SPEV 2018-0031 2018 HITS Triathlon (11.21.2018)
November 21, 2018
CASE NUMBER
Special Event Permit 2018-0031
ACTIVITY/EVENT
2018 HITS Triathlon
December 1 – 2, 2018
Lake Cahuilla Regional Park and local roads (see attached exhibits)
APPLICANT
Mr. John Eickman
HITS Endurance
319 Main Street
Saugerties, NY 12477
APPROVAL
APPROVAL
The Design and Development Department has reviewed your request for Special
Event Permit 2018-0031. Pursuant to LQMC Section 9.100.130 (Special Events –
Nonresidential), your permit is approved based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the
anticipated attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage
disposal methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of
the fire marshal.
F. Security plans, including security staffing levels, and facilities have been
provided to the satisfaction of the La Quinta Police Department.
G. Public roadways providing access to the event are capable of accommodating
the anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes you to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must also comply with the
provisions and conditions of any other permits, as may be required/referenced
herein, in order to physically set up and conduct the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of event:
1. All vendors shall obtain a City Business License. A listing of all vendors, with
contact information, shall be submitted to the Design and Development
Department. The serving of food and alcoholic beverages during the event
shall be subject to the rules and requirements of the Riverside County Health
Department and State of California Alcoholic Beverage Control, respectively.
2. Portable generators shall be shielded to prevent accidental contact with guests.
Generators and internal combustion sources shall be separated from
tents/canopies by a minimum of 20 feet and shall be isolated from the public.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
3. If ground excavations are required, please contact Underground Service Alert
(USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of charge
provided USA is given a two-day notice prior to commencement of work.
4. The applicant shall obtain an encroachment permit for the traffic control plan off-site
signs and traffic controls placed within the City’s right-of-way. Encroachment permit
will include requirements for insurance that shall be provided by the applicant.
Please contact Amy Yu at (760)777-7047 for assistance on obtaining an
encroachment permit.
5. All temporary electrical wiring to any concession/vendor spaces shall be
secured to prevent physical hazards to the public and participants.
Wiring/cords shall not be subjected to environmental or physical damage.
6. An adequate number of portable restroom facilities shall be provided, to
accommodate participants and guests. ADA-compliant portable restrooms shall
be provided as required by the Building Division.
7. Obtain any building permit(s) as may be required for temporary electric
service and any other required items (e.g. bleacher, portable generators, etc.).
Contact the Building Division at (760) 777-7012 for permit requirements.
8. Applicant shall post all affected gated communities, particularly along the north
side of Avenue 58 and along Madison Street, with a flyer or similar format that
provides event dates and times, indicates that security personnel will be
present to ensure traffic safety, and lists the applicant’s contact information.
Information shall be posted at or near callboxes and/or gate control actuators.
Completion/confirmation during event:
9. The event is permitted for December 1-2, 2018. Set up and operation of the
event shall be consistent with the attached exhibits and event information on
file. At the conclusion of the event, the event site and all roadways shall be
returned to pre-event conditions.
10. Applicant shall comply with all terms and conditions set forth in the Parade and
Special Event Permit issued by Riverside County TLMA for the duration of
event set-up, operation and take-down activities.
11. The applicant shall coordinate third party independent inspections to maintain
the traffic control plan (TCP) measures as approved under the traffic control
plans. Any takedown and/or relocation and re-installation of any traffic control
devices as approved in the TCP shall be inspected by said third party for
conformance with the intent and provisions of the approved TCP. In the
absence of a third party contract inspector, services may be provided by RCSD
and/or Tops and Barricades.
12. Certain areas providing access to the event area are public and, as such,
general public access may not be denied or restricted in any manner that
extends beyond the limits of this event as approved.
13. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Any/all parking
monitors shall wear light-colored clothing and reflective vests as needed.
14. No on-street parking outside the approved event area may be utilized for
event parking. All on-street parking areas not otherwise restricted under the
traffic control plan as approved shall remain available for public use.
15. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be
licensed by the State of California and possess a valid Private Security license.
16. Applicant shall be responsible for paramedic/medical service during the event.
17. All motor vehicles shall be parked in designated parking areas. Designated
Fire Lanes are to be kept open with minimum of 20 feet unobstructed access
at all times. Fire lanes shall be clearly outlined in an approved manner
throughout the event grounds by posting “NO PARKING FIRE LANE”.
18. The use of amplified equipment for announcements and award presentations is
permitted, provided that all provisions of the City of La Quinta’s Noise
Ordinance (LQMC 9.100.210) are complied with.
Completion/confirmation after conclusion of event (if necessary):
19. The event route and any sites used shall be left clean and in its original
manner after the event. Temporary trash receptacles shall be provided in and
around the event areas. All event areas shall be left free of debris at the end
of each day’s activities, and after the event concludes.
20. All traffic control provisions (CMS, cones, barricades, etc.) for the course shall
be removed immediately after the final participant(s) as they complete the
course.
21. All signing must be removed at the conclusion of the event, or each sign is
subject to a $50.00 fine. Please contact the Code Compliance Division at (760)
777-7050 regarding removal of signage.
22. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks,
curb and gutter, landscaping, pavement and street lights especially within the
surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from
any claim, action or proceeding to attack, set aside, void, or annul the approval of
this temporary use permit. The City of La Quinta shall have sole discretion in
selecting its defense counsel. The City shall promptly notify the applicant of any
claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any
problems that arise not previously addressed herein. It is acknowledged that
modifications to traffic control and other approved measures may be necessary
during the event to address unanticipated problems that may arise.
This decision may be appealed to the Planning Commission, provided the written
appeal and filing fee of $1,505.00 are submitted to this Department within 15
calendar days. Please contact this office should you wish to file an appeal, and we
will assist you in that regard.
AVE 58
AVE 60
AVE 62
AVE 64
AVE 61
AVE 66
MADISON ST.MONROE ST.JACKSON ST.VAN BUREN ST. HARRISON ST.
LAKE
CAHUILLA
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THE
QUARRY
NO SCALE
HITS Triathlon Series: Palm Springs
HITS Triathlon
Tops N Barricades, Inc. (800)852-TOPS
1 of 2
XX
11/07/17
Ron Fifield
To Be Issued on Approval
John (914) 489-7325
POLICE
OFFICER
TRAFFIC DIRECTION
FULL/HALF ROUTE
OLYMPIC ROUTE
SPRINT ROUTE
OPEN ROUTE
ENTRY
GATE
SPRINT
TURNAROUND
TRAFFIC
CONTROL
FOR THE BIKE
COURSE
TRILOGY
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
200’
600’
600’
600’
600’600’
600’
600’
600’
600’
600’
600’
600’
600’600’
NOTES: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH THE 2014 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROLS Ca.(M.U.T.C.D.)
2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE
PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED NECESSARY BY CITY OF LA QUINTA CITY OF COACHELLA, CITY OF INDIO AND/OR COUNTY OF RIVERSIDE
REPRESENTATIVE.
3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT TRAFFIC CONTROL (SIGNS, BARRICADES AND DELINEATORS) AND
MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS.
4. PARTICIPANTS SHALL FOLLOW ALL TRAFFIC LAWS.
5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIMES. AVE 61 EAST OF JACKSON HAS ONLY 3 HOUSES ON IT AND IS A DEAD END ROAD. REPRESENTATIVE FROM HITS SHALL CONTACT THEM
IN ADVANCE AND ADVISE THEM OF THE LIMITED ACCESS DURING THE EVENT. THERE WILL HAVE TO BE A GAP IN THE CLOSURE BARRICADES FOR EMERGENCY VEHICLE ACCESS.
6. THIS TRAFFIC CONTROL SHALL BE IN PLACE DURING EVENT HOURS ONLY. THE EVENT IS ON SATURDAY DEC. 2, 7 AM TO MIDNIGHT AND SUNDAY DEC 3 7 AM TO 2 PM.
ALL TRAFFIC CONTROL DEVICES USED DURING HOURS OF DARKNESS SHALL BE RETRO- REFLECTIVE. ALL CYCLISTS SHALL WEAR RETRO-REFLECTIVE GARMENTS
DURING HOURS OF DARKNESS AND BICYCLES SHALL BE EQUIPPED WITH HEADLAMPS & TAIL LAMPS AS REQUIRED BY THE CALIFORNIA VEHICLE CODE.
7. CYCLISTS SHALL RIDE WITH TRAFFIC IN THE BIKE LANES WHEN AVAILABLE OR ON THE RIGHT HAND SHOULDER.
8. A POLICE OFFICER SHALL BE POSTED AT EACH INTERSECTION ALONG THE ROUTE. THE OFFICER IS REQUESTED TO STOP TRAFFIC FOR THE CYCLISTS TO CONTINUE THE RACE.MATCH TO SHEET 2
CITY OF LA QUINTA COUNTY OF RIVERSIDE
HALF/FULL
TURNAROUND
DETOUR
M4-10
M4-10 (LT)
R3-1
R3-2
R11-2
R11-4
ROAD
CLOSED
AHEAD
W20-3
R11-4
ROAD
CLOSED
AHEAD
W20-3 SEE NOTE 5
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
R3-2
R3-2
M4-10 (LT)
SC3 (CA)
A POLICE OFFICER SHALL BE POSTED
AT EACH END OF THIS SECTION. THE
PARTICIPANTS WILL COME FROM THE
LAKE AND STAY OF THE SIDE OF THE
ROAD OPPOSITE THE LAKE WHILE THE
OFFICERS DIRECT VEHICLE TRAFFIC, ONE
DIRECTION AT A TIME ON THE LAKE SIDE
OF THE ROAD. AS THE PARTICIPANTS
RETURN, THEY WILL STAY ON THE LAKE
SIDE OF THE ROAD WHILE THE OFFICERS
DIRECT VEHICLE TRAFFIC, ONE DIRECTION
AT A TIME ON THE SIDE OPPOSITE OF THE
LAKE. BIKES & CARS WILL BE SEPARATED BY
DELINEATORS WITH TAPE STRUNG BETWEEN
THEM ON THE STRAIGHT SECTION AND CROWD
CONTROL BARRICADES ON THE CURVE & HILL
CROWD CONTROL BARRICADE
R3-1
R3-2
R5-1
R5-1A
ONE WAY
R6-1 RT
ONE WAY
R6-1 LT
R3-2
R11-2
T2
AT T2, IN THE PARKING
LOT OF IMPERIAL
IRRIGATION DIST,THE
FULL & HALF
PARTICIPANTS WILL
SWITCH FROM
BIKES TO RUNNING
600’
R3-1
R11-2
ONE WAY
R6-1 RT
R3-2
6Exp.30 19
No. 1784
AIRPORT BLVD
AVE 58
LAKE
CAHUILLA
R1-1
EXISTING
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EXISTING
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EXISTING
R1-1
EXISTING
R1-1
EXISTING
R1-1
EXISTING
R1-1
THE
QUARRY
NO SCALE
1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE
IN ACCORDANCE WITH THE 2014 CALIFORNIA MANUAL ON
UNIFORM TRAFFIC CONTROLS (M.U.T.C.D.)
2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED.
ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO
FACILITATE PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED
NECESSARY BY CITY OF LA QUINTA AND/OR COUNTY OF
RIVERSIDE REPRESENTATIVE.
3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL
INSPECT TRAFFIC CONTROL (SIGNS, BARRICADES AND
DELINEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH
TRAFFIC CONTROL PLANS.
4. PARTICIPANTS SHALL FOLLOW ALL TRAFFIC LAWS.
5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL
TIMES.
6. THIS TRAFFIC CONTROL SHALL BE IN PLACE DURING EVENT
HOURS ONLY. THE EVENT IS ON SATURDAY DEC. 2, 7 AM TO 1
PM AND SUNDAY DEC 3, 7 AM TO MIDNIGHT. ALL TRAFFIC
CONTROL DEVICES USED DURING HOURS OF DARKNESS SHALL
BE RETRO-REFLECTIVE. ALL RUNNER SHALL WEAR RETRO-
REFLECTIVE GARMENTS DURING HOURS OF DARKNESS.
7. A POLICE OFFICER OR SECURITY OFFICER SHALL BE POSTED
AT EACH INTERSECTION ALONG THE ROUTE WHILE THE RACE
IS IN PROGRESS EACH DAY. AFTER THE LAST PARTICIPANT
PASSES THE OFFICERS LOCATION, HE/SHE CAN BE DISMISSED..
THE OFFICER IS REQUESTED TO STOP TRAFFIC FOR THE
RUNNERS TO CONTINUE THE RACE
8. NOTICE SIGNS SHALL BE POSTED 72
HOURS IN ADVANCE STATING “TRIATHLON 12/2 & 12/3.
EXPECT DELAYS”. SIGNS SHALL MINIMUM OF 48” X 48” WITH
BLACK LETTERS ON AN ORANGE REFLECTIVE BACKGROUND.
9. THE TRAFFIC SIGNAL AT MADISON & AIRPORT BLVD. SHALL BE
PLACED ON RED FLASH BY THE POLICE OFFICERS.
HITS Triathlon Series: Palm Springs
HITS Triathlon
Tops N Barricades, Inc. (800)852-TOPS
1
XX
11/28/17
Ron Fifield
To Be Issued on Approval
John (914) 489-7325
POLICE
OFFICER
OR SECURITY
TRAFFIC
DIRECTION
RIGHT LANE
CLOSED
AHEAD
W20-5 (RT)
ENTRY
GATE
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
OLYMPIC
TURNAROUND
SPRINT
TURNAROUND
FULL
TURNAROUND
PARTICIPANTS
TRAFFIC
PARTICIPANTS
TRAFFIC
200’
600’
TRAFFIC
CONTROL
FOR THE RUN COURSE
PARTICIPANTS
TRAFFIC
LANE
CLOSED
C30 (CA)
W-79
RUNNERS WILL USE
THE BIKE LANE IN
THIS SECTION
RUNNERS WILL EXIT
THE PARK ABOUT
HERE THRU A GATE
IN THE FENCE
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
10’
10’
6’ TO 8’
DETAIL A
600’
W4-2
GRIFFIN
RANCH
R3-4
GREG NORMAN
COURSE
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
PGA
LEGENDS
PGA
WEST
R1-1
EXISTING
PUERTA
AZUL PARTICIPANTS
TRAFFIC
SEE NOTE 7
600’
600’
600’
SEE NOTE 9
HALF
TURNAROUND
SPECIAL
EVENT
AHEAD
SC5 (CA)
600’
600’
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
SPECIAL EVENT
AHEAD
WATCH FOR
PARTICIPANTS
6Exp.30 19
No. 1784
SEE NOTE 8
TRIATHLON
DEC 2 & 3
EXPECT DELAYS
SEE NOTE 8
TRIATHLON
DEC 2 & 3
EXPECT DELAYS
SEE NOTE 8
TRIATHLON
DEC 2 & 3
EXPECT DELAYS
SEE NOTE 8
TRIATHLON
DEC 2 & 3
EXPECT DELAYS