2019 Martha's Village & Kitchen MOU - Homeless Prevention Servicesta Qaigra
-- GEM f'the DESERT —
MEM0RANaUM
TO: Frank J. Spevacek, City Manager
FROM: Angela Ferreira, Management Specialist
DATE: April 22, 2019
RE: Memorandum of Understanding - Martha's Village and Kitchen
Attached for your signature is a Memorandum of Understanding between the Housing
Authority and Martha's Village and Kitchen for homeless service funding.
Please sign the attached agreement(s) and return to the City Clerk for processing and
distribution.
Requesting department shall check and attach the items below as appropriate:
_X_ Contract payments will be charged to account number: 243-0000-60532
_X Amount of Agreement, Amendment, Change Order, etc.: $83,333
_N/A_ A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
_N/A— A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
_X / Approved by the City Council on 4/16/19 8 , O1
!�[ City Manager's signature authority provided under Resolution No. 285 for budgeted expenditures of
$50,000 or less. This expenditure is $83,333 and authorized by City Manager (Council, Director, etc]
_N/A_ Initial to certify that 3 written informal bids or proposals were received and considered in selection
The fallowing rewired documents are attached to the agreement:
t
_X_ Insurance certificates as required by the agreement (approved by Risk Managero )
_N/A_ Performance bonds as required by the agreement (originals)
-N/A_ City of La Quinta Business License number
_X A requisition for a Purchase Order has been prepared (amounts over $5,000) - PENDING APPROVAL OF
AGREEMENT
_N/A_ A copy of this Cover Memo has been emailed to Finance
Revised May 2017
MEMORANDUM OF UNDERSTANDING
BETWEEN
LA QUINTA HOUSING AUTHORITY
AND
MARTHA'S VILLAGE AND KITCHEN
This Memorandum of Understanding (the "Memorandum") is made by and between the
La Quinta Housing Authority, a public body, corporate and politic ("Authority") and the
MARTHA'S VILLAGE AND KITCHEN, INC., a California nonprofit corporation ("MVK"), as of April
2019 with respect to the following:
RECITALS
WHEREAS, the Authority is interested in providing food and shelter to those in need
and, in that regard would like to support the MVK homeless shelter;
WHEREAS, the MVK agrees to use the Authority funding for operation of the shelter this
fiscal year;
NOW, THEREFORE, the Authority and MVK agree to the following:
1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on December 31,
2019.
2.0 OBLIGATIONS OF THE PARTIES.
2.1 MVK will provide food and shelter services at the MVK facility, located at 83791 Date
Avenue, Indio, CA 92201. MVK shall provide the services set forth in Exhibit A attached hereto
and incorporated herein by this reference ("Scope of Services"). MVK shall deliver to the
Authority periodic reports and compliance metrics as set forth in Exhibit B attached hereto and
incorporated by this reference ("Compliance Reports"). MVK shall comply with any and all
federal, state, and local laws and regulations applicable to MVK, the Scope of Services, and the
use of the Authority Financial Support Funds (as defined in Section 2.2 below) and the use of
any other public moneys (collectively, the "Compliance Requirements").
2.2 The Authority will provide financial support of Eighty -Three Thousand Three
Hundred Thirty -Three Dollars ($83,333) ("Authority Financial Support Funds") to
MVK. Provided MVK complies with its obligations under this Memorandum, the
Authority shall disburse the Authority Financial Support Funds no later than 10 days
after the execution of this Memorandum. MVK agrees to provide the Authority with
two (2) financial quarter Compliance Reports with reporting periods as follows: May
1 - August 31, 2019, and September 1- December 31, 2019. All Authority Financial
Support Funds shall be used by MVK for the Scope of Services and for no other
purpose. If MVK fails to timely deliver a Compliance Report, the Authority may
withhold an installment disbursement of the Authority Financial Support Funds that
has not yet been disbursed. If MVK fails to comply with any Compliance
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Requirements, the Authority may (i) withhold an installment disbursement that has
not yet been disbursed, (ii) order a return to the Authority of any portion or all
Authority Financial Support Funds that were not used in compliance with this
Memorandum or any other Compliance Requirements, and/or (iii) seek any other
rights or remedies available at law or in equity.
3.0 INDEMNITY AND RELEASE. MVK hereby agrees to indemnify, defend, and hold
harmless the Authority and its officers, employees, agents and independent contractors
(collectively, "Indemnitees") from and against any and all of claims, causes of action,
obligations, losses, liabilities, judgments, or damages, including reasonable attorneys' fees
and costs of litigation (collectively "Claims") arising out of and/or in any way relating to MVK's
activities in the performance of this Memorandum, or to MVK's acts and/or omissions in
providing or administering the some, excepting only those claims, actions, obligations, losses,
liabilities, judgments, or damages arising out of the sole negligence, active negligence or willful
misconduct of the Authority.
4.0 MVK INSURANCE OBLIGATIONS. Without limiting the indemnification provisions
provided herein, MVK, at its sole expense, shall obtain and keep in force during the term of this
Memorandum and any extensions thereof, a policy or policies of general liability insurance
covering all injuries to persons and damage to property occurring in, upon or about the MVK
facility(ies) resulting from any actions or omissions of MVK or any use of the MVK facility(ies),
or the MVK's invitees in accordance with the terms of this Memorandum. The policy or policies
evidencing such insurance shall name the Authority and its officials, officers, employees, and
agents, as additional insureds, shall provide that same may not be cancelled or amended
without thirty (30) days prior written notice to the Authority, and shall provide for a combined
single limit coverage of bodily injury and property damage in the amount of not less than Two
Million Dollars ($2,000,000). Such policy or policies shall be issued by an insurance company
licensed to do business in the State of California and be rated A-/VIII or better by ambest.com.
Prior to the date of this Memorandum, and upon renewal of such policies, MVK shall submit to
the Authority certificates of insurance and any applicable endorsements evidencing that the
foregoing policy or policies are in effect. The coverage contemplated in this paragraph will be
primary and the Authority's coverage will not contribute. MVK shall provide workers'
compensation insurance in accordance with California law.
5.0 ADDITIONAL PROVISIONS.
5.1 In all cases, the language in all parts of this Memorandum shall be construed according
to its fair meaning and not strictly for or against either party, if being agreed that the parties
or their agents have all participated in the preparation of this Memorandum.
5.2 This Memorandum contains the entire agreement of the Parties and supersedes any
prior oral or written statements or agreements between the Parties regarding the operation
of the MVK.
5.3 No termination of this Memorandum shall release either party from any liability or
obligation hereunder resulting from any acts, omissions or events happening prior to the
termination of this Memorandum.
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5.4 In the event either party brings any suit or other proceeding with respect to the subject
matter or enforcement of this Memorandum, the prevailing party (as determined by California
law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable
attorneys' fees, expenses and costs of suit or investigation as actually incurred (including,
without limitation, reasonable attorneys' fees, expenses, and costs incurred in establishing the
right to indemnification).
6.0 HOMELESS OUTREACH. The Authority shall utilize utilize the MVK shelter
and staff to provide emergency homeless services and prevention services to
Coachella Valley individuals and families, and more specifically in the City of La
Quinta, who are at risk of homelessness by providing face-to-face or telephone
outreach, shelter (emergency and / or permanent), employment services, case
management with referrals so as to help individuals stay in their current home or
locate other permanent housing. MVK will also provide food distribution, public
meals, referrals to onsite non -emergency medical and behavioral health counseling
as well as education. MVK will address emergencies and engage individuals as well
as families. MVK will work with City of La Quinta Law Enforcement & Code
Enforcement as well as the Riverside County Sheriff's Department to support and
maximize the effectiveness of emergency services. MVK will accept drop-offs from
these agencies provided that MVK approves drop-off in advance.
The following personnel are authorized to provide approvals for client drop-offs:
1) Residential Floor 760-347-4741, Ext. 105 and 106
2)_ Rosa Torres, Senior Program Manager 760-347-4741, Ext. 109
3) Security 760-347-4741, Ext. 103
4) Linda Barrack, President & CEO 760-218-3200
Authority shall initiate contact first with the Rosa Torres and then if unable to contact
her, contact other personnel in the order listed above. MVK will not accept any
individual with criminal record of violence, sexual offense, or arson. Clients must
be able to self -toilet and self -feed to receive services at the MVK shelter facility.
[signatures on next page]
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IN WITNESS WHEREOF, Martha's Village and Kitchen and La Quints Housing Authority have
executed this Memorandum as evidenced by the signatures contained below:
LA QUINTA HOUSING AUTHORITY
--7RAN J. S
Dated:
ATTEST:
By:�
MONIKA
MARTHA'S VILLAGE AND KITCHEN
icd By'.
Executive Director
Name: 0,
Tide:
Address:
Secretary
APPROVED AS TO FORM AND CONTENT:
By:
WILLIAM H. IHRKE, Authority Counsel
City, State, Zip:' a D/
Email:
Dated: orq
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EXHIBIT A
Scope of Services
Provide homeless prevention assistance to those on the east side of the Coachella
Valley, and more specifically in the City of La Quinta, who are at risk of homelessness by
providing face-to-face or telephone outreach, shelter (emergency and/or permanent),
employment services, emergency rental and utility service assistance, or other supportive
services and resources to help individuals stay in their current home such as food distribution,
free child care, health clinics, and education.
* Emergency rental assistance is to be issued for no more than one month's actual rent in the
rears, which cannot be above the fair market rate for the occupied unit. To be eligible for rental
assistance the household must have a verifiable three day pay or quit notice and landlords
must be contacted to insure that they will accept payment to bring the household to a state
of good standing. To receive utility assistance households must have a verifiable shutoff notice
for cost for, electric, gas, and/or water. These funds cannot be used for reconnection. Both
rental and utility assistance can only be received once per MOU term, per household.
Recipients of emergency aid must demonstrate financial ability to sustain household finances
after aid has been received by presenting pay stubs, bank records or other supporting
documents. All assistance payments are to be made out to verified landlords and utility
companies only. **Please note priority is to be given to verified La Quinta residents for both
types of emergency services.
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EXHIBIT B
City of La Quinta Reporting Metrics Eastern Valley Services Only
(East of Cook Street)
Provide homeless outreach via face to face
and/or phone:
Number of completed interactions
Number of Referrals/Resources provided
(Provide narrative of what type of
Resources used )
Provide homeless prevention assistance to
those who are at risk of homelessness
through, emergency rental and utility
assistance, or other directly provided
resources to stay in current home such as
Food Distribution, Free Child Care, Health
Clinic, Education, etc. resulting in
successful diversion.
Provide type of Resources used
Emergency rental and utility assistance:
Rental - Households served
Expenditures
Rental - La Quinta Households
Expenditures
Utility - Households served
Expenditure
Utility - La Quinta Households served
Expenditures
Sheltering:
How many Individuals who were safely
sheltered
Units of face to face case management
Number of clients assessed by case
manager
Number of individuals placed into housing
Provide Rapid Rehousing or similar type
placement
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Number placed
Housing Stability/ Three month follow up
after financial support ends
Provide Employment Services:
Description of direct Employment Services
offered
(Submit narrative of what direct services
are provided)
Number of Individuals served
Units of Service
Eligible reportable items with supporting documentation:
Shelter -Direct Client Services with full benefits and Workman Comp costs:
Staff -Outreach, Case Management, Employment Services, Emergency Assistance, Housing
Placement, Kitchen, Maintenance and Security.
Direct Shelter Costs:
Rent Payment
Utility Costs
Cleaning Supplies
Food for Prepared Meals
Emergency Assistance:
Rental payments
Utility payments
Rapid Rehousing or Similar Housing Placement Costs:
Navigators and Case Managers with full benefits and Workman Comp costs
Costs associated with placement - rent, deposits, and utilities
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