SPEV 2019-0011 2019 HITS Triathalon (10.17.2019)
October 17, 2019
CASE NUMBER
Special Event Permit 2019-0011
ACTIVITY/EVENT
2019 HITS Triathlon
October 25, 2019
Lake Cahuilla Regional Park and local roads (see attached exhibits)
APPLICANT
Mr. John Eickman
HITS Endurance
319 Main Street
Saugerties, NY 12477
APPROVAL
The Design and Development Department has reviewed your request for Special Event
Permit 2019-0011. Pursuant to LQMC Section 9.100.130 (Special Events –
Nonresidential), your permit is approved based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans, including security staffing levels, and facilities have been provided
to the satisfaction of the La Quinta Police Department.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes you to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must also comply with the provisions
and conditions of any other permits, as may be required/referenced herein, in order to
physically set up and conduct the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of event:
1. All vendors shall obtain a City Business License. A listing of all vendors, with contact
information, shall be submitted to the Design and Development Department. The
serving of food and alcoholic beverages during the event shall be subject to the
rules and requirements of the Riverside County Health Department and State of
California Alcoholic Beverage Control, respectively.
2. Portable generators shall be shielded to prevent accidental contact with guests.
Generators and internal combustion sources shall be separated from
tents/canopies by a minimum of 20 feet and shall be isolated from the public.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall be
directed away from surrounding roadways and surrounding residential properties.
No spot or searchlights are permitted.
3. If ground excavations are required, please contact Underground Service Alert
(USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of charge
provided USA is given a two-day notice prior to commencement of work.
4. The applicant shall obtain an encroachment permit for the traffic control
plan off-site signs and traffic controls placed within the City’s right-of-way.
Encroachment permit will include requirements for insurance that shall be
provided by the applicant. Please contact Amy Yu at (760)777-7047 for
assistance on obtaining an encroachment permit.
5. All temporary electrical wiring to any concession/vendor spaces shall be secured to
prevent physical hazards to the public and participants. Wiring/cords shall not be
subjected to environmental or physical damage.
6. An adequate number of portable restroom facilities shall be provided, to
accommodate participants and guests. ADA-compliant portable restrooms shall be
provided as required by the Building Division.
7. Obtain any building permit(s) as may be required for temporary electric service
and any other required items (e.g. bleacher, portable generators, etc.). Contact
the Building Division at (760) 777-7012 for permit requirements.
8. Applicant shall post all affected gated communities, particularly along the north
side of Avenue 58 and along Madison Street, with a flyer or similar format that
provides event dates and times, indicates that security personnel will be present
to ensure traffic safety, and lists the applicant’s contact information. Information
shall be posted at or near callboxes and/or gate control actuators.
Completion/confirmation during event:
9. The event is permitted for October 26, 2019. Set up and operation of the event
shall be consistent with the attached exhibits and event information on file. At the
conclusion of the event, the event site and all roadways shall be returned to pre-
event conditions.
10. Applicant shall comply with all terms and conditions set forth in the Parade and
Special Event Permit issued by Riverside County TLMA for the duration of event
set-up, operation and take-down activities.
11. The applicant shall coordinate third party independent inspections to maintain the
traffic control plan (TCP) measures as approved under the traffic control plans. Any
takedown and/or relocation and re-installation of any traffic control devices as
approved in the TCP shall be inspected by said third party for conformance with
the intent and provisions of the approved TCP. In the absence of a third party
contract inspector, services may be provided by RCSD and/or Tops and Barricades.
12. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
13. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Any/all parking monitors
shall wear light-colored clothing and reflective vests as needed.
14. No on-street parking outside the approved event area may be utilized for event
parking. All on-street parking areas not otherwise restricted under the traffic
control plan as approved shall remain available for public use.
15. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid Private Security license.
16. Applicant shall be responsible for paramedic/medical service during the event.
17. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times. Fire lanes shall be clearly outlined in an approved manner throughout the
event grounds by posting “NO PARKING FIRE LANE”.
18. The use of amplified equipment for announcements and award presentations is
permitted, provided that all provisions of the City of La Quinta’s Noise Ordinance
(LQMC 9.100.210) are complied with.
Completion/confirmation after conclusion of event (if necessary):
19. The event route and any sites used shall be left clean and in its original manner
after the event. Temporary trash receptacles shall be provided in and around the
event areas. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
20. All traffic control provisions (CMS, cones, barricades, etc.) for the course shall be
removed immediately after the final participant(s) as they complete the course.
21. All signing must be removed at the conclusion of the event, or each sign is subject
to a $50.00 fine. Please contact the Code Compliance Division at (760) 777-7050
regarding removal of signage.
22. Any damage to public hardscape caused by this event shall be repaired as directed
by the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, pavement and street lights especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein. It is acknowledged that modifications to
traffic control and other approved measures may be necessary during the event to
address unanticipated problems that may arise.
•Swim commences at 7 am –
course shown with yellow
arrows around red buoys.
•Athletes complete swim and
enter Transition Area (T1)-
shown as blue box .
•Athletes exit T1 with bikes and
exit park –shown with white
arrows. On Saturday, bikes do
not return to park; on Sunday
bikes re-enter the park on same
course as exit.
•Athletes complete bike course
and begin run –shown with
orange arrows. Run course for
the Half & Full distance enters
and exits the park through an
opening in the fence giving
access to Jefferson St. Run
course for the Sprint & Olympic
distance stays in the park on the
access road.
•Athletes complete the run
course and the race by crossing
the finish line –shown as green
triangle.
Opening in fence
Parking