SPEV 2018-0025 LQHS Homecoming Parade (10.04.2018)
October 4, 2018
CASE NUMBER
Special Event Permit 2018-0025
ACTIVITY/EVENT
La Quinta High School Homecoming Parade
October 24, 2018 (4:30pm – 8:00pm)
78-100 Main Street
APPLICANT
Ms. Rebeca Stabenow
La Quinta High School ASB
79-255 Blackhawk Way
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2018-0025, pursuant to LQMC Section 9.100.130 (Special Events –
Nonresidential), based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The outdoor event is approved for October 24, 2018, from 4:30pm – 8:00pm.
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriff’s
Department, etc.).
3. Individual or grouped together temporary tent structures will require separate
permitting with the building division if they are more than 400 square feet with
enclosure walls or 700 square feet open on all sides. If Temporary electrical
installations such as generators or feeders/branch circuits are to be erected or
installed they will require separate permitting with the building division.
4. The applicant shall obtain an encroachment permit for any off-site signs and
traffic controls placed within the City’s right-of-way. Traffic control plans shall
be submitted and consistent with the Traffic Control Plan attached, dated June
28, 2018, and on file. Please contact Amy Yu at (760) 777-7047 to coordinate
permit information.
5. The City of La Quinta library is open until 7:00 pm on Wednesdays. The Library
manager, Elizabeth Baiz, shall be notified of the event so they can make patrons
aware of the limited parking that will be available during the event. She can be
reached at (760) 564-4767, ext. 227. Notification shall take place at least one
week prior to event (October 17, 2018)
6. The applicant shall provide notification of the event to all residential properties
within 500 feet of event site. Notification shall include date, time, event scope,
and contact information. Proof of notification shall be provided to the City of La
Quinta Planning Department by October 22, 2018.
7. All vendors shall obtain a City Business License.
Completion/confirmation during the event:
8. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
9. The set-up and operation of the event shall be consistent with the attached
exhibits and event information on file.
10. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
11. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends
beyond the limits of this event as approved.
12. The applicant shall conform to the City’s Noise Ordinance (Municipal Code
Section 9.100.210) and specifically the following noise limitations during the
event:
A. Before 10:00pm: Sixty-five decibels (65 dB(A))
B. After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any
combination thereof, each of the noise levels specific above shall be
reduced by five dB(A).
13. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
14. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be no
queuing of vehicles along all surrounding roads for the purposes of dropping off
for, picking up for, or entering the event.
15. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights shall
be used after dusk.
16. The event is subject to spot inspections by the Police Department and/or City
staff to ensure compliance with the conditions of this letter.
17. Smoking shall not be permitted in any tent or canopy or in any adjacent area
where hay, sawdust or any other combustible materials are stored or used
unless approved by the fire inspector. NO SMOKING signs shall be posted in all
tents and canopies.
18. All tent and temporary member plans shall meet the requirements of the
California Fire Code.
19. No fireworks, or open flame, or any other device emitting flame or fire or
creating a glow capable of igniting combustibles shall be permitted.
20. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times. Fire lanes shall be clearly outlined in an approved manner throughout
the event grounds by posting “NO PARKING FIRE LANE”.
21. No fire-lanes, fire hydrants or any other Fire Department appliances shall be
blocked or obstructed.
Completion/confirmation after the conclusion of the event (if necessary):
22. The event sites used shall be left clean and in its original manner after the
event. Temporary trash receptacles shall be provided in and around the event
areas. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
23. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein. The City of La Quinta reserves the right to
revoke, suspend or void this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal
and filing fee of $1,505.00 are submitted to this Department within 15 calendar days.
Please contact this office should you wish to file an appeal, and we will assist you in that
regard.
If you have any questions before, during, or after the event, please contact the following:
CARLOS FLORES
Design and Development Department
760-777-7069
GABRIEL PEREZ
Design and Development Department
760-777-7062
KEVIN MEREDITH
Code Compliance Division
760-777-7034
CHRIS OLSEN
La Quinta Police
760-863-8227
NO SCALE
DESERT CLUB DR.
AVD. LA FONDA
MAIN ST.
CALLE ESTADO
CALLE CADIZ
CALLE FORTUNA
SPECIAL
EVENT
AHEAD
SC-5
R-1
EXISTING
LIBRARY
350 FT
350 FT
BUS
STOP
AVD. BERMUDAS
R3-2
SPECIAL
EVENT
AHEAD
SC5 (CA)
SPECIAL
EVENT
AHEAD
SC5 (CA)
SPECIAL
EVENT
AHEAD
SC5 (CA)
OLD TOWN
LA QUINTA
R5-1
R11-2
ROAD
CLOSED
AHEAD
W20-3
1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN
ACCORDANCE WITH THE 2014 CALIFORNIA MANUAL ON UNIFORM
TRAFFIC CONTROL DEVICES (Ca.M.U.T.C.D.)
2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED.
ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE
PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED NECESSARY BY
CITY OF LA QUINTA REPRESENTATIVE.
3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT
TRAFFIC CONTROL (SIGNS, BARRICADES AND DELINEATORS) AND
MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS.
4. CONTRACTOR SHALL MAINTAIN A MINIMUM 10 (TYP. 12’)’ TRAFFIC
LANE WIDTH AT ALL TIMES.
5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIMES.
6. THIS TRAFFIC CONTROL SHALL BE IN PLACE WEDNESDAY OCT 24,
2018 FROM 4:30 PM UNTIL APPROXIMATELY 8:00 PM. PARADE
STARTS AT 5:30 PM. DESERT CLUB SHALL REMAIN OPEN WITH MAIN
ST. CLOSED UNTIL 5:15 PM, JUST BEFORE THE PARADE STARTS.
THEN DESERT CLUB WILL BE CLOSED AND MAIN ST. OPENED FOR
THE PARADE. ALL TRAFFIC CONTROL DEVICES SHALL BE RETRO
REFLECTIVE AND IN GOOD CONDITION. ALL BARRICADES SHALL
BE EQUIPPED WITH FLASHING LIGHTS.
7. THE CONTRACTOR SHALL NOTIFY SUNLINE TRANSIT IN ADVANCE
TO REQUEST CLOSURE OF AFFECTED BUS STOPS DURING THE
EVENT..
8. THE CITY TRAFFIC ENGINEER REQUESTS THAT THE TRAFFIC
SIGNAL AT DESERT CLUB & CALLE TAMPICO BE PLACED IN RED
FLASH WHILE THIS TRAFFIC CONTROL IS IN PLACE. THE
CONTRACTOR SHALL CONTACT THE CITY TRAFFIC SIGNAL TECH,
KRIS GUNTERSON AT 760-777-7070.
9. THE OFFICER AT LA FONDA & MAIN ST., THE BEGINNING OF THE
PARADE, WILL MOVE TO MAIN ST. & AVD BERMUDAS AFTER THE
PARADE HAS STARTED. THE OFFICER AND THE OTHER OFFICER
ALREADY STATIONED THERE WILL HELP FLOATS NEGOCIATE THE
LEFT TURN FROM END OF THE ROUTE TO DISBURSE.
Homecoming Parade
La Quinta High School
Tops N Barricades, Inc.
(800)852-TOPS 1 REV XX 6/28/18
Ron Fi eld
Pending
R11-2
R11-2
R3-1
R3-2
R11-4
R1-1
EXISTING
R1-1
EXISTING
R1-1
EXISTING
R1-1
EXISTING
R1-1
EXISTING
R1-1
EXISTING
R1-1
EXISTING
SUNLINE
BUS STOP
R3-1
SPECIAL
EVENT
AHEAD
SC5 (CA)
STAGING
AREA
R11-2
R3-1
R3-2
MARCHING/WALKING UNITS
FLOATS
POLICE OFFICER OR VOLUNTEER
BE
PREPARE
TO STOP
W3-4
BE
PREPARE
TO STOP
W3-4
SEE NOTE 6
END
PED
XING
ISLAND
PED
XING
ISLAND
W1-4 (LT)60’
30’
200’
200’
275’
12’12’24’
24’
SEE NOTE 8
350 FT
DESERT CLUB
CLOSED AT
MAIN ST.
USE ALTERNATE
ROUTE
SPECIAL
EVENT
AHEAD
SC-5
350 FT
DESERT CLUB
CLOSED AT
MAIN ST.
USE ALTERNATE
ROUTE
NOTES:
AVE 52
DESERT CLUB
CLOSED AT
MAIN ST.
USE ALTERNATE
ROUTE
DESERT CLUB
CLOSED AT
MAIN ST.
USE ALTERNATE
ROUTE
SEE NOTE 9
60’
R11-4
6Exp.30 19
No. 1784
Group Drop Off
Staging
Float Exit Route to Staging
Performance Group Exit
Parade Route
La Quinta High School Homecoming Parade 2018 – Parade Route/Site Map