2019-20 Merchants Building Maintenance LLC Amendment 1 - Janitorial Servicesta "fro
— GE\1 if rhr DESF.Rf —
MEMORANDUM
TO: Frank J. Spevacek, City Manager
FROM: Steve Howlett, Facilities Director_
�Z
DATE: May 20, 2019
RE: Merchants Building Maintenance, LLC., Citywide Janitorial
Services, Project No 2018-19.
Attached for your signature is Amendment No 1 to contract services agreement
with Merchants Building Maintenance, LLC. For citywide janitorial services,
Project No. 2018-19.
Please sign the attached agreement(s) and return to the City Clerk for processing
and distribution.
Requesting department shall check and attach the items below as appropriate:
X Contract payments will be charged to account number: 101-3008-60115; 202-3004-60115
202-3006-60115
X Amount of Agreement, Amendment, Change Order, etc.: $175,716 (Total not to exceed $335,087)
NA A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
NA A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on May 7.2019
NA City Manager's signature authority provided under Resolution No. 2015-045 for budgeted expenditures
of $50,000 or less. This expenditure is $175,716 and authorized by contract approved by City Council
NA Initial to certify that 3 written informal bids or proposals were received and considered in selection
The _following required documents are attached to the agreement: n
X Insurance certificates as required by the agreement (approved by Risk Manager on e)
NA Performance bonds as required by the agreement (originals)
X City of La Quinta Business License number: P-66W4 amp Q64V4
76617 3 ex0 6/3012019
X A requisition for a Purchase Order has been prepared i✓amo nts over $5,000)
X A copy of this Cover Memo has been emailed to Finance (Sandra)
Revised May 2017
AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT
WITH MERCHANTS BUILDING MAINTENANCE, LLC
This Amendment No. 1 ("Amendment No. 1") to Contract Services
Agreement ("Agreement") is made and entered into as of the 1st day of July,
2019 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a
California municipal corporation and Merchants Building Maintenance, a
Janitorial Service ("Contracting Party").
RECITALS
WHEREAS, on or about July 1, 2018, the City and Contracting Party
entered into an Agreement to provide janitorial services for City facilities, for
a total not to exceed amount of $159,371. The term of the Agreement expires
on June 30, 2019; and
WHEREAS, the City and Contracting Party agree to amend Section 1.1
- Scope of Services to include year-round maintenance of the Fritz Burns Pool
building and bi-weekly window)( cleaning of the Wellness Center for additional
annual compensation of $7,586; and
WHEREAS, the City and Contracting Party mutually agree to extend the
term of the Agreement for one additional year in accordance with Section 3.4
- Term, from July 1, 2019 to June 30, 2020 ("Extended Term") for additional
annual compensation of $168,130, which includes a State mandated
prevailing wage increase of $8,759 ($159,371 + $8,759 = $168,130); and
WHEREAS, Section 2.1 - Contract Sum shall be amended by an
additional $175,716 to include compensation for the additional service listed
above, for a total not to exceed amount of $335,087:
WHEREAS, the City would like to amend "Exhibit E", Insurance
Requirements, and omit Errors and Omissions as a requirement.
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
Page 1 of 6
1. Section 1.1; Scope of Services is amended pursuant to the attached
"Exhibit A," incorporated herewith by this reference.
2. Section 2.1• Contract Sum is amended by an additional $175,716 for a
total not to exceed amount of $335,087 as listed in revised "Exhibit B,"
attached hereto, and incorporated herewith by this reference.
Initial term (July 1, 2018 - June 30, 2019) $159,371
Extended Term (July 1 2019 - June 30 2020 S175 71-6
Total not to exceed amount: $335,087
3. Section 3.41 Term, is extended for one additional year from July 1, 2019
to June 30, 2020 ("Extended Term"), unless earlier terminated in accordance
with Sections 8.8 or 8.9 of the Agreement.
4. "Exhibit E" Insurance Requirements is amended as follows, Errors and
Omissions is deleted as a requirement this Contract Amendment No 1.
In all other respects, the Original Agreement shall remain in effect.
Page 2of6
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA a California municipal corporation
FRANK� . SPECEK, City Manager
City o La Quinta, California
ATTEST:
MONIKA RAD VA, ' y Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
CONSULTANT: _Merchants Building Maintenance LLC
Danitorial Services]
-;L - - �' 1, —On.
By:
Name:
Title: _ Reglonal Vice President
Page 3 of 6
Exhibit A
Scope of Services
Section 1.1 Scope of Services is amended to include the additional services
listed below:
• Fritz Burns Pool - Year-round maintenance of the building
• Wellness Center - Bi-weekly windows cleaning
Page 4of6
Exhibit B
Schedule of Compensation
With the exception of compensation, Additional Services provided for in
Section 2.3 of this Agreement, the maximum total compensation to be paid to
Contracting Party under this Amendment No. 1 in Fiscal Year 2019/2020 is
One Hundred, Seventy-five Thousand, Seven Hundred and Sixteen Dollars
($175,716.00) ("Contract Sum"). The Contract Sum shall be paid to
Contracting Party in conformance with Section 2.2 of the Agreement.
ITEM
LOCATION
TIMES
TOTAL PER
PERYEAR
SQUARE NUMBER OF
�RESTROOMS
NO.
PER
MONTH IN
FEET
WEEK
DOLLARS
City Hall
X12=
.MEN - 5
la
'78495 Cane Tampico
5
WOMEN -5
Mon. -Fri. After 5:30 pan.
'$ 5,607.85
Toilets - 20
$67,294.20
48,400
Urinals - 4
lb
City Hall Patios
1
X12=
After5:30 p.m.
'$ 38.79
.5465.60
1,301
City Hall
X12=
MEN-1
]Emergency Operations Center,.
'WOMEN-1
lc
Stairwells Front and Back &
1
'Toilets - 3
!Hallways (Archive room NOT
$ 158.33
$ 1,900.20
3,100
Urinals - 1
include)
After 5:30 p.m.
!Library Book & Office Areas
X12=
MEN - 1
2a
'78275 Calle Tampico
7
WOMEN -11
Suit - Sat After 7 p.m.
$ 2,413.58
$ 28,963.20
'Toilets - 5
16,000
Urinals -1
2b
]Library Classroom & Community
7
1230.83
X12=
!Room with Kitchen
$ 2.770.20
2,000
Outside Library Restrooms as
!MEN -1
2c
needed after events (Flat Rate/2
N/A
Reimbursed
'by
"WOMEN -1
,veek notice)
S 38.44
Renters
Toilets - 2
]Lock Restrooms after Cleaning
160
X12=
MEN-2
Wellness Center
WOMEN-2
3a
'78450 Avenida La Fonda
7
SHARED -1
Mon -Fri After 10 p.m.
56106
2,.
$ 30,732.00
Toilets - 10
16,240 Urinals - 2
Wellness Center/ Multi -purpose
!MEN - 2
Area
WOMEN - 2
3b
as needed after events
N/A
'S 188.69
Reimbursed
SHARED -1
((Flat Rate/2 week notice)
by Renters
Toilets -10
16.240
(Urinals - 2
3c
Wellness Center Patios
1
X12=
After 10 p.m.
$ 81.08
$ 972.60
2.500
--
ITEM
LOCATION
TIMES
TOTAL PER
PER YEAR
SQUARE
NUMBER OF
N0.
PER
MONTH IN
FEET
RESTROOMS
WEEK
DOLLARS
X12=
(MEN - 1
(Museum
'WOMEN - 1
4a
"77885 Avenida Montezuma
5
$8,376.00
8,800
;SHARED - 1
]Mon. - Fri. After 9:30 p.m.
$ 698.50
Toilets - 6
(Urinals - 1
4b
!Museum Meeting Room/ Special
N/A
:i 90.30
Cleaning as needed after events
(Flat Rate/2 week notice) !Reimbursed L000
I_ - ihy Renters
Page 5 of 6
Public Works Yard {Offices &
X12=
5
Restrooms] 78109 Avenue 52
5
$ 333.34
:Mon -Fri After 5:30 p.m.
$ 3,999.60
1,900
SHARED-2
Sports Complex
X12=
MEN - 3
6
78900 Avenue 50
6
$ 636.68
WOMEN - 3
Mon -Sat After 10 p.m.
Toilets - 6
Lock Restrooms after Cleaning
$ 7,639.80
880
Urinals - 3
Fritz Burns Para: Restrooms
X12=
IMEN -1
7
78060 Frances Hack Lane
7
$ 360.05
'WOMEN - 1
Sun -Sat 12 p.m. & after 10 p.m
Toilets - 2
Lock Restrooms after cleaning
$ 4,320.60
400
Colonel Mitchell Paige Restrooms
X9=$2,487.15
]MEN -1
43495 Palm Royal Drive
$ 276.34
'WOMEN -1
8
Mon -Fri After 10 p.m. (Sept1- June
X3= S951.00
'Toilets - 2
1)
5
$ 317.02
Urinals -1
:Sat after 10 p.m. (Sept1-Nov.30)
6
125
Lock Restrooms After Cleaning
!La Quinta Park Restrooms
X12=
MEN -1
9
'79120 Black -hawk Way
7
:$ 375.95
WOMEN -1
Sun -Sat @ 12p.m. & after 10 pm.
Toilets - 6
Lock Restrooms After Cleaning
$ 4,511.40
380
Urinals - 1
X8
'MEN -1
WOMEN -1
10
La Qruinta Park New Restroor s
6
$ 375.95
'Toilets - 6
'71290 Black -hawk Way
$ 3,007.60
220
Urinals - 2
Sun -Sat @ 12 p.m. and After 10 p.m.
Restroom/After Hours Cleaning
La Quinta Park Snack Bar
X1=
11
'79120 Blackhawk Way
N/A
$ 288.55
Annual Super Cleaning -August
$ 288.55
220
Fritz Burns Pool Restroam & Of im
X12=
MEN - 1
12
78060 Frances Hack lane
6
WOMEN -1
June 1 throughSeptember I
$ 562.30
Toilets - 5
Monday through Saturday
$ 6,747.60
990
Urinals -1
ILa Quinta Park Snack Bar
X1=
13
'79120 Blatkhawk- Way
N/A
.S 288.55
Annual Super Cleaning -August
$ 288.55
220
S15,922.16
$175,715.85
TOTAL PER
TOTAL PER
MONTH
YEAR
Page 6 of 6