2019 05 21 HA Special MeetingHOUSING AUTHORITY 1 May 21, 2019
SPECIAL MEETING
NOTICE AND CALL OF SPECIAL MEETING
OF THE LA QUINTA HOUSING AUTHORITY
TO THE MEMBERS OF THE HOUSING AUTHORITY OF THE CITY
OF LA QUINTA AND TO THE CITY CLERK/AUTHORITY SECRETARY:
NOTICE IS HEREBY GIVEN that a special meeting of the Housing
Authority of the City of La Quinta is hereby called to be held on May 21,
2019, commencing at 4:00 p.m., at La Quinta City Hall, 78495 Calle
Tampico, La Quinta, California for the following purpose:
CONSENT CALENDAR
1.APPROVE MINUTES OF APRIL 16, 2019
BUSINESS SESSION
1.ADOPT RESOLUTION TO APPROVE AN ACCOUNT RECEIVABLE
WRITE-OFF AND UNCLAIMED PROPERTY POLICY
[RESOLUTION NO. HA 2019-001]
STUDY SESSION
1.DISCUSS FISCAL YEAR 2019/20 PRELIMINARY PROPOSED
BUDGET
Dated: May 17, 2019 John Peña
JOHN PEÑA, Chairperson
DECLARATION OF POSTING
I, Monika Radeva, Housing Authority Secretary, do hereby declare that the
foregoing notice for the Special La Quinta Housing Authority meeting of May
21, 2019, was posted on the outside entry to the Council Chamber at 78495
Calle Tampico, and on the bulletin boards at 51321 Avenida Bermudas and
78630 Highway 111 on May 17, 2019
DATED: May 17, 2019
MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority
HOUSING AUTHORITY AGENDA 1 MAY 21, 2019
SPECIAL MEETING
HOUSING AUTHORITY
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico La Quinta
SPECIAL MEETING
TUESDAY, MAY 21, 2019 AT 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Authority Members: Evans, Fitzpatrick, Radi, Sanchez, Chairperson Peña
VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY]
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Authority on any matter
not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. The Housing Authority values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION – NONE
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS -
NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE MINUTES OF APRIL 16, 2019 3
BUSINESS SESSION
PAGE
1. ADOPT RESOLUTION TO APPROVE AN ACCOUNTS RECEIVABLE WRITE-
OFF AND UNCLAIMED PROPERTY POLICY [RESOLUTION NO. HA 2019-001]
5
Housing Authority agendas and staff
reports are available on the City’s
web site: www.laquintaca.gov
HOUSING AUTHORITY AGENDA 2 MAY 21, 2019
SPECIAL MEETING
STUDY SESSION
PAGE
1. DISCUSS FISCAL YEAR 2019/20 PRELIMINARY PROPOSED BUDGET
15
PUBLIC HEARINGS – NONE
DEPARTMENTAL REPORTS – NONE
CHAIR AND BOARD MEMBERS' ITEMS
REPORTS AND INFORMATIONAL ITEMS – NONE
ADJOURNMENT
***************************************
The next regular quarterly meeting of the Housing Authority will be held on July
16, 2019 at 4:00 p.m. in the City Council Chambers, 78495 Calle Tampico,
La Quinta, CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do
hereby declare that the foregoing agenda for the La Quinta Housing Authority
was posted near the entrance to the Council Chambers at 78495 Calle Tampico
and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111,
on May 17, 2019.
DATED: May 17, 2019
MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing
impaired, please call the City Clerk’s Office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
If special electronic equipment is needed to make presentations to the Housing Authority, arrangement should be
made in advance by contacting the City Clerk's Office at (760) 777-7092. A one (1) week notice is required.
If background material is to be presented to the Housing Authority during a meeting, please be advised that eight (8)
copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this
take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the Housing Authority regarding any item on this agenda will be
made available for public inspection at the City Clerk counter at City Hall located at 78495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
HOUSING AUTHORITY MINUTES Page 1 of 2 APRIL 16, 2019
QUARTERLY MEETING
HOUSING AUTHORITY
QUARTERLY MEETING
MINUTES
TUESDAY, APRIL 16, 2019
CALL TO ORDER
A regular quarterly meeting of the La Quinta Housing Authority was called to
order at 6:09 p.m. by Chairperson Sanchez.
PRESENT: Authority Members: Evans, Fitzpatrick, Radi, Sanchez,
Chairperson Peña
ABSENT: None
VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary.
CONFIRMATION OF AGENDA – Confirmed
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
– None
CONSENT CALENDAR
1. APPROVE SPECIAL MEETING MINUTES OF MARCH 5, 2019
2. APPROVE THREE MEMORANDUMS OF UNDERSTANDING
BETWEEN THE LA QUINTA HOUSING AUTHORITY AND (1)
COACHELLA VALLEY RESCUE MISSION, (2) MARTHA’S VILLAGE
AND KITCHEN, AND (3) COACHELLA VALLEY ASSOCIATION OF
GOVERNMENTS FOR HOMELESS PREVENTION SERVICES
3. RECEIVE AND FILE HOUSING SUCCESSOR ANNUAL REPORT FOR
FISCAL YEAR 2017/18 REGARDING THE LOW- AND MODERATE-
INCOME HOUSING ASSET FUND PURSUANT TO CALIFORNIA
HEALTH AND SAFETY CODE SECTION 34176.1 (F) FOR THE LA
QUINTA HOUSING AUTHORITY
4. RECEIVE AND FILE THE LA QUINTA HOUSING AUTHORITY
ANNUAL REPORT FOR FISCAL YEAR 2017/18 PURSUANT TO
CALIFORNIA HEALTH AND SAFETY CODE SECTION 34328
CONSENT CALENDAR ITEM NO. 1
3
HOUSING AUTHORITY MINUTES Page 2 of 2 APRIL 16, 2019
QUARTERLY MEETING
MOTION – A motion was made and seconded by Authority Members
Radi/Fitzpatrick to approve the Consent Calendar as recommended. Motion
passed unanimously.
BUSINESS SESSION – None
STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – None
CHAIR AND BOARD MEMBERS' ITEMS
Authority Member Evans reported on her attendance at the Veterans Expo
held on Saturday, April 6, 2019, at the Riverside County Fair Grounds in Indio;
spoke about the collaborative efforts between the Habitat for Humanity and
the City of Indio to provide affordable housing; requested La Quinta explore
alternatives to partner with Habitat for Humanity as well, and the Authority’s
ability to utilize available housing funds for senior and affordable housing
units.
Authority Member Sanchez suggested looking into providing veterans housing.
The Authority reached a consensus and directed Staff to schedule a Study
Session item to discuss available options on these topics. City Manager
Spevacek said the item will be scheduled for a special meeting on May 21,
2019.
REPORTS AND INFORMATION ITEMS – None
ADJOURNMENT
There being no further business, it was moved and seconded by Authority
Members Fitzpatrick/Evans to adjourn at 6:13 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority
4
City of La Quinta
HOUSING AUTHORITY MEETING: May 21, 2019
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE AN ACCOUNTS
RECEIVABLE WRITE-OFF AND UNCLAIMED PROPERTY POLICY
RECOMMENDATION
Adopt a resolution to approve an Accounts Receivable Write-Off and Unclaimed
Property Policy.
EXECUTIVE SUMMARY
•The Accounts Receivable Write-Off and Unclaimed Property Policy (Policy)
provides guidelines for the collection of receivables, escheatment of
unclaimed property, and write-off of uncollectable accounts.
•The Policy is new and governs all current and future receivables of the
City or its related entities, including the Housing Authority (Authority).
•Staff, Authority Attorney, the Financial Advisory Commission (FAC), and
an independent auditing firm have reviewed the proposed Policy. The
Policy conforms to current laws and governmental accounting best
practices.
•The Housing Commission and FAC reviewed and approved the Policy.
FISCAL IMPACT
None. Approving this policy would facilitate internal processes and reduce
administrative processing time.
BACKGROUND/ANALYSIS
On April 10, 2019 the FAC reviewed and approved the proposed Policy.
Subsequently, the Policy was approved by the Housing Commission on May 1,
2019.
Currently, the Authority does not have a policy governing accounts receivable
write-offs. This Policy would make sure all reasonable due diligence has been
used to collect accounts receivables, improve the measurement of the
Authority’s accounts receivables and ensure the most efficient use of Authority
revenue collection resources.
BUSINESS SESSION ITEM NO. 1
5
The Policy establishes guidelines for the escheatment of unclaimed money,
including unclaimed checks, from the Authority, consistent with the provisions
of Government Code Sections 50050 through 50057. This Policy also ensures
year-end financial statements reflect actual collectible balances.
To ensure compliance with current laws and regulatory requirements, the Policy
was reviewed by staff, Authority Attorney, and an independent governmental
accounting auditing firm.
ALTERNATIVES
The Authority may approve as presented, incorporate changes, or request
further review.
Prepared by: Karla Campos, Agency Finance Director
Approved by: Frank J. Spevacek, Agency Executive Director
6
RESOLUTION NO. HA 2019 -
A RESOLUTION OF THE LA QUINTA HOUSING
AUTHORITY ADOPTING AN ACCOUNTS
RECEIVABLE WRITE-OFF AND UNCLAIMED
POPERTY POLICY
WHEREAS, the Housing Authority desires to adopt a Policy establishing
guidelines for the escheatment of unclaimed money, including unclaimed
checks, from the City, consistent with the provisions of Government Code
Sections 50050 through 50057; and
WHEREAS, guidelines are established to pursue the collection of all
receivables, establish an escheatment process for unclaimed property, and
write-off accounts determined to be uncollectible; and
WHEREAS, financial policies provide transparency and consistency; and
WHEREAS, accounts receivables write-off and unclaimed property
policies enable the Finance Department and the Executive Director to maintain
a system of financial controls for the efficient collection and financial reporting
of public funds; and
WHEREAS, the ability to collect, escheat unclaimed property, or write-
off uncollectible receivables is an act that is taken solely for the common
benefit of the Agency and its citizenry.
NOW, THEREFORE, BE IT RESOLVED by the La Quinta Housing
Authority, as follows:
SECTION 1. The Accounts Receivable Write-Off and Unclaimed Property Policy
attached hereto as Exhibit A and incorporated herein by reference shall govern
the collection and write-off of the City’s receivables in a manner that is for the
common benefit, whether it be through collection, transfer, or write-off.
SECTION 2. This Policy, as applicable, shall constitute the procedures and
rules governing the collection of all the Agency’s revenue pursuant to Chapter
3.10 of the La Quinta Municipal Code.
SECTION 3. Severability. If any provision of this Resolution or the application
thereof to any person or circumstance is held invalid, such invalidity shall not
affect other provisions or applications of this Resolution which can be given
effect without the invalid provision or application, and to this end the
7
Resolution No. HA 2019-
Write Off and Unclaimed Property Policy
Adopted: __, 2019
Page 2 of 8 –
provisions of this Resolution are severable. The Housing Authority hereby
declares that it would have adopted this Resolution irrespective of the
invalidity of any particular portion thereof.
SECTION 4. This Resolution shall become effective immediately upon its
adoption.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta Housing Authority held on this ____ day of May 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
JOHN PENA, Chairperson
La Quinta Housing Authority, California
ATTEST:
________________________
MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority, California
(AUTHORITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, Authority Attorney
La Quinta Housing Authority, California
8
Resolution No. HA 2019-
Write Off and Unclaimed Property Policy
Adopted: __, 2019
Page 3 of 8 –
EXHIBIT A
Accounts Receivables Write-Off and Unclaimed Property
Policy
I. Purpose.
It is the City of La Quinta’s (City’s) policy to prevent the creation of
accounts receivables by requiring payment at the time of or before
services are rendered. In some cases, however, an accounts
receivable account may be established and may become delinquent.
It is the City’s policy to actively pursue collection of all receivables,
regularly review the status of past-due accounts, and write-off
accounts determined to be uncollectable.
This policy is to ensure all reasonable due diligence has been used to
collect accounts receivable, improve measurement of the City’s
accounts receivables, and ensure the most efficient use of City
revenue collection resources.
The policy establishes guidelines for the escheatment of unclaimed
money, including unclaimed checks, from the City, consistent with
the provisions of Government Code Sections 50050 through 50057.
This policy also ensures year-end financial statements reflect actual
collectible accounts.
II. Scope.
This policy applies to all City departments and Funds. Types of
receivables covered by this policy include, but are not limited to,
business licenses, permits, transient occupancy tax, fees for services,
mitigation fees, reimbursements, recovery of damage to City
property, fines, fees, penalties, false alarms, and legal judgements.
Unclaimed property includes, but is not limited to, uncashed checks
and overpayments.
III. Accounts Receivables and Write-Off Procedures.
A. Accounts Receivable Processing
Terms of payment for all debts to the City shall be net 30 from the
invoice date, unless otherwise provided in a contract. Because normal
9
Resolution No. HA 2019-
Write Off and Unclaimed Property Policy
Adopted: __, 2019
Page 4 of 8
City business is conducted Monday through Friday, due dates that
occur on a Saturday or Sunday shall be advanced to the following
Monday. Due dates that occur on a City observed holiday shall be
advanced to the next business day.
B. Written Disputes of Debts
If a customer submits a written dispute of the debt, the originating
department will have thirty (30) days to evaluate the validity of the
dispute and reach a decision. The collection process will be put on
hold until completion of the appeal process. A response letter shall
be sent to the customer notifying them of the decision. If an appeal
is upheld, a new invoice summarizing the amount due will be issued.
C. Late Fees and Interest Charges
Late fees and interest charges may begin accruing on all eligible
accounts receivables not paid within 10 days after the invoice due
date. In accordance with Government Code section 16583.1, the City
may impose a reasonable fee, not to exceed the actual costs, to
recover the collection costs on a past due account. For purposes of
this paragraph, eligible accounts are defined as those adopted by
resolution with a City fee study.
The City shall routinely notify customers when payment is due. To
facilitate recovery of the principal balance the elimination of
penalties, interest, and/or any other fee(s) that has been applied to
an accounts receivable item due to delinquency may be written-off
in accordance with the approval authorities in Section G of this policy.
D. Payment Plans
Payment plans may be granted by City staff with the approval of a
direct Manager or Supervisor and the Finance Director or their
designee. Payment arrangements may be approved under the
following conditions:
All debt due must be paid within 24 months.
A promissory note with a payment schedule must be signed
with an agreement including a provision that calls for full
payment if the note is defaulted upon.
10
Resolution No. HA 2019-
Write Off and Unclaimed Property Policy
Adopted: __, 2019
Page 5 of 8
A write-off from the City’s accounting records does not constitute
forgiveness of the debt or gift of public funds. Subsequent collection
of an account previously written off will be treated as miscellaneous
revenue in the appropriate Fund.
E. Collection Agency
Only delinquent accounts over 365 days past due and $100.00 or
more may be considered for collections. Accounts transferred to a
collection account would be considered written off. If a payment is
received from the collection agency it will be deposited as
miscellaneous revenue in the appropriate Fund.
F. Designation of an Account as Uncollectible
An account will be considered uncollectible if it meets one or more
of the following criteria:
The City’s collection procedures have been followed and the
account remains unpaid for greater than 365 days after the
due date shown on the original invoice;
The debtor cannot be located, nor any of the debtor’s assets
in the event the assets could be seized, claimed or otherwise
used to satisfy debt obligations;
The debtor has no reasonably available assets that may be
used for payment of the debt, and there is no reasonable
expectation they will have any in the reasonably foreseeable
future;
The debt is disputed, and the City has insufficient
documentation to pursue collection efforts;
The debtor has died and there is no known estate or
guarantor;
The debtor is a company which is no longer in business;
The debt is discharged through legal action (bankruptcy or
court judgement).
G. Approval Authority for Write-Offs
The Finance Department will periodically (but not less than bi-
annually) review all accounts receivables. Write-off requests shall
include all necessary due diligence documentation. Once Finance
staff has prepared the write-off request(s), the qualified accounts
will be presented to the Senior Accountant or their designee for
11
Resolution No. HA 2019-
Write Off and Unclaimed Property Policy
Adopted: __, 2019
Page 6 of 8
review and subsequently obtain the corresponding approval(s)
based on the following authority levels:
IV.Under and Overpayments.
All under and overpayments shall be reported to the City Council prior
to becoming the official custody of the City.
A.Underpayments
Underpayments of less than $5.00 may be waived at the discretion
of the City upon approval of the Finance Director; unless the
under collected fee constitutes a third-party liability or pass
through payment, which must be collected and remitted in full.
B. Overpayments
In accordance with Government Code Section 50053, individual items
of less than $15.00, or any amount if the depositor’s name is
unknown, that remain unclaimed in the official custody of the City for
the period of one year or upon an order of the court may be
transferred to the General Fund by the City Council without the
necessity of publication in a newspaper. A formal request for refund
may be made within one year by the payee.
V.Escheatment of Unclaimed Money Procedures.
Write-Off Approver(s) Approval Limit (cumulative
per fiscal year
Finance Director Up to $15,000
City Manager Up to $50,000
City Council Over $50,000
12
Resolution No. HA 2019-
Write Off and Unclaimed Property Policy
Adopted: __, 2019
Page 7 of 8
Escheatment is the process of identifying customer deposits or
unclaimed checks that are considered abandoned.
A. Public Notice
Money that is not the property of the City that remains unclaimed
for a period of more than three (3) years shall become the
property of the City forty-five (45) days after publication once a
week for two successive weeks in a newspaper of general
circulation published in the local agency and the City website.
When any such money becomes the property of the City and is in
a special fund, the City Council may transfer it to the General
Fund.
Public notice shall include the following information:
The individual or business name as shown on the issued check;
The amount of the issued check;
The fund in which it is held;
A statement announcing that the money shall become the
property of the City on the date that is forty-five (45) days nor
more than sixty (60) days after the first publication of the
notice.
B. Filing a Claim
A party of interest may file a claim at any time until the date on which
the money becomes the property of the City. The City shall obtain
proper identification and assurance that the claimant is owed the
money prior to re-issuing such payment.
Proof of ownership may include but is not limited to:
The claimant’s name, address, telephone number, and Social
Security Number or Federal Employer Identification Number;
Proof of identity such as a copy of a driver’s license, social
security card, or birth certificate;
Amount of the claim(s);
The grounds on which the claim is founded.
If a claim is rejected, the party who submitted the claim may file a
verified complaint seeking to recover all, or a designated part, of the
money in a court of competent jurisdiction within the county in which
the notice was published. A copy of the complaint and the summons
shall be served within thirty (30) days of receiving notice that the
claim was rejected. The City shall withhold the release of the portion
13
Resolution No. HA 2019-
Write Off and Unclaimed Property Policy
Adopted: __, 2019
Page 8 of 8
of unclaimed property for which a court action has been filed until a
decision is rendered by the court.
VI.POLICY REVIEW.
The Finance Director shall review this Policy at a minimum of every
five (5) years and recommend any changes to the City Manager and
City Council.
14
City of La Quinta
HOUSING AUTHORITY MEETING: May 21, 2019
STAFF REPORT
AGENDA TITLE: FISCAL YEAR 2019/20 PRELIMINARY PROPOSED BUDGET
RECOMMENDATION
As this is a study session item, no action is recommended.
EXECUTIVE SUMMARY
•This first budget study session focuses on an overview of the proposed
Housing Authority Funds.
•Revenues are flat and overall expenditures have decreased as a result of
Washington Street Apartments rehabilitation and expansion project,
which does not require funding in 2019/20.
•Final budget adoption is scheduled for June 18, 2019.
FISCAL IMPACT
The preliminary Housing Authority budget projects revenues of $741,000 and
expenditures of $879,300. Unappropriated loan repayment revenues of
$635,000 will remain in housing reserves.
BACKGROUND/ANALYSIS
The goal of the May 21 study session is to provide an overview and then allow
time to meet with Authority Members and other interested parties to address
details that may not be easily conveyed in a study session format. Each section
contains notes to explain changes from 18/19 to 19/20. The budget format has
been updated to a landscape view with the additional of year-to-date revenues
and expenses and percentage change from the current 2018/19 to 2019/20
budget.
Attachment 1 provides a narrative of Housing Authority revenue and expenses
including the Redevelopment Agency loan repayment to the Authority. Line
item details for these revenues and expenses are located in Exhibit A of the
Attachment.
STUDY SESSION ITEM NO. 1
15
ALTERNATIVES
The Authority may wish to request further information regarding specific items
and then provide direction regarding the next steps in the overall budget
process, which could include a second study session prior to budget adoption.
Prepared by: Karla Romero, Agency Finance Director
Approved by: Frank J. Spevacek, Agency Executive Director
Attachment: 1. Fiscal Year 2019/20 Proposed Budget Overview
16
Housing Authority
2019/20 STUDY SESSION OVERVIEW
The first budget study session is designed to provide an overview of the Housing Authority
Funds. Line item details for these revenues and expenses are located in Exhibit A of the
Attachment. A preliminary verbal update of the proposed budget was provided to the Housing
Commission on May 1 and details will be presented on June 12. A second budget study session
may be presented to the Authority Board on June 4 prior to budget adoption on June 18.
The budget provides resources for the evaluation of future affordable housing projects and
programs, ongoing operational needs and property maintenance, as well as legal and auditing
services as required by the Authority.
REVENUES
When all funds are combined, there is no anticipated change in revenues from 2018/19 to
2019/20, however, the sources of those revenues are changing. Due to higher fund balances,
interest earnings are increasing in all funds while second trust deed repayments have been
lowered due to unpredictable home sales. Repayments are typically recognized with a quarterly
budget adjustment when they are received.
EXPENSES
Any used budgeted expenses in 2018/19 for Washington
Street Apartments rehabilitation and expansion project will
be carried to 2019/20. There are no new appropriations
presented for this ongoing project.
The operating Housing Authority Fund (241) has an
anticipated increase of $6,800 which is largely attributed
to an increase in professional services for the management
of affordable housing programs.
The RDA Low-Mod Housing Fund recognizes the annual
loan repayment from the Last and Final Recognized Obligation Payment Schedule (ROPS) for
the Successor Agency (former Redevelopment Agency). For 2019/20 the total loan repayment
is $3,175,327, which is allocated 80% to the General Fund ($2,540,262) and 20% ($635,065)
to the Housing Authority Fund. These revenues will be recognized in reserves in each fund and
are not allocated to current expenses. The final loan repayment is scheduled for fiscal year
2029/30. Funding being budgeted for homeless programs.
The Authority has two bond funds, on of which is being exhausted with the Washington Street
Apartments Project (2004 Bond). The 2011 Bond is anticipated to have a balance of $16.3
million at June 30, 2019 and a $20,000 budget for 2019/20 provides for the ability to evaluate
future affordable housing projects and programs.
17
18
2017/18Actual Revenues2018/19Original Budget2018/19Current Budget2018/19YTD Activity*2019/20Proposed Budget2019/20 vs. Current 18/19% Change in Budget241 - HOUSING AUTHORITY(426)000 000 %241-0000-41900 Allocated Interest305,277000000 %241-0000-42706 Loan Repayments93,800000000 %241-0000-45000 Sale of Other Assets78,18235,00075,000225,118110,00035,00047 %241-9101-41900 Allocated Interest79500619000 %241-9101-41915 Non-Allocated Intere1,001000000 %241-9101-42301 Miscellaneous Reven00058,814000 %241-9101-43500 Home Sale Proceeds122,7710188,000187,89250,000(138,000)-73 %241-9101-43504 2nd Trust Deed Rep5,281000000 %241-9102-41916 Non-Allocated Intere137,308000000 %241-9102-42112 Rent Revenue/Tena(1,501)000 000 %241-9102-42113 Rent Variance - WSA3,308000000 %241-9102-42302 Miscellaneous Reven304,474000000 %241-9102-43520 Federal Government293,991280,000280,000216,783288,0008,0003 %241-9103-43502 Rent Revenue/LQRPFund Totals:1,344,262315,000543,000689,226448,000(95,000)-17 %243 - RDA Low-Mod Housing Fund17,8768,00018,00033,33222,0004,00022 %243-0000-41900 Allocated InterestFund Totals:17,8768,00018,00033,33222,0004,00022 %248 - SA 2004 LO/MOD BOND FUND (R(8,367)010,00013,3940(10,000)-100 %248-0000-41900 Allocated Interest00001,0001,0000 %248-0000-41915 Non-Allocated IntereFund Totals:(8,367)010,00013,3941,000(9,000)-90 %249 - SA 2011 LOW/MOD BOND FUND 52,38530,00000000 %249-0000-41900 Allocated Interest181,6490170,000355,003270,000100,00059 %249-0000-41915 Non-Allocated IntereFund Totals:234,03430,000170,000355,003270,000100,00059 %NON-GENERAL FUND REVENUE1,587,806353,000741,0001,090,955741,00000 %(426)000 00305,2770000093,8000000078,18235,00075,000225,118110,00035,00079500619001,0010000000058,81400122,7710188,000187,89250,000(138,000)5,28100000137,30800000(1,501)000 003,30800000304,47400000293,991280,000280,000216,783288,0008,0001,344,262315,000543,000689,226448,000(95,000)17,8768,00018,00033,33222,0004,00017,8768,00018,00033,33222,0004,000(8,367)010,00013,3940(10,000)00001,0001,000(8,367)010,00013,3941,000(9,000)52,38530,0000000181,6490170,000355,003270,000100,000234,03430,000170,000355,003270,000100,0001,587,806353,000741,0001,090,955741,0000CITY OF LA QUINTAHOUSING AUTHORITY REVENUE DETAILS2019/20 PROPOSED BUDGET* Year-to-Date totals are as of 5/10/19.241 Fund Second Trust Deed Payments vary from year-to-year. Additional repayment of silent second trust deeds are recognized upon receipt. 19
2017/18Actual Expenses2018/19Original Budget2018/19Current Budget2018/19YTD Activity*2019/20Proposed Budget19/20 vs. Current 18/19% Change in Budget241 - HOUSING AUTHORITY9101 - Housing Authority - AdminSalaries and Benefits18,755145,300142,60078,526142,000(600)0 %241-9101-50101 Permanent Full Time1,5503,0003,0004503,00000 %241-9101-50110 Commissions & Boards4300300162200(100)-33 %241-9101-50150 Other Compensation6,0329,2009,9006,90710,6007007 %241-9101-50200 PERS-City Portion010010000(100)-100 %241-9101-50210 PERS-Survivor Benefits5001,223000 %241-9101-50215 Other Fringe Benefits1,86831,10031,50011,80331,8003001 %241-9101-50221 Medical Insurance3200176000 %241-9101-50222 Vision Insurance6500695000 %241-9101-50223 Dental Insurance180036000 %241-9101-50224 Life Insurance1503,2003,200314900(2,300)-72 %241-9101-50225 Long Term Disability3,0002,6002,6001,9503,40080031 %241-9101-50230 Workers Comp Insurance2662,1002,2001,1692,100(100)-5 %241-9101-50240 Social Security-Medicare1020054000 %241-9101-50241 Social Security-FICA50 - Salaries and Benefits Totals:31,845196,900195,400 103,466194,000(1,400)-1 %Contract Services63,76865,00070,00049,31781,00011,00016 %241-9101-60103 Professional Services6,0505,0005,0005,0005,00000 %241-9101-60106 Auditors7,1665,00000000 %241-9101-60125 Temporary Agency Servic32,61825,00025,00011,57525,00000 %241-9101-60153 Attorney60 - Contract Services Totals:109,603100,000100,00065,892111,00011,00011 %Maintenance & Operations1,0182,0002,0001,6113,0001,00050 %241-9101-60320 Travel & Training00094 000 %241-9101-60400 Office Supplies2,2172,0002,0009561,500(500)-25 %241-9101-60420 Operating Supplies62 - Maintenance & Operations Totals:3,2354,0004,0002,6614,50050013 %Insurance010,00010,0007,5006,000(4,000)-40 %241-9101-91843 Property & Crime Insuran63 - Insurance Totals:010,00010,0007,5006,000(4,000)-40 %Internal Service Charges20,00020,00020,00015,00014,000(6,000)-30 %241-9101-91844 Earthquake Insurance8,40018,10018,10013,57524,8006,70037 %241-9101-98110 Information Tech Charges69 - Internal Service Charges Totals:28,40038,10038,10028,57538,8007002 %9101 - Housing Authority - Admin Totals:173,083349,000347,500 208,094354,3006,8002 %9102 - Housing Authority - Wash St AptsContract Services1,193,428000000 %241-9102-60160 Financial Expenses60 - Contract Services Totals:1,193,428000000 %18,755145,300142,60078,526142,000(600)1,5503,0003,0004503,00004300300162200(100)6,0329,2009,9006,90710,600700010010000(100)5001,223001,86831,10031,50011,80331,800300320017600650069500180036001503,2003,200314900(2,300)3,0002,6002,6001,9503,4008002662,1002,2001,1692,100(100)10200540031,845196,900195,400 103,466194,000(1,400)63,76865,00070,00049,31781,00011,0006,0505,0005,0005,0005,00007,1665,000000032,61825,00025,00011,57525,0000109,603100,000100,00065,892111,00011,0001,0182,0002,0001,6113,0001,00000094 002,2172,0002,0009561,500(500)3,2354,0004,0002,6614,500500010,00010,0007,5006,000(4,000)010,00010,0007,5006,000(4,000)20,00020,00020,00015,00014,000(6,000)8,40018,10018,10013,57524,8006,70028,40038,10038,10028,57538,800700173,083349,000347,500 208,094354,3006,8001,193,428000001,193,42800000CITY OF LA QUINTAHOUSING AUTHORITY EXPENSES2019/20 PROPOSED BUDGET* Year-to-Date totals are as of 5/10/19. 20
2017/18Actual Expenses2018/19Original Budget2018/19Current Budget2018/19YTD Activity*2019/20Proposed Budget19/20 vs. Current 18/19% Change in BudgetMaintenance & Operations206,828000000 %241-9102-60157 Rental Expenses62 - Maintenance & Operations Totals:206,828000000 %Debt Service79,256000000 %241-9102-61609 Interest Expense - Provid10,192000000 %241-9102-61610 Interest Expense - USDA36,600000000 %241-9102-61680 Principal Payment - Provid15,388000000 %241-9102-61681 Principal Payment - USDA67 - Debt Service Totals:141,436000000 %Housing Authority - Wash St Apts Totals:1,541,692000000 %9103 - Housing Authority - LQRPMaintenance & Operations153,309255,000255,000174,707255,00000 %241-9103-60157 Rental Expenses62 - Maintenance & Operations Totals:153,309255,000255,000 174,707255,00000 %9103 - Housing Authority - LQRP Totals:153,309255,000255,000 174,707255,00000 %241 - HOUSING AUTHORITY Totals:1,868,084604,000602,500 382,801609,3006,8001 %206,82800000206,8280000079,2560000010,1920000036,6000000015,38800000141,436000001,541,69200000153,309255,000255,000174,707255,0000153,309255,000255,000 174,707255,0000153,309255,000255,000 174,707255,00001,868,084604,000602,500 382,801609,3006,800CITY OF LA QUINTAHOUSING AUTHORITY EXPENSES2019/20 PROPOSED BUDGET* Year-to-Date totals are as of 5/10/19.241-9102-XXXX Washington Street Apartment expenses were removed in 2018/19 with the transfer of ownership to the Coachella Valley Housing Coalition. 21
2017/18Actual Expenses2018/19Original Budget2018/19Current Budget2018/19YTD Activity*2019/20Proposed Budget19/20 vs. Current 18/19% Change in Budget243 - RDA Low-Mod Housing Fund0000 - UndesignatedOther Expenses259,000250,000267,667166,666250,000(17,667)-7 %243-0000-60532 Homelessness Assistance64 - Other Expenses Totals:259,000250,000267,667 166,666250,000(17,667)-7 %0000 - Undesignated Totals:259,000250,000267,667 166,666250,000(17,667)-7 %243 - RDA Low-Mod Housing Fund Totals:259,000250,000267,667 166,666250,000(17,667)-7 %259,000250,000267,667166,666250,000(17,667)259,000250,000267,667 166,666250,000(17,667)259,000250,000267,667 166,666250,000(17,667)259,000250,000267,667 166,666250,000(17,667)CITY OF LA QUINTAHOUSING AUTHORITY EXPENSES2019/20 PROPOSED BUDGET* Year-to-Date totals are as of 5/10/19. 22
2017/18Actual Expenses2018/19Original Budget2018/19Current Budget2018/19YTD Activity*2019/20Proposed Budget19/20 vs. Current 18/19% Change in Budget248 - SA 2004 LO/MOD BOND FUND (Refin9102 - Housing Authority - Wash St AptsContract Services00145,00000(145,000)-100 %248-9102-60103 Professional Services228,87001,200,000882,5610 (1,200,000)-100 %248-9102-60159 Relocation Benefits106,2900106,94780,7350(106,947)-100 %248-9102-60185 Design/Construction12,823000000 %248-9102-60198 Planning & Development60 - Contract Services Totals:347,98201,451,947 963,2960 (1,451,947)-100 %Housing Authority - Wash St Apts Totals:347,98201,451,947 963,2960 (1,451,947)-100 % BOND FUND (Refinanced in 2014) Totals:347,98201,451,947 963,2960 (1,451,947)-100 %00145,00000(145,000)228,87001,200,000882,5610 (1,200,000)106,2900106,94780,7350(106,947)12,82300000347,98201,451,947 963,2960 (1,451,947)347,98201,451,947 963,2960 (1,451,947)347,98201,451,947 963,2960 (1,451,947)CITY OF LA QUINTAHOUSING AUTHORITY EXPENSES2019/20 PROPOSED BUDGET* Year-to-Date totals are as of 5/10/19.248 Fund was fully used for the Washington Street Apartment rehabilitation and expansion project. 23
2017/18Actual Expenses2018/19Original Budget2018/19Current Budget2018/19YTD Activity*2019/20Proposed Budget19/20 vs. Current 18/19% Change in Budget249 - SA 2011 LOW/MOD BOND FUND (Re0000 - UndesignatedContract Services2,023,97507,376,000 7,376,0240 (7,376,000)-100 %249-0000-60188 Construction60 - Contract Services Totals:2,023,97507,376,000 7,376,0240 (7,376,000)-100 %Capital Expenses0040,000020,000(20,000)-50 %249-0000-80050 Affordable Housing Projec68 - Capital Expenses Totals:0040,000020,000(20,000)-50 %0000 - Undesignated Totals:2,023,97507,416,000 7,376,02420,000 (7,396,000)-100 %BOND FUND (Refinanced in 2016) Totals:2,023,97507,416,000 7,376,02420,000 (7,396,000)-100 %2,023,97507,376,000 7,376,0240 (7,376,000)2,023,97507,376,000 7,376,0240 (7,376,000)0040,000020,000(20,000)0040,000020,000(20,000)2,023,97507,416,000 7,376,02420,000 (7,396,000)2,023,97507,416,000 7,376,02420,000 (7,396,000)CITY OF LA QUINTAHOUSING AUTHORITY EXPENSES2019/20 PROPOSED BUDGET* Year-to-Date totals are as of 5/10/19.249 Fund is partially being used for the Washington Street Apartment rehabilitation and expansion project. Remaining funds are available for future housing projects. 24
POWER
POINTS
HOUSING
AUTHORITY
MEETING
MAY 21, 2019
HOUSING AUTHORITY MTG ‐ MAY 21, 2019
1
Housing Authority Meeting
May 21, 2019
B1 – Accounts Receivable Write-Off and
Unclaimed Property Policy
Accounts Receivables and Refunds
‐Receivables
• Cashier/Technician
• Cash Reconciliation
• Deposit Verification
• Bank Reconciliation
‐Refunds
• Cashier/Technician
• Supervisor Approval
•Accounts Payable
• Supervisor Approval
• Bank Reconciliation
•Escheatment
HOUSING AUTHORITY MTG ‐ MAY 21, 2019
2
Write-Offs & Under/Over Payments
‐Write‐Offs
• Not available now
•Overstate A/R
balances
• Some debts are
uncollectable
• Limits based on
Purchasing Policy
‐Under/Over
Payments
• Not available now
• Under $5, write‐
off
• Over up to $15,
keep unless refund
is requested
Discussion and Questions
Thank You
HOUSING AUTHORITY MTG ‐ MAY 21, 2019
3
Housing Authority Meeting
May 21, 2019
S1 – 2019/20 Preliminary Budget
HOUSING AUTHORITY MTG ‐ MAY 21, 2019
4
What’s Changed for 2019/20?
Housing
Authority
• Removed
Washington Street
Apartments
• Updated salary
allocations
Low‐Mod Fund
•RDA Loan
repayments
$635,065
• Homelessness
funding continued
2011 Bond
Funds
• Evaluation of future
projects
• Unspent funds will
be carried over in
October to 2019/20
Fund Balances Summary
Unspent balance is carried
over to 19/20
HOUSING AUTHORITY MTG ‐ MAY 21, 2019
5
Questions
&
Discussion