2019 CPS Amendment 1 - 5 Additional User Licenses
TO: Frank J. Spevacek, City Manager
FROM: Monika Radeva, Deputy City Clerk
DATE: May 15, 2019
RE: Amendment No. 1 to Contract Services Agreement with Complete
Paperless Solutions (CPS) to acquire 5 new LF full user licenses & annual
maintenance
Attached for your signature is the Contract Services Agreement with CPS for Annual
Laserfiche Avante Software Support Services for an amount of – Year 1 - $36,642.50;
Year 2 - $21,020.00; Year 3 - $21,020.00.
Please sign the attached agreement(s) and return it to the City Clerk for processing
and distribution.
Requesting department shall check and attach the items below as appropriate:
X Contract payments will be charged to account number: 502-0000-60301
X Amount of Agreement, Amendment, Change Order, etc.: $6,000
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
_____ no reportable interests in LQ or ____ reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on May 21, 2019
N/A City Manager’s signature authority provided under Resolution No. 2015-045 for budgeted expenditures
of $50,000 or less
N/A Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
X Insurance certificates as required by the agreement (approved by Risk Manager on __________________)
N/A Performance bonds as required by the agreement (originals)
X City of La Quinta Business License No.: LIC-766204; Expires: 06/30/2019
X Purchase Order number: PO 1718-0171 (REQ 1718/0234)
AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT
WITH COMPLETE PAPERLESS SOLUTIONS
This Amendment No. 1 ("Amendment No. 1") to Contract Services
Agreement (“Agreement”) with Complete Paperless Solutions (CPS) is made
and entered into as of the 25th day of May, 2019 ("Effective Date") by and
between the CITY OF LA QUINTA ("City"), a California municipal corporation
and Complete Paperless Solutions (“Contracting Party”).
RECITALS
WHEREAS, on or about June 21, 2018, the City and Contracting Party
entered into an Agreement to provide Laserfiche Avante Software Support
Services for the City. The term of the Agreement expires on May 31, 2021;
and
WHEREAS, The City wishes to acquire five additional Laserfiche full user
licenses and related annual maintenance; and
WHEREAS, Section 2.1 – Contract Sum of the Agreement is being
amended by an additional $6,000 (one-time purchase cost for five licenses of
$4,500 and two years of additional maintenance fees of $750 per year), for a
total not to exceed amount of as $84,682.50.
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1. Section 1.1 Scope of Services is being amended by adding five
additional Laserfiche full user licenses and related annual maintenance.
2. Section 2.1 Contract Sum is being amended by an addition Six
Thousand dollars ($6,000) for a total not to exceed amount of Eighty
Four thousand, Six Hundred and Eighty Two dollars and fifty cents
($84,682.50) for the acquisition and annual maintenance of five new
Laserfiche full user licenses.
Exhibit B
Schedule of Compensation
With the exception of compensation, Additional Services provided for in
Section 1.7 of this Agreement, the maximum total compensation to be paid to
Contracting Party under this Agreement is as follows:
Year 1 FY 2018/20 - $36,642.50
Year 2 FY 2019/20 - $26,270, which is comprised of:
Laserfiche LSAP Software annual support and maintenance - $21,020
Five full user Laserfiche licenses - $4,500
Additional annual maintenance for new licenses - $750
Year 3 FY 2020/21
Laserfiche LSAP Software annual support and maintenance - $21,020
Additional annual maintenance for new licenses - $750
For a total not to exceed amount of $84,682.50
Tax ID: 27-0926551 | Please Make Checks Payable to: Complete Paperless Solutions | Please Make Checks Payable to: Complete Paperless
Solutions
Complete Paperless Solutions
4025 E. La Palma Ave. Ste. 204
Anaheim, CA 92807
(866)661-2425
cschott@cps247.com
QUOTE
ADDRESS
Monika Radeva
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253 USA
SHIP TO
Monika Radeva
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253 USA
QUOTE #2030
DATE 05/14/2019
DATE DESCRIPTION QTY RATE AMOUNT
05/14/2019 MNF16
Laserfiche Named Full User with Web
Access, Mobile, Snapshot and Email
5 600.00 3,000.00
05/14/2019 MATX16
Laserfiche Advanced Audit Trail with
Watermark
5 100.00 500.00
05/14/2019 MFRM16
Laserfiche Forms: allows form creation and
submission as well as the ability to
participate in routing for all licensed users.
5 50.00 250.00
05/14/2019 MNF16B
Laserfiche LSAP Full Name User
5 120.00 600.00
05/14/2019 MATX16B
Laserfiche LSAP Advanced Audit Trail with
Watermark
5 20.00 100.00
05/14/2019 MFRM16B
Avante Laserfiche Forms Basic LSAP
5 10.00 50.00
TOTAL $4,500.00
Accepted By Accepted Date
1
Monika Radeva
From:Claude Schott <cschott@cps247.com>
Sent:Tuesday, May 14, 2019 1:36 PM
To:Monika Radeva
Cc:Nichole Romane
Subject:RE: La Quinta - 5 New Licenses
Attachments:Quote 2030 - 5 add users.pdf
Follow Up Flag:Follow up
Flag Status:Flagged
Hi Monika,
Please find requested quote for 5 additional users. Support would increase by $750.00.
Thanks,
Claude Schott
760‐522‐5031
From: Monika Radeva <mradeva@laquintaca.gov>
Sent: Tuesday, May 14, 2019 1:23 PM
To: Claude Schott <cschott@cps247.com>
Cc: Nichole Romane <nromane@laquintaca.gov>
Subject: La Quinta ‐ 5 New Licenses
Importance: High
Hi Claude,
It was just brought to my attention that I will need 5 instead of 4 licenses.
Are you able to get a revised quote before the end of day today?
I will also need to know how much annual support will increase from the current
$21,020.
Thank you.
Monika Radeva, CMC | City Clerk
City of La Quinta
78495 Calle Tampico, La Quinta, CA 92253
Tel: (760) 777‐7035
MRadeva@laquintaca.gov
From: Monika Radeva
Sent: Monday, April 15, 2019 4:31 PM
To: Karla Campos <KCampos@laquintaca.gov>
Cc: Monika Radeva <mradeva@laquintaca.gov>
Subject: FW: Laserfiche Licenses ‐ 4 new ones