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SPEV 2018-0005 Ironman 2018-2020 (11.21.2018) 1 November 21, 2018 CASE NUMBER Special Event Permit 2018-0005 ACTIVITY/EVENT IRONMAN – 2018-2020 December 2018, 2019, & 2020 (First event: December 7-9, 2018) Lake Cahuilla Regional Park and local road APPLICANT Ms. Sabrina Houston Ironman 1237 Sagewood Drive Oceanside, CA 92056 APPROVAL The Design and Development Department has reviewed your request for Special Event Permit 2018- 0005, which includes up to three (3) IRONMAN triathlon events from 2018-2020, with the first event taking place December 7-9, 2018. Pursuant to LQMC Section 9.100.130 (Special Events – Nonresidential), your permit is approved based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans, including security staffing levels, and facilities have been provided to the satisfaction of the La Quinta Police Department. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. 2 This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. Revised exhibits and specific event information for the 2019 and 2020 event shall be submitted 120 days prior to each event and will be reviewed by City Departments. If event changes are significant from the approved event exhibits and description, the Director may require a modification of this permit or application of a separate special event permit. 2. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Police Department, Alcohol Beverage Control, etc.). This includes applicable permits and contracts secured from City of Indian Wells, City of Indio, Riverside County Sherriff’s Department, County of Riverside, and California Highway Patrol. 3. The applicant shall obtain an encroachment permit for the traffic control plan off-site signs and traffic controls placed within the City’s right-of-way. Encroachment permit will include requirements for insurance that shall be provided by the applicant. Please contact Amy Yu at (760)777-7047 for assistance on obtaining an encroachment permit. 4. All vendors conducting business in the City of La Quinta shall obtain a City Business License prior to each event. 5. If ground excavations are required, please contact Underground Service Alert (USA) at 1- 800-227-2600 or 1-800-422-4133. This service is free of charge provided USA is given a two-day notice prior to commencement of work. 6. The applicant shall provide notification of each event to all affected communities and residents, per the notification plan and information that has been provided to staff and is on file. This notification shall happen in a timely manner and to the satisfaction of the Community Resources Director. 7. The applicant shall provide a cellphone hotline to be responsible to respond to calls or complaints regarding the condition, operation, or conduct of the event in a timely and appropriate manner. Hotline shall be active three (3) weeks prior to event date. 8. The Design and Development Director may modify Conditions of Approval regarding operational conditions should it be determined that after the first event, the proposed uses or conditions under which the events are being operated or maintained is detrimental to the public health, welfare, or materially injurious to property, improvements or other uses in 3 proximity to the subject property, or if the subject property is operated or maintained so as to constitute a public nuisance. Completion/confirmation during the event: 9. The set-up and operation of the events shall be consistent with the attached exhibits and event information on file. 10. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. 11. Security and volunteer personnel shall be easily identifiable to the public by the provision of uniformed personnel. Any designated private security personnel must be licensed by the State of California and possess a valid private security license. 12. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 13. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). 14. Portable generators shall be shielded to prevent accidental contact with the public. Extension cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 15. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. 16. The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. Completion/confirmation after the conclusion of the event (if necessary): 17. The event route and any sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 4 18. All signage shall be removed at the conclusion of each event, or each sign is subject to a $50.00 fine. Contact the Code Compliance Division at (760) 777-7050 if you have any questions regarding the removal of signage. 19. The City of La Quinta Police department reserves the right to bill the event sponsor for any lost police time, equipment, and/or any unforeseen loss that may occur due to the event that requires police action. 20. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend or void this permit at any time. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact this office should you wish to file an appeal, and we will assist you in that regard. 111 111 5 35 10 15 20 25 30 45 40 50 55 Miles Ave. Ave 48 AdamsSt. Washington St. Avenue 50 Avenue 52 Avenue 60 Avenue 60 Airport Blvd. 62nd Ave. 66th Ave. 73rd Ave. 70th Ave. 70th Ave. 72nd Ave. Ave 66 Fillmore St.Fillmore St. H a r r i s o n S t . H a r r i s o n S t .Monroe St.Van Buren St.Van Buren St.Van Buren St.Avenue 50 Avenue 52 Jackson St.Ave 48 Jefferson St. JacksonSt. PierceSt.Pierce St.PierceSt. 86 86 86Harrison St.Start Elevation: 40 ft • Finishing Elevation: 126 ft • Gain: 690 ft 0-108 108 0 11 22 34 5645FEETMILES BIKE COURSE 56 MILES / 1 LOOP LA QUINTA, CALIFORNIA COPYRIGHT © WORLD TRIATHLON CORPORATION. ALL RIGHTS RESERVED. LEGEND 1 MILE MARKERS FINISH LINE START LINE TRANSITION AREA U-TURN WATER/AID STATION TURN BY TURN DIRECTIONS • Start at Lake Cahuillla • Start on 58th Ave. • Right on Van Buren • Right on 60th • Left on Jackson • Left on 62 Ave. • Continue Straight on 62nd Ave. • Right on Fillmore • Right on 66th Ave. • Left on Harrison (Athletes going south in the Northbound lane) • Left on Pierce • Left on 73rd Ave. • Right on Fillmore • Right on 70th • Left on Pierce • Left on 66th Ave. • Right on Fillmore Ave. • Left on 62nd Ave. • Right on Jackson • Right on 60 Ave. • Left on Van Buren • Left on Ave 58 • Right on Monroe • Left on Ave 52 • Right on Jefferson • Left on 50th Ave. • Right on Washington • Right on 48th Ave. • Left on Adams St. • Left on Miles • Right into Indian Wells Tennis Garden LAKE CAHUILLA RECREATION AREA LAKE CAHUILLA Cahuill a P a r k R d .Me r i o n W. Access Rd. SWIM COURSE 1.2 MILES / 1 LAP LA QUINTA, CALIFORNIA COPYRIGHT © WORLD TRIATHLON CORPORATION. ALL RIGHTS RESERVED. LEGEND TURN BUOYS FINISH LINE START LINE TRANSITION AREA OUTBOUND SIGHTING BUOYS RUN OUT TO TRANSITION RETURN SIGHTING BUOYS