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Gillis + Panichapan Architects, Inc - Qualifications ProposalJack Panichapan, AIA, LEED AP Principal/CEO Gillis + Panichapan Architects, Inc. 2900 Bristol Street, Suite G-205 Costa Mesa, 92626 jack@gparchitects.org Tel. 714.668.4260 Fax. 714.668.4265 April 30, 2019 Request for Proposal Project No. 2018-05 LQ Corporate Yard Space Planning and Design City of La Quinta City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page A Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Table of Contents Table of Contents Cover Letter Statement of Qualifications Firm Information Project Personnel Firm Experience References Project Understanding & Approach Scope of Work Project Schedule Appendix A 01 03 06 09 13 14 15 22 23 City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 01 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Cover Letter April 30, 2019 Steve Howlett City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Re: Project No. 2018-05 La Quinta Corporate Yard Space Planning and Design Steve Howlett, We are pleased to forward to you our statement of qualifications for the Project No. 2018-05 La Quinta Corporate Yard Space Planning and Design. Our work experience involves collaboration with Municipal and Water District agencies on a broad range of projects in complexity, scope of work, and size: • We specialize in the providing services for new ground-up and rehabilitation of public buildings, police and fire training facilities, Civic Centers, educational facilities, public works facilities, water districts from conceptual design through to project move-in. • We believe sustainability and life cycle cost efficiencies as a cornerstone of our work. Our goals are to develop the optimum balance of comfort, ease of maintenance, and cost efficiency for your future facility. • Our skills and the experience encompass working with helping the City to visualize their future facility as the design develops. We are able to generate 3-d conceptual models, and clear graphics that communicate a project’s intention at the earliest stages. We believe our experience, size, flexibility, and range of skills will be ideal to suit the City’s needs. Gillis + Panichapan Architects Inc. (GPa) is a full-service Architectural and Interior Design firm with over twenty-five years of experience serving Cities, Water District, and various Public Agencies throughout California. Our successful experience with these Agencies leaves us with a great depth of intimate knowledge that we can bring forward specifically to the City of La Quinta. Please see our attached project approach, and the Fee Exhibit for our proposed work plan and fee breakdown. SCOPE OF WORK SUMMARY GPa will be providing planning and design services for the La Quinta Corporate Yard in two phases. The first phase would provide needs assessment and conceptual master planning services to confirm and establish with the City and with Planning. Phase I also includes a study on the feasibility on the pickle ball court expansion at the adjacent park. Once the conceptual design and program are established, the project will launch into Phase 2 for the architectural and engineering design and support in developing the Maintenance Office and Crew Quarters and amendments to the exterior storage facilities through bidding and construction. City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 02 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Cover Letter Please see attached detailed scope work and proposal. Additional services outside the Scope of Work agreed upon shall not be performed without the authorization of the City of La Quinta. We have tailored our scope and subsequent fee proposal to accommodate the scope of work, realizing that there is latitude in both parameters to be discussed during the contract negotiation. We are pleased to submit our qualifications, and hope to have the opportunity to further demonstrate our enthusiasm, and express our experience in more detail. Respectfully, Jack Panichapan, AIA, LEED AP, President, CEO jack@gparchitects.org 714-668-4260 CONSULTANTS We will plan to utilize the following consultants: Structural Engineering: Richard Suzuki DCSE Associates Inc. rsuzuki@dalechristian.com (714) 997-1145 MEP Engineering: Hiten Sheth, PE Gannett Fleming hshteh@GFNET.com (213) 624-0347 x 8722 Geotechnical Engineering: Hashmi Quazi, Ph.D., G.E. Converse Consultants hquazi@converseconsultants.com (909) 474-2847 Civil Engineering: Tammy Allee, P.E. Civil Works Engineers talle@civilworksengineers.com (714) 966-9060 x 106 Landscape Architecture: Harry Kobzeff Kobzeff & Associates harry@kobzeffassoc.com (949) 916-9470 City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 03 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Firm Information Gillis+ Panichapan Architects (GPa) Our company was founded in 1989 by Donald Gillis as Gillis and Associates Architects, Inc. In 2008, our name changed to Gillis + Panichapan Architects, Inc. We are a full-service Architecture, Planning, and Interior Design Firm centrally based in Costa Mesa, California; our company employs five full time employees. We provide full services, from architectural design, interior design, space planning all the way through construction administration and move management services. We have decades of experience in design and planning for Civic, Municipal, and Water District Facilities. For nearly 30 years, our firm has distinguished itself by providing excellence in architecture, space programming, master planning, and interior design services. With extensive experience in public architecture, our work includes the design of hundreds of public works facilities ranging from municipal offices, community centers, schools, maintenance facilities, fire and police facilities, educational facilities, and more. GPa’s Philosophy We have completed a large breadth and variety of projects for Public Agencies all over California, with each one being uniquely different based on the respective needs and regional aspirations. Even though building and project types may be similar, each project is distinctly unique to our Clients. We believe the foundation for the project starts with the goals and visions of our Client. We guide our clients into making small decisions at a “step by step” basis with number simple strategic questions that can move a project forward rather than overwhelm. Our strategy of collaboration can provide an overall sense of ownership and pride for our clients in the direction and outcome a project. The client’s involvement at every step of the process allows an open door to communication and flexibility while the direction and goals of the overall project are kept under control. With strategically placed interactive workshops with our clients, we are able to achieve a better understanding of the client’s conditions and needs. We also make sure to consider the anticipated personnel growth of the organization as it plays a vital role when it comes to the overall project. Our Unique Position The vast majority of our company’s clients are public agencies, approximately 99%. Most of our clients are repeat clients and referrals. Also, being involved with public agencies for nearly 30 years we understand that often times decisions are driven by more than just functional and budget needs and there are a multitude of complex decision-making factors. A key distinguishing factor of our firm is Jack’s (Principal and CEO) involvement throughout the duration of the entire project. He is there in the initial stages conducting interviews and is there at the end when the project is complete and the client is back to normal operation. His hands-on approach and constant interaction with the client can offer the reassurance that the final product will be the best solution for their organization to function effectively and best serve their staff and customers moving forward. In the end we know that a successful space and master plan reflects our success as a firm, but more importantly in its ability to play a defining role in the occupants’ well-being for many years to come. Our company also understands and takes into consideration the constant technological advances and social evolution in work collaboration and space planning. As a result, we stay on top of these changes and incorporate them as deemed necessary all the while taking into consideration the client’s specific needs and budget. City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 04 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Introduction GPa’s experience involves collaboration with public agencies on a broad range of projects with varying complexity, scope of work, and size: • We have expertise in needs assessment, space, and master planning for a large range of public facilities including many local Municipal/Water District Campuses and Headquarter facilities. • We have a wealth of experience with public agencies building new community centers, classrooms, training rooms, administration buildings, and city yard facilities from the ground up – schematic design through construction administration and permitting. We offer full services in Architecture and Interior Design. • Our skills and the experience encompass working with the community and the city to attain entitlements for projects large and small. We are able to generate 3D renderings and clear graphics that communicate a project’s intention to owners, community, and the project team. Project Availability Our philosophy involves having Jack, the principal, work on the project day to day from project initiation up through move-in day and beyond. Beyond having the principal involved throughout all phases, we ensure that great relationship and rapport is maintained with a consistent team. Either Vic or Kent will be providing project support along side Jack throughout the entire course of the project. No assigned personnel will be substituted without the approval of the City. Because there is no interruption in communication with leadership transition, we have a high success rate in completing projects within scope, on time, and on budget. Environmental Sensitivity Gillis + Panichapan Architects, Inc. believe sustainability is a major cornerstone of our practice and work. Whether or not a project seeks certification for LEED, we commit to sustainable practices in every one of the projects we work on. Considering cost and schedule, we maximize our projects to contain the greatest number of sustainable features within the design. We believe this is an optimal approach for cost savings, long term maintenance, and minimizing impact on the site and the environment overall. Every architect at GPa are LEED accredited and well qualified to guide your project towards practical sustainable design solutions or LEED certification. We have achieved LEED certification in a large number of our municipal projects. GPa Process and Management At the beginning of a project for any size and budget range, our approach to effectively manage the project cost, schedule and quality begins with defining the project scope, and aligning it to the City’s goals, budget, and timing for completion. This information is presented and discussed at the Kick-off meeting with the Agency and the goals are mutually established. In the event where the project budget and timeline is defined prior to the meeting, we will develop and submit the preliminary schedule denoting key milestones and deliverables for the City to review and obtain their feedback at the Kick-off meeting. During the progress of the project design, formal organized workshops will be provided to share our findings coordinating with the City Team. The project progress will be presented in interactive workshops for input and guidance for iterative refinements. These workshops would involve collaboration with the Agency staff to discuss design ideas and how it impacts operational needs. This process will be a chance to showcase progress and gauge reaction. We are skilled with design communications, our drawings and renderings are used optimally and effectively to communicate ideas and bring the City’s vision to life be it early conceptual stage, design development, or right up through guidance of issues during construction stages. Firm Information City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 05 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Cost Control As the project develops, our team will provide and update detailed cost estimates for the project. Knowing the cost estimates early allows us to make necessary adjustments to bring the project under budget with minor concessions. We use in house as well as professional cost estimating services to effectively control the project cost during design. More importantly, all major project decisions are evaluated in terms of cost impact on the project. We can inform and advise our Clients of the cost impact on the project to assist them with the decision-making process to maximize the impact on often strict and lean budgeting needs. Schedule Control The project schedule (Gant Chart) is developed to show major milestones for the project, the important decision-making workshops, as well as individual minor tasks that need to be completed. We regularly update the schedule and submit the updated schedule to the client as well as inform our consultants of the timeline for the completion of specific tasks to keep the project on schedule. Quality Control To ensure accuracy in the delivery of the project, we have developed an in-house quality control program that outlines the various items that need to be reviewed at each phase of the project. This review is performed by both the principal and our various team of consultants. In addition, consultant drawings are reviewed for compliance with design objective as well as for possible conflict with the other elements of input from varying disciplines. We have a wealth of experience scheduling and phasing projects for design and construction for our Municipal and Water District Clients, including for existing facilities, many which allow for continuous occupancy during construction. Certifications Disadvantaged Business Enterprise (DBE), California Unified Certification Program Small Business Enterprise SBE), Los Angeles County Metropolitan Transportation Authority Minority Business Entity (MBE), The Supplier Clearinghouse Firm Information City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 06 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Project Personnel Jack Panichapan, CEO/Principal – Principal in Charge Gillis and Panichapan Architects, Inc. Jack Panichapan will be the project manager and the main point of contact and coordinator throughout the entire project for the City. He will coordinate and track of all processes with the client and sub-consultants. • Jack Panichapan, 17 years with GPa, 25 years of experience • Bachelor and Master in Architecture, Iowa State University • Professional Architect, CA #29344, LEED Accredited Professional • Professional Architect, IL 001-018109 Kent Klueter, Project Architect – Project Architect Gillis and Panichapan Architects, Inc. As project architect, Kent will develop working drawings, coordinating with engineering consultants, producing of construction documents, bidding process, construction administration, as well as coordinating with building department. • Kent Klueter, 21 years with GPa, 28 years of experience • Bachelor in Architecture, California Polytechnic State University, San Luis Obispo • Professional Architect, CA #25189, LEED Accredited Professional Vic Nguyen, Project Architect – Design Director Gillis and Panichapan Architects, Inc. Mr. Nguyen is responsible for design presentation and quality control. With graphic, 3-D modeling and BIM expertise, he can assure quality project team coordination in every step of the design process. Moreover, he is in charge of project approvals at all stages from planning to building entitlement. • Vic Nguyen, 9 years with GPa, 19 years of experience • Bachelor in Architecture, University of Arizona • Professional Architect, CA #30250, LEED Accredited Professional Cynthia Perez, Designer– Project Coordinator/Designer Gillis and Panichapan Architects, Inc. Ms. Perez works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings. In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration. • Cynthia Perez, 11 years with GPa, 11 years of experience • Bachelor in Architecture, University of California, Berkeley Miranda Luce, Key Designer Gillis and Panichapan Architects, Inc. With two years of experience, Ms. Luce has experience working on different stages of the project from schematic design to construction drawing. She works closely with the project architect and principal on graphic presentation, 3D modeling and rendering, detail and construction drawing, and marketing documents. • Miranda Luce, 1 year with GPa, 2 years of experience • Bachelor in Architecture, NewSchool of Architecture + Design City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 07 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Project Personnel Richard Suzuki, P.E., S.E. Structural Engineer: Dale Christian Structural Engineer (DCSE) Years of Collaboration: 17 DCSE Structural Engineers are involve with us on the project from the conceptual design all the way though construction by performing site visits during construction as well as the review of various structural submittals. DCSE’s team experienced in all phases of structural engineering and design analysis for different types of structures including mixed-use multi story facility, retail buildings, tilt-up industrial buildings, restaurants, police and fire stations, steel office building and subterranean parking structures. Relevant Recent Projects with GPa: • Mojave Water Agency – New Agency Headquarters Facility and Central OperationFacility • UC Irvine Health – On-Call A/E Services • City of Santa Ana – On-call A/E Services • City of San Gabriel – Municipal Yard Facility • City of Westminster – Maintenance Corporate Yard and Police Department Training Facility • City of Fullerton – Public Facility Yard and CNG Station Hiten Sheth P.E., LEED AP, Mechanical, Electrical, and Plumbing Engineer: Gannet Fleming Engineers Years of Collaboration: 3 GF specializes on electrical and mechanical, as well as managing the whole picture of the project. They design and consult on HVAC, electrical and plumbing system design. Their duties include the specification and optimization of cost effective HVAC, electrical and plumbing solutions. GF is also responsible for the calculation and verification of energy compliance with the State Energy Code. Relevant Recent Projects with GPa: • City of Buena Park – Ehlers Community Center • UC Irvine Health – On-Call A/E Services • City of Santa Ana – On-call A/E Services Hashimi Quazi, Ph.D., P.E., G.E, Principal / Project Manager: Converse Consultants Civil Engineer, CA 46651 Years of Experience: 26 Converse Consultants personnel excels in providing geotechnical engineering services and has earned a reputation for quality work provided in an honest and ethical manner, on time and on budget. Conserve Consultant provides quality control, budget oversight, and technical assistance on various types of projects, including pipelines, wastewater treatment plants, reservoirs, and other related studies. Relevant Recent Projects with GPa: • Mojave Water Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) • City of Westminster – Maintenance Corporate Yard and Police Department Training Facility • City of San Gabriel- Municipal Yard Facility City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 08 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Tammy Allee P.E., QSD/QSP, Civil Engineer: Civil Works Engineers, Inc. Professional Engineer, CA, 34277 Years of Experience: 16 Civil Works Engineers, Inc. specializes on general infrastructure and public works improvement projects such as transportation including streets and freeways, site improvements for commercial and public facilities, hydrology and storm drains, water distribution, right-of-way engineering, utility modifications, and retaining walls. They design and consult on projects from inception to completion including project and program management, planning, design, and construction. Relevant Recent Projects with GPa: • Inland Empire Utility Agency – Maintenance and Operations Center Facility • East Municipal Water District – Gate 5 Needs Assessment • Water Replenishment of Southern California, Field Operations and Storage Annex Harry Kobzeff, ASLA, Landscape Architect: Kobzeff & Associates Years of Collaboration: 15 Kobzeff and Assoc. offers comprehensive services including, but not limited to; Conceptual Land Use Studies, Landscape Development Guidelines, Design Development, Construction Documentation, Construction Administration and Special Report Writing. Their extensive experience includes Commercial projects, Private Development projects, Churches, and Public Sector Public Works and Parks and Recreation projects. We have renovated County parks, and designed municipal sports and passive parks. We have also designed numerous residential tract community and neighborhood parks. We have been active in refurbishment and rehabilitation projects turning yesterday’s worn out projects into active vibrant rejuvenated spaces. Relevant Recent Projects with GPa: • City of San Gabriel – Municipal Yard Facility • City of Westminster – Maintenance Corporate Yard Facility • City of Stanton – Municipal Corporate Yard Facility • City of Fullerton – Public Facility Yard and CNG Station ARCHITECT Gillis + Panichapan Architects, Inc Jack Panichapan, AIA, LEED® AP Principal In-Charge/CEO ARCHITECT Gillis + Panichapan Architects, Inc Cynthia Perez Project Coordinator/Designer ARCHITECT Gillis + Panichapan Architects, Inc Kent Klueter, AIA, LEED® AP Project Architect ARCHITECT Gillis + Panichapan Architects, Inc Miranda Luce Key Designer ARCHITECT Gillis + Panichapan Architects, Inc Vic Nguyen, AIA, LEED® AP Project Architect point of contact STRUCTURE ENGINEER Dale Christian Structural Engineers Richard Suzuki, P.E., S.E. & Staff MEP ENGINEER Gannett Fleming Engineers Hiten Sheth, P.E. & Staff LANDSCAPE ARCHITECT Kobzeff & Associates Harry H. Kobzeff ASLA CIVIL ENGINEER Civil Works Engineers Tammy Allee, P.E. GEOTECH ENGINEER Converse Consultants Hahimi Quazi, Ph.D, P.E., G.E. Project Personnel City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 09 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Firm Experience Westminster Corporate Yard Campus Key Personnel: Jack Panichapan – Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project for the exterior and interior including furnishing. Kent Klueter – Mr. Klueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Municipal | Corporate Yard Project Size: 17,000sf Completion Date: 2015 Project Description: The existing city maintenance yard facility built in the early 1960s, is overcrowded, inefficient, and no longer sufficient to implement the city’s needs as a maintenance facility. GPa was obtained to update and expand the current facility. The new corporate yard includes a new administration building, canopy, fuel station, and warehouse facilities. The renovation and addition takes place within the existing site of the city’s current municipal facility along with an adjacent building the city has obtained for a police training facility requiring renovation. Another building housing the Boys and Girls Club was also renovated as a part of this project. One of the challenges of this project was that the facility is required to be operational during the course of renovation. GPa worked with the city for a phasing plan to relocate staff and keep it operational during the course of construction. The new building contains notable sustainable features and reflects the residential scale of the surrounding residential neighborhood. GPa completed the space planning and furniture procurement for the both the corporate yard and the police training facility. We also provided code updated retrofits for the Boys and Girls Club. Address: 14381 Olive St., Westminster, CA 92683 built- Westminster Corportate Yard rendering- site context interior- Westminster Police Training Facility City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 10 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Firm Experience Municipal | Corporate Yard Project Size: 34,600sf Completion Date: 2016 Project Description: The Municipal Yards Facility artfully combines the diverse and evolving programming needs of the Public Works Department for the City of San Gabriel which encompasses the Maintenance Division, Engineering, and Administration Staff into one facility on a challenging and limited site. Located on a 3.5 acre narrow sloping parcel of land bordering a wash on one side and homes on another, the new Maintenance Facility for the city of San Gabriel had programmatic challenges with vehicular circulation, and noise mitigation that were resolve architecturally. The facility considers sustainable design features such as native plantings, recycled materials, and north- south fenestration orientation for energy efficiency. GPa was responsible for developing the needs assessment and programming for the facility and proceeded through design and construction documentation. Key Personnel: Jack Panichapan – Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project for the exterior and interior including furnishing. Kent Klueter – Mr. Klueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Address: 927 E. Grand Ave., San Gabriel, California 90680 San Gabriel Municipal Yard Facility built- San Gabriel Municipal Yard interior- San Gabriel Municipal Yard rendering- San Gabriel Municipal Yard City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 11 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Firm Experience Treatment | Treatment Plant Project Size: 69,150sf 50% Construction Complete www.gparchitects.org Key Personnel: Jack Panichapan – Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project for the exterior and interior including furnishing. Kent Klueter – Mr. Klueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Project Description: As a Consultant to Tetra Tech, WRD is developing an advanced reclaimed water treatment campus that includes an approximately 45,000sf treatment plant process building and an approx. 24,150sf two story Administration and Visitors Building. During the course of development, the general architectural aesthetic of the buildings and site landscape concepts and theme had been developed through several phases including community outreach input with the surrounding neighborhoods. The final results of this design were through stages of Design-Build an architectural philosophy which is consistent with the theme and character that has been established by WRD. We would work interactively with WRD in order to ensure that the implementation of the final design aligns with the established budget, needs, and goals for the architecture of new facility. Throughout the development of the project this can be implemented with workshops. We anticipate the facility to achieve a minimum of LEED Gold v4. Address: 4300 San Gabriel River Pkwy Pico Rivera, CA 90660 WRD GRIP- Advanced Water Treatment Facility rendering- WRD GRIP site plan- rendering- San Gabriel River ParkwaySan Gabriel RiverAdmin./Learning Center Process Building City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 12 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Firm Experience www.gparchitects.org Key Personnel: Jack Panichapan – Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project for the exterior and interior including furnishing. Kent Klueter – Mr. Klueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Project Description: This Mojave Water Agency project centralizes all the Agency departments in one location to make daily operations more efficient. Designed to be an understated simple form cladded in CMU block with an iconic entrance facade, the new headquarters facility is in the process of attaining a LEED Gold Rating. This Mojave Water Agency project started off with a needs assessment of the previous Agency offices provided by GPa, which was located at different sites. The new facility centralizes all the Agency departments in one location to make daily operations more efficient. We provided full services in architecture as well as interior design offering construction documents, construction administration services, audio-visual coordination, and complete furniture equipment, and interior design services. The 22,000SF facility includes a state-of-the-art Board Room facility, conference rooms, and offices. Water District | Headquarters Project Size: 31,000sf Completion Date: 2011 Address: 13846 Conference Center Drive, Apple Valley, California 92307 Mojave Water Agency Headquarters Facility built- MWA Headquarters Facility interior- interior- City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 13 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design References Reference #4 Contact: Gary Martin Director of Engineering (Current Director of Castaic Lake Water District) Phone: (661) 297-1600 Email: grmartin71@att.net Projects: Mojave Water Agency Headquarteres and Operations Center Key Personnel: Jack Panichapan and Kent Klueter Reference #1 Contact: Dustin Alamo Senior Associate Phone: (949) 497-9000 Email: dalamo@griffinstructures.com Project: Westminster Corporate Yard Key Personnel: Jack Panichapan and Kent Klueter Reference #3 Contact: Steve Tedesco Senior Vice President Phone: (949) 809-5153 Project: WRD GRIP- Advanced Water Treatment Facility Key Personnel: Jack Panichapan and Kent Klueter Reference #2 Contact: Patricia “Patty” Pena Management Analyst, City of San Gabriel Phone: (626) 308-2825 Email: Ppena@sgch.org Project: San Gabriel Municipal Yard Facility Key Personnel: Jack Panichapan and Kent Klueter City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 14 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Project Understanding & Approach The City’s Corporate Yard is located at 78106 Frances Hack Lane. The Corporate Yard accommodates the following operations, which have a citywide service area: • Streets, Parks, Buildings, and Landscape Maintenance Divisions • Traffic Control • Code Enforcement • Emergency Services • Event Storage • Surplus Storage • Archive Storage The existing corporate yard shares a 10-acre site with the Park and Fire Station 32. The Park contains a swimming pool, a playground, an open field, picnic tables and benches, restrooms, 6 tennis courts, 8 pickle ball courts, a skate park, a dog park, off-street parking, and a former fire station that is leased to a private ambulance service. Fire Station 32 was constructed as part of the Corporate Yard Phase I Improvements in 2009 and meets the City’s current standard and need. The City intends to construct a new corporation yard building to house its Maintenance Office, Crew Quarters, Secondary Emergency Operations Center, and if feasible ambulance services. It is also intended to adjust and/ or modify the related exterior enclosed storage facilities. The City’s Maintenance Yard Master Plan was originally prepared in 2008 and may or may not represent the current need. In addition to the Maintenance Yard Master Plan prepared in 2008, City staff had prepared a facility needs assessment in 2018 as part of the La Quinta Academy work. The community is also requesting eight additional pickle ball courts be added to the existing amenities within Fritz Burns Park. Any additional park amenities will require additional parking capacity. GPa will review the existing and proposed uses within the 10-acre shared site to determine if additional pickle ball courts and associated parking can be accommodated and where. PHASE I: NEEDS ASSESSMENT THROUGH CONCEPTUAL MASTER PLANNING • Update the Corporate Yard Master Plan based on review and assessment of the recently completed Facility Needs Assessment. During this task we will consider the feasibility of adding additional pickle ball courts within the 10-acre site shared by the Maintenance Facility. GPa will schedule and lead an appropriate number of project development team meetings with City Staff and other stakeholders. • Perform the Planning and Programming Step for the proposed Maintenance Office and Crew Quarters and any amendments to the exterior storage facilities. The Planning and Programming Step should include a proposed floor plan for the Maintenance Office and Crew Quarters. • GPa would present our findings and recommendations to: • A Planning Commission Meeting • A City Council Study Session • A City Council Meeting PHASE II: DESIGN DEVELOPMENT Perform the remaining Architectural Design Services for the Maintenance Office and Crew Quarters and amendments to the exterior storage facilities, including but not limited to: • Schematic Design • Design Development • Construction Drawings, Specifications and Bid Documents • Cost Estimate(s) Architectural Design Services will include, but not be limited to Structural and Civil Engineering, Site Field Survey, Utility Coordination, Geotechnical Evaluation, etc. to prepare a complete biddable project. • Attend the following meetings during the Phase II effort: City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 15 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design • Project Development Team meetings • A Planning Commission meeting • A City Council Study Session • A City Council meeting • Support during the Construction Phase. Not Included as a part of the scope: • Furnishings, Fixtures, and Equipment (FF&E)* • Audio Visual and Security* • LEED services or certification • Cal Green Commissioning *The following Phase II proposal does not include Furnishings, Fixtures, and Equipment (FF&E) procurement design within our Scope. We would work with the City of La Quinta’s preferred vendors to provide infrastructure to all the components. We will also be providing infrastructure design and work with the City’s preferred vendors for Audio Visual and Security design. GPa can provide these services at additional cost Should the City prefer that FF&E procurement and/or AV/Security be included. Based on the old Master Plan, and the current program depicted we anticipate that the conditioned interior spaces within the facility will remain under 10,000sf, and therefore mandatory Cal Green Commissioning would not be required. California Green Building Standards Code dictates Facilities larger than 10,000sf must include a third party commissioning of the HVAC system. PHASE I: ASSESS AND UPDATE FACILITY NEEDS ASSESSMENT GPa will be providing a re-assessment on the Corporate Yard Master Plan 2008 based on review and assessment of the recently completed Facility Needs Assessment attached in the RFP. During this task we will consider the feasibility of adding additional pickle ball courts within the 10-acre site shared by the Maintenance Facility. GPa will schedule and lead an appropriate number of project development team meetings with City Staff and other stakeholders. Located on 78106 Francis Hack Ln, La Quinta, CA 92253, The La Quinta Maintenance Facility Campus An assessment of the Department’s current and future physical, administrative needs will be performed to quantify space and functional organization needs for current and potential future functions and activities of the proposed facilities. This assessment would also provide recommendations for improvement, including assessments of effectiveness for any potential renovation, reconfiguration, or future expansion. This assessment will document current and potential future administrative functions and activities and provide opportunity for the Maintenance Department to consolidate and improve operations, provide safe, and adequate work space for Department staff, and to better serve its residents. Phase I in 3 Stages: We will be performing a re-assessment for the Corporate Yard in three (3) stages: This would entail sub-dividing the overall needs assessment portion of the project into three distinct iterative phases. Each stage will be a reflective outcome from information and insight attained from the stage before it. The following are brief descriptions of the three noted stages: Stage 1: Space Programming Verification This first stage will involve reviewing the overall administrative facility and the operations in the yard. We would assess and verify current and anticipated space needs for the facility based on the current Yard assessment provided by the City. This can be compared and updated based on the 2008 Master plan document. • Kick-off meeting • The assessment will be initiated with an introductory meeting with the City representative team members to convey GPa’s programming approach. This meeting will establish project expectations, product deliverables, and timeline for this stage and the overall needs assessment process beyond. The kick-off meeting will be followed concurrently with a facility survey. Scope of Work- PHASE I Project Understanding & Approach City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 16 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Scope of Work • Facility Survey • Prior to the formal reassessment stages, GPa would conduct a general survey of the existing spaces and inventory of essential furniture fixtures and equipment for the campus facility. We would assess and document equipment storage needs indoor and out at the operations portion of the campus to verify and update the 2008 Masterplan. • On an individual staff scale, notably in the administrative functions, we would assess the needs for everyday tasks in terms of space, equipment, and furniture and the relationship to their individual departments. We would assess requirements for shared space and amenities needed: quantity of staff, conference rooms, equipment and storage requirements and inter-connections between departments. Much of this data will be collected through observations and interviews conducted through chosen City representatives. • On a campus level we would investigate site boundaries, zoning, and setbacks would be reviewed to determine the best positioning and areas allocated for various functions, parking, and circulation areas needed. We will also perform visual assessments on topography, views, context of the site for program placement. This can bring about the quality and constraints of a specific site to light as it relates to the organization of the new proposed facility on a programmatic level. • Interviews and Documentation • Next, we would work interactively with the City assigned team members to provide an analysis of the current facility needs. This can be done via conference call or online meeting coordination. This information would be used to document computed space requirements for the future facility. For an effective assessment, assigned team members should be representative of all levels of the organization chart (i.e. Department Head, Supervisor, and Staff). • Both existing and projected space needs would be provided in a graphed chart per personnel and department. A summary each with charts describing needed spaces per individual department and staff by title and description, along with projected areas anticipated would be provided. • Workshops • During the process of documentation, organized workshops will be provided to share our findings. We plan on having two workshops as the programming document develops. Draft space programming documents will be presented for input and guidance for iterative refinements. • The process will provide and review the following: • Projection of staff levels in administration and operations to compare • Suggested work space layout- depict optimal furniture layout for work areas and individual personnel areas. Suggested furniture space layout concepts for common spaces per department and the overall Department would be provided. Each space will be correspondingly charted by size, type, and description. Associated information for parking tallies for personnel and public spaces will also be provided. • Space adjacency- portrays diagrams demonstrating preferred relationships between each personnel and/ or respective support spaces. • Storage needs for Operations: could include department vehicles, specialized equipment. • Site Parking requirements and outdoor amenities. • Needs for use as an agency emergency operations center. • Projection of needed public spaces • Stage 1 Report • The information gathered at Stage 1 will be placed in a report to depict estimated current and projected future spatial needs of individual, common, and departmental spaces that offer a direct comparison to the conditions of the current existing facility. • As a team working together throughout this stage with the City, the goal of our approach is to understand how personnel use their space, furniture, equipment, and be able provide quantitative planning solutions to reflect how the organization works and grows overall. We would look at strategies for planning campus security, involving the separation of public versus personnel zones. Stage 2: Space Planning and Adjacency Needs On the second stage, we would develop space plan diagrams (block parti diagrams) from the required program area obtained from the previous stage. The result will be a block plan diagram (similar to a floor plan, but without openings, doors, fixtures, furniture, nor fenestration depicted) that initiates the organization of spaces to depict possible ideal configurations for the buildings and campus facility. City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 17 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Scope of Work These block diagrams would convey the ideal size, positioning, and location of spaces drawn to scale. Individual private offices, open offices, restrooms, storage, and common spaces etc. would be depicted within along with main circulation areas. Distinctions between public and secure personnel space would be depicted along with zones of site circulation corridors, and public and personnel access control. On a site level, it can depict zones of designated parking, secure areas, outdoor storage, and shaded protected zones. • Block Diagram Development (Parti Diagram) This stage would offer a twofold direction with diagrams depicting how spaces and programs would optimally interconnect: • Campus Plan Diagram- Provide Layout in context of existing Campus. A new Parti Master Plan placed conceptually on the current site: On top of the current campus plan, we would superimpose a scaled space adjacency diagrams depicting specific spaces in relation to their location and their associated sizes. This would also show the possible scale and configuration of the new footprint on top of the current facility site to provide context for advantages and limitations on the current facility site in terms of space and access. • Building Diagram Plan (New Administration Building or other buildings): On top of the campus plan, we would provide a detailed space parti diagram for a new administration building space and other buildings if determined needed by the programming documents that have been developed by this stage. • Presentation and Workshops • After the completion of the initial block diagrams, we would organize interactive workshops with team members to present them, gather input, and gage reaction during these meetings. Iterative refinements will be made to the diagrams after sessions with the City team. • An associated Conceptual Statement of Probable Cost (SoPC) will be developed for the block diagram scheme based on a current construction cost index on the general proposed building area on a unit cost calculation. • This will assist the City to decide the best direction to move forward for budget and effectiveness for developing the future facility. • Final Report • A final report booklet will be provided to formally organize: • Colored block diagram layouts drawn to scale: Campus Parti diagram as well as Individual Building Parti Diagram • Summary of critical needs for the site in terms of clearances, access, minimum sizes, etc. • This report will contain information and assessments that will be the foundation of the development of a formal campus master plan and architectural floor plan. This option would develop the plan that would move forward to the next formal stage of assessment. Stage 3: Conceptual Master Planning and Design This stage would advance the block diagrams into a more detailed conceptual master plan and floor plan of proposed buildings. These plans would depict parking, lane access, as well as depict doors, openings, and egress access to scale and better detail. Key items to be reviewed for compatibility include zoning, code regulations, and accessibility (both vehicle and pedestrian) to see how well the new spatial requirements determined from the previous stages integrate overall to the existing boundaries and conditions of the site. • Conceptual Master Plan of Campus • Provide a campus plan with staff and visitor parking delineated, and public vs private areas defined. Vehicular access and parking stalls would be depicted. Depict potential gated entrance areas. Softscape and hardscape areas would be delineated. • Conceptual Floor Plan of Building • Along with developing the block diagrams into conceptual floor plan, the plans would depict space plan for typical office layouts, sizing, and groupings within the conceptual floor plan. Suggested furniture space layout for common space per department will be provided on the conceptual plans. City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 18 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Scope of Work • Zoning, Egress, and Code Review - Conceptual Code/ Egress Feasibility Evaluation of proposed changes impacted by the plans. Provide a conceptual architectural assessment in regards to codes, regulations, and general condition that can potentially impact the overall site development • SoPC - A Statement of Probable Cost of construction based on the upgrades including recommended and mandatory improvements foresee making in order to retrofit the existing building for renovation. This will be based on a unit cost. • Executive Report and Summary • The conclusion of this stage would include a report documenting: • Conceptual Master Plan and Conceptual Building Plan • Executive Summary • Significant zoning, code, and regulations that may impact proposed design. • Statement of Probable Costs. • Conclusion and recommendations. • Formal Meetings and Presentation with the City. GPa would present our findings and recommendations to: • A Planning Commission Meeting • A City Council Study Session • A City Council Meeting We anticipate submitting two (2) hard copies and one (1) electronic copy (PDF format) for each formal project submittal, including the final submittal. PHASE II: • Schematic Design During this phase, the GPa will meet with City staff to verify conceptual design established. Based on the input received, GPa will then develop a schematic design. The schematic design documents shall incorporate the information gathered through existing information and site measurements, and shall represent the scale and relationship of the project components. These documents shall be used to determine areas, area relationships, volume, or other units necessary to calculate the project requirements. • Introduction This first stage will assess existing City program information including any past needs assessment completed. We would organize the current and anticipated space needs for the facility based on the needs of the organization, along with requirements of individual staff into diagrammatic patterns of blocks to iteratively be developed into a master plan with workshops and input from the City. Even though the schematic design is the first step in the process in developing a new facility, it is arguably the most critical since it provides the foundation of the overall design process for the entire project. • Workshops • During the process of documentation and design, organized workshops will be provided to share our findings. Conceptual Master Plans and sketches will be presented for input and guidance for iterative refinements. These workshops would involve meetings with the selected City staff to discuss existing space deficiencies and operational needs. • At the end of this stage, the process will provide: • Schematic Site Plan with proposed built work with parking and conceptual landscape plans • Overall floor plan and design of Maintenance Office and Crew Quarters and the exterior storage facilities. • Building Elevations and perspectives sketches Scope of Work- PHASE II City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 19 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Scope of Work • Color, Material, Finish Selections: Key areas of use and design highlights • Provide information and samples of finish/ solutions to cladding, finish, color, and signage design, etc. • Statement of Probable Costs based on a quantifiable design scheme developed in conceptual design • Conceptual Landscape plans • Furniture Layout and equipment layout concepts • Proposed material boards (material samples, color strike offs, renderings, perspectives). • These established drawings from information and assessments from team and staff consensus that will be the foundation of the development of a formal design development. • Design Development Once preliminary city planning and client approval have been reached on the schematic master planning documents, the information gained from the conceptual design and master planning will proceed into design development, construction documents and permitting. This includes development and preparation of architectural specifications describing materials, systems and equipment, workmanship, quality and performance criteria required for the construction of the project. GPa will develop the construction documents package suitable for bidding and construction. GPa will develop the construction document package suitable for public contract advertisement and award and will assist with obtaining required permits review and approval as required by the Building Dept. Civil, Structural, Mechanical and Plumbing Design/Documentation and Electrical and Voice Data Design/ Documentation drawings and specifications based on approved documents, setting forth the engineering construction performance requirements for the Project as required. A formal Statement of Probable Cost will be submitted along with a construction document set at each stage or as requested by the client. We anticipate there will be periodic Value Engineering, design, and constructability reviews as may be required to meet and maintain City budget parameters. GPa will coordinate with the City’s design team members in the delivery of Architectural and Engineering (A&E) services during schematic, design development, construction document phases. The final stage will compose of a Compilation of Project Manual including Conditions of the Contract, Bidding, Documents and Specifications. Detailed architectural drawings, including floor plans, roof plans, elevations, sections, and schedules (windows, finish, etc.) shall be provided at 65% and 90% completion phases. GPa shall prepare outline specifications, including an index and technical sections. GPa shall conduct a meeting with the City team to review all documents. Meetings with the City Council is also anticipated during this phase. • Architecture • Develop plans including dimensions, colors, materials, details, refine elevations, wall sections, and specifications. In addition, select preliminary schedules including doors, windows, hardware, and finishes. • Architectural Interiors • Prepare casework plans for significant architectural elements • Prepare preliminary space plans for all public, staff, meeting, and support spaces. Coordinate clearances and access to power and data at individual stations. • Structure • Develop building systems including structural calculations, framing plans, foundation plans, size framing members, and coordination with other systems. • MEP coordination • Develop mechanical systems including size ducts, locate runs, and identify equipment manufacture and equipment size. • Develop electrical power and data plan; lighting and fixtures plan; coordinate with utility companies; and develop low voltage plans. City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 20 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Scope of Work • Select plumbing fixtures sizes, pipe sizes, and coordinate points of connections. • Civil Engineering and Landscape Architecture • Develop landscape and irrigation including complete plant selection, hardscape, and components for irrigation system consistent with City goals for low water use and Demonstration gardens. • Develop site parking, drainage, and grading plan. In addition, submit current geotechnical report for building and parking to City of La Quinta Engineering Section. • Project Management and Coordination • Coordinate input from all sub-consultants and City for quality control check. • Revise design schedule and construction cost estimate based on the Design Development plans. • Present the approved Design Development plans to CITY management and Board of Directors. • Construction Documentation (90% and Plan Check) Upon approval of the design development documents by the City, GPa shall update all of the design development documents, and prepare the construction documents. These documents shall include plans and specifications that in detail set forth the requirements for construction. GPa shall provide all drawings and specifications, including but not limited to civil, landscape, architectural, structural, plumbing, HVAC, electrical, an index and construction documents. Structural, mechanical, and electrical calculations and energy analysis shall be included. GPa will have the construction drawings signed and stamped by a design professional, prepare the required documents for Public Bid by qualified General Contractors, and lead the City team in submitting these documents for all permit applications and in obtaining the permits. • Develop 90% CD stage • Submit for La Quinta plan review plans at completed phases of the design • Submit at all phases of La Quinta plan review draft drawings, and draft specifications. • Submit at all phases of La Quinta plan review updated design schedule, construction schedule, and estimated construction cost. • Meet with La Quinta staff at all phases of the plan review to review design issues, path of travel, architectural design. • City Coordination at 90% • Submit to the City of La Quinta Engineering Development Division the precise grading plan and geotechnical report for engineering approval no later than the 90% plan review. • Submit 90% plan review to the City of La Quinta Building Department including all calculations for building department plan check for initial review. • Bidding Phase and Construction Support Services GPa (with the City’s input) shall prepare a complete set of Bidding Documents for Public Bid. GPa shall be responsible for preparing any clarifications or addendums during the bidding process. The City shall arrange for the distribution of the construction documents to the general contractors during the bidding process. GPa shall assist the City in the review and evaluation of the bids, if requested by the City. Architect and consultants shall attend pre-bid conferences and site visits with potential bidders, as requested. • We propose to assist the City with the construction support services for the project during the construction process, and through the installation of furnishings, fixtures, and equipment (FF&E). Work scope in this phase includes: • Periodic onsite review of construction activities. • Assist with quality assurance and quality control. • Submittal and shop drawing review. • We will provide review and response of RFIs, Submittals and Shop drawings for engineering related items. • Respond to Requests for Information (RFI). • Assist in change order review and negotiations. • Coordinate the production of record (as-built) documents. • Assist and advise during the installation of FF&E and move in activities. • Participate in the creation of punch list • Prepare as-built drawings. City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 21 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Scope of Work Conclusion Over time, the organizational structure, codes and regulations, number and type of staff, along with technology changes beyond the confines of a given facility. This is something GPa deeply understands: that people and organizations do what they need to do to keep up with productivity, and adjustments to the limitations of an existing facility can become the “status-quo” on how a facility operates. We have the expertise and experience to acquire the “essential ingredients” of operation that enable us to plan for the optimum solutions within strict budget requirements. We engage in discussion to encourage finding the vital methodology on how operations as well as department interactions ebb and flow, carefully planning for their growth over time. We assess operations at all scales from ergonomics to department level operations. From there we would be able to provide a clear direction on the best solutions for improvement. We believe a close interactive collaboration with the City team in this design process can achieve cost efficient solutions for a remarkable facility of optimum comfort and productivity. GPa’s observations and analysis, accompanied with our expertise built upon many years of working with Corporate Yard Facilities, and their operations staff, can be an essential road map to improvements and development of the La Quinta Public Works Department for long into the future. Schedule and Time Management We believe our relationships with our clients in which we are dedicated are the foundation of our company progress, success, and growth. We hold ourselves accountable to strict milestone schedules that are developed and established with our clients starting at project initiation. Our project schedule is developed to illustrate major milestones for the project as well as individual tasks that need to be completed to progress a project to the next phases of completion. We regularly update and submit the schedule to the client as well as inform our team of consultants of the timelines for the completion of specific tasks. Formal workshops are set up with the client to formally present and discuss the course of the project schedule. Any potential delay would be clearly communicated to our clients from project initiation, and discussed formally at the workshops if unforeseen during the course of the project. We would not divert any project mid-course without strict consent from our clients. We conscientiously place a hold on potential new projects for a later date until we assess that there is enough personnel and resources available on the team to support current projects at an optimum level. Should there be a case where a project has the option to be delayed or diverted mid-course for a number of unforeseen reasons, we would communicate the issues and seek consent and input from our clients prior to any alterations to the schedule or course of the project. ID Task Name Duration Start Finish 1 NTP 0 days Mon 6/17/19 Mon 6/17/19 2 Phase I - Needs Assessment & Conceptual Design 100 days Mon 6/17/19 Fri 11/1/19 3 Stage 1: Survey and Needs Assessment 20 days Mon 6/17/19 Fri 7/12/19 4 Workshop 01 0 days Mon 7/1/19 Mon 7/1/19 5 Submit Supplemental Revisions and Updates to 2008 Master Plan 0 days Mon 7/8/19 Mon 7/8/19 6 City Review and Comment 5 days Mon 7/8/19 Fri 7/12/19 7 Workshop 02 0 days Mon 7/15/19 Mon 7/15/19 8 Make Adjustment to City's Comment 5 days Mon 7/15/19 Fri 7/19/19 9 10 Stage 2: Space Planning and Space Adjacency Diagrams 35 days Mon 7/22/19 Fri 9/6/19 11 Block and adjacency Diagram Development and SoPC 25 days Mon 7/22/19 Fri 8/23/19 12 Workshop 03 0 days Mon 7/29/19 Mon 7/29/19 13 Workshop 04 0 days Mon 8/12/19 Mon 8/12/19 14 Submit Final Report 0 days Fri 8/23/19 Fri 8/23/19 15 City Review and Comment 10 days Fri 8/23/19 Thu 9/5/19 16 17 Stage 3: Conceptual Design and Preliminary Master Planning 40 days Mon 9/9/19 Fri 11/1/19 18 Workshop 05 0 days Mon 9/9/19 Mon 9/9/19 19 Architectural Conceptual Master Planning 25 days Mon 9/9/19 Fri 10/11/19 20 Conceptual Floor Plan of Building and Storage 15 days Mon 9/9/19 Fri 9/27/19 21 Develop SoPC (Statement of Probable Costs) 15 days Mon 9/23/19 Fri 10/11/19 22 Workshop 06 0 days Mon 9/23/19 Mon 9/23/19 23 Submit Package for City and Planning Commision Review 0 days Mon 10/14/19 Mon 10/14/19 24 City and Planning Commision Review 15 days Mon 10/14/19 Fri 11/1/19 25 Workshop 07 0 days Fri 11/1/19 Fri 11/1/19 26 27 Phase II - Public Works Yard Improvement & Admin. Bldg.420 days Mon 11/4/19 Fri 6/11/21 28 Task 1. Schematic Design 55 days Mon 11/4/19 Fri 1/17/20 29 Make Adjustment to City's Comment 5 days Mon 11/4/19 Fri 11/8/19 30 Develop Schematic Design Package 40 days Mon 11/11/19 Fri 1/3/20 31 Workshop 08 0 days Mon 11/18/19 Mon 11/18/19 32 Develop SoPC (Statement of Probable Costs)15 days Mon 12/9/19 Fri 12/27/19 33 Workshop 09 0 days Mon 12/9/19 Mon 12/9/19 34 Workshop 10 0 days Mon 1/6/20 Mon 1/6/20 35 Submit Schematic Design Package to City 0 days Mon 1/6/20 Mon 1/6/20 36 City Review and Comment 10 days Mon 1/6/20 Fri 1/17/20 37 38 Task 2: Design Development 50 days Mon 1/6/20 Fri 3/13/20 39 Develop Design Development Package 40 days Mon 1/6/20 Fri 2/28/20 40 Workshop 11 0 days Mon 1/20/20 Mon 1/20/20 41 Workshop 12 0 days Mon 2/10/20 Mon 2/10/20 42 Develop SoPC (Statement of Probable Costs)15 days Mon 2/10/20 Fri 2/28/20 43 Submit Design Development Package to City 0 days Fri 2/28/20 Fri 2/28/20 44 City Review and Comment 11 days Fri 2/28/20 Fri 3/13/20 45 46 Task 3: Construction Documents and Plan Review 84 days Mon 3/16/20 Thu 7/9/20 47 Develop Construction Document 60 days Mon 3/16/20 Fri 6/5/20 48 Workshop 13 0 days Mon 3/16/20 Mon 3/16/20 49 Workshop 14 0 days Mon 4/13/20 Mon 4/13/20 50 Workshop 15 0 days Mon 5/11/20 Mon 5/11/20 51 Develop SoPC (Statement of Probable Costs)15 days Mon 5/4/20 Fri 5/22/20 52 Submit 90% CD Package to Building Department 0 days Fri 5/22/20 Fri 5/22/20 53 Building Department Review and Comment 15 days Fri 5/22/20 Thu 6/11/20 54 Finalize Construction Document Package 10 days Fri 6/12/20 Thu 6/25/20 55 Submit 100% CD Package to Building Department 0 days Thu 6/25/20 Thu 6/25/20 56 Building Department Review and Comment 10 days Fri 6/26/20 Thu 7/9/20 57 58 Task 4:Bidding and Construction Administration 241 days Fri 7/10/20 Fri 6/11/21 59 Bidding Phase 40 days Fri 7/10/20 Thu 9/3/20 60 Construction Phase 190 days Fri 9/4/20 Thu 5/27/21 61 Project Close-out & Punchlist 25 days Mon 5/10/21 Fri 6/11/21 62 Project Completetion 0 days Fri 6/11/21 Fri 6/11/21 6/17 7/1 7/8 7/15 7/29 8/12 8/23 9/9 9/23 10/14 11/1 11/18 12/9 1/6 1/6 1/20 2/10 2/28 3/16 4/13 5/11 5/22 6/25 6/11 Jun '19 Jul '19 Aug '19 Sep '19 Oct '19 Nov '19 Dec '19 Jan '20 Feb '20 Mar '20 Apr '20 May '20 Jun '20 Jul '20 Aug '20 Sep '20 Oct '20 Nov '20 Dec '20 Jan '21 Feb '21 Mar '21 Apr '21 May '21 Jun '21 2020 2021 Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline City of La Quinta Project: La Quinta Maintenance Facility Page 1 Gillis + Panichapan Architects, Inc. Project: 2019-0429 Project Schedule Date: Mon 4/29/19 City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 22 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Project Schedule City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 23 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design FORMS/ATTACHMENTS • Signed Non-Collusion Affidavit • Insurance Acknowledgement SUB-CONSULTANT: SCOPE OF WORK • Dale Christian Structural Engineers (Structural) • Gannet Fleming (MEP) • Converse Consultants (Geotechnical) • Civil Works Engineers (Civil) • Kobzeff and Associates (Landscape) APPENDIX City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 24 NON-COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal I, __________________________________ (name) hereby declare as follows: I am ______________________________ of _________________________, (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that tall statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Proposer Signature: _______________________________________ Proposer Name: _______________________________________ Proposer Title: ______________________________________ Company Name: _______________________________________ Address: _______________________________________ ATTACHMENT 4 Jack Panichapan Jack Panichapan Principal/CEO Principal/CEO Gillis & Panichapan Architects, Inc. Gillis & Panichapan Architects, Inc. 2900 Bristol Street, Suite G-205, Costa Mesa, CA 92626 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Non-Collusion Affidavit City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 25 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Insurance Acknowledgement ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTRINSD WVD PRODUCER CONTACTNAME:FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A(Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD MCGRAWM Erica Wilson 02/14/2019 GILL&PA-01 A PSE0001038 A PSA0001116 A PSW0001177 A PSB0001119 B AEA002985012017 1,000,000 1,000,000 1,000,000 0 3,000,000 3,000,000 Comp.: $1,000 Coll.: $1,000 4,000,000 2,000,000 4,000,000 Cont Liab/Sev of Int 10,000 1,000,000 2,000,000 Deductible 0 1,000,000 X X X X X X X X X X X B AEA002985012017 License # 0E67768 07/24/2018 07/24/2019 06/01/2018 06/01/2019 11/08/2017 11/08/2019 09/01/2018 09/01/2019 07/24/2018 07/24/2019 11/08/2017 11/08/2019 Re: All Operations Inland Empire Utilities Agency, A Municipal Water District, its officers, officials, employees and volunteers are Additional Insureds with respect to General Liability per the attached endorsement as required by written contract. Insurance is Primary and Non-Contributory. Waiver of Subrogation applies to Workers’ Compensation. 30 Days Notice of Cancellation with 10 Days Notice for Non-Payment of Premium in accordance with the policy provisions. IOA Insurance Services4370 La Jolla Village DriveSuite 600San Diego, CA 92122 (619) 574-6288(858) 754-0063 50233 Inland Empire Utilities Agency, A Municipal Water District 6075 Kimball Ave. Chino, CA 91708 Gillis & Panichapan Architects, Incorporated2900 Bristol St. Suite G205 Costa Mesa, CA 92626 RLI Insurance Company AXIS Insurance Company 13056 37273 X Erica.Wilson@ioausa.com X Per Claim Aggregate 2,000,000 2,000,000 Prof Liab/Clms Made Ded.: $5k Per Claim City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 26 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work Dale A. Christian, S.E., C.E.O. Roberto Ortiz, S.E., C.O.O. Winnie Sullivan, C.F.O. Richard Suzuki, S.E., Sr. V.P. Todd Brown, S.E., Sr. V.P. DCSE ASSOCIATES INC. STRUCTURAL ENGINEERS a 1744 West Katella Ave, Suite 107 Orange, California 92867 t 714.997.1145 w dalechristian.com Page 1 of 3 Date: April 23, 2019 Client: GPA, Inc. Phone: (714) 668-4260 2900 Bristol Street Fax: (714) 668-4265 Suite G-205 Email: vnguyen@gparchitects.org Costa Mesa, CA 92626 Attn: Mr. Vic Nguyen DCSE Project Name: Corporate Yard Building RFP La Quinta, CA DCSE JOB Number : 2019-051 Scope of Work: Provide Professional Consulting Structural Engineering Services including consultation, structural calculations and structural drawings regarding a one- story support Office Building (Maintenance, Crew Quarters, Secondary Emergency Operation Center and Ambulance Services). Modification of one existing canopy structure. Fee includes (1) pre-design site visit. Requested by: Yourself Structural Engineering Fee: $1,500.00 S.D. + $1,500.00 D.D. + $21,000.00 C.D. + $3,800.00 C.A. (20.0 hours max.) + (4) site visits ($1,200/visit as needed) = $32,600.00 CONDITIONS/COMMENTS: This proposal is for your budgetary purposes and, when signed below, may be used for authorization to begin work. A formal contract may follow at time project actively begins for your signature. AUTHORIZATION: The professional services proposed herein for the above referenced project are hereby authorized for payment of stated fees subject to completion and conditions noted. All provisions and conditions noted in our standard contract for Structural Engineering Services shall be in force including limitation of liability provision. Please Liability Provision page. Accepted by: Company Date Please sign and return by EMAIL to wsullivan@dalechristian.com, and original copy via US mail. Thank you. ___________________________ Dale A. Christian, S.E. 2705, President, CEO PROPOSAL FOR PROFESSIONAL SERVICES City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 27 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work April 25, 2019 Jack Panichapan/ Viet Nguyen Gillis + Panichapan Architects, Inc. 2900 Bristol St., Suite G-205 Costa Mesa, CA 92626 714.668.4265 jack@gparchitects.org Project: La Quinta corporate yard – Space planning and design Dear Jack/Vic: Thank you for the opportunity to submit the following fee proposal for mechanical and electrical engineering associated with the scope. Our understanding of scope is outlined below: Scope Understanding 1. This proposal is based on Phase 2 of RFP from City of La Quinta, Project number 2018- 05. 2. Project scope includes following items. a. Vehicle washing station (Large trucks bays). b. Maintenance and office building (Storage and office occupancies). c. Outdoor sitting area (BBQ, Patio, open training areas). d. Shop area (Wood work, welding, fabrication). 3. Vehicle washing area – Single bay drive thru configuration with mid bay drain, oil interceptor, power, water, water treatment and required ventilation. 4. Maintenance and office – Approximately 5,400 SF with offices, conference room, restrooms, lockers, IT closet and storage areas. 5. Outdoor sitting area – Gas fired BBQ grille, water fountain, covered patio, power, lighting and vending machines. 6. Shop area – Wood shop, welding shop, fabrication shop and storage. Building will be required dust collector, fume exhaust for welding area, air filtration, CO monitoring and control, unit heaters and general ventilation. Paint shop will be pre-engineered module. 7. Project will require a new electrical service for above areas and will required a backup generator for site. 8. New gas service, if required, will be by others. 9. Project will be required to be designed for high efficiency and equivalency to LEED. No LEED certification is required. 10. Project deliverable including following: a. SD – Schematic Design and calculations b. DD – Design development and calculations. c. CD – Construction documents, specifications and calculations. 11. We are including following design engineering scope as part of our proposal City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 28 Page 2 Gannett Fleming, Inc. Suite 3800 • 601 South Figueroa Street • Los Angeles, CA 90071 213.624.0347 www.gannettfleming.com a. New electrical service coordination with utility. b. Power and lighting design for the buildings. c. Power and lighting design for outdoor spaces including truck wash. d. Power design for car chargers in parking areas. e. Waste/water/vent/natural gas design for the buildings and outdoor spaces (excluding storm drain). f. Ventilation and air conditioning design for the buildings and other spaces as applicable. g. Dust collection system design, CO monitoring and ventilation design and fume extraction system design for wielding shop. h. Back up generator and ATS design for the project. i. Water treatment, oil interceptor and drainage design for truck wash. Scope of work 1. Preliminary calculations for equipment and service sizing and schematic design engineering including rough cost estimate for SD deliverable. 2. Title 24 calculations and photometric calculations. 3. Development of engineering drawings for HVAC, Power, Lighting, Plumbing and Security including revised cost estimate for DD submission and review. 4. Development of construction documents and specifications for submission to plan check, final cost estimate and coordination. 5. Construction administration including answering RFIs and review of submittals. 6. Four (4) meetings with client before plan check submission and two (2) meetings during construction are included. 7. Any printing, mileage, meals or reimbursable cost is not included. Compensation 1. The lumpsum fee for this scope is $114,655 Fees Break down as follows: a. SD Level: $29,910 b. DD Level: $29,910 c. CD Level: $39,880 d. Construction Admin; $14,955 2. Our fee will be billed monthly based on percentage of completion. 3. Reimbursable expenses including mileage and meals are included in the lumpsum fees except charges occurring outside of the scope of work of this proposal. Page 2 Gannett Fleming, Inc. Suite 3800 • 601 South Figueroa Street • Los Angeles, CA 90071 213.624.0347 www.gannettfleming.com Thank you for the opportunity to submit this proposal. We look forward to working with you. Please call if you have any questions. Sincerely, Gannett Fleming, Inc. Hiten Sheth, PE, LEED AP, Manager, West Mechanical HOURLY RATE SCHEDULE (2019) CLASSIFICATION RATE PER HOUR Project Principal $270 Project Manager $225 Project Engineer $180 Engineer $150 Designer $140 Cad Technician $135 Clerical $95 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 29 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work Converse Consultants Geotechnical Engineering, Environmental & Groundwater Science, Inspection & Testing Services 2021 Rancho Drive, Suite 1, Redlands CA 92373 Telephone: (909) 796-0544 ♦Facsimile: (909) 796-7675 ♦www.converseconsultants.com April 24,2019 Mr.Viet Nguyen, AIA LEED AP Project Manager Gillis + Panichapan Architects, Inc. 2900 Bristol Street, Suite G-205 Costa Mesa, CA 92626 Subject:PROPOSAL TO PREPARE A GEOTECHNICAL INVESTIGATION REPORT La Quinta Corporate Yard Maintenance Office and Crew Quarters 78106 Frances Hack Lane City of La Quinta, Riverside County, California Converse Project No. 19-81-159-00 (01) Dear Mr. Nguyen: Converse Consultants (Converse) appreciates the opportunity to provide this proposal outlining our scope of work and fee estimate to prepare a geotechnical investigation report for the design of the La Quinta Corporate Yard Maintenance Office and Crew Quarters, located at 78106 Frances Hack Lane in the City of LaQuinta, Riverside County, California. This proposal is based on the following. Review of the Request for Proposals, Project No. 2018-05 LQ Corporate Space Planning and Design, issued by the City of La Quinta. Information provided by your office via email on April 16, 2019. PROJECT DESCRIPTION The City’s corporate yard is located at 78016 Frances Hack Lane in La Quinta, California. The corporate yard accommodated various citywide services. The existing corporate yard shares a 10-acre site with a park and fire station. The City intends to construct a new corporate yard building to house its maintenance office, crew quarters, secondary emergency operation centers, and if feasible,ambulance services. The project may also include 8 additional pickle ball courts to be added to the existing amenities. Any additional park amenities will require additional parking capacity. It is assumed that the buildings will be one-story tall and will be constructed of masonry block wall or wood frame. It will be founded on shallow isolated and/or continuous footings. Nominal site grading will be required to reach the design grade. City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 30 Proposal To Prepare A Geotechnical Investigation Report La Quinta Corporate Yard Maintenance Office and Crew Quarters 78106 Frances Hack Lane City of La Quinta, Riverside County, California April 24, 2019 Page 2 Converse Consultants M:\JOBFILE\2019\81\19-81-159 GPA, La Quinta Corporate Yard\Proposal\19-81-159_pro(01) SCOPE OF WORK Our scope of work will include the following tasks. Task I: Existing Document Review We will review existing documents related to local geology, faulting and seismicity, depth to groundwater and pertinent existing geotechnical report(s), if available. Task II: Project Set-up As part of the project set-up, staff personnel from our office will conduct the following. Obtain a no-fee permit from the City of La Quinta. A field reconnaissance to verify site access and mark the boring locations. Notify Dig Alert at least 48 hours prior to drilling to clear the boring locations of any conflict with existing underground utilities. Task III: Field Investigation Our field investigation will consist of drilling exploratory borings within the site.The purpose of the borings will be to: Measure existing asphalt concrete and aggregate base thickness (if any). Obtain undisturbed and bulk samples of the various soil types for laboratory testing. Our field exploration plan is presented in the table below. Location Number of Boring(s)/Depth Maintenance office/crew quarters, shops and storage 5/15’ Fire station building 1/50’;1/15’ Parking and other areas 2/10’; 4/5’ TOTAL 13/180’ Soils will be continuously logged and classified by the geologist/engineer in the field by visual examination in accordance with the Unified Soil Classification System. Relatively undisturbed representative ring samples will be collected.The relatively undisturbed rings samples will be obtained using a Modified California Sampler (2.4 inches inside diameter and 3.0 inches outside diameter) lined with thin-walled sample rings. The sampler will be driven into the bottom of the borehole with successive drops of a 140-pound hammer falling 30 inches. The number of successive drops of the driving weight (“blows”) required for one foot of penetration will be shown on the boring summary sheet in the “blow/6-inch” column. The soil will be retained in brass rings (2.4 inches in diameter and one inch in height). The central portion of the sample will be retained and carefully sealed in waterproof plastic containers for shipment to the laboratory. Bulk samples of representative soil types will be collected in plastic bags. Groundwater levels, where encountered in the borings, will be recorded. Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 31 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work Proposal To Prepare A Geotechnical Investigation Report La Quinta Corporate Yard Maintenance Office and Crew Quarters 78106 Frances Hack Lane City of La Quinta, Riverside County, California April 24, 2019 Page 3 Converse Consultants M:\JOBFILE\2019\81\19-81-159 GPA, La Quinta Corporate Yard\Proposal\19-81-159_pro(01) Standard Penetration Tests (SPT) will be performed in the 50-foot deep borings. The borings will be backfilled with soil cuttings and where asphalt concrete is penetrated the surface will patched with cold mix asphalt concrete. Since it is not possible to adequately compact the soil inside the borings, there is a possibility that the surface may settle over time. If construction is delayed, we recommend the owner monitor the boring site and backfill any settlement or depression that might occur or provide some protection around the area of the boring locations to prevent trip and fall injuries from occurring near the area of any potential settlement. Task IV:Laboratory Testing Soil samples obtained in the subsurface exploration will be transported to our geotechnical laboratory. Geotechnical testing may include,but not be limited to,the following. In-place moisture and density. Collapse. Expansion index. R-value. Soil corrosivity. Sieve analysis. Laboratory maximum density. Direct Shear Task V: Engineering Analysis and Report Preparation Data obtained from the field investigation and laboratory tests will be evaluated. Engineering analyses will be performed to present design and construction recommendations.The report will include the following items. Site description. Project description. A description of the field procedures used in the investigation. A discussion of the materials encountered within the borings and their engineering properties. A plan indicating the location of the borings. Laboratory tests results including soil corrosivity. Table listing location and existing pavement thicknesses (if encountered) Local and regional geology of the area. List of active faults within 100 Kilometer of the site. Seismic coefficient based on CBC 2016. New flexible pavement structural section based on the traffic index provided by the City of La Quinta. Preparation of street subgrade recommendations. Site grading recommendations Allowable soils bearing pressure for shallow foundation design. Lateral earth pressures. City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 32 Proposal To Prepare A Geotechnical Investigation Report La Quinta Corporate Yard Maintenance Office and Crew Quarters 78106 Frances Hack Lane City of La Quinta, Riverside County, California April 24, 2019 Page 4 Converse Consultants M:\JOBFILE\2019\81\19-81-159 GPA, La Quinta Corporate Yard\Proposal\19-81-159_pro(01) Foundation subgrade preparation recommendations. Import soils quality requirements. Compaction requirements. PROJECT SCHEDULE/DELIVERABLES Site exploration can begin within 5 days following the receipt of your written notification to proceed, weather and site conditions permitting. About 2 days will be required to perform the exploratory fieldwork. Four copies of the final report will be submitted within 4 weeks after completion of the fieldwork. PROFESSIONAL FEES Our consulting services will be provided in accordance with the attached fee schedule. The cost breakdown is presented in the table below. Task Cost Task No I: Existing Document Review $470.00 Task No II: Project Set-up $565.00 Task No III: Field Investigation $1,540.00 Task No IV: Laboratory Testing $3,435.00 Task No V: Engineering Analysis and Report Preparation $4,505.00 Drill Rig Rent $6,800.00 TOTAL $17,315.00 The cost is based on the following assumptions. No-fee permit will be provided by the City of La Quinta. Traffic control (if required) will include signs and cones. No flagman will be required. Level D protection will be required during drilling. CLOSURE We will carry insurance as required by our contract. Our findings and recommendations will be prepared in accordance with generally accepted professional engineering and engineering geological principles and practice in this area of Southern California. Unless we hear differently, we will assume that these conditions are acceptable to you. This proposal will expire 60 days from its issuance, if not accepted within that time. Our billing rates are reviewed at the beginning of each year and are subject to adjustment. Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 33 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work Proposal To Prepare A Geotechnical Investigation Report La Quinta Corporate Yard Maintenance Office and Crew Quarters 78106 Frances Hack Lane City of La Quinta, Riverside County, California April 24, 2019 Page 5 Converse Consultants M:\JOBFILE\2019\81\19-81-159 GPA, La Quinta Corporate Yard\Proposal\19-81-159_pro(01) It is understood by both contracting parties that the driller’s work is only subject to prevailing wage as defined in Labor Code Sections 1770-1780. Please do not hesitate to contact the undersigned at 909-796-0544 if you have any questions or wish to discuss this proposal in greater detail. The opportunity to be part of your team for this project is appreciated. CONVERSE CONSULTANTS Hashmi S. E. Quazi, PhD, PE, GE Principal/Regional Engineer Dist.:1/Addressee (via email) Encl:Schedule of Fees and General Conditions HSQ/kvg City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 34 3151 Airway Avenue, Suite T -1 . Costa Mesa . CA . 92626 T 714.966.9060 . F 714.966.9085 . www.civilworksengineers.com April 24, 2019 Viet Nguyen Gillis + Panichapan Architects 2900 Bristol Street, Suite G-205 Costa Mesa, CA 92626 Subject: City of La Quinta Corporate Yard Dear Vic: Thank you for the opportunity to present a proposal for civil engineering services related to the proposed City of La Quinta Corporate Yard. The following details our project understanding, scope and fee. Project Understanding The City of La Quinta developed a Corporate Yard Master Plan in 2008 for the 10-acre site at 78106 Francis Hack Lane. Phase 1 improvements completed in 2009 included a new fire station along with a covered parking area. The City now intends to complete the Master Plan by constructing a new corporate yard building and maintenance yard. The building will house its Maintenance Office, Crew Quarters, Secondary Emergency Operations Center, and if feasible ambulance services. All related exterior enclosed storage facilities in the yard will need to be modified to best fit the current need. The community is also requesting eight additional pickle ball courts, with additional parking, be added at a location to be determined, to the existing amenities within the 10-acre site, which encompasses Fritz Burns Park. The project proposes updates to the existing Master Plan done in two phases. Phase I requested services include:  Update the Corporate Yard Master Plan will include considering the feasibility of additional pickle ball courts within the 10-acre site.  Perform the “Planning and Programming Step” for Maintenance Facility for civil concerns  Present findings and/or recommendations to Planning Commission and City Council Phase II requested services include architectural and engineering design including:  Schematic Design  Design Development  Preparation of plans, specifications, estimates and bid documents (PS&E)  Meetings as needed with Project Development Team, City Planning Commission and Council  Construction Support Services Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 35 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work La Quinta Corporate Yard GPA 2 of 4 The maintenance yard will incorporate a vehicle maintenance bay, truck wash with reclamation system and sump pits, CNG fueling station with tank, and hazmat storage. The 2.8-acre corporate yard site slopes in a northeasterly direction at approximately 0.7% slope. An existing catch basin on the eastern curb of Desert Club Drive between the new fire station and parking area appears to drain the existing yard. The project is located in the Colorado River Hydrologic Region, Whitewater Hydrologic Unit, Coachella Hydrologic Area, Indio Sub -Area. Drainage from the site flows towards the receiving waters of Coachella Valley Storm Water Channel, with a TMDL for indicator bacteria, which outlets into the Salton Sea. Coachella Valley Channel is on 2014-2016 303(d) list with TMDL required for the channel for DDT Dieldrin, total ammonia, PCBs, toxaphene, and toxicity. Salton Sea is listed for arsenic chloride, chlopyrifos, DDT, enterococcus, low dissolved oxygen, total ammonia, nutrients, salinity and toxicity. The project will require a Water Quality Management Plan (WQMP) and a Storm Water Pollution Prevention Plan (SWPPP). It is our understanding that Gillis + Panichapan (GPA) will contract separately for the structural design, geotechnical investigation, and design of dry utilities. Scope of Work Civil Works Engineers (CWE) will partner with the team headed by Gillis + Panichapan and complete the design of site civil portions of the project. These items are described below. Civil Works will coordinate with the team to obtain the necessary information to complete the design. CWE will provide the plans, specifications and estimates for the civil engineering related development of the site. This will include layout and striping for the parking lot; erosion control plans, site and parking lot grading and drainage plans, water and sewer plans, a drainage report, Water Quality Management Plan (WQMP) and Stormwater Pollution Prevention Plan (SWPPP). We have excluded design and handling related to soil contamination, landscape and irrigation, dry utilities, street improvement design and structural design work. Phase I – Schematic Design  Review site master plan for engineering constraints  Obtain and review available reports, maps, design survey and utility information  Site visit to review project basemap, existing improvements and constraints  Preliminary utility research  Prepare basemap with survey and control information provided by the City  Preliminary layout, with parking, ADA, site grading and drainage  Research truck wash, fueling, oil/water separator, hazmat storage for civil requirements  Research drainage, stormwater, WQMP requirements  Determine FEMA flood zone, to set pad above 100-year floodway  Coordinate with City of La Quinta  Attend Project Development Team Meetings (2)  Finalize preliminary site plan  Coordinate with project team regarding site layout and civil site constraints Phase 2A – Design Development  Prepare Design Development Plans for City Planning Dept. Submittal Package o Site Demolition City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 36 La Quinta Corporate Yard GPA 3 of 4 o Site Layout with Parking o Preliminary Grading o Preliminary Drainage o Preliminary Utilities o Preliminary Erosion Control  Prepare Draft WQMP Report, including structural BMPs for on-site required retention  Prepare Draft Drainage Report  Coordination of size and location of wet utilities with City  Respond to City Planning/Engineering development review  Prepare civil preliminary construction quantity and cost estimate  Attend Project Development Team Meetings (2)  Coordination with City and project team Phase 2B – Construction Documents  Revise and update previously prepared design development plans  Plan set is expected to include: o Site Demolition (1 sheet) o Precise Grading Plan (3 sheets) o Drainage Plan and Profile (2 sheets) o Grading and Drainage Details (2 sheets) o Parking Signing and Striping Plan (3 sheets) o Wet Utility Plan – sewer and water, without profiles (1 sheet) o Erosion Control Plan (1 sheet)  Final Drainage Report  Final WQMP  Prepare SWPPP  Construction Cost Estimate  Civil Specifications (Std. Specs for Public Works - Green Book)  Four Submittal Packages (35%, 75%, 90%, 100%)  Respond to comments (3 cycles)  Attend Project Team Meetings (2)  Coordinate with City and project team Phase 2C – Construction Support  Attend Pre-Construction meeting  Review change orders and cost estimates  Respond to RFIs  Review and approve submittals and shop drawings  Prepare As-Built Plans Fee Phase 1 – Schematic Design $ 16,900 Phase 2A – Design Development $ 24,700 Phase 2B – Construction Documents $ 33,300 Phase 2C – Construction Support $ 4,300 TOTAL $ 79,200 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 37 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work La Quinta Corporate Yard GPA 4 of 4 Note: Our Phase 2 excludes any extra costs associated with separate plans for Pickle Ball Courts and associated parking within the 6-acre park site, since the location, details and size for both courts and parking are unknown at this time. Exclusions The following items are not included in our scope of work:  Topo, survey, potholing (provided by City of La Quinta)  Geotechnical investigation report, including infiltration  Boundary Survey/Record of Survey  Environmental documentation  Street improvement plans for Francis Hack Lane  Dry utilities, mechanical, electrical, plumbing  Sewer and water line sizing, water system calculations  Oil/water separator, sump pump, fueling station design  Hazardous Waste Assessment  Structural design and calculations  Landscape, irrigation, electrical design and calculations  Plan check fees  Processing of plans, obtaining permits through City, and other agencies If you have any questions please call. We look forward to working with you again. Sincerely, Marie Marston, P.E. President City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 38 Kobzeff & Associates LANDSCAPE ARCHITECTURE 22792 CENTER DRIVE, SUITE 107 LAKE FOREST, CALIFORNIA 92630 (949) 916-9470 April 22, 2019 Ms. Miranda Luce Gillis + Panichapan Architects, Inc. 2900 Bristol Street, Suite G-205 Costa Mesa, CA 92626 Subject: Proposal for Landscape Architectural Services Project: Project No. 2018-05, LQ Corporate Yard Space Planning and Design La Quinta, California Dear Miranda: We are pleased to submit the following landscape development proposal for your consideration. It is our understanding that the project site consists of landscape design and construction documentation. Bidding and Site Visit fees are included if you should need them. 1.0 INTENT OF WORK: 1.1 It is our understanding that our scope of work consists of general landscape design for desert type landscapes 1.2 We estimate approximately 3 basesheets at 20 scale. 1.3 We are assuming the following: • Our plans will be a part of your package • Our technical specifications will be in booklet format • Our specifications will be in standard CSI format • All hardscape design other that mowstrips or other elements that support landscaping will be performed by others • All site furniture will be selected by others 1.4 Services specifically not included within this scope of work include the following: • Site precise grading and drainage • All civil and/or structural engineering fees • All processing of plans and/or pick-up or delivery of plans • Measuring or locating of existing site features • Denoting of how water and electrical are being brought to the irrigation points of connection as shown on the irrigation plans. This work shall be performed by others. • Project manual and all divisions other than landscape technical specifications shall be by others. • Landscape Lighting • Signage • Site Visits and/or Construction Observation Services Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 39 Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work Ms. Miranda Luce April 22, 2019 La Quinta Project 2018-05, Corporate Yard Page 2 1.5 We estimate the time for Design Development documents to be approximately two (2) weeks, and the time for Construction Documents to be approximately four (4) weeks, pending any scheduling conflicts or delays by others. 2.0 SCOPE OF SERVICES: Our scope of our work will include the following services: 2.1 Establish procedures, liaison and work schedules 2.2 Collect and review all on- and off-site applicable data, planning and design criteria, as supplied by the Client. 2.3 Establish dialogue to ascertain client expectations. 2.4 After reviewing an approved engineer or architect’s site plan, we will proceed on the following phases of work: • Conceptual Development Phase • Design Development Phase • Construction Documentation Phase • Project Bidding Phase • Construction Observation Phase 3.0 CONCEPTUAL DEVELOPMENT PHASE This phase consists of developing design concepts. The plans representing this phase are denoted as “Conceptual Landscape Plans”, and will illustrate the following: 3.1 Planting concepts 3.2 Irrigation concepts 3.3 Opinion of probable construction costs 4.0 DESIGN DEVELOPMENT PHASE This phase consists of refining design concepts and elements. The plans representing this phase are denoted as “Preliminary Plans”, and will illustrate the following: 4.1 Hardscape concepts 4.2 Planting concepts 4.3 Irrigation concepts 4.4 Opinion of probable construction costs 4.5 One (1) meeting Although the Preliminary Plan may be used to bid from, it does not have the detail to properly control the actual construction of the plan and/or details. Should the client decide to build the City of La Quinta- Corporate Yard Master Plan www.gparchitects.org Page 40 Ms. Miranda Luce April 22, 2019 La Quinta Project 2018-05, Corporate Yard Page 3 project from the Preliminary Plans and Details, he bears all responsibility for construction and by signing this proposal agrees to hold the Landscape Architect harmless for any and all construction defects, errors, or omissions. The Contractor shall bear full responsibility for his own work. 5.0 CONSTRUCTION DOCUMENTATION PHASE Following approval of the Design Development documents, we will proceed with the Construction Documentation Phase. This phase consists of preparing documents for bidding and/or construction and includes the following: 5.1 Irrigation Plan and Details 5.2 State AB 1881, Municipal or County Water Conservation Packages as required 5.3 Planting Plan and Details 5.4 Landscape Technical Specifications only 5.5 Opinion of probable construction costs 5.6 In-house plan check 5.7 We will provide the client with approved plans. Kobzeff & Associates will amend plans at no additional cost to the Client should Revisions be necessary to bring the plans into conformance of previously established guidelines, provided Kobzeff & Associates has obtained these guidelines at the outset of each phase from the Client. Once work has begun, any revisions to the plans due to changes, additions or deletions by other parties shall constitute additional services, and be invoiced accordingly. 6.0 BIDDING ADMINISTRATION PHASE Upon acceptance of the Construction Documentation Phase by the Client, we will proceed with the Bidding Administration Phase. This phase will include the following: 6.1 Assist during the bidding process 6.2 Provide necessary prints to all parties at the Client’s request. The cost of all printing shall be the Client’s responsibility. 6.3 Answer all contractor questions, administer any addenda, clarifications, or submittal reviews necessary to bid plans. 7.0 CONSTRUCTION OBSERVATION PHASE The Construction Observation Phase consists of site visits and written “Item -Action” reports which document the field condition observed during the visit. These visits shall be performed at the Client’s discretion. Refer to “Construction Observation” section below for additional information. The following represent recommended minimum observations for this project. 7.1 Major plant layout prior to planting 7.2 Irrigation coverage test prior to planting 7.3 Construction punch-list visit prior to start of Contractor’s Maintenance Phase Ms. Miranda Luce April 22, 2019 La Quinta Project 2018-05, Corporate Yard Page 4 7.4 Maintenance punch-list visit prior to final turnover to Owner 8.0 FEES The fee for Landscape Architectural services as outlined above will be performed on a lump sum basis for drawing phases and hourly not-to-exceed basis for bidding and construction observation fees as follows: Drawing Fees: Conceptual Design Phase $3,880 Design Development Phase $4,260 Construction Documentation Phase $15,120 Sub-Total Drawing Fees: $23,260 Sub-Total Bidding Fees (hourly): $560 Sub-Total Construction Observation Fee (hourly): $4,480 (4 visits at 8 hours/visit estimated) Total Project Fee: $28,300 9.0 LANDSCAPE ARCHITECTURAL SERVICES 9.1 Standard of Care The Landscape Architectural Services shall be performed with care and diligence in accordance with the professional standards appropriate for a project of the nature and scope of the Project. 9.2 Coordination The Landscape Architect shall coordinate the services of its consultants, and shall cooperate with the Client’s representatives and separate consultants in the best interest of the project. 9.3 Representations The Landscape Architect represents that it and it’s consultants have and shall maintain throughout the performance of the services under this Agreement the requisite licenses, registrations, and/or certifications required for the performance of these services in the jurisdiction in which the project is located. 9.4 Supplemental Services Supplemental Services are beyond the scope of the basic Scope of Services, and when requested in writing by the Client, shall entail addit ional compensation (either on the hourly basis stated herein, or on the basis of a negotiated sum) beyond the compensation stated in the Preliminary Provisions. Project No. 2018-05 La Quinta Corporate Yard Space Planning & Design Sub-Consultant: Scope of Work