERIDETH
Code Compliance Division
760-777-7034
DAVID SMITH
La Quinta Police
760-863-8803
1.
2.
3.
4.
5.
5:20 - 9:30pm Reception
3:30pm - 4pm Welcome/seating
4pm - 4:20pm Ceramony
1.
2.
3.
4.
5.
4:20 - 5:20pm Cocktail Hour
3:30pm Guest Drop Off
5.5.
Gluck + Victoria Wedding Timeline
9/22/2018
9/20/2018
11:30 - 12pm All Vendors upload
9/21/2018
TBD City Inspection
5pm Wedding Rehersal
9/23/2018
8 - 8:30am All Vendors pick up
MERV GRIFFIN ESATE
EVENT DESCRIPTION
Event Date: September 22, 2018
Event # of Guests: 150
Event Name (guest/s name): Lisa Gluck and Austin Victoria’s Wedding
Event Home: MERV GRIFFIN ESTATE
Event Address: 81345 Avenue 54 La Quinta, CA 92253
Description (type of event): Wedding
Event Start Time: 3:30pm
Event Finishing Time: 10pm
(the property must be locked and secured at 10pm with all guests off property)
Notes (to be added)
MERV GRIFFIN ESATE
From: Natural Retreats US, LLC, Property Manager for the Merv Griffin Estate
To: Neighbors of the Merv Griffin Estate
Re: Notice of Special Event - Wedding
Dear Neighbor,
This Notice is to inform you that on Saturday, September 22, 2018, there will be a private
wedding at the Merv Griffin Estate, located at 81345 Avenue 54, La Quinta, California 92283, from
5:30 p.m. to midnight.
Measures have been taken to ensure that the wedding guests will not park on the neighboring
streets and that music for the ceremony will not exceed the maximum decibel level per La Quinta
Municipal Code. All music and guests will be escorted indoors by 10 p.m. to meet the quiet time
requirements set by La Quinta Municipal Code.
If any issues or concerns arise during the event, please contact the on-site event coordinator
Joyous Weddings and Events (415.720.6014), and if for any reason, you cannot reach the on-site
coordinator, please contact the on-site property manager William Sayegh (760.272.5174).
In the event of an emergency, the La Quinta Police Department can be reached at 760.863.8990.
Sincerely,
Natural Retreats US, LLC on behalf of
The Merv Griffin Estate
81345 Avenue 54
La Quinta, California 92283