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— GE\1 of the E)FSERT —
MEMORANDUM
TO: Frank Spevacek, City Manager
FROM: Luis Magallanez, Community Resources Coordinator
DATE: April 10, 2019
RE: Master Software License Agreement with Vermont Systems
Incorporated for Recreation Software Upgrade to 3.1.
Attached for your signature is a five-year Master Software Agreement with Vermont Systems
Inc. for the upgrade software version from 10.3 to 3.1 software for a total of $46,193.00.
Please sign the attached agreement(s) and return to the City Clerk for processing and
distribution.
Requesting department shall check and attach the items below as appropriate:
X Contract payments will be charged to account number: 502-0000-71043
X Amount of Agreement, Amendment, Change Order, etc.: $46,193.00
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
N/A Approved by the City Council on
N/A City Manager's signature authority provided under Resolution No. 2018-014 for budgeted expenditures
of $50,000 or less. This expenditure is $46,193.00 and authorized by Director
X Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
X Insurance certificates as required by the agreement (approved by Risk Manager on5$041 date) �
N/A Performance bonds as required by the agreement (originals).
X City of La Quinta Business License number LIC# 767771 EXP: 4/30/2020
X A requisition for a Purchase Order has been prepared (amounts over $5,000)
X A copy of this Cover Memo has been emailed to Finance (Marcus)
Revised May 2017
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GEM of rbe DESERT — —
MASTER SOFTWARE LICENSE AGREEMENT Off the Shelf 1 "As A Service APPI
A�KA THIS MASTER SOFTWARE LICENSE AGREEMENT ("Agreement") is made this —LL!�day
oM2019, by and between the CITY OF LA QUINTA ("City"), a California municipal corporation,
and Vermont Systems Incorporated("Vendor").
1. Definitions.1
(a) Software. The term "Software" shall mean the computer program in
object code and source code and documentation, user manuals, utilities, and any other
related items and information described in the specifications set forth in Exhibit A, Statement
of Work and Specifications. The term "Software" includes any release, patch, upgrade,
version, correction, bug fix, enhancement, update, or other modification, including custom
modification, to such computer program and documentation, user manuals, utilities, and any
other related items and information.
2. License.
(a) Grant of License. Vendor grants City, and City accepts, pursuant to the
terms and conditions of this Agreement, nonexclusive, nontransferable license to use the
Software to be renewed each time this Agreement is renewed.
(b) Restrictions on Use. City agrees to use the Software only for City's
business, including any collaborative services with other governmental entities, provided
appropriate licensing fees have been paid to Vendor.
(c) Copies. City may make archival copies of the Software's computer
program, provided that the copies shall include Vendor's copyright and any other proprietary
notices.
(d) Modifications, Reverse Engineering. City agrees that only Vendor shall
have the right to alter, maintain, enhance, or otherwise modify the Software. City shall not
disassemble, decompile, or reverse engineer the Software's computer program.
(e) Derivative Works. Derivative works shall include, but shall not be limited
to, features, bug fixes, workarounds, new or additional functionality, systems, modules or
programs, interface programs, utilities, documentation, methods, and procedures that are
for use with the Software. In the event that City develops, or contracts with Vendor or a third
party to develop derivative works, City shall have all rights, title, and interest in such
derivative works, subject to Vendor's rights in the Software. Vendor agrees that it has no
rights to such derivative works, except for Vendor's rights to the Software. Vendor agrees
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that it will not market, license, sublicense, sell, assign, transfer, or make available such
derivative works to any third party or other entity without prior written authorization of City,
which authorization may be withheld at City's sole discretion.
(f) User Manuals. Vendor shall provide City an electronic copy of the user
manuals, and the manuals shall be updated with each new release of the Software and shall
be updated no less than annually.
(g) Personnel. Vendor personnel working with City shall be acceptable to
City.
(h) Test Environment. City is authorized to create a separate environment
using supported versions of Vendor's software for testing purposes.
3. ❑eliveryr, Testing, and Acceptance. All activities related to the implementation
of the Software shall proceed in accordance with Exhibit B, Implementation and Payment
Schedule. Each activity listed in Exhibit B shall include both a start date and completion
date. In addition, the Implementation and Payment Schedule shall incorporate the following
specific activities:
(a) Delivery. Vendor shall ensure that the Software is fully available for the
City's use by notifying the Community Resources Director of City within a mutually -agreed
timeframe of the effective date of this Agreement.
(b) Virus Free. Vendor warrants that, at the time of use by the City, the
Software shall be free of any programs, subroutines, code, instructions, data, or functions
(including but not limited to viruses, worms, backdoor entries, date bombs, time bombs, or
other disruptive technologies), the purpose of which is to intentionally cause the software to
cease operating, or to damage, interrupt, interfere with, or hinder the operation of the
Software or the system in which it resides, or damage, corrupt, or access any other software
or data on such system or any other system with which it is capable of communicating, or
otherwise permit the unauthorized access to users' systems or data.
(c) Testing. City shall have thirty (30) days, commencing upon delivery of
the Software to the City on the mutually -agreed timeframe discussed in section 3(b), to test
the Software for substantial compliance with the specifications set forth in Exhibit A (the
"Testing Period"). City shall provide notice to Vendor of any failure of the Software to
comply with such specifications. Upon receipt of such notice, Vendor shall use its best efforts
to remedy the failure and provide a fix within five (5) days. If City provides such notice to
Vendor, the Testing Period, at City's option, may be extended for thirty (30) days after Vendor
asserts to City that the problem or failure has been fixed.
(d) Acceptance. Acceptance shall occur (i) upon City's delivery of notice to
Vendor that the Software substantially complies with the specifications set forth in Exhibit A,
or (ii) if City does not provide notice of a failure of the Software after thirty (30) days from the
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close of the Testing Period, then after thirty (30) days after the close of the Testing Period,
acceptance shall be deemed to have occurred.
4. License Fee.
(a) In General. In consideration for the license granted by Vendor under this
Agreement as set forth in Exhibit C, Price Quote, City shall pay Vendor a fee, not to exceed
Forty -Six Thousand One Hundred and Ninety -Three Dollars ($46, 193.00) ("License Fee").
(b) Payment Terms. Each installation of the License Fee shall be due and
payable in accordance with the Payment Schedule, which is incorporated into Exhibit B,
Implementation and Payment Schedule. All amounts are due thirty (30) days from receipt of
invoice by City from Vendor.
5. Ownership.
(a) Title. Vendor warrants that it has full title to and ownership of all
proprietary rights, including patent, copyright, trade secret, trademark, and other proprietary
rights, in and to the Software and any corrections, bug fixes, enhancements, or updates to
the Software. Vendor warrants that it has full power and authority to grant the license
granted to City under this Agreement. Vendor warrants that City's use of the Software will in
no way constitute an infringement or other violation of any copyright, trade secret,
trademark, patent, or other proprietary right of any third party. Vendor warrants that there
currently is no actual or threatened suit by any third party based on an alleged violation of its
rights by Vendor. City agrees not to remove, alter, or destroy any proprietary, trademark, or
copyright notices placed upon or contained within the Software without prior written
authorization from Vendor.
(b) Transfers. Under no circumstances shall City sell, license, publish,
display, distribute, assign, or otherwise transfer to a third party the Software or any copy
thereof, in whole or in part, without Vendor's prior written consent, except when City is using
the Software to provide collaborative services with other governmental entities and the
appropriate licensing fees have been paid to the Vendor for this usage.
6. Confidential Information. Vendor agrees not to use City data except when
specifically authorized by City with the City's prior written consent. City agrees to maintain
the confidentiality of proprietary information related the Software to the extent allowed by
law. Vendor expressly acknowledges and agrees that the City is subject to the California
Public Records Act (Government Code section 6250 et seq.), under which the City may be
required to disclose information and records that are not exempt from disclosure, and that
the City may be subject to an administrative or judicial proceeding, under which an order or
directive to disclose information may be required by law.
(a) Public Records Notice. If Vendor's application is accessed and/or
downloaded using City's link or website, at the time of user download, Vendor agrees to
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notify all users that information submitted to Vendor using Vendor's services is subject to the
California Public Records Act (Government Code section 6250 et seq.).
7. Warranty Period. Vendor warrants to City that for a period of one year
commencing upon Acceptance, the Software will substantially comply with the specifications
set forth in Exhibit A. During this warranty period, Vendor shall also provide City the support
and maintenance services, at no additional cost to City, as set forth in the Software
Maintenance Agreement attached hereto as Exhibit E. After expiration of the warranty
period, Vendor shall provide support and maintenance for the Software pursuant to the
terms of such Software Maintenance Agreement.
8. Indemnification. Vendor shall indemnify, defend, and hold harmless City from
and against any claims, including reasonable legal fees and expenses, based upon
infringement of any intellectual property rights, including copyright or patent, by the
Software or its use and/or based upon a breach or unpermitted disclosure of personal
identifying information, including social security numbers, credit card numbers, or any other
similarly private and personal information, managed or retained by Vendor. City agrees to
notify Vendor of any such claim promptly in writing and to allow Vendor to control the
proceedings. City agrees to cooperate with Vendor during such proceedings to the extent
permitted by law and to the extent City's interests are not in conflict with Vendor's interest.
Vendor shall defend, with legal counsel approved by City in its reasonable discretion, and
resolve at Vendor's sole expense all proceedings arising out of the foregoing. In the event of
such alleged or actual claims arising out of the foregoing, Vendor may, after obtaining the
City's prior written consent (which consent may only be granted if Vendor continues to agree
to indemnify the City as set forth in this section), replace, in whole or in part, the Software
with a substantially compatible and functionally equivalent computer program or modify the
Software to avoid such alleged or actual infringement
9. Insurance. Vendor agrees to maintain workers' compensation at the statutory
limit and a minimum of $1,000,000.00 per accident or disease for employee liability
coverage. Vendor will also maintain a commercial general liability policy in the amount of
$1,000,000.00 per occurrence, $2,000,000.00 aggregate, and $2,000,000.00 products and
completed operations aggregate. All insurance policies shall name City as an additional
insured. In addition, Vendor shall maintain Cyber Liability / Technology Errors and Omissions
liability insurance pursuant to the following:
(a) Vendor shall obtain and maintain throughout the duration of the
Agreement cyber liability / technology errors and omissions liability coverage with limits of
$1,000,000 per occurrence/loss. The policy shall at a minimum cover professional
misconduct or lack of the requisite skill required for the performance of services defined in
this Agreement and shall also provide coverage for the following risks:
i) Liability arising from theft, dissemination, and/or use of
confidential information, including but not limited to, bank and credit card account
information or personal information, such as name, address, social security numbers, stored
or transmitted in electronic form;
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ii) Network security liability arising from the unauthorized access to,
use of, or tampering with computers or computer systems, including hacker attacks;
iii) Liability arising from the introduction of a computer virus into, or
otherwise causing damage to the City's or third person's computer, computer system,
network, or similar computer related property and the data, software, and programs thereon.
(b) If coverage is maintained on a claims -made basis, Vendor shall maintain
such coverage for an additional period of three (3) years following termination of this
Agreement.
10. Source Code. The uninterrupted availability of the Software is critical to City in
the operation of its business. Vendor agrees to provide the source code to the City Manager
(or authorized designee of the City Manager) through a software source code escrow
agreement, in the form attached as Exhibit D, to be executed by the parties concurrently
with the signing of this agreement.
The cost of the escrow shall be paid by Vendor. Notwithstanding anything in this
Agreement to the contrary, any such source code that is delivered, provided, or disclosed to
City by Vendor, will not be disclosed or distributed by City to any other party. This provision
shall be subject to operation of applicable law.
11. Term and Termination.
(a) Effective Date. This Agreement and the license granted hereunder shall
take effect upon the date the last party executes this Agreement.
(b) Termination. City shall have the right to terminate this Agreement upon
giving thirty (30) days' notice to Vendor.
(c) Return of Software and Retention of Archival Copy. Within thirty (30)
days after termination of the license, City will destroy or return any and all copies of the
Software, except for a single, nonproduction archive copy that will be kept for use in the
event of a requirement of law, either by a regulatory or governmental agency or by court
order.
12. Force Maieure. Neither party shall be in default or otherwise liable for any delay
in or failure of its performance under this Agreement if such delay or failure arises due to any
act of God, any acts of the common enemy, the elements, earthquakes, floods, fires,
epidemics, riots, failures or delay in transportation or communications; provided, however,
that lack of funds shall not be deemed to be a reason beyond a party's reasonable control.
The parties will promptly inform and consult with each other as to any of the above causes,
which in their judgment may or could be the cause of a delay in the performance of this
Agreement.
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13. Notices. All notices under this Agreement are to be delivered by: (a) depositing
the notice in the mail, using certified mail, return receipt requested, addressed to the address
below; (b) overnight delivery service addressed to the address below; or (c) hand delivery to
the individual designated below. The notice shall be deemed delivered (a) by certified mail,
four (4) days after the notice's deposit in the mail; (b) if by overnight delivery, on the next
day; and (c) if by hand delivery, on the date of hand delivery. If either party needs to change
the address for notices, the party making the change shall send the new address to the other
party by certified mail.
VENDOR:
Vermont Systems, Incorporated
Attention: Giles N Willey, President
12 Market Place, Essex Jct, Vt 05452
Gilesw@vermontsystems.com
877-883-8157 x 3005
CITY:
CITY OF LA QUINTA
Attention: City Manager
78-495 Calle Tampico
La Quinta, California 92253
Copy to:
Rutan & Tucker, LLP
611 Anton Blvd., Suite 1400
Costa Mesa, CA 92626
Attn: William H. Ihrke, Esq.
14. General Provisions.
(a) Complete Agreement. The parties agree that this Agreement and its
exhibits, and City's Request for Quote/Proposal ("RFQ/RFP") and the Vendor's Response to the
RFQ/RFP, if an RFQ/RFP was issued by City for the services provided under this Agreement, are
the complete and exclusive statement of the agreement between the parties, which
supersedes and merges all prior proposals, understandings and all other agreements, oral or
written, between the parties relating to this Agreement.
(b) Order of Precedence. In the event of any conflict or inconsistency
among documents related to this Agreement, said conflict or inconsistency shall be resolved
by giving precedence as follows: (1) the exhibits to this Agreement; (2) this Agreement; (3) if
applicable, the RFQ/RFP; and (4) if applicable, the Vendor's Response to the RFQ/RFP.
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(c) Amendment. This Agreement may not be modified, altered, or amended
except by written instrument duly executed by both parties, except that address for notice
may be changed as provided in Section 13.
(d) Waiver. The waiver or failure of either party to exercise in any respect
any right provided for in this Agreement shall not be deemed a waiver of any further right
under this Agreement.
(e) 5everability. If any provision of this Agreement is invalid, illegal, or
unenforceable under any applicable statute, court decision or rule of law, it is to that extent
to be deemed omitted. The remainder of this Agreement shall be valid and enforceable to
the maximum extent possible.
(f) Governing Law. This Agreement and performance hereunder shall be
governed by the laws of the State of California, without regard to conflict of law principles.
Venue for any cause of action arising hereunder shall be in state or federal court in Riverside
County, California.
(g) Read and Understood. Each party acknowledges that it has read and
understands this Agreement and agrees to be bound by its terms.
(h) Authority to Enter Agreement. The persons executing this Agreement on
behalf of each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on
behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the
provisions of this Agreement, and (iv) entering into this Agreement does not violate any
provision of any other Agreement to which said party is bound. This Agreement shall be
binding upon the heirs, executors, administrators, successors, and assigns of the parties.
(i) Nondiscrimination by Vendor. Vendor represents and agrees that Vendor
does not and will not discriminate against any subcontractor, consultant, employee, or
applicant for employment on account of any impermissible classification including, but not
limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin,
or ancestry and that Vendor shall abide by all applicable nondiscrimination, equal
employment opportunity, and accessibility laws and regulations.
(j) Attorneys' Fees. If either party to this Agreement is required to initiate
or defend or made a party to any action or proceeding in any way connected with this
Agreement, the prevailing party in such action or proceeding, in addition to any other relief
which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys'
fees; provided, however, that the attorneys' fees awarded pursuant to this Subsection for
either party shall not exceed the hourly rate paid by City for litigation services multiplied by
the reasonable number of hours spent by the prevailing party in the conduct of the litigation.
Attorneys' fees shall include attorneys' fees on any appeal, and in addition a party entitled to
attorneys' fees shall be entitled to all other reasonable costs for investigating such action,
taking depositions and discovery, and all other necessary costs the court allows which are
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incurred in such litigation. All such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment. The court may set such fees in the same action or in a separate
action brought for that purpose.
(k) No Liability of City Officers and Employees. No officer, official, employee,
agent, representative, or volunteer of City shall be personally liable- to Vendor in the event or
any default or breach by City or for any amount which may become due to Vendor or for
breach of any obligation of the terms of this Agreement.
(l) Independent Contractor. Neither City nor any of its employees shall
have any control over the manner, mode, or means by which Vendor, its agents, or
employees, perform the Services required herein, except as otherwise set forth herein. City
shall have no voice in the selection, discharge, supervision, or control of Vendor's employees,
servants, representatives, or agents, or in fixing their number or hours of service. Vendor
shall perform all Services required herein as an independent contractor of City and shall
remain at all times as to City a wholly independent contractor with only such obligations as
are consistent with that role. Vendor shall not at any time or in any manner represent that it
or any of its agents or employees are agents or employees of City. City shall not in any way
or for any purpose become or be deemed to be a partner of Vendor in its business or
otherwise or a joint venturer or a member of any joint enterprise with Vendor. Vendor shall
have no power to incur any debt, obligation, or liability on behalf of City. Vendor shall not at
any time or in any manner represent that it or any of its agents or employees are agents or
employees of City. Except for the contract sum paid to Vendor as provided in this
Agreement, City shall not pay salaries, wages, or other compensation to Vendor for
performing the Services hereunder for City. City shall not be liable for compensation or
indemnification to Vendor for injury or sickness arising out of performing the Services
hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or
ordinance to the contrary, Vendor and any of its employees, agents, and subcontractors
providing services under this Agreement shall not qualify for or become entitled to any
compensation, benefit, or any incident of employment by City, including but not limited to
eligibility to enroll in the California Public Employees Retirement System ("PERS") as an
employee of City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Vendor agrees to pay all
required taxes on amounts paid to Vendor under this Agreement, and to indemnify and hold
City harmless from any and all taxes, assessments, penalties, and interest asserted against
City by reason of the independent contractor relationship created by this Agreement. Vendor
shall fully comply with the workers' compensation laws regarding Vendor and Vendor's
employees. Vendor further agrees to indemnify and hold City harmless from any failure of
Vendor to comply with applicable workers' compensation laws. City shall have the right to
offset against the amount of any payment due to Vendor under this Agreement any amount
due to City from Vendor as a result of Vendor's failure to promptly pay to City any
reimbursement or indemnification arising under this Subsection.
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(m) Identity of Persons Performing Work. Vendor represents that it employs
or will employ at its own expense all personnel required for the satisfactory performance of
any and all of the services to be provided by Vendor under this Agreement. Vendor
represents that the Services required herein will be performed by Vendor or under its direct
supervision, and that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such tasks and
services.
(n) Prohibition Against Assignment. Except as expressly provided in this
Agreement, the services to be provided by Vendor under this Agreement shall not be
transferred or assigned to any other person or entity without the prior written consent of
City, which may be granted or denied in its sole and absolute discretion.
(o) No Third Party Beneficiaries. With the exception of the specific provisions
set forth in this Agreement, there are no intended third -party beneficiaries under this
Agreement and no such other third parties shall have any rights or obligations hereunder.
(p) Conflict of Interest. Vendor covenants that neither it, nor any officer or
principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in
any manner with the interests of City. Vendor further covenants that in the performance of
this Agreement, no person having any such interest shall be employed by it as an officer,
employee, agent, or subcontractor without the express written consent of City. Vendor
agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest
with the interests of City in the performance of this Agreement. No officer or employee of
City shall have any financial interest, direct or indirect, in this Agreement nor shall any such
officer or employee participate in any decision relating to this Agreement which affects his
financial interest or the financial interest of any corporation, partnership or association in
which he is, directly or indirectly, interested, in violation of any State statute or regulation.
Vendor warrants that it has not paid or given, and will not pay or give, any third party any
money or other consideration for obtaining this Agreement.
15. Data baselServer/Systems Security. Vendor agrees to implement database/
server/ systems passwords and security in compliance with City's policies, which will be made
available upon request.
16. Third Party Connections. Vendor with remote access privileges to City's network
agrees to abide by any City Third Party Connection Agreement Policy, which, if adopted by
City, is available from City's IT Department upon request.
17. Exhibits. The following exhibits are attached hereto and incorporated herein by
reference:
(a) Exhibit A. Scope of Work and Specifications
(b) Exhibit B. Implementation and Payment Schedule
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(c) Exhibit C. Price Quote
(d) Exhibit D. Software Source Code Escrow Agreement
(e) Exhibit E. Software Maintenance Agreement
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated
below.
CITY OF LA QUINTA, VERMONT SYSTEMS, INC.
a California municipal corporation
City Manager GILES N. WILLEY, President _.
Dated: R►11L►`3' i
Ifs_
RLa Quinta, California
APPROVED AS TO FORM:
14- 1{.� .•,.•.. W. �1c.f_4! /a � -
WILLIAM H. IHRKE, City Attomey
City of La Quinta, California
OR BERT T. WI�Chair
Two signatures are required if Vendor is a corporation.
NOTE: VENDOR'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE
ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF
INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO VENDOR'S BUSINESS
ENTITY.
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EXHIBIT A
SCOPE OF WORK AND SPECIFICATIONS
The following Vermont Systems Incorporated modules will be available, configured,
and displayed during the implementation defined in the Scope of Work as follows:
RecTrac & WebTrac Application Software:
• Account Management - currently licensed
Activity Registration - currently licensed
• Facility Reservations (Rentals and External /Internal Bookings) - currently
licensed
• Pass Management Members/Non-Members - currently licensed
• Point of Sale / Inventory Management / Ticketing - currently licensed
• Mobile WebTrac Public - currently licensed / Mobile RecTrac Staff - new license
• General Admission Ticketing - currently licensed
• Financial Accounting / Reporting (GL Interface) - currently licensed
• Mail / SMS Blasts - included in software
• Surveys - included in software
Number of Users:
• Unlimited - Patrons / 15 Staff Users - currently licensed
Training:
• 5 days Onsite w/ Travel Expenses
• 3 hours 3.1 Test Upgrade via Web
Product Releases:
• Product releases product updates generally every 4-6 weeks. These updates
include a variety of general defect fixes, client suggested enhancements, and
new VSI defined functions. The upgrades are available to the Customer as part
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of the recurring annual software maintenance fee; there is no extra charge for
access to the newly released software.
Integration with 3rd party systems:
• RecTrac General Ledger Interface - currently licensed
• ERI Credit Card Interface -select any of the 4 standard VSI Gateways
Data Migration:
• ERI Credit GIS Import of Resident Addresses (none requested)
• Active Memberships
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EXHIBIT B
IMPLEMENTATION AND PAYMENT SCHEDULE
Implementation:
• Implementation will take place at a date and timeline agreed upon by both
parties.
Vermont Systems Incorporated shall have fulfilled its obligations when any one of
the following first occurs:
■ Vermont Systems Incorporated accomplishes the (VSI) activities described
within this Scope of Services, (including delivery to Customer of the
materials listed in the Section entitled "Deliverable Materials," and Customer
accepts such activities and materials without unreasonable objections).
Payment Schedule:
• Customer will be invoiced for test upgrade following the successful
completion of the test; for the onsite training with travel expenses the week
following the onsite training, for hosting services the first day of the month
following the availability of hosting services to the Customer, for POS
hardware, if any, within 30 days of invoice date.
Customer will be invoiced for costs associated with out-of-pocket expenses
(including costs associated with air travel, meals, lodging, local
transportation and any other applicable business expenses) listed on the
invoice as a separate line item.
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Vermont EXHIBIT C
Proposal Summary Pricing
VSI Quote Number: 72394
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Please See Detail Breakdown
Recrerition & Pc:r�s 5oflwrvtl
on Following Pages
Description:
Exhibit B - RFP Quote - On Premise DB - Update
Prepared For:
City of La Quinta, La Quinta, CA
Contact Name:
Luis Magallanez, Community Resources Coordinato
Phone Number: (760)777-7189
Contact Email:
Imagallanez@la-quinta.org
Fax Number:
Approved By:
Sarah Otoka, Sales Admin Mgr (saraho@vermontsystems.com)
Quote Date: 12/05/2018
Purchase Annual Estimated Total
Description Price Maint/Svs Shipping' Price
RecTrac - Workgroup Multi -User Software
Application Software
Progress OpenEdge Software
VSI-Add-Ons
Support Services - Training & Expenses
Total RecTrac:
ID Systems - Workgroup Multi -User Software
Application Software
Progress OpenEdge Software
Total ID Systems:
WebTrac - Basic Edition
Application Software
Progress OpenEdge Software
VSI-Add-Ons
PayTrac - Workgroup Multi -User Software
Application Software
Total WebTrac:
Total PayTrac:
$0.00
$3,010.00
$0.00
$3,010.00
$0.00
$602.00
$0.00
$602.00
$0.00
$350.00
$0.00
$350.00
$10,093.00
$0.00
$0.00
$10,093.00
$10,093.00
$3,962.00
$0.00
$14,055.00
$0.00
$190.00
$0.00
$190.00
$0.00
$38.00
$0.00
$38.00
$0.00
$228.00
$0.00
$228.00
$950.00
$1,835.00
$0.00
$2,785.00
$190.00
$367.00
$0.00
$557.00
$750.00
$0.00
$0.00
$750.00
$1,890.00
$2,202.00
$0.00
$4,092.00
$0.00
$600.00
$0.00
$600.00
$0.00
$600.00
$0.00
$600.00
VSITOTALS
Application Software
$950.00
$5,635.00
$0.00
$6,585.00
Progress OpenEdge Software
$190.00
$1,007.00
$0.00
$1,197.00
VSI-Add-Ons
$750.00
$356.00
$0.00
$1,100.00
Support Services - Training & Expenses
$10,093.00
$0.00
$0.00
$10,093.00
Grand Totals:
$11,983.00
$6,992.00
$0.00
$18,976.00
NOTE: ` N-poci is FOB -Ongin
[Plus Tax Where Applicable
/ Includes -1!iir_.;
vi FOB-!'
Year One - total Cost - Including Migration Training and Annual Maintenance: $18,975.00
Year Two -total Cost -Including Annual Maintenance: $6,992.00
Year Three - total Cost - Including Annual Maintenance: $6,992.00
Year Four - total Cost - Including Annual Maintenance: $6,992.00
Year Five - total Cost - Including Annual Maintenance: $6,992.00
Grand total - 5 year cost: $46,193.00
12 Market Place, Essex Junction, VT. 05452 877-883-8757 www.vermontsystems.com Page # 1
VermontRecTrac Workgroup Multi -User Software
Recreation Tracking Software
�-t �J .���r�.-�� VSI Quote Number: 72394
'*,�o Please Review Notes on Last Page
Recreraliolt & Pcrks SD[IWUTe Software Pricing Is Valid For 120 Days
Hardware Pricing Is Subject to Change
Description: Exhibit B - RFP Quote - On Premise DB - Update
Prepared For: City of La Quinta, La Quinta, CA
Contact Name: Luis Magallanez, Community Resources Coordinato Phone Number: (760)777-7189
Contact Email: Imagallanez@la-quinta.org Fax Number:
Approved By: Sarah Otoka, Sales Admin Mgr (saraho@vermontsystems.com) Quote Date: 12/05/2018
Unit Extended Annual
Qt1r Unit Description Price Price Maint/Svs
Application Software
1 Each
Activity Registration - currently licensed (V-RT-MU-AR)
$2,750.00
$2,750.00
$490 00
1 Each
Facility Reservations - currently licensed (V-RT-MU-FR)
$2,750.00
$2,750.00
$490 00
1 Each
Pass Management - currently licensed (V-RT-MU-PM)
$2,750.00
$2,750.00
$490.00 1
1 Each
Point-of-Sale/Inventory Control/Tickets - currently licensed (V-RT-MU-PS)
$2,750.00
$2,750.00
$490.00 2
1 Each
Incident Processing and Reporting (V-RT-MU-IC)
$0.00
$0.00
$0.00
1 Each
Systems Administration (required) - currently licensed (V-RT-MU-SA)
$400.00
$400.00
$400 00 3
13 Each
Additional Users Over 2 (concurrent) - 15 currently licensed (V-RT-MU-AU)
$300.00
$3,900.00
$650.00
1 Each
VSI-Discount for previously licensed modules (VSI-DISCOUNT WRKGRP)
$15,300.00-
$15,300.00-
$0.00
Total Application Software:
$0.00
$3,010.00
Progress OpenEdge Software
1 Each
OpenEdge Workgroup Appl Server t£ RDBMS (T-PG-MU-OE)
$0.00
$0.00
$602.00 4
Total Progress OpenEdge Software:
$0.00
$602.00
VSI-Add-Ons
1 Each
Certificate of Insurance Annual (T-KP-COI)
$0.00
$0 00
$50.00
1 Each
RecTrac General Ledger Interface - currently licensed (V-RT-IN-GL)
$1,500.00
$1,500.00
$300.00 5
1 Each
Discount for previously licensed Interface (VSI- DISCOUNT NON -PR)
$1,500.00-
$1,500.00-
$0.00
Total VSI-Add-Ons:
$0.00
$350.00
Support Services - Training & Expenses
5 Day(s)
Installation/Training, On-Site/Day (X-S-TNG-01)
$770.00
$3.850.00
$0.00
1 Day(s)
Travel Time (X-S-TNG-09)
$385.00
$385.00
$0.00
7 Each
Expense Meals Per Diem (X-X-MLS-PDIEM)
$64 00
$448.00
$0.00 6
7 Each
Travel Expenses (estimated - pay actual only) (X-X-EXP)
$280.00
$1,960.00
$0.00 7
1 Each
Expense Airfare (estimated -pay actual only) (X-X-AIR)
$1,200.00
$1,200.00
$0.00
3 Each
3.1 Test Database Upgrade Overview via Web (X-S-TNP-01)
$150.00
$450.00
$0.00 e
12 Each
Remote Advance Phone Training (X-S-TNP-01)
$150.00
$1,800.00
$0.00 e
Total Support Services - Training i£ Expenses:
$10,093.00
$0.00
Total Software, Hardware and Support Services $10,093.00 $3,962.00
Grand Total - RecTrac: $14,055.00
NOTE Shipping is FOB - Drngir. i?iiisTax where�Wrii:.a!3%IIncludes Shipping FOB -Drlginl
12 Market Place, Essex Junction, VT. 05452 877-883-8757 www.vermontsystems.com Page # 2
Vermont ID Systems Workgroup Multi -User Software
Pass Management Photo/Plastic Photo ID Card System
VSI Quote Number: 72394
yl ! ! Please Review Notes on Last Page
RecrecWon & Pork$ soflw�: Software Pricing Is Valid For 120 Days
Hardware Pricing Is Subject to Change
Description: Exhibit B - RFP Quote - On Premise DB - Update
Prepared For: City of La Quinta, La Quinta, CA
Contact Name: Luis Magallanez, Community Resources Coordinato Phone Number: (760)777-7189
Contact Email: Imagallanez@la-quinta.org Fax Number:
Approved By: Sarah Otoka, Sales Admin Mgr (saraho@vermontsystems.com) Quote Date: 12/05/2018
Unit Extended Estimated Annual
Qty Unit Description Price Price Shipping* Maint/Svs
Application Software
1 Each Pass Mgmt ID Integration - Photo ID Card - licensed (V-RT-MU-PMI) $1,080.00
1 Each VSI-Discount - currently licensed Photo ID (VSI-DISCOUNT WRKGRP) $1,080.00-
Total Application Software:
Progress OyenEdge Software
1 Each OpenEdge Workgroup Appl Server & RDBMS (T-PG-MU-OE)
$0.00
Total Progress OpenEdge Software:
$1,080.00
$0.00
$190.00
$1,080.00-
$0.00
$0.00
$0.00
$0.00
$190.00
$0.00
$0.00
$38.00 4
$0.00
$0.00
$38.00
Total Software, Hardware and Support Services $0.00 $0.00 $228.00
Grand Total - ID Systems: $228.00
NOTE Shipping is FOB,- Origin (Plus Tax Where Applicable / Includes Shippina FOB - Oriain)
12 Market Place, Essex Junction, VT. 05452 877-883-8757 www.vermontsystems.com Page # 3
Vermont
'%N,4'Recrec licm & P:3"ts 5�{1•.+vr� e
WebTrac Basic Edition
Real -Time Internet Software
VSI Quote Number: 72394
Please Review Notes on Last Page
Software Pricing Is Valid For 120 Days
Hardware Pricing Is Subject to Change
Description: Exhibit B - RFP Quote - On Premise DB - Update
Prepared For: City of La Quinta, La Quinta, CA
Contact Name: Luis Magallanez, Community Resources Coordinato Phone Number: (760)777-7189
Contact Email: Imagallanez@la-quinta.org Fax Number:
Approved By: Sarah Otoka, Sales Admin Mgr (saraho@vermontsystems.com) Quote Date: 12/05/2018
Unit Extended Annual
Qty Unit Description Price Price Maint/Svs
Application Software
1 Each
WebTrac Internet Software - currently licensed (V-WT-SU-IS-6)
$3,750.00
$3,750.00
$750.00 9
1 Each
WebTrac Activity Registrations - currently licensed (V-WT-SU-AR)
$950.00
$950.00
$190.00 10
1 Each
WebTrac Facility Reservations - currently licensed (V-WT-SU-FR)
$950.00
$950.00
$190.00 10
1 Each
WebTrac Pass Management - new license (V-WT-SU-PM)
$950.00
$950.00
$190.00 10
1 Each
Mobile WebTrac - currently licensed (V-WT-SU-MWT)
$0.00
$0.00
$0.00 11
1 Each
Mobile RecTrac- new license (V-WT-SU-MRT)
$1,950.00
$1,950.00
$390.00 12
1 Each
WebTrac /RecTrac Sm Workgroup Agents - currently licensed (V-WT-SU-AU)
$625.00
$625.00
$125.00 13
1 Each
VSI Web Discount cxurrently licensed software (w/Mobile) (V-WT-SU-DSC)
$8,225 00-
$8,225.00-
$0.00
Total Application Software:
$950.00
$1,835.00
Progress OpenEdge Software
1 Each
OpenEdge Application Server & RDBMS (T-PG-SU-WB)
$190.00
$190.00
$367.00 4
Total Progress OpenEdge Software:
$190.00
$367.00
VSI-Add-Ons
1 Each
WebTrac Splash Page Template - previously purchased (V-WT-CP-SP2)
$1,000.00
$1,000.00
$0.00 14
1 Each
WebTrac Style Sheet Service - previously purchased (V-WT-IN-SS-1)
$750.00
$750 00
$0.00 15
1 Each
WebTrac Style Sheet Service (V-WT-IN-SS-1)
$750.00
$750.00
$0.00 15
1 Each
Discount for Non -Progress Licenses (VSI- DISCOUNT NON -PR)
$1,750.00-
$1,750.00-
$0.00
Total VSI-Add-Ons:
$750.00
$0.00
Total Software, Hardware and Support Services $1,890.00 $2,202.00
Grand Total - WebTrac: $4,092.00
NOTE: Shipping is FOB - Odain (Plus Tax Where Applicable / Includes Shipping FOB - Onain)
12 Market Place, Essex Junction, VT. 05452 877-883-8757 www vermontsystems com Page # 4
VermontPayTrac Workgroup Multi -User Software
VSI Quote Number: 72394
r Sys Le - [ s Software Please Review Notes on Last Pays
tware PricingIs Valid For 120 Days
REerenl{pn $ Po=ks 5oftvaara Hardware Pricing Is Subject to Change
Description: Exhibit B - RFP Quote - On Premise DB - Update
Prepared For: City of La Quinta, La Quinta, CA
Contact Name: Luis Magallanez, Community Resources Coordinato Phone Number: (760)777-7189
Contact Email: Imagallanez@la-quinta.org Fax Number:
Approved By: Sarah Otoka, Sales Admin Mgr (saraho@vermontsystems.com) Quote Date: 12/06/2018
Unit Extended Estimated Annual
Qty Unit Description Price Price Shipping* Maint/Svs
Application Software
1 Each VSI Workgroup ERI Credit Card Interface - currently I icense (V-PT-MU-ERI) $3,000.00 $3,000.00 $0.00 $600.00 ie
1 Each Discount for ERI Credit Card Interface (VSI- DISCOUNT NON -PR) $3,000.00- $3,000.00- $0.00 $0.00
Total Application Software: $0.00 $0.00 $600.00
Total Software, Hardware and Support Services $0.00 $0.00 $600.00
Grand Total - PayTrac: $600.00
` NOTE: Shipping is FOB - Odain (Plus Tax Where Applicable / Indudes Shipping FOB - Origin)
12 Market Place, Essex Junction, VT. 05452 077-883-8757 www.vermontsystems.com Page # 5
Vermont
Proposal Summary Pricing
VSI Quote Number: 72394
�DYSLems
Recceoron & Parks Softvv :
Please See Detail Breakdown
on Following Pages
Description: Exhibit B - RFP Quote - On Premise DB - Update
Prepared For: City of La Quinta, La Quinta, CA
Contact Name: Luis Magallanez, Community Resources Coordinato Phone Number:
Contact Email: Imagallanez@la-quinta.org Fax Number:
Approved By: Sarah Otoka, Sales Admin Mgr (saraho@vermontsystems.com) Quote Date:
(760)777-7189
12/05/2018
1 Standard PMP software enables (optional) capture of photo image during registration, and display of photo during Visit Check -In.
You can also add the PMP ID software interface to print multi -color plastic photo ID cards.
2 In order to use the graphical touch screen option in other modules, you must also license the POS Inventory module.
3 The Workgroup System is quoted for those organizations with 2-39 concurrent users. The pricing for the actual number of licensed
concurrent users is found on the RecTrac quote page under the Application Software section. Two concurrent users are included
with the purchase of the first RecTrac module. Additional concurrent users are priced as Additional Users Over 2 (concurrent).
4 VSI uses Progress OpenEdge software to develop and deploy its' software applications, and also embeds the required Progress
OpenEdge Enterprise or Workgroup RDBMS (Relational Database Management Software) with its' applications.
5 You can select any of the over 100 standard GL interfaces and AP interfaces at this price. If a custom interface is needed, VSI will
provide a quote, after reviewing the requirements The implementation procedures for all interfaces are as follows: The VSI trainer
will select (default) the appropriate vendor interface in RecTrac/GOIfTrac and show customer how to generate the batch export file
that contains the summary or detailed transactions for the day (or any date range). At this point, it is the customer's responsibility to
contact the financial software vendor to arrange for assistance to import the batch file for posting to the cash receipts or general
ledger system.
6 The Meal Per Diem rate is based on the GSA/DOD rates for your location.
7 The included expenses are ESTIMATED for airfare, lodging, parking, tolls, and rental vehicle (for non -flying trips, car rental can be
more due to tolls and gasoline usage). Actual expenses are billed after each trip. For states with Cashless Tolls, there may be a
delay in billing these charges as we sometimes don't get these bills from the car rental companies until weeks after a trip is
complete.
Meals are listed separately.
8 Time quoted is estimated. Actual time used will be billed.
9 WebTrac Internet Software, which includes all patron mobile WebTrac functions, enables your patrons to process WebTrac
transactions real-time using a browser. The WebTrac software does NOT include hosting services, which are quoted separately. If
your IT department or your off -premise web hosting vendor doesn't allow third party software to be installed on its web server, then
VSI can provide this web hosting service for a nominal monthly fee. Please discuss this issue with your IT department or your
off -premise web hosting vendor to determine whether or not VSI should quote the web hosting fee. VSI bills the web only hosting
fee on an annual basis. After the first year, this amount is added to your annual maintenance invoice.
10 WebTrac modules require respective RecTrac licensed modules in order to process web transactions.
11 Mobile WebTrac provides patron access to select functions using a smart phone mobile browser. Since Mobile WebTrac is browser
based, It Is device/operating system Independent. Functions such as booking a tee time, enrolling In a class, viewing a calendar of
events, making a payment, and displaying their pass barcode are a few of the operations that patrons will be able to access on their
phone. All patron related functions that are developed for Mobile WebTrac will be available under this one license fee. In summary,
Mobile WebTrac encompasses all of the functions that have been developed across all WebTrac modules.
Mobile Hardware Options: any modern smart phone with or without a bar code scanner, depending on the the application.
12 Market Place, Essex Junction, VT. 05452 877-883-8757 www.vermontsystems.com Page # 6
Vermont Proposal Summary Pricing
VSI Quote Number: 72394
Please See Detail Breakdown
Reere€11ton & P^-ks Softwore on Following Pages
Description: Exhibit B - RFP Quote - On Premise DB - Update
Prepared For: City of La Quinta, La Quinta, CA
Contact Name: Luis Magallanez, Community Resources Coordinato Phone Number: (760)777-7189
Contact Email: Imagallanez@la-quinta.org Fax Number:
Approved By: Sarah Otoka, Sales Admin Mgr (saraho@vermontsystems.com) Quote Date: 12/05/2018
12 Mobile RecTrac provides access to select staff functions using a smart phone mobile browser The Mobile RecTrac browser is
device/operating system independent. Functions such as Visit Check -In, League Scores Postings, Roster Print, Tee Sheets, and
Household Inquiries are a few of the functions that are available to the staff using a smart phone. All current and future Mobile
RecTrac staff related functions developed for all RecTrac modules by VSI are included in this one-time license fee, providing that
the annual maintenance and support fees are paid.
Mobile Hardware Options:
1. Koamtac KDC 470Ci SmartSled is a 2D imager Bluetooth scanner that is adaptable to numerous Apple iOS (iPhone, iPod Touch,
iPad), Android, and Windows mobile devices. When used with Mobile RecTrac, the KOAMTAC KDC 470Ci SmartSled allows for
mobile check -in processes including, Pass Visit Processing and Access Tickets. The Koamtac device is flexible and easy to use. A
single unit can be attached to and paired with mobile devices of varying size, thus allowing a single unit to be used at different
locations with different mobile devices, provided your events are not taking place simultaneously. If interested, purchase one unit
directly from Koamtac for testing purposes, then purchase additional units as needed if the initial tests work well.
2. Honeywell Captuvo SL22 iPOD 5G Sled, SL42 iPHONE 5, 5s, 6, 6PIus, 6S Sled.
There are several models available for the iPOD, iPHONE, including one with magstripe reader only, one with bar code imager only,
and one with both bar code imager and magstripe reader. Options for both include holsters, wrist lanyards, and battery packs. VSI
is a Honeywell dealer and offers the Captuvo at prices ranging from $525 to $705 each. The iPODand iPHONE are fully integrated
with the SL22, SL42 Sleds. Each Sled also requires the DryRain browser software at $99 to enable the units to communicate with
RecTrac.
iPOD and iPhone are sold separately, VSI does not sell these devices.
13 WebTrac Agents needed are provided to process WebTrac online transactions. Each Agent can service approximately 20
simultaneous requests.
14 Splash Page Options:
14 templates available for 10.3
18 templates available for 3.1
These templates are available on the VSI website for your review. All 18 templates have been created using responsive design.
The $1000 fee includes access to one template of your choice along with VSI support to implement the template on your site. This
typically takes 2-4 hours. Any time over 4 hours due to change requests will be charged at $150/hour. Any design changes to a
template that requires custom programming will be charged at $175/hour.
The Splash Page will display using responsive design. If you are licensed for Mobile WebTrac, all WebTrac screens, in addition to
the Splash page, will display properly for patrons accessing WebTrac from their mobile device (responsive design). Please contact
sales for additional information about Mobile WebTrac.
15 VSI will customize the WebTrac stylesheet to match the appearance of your web site as closely as possible. After you have finalized
your WebTrac page specifications, you will be asked to sign an approval form. VSI will provide the stylesheet programming services
and then ask you to verify that the results match your specs. If you ask for additional changes following the completion of the initial
styling then each major change request is priced at $750.00. Minor & Seasonal change requests are priced at $375.00 each.
16 The VSI ERI (External Redirect Interface) fee applies to any of the credit card vendor options
12 Market Place, Essex Junction, VT 05452 877-883-8757 www vermontsystems.com Page # 7
EXHIBIT D
SOFTWARE SOURCE CODE ESCROW AGREEMENT
Software Source Code:
The Source Code for all VSI application software, along with a list of licensed
customers, is held in escrow by VSI's Escrow Agent:
The Law Offices of
Kolvoord Overton Wilson, P.C.
6 Joshua Way, Suite B
Essex Junction, Vermont 05452
Attn: Jason Ruwet, Esq.
1-802-878-3346
ifr@essexvtlow.com
The source code held in escrow is updated quarterly. If VSI defaults in providing
software maintenance support due to company failure, or bankruptcy, or
discontinuance of said service by VSI, it will notify the Customer and the Escrow
Agent that it is in default. The Escrow Agent will then make the source code
available to the Customer within thirty days of written notice for Customer support
use only.
2731/015610-0002
11928960.3 a03/15119
EXHIBIT E
SOFTWARE MAINTENANCE AGREEMENT
Annual Software Maintenance and Support Services:
2.1 VSI shall provide the Customer with Software Maintenance and Software Support
services for the Licensed Software in accordance with VSI standard Sales and Support
Policies, VSI Exhibit A.
2.2 The Annual Software Maintenance & Support fee includes ongoing software repairs
and enhancements, subsequent to the initial installation. VSI uses the Evergreen
method for program updates. Minor "Builds" that do not require any downtime are
released every 3-4 weeks. Two or three times per year, VSI "Updates" the database
schema, which does require the database to be down briefly. In most cases the down
time is limited to one hour or less. Both Builds, and Updates are completed using
automated scripts to minimize user interaction. If VSI is providing full hosting services,
VSI will provide software "build" and "update" installation services and coordinate
both with each Customer.
2.3 The Software Maintenance and Support fee will be billed annually, and it becomes
effective on the first day of your January 1st , May 1st, July 1st X, or _October
1st fiscal year for one year. New customers will be charged on a prorated basis from
the first day of the installation month through the end of the current fiscal year.
2.4 The required Software Maintenance and Support Agreement will automatically
renew annually, unless the Customer notifies VSI in writing prior to the end of the
fiscal year that the Customer is terminating VSI Maintenance Support. VSI reserves the
right to increase the annual maintenance fees up to 3% annually, although VSI has
rarely increased these fees in the past. Customers can contact VSI in advance to
obtain a firm quote for the next fiscal year.
2.5 The Customer is licensed to use the VSI software indefinitely, even if it terminates
annual maintenance support. The Customer is the sole owner of its' data, whether
Customer hosted or VSI hosted. If VSI hosted and the Customer terminates use of the
VSI software, VSI agrees provide a copy of the database to the Customer in readable
format.
VSI Hosting Services:
4.1 The Customer selects full VSI hosting services for a minimum of one year, whereby
the VSI application software and progress software are installed on VSI servers at
either VSI's eastern or western data center, the monthly fee for this option will be
2731/015610-0002
11928960.3 a03/26/19 - f -
included in VSI Quote #72394 (Exhibit Q. Full Hosting Services includes web server
hosting.
2731/015610-0002
11928960,3 a03/26/19 -2-
�/� VERMONT SYSTEMS
Recreation & Parks Software
PHYSICAL ADDRESS:
RecTrac, LLC
dba Vermont Systems
12 Market Place
Essex Junction, VT 05452
Phone: (802)490-7672
Bill To:
City of La Quinta
Attn: City Manager's Dept.
78495 Calle Tampico
La Quinta, CA 92253
VS Billing Estimate
Estimate #: EST -000508
Estimate Date: 03/19/2024
Estimate is valid for: 10 Months
Ship To: City of La Quinta
Attn: City Manager's Dept.
78495 Calle Tampico
La Quinta, CA 92253
Item
Description Unit Quantity Amount
VS -V -RT -MU -AR -M Activity Reg-M/U Annual MA.
VS -V -RT -MU -FR -M Facility Res-M/U Annual MA
VS -V -RT -MU -PS -M POS Inventory -/Inventory/
VS -V -RT -MU -PM -M Pass Mgmt Photo-M/U Annual
VS -V -RT -MU -PMI -M Pass Mgmt ID Integration
VS -V -RT -MU -SA -M RT SystemAdmin. M/U Annual
VS -V -RT -MU -AU -M RecTrac Add'I User Annual MA
VS -V -WT -SU -IS -M Web Internet Software,
VS -V -WT -SU -AR -M WebTrac Activity Reg Annual
VS -V -WT -SU -FR -M WebTrac Facility Reserv,
VS -V -WT -SU -PM -M WebTrac Pass Mgmt, 1-15
VS-V-WT-SU-MRT-M Mobile RecTrac SU Annual
VS -V -WT -SU -AU -M WebTrac Small Workgroup
VS -V -RT -IN -GL -M General Ledger Interface
VS -T -KP -COI Certificate of Insurance Annual
1
1
1
1
1
1
13
1
1
1
1
1
1
1
1
$589.34
$589.34
$589.34
$589.34
$203.59
$428.60
$835.72
$803.64
$203.59
$203.59
$203.59
$417.89
$133.94
$321.45
$53.58
Page 1
� VERMONT SYSTEMS
Recreation & Parks Software
VS -T -PG -M
VS -RR -VS -PT -Monthly
Database Platform Annual
Maintenance (formerly Progress)
PayTrac Payments - Monthly
Services per Merchant
The above estimate is for coverage period 7/1/24-6/30/25
Year 2: $8,951.08
Year 3: $9,398.64
Year 4: $9,868.57
Year 5: $10,361.99
VS Billing Estimate
1
12
Total
Estimate'
These estimates do not include tax and are subject to change if anything is
added or removed.
$1,158.30
$1,200.00
$8,524.84
1 This estimate is based on current Customer specifications as of the Estimate Date. Actual costs are subject to change should specifications, quantities, or
other aspects of the services be requested or utilized by the Customer; please ensure a sufficient budget appropriation to account for such changes.
Page 2