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2015 05 05 CCIII City Council agendas and staff reports are now available on the City s web page: .la-gWnta. org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, MAY 5, 2015 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR, TERRY DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES' ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA CITY COUNCIL AGENDA MAY 5, 2015 At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1 . MENTAL HEALTH MONTH PROCLAMATION 2. COACHELLA VALLEY WATER DISTRICT — WATER RESOURCES UPDATE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1 . APPROVE MINUTES OF APRIL 7, 2015 PAGE 7 2. APPROVE DEMAND REGISTERS FOR APRIL 3, 10, 17, 20 AND 17 24, 2015 3. EXCUSE MEETING ABSENCES FOR INVESTMENT ADVISORY 47 BOARD MEMBER DONAIS AND COMMUNITY SERVICES COMMISSIONER ENGEL 4. DENY CLAIM FOR DAMAGES FILED BY MJP GAL PROPERTIES, 49 DATE OF LOSS — SEPTEMBER 8, 2014 5. DENY CLAIM FOR DAMAGES FILED BY HACIENDAS OF LA 51 QUINTA, DATE OF LOSS — SEPTEMBER 8, 2014 6. DENY CLAIM FOR DAMAGES FILED BY JANET MAGUIRE, DATE 53 OF LOSS — SEPTEMBER 8, 2014 7. DENY CLAIM FOR DAMAGES FILED BY MICHAEL AND LUCINDA 55 ROBSON, DATE OF LOSS — SEPTEMBER 8, 2014 8. DENY CLAIM FOR DAMAGES FILED BY PAUL AND JEAN 57 FOCHELLI, DATE OF LOSS — SEPTEMBER 8, 2014 CITY COUNCIL AGENDA 2 MAY 5, 2015 PAGE 9. DENY CLAIM FOR DAMAGES FILED BY RON OLSON, DATE OF 59 LOSS — SEPTEMBER 8, 2014 10. DENY CLAIM FOR DAMAGES FILED BY OMAR ADRIAN VIVAS, 61 et al; DATE OF LOSS — OCTOBER 11, 2014 11. ADOPT RESOLUTION TO REAFFIRM ADOPTION OF ANNUAL 63 ASSESSMENT FOR COUNTY SERVICE AREA 152, AUTHORIZE RIVERSIDE COUNTY TO CONTINUE TO LEVY ASSESSMENTS, AND INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS [RESOLUTION 2015- 0121 12. APPROVE CONTRACT EXTENSION WITH SANTA FE BUILDING 69 MAINTENANCE FOR FISCAL YEAR 2015/2016 JANITORIAL SERVICES 13. APPROVE PLANS, SPECIFICATIONS, AND ENGINEER'S 73 ESTIMATE, AND SOLICIT BIDS FOR JEFFERSON STREET AT AVENUE 52 ROUNDABOUT IMPROVEMENTS PROJECT 14. SECOND READING AND ADOPTION OF ORDINANCE NO. 524 79 AMENDING MULTIPLE CHAPTERS OF TITLE 1 AND TITLE 2 OF THE MUNICIPAL CODE 15. ACCEPT GRANT OF DRAINAGE EASEMENT AND AGREEMENT 103 FOR DRAINAGE PURPOSES ON HORSESHOE ROAD FROM INDIAN SPRINGS GOLF CLUB 16. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES 121 AGREEMENT WITH PSOMAS AND APPROPRIATE FUNDS FOR ON -CALL CONSTRUCTION INSPECTION SERVICES 17. APPROPRIATE FUNDING AND AWARD CONTRACT TO GRANITE 125 CONSTRUCTION COMPANY TO CONSTRUCT ADAMS STREET SIGNAL AND STREET IMPROVEMENT PROJECT 18. APPROVE COMMUNITY SERVICES COMMISSION WORK PLAN 133 FOR 2015/2016 19. APPROVE CORRESPONDENCE TEMPLATES FOR BUSINESS 135 DEVELOPMENT INITIATIVES CITY COUNCIL AGENDA 3 MAY 5, 2015 PAGE 20. APPROVE SPECIFICATIONS AND BID DOCUMENTS AND 141 AUTHORIZE ADVERTISEMENT FOR BIDS FOR PARK LANDSCAPE MAINTENANCE SERVICES 21. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES 143 AGREEMENT WITH NAI CONSULTING FOR PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SUPPORT SERVICES 22. APPROPRIATE FUNDING AND INCLUDE MONROE STREET 149 PAVEMENT REHABILITATION PROJECT IN FISCAL YEAR 2014/2015 CAPITAL IMPROVEMENT PLAN 23. ADOPT RESOLUTIONS TO 1) APPROVE PRELIMINARY 153 ENGINEER'S REPORT FOR FISCAL YEAR 2015/2016 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTIONS 2015-013 and 2015-0141 24. ESTABLISH ADVISORY COMMITTEE TO EVALUATE THE CITY'S 185 FINANCIAL NEED AND ADVERTISE TO FILL VACANCIES BUSINESS SESSION APPROVE AN ART PURCHASE AGREEMENT WITH JANE 189 DEDECKER AND NATIONAL SCULPTORS BUILD FOR DESIGN AND INSTALLATION OF A SCULPTURE AT THE SEELEY DRIVE ROUNDABOUT 2. APPROVE SILVERROCK RESORT FISCAL YEAR 2015/2016 215 ANNUAL PLAN STUDY SESSION DISCUSS LOGO UPDATE / BRAND REFRESHMENT 245 REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) CITY COUNCIL AGENDA 4 MAY 5, 2015 4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans) 7. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 1 1 . SUNLINE TRANSIT AGENCY (Franklin) 12. CVAG PUBLIC SAFETY COMMITTEE (Osborne) 13. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 14. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 16. ANIMAL CAMPUS COMMISSION (Pena) 17. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi) 18. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Radi) 21. PALM SPRINGS AIRPORT COMMISSION REPORT 249 22. PLANNING COMMISSION MINUTES OF FEBRUARY 24, 2015 251 23. INVESTMENT ADVISORY BOARD MINUTES JANUARY 14, 2015 253 DEPARTMENTAL REPORTS 1 . CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK — MEETING AND EVENT CALENDAR 257 4. COMMUNITY DEVELOPMENT REPORT - MARCH 2O15 261 5. COMMUNITY SERVICES A. REPORT — MARCH 2O15 265 B. QUARTERLY MARKETING REPORT 273 6. PUBLIC WORKS REPORT - MARCH 2O15 283 7. POLICE DEPARTMENT QUARTERLY REPORT 293 8. FIRE DEPARTMENT QUARTERLY REPORT 311 MAYOR'S AND COUNCIL MEMBER'S ITEMS PUBLIC HEARINGS — 5:00 PM For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the CITY COUNCIL AGENDA 5 MAY 5, 2015 public hearing or in written correspondence delivered to the City at, or prior to the public hearing. PAGE ADOPT RESOLUTION FOR A MITIGATED NEGATIVE 320 DECLARATION OF ENVIRONMENTAL IMPACT AND ASSOCIATED MITIGATION MONITORING PROGRAM FOR AN ENVIRONMENTAL ASSESSMENT, SPECIFIC PLAN, TENTATIVE PARCEL MAP, TENTATIVE TRACT MAP, AND SITE DEVELOPMENT PERMIT, FOR DEVELOPMENT OF 78 SINGLE- FAMILY HOMES ON 39.8 ACRES, LOCATED ON THE SOUTH SIDE OF AVENUE 54, ONE QUARTER MILE EAST OF MADISON STREET [RESOLUTION 2015-0151 2. ADOPT RESOLUTION FOR TIME EXTENSION FOR A 480 CONDITIONAL USE AND SITE DEVELOPMENT PERMIT FOR A RETAIL AND MEDICAL OFFICE DEVELOPMENT LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING DRIVE [RESOLUTION 2015-0161 ADJOURNMENT The next regular meeting of the City Council will be held on May 19, 2015, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on May 1, 2015 DATED: May 1, 2015 SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL AGENDA 6 MAY 5, 2015 Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 7 MAY 5, 2015 CONSENT: 1 CITY COUNCIL MINUTES TUESDAY, APRIL 7, 2015 A regular meeting of the La Quinta City Council was called to order at 3.30 p.m. by Mayor Evans. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA — None CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT: THE SOUTHEAST CORNER OF WASHINGTON STREET AND HIDDEN RIVER ROAD (APNs 609-040-007, 609-040-023, 609-040-028, 609-040-029, 609-051-007 AND 609-051-003) HOUSING AUTHORITY NEGOTIATOR: FRANK J. SPEVACEK, EXECUTIVE DIRECTOR NEGOTIATING PARTIES: SANDER AND PAULA SALKIND, URBAN HOUSING COMMUNITIES AND COACHELLA VALLEY HOUSING COALITION UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT COUNCIL RECESSED TO CLOSED SESSION AT 3:31P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 4:13 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Councilmember Radi led the audience in the pledge of allegiance. CONFIRMATION OF AGENDA City Manager Spevacek requested that Consent Calendar Item No. 6 be moved to Business Session for discussion and separate vote. Council concurred. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS Mayor Evans presented a proclamation to OneLegacy Ambassadors Miles and Sylvia Kaye in recognition of April as Donate Life California Month. OneLegacy is a non-profit organ and tissue recovery organization sponsoring a run/walk at Cal State Fullerton on April 25, 2015. CITY COUNCIL MINUTES APRIL 7, 2015 0 PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Kay Wolff, La Quinta — Ms. Wolff suggested that the Council take the lead in the community to guide staff and commissioners regarding water conservation and to deter development that includes lakes, rivers, etc. She said the formation of a water advisory committee may be worthwhile, and if the beautiful Civic Center park grass must go, then so be it. PUBLIC SPEAKER: Joseph Dolence, La Quinta — Mr. Dolence spoke about an abuse of power at La Quinta Park by the Riverside County Sheriff's Department and feels that they are not the right tool to address problems at the park. He offered to meet with one or more Councilmembers to provide his solutions to the current problems. Mayor Evans offered to meet to discuss Mr. Dolence's suggestions. PUBLIC SPEAKER: Laurie Harris, La Quinta — Ms. Harris said she is a teacher and the mother of two skaters who use both skate parks in the City and is concerned about the Police bullying she has witnessed. She questioned the issuance of $100 tickets when the sign says the tickets are $50. Ms. Harris said she held a meeting attended by about 40 parents and skaters to discuss the matter. PUBLIC SPEAKER: Jack Harris, La Quinta — Mr. Harris suggested manning the skate parks to discourage the few who cause problems. PUBLIC SPEAKER: Farah Meadows, La Quinta — Ms. Meadows said her son is a skater and she would be willing to sit on a committee formed to solve the skate park problems. She said her other son, John, who was also a skater, was killed in February and requested that the City consider renaming the park to the John Meadows Memorial Skate Park. Ms. Meadows offered to contribute to the park renovation and to participate in a renovation committee. PUBLIC SPEAKER: Lily Choate, Indio — Ms. Choate said she was the grandmother of John Meadows. She said she appreciates the wide open design of the park because parents can see everything that is going on at a glance. Ms. Choate stated that skaters should not be the targets of police and suggested that the School Resource Officers patrol the park, get to know the kids and the adults who will assist the police. PUBLIC SPEAKER: Mary O'Brien Pritchard — Ms. O'Brien Pritchard asked the Council to make improvements at the Avenue 52 roundabout because drivers think it is a two- lane roundabout resulting in dangerous driving conditions. She also requested that La Quinta residents be given direct access by walking or by vehicle to the Goldenvoice concert grounds in Indio. CONSENT CALENDAR 1. APPROVE MINUTES OF MARCH 17, 2015 CITY COUNCIL MINUTES 2 APRIL 7, 2015 `u] 2. APPROVE DEMAND REGISTERS DATED MARCH 13, 20 AND 27, 2015 3. pulled by Councilmember Osborne due to a potential conflict of interest from a business relationship with Licensee >>> APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES AND REVOCABLE LICENSE AGREEMENT WITH LA QUINTA FARMS FOR DUST STABILIZATION AT SILVERROCK RESORT 4. DENIAL OF CLAIM FOR DAMAGES FILED BY SHAWN BLACKWELL, DATE OF LOSS — JUNE 27, 2014 5. APPROVE BID DOCUMENTS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE LA QUINTA LIBRARY LIGHT -EMITTING DIODE LIGHTING CONVERSION PROJECT 6. pulled by the City Manager and moved to Business Session No. 5 for discussion>>> CONSIDERATION OF AWARD OF A CONTRACT FOR PERIMETER LANDSCAPING OF CITY -OWNED LOTS ON AVENUE 52 7. EXCUSE ABSENCES FOR ARCHITECTURAL REVIEW BOARD MEMBER ROOKER AND HISTORICAL PRESERVATION COMMISSIONER REDMOND FROM MEETINGS 8. ACCEPT GRANT OF EASEMENT AND AGREEMENT FOR PUBLIC STREET PURPOSES ON DUNE PALMS ROAD FROM THE DESERT SANDS UNIFIED SCHOOL DISTRICT MOTION — A motion was made and seconded by Councilmembers Franklin/Pena to approve Consent Calendar Items Nos. 1, 2, 4, 5, 7 and 8 as recommended. Motion passed unanimously. MOTION — A motion was made and seconded by Councilmembers Franklin/Radi to approve Consent Calendar Item No. 3 as recommended. Motion passed: 4 ayes, 0 noes, 1 abstain (Osborne). BUSINESS SESSION 1. APPROPRIATE FUNDING, ADD FOCUSED DRAINAGE STUDY PROJECT TO FISCAL YEAR 2014/2015 CAPITAL IMPROVEMENT PROGRAM, AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING FOR DRAINAGE STUDY Councilmember Osborne asked the City Attorney to provide an opinion as to whether he should recuse himself because of his professional relationship with NAI Consulting. City Attorney Ihrke said under the new FPPC regulations, it was not necessary for Councilmember Osborne to recuse himself because NAI is not mentioned in this project nor is NAI specifically under contract for it. CITY COUNCIL MINUTES 3 APRIL 7, 2015 is Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's Office. City Manager Spevacek said that staff will be researching funding options such as infrastructure financing districts while the study is underway. MOTION — A motion was made and seconded by Councilmembers Radi/Franklin to appropriate funding, add a focused drainage study project to the Fiscal Year 2014/2015 Capital Improvement Program and approve a professional services agreement with RBF Consulting for a drainage study. Motion passed unanimously. 2. APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS AND FUNDING REQUESTS Robert Ambriz, Jr. presented the staff report, which is on file in the City Clerk's Office. MOTION — A motion was made and seconded by Councilmembers Franklin/Osborne to approve second round community services grants and funding requests. Motion passed unanimously. PUBLIC SPEAKER: Mike from the General Patton Memorial Museum (did not submit a speaker form with his name and residence on it) — spoke about the purpose of the museum. 3. APPROVE AMENDMENT WITH RIVERSIDE COUNTY DEPARTMENT OF ANIMAL SERVICES FOR ANIMAL FIELD SERVICES Community Development Director Johnson presented the staff report, which is on file in the City Clerk's Office. MOTION — A motion was made and seconded by Councilmembers Radi/Franklin to approve the Amendment with Riverside County Department of Animal Services for animal field services. Motion passed unanimously 4. INTRODUCE ORDINANCE AMENDING THREE CHAPTERS OF TITLE 1 OF THE MUNICIPAL CODE RELATING TO GENERAL PROVISIONS AND EIGHT CHAPTERS OF TITLE 2 RELATING TO ADMINISTRATION AND PERSONNEL A. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE NO. 524 ON FIRST READING. City Clerk Maysels presented the staff report, which is on file in the City Clerk's Office. CITY COUNCIL MINUTES APRIL 7, 2015 0 `v, Council requested that Chapter 1.04, City Seal, be further amended to remove the detail of the seal's size and shape and state that those details will be set by Council resolution as well as any additional text and/or graphics. MOTION — A motion was made and seconded by Councilmembers Osborne/Pena to take up Ordinance No. 524 by title and number only, as amended, and waive further reading. Motion passed unanimously. City Clerk Maysels read the following title of Ordinance No. 524 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SEVERAL CHAPTERS OF TITLE 1 AND TITLE 2 OF THE MUNICIPAL CODE MOTION — A motion was made and seconded by Councilmembers Osborne/Radi to introduce Ordinance No. 524, as amended, on first reading. Motion passed unanimously. 5. Consent Calendar Item No. 6 - pulled by the City Manager and moved to Business Session No. 5 for discussion and separate vote >>> CONSIDERATION OF AWARD OF A CONTRACT [WITH GOLDEN VALLEY CONSTRUCTION] FOR PERIMETER LANDSCAPING OF CITY -OWNED LOTS ON AVENUE 52 COUNCILMEMBER PENA ANNOUNCED THAT HE MAY HAVE A CONFLICT OF INTEREST DUE TO PROXIMITY OF THIS PROJECT TO HIS PROPERTY AND LEFT THE DAIS FOR THE DISCUSSION AND VOTE ON THIS ITEM. Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's Office. MOTION — A motion was made and seconded by Councilmembers Radi/Franklin to award a contract to Golden Valley Construction for perimeter landscaping of city -owned lots on Avenue 52. Motion passed: 4 ayes, 0 noes, 1 absent (Pena). COUNCILMEMBER PENA RETURNED TO THE DAIS. STUDY SESSION 1. DISCUSS POTENTIAL PROJECTS TO INCLUDE IN THE FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 CAPITAL IMPROVEMENT PROGRAM Principal Engineer Wimmer and Golf, Parks and Facilities Manager Howlett presented the staff report, which is on file in the City Clerk's Office. CITY COUNCIL MINUTES 5 APRIL 7, 2015 13 PUBLIC SPEAKER: Tom Brohard, La Quinta — Mr. Brohard expressed his concern about the condition of Monroe Street, and asked that improvements be included in the 2015/16 Capital Improvements Project budget. Regarding transportation projects, Councilmembers discussed possible funding sources for Monroe Street improvements; future developments in the area and possible developer reimbursements for street improvements; design standards; drainage issues; improving Monroe Street in sections; approaching Goldenvoice to contribute to improvements; restriping plan for the roundabout, and; negotiating an agreement with the City of Indio whereby La Quinta advances its cost of a traffic signal and is repaid in the future. Regarding parks and facility projects, Councilmembers discussed converting scrawny grass areas in parks to desert landscaping; removing the skate park in the Cove and creating a larger one at La Quinta Park; use of Quimby funds for park improvements; pros and cons of a skate park entrance or membership fee; purchase of land for park uses at Dune Palms Road and Westward Ho Drive; cost of annual park operation; scheduling preliminary CV -Link improvements now to accommodate joggers in northern La Quinta; installing tennis and pickle ball courts at Fritz Burns Park; encouraging inter- city transportation; priority level of pool improvements; options regarding heating the pool and installing fun features; need for community input on park projects; traffic at Jefferson and Dunbar Streets; providing for an entertainment component at Fritz Burns Park; setting aside land in the southeast section of the City for public use; and possibility of recreation facility share arrangements with area hotels and schools. Councilmembers concurred that Monroe Street improvements should be moved up on the priority list; La Quinta should take the lead with Indio on the traffic signal; Fritz Burns skate park should be repurposed, and; the development of a new skate park using Quimby funds should be explored. Project score cards were provided to Councilmembers to rank the projects. PUBLIC SPEAKER: Deb Eric, La Quinta (no speaker form provided to confirm name spelling) — Ms. Eric asked the Council to prioritize Monroe Street improvements. 2. DISCUSS ESTABLISHING AN ADVISORY COMMITTEE TO EVALUATE CITY'S FINANCIAL NEEDS City Manager Spevacek presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed the timeline for an initiative; predictability of state legislation that would further hamper municipal revenues; and the makeup of a committee. The Council reached consensus on establishing an advisory committee that would have the ability to form ad hoc subcommittees; members to be from all sectors of the CITY COUNCIL MINUTES 6 APRIL 7, 2015 14 community; staff to solicit volunteers for the committee after which Council will decide on the details such as number of members, assignment, term, etc. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2015, Mayor Evans, reported on her participation in the following organization's meeting: • COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE La Quinta's representative for 2015, Councilmember Osborne, reported on his participation in the following organizations' meetings: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE • LA QUINTA ECONOMIC DEVELOPMENT SUBCOMMITTEE La Quinta's representative for 2015, Councilmember Radi, reported on his participation in the following organizations' meetings: • COACHELLA VALLEY ECONOMIC PARTNERSHIP • CVAG TRANSPORTATION COMMITTEE DEPARTMENT REPORTS Department Reports were received and filed. Copies are available in the City Clerk's Office. City Clerk Maysels announced that the City Council meeting of April 21, 2015 may be cancelled if no pressing agenda items arise before the posting deadline. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Osborne said he supports Councilmember Franklin's suggestion that La Quinta research whether it should consider commercial and industrial zoning in certain areas. This research must include discussions with such businesses to determine their location criteria. Councilmember Franklin noted the great amount of collaboration among Valley organizations. She informed the Council that there is not yet a sponsor for the golf tournament, but even if one is not found, the tournament will be held. Councilmember Pena asked for a staff report on the problems at the La Quinta skate park so the Council can respond to parents and the press. Mayor Evans reported that she and two Councilmembers will be manning the phones at the Find Food Bank telethon; she and the City Manager presented an update on the City to 80 to100 La Quinta Country Club homeowners and she has been invited to other community groups as a result; the Visitors Bureau reports that hoteliers' business is very busy with the upcoming festivals; the La Quinta High School Wind Symphony CITY COUNCIL MINUTES 7 APRIL 7, 2015 W successfully performed at Carnegie Hall; and the City birthday party is scheduled for April 25t" at Civic Center Park with a Mayor's Walk scheduled beforehand starting at the Wellness Center. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Osborne to adjourn at 8.17 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 8 APRIL 7, 2015 ill a OF CITY]/ SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: ITEM TITLE: APPROVE DEMAND REGISTERS DATED BUSINESS SESSION: APRIL 3, 10, 17, 20, AND 24, 2015 CONSENT CALENDAR: 2 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Registers dated April 3, 10, 17, 20, and 24, 2015. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City $ 2,462,988.62 -- Successor Agency of RDA $ 8,372.25 -- Housing Authority $ 774.00 -- Housing Authority Commission $ 0.00 $ 2,472,134.87 BACKGROUND/ANALYSIS: Between City Council meetings, routine bills and payroll must be paid in order to avoid late fees/penalties. Attachment 1 provides the detail for the weekly demand registers from March 28 through April 24, 2015. Warrants Issued: 106554 - 106614) $ 143,870.51 106615 - 106692) $ 268,199.43 106693 - 106773) $ 964,782.77 106774 - 106775) $ 6,740.48 106776 - 106863) $ 183,241 .39 Voids} $ (1,966.21) `rj Warrants Issued Continued: Wire Transfers} $ 503,000.09 Payroll Deposit and Check Nos. 37059-37061 } $ 318,410.25 Payroll Tax Transfers} $ 85,856.16 $ 2,472,134.87 In the amounts listed above, Check No. 106532 was voided. It was rejected by the bank due to the vendor altering the payable name on the check. Payment was re- issued. The most significant expenditures on the demand registers listed above are as follows: Significant Expenditures: Vendor: Account Name: Amount: Purpose: Arch Insurance Co. Technical $ 427,867.59 Adams St. Bridge CVAG Contribution $ 334,141.72 10.7% LQ Share CIP 2014-06 Economic Dev. Agency Consultant $ 43,750.00 Museum Operations Greater Palm Springs PSDRCVB $ 43,459.00 4T" Quarter TOT NAI Consulting Design $ 42,869.88 Mar -Professional Svc. Wire Transfers: Twelve wire transfers totaled $503,000.09. Of this amount, $314,499.97 was to Landmark for golf course management; $89,062.76 to CalPERS for retirement costs; and $87,032.63 to CalPERS for health insurance premiums (see Attachment 2 for a full listing). ALTERNATIVES: City Council may approve, partially approve, or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Rita Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers 18 Demand Register " City of La Quinta, CA Packet: APPKT00408 - SHM 4/3/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND 2XL CORPORATION 106554 04/03/2015 GYM SUPPLIES 101-3002-60420 650.98 41MPRINT 106555 04/03/2015 POLICE SAFETY FAIR 101-2001-60175 458.93 AMERICAN FORENSIC NURSE 106556 04/03/2015 BLOOD ALCOHOL 101-2001-36310 100.00 ATCO MANUFACTURING CO 106557 04/03/2015 GRAFFITI MATERIAL 101-7004-60423 540.00 AUTOZONE 106558 04/03/2015 RATCHET/MATERIAL 101-7003-60431 26.99 CAPITAL ONE COMMERCIAL 106560 04/03/2015 DYO SUPPLIES 101-3003-60149 167.25 CAPITAL ONE COMMERCIAL 106560 04/03/2015 TRAINING SNACKS 101-1004-60320 42.66 CLASSIC AUTO TRANSPORT 106561 04/03/2015 TOWING 101-2001-60175 340.00 COUNTY OF RIVERSIDE DEPA 106562 04/03/2015 PERMIT-LQ PK WATER FEAT 101-3005-60554 353.00 DAIOHS FIRST CHOICE SERVI 106563 04/03/2015 COFFEE SUPPLIES 101-1007-60403 165.24 DESERT SUN, THE 106564 04/03/2015 APR -SUBSCRIPTION 101-1005-60352 58.98 FASTENALCOMPANY 106566 04/03/2015 FASTEN 101-7003-60431 20.79 GALLS LLC 106567 04/03/2015 VOLUNTEER LINE -COP 101-2001-60109 4.32 GAS COMPANY, THE 106568 04/03/2015 FS#93 GAS 1/30-3/3 101-2002-60110 85.29 HIGH TECH IRRIGATION INC 106570 04/03/2015 IRRIGATION 101-7004-60431 135.00 HR GREEN CALIFORNIA INC 106572 04/03/2015 FEB-PLAN CHECK SERVICES 101-7002-60183 8,875.00 IMPERIAL IRRIGATION DIST 106573 04/03/2015 ELECTRICITY SERVICE 101-2002-61101 428.17 IMPERIAL IRRIGATION DIST 106573 04/03/2015 ELECTRICITY SERVICE 101-3004-61101 3,818.06 IMPERIAL IRRIGATION DIST 106573 04/03/2015 ELECTRICITY SERVICE 101-3005-61103 3,231.53 IMPERIAL IRRIGATION DIST 106573 04/03/2015 ELECTRICITY SERVICE 101-3005-61105 1,421.95 IMPERIAL IRRIGATION DIST 106573 04/03/2015 ELECTRICITY SERVICE 101-3005-61106 3,200.38 IMPERIAL IRRIGATION DIST 106573 04/03/2015 ELECTRICITY. SERVICE 101-3006-61101 679.84 IMPERIAL IRRIGATION DIST 106573 04/03/2015 ELECTRICITY SERVICE 101-3008-61101 6,729.22 JNS MEDIA SPECIALISTS 106574 04/03/2015 MKTING SVC/PSA 101-3007-60461 9,349.90 LA QUINTA CHAMBER OF CO 106575 04/03/2015 QTRLY CONTRACT PYMT 101-3001-80021 31,875.00 LA QUINTA FARMS LLC 106576 04/03/2015 MAR-PM10 SERVICES 101-7006-60146 23,573.95 LOCK SHOP INC, THE 106577 04/03/2015 COMM ROOM LOCK 101-3003-60420 79.27 LUXE WATER SOLUTIONS LLC 106578 04/03/2015 MAR -WATER COOLER 101-1007-60404 37.80 OFFICE TEAM 106580 04/03/2015 TEMP STAFFING WKEND 3/1 101-6001-60125 686.80 OFFICE TEAM 106580 04/03/2015 TEMP STAFFING WKEND 3/1 101-7003-60125 523.69 OFFICE TEAM 106580 04/03/2015 TEMP STAFFING WKEND 3/1 101-6001-60125 518.50 OFFICE TEAM 106580 04/03/2015 TEMP STAFFING WKEND 3/1 101-6001-60125 480.76 ORRANTIA, VIANKA 106581 04/03/2015 FITNESS CTR REIMB 101-1004-60104 40.00 PATTON DOOR & GATE 106582 04/03/2015 FS#32 ADJ LOOP DETECTOR 101-2002-60670 125.00 PICKARD, WAYNE 106583 04/03/2015 REFUND 101-0000-22830 100.00 PLAZA TOWING 106584 04/03/2015 TOWING 101-2001-60175 255.00 POWERS AWARDS INC 106585 04/03/2015 FRIENDS OF LQSC PLAQUE 101-3001-60134 2,692.69 PROPER SOLUTIONS INC 106586 04/03/2015 TEMP STAFFING WKEND 3/2 101-1002-60125 350.00 PROPER SOLUTIONS INC 106586 04/03/2015 TEMP STAFFING WKEND 3/2 101-1005-60103 651.20 RADI, ROBERT 106588 04/03/2015 REFUND 101-0000-22830 100.00 RASA/ERIC NELSON 106589 04/03/2015 FPM 2015-0002 101-7002-60183 400.00 RASA/ERIC NELSON 106589 04/03/2015 FPM 2015-0001 101-7002-60183 400.00 RUFFIN, DOUG 106591 04/03/2015 REFUND 101-0000-22830 100.00 SHARK POOLS INC 106592 04/03/2015 FB POOL PULSAR TABLETS 101-3001-60184 407.90 SHARK POOLS INC 106592 04/03/2015 MAR-FRITZ POOL 101-3001-60184 488.75 SMITH PIPE & SUPPLY CO 106593 04/03/2015 IRRIGATION 101-7004-60431 106.95 SMITH PIPE & SUPPLY CO 106593 04/03/2015 ELECTRICAL 101-7004-60431 146.80 STANDARD INSURANCE COM 106597 04/03/2015 APR INSUR 101-0000-20947 504.45 STANDARD INSURANCE COM 106597 04/03/2015 APR INSUR 101-0000-20955 3,991.38 STANDARD INSURANCE COM 106598 04/03/2015 ARP-ADD'L LIFE INSUR 101-0000-20948 420.78 STAPLES ADVANTAGE 106599 04/03/2015 OFFICE SUPPLIES 101-3001-60400 104.30 STAPLES ADVANTAGE 106599 04/03/2015 POLICE SAFETY FAIR 101-2001-60175 32.92 STAPLES ADVANTAGE 106599 04/03/2015 OFFICE SUPPLIES 101-6001-60400 169.32 4/22/2015 11:29:58 AM Page 1 of 4 1Fl Demand Register Packet: APPKT00408 - SHM 4/3/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount STAPLES ADVANTAGE 106599 04/03/2015 OFFICE SUPPLIES 101-3001-60400 147.72 STAPLES ADVANTAGE 106599 04/03/2015 OFFICE SUPPLIES 101-3001-60400 50.32 STAPLES ADVANTAGE 106599 04/03/2015 OFFICE SUPPLIES 101-7001-60420 27.08 STAPLES ADVANTAGE 106599 04/03/2015 PLANNING PAPER 101-1007-60402 76.46 STAPLES ADVANTAGE 106599 04/03/2015 OFFICE SUPPLIES 101-7001-60420 28.24 SUNSPLASH SCREEN PRINTIN 106601 04/03/2015 STAFF SHIRTS 101-3003-60420 409.75 SURVIVAL MODE 106602 04/03/2015 CITY BACKPACKS 101-6005-60406 837.00 SYNTHA GLASS RESTORATIO 106603 04/03/2015 GRAFFITI/VANDALISM 101-3005-60423 900.00 TD DESERT DEVELOPMENT 106605 04/03/2015 REFUND RECORDING FEES 101-6004-60108 86'.00 TOPS'N BARRICADES INC 106607 04/03/2015 SIGNS 101-7003-60429 185.65 TOTALFUNDS BY HASLER 106608 04/03/2015 CITY WIDE POSTAGE 101-1007-60470 57.26 VERIZON CALIFORNIA 106610 04/03/2015 MUSEUM 3/13-4/12 101-3006-61300 150.49 VINTAGE ASSOCIATES 106611 04/03/2015 LQ PARK ST LANDSCAPES 101-3005-60113 2,172.00 VINTAGE ASSOCIATES 106611 04/03/2015 LQ PARK IRRIG REPAIR 101-3005-60424 867.00 VINTAGE ASSOCIATES 106611 04/03/2015 CAMPUS RPLCMNT LIDS 101-3005-60424 185.00 VINTAGE ASSOCIATES 106611 04/03/2015 LQ PARK LNDSCP IMPROVE 101-3005-60113 1,024.00 WALTERS WHOLESALE ELECT 106613 04/03/2015 ELECTRICAL 101-7004-60431 15.29 WARD, PATRICIA 106614 04/03/2015 REFUND 101-0000-42200 50.00 Fund 101- GENERAL FUND Total: 117,515.95 Fund: 218 - CV VIOLENT CRIME TASK FOR NEXTEL GANG TASK FORCE 106579 04/03/2015 CELL PH 2/12-3/11 218-0000-61300 37.43 SPARKLETTS GANG TASK FO 106595 04/03/2015 MAY -WATER 218-0000-61200 32.00 SPECTRATEK LAW ENFORCE 106596 04/03/2015 GPS TRACKER SVC 218-0000-60191 270.00 STAPLES GANG TASK FORCE 106600 04/03/2015 OFFICE SUPPLIES 218-0000-60400 416.13 STAPLES GANG TASK FORCE 106600 04/03/2015 OFFICE SUPPLIES 218-0000-60400 396.12 STAPLES GANG TASK FORCE 106600 04/03/2015 OFFICE SUPPLIES 218-0000-60400 240.74 TAPP, MICHAEL 106604 04/03/2015 PETTY CASH 242/243 218-0000-60420 83.38 TAPP, MICHAEL 106604 04/03/2015 PETTY CASH 242/243 218-0000-60665 49.88 VERIZON CA - GANG TASK F 106609 04/03/2015 CLETS LINE 3/13-4/12 218-0000-42190 294.98 Fund 218 - CV VIOLENT CRIME TASK FOR Total 1,820.66 Fund: 401- CAPITAL IMPROVEMENT PROGR DUDEK & ASSOCIATES INC 106565 04/03/2015 NOV-DESIGN 401-1896-60185 9,372.00 DUDEK & ASSOCIATES INC 106565 04/03/2015 DEC -DESIGN 401-1896-60185 380.00 HERMANN DESIGN GROUP I 106569 04/03/2015 DESIGN 401-1905-60185 1,924.04 RBF CONSULTING INC 106590 04/03/2015 JAN-MAR DESIGN 401-1885-60185 7,629.74 VORWALLER & BROOKS INC 106612 04/03/2015 PW OFFICE DOOR 401-1906-60185 820.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 20, Z'5'.' 78 Fund: 501- EQUIPMENT REPLACEMENT BMW MOTORCYCLES OF RIV 106559 04/03/2015 TAX & FREIGHT 501-0000-60679 21.60 BMW MOTORCYCLES OF RIV 106559 04/03/2015 FUEL PUMP FLANGE 501-0000-60679 681.13 BMW MOTORCYCLES OF RIV 106559 04/03/2015 BMW WARRANTY CREDIT 501-0000-60679 -201.62 BMW MOTORCYCLES OF RIV 106559 04/03/2015 MOTORCYCLE REPAIR 501-0000-60679 1,400.58 HONDA YAMAHA OF REDLA 106571 04/03/2015 REPLACED REAR TIRE 501-0000-60679 281.76 HONDA YAMAHA OF REDLA 106571 04/03/2015 REAR TIRE 501-0000-60679 293.44 HONDA YAMAHA OF REDLA 106571 04/03/2015 SERVICE - R&M 501-0000-60679 743.08 R A N AUTO DETAIL 106587 04/03/2015 CAR WASH 3/21 & 3/22 501-0000-43430 657.00 SOUTHERN CALIFORINIA GA 106594 04/03/2015 FEB-FUEL 501-0000-60674 233.17 Fund 501- EQUIPMENT REPLACEMENT Total: 4,110.14 Fund: 502 - INFORMATION TECHNOLOGY STAPLES ADVANTAGE 106599 04/03/2015 COUNCIL ITUNES STORAGE 502-0000-60421 59.74 TIME WARNER CABLE 106606 04/03/2015 CABLE 3/15-4/14 502-0000-60108 238.24 Fund 502 - INFORMATION TECHNOLOGY Total: 297.98 Grand Total: 143,870.51 4/22/2015 11:29:58 AM Page 2 of 4 Demand Register Fund Summary Fund 101-GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20947 101-0000-20948 101-0000-20955 101-0000-22830 101-0000-42200 101-1002-60125 101-1004-60104 101-1004-60320 101-1005-60103 101-1005-60352 101-1007-60402 101-1007-60403 101-1007-60404 101-1007-60470 101-2001-36310 101-2001-60109 101-2001-60175 101-2002-60110 101-2002-60670 101-2002-61101 101-3001-60134 101-3001-60184 101-3001-60400 101-3001-80021 101-3002-60420 101-3003-60149 101-3003-60420 101-3004-61101 101-3005-60113 101-3005-60423 101-3005-60424 101-3005-60554 101-3005-61103 101-3005-61105 101-3005-61106 101-3006-61101 101-3006-61300 101-3007-60461 101-3008-61101 101-6001-60125 101-6001-60400 101-6004-60108 101-6005-60406 101-7001-60420 101-7002-60183 101-7003-60125 101-7003-60429 101-7003-60431 Grand Total Account Summary Account Name Life Insurance Pay Add'I Life Insurance Pay Disability Insurance Pay Miscellaneous Deposits Leisure Enrichment Temporary Agency Servi Consultants Travel & Training Professional Subscriptions & Publicati Forms Coffee Bottled Water Postage Blood/Alcohol Testing LQ Police Volunteers Special Enforcement Fu Volunteers - Fire Fire Station Utilities - Electricity Promotional Fritz Burns Park Office Supplies Special Projects Operating Supplies Special Events Operating Supplies Utilities - Electricity Landscape Improvement Supplies -Graffiti Materials - Irrigation & L LQ Park Building Utilities - Electric - Civic Utilities - Electric - Fritz Utilities - Electric - Sport Utilities - Electricity Utilities - Telephone Economic Development/ Utilities - Electricity Temporary Agency Servi Office Supplies Technical Disaster Prep Supplies Operating Supplies Map/Plan Checking Temporary Agency Servi Signs Materials Expense Amount 117,515.95 1,820.66 20,125.78 4,110.14 297.98 143,870.51 Expense Amount 504.45 420.78 3,991.38 300.00 50.00 350.00 40.00 42.66 651.20 58.98 76.46 165.24 37.80 57.26 100.00 4.32 1,086.85 85.29 125.00 428.17 2,692.69 896.65 302.34 31,875.00 650.98 167.25 489.02 3,818.06 3,196.00 900.00 1,052.00 353.00 3,231.53 1,421.95 3,200.38 679.84 150.49 9,349.90 6,729.22 1,686.06 169.32 86.00 837.00 55.32 9,675.00 523.69 185.65 47.78 Packet: APPKT00408 - SHM 4/3/15 Report Summary 4/22/2015 11:29:58 AM Page 3 of 4 21 Demand Register Packet: APPKT00408 - SHM 4/3/15 Account Summary Account Number Account Name Expense Amount 101-7004-60423 Supplies -Graffiti 540.00 101-7004-60431 Materials 404.04 101-7006-60146 PM 10 SilverRock 23,573.95 218-0000-42190 CLET Line 294.98 218-0000-60191 GPS Tracker 270.00 218-0000-60400 Office Supplies 1,052.99 218-0000-60420 Operating Expenses 83.38 218-0000-60665 Maint.-Other Equipment 49.88 218-0000-61200 Utilities - Water 32.00 218-0000-61300 Utilities -Telephone 37.43 401-1885-60185 Design 7,629.74 401-1896-60185 Design 9,752.00 401-1905-60185 Design 1,924.04 401-1906-60185 Design 820.00 501-0000-43430 Car Washes 657.00 501-0000-60674 Fuel & Oil 233.17 501-0000-60679 Motorcycle Repair & Ma 3,219.97 502-0000-60108 Technical 238.24 502-0000-60421 Supplies - Software 59.74 Grand Total: 143,870.51 Project Account Summary Project Account Key Expense Amount **None** 143,870.51 Grand Total: 143,870.51 4/22/2015 11:29:58 AM Page 4 of 4 22 Demand Register City of La Quin6, CA Packet: APPKT00413 - SHM 4/10/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101 - GENERAL FUND ALSCO INC 106615 04/10/2015 UNIFORM RENTAL 101-7004-60690 88.05 ALVAREZ, MARIA ISABEL 106616 04/10/2015 INSTRUCTOR PAYMENT 101-3002-60107 137.72 AMERICAN PUBLIC WORKS A 106617 04/10/2015 P/W INSPECTOR AD 101-1004-60450 295.00 AMERIPRIDE SERVICES INC 106618 04/10/2015 JANITORIAL 101-3002-60115 109.24 BANG INC, DAVE 106619 04/10/2015 FB SWING ROPE 101-3005-60424 838.46 BMW MOTORCYCLES OF RIV 106620 04/10/2015 MOTORCYCLE BOOTS -PALM 101-2001-60175 388.80 BMW MOTORCYCLES OF RIV 106620 04/10/2015 FREIGHT 101-2001-60175 17.76 BODDEN, RENATE 106621 04/10/2015 INSTRUCTOR PAYMENT 101-3002-60107 70.70 CALPERS LONG-TERM CARE 106624 04/10/2015 LONG TERM CARE 101-0000-20949 106.00 CANON FINANCIAL SERVICES 106625 04/10/2015 APR-DOC CHARGE 101-1007-60662 358.54 CANON FINANCIAL SERVICES 106625 04/10/2015 APR -CONTRACT CHARGE 101-1007-60662 1,572.94 CAPITAL ONE COMMERCIAL 106626 04/10/2015 PROCLAMATION FRAMES 101-1001-60400 129.54 CLAIREMONT EQUIPMENT 106627 04/10/2015 EQUIPMENT RENTAL 101-7003-61701 713.21 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-2002-61200 169.10 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-3002-61200 238.74 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-3005-61203 34.68 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-3005-61204 371.08 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-3005-61205 22.36 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-3005-61210 716.78 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-3008-61200 115.66 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-7004-61211 7,480.66 COACHELLA VALLEY WATER 106628 04/10/2015 WATER SERVICE 101-7006-43132 60.98 DESERT SANDS UNIFIED SCH 106631 04/10/2015 SCHOOL POLICE 1/8-2/4 101-2001-60168 18,218.20 DESERT SUN PUBLISHING CO 106632 04/10/2015 ADS 3/2-29/15 101-6001-60450 184.76 DESERT SUN PUBLISHING CO 106632 04/10/2015 ADS 3/2-29/15 101-6001-60450 267.60 ECONOMIC DEVELOPMENT 106633 04/10/2015 APR-JUN MUSEUM OPS FY14 101-3006-60105 43,750.00 GARDAWORLD 106634 04/10/2015 PROFSERVICES 101-1006-60103 101.03 GAS COMPANY, THE 106635 04/10/2015 LIBRARY GAS 2/24-3/25 101-3004-61100 73.10 GAS COMPANY, THE 106635 04/10/2015 CITY HALL GAS 2/24-3/25 101-3008-61100 798.10 GAS COMPANY, THE 106635 04/10/2015 GAS 2/24-3/25 101-3002-61100 107.77 GOLD COAST METALS & SUP 106636 04/10/2015 REPAIR FROM PEPSI TK 101-3005-60424 87.65 GRAPHTEK INTERACTIVE 106637 04/10/2015 APR -RETAINER 101-3007-60461 10,000.00 GREATER PALM SPRINGS CV 106638 04/10/2015 4TH QUARTER TOT 101-3007-60151 43,459.00 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-3005-60555 27.65 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-3008-60432 42.97 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-3008-60432 31.23 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-3008-60668 12.25 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-3008-60691 3.39 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 121.93 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 25.62 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 45.90 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 14.84 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 23.59 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 48.65 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 14.31 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 20.84 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60431 13.25 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60432 11.71 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60432 44.26 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7003-60433 191.82 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60423 219.16 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60423 128.35 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60423 103.12 4/24/2015 2:56:17 PM 23 Page 1 of 7 Demand Register Packet: APPKT00413 - SHIM 4/10/15 Vendo( Name Payment Nupiber Payment Date Description (Payable) Account Number Amount HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60423 7.83 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60431 14.86 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60431 40.89 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60431 12.25 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60431 13.44 HOME DEPOT CREDIT SERVI 106639 04/10/2015 HOME DEPOT 3/3-23/15 101-7004-60431 24.51 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-2002-61101 575.22 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3005-61102 12.34 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3005-61104 50.95 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3005-61108 585.19 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3005-61109 3,246.35 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3005-61110 64.64 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3005-61111 16.08 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3005-61113 21.06 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3005-61114 13.59 IMPERIAL IRRIGATION DIST 106640 04/10/2015 ELECTRICITY SERVICE 101-3002-61101 1,626.29 INTERNATIONAL CODE COU 106641 04/10/2015 MEMBERSHIP 101-6001-60351 125.00 JERNIGAN'S, INC 106642 04/10/2015 SAFETY GEAR 101-7004-60427 167.39 KLEIN, SANDRA 106643 04/10/2015 INSTRUCTOR PAYMENT 101-3002-60107 458.50 LA QUINTA CHAMBER OF CO 106644 04/10/2015 MAYOR'S LUNCHEON 101-1001-60320 160.00 LA QUINTA CHAMBER OF CO 106644 04/10/2015 MAYOR'S LUNCHEON 101-1002-60320 120.00 LASALLE LIGHTING SERVICES 106645 04/10/2015 ELECTRIC LIGHTS SVC 101-7004-60104 6,930.00 LOCK SHOP INC, THE 106646 04/10/2015 PERMIT CENTER KEY 101-3008-60665 9.50 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-2002-60670 9.21 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3002-60420 8.16 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3002-60691 -11.34 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3002-60691 6.40 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3002-60691 22.68 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3003-60149 36.87 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3005-60424 19.47 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3006-60691 61.46 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3006-60691 40.98 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3006-60691 61.46 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3006-60691 6.64 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3008-60432 5.01 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3008-60432 5.97 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3008-60432 167.86 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3008-60665 3.86 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-3008-60691 11.48 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-7003-60431 47.55 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 101-7003-60431 12.19 MAGNUM BREEZE II, INC. DB 106648 04/10/2015 SPOTLIGHT INSTALLS 101-2001-71031 508.98 MAILFINANCE 106649 04/10/2015 CITY WIDE POSTAGE 101-1007-60661 1,159.50 MAXWELL SECURITY SERVIC 106650 04/10/2015 APR -SECURITY PATROL 101-3008-60123 150.00 NAFSMA 106651 04/10/2015 FLOOD RISK MENTORING SE 101-7002-60320 145.00 NATIONAL SEMINARS TRAINI 106652 04/10/2015 SEMINARS 101-7004-60320 537.00 OFFICE TEAM 106653 04/10/2015 TEMP STAFFING WKEND 3/2 101-6001-60125 412.08 OFFICE TEAM 106653 04/10/2015 TEMP STAFFING WKEND 3/2 101-6001-60125 618.12 OFFICE TEAM 106653 04/10/2015 TEMP STAFFING WKEND 3/2 101-6001-60125 535.50 O'NEIL, CHELSEA LEE 106654 04/10/2015 INSTRUCTOR PAYMENT 101-3003-60107 16.80 PROPER SOLUTIONS INC 106657 04/10/2015 TEMP STAFFING WKEND 3/2 101-1002-60125 350.00 PROPER SOLUTIONS INC 106657 04/10/2015 TEMP STAFFING WKEND 3/2 101-1005-60125 520.96 PSOMAS INC 106658 04/10/2015 FEB-CONTRACT SVC INSPECT 101-7006-60104 26,264.00 RASA/ERIC NELSON 106659 04/10/2015 LLA 2015-1003 101-7002-60183 190.00 RASA/ERIC NELSON 106659 04/10/2015 LLA 2015-0001 101-7002-60183 285.00 RIVERSIDE DEPARTMENT OF 106660 04/10/2015 GARNISHMENT 101-0000-20985 200.00 ROJAS, MIGUEL ANGEL 106661 04/10/2015 INSTRUCTOR PAYMENT 101-3003-60107 207.91 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60153 1,021.00 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60153 4,000.00 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60153 408.50 4/24/2015 2:56:17 PM Page 2 of 7 24 Demand Register Packet: APPKT00413 - SHM 4/10/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60153 2,602.50 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60153 306.57 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60153 11,919.83 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60154 888.00 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60154 1,414.97 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 101-1003-60154 2,528.50 SANTA FE BUILDING MAINTE 106663 04/10/2015 MAR -JANITORIAL 101-3002-60115 2,387.10 SANTA FE BUILDING MAINTE 106663 04/10/2015 MAR -JANITORIAL 101-3004-60115 2,566.32 SANTA FE BUILDING MAINTE 106663 04/10/2015 MAR -JANITORIAL' 101-3005-60115 1,254.60 SANTA FE BUILDING MAINTE 106663 04/10/2015 MAR -JANITORIAL 101-3006-60115 751.74 SANTA FE BUILDING MAINTE 106663 04/10/2015 MAR -JANITORIAL 101-3008-60115 2,881.50 SANTA FE BUILDING MAINTE 106663 04/10/2015 MAR -JANITORIAL 101-7003-60115 414.12 SCHWARTZ, PEPPER 106664 04/10/2015 REFUND OVERPAYMENT 101-0000-42300 8.29 SHERIFF'S SPECIAL EVENTS 106666 04/10/2015 SHERIFF'S AWARDS CEREMO 101-1001-60320 25.00 SMART & FINAL 106667 04/10/2015 LUNCHEON SUPPLIES 101-3002-60420 185.01 SMART & FINAL 106667 04/10/2015 OFFICE SUPPLIES 101-1006-60400 21.14 SMART & FINAL 106667 04/10/2015 MEETING SUPPLIES 101-1001-60400 54.79 SMITH, JUSTIN R 106668 04/10/2015 REFUND OVERPAYMENT 101-0000-42300 10.00 SOMERS, PATRICKJ 106669 04/10/2015 REFUND 101-0000-42700 500.00 SPARKLETTS 106670 04/10/2015 WATER 101-7003-60400 376.04 STAPLES ADVANTAGE 106671 04/10/2015 OFFICE SUPPLIES 101-3001-60400 73.97 STAPLES ADVANTAGE 106671 04/10/2015 OFFICE SUPPLIES 101-7001-60400 65.87 SUNLINE TRANSIT AGENCY 106672 04/10/2015 MAR -BUS PASSES 101-0000-20305 1,836.50 SUNLINE TRANSIT AGENCY 106672 04/10/2015 MAR -BUS PASSES 101-0000-42301 -149.25 SUPERIOR PAVEMENT MARK 106673 04/10/2015 STRIPING 101-7003-60141 400.00 TAG/AMS INC 106674 04/10/2015 RANDOM DRUG TESTING 101-1004-60103 35.00 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-1007-61300 513.87 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-1007-61300 47.34 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-1007-61300 329.52 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-1007-61300 480.51 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-1007-61300 277.08 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-3001-60184 46.18 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-3005-60554 230.90 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-3005-61204 46.18 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-3006-61300 46.18 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-6005-61300 1,042.51 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-7004-60189 46.18 TELEPACIFIC COMMUNICATI 106676 04/10/2015 TELEPACIFIC 3/23-4/22 101-7004-60189 46.18 TOMLINSON, SHERYL 106679 04/10/2015 REFUND 101-0000-42214 20.00 TOPS'N BARRICADES INC 106680 04/10/2015 LEGEND PAINT 101-7003-60433 80.46 TOPS'N BARRICADES INC 106680 04/10/2015 SIGNS 101-7003-60429 191.86 TOPS'N BARRICADES INC 106680 04/10/2015 SIGNS 101-7003-60429 65.34 TOPS'N BARRICADES INC 106680 04/10/2015 SIGNS 101-7003-60429 297.43 TOPS'N BARRICADES INC 106680 04/10/2015 SIGNS 101-7003-60429 33.97 TRAFFEX ENGINEERS INC 106681 04/10/2015 MAR -CONTACT SERVICES 101-7006-60144 16,964.25 TRUE, ARTHUR ALLEN 106682 04/10/2015 INSTRUCTOR PAYMENT 101-3003-60107 21.00 UNITED WAY OF THE DESERT 106683 04/10/2015 CONTRIBUTION 101-0000-20981 60.00 VACATION RENTAL COMPLIA 106684 04/10/2015 MAR-STVR CONSULTANT 101-1006-60104 2,580.00 VANDERHOFF, LINDA 106685 04/10/2015 INSTRUCTOR PAYMENT 101-3002-60107 21.00 VERIZON CALIFORNIA 106686 04/10/2015 DSL LINE 3/10-4/9 101-1007-61300 90.00 VERIZON CALIFORNIA 106686 04/10/2015 TRAFF SIGNAL 3/7-4/6 101-7003-60189 224.96 VERIZON CALIFORNIA 106686 04/10/2015 TRAFF SIGNAL 3/10-4/9 101-7004-60189 58.03 VERIZON CALIFORNIA 106686 04/10/2015 ACCESS CHARGE-DIR SVC 101-1007-61300 182.91 VIELHARBER, KAREN 106687 04/10/2015 INSTRUCTOR PAYMENT 101-3002-60107 35.00 VINTAGE ASSOCIATES 106688 04/10/2015 WASH @ BEAR CRK TRAIL 101-3005-60424 2,496.00 WIMMER, ED 106689 04/10/2015 REIMB-PARKING 101-7006-60320 12.00 WINE BAR BISTRO, THE 106690 04/10/2015 REFUND OVERPAYMENT 101-0000-41600 9.00 WIRELESS WATCHDOGS 106691 04/10/2015 AC MAINT 3/14-4/13 101-1007-61301 176.00 YOUNG ENGINEERING SVC 106692 04/10/2015 PLAN CHECK 101-6003-60118 3,220.00 Fund 101- GENERAL FUND Total: 247,920.14 4/24/2015 2:56:17 PM Page 3 of 7 25 Demand Register Packet: APPKT00413 - SHM 4/10/15 Vendor Name Payment Number Payment,Date Description (Payable) Account Number Amount Fund: 218 - CV VIOLENT CRIME TASK FOR BURRTEC WASTE & RECYCLI 106622 04/10/2015 APR - TRASH SVC 218-0000-61501 85.61 CALIFORNIA NARCOTIC OFFI 106623 04/10/2015 CI TRAINING 218-0000-60320 315.00 COMMAND ONE SECURITY 106630 04/10/2015 APR-JUN SECURITY 218-0000-60123 66.00 PARRA, ANA L 106655 04/10/2015 MAR -JANITORIAL 218-0000-60115 165.00 SERRATO & ASSOCIATES INC 106665 04/10/2015 HISPANIC & TRANSNATIONA 218-0000-60320 455.00 TIME WARNER -GANG TASK F 106678 04/10/2015 CABLE 3/29-4/28 218-0000-61400 61.83 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 1,148.44 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 237-9001-60153 1,146.00 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 237-9001-60153 4,000.00 Fund 237 -SUCCESSOR AGCY PA 1 ADMIN Total: 5,146.00 Fund: 241- HOUSING AUTHORITY PA1 RUTAN & TUCKER 106662 04/10/2015 MAR -LEGAL FEES 241-9101-60153 774.00 Fund 241- HOUSING AUTHORITY PA3 TotaL 774.00 Fund: 401- CAPITAL IMPROVEMENT PROGR COACHELLA VALLEY WATER 106629 04/10/2015 DUNE PALMS BRIDGE 401-1871-45010 10,000.00 DESERT SUN PUBLISHING CO 106632 04/10/2015 ADS 3/2-29/15 401-1905-45010 638.20 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 401-1891-45010 4.08 LOWE'S HOME IMPROVEME 106647 04/10/2015 LOWE'S 2/25-3/23 401-1891-45010 16.11 PLANIT REPROGRAPHICS SYS 106656 04/10/2015 BID PLANS & SPECS 2012-01 401-1885-45010 222.32 TALL MAN GROUP INC 106675 04/10/2015 WSA CONTRACT SERVICE 401-1813-60108 742.50 TALL MAN GROUP INC 106675 04/10/2015 WSA CONTRACT SERVICES 401-1813-60108 1,155.00 TALL MAN GROUP INC 106675 04/10/2015 WSA CONTACT SERVICES 401-1813-60108 330.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 13,108.21 Fund: 502 - INFORMATION TECHNOLOGY TIME WARNER CABLE 106677 04/10/2015 APR -CITY HALL 502-0000-60108 93.81 TIME WARNER CABLE 106677 04/10/2015 WC CABLE 3/20-4/19 502-0000-60108 8.83 Fund 502 - INFORMATION TECHNOLOGY Total: 102.64 Grand Total: 268,199.43 4/24/2015 2:56:17 PM 26 Page 4 of 7 Demand Register Packet: APPKT00413 - SHM 4/10/15 Fund Summary Fund 101-GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PA1 401- CAPITAL IMPROVEMENT PROGR 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20305 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-41600 101-0000-42214 101-0000-42300 101-0000-42301 101-0000-42700 101-1001-60320 101-1001-60400 101-1002-60125 101-1002-60320 101-1003-60153 101-1003-60154 101-1004-60103 101-1004-60450 101-1005-60125 101-1006-60103 101-1006-60104 101-1006-60400 101-1007-60661 101-1007-60662 101-1007-61300 101-1007-61301 101-2001-60168 101-2001-60175 101-2001-71031 101-2002-60670 101-2002-61101 101-2002-61200 101-3001-60184 101-3001-60400 101-3002-60107 101-3002-60115 101-3002-60420 101-3002-60691 101-3002-61100 101-3002-61101 101-3002-61200 101-3003-60107 101-3003-60149 101-3004-60115 101=3004-61100 101-3005-60115 101-3005-60424 101-3005-60554 Grand Total: Account Summary Account Name Due to SunLine LT Care Insurance Pay United Way Deductions Garnishments Payable Business Licenses Senior Center Leisure En Cash Over/Short Miscellaneous Revenue Administrative Citations Travel & Training Office Supplies Temporary Agency Servi Travel & Training Attorney Attorney/Litigation Professional Advertising Temporary Agency Servi Professional Consultants Office Supplies Postage Machine Copiers Utilities - Telephone Mobile/Cell Phones School Officer Special Enforcement Fu Vehicles Fire Station Utilities - Electricity Utilities - Water Fritz Burns Park Office Supplies Instructors Janitorial Operating Supplies Repair & Maintenance Utilities - Gas Utilities - Electricity Water- Inside Instructors Special Events Janitorial Utilities - Gas Janitorial Materials - Irrigation & L LQ Park Building Expense Amount 247,920.14 1,148.44 5,146.00 774.00 13,108.21 102.64 268,199.43 Expense Amount 1,836.50 106.00 60.00 200.00 9.00 20.00 18.29 -149.25 500.00 185.00 184.33 350.00 120.00 20,258.40 4,831.47 35.00 295.00 520.96 101.03 2,580.00 21.14 1,159.50 1,931.48 1,921.23 176.00 18, 218.20 406.56 508.98 9.21 575.22 169.10 46.18 73.97 722.92 2,496.34 193.17 17.74 107.77 1,626.29 238.74 245.71 36.87 2,566.32 73.10 1,254.60 3,441.58 230.90 4/24/2015 2:56:17 PM 27 Page 5 of 7 Demand Register Packet: APPKT00413 - SHM 4/10/15 Account Summary Account Number Account Name Expense Amount 101-3005-60555 Sports Complex Building 27.65 101-3005-61102 Utilities - Electric - Mont 12.34 101-3005-61104 Utilities - Electric - Pione 50.95 101-3005-61108 Utilities - Electric - Colon 585.19 101-3005-61109 Utilities - Electric - Corn 3,246.35 101-3005-61110 Utilities - Electric - Adam 64.64 101-3005-61111 Utilities - Electric - Velas 16.08 101-3005-61113 Utilities - Electric - Eisen 21.06 101-3005-61114 Utilities - Electric - Deser 13.59 101-3005-61203 Utilities - Water -Eisenh 34.68 101-3005-61204 Utilities - Water -Fritz Bu 417.26 101-3005-61205 Utilities - Water -Velasco 22.36 101-3005-61210 Utilities - Water -Adams 716.78 101-3006-60105 Museum Consultant 43,750.00 101-3006-60115 Janitorial 751.74 101-3006-60691 Repair & Maintenance 170.54 101-3006-61300 Utilities -Telephone 46.18 101-3007-60151 PSDRCVB 43,459.00 101-3007-60461 Economic Development/ 10,000.00 101-3008-60115 Janitorial 2,881.50 101-3008-60123 Security & Alarm 150.00 101-3008-60432 Small Tools/Equipment 253.04 101-3008-60665 Maint.-Other Equipment 13.36 101-3008-60668 Fountains 12.25 101-3008-60691 Repair & Maintenance 14.87 101-3008-61100 Utilities - Gas 798.10 101-3008-61200 Utilities - Water 115.66 101-6001-60125 Temporary Agency Servi 1,565.70 101-6001-60351 Membership Dues 125.00 101-6001-60450 Advertising 452.36 101-6003-60118 Plan Check 3,220.00 101-6005-61300 Utilities - Telephone 1,042.51 101-7001-60400 Office Supplies 65.87 101-7002-60183 Map/Plan Checking 475.00 101-7002-60320 Travel &Training 145.00 101-7003-60115 Janitorial 414.12 101-7003-60141 Street Striping 400.00 101-7003-60189 Technical 224.96 101-7003-60400 Office Supplies 376.04 101-7003-60429 Signs 588.60 101-7003-60431 Materials 388.67 101-7003-60432 Small Tools/Equipment 55.97 101-7003-60433 Paint/Legends 272.28 101-7003-61701 Equipment Rental 713.21 101-7004-60104 Consultants 6,930.00 101-7004-60189 Technical 150.39 101-7004-60320 Travel&Training 537.00 101-7004-60423 Supplies -Graffiti 458.46 101-7004-60427 Safety Gear 167.39 101-7004-60431 Materials 105.95 101-7004-60690 Uniforms 88.05 101-7004-61211 Utilities - Water - Media 7,480.66 101-7006-43132 Vacant Land Dust Contr 60.98 101-7006-60104 Consultants 26,264.00 101-7006-60144 Contract Traffic Enginee 16,964.25 101-7006-60320 Travel & Training 12.00 218-0000-60115 Janitorial 165.00 218-0000-60123 Alarm Service 66.00 4/24/2015 2:56:17 PM 28 Page 6 of 7 Demand Register Packet: APPKT00413 - SHM 4/10/15 Account Summary Account Number Account Name Expense Amount 218-0000-60320 Travel & Training 770.00 218-0000-61400 Cable 61.83 218-0000-61501 Refuse Collection 85.61 237-9001-60153 Attorney 5,146.00 241-9101-60153 Attorney 774.00 401-1813-60108 Technical 2,227.50 401-1871-45010 Construction 10,000.00 401-1885-45010 Construction 222.32 401-1891-45010 Construction 20.19 401-1905-45010 Construction 638.20 502-0000-60108 Technical 102.64 Grand Total: 268,199.43 Project Account Summary Project Account Key Expense Amount **None** 268,199.43 Grand Total: 268,199.43 4/24/2015 2:56:17 PM Page 7 of 7 29 Demand Register City of La Quinta, C,4 Packet: APPKT00418 - SHM 4/17/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101- GENERAL FUND ALLSTATE ENVIRONMENTAL 106693 04/17/2015 MATERIAL 101-7003-60431 334.50 ALSCO INC 106694 04/17/2015 UNIFORM RENTAL EOM 4/3/ 101-7004-60690 88.05 ASSISTANCE LEAGUE OF 106696 04/17/2015 FY 14/15 2ND COMM SVC G 101-3001-60510 1,710.00 AUTOZONE 106697 04/17/2015 MIRROR/MATERIAL 101-7003-60431 42.33 BATTERY SYSTEMS 106698 04/17/2015 ELECTRICAL/MESSAGE BOAR 101-7004-60431 2,457.60 BOYS & GIRLS CLUB OF COA 106699 04/17/2015 FY14/15 CDBG FUNDING 101-3001-60135 12,750.00 BURTON, KYLA 106700 04/17/2015 REFUND OVERPAYMENT 101-0000-42409 20.00 BUTTERY, STUART 106701 04/17/2015 REFUND TOT OVERPAYMENT 101-0000-42300 116.95 CALIFORNIA CONTRACTORS 106702 04/17/2015 GLOVES 101-7003-60431 325.69 CALIFORNIA CONTRACTORS 106702 04/17/2015 MATERIAL 101-7003-60431 261.16 CALIFORNIA JOINT POWERS I 106703 04/17/2015 HR ACADEMY 101-1004-60320 350.00 CALPORTLAND 106704 04/17/2015 ASPHALT/CONCRETE 101-7003-56490 978.97 CALPORTLAND 106704 04/17/2015 ASPHALT/CONCRETE 101-7003-56490 844.22 CARQUEST 106705 04/17/2015 ACETYLENE GAS 101-7003-60431 60.61 CHECKMATE TELEPHONE EX 106706 04/17/2015 ANSWERING SVC 101-7006-60104 110.45 CLEAN STREET 106707 04/17/2015 EQUIP RENTAL 101-7003-61701 1,184.40 COACHELLA VALLEY CONSER 106709 04/17/2015 MAR -MITIGATION FEES 101-0000-20310 9,246.00 COACHELLA VALLEY CONSER 106709 04/17/2015 MAR -MITIGATION FEES 101-0000-43631 -92.46 COACHELLA VALLEY WATER 106710 04/17/2015 WATER SERVICES 101-2002-61200 128.58 COACHELLA VALLEY WATER 106710 04/17/2015 WATER SERVICES 101-3005-61207 -455.04 COACHELLA VALLEY WATER 106710 04/17/2015 WATER SERVICES 101-3005-61208 48.42 COACHELLA VALLEY WATER 106710 04/17/2015 WATER SERVICES 101-3006-61200 171.00 COACHELLA VALLEY WATER 106710 04/17/2015 WATER SERVICES 101-7006-60146 302.08 DEERINGER, TERRY 106711 04/17/2015 LODGING/MEALS-LEAD 2015 101-1004-60320 88.29 DESERT C A M 106712 04/17/2015 COUNCIL MTG 4/7/15 101-3008-60108 750.00 DESERT ELECTRIC SUPPLY 106713 04/17/2015 ELECTRICAL MATERIAL 101-7004-60431 15.98 DESERT ELECTRIC SUPPLY 106713 04/17/2015 ELECTRICAL MATERIAL 101-7004-60431 61.60 DESERT ELECTRIC SUPPLY 106713 04/17/2015 RETURN CREDIT 101-7004-60431 -26.25 DESERT ELECTRIC SUPPLY 106713 04/17/2015 ELECTRICAL MATERIAL 101-7004-60431 162.99 DESERT ELECTRIC SUPPLY 106713 04/17/2015 ELECTRICAL 101-7004-60431 1.82 DESERT SYMPHONY, THE 106714 04/17/2015 FY 14/15 2ND COMM SVC G 101-3001-60510 2,000.00 DISCOVERY BUILDERS CALIF 106715 04/17/2015 REFUND 101-0000-20310 1,292.00 EAST COUNTY CHILD CARE C 106716 04/17/2015 REFUND 101-0000-22830 200.00 FAUSTO, RUBEN 106717 04/17/2015 REFUND OVERPAYMENT 101-0000-42300 17.00 GAS COMPANY, THE 106719 04/17/2015 FS#93 GAS 3/4-4/1 101-2002-61100 88.50 GAS COMPANY, THE 106719 04/17/2015 GAS 02/24-3/25 101-2002-61100 33.77 GENERAL PATTON MEMORI 106720 04/17/2015 FY 14/15 2ND COMM SVC G 101-3001-60510 2,500.00 GRAINGER 106721 04/17/2015 FS# 32 SUPPLIES 101-2002-60670 669.66 HANLEY, RENEE 106722 04/17/2015 REFUND 101-0000-22830 100.00 HD SUPPLY CONSTRUCTION 106723 04/17/2015 WASHERS 101-7003-60431 3.88 HD SUPPLY CONSTRUCTION 106723 04/17/2015 MATERIAL 101-7003-60431 8.96 HUB CONSTRUCTION SPECIA 106725 04/17/2015 MATERIAL 101-7003-60431 90.17 HYLTON, EDIE 106727 04/17/2015 FUEL/MEAL-LEAD 2015 101-3001-60320 21.44 IMPERIAL IRRIGATION DIST 106728 04/17/2015 ELECTRICITY SERVICE 101-7003-61101 821.57 IMPERIAL IRRIGATION DIST 106728 04/17/2015 ELECTRICITY SERVICE 101-7004-61116 7,535.93 IMPERIAL IRRIGATION DIST 106728 04/17/2015 ELECTRICITY SERVICE 101-7004-61117 3,793.96 IRCINC 106729 04/17/2015 BACKGROUND CHECKS 101-1004-60104 139.00 JOHNSTONE SUPPLY 106730 04/17/2015 AC UNIT 101-3008-60667 7.82 JOHNSTONE SUPPLY 106730 04/17/2015 FAN BELT 101-3008-60667 8.79 KARAER, MICHAEL 106731 04/17/2015 REFUND 101-0000-22830 50.00 KIRKPATRICK LANDSCAPING 106732 04/17/2015 APR -LANDSCAPE MAINT 101-7004-60189 33,855.56 KRIBBS, BRUCE 106733 04/17/2015 CONCRETE R&M/MATERIAL 101-7003-60431 2,780.00 KRIBBS, BRUCE 106733 04/17/2015 CONCRETE R&M/MATERIAL 101-7003-60431 1,220.00 4/24/2015 2:55:59 PM - ..,....... ---- ----- Page 1 of 6 30 Demand Register Vendor Name Payment Number Payment Qate Description (Payable) LA QUINTA FARMS LLC 106735 04/17/2015 APR-PM10 SERVICES LA QUINTA GOLF ESTATES H 106736 04/17/2015 REFUND LA QUINTA HIGH SCHOOL BL 106737 04/17/2015 FY 14/15 2ND COMM SVC G LA QUINTA MIDDLE SCHOOL 106738 04/17/2015 FY 14/15 2ND COMM SVC G LOCK SHOP INC, THE 106739 04/17/2015 KEYS LOVING ALL ANIMALS 106740 04/17/2015 FY 14/15 2ND COMM SVC G MCCLURE HOMES LLC 106741 04/17/2015 REFUND MCCLURE HOMES LLC 106741 04/17/2015 REFUND NEXTEL COMMUNICATIONS 106743 04/17/2015 ACC STANDBY 1/23-3/22 NI GOVERNMENT SERVICES I 106744 04/17/2015 MAR -SATELLITE RADIO OFFICE TEAM 106745 04/17/2015 TEMP STAFFING WKEND 3/2 OFFICE TEAM 106745 04/17/2015 TEMP STAFFING WKEND 3/2 OFFICE TEAM 106745 04/17/2015 TEMP STAFFING WKEND 3/2 OFFICE TEAM 106745 04/17/2015 TEMP STAFFING WKEND 3/2 PALM SPRINGS CLOSETS & C 106746 04/17/2015 CABINET LOCKS/GENERAL M PATRICK & COMPANY 106747 04/17/2015 DOG TAGS PLUG & PAY TECHNOLOGIES 106748 04/17/2015 MAR -CREDIT CARD FEES PRESTIGE CHEMICALS INC 106749 04/17/2015 CHEMICAL MATERIAL PRESTON KING CHILDREN'S 106750 04/17/2015 REFUND TOT OVERPAYMENT RAIN DROP PRODUCTS, LLC 106752 04/17/2015 WATER FT PARTS RESTORATION COUNSELING 106753 04/17/2015 REFUND OVERPAYMENT ROGERS, ANDERSON, MALO 106754 04/17/2015 FEB-PROFESSIONAL SERVICE ROUTT, SONIA 106755 04/17/2015 REFUND SANSEVERE, KATHARINE 106756 04/17/2015 REFUND OVERPAYMENT SHARK POOLS INC 106757 04/17/2015 MAR -CITY HALL SHARK POOLS INC 106757 04/17/2015 APR -CITY HALL FT SHARK POOLS INC 106757 04/17/2015 FB PULSAR TABLETS SHARK POOLS INC 106757 04/17/2015 APR-FB POOL SHARK POOLS INC 106757 04/17/2015 MAR-ESTADO/BERMUDAS SHARK POOLS INC 106757 04/17/2015 MAR-ESTADO/DESERT CLUB SHARK POOLS INC 106757 04/17/2015 MAR-FONDA/BERMUDAS SHARK POOLS INC 106757 04/17/2015 MAR-LG FOUNTAIN SHARK POOLS INC 106757 04/17/2015 MAR-FONDA/DESERT CLUB SHARK POOLS INC 106757 04/17/2015 MAR-VONS SHARK POOLS INC 106757 04/17/2015 MAR -HOME DEPOT SHARK POOLS INC 106757 04/17/2015 DESERT CLB/ESTADO DEFOA SHARK POOLS INC 106757 04/17/2015 APR-ESTADO/BERMUDAS SHARK POOLS INC 106757 04/17/2015 APR-ESTADO/DESERT CUB SHARK POOLS INC 106757 04/17/2015 APR-FONDA/BERMUDAS SHARK POOLS INC 106757 04/17/2015 APR-LG'S SHARK POOLS INC 106757 04/17/2015 APR-FONDA/DESERT CLB SHARK POOLS INC 106757 04/17/2015 APR-VON'S SHARK POOLS INC 106757. 04/17/2015 APR-HOM DEPOT - SHARK POOLS INC 106757 04/17/2015 LQ PARK WATER FT SHARK POOLS INC 106757 04/17/2015 MAR-LQ PARK SHARK POOLS INC 106757 04/17/2015 WATER FT SURFACE REPAIR SHARK POOLS INC 106757 04/17/2015 WATER FT JET MAINT SHARK POOLS INC 106757 04/17/2015 WATER FT FILTER SVC SHARK POOLS INC 106757 04/17/2015 APR-LQ PARK SHARK POOLS INC 106757 04/17/2015 MAR -MUSEUM SHARK POOLS INC 106757 04/17/2015 APR -MUSEUM SILLS, CRAIG 106758 04/17/2015 RFND POLITICAL SIGN DEPOS SMITH PIPE & SUPPLY CO 106759 04/17/2015 IRRIGATION STAPLES ADVANTAGE 106760 04/17/2015 OFFICE SUPPLIES STAPLES ADVANTAGE 106760 04/17/2015 OFFICE SUPPLIES STAPLES ADVANTAGE 106760 04/17/2015 OFFICE SUPPLIES STAPLES ADVANTAGE 106760 04/17/2015 COFFEE SUPPLIES -CUPS STAPLES ADVANTAGE 106760 04/17/2015 OFFICE SUPPLIES STAPLES ADVANTAGE 106760 04/17/2015 OFFICE SUPPLIES -BATTERIES TALL MAN GROUP INC 106761 04/17/2015 HOUSING CONTRACT SERVIC Packet: APPKT00418 - SHM 4/17/15 Account Number Amount 101-7006-60146 23,447.92 101-0000-22830 50.00 101-3001-60510 5,000.00 101-3001-60510 835.00 101-7003-60431 11.77 101-3001-60510 1,000.00 101-0000-20310 1,265.22 101-0000-43631 12.78 101-1007-61301 5.38 101-6005-61304 146.96 101-7002-60125 523.69 101-6001-60125 532.27 101-6001-60125 635.29 101-6001-60125 535.50 101-3002-60691 2,082.50 101-1006-60400 227.88 101-3003-60122 20.55 101-7004-60431 662.25 101-0000-42300 9.79 101-3005-60554 75.58 101-0000-42300 15.00 101-1006-60102 2,362.50 101-0000-42200 40.00 101-0000-42300 31.00 101-3008-60668 90.95 101-3008-60668 90.95 101-3001-60184 407.90 101-3001-60184 488.75 101-7004-60104 125.00 101-7004-60104 125.00 101-7004-60104 175.00 101-7004-60104 275.00 101-7004-60104 150.00 101-7004-60104 225.00 101-7004-60104 260.00 101-7004-60104 25.36 101-7004-60104 125.00 101-7004-60104 125.00 101-7004-60104 175.00 101-7004-60104 275.00 101-7004-60104 150.00 101-7004-60104 225.00 101-7004-60104 260.00 101-3005-60554 119.90 101-3005-60554 295.00 101-3005-60554 1,675.00 101-3005-60554 1,665.00 101-3005-60554 930.99 101-3005-60554 295.00 101-3006-61200 100.00 101-3006-61200 100.00 101-0000-22815 200.00 101-7004-60431 97.02 101-2001-60420 3.22 101-6001-60400 139.09 101-6001-60400 45.65 101-1007-60403 105.39 101-6001-60400 52.23 101-2001-60175 38.86 101-1002-60101 1,220.00 4/24/2015 2:55:59 PM Page 2 of 6 31 Demand Register Packet: APPKT00418 - SHM 4/17/15 Vendor Name Payment Number Payrrlent Date Descriptiork (Payable) Account Number, Amount TALL MAN GROUP INC 106761 04/17/2015 HOUSING CONTRACT SERVIC 101-1002-60101 1,443.75 TALL MAN GROUP INC 106761 04/17/2015 SRR TMG 101-1002-60101 13,487.50 TALL MAN GROUP INC 106761 04/17/2015 SRR TMG 101-1002-60101 5,162.50 TALL MAN GROUP INC 106761 04/17/2015 SRR TMG 101-1002-60101 3,543.75 TIME & PLACE LLC 106762 04/17/2015 REFUND OVERPAYMENT 101-0000-42300 25.00 TIME WARNER CABLE 106763 04/17/2015 FS# 32 CABLE 3/16-4/15 101-2001-61101 61.83 TOPS'N BARRICADES INC 106764 04/17/2015 SIGNS 101-7003-60429 309.64 TOPS'N BARRICADES INC 106764 04/17/2015 SIGNS 101-7003-60429 43.15 TOPS'N BARRICADES INC 106764 04/17/2015 SIGNS 101-7003-60429 128.30 TOPS'N BARRICADES INC 106764 04/17/2015 SIGNS 101-7003-60429 15.00 TOPS'N BARRICADES INC 106764 04/17/2015 SIGNS 101-7003-60429 675.00 TOPS'N BARRICADES INC 106764 04/17/2015 SIGNS 101-7003-60429 33.97 UNDERGROUND SERVICE AL 106766 04/17/2015 DIG ALERT-36 101-7003-60431 54.00 VERIZON CALIFORNIA 106767 04/17/2015 TRAFFIC SIGNAL 3/25-4/24 101-7004-60189 111.08 VERIZON CALIFORNIA 106767 04/17/2015 SPORTS COMPLEX 3/28-4/27 101-3005-61303 46.57 VERIZON COMMUNICATION 106768 04/17/2015 INTERNET 3/25-4/24 101-1007-61300 85.00 VERIZON WIRELESS 106769 04/17/2015 CELLS PHONES 2/14-3/13 101-1007-61301 1,427.55 VINTAGE ASSOCIATES 106770 04/17/2015 PLANTS 101-7004-60420 102.37 VINTAGE ASSOCIATES 106770 04/17/2015 NEW CITY HALL TREES 101-3005-60113 975.00 VINTAGE ASSOCIATES 106770 04/17/2015 LQ PK LANDSCAPE IMPROVE 101-3005-60113 1,800.00 WALTERS WHOLESALE ELECT 106771 04/17/2015 ELECTRICAL MATERIAL 101-7004-60431 216.00 WALTERS WHOLESALE ELECT 106771 04/17/2015 ELECTRICAL MATERIAL 101-7004-60431 55.94 WALTERS WHOLESALE ELECT 106771 04/17/2015 ELECTRICAL MATERIAL 101-7004-60431 11.35 WALTERS WHOLESALE ELECT 106771 04/17/2015 ELECTRICAL MATERIAL 101-7004-60431 9.40 WILSON, RAYMONDJOHN N 106772 04/17/2015 FINGERPRINTING 101-1004-60103 47.00 WILSON, RAYMONDJOHN N 106772 04/17/2015 FINGERPRINTING 101-3003-60107 47.00 ZUMAR INDUSTRIES, INC 106773 04/17/2015 SIGNS 101-7003-60429 1,227.58 Fund 101- GENERAL FUND Total: 170,806.27 Fund: 221- AB 939 HF&H CONSULTANTS, LLC 106724 04/17/2015 FEB-AB939 221-0000-60104 4,181.95 HF&H CONSULTANTS, LLC 106724 04/17/2015 MAR-AB939 221-0000-60104 1,756.25 Fund 221- AB 939 Total: 5,93816 Fund: 224 - TUMF COACHELLA VALLEY ASSOC 106708 04/17/2015 MAR-TUMF FEE 224-0000-20320 21,955.20 Fund 224 - TUMF Total:21,955.20 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN TALL MAN GROUP INC 106761 04/17/2015 SA HOUSING CONTRACT SER 237-9001-60104 3,226.25 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 3,226.25 Fund: 401- CAPITAL IMPROVEMENT PROGR ARCH INSURANCE COMPANY 106695 04/17/2015 ADAMS ST BRIDGE 401-1762-60108 427,867.59 COACHELLA VALLEY ASSOC 106708 04/17/2015 LQ 10.70% SHARE-CIP 2014- 401-1911-80040 304,092.81 COACHELLA VALLEY ASSOC 106708 04/17/2015 LQ 10.70% SHARE-CIP 2014- 401-1911-80040 8,093.71 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 740...... ,054,114.1 .. Fund: 501- EQUIPMENT REPLACEMENT FU ELMAN 106718 04/17/2015 MAR -FUEL 501-0000-60674 6,515.98 HUNTER SOLUTIONS 106726 04/17/2015 TK#44 SWEEPER 501-0000-60678 1,750.19 HYLTON, EDIE 106727 04/17/2015 FUEL/MEAL-LEAD 2015 501-0000-60674 50.45 L & L AUTOMOTIVE 106734 04/17/2015 TK#58 SERVICE 501-0000-60676 298.08 L & L AUTOMOTIVE 106734 04/17/2015 SWEEPER #64 501-0000-60678 7,438.02 MOUNTAIN VIEW TIRE 106742 04/17/2015 TK#42 TIRES 501-0000-60676 1,096.62 R A N AUTO DETAIL 106751 04/17/2015 CAR WASH 4/5/15 501-0000-43430 544.00 Fund 501- EQUIPMENT REPLACEMENT Total: _ 17,6 93.34 Fund: 502 - INFORMATION TECHNOLOGY TYLER TECHNOLOGIES 106765 04/17/2015 MAR-ONSITE TRAINING 502-0000-80100 5,059.85 Fund 502 - INFORMATION TECHNOLOGY Total 5,059.85 4/24/2015 2:55:59 PM Page 3 of 6 32 Demand Register Packet: APPKT00418 - SHM 4/17/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 601- SILVER ROCK RESORT JOHNSTONE SUPPLY 106730 04/17/2015 SRR SWAMP COOLER BELT 601-0000-60556 49.55 Fund 601- SILVER ROCK RESORT Total: 49.55 Grand Total: 964,782.77 4/24/2015 2:55:59 PM Page 4 of 6 33 Demand Register Fund Summary Fund 101-GENERAL FUND 221- AB 939 224-TUMF 237 - SUCCESSOR AGCY PA 1 ADMIN 401- CAPITAL IMPROVEMENT PROGR 501 - EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY 601 - SILVER ROCK RESORT Account Number 101-0000-20310 101-0000-22815 101-0000-22830 101-0000-42200 101-0000-42300 101-0000-42409 101-0000-43631 101-1002-60101 101-1004-60103 101-1004-60104 101-1004-60320 101-1006-60102 101-1006-60400 101-1007-60403 101-1007-61300 101-1007-61301 101-2001-60175 101-2001-60420 101-2001-61101 101-2002-60670 101-2002-61100 101-2002-61200 101-3001-60135 101-3001-60184 101-3001-60320 101-3001-60510 101-3002-60691 101-3003-60107 101-3003-60122 101-3005-60113 101-3005-60554 101-3005-61207 101-3005-61208 101-3005-61303 101-3006-61200 101-3008-60108 101-3008-60667 101-3008-60668 101-6001-60125 101-6001-60400 101-6005-61304 101-7002-60125 101-7003-56490 101-7003-60429 101-7003-60431 Grand Total: Account Summary Account Name MSHCP Mitigation Fee Temp Sign Dep/Planning Miscellaneous Deposits Leisure Enrichment Cash Over/Short Animal Licenses CVMSHCP Admin Fee Contract Services - Admi Professional Consultants Travel & Training Administration Office Supplies Coffee Utilities - Telephone Mobile/Cell Phones Special Enforcement Fu Operating Supplies Utilities - Electricity Fire Station Utilities - Gas Utilities - Water Boys & Girls Club Fritz Burns Park Travel & Training Contingency Repair & Maintenance Instructors Credit Card Fees Landscape Improvement LQ Park Building Utilities - Water -Pionee Utilities - Water -Season Phone - Sports Complex Water- Inside Technical HVAC Fountains Temporary Agency Servi Office Supplies Mobile/Cell Phones Temporary Agency Servi Asphalt Signs Materials Expense Amount 170,806.27 5,938.20 21,955.20 3,226.25 740,054.11 17, 693.34 5,059.85 49.55 964,782.77 Expense Amount 11,803.22 200.00 400.00 40.00 214.74 20.00 -79.68 24,857.50 47.00 139.00 438.29 2,362.50 227.88 105.39 85.00 1,432.93 38.86 3.22 61.83 669.66 122.27 128.58 12,750.00 896.65 21.44 13,045.00 2,082.50 47.00 20.55 2,775.00 5,056.47 -455.04 48.42 46.57 371.00 750.00 16.61 181.90 1,703.06 236.97 146.96 523.69 1,823.19 2,432.64 5,193.07 Packet: APPKT00418 - SHM 4/17/15 Report Summary 4/24/2015 2:55:59 PM 34 Page 5 of 6 Demand Register Packet: APPKT00418 - SHM 4/17/15 Account Summary Account Number Account Name Expense Amount 101-7003-61101 Utilities - Electricity 821.57 101-7003-61701 Equipment Rental 1,184.40 101-7004-60104 Consultants 2,695.36 101-7004-60189 Technical 33,966.64 101-7004-60420 Operating Supplies 102.37 101-7004-60431 Materials 3,725.70 101-7004-60690 Uniforms 88.05 101-7004-61116 Utilities - Electric - Signal 7,535.93 101-7004-61117 Utilities - Electric - Medi 3,793.96 101-7006-60104 Consultants 110.45 101-7006-60146 PM 10 SilverRock 23,750.00 221-0000-60104 Consultants 5,938.20 224-0000-20320 TUMF Payable to CVAG 21,955.20 237-9001-60104 Consultants 3,226.25 401-1762-60108 Technical 427,867.59 401-1911-80040 Contribution 312,186.52 501-0000-43430 Car Washes 544.00 501-0000-60674 Fuel & Oil 6,566.43 501-0000-60676 Vehicle Repair & Mainte 1,394.70 501-0000-60678 Street Sweeper 9,188.21 502-0000-80100 Machinery & Equipment 5,059.85 601-0000-60556 SilverRock Buildings 49.55 Grand Total: 964,782.77 Project Account Summary Project Account Key Expense Amount **None** 964,782.77 Grand Total: 964,782.77 4/24/2015 2:55:59 PM 35 Page 6 of 6 Demand Register City of La quinta, CA Packet: APPKT00421- SHM 4/20/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 101-0000-20304 71.00 SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 101-2001-71031 10.00 SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 101-3001-60524 463.00 SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 101-3003-60149 56.00 SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 101-3003-60420 3.00 SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 101-3005-60554 10.00 SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 101-3007-60461 87.00 SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 101-7001-60420 22.00 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-1002-60320 220.82 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-1002-60420 447.00 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-1004-60321 65.00 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-1005-60351 478.80 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-3001-60320 65.00 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-3003-60149 67.85 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-3007-53040 50.00 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-3007-60461 948.62 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-6001-60450 150.00 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-6002-60320 1,015.40 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-7001-60104 150.00 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 101-7006-60320 170.00 Fund 101- GENERAL FUND Total: 4,550.49 Fund: 502 - INFORMATION TECHNOLOGY SILVERROCK RESORT 106774 04/20/2015 1ST QTR SALES TAX 502-0000-56220 6.00 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 502-0000-56220 57.21 WELLS FARGO BUSINESS CA 106775 04/20/2015 MAR -VISA CARD PYMT 502-0000-80100 2,126.78 Fund 502 - INFORMATION TECHNOLOGY Total 2 189.99 Grand Total: 6,740.48 4/24/2015 2:55:33 PM Page 1 of 2 1911 Demand Register Fund Summary Fund 101-GENERAL FUND 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20304 101-1002-60320 101-1002-60420 101-1004-60321 101-1005-60351 101-2001-71031 101-3001-60320 101-3001-60524 101-3003-60149 101-3003-60420 101-3005-60554 101-3007-53040 101-3007-60461 101-6001-60450 101-6002-60320 101-7001-60104 101-7001-60420 101-7006-60320 502-0000-56220 502-0000-80100 Project Account Key **None** Grand Total: Account Summary Account Name Sales Taxes Payable Travel & Training Operating Supplies Training & Education Membership Dues Vehicles Travel & Training Humana Healthy Events Special Events Operating Supplies LQ Park Building Subscrip & Publications Economic Development/ Advertising Travel & Training Consultants Operating Supplies Travel & Training Computers Machinery & Equipment Grand Total: Project Account Summary Expense Amount 4,550.49 2,189.99 6,740.48 Expense Amount 71.00 220.82 447.00 65.00 478.80 10.00 65.00 463.00 123.85 3.00 10.00 50.00 1,035.62 150.00 1,015.40 150.00 22.00 170.00 63.21 2,126.78 6,740.48 Expense Amount 6,740.48 Grand Total: 6,740.48 Packet: APPKT00421- SHM 4/20/15 • Report Summary 4/24/2015 2:55:33 PM Page 2 of 2 37 Demand Register City of La Quinta, CA Packet: APPKT00425 - SHM 4/24/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101 - GENERAL FUND ALSCO INC 106776 04/24/2015 UNIFORM RENTAL 101-7003-60690 88.05 ALTEC 106777 04/24/2015 CHECK STOCK 101-1006-60410 259.08 ALVAREZ, MARIA ISABEL 106778 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 896.77 AMAYA, ELIZABETH 106779 04/24/2015 MILEAGE 101-3001-60330 12.25 AMERICAN FORENSIC NURSE 106780 04/24/2015 BLOOD ALCOHOL 101-2001-36310 200.00 AMERIPRIDE SERVICES INC 106781 04/24/2015 JANITORIAL EOW 4/16/15 101-3002-60115 114.24 AUGUST, FAYE B 106783 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 350.00 BEST SIGNS INC 106784 04/24/2015 WAYFINDING SIGNS 101-7003-60429 4,195.81 BIO-TOX LABORATORIES 106785 04/24/2015 BLOOD ALCOHOL 101-2001-36310 115.70 BIO-TOX LABORATORIES 106785 04/24/2015 BLOOD ALCOHOL 101-2001-36310 495.00 BODDEN, RENATE 106786 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 161.00 CADENCE COMMUNICATION 106787 04/24/2015 JAN-STVR HOTLINE 101-1006-60104 53.00 CADENCE COMMUNICATION 106787 04/24/2015 MAR-STVR HOTLINE 101-1006-60104 65.74 CALIFORNIA INLAND EMPIRE 106788 04/24/2015 POST 93 CHARTER RENEWAL 101-2002-60110 456.50 CALPERS LONG-TERM CARE 106789 04/24/2015 LONG TERM CARE 101-0000-20949 106.00 CAPITAL ONE COMMERCIAL 106790 04/24/2015 TV FOR PRESENTATIONS 101-3007-60461 1,093.49 CISEC, INC. 106791 04/24/2015 REGISTRANT RENEWAL 101-7006-60320 65.00 CLEAN STREET 106792 04/24/2015 EQUIP RENTAL 101-7003-61701 1,371.00 COHN, MELODY 106794 04/24/2015 INSTRUCTOR PAYMENT 101-3003-60107 53.90 DAIOHS FIRST CHOICE SERVI 106795 04/24/2015 COFFEE SUPPLIES 101-1007-60403 120.15 DAIOHS FIRST CHOICE SERVI 106795 04/24/2015 COFFEE SUPPLIES 101-1007-60403 119.97 DATA TICKET, INC. 106796 04/24/2015 MAR-ADMIN CITATION SVC 101-6004-31190 995.28 DAVID, MIRIAM 106797 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 420.00 DEPARTMENT OF ANIMAL SE 106799 04/24/2015 MAR -SHELTER SERVICES 101-6004-51070 8,569.47 DEPARTMENT OF CONSERVA 106800 04/24/2015 OCT'14-DEC'14 MOTION/SIE 101-0000-20308 3,426.66 DEPARTMENT OF CONSERVA 106800 04/24/2015 OCT'14-DEC'14 MOTION/SIE 101-0000-42610 -171.33 DESERT ELECTRIC SUPPLY 106801 04/24/2015 ELECTRICAL MATERIAL 101-7004-60431 157.64 DESERT ELECTRIC SUPPLY 106801 04/24/2015 ELECTRICAL MATERIAL 101-7004-60431 24.26 DUNE, CLARE 106802 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 10.50 EISENHOWER OCCUPATION 106804 04/24/2015 PRE -EMPLOYMENT PHYSICA 101-1004-60103 345.00 EMERGENCY COMMUNICATI 106805 04/24/2015 CODE RED 4/23/15-4/22/16 101-6005-60107 15,000.00 ESGIL CORPORATION 106806 04/24/2015 BLDG PLAN CHECK SVC 101-6003-60118 3,491.25 FUN SERVICES 106807 04/24/2015 SP EVENT -CITY PICNIC 101-3001-60137 1,709.00 FUSON, JACOB 106808 04/24/2015 FITNESS CTR REIMB 101-1004-60104 40.00 GRAINGER 106809 04/24/2015 FS#93 SHELVES 101-2002-60670 145.48 GUMMER, BRAD 106810 04/24/2015 INSTRUCTOR PAYMENT 101-3002.60107 126.00• GUMMER, BRAD 106810 04/24/2015 INSTRUCTOR PAYMENT 101-3003-60107 378.00 HOLMAN HR 106811 04/24/2015 SUBSCRIPTION 101-1004-60352 450.00 INTELLICEPT 106812 04/24/2015 LQ PK SKATE STOPPERS 101-3005-60423 219.60 JNS MEDIA SPECIALISTS 106813 04/24/2015 MEDIA CONTRACT 101-3007-60461 6,292.94 JOHNSON POWER SYSTEMS 106814 04/24/2015 CH GENERATOR MAIN? 101-6005-98140 463.81 JOHNSON POWER SYSTEMS 106814 04/24/2015 CITY HALL GENERATOR MAI 101-6005-98140 518.14 JOHNSON POWER SYSTEMS 106814 04/24/2015 WC GENERATOR MANT 101-3002-60691 457.42 KLEIN, SANDRA 106816 04/24/2015 INSTRUCTOR PAYMENT 101-3003-60107 490.00 KODET, PATRICIA A 106817 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 220.50 KRIBBS, BRUCE 106818 04/24/2015 LQ PK LIGHT VANDALISM 101-3005-60423 595.00 LANDMARK GOLF MANAGE 106819 04/24/2015 MAR-SRR LANDSCAPE 101-7004-60143 5,278.00 LASARZIG, BRENDA 106820 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 290.50 LENNAR HOMES OF CALIFOR 106821 04/24/2015 REFUND BRES2014-1169/BR 101-0000-20308 51.10 MARTINEZ, VICTOR 106822 04/24/2015 REFUND 101-0000-22830 50.00 MATRIX CONSULTING GROU 106823 04/24/2015 CONSULTING -POLICE SVC 101-1002-60101 10,515.10 MAYSELS, SUSAN 106824 04/24/2015 MILEAGE-LCC ADMIN SVC 101-1005-60330 94.76 MICHAELS, CRAIG PRODUCTI 106825 04/24/2015 SP EVENT -CITY PICNIC 101-3001-60137 400.00 4/24/2015 2:55:09 PM Page 1 of 5 38 Demand Register Packet: APPKT00425 - SHM 4/24/15 Vendor Name , Payment Number Payment Date Description (Payable) Account Number Amount MOWERS PLUS INC 106826 04/24/2015 CHAIN SAW SERVICE 101-7004-60431 150.73 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 101-3004-80100 3,045.00 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 101-7001-60104 4,560.00 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 101-7006-60104 5,220.00 OFFICE TEAM 106828 04/24/2015 TEMP STAFFING WKEND 3/2 101-7002-60125 42.93 OFFICE TEAM 106828 04/24/2015 TEMP STAFFING WKEND 4/3 101-6001-60125 549.44 OFFICE TEAM 106828 04/24/2015 TEMP STAFFING WKEND 4/3 101-6001-60125 170.00 OFFICE TEAM 106828 04/24/2015 TEMP STAFFING WKEND 4/3 101-6001-60125 618.12 OFFICE TEAM 106828 04/24/2015 TEMP STAFFING WKEND 4/3 101-7002-60125 163.12 ONTRAC 106829 04/24/2015 OVERNIGHT MAIL 101-1007-60470 32.31 PAINTED COVE HOA 106830 04/24/2015 REFUND 101-0000-22830 100.00 PANERA BREAD 106831 04/24/2015 SP EVENT -CITY PICNIC 101-3001-60137 600.00 PAUL ASSOCIATES 106832 04/24/2015 SHERIFF RECEIPT BOOKS 101-1006-60410 245.77 PENTACOASTAL CHURCH OF 106833 04/24/2015 REFUND 101-0000-22830 50.00 PLANIT REPROGRAPHICS SYS 106834 04/24/2015 BID&SPECS 2014-11 101-3004-80100 114.56 POWERS AWARDS INC 106835 04/24/2015 PILLARS AWARDS 101-3001-60137 393.85 RASA/ERIC NELSON 106836 04/24/2015 PWAN 14-1383 101-7002-60183 380.00 RIVERSIDE COUNTY RECORD 106837 04/24/2015 DWELLING ABATEMENT 101-6004-60108 58.00 RIVERSIDE DEPARTMENT OF 106838 04/24/2015 GARNISHMENT 101-0000-20985 200.00 ROJAS, MIGUEL ANGEL 106839 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 94.50 ROJAS, MIGUEL ANGEL 106839 04/24/2015 INSTRUCTOR PAYMENT 101-3003-60107 2,228.63 ROJAS, MIGUEL ANGEL 106839 04/24/2015 INSTRUCTOR PAYMENT 101-3003-60107 315.00 SAUCEDA, MARIAM 106840 04/24/2015 MILEAGE 101-3001-60330 7.48 SHIRY, TERESA 106841 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 140.00 SOUZA, DEBRA A FEDOR 106843 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 5.60 STANLEY ACCESS TECH INC 106844 04/24/2015 LIBRARY-ADA DOOR REPAIR 101-3004-60665 574.98 STATE CONTROLLER'S OFFIC 106845 04/24/2015 FY13/14 ANN'L STREET RPT 101-7003-60104 1,849.34 SULLIVAN, CHARLES L 106847 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 171.50 SURVIVAL MODE 106848 04/24/2015 SURVIVAL KITS 101-6005-60406 615.60 SYNTHA GLASS RESTORATIO 106849 04/24/2015 WINDOW VANDALISM 101-3004-60423 850.00 TERRA NOVA PLANNING & R 106850 04/24/2015 PLANNING CONSULTANTSV 101-6002-60103 5,998.13 TIME WARNER CABLE 106851 04/24/2015 CABLE 4/16-5/15 101-2002-61101 66.58 TRUE, ARTHUR ALLEN 106852 04/24/2015 INSTRUCTOR PAYMENT 101-3003-60107 190.40 TYCO INTEGRATED SECURITY 106853 04/24/2015 MAY -ALARM 101-3002-60123 466.26 ULRICH, MARGARET 106854 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 633.50 UNITED WAY OF THE DESERT 106855 04/24/2015 CONTRIBUTION 101-0000-20981 60.00 VACATION RENTALS OF THE 106856 04/24/2015 REFUND OVERPAYMENT 101-0000-42300 3.00 VERIZON WIRELESS 106857 04/24/2015 PD WIRELESS 1/26-2/25 101-1007-61301 1,076.69 VERIZON WIRELESS 106857 04/24/2015 ESCHAT 2/11-3/10 101-1007-61301 43.28 VIELHARBER, KAREN 106859 04/24/2015 INSTRUCTOR PAYMENT 101-3002-60107 501.38 WALTERS WHOLESALE ELECT 106861 04/24/2015 ELECTRICAL MATERIAL 101-7004-60431 22.25 WALTERS WHOLESALE ELECT 106861 04/24/2015 ELECTRICAL MATERIAL 101-7004-60431 93.72 WALTERS WHOLESALE ELECT 106861 04/24/2015 ELECTRICAL MATERIAL 101,7004-60431 70.06 WIMMER, ED 106862 04/24/2015 FITNESS CTR REIMB 101-1004-60104 40.00 WIRELESS WATCHDOGS 106863 04/24/2015 ACCT MAINT 3/23-4/22 101-1007-61301 4.00 Fund 101- GENERAL FUND Total: 104 262.44 Fund: 270 - ART IN PUBLIC PLACES FUND WALTERS WHOLESALE ELECT 106861 04/24/2015 APP ROADRUNNER LIGHTS 270-0000-43550 851.04 Fund 270 - ART IN PUBLIC PLACES FUND Total: 851.04 Fund: 401- CAPITAL IMPROVEMENT PROGR ECONOLITE CONTROL PROD 106803 04/24/2015 MMU EXT TEST CORD 401-1891-45010 412.56 JTB SUPPLY CO., INC. 106815 04/24/2015 LED STOCK 401-1891-45010 570.24 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1762-60185 8,097.50 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1804-60185 725.00 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1871-60185 2,914.88 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1884-60103 3,385.00 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1885-60185 3,207.50 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1889-60103 1,160.00 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1896-60103 162.50 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1898-60103 435.00 4/24/2015 2:55:09 PM Page 2 of 5 K1*J Demand Register Packet: APPKT00425 - SHM 4/24/15 Vendor N@me Payment Number Payment Date Description (Payable) Account Number Amount NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1899-60103 1,015.00 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1905-60103 1,547.50 NAI CONSULTING INC 106827 04/24/2015 MAR -PROFESSIONAL SERVIC 401-1910-60103 7,395.00 WALL, DOUG CONSTRUCTIO 106860 04/24/2015 WELLNESS CTR CONT 2013-1 401-1894-45010 13,738.03 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 44, 765.71 Fund: 501- EQUIPMENT REPLACEMENT COACHELLA, CITY OF 106793 04/24/2015 MOTORCYCLE PURCH.-HON 501-0000-71030 9,328.00 SOUTHERN CALIFORINIA GA 106842 04/24/2015 MAR -FUEL 501-0000-60674 274.16 STONES, CAM AUTOMOTIVE 106846 04/24/2015 TK#59 SERVICE 501-0000-60676 39.00 STONE'S, CAM AUTOMOTIVE 106846 04/24/2015 TK#65 SERVICE 501-0000-60676 393.48 STONES, CAM AUTOMOTIVE 106846 04/24/2015 TK#55 BRAKES 501-0000-60676 379.46 STONES, CAM AUTOMOTIVE 106846 04/24/2015 TK#42 REPAIRS 501-0000-60676 572.22 STONES, CAM AUTOMOTIVE 106846 04/24/2015 TK#42 BATTERY 501-0000-60676 153.62 Fund 501- EQUIPMENT REPLACEMENT Total: 11,139.94 Fund: 502 - INFORMATION TECHNOLOGY APPLE FINANCIAL SERVICES 106782 04/24/2015 APPLE IPAD LEASE #8 502-0000-80100 429.70 DELL FINANCIAL SERVICES 106798 04/24/2015 DELL COMP LEASE 502-0000-80100 19,736.01 TIME WARNER CABLE 106851 04/24/2015 FIBER 4/10-5/9 502-0000-60108 1,469.00 TIME WARNER CABLE 106851 04/24/2015 WELLNESS CTR 4/15-5/14 502-0000-60108 242.99 VERMONT SYSTEMS INC 106858 04/24/2015 CREDIT CARD READER -KIOSK 502-0000-56220 344.56 Fund 502 - INFORMATION TECHNOLOGY Total: 22,222.26 Grand Total: 193,241.39 4/24/2015 2:55:09 PM Page 3 of 5 40 Demand Register Fund Summary Fund 101-GENERAL FUND 270 - ART IN PUBLIC PLACES FUND 401 - CAPITAL IMPROVEMENT PROGR 501 - EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20308 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-22830 101-0000-42300 101-0000-42610 101-1002-60101 101-1004-60103 101-1004-60104 101-1004-60352 101-1005-60330 101-1006-60104 101-1006-60410 101-1007-60403 101-1007-60470 101-1007-61301 101-2001-36310 101-2002-60110 101-2002-60670 101-2002-61101 101-3001-60137 101-3001-60330 101-3002-60107 101-3002-60115 101-3002-60123 101-3002-60691 101-3003-60107 101-3004-60423 101-3004-60665 101-3004-80100 101-3005-60423 101-3007-60461 101-6001-60125 101-6002-60103 101-6003-60118 101-6004-31190 101-6004-51070 101-6004-60108 101-6005-60107 101-6005-60406 101-6005-98140 101-7001-60104 101-7002-60125 101-7002-60183 101-7003-60104 101-7003-60429 101-7003-60690 Grand Total: Account Summary Account Name SMIP Fees Payable LT Care Insurance Pay United Way Deductions Garnishments Payable Miscellaneous Deposits Cash Over/Short SMIP Fees Contract Services - Admi Professional Consultants Subscriptions & Publicati Mileage Reimbursement Consultants Printing Coffee Postage Mobile/Cell Phones Blood/Alcohol Testing Volunteers - Fire Fire Station Utilities - Electricity Community Special Even Mileage Reimbursement Instructors Janitorial Security & Alarm Repair & Maintenance Instructors Supplies -Graffiti Maint.-Other Equipment Machinery & Equipment Supplies -Graffiti Economic Development/ Temporary Agency Servi Professional Plan Check Admin Citation Services Animal Shelter Technical Instructors Disaster Prep Supplies Facility & Fleet Mainten Consultants Temporary Agency Servi Map/Plan Checking Consultants Signs Uniforms Expense Amount 104,262.44 851.04 44,765.71 11,139.94 22,222.26 183,241.39 Expense Amount 3,477.76 106.00 60.00 200.00 200.00 3.00 -171.33 10,515.10 345.00 80.00 450.00 94.76 118.74 504.85 240.12 32.31 1,123.97 810.70 456.50 145.48 66.58 3,102.85 19.73 4,021.75 114.24 466.26 457.42 3,655.93 850.00 574.98 3,159.56 814.60 7,386.43 1,337.56 5,998.13 3,491.25 995.28 8,569.47 58.00 15,000.00 615.60 981.95 4,560.00 206.05 380.00 1,849.34 4,195.81 88.05 Packet: APPKT00425 - SHM 4/24/15 Report -Summary 4/24/2015 2:55:09 PM Page 4 of 5 41 Demand Register Packet: APPKT00425 - SHM 4/24/15 Account Summary Account Number Account Name Expense Amount 101-7003-61701 Equipment Rental 1,371.00 101-7004-60143 SilverRock Way Landsca 5,278.00 101-7004-60431 Materials 518.66 101-7006-60104 Consultants 5,220.00 101-7006-60320 Travel & Training 65.00 270-0000-43550 APP 851.04 401-1762-60185 Design 8,097.50 401-1804-60185 Design 725.00 401-1871-60185 Design 2,914.88 401-1884-60103 Professional 3,385.00 401-1885-60185 Design 3,207.50 401-1889-60103 Professional 1,160.00 401-1891-45010 Construction 982.80 401-1894-45010 Construction 13,738.03 401-1896-60103 Professional 162.50 401-1898-60103 PROFESSIONAL 435.00 401-1899-60103 Professional 1,015.00 401-1905-60103 Professiona 1,547.50 401-1910-60103 Contract Svcs/Professio 7,395.00 501-0000-60674 Fuel & Oil 274.16 501-0000-60676 Vehicle Repair & Mainte 1,537.78 501-0000-71030 Vehicles 9,328.00 502-0000-56220 Computers 344.56 502-0000-60108 Technical 1,711.99 502-0000-80100 Machinery & Equipment 20,165.71 Grand Total: 183,241.39 Project Account Key **None** Project Account Summary Expense Amount 183,241.39 Grand Total: 183,241.39 4/24/2015 2:55:09 PM Page 5 of 5 42 City of La Quinta, CA �,--, g.x Payables Left To Pay Again Vendor Set: 01- Vendor Set 01 Bank: APBNK-APBNK Vendor Number Vendor Name 05798 SHARK POOLS INC Payment Type Payment Number Check 11065,32 Payable Number: Description 15110301 MAR -CITY HALL 15350301 MAR-ESTADO/BERMUDAS 1535,0302 MAR-ESTADO/DESERT CLUB 15350303 MAR-FONDA/BERMUDAS 15350304 MAR-LG FOUNTAIN 15350305 MAR-FONDA/DESERT CLUB 15350306 MAR-VONS 15350307 MAR -HOME DEPOT 15350308 DESERT CLB/ESTADO DEFOAMER 1560202 LQ PARK WATER FT 1560301 MAR-LQ PARK 1580301 MAR -MUSEUM Payment Reversal Register APPKT00417 - SHM 4/16115 Original Payment Date Reversal Date 03/27/2015 04/17/2015 Payable Date Due Date 02/27/2015 03/27/2015 02/27/2015 03/27/2015 02/27/2015 03/27/2015 02/27/2015 03/27/2015 02/27/2015 03/27/2015 02/27/2015 03/27/2015 02/27/2015 03/27/2015 02/27/2015 03/27/2015 02/28/2015 03/27/2015 02/20/2015 03/27/2015 02/27/2015 03/27/2015 02/27/2015 03/27/2015 Total Vendor Amount -1,966.21 Payment Amount -1,966.21 Payable Amount 90.95 125.00 125.00 175.00 275.00 150.00 225.00 260.00 25.36 119.90 295.00 100.00 4/27/2015 12:35:21 PM Page 1 of 2 43 Payment Reversal Register Packet: APPKT00417 - SHM 4/16/15 Bank Code Summary Bank Code Canceled Payables Payables Left To Pay Again Total APBNK 0.00-1,966.21-1,966.21 Report Total: 0.00 1,966.21-1,966.21 4/27/2015 12:35:21 PM Page 2 of 2 44 CITY OF LA QUINTA BANK TRANSACTIONS 3/28/15 - 4/24/15 03/31 /15 WIRE TRANSFER - TASC 04/03/15 WIRE TRANSFER - HEALTH PREMIUM 04/09/15 WIRE TRANSFER - LANDMARK 04/10/15 WIRE TRANSFER - PERS 04/10/15 WIRE TRANSFER - ICMA 04/10/15 WIRE TRANSFER - LQCEA 04/14/15 WIRE TRANSFER - TASC 04/15/15 WIRE TRANSFER - PERS-VALENZUELA 04/17/15 WIRE TRANSFER - LANDMARK 04/23/15 WIRE TRANSFER - PERS 04/24/15 WIRE TRANSFER - ICMA 04/24/15 WIRE TRANSFER - TASC TOTAL WIRE TRANSFER OUT $877.06 $87,032.63 $149,101.87 $44,287.55 $4,959.50 $365.50 $877.06 $332.71 $165,398.71 $44,442.50 $4,959.50 $365.50 $503,000 09 Bl.1 C[y F CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: ITEM TITLE: EXCUSE MEETING ABSENCES FOR BUSINESS SESSION: INVESTMENT ADVISORY BOARD MEMBER DONAIS AND COMMUNITY SERVICES COMMISSIONER CONSENT CALENDAR: 3 ENGEL STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve requests from Board Member Donais to be excused from the April 8, 2015 Investment Advisory Board Meeting and Commissioner Engel from the April 13, 2015 Community Services Commission Meeting. EXECUTIVE SUMMARY: • Board Member Donais requested to be excused from the April 8, 2015, Investment Advisory Board meeting due to a personal matter. She has had no other absences during this fiscal year and staff recommends the absence be excused by Council. • Commissioner Engel requested to be excused from the April 13, 2015, Community Services Commission meeting due to a work conference. She has had no other absences during this fiscal year and staff recommends the absence be excused by Council. FISCAL IMPACT: No meeting attendance compensation is paid to absent members. BACKGROUND/ANALYSIS: The Municipal Code does not allow a board member or commissioner to be absent from two consecutive regular meetings or three scheduled meetings within a fiscal year without causing his/her office to become vacant. A request may be made for Council to excuse a commissioner's absence after -the -fact, for extenuating efM circumstances, and the absence would then not be counted toward the limitation on absences. ALTERNATIVES: Council may deny any individual request, which would result in the absence being counted toward the board member/commissioner's limitation on absences as noted above. Report prepared by: Teresa Thompson, Deputy City Clerk Report approved for submission by: Susan Maysels, City Clerk 48 ���Iv4iMt�"4, �. •OFT CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY MJP GAL PROPERTIES, DATE OF LOSS — SEPTEMBER 8, 2014 RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: Deny the claim for damages of MJP GAL Properties in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Montgomery Jackson of MJP GAL Properties with a reported date of loss of September 8, 2014. • It was forwarded for review to Carl Warren & Company ("CW"), the City's claims administrator, and they recommended denial of the claim. FISCAL IMPACT: Stated damages are approximately $152,729.41. BACKGROUND/ANALYSIS: The claimant alleges the City failed to correct a storm drainage problem at the intersection of Avenue 50 and Eisenhower Drive. During the September 8, 2014 storm, water backed up from the intersection, overwhelmed his homeowners association's storm drain system, and resulted in damage to his home. CW recommends denying the claim, stating the cause of the damage was water backing up onto the property partially due to the La Quinta Resort & Club pumping the evacuation channel and by the Resort's lack of maintenance of the overflow pipes, both of which appear to have compromised the retention system. B1*7 ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 611 ���Iv4iMt�"4, �. •OFT AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY BUSINESS SESSION: HACIENDAS OF LA QUINTA, DATE OF LOSS — CONSENT CALENDAR: 5 SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Haciendas at La Quinta in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Haciendas at La Quinta ("Haciendas") with a reported date of loss of September 8, 2014. • It was forwarded for review to Carl Warren & Company ("CW"), the City's claims administrator, and they recommended denial of the claim. FISCAL IMPACT: Stated damages are approximately $46,900 for damage to the Hacienda's entry gate motors and costs related to cleaning debris and pumping out storm drains. BACKGROUND/ANALYSIS: The claimant alleges the City failed to correct a storm drainage problem at the intersection of Avenue 50 and Eisenhower Drive, thereby allowing floodwater to back up from the intersection into the Haciendas Homeowners Association's (HOA) storm drain, which was then overwhelmed, causing damage to HOA property and homes. CW recommends denying the claim, stating the cause of the damage was partially due to the La Quinta Resort & Club pumping the evacuation channel and by the Resort's lack of maintenance of the overflow pipes. 1.2 ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 611, CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY JANET MAGUIRE, DATE OF LOSS — SEPTEMBER 8, 2014 RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6 STUDY SESSION: PUBLIC HEARING: Deny the claim for damages of Janet Maguire in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Janet Maguire with a reported date of loss of September 8, 2014. • It was forwarded for review to Carl Warren & Company ("CW"), the City's claims administrator, and they recommended denial of the claim. FISCAL IMPACT: Stated damages are approximately $3,270. BACKGROUND/ANALYSIS: The alleged damage was to personal property, located within the home Ms. Maguire rented. The home sustained water and mud damage from the September 8, 2014 storm event and Ms. Maguire holds the City responsible for inadequate in - curb storm drains and non -operative drain pipes at the bottom of the Cove. CW found no liability on the City's part as the existing storm drain system was operable and sufficient under normal storm conditions. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 53 54 C) Taf 4 4 a" �a �h OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY BUSINESS SESSION: MICHAEL AND LUCINDA ROBSON, DATE OF LOSS — CONSENT CALENDAR: 7 SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Michael and Lucinda Robson in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Michael and Lucinda Robson with a reported date of loss of September 8, 2014. • It was forwarded for review to Carl Warren & Company ("CW"), the City's claims administrator, and they recommended denial of the claim. FISCAL IMPACT: Stated damages are approximately $18,213. BACKGROUND/ANALYSIS: The claimants allege the City failed to properly maintain the storm drain system, which caused floodwaters to back up into the street, onto their property, and into their home causing damage. CW recommends denying the claim, stating the noted storm created such a large volume of water that it completely overwhelmed the existing storm drain system which was operable and sufficient under normal storm conditions. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 55 611 C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY BUSINESS SESSION: PAUL AND JEAN FORCHELLI, DATE OF LOSS — CONSENT CALENDAR: 8 SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Paul and Jean Forchelli in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Paul and Jean Forchelli with a reported date of loss of September 8, 2014. • It was forwarded for review to Carl Warren & Company ("CW"), the City's claims administrator, and they recommended denial of the claim. FISCAL IMPACT: Stated damages are approximately $91,378. BACKGROUND/ANALYSIS: The claimants allege the City failed to properly maintain the storm drain system, which caused floodwaters to back up into the street, onto their property, and into their home causing damage. CW recommends denying the claim, stating the noted storm created such a large volume of water that it completely overwhelmed the existing storm drain system which was operable and sufficient under normal storm conditions. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 57 58 ���Iv4iMt�"4, �. •OFT AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY BUSINESS SESSION: RON OLSON, DATE OF LOSS — SEPTEMBER 8, 2014 CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Ron Olson in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Ron Olson with a reported date of loss of September 8, 2014. • It was forwarded for review to Carl Warren & Company ("CW"), the City's claims administrator, and they recommend denial of the claim. FISCAL IMPACT: Stated damages are approximately $76,245. BACKGROUND/ANALYSIS: Mr. Olson alleges the City failed to correct a storm drainage problem at the intersection of Avenue 50 and Eisenhower Drive. During the September 8, 2014 storm, water backed up from the intersection, overwhelmed his homeowners association's storm drain system, and resulted in damage to his home. CW recommends denying the claim, stating the cause of the damage was water backing up onto the property partially due to the La Quinta Resort & Club pumping the evacuation channel and by the Resort's lack of maintenance of the overflow pipes, both of which appear to have compromised the retention system. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager CY1I C7 C) �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 BUSINESS SESSION: ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY OMAR ADRIAN VIVAS, et al; DATE OF LOSS — CONSENT CALENDAR: 10 OCTOBER 11, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Omar Adrian Vivas, et al, in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Omar Adrian Vivas, et al, with a reported date of loss of October 1 1 , 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial, as the reported incident involved the Riverside County Sheriff's Office. FISCAL IMPACT: Stated damages are in excess of $15,000,000. BACKGROUND/ANALYSIS: The claimant alleges physical, mental, and emotional injuries as a result of La Quinta Police operations. CW recommends tendering the claim to Riverside County Sheriff's Office, as they have agreed to indemnify the City against all claims of this nature. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager M., CITY / SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTION TO REAFFIRM BUSINESS SESSION: ADOPTION OF ANNUAL ASSESSMENT FOR COUNTY CONSENT CALENDAR: SERVICE AREA 152, AUTHORIZE RIVERSIDE COUNTY 11 TO CONTINUE TO LEVY ASSESSMENTS, AND STUDY SESSION: INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS PUBLIC HEARING: RECOMMENDED ACTION: Adopt a Resolution to reaffirm adoption of the annual assessment for County Service Area 152 for Fiscal Year 2015/2016, authorize Riverside County to continue to levy assessments, and indemnify and hold the County harmless for levying assessments on City parcels. EXECUTIVE SUMMARY: • The City has an agreement with Riverside County ("County") wherein the County assesses properties within the City for the maintenance and operations of street sweeping, flood control, retention basins and other drainage facilities within the City in order to improve overall storm water quality. • These activities are required under the Clean Water Act and the National Pollutant Discharge Elimination System Program. • Annually, the City Council must adopt a resolution authorizing the County to assess City parcels and hold the County harmless for levying the assessments. • For Fiscal Year 2015/2016, the assessment rate per parcel will remain unchanged from its original 1997 rate of $9.99 per Benefit Assessment Unit. FISCAL IMPACT: County Service Area ("CSA") 152 assessments will generate approximately $260,000 during Fiscal Year 2015/2016, $100,000 of which is used to offset retention basin maintenance in the City-wide Landscape and Lighting Assessment District 89-1 . 63 BACKGROUND/ANALYSIS: In 1991, the County enacted CSA 152 to provide funding for local jurisdictions to maintain flood control and storm drain facilities. In 1994, the City joined CSA 152 and in 1997, the City Council adopted a resolution approving the Benefit Assessment Unit rate of $9.99. The City/County Agreement is available for review in the Public Works Department. The recommended action continues the City's participation in CSA 152 and authorizes the County to levy and collect these assessments for Fiscal Year 2015/2016. ALTERNATIVES: The City receives approximately $260,000 from the CSA 152 assessments, which helps offset flood control and storm drain maintenance costs. Since this requires annual affirmation of the requirements of CSA 152, staff does not recommend an alternative. Report prepared by: Bryan McKinney P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer 64 RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING FINDINGS AND REAFFIRMING THE ESTABLISHMENT AND SETTING OF RATES FOR THE COUNTY SERVICE AREA 152 TO FUND THE CITY'S STREET SWEEPING PROGRAM AND OPERATE AND MAINTAIN THE CITY'S DRAINAGE AND FLOOD CONTROL SYSTEMS WHEREAS, the Riverside County Service Area 152 ("CSA 152") was created under the Benefit Assessment Act of 1982 (Government Code Section 54702, et seq.), which authorized local agencies to impose benefit assessments to finance the maintenance and operation costs of flood control and drainage systems, based on the proportionate storm water runoff from each parcel; and WHEREAS, under the federally -mandated but unfunded National Pollutant Discharge Elimination System Program, the City is required to have a valid permit from the Regional Water Quality Control Board to discharge water runoff from properties within the boundaries of the City; and WHEREAS, street sweeping is a pro -active method of ensuring pro -active maintenance from street runoff into the flood control and drainage systems of the City; and WHEREAS, the City is a co-permittee of Permit No. CAS-617002 with the Coachella Valley Water District, County of Riverside and the incorporated cities therein; and WHEREAS, the City, by its Resolution No. 97-39, adopted on May 20, 1997, authorized Riverside County to levy and establish a Benefit Assessment Unit rate for the 1997/1998 Fiscal Year CSA 152 assessments; and WHEREAS, the City by its Resolution No. 97-39, adopted on May 20, 1997, agreed to indemnify and hold the County harmless for levying Assessments on the City parcels under CSA 152; and WHEREAS, the City uses revenues from CSA 152 assessments solely for the purpose of maintaining and operating the City's flood control and drainage system to comply with the National Pollutant Discharge Elimination System Permit and to provide street sweeping within the City of La Quinta; and M-7 Resolution No. 2015- CSA 152 Adopted: May 5, 2015 Page 2 WHEREAS, Proposition 218, adopted by voters on November 6, 1996, established new procedures and approval requirements for all existing assessments, unless the assessment is exempt from the new requirements; and WHEREAS, certain assessments that existed on November 6, 1996, are specifically exempt from the Proposition 218 procedures and approval requirements, including assessments imposed exclusively to finance the capital costs and maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council finds the foregoing recitals to be true and correct. SECTION 2. The City Council finds and declares that the City's CSA 152 charges are assessments within the definition of California Constitution Article XIIID, Section 2(b), in that they confer special benefits upon each parcel of property subject to the assessments. SECTION 3. The City Council finds and declares that pursuant to Article XIIID, Section 5(a), the City's CSA 152 assessments are exempt from the new procedures and approval requirements of Article XIIID, Section 4, because the City's CSA 152 assessments existed before November 6, 1996, and the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for street sweeping, flood control, and drainage systems in the City. SECTION 4. The City Council hereby reaffirms its adoption of the annual assessment for CSA 152 and hereby determines that the annual assessment rate for Fiscal Year 2015/2016 for CSA 152 is to be set at nine dollars and ninety-nine cents ($9.99) per Benefit Assessment Unit. The method of computation has not been changed nor has the rate of assessment been increased since August 6, 1996. SECTION 5. The City Council hereby authorizes the County of Riverside to levy assessments under CSA 152 for the benefit of the City. The City agrees that it shall indemnify, defend and hold County and members of its Board, and its officers, employees and agents harmless from (1) any and all claims, demands, and causes of action of any kind or nature whatsoever and (2) any and all liability of any kind or nature whatsoever that may arise out of or be caused by, or be attributable to the imposition, collection, or allocation of any tax (special or general), assessment CY:1 Resolution No. 2015- CSA 152 Adopted: May 5, 2015 Page 3 fees or charges, and/or any other revenue generated through City's application of reliance on or use of CSA 152. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 51" day of May 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, CITY CLERK City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IRHKE, City Attorney City of La Quinta, California M-4 68 �a C OF CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: APPROVE CONTRACT EXTENSION WITH SANTA FE BUILDING MAINTENANCE FOR FISCAL YEAR 201 5/201 6 JANITORIAL SERVICES RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 12 STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No. 3 with Santa Fe Building Maintenance for Fiscal Year 2015/2016 janitorial services in the amount of $135,047. EXECUTIVE SUMMARY: • Santa Fe Building Maintenance provides janitorial services for City facilities. • The contract provides a one-year term with the option to extend for three years and, if approved, will be the third time the contract is extended. • The contract amount will be increased to include additional janitorial services at the Wellness Center and to cover the new minimum wage requirements. FISCAL IMPACT: This contract is paid through General Funds ($94,480) and Library Funds ($40,567). Janitorial services are not subject to the State of California's new prevailing wage requirements, but it is subject to the State's new minimum wage requirement. BACKGROUND/ANALYSIS: On June 19, 2012, City Council awarded a contract to Santa Fe Building Maintenance for a one-year term with the option to extend for three additional one- year terms. The facilities cleaned under the contract include: City Hall, Library, Wellness Center, Museum, Public Works maintenance trailer, Fritz Burns pool office M-*1 and restrooms (summer only), and three sports parks, snack bars and restrooms. On May 7, 2013, Contract Change Order No. 1 was approved for a one-year extension, eliminated the services at the Police Substation, and provided a two percent cost increase. These changes increased the contract amount by $566.20. Change Order No. 2 was approved on April 15, 2014 for a one-year extension with a reduction of $8,185.50 during the Wellness Center renovation and expansion. If approved, Contract Change Order No. 3 will extend the janitorial contract for one final year with an increased cost of $28,677, which encompasses both the minimum wage increases and the reopening of the expanded Wellness Center. Santa Fe's performance has been satisfactory and they have been responsive to requests for janitorial needs. Staff has reviewed the requested cost increase and found it to be within the originally agreed upon costs and fairly incorporates the required minimum wage increase and the added cost to clean the Wellness Center. ALTERNATIVES: Council may direct staff to prepare new bid documents for janitorial services at City facilities. Report prepared by: Steve Howlett, Golf, Parks, & Facilities Manager Report approved for submission by: Edie Hylton, Deputy City Manager Attachment: 1 . Contract Change Order No. 3 rite] ATTACHMENT 1 CONTRACT: CONTRACTOR: Tay/ °F 4 arelKfa CONTRACT CHANGE ORDER NO. 3 Janitorial Services Santa Fe Building Maintenance Sheet 1 of 1 *************************************************************************************************** Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. *************************************************************************************************** DESCRIPTION OF CHANGES EFFECTIVE July 1, 2015: Contract extension for Fiscal Year 2015/2016. Reinstate the Contract amount of $8,185.50 for services not provided during the Senior Center expansion. Increase the Contract amount by $12,179.34 for new section of Wellness Center. Increase Contract amount by $1 1,543.10 for new Minimum Wage Requirements. Eliminate $3,231.36 for outside Library restroom service. Original Contract Amount $1 13,990 Change Orders No. 1 & 2 ($7,619.30) Add This Change Order No. 3 $28,676.58 Revised Contract Total $135,047.28 By reason of this contract change order the time of completion is adjusted as follows: The contract completion date is June 30, 2016. *************************************************************************************************** Submitted By: Date: Approved By: Date: *************************************************************************************************** We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: Contractor Santa Fe Maintenance Date: r` r` CITY / SA / HA / FA MEETING DATE: May 5, 2015 ITEM TITLE: APPROVE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE, AND SOLICIT BIDS FOR JEFFERSON STREET AT AVENUE 52 ROUNDABOUT IMPROVEMENTS PROJECT RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications, and engineer's estimate, and authorize staff to solicit bids for signing and striping improvements at the Jefferson Street at Avenue 52 roundabout. EXECUTIVE SUMMARY: • The roundabout at the intersection of Jefferson Street and Avenue 52 poses several operational challenges and consistently experiences some of the highest accident rates of any intersection in the City. • The City has attempted to improve the outdated design of the roundabout through improved signage and other minor changes. However, this has not resulted in a significant reduction in accidents or complaints from motorists. • The City's roundabout consultants, as well as the City's Traffic Engineer, recommend restriping the four intersection approaches as well as the internal circulation lanes to a single lane. The intent is to reduce entry speeds and better define right-of-way for motorists entering and exiting the roundabout. • The proposed bid documents for the Roundabout Signing and Striping Improvements Project will bring the design into compliance with current standards for modern roundabouts and are therefore recommended for approval. FISCAL IMPACT: The original project (addressing only the two east/west approaches of the roundabout) is included in the 2014/2015 Capital Improvement Plan (CIP) and is 73 funded with Measure A funds in the amount of $110,900. The engineer's estimate for construction of the new project (all four approaches being modified) is $269,800. The total project including "soft costs" is $375,900. Therefore, a shortfall of $265,000 is anticipated. The additional funding is available from unassigned Measure A funds. No additional appropriation is requested at this time. Staff will prepare a funding recommendation (from Measure A) at project award following receipt of construction bids. BACKGROUND/ANALYSIS: Originally designed and constructed in 2000, the Jefferson Street and Avenue 52 roundabout is the oldest of five City roundabouts. The current design presents several operational challenges, including vehicles approaching at far higher speeds than the design speed (of 20 miles per hour or less), which results in accidents when drivers loose control and strike the center median. Additionally, drivers are frustrated by the dual lane entries and exits that confuse them as to who has the right-of-way. This condition generated many side -swipe accidents. Staff worked with two traffic engineering consultants who specialize in modern roundabout design. Several options were considered and it was determined that this intersection would function best as a single lane roundabout; to accomplish this, tapers to reduce approach speeds would be incorporated at all four approaches (Attachment 1). The deflection created by these tapers combined with the single lane approach would motivate drivers to enter the roundabout at an appropriate speed. Once inside, the single lane configuration would allow drivers to exit without the possibility of other drivers cutting them off, as can happen with the current dual lane configuration. The result is a much more predictable driver experience with little reduction in capacity. Prior to restriping, staff recommends that the approaches and the roundabout be slurry sealed. The slurry seal would further eliminate any trace of the current striping. The roundabout and approaches were last slurry sealed more than ten years ago; it is also timely to do this preventative maintenance work. The project plans, specifications and engineer's estimate are now complete and available for review in the City's Public Works Department. Contingent upon City Council's approval to bid this project, the following is the proposed schedule: City Council Bid Authorization Bid Period Award of Contract Sign Contracts and Mobilize Construction (15 Working Days) Accept Improvements May 5, 2015 May 6 through June 4, 2015 June 16, 2015 June 16 through July 7, 2015 July 7 through July 29, 2015 August 2015 74 ALTERNATIVES: In order to complete construction during the summer to avoid seasonal traffic, no alternative is recommended. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Jefferson Street Roundabout Proposed Restriping M. 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'I rr J r o'^7rwrA1 , rf,79i ildii'^1'p, ✓ai . 1 �iid, 78 �a C OF CIT / SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: ITEM TITLE: SECOND READING AND ADOPTION OF BUSINESS SESSION: ORDINANCE NO. 524 AMENDING MULTIPLE CHAPTERS OF TITLE 1 AND TITLE 2 OF THE CONSENT CALENDAR: 14 MUNICIPAL CODE STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt Ordinance No. 524 on second reading. EXECUTIVE SUMMARY: • At the April 7, 2015 City Council meeting, Council unanimously approved a motion to take up and introduce Ordinance No. 524 on first reading, amending several chapters of Title 1 and Title 2 of the Municipal Code. • By law, a second reading of an ordinance must occur, followed by adoption and a 30-day posting period, before an ordinance may take effect. • The attached Ordinance reflects the amended chapters reviewed in detail at the April 7 meeting including the Council's change to Chapter 1.04 regarding the City seal. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: A comprehensive review of the Municipal Code is in process. Many sections require changes necessary to: 1) align them with current best practices, 2) consolidate provisions, 3) remove unnecessary detail, 4) provide for flexibility, and 5) update terms. r*:1 Three of the four chapters of Title 1 were addressed in the initial staff report, dated April 7, 2015 (no update was required for the remaining chapter). Title 2 contains 19 chapters: eight were reviewed in 2014, eight were addressed in the April 7 staff report, and two did not require updates. The amendment to Chapter 1.04 CITY SEAL requires the size, shape, design and additional text of the seal to be adopted by resolution. The City seal as it exists today was designed by Fred Rice and adopted by Council Resolution No. 1982-15 on May 1, 1982. No additional resolution is required at this time. Ordinance No. 524 incorporates all changes addressed at the April 7, 2015 meeting into each chapter. ALTERNATIVES: As Council approved this ordinance at first reading, staff does not recommend an alternative. Report prepared by: Pam Nieto, Administrative Technician Report approved for submission by: Susan Maysels, City Clerk 80 ORDINANCE NO. 524 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING MULTIPLE CHAPTERS OF TITLE 1 AND TITLE 2 OF THE MUNICIPAL CODE WHEREAS, Title 1 of the Municipal Code contains the chapters that address general provisions, and; WHEREAS, Title 2 of the Municipal Code contains the chapters that address city administration and personnel matters, and; WHEREAS, a comprehensive review of Title 1 and Title 2 was undertaken to examine each chapter for accuracy, relevance, streamlining, straight -forward language, and compliance with State law, and; WHEREAS, amendments to three chapters of Title 1 and eight chapters of Title 2 are needed as a result of the comprehensive review to update the Municipal Code, NOW THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. CHAPTER 1.01 CODE ADOPTED, Sections 1.01.003, 1.01.005, 1.01.170, 1.01.200, 1.01.230, 1.01.260, and 1.01.300 shall be amended as written in Exhibit A attached hereto. SECTION 2. CHAPTER 1.04 CITY SEAL, Section 1.04.020 shall be amended as written in Exhibit A attached hereto. SECTION 3. CHAPTER 1.09 ADMINISTRATIVE CITATION, Sections 1.09.010, 1.09.020, 1.09.030, 1.09.040, 1.09.050, 1.09.070, 1.09.080, 1.09.090, 1.09.100, and 1.09.1 10 shall be amended as written in Exhibit A attached hereto. SECTION 4. CHAPTER 2.04 COUNCIL, Sections 2.04.020, 2.04.040, 2.04.050, 2.04.100, 2.04.110, 2.04.115, 2.04.120, and 2.04.130 shall be amended as written in Exhibit A attached hereto. SECTION 5. CHAPTER 2.08 CITY MANAGER, Sections 2.08.040, 2.08.050, 2.08.060, 2.08.070, 2.08.090, 2.08.100, 2.08.110, 2.08.120, 2.08.130, 2.08.140, 2.08.150, 2.08.160 and 2.08.170 shall be amended as written in 81 Exhibit A attached hereto. Sections 2.08.180 through 2.08.230, regarding appeals to the city manager, shall be added to Chapter 2.08 as written in Exhibit A attached hereto. SECTION 6. CHAPTER 2.10 CITY CLERK, Section 2.10.030 shall be amended as written in Exhibit A attached hereto. SECTION 7. CHAPTER 2.12 DIRECTOR OF FINANCE, all sections shall be amended as written in Exhibit A attached hereto. SECTION 8. CHAPTER 2.40 CONSTRUCTION BOARD OF APPEALS, Section 2.40.050 shall be amended as written in Exhibit A attached hereto. SECTION 9. CHAPTER 2.44 PEACE OFFICER TRAINING STANDARDS shall be deleted in its entirety from the Municipal Code. SECTION 10. CHAPTER 2.55 OFFICIAL HOLIDAYS shall be amended as written in Exhibit A attached hereto. SECTION 11. CHAPTER 2.65 ART IN PUBLIC PLACES, Sections 2.65.010 and 2.65.1 10 shall be amended as written in Exhibit A attached hereto. SECTION 12. SEVERABILITY. The City Council declares that, should any provision, section, paragraph, sentence or word of this ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this ordinance as hereby adopted shall remain in full force and effect. SECTION 13. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty days after its adoption. SECTION 14. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this day of May 2015 by the following vote: 82 AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 83 84 Chapter 1.01 CODE ADOPTED 1.01.003 Contents of code. The La Quinta Municipal Code shall consist of all ordinances adopted by the city council which are of a general and permanent nature. An ordinance relating to any of the following subject matters is not considered an ordinance of general and permanent nature and need not be included within the municipal code: A. The naming of streets or roads; B. Granting, altering, or withdrawing franchises; C. Levying real property tax; D. Calling an election; E. Annexation proceedings; F. Interim zoning measures; G. Zoning or rezoning a particular parcel of property; H Development Agreements; I. Such other ordinances of a special or particular subject matter which the council considers are not appropriate to a general compilation of laws of a general and permanent nature. 1.01.005 Maintenance of code. At least one copy of this code, duly certified by the city clerk, shall be maintained on file in the office of the city clerk as the official copy of this code. Additional copies of this code shall be distributed upon request to the departments of the city. Duly certified copies of each ordinance making a change in this code shall be filed in the office of the city clerk, duly indexed for ready reference. At least annually the city clerk shall cause the loose-leaf pages of this code in which changes have been made to be reproduced, including a notation as to the ordinance number and the date pursuant to which such change is adopted. The reprinted pages shall be distributed in order that the loose-leaf copies of this code, prepared for the use and convenience of the officers and employees of the city and the general public, may be brought up to date. 1.01.170 Definitions. As used in this code, unless a different meaning is apparent from the context or is specified elsewhere in the code: 85 1. "Calendar year" means from January 1st through December 31 st of any given year. 2. "City" means the city of La Quinta. 3. "City manager" means the appointed official of the city who occupies the position as chief administrative officer of the city. 4. "Council" means the city council of the city of La Quinta. 5. "CounciImember" means a person duly elected or duly appointed to fulfill the term of a vacated seat to the council. 6. "County" means the county of Riverside. 7. "Fiscal year" means from July 1 st of any given year through June 30th of the following year. 8. "Gender." The masculine gender includes the feminine and neuter genders. 9. "Goods" means and includes wares and merchandise. 10. "May" is permissive. 1 1 . "Month" means a calendar month, unless otherwise expressed. 12. "Number." The singular number shall include the plural, and the plural number includes the singular. 13. "Oath" includes affirmation. 14. "Official time standard." Wherever certain hours are named in this code, they shall mean standard time or daylight saving time as may be in current use in the city. 15. "Operate" means and includes carrying on, keeping, conducting, or maintaining. 16. "Owner," applied to a building or land, includes any part owner, joint owner, tenant, tenant in common, or joint tenant of the whole or a part of the building or land. 17. "Person" includes any person, firm, company, corporation, partnership, association, public corporation, political subdivision, city (except the city of La Quinta), the county of Riverside, any district in the county of Riverside, the state of California, or the United States of America, or any department or agency of any thereof, unless this code expressly provides otherwise. 18. "Personal property" includes money, goods, chattels, things in action, and evidences of debt. 19. "Police," "police chief" or "chief of police" means the agency which performs the appropriate law enforcement function for the city, and the head of the agency or division thereof which at the time involved has responsibility for performing the police function for, or within, the city. 20. "Property" includes real and personal property. 21. "Quarterly," where used to designate a period of time, means the first three calendar months of any given year or any succeeding period of three calendar months. 22. "Real property" includes land, tenements, and hereditaments. 23. "Sale" includes any sale, exchange, barter, or offer for sale. 24. "Shall" shall be mandatory. 25. "State" means the state of California. 26. "Street" includes all streets, highways, avenues, boulevards, alleys, courts, places, squares, or other public ways in the city which have been or may hereafter be dedicated and open to public use, or such other public property so designated in any law of the state. 27. "Tenant or occupant," applied to a building or land, includes any person who occupies the whole or a part of the building or land, whether alone or with others. 28. "Tense." The present tense includes the past and future tense, and the future tense includes the present tense. Words and phrases not defined in this code are construed according to their plain and ordinary meaning, which may be determined by reference to a nationally recognized and published dictionary, or, when appropriate, by reference to definitions contained in state or federal law. 1.01.200 Violation —Infraction. It is unlawful for any person to violate any provision or to fail to comply with any of the requirements of this code or the provisions of any code adopted by reference by this code or any provision of any ordinance of the city not included within this code. Any person violating any of such provisions or failing to comply with any of the mandatory requirements of this code or any code adopted by reference by this code or any other city ordinance shall be guilty of an infraction, unless the violation is specifically designated as constituting a misdemeanor. Each such person shall be guilty of a separate offense and may be punished accordingly for each and every day during any portion of which any violation of any provision of this code, or any provision of any code adopted by reference by this code, or of any other city ordinance, is committed, continued, or permitted by such person. Any provision or requirement of this code or otherwise as referred to above, the violation of which or the failure to comply with which, is designated as an infraction, shall be prosecutable as a misdemeanor upon a third violation and each violation thereafter of the same provision by the same individual. In addition, any such violation or failure to comply may be prosecuted originally as a misdemeanor in the discretion of the city attorney or any deputy district attorney, upon a showing by the enforcing agency of the seriousness of the particular alleged violation. 1.01.230 Punishments. A. Any person convicted of a misdemeanor under the provisions of this code shall be punishable by a fine of not more than one thousand dollars, or by imprisonment for a period not exceeding six months, or by both such fine and imprisonment. B. Any person convicted of an infraction under the provisions of this code shall be punishable for a first conviction by a fine of not more than one hundred dollars, 87 for a second conviction within a period of one year by a fine of not more than two hundred dollars, and for a third or any subsequent conviction within a period of one year by a fine of not more than five hundred dollars. 1.01.260 Nuisances —Recovery of abatement expenses. D. The liability of any person for the payment of the costs and expenses provided for in subsection A of this section may be waived in whole or in part by the city attorney in any case wherein s/he determines, in his/her sole discretion, that the failure or refusal of such person to comply with the notice therein involved was based upon a good faith and bona fide issue of law or fact specially involved in the circumstances of the case. Any determination or decision of the city attorney in this regard shall be final and conclusive and shall not be subject to appeal as prescribed in Chapter 2.04 of this code. E. Moneys due to the city pursuant to this section may be recovered (a) in an appropriate civil action, (b) by special assessment proceedings against the parcel of land upon which the nuisance existed, which proceedings may be conducted in a manner substantively similar to proceedings described in Section 39574 et seq., of the Government Code of the state relating to weed abatement assessments, or (c) where permitted by law, by assigning the debt to a third party contractor to aid in the collection of delinquent debt, moneys, fees, penalties and liabilities. In connection with any assignment of debt, the city may sell the debt to the third party contractor. Any sale or assignment by the city to a third party contractor may provide the third party contractor with the ability to collect the debt in its own right under its own procedures and other applicable laws. 1.01.300 Notices —Service. Whenever a notice is required to be given, or may be given, under any provision of this code or any provision of any code adopted by reference by this code or any provision of any ordinance or resolution of the city not included within this code, or any applicable state laws or condition imposed by any entitlement, permit, agreement or environmental document issued or approved under the provisions of this code or any code adopted by reference, such notice may be given as provided in this section. Unless different or special provisions are otherwise specifically made in this code or in some other applicable enactment, any such notice shall be given by one of the following methods: A. Personal Delivery. Delivery thereof to the person to be notified, or if a firm, association, corporation, estate, group or club, by delivery thereof to any partner, officer, agent, employee, director or servant thereof; or B. Delivery to Premises. Delivering the notice to and leaving it with any person over eighteen years of age residing in, or in charge of the premises referred to in the matter; or 88 C. Posting on Premises. In case no such person is found upon the premises, by affixing the notice to a conspicuous place on the door to an entrance to the premises or at the abutting public right-of-way in addition to delivery by mail; or D. Delivery by Mail. Deposit in the United States mail in a sealed envelope, postage prepaid, addressed to such person to be notified, at that person's last known residence or business address as the same appears in the public records or other records pertaining to the matters to which the notice is directed. Notices shall be deemed issued and served at the time of personal delivery, delivery to premises, posting on premises, and the day that the notice is deposited in the post office or in the official receptacle thereof (exclusive of days in which the U.S. mail is not delivered). Chapter 1.04 CITY SEAL 1.04.020 Design. The seal adopted in Section 1.04.010 shall have the words "City of La Quinta, California" and "Incorporated 1982" within its design borders. The size and shape of such seal shall be set by city council resolution, and additional text and/or graphic designs may be added to the seal and changed from time to time by city council resolution. Chapter 1.09 ADMINISTRATIVE CITATION 1.09.010 Definitions. For the purpose of this chapter: C. The term "issued" shall have the same meaning as that set forth in Section 1.01 .300. 1.09.020 Authority and fines. [heading changed to clearly indicate content of section, no text changes] 1.09.030 Failure to pay fines. [moved from .100 to .030, no text changes] 1.09.030 Service procedures. [DELETED] 1.09.040 Contents of notice. [format correction, no text changes] 1.09.050 Satisfaction of administrative citation. [format correction, no text changes] 89 1.09.070 Hearing officer. A. The director of the department of the city who is overseeing the matter which is the subject of the administrative citation shall appoint a person or contract an agency to provide a person who shall preside at the hearing and hear all facts and testimony presented and deemed appropriate. ("hearing officer"). C. Any person designated to serve as a hearing officer is subject to disqualification for bias, prejudice, interest or for any other reason for which a judge may be disqualified pursuant to Code of Civil Procedure Section 170.1. The responsible person may challenge the hearing officer's impartiality by filing a statement, with either the director of the department of the city who is overseeing the matter which is the subject of the administrative citation or an alternative employee designated by the city to handle such challenge ("city's designee"), objecting to the hearing officer and setting forth grounds for disqualification. The question of disqualification shall be heard and determined in writing by the city's designee within ten calendar days following the date which the disqualification statement is filed. 1.09.080 Hearing procedure. A. No hearing to contest an administrative citation before a hearing officer shall be held unless both a request for hearing form has been completed and submitted and the fine for the citation has been deposited in advance. Any deposit shall be held in a separate account, in trust, pending final resolution of the hearing. 1.09.090 Administrative order. A. Within ten working days of the hearing's conclusion, the hearing officer shall issue the responsible person with a notice of decision and decision in writing ("administrative order") in accordance with Section 1.01.300. B. The administrative order shall contain the hearing officer's findings of fact and conclusions, and a statement regarding the procedure described in Section 1.09.100 for seeking judicial review. The decision of the hearing officer shall be final except as provided for in Section 1 .09.100. C. If the hearing officer renders a decision in favor of the responsible person, the administrative order shall constitute a dismissal of the municipal ordinance violation(s) and the city shall return any monies paid by the responsible person towards the dismissed administrative citation. 1.09.100 Right to judicial review. [renumbered] NQ 1.09.110 Notices. [renumbered] A. The administrative citation and all notices to be given by this chapter shall be served on the responsible person in accordance with the provisions of Section 1.01 .300 of this code. Chapter 2.04 COUNCIL 2.04.020 Place of regular meetings. The regular meetings of the city council shall be held at city hall, 78-495 Calle Tampico, La Quinta, California. 2.04.040 Adoption of rules of procedure. [section title change only] 2.04.050 Compensation and reimbursement. Compensation shall be paid to each member of the city council in the amount of twenty-three hundred dollars per month. The mayor shall receive additional compensation in the amount of five hundred dollars per month. Further, in the event a council member or the mayor wishes to utilize personal electronic devices or personal data service for city -related business communication rather than city - issued devices and/or service, an additional reimbursement pursuant to the city's adopted personnel policy shall be added to the monthly reimbursement amounts set forth herein. In the event that official duties require travel outside the Coachella Valley or overnight, the costs shall be reimbursed according to the city's adopted policy for such expenditures. The compensation amount will be effective from July 1, 2015. 2.04.100 Appeals to council. A. Except when an appeals procedure is otherwise specifically set forth in this code, any person excepting to the denial, suspension, or revocation of a permit or license applied for or held by him/her pursuant to any of the provisions of this code, or to any administrative decision made by any official of the city, if the denial, suspension, or revocation of the permit or license, or the determination of the administrative decision involves the exercise of administrative discretion or personal judgment exercised pursuant to any of the provisions of this code, may appeal in writing to the council by filing with the city clerk a written notice of the appeal. B. No appeal may be taken to any such administrative decision made by an official of the city pursuant to any of the provisions of this chapter unless the decision to appeal has been first taken up with the permit administrator and with the city manager, and each such official has not adjusted the matter to the appellant's satisfaction. 1*s C. No right of appeal to the council from any administrative decision made by an official of the city pursuant to any of the provisions of this code shall exist when the decision is ministerial and thus does not involve the exercise of administrative discretion or personal judgment exercised pursuant to any of the provisions of this code, whether the administrative decision involves the denial, suspension, or revocation of a permit, license, or any other administrative decision. Also, there shall be no such right of appeal with regard to law enforcement activities involving state law. 2.04.110 Notice of appeal —Time limit —Contents —Fee. A. Any such notice of appeal shall not be acted upon unless filed within ten days after service of written notice of the action being appealed; provided, that if the notice of action has not been served in writing, the appellant may, within ten days after being apprised of the action, demand service of written notice thereof, and shall have ten days following such service in which to file the notice of appeal. B. The notice of appeal shall be in writing and shall set forth (1) name(s) of the person(s) filing the appeal ("appellants"), (2) the specific action being appealed; (3) the specific grounds of the appeal; (4) the relief or action sought from the city council; and (5) the signatures of all parties named as appellants and their mailing addresses. The notice of appeal, or certain information contained in the notice of appeal, may be subject to public disclosure. C. A filing fee for the appeal, established from time to time by city council resolution, must be paid to the city at or prior to the time of the filing of the appeal. D. Except in those instances where an appeal is filed by the city manager or other public official in pursuance of official duties, the written notice of appeal from the action of an administrative official or from an administrative body of the city, as the case may be, shall be accompanied by such fee as may have been established by resolution of the city council. E. Any appeal filed that fails to provide all of the information required by this section, or fails to include the appropriate filing fee, or both, shall be deemed incomplete. The city clerk shall return the incomplete appeal to the appellant with a brief statement explaining the reasons for the deficiency, and the appellant shall thereafter be allowed five days in which to perfect and refile the notice of appeal. 2.04.1 15 Waiver of appeal fees. C. Subject to the limitations of subsection B of this section, waiver of the fee shall be granted by the city manager if the applicant declares under penalty of perjury and the city clerk determines that the applicant is receiving benefits pursuant to the Supplemental Security Income (SSI) and State Supplemental Payments (SSP) programs (Sections 12200 through 12205.2 of the California 1*y Welfare and Institutions Code), or the Aid to Families with Dependent Children (AFDC) program (42 United States Code 601 through 644), or the Food Stamp program (7 United States Code 2011 through 2027) or Section 17000 of the California Welfare and Institutions Code or the appellant declares under penalty of perjury that their monthly income is less than the current monthly poverty threshold annually established by the U.S. Community Services Administration pursuant to Section 625 of the U.S. Economic Opportunity Act of 1964, as amended. In order to be considered for the fee waiver, appellant must obtain from the city manager and fully complete and submit an application for waiver of city appeal fees. The city manager may require the appellant to furnish such financial information as the city manager deems necessary to deem the application complete in order to make a decision. The decision of the city manager on the fees waiver shall be final and conclusive and there shall be no appeal to a city body or official from such decision. D. An appellant desiring waiver of an appeal fee shall submit a fully completed application for waiver of city appeal fees at the same time as the appeal is filed. Said appellant shall furnish within two working days of the city manager's request, any additional information requested by the city manager to substantiate the waiver request. If the information requested is not furnished within two working days, the city manager may deny the fee waiver request. After an appellant requests waiver of the appeal fee, the applicable dates or time periods for hearing the appeal shall be tolled until the city manager decides the fee waiver request. 2.04.120 Appeals —Hearings —Notices. Upon the timely filing of a complete notice of appeal in proper form, along with the filing fee, if applicable, the appeal shall be reviewed by the city manager. Unless an adjustment of the matter is made by the city manager satisfactory to the appellant, the city clerk shall schedule the matter promptly upon the city council agenda at a subsequent regular meeting and shall cause notice thereof to be given the appellant not less than five days prior to the hearing, unless the notice is waived in writing by the appellant. Notice shall be served in accordance with section 1.01.300 of this code. The city clerk shall also cause a copy of the notice of appeal to be transmitted to the official or body whose action has been appealed. 2.04.130 Appeals —Hearings. A. The city council at the hearing may limit participation in the hearing to the directly interested parties, or may allow participation by the public. Such public participation, however, shall only be appropriate when the council deems it necessary and in the public interest. If a hearing is ordered open to public participation, notice thereof shall be given by posting notice of the hearing in accordance with city council rules of procedure for council meetings, in accordance with state law for notice of a public hearing, if applicable, and by such other means as the city council deems necessary. M B. At the time of consideration of the appeal by the city council the appellant shall be limited to a presentation on the specific grounds of appeal and matters set forth in the notice of appeal. The appellant shall have the burden of establishing cause why the action being appealed should be altered, reversed or modified. The council may continue the matter from time to time, and at the conclusion of its consideration may affirm, reverse or modify the action being appealed and may take any action which might have been legally taken in the first instance by the official or body from whose action the appeal has been taken. In ruling on the appeal the findings and action of the council shall be final and conclusive in the matter. Chapter 2.08 CITY MANAGER 2.08.040 Expense reimbursement. The city manager shall be reimbursed for all actual and necessary expenses incurred by him/her in the performance of official duties, including those incurred when traveling on business pertaining to the city. 2.08.050 Designation of acting city manager. The city manager, by a letter filed with the city clerk, shall designate a qualified city administrative officer to exercise the powers and perform the duties of manager during his/her temporary absence or disability. The city council may appoint, at any time, an acting city manager. If the city manager position is vacant or the city manager is removed from office in accordance with the provisions in this chapter, the city council shall appoint an acting or interim city manager to serve as such until the city council appoints a permanent city manager. 2.08.060 Powers and duties. The city manager shall be the administrative head of the government of the city under the direction and control of the city council except as otherwise provided in this chapter. The city manager shall be responsible for the efficient administration of all affairs of the city which are under his/her control. In addition to his/her general powers as administrative head, and not as a limitation thereon, s/he shall be expected to, and shall have the power to: B. Appoint, remove, promote and demote any and all officers and employees of the city except elective officers and the city attorney, subject to all applicable personnel rules and regulations which may be adopted by the city council, or imposed by the state or federal governments; C. Control, order and give directions to all department heads who are subject to his/her appointment and removal authority, and to subordinate officers and employees of the city under his/her jurisdiction through their department heads; 1*0 D. Conduct studies and effect such organization and reorganization of offices, positions or units under his/her direction as may be indicated in the interest of efficient, effective and economical conduct of the city's business; E. Recommend to the city council for adoption such measures and ordinances as s/he deems necessary; F. Attend all meetings of the city council unless excused therefrom by the mayor individually or the city council as a whole, except when his/her removal is under consideration; H. To serve as purchasing agent, collector, tax administrator, and fee administrator as defined by this code, or appoint an officer or employee to serve in one or more of these capacities, and thereafter direct and supervise such activities of the city; I. Keep the city council at all times fully advised as to the financial condition and needs of the city; 2.08.070 Relations with council. The city council and its members shall deal with the administrative services of the city only through the city manager, except for the purpose of inquiry, and neither the city council nor any member thereof shall give orders to any subordinates of the city manager. For purposes of this section, inquiry means any and all communications short of giving orders, directions or instructions to any member of the administrative staff. Such members shall give all information reasonably requested by any councilmember. The city manager shall take his orders and instructions from the city council only when sitting in a duly convened meeting of the city council and no individual councilman shall give any orders or instructions to the city manager. The city council shall instruct the city manager in matters of policy. Any action, determination or omission of the city manager shall be subject to review by the city council. The city council may not overrule, change or modify any such action, determination or omission except by the affirmative vote of at least three members of the city council. 2.08.090 Attendance at commission meetings. The city manager may attend any and all meetings of the planning commission, and any other commission, board or committee created by the city council, upon his/her own volition or upon direction of the city council. At such meetings which the city manager attends, s/he shall be heard by such commissions, boards or committees as to all matters upon which s/he wishes to address the members thereof. S/He shall inform such members as to the status of any matter being considered by the 1*b7 city council, and s/he shall cooperate to the fullest extent with members of all commissions, boards or committees appointed by the city council. 2.08.100 Removal —Method —Notice. The removal of the city manager shall be effected only by a majority vote of the whole council as then constituted, convened in a regular council meeting, subject, however, to the provisions of Sections 2.08.110 through 2.08.160. In case of his/her removal by the city council, the city manager shall be furnished with a written notice stating the council's intention to remove him/her and the reason therefore at least thirty days before the effective date of his removal. 2.08.110 Removal —Hearing. Within seven days after the delivery to the city manager of the notice required in Section 2.08.100, s/he may, by written notification to the city clerk, request a hearing before the city council. Thereafter, the city council shall fix a time for the hearing which shall be held at its usual meeting place, but before the expiration of the thirty -day period, at which the city manager shall appear and be heard, with or without counsel. 2.08.120 Removal —Suspension pending hearing. After furnishing the city manager with written notice of intended removal, the city council may suspend him/her from duty, but his/her compensation shall continue until the latter of (a) the effective date of his/her removal as stated in the written notice of intention to remove him/her, or (b) his/her removal by resolution of the council passed subsequent to the hearing described in Section 2.08.110. 2.08.130 Removal —Council discretion. In removing the city manager, except as provided in Section 2.08.150, the city council shall use its uncontrolled discretion and its action shall be final and shall not depend upon any particular showing or degree of proof at the hearing, the purpose of which is to allow the city manager to present to the city council his/her grounds of opposition to his/her removal prior to its action. 2.08.140 Removal —Limitation. Notwithstanding the provisions of Sections 2.08.100 through 2.08.130, the city manager shall not be removed from office, other than for misconduct in office, during or within a period of ninety days next succeeding any general municipal election held in the city at which election a member of the city council is elected. The purpose of this provision is to allow any newly -elected member of the city council or a reorganized city council to observe the actions and ability of the city manager in the performance of the powers and duties of his/her office. After the expiration of the ninety -day period aforementioned, the provisions of Sections 2.08.100 through 2.08.130 as to the removal of the city manager shall apply and be effective. 2.08.150 Willful misconduct —Determination. [spelling corrections, no text changes] 2.08.160 Willful misconduct —Defined. Willful misconduct includes conduct directly related to conduct in office and/or directly related to the duties of the office. It includes the refusal to follow the lawful directions of the city council. It also includes conduct not directly related to the performance of official duties of the office when such conduct has a direct and harmful effect on the welfare of the city. Evidence of such direct and harmful effect includes, but is not limited to, conviction of a felony. 2.08.170 Agreement with council. Nothing in this chapter shall be construed as a limitation on the power or authority of the city council to enter into agreement with the city manager delineating terms and conditions of employment. 2.08.180 Appeals to the city manager. The city manager shall conduct a hearing when requested by any person aggrieved by an administrative decision made by any city official before the matter may be appealed to council. In the event no appeal is made within the time period or in the manner prescribed in this Code, the decision of the city official shall become final and conclusive on the expiration of the time fixed for an appeal. 2.08.190 Notice of appeal —Time limit -Contents -Fee. A Within ten days after the issuance of an administrative decision, an appellant may request a hearing before the city manager to present evidence on his/her behalf. B. The notice of appeal shall be in writing and shall set forth (1) name(s) of the person(s) filing the appeal ("appellant(s)"); (2) the specific action being appealed; (3) the relief or action sought from the city manager; and (4) the signatures of all parties named as appellants and their mailing address. The notice of appeal may also include any additional information or documentation the appellant(s) wish to provide on the matter. The notice of appeal, or certain information contained in the notice of appeal, may be subject to public disclosure. C. Except in those instances where an appeal is filed by a public official in pursuance of official duties, the written notice of appeal from the action of an administrative official shall be accompanied by such fee as may have been established by resolution of the city council. An applicant may request a waiver of Wfl a filing fee, which shall be reviewed and decided upon, based on the provisions set forth in Section 2.04.1 15 of this code. D. Any appeal filed that fails to provide all of the information required by this section, or fails to include the appropriate filing fee, or both, shall be deemed incomplete. The city clerk shall return the incomplete appeal to the appellant with a brief statement the reasons for the deficiency, and the appellant shall thereafter be allowed five days in which to perfect and refile the notice of appeal. 2.08.200 Appeal initiated by the city manager. At the discretion of the city manager, or as required in this code, the city manager may initiate and conduct a hearing prior to the issuance of an administrative decision to afford an applicant an opportunity to present evidence on the applicant's behalf when an application denial, or existing permit suspension or revocation is about to be issued. Notice shall be serviced as prescribed in Section 1.01.300 and the city manager may include in the notice a requirement for the applicant to provide additional information or documentation at the time of the hearing. 2.08.210 Appeals —Hearings —Notices. Upon the timely filing of a notice of appeal in proper form, the city manager shall set the time and place for such hearing and shall serve notice to the appellant pursuant to Section 1.01.300 as soon as practical thereafter but in no event, shall the notice be served less than five days prior to the date of the hearing thereon. Where applicable, the notice shall state the grounds for the administrative decision at issue. 2.08.220 Failure to Appeal. In the event no appeal is made within the time period or in the manner prescribed in this Code, the decision of the city manager shall become final and conclusive on the expiration of the time fixed for an appeal. 2.08.230 Appeals to the city council. Any person aggrieved by any decision of the city manager may appeal to the city council pursuant to sections 2.04.100 through 2.04.130 of this code. Chapter 2.10 CITY CLERK 2.10.030 Functions. A. The city clerk shall have all of the powers, duties and responsibilities granted to and imposed upon the office of the city clerk by the provisions of Chapter 2 of Part 3 of Division 3 of Title 4 of the Government Code of the state, other general laws of the state, the provisions of this code, and the ordinances and 1*1 resolutions of the city council; provided, however, pursuant to the provisions of Section 40805.5 of the Government Code, the financial and accounting duties imposed upon the city clerk by Sections 40802 through 40805 of the Government Code shall be performed by the director of finance. B. The principal functions of the city clerk shall be to: 1. Attend all meetings of the city council and be responsible for the recording and maintaining of a record of all the actions of the council; 2. Keep all ordinances and resolutions of the council in such a manner that the information contained therein will be readily accessible and open to the public. The city clerk shall attach to the original copy of each ordinance a certificate which shall state the date the ordinance was adopted and, as to an ordinance requiring publication, that the ordinance has been published or posted in accordance with law; 3. Keep all records of the council and of the office of the city clerk in such manner that the information contained therein will be readily accessible and open to the public until such time as any of the records may be destroyed, or reproduced and the original destroyed, in accordance with state law; 4. Serve as the official custodian of all city records; 5. Be the custodian of the seal of the city; 6. Prepare the council agenda; 7. Perform the duties prescribed by the California Elections Code in conducting municipal elections; 8. Perform the duties imposed upon city clerks by the California Political Reform Act; 9. Perform the duties imposed upon city clerks by the California Ralph M. Brown Act; 10.Perform the duties imposed upon city clerks by the California Public Records Act; 11 .Be responsible for the maintenance and distribution of the municipal code; 12.Process all claims filed against the city and its officers, agents, or employees, pursuant to the provisions of Chapter 1 of Part 3 of Division 3 of Title 1 of the Government Code of the state and Chapter 3.16 of this code; and 13.Perform such other duties consistent with this code as may be required of the city clerk, by the city manager. Chapter 2.12 DIRECTOR OF FINANCE 2.12.010 Office created. The office of the director of finance is created and established. The director of finance shall be the chief fiscal officer and city treasurer of the city. 1*1 2.12.020 Appointment. The city manager shall appoint the director of finance, and s/he shall serve at and during the pleasure of the city manager. The director of finance shall be qualified by sufficient technical accounting training, skill and experience to be proficient in the office and shall show evidence of executive ability. 2.12.030 Duties. The duties of the director of finance shall be as follows: B. To serve as city treasurer as established pursuant to California Government Code Section 36501; C. To perform all financial and accounting duties imposed upon the city treasurer by California Government Code Sections 41001 through 41007; E. To perform all financial and accounting duties imposed upon the city clerk by California Government Code Sections 40802 through 40805; L. To perform such other duties related to administrative and general services for the municipal government and business operations as may be delegated to the director of finance by the city manager. 2.12.040 Independent audit. The council shall require annually an independent audit of the accounts and records of the treasurer and department of finance. This auditor shall be selected by council and shall be qualified as a certified public accountant. Chapter 2.40 CONSTRUCTION BOARD OF APPEALS 2.40.050 Powers and duties. A. Any person aggrieved by a decision of an official of the city related to any matter within the purview of Chapter 8.01 of this code, shall have the right to appeal the decision to the CBA. C. The secretary of the CBA, assigned pursuant to Section 2.06.100, shall set the time and place for a hearing on the appeal, and notice of the hearing shall be given to the appellant in accordance with 1.01 .300. E. The decision of the CBA shall not become final until ten days after the CBA has made its determination in order to allow time for an appeal of the CBA's decision to be made to the city council. Any appeal to the city council shall follow procedures set forth in sections 2.04.100 through 2.04.130 of this code. Chapter 2.44 PEACE OFFICER TRAINING STANDARDS Chapter 2.44 shall be deleted in its entirety. Wit Chapter 2.55 OFFICIAL HOLIDAYS 2.55.010 Official holidays. A. Excluding those offices which must remain open for the continuation of essential public services such as police and fire protection, the public offices of the city shall be closed on Saturdays and Sundays, and holidays as established in the most recent personnel policy adopted by resolution of the city council. B. Holidays falling on Sunday will be observed on the following Monday. Holidays falling on Saturday shall be observed on the preceding Friday unless otherwise provided in the most recent personnel policy. Chapter 2.65 ART IN PUBLIC PLACES 2.65.010 Intent and purpose. A. This chapter may be known and cited as the La Quinta Art in Public Places Program. The city of La Quinta has developed a nationwide reputation through the annual La Quinta Arts Festival and other artistic events, and attracts thousands of visitors every year to view and purchase fine art and crafts in the city. The public health, safety and welfare, the preservation and enhancement of property values and economic vitality, as well as the popularity and prosperity of the community, are dependent upon and enhanced by visually pleasing and high quality public art. B. The stated goal of the Cultural Resources Element of the general plan is to provide enrichment of the community by adequate cultural and recreational facilities and activities. To implement this goal, the general plan further states that the cultural resources of a city encompass those facilities and programs which refresh, enhance or recreate people's bodies and spirits. Community parks, recreational activities, historic resources, library and museum facilities and art festivals are included in this classification. The art in public places program is intended to achieve this purpose by providing visual art throughout the city. 2.65.110 Art in public places fund. F. Reimbursement. In the event fees have not been committed for a use as specified in subsection B of this section within five years of their collection, the fees in the art in public places fund shall be distributed by the city to the person or entity who has paid the fees or in any other manner permitted by law. STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 524 which was introduced at a regular meeting on the 71" day of April 2015, and was adopted at a regular meeting held on the 5th day of May 2015, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2014-011 SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , 2015 pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California 111 CITY / SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: ITEM TITLE: ACCEPT GRANT OF EASEMENT AND BUSINESS SESSION: AGREEMENT FOR DRAINAGE PURPOSES ON CONSENT CALENDAR: 15 HORSESHOE ROAD FROM INDIAN SPRINGS GOLF CLUB STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept and authorize the City Manager to execute the Grant of Easement and Agreement for drainage purposes on Horseshoe Road from Indian Springs Golf Club. EXECUTIVE SUMMARY: • During review of the Horseshoe Road Drainage Project, staff discovered that a drainage easement for the drainage swale between Horseshoe Road and the Indian Springs Golf Course had not been granted to the City by the golf course owner. • The owner has been contacted and the attached Grant of Easement and Agreement ("Agreement") (Attachment 1) was drafted. • Acceptance of the Agreement will complete the drainage easement dedication for Horseshoe Road and ensure these improvements will be permanently attached to the land. FISCAL IMPACT: Since the Maintenance Division currently maintains this drainage swale within their budget, there is no additional cost for acceptance of this easement. BACKGROUND/ANALYSIS: The Horseshoe Road Drainage Project was a capital improvement program project to provide overflow drainage from the parkway onto the adjacent private golf course via an improved drainage swale onto the 111" fairway of the Indian Springs Golf Course. 111191 During the research phase of the project, it was discovered that a drainage easement for the original swale had not been granted to the City by the owner of the golf course. Staff contacted the owner of the golf course and drafted an agreement and grant of drainage easement. Staff recommends acceptance of the Agreement to complete the drainage easement dedication, with direction to the City Clerk to execute and record the document. ALTERNATIVES: Since this easement is necessary for the ongoing operation and maintenance of the drainage of Horseshoe Road, no alternative is recommended. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Grant of Easement and Agreement IUL! ATTACHMENT 1 RECORDING REQUESTED BY AND RETURN TO: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Clerk APN: 600-051-021 "(Space Above For Recorder's Use) Exempt recording fee pursuant to Govt. Code § 6103. GRANT_OF DRAINAGE EA EMENT AND AGREEMENT THIS GRANT OF DRAINAGE EASEMENT AND AGREEMENT (hereinafter referred to as the "Agreement") is made this 6th day of April 20 15 , by Indian Springs Golf Club, a California Limited Liability Company (hereinafter referred to as the "Grantor"). RECITALS A. Grantor is the legal owner of a fee interest in certain real property located in the County of Riverside, State of California, commonly known as INDIAN SPRINGS GOLF CLUB, La Quinta, California, which property is identified by Riverside County Assessor Parcel Number(s) 600-051-021, 600-050-010 and 600-060-039 and more particularly described in Exhibit C attached hereto and incorporated herein by reference (hereinafter referred to as the "Property„) B. Grantor desires to grant to the City of La Quinta, a California municipal corporation and charter city (the "City"), a perpetual and irrevocable drainage easement in, on, under and across a portion of the Property described in Exhibit A and depicted in Exhibit B (both of which are incorporated herein by this reference) for drainage purposes and ancillary uses. AGREEMENT NOW, THEREFORE, Grantor and City agree as follows: 1. GRANT; DESCRIPTION OF EASEMENT AREA. Grantor grants the City a drainage easement for the purposes listed below on that portion of the Property described on Exhibit A and depicted in Exhibit B (the "Easement Area"). 2. PURPOSE. The drainage easement is for a perpetual and irrevocable easement in, on, under and across the Easement Area for drainage purposes and ancillary uses. 3. DECLARATION OF RESTRICTIONS. Grantor shall retain all normal rights and incidents of ownership of the underlying fee interest in the Property not inconsistent with this Agreement. Grantor shall be bound to undertake supervision or maintenance of the 1156/015610-0002 324642.02 -0 f.<3i10 rev a04i2YIO fU1 Drainage Easement Area to provide for the public purposes hereunder. Grantor shall not modify the drainage pattern established by the City without prior approval from the City. Grantor must relocate any utilities or other encumbrances located within the Drainage Easement Area at Grantor's sole cost and expense if requested by City for use of the Drainage Easement Area. Grantor shall be responsible for any hazardous materials or contaminants located in the Drainage Easement Area prior to the date of this Agreement. 4. DURATION• SUCCESSORS AND ASSIGNS RUNS WITH THE LAND. This Agreement shall be binding upon the owner and the heirs, assigns or successors in interest to the Property described above in perpetuity and shall not expire. This Agreement and terms, conditions and restrictions shall run with the land and be binding on the heirs, assigns and successors of the Grantor in the manner provided for herein. 5. TAXES AND ASSESSMENTS. This Agreement, easement and restrictions shall be deemed to constitute a servitude upon and burden to the Property within the meaning of Section 3712(d) of the California Revenue and Taxation Code, or successor statute, which survives a sale of tax -deeded property. 6. COUNTERPARTS. This Agreement may be executed in one or more counterparts, which, taken together, shall constitute one complete and enforceable agreement. (Signatures Contained On Following Page] 2156;0[5610-0002 824642.02 09/23.`10 rev 49,23l10 -2- 106 Executed this day of April, 24 15 , at La Quinta, California. "Grantor" e Indian Springs Golf Club, a California Limited Liability Company NEIL FINCH By Its: A J&A&Ae,fir a3� L� L By Its: 2156/015610-0002 824642.02 04J23/10 rev a09123l10 -3- «City» CITY OF LA QUINTA, a California municipal corporation and charter city By Frank J. Spevacek City Manager Attest: Susan Maysels, City Clerk APPROVED AS TO FORM RUTAN & TUCKER, LLP William H. Ihrke City Attorney A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document State of California ) County of Riverside ) On April 6, 2015 before me, SUSAN MAYSELS, Notary Public, personally appeared NEIL FINCH who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument, and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. ` U)SAI MYSEVS. Commission # 2017258 Notatq'Peblic • talifoFniar 8N44ide G unty Signature My Comm; Ex ite$A rAI2017 (seal) DOCUMENT: GRANT OF DRAINAGE EASEMENT AND AGREEMENT between the City of La Quinta and Indian Springs Golf Club, LLC re" APN 600-051-021 11I A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document State of California ) County of Riverside ) On April 2015 before me, SUSAN MAYSELS, Notary Public, personally appeared FRANK J. SPEVACEK who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument, and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature _ (seal) DOCUMENT: GRANT OF DRAINAGE EASEMENT AND AGREEMENT between the City of La Quinta and Indian Springs Golf Club, LLC re" APN 600-051-021 `101 EXHIBIT A (Legal Description of Easement Area Attached) 2156;0156LO.0002 . 824642.02 a09t23 10 rev a09r23110 -5- if[t EXHIBIT "A DRAINAGE EASEMENT DEDICATION (LEGAL DESCRIPTION) OWNERS EXISTING PARCELS ASSESSOR'S PARCEL No. INDIAN SPRINGS GOLF CLUB, LLC, 600-051-021 A CALIFORNIA LIMITED LIABILITY COMPANY IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, THAT PORTION OF PROPERTY "C", AS PER LOT LINE ADJUSTMENT 2001-353 RECORDED ON JULY 6, 2001 AS INSTRUMENT No. 2001-311435 OF OFFICIAL RECORDS AND APPROVED BY THE CITY OF LA QUINTA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWESTERLY CORNER OF LOT 36, SAID POINT ALSO BEING ON THE SOUTHERLY RIGHT—OF—WAY OF HORSESHOE ROAD AS SHOWN ON SAID LOT LINE ADJUSTMENT; THENCE SOUTH 89'55'00" WEST, A DISTANCE OF 1.50 FEET ALONG SAID SOUTHERLY RIGHT—OF—WAY TO THE TRUE POINT OF BEGINNING; THENCE SOUTH 00'05'00" EAST, ALONG A LINE THAT IS PARALLEL TO AND 1.50 FEET WESTERLY FROM THE WESTERLY PROPERTY LINE OF SAID LOT 36, A DISTANCE OF 40.11 FEET; THENCE SOUTH 53'53'59" EAST ALONG A LINE THAT IS PARALLEL TO AND 1.50 FEET SOUTHWESTERLY FROM THE SOUTHWESTERLY PROPERTY LINE OF SAID LOT 36, A DISTANCE OF 13.00 FEET; THENCE PERPENDICULAR TO SAID SOUTHWESTERLY LINE, SOUTH 36'06'01" WEST, A DISTANCE OF 5.00 FEET; THENCE NORTH 53'53'59" WEST ALONG A LINE THAT IS PARALLEL TO AND 6.50 FEET SOUTHWESTERLY FROM THE SOUTHWESTERLY PROPERTY LINE OF SAID LOT 36, A DISTANCE OF 13.50 FEET; THENCE PERPENDICULAR TO SAID SOUTHWESTERLY LINE SOUTH 36'06'01" WEST, A DISTANCE OF 12.50 FEET; THENCE NORTH 53'2455" WEST A DISTANCE OF 18.75 FEET; THENCE NORTH 36'06'01 " EAST A DISTANCE OF 3.75 FEET; THENCE ON A STRAIGHT AND DIRECT LINE TO A POINT ON THE SOUTHERLY RIGHT--OF—WAY OF HORSESHOE ROAD AS SHOWN ON SAID LOT LINE ADJUSTMENT, SAID POINT BEING 49.00 FEET WESTERLY FROM THE TRUE POINT OF BEGINNING AND MEASURED ALONG SAID RIGHT—OF—WAY, NORTH 32'43'34" WEST, A DISTANCE OF 47.16 FEET; THENCE NORTH 89'55'00" EAST, ALONG SAID RIGHT—OF—WAY LINE A DISTANCE OF 49.00 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 1708.8 SQUARE FEET (0.04 ACRES), MORE OR LESS. THIS DESCRIPTION IS ALSO SHOWN ON THE ATTACHED EXHIBIT "B" AND HEREBY BEING MADE A PART HEREOF. ASSESSOR'S PARCEL NUMBER(S): 600-051-021 DATE EXHIBIT PREPARED: SEPTEMBER 22, 2014 THIS DESCRIPTION PREPARED BY ME ORaUNDER Y SUPER SIC?Nr BRIAN FOX, PB 7171 DO. 12 31-15 151 South Arad Street • Hemet, Ca 92544 TEL (951) 652-4454 - FAX (951) 766-8942 r EA ML bfoxQfmcoxad.com INS EXHIBIT B (Depiction of Easement Area Attached) 21561015610.0002 824642.02 49/23/10 rev a09123l10 -6- EXHIBIT „B=, PROPOSED DRAINAGE EASEMENT (PLAT MAP) OWNER: INDIAN SPRINGS GOLF CLUB, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY PROPERTY: VACANT LAND, LA QUINTA, CA T.5S, R.7E, SEC. 29, S.B.M. LINE DATA TABLE LINE L _BEARING ` S89755'00"WW LENGTH' 1.50' S00'05'00"E 40.11' L3. 1-4 S53'53'59" E_ S36.06'01 "W 13.00' 5.00' r L5 N53'53'59"W 13.50' L6 S36'06'01 "W 12.50' ( N53'24'55'W 18.75' L8 N36'06'01 "E 3.75' L9 N32'43'34"W 47.16' 1 N89-55'00"E 49.00' APN 600-051-021 PROPERTY 99C99 LLA 2001-353 DOC. NO. 2001 311435 REC. 07/06/2001 LEGEND EXISTING CENTER LINE - - - ADJACENT PARCEL & R/W LINES } RECORD DATA PER DOC. NO. 2001-311435 RECORDED 07/06/2001 +�' r 0 Va REGISTRATION EXPIRES 12-31-15 ° P.O.C. OF CAP T.P.0.8. ASSESSOR'S PARCEL NUMBERS 600-051-021 DATE EXHIBIT PREPARED: SEPTEMBER 22,`2014 PROPOSED EASEMENT AREA POINT OF COMMENCING TRUE POINT OF BEGINNING CML STRUCtURAt ENq EM MUUNU/PASSt�tIS�ULTM(fS % PLANNER& 151 South Card Sheet • Hemet, Ca 92544 iEL. (951) 652-4454 • FAX (951) 766-8942 E—MAIL bioxONhcozod.com 113 EXHIBIT C (Legal Description of Property Attached) Order Number; 0625-4722258 Page Number 8 LEGAL DESCRIPTION Real property in the City of La Quinta, County of Riverside, State of California, described as follows: ADJUSTED PROPERTY "C" OF LOT LINE ADJUSTMENT NO. 2001-353 AS DEPICTED ON EXHIBIT "B" OF THAT CERTAIN GRANT DEED RECORDED JULY 6, 2001 AS INSTRUMENT NO. 2001- 311435 OF OFFICIAL RECORDS AND APPROVED BY THE CITY OF LA QUINTA, DESCRIBED AS FOLLOWS: THE EAST HALF OF THE EAST THREE-QUARTERS AND THE EAST HALF OF THE WEST HALF OF THE EAST THREE-QUARTERS, ALL IN THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO BASE AND MERIDIAN, AS SHOWN BY UNITED STATES GOVERNMENT SURVEY. EXCEPTING THEREFROM ANY PORTION OF TRACT 2180 EXCLUDING LOT 36, AS SHOWN BY MAP ON FILE IN BOOK 41, PAGES 37, 38 AND 39 OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. ALSO EXCEPTING THEREFROM ANY PORTION THEREFROM INCLUDED IN TRACT 2190, AS SHOWN BY MAP ON FILE IN BOOK 41, PAGES 55, 56 AND 57 OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. ALSO EXCEPTING THEREFROM THAT PORTION OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, ACCORDING TO AN OFFICIAL PLAT OF SAID LAND FILE IN THE DISTRICT LAND OFFICE DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF LOT 16 OF TRACT NO. 2190, AS SHOWN BY MAP ON FILE IN BOOK 41, PAGES 55 THROUGH 57, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA; THENCE NORTH 890 38' 21" EAST 11.00 FEET ON THE SOUTHERLY LINE OF LOT "A" OF SAID TRACT NO. 2190; THENCE SOUTH 000 04' 39" EAST 100.00 FEET TO THE INTERSECTION WITH THE EASTERLY EXTENSION OF THE SOUTHERLY LINE OF SAID LOT 16; THENCE 890 35' 21" WEST 11.00 FEET TO THE SOUTHEAST CORNER OF SAID LOT 16; THENCE NORTH 000 04' 39" WEST 100.00 FEET ON THE EASTERLY LINE OF SAID LOT TO THE POINT OF BEGINNING. ALSO EXCEPTING THEREFROM THAT PORTION THEREFROM DESCRIBED AS FOLLOWS: COMMENCING AT THE MOST NORTHEASTERLY CORNER OF LOT 54, TRACT 2180, AS SHOWN BY MAP ON FILE IN BOOK 41, PAGE 39 OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, SAID CORNER BEING AT THE TRUE POINT OF BEGINNING; THENCE SOUTH 801 19' 20" EAST A DISTANCE OF 30.44 FEET; THENCE SOUTH 000 04' 39" EAST A DISTANCE OF 94.92 FEET; THENCE SOUTH 890 55' 21" WEST A DISTANCE OF 30.00 FEET; THENCE NORTH 000 04' 39" WEST A DISTANCE OF 100.00 FEET, SAID POINT BEING AT THE TRUE POINT OF BEGINNING. ALSO. EXCEPTING THEREFROM THAT PORTION OF SAID LOT 36 DESCRIBED AS FOLLOW: THAT PORTION OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN TOGETHER WITH THOSE PORTIONS OF LOTS 35 AND 36 OF TRACT 2180 AS RECORDED IN BOOK 41 OF MAP, PAGES 37 THROUGH 39, INCLUSIVE, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, AS ADJUSTED PER LOT LINE ADJUSTMENT 89- 017, MORE PARTICULARLY DESCRIBED AS FOLLOWS: FirstAmerican Title Page 8 of 17 115 Order Number: 0625-4722258 Page Number: 9 COMMENCING AT THE SOUTHEASTERLY CORNER OF LOT 35 OF TRACT 2180; THENCE NORTH 640 08' 00" WEST A DISTANCE OF 68.85 FEET TO A POINT ON THE EASTERLY LINE OF LOT 36 AS ADJUSTED PER LOT LINE ADJUSTMENT 89-017 AND THE POINT OF BEGINNING; THENCE NORTH 640 08' 00" WEST A DISTANCE OF 70.67 FEET; THENCE NORTH 53' 53' 59" WEST A DISTANCE OF 63.26 FEET; THENCE NORTH 00° 05' 00" WEST 39.34 FEET TO A POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF LOT "E" (HORSESHOE ROAD) OF SAID TRACT 2180; THENCE NORTH 890 55' 00" EAST A DISTANCE OF 81.12 FEET, THENCE NORTHEASTERLY AND SOUTHEASTERLY ALONG A CURVE SOUTHERLY HAVING A RADIUS OF 475.00 FEET THROUGH AN ANGLE OF 70 35' 25" AN ARC LENGTH OF 62.93 FEET, THE PREVIOUS TWO COURSES BEING ALONG THE SOUTHERLY RIGHT OF WAY LINE OF SAID LOT "E" (HORSESHOE ROAD) THE ENDING RADIAL BEARS NORTH 070 30' 25" EAST; THENCE SOUTH 150 42' 33" WEST ALONG THE WESTERLY LINE OF LOT 35 AS ADJUSTED PER LOT LINE ADJUSTMENT 89-017 A DISTANCE OF 107.51 FEET TO THE POINT OF BEGINNING. APN:600-051-021-3,600-050-010-0 and 600-060-039-8 FirstAmerican Title Page 9 of 17 116 Order Number: 0625-4722258 Page Number: 10 II�IIINIIIII(���Illylh IIII�IIII� A��II e7/ee8r44 of ZWAA SCALE V - P-00 �rE�tSr�./� c .17�`ii_ Yd �r-TA First American Title Page 10 of 17 117 EXHIBIT D (Certificate of Acceptance) 21551015610-0002 82464102 a09!23/10 rev a09MAO -8- ifir. THIS IS TO CERTIFY that the interest in real property conveyed by the Grant of Drainage Easement and Agreement dated April6, 2015 by Indian Springs Golf Club, a California Limited Liability Company ("Grantor"), to the CITY OF LA QUINTA, a California municipal corporation and charter city ("Grantee"), is hereby accepted by the undersigned City Manager of the City of La Quinta on behalf of the City of La Quinta, pursuant to authority conferred by City Council Resolution No. 2012-008, adopted April 17, 2012, and the City consents to recordation thereof by its duly authorized officer. DATED: "GRANTEE CITY OF LA QUINTA, CALIFORNIA, a public body, corporate and politic By: Name/Title Frank J. Spevacek, City Manager City of La Quinta, California I HEREBY ATTEST to the authenticity of the foregoing signature and to the adoption of the said Resolution of his general authority to so act and certify that said authority has not been revoked by a subsequent Resolution or order of the City. DATED: By: Name/Title: Susan Maysels, City Clerk City of La Quinta, California NOTARY ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of Riverside ) On , 2014 before me, SUSAN MAYSELS, Notary Public, personally appeared FRANK J. SPEVACEK who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument, and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, orthe entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (SEAL) ifs `m C) Taf 4 4 a" �a C OF CITY / SA / HA / FA MEETING DATE: May 5, 2015 ITEM TITLE: APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS AND APPROPRIATE FUNDS FOR ON -CALL CONSTRUCTION INSPECTION SERVICES RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 16 STUDY SESSION: PUBLIC HEARING: Approve Amendment No. 1 to the Professional Services Agreement with PSOMAS for on -call construction inspection services and appropriate $126,180 from unappropriated General Fund Reserves. EXECUTIVE SUMMARY: • The City relies on consultant inspection services to augment the City's construction staff for both capital and private development projects. • Due to recent changes in State law, charter cities must ensure its consultants and contractors pay prevailing wages for all services including construction inspection services, which has resulted in a 12 percent increase over last year. Additionally, due to a significant increase in private development activity, more inspection hours are needed to cover the anticipated construction work. • Amendment No. 1 increases the PSOMAS contract by $126,180 to provide private development construction inspection services for the remainder of the fiscal year (Attachment 1). FISCAL IMPACT: This contract amendment will cost $126,180. The City's development permit fee structure recovers approximately 85 percent of these costs, which are deposited IN into the General Fund at the time the permits are purchased; the net fiscal impact will be approximately $19,000. BACKGROUND/ANALYSIS: Public Works staff inspects on -site and off -site infrastructure improvements for all private development and City capital projects. When inspection demand soars, the City procures private contractor inspection services. Since 2006, the City has contracted with PSOMAS to provide these inspections services; their services have been of high quality and have been cost effective. This fiscal year, development activity has significantly increased and the budget for contract inspection services is depleted. Staff is requesting this contract amendment and appropriation in order to maintain a high level of inspection services. The contract inspectors' time is allocated 50 percent to capital projects and 50 percent to private development projects; capital project inspection costs are charged to the Capital Improvement Program (CIP), and private development inspection costs are charged to the General Fund. Permit fee income covers 85 percent of the private inspection costs with the General Fund underwriting the remaining 15 percent. While the anticipated cost of these additional services is $126,180, the net cost to the General Funds is projected to be $19,000. Jim Peters and Greg Curdes of PSOMAS are the assigned inspectors. They are local and have firsthand knowledge of the City's operations. Given PSOMAS' positive track record and the need for continuity on private construction projects currently underway, staff recommends approval of this amendment. ALTERNATIVES: Due to the ongoing high level of private construction activity anticipated to continue through this spring as well as the superior inspection service provided by PSOMAS, staff does not recommend an alternative action. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Amendment No. 1 IVA ATTACHMENT 1 MAY 5, 2015 PROFESSIONAL SERVICES AGREEMENT ON -CALL CONSTRUCTION INSPECTION SERVICES CONSULTANT: Psomas Attention: Reuben Tolentino Principal/Vice President 3 Hutton Centre Drive, Suite 200 Santa Ana, CA 92707 PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1 Pursuant to the terms of the original Professional Services Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the original scope of work and fee schedule for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the Agreement. DESCRIPTION OF CHANGE This contract amendment authorizes additional contract funding, in the amount of $126,180 for Psomas to continue to provide On -Call Construction Inspection Services through June 2015. Psomas' additional work request, dated April 14, 2015, is attached and made part of this contract amendment. Previous Contract Amount $70,000.00 Add this Amendment $126,180.00 Revised Contract Total $196,180.00 Submitted By: Date: Approved By: Date: We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: Title: Principal/Vice President Reuben Tolentino Consultant: Psomas Date: April 17, 2015 123 Bi luoig the Nati al and Built Envi o lllrfle.nt April 14 2015 Edward J. Wimmer, P.E. Principal Engineer City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Subject: Request to Amend Professional Services Agreement with Psomas for On -Call Construction Inspection Services (Account Number 101-7006-60104) Dear Mr. Wimmer: Psomas appreciates the opportunity to continue to provide the City of La Quinta with On -Call Construction Inspection Services. As you are aware, our current contract sum is not to exceed $70,000 for a period starting January 1, 2015 through June 30, 2015. We are currently providing inspection staff at the approved prevailing wage rate of $112/hour, equating to approximately $19,000 per month for each full time inspector. As of March 27, 2015, our total hourly billing is $82,180, requiring us to request an amendment to increase our approved contract sum. Since the City expects to utilize at least two of our inspection staff full time through the end of June 2015, we estimate that an additional $126,180 will be required as outlined below: Additional Services through March 27, 2015 $12,180 April 2015- James Peters, Construction Inspector $19,000 April 2015- Greg Curdes, Construction Inspector $19,000 May 2015- James Peters, Construction Inspector $19,000 May 2015- Greg Curdes, Construction Inspector $19,000 June 2015- James Peters, Construction Inspector $19,000 June 2015- Greg Curdes, Construction Inspector $19,000 Total $126,180 As discussed with you today, we request City approval to increase our approved contract sum by an additional $126,180. If you have any questions or need additional information, please contact me at (714) 412-5672. Respectfully Submitted, • Reuben Tolentino, CCM, DBIA, ENV SP Principal/Vice President Construction Management 3 Hutton Centre Drive Suite 200 Santa Ana. CA 92707 Tel 714.751.7373 Fax 714.545.8883 www.psomas.com 124 CITY / SA / HA / FA MEETING DATE: May 5, 2015 ITEM TITLE: APPROPRIATE FUNDING AND AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY TO CONSTRUCT ADAMS STREET SIGNAL AND STREET IMPROVEMENT PROJECT RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 17 STUDY SESSION: PUBLIC HEARING: Appropriate $295,622 from unassigned Transportation Development Impact Fee funds, and award a contract to Granite Construction Company in the amount of $676,784 to construct the Adams Street Signal and Street Improvement Project. EXECUTIVE SUMMARY: • The City and property owners within the One -Eleven Shopping Center have partnered to construct a new traffic signal and street improvements at Adams Street and Corporate Center Drive to improve traffic flow on Adams Street and facilitate access into the commercial center. • The improvements include creating a four-way intersection, signalizing this intersection, and constructing a median curb from Highway 111 to the Adams Street Bridge. This roadway segment will also be slurry sealed. • Staff recommends awarding a contract to the lowest responsive bidder, Granite Construction Company, in the amount of $676,784. FISCAL IMPACT: The Adams Street Signal and Street Improvement Project is currently programmed to receive $820,500 from the City's Measure A, Transportation Development Impact Fees ("DIF"), and developer contributions. Should Council award Granite Construction's bid in the amount of $676,784, staff recommends an additional $295,622 be appropriated from unassigned Transportation DIF Funds. M The following are the original and proposed funding amounts: ORIGINAL PROPOSED Measure A Funds: $261,000 $261,000 Transportation DIF Funds: $459,500 $755,122 Developer Contributions: $100,000 $100,000 TOTAL FUNDING: $820,500 $1,116,122 The revised budget is as follows: BUDGET LINE ITEM ORIGINAL BUDGET ESTIMATED BUDGET TO COMPLETE Professional $46,695 $60,000 Design $95,500 $105,000 Technical $55,620 $66,000 (Inspection/Test/Survey): Construction: $470,460 $676,784 Pre -Purchase Signal $100,000 $130,000 Equipment Contingency: $23,703 $49,816 City Administration: $28,522 $28,522 TOTAL BUDGET: $820,500 $1,116,122 Staff is working with the Coachella Valley Water District and expects approximately $8,835 of the $295,622 shortfall to be reimbursed by them for the adjustment of its utilities. As mentioned in the Capital Improvement Program (CIP) study session on April 7, 2015, additional Transportation DIF funds are available to fill this shortfall. BACKGROUND/ANALYSIS: The Adams Street Signal and Street Improvement Project will relieve congestion and improve north/south passage on Adams Street between Highway 111 and the Adams Street Bridge (Attachment 1). The new signalized intersection with Corporate Center Drive will also improve crossing Adams Street between the Kohl's parking lot and The Pavilion at La Quinta shopping center, and other commercial developments along Corporate Center Drive, east of Adams Street. In order to move the current driveway access to Kohl's from Adams Street to the south to create a four -legged intersection, staff and City consultants worked with the IM property owners for nearly two years to acquire the additional right-of-way dedications through a Memorandum of Understanding. While this realignment will result in safer operation of Adams Street now and better overall circulation in the future, the additional engineering and project management effort to accomplish this increased the professional and design costs beyond the budgeted amounts. On March 3, 2015, plans and specifications were authorized for bid and staff was authorized to pre -purchase signal equipment up to $130,000 in order to expedite construction of the project. On April 16, 2015, only two sealed bids were received for the Adams Street Signal and Street Improvement Project, which resulted in a less than competitive bid process and therefore a higher than anticipated lowest bid. A detailed bid comparison summary is provided for the City Council's review as Attachment 2. Granite Construction Company submitted the lowest responsive bid in the amount of $676,784. Contingent upon City Council's approval to award a contract on May 5, 2015, the following is the anticipated project schedule: Award of Contract Sign Contracts and Mobilize Construction (100 Working Days) Project Substantially Complete ALTERNATIVES: May 5, 2015 May 6 through May 15, 2015 May 18 through October 2, 2015 September 2015 The alternative would be to reject all bids and authorize staff to readvertise the project in order to bring back more competitive bids in 30 days. While this would delay the project approximately one month, the City should still be able to meet the Memorandum of Understanding requirement of completing the project by November 1, 2015. However, this delay will likely affect Kohl's back -to -school sales, which they had hoped would not be impacted by construction of this project. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map of Improvements 2. Bid Comparison Summary 127 128 I161 ATTACHMENT 2 OOMONOOOOOOOOOOO O N N 0 0 0 N O O r O r M O O N O F O O N O O O w V I O O O U O O., o o N V N O M O N N N N M N N O N V M O M O O O o o W V No N M 0 0 0 0 0 d N M W O W W W M W M (O M O M o � o O f- A O O m I� N� I� V N M M M I� M I� o o M N O m L O U O O N a C v A w E O O M O N O O O O O O O N O 0 0 O N N O O Q N U O O O O r O V N N N 0 0 M N V N (O N N O N N N 0 0 0 0 0 0 0 (O (O (O O V o o O O Q w ON o W N o o O oo o O O E on V N 7 E» E» E» E» E» E» E» E» E» E» E» E» E» E» E» E» E» E» E» E» E» O O O O O O O O O O O O O O O O 0200 O O N O O O O r N O O N 0 0 0 O O O O O,. .00 0 OD U O O O O O O O M V I V N O O O m o M O o V O O (O O N O O O o 0 W I O W V O O W O O N dO O O O O M M w O r N o M I O O O w M_ o o V W N N o N _ U U V C `N � (O � U! N X C O U W EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA fA y; o o o o o o o o o o o o o o o o o o o o o C N O O O O r N O O N O o o O O O O N I O O O �p U O O O O O O-- O O I O O o O M N M N N O o o o o o � O V O O O O (� d O O O O O N O O 00 E V N N N N (O M 7 N O O O O O O O O O O O O O O N O O O O O O O O O O O N O O O 0 0 O OMOO O O O O O 0 0 U dO O N O O O O O O (O O M o O O O V O r-- O M M W (O M w M N M N N M w W M r M (O o O W O V (O N M N O N N- M M M V 0 M O N O M V 0 0 o o o o N N N I V O N N 0 N V I� N I N 0 0 N W N (O �_ M r M V N M N C X W EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA fA N V a0 O O O O OOOO-M O O 0 O O O O O 0 O O O O O O N O MOwVwOOO W O O O O O O O O O O N O OOO OOO O O 0 0 O O O O M O O O O O O O N O O WN - M N NNN N m W 7 ~ 'C (n (n J J (n u) J J LL LL (n o LL (n J J LL LL w J LL LL J w LL Q o W Q Q W W LL (n LL LL (n (n J (n (n Q J J D O H } (O O N M O M M O N H C7 N N N M M M I N r M N N A m M M N N O 0 W 0 N V C ��Qmo� W Y N o�o���m C (6 (6 () C N 0 0 N H O (n LD N J LD LD N N ( p m C_ N �'C Oin J C o N E as O in in O _T O_ > [) LL O J NO 0 0 f`1 y O C (7 �' co (tij O CJ (D C7 CJ O- N Y E 0 U E U J N J J 9 2 N a LL 0 C 0 0 0 a > O 0 (6 0 a-_ 0 Y Y Y C N O N N3 O 9L O UU� C 9 C �9 O i� O N O QN E N H[)CL -p Q [) N E m 0O o (D > > ` L 9 Y a N (6 (6 O O y u (Op .N U (6 O O O (p O U (D (r N 9w E E E >Q C) 0-2-2-2C C 0CiIEIEIE(nV bb;zrCiCiGGG N(nLL(n(n E O - Z N 0 0 0 0 O 0 O 0 o 0 O O O O O O O c ( o O O M (O (V N O o o o O O N O oo O O M N E» E» E» E» E» O 0o o O o O o O o o 00 M ONj o V t ON l00 M O O N N N N O M E» E» » E» » Ev » Ey » o 0 O o o M O N O O O O O � (V E» E» E» E» E» O U-oo-N� MN--lo-7 MNoCW�4 l0N N N ai f/1 - Ev r Ev » N Ev » N Ev » O N 0 0- O O Q ~ 0 Z 0 Z 0 Z 0 Z 0 O LL, N M N F Q F Q F Q F Q Z E» E» W F J Ev W F J Ev W F J W Ev (� F J LL Q Q Q Q Q Q U)Q U)W W W W W W J W F F F F 0 0 0 N 0 0 N Q Q Q Q F F F F V N W U) Q 0 m N 0 0 o 0 o U) N Q a 6 C 6 C E m N E N O U) LL a a LL M .0 J O C 6 N p W C yO J [) p N 0 F, M 0 M 0 Z N Z N � Z Y L) W >> >6 W >(n m W >- U) < - Q a Q LL (Dfn Z 2 .0 Z m� Z U)E W�� O W�� O U) Wy L) U � H 9 J Q (6 Q S Q D v 0 >Q� >QC� >> IN 16% C) Taf 4 4 a" �a C OF CITY / SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: APPROVE COMMUNITY SERVICES COMMISSION 2015/2016 WORK PLAN CONSENT CALENDAR: 18 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the Community Services Commission's 201 5/201 6 Work Plan. EXECUTIVE SUMMARY: • The work of the Community Services Commission ("Commission") is governed by the Municipal Code. • Each year the Commission prepares a work plan to outline projects, programs and services to be focused on in the upcoming year. • On April 13, 2015, the Commission approved the attached 2015/2016 Work Plan ("Plan") for City Council consideration (Attachment 1). FISCAL IMPACT: None at this time. The financial elements of this Plan will be approved by City Council during the annual budget process. BACKGROUND/ANALYSIS: The Municipal Code provides the Commission shall annually prepare a Plan for City Council consideration. If approved, the projects and programs are then incorporated in the annual City Operating Budget. Page 2 of the Plan presents a listing of the Commission responsibilities which include the following: Marketing Plan Reviews Community Services marketing plan and identifies program effectiveness based on participation levels, class cancellation rates and surveys, then suggests improvements to the plan. This plan is a segment of the City's Marketing Plan and promotes the Healthy Eating Active Living Campaign, recreation programs, events, and the new Wellness Center. 133 Planning and Development Reviews proposed park and recreation facility development and renovation, and analyzes City-wide recreation program and facility needs. Liaison to the Community Invites non-profit service providers and recipients of Community Service Grants to meetings to inform them of available City -supported programs and services. Community Events Attends community events and makes suggestions for improvements. Community events include: Nature Hikes, Zombie -Out Run, Christmas Tree Lighting Ceremony, Desert Youth Olympics, Easter Egg Hunt, Y-Triathlon, Community Picnic and Birthday Party, Moonlight Movies, and Resident Acknowledgements. Park Management Program Provides input on existing park conditions and apprises staff of ongoing park and trail management, maintenance and repair and replacement. Advisory Body to the City Council Reviews issues related to parks and recreation, takes action as directed from City Council, maintains communications, and provides an annual work plan for Council review. Art in Public Places As outlined in the Art in Public Places Strategic Plan, the Commission will 1) review the proposed artwork in relationship to the site and scale with consideration given to diversity of artists, art work, and proposed budget; 2) continue the preventive maintenance program for public art based upon the maintenance requirements of each piece; and 3) support and promote cultural offerings held in the City. ALTERNATIVES: Council may choose to approve the Community Services Commission 2015/2016 Work Plan with modifications. Report prepared by: Edie Hylton, Deputy City Manager Report approved for submission by: Frank Spevacek, City Manager Attachment: 1. Community Services Commission 2015/2016 Work Plan 134 �a C OF CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: APPROVE CORRESPONDENCE TEMPLATES FOR BUSINESS DEVELOPMENT INITIATIVES RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 19 STUDY SESSION: PUBLIC HEARING: Approve correspondence templates for business development initiatives. EXECUTIVE SUMMARY: • At the March 17, 2015 City Council meeting, the City held a study session on economic development activities. • Council provided direction to establish correspondence to new businesses and the top 25 sales producers in La Quinta to open communication and assure business owners that the City appreciates their presence in the community. • The two templates, one for new businesses and one for the top 25 producers by sales, are attached (Attachments 1 and 2). FISCAL IMPACT: None. BACKGROUND/ANALYSIS: At the March 17, 2015 Council meeting, the City held a study session on economic development activities. In the study session, several points were identified for immediate, mid- and long term focus for a refined economic i61 development strategy. One immediate initiative identified was to formally correspond with incoming businesses and the top sales tax producing businesses. Correspondence templates were developed to address these business groups. The top sales tax producer correspondence would be signed by the entire City Council, and the Mayor would sign the new business welcome letter. The rationale for developing the correspondences is to acknowledge new businesses in the community as well as top producing businesses by sales that contribute sales tax revenue. This revenue aids the City in its efforts to preserve quality of life by maintaining resources levels. Upon Council approval, the templates would be utilized in ongoing efforts to engage the business community and acknowledge their choice to operate in La Quinta. Minor changes would be made to keep the templates current on a periodic basis. ALTERNATIVES: As Council provided direction to move forward, staff does not have an alternative. Report prepared by: Ted Shove, Business Analyst Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. New Business Letter 2. Top 25 Producers by Sales i6% ATTACHMENT 1 all M ........... Date Business name Address line 1 Address line 2 City, State RE: Welcome, BUSINESS NAME! As Mayor of the City of La Quinta, I would like to officially welcome you to our business community. I am confident that you will find success in your new location at BUSINESS ADDRESS! The City has worked diligently to provide an environment in which businesses may thrive. La Quinta has long been known as "The Gem of the Desert" and for good reason; its exceptional quality of life includes premium amenities that attract consumers from all around the globe. At the heart of La Quinta's quality of life is a commitment to public safety, a high level of customer service delivery, an established market with consistent growth, and a residential inventory that is second to none. I assure you that La Quinta will continue to take an aggressive approach to provide an optimal business environment. According to a recently published Kosmont—Rose Institute Cost of Doing Business Survey, La Quinta is among the top ten in Riverside County for low-cost business licensing and low property tax. La Quinta also dedicates substantial resources toward an annual marketing budget that promotes the City's most valued assets... and your business is one of them! 78-495 Calle Tampico I La Quinta I California 92253 1 760.777.7000 1 www,La-Quinta.org 137 The La Quinta Chamber of Commerce will check in with you as part of our New Business Outreach Program. On behalf of the La Quinta City Council and staff, we warmly welcome you to the Gem of the Desert! Sincerely, Linda Evans Mayor 138 ATTACHMENT 2 all M ........... Date Business name Address line 1 Address line 2 City, State RE: BUSINESS NAME Identified as One of La Quinta's Top 25 Producers by Sales On behalf of La Quinta, we congratulate you on your success in being one of the City's Top 25 Producers by Sales this past year! It is by the success of individual businesses, like BUSINESS NAME, that La Quinta was recently able to report year over year growth in overall retail sales. As a Top 25 Sales Tax Producer, you have enabled the City of La Quinta to provide enhanced public safety resources, which account for the City's very low crime rates and below -average response times for both law enforcement and fire personnel. Increased public safety plays an integral role in building long-term economic base value. BUSINESS NAME's contributions also play an integral role to both residents and consumers who frequent La Quinta for vacation, recreation and relaxation. In fact, many consumers who visit La Quinta reside outside of California (and even the nation). They come for the world - class resorts and premium amenities it offers, making La Quinta a community with international draw. The City of La Quinta is devoted to continual improvement, especially in customer service delivery, and acknowledges that BUSINESS NAME 78-495 Calle Tampico I La Quinta I California 92253 1 760.777.7000 1 www,La-Quinta.org iKR; shares in this devotion long-standing status and... congratulations! Mayor Linda Evans Council Member John Pena Your success has helped La Quinta continue its as the Gem of the Desert. Thank you Mayor Pro Tem Kristy Franklin Council Member Robert Radi Council Member Lee Osborne `«t CITY / SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: APPROVE SPECIFICATIONS AND BID DOCUMENTS AND AUTHORIZE ADVERTISEMENT CONSENT CALENDAR: 20 FOR BIDS FOR PARK LANDSCAPE MAINTENANCE STUDY SESSION: SERVICES PUBLIC HEARING: RECOMMENDED ACTION: Approve the specifications and bid documents and authorize staff to advertise for bids for Park Landscape Maintenance Services. EXECUTIVE SUMMARY: • The City contracts maintenance of its parks and facility landscapes. • The current contract, with Vintage Associates, will expire June 30, 2015, after a five-year term. • Specifications and bid documents have been prepared to advertise for the Park Landscape Maintenance Services and are available for review at the Community Services Department. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Park Landscape Maintenance Services provides for daily cleaning and weekly maintenance of all City parks, facility landscapes (except fire stations), and the natural areas in the Bear Creek Trail, Cove Oasis, and Fred Wolff Nature Preserve. The proposed bid documents contain the new State requirements for prevailing wage and minimum wage. There is an additional requirement for the selected contractor to be a Certified Landscape Irrigation Auditor. Due to concerns about water usage and the new State water restrictions, the awarded contractor will be responsible to pay for additional costs for water bills that are within their control 1EN and not rated as "Efficient" or Excellent." In situations of backflow theft, vandalism, broken mainlines, or City events that require additional water, the contractor will not be responsible for the difference. In order to qualify for the Park Landscape Maintenance Services contract, the successful contractor must possess the following at the time the bid is submitted: • Class C-27 (Landscaping Contractor) License; • At least one staff member who has a State Pesticide Applicators License; • A Certified Arborist; • Certification in the Operation of Maxicom systems; and • A Certified Landscape Irrigation Auditor. Upon City Council's approval, staff will advertise this project for bid. The contract duration will be for one year, July 1, 2015 through June 30, 2016, with an option to extend the contract each year for four subsequent years if the contractor performs in a satisfactory manner. The contract may be terminated with a 30-day notice to the contractor. ALTERNATIVES: Since the current contract for Park Landscape Maintenance Services has completed its full term, no alternatives are being recommended. Report prepared by: Steve Howlett, Golf, Parks, & Facilities Manager Report approved for submission by: Edie Hylton, Deputy City Manager IEl C) Taf 4 4 a" �a C OF CITY / SA / HA / FA MEETING DATE: May 5, 2015 ITEM TITLE: APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH NAI CONSULTING FOR PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SUPPORT SERVICES RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 21 STUDY SESSION: PUBLIC HEARING: Approve Amendment No. 1 to the Professional Services Agreement with NAI Consulting in the amount of $77,100 for project management and contract administrative support services. EXECUTIVE SUMMARY: • The City relies on NAI Consulting as staff augmentation for Capital Improvement Program (CIP) project management and administrative support services. • Due to a higher than normal work volume, an increase in the current contract limit is necessary in order to complete the design phase of projects scheduled for bidding this spring. • Amendment No. 1 (Attachment 1) will add an additional $77,100 to provide needed services for the remainder of the fiscal year. FISCAL IMPACT: No additional appropriation is necessary since individual project management budgets are approved for each individual CIP project when Council annually approves the CIP Plan. BACKGROUND/ANALYSIS: In order to efficiently design and administer the City's capital projects, consultant staff extension services have been used for CIP project management and 143 administrative support since 1997. This year has been particularly busy for the CIP including high priority paving and drainage projects that caused higher than normal project management expenditures in the beginning of the fiscal year. As in years past, NAI Consulting has provided excellent support on these projects; however, due to the higher than normal volume of work, an increase in the contract limit is necessary in order to complete the design phase of projects scheduled for bidding this spring. Staff therefore recommends amending NAI Consulting's contract authority so that their services will be available through June 2015. ALTERNATIVES: For continuity of project management, staff does not recommend an alternative action. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Amendment No. 1 144 ATTACHMENT 1 MAY 5, 2015 PROFESSIONAL SERVICES AGREEMENT PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SUPPORT SERVICES CONSULTANT: NAI Consulting, Inc. Attention: Nick Nickerson President 68955 Adelina Road Cathedral City, CA 92234 PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1 Pursuant to the terms of the original Professional Services Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the original scope of work and fee schedule for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the Agreement. DESCRIPTION OF CHANGE This contract amendment authorizes additional contract funding, in the amount of $77,100 for NAI Consulting to continue to provide project management and contract administrative support services through June 2015. NAI's additional work request, dated April 20, 2015, is attached and made part of this contract amendment. Previous Contract Amount $398,400.00 Add this Amendment $ 77,100.00 Revised Contract Total $475,500.00 Submitted By: Date: Approved By: Date: We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By:U'er�i ��t Title: Pr, e-s L8 -e e,-4 °" Consultant: U '' IJT Date: C 145 ATTACHMENT 1 %�,',Z>NAI Consulting April 20, 2015 Ed Wimmer, P.E,, Principal Engineer Engineering Services Division City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 68-955 Adelina Road Cathedral City, CA 92234 [760] 323-5344 Reference: NAI Consulting, Inc. Professional Services Agreement for Project Management and Contract Administrative Support Services Subject: Additional Work Request No. 1 Dear Mr. Wimmer, NAI Consulting, Inc. (NAI) respectfully requests the City approve an increase to our time and materials budget, in the amount of $77,100, for Fiscal Year 2014/2015, NAI's base contract was issued on June 1, 2014 in the amount of $398,400. The time and materials budget was based on the following 12 month man power estimate: Staff Member Total Extended. Hours Rate Cost _���.�_____.____.._ ._._ n _ Nick Nickerson,_ Project Manager .... W�VHourl 1,400 m .mY $145.00 $203,000 Lorissa Gruehl, Senior Civil Engineer Joshua Nickerson, Associate Engineer 1 1,020 250 $145.00 $125.00 —$65.00 $147,900 $31,250 Jennifer Gonzalez, Ad -min' 'Sup por)t_....... - 250 $16,250 Total: u.... a.w_.. '_ � �.....p�........ ..m When considering vacation and holiday time, each NAI staff member has 1,879 working hours available each year. As illustrated, NAI committed the equivalent of 1.5 person years to work on assigned work objectives beginning June 1, 2014. The approved contract amount did not include budget for sub -consultant assistance. During the course of the year, the City requested NAI obtain sub -consultant services valued at $15,380, These services were necessary to complete the design of the Horseshoe Drive Drainage Improvement and the Avenue 52 at Jefferson Street Roundabout Improvement. MR ATTACHMENT 1 The following represents a summary of NAI's contract billing during the past 11 months: _......._----- ...... ... __-.......... -.._ _w.-_._ w-..._. _...-..-.. A..�...�_.�... Base Contract Amount: $398,400 Amount B _� ww_ _�....,,. __..m_ __.. _ __. lled Throuqh March 31, 2014: $375,884 __ . �...- ....... . _.... _.__.__,n.�� _., � W_ _www u.. w_ _. ...... ___ ........... Total Contract Amount Remaininq as of April 1, 2014: $22,516 Considering NAI's contract was planned for a 12 month period, the monthly billing average is $33,200 ($398,400/12). NAI is requesting an amendment increasing the contract amount by $77,100 which would enable NAI to continue its services through the end of June 2015. NAI is currently working on the following assigned projects: .. .. 2014-02Jefferson Street Roundabout Council to consider PS&E May 2015 2013-02 Misc. Parks ADAImprovements� PS_&E submittal to City Staff May 2015 2014-13a Library Interior Improvements Council to consider ...._1 -� PS&E June 2015 _ 2014-13b Library Pa ...-............. __.-_ �-.._....... rking Lot Expansi .�.._..... �..,..,�,.���....._� m._._,.�._...�... ............ ......... Y h La Quinta 1... _ .- _ _ ._._.._...______________ � _......... . Council to consider PS&E June 2015 . .— _ ........... 2014-01 Sports Complex/YMCA ADA .._.._ — —_.. . Council to consider PS&E June 2015 009-04 Dune Palms Road Widening Project to be Reinitiated in_May-2 --- 0_15 2001-04 Dune Palms Road Bridge Multi -year Federally Funded Improvement Point Happy Storm Drain Outlet Enqineerinq Phase Initiated ._ ....._..., ... .. ®.... 2013-12 La Quetta Park Modular Restroom .. ......._.._- . .......... Council to consider PS&E July 2015 2012-07 Washington Street Pavement ........ ..........._.�_..- Council to consider PS&E June 2015 Rehab (Tampico to Ave 52) 2006-06 Adams Street Bridge Close-out met_. g Final Re ort of Ex enditures due to P p Caltrans May 2015 Focused Drainage Study _. gIT... _ . .._.....__,. _ _._ Project Initiated April 2014 ..µm.......m ....... ........ ........._ 2009-02 Madison Street Improvements .. ....._ Indio Lead/ Phase Il and III underway i' FFY 2015/2016 DBE Program Due to Caltrans June 2015 I Monroe Street Pavement mRehab- Newly Assigned Project Council to consider PS&E July 2015 With the exception of the Monroe Street Pavement Rehabilitation Improvement, NAI's contract time is accounted for within the project budgets previously approved by the City Council. Please do not hesitate to contact me at (760) 323-5344 if you have questions or require additional information to support our amendment request. Sincerely, NICK NICKERSON President 147 148 CITY / SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: APPROPRIATE FUNDING AND INCLUDE MONROE STREET PAVEMENT REHABILITATION CONSENT CALENDAR: 22 PROJECT IN FISCAL YEAR 2014/2015 CAPITAL STUDY SESSION: IMPROVEMENT PLAN PUBLIC HEARING: RECOMMENDED ACTION: Appropriate funding in the amount of $350,000 from unappropriated General Fund reserves and include the Monroe Street Pavement Rehabilitation Project in the City's Fiscal Year 2014/2015 Capital Improvement Plan. EXECUTIVE SUMMARY: • The Monroe Street Pavement Rehabilitation Project ("Project"), between Avenue 54 and Avenue 55, was identified as a high priority project during the Capital Improvement Program ("CIP") study session on April 7, 2015. • City Council approval is necessary to add this project to this year's CIP as well as to appropriate unappropriated General Fund reserves so that construction may occur this summer. FISCAL IMPACT: Staff projects this project will cost $350,000 allocated as follows: BUDGET LINE ITEM PROPOSED BUDGET Professional $17,400 Design $24,000 Technical $23,500 (Inspection/Test/Survey): Construction: $240,000 ICR; Contingency: $33,100 City Administration: $12,000 TOTAL BUDGET: $350,000 BACKGROUND/ANALYSIS: The proposed improvements will entail removing and replacing the deteriorated pavement on the west side of Monroe Street between Avenue 54 and Avenue 55 (Attachment 1). The pavement rehabilitation will match the work performed by the County of Riverside on the east side of the roadway. Contingent upon City Council approval, the following is the anticipated project schedule: Design Council Considers Plans, Specifications and Engineer's Estimate Advertise Project for Bid Council Considers Project Award Execute Contract and Mobilize Construction (20 working days) Accept Improvements ALTERNATIVES: May to July 2015 July 7, 2015 July 8 to July 30, 2015 August 4, 2015 August 5 to August 25, 2015 August 31 to October 1, 2015 October 20, 2015 Considering the residents' immediate need for these improvements, no other alternatives are recommended. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Vicinity Map of Improvements `i ATTACHMENT IN `M CITY / SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTIONS TO 1) APPROVE BUSINESS SESSION: PRELIMINARY ENGINEER'S REPORT FOR FISCAL YEAR CONSENT CALENDAR: 23 2015/2016 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY STUDY SESSION: ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 PUBLIC HEARING: RECOMMENDED ACTION: Adopt a Resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2015/2016; and Adopt a Resolution declaring the City's intent to levy annual assessments for construction, maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. EXECUTIVE SUMMARY: • The City Council must take certain actions every year in connection with its Citywide Landscape and Lighting Assessment District 89-1 ("District") to allow the City to continue levying annual assessments. • Assessments are collected by the City to help pay for Citywide right-of-way maintenance of landscape, lighting, medians, and parkways. The assessment rate will remain at $35.60 per equivalent dwelling unit (EDU) for Fiscal Year 2015/2016, which has been the rate since 1997. • Any increases to the current assessment rate would require a benefit analysis (per Proposition 218) in order to establish assessment levels within the District. A majority vote of all property owners within the City, which compose the District, would then be necessary to approve any new assessments. • Specific actions the City Council needs to take include approving the resolutions referenced above and scheduling a public hearing. 153 FISCAL IMPACT: The estimated cost for retention basin and right-of-way maintenance (landscaping and lighting maintenance for medians and parkways) is $1,620,314 for Fiscal Year 2015/2016. This cost has decreased mainly due to water savings, which has gone from $260,000 this fiscal year to a projected $200,000 next fiscal year. The assessment charge will generate an estimated $959,313. The City will also receive $100,000 from County Service Area 152, levied by Riverside County, to fund retention basin maintenance. The County levies these assessments on City parcels to fund storm water facility maintenance as well as other programs to improve storm water quality within the City. The combined income is projected to be $1,059,313 and, as in previous years, this leaves a shortfall that is funded by the General Fund. The shortfall amount for Fiscal Year 2015/2016 has been calculated at $561,001. An additional $1,471,820 is estimated for the maintenance of City parks, which will also be funded by the General Fund. BACKGROUND/ANALYSIS: In 1989, the City Council formed a District to fund costs associated with the maintenance, construction and servicing of landscape areas, street lights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities (Attachment 1), including preparation of an annual engineer's report. The Preliminary Engineer's Report for Fiscal Year 2015/2016 (Attachment 2) has been prepared by City staff and Willdan Financial Services (with Willdan Financial Services providing parcel recognition support) in order to establish the maintenance budget and number of benefitting parcels for the fiscal year. It projects the following for Fiscal Year 2015/2016 in comparison to the Fiscal Year 2014/2015 engineer's report: Citywide Benefit Zone Number of Local Benefit Zones Number of Equivalent Dwelling Units (EDU's) EDU Rate District Revenue FY 2014/2015 Yes 6 27,007 $35.60/EDU $961,449 FY 2015/2016 Yes 6 26,948 $35.60/EDU $959,313 Willdan projects that 59 EDU's will be reduced from Fiscal Year 2014/2015 to Fiscal Year 2015/2016 due to changes in the County's land use classifications and/or Assessor Parcel Number changes. Actuals will be based on the final County Secured Tax Roll for Fiscal Year 2015/2016. All property owners, including those within the six local benefit zones, will be assessed at a flat rate. The methodology has remained the same under the provisions of Proposition 218, which prohibits assessment increases without the approval of a simple majority of property owners in a public vote of the District. 154 The City Council is required to approve the Preliminary Engineer's Report and schedule a public hearing to allow affected property owners an opportunity to provide testimony regarding any proposed changes to the District. The public hearing is scheduled for June 2, 2015. Approval of the Preliminary Engineer's Report does not obligate the City to the fees proposed. Only after the public hearing is conducted can the City Council adopt assessment fees for Fiscal Year 2015/2016. Upon conclusion of the public hearing, the City Council may approve the assessment levels based upon testimony received, and adopt a resolution confirming the assessment diagram and assessment level. Since the City is not proposing an increase in the assessment amount, the Landscape and Lighting Act of 1972 requires a one-time noticing ten days in advance of the public hearing. ALTERNATIVES: Council may elect to increase assessments in order to fully fund the District costs. Staff projects that the assessment would need to increase by an average of 69 percent to $60.13 per EDU to balance the L&L District budget only. If the Council selects this option, a District -wide benefit analysis and approval of the new assessments by vote of all affected property owners would be needed. Report prepared by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. Annual Activities Report 2. Preliminary Annual Engineer's Levy Report M IW RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER'S REPORT FOR FISCAL YEAR 2015/2016 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Engineer has prepared and filed a report entitled "La Quinta Landscape and Lighting Assessment District 89-1, Preliminary Engineer's Report" (the "Report") with the City Clerk of the City of La Quinta; and WHEREAS, the Report has been presented to City Council for review; and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1 . The Report, as filed, is hereby approved. SECTION 2. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll. 157 Resolution No. 2015 - Preliminary Engineer's Report L&L District 89-1 Adopted: May 5, 2015 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 51" day of May 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 158 RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE, AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council, by its Resolution No. 89-9, initiated proceedings pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment District 89-1," shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within Landscape and Lighting Assessment District 89-1 for the Fiscal Year commencing July 1, 2015 and ending June 30, 2016 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and associated facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed a report in connection with the Landscape and Lighting Assessment District 89-1 with the City Clerk of the City of La Quinta; and WHEREAS, the report has presented to the City Council and the City Council did, by previous Resolution, approve such report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council has previously formed Landscape and Lighting Assessment District 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500. IM, Resolution No. 2015 - Intent to Levy L&L District 89-1 Adopted: May 5, 2015 Page 2 SECTION 2. The City Council hereby finds that the maintenance and operation of projects identified in the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the California Constitution, that the public interest requires the maintenance of the improvements, and declares its intention to levy and collect assessments for the fiscal year commencing July 1, 2015 and ending June 30, 2016 to pay for the costs and expenses of the improvements described in Section 4 hereof. SECTION 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. SECTION 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. SECTION 5. Notice is hereby given that June 2, 2015 at 5:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Meeting by the City Council to allow public testimony regarding the assessment. SECTION 6. Notice is hereby given that June 2, 2015, at 5:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Hearing by the City Council on the question of the levy of the proposed assessment for Landscape and Lighting Assessment District 89-1. Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. SECTION 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. SECTION 8. The City Council hereby designates The Desert Sun as the newspaper in which notice of the Public Hearing shall be published. SECTION 9. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other IGi Resolution No. 2015 - Intent to Levy L&L District 89-1 Adopted: May 5, 2015 Page 3 and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 51" day of May 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California I" ATTACHMENT 1 ANNUAL ACTIVITIES LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT Adopt the following Resolutions: 1 . Approve Preliminary Engineer's Report (May 5, 2015). 2. Intention to levy annual assessment and notice of Public Meeting/Hearing (June 2, 2015). 3. Conduct a Public Meeting to allow testimony regarding the proposed assessments prior to Public Hearing (June 2, 2015). 4. Conduct a Public Hearing to allow written protests of the proposed assessment to be considered by the City Council prior to adoption of the final assessments (June 2, 2015). I ATTACHMENT 2 Street• • and Landscape District No. 89-1 Intent Illeeting: r, Public Hearing: I ENGINEER'S REPORT AFFIDAVIT CITY OF LA QUINTA Street Lighting and Landscape District No. 89-1 Riverside County, State of California This Report and the enclosed diagrams show the exterior boundaries of the District as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor's maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this day of , 2015. Willdan Financial Services Assessment Engineer On Behalf of the City of La Quinta Stacee Reynolds Senior Project Manager, District Administration Services la Richard Kopecky R. C. E. # 16742 f[Y CITY OF LA QUINTA STREET LIGHTING AND LANDSCAPE DISTRICT NO. 89-1 I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached was filed with me on the day of 2015. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of , 2015. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of , 2015. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California Iff- A IIII IIII IIII IIII IIIICGII IIII IIII IIII" IIIL"" OVERVIEW A. INTRODUCTION COMPLIANCEB. • HISTORICALC. -•LEGISLATION DESCRIPTION OF DISTRICT IMPROVEMENTSA. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 6 B. •. BY THE 1972 IMPROVEMENTSC. METHOD OF .•. • I Sm I wN 111 •1• • DISTRICTBUDGETS I m II.T. /WILLDAN Financial Services /. OVERVIEW The City of La Quinta (the "City") annually levies and collects special assessments in order to provide and maintain the facilities, improvements and services within Street Lighting and Landscape District No. 89-1 (the "District"). The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the "1972 Act"), Part 2 of Division 15 of the Streets and Highways Code and authorizes the Agency to annually levy and collect assessments to maintain the services and improvements related thereto. This Engineer's Annual Levy Report (the "Report") describes the District, any changes to the District, and the proposed assessments for Fiscal Year 2015/2016. The proposed assessments are based on the estimated cost to maintain improvements that provide special benefit to properties assessed within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessor Parcel Number ("APN") by the Riverside County Assessor's Office. The Riverside County Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on the tax roll to identify properties assessed for special district benefit assessments. Each parcel within the District is assessed proportionately for those improvements provided by the District and from which the parcel receives special benefit. Following consideration of public comments, written protests at a noticed public hearing and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the Council may order the levy and collection of assessments for Fiscal Year 2015/2016 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each benefiting parcel for Fiscal Year 2015/2016. The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the "1972 Act"). As such, the City has determined that pursuant to California Constitutional Article MID Section 5 Subsection A the existing assessments are exempt from the substantive and procedural requirements of Proposition 218. Any new or increased assessments above the maximum assessment rates previously approved and levied by the City Council would be subject to both the substantive and procedural requirements of the Proposition. 2015/2016 LLD 89-1 Page 5 of 18 169 /WILLDAN Financial Services The assessments for the District provide a special benefit to the parcels assessed, and the City utilizes General Fund Revenues to fund improvements and services that are considered general benefit. This District was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements, which include the facilities existing within the District, as those improvements provide a special benefit to parcels. The City Council reviews the current and projected years' costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30. DISTRICTA DESCRIPTION OF THE The boundaries of the District are coterminous with the boundaries of the City. The Diagram of the District showing the exterior boundaries has been submitted to the City Clerk at the City and is included by reference. As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. 2015/2016 LLD 89-1 Page 6 of 18 170 /WILLDAN Financial Services • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section. Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. 2015/2016 LLD 89-1 Page 7 of 18 171 /WILLDAN Financial Services The District improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: • Landscaping and Appurtenant Facilities include, but are not limited to, landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, located within the public street rights -of -way, medians, trails, and dedicated street, drainage or sidewalk easements within the boundary of the District. • Lighting and Appurtenant Facilities include, but are not limited to, poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals within public street rights -of -way and easements within the boundaries of the District. • Maintenance is defined as the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. • Servicing is defined as the furnishing of water for the irrigation of the landscaping and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements are on file in the office of the City Engineer and are by reference made a part of this report. The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the 2015/2016 LLD 89-1 Page 8 of 18 172 /WILLDAN Financial Services construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to apportion the costs based on benefit to each parcel. Properties within the District boundary are found to derive a special benefit from the improvements provided by the District. These properties include single family residential, non-residential, vacant residential and non-residential, golf courses, agricultural and hillside conservation properties, vacant and remote non- residential and rural and estate residential properties. Special Benefits The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives special benefit from the improvements maintained and funded by the assessments, specifically, landscaping and lighting improvements installed in connection with the development of these parcels. The desirability of properties within the District is enhanced by the presence of well - maintained landscaping and lighting improvements in close proximity to those properties. The annual assessments outlined in this Report are based on the estimated costs to provide necessary services, operation, administration, and maintenance required to ensure the satisfactory condition and quality of each improvement. The special benefits associated with the landscaping improvements are specifically: • Enhanced desirability of properties through association with the improvements. • Improved aesthetic appeal of properties within the District providing a positive representation of the area. • Enhanced adaptation of the urban environment within the natural 2015/2016 LLD 89-1 Page 9 of 18 173 /WILLDAN Financial Services environment from adequate green space and landscaping. • Environmental enhancement through improved erosion resistance, and dust and debris control. • Increased sense of pride in ownership of property within the District resulting from well -maintained improvements associated with the properties. • Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well -maintained surroundings and amenities. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise. The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods, specifically: • Enhanced deterrence of crime — an aid to police protection. • Increased nighttime safety on roads and highways. • Improved visibility of pedestrians and motorists. • Improved ingress and egress to and from property. • Reduced vandalism, damage to improvements or property, and other criminal acts. • Improved traffic circulation and reduced nighttime accidents and personal property loss. • Increased promotion of business during nighttime hours in the case of commercial properties. The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District. Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that distributes the net amount to be assessed among the assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used within the District should reflect the composition of the parcels - and the improvements and services provided therein - to apportion the costs based on estimated special benefit to each parcel. 2015/2016 LLD 89-1 Page 10 of 18 174 /WILLDAN Financial Services The cost to provide maintenance and service of the improvements within the District shall be equitably distributed among each assessable parcel based on the estimated special benefit received by each parcel. Equivalent Benefit Units To equitably spread special benefit to each parcel, it is necessary to establish a relationship between the various types of properties within the District and the improvements that benefit those properties. Each parcel within the District is assigned an Equivalent Benefit Unit ("EBU") factor that reflects its land use, size and development, or development potential. Parcels that receive special benefit from the various District improvements are proportionately assessed for the cost of those improvements based on their calculated EBU. The EBU method assessment for this District uses the Single Family Residential parcel as the basic unit of assessment. A Single Family Residential ("SFR") parcel equals one EBU. Every other land -use is assigned an EBU factor based on an assessment formula that equates the property's specific land -use and relative special benefits compared to the Single Family Residential parcel. The EBU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each parcel from the improvements are apportioned as a function of land use type, size, and development. The following table provides a listing of land use types, the EBU factors applied to that land use and the multiplying factor used to calculate each parcel's individual EBU for each improvement provided in the District. During the formation of the District, a methodology was developed to calculate the EBUs for other residential and non-residential land use parcels, which are outlined below for reference. Every land use is assigned EBUs based on the assessment formula approved for the District. Parcels which have been determined to receive greater benefit than the SFR parcel are assigned more than 1 EBU and parcels that are determined to receive lesser benefit than SFR parcels are assigned less than 1 EBU as reflected in the Assessment Methodology. Exempt Parcels Single Family Residential Parcels Non -Residential Parcels Vacant Residential Parcels Vacant Non -Residential Parcels Golf Course Parcels Agricultural Parcels 0.0 1.0 per unit 5.0 per acre; 1.0 minimum 0.33 per unit 1.65 per acre for first 20 acres only 0.25 per acre; 1.0 minimum 2015/2016 LLD 89-1 Page 11 of 18 175 /WILLDAN Financial Services Hillside Conservative Zone Parcels 0.10 per acre Vacant & Remote Parcels 0.825 per acre for first 20 acres only Rural/Estate Residential 1.0 + 0.33 per acre in excess 1 acre Single -Family Residential The City's General Plan allows up to one acre of area for subdivided residential lots. The subdivided single family lot equal to or less than one acre in size is the basic unit for calculation of the benefit assessments. Parcels less than one acre in size zoned for single-family residential use are assessed one (1) EBU. Non -Residential The factor used for converting nonresidential is based on the average number of typical single-family residential lots of five per acre. Therefore, non-residential parcels will be assessed five (5) EBUs per acre with a minimum number per parcel of one (1) EBU. Vacant Residential Parcels defined as single family residential parcels less than one acre and having no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33 EBU per parcel. Vacant Non -Residential Parcels not considered single family residential parcels less than one acre, and having no structure will be assessed based on acreage. The typical development in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20) acres of a Vacant Non -Residential parcel will be assessed at a rate of 33 percent (33%) of developed nonresidential properties, or 1.65 EBU per acre or any portion of an acre. The minimum number of EBUs per parcel is one (1) EBU. Any parcel of land greater than twenty (20) acres is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. Golf Courses Properties identified as golf courses will be assessed a rate of 10 percent (10%) of the developed nonresidential properties, or 0.50 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Agricultural Properties identified as agricultural will be assessed a rate of 5 percent (5%) of developed nonresidential properties, or 0.25 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Hillside Conservation Parcels located in areas zoned Hillside Conservation per the City's Official Zoning Map will be assessed on the basis of allowable development within the 2015/2016 LLD 89-1 Page 12 of 18 176 /WILLDAN Financial Services Hillside Conservation Zone. The parcel will be assessed as one dwelling unit per ten (10) acres or 0.10 EBU per acre or any portion of an acre. Vacant and Remote Non -Residential Parcels (Annexation No. 9) Parcels not considered single family residential parcels less than one (1) acre and do not contain structures, will be assessed based on acreage. The City defines Vacant and Remote Non -Residential as parcels physically separated from City services and not readily able to develop due to difficult access and utility limitations. The land values are typically one half the value of other Vacant Non -Residential parcels because of the high cost of constructing appropriate access and utility infrastructures necessary. The Vacant and Remote Non - Residential parcels are assessed a rate of 0.825 EBUs per acre or portion thereof, for the first twenty (20) acres, with a minimum of one (1) EBU per parcel. Rural/Estate Residential Parcels of one acre or more in size, but having only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed a rate of one (1) EBU for the first acre and 0.33 EBUs for each additional acre or portion of an acre. Exempt Property Publicly owned property and utility rights -of -way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. This Report does not propose an increase in the District assessment rates for Fiscal Year 2015/2016 over or above the maximum rate established. The proposed rate per EBU for Fiscal Year 2015/2016 is the same rate assessed for Fiscal Year 2014/2015. The base assessment rate to be approved for Fiscal Year 2015/2016 is $35.60. The maximum assessment rate per EBU may not increase without a vote of the property owners in the District. Therefore, the assessment is proposed to remain at the maximum amount of $35.60 per EBU. This equates to total projected assessment revenue of $959,313. The City proposes the remaining $2,132,821 be funded through a General Fund contribution of $2,032,821 and $100,000 of revenue from CSA 152. DISTRICT The 1972 Act requires that a special fund be established and maintained for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purposes as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems 2015/2016 LLD 89-1 Page 13 of 18 177 /WILLDAN Financial Services appropriate. The following describes the services and costs that are funded through the District, shown in the District Budgets. District Costs Personnel — Reflects relevant City Staff salaries, wages and benefits, and also includes Worker's Comp insurance, Stand -By, and Overtime labor. Contract Services — Includes contracted labor, such as the Riverside County Tax Roll Administration Fees, maintenance and repair of traffic signals, tree trimming, and security service. Rental Services — Reflects funds used for the purpose of uniform rental. Vehicle Operations — Includes the maintenance of fleet vehicles. Utilities — Includes the electric, telephone, and water services. Travel Training & Meetings — Reflects the funds used for the purposes of training and meetings. Information Technology — Includes computers, printers, and other related items and services. Operating Supplies — This item includes plant replacement, safety gear, field materials, and the materials used for the purposes of removing graffiti. Small Tools/Equipment — Includes non -capital small tools and equipment. District Administration — The cost for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide any additional administrative, legal or engineering services specific to the District including any required notices, mailings or property owner protest ballot proceedings. For the purpose of estimating costs for the maintenance and servicing, actual costs are used where possible. However, where the improvements are new, or where actual maintenance experience is lacking, cost estimates will be used to determine costs. The Budget of estimated cost of operation, servicing, and maintenance for Fiscal Year 2015/2016 is summarized on the next page in Table 1. 2015/2016 LLD 89-1 Page 14 of 18 178 Financial Services Stand By Stand By Overtime Overtime Total Personnel Contract Annual Lighting & Landscape Report $18,000 $18,000 Services Civic Center Campus Lake Maintenance 10,000 10,000 Financial Services Admin. Fee 15,000 15,000 Undeveloped Parks PM10 Services Janitorial Services 16,000 16,000 Security Service - Corporation Yard 1,400 1,400 Total Contract Services $1,408,401 �NNNFRF­ml EMU, Mum Rental Services M Total Rental Services Park Equipment Facilities Charges $2503 $2,503 Vehicle Fleet Maintenance 7�400 Operations Facility & Equipment Depreciation 502,523 502,523 Total Operations HEM Travel Training & Meetings Total Travel Training & Meetings Information Technology Total Information Technology Safety Gear 600 600 Total Operating Supplies NONE Total Small Tools/Equipment EM, w, Total Landscape & Lighting Budget w N I rrgwWAZJM;z���� District Public Works Administration $67,236 $67236 Administration Citywide Administration 106,610 82:178 Total District Administration Total Landscape & Lighting Expenditures Less General Fund Contribution $2,032,821 Balance to Levy Levy Per EDU $35.60 2015/2010 LLD801 Page 15of18 179 /WILLDAN Financial Services The following information was obtained from the Riverside County Assessor's Secured Roll, Assessor's Parcel Maps, and the City's Planning Department. The land use categories were developed to classify the different land use types in the City. (1) The EBU count in this column reflects the total EBU count for the district. Whereas, for budget purposes, the EBU count in the previous table reflects only those parcels that are assessable (not exempt). (2) The difference in the "Balance to Levy" figure in the previous table and the land use classification proposed levy in this table is due to the Riverside County even penny requirement for each charged parcel. At the time of the Report there was an decrease in EBU assessed of 59.73 over the prior year estimates stated in the FY 2014/15 Engineer's Report. Actuals will be based on the final County Secured Roll for Fiscal Year 2015/2016. Differences are generally due to changes in County Land Use Classifications or Assessor Parcel Number changes. 2015/2016 LLD 89-1 Page 16 of 18 IE:it /WILLDAN Financial Services IIII °' IIII IIII IIII IIII Ilf IIII III' IIII IIII"Ilf °IIII°°° S IIII IIII IIII IIII °IIII°°° IIII IlAGI�ZXVI The Boundary Diagrams for the original districts have previously been submitted to the Clerk of the City in the format required under the 1972 Act and are made part of this Report by reference. The parcel identification, lines and dimensions of each parcel within the District are those lines and dimensions shown on the Assessor Maps of Riverside County for the year in which this Report was prepared and is incorporated by reference and made part of this Report. The attached Landscape Maintenance Map displays the landscape maintenance areas within the City. 2015/2016 LLD 89-1 Page 17 of 18 INl 4 Iliflll '! I, a i/ zMR ; CALLE ,0 , w TAMPICO J i,K 52ND AVENUE H cn z O cn w w UL UL w 54TH AVENUE 50TH AVENUE Mountain�Wew,C:C. /WILLDAN Financial Services IIII °' IIII IIII IIII IIII Ilf IIII C 0IIII IIII IIII ON II III IIII Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor Parcel Maps and/or the Riverside County Secured Tax Roll for the year in which this Report is prepared. Non -assessable lots or parcels may include government owned land, public utility owned property, land principally encumbered with public right-of-ways or easements and dedicated common areas. These parcels will not be assessed. A listing of parcels within the District, along with the proposed assessment amounts, has been submitted to the City Clerk and, by reference, is made part of this Report. Upon approval of the Report and confirmation of the assessments, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll in Fiscal Year 2015/2016. If the parcels or APNs within the District and referenced in this Report, are re -numbered, re -apportioned or changed by the County Assessor's Office after approval of the Report, the new parcel or APNs with the appropriate assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the new parcels or APNs will be based on the method of apportionment and levy amount approved in this Report by the City Council. 2015/2016 LLD 89-1 Page 18 of 18 183 184 ���Iv4iMt�"4, �. •OFT CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: ESTABLISH ADVISORY COMMITTEE TO EVALUATE CITY'S FINANCIAL NEEDS AND ADVERTISE TO FILL VACANCIES RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 24 STUDY SESSION: PUBLIC HEARING: Establish an advisory committee to evaluate the City's financial needs and advertise to fill vacancies. EXECUTIVE SUMMARY: • At the April 7, 2015 meeting, the City Council discussed establishing an advisory committee to evaluate the City's financial needs. • The Council reached consensus to establish a committee that represented all sectors of the community and to solicit volunteers for the Council to interview. • The committee's charge will be to review the annual operating budget, review the City's current and long-term financial position, and formulate recommendations to the City Council. • Staff will advertise the vacancies using the same process and application for other commission/board vacancies; interviews will be tentatively scheduled for June 16. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Per the La Quinta Municipal Code, committees are defined as a temporary group of persons chosen by the Council to give consider, investigate, and report on a IR pending City issue. For the past four years, the City Council has been evaluating measures to ensure the City's long-term financial stability. In April 2014, the Council determined that it would be beneficial to form a committee to review the City's finances and provide recommendations. The size of the committee will be based on the number of applicants and individuals ultimately selected by Council. A minimum of five people must be selected, which would require three members to establish a quorum. There is often a desire to have large committees to secure a variety of perspectives. However, with large committees, achieving a quorum is often difficult to attain. The committee will meet twice a month (date and time established by committee members). Committee members will be unpaid volunteers and must have a connection to La Quinta whether it's through residency, business or other demonstrated means. The City's Municipal Code makes residency a requirement only for boards and commissions, but not committees. The term of a committee member is for at least one year. The chart below presents the various subjects the committee would evaluate in formulating recommendations for City Council. Responsibilities .olo / �� f ulll�ulll� �,, pp Il�lll�lll�lllulll�lll�lll���III!VIIIVIII�I�IIW ° ��l�llll l�lll�ll�lll�ll II��� �[ Ill�lll 1 pill • taxes • operating budget • revenues • property tax • service fees/ • capital projiiects • expenditures • parcell t,ax chair es • affiliated agencies • trends • sales tax • single purpose • TOT revenue's • land based asse?sirnent;s • service fees The schedule, presented on April 7, shows formation of the committee taking place in June with the subsequent series of tasks. +farm Committee f w rewew4V Crty fi rkwrmn Schedule �11111 *report -city flnirrm rimi�/ "e9ort is as report. data revenue truthne the r 9nrdwrY'ce, n1clasure Wiot needed? meame IW Interviews for other boards and commissions are scheduled for June 2; however, there is inadequate time to advertise for volunteers for this committee formation to meet the June 2 deadline. Staff recommends that the interviews for this committee be scheduled for June 16. ALTERNATIVES: As the Council expressed the need to establish a committee at their April 7 meeting, staff does not recommend an alternative. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager 187 188 C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA / HA / FA MEETING DATE: May 5, 2015 BUSINESS SESSION: 1 ITEM TITLE: APPROVE ART PURCHASE CONSENT CALENDAR: AGREEMENT WITH JANE DEDECKER AND NATIONAL SCULPTORS GUILD FOR DESIGN AND STUDY SESSION: INSTALLATION OF SCULPTURE AT SEELEY DRIVE ROUNDABOUT PUBLIC HEARING: RECOMMENDED ACTION: Approve an Art Purchase Agreement with Jane Dedecker and National Sculptors Guild for the design and installation of a sculpture at the Seeley Drive roundabout and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY: • The Community Services Commission has recommended Ms. Jane Dedecker as the artist for a sculpture to be placed at the Seeley Drive roundabout. • The proposed artwork is a bronze sculpture of a Father and Mother swinging a child with a dog walking by their side. (Attachment 1). • An Art Purchase Agreement has been developed to design, create, and install the sculpture (Attachment 2). FISCAL IMPACT: The Art Purchase Agreement is $90,000. Funding is available in the Art in Public Places Fund. BACKGROUND/ANALYSIS: A Request for Proposals (RFP) was distributed for the design and installation of a sculpture located at the Seeley Drive roundabout. The RFP included the Community Services Commission's direction to include a healthy living and intergenerational theme to fit with the surrounding facilities, including the Eisenhower Medical Center and Pioneer Park. At the February 9, 2015 Community Services Commission meeting, four proposals were considered. Discussions by the Commission included previous experience and a realistic portrayal of the themes. Ms. Dedecker was selected by the Commission for her extensive experience and the quality of her work (Attachment 3). This artwork was approved for recommendation by the Commission with a three to one vote. The opposing voter wanted to issue another RFP to seek artwork more specific to La Quinta. The bronze sculpture, entitled "On the Count of Three," stands approximately six feet tall and three feet wide and will be placed in the center of the Seeley Drive roundabout surrounded by native plant material. A dedication ceremony will be held this fall. The three-way agreement includes the National Sculptors Guild, an organization that works with artist's on -site coordination and insurance coverage for public and private art commissions. The City has worked with this organization previously on the "Dedication, Courage and Honor" sculpture located on the Civic Center Campus. ALTERNATIVES: Should the Council wish to choose a different sculpture, staff would issue another RFP. Report prepared by: Edie Hylton, Deputy City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . On the Count of Three rendering 2. Art Purchase Agreement 3. Artist Information IBit ATTACHMENT 1 `Psi ATTACHMENT 2 ART PURCHASE AGREEMENT THIS ART PURCHASE AGREEMENT (the "Agreement") is made and effective this day of 2015, by and among THE CITY OF LA QUINTA, a California municipal corporation ("City"), and Jane Dedecker ("Artist") and JK Designs, Inc. dba National Sculptors Guild. RECITALS A. A goal of the Cultural Resources Element of the 2035 La Quinta General Plan ("General Plan") is to provide enrichment of the community by adequate cultural and recreational facilities and activities. To implement this goal, the General Plan further states that the cultural resources of a city encompass those facilities and programs which refresh, enhance or recreate people's bodies and spirits. Community parks, recreational activities, historic resources, library facilities and art festivals are included in this classification. The art in public places program is intended to achieve this purpose by providing visual art throughout the City. B. The City Council has previously determined that visually pleasing and high quality public art enhance the public safety and welfare of La Quinta residents and visitors. For the benefit of its citizens and visitors, the City Council is commissioning the creation and installation of certain artwork (the "Artwork") by the Artist to be located in the roundabout on Seeley Drive between Washington Street and Miles Avenue (the "Site Location"): NOW, THEREFORE, in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained hereinafter, the parties hereto agree as follows: ARTICLE I. SCOPE OF SERVICES AND PAYMENT 1.1 Scope of Design and Fabrication Services. Subject to the terms and conditions set forth in this Agreement, Artist shall (i) prepare, or cause to be prepared, conceptual design plans for the Artwork, including setting forth details and samples of the materials to be used and composition of the proposed Artwork; (ii) based on the conceptual design plans approved by City, develop working drawings which shall be incorporated into the Schedule of Performance attached hereto as Exhibit B; and (iii) fabricate and install the Artwork as more particularly described in the Scope of Design Build Services and the Schedule of Performance attached hereto as Exhibit A and Exhibit B, respectively, and incorporated herein by this reference (the "Design and Fabrication Services"). Artist shall perform his/her obligations in strict conformance with the terms and conditions set forth in this Agreement and shall take all other actions necessary and incidental to the performance of said obligations. 1.2 Periodic Review. City shall have the right to review the Artwork at reasonable times during the fabrication thereof. Artist shall submit regular progress narratives, including photographs, to City as required by the Schedule of Performance set forth in Exhibit B. The narratives shall clearly state the percentage of the Artwork completed to date and provide an estimated completion date. 1.3 Materials and Labor. Artist shall furnish all tools, equipment, apparatus, labor, services, materials and transportation necessary to perform the Design and Fabrication IFIQ Services more fully described in Exhibit A and to install the Artwork, together with any appurtenances thereto, in a good and workmanlike manner in the Site Location(s) as more fully described in said Exhibit A or reasonably inferable therein. If Artist fails to furnish the labor, materials, equipment, and or services necessary to perform all work and labor as herein provided in the manner herein set forth in good and workmanlike manner, Artist shall, in addition to any other penalties provided in this Agreement, be liable to City for all losses or damages that City may suffer as a result of such failure, including any additional costs incurred by City in obtaining such material or labor from other sources. 1.4 Change Orders. Artist shall strictly adhere to the Scope of Design Build Services set forth in Exhibit A, unless a change there from is authorized in writing by City. Artist shall present any and all significant changes to the Artwork not permitted by or in substantial conformity with the approved working drawings and the Scope of Design Build Services set forth in Exhibit A to City in writing in advance for its review and approval. If City grants such approval, the terms of said change shall be memorialized in a written change order signed by the parties hereto prior to commencement of said revised work. For the purposes of this section, a "significant change" is any change in the scope, design, color, size, material, texture, or site location which affects installation, scheduling, site preparation, or maintenance for the Artwork or the schematic concept of the Artwork as represented in the schematic drawings, the approved working drawings, and the Scope of Design Build Services set forth in Exhibit A. 1.5 Working Environment. Artist shall, at all times, maintain a safe work area and provide safe access to both the Artwork and the sites wherein the Artwork is located prior to installation at the Site Location for inspection of the Artwork by City and its representatives. 1.6 Testing and Inspections. Where specifications require the Artwork to be specially tested or approved, Artist shall not perform such testing, or cause such testing to be performed, until (1) Artist has first provided timely notice to City that the Artwork is ready for inspection and/or testing, and (2) City has inspected and approved of the Artwork or consented to said testing in writing. Artist shall, at its sole cost and expense, perform all work required to comply with scheduled inspections and testing, and any requests for corrections City or other inspection authorities make as a result of such inspections or testing. 1.7 Post -Creation Obligations. a. Upon completion of the Artwork, and at all times during creation and installation of the Artwork, the Artist shall comply with all applicable statutes, ordinances, and regulations of any governmental agency having jurisdiction over Artist or the Artwork. b. Artist shall ensure that the Artwork is installed in a safe manner, and is designed to withstand the forces of nature it is expected to be exposed to during its lifetime, including, but not limited to, wind, rain, and sun, as reasonable for artwork of a similar nature. Artist is not responsible for repair or replacing the Artwork due to vandalism, earthquake, or other casualty. `RM 1 .8 Post -Installation Obligations. a. Artist shall be available at such reasonable time or times as may be agreed between City and Artist to attend any and all inauguration, ground breaking, or presentation ceremonies upon completion of the Artwork. b. City shall have the right to arrange for publicity for the completed Artwork by local media and publications and as otherwise as may be determined by City, in its sole and absolute discretion, following installation. C. Upon installation of the Artwork, Artist shall provide City with written instructions for appropriate maintenance and preservation of the Artwork. 1.9 Final Acceptance. Artist shall advise City in writing when Artist believes that installation of the Artwork at the Site Location is complete. Following receipt of such notice, City shall promptly cause the installed Artwork to be inspected. Within five (5) working days following completion of such inspection(s), City shall either (i) provide Artist with reasonably specific written objections, and a list of necessary corrections to the installed Artwork that Artist must complete, or (ii) notify Artist of its acceptance of the Artwork by issuing a Notice of Completion in the form attached hereto as Exhibit D. Said Notice of Completion shall be evidence of the satisfactory completion and installation of the Artwork in conformity with this Agreement, subject to the indemnification, representations, and further performance obligations set forth in this Agreement. 1.10 Risk of Loss. Artist shall bear the risk of loss or damage to the Artwork during fabrication and installation until City issues the Notice of Completion indicating its acceptance of the Artwork as provided in Section 1.9. Upon Artist's receipt of the Notice of Completion, the risk of loss or damage to the Artwork shall be borne by City. Prior to City's issuance of the Notice of Completion, Artist shall take such measures as are necessary to protect the Artwork from loss or damage, through insurance or other adequate security, and to maintain the Artwork until final acceptance by City. 1 .1 1 Compensation to Artist. City agrees to pay Artist for the Artwork the compensation set forth in Exhibit C. The total compensation to be paid to Artist shall not exceed $90,000 (Ninety Thousand Dollars). The parties agree that said compensation represents full payment to Artist for the design, fabrication and installation of the Artwork, including compensation for all professional services and reimbursement for expenses, and City shall have no additional financial obligations under this Agreement. ARTICLE II. TIME OF PERFORMANCE 2.1 Time. Artist shall perform his/her obligations under this Agreement in a punctual and diligent manner and in accordance with the Schedule of Performance attached hereto as Exhibit B. In the event Artist fails to perform fully any and all of its obligations under this Agreement, then City may, at its option, after first giving fifteen (15) days written notice to cure to Artist, provide any such labor and materials as may be necessary for the completion of the Artwork. In the event Artist fails to cure within the fifteen (15) day period, City may deduct the cost of said labor and materials and all costs incurred in finishing the work, if applicable, from any money then due or thereafter to become due to Artist under this Agreement until the work undertaken by City is completely finished. Upon completion of the work, if the unpaid balance of the amount to be paid to Artist IDS under this Agreement exceeds the expenses incurred by City in securing labor and materials from other sources and/or in finishing Artist's work, such excess shall be paid to Artist. Conversely, if the expenses incurred by City as described above exceed the unpaid balance due to Artist, then Artist shall promptly pay to City the amount by which such expenses exceed the remaining unpaid balance. The expenses incurred by City, as herein provided, shall be chargeable to and paid by Artist. ARTICLE III. WARRANTIES 3.1 Title. Artist represents and warrants that: (a) the Artwork is solely the result of the artistic effort of the Artist and Artist is the creator and owner of the Artwork design; (b) that the Artwork does not infringe upon any copyright; (c) that to the best of his/her knowledge, the Artwork is not presently subject to claims of ownership, lien or encumbrance or to common law or statutory copyright claims of any other person, institution, or domestic or foreign government; and (d) that the Artwork is free and clear of any and all encumbrances and/or monetary liens. Artist covenants to defend, indemnify and hold City, and City's elected and appointed officials, officers, employees, servants, attorneys, volunteers, and agents harmless from any loss, claim or liability in any way related to a claim that that the Artwork violates federal, state or local laws, or any contractual provisions, relating to copyrights, trade names, licenses, franchises, patents or other means of protecting interests in products or inventions. Artist shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices or processes used on or incorporated in the Artwork produced under this Agreement. In case such materials, equipment, devices or processes are held to constitute an infringement and their use is enjoined, Artist shall, at his/her expense, either (a) secure for City the right to continue exhibiting the Artwork by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Artwork so that it becomes non -infringing. The covenant and warranties set forth in this Section 3.1 shall survive the termination of this Agreement. 3.2 Quality and Condition. Artist represents and warrants, except as otherwise disclosed to City in writing, that: (a) the fabrication of the Artwork will be performed in a workmanlike manner; (b) the Artwork, as fabricated and following installation, will be free of patent and latent defects in material and workmanship, including any defects or qualities which cause or accelerate deterioration of the Artwork; and (c) reasonable maintenance of the Artwork will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by Artist to City. The warranties described in this Section 3.2 shall survive for a period of one (1) year after acceptance of the Artwork as evidenced by a Notice of Completion issued in accordance with Section 1.9, except the representation and warranty concerning latent defects shall survive for a period of three (3) years from the acceptance of the Artwork. City shall give written notice to Artist of any observed and claimed breach with reasonable promptness. Artist shall, at the request of City, and at no cost to City, cure reasonably and promptly the breach of any such warranty which is curable by Artist and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the Artwork). IFZ ARTICLE IV. LOCATION AND DISPLAY OF ARTWORK 4.1 Location/Display. Notwithstanding any other provision of this Agreement, Artist hereby acknowledges and agrees that City shall have sole and absolute discretion on the determination of the location and placement of the Artwork at the Site Location. Artist further acknowledges and agrees that City may determine to remove the Artwork in its sole and absolute discretion. ARTICLE V. PARTY REPRESENTATIVES 5.1 City Representative. For the purposes of this Agreement, City's representative shall be the Director of Community Services, or such other person as that Director designates in writing (hereinafter the "City Representative"). It shall be Artist's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services and obligations more particularly described in Exhibit A, and Artist shall refer any decisions which must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Artist Representative. For the purposes of this Agreement, Jane Dedecker ("Artist") is the sole principal and representative of Artist authorized to act in his/her behalf with respect to the services specified herein and make all decisions in connection therewith. It is expressly understood that the experience, knowledge, capability and reputation of Artist were a substantial inducement for City to enter into this Agreement. Therefore, Artist shall be responsible during the term of this Agreement for performing or directing all activities of Artist and devoting sufficient time to personally perform or supervise, as appropriate, the services hereunder. Artist may not assign all or any of his/her obligations under this Agreement without the prior written approval of City, except Artist may have Frank Barbera and licensed subcontractors assist in the installation of the Artwork at the Site Location. ARTICLE VI. OWNERSHIP OF ARTWORK; REPRODUCTION RIGHTS 6.1 Ownership of Artwork. Title to the Artwork and any construction drawings, plans, or other work product generated pursuant to this Agreement shall pass to and vest in City upon (i) the commencement of the installation process and the full payment of the compensation described in Exhibit C or (ii) Termination of this Agreement as provided in Article X hereinafter. 6.2 Title to Intellectual Property. Upon issuance of the Notice of Completion, title to all copyright and other intellectual property rights in the Artwork shall also pass to and vest in City. City shall have all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork, including ownership and possession. Artist shall retain no rights in the Artwork and shall have no rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq. Artist shall not make any duplicates or reproductions of the final Artwork, nor shall Artist grant permission to others to do so. The parties recognize that City alone may grant such approval. City and its assigns may make reproductions of the Artwork for commercial purposes, including but not limited to reproductions used in posters, advertising, brochures, media publicity, and catalogues, provided that these rights are exercised in a tasteful and professional manner. All proceeds from such reproductions shall belong to the City. All reproductions of the Artwork by City shall include a credit to Artist and identify the location of the Artwork. ARTICLE VII. ADDITIONAL ARTIST OBLIGATIONS 7.1 Artist's Address. Artist shall notify City of any change in address. City shall take reasonable effort(s) to locate Artist when matters arise relating to the Artist's rights under this Agreement. 7.2 Surviving Covenants. The covenants and obligations set forth in this Article VII shall be binding upon the parties, their heirs, legatees, executors, administrators, assigns, transferees and all their successors in interest, and City's covenants do attach and run with the Artwork and shall be binding to and until twenty (20) years after the death of the Artist unless otherwise stated herein. Upon the death of the Artist, the representative of Artist's estate shall assume the surviving covenants and obligations of Artist set forth in this Article VII. 7.3 Independent Contractor. Artist is, and shall at all times remain as to City, a wholly independent contractor. Artist shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Artist or any of Artist's employees (if any), except as set forth in this Agreement. Artist shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Artist agrees to pay all required taxes on amounts paid to Artist under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Artist shall fully comply with the workers' compensation law regarding Artist and its employees (if any). Artist further agrees to indemnify and hold City harmless from any failure of Artist to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Artist under this Agreement any amount due to City from Artist as a result of Artist's failure to promptly pay to City any reimbursement or indemnification arising under this Section 7.3. ARTICLE VIII. ARTIST'S RIGHTS 8.1 Identification. The Artist shall place his or her signature on the adjacent column identifying Artist, the title of the Artwork and the year of completion, and shall reasonably maintain such notice in good repair for as long as the Artwork is displayed. 8.2 Maintenance. The parties recognize that maintenance of the Artwork on a regular basis is essential to the integrity of the Artwork. Until such time as City determines it no longer wishes to display the Artwork, the City shall maintain the Artwork. 8.3 Repairs and Restoration. a. City shall have the right to determine, after consultation with a professional art conservator, when and if repairs and restoration to the Artwork will be made. At City's option, Artist, during Artist's lifetime, may be given the opportunity to make or personally supervise significant repairs and restorations and shall be paid a reasonable fee for any such services, provided that City and Artist mutually agree in writing, prior to the commencement of any significant repairs or restorations, upon Artist's fee for such services. City shall have no obligation to utilize the services of IPI: Artist in this respect if it chooses to have the repairs and restoration done by other professionals. No fees shall be paid to Artist for repair or restoration due to a breach of the representations and warranties set forth herein. b. All repairs and restorations shall be made in accordance with recognized principles of conservation. 8.4 Maintenance, Alteration and Removal of the Artwork. a. City shall maintain Artwork in a manner that City determines appropriate in its sole discretion. All decisions regarding alterations to, or relocation or removal of, the Artwork are within the sole and absolute discretion of the City. b. If any alteration is made to the Artwork without the consent of Artist, Artist shall have the right to direct the City to remove Artist's name from the Artwork. In connection herewith, Artist hereby acknowledges and agrees that Artist is familiar with the federal Visual Artists Rights Act (17 U.S.C. §§ 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and the rights and protection afforded Artist thereunder. Artist, on behalf of him/herself and on behalf of his/her successors, heirs, and assigns, hereby waives, releases and disclaims any rights, demands or claims as may arise at any time and under any circumstances against City, and its elected and appointed officials, officers and employees arising under the federal Visual Artists Rights Act (17 U.S.C. §§ 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and any other local, state, federal or international laws that convey rights of the same nature, or any other type of moral right protecting the integrity of works of art to the fullest extent permitted by law. Without limiting the generality of the foregoing, Artist expressly waives any rights under the federal Visual Artists Rights Act (17 U.S.C. §§ 106A and 1 13(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and any other local, state, federal or international laws relating to the location, placement, or removal and disposal of the Artwork. C. The parties acknowledge and agree that because the Artwork is being installed at the roundabout located at Seeley Drive that is owned by the City, it will not be possible to preserve the Artwork if the City determines that it no longer wishes to have the Artwork on display at that Site Location. By way of example, the parties recognize that is would not be feasible or practical to relocate the Artwork after it is installed. For this reason, the parties agree that City shall have the right at any time and for any reason, to remove, destroy, or otherwise dispose of the Artwork, and Artist shall have no right to notice of such actions. City shall have no obligation to preserve the Artwork if it determines it no longer wishes to display the Artwork. In addition, should City transfer property containing the Site Location to a third party, all obligations of City under this Agreement shall terminate. 8.5 Permanent Record. The City shall maintain a record of this Agreement and of the location and disposition of the Artwork. IDR ARTICLE IX. ASSIGNMENT OR TRANSFER 9.1 Artist shall not assign or transfer any interest in this Agreement without the prior written consent of City. If the assignment is approved, the parties shall enter an assignment and assumption agreement. Any attempt by Artist to assign, transfer, or subcontract any rights, duties, or obligations arising hereunder without City's prior written consent shall be null, void and of no effect. ARTICLE X. TERMINATION 10.1 City may, at its option, by written notice to Artist, terminate this Agreement either upon the failure by Artist to perform any of its obligations hereunder in accordance with the terms hereof or any other breach by Artist of the terms of this Agreement, and such failure or breach continues uncured for fifteen (15) days following notice thereof from City to Artist ("Termination"). Upon Termination, except as provided in this Article X, all parties shall be released from all further obligations and liability hereunder. Effective upon a Termination, the Artwork, or so much thereof or has then been completed, shall be transferred to and shall belong to City. In such event, City will remove Artist's name from the Artwork. ARTICLE XI. INSURANCE AND INDEMNIFICATION. 11.1 Insurance. Prior to commencing any work under this Agreement, and throughout the duration of the term of this Agreement, Artist shall procure and maintain, at its sole cost, and submit concurrently with its execution of this Agreement, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A.M. Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by City's Risk Manager in writing. 11.1.1. Minimum Coverage. Insurance shall include the following (or broader) coverage: a. Insurance Services Office Commercial General Liability coverage "occurrence" form CG 00 01 or its equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. 11.1.2. Required Endorsements. Liability insurance policies required to be provided by Artist hereunder shall contain or be endorsed to contain the following provisions: a. City, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or related to the Contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. Wit b. General liability insurance shall apply to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's vicarious liability. C. Liability coverage shall be primary and non-contributing with any insurance maintained by City. d. Each policy required hereunder, and the associated evidence of coverage (including employer's liability policies), shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after prior written notice has been given to City. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice. e. No liability insurance coverage provided to comply with this Agreement shall prohibit Artist, or Artist's employees, or agents, from waiving the right of recovery prior to a loss. Artist waives its right of recovery against City. 11.1.3. Verification of Coverage. Artist shall deposit with City within fifteen (15) days of Notice to Proceed of the Contract certificates of insurance evidencing the coverage required hereunder and all required endorsements. 11.1.4. No Waiver or Obligation. There shall be no recourse against City for payment of premiums or other amounts with respect to the insurance required to be provided by Artist hereunder. Any failure, actual or alleged, on the part of City to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Artist or City will withhold amounts sufficient to pay premium from Artist payments. 11.1.5. Prompt Notice. Artist agrees to provide immediate notice to City of any claim or loss against Artist arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 11.1.6. Subcontractors. Artist shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City. All coverages for subcontractors, if any, shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City's Risk Manager. 11.2 Indemnification. 11.2.1. Indemnification. To the fullest extent permitted by law, Artist shall indemnify, protect, defend (with counsel acceptable to City) and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all liability, claims, suits, actions arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred by City, court costs, interest, defense costs including fees of expert artists or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable, in whole or in part, to Artist's performance of this Agreement. All obligations under this provision are to be paid by Artist as City incurs them. 11.2.2Exception to Artist's Obligation to Indemnify. Without affecting the rights of City under any provision of this Agreement or this Section, Artist shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City is shown to have been solely at fault and not in instances where Artist is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Artist will be all-inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of City. 11.2.3Artist Acknowledgment. Artist acknowledges that its obligation pursuant to this Section extends to liability attributable to City, if that liability is less than the sole fault of City. 11.2.41ndemnity Provisions for Subcontractors. Artist agrees to obtain executed indemnity agreements with provisions identical to those set forth in this Section from each and every subcontractor, subtier Artist or any other person or entity involved by, for, with or on behalf of Artist in the performance of this Agreement. In the event Artist fails to obtain such indemnity obligations from others as required here, Artist agrees to be fully responsible according to the terms of this Section. 1 1.2.5 No Waiver; Survival. Failure of City to monitor compliance with the requirements of this Section 1 1 .2 imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Artist's obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Artist and shall survive the termination of this Agreement or this Section. 1 1.3 Remedies. In addition to any other remedies City may have if Artist fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Artist to stop work under this Agreement and/or withhold any payment(s) which become due to Artist hereunder until Artist demonstrates compliance with the requirements hereof. C. Terminate this Agreement. `11 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Artist's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Artist may be held responsible for payments of damages to persons or property resulting from Artist's or its subcontractors' performance of work under this Agreement. ARTICLE XII. GENERAL PROVISIONS 12.1 Notices. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given (a) upon the delivery or receipt thereof, as the case may be, if delivered personally or recognized overnight courier service; or (b) on the third business day following deposit in the United States mail, sent by registered or certified mail, return receipt requested, postage prepaid, to the addresses set forth below, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. All notices shall be addressed as follows: CITY: ARTIST & JK DESIGNS, INC. dba NATIONAL City of La Quinta SCULPTORS GUILD: Attn: Deputy City Manager 78495 Calle Tampico La Quinta, CA 92253 ehylton@la-quinta.org Alyson Kinkade, Assistant Director Jane Dedecker, Lead Artist 2683 N. Taft Avenue Loveland, Colorado 80538 .Il...soii- coIIairTiIl3iiii'eii'...9..:..coirn 12.2 Nondiscrimination. In the performance of the services under this Agreement, neither Artist nor City shall discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. In addition, Artist shall comply with the equality of employment opportunity provisions of State and local laws and regulations as presently existing or hereafter amended. 12.3 Entire Agreement. This Agreement and all exhibits attached hereto and incorporated herein by specific reference, embodies the entire integrated agreement and understanding between the parties hereto. There are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth herein above. 12.4 Modification. This Agreement and each of the terms embodied herein may be amended, altered, changed, or modified only by a written instrument signed by each party hereto and approved by appropriate action of City. 12.5 Waiver. No waiver of performance by any party hereto shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 12.6 Governing Law; Venue. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, any party hereto may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, or in the Federal District Court in the district of California which includes Riverside County. 12.7 Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of City and Artist, and their respective heirs, personal representatives, successors and permitted assigns. 12.8 Severance. If a court of competent jurisdiction determines that any provision(s) of this Agreement is invalid, void, or illegal, such provision(s) shall be severed from this Agreement and shall in no way affect, impair or invalidate any other provision hereof, and such remaining provisions shall remain in full force and effect. 12.9 Substitution. Whenever in the specifications of materials or process the Scope of Design Build Services indicates or specifies materials or processes by patent or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of the material and/or process desired, and shall be deemed to be followed by the words "OR EQUAL," and Artist may offer any material or process which shall be equal in every respect to that so indicated or specified. Artist shall not offer any substitute material or process if a substitute so offered by Artist is not found to be equal to that so indicated or specified by name, if one only be so specified or named, or, if more than one be so specified or named, then such one as shall be specified in the proposal, or if none be so specified, then such one as shall be required by City. 12.10 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 12.11 Force Majeure. In addition to specific provisions of this Agreement, performance by any party hereunder shall not be deemed to be in default where delays or defaults are due to war, insurrection, strikes, lock -outs, riots, floods, earthquakes, fires, casualties, supernatural causes, acts of the public enemy, epidemics, quarantine restrictions, freight embargoes, lack of transportation, governmental restrictions or priority, litigation, unusually severe weather, inability to secure necessary labor, materials or tools, delays of any contractor, subcontractor or supplies, acts of the other party, acts or failure to act of any public or governmental agency or entity, including, without limitation, unreasonable delays in the processing and issuance of required permits for the installation of the Artwork by Artist (except that any act or failure to act of City shall not excuse performance by City) or any other causes beyond the reasonable control or without the fault of the party claiming an extension of time to perform. Notwithstanding the foregoing, market and economic conditions shall not entitle Artist to an extension of time to perform. An extension of time for any such cause shall be for the period of the enforced delay and shall commence to run from the time of the commencement of the cause, if notice by the party claiming such extension is sent to the other party within ten (10) days of knowledge of the commencement of the cause. In addition, times of performance under this Agreement may be extended by mutual written agreement by City and Artist. plot'! IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. CITY: CITY OF LA QUINTA, a California Municipal Corporation By: FRANK J. SPEVACEK, City Manager ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM IHRKE, City Attorney City of La Quinta, California ARTIST: JANE DEDECKER JK DESIGNS dba National Sculptors Guild PO EXHIBIT A SCOPE OF DESIGN BUILD SERVICES SCOPE OF WORK a. Artist shall furnish all labor, material, tools, equipment, etc., required to design the Artwork in accordance with the quality level and intent of the concept drawings as prepared by Artist and approved by the City, along with all governing agency requirements and code criteria. b. Artist is responsible for submitting all required documents relating to the Artwork design so that all required approvals may be obtained in a timely manner. C. Artist shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the design. Any redesign fees or any other costs incurred by the Artist shall not be charged to the City unless the City has agreed to such charge in writing. d. Artist shall complete the design in sufficient scale and detail as required by the City for approval. e. Artist's design shall be subject to approval by the City. f. Artist is not authorized to utilize the Site Location to display artworks (other than the Artwork which is the subject of this Agreement), and is not authorized to conduct any sales activities at the Site Location. g. Should the City wish to create reproductions of the Artwork, Artist shall cooperate with the City's efforts, and shall execute any necessary consent forms, waivers, or other required documentation. Artist grants the City all rights with regarding to the Artwork, including the right of reproduction in the form of miniature replicas of the sculpture, photographs, prints and posters, and has the right to sell these items. All three dimensional renditions shall be approved by the Artist. II. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: a. Artist shall examine or cause to be examined all supporting and adjacent surfaces and record any defects to the City prior to installing any material. The installation of any material constitutes the Artist's complete acceptance of all substrates as compatible with the work under this Agreement. b. Any work not provided for in this Agreement must be authorized by the City prior to the installation of such work. C. Artist is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. P111M Artist shall keep his work area in a neat and orderly manner, consistent with the operation of the Site Location, which will be open to the public during the installation. The Artist shall be responsible for all necessary signage or barricades to protect the Artwork and the general public during the installation. d. Artist shall provide for all unloading and bracing for the Artwork, and shall ensure that the area in which he or she is working is maintained in a safe and orderly manner. SPECIFIC ITEMS OF INCLUSION a. Artist will fabricate three bronze figurative statues of a mother, father and child that will depict a healthy lifestyle. Each figure will hold the child's hand. The mother will also be holding a bouquet of California poppies and the father will be holding a picnic basket that contains bread and table grapes. In addition, a dog will be depicted alongside the family. The sculpture will stand 6' feet in height. b. Patina will be a French brown color and made of traditional bronze. c. The sculpture will be placed and secured on a pedestal of stone or concrete as recommended by the City's Structural Engineer. d. The Artist and any other individuals working on this project at the Site Location will be required to obtain an encroachment permit with the Public Works department, at no cost to Artist, prior to installation. e. Artist is required to obtain a traffic control plan to maintain safety during the installation of the artwork f. Artist shall be required to possess a City of La Quinta business license. `ref. EXHIBIT B SCHEDULE OF PERFORMANCE Sr.HFni 11 min. The project will take approximately six months to complete once instructed to proceed. REVIEWS: The Deputy City Manager or Designee will have regular site visits and shall receive written progress reports from the Artist. The project may be reviewed by Traffic Engineer as deemed appropriate. Any comments made by the Traffic Engineer shall be addressed by the Artist. `O EXHIBIT C SCHEDULE OF COMPENSATION SCHEDULE OF PAYMENT TO ARTIST BY CITY: City shall pay Artist within fourteen (14) days of execution of this Agreement, a deposit in the amount of: $30,000 City shall pay Artist within fourteen (14) days after completed bronze Process $30,000 Final payment shall be made within fourteen (14) days of Artist's receipt of the Notice of Completion $30,000 Total Not to Exceed: $90,000 EXHIBIT D NOTICE OF COMPLETION FOR ARTWORK Piece of Artwork: On the Count of Three WHEREAS, by that certain Art Purchase Agreement dated , 2015 ("Agreement"), THE CITY OF LA QUINTA, a California municipal corporation ("City") contracted with JANE DEDECKER ("Artist") to provide certain "Artwork" (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, City shall furnish Artist with a Notice of Completion upon completion of the fabrication and installation of the Artwork; and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the fabrication and installation of the Artwork, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the City hereto certifies as follows: 1. As provided in the Agreement, City does hereby certify that the fabrication and installation of the Artwork has been fully performed and completed. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, City has executed this certificate this day of 2015. CITY OF LA QUINTA, a California Municipal Corporation Edie Hylton, Deputy City Manager `AN ATTACHMENT 3 JANE A. DEDECKER RESUME PERSONAL Since 1988 Self -Employed Sculptor Loveland, CO Born August 30, 1961 Marengo, ]A PROFESSIONAL MEMBERSHIPS: National Sculptors' Guild, Fellow'96 Since 1994 National Sculpture Society, Fellow '07 Since 1998 EDUCATION: 1988-89 Battle Mountain Bronze Minturn, CO Assisted In Training New Apprentices Monument Production for Terry Kelsey, Forrest Hart, Glenna Goodacre 1987 Stone Carving Independent Study with Robert Game, Sculptor Canada 1983-88 5 Year Apprenticeship with George Lundeen, Sculptor Loveland, CO Learned All Techniques and Phases of Sculpture, Promoted To Master Craftsman in 2 Years Monument Assistant for Fritz White, Dan Ostermiller, Kent Ullberg 1984 Scottsdale Artists School, Ion Zahorek —Anatomy Course Scottsdale, AZ 1983 Gobeiins School of,rapestry Paris, France 1982 Haystack Mountain School of Crafts Deer Isle, ME 1979-82 Attended University of Northern Colorado Greeley, CO MAJOR COMMISSIONS AND PLACEMENTS: 2015 "Sherlock Holmes" commission in -progress Edmond, OK 2014 "Early Explorers" McEuen Park Coeur d'Alene, ID "On the Count of Three" Pleasanton, CA "Tender Courage — St, Catherine" Mercy Hospital St, Louis, MO "Oceans to Fly— Amelia Earhart" Amelia Earhart Elementrary School Alameda, CA 2013 "Patty Cake", Riverfront Park Little Rock, AR "Ties that Bind", Riverfront Park Little Rock, AR "World to Teach" David Walsh Cancer Center Sterling, CO "Thorn" David Walsh Cancer Center Sterling, CO "Gentle Touch" David Walsh Cancer Center Sterling, CO "Stand by Me" David Walsh Cancer Center Sterling, CO "Kate" David Walsh Cancer Center Sterling, CO 2012 "Dawn & Dusk" Arkansas Children's Hospital, Little Rock, AR "Field Dressing — Dr, Jackson Portrait" Arkansas Children's Hospital Little Rock, AR 2011 "The Ties that Bind" City of Southlake Southlake, TX "Sentinels" Private commission of 5 children/fountain Little Rock, AR 2010-11 "Generations" & "On the Count of Three" City of Southlake Southlake, TX 2008-09 "Dawn & Dusk" City of Tamarac Tamarac, FL "Shadows Passing" Municipality of Anchorage Anchorage, AK "On the Count of Three" St, Mary's Hospital Grand function, CO 2007 "Elements: Fire & Air" City of Cerritos Sculpture Garden Cerritos, CA "My Heart is in Your Hands" University of Michigan Cardiovascular Center Ann Arbor, MI "Da Mi Un Baccio" Hartford Development Loveland, Co 2006 "Elements: Earth &Water" City of Cerritos Sculpture Garden Cerritos, CA "Lords of the Forest" Sacramento Recycling Center Sacramento, CA "Ears of joy" Recreation Center Entry Brighton, CO "Setting the Pace" Art for the Mountain Community Evergreen, CO 2005 "Lords of the Forest, Julie, Leaves of Grass" Recreation Center Entry Brighton, CO "The Sower", Settlers Ridge, Kimball Hill Homes Chicago, IL 2004 "Emily Dickinson" Converse College Spartanburg, SC "Touch the Sky, Harriet Tubman & Anglers" Clinton Presidential Center Entry Little Rock AR "Family Tree" The Woodlands The Woodlands, TX "Earth" Arthur Blank Family Foundation Atlanta, GA "Sun Showers" City of Cerritos Cerritos, CA 2003 "Mentor" University of Mississippi Oxford, MS 2002 "Jungle Gym" Houston, TX "Can Can" Brookgreen Gardens Murells Inlet, SC "Family Tree" Private Collection, Beaver Creek, CO 2001 "Ties That Bind", City of Iowa City Iowa City, [A "Galileo" & "Like Grandpa", City of Thornton Thornton, CO "Touch the Sky", City of Brighton Brighton, CO "Safehaven", City of Honolulu Honolulu, 1-11 2000 "Ears of Joy", City of Ames Ames, ]A "New Heights", Trammel -Crowe St, Louis, MO "Ears of joy" Orchard Place Des Moines, [A 1999 "Anglers" Audubon Institute New Orleans, LA 1998 "A World To Teach", Cranbrook Schools Bloomfield Hills, MI "Through The Shelter Of Love", 7-Figures American Stores, Inc, Salt Lake City, UT 1996 "Ace", City of Glendale Glendale, AZ 1995 "Snapshot" & "Jungle Gym", City of Oxnard Oxnard, CA "Harriet Tubman", Metro Phoenix Area Phoenix, AZ ® THE NATIONAL SCULPTORS' GUILD ® JANE DEDECKER - ® 2683 N TART AVENUE ® LOVELAND, COLORADO 80538 ® 970 667 2015 - ® DEDECKER RNATIONALSCULPTORSCUILD COM - 1994 "Heartland Story", City of Fort Lupton, Public Library Fort Lupton, CO "Jungle Gym", City of Lakewood Lakewood, Co "Shortcut" Hammond Family Loveland, CO "Rapunzel", Dr and Mr Clements Beverly Hills, CA 1993 "Mother's Pearl" Madison, WI "Jungle Gym", Casey General Store, Inc. Des Moines, IA 1992 "Snapshot", Michael Jackson Los Angeles, CA "Albert Gallatin", US National Park Service Friendship Hill, PA "The Little Reader", Carden Academy Park City, UT "Ace", Steve Buckner Loveland, CO 1991 "Over There", President George Bush, Whitehouse Library Washington, DC "Cool Hand Luke", Alan F, Fox Denver, CO 1990 "Secrets", Mr & Mrs Bruce Weiner Dallas, TX "Overdue" Mr and Mrs Eades for Loveland Public Library Loveland, CO "Keeping the Ball Rolling", Benson Sculpture Park Loveland, CO Signature Piece for High Plains Art Council "Human Structure", United Way Foundation National Organization DESIGii TEAM ASSOCIATES IK Designs, National Sculptors' Guild, Project Management Loveland, CO Greg Hebert Landscape Architect, Landscape/Site Design San Diego, CO Gregory P, Luth &Associates, Structural Engineering Santa Clara, CA Advanced Aquatic Technology Inc., Fountain Engineering Orange, CA ACCOLADES: 2008 C Percival Dietsch Prize forWind', 751h annual National Sculpture Society New York, NY 2007 Margaret Hexen Priye Award: 74th Annual National Sculpture Society Exhibition, New York, NY 2002 Bronze Medal and Pietro & Alfrieda Montana Memorial Prize New York, NY National Sculpture Society 2001 Mrs. Louise Bennett Award, National Sculpture Society New York, NY 1999 Aggop Agopof Award, National Sculpture Society New York, NY 1997 Award of Excellence & Critics Choice Award, Kimball Art Museum Park City, UT 1994 Merit Award, Peachtree Art Show Atlanta, GA 1993 Mayors Purchase Award, Spring - Affair in the Gardens Beverly Hills, CA 1992 Best of Show, Spring - Affair in the Gardens Beverly Hills, CA Honorable Mention, Art Festival Atlanta, CA First Place in Sculpture, Fall —Affair in the Gardens Beverly Hills, CA MAJOR COLLECTIONS: The Clinton Presidential Center Little Rock, AR Art for the Mountain Community Evergreen, CO City of Cerritos Cerritos, CA Rochester Hills Public Library Rochester, MI Mr & Mrs Bob Cohen Beverly Hills, CA Sugar Ray Leonard Washington, DC Mr Arnold Schwarzenegger Los Angeles, CA Mr & Mrs Lucy Meepos Los Angeles, CA Dr & Mrs Bruce Weiner Dallas, TX Dr & Mrs Mitchell Komaiko Los Angeles, CA Mr & Mrs Richard Frank Malibu, CA Mr & Mrs Stephen Leff Chappaqua,NY Ted Gardner Santa Barbara, CA Mr & Mrs Alan Margolis Aspen, CO Mr & Mrs Ronald Klein Woodbury, NY Brandi Rogh, PhD Beverly Hills, CA Paul Heller & Susan Seeger Beverly Hills, CA Mr & Mrs Alan Fox Denver, CO Mr & Mrs David Plummer Bountiful, LIT Brooke Roney Provo, UT Hap Bledsoe Wichita, KS Michael Francis short Hills, NJ Michael Jackson Los Angeles, CA Dr, Frank Shetlock Los Angeles, CA Ms Sue Shellock Los Angeles, CA Mr & Mrs Ron Braveman Los Angeles, CA Mr & Mrs Lamberti Ankeny, IA ® THE NA'riONAL SCULPTORS' GUILD ® JANE DEDECKER - 2683 N TART AVENUE LOVELAND, COLORADO 80538 ® 970,667 2015 ® PAX 970 667,2068 DEDECKER @NATIONALSCULPTORSGUILD COM - PA 191 REFERENCES Jane DeDecker & THE NATIONAL SCULPTORS' GUILD -City of Little Rock, Arkansas "Anglers", 2004, Harriet Tubman", 2004, "Touch the Sky", 2004, "Patty Cake", 2013 Dean Kumpuris, City Board Member 500 W Markham, Rm. 338 Little Rock, AR 72201 kumpuris@alltel.net 501.663.1807 - City of Southlake "Anglers", "Patty Cake", "On the Count of Three" 2011 Candice Edmondson, Deputy Director of Community Services 1400 Main Street Southlake, TX 76092 cedmondson@ci.southlake.tx.us 817.748.8311 -City of Cerritos, California Elements Fountain "Earth" & "Water", Spring 2006, "Fire" & "Air", Spring 2007 Kathleen J. Matsumoto, Assistant City Manager 18125 Bloomfield Avenue Cerritos, CA 90703-8526 kmatsumoto@cerritos.us 562.916.1303 -Art for the Mountain Community "Setting the Pace", 2006 Phil Shanley, Contact PO Box 3657 Evergreen, CO 80437 eaomohundro@aol.com 303.670.3816 -Converse College "Emily Dickinson", 2004 Nancy O. Gray, President 580 East Main Street Spartanburg, SC 29302 864.577.2060 - Rockport Center for the Arts "Into the Wind", 2011 John Aasp, Visual Arts Director & Curator 902 Navigation Circle Rockport, TX 78382 john@rockportartcenter.com 361.729.5519 -University of Mississippi "Mentor", 2003 Jan Farrington, Chair of Donor Development University of Mississippi Foundation Brandt Memory House P.O. Box 249 University, MS 38677 umf@olemiss.edu 601.594.1517 ® )ANE DFDECKFR ® THE NATIONAL. SCULPTORS' GUILD ® 2683 N TAFT AVENUE ® LOVELAND, COLORADO BOS38 ® 970, 667, 2015 ® WWW,. NATIONALSCULPTORSGUILD.COM ® DEDECKER@NATIONALSCUL.PTORSCUIL.D.COM `AC! CITY / SA / HA / FA MEETING DATE: May 5, 2015 AGENDA CATEGORY: BUSINESS SESSION: 2 ITEM TITLE: APPROVE SILVERROCK RESORT 201 5/201 6 ANNUAL PLAN CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the SilverRock Resort 2015/2016 Annual Plan as submitted by Landmark Golf Management LLC. EXECUTIVE SUMMARY: • Landmark Golf Management LLC manages the SilverRock Resort golf course and provides an annual plan, which is presented to City Council for review, recommendations, and approval. • The SilverRock 2015/2016 Annual Plan ("Plan") (Attachment 1) reflects the projected number of rounds, revenues and operations costs. • Construction of several holes is in the planning stages, due to future hotel development, and any subsequent budget changes will be presented to Council midyear. FISCAL IMPACT: The projected amount for operating expenses is $3,629,676, and $3,683,156 for revenues. Additionally, there are City expenditures for contract oversight and for property outside of the management agreement. These expenditures will be presented to City Council during the budget approval on June 2015. The food and beverage service at SilverRock is not recognized in the Plan because it is managed under a separate Food and Beverage License Agreement between Landmark Golf Management, LLC and the City. `AN BACKGROUND/ANALYSIS: The City entered into a new Golf Course Management Agreement with Landmark Golf Management, LLC in July 2012. The agreement requires submittal of an annual plan encompassing strategic management for golf course operations. The plan not only provides projected annual revenues and expenses for the fiscal year, but also provides a detailed proposal of department costs, staffing levels, and service levels. The assumptions in the attached Plan include: • 46,475 rounds of play; • An average projected revenue of $78.66 per round. This is based on the total revenue divided by the total rounds. The average green fee is $68.84. The difference between revenue per round and average green fee is the additional revenue generated from merchandise sales, range revenue, and lesson revenue. This does not include food and beverage revenue; • Twelve months of golf course equipment lease payments ($72,600) instead of six months ($36,300); • Federal Minimum Wage increase for outside services (rangers, starters, valet) and maintenance staff ($25,000); • A two percent capital reserve of $63,985 set aside for future golf course equipment and improvements (per the Management Agreement); and • An increase of the management fee to $99,840 (outlined in Landmark Golf Management Agreement). The Marketing Narrative is located on pages 21 and 22 of the Plan, and the Marketing Budget is listed on page 17. Advertising for SilverRock is budgeted for $240,177. SilverRock is being promoted as a premier golf destination in the Coachella Valley through the Internet, newspapers, magazines, directories, television, and radio. ALTERNATIVES: Approve the Plan with modifications. Report prepared by: Steve Howlett, Golf, Parks, and Facility Manager Report approved for submission by: Edie Hylton, Deputy City Manager Attachment: 1 . SilverRock Resort Annual Plan PPA1 ATTACHMENT 1 LVCRROCK I I J SilverRock Resort 2015/2016 ANNUAL PLAN Prepared For: City of La Quinta SilverRock Resort Prepared B3L.1 Landmark Golf Management SnhmittPd - April 22, 2015 `AVA SILVERROCK RESORT Annual Plan Fiscal Year 2015-2016 Table of Contents Part I -Project Overview Project Fact Sheet 1 Mission Statement 2 Philosophy Statement 3 Organizational Chart 4 Key Employee Staffing 5 Part II -Assumptions 2015-2016 Assumptions 6, 7, 8 Part III -Operational Financial Projections 2015-2016 Consolidated Income Statement 9 Part IV -Department Detail Golf Rounds and Revenue 10 Golf Shop / Merchandise 1 1 Carts, Bagroom & Range 12 Course Services 13 Golf Course Maintenance 14, 15 General & Administrative 16 Marketing 17 Clubhouse 18 Miscellaneous 19 Part V-Food and Beverage Department Detail 20 Part VI -Other Marketing Narrative Plan 21,22 2015-2016 Golf Rates 23 `a SILVERROCKO R E S O IR T PROJECT FACT SHEET COURSE NAME SilverRock Resort -Arnold Palmer Classic Course ADDRESS 79-179 Ahmanson Lane, La Quinta, Ca. 92253 TELEPHONE 1-888-600-7272 1-760-777-8884 WEBSITE WWWSILVERROCK ORG MANAGEMENT Randy Duncan, PGA, Director of Golf / General Manager Willie Lopez, Golf Course Superintendent COURSE YARDAGE SILVER 7,578 PAR 72 GOLD 7,146 PAR 72 BLUE 6,658 PAR 72 WHITE 5,984 PAR 72 GREEN 5,320 PAR 72 RED 4,884 PAR 72 GRASS TYPES GREENS: TIF DWARF FAIRWAY / TEES: TIF SPORT ROUGHS: TIF SPORT OWNER CITY OF LA QUINTA MANAGED BY LANDMARK GOLF MANAGEMENT, LLC 74-947 HIGHWAY 111, SUITE 200 INDIAN WELLS, CA 92210 PHONE: (760) 776-6688 DATE COURSE OPENED February 14, 2005 1 220 SILVERROCK RESORT Annual Plan Fiscal Year 2015-2016 Mission Statement "TO BE THE BEST" "TO HAVE THE BEST GOLF FACILITIES" "TO HAVE THE BEST GOLF COURSE CONDITIONS" "TO PROVIDE THE BEST SERVICE" SilverRock Resort is dedicated to providing the finest public golf experience. All Staff Members of the facility play an important role in our Mission. Staff is supported through training and resources to ensure success. SilverRock Resort aspires to represent ownership and management with the highest standard of service in the Golf/Resort Industry and produce superior golf course conditions to meet and exceed the goals. Goals and Objectives: To support our Mission Statement and to achieve the projected Annual Plan; SilverRock Resort will pursue the following goals and objectives: • To hire and train staff members that will provide a high standard of guest services and maintain the highest level of course conditions • To maintain and pursue an aggressive Marketing Plan that benefits/acknowledges the La Quinta Residents, local residents, avid tourist golfers and golfing public • To have each Department operate within their annual budget allowing SilverRock Resort to reach the net operating goals 2 221 SILVERROCK RESORT Annual Plan Fiscal Year 2015-2016 PHILOSOPHY STATEMENT After ten and a half years of operations, an Annual Plan accommodated the operational start-up through and including grow -in, final construction of the Arnold Palmer Classic Course, a notable Grand Opening Celebration and four successful years as one of the home courses of the Bob Hope Classic. As the 2015-2016 Annual Plan is implemented, focus will continue to be on broadening the awareness, marketability and noteworthiness of SilverRock Resort's Arnold Palmer Classic Course, golf facilities and amenities. The philosophy that Landmark Golf Management perpetuates at SilverRock Resort is: an operation that allows management to utilize golf industry best -practices in accommodating market -driven demands as market shifts may occur. Each golf course facility has its own personality and characteristics; therefore, each golf operation is unique to some degree and should be managed with personality and characteristics taken into consideration. Golf operators that adjust procedures to short and long term market and industry fluctuations are better suited to maximize opportunities. In this upcoming eleventh complete twelve months of operations, Landmark Golf Management will put forth every effort to best position SilverRock Resort as a place to frequent in the eyes and minds of the influential decision makers in the world of golf. BRAND PROMISE Discover the mystique of SilverRock Resort, the crown jewel of La Quinta and its golf legacy. Rich in both history and legend, the majestic Santa Rosa Mountains frame an unwavering commitment to an exceptional experience at SilverRock Resort. Our Promise: Exceptional in All, For All, Always. 3 222 wo \\ m2 7G \§ / ) 2 \j I j / _©OLL $ LL } 7 /) jf ° }� G® CC) [ £ (5e �_ \\ \\ z \\ 0 fr } \ c j2 )\ ®f {{ 2t 20 /) 3 f / 7 ) \G / ) ± 25 - 2 / } ƒ k / R & \ ) _ ak \ j - / \ 0-° \ _ }} $ ] \ k ® > 3 \ g 7 \ # (D w � 0 k « g / e ) _ § ! & ] j \ » all to � � n n 1 � n 1 � n 1 � � f � 1 N LL � LL Q W Q 2 W Z w wu LL U a J W a m a LL U W J -ao w 2 Q Z w ¢ . w ' W W Z w D U w W Z J a w J W 2 O LL J U W w W G W F w OFF (S J =¢ ¢¢ vl'm H LL OJLL J = _ ? �xQ.O 0 2 Q ~ LL ~¢ WLL Jli W W00 O O x¢ O¢ Cl) W a i Zul]wdd� x J x N W¢ W LL vOa:; W W N W H z l=i O¢¢ � w z¢ U y�x¢�w w wa 111 w W¢ x x m0 Q w LL ^a J Q U a • O O¢ 0 0 p¢- ¢ w w z m z N H 2 ¢ 2 H LL U} Z a w a O - -¢ ¢ P W m ¢¢¢ O> w¢¢ LL J¢ 2¢ ¢ x r m m¢ O O¢ ZO w J O J O w a V z x v y -� w w OO w w U U a 0 � r w w¢ LL N Y O y W. m¢ I nmm¢¢¢d m W N J r mO�mJlt U m W w U¢ » m O J IL " 0 W W W W W W m ZF a H J(7 (7 W O� m m � m w 1 m m� Q W W d LL- W lw < H¢ Q Z~� vv `¢ H� H Q J J W ZW}U J m �wJ � It It m W J W¢ OJW J ¢ w } UUvHHIt �-- W W W W O r M O ¢ m 00mw Q w Z_ < Z Z O O !t D m W !t LL v W W¢ (7 J> Cl) O CS W W Z>>¢ ¢�� a¢ N a Q Q O r a¢ z¢ d¢¢¢ i d i LL LL w w w N x x O U U J J v W m m x ¢ J Y> F- F m O¢ Q Z w 1 p Cl) Cl)¢ C7 0 w W W U¢¢ J� W W m z z J J O y¢¢ U U m ¢ w w m !t d H a Z w U¢¢ w H z 0¢ Z D¢ w Y m ¢ J z x x O¢ p ¢ W LL O W¢¢ z m w z r O O w 0 0 Z m m m Cl) H H C7 Cl) x H Cl) Cl) 0¢ U m r w w (7 ¢ m���¢¢ Z Z i m O O W- U m ¢ w Y ~ O Z Z m J a H »¢¢¢x W W W CCl)O m W r W r r W (7 0 m d O m m W w m ¢�0 0 0 0 U( m y W x ¢ m m �¢ m¢ x00wmwm¢0 O¢¢ m¢ W x¢ x¢ (7 ¢ W¢ J xfx0¢wMxfx 1 U U d J W W m 0 U¢ 0 H O f V N N N SILVERROCK RESORT 2015-2016 ANNUAL PLAN 2015-2016 Assumptions Revenue Green Fees: A green fee includes golf cart and warm-up range balls. A combination of the various green fee rates and green fee mix of Regular, Twilight, and Resident play is anticipated to yield an average rate of $68.84 per round on an annualized basis. The green fee rates for the 2015-2016 fiscal year are projected to remain consistent with last year. Green fees will continue to be based on dynamic pricing and course utilization levels will dictate green fee rates. It is assumed in this Annual Plan that Resident's Guests will continue to be offered a discount as accompanied guests of La Quinta Resident card holders. The Resident Guest rate represents a 30% discount on the prevailing posted rates and follows similar booking procedures as extended to a La Quinta Resident card holder; booking three (3) days in advance. It is also assumed the overseeding dates will be October 5 through November 2, 2015. Annually overseeding reduces revenues during these dates which is taken into consideration in these projections with the course being closed these dates. It is also projected that aerification will occur in August 2015 and June of 2016 which reduces revenue for 3-5 days with each of these two (2) aerification cycles. Greens Fee Mix: Through proper marketing, yield management, and limited advanced Resident bookings the projected mix of green fees is: 30% Resident, 25% Public, 10% Public Twilight, & 35% Other (tournaments, wholesalers, juniors, resident guests, replays and discounts). Miscellaneous and Other Revenue: Based on $3.83 per round. This consists of golf club rentals, golf club repairs, handicap fees, driving range fees, rider fees, 15 % of golf lessons and Independent Contractor's Fees (Teaching Professionals). Golf Shop Merchandise: Based on retail sales of $5.99 per round. Resident Card Fees: Annual Revenues of $171,200 are based on selling 570 La Quinta Resident Cards for the 2015-2016 Fiscal Year. This is consistent with prior year fees. Cost of Goods Sold Merchandise 55 Food & Beverage 33 6 225 SILVERROCK RESORT 2015-2016 ANNUAL PLAN Expenses Golf Carts, Bag Room, and Driving Range: Includes outside service, valet, bag room, and driving range staff plus supplies and operating expense for this department. The second mandated Federal minimum wage increase becomes effective January 1, 2016 and will have an impact on labor expenses for this department. Asa result of minimum wage increasing from $9.00 to $10.00 per hour, most of the staff members in this department will be impacted by this Federal mandated minimum wage increase which will increase labor costs by approximately $4,000 for the 2015-2016 fiscal year. Golf Shop: Includes golf professionals, merchandising sales staff, receiving staff and golf shop operational expenses. There are no projected employee compensation increases for this department in the 2015-2016 Annual Plan. Employee reimbursement to eligible golf staff members (Director of Golf, Head Golf Professional and Assistant Golf Professionals) has been budgeted and use not to exceed an annual total of $3,690 for PGA of America training, education and travel expenses as approved by the Director of Golf / General Manager throughout the 2015-2016 fiscal year. Course Services: Includes course service staff consisting of course rangers/starters and related department supplies and materials. As a result of the minimum wage increase to $10.00 effective January 1, 2016, staff in this department will be impacted by this Federal mandated minimum wage increase which will result in increasing labor costs by approximately $3,000 for the year. Golf Course Maintenance: Includes grounds maintenance staff, supplies, and materials. Overseeding dates are projected to be October 5 through November 3, 2015, which results in projected higher labor cost and supply costs during the annual overseeding process. There are areas on the golf course that will not to be over -seeded in an attempt to reduce costs and conserve water. Golf Course Superintendent Education, training and travel expense are included in the 2015-2016 Annual Plan. In addition, Front Entry Landscape Maintenance will continue to be accounted for in this department's operating budget. As a result of minimum wage increases to $10.00, the increase in labor costs in this department is expected to be an increase of $18,000 for the 2015-2016 fiscal year. Golf Course Maintenance Equipment: There are no plans to replace any maintenance equipment for this year; however, last year's new golf course maintenance equipment lease of $6,050 per month will be factored in for 12 months in the 2015-2016 Annual Plan. Water & Electrical: The 2015-2016 Annual Plan includes water and electrical costs to irrigate the golf course and properly maintain the lake system. This is accounted for in the Golf Course Maintenance budget. Annual Electric costs of $225,129 covers 100 percent of the electric costs including; front entry water falls, golf course pump station, north village lake water falls & 7 226 SILVERROCK RESORT 2015-2016 ANNUAL PLAN circulation pumps, cart storage area and clubhouse. These expenses will continue to be budgeted in the 2015-2016 Annual Plan as water and electrical costs. Food & Beverage: Includes food & beverage staff and expenses for the temporary clubhouse. There is a separate Agreement for the Food & Beverage Department including the Liquor License arrangement between the City and Landmark Golf Management. There are no projected employee compensation increases for this department in the 2015-2016 Annual Plan. Marketing: Includes marketing, public relations, advertising, web page, collateral and tournament sales, etc. Refer to pages 21 & 22, for the marketing plan narrative. Clubhouse: Includes clubhouse expenses, maintenance/cleaning staff, landscape maintenance, parking lot and entry drive clean up. Roving patrol expenses used to secure the entire property of SilverRock remains included in this department's operating budget. Management Fee: The monthly Management Fee of $8,320 per the Golf Course Management Agreement is budgeted for the 2015-2016 fiscal year. This is a 4% increase over the prior year's budget. Insurance: Per requirements of the Golf Course Management Agreement in the Annual Plan is the cost for comprehensive golf club insurance policy, general liability, property, equipment and business interruption etc. G&A: Expenses include GM, Controller & Administrative Assistant Salaries, Professional Fees, Payroll Processing Fees, Equipment Expenses, Equipment Rental and Resident Card Expenses. Personal Property Lease Tax: Exempt, except personal property taxes on equipment purchases or leases which are included in this Annual Plan. Golf Carts Lease: Golf carts are being leased for the Golf Club. The budgeted amount of $10,500 per month is not expected to increase from the prior year. GPS Lease: Monthly golf cart GPS rental/lease expense of $4,700 per month will remain unchanged from the prior year. 8 227 228 � M O n N O CO N N N N GD OD O O CM O N N n O CO M M O N M O O N Lq N O O N n O N O O Z N N N O � � � l0 W OD n CO n M � q W n O W N N N N m ri Y5 N M O) N M O n N O CO V N CO N l0 N Y5 n N O N N n N M O M CO N CM n O N � Lq M o� W v� O n O O) yy n N CO O) O O O O N O O O O O M M n CO O W O O O M n o M � O O O Vm � n N O CO M N cq W O OD cl M m W N CO CO M n M CO N M n O N Lq O N N n L6 m M N M W W M n W OD OD N n W M O n N O W W N N q M M n V3 O aY'i Q O O O O N O O n n M O M O m O O O N o O M O O O O n O O O O N O CO Lq O M O Lq O Y5 O) n � N � O n n W � � O M v � m � N M W O O N Lq Lq O O N m cq O O OD g O O CO O O O W OD M CO O n CO O CO O O O o N O O O O Lq O Lq O M n N O LqO O O LqY5 OD Lq Lq V Lq M O n n N Lq O n N O W � W W � COq M o� N v� v� 'd N O M W M M N N N M N N N N O N V3 r� O O W o� N O Lq Lq W O n CO W LqO q aj > O O n N W N CO O O W LqY5 V CM V M O N CO N L W O cq O M CO N CM n n O N Lq o? 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SilverRock Resort 2015-2016 Marketing Plan Narrative OBJECTIVE: Continue to expand brand awareness for SilverRock Resort promote the Arnold Palmer Classic Course as a premier golf course in the Coachella Valley and increase golf and golf -related revenues. The 2015-2016 Marketing Plan is built around an annual Marketing Budget of $240,177. The Marketing Plan includes: print advertising, TV & radio, digital marketing, social media, collateral materials, civic and community networking, public relations, golf/consumer trade shows, internet websites and e-mail marketing. PRINT ADVERTISING Print advertising is targeted for Coachella Valley Residents and tourist/resort golfers in local, regional and Southern California golf and travel publications. Print advertising consists of local newspaper, golf and travel magazines and regional directories. All print advertising now includes a digital component that is included in each buy. Newspaper advertising is placed in The Desert Sun with primary emphasis on the sports enthusiasts with weekly "ear ads" appearing on the front page of the Sports Section; ear ads are visible to all readers of the paper. Special promotions are designed, as needed by season, and placed in various print advertisements. Magazines consist of local and regional magazines such as Palm Springs Life, Golf News Magazine, Desert Golf & Tennis, Southland Golf Magazine, Alaska Airlines, Golfing Palm Springs, and Desert Golfing Digest. These ads vary from full page to quarter page ads and are full color. TV & RADIO Television commercials (30 seconds) are placed on all three (3) local network affiliates (CBS2, KESQ3-ABC, KMIR6-NBC) and Time Warner cable stations. Local radio is used for 30-second spots and specific promotions. This coming fiscal year, the SilverRock 30 second commercial will be updated with fresh video and content. New commercial will air in the fall of 2015. Also, SilverRock will continue to partner with Destination Connection, the premier "in - room travel channel" that plays the 30 second SilverRock commercial in hotel rooms throughout the Coachella Valley. DIGITAL MARKETING SilverRock will continue to partner with JNS Media and Madden Media with digital marketing. The marketing plan includes website display banners through the geo target channels like ESPN LA, Golf Channel.com, PGA.com, SCGA.com, and anyone searching keywords such as Golf, Best Golf Courses, Tee Times in Greater Palm Springs/La Quinta producing 10 million impressions. Included in the 2015-2016 21 241 Marketing Plan is an ongoing partnership to continue a strong presence in the digital marketing sector. SOCIAL MEDIA, APPS, & MOBILE WEBSITES Social media has proven to be a very successful, powerful and cost effective method of promoting SilverRock. There will be a continued effort and focus on social media including enhancing SilverRock's Facebook "fan base" which has already generated 20,000 likes and has been very effective way of communicating SilverRock's news and information. Increased presence will continue this year on Yelp, Greenskeeper.org, YouTube. These methods of advertising and promotion are truly cost effective as they have minimal costs or no cost at all associated for these marketing avenues. On Average, 60% of all tee times are now booked online; a continued emphasis on the mobile website booking interface that allows visitors to navigate SilverRock's website more efficiently and effectively will again be a priority for 2015-2016. This past year, SilverRock's website was redesigned to a responsive website which allows any userwith a PC, tablet or mobile phone to navigate the SilverRock website. SilverRock's free App available on both Droid and iPhones will continue to be promoted and updated. COLLATERAL MATERIALS Rack cards, scorecards, and information packets presenting SilverRock Resort are used as marketing tools for SilverRock Resort. Printed material will be produced, as needed, to promote SilverRock Resort as a former Home Course of the Bob Hope Classic 2008- 2011. CIVIC AND COMMUNITY NETWORKING AND TRADESHOWS SilverRock Resort is positioned as a community -friendly golf facility and is committed to developing strong relationships with community organizations such as the La Quinta Chamber of Commerce and various local service organizations. At various venues locally and around Southern California, trade shows and expos are held that provide an opportunity to promote SilverRock Resort. These trade shows and expos are focused on tourism, golf and golf equipment/apparel, recreation, weddings and other related industries and businesses. SilverRock will continue to participate in these trade shows. TOURNAMENTS & GROUP OUTINGS A continued concentrated effort to attract corporate and group outings will be positioned through various networking opportunities. Tournament business represents a large portion of outside play and is an important component of SilverRock's success. JUNIOR GOLF SilverRock will continue to support local Junior Golf by offering various Summer Junior Camps, Junior Rates and being a host course for the La Quinta High School Boys and Girls Golf Teams. SilverRock will also participate in SCGA's Youth on Course program which will provide juniors in Southern California another avenue to get access to golf courses at affordable green fees. 22 242 7 O N M IM L l....11.....i ''^^ 0 vJ ��i� w M y = O O O O oo O 4Y M O N C � T 0? LL R _ N M C R N F C � O R O O O M o O 0 O 0 O • 1 = 1� O 4Y G N 0 LL 1 Q F 0 1� R 0 O 0 4Y N O � c M G C G fn R O N � _ j LL O Z 0 0 0 M G F R N O O z �o 0 0 0 M O = fn O — m m N 1 N N LL H M G O t c N F = m H 1 N O C M o N y y T y LL M y fn t ~ N C m N Q Yo R O o 0 3 m O � r R a = U (D � (D � O o � z fMD f�D N N i (D cr R � a = O (D �O (D O � R a � (D O (D O O O a (D � R � � = O � O O M N o cr R a a � (D O (D O o � a O M N (D O � i r � R � � = O M N N o cr in a O (D O O O a M N N (D O � G r m � � H O D � O O M N M N N N o cr � a m � � (D O O O � a M N M N N N O (D O � r O m cD m o E a a E z = o co N E75 co m K K N C ~ w O N (6 m cL M (6 (6 Ncj O O O Q O O ilms; O O d�� m m C� 0 0 0 0 0 0 O O LL N a N N m E w d w o LL W N U 0 � O = = O p •2 O O Of TQ of CO N c� N C) Taf 4 4 a" �a C OF CITY / SA / HA / FA MEETING DATE: May 5, 2015 ITEM TITLE: DISCUSS LOGO UPDATE/BRAND REFRESHMENT RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: Provide staff direction regarding the City's updated logo/brand refreshment. EXECUTIVE SUMMARY: • Per discussion at the January 8, 2015 City Council Workshop, refreshing the City's brand was among the top priorities. • A refreshed look of the City's brand identity will set La Quinta apart from other Valley cities and more closely reflect what La Quinta is now known for — a forward -moving community that inspires arts and culture, health and wellness, and understated elegance. • The brand refreshment will encompass changes in City letterhead, envelopes, business cards, staff uniform apparel, promotional advertisements, City websites, City fleet vehicles, and City signage. FISCAL IMPACT: The estimated cost to refresh the printed communications is approximately $30,000. There are un-allocated funds in the 2014/15 marketing budget that could be used for this project. BACKGROUND/ANALYSIS: During the January 8, 2015 City Council Workshop meeting, participants were challenged to organize a series of priorities. Among the priorities was refreshing the brand. For over thirty years, the City of La Quinta has been known as "The Gem of the Desert." This is the City's brand. It embodies the pristine environment surrounding La Quinta, it stimulates a community that inspires arts and culture, `ZI health, and wellness, and it emphasizes the "understated elegance" that both visitors and residents have come to know and expect. Refreshing the brand starts with creating an updated visual identity, which is not just a logo but rather an image with a specific font, color palette, and a way to effectively use them all to reflect "The Gem of the Desert" in a more modern, elegant design and feel. Logo The City seal was created and adopted in 1982 when the City of La Quinta was incorporated. This seal was used as the official City logo and was on everything from legal documents to marketing materials. In 2008, a new marketing logo was presented to City Council. It was a logo that kept the historical script and mountains from the City seal and added a modern looking "gem" and the tagline "Gem of the Desert" in a much smaller serif style typeface. 6 ,i'fry FY p4 F.......... This year, a refreshed modern logo is being presented for consideration. This logo exemplifies exciting changes and improvements for the City that will resonate throughout the Valley and beyond. NO ii The refreshed logo features a striking modern typeface that is contemporary and fresh. The typestyle was selected to show a modern feel with clean lines and a bold statement. The juxtaposition of rounded edges sharp corners makes the logo vibrant and optimistic, with a unique balance of approachability and strength. The updated gem has been "re -cut" from emerald to round -brilliant and rotated on its side to emphasize the numerous facets that equate to the complexity and diversity of this community. The word "California" was added to the logo to identify La Ms Quinta as a location, a destination. The "Gem of the Desert" tagline has been removed from the logo and will be used more in narrative form or separated from the logo on promotional materials. The refreshed logo will be used for all internal and external communications with the exception of legal documents. All legal documents will continue to use the City seal. Font Currently, the City uses "Universal" (sans serif) as the font for all internal communications and formal external communications. "Universal" is the font this report is written in. All informal external communications use other fonts as deemed appropriate by staff in various departments. This creates a challenge for continuity with the City's visual identity. A refreshed font is being presented for consideration. This font "FS Me" is a sans serif font that includes eight variable typefaces all within the same font family. These include: Light Light Italic Regular Regular Italic Bold Bold Italic Heavy Heavy Italic For demonstration, the remainder of this report will be written in "FS Me Regular, and FS Me Bold." Color Palette Color is an integral part of a visual identity. When used correctly, they establish a distinctively unique visual style across all City communications. The proposed color palette is derived from the PlaylnLaQuinta.com website, which is the first point of contact for many visitors to La Quinta. This color palette includes: LQ Yellow Roll -Out If approved, the internal roll -out could begin immediately the letterhead, envelopes, business cards, staff White . This includes refreshing all of uniform apparel, promotional 247 advertisements, City websites, and all other digital files with a branded masthead. The "IFS Me" font would be loaded on all City computers and used as the default font for all written communications. External roll -out could be completed in a two-phase approach. Phase one includes updating the City fleet vehicles with new branding, within three months. Phase two would update existing directional signage, parks and building signage, and the entrance monument signs. This phase would require significant updates and would require additional research and additional funding. This phase would be brought back to Council for approval at a later date. Next Steps If approved, staff will begin internal roll -out immediately and coordinate phase one of the external roll -out with other departments. Report prepared by: Tustin Larson, Marketing & Events Supervisor Report approved for submission by: Edie Hylton, Deputy City Manager 248 Reports/ Informational Items: 21 Report to La Quinta City Council Palm Springs International Airport Commission Meeting April 15 2015 Finance: General revenue YTD was up 11 %. Overall revenue is down YTD, because the Federal Grant revenue has not yet been recognized. Most of the projects are planned for this summer. Expenses are up 1.5% from last year's YTD expenses. 2015/2016 Budget: The Budget Committee of the Commission met on March 10 to review the proposed 2015/2016 budget. We tested many of the assumptions, and looked at the research that was used in developing forecasts of the major line items. We considered several plans, based on: 1) A conservative forecast (2% growth); 2) An aggressive plan (6% growth); and 3) A more moderate plan. We settled on a plan that increases expenditures by 3%, but allows for the support of revenue growth of 6%. If the 6% revenue increase occurs, we would have a surplus of 4%. If there were only a 2% growth, we would still have a slight surplus. Only 3 new -hires were considered in the plan. Our Capital Projects Budget does a responsible job of maintaining and improving the facility. Major items are: replacing 3 aging vehicles, replacing a 30 year old HVAC air handler, ADA enhancements, restoring our passenger loading bridges, escalator repairs, and increasing the sustainable landscaping program. Passenger Activity: March passenger activity was up 4.6% from last year — setting yet another record. Commission Resolutions: The Commission reviewed two proposals from the Staff, and approved both of them for submission to the City Council. 1. Expansion of the Air Museum Hangar: The Museum has been successful in acquiring many historically significant aircraft, making the floor space insufficient. The Museum has requested formal approval of an additional 25,000 square feet at the southern end of the building. In addition, the expansion would include additional parking space, an entry/exit to Gene Autry Avenue, and a restaurant facility (with a kitchen shared with the Museum). The original plan approved by the City Council anticipated this, and the expanded space was included in the Museum charter. The Commission reviewed a detailed layout of the expansion plan. Museum management is in negotiation with a possible restaurant operator, but they are not yet prepared to announce it. 2. The Commission reviewed Staff revisions to the 2015/2016 Budget, based on the Budget Committee findings. This Budget will be submitted to the Council, and we may see another cycle of revisions, based on the Council's actions. Final approval is expected in the May or June Council meeting. `z�; City Council Actions: The Council approved two requests: 1. Approval of the plans and specifications and estimates and authorization to bid for the PSP technology replacement project. 2. Approve and agreement with URS Corporation for professional services for the terminal system capacity improvements and security equipment verification for: $140,000. The next meeting is scheduled for May 20, 2015. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bob(cDteal.us.com Phone: 760-899-4171 REPORTS AND INFORMATIONAL ITEM: 22 PLANNING COMMISSION MINUTES TUESDAY, FEBRUARY 24, 2015 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:00 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, Wilkinson, and Chairperson Wright ABSENT: None STAFF PRESENT: Community Development Director Les Johnson and Executive Assistant Monika Radeva Vice Chair Wilkinson led the Commission in the Pledge of Allegiance. PUBLIC COMMENT — None CONFIRMATION OF AGENDA — Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Blum/Bettencourt to approve the Planning Commission Minutes of January 13, 2015, as submitted. Motion passed unanimously. PUBLIC HEARINGS — None BUSINESS SESSION — None CORRESPONDENCE AND WRITTEN MATERIAL — None COMMISSIONER ITEMS 1 . Report on City Council meetings of January 20 and February 3 and 17, 2015. 2. Report on the Annual Joint Meeting between the City Council and the City's Boards and Commissions of February 11, 2015, held at the La Quinta Library. PLANNING COMMISSION MINUTES 1 FEBRUARY 24, 2015 3. Commissioner Fitzpatrick is scheduled to attend the February 3, 2015, City Council meeting. 4. Planning Commissioners Academy — March 4-6, 2015, at the Fairmont Newport Beach Hotel. DIRECTOR'S ITEMS 1. 2015 City of La Quinta Work Items. 2. Electronic distribution of the Planning Commission packet. 3. A Joint Meeting between the Planning Commission and the Architectural and Landscaping Review Board has been tentatively scheduled for March 24, 2015, at 6:00 p.m. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Bettencourt/Fitzpatrick to adjourn this meeting at 8:07 p.m. Motion passed unanimously. Respectfully sub fitted, ON KA RA EVA E�ecut M ..w five Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 2 FEBRUARY 24, 2015 PM REPORTS AND INFORMATIONAL ITEM: 23 INVESTMENT ADVISORY BOARD Wednesday, March 11, 2015 CALL TO ORDER A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:03 p.m. by Chairperson Donais. PRESENT: Board Members Spirtos, Donais and Mortenson ABSENT: Board Members Park and Godbey STAFF PRESENT: Finance Director Rita Conrad, and Senior Secretary, Vianka Orrantia PUBLIC COMMENT - None CONFIRMATION OF AGENDA— Confirmed APPROVAL OF MINUTES Approval of the Minutes of January 14, 2014 Motion — A motion was made by Board Members Spirtos/Mortenson to approve the Minutes of January 14, 2015. AYES: Board Members Mortenson, Spirtos and Donais. NOES: None. ABSENT: Board Members Godbey and Park ABSTAIN: None. CONSENT CALENDAR ITEMS 1 . Receive and File Treasurer's Reports for December 31, 2014 and January 31, 2015 and the Pooled Money Investment Board Reports for December 2014 and January 2015 Mrs. Conrad presented and reviewed the Treasurer's Reports for December 31, 2014 and January 31, 2015 and the Pooled Money Investment Board Reports for December 2014 and January 2015. Motion — A motion was made by Board Members Mortenson/jSpirtos to receive and file the Treasurer's Report for December 31, 2014 and January 31, 2015 and the INVESTMENT ADVISORY MINUTES 1 March 11, 201E Pooled Money Investment Board Reports for December 2014 and January 2015 as with the Treasurer's report amendment pending the follow-up on G.E. Banks. AYES: Board Members Mortenson, Spirtos, and Donais. NOES: None. ABSENT: Board Members Godbey and Park ABSTAIN: None. BUSINESS SESSION 1. Consideration of Fiscal Year 2015/2016 Investment Policy and Work Plan Items Mrs. Rita Conrad advised that the City is currently updating their Municipal Code. The Government Code states that a Treasurer's Report can be reported on a quarterly basis and the City Ordinance specifies that the Investment Advisory Board usually meets monthly unless the Board with Council concurrence believes less frequent meetings are considered necessary. As a result, Mrs. Conrad asked the Board if they would consider meeting on a quarterly basis versus monthly. It was the consensus of the Board to meet on a quarterly basis. Motion — A motion was made by Board Member Mortenson/Spirtos to continue the review of the Fiscal Year 2015/2016 Investment Policy and Work Plan. AYES: Board Members Mortenson, Spirtos and Donais. NOES: None. ABSENT: Board Members Godbey and Park ABSTAIN: None. CORRESPONDENCE AND WRITTEN MATERIAL - None BOARD MEMBER ITEMS - None DIRECTOR'S ITEMS Mrs. Conrad and ' Chairperson Donais updated the Board on the City Council's decision to continue further discussion in regards to the Reserve Policy. In addition, Mrs. Conrad updated the Board on the joint meeting with all Boards/Commissions and City Council. ADJOURNMENT There being no Spirtos/Mortenson unanimously. further business, it was moved by to adjourn this meeting at 4:31 p.m. Board Members Motion passed INVESTMENT ADVISORY MINUTES 2 March 11, 201254 Res,PaYly submit ` ` , iank ''Orrantia, Ser a r Secreta Cit bf La Quinta, California INVESTMENT ADVISORY MINUTES 3 March 11, 20)A Pw DEPARTMENT REPORT: 3 May 5 CITY COUNCIL MEETING May 6 ARCHITECTURE & LANDSCAPING REVIEW BOARD - CANCELLED May 9 CITY DOCUMENT SHRED AND E-WASTE EVENT May 11 COMMUNITY SERVICES COMMISSION May 11 LEAGUE OF CALIFORNIA CITIES GENERAL MEETING May 12 PLANNING COMMISSION MEETING May 12-16 COMMUNITY EMERGENCY RESPONSE TEAM TRAINING (CERT) May 13 INVESTMENT ADVISORY BOARD May 19 CITY COUNCIL MEETING May 21 HISTORIC PRESERVATION COMMISSION MEETING May 25 MEMORIAL DAY — CITY HALL CLOSED May 26 PLANNING COMMISSION MEETING June 2 CITY COUNCIL MEETING June 3 ARCHITECTURE & LANDSCAPE REVIEW BOARD June 8 COMMUNITY SERVICES COMMISSION June 9 PLANNING COMMISSION MEETING June 10 INVESTMENT ADVISORY BOARD June 16 CITY COUNCIL MEETING June 18 HISTORIC PRESERVATION COMMISSION MEETING June 23 PLANNING COMMISSION MEETING July 1 ARCHITECTURE AND LANDSCAPING REVIEW BOARD July 3 INDEPENDENCE DAY — CITY HALL CLOSED July 7 CITY COUNCIL MEETING July 8 INVESTMENT ADVISORY BOARD July 8 HOUSING COMMISSION July 14 PLANNING COMMISSION July 16 HISTORIC PRESERVATION BOARD July 21 CITY COUNCIL MEETING July 28 PLANNING COMMISSION 257 Day Time LINDA EVANS, MAYOR 7-8 All day Conference SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) 11 4:00 pm LEAGUE OF CALIFORNIA CITIES DELEGATE — GENERAL MEETING 14 11:00 am CVAG COACHELLA VALLEY CONSERVATION COMMISSION 14 12:00 pm CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE No Meeting CVAG EXECUTIVE COMMITTEE (to be held June 1 — General Assembly) 15 9:00 am GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU No Meeting COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE Day Time KRISTY FRANKLIN, COUNCILMEMBER 11 3:00 pm COACHELLA VALLEY MOUNTAINS CONSERVANCY No Meeting JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY 27 11:00 am SUNLINE TRANSIT AGENCY Day Time LEE OSBORNE, COUNCILMEMBER' 4 6:00 pm IID ENERGY CONSUMERS' ADVISORY COMMITTEE 6 Cancelled OVERSIGHT BOARD 11 8:00 am EAST VALLEY COALITION 9:00 am CVAG PUBLIC SAFETY COMMITTEE 20 10:00 am CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE 20 Cancelled OVERSIGHT BOARD 14 2:00 pm DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) Day Time JOHN PENA, COUNCILMEMBER 11 8:00 am EAST VALLEY COALITION 14 9:30 am ANIMAL CAMPUS COMMISSION Day Time ROBERT RADI, COUNCILMEMBER' 4 9:00 am CVAG TRANSPORTATION COMMITTEE 12 8:00 am CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE 13 9:30 am RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) 20 8:00 am COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 258 Day Time L' INDA EVANS, MAYOR 1 4:30 pm CVAG EXECUTIVE COMMITTEE 11 11:00 am CVAG COACHELLA VALLEY CONSERVATION COMMISSION 11 12:00 pm CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE 19 9:00 am GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (CVB) 29 5:15 pm CVAG EXECUTIVE COMMITTEE AND GENERAL ASSEMBLY (6:00 pm) No Meeting COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE Day Time KRISTY FRANKLIN, COUNCILMEMBEF No Meeting COACHELLA VALLEY MOUNTAINS CONSERVANCY No Meeting JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY 24 11:00 am SUNLINE TRANSIT AGENCY Day Time LEE O BORNE, COUNCILMEMBER 1 6:00 pm IID ENERGY CONSUMERS' ADVISORY COMMITTEE 3 2:00 pm OVERSIGHT BOARD 8 9:00 am CVAG PUBLIC SAFETY COMMITTEE 17 10:00 am CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE 17 2:00 pm OVERSIGHT BOARD No Meeting DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) Day Time JOHN PENA, COLINCILMEMBER No Meeting ANIMAL CAMPUS COMMISSION Day Time ROBERT RADI, CQUNCILMEMBER 1 9:00 am CVAG TRANSPORTATION COMMITTEE No Meeting CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE 10 9:30 am RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) 17 8:00 am I COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) M Day Time LINDA' EVANS, MAYOR 9 11:00 am CVAG COACHELLA VALLEY CONSERVATION COMMISSION 9 12:00 am CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE 27 4:30 pm CVAG EXECUTIVE COMMITTEE No Meeting GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (CVB) No Meeting COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE Day Time KRISTY FRANKLIN, COUNCILMEMBER 13 3:00 pm COACHELLA VALLEY MOUNTAINS CONSERVANCY 15 1:30 pm JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY 22 11:00 am SUNLINE TRANSIT AGENCY Day Time LEE OSBORNE, COUNCILMEMBER 6 6:00 pm IID ENERGY CONSUMERS' ADVISORY COMMITTEE 8 2:00 pm OVERSIGHT BOARD 13 9:00 am CVAG PUBLIC SAFETY COMMITTEE 15 10:00 am CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE No Meeting DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 22 2:00 pm OVERSIGHT BOARD Day Time ,JOHN PENA, COUNCILMEMBER 9 9:30 am ANIMAL CAMPUS COMMISSION Day Time ROBERT RADII, COUNCILMEMBER 6 9:00 am CVAG TRANSPORTATION COMMITTEE No Meeting CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE 8 9:30 am RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) 15 8:00 am COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) KM DEPARTMENT REPORT 19 s App 11 s Ap COMMUNITY DEVELOPMENT DEPARTMENT 261 Building # Code Compliance/Animal Control # Housing # Planning i IIII iii IIIU IIII�I I�ii I I III II II uii /��// /// ""// / /�/ii :fir 11 ,/ ////%///i/////:r //// ' ��// j E MR ��// I� tratie m U't i t',,I o r Oi 8".a,.. Administrative Permits Entitlement Permits Includes sign applications, temporary use permits, Includes site development permits, conditional minor use permits, final landscaping plans. use permits, subdivision maps, etc. /4' Year 1 2015 1 2014 March 1 864 1 332 Year To Date 1 2,285* 1 1,159 *Inspection totals from 2015 reflect total amount of individual inspections performed versus 2014 totals, which indicate the amount of inspection sites visited. COMMUNITY DEVELOPMENT DEPARTMENT 262 Building # Code Compliance/Animal Control # Housing # Planning ♦ 50 Animal Pick Ups ♦ 29 Animal Violations Processed includes Dogs at Large, Animal Welfare Check, Dog License) t,, ♦ 44 Completed Code Inspections Includes Home Occupation and Pool Draining Inspection). COMMUNITY DEVELOPMENT DEPARTMENT Building # Code Compliance/Animal Control # Housing # Planning 263 WE DEPARTMENT REPORT: 5A r v X OFTt�eS% TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: May 5, 2015 SUBJECT: COMMUNITY SERVICES REPORT — MARCH 2O15 Upcoming events of the Community Services Department for May 2015: Daily Activities Social Bridge Mah Jongg *Advance Ukulele, LQ Museum Events *Moonlight Movies, La Quinta Park and Monticello Park May Luncheon Better Together Cancer Outreach Fitness Morning Workout Mat Pilates Tai Chi Chuan Arthritis Foundation Tai Chi Tai Chi Intermediate Tai Chi Advanced Sunset Yoga Interval Training AM & PM *Hoop Dance, Colonel Mitchell Paige *Nature Walk: What is our footprint? Leisure LQ Voices AARP Safe Driver LQ Glee Music for Little Mozarts Level 2 Italian for Everyone Line Dancing Chakra Dance *Dance, Play and Pretend, La Quinta High School & B&G Club *Beginning Ballet, La Quinta High School K Sports Rojas Taekwondo *Rojas Martial Arts, La Quinta High School *Tiny Tigers, LQ Library *Disc Golf Tournament, Civic Center Campus *Denotes classes/events held at other locations `IZ�A Community Services Department Attendance Report for March 2015 Summary Sheet Sessions Per Month Program 2015 2014 Variance 2015 2014 Leisure Classes 136 79 57 46 36 Special Events 120 0 120 1 0 Sports 895 877 18 30 24 Wellness Center 289 190 99 96 38 Wellness Center (Free Services) 629 498 131 75 46 Total 2,069 1,644 425 248 144 Wellness Center Fitness Fitness Center 2,644 0 2,644 57 0 Total 2,644 0 2,644 57 0 Sports User Groups La Quinta Park AYSO 200 250 -50 18 20 La Quinta Youth & Sports 75 100 -25 18 20 Friday Night Lights 100 50 50 8 8 Desert Sands Harlequins RFC 60 80 -20 9 8 Desert Boot Camp 50 50 0 9 10 Sports Complex La Quinta Youth & Sports 450 600 -150 26 22 Colonel Mitchell Paige Y Flag Football (League practices) 35 40 -5 8 8 Friday Night Lights 500 400 100 12 9 Facility/Park Rentals Wellness Center (Private Party) 100 300 -200 1 2 Library (Sunday Church) 300 375 -75 4 5 Classroom 650 500 150 13 10 Community Room 200 0 200 4 0 Museum Meeting Room 840 120 720 14 2 Boys & Girls Club Gym (Sunday Church) 500 0 500 5 0 Civic Center Campus (Private Party) 300 150 150 2 3 La Quinta Arts Festival 23,000 30,000 (7,000) 4 4 Park Rentals La Quinta Park 100 400 -300 2 7 Fritz Burns Park 150 50 100 3 1 Fritz Burns Park - Tennis Courts 100 30 70 5 4 Total 1 27,710 33,495 -5,785 165 143 Total Programs 1 32,4231 35,139 -2,716 470 287 Volunteer Hours Wellness Center 1 1751 319 -144 Total Volunteer Hours 1 1751 319 -144 K.T. Community Services Department Program Report for March 2015 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Leisure Classes La Quinta Glee 41 0 41 3 0 Hoop Dance 5 0 5 4 0 Sunset Yoga 12 0 12 6 0 Taekwondo 4 - 8 (Beg.) 13 18 -5 8 9 Taekwondo 4- 8 (Inter.) 35 1 1 24 8 9 Taekwondo 9yrs-Up 20 26 -6 8 9 Rojas Martial Arts 4 - up 10 24 -141 91 9 Totals 136 791 571 461 36 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Special Events Police Safety Fair 120 0 120 1 0 Totals 120 0 120 1 0 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 289 291 -2 9 8 Open Gym Volleyball 120 66 54 8 4 Desert Youth Olympics 250 225 25 1 1 Nature Walk @ Bear Creek Tra 15 34 -19 2 2 Nature Hike @ Top Of The Co 12 14 -2 2 1 Guided Hike w/Phillip Ferranti 10 22 -12 1 1 Walk With The Mayor 12 0 12 1 1 Y Flag Football (League Game 150 160 -10 2 2 Y Rookies Football 12 25 -13 2 2 Y Rookies T-Ball 251 40 -1 5 2 2 Totals 8951 877 18 30 24 Community Services Totals 1 1,1511 9561 1951 771 60 WWI Wellness Center Program Report for March 2015 Participation Participation Variance Meetings Meetings Fitness Center 2015 2014 2015 2014 Fitness Member Visits 2363 0 2363 19 0 Daily Fitness Drop -ins @ $5 114 0 114 19 0 Memberships Sold 167 0 167 19 0 Fitness Center Total 2644 0 2644 57 0 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Volunteers Wellness Center 18 33 -15 n/a n/a Hours 175 319 -144 n/a n/a Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Activities/Social Services (Free) Wellness Activities 629 498 131 75 46 Wellness Activities/Services Total 629 498 131 75 46 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Classes/ Programs Fitness Chair & Flex Yoga 20 17 3 7 6 Mat Pilates 16 21 -5 9 9 Morning Workout 38 47 -9 9 9 Tai Chi (Arthritis, Beg., Interm. & Adv.) 32 0 32 16 0 Yoga for Health 7 13 -6 4 3 Drop -in Participation 37 0 37 21 0 Leisure Chair Massage 3 0 3 2 0 Line Dancing 6 0 6 3 0 Social Dance Fusion 4 4 0 4 3 Tiny Tigers 5 0 5 9 0 Watercolor 14 7 7 2 2 Open Game Play Bridge: Social 46 48 -2 3 3 Mah Jongg 46 33 13 4 3 Mexican Train Dominos 15 0 15 3 0 Wellness Classes/Programs Total 289 190 99 96 38 I WELLNESS CENTER TOTAL 1 3562 1 688 1 2874 1 228 1 84 1 `i Community Services Department Monthly Revenue Report for March 2015 Monthly Revenue - Facility Rentals 2015 2014 Variance Library $ 262.50 $ - $ 262.50 Museum $ 375.00 $ 125.00 $ 250.00 Wellness Center $ 1,012.50 $ 2,425.00 $ (1,412.50) Parks $ 950.00 $ 1,405.00 $ (455.00) Sports Fields $ 1,67900 $ 875.00 $ 800.00 Monthly Facility Revenue $ 4,275.00 $ 4,830.00 $ (555.00) Monthly Revenue Wellness Center $ 4,663.50 $ 3,722.00 $ 941.50 Fitness Memberships & Daily Passes $ 9,270.00 $ - $ 9,270.00 Community Services $ 5,921 .00 $ 6,213.00 $ (292.00) Total Revenue $ 19,854.50 $ 9,935.00 $ 9,919.50 Revenue Year to Date Facility Revenue $ 34,832.00 $ 30,052.50 $ 4,779.50 Wellness Center $ 22,640.50 $ 32,232.50 $ (9,592.00) Fitness Memberships & Daily Passes $ 45,760.00 $ - $ 45,760.00 Community Services $ 46,938.00 $ 55,805.00 $ (8,867.00) Total Revenue to Date $ 150,170.50 $ 118,090.00 $ 32,080.50 `A Community Services Updates March 2015 The water feature at La Quinta Park is being prepared for the upcoming summer season with nozzles and gaskets being replaced and four mounded surface areas leveled. The pool contractor is servicing the pumps and filters. The safety surface will receive some touch-up paint in two weeks. As in previous years, the water feature is scheduled to open at the end of April. `I` DEPARTMENT REPORT: 5B OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: May 5, 2015 SUBJECT: QUARTERLY MARKETING REPORT Per the City's contract with JNS Media Specialists, and Graphtek Interactive, the third Quarterly Marketing Report for Fiscal Year 2014/15 is attached. 273 Third Quarter Report of Fiscal Year 2014/15 Implemented by JNS Media Specialists (JNS) and Graphtek Interactive (GI) JNS - Traditional Marketing (Print/Television/Radio) Print Ads: With strong emphasis on tourism and revenue generation, regional ads were strategically placed promoting Valley -wide events with a focus on local events as well. Humana, HITS, BNP Paribas, LQ Arts Festival, Coachella and Stagecoach were highlighted in ads with a call to action to visit La Quinta while in the area. Local ads were placed in Palm Springs Life, Travel Host and BNP Pairing sheets enticing potential visitors toward La Quinta. Ads created this quarter include: "Long Drive," "The Lure of La Quinta," and "A Trip to La Quinta Sounds So Good." (Attachments 1 — 3) Ads were created consistently for both local and regional publications with different messaging based on location. Co-op partners for the BNP Daily Pairing Sheets were Old Town La Quinta, Doug Motz Insurance, and La Quinta Chamber of Commerce (Attachment 4). Television: Ads, both locally and regionally, were strategically placed on Time Warner Cable to help create a strong branding campaign for the City. A new commercial was created to target the millennials and showcase La Quinta as the place to stay, dine and shop for the younger market. This ad was placed into rotation with the existing "Amenities" spot in the regional drive markets, which included Los Angeles and Orange County (Attachments 5 and 6). Locally, the existing "Outdoors" spot aired showcasing the community of La Quinta to Valley residents (Attachment 7). With the creation of a new commercial, combined with the existing two spots, a vast array of the target demographics was reached - young and old, regional and local, as well as those wanting to relax and others who want to play. Examples of these commercials can be viewed at httr)://www.r)lavinlaciuinta.com/Video-Gailerv. Radio: Talking points were given to each station to help on -air DJ's promote events and attractions in the City, as well as create a "buzz" about coming to eat and shop in La Quinta. With the DJ's being trusted by the community, having them talk about the City helped to initiate locals to come out and "play" in La Quinta. There were over 90 live mentions per month on a variety of Valley stations. GI - Digital Marketing (Web/Social Media) Website Updates: City staff and GI made a number of updates to the website this quarter including: content updates (museum events, event calendar, etc.), the removal of third -party videos, the addition of new videos to the YouTube channel, and optimization of the videos with content. New videos were added to the video gallery page with a new icon added to every page that links to the site video 274 gallery. The #VisitLQ15 promotion was created and coordinated with three hotels in La Quinta to offer rooms for a vacation giveaway package. GI staff also designed the festival promotion landing page, form, and Pay -per -click banners for the #VisitLQ15 promo. A new EmpowerLaQuinta.com domain was purchased as a landing page for the resident engagement site. Website Views: Visitors to the PlaylnLaQuinta.com website have continued to increase and averaged over 22,000 views per month in the third quarter. This is an average increase of over 10,000 per month from the same quarter last fiscal year. Pay -Per -Click (PPC): Coachella and Stagecoach advertisements were posted on the Google Ad Network. The increase in PPC attributed to a 200 percent increase in paid traffic from the previous quarter. In addition, the number of submissions for additional information has increased by 152 percent from the previous quarter. PPC in the third quarter provided 13,500 views to the landing pages and website from both search and display efforts. That is more than double the exposure from the previous quarter. Social Media: The City's Twitter and Facebook accounts continue to see increased traffic and participation. Branded images continue to bring traffic and engage users interested in wellness, City updates and travel. Facebook surpassed 42,000 "likes" in February. The City's Facebook daily engaged users (people who interact with the page) surpassed 33,000 and surpassed 1.2 million daily total impressions/views during the third quarter. The #VisitLQ15 promotion yielded great results, with engaged users from across the USA, Canada, China, and Germany. Twitter followers continued to increase from 7,800 in October to over 9,200 in March 2015. Pinterest followers have surpassed 1,100. Google + page has 59,000 views. Staff will continue to monitor the successes of the social media strategies and make adjustments throughout the year. Press Releases: Press releases were created and distributed to local news agencies for the following events: • Humana events • Tire Collection event • Black History Month event • Police Services survey • February Amended hours • Read Across America program M Attachment 1 Attachment 2 i %/ ri g "People are drawn �to L. r t�oxirrk.a fair er�erythiric� fre�ro� Q �� tie ._ one -of -kind shops and restaurants to spectacular ne hi�cirrep, baG�ird� �ar�ri rr�e.reatic�r�atex�serir�rrces f�ext. month, thousands krill arrive in t1hi�s pre m��r a°�scyrk. d estBrhr'7'r�on to enjoy the city', ".signature 4-""WIF nL. r La � uinta Arts Festtvat reigned as tare #i Fine Art Fesdv ad in the Nation for three consecutive years, 0 attracting more than 25,000 art lovers annually, arl te Paribas F&r,March s the �rfc%hfir rah 4 277 Attachment 3 for a, /oio Tt ii p to L i iota Sounds So Good NaHonally-rend wm--d CoachelLa and Stagecoach music: tesUvaLs ar(,, happening just minutes frorn La Quinta this April. Get into the groave with La r. uinta°s acne -cif -kind shops and restaurants, spectacular hiking and biking trait,, cfynarnic arts and culture scene, and recreational experiences. 278 Attachment 4 T Min i Fe gor" / d" I rg t Foiltured Evierits CALIFORNIA SPIRIT VIBRANT STYLE. Art 'ir Certifted Lhe 'Umbrellas Farmers" MarkeL March 2.1 EverySitmlay i0:00 AM - ,° IIRM &:00 AM 'U:30 RA FoRow us on Fare bnok for aU of the latpst rig—ws and information on spin,daL evonts, facebook.c*vn/04dT*wnLaQuksta 0kdT*wnLaQ"iirAax.orwi - (7W 600-0758 78-100 Mann Street • La Quirita, Caffornia 922F,3 MR, Attachment 5 Attachment 6 `lit Attachment 7 `IN pe- DEPARTMENT REPORT: 6 4 OFTk� TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: May 5, 2015 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR MARCH 2O15 In response to the State's severe drought, Governor Brown issued an executive order mandating a 25 percent reduction in domestic water use and is holding water agencies responsible for helping customers achieve this conservation goal. Areas with higher water use, including the Coachella Valley Water District (CVWD), have been charged with reducing usage by 36 percent. CVWD held a public meeting on April 28 to discuss the State's new water -use restrictions and how to achieve the Governor's conservation goal (Attachment 1). Several actions may be imposed by CVWD, as noted in Attachment 1, including no turf allowed on street parkways or medians. No decisions will be made until the May 12 Board of Directors meeting. Staff is awaiting the rules that CVWD will issue to municipalities. The City started focusing on water conservation/turf reduction projects long before the Governor's mandate, and is also planning future projects, some of which will be included in the Capital Improvement Program (CIP). Below is a list of key projects the City has already completed: • 2008 and 2011 — used artificial turf on two medians: one on Avenue 54 (between Jefferson and Madison Streets) and the other along Highway 111. • 2010 — CIP Turf Reduction Greens Project eliminated a total of 73,700 square feet of turf at the Civic Center Campus, Police Sub- 283 station, and Fire Station No. 70 (estimated annual water savings of 1,622,840 gallons). • Recently completed — turf reductions at the SilverRock Golf Course, with potential reductions in square footage on the horizon. • Current — three City -owned lots on Avenue 52 are being landscaped and will include desertscape and drip irrigation. This project will serve as a pilot program for nearly 500,000 square feet of turf in north La Quinta. Staff is exploring other initiatives and working on a more comprehensive list of options for City Council consideration. 2. For the month of March 2015, the total for all maintenance expenditures recorded in GORequest was $85,064.82, with street sweeping, irrigation/weeds/shrub/tree trimming, debris removal, sidewalk repairs, and graffiti removal being among the highest tasks in terms of cost. Public Works maintenance workers recorded approximately 1,500 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 2). 3. Residents continue to submit Customer Satisfaction Surveys through the GORequest system. The Public Works Department received five surveys in the month of March 2015, with residents commenting on how staff handled reported issues. Employees were rated on their effectiveness, response time, and courtesy. A summary of responses is provided below and detailed surveys are provided as Attachment 3: • 80% of respondents rated Employee Courtesy as "Superior" • 80% of respondents rated Response Times as "Superior" or "Good" • 80% of respondents indicated "Exceeded" or "Met" under Expectations Met • 80% of respondents rated Employee Effectiveness as "Superior" Surveys also include positive feedback from residents such as "I have used this app before and was happy that I had to use again. I was actually pleasantly surprised how fast the problem was taken care of. Awesome job!!!!" And, "I am happy to see you changed the sign for the 25mph speed. It seems to be more effective as most of the motorists are reducing their speed. Thanks for addressing the issue so promptly." 284 4. A contract was awarded for the Perimeter Landscaping of City -owned Lots (Project No. 2014-10). The City is in the process of executing the contract and scheduling the work. 5. The contractor has begun work on the Avenida Carranza Drainage Improvements Project. 6. Bids are due May 7 for the La Quinta Library Light -emitting Diode Lighting Conversion Project. 7. On -site construction continues at the Century Theatre Project, which is located at the corner of Washington Street and Avenue 47. The contractors are currently working on the theatre's exterior walls, underground storm water retention chamber, and other pertinent systems. 8. Construction of the speed tables and curb, gutter, and sidewalk on Avenida Montezuma has been completed for the Tower Market Project. The market opened on April 23. 9. On -site water, sewer, and storm drain construction continue at the Signature Project located within the PGA West development located at Avenue 54 and Jefferson Street. 10. On -site construction of homes continues at Andalusia, which is located on Madison Street between Avenue 58 and Avenue 60. 11. On -site construction of homes continues at Griffin Ranch, which is located on Madison Street and Avenue 54. 12. The City selected a consultant to perform water quality inspection services to comply with National Pollutant Discharge Elimination System requirements. A Professional Service Agreement is currently being prepared with CASC Engineering and Consulting to perform the inspection services. Attachments: 1. City of La Quinta staff notes from CVWD public meeting of April 28, 2015 2. Maintenance Expenditures by Task for March 2015 3. Customer Satisfaction Survey Details for March 2015 ple- M3 CVWD Board Meeting April 28, 2015 • CVWD does not have a shortage of water, but must comply with the Governors Statewide mandate of 36% reduction in use. • This reduction will impact CVWD by $24 million in annual revenue. • Since the 2009 tiered rate program, CVWD has tracked a 20% reduction in water use. The Governor The Governor issued an Executive Order on April 1, 2015 directing the State Water Resources Control Board (SWRCB) to impose a mandatory statewide 25% reduction in urban water use through February 28, 2016. State Water Resources Control Board In support of the Governors order, the following is now imposed; • No irrigating within 48 hours of measurable rainfall, • No irrigating turf in public medians, • Only drip and micro -spray irrigation systems for new homes, • Reduce statewide water use by 25% compared to 2013, but impose a 36% reduction for the Coachella Valley. CVWD CVWD will adopt the SWRCB restrictions on May 12, 2015 through an Ordinance. State requires this action by June 1, 2015. It will also include; • Penalties for not reducing irrigation by 36%, • Only watering on Tuesday, Thursday, Saturday, and Sunday, 6pm-6am Additional actions that may be imposed include; • Restaurants not serving water unless the customer requests it, • Hotels not doing daily laundry service during a customer's stay, • No fines for brown lawns (Code and HOAs), • No turf in street parkways as well as medians, • Shutting OFF water fountains • No allocations of additional water for over -seeding (domestic water) 287 Outreach Program • Rebates for City turf reduction • Rebates for Golf turf reduction • Rebates for residential and HOA turf reduction • Rebates for smart controllers • Rebates for low/no flush toilets • Ask cities to reduce water use by 36% • Work with home owners and HOAs to reduce water use • Discourage draining and refilling of swimming pools • Encourage the use of pool covers • Encourage HOAs to adopt and enforce water • Discourage over -seeding Penalties This does not change the tiered rates. Tier 1 is the allocation for interior water based on the assessment (10 ccf/family of 4). Everyone will need to track a 36% reduction in the tier 2 level of the existing water allocation that was established in 2009. An average La Quinta residence has an allocation of 43ccf that equals $47/month. If the residence does not reduce the outdoor water use by 36% and uses the full 43ccf, then the water bill will increase to $77/month. Tiers 3, 4, and 5 will progressively increase the costs. Golf Courses Golf courses are not included as part of the Governors Executive Order for water restrictions. They have been working voluntarily with CVWD to reduce water use (regardless of the source). The local superintendents association has an aggressive proposal for reducing turf and water use, valley wide, that they are coordinating with CVWD. Details were not given at the meeting. 288 ATTACHMENT 1 LO 0 N s C� ca O H O H H O O M O x W O 0 O O s•: `l:U; Wit ATTACHMENT jr N .— U 0.— O m -O a_ U N O C O N C.0' Q fn p a) 7 -O (0 -p 0 > O (0 p a) O (0 (0 Np N C 2(n O U N N C. T U a) L U O a-- 'O p (0 C O N K} (0 (0 N (n (0 . 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N � -: a) U .N m p -0.0 _0 o w a) a) — m U N a) 0 0 zi E > E O U) a) > 0 .`o N U O a) a) a) m> U) 7 7 L m a) X �: O U) U HUofU)U)U)W—Q 7 7 7 L uo) o ate) U)) aa)) U)) N rn U) E a) o 'ITU CD) J t ate H zi c E M U U o E o 0 O m a) o a) U in m mLu N a) >, a a) � Q U � W w o Q E E E W Cl) C U) Q U m LO O N O Cl) O U N o U N U) m LO 0- - N UO � Q CDa) (M V 00 U) O O c c' E m W o N N ~ E E � Lo i O U) L Q O Un N N N m a) c O L N A a) m ate) a) E E a) O 'm i -0 _0 W a) a) a) -0 a) U O O fl- N N N m 2 Q N O E Q Q Q U U) U a- o U) U) U) ii T o a) uo) _0 - ate) U) w U) UNi E u>i U) CDc Q .0 o c U)N N J D C M E o uoi p C o m m in a)w N > aoi Q U W o Q w E E W W `I DEPARTMENT REPORT: 7 11 ............. G of fne Desert" This quarterly police report was prepared by the La Quinta Police for the Honorable Mayor, City Council and the Citizens of La Quinta. The report contains crime statistics and average response times along with La Quinta Special Teams summaries of activity for the quarter. PUN Reflecting back upon the first quarter of2O15. many successful events and programs were accomplished by the women and men of the La CJuintaPolice Department. I'm consistently proud ofthe work being performed byour officers inthe furtherance ofthe public safety mission. The department moved quickly to address the facts surrounding a murder that occurred during January. Our ability to gather a broad spectrum of resources from the initial response by our patrol staff, media information staff, detectivea, and administration often points toward successful outcomes when solving these rare incidents. The crime prevention outreach into our neighborhoods and business centers continue to gain strength with each meaningful opportunity we share together. Whether it's our monthly "Coffee with a Cop," Crime Prevention Through Environmental Design (CPTED) evaluations, "Bicycle Rodeo and Traffic Safety Fair," or simply making our patrol officers more approachable to answer questions from our citizens, the important value of crime prevention programs speak for themselves. Positively, the police officers show collaborative efforts tosafeguard our quality of life and meet safety concerns. Working in concert with Code Enforcement, we are taking appropriate measures tostop criminal activities in public places and abate nuisance violations that serve to attract additional criminal activity. DvemU. |'m pleased the Uniformed Crime Statics indicate hey reductions for crimes that happen inside our city. The segments of property crime which include burglaries to our homea, thefts of merchandise from our stores and reaidents, and the theft of automobiles from our streets have historically contributed to the most significant number ofincidents facing us. | recognize the incidents ofdomestic violence, robbery, and simple assaults have edged higher when compared with the first quarter of2O14. | continue to monitor these crimes and look for adjustments that serve tosuppress these occurrences. PRE `I AGGRAVATED ASSAULTS BURGLARY BURGLARY -VEHICLE ...................................................................................................................................................................................... A, lat R'll 11 001ill. MAIN NARCOTICS VIOLATIONS ROBBERY CAR -JACKING SEX CRIME MISD ,THEFT M, ............. .............. AGGRAVATED ASSAULTS ..................................................................................................................................................................................... BURGLARY BURGLARY -VEHICLE VIOLATIONS Y CAR -JACK ...... . . .... . . .... . . .... . . .... ­-, . . .... _)"i ............ ............. AGGRAVATED ASSAULTS BURGLARY BURGLARY -VEHICLE" DOMESTIC VIOLENCE NARCOTICS VIOLATIONS ROBBERY CAR -JACKING SEX CRIME MISD SIMPLE ASSAULTS ................................................................................................................................................................................... THEFT LE THEFT KIN SAY, I, A. I I4 I�t Yt FPrograFms G 5 Vehicle Steps 203 Pedestrian Checks 76 Investigative Follow-up 131 City Park Cheeks 46 Citations 43 Search Warrants 16 Probation /Parole Search 41 Arrest Warrant Served 22 Arrest - Felony 2 Arrest - Misdemeanor 57 Property Value Recovered $32,250.00 PIMA Significant Activity for January, February & March 2015 On January 09, 2015, La Quinta Special Enforcement Team Officers and the Business District Unit served a search warrant on the 52000 block of Avenida Navarro regarding two residential burglaries that occurred on November 30, 2014. During the investigation, stolen property was recovered and SET Officers arrested the suspect for possession of stolen property and burglary. On January 15, 2015, La Quinta SET Officers served four search warrants in the cities of Hacienda Heights, Montclair and San Dimas. The warrants stemmed from an identity theft and fraud committed at the La Quinta Resort earlier that month. On February 12, 2015, La Quinta Special Enforcement Team and Business District Unit served a search warrant on the 82700 block of Jamestown Avenue in Indio. The warrant was related to a grand theft that occurred on February 2, 2015 at (Circle K) 78110 Calle Tampico in La Quinta. Upon the service of the warrant, SET arrested the suspect for grand theft. An additional person was located at the residence and was arrested for a misdemeanor DUI warrant. On February 27, 2015, La Quinta SET assisted Thermal Station Investigations with a robbery investigation that occurred the day prior. Members of the La Quinta SET located and arrested the primary suspect on the 52000 block of Avenida Herrera, in the City of La Quinta. On February 27, 2015, Officers from the La Quinta Special Enforcement Team, Business District Unit and Southern Coachella Valley Community Service District Team served three mail theft and fraud related search warrants. The warrant services were conducted at a residence in North Shore and two residences in the city of Indio. During the service of the search warrants, several evidentiary items associated to the mail thefts, identity theft, check frauds, and illegal narcotics were located. The suspects were arrested and booked into the Indio Jail on multiple counts of identity theft, check fraud, possession of controlled substances and drug paraphernalia. An additional suspect was arrested for possession of drug paraphernalia and released on a citation during the warrant services. Officers identified approximately sixty victims, throughout the Coachella Valley, during the course of their investigation related to these warrant services. During the month of March, La Quinta SET began an enforcement program at the parks within the City of La Quinta. The program was designed to restore order and peace with numerous unruly juveniles and adults who were commonly loitering in and around the park. While focusing primarily on the La Quinta Soccer Park, Officers issued numerous citations and arrested several subjects during the enforcement program. On March 12, 2015, La Quinta SET Officers served a search warrant at a residence located on the 51000 block of Avenida Martinez. The search warrant stemmed from a residential burglary that occurred in 2012. On March 13, 2015, La Quinta SET Officers served a search warrant on the 82000 block of Padova Dr., in the City of Indio related to numerous mail thefts and identify theft cases in the City of La Quinta and surrounding areas. Fraudulent checks and other items of evidentiary value were collected during the search. The suspect was arrested at a later date. On March 20, 2015, La Quinta SET Officers served a search warrant on the 51000 block of Avenida Vallejo and the 52000 block of Avenida Rubio in the City of La Quinta. The search warrants stemmed from a vehicle burglary and identify theft investigation that occurred early in the month. Stolen property was recovered at the residence and the suspects were arrested. KIN Programs 6 Vehicle Steps 1 Pedestrian Checks 25 Investigative Follow-up 35 Citations 7 Search Warrants 5 Probation /Parole Search 0 Business Checks/Meetings 95 Arrest Warrant Served 1 Arrest - Felony 2 Arrest - Misdemeanor 5 Property Value Recovered $69,320.00 `UR Signi��^��n^���������^��^t���� U�����������������N��������� ficant �"-�°�. .�� n�� January, February wwnmn nn^�"�n~, Between the months of January and March, La C1uinta BDU assisted the La C1uinta Special Enforcement Team and the Coachella Valley Narcotics Task Force on several search warrants in the city of La C1uinta. During the search warrants, stolen property and narcotics were seized pursuant to the investigations. Between the months of January and March, La C1uinta BDU' in collaboration with California Alcohol Beverage Control, conducted a "Cops in Shops" operation, a ROSTF Inspection operation, a Shoulder Tap operation, and a Trap Door operation, which is focused on off sale / on sale and adults who furnish minors with alcoholic beverages. Under the Cops in Shops program, officers work undercover at retail locations to help catch fraudulent identification use and underage patrons trying topurchase alcohol oradults buying alcohol for minors. Under the Retail Operating Standards Task Force Inspections program, officers visit on -sale establishments and audit the businesses on several key standards and regulations as required by law. Violations are noted and the owner of the chosen establishment receives anotice tofix any outstanding issues. Under the Shoulder Tap program, aminor under the direct supervision of peace officer will stand outside a liquor or convenience store and ask patrons to buy them alcohol. The minor indicates in some way he or she is underage and can not purchase the alcohol. Under the Trap Door program, it's main goal is to reduce the number ofminors with hake |Ds' as well as opening leads to find more information about counterfeit operations and |D "mills" that make hake |Ds. Minors who are caught with such |Ds are at risk ofbeing arrested. Between the months of January and March, La C1uinta BDU' along with other members of the La C1uinta Police Department' hosted two Coffee with a Cop events in the city. During the events' many customers interacted with officers and had the opportunities to ask questions and address any concerns affecting the community. These events also gave La Quinta PD officers an opportunity to educate the community on crime prevention and neighborhood watch related issues. On January 15, 2015, the Business District Team hosted a business meeting at Mimi's Cafe inLaC1uintabetween D9DD and 1030 hours. The purpose of the meeting was to reach out and educate merchants who conduct business within the city. Topics presented during the presentation included, but not limited to, credit, check, and return frauds. Proposition 47 was also discussed and attendees were informed on the proposition's stipulations and how they affect On January 28th and 29th' 2015' BDU participated in the La C1uinta Police Department Thermal Station VIP tour. Members of La Quinta city government attended and were treated to a tour and live demonstration. On February 13' 2015' La Quinta BDU' along with the assistance of officers from the La Quinta Special Enforcement Team, served aproperty related/embezzlement search warrant inthe LaC1uintacove. The investigation stemmed from several incidents involving a business owner and his contracted worker, which occurred between the months of January 2014 through December 2014. During that time, the hired contractor embezzled over $100'000 from a business bank account which was set up to deal only with the business's clients. During the search warrant, several credit vouchers were seized which had anestimated value of$69'32D.DD. The above mentioned incidents are just a sample ofthe quarterly activity conducted bythe La QuintaBusiness District Unit. Officers from BDU have conducted several investigations related tothe LaC1uintaHighway 111 Business Corridor which have resulted in numerous arrests for thefts and frauds. La C1uinta BDU will continue their pro -active and community oriented policing efforts throughout the city which will result in increased awareness and education within the business community in order to improve the quality of life for the business owners, shoppers' and residents of La C1uinta. Wit Total Collisions 138 DUI Collisions 9 DUI Arrests 25 Total Hazard Citations 716 Total Injury Collisions 54 DUI Collisions with Injury 6 Citations Issued 1001 Excessive Speed Citations 372 Total Non -Hazard 285 In January, the Traffic Services Team implemented specific traffic programs and enforcement details to ensure safe traveling for the influx of motorists in La Quinta for the Humana Golf Challenge. In January, the Traffic Services Team conducted a presentation for the Mayor and City Council of La Quinta, showcasing their equipment, motorcycles, case presentations and speed enforcement capabilities. In February, the Traffic Services Team conducted DUI saturation patrols and distracted driving patrols, funded through grants from the Office of Traffic Safety. In March, the Traffic Services Team was trained in the use and deployment of the Taser X2 In March, the Traffic Services Team hosted a child seat safety event and provided new child safety seats to parents with broken, deteriorated or expired child seats. The program was held in conjunction with the LaC)uintaSafety Fair. w111 Online Reports 7 Neighborhood Watch Meetings 2 Parking Citations 12 Community Events 4 Business Meetings 1 |nJanuary, CSDMunoz was onpatrol through January 21th. In January, CSDMunuz participated in the Humana Challenge event In January, CSO Munoz participated in Coffee with a Cop at Starbucks on Washington Street. In January, CSO Munoz was assigned volunteer coordinator for office substation volunteers. In January, CSDMunoz attended Business Meeting atMimi'arestaurant. In February, CSO Munoz conducted three residential Crime Prevention Through Environmental Design (CPTED) surveys in the City ofLaC)uinta. In February, CSDMunuz conducted an CPTEDsurvey at Had|ey'aViUaa. In February, CSO Munoz conducted a Neighborhood Watch Meeting at Avenida Martinez. In February, CSO Munoz participated at the Farmer's Market with a volunteer recruiting booth. In March, CSO Munoz participated in the Farmer's Market with a crime prevention booth. In March, CSO Munoz participated in the Coffee with a Cop event at Starbucks on Highway 111. |nMarch, CSDMunoz participated inLaC)uinta Safety Fair. In March, CSO Munoz conducted a Neighborhood Watch Meeting at Avenida Martinez. In January, CSO Herrera prepared the quarterly report which includes calls for service, average response time and year to date crime comparison. In January, CSO Herrera coordinated Coffee with a Cop at Old Town Coffee Company on Main Street. In January, CSO Herrera conducted a Neighborhood Watch meeting for Cove residents. In January, CSO Herrera participated in a Business Mixer at The Broken Yolk In January, CSO Herrera coordinated training for the C.O.P. volunteers on CPR. In February, CSO Herrera attended Hadley Villas community event. In March, CSO Herrera coordinated the La Quinta Police Safety Fair. In March, CSO Herrera coordinated the Coffee with a Cop event at Starbucks. In March, CSO Herrera coordinated quarterly training on Traffic Control for C.O.P volunteers. La Quinta Middle School, Harry Truman, Ben Franklin In January, SRO Klicka conducted an investigation at La Quinta Middle School that resulted in the arrest of the Parent Teacher Club Vice President for Embezzlement of the Parent Teacher Club funds. In February, SRO Klicka received a call regarding a missing child. SRO Klicka searched the known areas where students congregate and located the missing child. In March, SRO Klicka assisted with the La Quinta S.E.T. Team Park program to make the parks safer for local citizens. In March, SRO Klicka conducted an investigation at John Adams Elementary School that resulted in the arrest of the Parent Teacher Club member for Embezzlement of the Parent Teacher Club funds. tier'! La Quinta High School In January, SRO Contreras received information of a student posting online that she wanted to injure herself. SRO Contreras located the student on campus and determined the student was having suicidal thoughts and had recently cut her wrists. SRO Contreras determined the student was a danger to herself and transported her to a mental health facility. In February, SRO Contreras received information of a student who had been cutting her wrists. SRO Contreras spoke with the student and confirmed she had been cutting her wrists at her residence. SRO Contreras determined she was a danger to herself and transported her to a mental health facility. In February, SRO Contreras received information of a disturbance in the parking lot. SRO Contreras went outside and saw a juvenile being held down by his father. SRO Contreras determined the student was attempting to jump out of a moving vehicle. SRO Contreras spoke to the father who was taking his son to a mental health facility. SRO Contreras transported the student to a mental health facility for treatment. In March, SRO Contreras, assisted with the La Quinta S.E.T. Team Park program to make the parks safer for local citizens. '4i11 Summit High School & Colonel Mitchell Paige Middle School In January, SRO Hernandez conducted a threat assessment regarding a student. In March, SRO Hernandez handled 3 "Kids With Guns" reports. In March, SRO Hernandez assisted with the La Quinta S.E.T. Team Park program to make the parks safer for local citizens. 4111 Community Service Officers Burglary Reports 9 Grand/Petty Theft Reports 25 Vandalism/ Malicious Mischief Reports 14 Traffic Collision Response/Reports 33 Vehicle Code or Parking Citations 98 Abandoned Vehicle Tagged/Warning 13 Towed Vehicles 10 Lost or Found Property Reports 3 Custodial/Non-custodial Transports 73 Miscellaneous Calls 63 '4111 N Crime Free Multi -Housing 185 Business Checks 670 Community Events 13 Neighborhood Patrol 459 Traffic Collision Response 20 Extra Patrol 99 Total Patrol Hours 1,498 Monthly Volunteer Hours 985.75 CPO Monthly Visits 144 This quarter the COP has gone through, and will continue to go through, advanced training to increase knowledge and skill sets of our COP members. Recent training included "Traffic Collision Control" COP volunteers assisted with patrol operations in the business district and LaC)uinta neighborhoods. COP continue toassist patrol with traffic control. Office volunteers maintain the Civic Center Community Policing Office. These volunteers conduct a variety clerical functions as well as data entry of citations, traffic collisions and DU|'a, parking citations and pawn slips. They also play an important role with WIN e Desert" III �INNER ■ Sri JIJJJJJJJJJJJ j � ,..,,,,� ,,,; „/ i , ri/„% rr ,�J1111JJJ1111JJJ1P„ SIII" m ise 760 �iiiil$liiiss s°taIII ���k� llll liii�n����, �°IIII���� ° °'' IIII����������� ° liii ��ll�� ���v�.,u IIII........... L IIII' )la,lllluiiol id IIII °ton Sergeant, 760 Sergeant, lIIIllllllll�ie nn IIIIIIR;aIIr liii IIII,, 760 4 41It DEPARTMENT REPORT: 8 LA QUINTA CITY FIRE DEPARTMENT 2015 First Quarter Report LA QUINTA CITY FIRE DEPARTMENT 311 INSIDE THIS ISSUE 1. Personnel Assignments 2. Response Reports 3. Truck Report 4. Significant Events 5. Administration Reports 6. Training and Community Activity 7. Explorer Post LA QUINTA CITY FIRE DEPARTMENT 312 ADMINISTRATION 44-555 ADAMS STREET LA QUINTA, CA 92253 (760) 345-6932 1. Battalion Chief — Alex Gregg STATION 93 (NORTH LA QUINTA) 44-555 ADAMS STREET LA QUINTA, CA 92253 (760) 564-4351 Engine Company 93 1. Fire Captain — Eric Cisney 2. Fire Apparatus Engineer — Matthew McDonald 3. Fire Apparatus Engineer — Dustin Reed 4. Firefighter II/Paramedic — Mark Birchard 5. Firefighter II/Paramedic — Brian Steiger 6. Firefighter II/Paramedic — 7. Firefighter II — Noe Lerma 8. Firefighter II — Sean Tauscher STATION 32 (LA QUINTA) 78-111 AVENUE 52 LA QUINTA, CA 92253 (760) 564-4351 Engine Company 32 1. Fire Captain — Anthony Khatami 2. Fire Apparatus Engineer — Jason Lewandowski 3. Fire Apparatus Engineer/Paramedic — Nick Groff 4. Firefighter II/Paramedic — John Barton 5. Firefighter II/Paramedic — Albert Causey 6. Firefighter II/Paramedic — 7. Firefighter II — Seth Shively 8. Firefighter II — Michael Prall LA QUINTA CITY FIRE DEPARTMENT 313 STATION 70 (PGA WEST) 54001 MADISON STREET LA QUINTA, CA 92253 (760) 564-2122 Engine Company 70 1. Fire Captain — Gil Barrier 2. Fire Apparatus Engineer — Larry Johnson 3. Fire Apparatus Engineer/Paramedic — Tim Day 4. Firefighter II/Paramedic — Brandon Avner 5. Firefighter II/Paramedic — John Godwin 6. Firefighter II/Paramedic — Corbin Reinhart 7. Firefighter II — Vernon Cowins 8. Firefighter II — Steven Stock TRUCK 86 46-990 JACKSON ST. INDIO, CA 92201 (760) 347-0726 Truck Company 86 1. Fire Captain — Justin Scribner 2. Fire Captain — Dave Hudson 3. Fire Captain — Darrel Anderson 4. Fire Apparatus Engineer — Mark Greenway 5. Fire Apparatus Engineer — Shane Miller 6. Fire Apparatus Engineer — Todd Christensen 7. Firefighter II — Chris Meneses 8. Firefighter II — Travis Ames 9. Firefighter II — Matt Adams 10. Firefighter II — Darren Clowers 11. Firefighter II — Nick Yuhas 12. Firefighter II — Oscar Lara LA QUINTA CITY FIRE DEPARTMENT 314 3 7F IIµ �s4 �i"f.Jp�wv Structure Other Fire w� Medical Hazard / F Others Total 32 6 56 396 8 32 498 70 11 71 210 5 29 326 93 22 123 560 16 35 756 Total 28 207 1,135 27 93 1,490 Truck Report Truck 86 recorded 22 responses into the City of La Quinta during the first quarter of 2015 broken down by category below. 1- Commercial Fire 8- False Alarm 2- Medical 3- Public Service Assist 1- Residential Fire 2- Rescue 3- Standby 4- Traffic Collision LA QUINTA CITY FIRE DEPARTMENT 315 Significant Events 1/29/15: Firefighters from La Quinta and Indio were called to the scene of a traffic collision at Hwy. 111 and Depot Dr. extensive extrication was required for 1 critically injured victim who was flown to Desert Hospital from the scene. 2/1/15: Firefighters from La Quinta and Indio were called to the scene of a hiker in medical distress on the Cove to Lake Trail. Once assessed by Fire Department Paramedics it was determined the hiker would need to be flown out due to their condition. CALFIRE Helicopter 301 was utilized to extract the hiker from the trail where the hiker was transferred to a waiting ambulance and transported to .IFK hospital for further treatment. 2/2/15: Firefighters from La Quinta and Indio were called to the scene of a hiker in medical distress on the Cove to Lake Trail. Once assessed by Fire Department Paramedics it was determined the hiker would need to be flown out due to their condition. CHP Helicopter 60 was utilized to extract the hiker from the trail where the hiker was transferred to a waiting ambulance and transported to .IFK hospital for further treatment. 3/25/15: Firefighters and equipment from all three La Quinta stations provided assistance to Indio on a two alarm structure fire in a three story apartment complex. Administrative Reports Ronald Griesinger, Fire Safety Specialist During the first quarter of 2015 a total of 198 original fire life safety inspections were conducted along with 13 re -inspections for code compliance. It was noted a majority of business were found to be incompliance with current fire file safety requirements. Of the noncompliant occupancies several automatic fire sprinkler systems were found to be in need of current 5 year re certifications, alarm and monitoring systems were found to be in need of maintained or repair, commercial hood, duct and fire extinguishing systems in need of cleaning and re certification. Weekly project review meetings were held with discussion focused on special development permits, tentative track maps, temporary use permits, special events permits and current projects up dates. Accomplishments: • Automatic fire sprinkler systems were inspected and re certified • Alarm and monitoring systems were inspected and or repaired, currently functioning as designed LA QUINTA CITY FIRE DEPARTMENT 316 • Commercial hood, duct and fire extinguishing systems were cleaned serviced and tagged as required • 9th annual custom car and hotrod show food booths were inspected with no violations • Inspection of La Quinta art's festival revealed no violations event occurred without incident • Inspection of fireworks display at hideaway country club indicated no violations fireworks show went off without incident Tawny Castro, Emergency Services Coordinator Conducted meetings in February and March with the La Quinta CERT group; monthly meetings will be held on the last Tuesday of each month. Tawny is currently working on records collection to evaluate the training needs for City Staff and CERT members as well as determining hardware and software needs for the City EOC. OES staff completed CERT training for students at La Quinta High School in January. A CERT training class for La Quinta residents is scheduled for the second week of May. Tawny has also completed grant writing training that will be beneficial in securing funds for the City CERT and OES programs. March saw changes in some of our personnel. Engineer Robert Davis from Station 32 and Engineer Kirk Huettner from Station 70 both accepted Captain Promotion opportunities within the County; we wish them well in their new endeavors. Replacing them will be newly promoted Larry Johnson to Station 70, Jason Lewandowski to Station 32 and once he returns from his training Nick Groff will be filling our vacant Medic Engineer position. LA QUINTA CITY FIRE DEPARTMENT OVA Training & Community Activities The La Quinta firefighters training for the quarter included live fire control training in Blythe and Indio. The training topics included Command and Control, Hose Deployment, Water Supply/Hydraulics, Search and Rescue, Ventilation, and Firefighter Survival. Units also conducted Hazmat and Structure Fire Behavior during in service training and at the Roy Wilson Training Center. As well as Multi -Casualty Incident training at Palms Springs FD and MCl/WMD training at the Empire polo grounds in preparation for this year's music festivals. On March 24t" Station 32 hosted a fire station tour to 90 preschool children LA QUINTA CITY FIRE DEPARTMENT 318 The La Quinta Fire Explorers has been staying busy and productive with training and participating in local community events. January the explorer post welcomed 7 new explorers to our post. They are currently going through their Level 1 training, which consist of department rank and structure, firefighter safety and basic fire behavior. The explorers also participated at the Humana Golf Tournament. They helped with setting up the first aid tent, handing out bandages and assisting the on -duty staff. Along with their regular training the explorer post has been preparing to compete in the City of Murrieta Fire Explorer Muster, taking place on April 19th. This will be our fifth year competing. The Explorers will compete in four different events; the bucket brigade, the two minute drill, the dummy drag and the make and break hose drills. LA QUINTA CITY FIRE DEPARTMENT 319 OF �4 CITY / SA/ HA/ FA MEETING DATE: May 5, 2015 ITEM TITLE: ADOPT RESOLUTION FOR A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND ASSOCIATED MITIGATION MONITORING PROGRAM FOR AN ENVIRONMENTAL ASSESSMENT, SPECIFIC PLAN, TENTATIVE PARCEL MAP, TENTATIVE TRACT MAP, AND SITE DEVELOPMENT PERMIT, FOR DEVELOPMENT OF 78 SINGLE-FAMILY HOMES ON 39.8 ACRES, LOCATED ON THE SOUTH SIDE OF AVENUE 54, ONE QUARTER MILE EAST OF MADISON STREET RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: E.�1�1 ]'E.�.�.�I�1► � PUBLIC HEARING: 1 Adopt a resolution for a Mitigated Negative Declaration of Environmental Impact and associated Mitigation Monitoring Program for Environmental Assessment 2014- 1001, Specific Plan 2014-1001, Amendment No. 1, Tentative Parcel Map 2014- 1001, Tentative Tract Map 2014-1001 and Site Development Permit 2014-1003, subject to the Findings contained therein. EXECUTIVE SUMMARY: • The project consists of 78 single-family homes, one residential estate lot, and common lots for a lake, community building and private streets (Attachment 1), located on the south side of Avenue 54, between Monroe and Madison Streets (former Mery Griffin Estate) (Attachment 2.) • The Specific Plan establishes project -specific development standards and use allowances for the estate and the single-family development on the site. • The Tentative Parcel Map facilitates separate ownership of the Mery Griffin Estate and sale of the remaining acreage dedicated to the residential use. • The Tentative Tract Map subdivides the property into single-family lots, as well as lots for streets, drainage, common areas and ancillary facilities. • The Site Development Permit allows construction of the homes, common area amenities and landscaping on the site. W prepared for consideration. Location: south side of Avenue 54, half a mile east of Madison Street. Principal Planner Wally Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Planning Commissioners asked questions of staff and commented regarding a meeting of the Coachella Valley Water District Board meeting held earlier in the day. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:39 p.m. Public Speaker: Mr. Paul DePalatis, AICP, Director of Planning Services with MSA Consulting, Inc., Palm Desert, CA — introduced himself, gave a detailed presentation of the project and its history, and answered the Commission's questions with regards to the proposed six -acre lake. He identified that the proposed lake would result in a 73% reduction of potable water use, is in compliance with Coachella Valley Water District's regulations and in line with Governor Brown's April 1 Executive Order Regarding Mandatory Statewide 25% Reduction in Potable Water Use. Public Speaker: Mr. Mark Majer, Applicant and Director with MDM Investment Group, Newport Beach, CA — introduced himself, expressed his gratitude to the Commission and staff, and provided a brief description of the project, noting that the lake serves as non -potable water reservoir for the development. He encouraged the Commission to consider the potable water savings and that the project has been in the works for two years. Vice Chair Wilkinson asked what measures have been put in place to address dust control. Mr. DePalatis said the project will have a PM10 plan and dust control measures will be used during grading and construction as needed. Vice Chair Wilkinson said there was no mentioning of a deceleration lane or stacking distance requirements on Avenue 54. Principal Engineer McKinney answered that the City's Traffic Engineer had reviewed the project and the number of trips generated based on the proposed number of homes did not warrant the need for a deceleration lane. Mr. Major stated that the applicant's Traffic Engineer had performed a very detail analysis of this issue and a determination was made, along with staff, that there would not be a need for a deceleration lane. Public Speaker: Mr. Ronald Gregory, A.S.L.A., President with RGA Landscape Architects, Inc., Palm Desert, CA — introduced himself, provided an overview of PLANNING COMMISSION MINUTES 2 APRIL 14, 2015 *1 the proposed landscaping for the project and noted that it had to be designed to not only meet the landscape requirements of CVWD and the City, but also the State. Commissioner Bettencourt asked if the hypothetical 88-lot subdivision would meet the design standards in the Specific Plan and require the proposed annual 20,807,100 gallons for landscaping irrigation alone. Mr. DePalatis said the number is very rough and the project was designed to meet the Specific Plan requirements. Mr. Gergory noted that the subdivision is being designed to meet the standards and calculations as provided by the State to the local water agency. Commissioner Bettencourt said that the provided documentation did not include any official statement or analysis from CVWD supporting the applicant's hypothetical design and he thought it would be beneficial to the Commission to have a high-ranking CVWD Official attend the next Commission meeting that would be able to testify to the validity of the applicant's statements. He further asked that the Commission be provided an alternative 88-lot subdivision design proposal for comparison purposes. Commissioner Blum inquired as to the lot level and optional second story feature on Plan 1. Mr. DePalatis answered his questions. Public Speaker: Ms. Katie Barrows, La Quinta resident, CA — introduced herself and said she is in support of staff's recommendation to continue the item to allow for a closer look at the proposed water conservation. She noted that the discussion and comments indicate a great effort put into the design of this project and the applicant is going above and beyond in some areas, but it is not clear that they have done that with regards to water conservation. The Governor's Order currently addresses only potable water, but other aspects of our water use might be included. It would be most responsible of the Commission to recommend a continuance and give staff and the Commission a better chance to study the project and to answer some of the questions brought up during the Commission's discussion. Mrs. Barrows referenced water statistics recently published in The Desert Sun. She stated that the project would use 33 million gallons of water per year with the lake, and 28 million gallons per year without the lake. She said that we're in a seven-year drought and need to be more concerned with water conversation. She pointed out that canal water does have many applications, it is used for agriculture and to recharge our water supply which she viewed were more important uses that the lake. Mrs. Barrows said water is water and asked that a fair comparison be provided in the staff report with regards to the water use as it currently only addressed the savings realized in potable water. PLANNING COMMISSION MINUTES 3 APRIL 14, 2015 W Public Speaker: Ms. Linda Williams, President of the La Quinta Historical Society and La Quinta resident, CA — introduced herself and complimented the applicant on the beautiful design of the project. She said this was not a historic property, however, it has a large celebrity identity and as pointed out in the staff report mostly equestrian. She had hoped that the estate could be used as a center for conferences much like the Sunnylands, Annenberg Estate, in Rancho Mirage. She noted that recently the Coachella Valley received very negative publicity nationally, with regards to its water usage. The City should have an eye towards how the approval of this project would be perceived. She stated she read CVWD's report from this morning and one of the things that struck her was that it requested private pumpers, canal water, and non -potable water uses to aby by the imposed restrictions as well. She said that other water uses will also be affected in the future and she would like to see La Quinta take some measured steps. Public Speaker: Mr. Ronald Serasio, Palm Desert resident, CA — introduced himself and said he was currently looking into purchasing a home in La Quinta. He stated from the discussion tonight there were couple of issues that were brought up, one being the preservation of water and that water is water. He said that there were a lot of questions brought up during tonight's discussion that needed to further looked at before a decision is made. Public Speaker: Mr. Edward Armendarez, La Quinta resident, CA — introduced himself and said Mrs. Barrows had already covered most of the points he wanted to bring up. He noted that the water consumption numbers provided in the staff report were a bit conspicuous. He stated this was a beautiful development that would be a great addition to the community; however, he questioned that it was a model use of water. Public Speaker: Mrs. Elaine Reynolds, La Quinta resident, CA — introduced herself and said that Mery Griffin was very actively involved with art foundation. She stated she did not feel that the Mery Griffin estate was the appropriate location for the proposed project. She said she would like to see the estate preserved as originally built to maintain its historic value much like Thomas Jefferson's home. Mr. Major noted that although there wasn't any form of historic designation of the estate, the development was designed in a manner that would preserve the original estate, including the structural integrity of the stables' woodwork, which would remain intact, that the stables would simply be renovated and repositioned which would result in a minor reduction in size. He stated the design allowed for the preservation of the cultural identity of the property PLANNING COMMISSION MINUTES 4 APRIL 14, 2015 323 Motion - A motion was made and seconded by Commissioners Bettencourt/Fitzpatrick to continue Public Hearing Item No. 1 to allow staff and the applicant to provide the following: • Provide CVWD's approval of the proposed supply network • Attendance of a CVWD Official at the Commission's next meeting • Provide a draft HOA maintenance and care budget for the project • A sketch plan providing comparison of this project to an alternative design AYES: Commissioners Bettencourt and Fitzpatrick. NOES: Commissioners Blum, Wilkinson and Wright. ABSENT: None. ABSTAIN: None. Motion failed due to the lack of quorum. Chairperson Wright declared the PUBLIC HEARING CLOSED at 8:34 p.m. Motion - A motion was made and seconded by Commissioners Wilkinson/Blum to adopt Resolution 2015-005 recommending to the City Council approval a Mitigated Negative Declaration of Environmental Impact and associated Mitigation Monitoring Program for Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074), Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TTM 36744) and Site Development Permit 2014-1003 as submitted with staff's recommendations and the revision of the following Conditions of Approval as identified in the memorandum dated April 14, 2015: Tentative Tract Map 2014-1001 (TTM 36744) - Exhibit D 49. Minimize the differential in building pad elevations of perimeter lots and building pad elevations in adjacent developments. Building pad elevations of perimeter lots have been allowed by the City Engineer to differ by more than the standard one foot in elevation from adjacent developments due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Meeting the one foot standard would impose an unreasonable hardship upon the applicant. 50. Minimize the differential in elevations of lots within this development and elevations in adjoining developments. The differences in elevation between the adjoining properties and the lots within this development as shown on the TTM and the grading plan will be allowed by the City Engineer due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Further lowering of the site would impose an unreasonable hardship upon the applicant. PLANNING COMMISSION MINUTES 5 APRIL 14, 2015 324 Site Development Permit 2014-1003 - Exhibit E 44. Minimize the differential in building pad elevations of perimeter lots and building pad elevations in adjacent developments. Building pad elevations of perimeter lots have been allowed by the City Engineer to differ by more than the standard one foot in elevation from adjacent developments due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Meeting the one foot standard would impose an unreasonable hardship upon the applicant. 45. Minimize the differential in elevations of lots within this development and elevations in adjoining developments. The differences in elevation between the adjoining properties and the lots within this development as shown on the TTM and the grading plan will be allowed by the City Engineer due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Further lowering of the site would impose an unreasonable hardship upon the applicant. AYES: Commissioners Blum, Wilkinson, and Wright. NOES: Commissioners Bettencourt and Fitzpatrick. ABSENT: None. ABSTAIN: None. BUSINESS SESSION - None CORRESPONDENCE AND WRITTEN MATERIAL - None COMMISSIONER ITEMS 1 . Report on City Council meetings of March 3, 17, and April 7, 2015. 2. Commissioner Blum is scheduled to attend the April 21, 2015, City Council meeting. DIRECTOR'S ITEMS 1. Electronic distribution of the Planning Commission packet. 2. Planning Commissioners Academy - March 4-6, 2015, at the Fairmont Newport Beach Hotel. 3. Medical Marijuana Dispensaries and Group Homes. PLANNING COMMISSION MINUTES 6 APRIL 14, 2015 ADJOURNMENT There being no further Bettencourt/Fitzpatrick unanimously. Respectfully submitted, business, it was moved and seconded by Commissioners to adjourn this meeting at 9:09 p.m. Motion passed MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 7 APRIL 14, 2015 W• T4ht 4 4a Qu, 1 k ro MEMORANDUM TO: Honorable Mayor and Members of City Council VIA: Frank J. Spevacek, City Manager FROM: Les Johnson, Community Development Directo DATE: May 5, 2015 SUBJECT: REVISED CONDITIONS - ESTATES AT GRIFFIN LAKE TENTATIVE TRACT MAP 2014-1001 (TTM 36744) SITE DEVELOPMENT PERMIT 2014-1003 In light of the continued uncertainty with regards to the Governor Brown's Executive Order B-29-15, the following language is proposed to be added as a condition of approval for Tentative Tract Map 2014-1001 . and Site Development Permit 2014-1003: "The applicant shall comply with all requirements, directives, and orders established pursuant to Executive Order B-29-15 and all regulations adopted to implement that executive order by any state, regional, or local agency or department, including but not limited to regulations adopted by the State Water Resources Control Board, California Department of Water Resources, California Energy Commission, and Coachella Valley Water District (or other distributor of a public water supply), in furtherance of the mandate to prevent the waste and unreasonable use of potable water. if another executive order or future regulations are issued and, adopted in furtherance of a mandate to prevent the waste and unreasonable use of water, the applicant shall comply with all requirements, directives, and orders established thereunder. if a requirement, directive, or order established pursuant to Executive Order B-29-15 (or any future executive order) and regulations adopted pursuant thereto is more restrictive than a requirement under the La Quinta Municipal Code applicable by these conditions of approval, then the applicant shall comply with the most restrictive requirement. " Any motion made on the project should include this language as an added condition of approval. FISCAL IMPACT: None. BACKGROUND: The property was originally developed under Riverside County during the late 1970's through mid-1980's as a personal residential and equestrian compound for the late Mery Griffin. It is surrounded on the east, south and west by the Griffin Ranch residential development, which was approved in 2005 and includes 393 residential lots on ± 239 acres. Approximately 90 of the Griffin Ranch units have been completed or permitted since 2006. The existing Mery Griffin Estate is comprised of the Griffin home, outbuildings, pool and patio areas in the northwest corner of the site along with stables, corrals and pasture areas extending to the east and a lake to the south. The southern half of the site was developed with a horse track. Alfalfa was grown in the center of the track. A windbreak of Tamarisk trees follows the east, west and south boundaries. The property also contains a well and water holding tank used historically to provide potable water to the home, irrigation for the grounds and a water supply for the existing 2.1-acre pond. PROPOSAL AND ANALYSIS n\/Pr\iiPw The development proposal retains the existing home, outbuildings, pool and patio within a 6.5-acre parcel, for the continued promotion and development of the facility as a private and public event venue and rental use. The existing 2.1-acre pond will be expanded to a 6-acre lake. The remaining site area would be subdivided into 78 single-family lots (Attachment 3). The lake system proposes to utilize canal water (non -potable) and will serve as a recreational amenity, provide stormwater management, as well as providing irrigation water for the project. The project also includes renovation of the existing 9,000 square foot stable/paddock building into a 3,600 square foot community building with pool, providing BBQ and gathering areas, and several boating slips/docks along the interior lakefront properties for non -motorized boating. Existing perimeter walls border all four sides of the site Specific Plan The Specific Plan is necessary to establish development standards and guidelines for the project (Attachment 4). It is separated into three Planning Areas; Planning Area 1 (PA-1) addresses the Griffin Estate property, Planning Area 2 (PA-2) relates to the 78 residential lots and project entries, and Planning Area 3 (PA-3) covers the lake and its related facilities. Because the site will be governed by a Specific Plan, development standards for the project can be modified. The applicant has proposed that the Griffin Estate be considered as common area open space, along with the lake feature and community building. Staff believes this is not a common open area, and has conditioned that the Specific Plan be amended to remove the 327 estate grounds from consideration and establish a corrected calculation as the open space standard for the specific plan. Planning Area 1: PA-1 sets forth several standards intended to regulate future events at the Griffin Estate. The Estate has been used for a variety of events and functions over the past few years and the owners desire to continue this use in the future. Due to variation of event types, placement of detailed standards to regulate events and their operation are better left to case -by -case review. Staff recommends Table 3.2 of the Specific Plan be revised to remove standards that should be considered during the review process for such events. Planning Area 2: The existing Griffin Ranch Specific Plan excludes the Griffin Estate property as it was not part of the original development plan and no changes were to be made that affected the site. Therefore, the Specific Plan is intended to accommodate the project design and development standards to the extent they vary from the current Very Low Density Residential (RVL) zoning. In this case, the proposed residential lots are a minimum of 10,000 square feet ("sf"), half of the RVL district minimum of 20,000 sf The proposed front, rear and side yard setbacks are also generally about half of the RVL standards. However, it is more relevant and appropriate to compare the proposed development standards for this project to those of Griffin Ranch, as it surrounds the property and is also governed by a Specific Plan (with underlying residential zoning). A comparison of the proposed project's basic development standards, against those of the RVL district and the Griffin Ranch Specific Plan, is provided in the table below: ZONING STANDARDS COMPARISON RVL ZONE GRIFFIN RANCH SPECIFIC PLAN PROPOSED SPECIFIC PLAN FRONT YARD 30' 30/20/1 5 A 1 5' B REAR YARD 30' 20' 1 5' SIDE YARD (interior/corner) 10/20' 5/10 & 20' c 7/10' LOT SIZE (min) 20,000 11,000 10,000 GARAGE (min) 30' 20 ° 20 BUILDING HEIGHT (max) E 28' 28' 28' BUILDING COVERAGE 40% 50% 60% A Equestrian Trail Lots/Non-Equestrian Trail Lots/Casitas e Residence and side -entry garage c Interior lots must have 1 5' combined setback. Corner Equestrian Trail lots require 20' ° 1 5' for side -entry garage E 22' on Image Corridors for all The Specific Plan provides development standards that are considered generally consistent with the neighboring Griffin Ranch Specific Plan, in terms of lot size, building height and general setback requirements. Planning Area 3: PA-3 sets forth development standards and use allowances for the lake and community building/pool area. The community building proposes a maximum 328 height of 33 feet, which is intended to accommodate a 32 foot tall tower feature on the community building. Staff has no concerns with the height of this feature. However, given that it appears no other structures of significant height can or will be built on the lake or community building site, staff has conditioned the Specific Plan to revise the building height for PA-3 to 28 feet, consistent with PA-1 and PA- 2, with a footnote that the tower element may be at 32 feet. Water Use: For the first time in state history, California's Governor has directed the State Water Resources Control Board to implement mandatory water reductions in cities and towns across the state, to reduce potable urban water usage by 25 percent. The Governor's Executive Order B-29-15, announced April 1, 2015, will serve to increase enforcement to prevent wasteful water use, streamline the state's drought response and invest in new technologies that will make California more drought resilient (Attachment 5). In consideration of the Governor's action, the inclusion of a 6-acre lake into a residential project appears contrary to the current direction of state water policy; however, the lake's inclusion does, in fact, result in a quantifiable savings in potable water. There is no guidance established for California water agencies in the wake of the Governor's action, though the State Water Resources Control Board has mandated a tiered program, based on per -capita consumption rates, to implement water conservation that requires the Coachella Valley Water District ("CVWD") to impose restrictions to achieve a 35 percent reduction in water use. CVWD is only now starting to formulate implementation measures to achieve this goal. Due to the lack of information available in regard to the implications for California water agencies, it is difficult to adequately analyze the impact associated with this project, if any. However, based on information supplied by the applicant in the proposed Specific Plan, a brief, broad -based summary of the lake design and water use is provided below. The lake will be used for storm flow retention and landscape irrigation, as well as recreational use. The lake will be served by an 18-inch non -potable water line providing canal water as the water source. The project Specific Plan identifies an annual savings of 21,828,900 gallons of potable water (66.99 acre-feet) by using the lake design with canal water, over an 88-unit project without such a lake using only potable water. The project proposes to use drought -tolerant planting materials and irrigation water sourced from the lake for all landscaping demands. The table below provides information on potable water savings, based on development with the lake concept. POTABLE POTABLE NON -POTABLE TOTAL WATER WATER WATER FROM SAVINGS FROM AQUIFER FROM AQUIFER CANAL (household use ) (irrigation use) (irrigation use) Project 7,971,400 gal/yr. 0 gal/yr. 25,004,200 gal/yr. with Reservoir/Lake (78 lots) Project 8,993,200 gal/yr. 20,807,100 0 gal/yr. without Reservoir/Lake (88 Iotsh gal/yr. Potable Water Savings 1,021,800 20,807,100 21,828,900 with Reservoir/Lake gal/yr. gal/yr. gal/yr. (1,366 CCF/YR) 1 (27,817 CCF/YR) (29,183 CCF/YR) WWI Source: Specific Plan; Table 2.2 - ANNUAL WATER SAV INGS WITH LAKE - RGA Landscape Architects 1. Assumes 10 additional lots could be constructed within the lake footprint. 2. 1 CCF (100 cubic feet) = 748 gallons As represented in the table, the effect of the lake design basically replaces the use of potable water with non -potable canal water; it does not result in an overall water -saving scenario. The project design as an 88-lot development with no lake, as identified in the Table, will use 29,800,300 gallons per year (gal/yr.) of water, while the project as proposed with the lake will use 32,975,600 gal/yr. or 3,175,300 gal/yr. more. The design premise is that the lake provides the ability to use canal water for irrigation, which offsets the need to use potable water sources for that purpose in a non -lake project. Tentative Parcel and Tract Maps In order to allow the transfer of the Griffin Estate, and sale of the 78 single-family lots, a Tentative Parcel Map (Attachment 6) and Tentative Tract Map (Attachment 7) are both proposed. The parcel map will establish a 6.5 acre parcel encompassing the Griffin Estate property and a portion of the lake feature, to be split off from the rest of the site. The tentative tract map will subdivide the 78 residential lots, as well as lots for streets and common open space associated with the lake and the community building. As the parcel map is only proposed to facilitate sale of property for the 78 residential lots separate from the Griffin Estate, no improvement or dedications are being required of the parcel map. The maps comply with the Specific Plan and with the Public Works Department's standards, as conditioned. Site Development Permit Architecture: The site development permit plans (Attachment 8) encompass the residential units, renovation of the current stable building to a community recreation building, and site landscaping, walls, and water feature for the residential and common facility areas. Residential units consist of four floor plans, each to be made available in a Tuscan or Italian Farmhouse architectural design (Attachment 8; Sheets 1.0 — 4.3). Units range in size from 3,025 to 3,680 sf. All units are single story, though Plan 1 includes a second story option, which adds a 365 sf bonus room. The bonus room located central to the unit, minimizing the massing effect over the front or rear areas. Each architectural style will have four color/material schemes. The units are all at approximately 19 to 20 feet in height to the main ridge line, while the highest point of the two story Plan 1 option is shown at 24 feet 3 inches. No two-story unit will be located along Avenue 54 as it is an Image Corridor. This affects Lots 1-6, which are conditioned appropriately. The Planning Commission recommendation also restricts Lots 7-31 to single -story units along the south and east boundaries, due to the proposed pad elevations being 3 to 4 feet higher than Griffin Ranch. The architectural style and materials proposed are similar to the adjacent Griffin Ranch units, featuring primarily stucco finishes with stone accents and exposed rafter, wood accents on garage doors, and concrete S-tile roofs. The Tuscan and Italian Farmhouse styles are defined through variations in rooflines, window and OCR door shapes, trim and area surrounds. This architecture is consistent with 9,000 sf paddock and stables, which will be renovated into a 3,600 sf community facility building (4,800 sf w/breezeway), to include lounge, fitness area and restrooms (Attachment 8; Sheets 5.0 — 5.6). The main roofline of the structure is at 23 feet 3 inches. The north elevation will include a small tower element that will house the pool equipment, and is shown at a height of 31 feet 3 inches. The facility will include a pool with cabana seating, BBQ area, and a social event/gathering area. Landscaping/Lighting: Project landscaping plans include walls and fences, main entry and fountain designs, community facility area, the Avenue 54 parkway, residential front yards, the upper lake design and landscape/hardscape materials (Attachment 8; Sheets L- 0 — L-1 1). Overall, the landscape material and design concepts are acceptable, do not conflict with City standards for private projects and are consistent with the palette proposed in the project Specific Plan. The main entry areas will incorporate a modernist design scheme for the entry gates and a proposed water feature (Attachment 8; Sheet L-3). The proposed Avenue 54 parkway landscaping (Attachment 8; Sheet L-5), albeit in a reduced width configuration as the existing wall will remain, is generally consistent with existing improvements along the Griffin Ranch frontage, using Palo Verde, Desert Willows and other similar plant species and accents (boulders, etc.). No turf is used in the individual lot landscape concepts (Attachment 8; Sheet L-6), which utilize decomposed granite and fractured rock in lieu of turf. Lighting proposed within the project includes wrought iron sconces at the entry and garages of the homes, and LED landscape lighting in the front yards (Attachment 8; Sheets L-6, L-8). Lighting is typical of a single-family home development. CALIFORNIA ENVIRONMENTAL QUALITY ACT REVIEW: The Community Development Department has determined that the proposed project is subject to the California Environmental Quality Act. The Department prepared an Initial Study, and determined that, although the project has the potential to generate significant environmental effects, mitigation measures imposed on the project will reduce these effects to a less than significant level. A Mitigated Negative Declaration is proposed. PLANNING COMMISSION RECOMMENDATION: On April 14, 2015, the Planning Commission held a public hearing and reviewed the project (Attachment 9). Staff recommended a continuance for consideration of this project, due to uncertainty for any potential ramifications based on the Governor's April 1, 2015 Executive Order concerning water use reductions. The Planning Commission expressed concerns with the meaning of the Executive order as it affects the Coachella Valley, and felt that third party analysis (i.e. CVWD) should be sought and presented to the Commission. It was noted that CVWD had met earlier on April 14 to initiate discussions on how to achieve the state mandated 35 percent reduction in water use (Attachment 10). Concern was voiced that there was no written verification from CVWD to substantiate the applicant's claim that CVWD had approved of the lake design. After discussion, it was moved and seconded to continue the project to allow additional study of the 331 recent state mandate and request a CVWD representative to address the lake design. The motion failed on a 2-3 vote and, after further discussion and testimony, the Planning Commission recommended approval of all project applications on a 3-2 vote, with revision to two conditions of the Tentative Map and Site Development Permit, pertaining to pad heights. AGENCY AND PUBLIC REVIEW: SB 18 Compliance: The City completed the required Tribal Consultation request process for this project. One comment letter was received from the Agua Caliente Band of Cahuilla Indians. The consultation process is complete. Public Agency Review: This request was sent to all applicable City departments and affected public agencies. All written comments received are on file and available for review with the Community Development Department. All applicable comments have been adequately addressed and/or incorporated in the recommended Conditions of Approval. Public Notice: This project was advertised in The Desert Sun newspaper on April 24, 2015, and mailed to all property owners within 500 feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the City Council hearing. ALTERNATIVES: Alternative actions include approving the project with modified conditions of approval that address any specific concern of the Council, continuing consideration of the project for further study as may be directed by City Council in light of the Governor's Executive Order, denial of the project, or directing the matter back to the Planning Commission for further consideration as deemed appropriate by City Council. Report prepared by: Wallace Nesbit, Principal Planner Report approved for submission by: Les Johnson, Community Development Director Attachments: 1. Project Information Sheet 2. Project Area Site Map 3. Project Site Plan 4. Specific Plan; Estates at Griffin Lake 5. State of California; Executive Order B-29-15 6. Tentative Parcel Map 7. Tentative Tract Map 8. Site Development Permit Booklet 9. Minutes of April 14, 2015 Planning Commission Meeting 10. Desert Sun Article; CVWD Considers Drought Measures, with CVWD PowerPoint presentation; April 15, 2015 332 333 RESOLUTION 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND ASSOCIATED MITIGATION MONITORING PROGRAM AND APPROVING A SPECIFIC PLAN, TENTATIVE PARCEL MAP, TENTATIVE TRACT MAP, AND SITE DEVELOPMENT PERMIT, FOR THE ESTATES AT GRIFFIN LAKE CASE NUMBERS: ENVIRONMENTAL ASSESSMENT 2014-1001 SPECIFIC PLAN 2014-1001, AMENDMENT NO. 1 (SP 2004-074) TENTATIVE PARCEL MAP 2014-1001 (TPM 36745) TENTATIVE TRACT MAP 2014-1001 (TTM 36744) SITE DEVELOPMENT PERMIT 2014-1003 APPLICANT: GRIFFIN RANCH INVESTORS LP WHEREAS, the City Council of the City of La Quinta, California did, on the 51" day of May, 2015, hold a duly noticed Public Hearing to consider a request by Griffin Ranch Investors LP for certification of a Mitigated Negative Declaration and Mitigation Monitoring Program, together with approval of project applications for The Estates at Griffin Lake, generally located on the south side of Avenue 54, one quarter mile east of Madison Street, more particularly described as: APN: 767-320-013 WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 14th day of April, 2015, hold a duly noticed Public Hearing to consider a recommendation on The Estates at Griffin Lake project applications, and after hearing and considering all testimony and arguments, did adopt Planning Commission Resolution 2015-005, recommending to the City Council certification of the associated CEQA documentation and approval of the aforementioned project applications; and, WHEREAS, the Community Development Department published a public hearing notice in The Desert Sun newspaper on April 24, 2015, as prescribed by the Municipal Code, and public hearing notices were also mailed to all property owners within 500 feet of the site; and, WHEREAS, at the aforementioned City Council Public Hearing held on May 5, 2015, upon hearing and considering all testimony and arguments, if any, of all 334 Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 2 of 11 interested persons desiring to be heard, the City Council did make the following mandatory findings pursuant to the La Quinta Municipal Code to justify City Council approval of said CEQA documentation and project applications: Environmental Assessment 2014-1001 WHEREAS, Environmental Assessment 2014-1001 complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Community Development Director has conducted an Initial Study (Environmental Assessment 2014-1001) and determined that although the proposed project could have a significant effect on the environment, there will not be a significant effect because revisions in the project have been made by or agreed to by the project proponent and mitigation measures have been incorporated. Therefore, the Community Development Director is recommending that a Mitigated Negative Declaration of environmental impact and associated Mitigation Monitoring Program be adopted; and, WHEREAS, in connection with the approval of a project involving the preparation of an initial study/mitigated negative declaration that identifies one or more significant environmental effects, CEQA requires the decision -making body of the lead agency to incorporate feasible mitigation measures that would reduce those significant environmental effects to a less -than -significant level; and, WHEREAS, the Community Development Department mailed and published a Notice of Intent to adopt a Mitigated Negative Declaration in compliance with Public Resources Code Section 21092 on the 25th day of March, 2015 to the Riverside County Clerk; and, WHEREAS, upon consideration of the Initial Study and, hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, the La Quinta City Council did make the following findings to justify City Council certification of said Environmental Assessment: That the Mitigated Negative Declaration has been prepared and processed in compliance with the State CEQA Guidelines and the City's implementation procedures. The City Council has independently reviewed and considered the information contained in the Environmental Assessment, and finds that it adequately describes and addresses the environmental effects of the project. Ox Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 3 of 11 Based upon the Initial Study, the comments received thereon, and the entire record of proceeding for this Project, the City Council finds that there are no significant environmental effects resulting from this Project. 2. The project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant impacts were identified by Environmental Assessment 2014-1001 . 3. The project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number, or restrict the range of, rare or endangered plants or animals or eliminate important examples of the major periods of California history, or prehistory. 4. There is no evidence before the City that the project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 5. The project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified under Environmental Assessment 2014-1001. 6. The project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the City will not be significantly affected by the project. 7. The project will not create environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 8. The City Council has fully considered the proposed Mitigated Negative Declaration and any comments received thereon, and there is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 0xi Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 4 of 11 9. The City Council has considered Environmental Assessment 2014-1001 and said assessment reflects the independent judgment of the City. 10. The City has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 11. Based upon the Initial Study and the entire record of proceedings, the Project has no potential for adverse effects on wildlife as that term is defined in Fish and Game Code § 71 1.2. 12. The location of the documents, which constitute the record of proceedings upon which the City Council decision is based upon, are located in the La Quinta City Hall, Community Development Department, 78495 Calle Tampico, La Quinta, California, 92253. Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, the La Quinta City Council did make the following mandatory findings pursuant to Section 9.240.010 of the La Quinta Municipal Code to justify approval of said Specific Plan: 1. Consistency with the General Plan - The proposed Specific Plan is consistent with the goals and policies of the La Quinta General Plan in that the proposed development standards and guidelines contained in the Specific Plan are compatible with the goals and policies of the General Plan for Low Density Residential land uses. 2. Public Welfare - Approval of the Specific Plan will not create conditions materially detrimental to public health, safety and general welfare insofar as the impacts of the Specific Plan on the environment have been analyzed under the provisions of the California Environmental Quality Act (CEQA), and potential impacts have been reduced to less than significant levels. 3. Land Use Compatibility - The proposed Specific Plan incorporates land uses that are compatible with zoning and existing residential lands use on 337 Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 5 of 11 surrounding properties located to the north, south, east and west. The design regulations specified in the Specific Plan are compatible with the low intensity of residential development surrounding the site. 4. Property Suitability - The uses permitted in the Specific Plan are suitable and appropriate for the subject property in that the property is generally flat and rectangular in shape, and can accommodate the proposed residential use. Tentative Parcel Map 2014-1001 (TPM 36745) WHEREAS, pursuant to Title 13, Section 13.04.060, final decision authority for review and approval of Tentative Parcel Maps rests with the Community Development Director; and, WHEREAS, Tentative Parcel Map 2014-1001 (TPM 36745) was submitted with other applications as a combined application; and, WHEREAS, pursuant to Title 9, Section 9.200.030, final decision on combined applications shall be made by the highest applicable decision -making authority; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, the La Quinta City Council did make the following mandatory findings pursuant to Section 13.12.130 of the Municipal Code to justify approval of said Tentative Parcel Map: A. The proposed Tentative Parcel Map 2014-1001 (TPM 36745) is consistent with the City General Plan. The proposed map conforms to the design guidelines and standards of the General Plan for residentially designated properties, as set forth in the Land Use Element. It will facilitate development of the site under the design and performance standards as applicable to the property under its existing General Plan land use designation. B. The design or improvement of the proposed Tentative Parcel Map 2014- 1001 (TPM 36745) is consistent with the City General Plan in that the proposed parcel design is in conformance with applicable goals, policies, 338 Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 6 of 11 and development standards, and will provide adequate infrastructure and public utilities. C. The design of Tentative Parcel Map 2014-1001 (TPM 36745) and the proposed improvements are not likely to cause substantial environmental damage nor substantially injure fish or wildlife or their habitat. The City of La Quinta Community Development Department has determined that although the proposed project could have a significant effect on the environment, there will not be a significant effect because revisions in the project have been made by or agreed to by the project proponent and mitigation measures have been incorporated. Therefore, the Community Development Director is recommending that a Mitigated Negative Declaration of environmental impact and associated Mitigation Monitoring Program be adopted. D. The design of Tentative Parcel Map 2014-1001 (TPM 36745) and the proposed improvements are not likely to cause serious public health problems. The map itself constitutes a division of land for the sole purpose of separating an existing residential use from the remaining property. As such, the proposed tentative parcel map will not result in any increased hazard to public health or welfare. E. The site for proposed Tentative Parcel Map 2014-1001 (TPM 36745) is physically suitable for the type of development and proposed density of development. As conditioned, the proposed design of the subdivision is physically compatible with the site for the proposed land use and potential development of the subject property, and in consideration of existing development in the surrounding area. F. As conditioned, the proposed Tentative Parcel Map 2014-1001 (TPM 36745) is consistent with all applicable provisions of the La Quinta Subdivision and Zoning Ordinances, including, but not limited to, minimum lot area requirements, any other applicable provisions of this code, and the Subdivision Map Act. G. As conditioned, the design of Tentative Parcel Map 2014-1001 (TPM 36745) will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision, for WRI, Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 7 of 11 access through or use of the property within the subdivision in that none presently exist and access is provided within the project and to the adjacent public street. Tentative Tract Map 2014-1001 (TTM 36744) WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, the La Quinta City Council did make the following mandatory findings pursuant to Section 13.12.130 of the Municipal Code to justify approval of said Tentative Tract Map: A. Tentative Tract Map 2014-1001 (TTM 36744) is consistent with the La Quinta General Plan, and Specific Plan 2014-1001 as proposed. The Tract Map is consistent with the Low Density Residential land use designation as set forth in the General Plan, at 1.98 units/acre. B. The design and improvement of Tentative Tract Map 2014-1001 (TTM 36744) is consistent with the La Quinta General Plan, and Specific Plan 2014-1001 with the implementation of recommended conditions of approval to ensure consistency for the homes proposed on the lots created therein, as well as adequate storm water drainage. The project density at 1.98 units/acre is consistent with the La Quinta General Plan and the proposed Specific Plan 2014-1001, in that the proposed development density is comparable to the surrounding single family home developments. C. The design of Tentative Tract Map 2014-1001 (TTM 36744) and proposed improvements are not likely to cause substantial environmental damage, nor substantially and avoidably injure fish or wildlife or their habitat. Environmental Assessment 2014-1001 determined that there are no significant impacts to air or water quality, biological or cultural resources, geology and soils which cannot be mitigated to less than significant levels, with incorporation of recommended mitigation measures into the project, which has been required. D. The design of Tentative Tract Map 2014-1001 (TTM 36744) and type of improvements are not likely to cause serious public health problems, insofar as the project will be required to comply with all laws, standards and t1:st Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 8 of 11 requirements associated with sanitary sewer collection, water quality and other public health issues. E. The design and improvements required for Tentative Tract Map 2014-1001 (TTM 36744) will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. All roadway improvements, easements, and surrounding improvements will be completed to City standards. Site Development Permit 2014-1003 WHEREAS, pursuant to Title 9, Section 9.200.030, final decision authority for review and approval of Site Development Permits rests with the Community Development Director; and, WHEREAS, Site Development Permit 2014-1003 was submitted with other applications as a combined application; and, WHEREAS, pursuant to Title 9, Section 9.200.030, final decision on combined applications shall be made by the highest applicable decision -making authority; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, the La Quinta City Council did make the following mandatory findings pursuant to Section 9.210.010 of the Municipal Code to justify approval of said Site Development Permit: 1. Consistency with General Plan The proposed development is consistent with the General Plan land use designation of Low Density Residential. The City's General Plan policies relating to Low Density Residential encourage the provision of a full range of residential land uses within the City in order to accommodate development of all housing types, and the proposed project augments those policies. 2. Consistency with Zoning Code Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 9 of 11 The proposed development, as conditioned, is consistent with the development standards of the City's Zoning Code in terms of architectural style, building height, building mass, and landscaping. The site development permit conforms to certain modified development standards set forth in the proposed project Specific Plan, and has been conditioned to ensure compliance with the zoning standards of the Very Low Density zoning district and other supplemental residential standards as established in Title 9 of the La Quinta Municipal Code. 3. Compliance with CEQA The City of La Quinta Community Development Department has determined that although the proposed project could have a significant effect on the environment, there will not be a significant effect because revisions in the project have been made by or agreed to by the project proponent and mitigation measures have been incorporated. Therefore, the Community Development Director is recommending that a Mitigated Negative Declaration of environmental impact and associated Mitigation Monitoring Program be certified. 4. Architectural Design The architecture and layout of the project is compatible with, and not detrimental to, the existing surrounding residential land uses, and is consistent with the development standards in the Municipal Code and proposed Specific Plan. The Tuscan and Italian Farmhouse styles of design for the common area buildings and residential units are appropriate in context with surrounding development, and the supplemental design elements (stucco finishes with stone accents and exposed rafters, wood accents on garage doors, and concrete S-tile roofs) appropriately enhance the architecture of the buildings. 5. Site Design The site design of the project, including project entries, interior circulation, proposed amenities, screening of equipment, exterior lighting, pedestrian accessibility and other site design elements are compatible with surrounding development and with the quality of design prevalent in the City. 6. Landscape Design 01 Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 10 of 11 The proposed project is consistent with the landscaping standards and plant palette of the proposed Specific Plan, and implements the standards for landscaping and aesthetics established in the General Plan and Zoning Code. The project landscaping for the proposed buildings utilizes a low water use plant palette and shall enhance visual continuity of the proposed development with the surrounding residential areas. The project landscaping, as proposed and conditioned, will comply with the City's water tolerant landscaping requirements. No turf is used in the individual lot landscape concepts which utilize decomposed granite and fractured rock in lieu of turf. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1 . That the above recitations are true and constitute the Findings of the City Council in this case; SECTION 2. That it does hereby certify a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2014-1001, for the reasons set forth in this Resolution and based on the Initial Study and associated Mitigation Monitoring Program (Exhibit A), attached hereto, and on file in the Community Development Department. SECTION 3. That it does hereby grant City Council approval of Specific Plan 2014- 1001, Amendment No. 1 (SP 2004-074), for the reasons set forth in this Resolution and subject to the attached Conditions of Approval (Exhibit B). SECTION 4. That it does hereby grant City Council approval of Tentative Parcel Map 2014-1001 (TPM 36745), for the reasons set forth in this Resolution and subject to the attached Conditions of Approval (Exhibit C). SECTION 5. That it does hereby grant City Council approval of Tentative Tract Map 2014-1001 (TPM 36744), for the reasons set forth in this Resolution and subject to the attached Conditions of Approval (Exhibit D). SECTION 6. That it does hereby grant City Council approval of Site Development Permit 2014-1003, for the reasons set forth in this Resolution and subject to the attached Conditions of Approval (Exhibit E). 343 Resolution 2015 - Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TT 36744) Site Development Permit 2014-1003 Estates at Griffin Lake (Griffin Ranch Investors LP) Adopted: May 5, 2015 Page 11 of 11 PASSED, APPROVED, and ADOPTED at a regular meeting of the City of La Quinta City Council, held on this the 51" day of May, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 344 OrlR EXHIBIT CITY OF LA QUINTA 78495 Calle Tampico La Quinta, CA 92253 Phone: (760) 777-7000 ENVIRONMENTAL INITIAL STUDY Project Title: The Estates at Griffin Lake Case No: Environmental Assessment 2014-1001; Specific Plan 2014-1001; Tentative Tract Map 2014-1001 (TTM 36744); Site Development Permit 2014-1003; Tentative Parcel Map 2014-1001 (TPM 36745) Lead Agency City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 (760) 777-7125 Applicant: Mark Majer, Griffin Ranch Investors LP 23 Corporate Plaza, Suite 150 Newport Beach, CA 92660 Contact Person: Wallace Nesbit, Principal Planner, City of La Quinta (760) 777-7125 Project Location: 81345 Avenue 54 La Quinta, California 92253 APN: 767-320-013 General Plan/Zoning: Current: Low Density ResidentialNery Low Density Residential - Equestrian Overlay Proposed: None Surrounding Land Uses: North: Residential/Golf course uses across Avenue 54 (improved as urban arterial) South: Low density graded, undeveloped residential lots (Griffin Ranch) East: Low density graded, undeveloped residential lots (Griffin Ranch) West: Low density residential lots with existing and developing homesites (Griffin Ranch) Project Description: The proposed project is a 40±acre site located on the south side of Avenue 54, between Monroe tis Estates at Griffin Lake IS/MND February 2015 and Madison Streets (Exhibit 1). The property was developed as a residential and equestrian compound built during the late 1970's through mid-1980's, and was formerly owned by the late Mery Griffin. The property is bordered by the Griffin Ranch residential project to the south, east and west, with the Madison Club development across Avenue 54 to the north. The City is currently processing development applications (Specific Plan, Tentative Map, Site Development Permit) proposing to subdivide the site into 78 single-family lots, leaving the original 5.2 acre Mery Griffin estate portion intact and expanding the existing 2.1-acre pond to a 6-acre lake (Exhibit 2). The project proposes retaining the existing 5.2 acre Mery Griffin Estate grounds for the continued promotion and development of the facility as a private and public event venue and estate residential rental use. The project also includes an approximate 3,600 s.f. community building with pool, and several boating slips/dock areas along the interior lakefront properties. No powerboats will be permitted (electric, sail, or manual propulsion only). A Tentative Parcel Map is proposed to subdivide the property, in order to facilitate separate ownership/sale of the Mery Griffin Estate from the remaining 78 single-family lots and common amenity areas dedicated to the residential use. All applications are herein referred to as "the project." Other Required Public Agency Approvals: None -2- 347 Estates at Griffin Lake IS/NIND February 2015 Exhibit 1: Site Location THE ESTATES, AT GRIFFIN LAKE SPECIFIC PLAN SOUMP� Vrly Of LC QU01?12 EAnitk,� DOW JUII)� 7 20 U -3- 348 Exhibit 2: Project Site Plan THE ESTATES AT GRIFFIN LAKE Estates at Griffin Lake ISAIND February 2015 NO SCALE MA cLR; Estates at Griffin Lake IS/MND February 2015 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. ❑ Aesthetics.. _ ❑ Agriculture and Forestry Resources ... Air Quality it Biological Resources Cultural Resources El Geology /Soils Greenhouse Gas Hazards & Hazardous Hydrology /Water Quality Emissions ❑ Materials ❑ Land Use / Planning ❑, Mineral Resources ❑ Noise El Population / Housing El Public Services Recreation Transportation/Traffic Utilities / Service Mandatory Findings of El Systems �', Significance DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the X environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. _ ... ................ Signature Date -5- 350 Estates at Griffin Lake ISAIND February 2015 EVALUATION OF ENVIRONMENTAL IMPACTS: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take into account the whole action involved, including off -site as well as on - site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a brief discussion should identify the following: a) Earlier Analysis Used. Identify and state where they are available for review. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures, which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected. 9) The explanation of each issue should identify: a) the significance criteria or threshold, if any, used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance. -6- 351 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact L AESTHETICS -- Would the project: a) Have a substantial adverse effect on a scenic X vista? b) Substantially damage scenic resources, including, but not limited to, trees, rock X outcroppings, and historic buildings within a state scenic highway? c) Substantially degrade the existing visual character or quality of the site and its X surroundings? d) Create a new source of substantial light or glare which would adversely affect day or X nighttime views in the area? Source: 2035 General Plan, La Quinta Municipal Code, project materials, aerial maps. I. a, b) No Impact. Properties in the project vicinity generally enjoy views of the Santa Rosa Mountains located to the west and southwest. The site is not located near an existing or proposed state scenic highway and there are no scenic resources, rock outcroppings, or historical buildings located onsite. However, Avenue 54 is designated as an Image Corridor in the 2035 General Plan. As such, the project is required to provide enhanced landscaped parkway area. The proposed project Specific Plan will continue the landscaping and trail proposed along Avenue 54 as approved under the original Griffin Ranch project, currently under construction, albeit in a reduced setback width configuration due to an existing wall condition along Avenue 54 that will be retained. The proposed project will include single family homes of up to two stories, up to 25 feet in height. The size of the residential lots (minimum 10,000 square feet) and the limitation of single story development within 150 feet of Avenue 54 will reduce the appearance of density, further limiting the potential for aesthetic impacts associated with the project. The residential, low intensity character of the project will serve to limit visual impacts associated with the project itself. The community building height incorporates a small tower feature at 31' 3" in height, which is located approximately 250' interior to the site from the Avenue 54 property line. The overall aesthetic impacts from development of the site are expected to be insignificant. There are no significant scenic resources on the site. Impacts associated with scenic resources are expected to be insignificant. c, d) Less than Significant. Construction of the proposed project will generate light and glare primarily from landscape lighting, safety and security lighting on building exteriors, and vehicles accessing the site. The City regulates lighting levels and does not allow lighting to spill over onto adjacent property. Further, residential lighting is generally limited, and of low intensity. All project lighting will be required to comply with Section 9.100.150 (Outdoor Lighting) and other applicable sections of the Municipal Code. A preliminary photometric was provided for the south clubhouse building, where the barbeque area and boat docks will be lit with six vintage style LED powered pole lights at 12 feet in height. The average foot candle readings at set target points are 3.7, with negligible readings at the west edges of the -7- 352 Estates at Griffin Lake IS/MND February 2015 subject area. There are four residential lots in close proximity, across the street to the west, but no light wash will occur over those lots. More detailed review during final landscape and lighting plan review will occur during the plan check process. The City standards, combined with the nature of the land use proposed, will assure that impacts are less than significant. Mitigation Measures: None Monitoring: None -8- 353 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IL AGRICULTURE RESOURCES: Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the X Farmland Mapping and Monitoring Program of the California Resources Agency, to non- agricultural use? b) Conflict with existing zoning for agricultural X use, or a Williamson Act contract? c) Involve other changes in the existing environment which, due to their location or X nature, could result in conversion of Farmland, to non-agricultural use? Source: 2035 General Plan, California Department of Conservation Farmland Mapping, project materials. II. a-c) No Impact. The project site is surrounded by lands approved for and developing as single family residential development. The site itself has historically been used as a large homesite and equestrian training facility over the past 35 years. The site is located in an urbanizing area of the City, and is not currently under Williamson Act contract. The proposed project will not prevent the continued use in agriculture of lands to the southeast and east. However, in the long term, this area of the City is expected to develop according to the General Plan land use designations assigned to the property, and to build out in residential developments of varying sizes. Overall impacts associated with agricultural resources are expected to be insignificant. It is not designated as Prime Farmland, Unique Farmland, or Farmland of Statewide or Local Importance by the California Department of Conservation on current Important Farmland mapping. The project will not conflict with zoning for agricultural use or a Williamson Act contract, nor will it involve other changes that could result in the conversion of farmland to non-agricultural uses. Mitigation Measures: None Monitoring: None -9- 354 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact III. AIR QUALITY: Would the project: a) Conflict with or obstruct implementation of the X applicable air quality plan? b) Violate any air quality standard or contribute substantially to an existing or projected air X quality violation? c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality X standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? d) Expose sensitive receptors to substantial X pollutant concentrations? e) Create objectionable odors affecting a X substantial number of people? Source_ La Ouinta General Plan. SCAOMD CEOA Handbook: 2003 PM10 Plan for the Coachella Valley SCAOMD 2012 Air Quality Management Plan; CalEEMod Version 2013.2.2 III. a) No Impact. The Coachella Valley, including the project area, is located within the Salton Sea Air Basin (SSAB), which is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD). SCAQMD is responsible for monitoring criteria air pollutant concentrations and establishing management policies for the SSAB. All development within the SSAB is subject to SCAQMD's 2012 Air Quality Management Plan (2012 AQMP) and the 2003 Coachella Valley PMIo State Implementation Plan (2003 CV PMIO SIP). The project will be developed in accordance with all applicable air quality management plans. The AQMP is based, in part, on the land use plans of the jurisdictions in the region. The proposed project is consistent with the goals and policies of the General Plan and land use zoning; therefore, the project is consistent with the intent of the AQMP. No impacts associated with compliance with applicable management plans are expected. b) Less than Significant Impact. Criteria air pollutants will be released during both the construction and operational phases of the proposed project. The California Emissions Estimator Model (CalEEMod) Version 2013.2.2 was used to project air quality emissions that will be generated by the project. Table 1 summarizes short-term construction -related emissions, and Table 2 summarizes ongoing emissions generated at operation. Construction Emissions The construction period includes all aspects of project development, including site preparation, grading, hauling, paving, building construction, and application of architectural coatings. For analysis purposes, it is assumed that construction will occur over a 3-year period from January 2015 to December 2017. -10- 355 Estates at Griffin Lake IS/MND February 2015 As shown in Table 1, emissions generated by construction activities are not anticipated to exceed SCAQMD thresholds of significance for any criteria air pollutants. The data reflect average daily emissions over the 3-year construction period, including summer and winter weather conditions. The analysis assumes approximately 9,837 cubic yards materials will be imported during grading. Applicable minimization measures that will be implemented throughout construction include, but are not limited to, the implementation of dust control practices in conformance with SCQAMD Rule 403 and 403.1, proper maintenance and limited idling of heavy equipment, phasing application of architectural coatings and the use of low -polluting architectural paint and coatings per SCAQMD Rule 1113. Adherence to such measures will ensure construction related emissions would remain less than significant. Table 1 Griffin Estates Maximum Daily Construction -Related Emissions Summary Construction Emissions' CO NOx ROG S02 PM10 PM2.5 2015 59.01 85.83 7.43 0.08 21.30 12.81 2016 33.82 32.96 4.59 0.04 3.45 2.3 2017 32.10 30.41 60.34 0.04 3.25 2.11 SCAQMD Thresholds 550.00 100.00 75.00 150.00 150.00 55.00 Exceeds? No No No No No No ' Average of winter and summer emissions, unmitigated, 2015-2017. Source: CalEEMod model, version 2013.2.2 output tables generated 11.12.14. Operational Emissions Operational emissions are ongoing emissions that will occur over the life of the project. They include area source emissions, emissions from energy demand (electric and natural gas), and mobile source (vehicle) emissions. Table 2 provides a summary of projected emissions at operation of the proposed project. Table 2 Griffin Estates Operation -Related Emissions Summary CO NOx ROG S02 PM10 PM2.5 Operational Emissions' 54.35 9.64 25.18 0.08 5.75 2.99 SCAQMD Thresholds 550.00 100.00 75.00 150.00 150.00 55.00 Exceeds? No No No No No No i Average of winter and summer emissions, unmitigated, 2017. Source: CalEEMod model, version 2013.2.2 output tables generated 11.12.14. As shown in Table 2, operational emissions will not exceed SCAQMD thresholds of significance for any criteria pollutants. The data are conservative and reflect unmitigated operations; implementation of standard reduction measures will further reduce pollutant emissions. These include, but are not limited to, the use of low-VOC architectural paints and coatings in accordance with SCAQMD Rule 1113 and energy -efficient appliances. c) Less than Significant. Historically, the Coachella Valley, in which the project site is located, -11- 356 Estates at Griffin Lake IS/MND February 2015 has been classified as a "non -attainment" area for PM10 and ozone. In order to achieve attainment in the region, the 2003 Coachella Valley PMIo Management Plan was adopted, which established strict standards for dust management for development proposals. The Salton Sea Air Basin (SSAB) is currently (November 2014) a non- attainment area for PMIo and is classified as attainment/unclassifiable for PM2.5. The proposed project will contribute to an incremental increase in regional ozone and PMIo emissions. However, given its limited size and scope, cumulative impacts are not expected to be considerable. Under mitigated conditions set forth in this analysis, project construction and operation emissions will not exceed SCAQMD thresholds for PMIo or ozone precursors (NOx). The project will not conflict with any attainment plans and will result in less than significant impacts. d) Less than Significant. The nearest sensitive receptors are single-family residences immediately west of the project site. Their distance from the building pad is within the 25 meters range. To determine if the proposed project has the potential to generate significant adverse localized air quality impacts, the mass rate Localized Significance Threshold (LST) Look -Up Table was used. The City of La Quinta and subject property are located within Source Receptor Area 30 (Coachella Valley). Given the project's size and proximity to existing housing, the 5-acre site tables at a distance of 25 meters was used. Table 3 shows on -site emission concentrations for project construction and the associated LST. As shown in the table, LSTs will not be exceeded under unmitigated conditions for CO and NOx. PMIo and PM2.5 will not exceed LST thresholds under mitigated conditions, which include best management practices and standard dust control measures (SCAQMD Rule 403). Therefore, air quality impacts to nearby sensitive receptors will be less than significant. Table 3 Griffin Estates Localized Significance Thresholds (lbs/day) CO NOx PMIo- PM2.5- Construction 59.01 85.83 10.28 6.75 LST Threshold 2,292 304 14 8 Exceed? No No No No Emission Source: CalEEMod model, version 2013.2.2 output tables generated 11.12.14. LST Threshold Source: LST Mass Rate Look -up Table, SCAQMD. *Shows mitigated emissions for PMio and PM2.5. e) Less than Significant. The proposed project is not expected to generate objectionable odors during any of the phases of construction or at project buildout. The proposed project has the potential to result in short term odors associated with paving and other construction activities. However any such odors would be quickly dispersed below detectable thresholds as distance from the construction site increases. Therefore, impacts from objectionable odors are expected to be less than significant. Mitigation Measures: None Monitoring: None -12- 357 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IV. BIOLOGICAL RESOURCES -- Would the project: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status X species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, X regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? c) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, X marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory X wildlife corridors, or impede the use of native wildlife nursery sites? e) Conflict with any local policies or ordinances protecting biological resources, such as a tree X preservation policy or ordinance? f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community X Conservation Plan, or other approved local, regional, or state habitat conservation plan? Source: 2035 General Plan, Coachella Valley MSHCP, LQMC, aerial maps, project materials. IV. a) Less than Significant Impact. The subject property is not located in an area identified as having potential habitat for any sensitive species. No significant native vegetation or habitat features are located onsite; the site consists primarily of ornamental and agricultural plantings. vegetation is limited to desert compatible plantings in a 10±-foot wide landscape perimeter along Avenue 54 of the property. The site is located outside of habitat areas where special status species have been documented and areas where species -specific studies are required. The proposed project will result in redevelopment of major portions of the site, removal and/or replacement of existing unmanaged vegetation, and the addition of new landscaping materials. Given the previous development and disturbed nature of the site and the ongoing development in its immediate surroundings (i.e. Griffin Ranch subdivision), the project is not expected to result in direct or indirect impacts that would adversely impact a special status biological species. -13- 358 Estates at Griffin Lake IS/MND February 2015 The subject property has been fully developed for estate residential and equestrian purposes for more than three decades. Neither the site nor surrounding properties contains wetlands, riparian habitat or other sensitive natural communities, blueline steams, or creeks. The project will have no impact on sensitive natural communities identified in local or regional plans. Biological resources in the project area have been affected by area roadways and urban development. Native habitat onsite has been highly degraded due to previous grading and site development. The City of La Quinta participates in the Coachella Valley Multiple Species Habitat Conservation Plan (CV MSHCP), which is a comprehensive regional plan encompassing a planning area of approximately 1.1 million acres and conserving approximately 240,000 acres of open space. The Plan is intended to address the conservation needs of a variety of plant and animal species and natural vegetation communities that occur in the Coachella Valley region. It establishes a system of preserves outside of urbanized areas in the valley in order to protect lands with high conservation value. It streamlines permitting processes by implementing state and federal endangered species acts while providing for land development within its planning area. b,c) No Impact. The project site is located in a developed and highly disturbed area and there are no riparian habitats or wetlands located on the site. The proposed project will have no impact on riparian species or habitat, wetlands or other sensitive natural communities, including marshes or vernal pools, or through direct removal, filling, or hydrological interruption of a natural drainage. d) Less Than Significant with Mitigation. The subject property does not serve as a wildlife movement corridor for any native resident or migratory fish or wildlife species, or as a native wildlife nursery site. The subject property is bordered on the north by Avenue 54, which is developed to an urban arterial configuration (four -lane divided roadway), and by a developing residential project (Griffin Ranch) directly to the west, south and east. It is not known to serve as a wildlife corridor or nursery site. The site may offer limited nesting sites for birds protected by the international Migratory Bird Treaty Act (MBTA). To comply with the MBTA, any vegetation or tree removal, or other ground disturbing activities occurring between January 1 to August 31 with the potential to impact nesting birds shall require a qualified biologist to conduct a nesting bird survey to determine if there is a potential impact to such species. Conducting construction activities outside of the breeding season (September 1 to March 1) can avoid having to implement such measures. If active nests of any native bird are found onsite, they will be avoided until after the young have fledged. Compliance with the MBTA will ensure impacts to sensitive species are reduced to less than significant levels. All projects are required under the General Plan (Policy BIO-1.4) to comply with the Migratory Bird Treaty Act (MBTA), and will be required to determine if active bird nesting is occurring if vegetation removal will take place between January and September. e) No Impact. The proposed project will not conflict with any local ordinances protecting biological species and will be required to comply with the landscaping and other appropriate requirements of the Municipal Code. f) Less than Significant Impact. The City of La Quinta has adopted the Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP). As a result, the City is required to -14- 359 Estates at Griffin Lake IS/MND February 2015 implement a Local Development Mitigation Fee (LDMF) for projects located within the CVMSHCP plan area. Although the proposed project site is not within a designated conservation area, as defined in the Plan, it is located with the general Plan boundaries, and the developer will be required to pay LDMF. These fees are designed to offset potential impacts of cumulative projects on covered biological species, and assure that impacts are reduced throughout the Valley and City to less than significant levels. Mitigation: 1. To comply with the MBTA, any vegetation or tree removal, or other ground disturbing activities occurring between January 1 st and August 31 st with the potential to impact nesting birds shall require a qualified biologist to conduct a nesting bird survey to determine if there is a potential impact to such species. All vegetation and suitable nesting habitat (including open ground) on the project site, whether or not it will be removed or disturbed, shall be surveyed for nesting birds. If no nests are present, this condition will be cleared. Conducting construction activities outside the breeding season (September 1st through December 31st) can avoid having to implement these measures. If active nests of any native bird are found on site, they will be avoided until after the young have fledged. Monitoring: A. The City's Planning Division shall assure that necessary nesting bird surveys are completed in compliance with the Migratory Bird Treaty Act and applicable protocol. Responsible Parties: Planning Division Schedule: Between March I" to September I" and no more than 30 days prior to site disturbance. -15- 360 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact V. CULTURAL RESOURCES -- Would the project: a) Cause a substantial adverse change in the significance of a historical resource as defined in X '15064.5? b) Cause a substantial adverse change in the significance of an archaeological resource pursuant X to '15064.5? c) Directly or indirectly destroy a unique paleontological resource or site or unique geologic X feature? d) Disturb any human remains, including those X interred outside of formal cemeteries? Sources: Historical/Archaeological Resources Survey Report; Paleontological Resources Assessment Report; 2035 General Plan, project materials. V. a,d) No Impact. A cultural resource report was prepared for the proposed project'. The survey included both records searches of available maps and reports, and a field investigation. Contact with local Tribes revealed no information identifying traditional cultural sites on or in the vicinity of the project site. The records search determined that the site was not previously surveyed. However, more than 30 prior studies have historically been conducted within one mile of the project site. These studies uncovered 24 historic/archaeological sites and 63 isolates (sites with less than 3 artifacts). As none of these were recorded in the project site's immediate vicinity, no further consideration under this survey is warranted. The on -site investigation identified no historic or prehistoric materials within the project area. Historical sources consulted suggest the area remained mostly undeveloped by man until the 1950's. No evidence of any buildings constructed prior to 1978 was found; all existing buildings on the site are consistent with the period during which Mr. Griffin developed the property and are considered modern. Overall, the entire project area has been disturbed by past development. The field survey showed no potential for cultural resources on the site. CRM Tech concluded that the proposed project will not cause a substantial adverse change to any known historic resource, no further cultural resource investigation is necessary, and recommends that should any cultural materials be unearthed, all work should be halted so that the materials can be examined and evaluated by a qualified archaeological monitor. As City policy requires monitoring in this part of the City regardless of whether artifacts were found during a Phase I survey, mitigation measures will be attached to the project. It is not anticipated that any human remains will be encountered during construction of the proposed project because the site and surrounding area have been previously disturbed to ' "Historical/Archaeological Resources Survey Report Mery Griffin Estates Project, Assessor's Parcel Number 767-320- 013," prepared by CRM Tech, May 15, 2014. -16- 361 Estates at Griffin Lake IS/MND February 2015 accommodate development. However, should any previously unidentified or unanticipated human remains be discovered during project construction, state law requires that law enforcement be contacted, and the remains removed in a prescribed manner. The project will be subject to these requirements. b, c) Less Than Significant with Mitigation. A paleontological resource report was also prepared for the proposed project. The survey included records searches of available maps and reports, as well as a field investigation. The records search identified that the project area occurs within the historic boundary of ancient Lake Cahuilla, and that the soils on and around the site are of the Holocene age. While it was noted that development activities have heavily disturbed the project area, scattered shells and shell fragments of freshwater species were observed. Although no specific finds were encountered, several localities have been previously reported in nearby areas that share the project area's soils characteristics. The San Bernardino County Museum finds the project vicinity to have a "high paleontological sensitivity" and that the project has a "high potential to impact significant nonrenewable fossil resources". The report concludes that the proposed site may contain sediments from which many Holocene localities are known to have been found. It was also concluded that some of these sediments may be present beneath the site and are considered as high paleontological sensitivity. The report recommends a mitigation program be prepared to address the potential for impacts to paleontological resources. Mitigation: 1. If buried cultural materials are discovered during any earth -moving operations associated with the project, all work in that area shall be halted or diverted until a qualified archaeologist can evaluate the nature and significance of the finds. 2. If any resource recovery occurs, a final report shall be submitted to the Community Development Department prior to the issuance of the first Certificate of Occupancy for the proj ect. 3. Collected archaeological resources shall be properly packaged for long term curation, in polyethylene self -seal bags, vials, or film cans as appropriate, all within acid -free, standard size, comprehensively labeled archive boxes and delivered to the City prior to issuance of first Certificate of Occupancy for the property. Materials shall be accompanied by descriptive catalogue, field notes and records, primary research data, and the original graphics 4. A paleontological resource impact mitigation program shall be developed and implemented for the proposed project in accordance with the provisions of CEQA, as well as the proposed guidelines of the Society of Vertebrate Paleontology. The primary component of the mitigation program will be monitoring of ground disturbances during the project by qualified personnel. Since the surface soils have been extensively disturbed in the past, only periodic monitoring is recommended during demolition, tree removal, grubbing, or shallow surface grading. Continuous monitoring shall be conducted for 2 "Paleontological Resources Assessment Report Mery Griffin Estates Project, Assessor's Parcel Number 767-320-013," prepared by CRM Tech, May 15, 2014. -17- 362 Estates at Griffin Lake IS/MND February 2015 deeper grading and excavations that reach beyond a depth of two feet. The mitigation program should include but not be limited to the following: • The excavation of areas identified as likely to contain paleontological resources, such as undisturbed Lake Cahuilla beds and any undisturbed subsurface alluvium, shall be conducted by a qualified paleontological monitor. The monitor should be prepared to quickly salvage fossils, if they are unearthed, to avoid construction delays, but must have the power to temporarily halt or divert construction equipment to allow for removal of abundant or large specimens. Proof that a monitor has been retained shall be given to City prior to issuance of first earth -moving permit, or before any clearing of the site is begun. • Samples of sediments should be collected and washed to recover small invertebrate and vertebrate fossils. • Recovered specimens should be identified and curated at a repository with permanent retrievable storage that would allow for further research in the future. • A report of findings with an appended itemized inventory of specimens shall be submitted to the City prior to the first occupancy of a residence being granted by the City. The report shall include pertinent discussions of the significance of all recovered resources where appropriate. The report and inventory, when submitted to the City, will signify completion of the program to mitigate impacts to paleontological resources. • Collected resources and related reports, etc. shall be given to the City for curation. Packaging of resources, reports, etc. shall comply with standards commonly used in the paleontological industry. Monitoring: A. The City's Planning Division shall review and accept the proposed monitoring program(s) and assure that necessary contracts are in place. Responsible Parties: Planning Division Schedule: Prior to mass grading, trenching or other comparable site disturbance. 363 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VI. GEOLOGY AND SOILS -- Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State X Geologist for the area or based on other substantial evidence of a known fault? ii) Strong seismic ground shaking? X iii) Seismic -related ground failure, including X liquefaction? iv) Landslides? X b) Result in substantial soil erosion or the loss of X topsoil? c) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code X (1994), creating substantial risks to life or property? d) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water X disposal systems where sewers are not available for the disposal of waste water? Sources: 2035 General Plan; project materials; "Geotechnical Investigation: Proposed Griffin Ranch Residential Development...," Sladden Engineering, August 2004; Geotechnical Update by Sladden, December 2013 VI. a) A Geotechnical Assessment for the proposed Griffin Ranch Residential Development project was prepared by Sladden Engineering in August 2004; a Geotechnical Update of that report was prepared by Sladden for the subject property in December 2013. i, ii No Impact. The subject property is not located within a currently delineated Alquist-Priolo Earthquake Fault Zone, and no active faults are mapped in the immediate vicinity of the site. Development of the proposed project will not expose people or structures to hazards associated with fault rupture. The closest active fault to the subject property is the San Andreas Fault, approximately 11 miles northeast of the site. Historical earthquake magnitudes measured in the vicinity of the subject property range from less than 2.0 to 3.0. The property could experience moderate to severe ground shaking from earthquakes originating on this and other local and regional faults. Earthquake -resistant construction methods prescribed by the Building Code will be implemented to minimize potential structural damage. At a minimum, seismic design will be required to comply with the most recent version of the California Building Code (CBC). iii. Less Than Significant Impact. Due to its soil composition and depth to groundwater, the project site and its vicinity are subject to liquefaction potential. The site is also within an area -19- 364 Estates at Griffin Lake IS/MND February 2015 identified as having the potential for subsidence, seismically -induced settlement, and collapsible soils. The preliminary geotechnical investigation' prepared for the original Griffin Ranch project site found that although the site occurs in an area where groundwater occurs at a depth of 45 feet, the soils on the project site are primarily silty sands with clayey silt underlayments beyond 5 feet in depth, and are generally firm. They are considered too dense to generally be subject to liquefaction. Borings were taken up to 50 feet and no groundwater was encountered. The City will require project -specific geotechnical analysis in conjunction with the submittal of building plans for the site, to assure that any required remedial soil stabilization is implemented as part of the building permit process. The project is required to conform with the City Zoning, Development Code and the Uniform Building Code Standards at the time of construction, thus further reducing impacts related to seismically induced liquefaction. These City standards will assure that impacts associated with seismic hazards are reduced to less than significant levels. iv. No Impact. The subject property is generally level with no rock formation on or surrounding it. It is approximately 1.5 miles east of the nearest slopes of the Santa Rosa/Coral Reef Mountains. It is not susceptible to slope instability, including landslides, rock falls, or soil slumps. The proposed project will not expose people or structures to hazards associated with slope instability. b) Less than Significant Impact. Development of the proposed project is not expected to result in significant soil erosion or loss of topsoil. The site has an existing 2.1 acre pond that will be expanded to a 6 acre lake amenity, which will be managed and designed to minimize the potential of erosion impacts associated with runoff and activity along the lake surface. Nonetheless, the property is located in an area with a high to very high wind erosion rating, and some erosion could occur during project construction. A dust management plan will be part of the standard requirements imposed through conditions of approval to minimize fugitive dust generated during the building process (Chapter 6.16, LQMC). c) Less than Significant Impact. The subject property is generally underlain by alluvial sand and clay of valley areas (Ql/Qa), which have a low shrink/swell potential. The proposed project will not create substantial safety risks associated with expansive soils, as the surface soils on site are non -expansive and fall within the "very low" expansion category in accordance with CBC classification criteria. d) No Impact. The proposed project will connect to existing sewer lines, and no alternative waste water disposal systems are proposed or required. The project site is within the service area of the Coachella Valley Water District, and all facilities will be required to connect to existing sanitary sewer services. Mitigation: None required. Monitoring: None required. ' ,Geotechnical Investigation: Proposed Griffin Ranch Residential Development...," prepared by Sladden Engineering, August 2004; and, Geotechnical Update by Sladden Engineering, December 2013 -20- 365 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No VIL GREENHOUSE GAS EMISSIONS Significant Significant w/ Significant Impact -- Would theproject: Impact Mitigation Impact a) Generate greenhouse gas emissions, either directly or indirectly, that may have a significant X impact on the environment? b) Conflict with an applicable plan, policy or regulation adopted for the purpose of reducing the X emissions of greenhouse gases? Source: CalEEMod Version 2013.2.2, project materials. VII. a,b) Less than Significant. The proposed project will generate greenhouse gas (GHG) emissions during both construction and operation. As mentioned in Section III (Air Quality), CalEEMod was used to quantify air quality emission projections, including greenhouse gas emissions. Construction related greenhouse gas emissions will be temporary and will end once the project is completed. Operation of the proposed project will create on -going greenhouse gases through the consumption of electricity and natural gas, moving sources, the transport and pumping of water for onsite use, and the disposal of solid waste. Table 4 provides projected short-term and annual GHG generation for the proposed project: Table 4 Griffin Estates GHG Emissions from Construction and Operation (Metric Tons/Yearl CO2 CH4 N20 CO2e Construction Activities 1,350.63 0.24 0.00 1,355.71 Operational Activities 1,385.69 1.35 0.00 1,417.13 CalEEMod model, version 2013.2.2 output tables generated 11.12.14. Values shown represent the total annual, unmitigated GHG emission projections for construction and operation of the proposed project, 2017. State legislation, including AB32, aims for the reduction of greenhouse gases to 1990 levels by 2020; however, there are currently no thresholds for greenhouse gases associated with residential developments. It is recognized that GHG impacts are intrinsically cumulative. As such, project construction and operation will be conducted in a manner that is consistent with applicable rules and regulation pertaining to the release and generation of GHG's. Statewide programs and standards will further reduce GHG emissions generated by the project, including new fuel -efficient standards for cars, and newly adopted Building Code Title 24 standards. The proposed project will have a less than significant impact on the environment from the emission of GHG's and will not conflict with any applicable GHG plans, policies or regulations. Mitigation: None required. Monitoring: None required. -21- 366 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VIII. HAZARDS AND HAZARDOUS MATERIALS --Would theproject: a) Create a significant hazard to the public or the environment through the routine transport, use, or X disposal of hazardous materials? b) Create a significant hazard to the public or the environment through reasonably foreseeable upset X and accident conditions involving the release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or X waste within one -quarter mile of an existing or proposed school? d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a X result, would it create a significant hazard to the public or the environment? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use X airport, would the project result in a safety hazard for people residing or working in the project area? f) For a project within the vicinity of a private airstrip, would the project result in a safety hazard X for people residing or working in the project area? g) Impair implementation of or physically interfere with an adopted emergency response X plan or emergency evacuation plan? h) Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to X urbanized areas or where residences are intermixed with wildlands? Source: 2035 General Plan, CA Department of Toxic Substances, project materials. VILa,b) Less than Significant Impact. The development of the site is likely to result in the storage of cleaning materials for household use, pool maintenance, etc. These materials, however, are not expected to be hazardous, as they are not expected to be stored or transported in large quantities. There are no identified hazardous materials sites within the project area. Impacts associated with transportation, use or storage of these materials are expected to be less than significant. c) No Impact. The nearest school is Westside Elementary School, located approximately 1 mile southeast of the proposed project. The project is not located within a quarter mile of a school nor will it result in the emission or handling of hazardous materials of significance. -22- 367 Estates at Griffin Lake IS/MND February 2015 d) No Impact. The project site is not located on or near a hazardous materials site as identified by the California Department of Toxic Substances Control. It will not create a significant hazard to the public or environment. e-f) No Impact. The project site is located approximately 6 miles southeast of the Bermuda Dunes Airport and 3.5 miles northwest of the Jacqueline Cochran Regional Airport. It is not located within an airport land use plan or within 2 miles of a public or private airport, and therefore, will not result in an aviation safety hazard for people working or residing in the area. g) No Impact. The proposed project will not physically interfere with emergency response or evacuation plans. Access to/from the site will be provided at 2 access points on the existing street grid (Avenue 54). The project will be required to comply with police and fire department regulations to assure adequate emergency access and vehicle turn -around space. No impacts are expected. h) No Impact. The subject property and immediate project vicinity encompass developing higher end residential project areas and are approximately 2.5 miles from the nearest wildlands (Santa Rosa Mountains). According to CalFire fire hazard mapping, the subject property is not located within a fire hazard severity zone. The proposed project will not expose people or structures to a significant risk associated with wildfire hazards. Mitigation: None required. Monitoring: None required. -23- 368 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IX. HYDROLOGY AND WATER QUALITY -- Would the project: a) Violate any water quality standards or waste X discharge requirements? b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table X level (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which X would result in substantial erosion or siltation on- or off -site? d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially X increase the rate or amount of surface runoff in a manner which would result in flooding on- or off - site? e) Create or contribute runoff water which would exceed the capacity of existing or planned X stormwater drainage systems or provide substantial additional sources of polluted runoff? t) Place housing within a 100-year flood hazard area as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard X delineation map? g) Place within a 100-year flood hazard area structures which would impede or redirect flood X flows? Source: 2035 General Plan; "Preliminary WQMP for Estates at Griffin Lake," 12/15/2014 (revised); "Preliminary Hydrology Report, Estates at Griffin Lake," 12/15/2014 (revised) IX. a) No Impact. The proposed project will not violate any water quality standards or waste discharge requirements. The project proponent will be required to implement National Pollution Elimination System (NPDES) requirements for storm flows by preparing and implementing SWPPP and WQMP, as required. Project development will be connected to an existing 8" sewer line to the southeast, within the Griffin Ranch development. Wastewater will be transported to and processed at CVWD's Mid -Valley Water Reclamation Plant (WRP-4) in Thermal. CVWD implements all the requirements of the Regional Water Quality Control Board as they relate to wastewater discharge requirements and water quality standards. Therefore, the proposed project will have less than significant impact on water quality standards or waste discharge requirements. -24- 369 Estates at Griffin Lake IS/MND February 2015 The City requires that all projects retain the 100-year storm on site. The proposed project includes retention facilities to manage storm flows via a 6 acre lake, which is designed to meet local stormwater retention requirements. The design of these facilities must be approved by the City Engineer prior to the initiation of project construction. All hydrology improvements will also be required to comply with NPDES standards, to assure that no polluted storm water enters other surface waters either during construction or operation of the project. As described in the project's Preliminary Water Quality Management Plan, a system of drainage channels, street catch basins and drywells combine to contain debris, sediments and other pollutants. The project will implement Best Management Practices (BMPs) to address the management of pollutants of concern that may be generated onsite, as identified by the WQMP. A routine BMP maintenance program will be established to assure ongoing implementation. No additional WQCB permits or approvals are required for the project. b) Less than Significant Impact. Domestic water will be supplied to the subject property by the Coachella Valley Water District (CVWD) through existing water infrastructure. CVWD has prepared an Urban Water Management Plan 2010 Update, which is a long-term planning document that helps CVWD plan for current and future water demands. The Plan demonstrates that CVWD has available, or can supply in the future, sufficient and reliable water supplies to serve future development in the project area. Water will be necessary for the proposed project during both the construction and operational phases. In the short-term, onsite water will be required during site grading as part of the dust mitigation program. Over the long-term, annual water consumption will be that required by a 78-lot residential subdivision, a 3,100 s.f. clubhouse, common and private pools and water features, and a 6 acre lake. This lake will be used for storm flow retention and landscape irrigation, as well as recreational use. The lake will be served by an 18" non -potable water line to allow use of All American canal water for irrigation, conserving potable water from the aquifer. The project specific plan identifies an annual savings of 21,828,900 gallons of potable water (63.85 acre-feet) by using the lake design with canal water. The project proposes to use drought -tolerant planting materials and irrigation water sourced from the proposed 6 acre lake for all landscaping demands. Onsite buildings will be equipped with water efficient fixtures in compliance with Building Code requirements to minimize water consumption. The proposed project is consistent with the City's General Plan and is therefore addressed in the UWMP. The UWMP demonstrates that the District has available, or can supply, sufficient water to serve the proposed project. Impacts on groundwater supplies and recharge are expected to be less than significant. c-e) Less than Significant Impact. The project will result in addition of impermeable hadscape onsite, which will increase surface runoff and somewhat alter the local drainage pattern, based on the design of the project. Existing runoff flows to the west and east, into small retention areas in the southwest and southeast corners of the site. The subject property does not contain any streams or rivers, though it does contain an existing 2.1 acre pond, which will be demolished in favor of the new 6 acre lake. The proposed project will not significantly change drainage patterns onsite or in the surrounding area. Compared to current conditions, the proposed project represents an increase in in impervious surfaces. Under the proposed project design, storm water runoff generated on site will surface flow on the local street system from the residential lots to the proposed 6 acre lake. Runoff produced from two tributary drainage areas will be conveyed via surface flow to -25- 370 Estates at Griffin Lake IS/MND February 2015 the northern edge of the lake from the smaller tributary (Drainage Area A), while the larger tributary (Drainage Area b) will discharge via three drainage channels. According to the project Hydrology Study the normal water volume of the proposed 6 acre lake is 1,336,419 cubic feet. There is a 6" freeboard between normal high water elevation of the lake surface and the concrete lake edge, which is stated in the study to be more than adequate to retain the 100-year design storm flow. f-g) No Impact. The subject property is designated Zone X on FEMA's Flood Insurance Rate Maps, which is defined as an area of moderate to low risk of flood hazard. It is also shown within an unprinted Flood Insurance Rate Map panel, indicating no special flood hazard. The proposed project will not place housing or other structures in a flood zone. Mitigation: None required. Monitoring: None required. -26- 371 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact X. LAND USE AND PLANNING - Would the project: a) Physically divide an established community? X b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local X coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? c) Conflict with any applicable habitat conservation plan or natural community X conservation plan? Sources: 2035 General Plan, 2003 CVMSHCP Figure 4-1: Conservation Areas; project materials. Watermark Specific Plan Amendment No.1, prepared by MSA Consulting, October 16, 2014. X. a) No Impact. The proposed project will not physically divide an established community. The site is a vacant 40 acre parcel that has been privately used and is physically separated from the surrounding Griffin Ranch residential project on its south, west and east sides. b) No Impact. The subject property is designated for "Low Density Residential" purposes in the General Plan and zoned as "Low Density Residential" on the City Zoning Map. Proposed land uses are consistent with these designations. The project will not conflict with any plans, policies, or regulations with jurisdiction over the project. c) No Impact. The project site is not located within any conservation areas as identified in the CVMSHCP. However, the property is within the general boundaries of the Plan. The City has adopted the CVMSHCP, and the project proponent will be required to pay the Local Development Mitigation Fee (LDMF) as mitigation for any potential impacts to sensitive biological species covered by the Plan. Fee payment will assure the project is consistent with MSHCP requirements. Mitigation: None required. Monitoring: None required. -27- 372 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XI. MINERAL RESOURCES -- Would the project: a) Result in the loss of availability of a known mineral resource that would be of value to the X region and the residents of the state? b) Result in the loss of availability of a locally - important mineral resource recovery site X delineated on a local general plan, specific plan or other land use plan? Sources: 2035 General Plan, project materials. XLa,b) No Impact. The proposed project will not result in the loss of availability of a locally or regionally important mineral resource. The California Department of Conservation Division of Mines and Geology has mapped the City's mineral resources and designated the project site as "MRZ-I," which represents areas where adequate geologic information indicates that no significant mineral deposits are present, or where it is judged that little likelihood for their presence exists. The City General Plan designates the subject property and surrounding properties for "Low Density Residential" and "Open Space — Recreation" land uses. Mitigation: None required Monitoring: None required -28- 373 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIL NOISE - Would the project result in: a) Exposure of persons to or generation of noise levels in excess of standards established in the X local general plan or noise ordinance, or applicable standards of other agencies? b) Exposure of persons to or generation of excessive groundborne vibration or groundborne X noise levels? c) A substantial permanent increase in ambient noise levels in the project vicinity above levels X existing without the project? d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above X levels existing without the project? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use X airport, would the project expose people residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a private airstrip, would the project expose people residing X or working in the project area to excessive noise levels? Source: 2035 General Plan Noise Element, LQMC, project materials. XII. a) Less than Significant With Mitigation. The City of La Quinta Noise Element of the General Plan provides guidelines for community noise impacts per land use designation. The current City noise standards for residential land uses allow noise levels of 60 dBA from lam to 1 Opm, and 50 dBA from lOpm to lam. The primary source of noise in the City and project area is traffic related. The main source of off -site exterior noise impacting the project will be generated from traffic along Avenue 54. A noise study was not required for this project, as there is an existing 8-foot high wall on a three foot high berm along Avenue 54. A noise impact analysis was conducted for the approved Griffin Ranch project, for the original specific plan area4. A separate noise analysis was conducted for TT 34642, which comprised Amendment 1 to the specific plans. The studies analyzed the potential noise impacts associated with the development of all lands covered by the Specific Plan, as amended. These studies are referenced here, in the context of potential noise impacts along Avenue 54. 4 "Griffin Ranch Specific Plan and Vesting Tentative Map Air Quality and Noise Impact Study," Endo Engineering, September, 2004 5 "Exterior Noise Analysis Tract 34642 — Griffin Ranch" prepared by BridgeNet International, July 2006. -29- 374 Estates at Griffin Lake IS/MND February 2015 The studies found that the overall Griffin Ranch project will result in both short term (construction) and long term (operational) noise impacts which could be significant without mitigation. Pertinent to the Estates at Griffin Lake project site, the studies found that noise levels associated with vehicular traffic adjacent to the project site have the potential to exceed the City's standards for residential land uses without mitigation on Avenue 54. On Avenue 54, the 65 dBA CNEL is expected to extend to 66 feet from the centerline. There are 6 lots that back up along Avenue 54 that will be affected by potential impact from roadway noise. These lots would therefore have exterior noise levels in excess of the City's standard of 65 dBA CNEL, without mitigation. The study recommendations for mitigation along Avenue 54 stipulated a six foot wall to be constructed on Avenue 54. As such, the existing 8 foot wall on top of a three foot berm should be more than adequate to mitigate any exterior noise impact. Acoustical analysis will also be required to verify exterior and interior noise standard compliance during building plan check reviews. b, d) Less Than Significant Impact. Construction Noise While construction noise impacts could be substantial at times, they will be temporary and will cease once the project is complete. The nearest sensitive receptors are Griffin ranch residences (both existing and under construction), within approximately 100 - 200 feet to the south and west. Construction noise is exempt from the noise standards set forth in Section 9.100.210 of the Zoning Ordinance; however, it is restricted to certain days of the week and times of day (Section 6.08.050). Adherence to these limitations will minimize construction - related impacts to less than significant levels. Operational Noise During the long-term operational phase (i.e. post-buildout condition), groundborne vibration will be non-existent or undetectable, and noise levels will be comparable to similar existing residential development in the project area. Principal noise sources will be from vehicles traveling along Avenue 54, and general vehicle activity accessing the site (residents, deliveries, etc.). Limited noise may be emitted by onsite mechanical equipment, such as that associated with residential landscaping, and home improvement/repair. Given the similar residential development on adjacent properties, the project will not result in a perceptible permanent increase in ambient noise levels over existing conditions. It will be required to comply with the operational noise levels established in the Zoning Ordinance as those relate to residential property. The project proposes retaining the existing 5.2 acre Mery Griffin Estate grounds for the continued promotion and development of the facility as a private and public event venue and estate residential rental use. While the site has been used over the past few years as an event facility, there is potential for temporary or periodic increases in ambient noise levels in the project vicinity above levels existing without the project, as the facility becomes more heavily marketed and utilized for event venues and luxury rentals. The City has required Temporary Use permit review for all past events and that process has significantly reduced noise issues over time, as both the event coordinators and City staff have gained more knowledge and experience with each event and achieving better compliance. The process has been effective -30- 375 Estates at Griffin Lake IS/MND February 2015 and will need to continue with development of new residential at the project site, and continuing home production at Griffin Ranch overall. In order to assure that the potential impacts associated with noise are adequately mitigated, mitigation measures are recommended. e, f) No Impact. The project is located approximately 3.5 miles to the south of the Jacqueline Cochran Regional Airport. Although an occasional overflight is likely, the approach patterns do not occur in the vicinity of the proposed project. The subject property is not located within an airport land use plan or within 2 miles of a public airport or private airstrip. The project will not expose people working or residing in the project area to excessive noise levels. Mitigation: 1. A final noise analysis shall be completed when final lot layout and pad elevations have been completed to assure that the wall requirements are sufficient to meet the City's noise control standards for all units. 2. An interior noise analysis shall be completed when building plans for individual houses are submitted, to assure that all residential units shall have interior noise levels of 45 dBA CNEL. 3. All events to be held at the Griffin Estate property shall be reviewed under the applicable Temporary Use Permit process, in order to assess the specific impacts for each event. Monitoring: A. The City's Planning and Building Divisions shall assure that necessary acoustical analyses as identified are incorporated into the final building construction plans. Planning Division shall review Temporary Use Permits for events associated with the Mery Griffin Estate on a case - by -case basis. Responsible Parties: Planning Division, Building Division Schedule: At time of building plan check submittal; prior to temporary events -31- 376 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIII. POPULATION AND HOUSING — Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for X example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating the construction of X replacement housing elsewhere? c) Displace substantial numbers of people, necessitating the construction of replacement X housing elsewhere? Source: Project materials, CA Dept. of Finance, Demographic Research Unit, May 1, 2014. XIII. a-c) No Impact. The proposed project will result in the development of 78 detached single-family residential units. According to the California Department of Finance, the 2014 household size in La Quinta is 2.596 persons per household. Based on this factor, the project has the potential to add approximately 202 persons to the City's population. Although the project will directly induce population growth, it is consistent with the natural growth occurring over time in the City, and is less dense than that planned for under the City's General Plan. Impacts to population will be in significant. The proposed site is currently vacant and designated for low density residential land uses. The project will not result in the loss or relocation of housing stock. Instead, the project will be adding 78 single-family units to the City's housing stock. There will be no impact to housing. Mitigation: None required Monitoring: None required "E-5 Population and Housing Estimates for Cities, Counties, and the State 2011-2014", prepared by CA Dept. of Finance, accessed November 2014. -32- 377 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIV. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? X Police protection? X Schools? X Parks? X Other public facilities? X Source: 2035 General Plan, Google Earth, project materials. XIV. a) Less than Significant Impact Fire/Police Protection The County of Riverside Fire Department (RCFD) provides fire protection for the proposed project site. The proposed project will result in less than significant impacts on fire protection services. The subject property is easily accessible as the nearest RCFD fire station is located at 54001 Madison Street, approximately 1/4 mile west of the project site. All County -operated fire stations feature a minimum of one trained paramedic as part of its three -person engine company per RCFD policy. Project development will be in accordance with all City Municipal Code and/or RCFD Fire Protection Standards to assure adequate fire safety and emergency response. The project will be required to pay development impact fees toward fire protection services at building permit issuance. Impacts will be less than significant. The City's Civic Center Community Policing Office is located at 78495 Calle Tampico, approximately 3.75 miles northwest of the project site. The City contracts with the County Sheriff (RCSD) for police services. The addition of 78 single-family residential units will increase the need for police services for 202 additional persons; however overall impact to police services is expected to be less than significant. The project vicinity is currently patrolled and will continue to be patrolled after project development. The site will be immediately accessible from Avenue 54, and project development will occur in accordance with City standards to assure adequate police protection. -33- 378 Estates at Griffin Lake IS/MND February 2015 Schools, Parks, and other Public Facilities - Less than Significant Impact The proposed project will result in 78 single-family residences and has the potential to directly increase student population. The proposed project is located within the Coachella Valley Unified School District (CVUSD) and will be required to pay the State mandated developer fee to help address and offset the potential impacts to local schools. Fees will be collected prior to the issuance of building permits. Each residential lot will have a private yard and the development will provide a community building, pool, and other recreational amenities, including a 6 acre lake that will provide recreational space, stormwater retention and landscape irrigation. The project is not expected to substantially increase the use of existing neighborhood and regional parks or other recreational facilities. The proposed project will participate in the City's parkland in -lieu fee program to offset impacts associated with parks generated by the 202 new residents of the project. Impacts are expected to be less than significant. Mitigation: None required Monitoring: None required -34- 379 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XV. RECREATION -- a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial X physical deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities or require the construction or expansion of X recreational facilities which might have an adverse physical effect on the environment? Sources: 2035 General Plan, project materials. XV. a) No Impact. Residents of La Quinta currently have access to 72 acres of parks, 147 acres of nature preserves containing recreational parkland areas, 845 acres of regional park, an 18- hole municipal golf course, and numerous other private and public recreational facilities. The City municipal code sets a requirement for providing a minimum of 3 acres per 1,000 population. When this standard is applied to the estimated General Plan buildout population, a total of 242 acres of neighborhood and community parks will be required to adequately serve the City and its sphere of influence. The development and improvements of the proposed project will be an overall recreational benefit to the City. The development consists of 82 detached single-family residential units, which could potentially increase the City's population by 202 persons. The project is not expected to substantially increase the use of existing neighborhood and regional parks or other recreational facilities. Project residents will be less dependent or inclined to visit other recreation facilities as they will have a private community recreation center with pool, private yards for each dwelling unit, and several open space components, including a 6 acre lake as internal amenities. Regardless, the addition of approximately 200 persons to the City population constitutes a minor incremental increase in recreational demand, given the availability of public recreational opportunities. The project will be required to pay the City parkland fees toward acquiring future off -site park lands. No negative impacts are expected. b) Less Than Significant Impact. The development of a 6 acre lake could be perceived as having an adverse impact relative to use of water resources, given the desert environment and well -documented drought conditions throughout the state. However, the lake serves more than to function as a recreational and aesthetic amenity. It is designed to manage the project's stormwater and provide a source of water for landscaping irrigation. The lake will be served by an 18" non -potable water line to allow use of All American canal water for irrigation, conserving potable water from the aquifer. The project specific plan identifies an annual savings of 21,828,900 gallons of potable water (63.85 acre-feet) by using the lake design with canal water. This is envisioned as a positive beneficial impact of the project, which supports the active and passive recreational components of the lake. Mitigation: None required Monitoring: None required -35- 380 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVI. TRANSPORTATION/TRAFFIC -- Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial X increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion X management agency for designated roads or highways? c) Result in a change in air traffic patterns, including either an increase in X traffic levels or a change in location that results in substantial safety risks? d) Substantially increase hazards due to a design feature (e.g., sharp curves or X dangerous intersections) or incompatible uses (e.g., farm equipment)? e) Result in inadequate emergency X access? f) Result in inadequate parking capacity? X g) Conflict with adopted policies, plans, or programs supporting alternative X transportation (e.g., bus turnouts, bicycle racks)? Sources: 2035 General Plan, "Griffin Lake Estates Specific Plan 2168 Traffic Impact Analysis," Endo Engineering, August 2014); Project materials. Engineering Bulletin No. 06-13. XVI. a,b) Less Than Significant Impact. A project -specific traffic impact analysis was prepared to evaluate existing conditions in the project area and future conditions associated with build out of the proposed project. The traffic analysis evaluated the impacts of development of 78 single family homes, and preservation of the existing estate home on the property. The existing estate home was assumed to be used as an event venue for the life of the project. The traffic analysis studied two key intersections — Madison Street at Avenue 54 and Monroe Street at Avenue 54 —based on City requirements for evaluation. In addition, conditions at project access points were considered in the analysis. The traffic study considered current conditions, opening year (2017) conditions with and without the project, and General Plan build out year -36- 381 Estates at Griffin Lake IS/MND February 2015 (2035) conditions at the site access points. The traffic analysis found that the proposed project would generate 890 average daily trips, 68 of which would occur in the morning peak hour, and 89 of which would occur in the evening peak hour. The study found that under current conditions, both study area intersections operate at Level of Service (LOS) B. This is an acceptable LOS under the City's General Plan standards. The study further found that the study area intersections will operate at LOS C in 2017, with or without the proposed project. This LOS remains at an acceptable level under the City's standards. Finally, the study found that at General Plan build out, site accesses would operate at acceptable LOS, assuming two-way Stop -controlled intersections at both locations. The analysis further found that warrants for signalization would not be met at either site access point, either in 2017 or at General Plan build out. The traffic study included recommendations for the configuration of site access points, including two lanes of travel (one right turn and one left turn lane), as well as adequate stacking at the entry gates. These recommendations will be incorporated into the conditions of approval for the proposed project. Therefore, based on the traffic impact analysis, the proposed project will have less than significant impacts on area traffic conditions. c) No Impact. The project site is about 3.5 miles northwest of the nearest airport (Jacqueline Cochran Regional Airport). The project proposes single family homes and will not interfere with flight operations, although occasional over -flights are likely. No impact is anticipated. d) Less than Significant Impact. The proposed project will not create hazardous design features or dangerous intersections. As described below, the conditions at the site access points were found to operate safely in both 2017 and at project build out. Impacts are expected to be less than significant. e) No Impact. Emergency vehicles will access the site at the gated entry. The Fire Department will require the installation of Knox box devices to provide access for emergency vehicles. No impact is anticipated. f,g) No Impact. Parking will be provided consistent with the Specific Plan and Zoning Ordinance, as applicable. Parking for residential land uses is provided via on -lot garages, as required by the City. Parking for special events will continue to be addressed through temporary use permits, and may include, if necessary, off -site parking and shuttle busses. No impact is anticipated. The site is not currently close to an existing transit route. This area of the site is developed at very low intensities, and bus service is unlikely for the near term. The project will be required to improve multi -purpose trails adjacent to the site, thereby providing alternative transportation access for pedestrians and bicycles. The project will not conflict with the City's alternative transportation policies. No impact is expected. Mitigation: None required Monitoring: None required -37- 382 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVIL UTILITIES AND SERVICE SYSTEMS. Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control X Board? b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction X of which could cause significant environmental effects? c) Require or result in the construction of new storm water drainage facilities or expansion of X existing facilities, the construction of which could cause significant environmental effects? d) Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements X needed? e) Result in a determination by the wastewater treatment provider that serves or may serve the project that it has adequate capacity to serve the X project's projected demand in addition to the provider's existing commitments? f) Be served by a landfill with sufficient permitted capacity to accommodate the project's X solid waste disposal needs? g) Comply with federal, state, and local statutes X and regulations related to solid waste? Source: Project Materials; project hydroloigy study and WQMP. XVII. a) No Impact. Wastewater/stormwater discharge requirements for the Coachella Valley, including the subject property, are administered by the Colorado River Basin Regional Water Quality Control Board (WQCB); Whitewater River Watershed. The project will connect to existing sewer lines from residential development to the southeast of the project area, and wastewater will be transported to and processed by the Coachella Valley Water District (CVWD) at its Water Reclamation Plant 4 (WRP-4) in Thermal. CVWD implements all the requirements of the WQCB as they relate to wastewater discharge and water quality. The project will be developed with 78 new single family residential lots, and will include expansion of an existing 2.1 acre pond to a 6 acre lake, which is designed to meet local stormwater retention requirements. A system of drainage channels, street catch basins and drywells are proposed to adequately treat initial stormwater flows and convey the stormwater into the lake system. These systems combine to contain debris, sediments and other pollutants that are trapped in initial storm flows. No additional WQCB permits or approvals are required for the project as the City requires 100% retention of local stormwater for projects. -38- 383 Estates at Griffin Lake ISAIND February 2015 b-e) Less than Significant Impact. Water and Wastewater The proposed project will require water and generate wastewater consistent with a 78-lot residential development, a 6 acre lake to be maintained using irrigation water from the All Amenrican Canal, with a 3,100 s.f. clubhouse, and an estate property with main house, guest casitas, maintenance and other related structures. Although the project will increase wastewater flows to the CVWD treatment plant it will not adversely impact water quality standards or waste discharge requirements. The subject property falls within the jurisdiction of the Coachella Valley Water District (CVWD) for domestic water and wastewater treatment services. CVWD's Water Management Plan 2010 Update (2012) demonstrates that the District has available, or can supply in the future, sufficient water to serve additional development in its service area. The water management plan includes a combination of continued groundwater extraction, conservation programs, additional water sources and source substitution, and groundwater recharge opportunities. The project will not require new or expanded water entitlements, and will actually conserve the potable aquifer through the lake system design, based on use of non - potable source water from the All -American canal. The average annual flow to WRP-4 is approximately 4.75 million gallons per day (mgd), but it has a capacity of 9.9 mgd. Therefore, the plant has more than sufficient capacity to serve additional development, including the proposed project. Given the comparatively small scale of the project, project -related impacts to water and wastewater supplies and services will be less than significant. Stormwater Drainage Compared to current conditions, the proposed project represents an increase in in impervious surfaces. The proposed project includes retention facilities to manage storm flows via a 6 acre lake, which is designed to meet local stormwater retention requirements. Under the proposed project design, storm water runoff generated on site will surface flow on the local street system from the residential lots to the proposed 6 acre lake. Runoff produced from two tributary drainage areas will be conveyed via surface flow to the northern edge of the lake from the smaller tributary (Drainage Area A), while the larger tributary (Drainage Area B) will discharge via three drainage channels. According to the project Hydrology Study, the available freeboard above the normal high water elevation of the proposed 6 acre lake is stated to be more than adequate to retain the 100-year design storm flow. The project will not require the construction or expansion of stormwater management facilities. f, g) No Impact. The project site will be served by Burrtec, the City's solid waste contractor. Trash generated by the project will be hauled to the transfer station located in Cathedral City, west of the City, and from there transported to one of three regional landfills. All three landfills have sufficient capacity to accommodate the proposed project. Solid waste generated by the proposed project will include that typical of a residential subdivision, such as food waste, product packaging, and various paper and supply waste. Construction waste, such as wood and concrete, will be generated during the demolition and construction processes. Much of the -39- 384 Estates at Griffin Lake IS/MND February 2015 waste may be recyclable; the developer will need to prepare construction and demolition disposal plans for Burrtec to review and approve. Burrtec will provide solid waste collection and disposal services to the proposed project. Solid waste will be hauled to the Edom Hill Transfer Station in Cathedral City, then to one of three regional landfills (Lamb Canyon, Badlands, or El Sobrante), each of which have sufficient long-term capacity to accommodate waste generated by the proposed project. Burrtec also implements recycling programs and provides those services as part of its waste contract obligations. Beyong typical household recycling pick-up and diversion, Burrtec also provides several recycling -related programs to City residents, including curbside pick-up of large items, waste motor oil, green waste, and other off -site programs and events for e-waste and paper shredding. Burrtec is required to meet all local, regional, state, and federal standards for solid waste disposal, and the project will have no impact on its ability to do so. Mitigation: Not required. Monitoring: Not required. -40- 385 Estates at Griffin Lake IS/MND February 2015 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVIII. MANDATORY FINDINGS OF SIGNIFICANCE -- a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a X plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term environmental goals? X c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects X of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on X human beings, either directly or indirectly? a) Less than Significant Impact. The proposed project is located northwest corner of Avenue 52 and Jefferson Street and is surrounded by developed or previously disturbed lands. There will be no substantial reduction in wildlife habitat nor will it restrict the movement or range of any plant or animal. Compliance with the MBTA will ensure impacts to sensitive species are reduced to less than significant levels. The project will not impact any important examples of California history or prehistory. In the event cultural artifacts are uncovered during site disturbing activities, a qualified archaeologist will be called in to evaluate and, if necessary recover and document such resources to reduce related impacts to less than significant levels. b,c) Less than Significant Impact. The proposed project constitutes the retention of the existing residential estate, along with augmentation of limited components associated with the overall use of the site during that time. The remainder of the property will develop as residential lots, which is consistent with surrounding development and existing land use designations and policies. The property takes access from the existing roadway network and is already served by public utilities and infrastructure. It will contribute to improved stormwater absorption through expansion and redesign of the existing pond to a six acre lake feature, which will provide storm flow management and landscaping irrigation for the entire project area, and will be maintained using irrigation canal water in lieu of groundwater resources. Short-term and long-term environmental goals of the project are considered complementary. -41- 386 Estates at Griffin Lake ISAIND February 2015 The project will result in incremental environmental impacts typically associated with residential development, such as increased emission of criteria pollutants during demolition and grading, and increased demand for water and wastewater services. However, the project is a low density residential development, providing internal recreation and stormwater facilities that limit impacts to area facilities, reducing certain cumulative effects from the project. The project design incorporates an expansion of a 2.1 acre pond to a 6-acre lake, which will serve a multi -purpose use as a recreational amenity for non -motorized boating, stormwater retention, and as a water source for the project's landscape irrigation demands. The lake feature will reduce the project's reliance on groundwater resources, as it will be sourced with water from the All American irrigation canal. Due to the relatively small scale of the project in relation to larger surrounding residential and golf developments, impacts are expected to be less than significant when considered in conjunction with the effects of other projects. d) No Impact. The project will not cause substantial adverse impacts, either directly or indirectly, on human beings. The property is not subject to environmental hazards, such as rockfall or flooding, and no hazardous land uses, structures, or activities are proposed. This Agency intends to adopt a Mitigated Negative Declaration based upon the supporting documentation herein. References 2003 Coachella Valley MSHCP 2003 PM10 Plan for the Coachella Valley California Department of Conservation Farmland Mapping California Scenic Highway Mapping System CalEEMod Version 2013.2.2 City of La Quinta 2035 General Plan City of La Quinta Municipal Code and Zoning Map. "Exterior Noise Analysis Tract 34642 — Griffin Ranch" prepared by BridgeNet International, July 2006. "Geotechnical Investigation: Proposed Griffin Ranch Residential Development" prepared by Sladden Engineering, August 17, 2004 Geotechnical Update by Sladden Engineering, December 10, 2013 — Update of Geotechnical Investigation: Proposed Griffin Ranch Residential Development, prepared by Sladden Engineering, August 17, 2004 "Griffin Ranch Specific Plan and Vesting Tentative Map Air Quality and Noise Impact Study," Endo Engineering, September, 2004 -42- 387 Estates at Griffin Lake ISAIND February 2015 Historical/Archaeological Resources Survey Report Mery Griffin Estates Project, Assessor's Parcel Number 767-320-013," prepared by CRM Tech, May 15, 2014. "Paleontological Resources Assessment Report Mery Griffin Estates Project, Assessor's Parcel Number 767-320-013," prepared by CRM Tech, May 15, 2014. "Preliminary Hydrology Report, Estates at Griffin Lake," MSA Consulting, 12/15/2014 (revised) "Preliminary Water Quality Management Plan for Estates at Griffin Lake," MSA Consulting, 12/15/2014 (revised)" Report E-5: Population and Housing Estimates for Cities, Counties, and the State, January 1, 2011- 2014, with 2010 Benchmark," CA Dept. of Finance, Demographic Research Unit, May 1, 2014. SCAQMD 2012 Air Quality Management Plan SCAQMD CEQA Handbook The Estates at Griffin Lake Specific Plan, prepared by MSA Consulting, December 15, 2014 (revised). -43- 388 0 0 a� O �n o N � � O N S CA CA � N U o� ace A �a� a O V M 00 C�j� Ln C� M M p CA N cd _C�j N N NC�j a Cj O .N � U oz o z� z x� Av w� H A z� A 4 04 Ox UU 0 U U bA O O 0 00 �oc to H cz o u �u au o� z o 00 z� oz N Q U Q ti) cz cz •E z V1 W 0 F U N OV�// 00 W p U O M U ; t O a Et ICI a cz U ~O 78 U O W 00 .4 O o cz 00 ) �. m co co W E� d' A z� 4A 04 ox � FFW �J N ct cz N ~ O O O � O W 00 O 00 00 oz o� o� cz cz bA � •� �i O O U �' c "O � d . � � � U �-' U • ^a N U oo W '�•' O .�• O U 2 N U E—� ^cO p Q 0 0 U c� •.y O O U "C "' N cUi _� ¢� • 'C U W2 a 0 ¢' 6 U mod]] U ,�."•, cC U UO O' z aO U 'C O cC Occn ,�„ Off•' �•' O I� CC N CC cz cz un W E� d' A z� �A ox w H z H w� �o z CZ CZ CZ CZ CZ �� 7 o �� w.� �� Ho� �INo cr 44 cz cz .� � � u q u o � le o � y o. �� � o ro � � � � o cz o .g o o o EXHIBIT B RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED SPECIFIC PLAN 2014-1001, AMENDMENT NO. 1 (SP 2004-074) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 GENERAL The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Specific Plan, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Specific Plan 2014-1001 shall be developed in compliance with these conditions, and the approved Specific Plan document. In the event of any conflicts between these conditions and the provisions of Specific Plan 2014- 1001, these conditions shall take precedence. 3. Specific Plan 2014-1001 shall comply with all applicable terms, conditions and/or mitigation measures for the following related approvals: • Environmental Assessment 2014-1001 • Tentative Parcel Map 2001-1001 (TPM 36745) • Tentative Tract Map 2014-1001 (TTM 36744) • Site Development Permit 2014-1003 In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall adjudicate the conflict by determining the precedence. 4. The following changes shall be made to the Specific Plan: A. Page 8, Zoning, shall be revised to reflect the existing RVL zoning is consistent with the General Plan. B. Revise all figures and text references to the Griffin Estate's 5.2 acres, to reflect the proposed parcel size of 6.5 acres. C. Section 2.3 shall be revised to reflect removal of the Estate Grounds (at 6.5 acres per the Parcel map) as an open space element, and cite, Page 1 o1A RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED SPECIFIC PLAN 2014-1001, AMENDMENT NO. ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 1 (SP 2004-074) as the specific plan standard, 7.2 acres of common open area as a percentage of the remaining 33.3 acres for development. Figure 2.4 shall be corrected to remove the Estate Grounds. D. Table 3.2, Planning Area 1, shall be amended in accordance with the following: • Table 3.2 a under Major Events, shall list the same events as listed under Minor and Moderate Events. • Table 3.2 f, g, h, j, k, I shall be deleted. • Table 3.2 m shall be revised to read "Comply with applicable TUP process" under Moderate and Major Event headings. • Table 3.2 i shall be revised to read "Comply with City Noise Control requirements and respective TUP requirements" for all Event headings. • Delete Note 1 . E. Table 3.4, Planning Area 3, shall be revised to amend the maximum building height to 28 feet, and add a Note to reflect that the community buiding tower element may extend to 32 feet maximum as an architectural projection. F. The plant palette (Table 4.1) shall be amended to incorporate any unlisted plant materials established in the landscape plans for Site Development Permit 2014-1003. G. Homes on Lots 1 through 31, as shown on the Tentative Tract Map (Le. along the east and south sides of the project), shall be limited to single story units, not to exceed 22 feet in height. 5. Within 30 days of City Council approval, applicant shall provide an electronic copy (.pdf) and three bound paper copies of the Final Specific Plan document, as amended by this action, to the Community Development Department. The Final Specific Plan shall include all text and graphics Page 2 o1A RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED SPECIFIC PLAN 2014-1001, AMENDMENT NO. 1 (SP 2004-074) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 except as amended by this action, all amendments per this action, and correction of any typographical errors, internal document inconsistencies, and other amendments deemed necessary by the Community Development Director. Page 3 oW M RESOLUTION 2015 - EXHIBIT C CONDITIONS OF APPROVAL — ADOPTED TENTATIVE PARCEL MAP 36745 (TPM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 1 OF 3 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Parcel Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Parcel Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. This Tentative Parcel Map shall expire two years from the date of City Council approval, unless recorded or granted a time extension pursuant to the requirements of La Quinta Municipal Code 13.12.160 (Extensions of time for tentative maps). The two-year time period shall be tolled during the pendency of any lawsuit that may be filed, challenging this Tentative Parcel Map and/or the City's CEQA compliance. 4. Prior to recordation of the Tentative Parcel Map by the City, the applicant shall obtain any necessary clearances from the following agencies, if required: • Riverside County Fire Marshal • La Quinta Public Works Department (Green Sheet (Public Works Clearance)) • La Quinta Community Development Department • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. 5. Tentative Parcel Map 2001-1001 (TPM 36745) shall comply with all applicable terms, conditions and/or mitigation measures for the following related approvals: MR RESOLUTION 2015 - CONDITIONS OF APPROVAL — ADOPTED TENTATIVE PARCEL MAP 36745 (TPM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 2 OF 3 • Environmental Assessment 2014-1001 • Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) • Tentative Tract Map 2014-1001 (TTM 36744) • Site Development Permit 2014-1003 In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall adjudicate the conflict by determining the precedence. 6. This Tentative Parcel map is intended to facilitate land sale or transfer only. Development entitlements rest solely with the approvals listed in Condition 5. 7. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney's fees incurred by the City Attorney to review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. 8. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant's fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS 9. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. Applicant shall provide for reciprocal access easement between Parcels 1 and 2 and to Ave 54 prior to transfer. «rA RESOLUTION 2015 - CONDITIONS OF APPROVAL — ADOPTED TENTATIVE PARCEL MAP 36745 (TPM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 3OF3 10. The applicant shall offer for dedication on the Final Map all public street rights -of -way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 11. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Avenue 54 (Primary Arterial, 108' ROW) — 54 feet from the centerline of Avenue 54 for a total 108-foot developed right of way. 12. The applicant shall offer for dedication those easements necessary to guarantee reciprocal access between Parcel 1, Parcel 2 and Avenue 54. 13. When the City Engineer determines that access rights to the proposed street rights - of -way shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such rights -of -way, the applicant shall grant the necessary rights -of -way within 60 days of a written request by the City. 14. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Parcel Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 15. Prior to the City's approval of a Final Map, the applicant shall furnish accurate mylars of the Final Map. The Final Map shall be 1 " = 40' scale. FEES AND DEPOSITS 16. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. Mr. RESOLUTION 2015 - EXHIBIT D CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 1 OF 23 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. This Tentative Tract Map shall expire two years from the date of City Council approval, unless recorded or granted a time extension pursuant to the requirements of La Quinta Municipal Code 13.12.160 (Extensions of time for tentative maps). The two-year time period shall be tolled during the pendency of any lawsuit that may be filed, challenging this Tentative Tract Map and/or the City's CEQA compliance. 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal • La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan(WQMP) Exemption Form — Whitewater River Region, Improvement Permit) • La Quinta Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District (DSUSD) • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Regional Water Quality Control Board (CRWQCB) • State Water Resources Control Board RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 2 OF 23 • SunLine Transit Agency (SunLine) • South Coast Air Quality Management District Coachella Valley (SCAQMD) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When these requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvement plans for City approval. 5. Tentative Tract Map 36744 shall comply with all applicable terms, conditions and/or mitigation measures for the following related approvals: • Environmental Assessment 2014-1001 • Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) • Tentative Parcel Map 2014-1001 (TPM 36745) • Site Development Permit 2014-1003 In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall adjudicate the conflict by determining the precedence. 6. Coverage under the State of California Construction General Permit must be obtained by the applicant, who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI") and Waste Discharge Identification (WDID) number to the City prior to the issuance of a grading or building permit. 7. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. 137-2013-001 1 and the State Water Resources Control Board's Order No. 2009-0009-DWQ and Order No. 2010-0014-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP") to the State Water Resources Control Board. El [sit RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 3 OF 23 The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template atwww.cabmphand_books.com for use in their SWPPP preparation. B. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. C. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (LQMC Section 8.70.020 (Definitions)): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. D. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. E. The SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City Council. F. The inclusion in the Homeowners' Association (HOA) Conditions, Covenants, and Restrictions (CC&Rs), a requirement for the perpetual maintenance and operation of all post -construction BMPs as required and the applicant shall execute and record an agreement that provides for the perpetual maintenance and operation of all post -construction BMPs as required. 8. Approval of this Tentative Tract Map shall not be construed as approval for any horizontal dimensions implied by any site plans or exhibits unless specifically identified in the following conditions of approval. RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 4 OF 23 9. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney's fees incurred by the City Attorney to review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. 10. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant's fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS 1 1 . Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 12. Pursuant to the aforementioned condition, conferred rights shall include approvals from the master developer or the HOA over easements and other property rights necessary for construction and proper functioning of the proposed development not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. 13. The applicant shall retain for private use on the Final Map all private street rights -of - way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 14. The private street rights -of -way to be retained for private use required for this development include: A. PRIVATE STREETS 1) Streets 'B', 'C', 'D', 'E', 'F', 'G', and 'H' - Private Residential Streets RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 5 OF 23 measured at gutter flow line to gutter flow line shall have a minimum 36-foot travel width. Property line shall be placed at the back of curb similar to the lay out shown on the (preliminary grading plan/tentative map) and the typical street section shown in the tentative map. Use of smooth curves instead of angular lines at property lines is recommended. 15. Right-of-way geometry for standard knuckles and property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawings #801, and #805, respectively, unless otherwise approved by the City Engineer. 16. When the City Engineer determines that access rights to the proposed street rights - of -way shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such rights -of -way, the applicant shall grant the necessary rights -of -way within 60 days of a written request by the City. 17. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 18. Direct vehicular access to Avenue 54 from lots with frontage along Avenue 54 is restricted, except for approved access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 19. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 20. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 21. The applicant shall comply with the provisions of LQMC Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for El [fig] RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 6 OF 23 Individual Properties and Development) for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 22. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the lip at the flowline shall be near vertical with a 1 /8" batter and a minimum height of 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 23. The applicant shall construct the following street improvements to conform with the General Plan: A. OFF -SITE STREETS 1) Avenue 54 — The applicant should install signing and striping to provide median acceleration lanes at the two development access intersections on Avenue 54. B. PRIVATE STREETS 1) Streets 'B', 'C', 'D', 'E', 'F', 'G', and 'H' - Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width. 2) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. C. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map, except for minor revisions as may be required by the City Engineer. D. KNUCKLE 1) Construct the knuckle to conform to the lay -out shown in the tentative tract map, except for minor revisions as may be required by the City Engineer. El lot'! RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 7OF23 E. Emergency Turn Around 1) Shall be constructed to conform to the lay -out shown on the tentative tract map, except for minor revisions as may be required by the City Engineer. 24. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 25. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. or the approved equivalents of alternate materials. 26. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 27. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 28. Standard knuckles and corner cut -backs shall conform to Riverside County Standard Drawings #801 and #805, respectively, unless otherwise approved by the City Engineer. 29. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by engineers registered in California. es1 RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 8 OF 23 FINAL MAPS 30. Prior to the City's approval of a Final Map, the applicant shall furnish accurate mylars of the Final Map. The Final Map shall be 1 " = 40' scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 31. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 32. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Rough Grading Plan 1 " = 40' Horizontal B. PM 10 Plan 1 " = 40' Horizontal C. WQMP (Plan submitted in Report Form) NOTE: A through C to be submitted concurrently. D. On -Site Street Improvements/Signing & Striping/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical E. Off -Site Signing & Striping Plan 1 " = 40' Horizontal NOTE: D through E to be submitted concurrently. (Separate Storm Drain Plans if applicable) ElBl RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 9 OF 23 The following plans shall be submitted to the Building and Safety Division for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building Official in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. F. On -Site Residential Precise Grading Plan 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2013 California Building Code accessibility requirements associated with each door. The assessment must comply with the submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Public Works Department in conjunction with the Site Development Plan when it is submitted for plan checking. In addition to the normal set of improvement plans, a "Site Development" plan is required to be submitted for approval by the Building Official, Community Development Director and the City Engineer. "Site Development" plans shall normally include all on -site surface improvements including but not limited to finish grades for curbs & gutters, building floor elevations, wall elevations, parking lot improvements and ADA requirements. RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 10 OF 23 "Street Parking" plan shall include appropriate signage to implement the "No Parking" concept, or alternatively an on -street parking policy shall be included in the CC & R's subject to City Engineer's Approval. The parking plan or CC & R's shall be submitted concurrently with the Street Improvement Plans. 33. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website ( .la- quinta.org). Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 34. The applicant shall furnish a complete set of all approved improvement plans on a storage media acceptable to the City Engineer (currently mylars). 35. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer Of Record during the construction phase of the project so that the FOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer Of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 36. Prior to approval of any Final Map, the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 37. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of LQMC Chapter 13.28 (Improvement Security). RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 11 OF 23 38. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on - site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 39. Depending on the timing of the development of this Tentative Parcel Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative Tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these actions, as the City may require. Off -Site Improvements should be completed on a first priority basis. The applicant shall complete Off -Site Improvements in the first phase of construction or by the El DR, RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 12 OF 23 issuance of the 20% Building Permit. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 40. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule as approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. 41. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. rel.9FAVIT ►e 42. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 43. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 44. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: E151 RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 13 OF 23 A. A grading plan prepared by a civil engineer registered in the State of California, B. A preliminary geotechnical ("soils") report prepared by a professional registered in the State of California, C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control), and D. A Best Management Practices report prepared in accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES Stormwater Discharge Permit and Storm Management and Discharge Controls). E. A WQMP prepared by an authorized professional registered in the State of California. All grading shall conform with the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by soils engineer, or engineering geologist registered in the State of California. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. Additionally, the applicant shall replenish said security if expended by the City of La Quinta to comply with the Plan as required by the City Engineer. 45. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 46. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not es`i RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 14 OF 23 exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1 .5") in the first eighteen inches (18") behind the curb. 47. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 48. Building pad elevations of perimeter lots shall not differ by more that one foot higher from the building pads in adjacent developments unless otherwise approved by the City Engineer. 49. Minimize the differential in building pad elevations of perimeter lots and building pad elevations in adjacent developments. Building pad elevations of perimeter lots have been allowed by the City Engineer to differ by more than the standard one foot in elevation from adjacent developments due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Meeting the one foot standard would impose an unreasonable hardship upon the applicant. 50. Minimize the differential in elevations of lots within this development and elevations in adjoining developments. The differences in elevation between the adjoining properties and the lots within this development as shown on the TTM and the grading plan will be allowed by the City Engineer due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Further lowering of the site would impose an unreasonable hardship upon the applicant. 51. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. nRAINAC;F H RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 15 OF 23 52. Stormwater handling shall conform with the approved hydrology and drainage report for the Estates at Griffin Lake, Tract Map 36744. Nuisance water shall be disposed of in an approved manner. 53. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. 54. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 55. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise and as approved by the City Engineer. 56. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 57. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 58. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 59. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback BSK? RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 16 OF 23 and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 60. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 61. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 62. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 63. The applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-201 3-0011 and the State Water Resources Control Board's Order No. 2009- 0009-DWQ and Order No. 2012-0006-DWQ. A. For post -construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. 137-2013-001 1. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. R7-201 3-0011 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. C. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. BSEl! RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 17 OF 23 UTILITIES 64. The applicant shall comply with the provisions of LOW Section 13.24.110 (Utilities). 65. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 66. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 67. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 68. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. 69. A final noise analysis shall be completed when final lot layout and pad elevations have been completed to assure that the existing Avenue 54 wall is sufficient to meet the City's noise control standards for all affected units. U RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 18 OF 23 70. A final acoustical analysis shall be completed and submitted for review at time of building permit plan check, based on final lot layout and pad elevations, to demonstrate that the City's standards for interior and exterior CNEL levels will be met for each proposed dwelling unit. LANDSCAPE AND IRRIGATION 71. The applicant shall comply with LOW Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). 72. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 73. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a landscape architect licensed in California. 74. The applicant shall submit final landscape plans for review, processing and approval to the Community Development Department, in accordance with the Final Landscape Plan application process, as a major final landscape plan. Plans shall include construction design for all walls, fences, gated entries, trellises, etc. Community Development Director approval of the final landscape plans is required prior to issuance of the first building permit unless the Community Development Director determines extenuating circumstances exist which justify an alternative processing schedule. NOTE: Plans are not approved for construction until signed by the appropriate City official, including the Community Development Director and/or City Engineer. Prior to final approval of the installation of landscaping, the Landscape Architect of record shall provide the Community Development Department a letter stating he/she has personally inspected the installation and that it conforms with the final landscaping plans as approved by the City. If staff determines during final landscaping inspection that adjustments are required in order to meet the intent of the Planning Commission's approval, the Community Development Director shall review and approve any such revisions to the landscape plan. es1 RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 19 OF 23 75. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Community Development Director. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 24 inches of curbs along public streets. 76. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the American Association of State Highway and Transportation Officials (AASHTO) "A Policy on Geometric Design of Highways and Streets" latest edition, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right-of-way. 77. A master wall plan, detailing the design and location of sound wall areas, entry walls, and interior property line walls, shall be subject to review and approval by the Community Development Department, in accordance with the landscape review process as conditioned. The wall plan shall specify wall section details, colors and materials, capping, pilasters, entry monuments, planters, and any other related features. PUBLIC SERVICES 78. The applicant shall provide public transit improvements as required by SunLine Transit Agency and as approved by the City Engineer. At this time, SunLine has not requested any such improvements; however, should such a request be made in the future, depending on project phasing and completion, the applicant may be required to provide certain said improvements. MAINTENANCE 79. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 80. The applicant shall make provisions for the continuous and perpetual maintenance of common areas, perimeter landscaping up to the curb, access drives, sidewalks, and stormwater BMPs. FEES AND DEPOSITS 81. The applicant shall comply with the provisions of Section 13.24.180 (Fees and esrN RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 20 OF 23 Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 82. Permits issued under this approval shall be subject to the provisions of the Development Impact Fee and Transportation Uniform Mitigation Fee programs in effect at the time of issuance of building permit(s). 83. Permits issued under this approval shall be subject to the Coachella Valley Multi - Species Habitat Conservation Plan/Natural Community Habitat Conservation Plan Mitigation Fee, in accordance with LQMC Chapter 3.34. 84. Tentative Tract 36744 shall provide for parks through payment of an in -lieu fee, as specified in Chapter 13.48, LQMC. The in -lieu payment(s) shall be based on the fair market value of the land within the subdivision. Land value information shall be provided to the Community Development Director, via land sale information, a current fair market value appraisal, or other information on land value within the subdivision. Payment of the in -lieu fee shall be made prior to, or concurrently with recordation of the first final map within the tentative map. FIRE PROTECTION 85. For residential areas, provide approved standard fire hydrants, located at each intersection, with no portion of any lot frontage more than a maximum of 500 feet from a hydrant. Minimum fire flow for all residential structures shall be 1000 GPM for a 2-hour duration at 20 PSI. 86. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Department for approval. 87. Applicant/Developer shall mount blue dot retro-reflectors pavement markers on private streets, public streets and driveways to indicated location of the fire hydrant. It should be 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 88. Residential fire sprinklers are required in all one and two family dwellings per the California Residential Code, California Building Code and the California Fire Code. Ell RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 21 OF 23 Contact the Riverside County Fire Department for the Residential Fire Sprinkler Standard. 89. Fire Apparatus access road and driveways shall be in compliance with the Riverside County Fire Department Standard number 06-05 (located at www.rvcfire.org). Access lanes will not have an up, or downgrade of more than 15%. Access roads shall have an unobstructed vertical clearance not less than 13 feet and 6 inches. Access lanes will be designed to withstand the weight of 80 thousand pounds over 2 axles. Access will have a turning radius capable of accommodating fire apparatus. Access lane shall be constructed with a surface so as to provide all weather driving capabilities 90. Any turn -around requires a minimum 38-foot turning radius. 91. The minimum dimension for gates is 20 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height. Any gate providing access from a road shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 92. Gates may be automatic or manual and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. Automatic gates shall be provided with backup power. ARCHAEOLOGY/PALEONTOLOGY 93. If buried cultural materials are discovered during any earth -moving operations associated with the project, all work in that area shall be halted or diverted until a qualified archaeologist can evaluate the nature and significance of the finds. 94. If any resource recovery occurs, a final report shall be submitted to the Community Development Department prior to the issuance of the first Certificate of Occupancy for the project. 95. Collected archaeological resources shall be properly packaged for long term curation, in polyethylene self -seal bags, vials, or film cans as appropriate, all within acid -free, RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 22 OF 23 standard size, comprehensively labeled archive boxes and delivered to the City prior to issuance of first Certificate of Occupancy for the property. Materials shall be accompanied by descriptive catalogue, field notes and records, primary research data, and the original graphics 96. A paleontological resource impact mitigation program shall be developed and implemented for the proposed project in accordance with the provisions of CEQA, as well as the proposed guidelines of the Society of Vertebrate Paleontology. The primary component of the mitigation program will be monitoring of ground disturbances during the project by qualified personnel. Since the surface soils have been extensively disturbed in the past, only periodic monitoring is recommended during demolition, tree removal, grubbing, or shallow surface grading. Continuous monitoring shall be conducted for deeper grading and excavations that reach beyond a depth of two feet. The mitigation program should include but not be limited to the following: • The excavation of areas identified as likely to contain paleontological resources, such as undisturbed Lake Cahuilla beds and any undisturbed subsurface alluvium, shall be conducted by a qualified paleontological monitor. The monitor should be prepared to quickly salvage fossils, if they are unearthed, to avoid construction delays, but must have the power to temporarily halt or divert construction equipment to allow for removal of abundant or large specimens. Proof that a monitor has been retained shall be given to City prior to issuance of first earth -moving permit, or before any clearing of the site is begun. • Samples of sediments should be collected and washed to recover small invertebrate and vertebrate fossils. • Recovered specimens should be identified and curated at a repository with permanent retrievable storage that would allow for further research in the future. • A report of findings with an appended itemized inventory of specimens shall be submitted to the City prior to the first occupancy of a residence being granted by the City. The report shall include pertinent discussions of the significance of all recovered resources where appropriate. The report and inventory, when submitted to the City, will signify completion of the program to mitigate El FIR RESOLUTION 2015 - CONDITIONS OF APPROVAL - ADOPTED TENTATIVE TRACT MAP 36744 (TTM 2015-1001) ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 PAGE 23 OF 23 impacts to paleontological resources. • Collected resources and related reports, etc. shall be given to the City for curation. Packaging of resources, reports, etc. shall comply with standards commonly used in the paleontological industry. COMMUNITY DEVELOPMENT 97. To comply with the Migratory Bird Treaty Act (MBTA), any vegetation or tree removal, or other ground disturbing activities occurring between January 1st and August 31 st with the potential to impact nesting birds shall require a qualified biologist to conduct a nesting bird survey to determine if there is a potential impact to such species. All vegetation and suitable nesting habitat (including open ground) on the project site, whether or not it will be removed or disturbed, shall be surveyed for nesting birds. If no nests are present, this condition will be cleared. Conducting construction activities outside the breeding season (September 1 st through December 31 st) can avoid having to implement these measures. If active nests of any native bird are found on site, they will be avoided until after the young have fledged. 98. Lots 1 through 31 as depicted on the approved Tentative Tract Map shall be restricted to single story units, not to exceed 22 feet in height. This restriction shall be designated by note on the final map and/or incorporated into the project CC&R's, referencing this Condition. Compliance with this restriction shall be verified during review of precise grading plan submittal(s). 99. It shall be disclosed to any and all parties involved in the sale or other transfer of residential Lots 1 through 78, as part of the CC&R's, that Lot 79 is developed with a residential estate that is approved as a private and public event venue and luxury estate residential rental use. The disclosure shall incorporate language to describe potential impacts due to noise, traffic, and other characteristics associated with the use of Lot 79 as an event venue on a regular basis. RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED EXHIBIT E SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 1 of 22 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Site Development Permit shall expire two years from the date of City Council approval and shall become null and void in accordance with La Quinta Municipal Code Section 9.200.080, unless a building permit has been issued. A time extension may be requested per LQMC Section 9.200.080. The two-year time period shall be tolled during the pendency of any lawsuit that may be filed, challenging this Site Development Permit and/or the City's CEQA compliance. 3. Site Development Permit 2014-1003 shall comply with all applicable conditions and/or mitigation measures for the following related approval(s): • Environmental Assessment 2014-1001 • Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074) • Tentative Parcel Map 2001-1001 (TPM 36745) • Tentative Tract Map 2014-1001 (TTM 36744) In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall adjudicate the conflict by determining the precedence. 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal • La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan(WQMP) Exemption Form — Whitewater River Region, Improvement Permit) • La Quinta Community Development Department EPA RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 2 of 22 • Riverside Co. Environmental Health Department • Desert Sands Unified School District (DSUSD) • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Regional Water Quality Control Board (CRWQCB) • State Water Resources Control Board • SunLine Transit Agency (SunLine) • South Coast Air Quality Management District Coachella Valley (SCAQMD) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When these requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvement plans for City approval. 5. Coverage under the State of California Construction General Permit must be obtained by the applicant, who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NO1") and Waste Discharge Identification (WDID) number to the City prior to the issuance of a grading or building permit. 6. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. R7-2013-0011 and the State Water Resources Control Board's Order No. 2009-0009-DWQ and Order No. 2010-0014-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP") to the State Water Resources Control Board. The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template atwww.cabmphand_books.com for use in their SWPPP preparation. 423 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 3 of 22 B. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. C. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (LQMC Section 8.70.020 (Definitions)): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. D. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. E. The SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City Council. F. The inclusion in the Homeowners' Association (HOA) Conditions, Covenants, and Restrictions (CC&Rs), a requirement for the perpetual maintenance and operation of all post -construction BMPs as required and the applicant shall execute and record an agreement that provides for the perpetual maintenance and operation of all post -construction BMPs as required. 7. Approval of this Site Development Permit shall not be construed as approval for any horizontal dimensions implied by any site plans or exhibits unless specifically identified in the following conditions of approval. 8. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney's fees incurred by the City Attorney to 424 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 4 of 22 review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. 9. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant's fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS 10. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 1 1 . Pursuant to the aforementioned condition, conferred rights shall include approvals from the master developer or the HOA over easements and other property rights necessary for construction and proper functioning of the proposed development not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. 12. The private street rights -of -way to be retained for private use required for this development include: A. PRIVATE STREETS 1) Streets 'B', 'C', 'D', 'E', 'F', 'G', and 'H' - Private Residential Streets measured at gutter flow line to gutter flow line shall have a minimum 36-foot travel width. El FIR RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 5 of 22 Property line shall be placed at the back of curb similar to the lay out shown on the (preliminary grading plan/tentative map) and the typical street section shown in the tentative map. Use of smooth curves instead of angular lines at property lines is recommended. 13. Right-of-way geometry for standard knuckles and property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawings #801, and #805, respectively, unless otherwise approved by the City Engineer. 14. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 15. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. STREET AND TRAFFIC IMPROVEMENTS 16. The applicant shall comply with the provisions of LQMC Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for Individual Properties and Development) for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 17. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the lip at the flowline shall be near vertical with a 1 /8" batter and a minimum height of 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 18. The applicant shall construct the following street improvements to conform with the General Plan: A. OFF -SITE STREETS 1) Avenue 54 — The applicant should install signing and striping to provide median acceleration lanes at the two development access intersections on Avenue 54. 941 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 6 of 22 B. PRIVATE STREETS 1) Streets 'B', 'C', 'D', 'E', 'F', 'G', and 'H' - Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width. 2) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. C. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map, except for minor revisions as may be required by the City Engineer. D. KNUCKLE 1) Construct the knuckle to conform to the lay -out shown in the tentative tract map, except for minor revisions as may be required by the City Engineer. E. Emergency Turn Around 1) Shall be constructed to conform to the lay -out shown on the tentative tract map, except for minor revisions as may be required by the City Engineer. 19. The design of community parking facilities for common areas shall conform to LQMC Chapter 9.150, and in particular the following: A. The parking stall, aisle widths and double hairpin stripe parking stall design shall conform to LQMC Chapter 9.150. On -street parking designated as guest parking on the approved site plan shall be designed in accordance with parallel stall requirements. B. Cross slopes should be a maximum of 2% where ADA accessibility is required, including accessibility routes between buildings. 427 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 7 of 22 C. Building access points shall be shown on the Precise Grading Plans to better evaluate ADA accessibility issues. D. Accessibility routes as required shall be shown on the Precise Grading Plan. E. Parking stall lengths shall be according to LQMC Chapter 9.150 and be a minimum of 17 feet in length with a 2-foot overhang for standard parking stalls and 18 feet with a 2-foot overhang for handicapped parking stall or as approved by the City Engineer. Where handicapped parking may be required, one van accessible handicapped parking stall is required per eight handicapped parking stalls. A project parking plan shall be required to include appropriate signage to implement parking restrictions, and on and off-street parking provisions of the CC & R's subject to City Engineer and Community Development Department approval. F. Golf cart parking shall be provided at appropriate locations in the development, in particular in close proximity to the Community Building area. Golf cart stall size shall conform to generally accepted industry standards, as may be determined by the City Engineer and Community Development Department. G. A minimum five -space bicycle rack shall be provided in an appropriate location at the Community Building facility. 20. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 21. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. or the approved equivalents of alternate materials. 428 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 8 of 22 22. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 23. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 24. Standard knuckles and corner cut -backs shall conform to Riverside County Standard Drawings #801 and #805, respectively, unless otherwise approved by the City Engineer. 25. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by engineers registered in California. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 26. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 27. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. DWI RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 9 of 22 A. Rough Grading Plan B. PM 10 Plan 1 " = 40' Horizontal 1 " = 40' Horizontal C. WQMP (Plan submitted in Report Form) NOTE: A through C to be submitted concurrently. D. On -Site Street Improvements/Signing & Striping/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical E. Off -Site Signing & Striping Plan 1 " = 40' Horizontal NOTE: D through E to be submitted concurrently. (Separate Storm Drain Plans if applicable) The following plans shall be submitted to the Building and Safety Division for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building Official in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. F. On -Site Residential Precise Grading Plan 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. MR RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 10 of 22 The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2013 California Building Code accessibility requirements associated with each door. The assessment must comply with the submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Public Works Department in conjunction with the Site Development Plan when it is submitted for plan checking. In addition to the normal set of improvement plans, a "Site Development" plan is required to be submitted for approval by the Building Official, Community Development Director and the City Engineer. "Site Development" plans shall normally include all on -site surface improvements including but not limited to finish grades for curbs & gutters, building floor elevations, wall elevations, parking lot improvements and ADA requirements. "Street Parking" plan shall include appropriate signage to implement the "No Parking" concept, or alternatively an on -street parking policy shall be included in the CC & R's subject to City Engineer's Approval. The parking plan or CC & R's shall be submitted concurrently with the Street Improvement Plans. 28, The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website ( .la-). Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 29. The applicant shall furnish a complete set of all approved improvement plans on a storage media acceptable to the City Engineer (currently mylars). 30. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer Of Record during the construction phase of the project so that El91 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 11 of 22 the FOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer Of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 31. Prior to approval of any Final Map, the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 32. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of LQMC Chapter 13.28 (Improvement Security). 33. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on -site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals El9 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 12 of 22 related to the development of the project, or call upon the surety to complete the improvements. 34. Depending on the timing of the development of this Tentative Parcel Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative Tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these actions, as the City may require. Off -Site Improvements should be completed on a first priority basis. The applicant shall complete Off -Site Improvements in the first phase of construction or by the issuance of the 20% Building Permit. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 35. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off - site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule as approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. 433 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 13 of 22 Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. 36. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 37. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 38. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 39. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a civil engineer registered in the State of California, B. A preliminary geotechnical ("soils") report prepared by a professional registered in the State of California, C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control), and D. A Best Management Practices report prepared in accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES Stormwater Discharge Permit and Storm Management and Discharge Controls). E. A WQMP prepared by an authorized professional registered in the State of California. 434 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 14 of 22 All grading shall conform with the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by soils engineer, or engineering geologist registered in the State of California. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. Additionally, the applicant shall replenish said security if expended by the City of La Quinta to comply with the Plan as required by the City Engineer. 40. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 41. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 42. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 43. Building pad elevations of perimeter higher from the building pads in approved by the City Engineer. lots shall not differ by more that one foot adjacent developments unless otherwise M RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 15 of 22 44. Minimize the differential in building pad elevations of perimeter lots and building pad elevations in adjacent developments. Building pad elevations of perimeter lots have been allowed by the City Engineer to differ by more than the standard one foot in elevation from adjacent developments due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Meeting the one foot standard would impose an unreasonable hardship upon the applicant. 45. Minimize the differential in elevations of lots within this development and elevations in adjoining developments. The differences in elevation between the adjoining properties and the lots within this development as shown on the TTM and the grading plan will be allowed by the City Engineer due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Further lowering of the site would impose an unreasonable hardship upon the applicant. 46. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 47. Stormwater handling shall conform report for the Estates at Griffin Lake, disposed of in an approved manner. with the approved hydrology and drainage Tract Map 36744. Nuisance water shall be 48. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved e9i RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 16 of 22 by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. 49. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 50. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise and as approved by the City Engineer. 51. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 52. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 53. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 54. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LOW Section 9.100.040(B)(7). 55. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 56. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into 437 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 17 of 22 the historic drainage relief route. 57. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 58. The applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-0011 and the State Water Resources Control Board's Order No. 2009-0009-DWQ and Order No. 2012-0006-DWQ. A. For post -construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. 137-2013-0011. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. 137-2013-0011 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. C. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. UTII ITIFS 59. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities). 60. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures 438 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 18 of 22 including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 61. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 62. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 63. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. 64. A final noise analysis shall be completed when final lot layout and pad elevations have been completed to assure that the existing Avenue 54 wall is sufficient to meet the City's noise control standards for all affected units. 65. A final acoustical analysis shall be completed and submitted for review at time of building permit plan check, based on final lot layout and pad elevations, to demonstrate that the City's standards for interior and exterior CNEL levels will be met for each proposed dwelling unit. LANDSCAPING e91; RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 19 of 22 66. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and common areas shall be signed and stamped by a licensed landscape architect. 67. All new and modified landscape areas shall have landscaping and permanent irrigation improvements in compliance with the City's Water Efficient Landscape regulations contained in LQMC Section 8.13 (Water Efficient Landscape). 68. Except as otherwise stated in these conditions, all landscaping shall consist of, at minimum, 36" box trees (i.e., a minimum 2.5 inch caliper measured three feet up from grade level after planting), 5-gallon shrubs, and groundcover. Double lodge poles (two-inch diameter) shall be used to brace and stake trees. 69. The applicant shall submit final landscape plans for review, processing and approval to the Community Development Department, in accordance with the Final Landscape Plan application process, as a major final landscape plan. Plans shall include construction design for all walls, fences, gated entries, trellises, landscape and common area lighting, etc. Community Development Director approval of the final landscape plans is required prior to issuance of the first building permit unless the Community Development Director determines extenuating circumstances exist which justify an alternative processing schedule. NOTE: Plans are not approved for construction until signed by the appropriate City official, including the Community Development Director and/or City Engineer. Prior to final approval of the installation of landscaping, the Landscape Architect of record shall provide the Community Development Department a letter stating he/she has personally inspected the installation and that it conforms with the final landscaping plans as approved by the City. If staff determines during final landscaping inspection that adjustments are required in order to meet the intent of the Planning Commission's approval, the Community Development Director shall review and approve any such revisions to the landscape plan. 70. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the American Association of State Highway and erst RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 20 of 22 Transportation Officials (AASHTO) "A Policy on Geometric Design of Highways and Streets" latest edition, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right-of-way. PUBLIC SERVICES 71. The applicant shall provide public transit improvements as required by SunLine Transit Agency and as approved by the City Engineer. At this time, SunLine has not requested any such improvements; however, should such a request be made in the future, depending on project phasing and completion, the applicant may be required to provide certain said improvements. MAINTENANCE 72. The applicant shall comply with the provisions of LOW Section 13.24.160 (Maintenance). 73. The applicant shall make provisions for the continuous and perpetual maintenance of common areas, perimeter landscaping up to the curb, access drives, sidewalks, and stormwater BMPs. FEES AND DEPOSITS 74. The applicant shall comply with the provisions of LOW Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 75. Provisions shall be made to comply with the terms and requirements of the City's adopted Art in Public Places program in effect at the time of issuance of building permits. 76. Applicant shall pay the fees as required by the Coachella Valley Unified School District, as in effect at the time requests for building permits are submitted. FIRE PROTECTION 77. For residential areas, provide approved standard fire hydrants, located at each intersection, with no portion of any lot frontage more than a maximum of 500 RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 21 of 22 feet from a hydrant. Minimum fire flow for all residential structures shall be 1000 GPM for a 2-hour duration at 20 PSI. 78. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Department for approval. 79. Applicant/Developer shall mount blue dot retro-reflectors pavement markers on private streets, public streets and driveways to indicated location of the fire hydrant. It should be 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 80. Residential fire sprinklers are required in all one and two family dwellings per the California Residential Code, California Building Code and the California Fire Code. Contact the Riverside County Fire Department for the Residential Fire Sprinkler Standard. 81. Fire Apparatus access road and driveways shall be in compliance with the Riverside County Fire Department Standard number 06-05 (located at www.rvcfire.org). Access lanes will not have an up, or downgrade of more than 15%. Access roads shall have an unobstructed vertical clearance not less than 13 feet and 6 inches. Access lanes will be designed to withstand the weight of 80 thousand pounds over 2 axles. Access will have a turning radius capable of accommodating fire apparatus. Access lane shall be constructed with a surface so as to provide all weather driving capabilities 82. Any turn -around requires a minimum 38-foot turning radius. 83. The minimum dimension for gates is 20 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height. Any gate providing access from a road shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 84. Gates may be automatic or manual and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force, not ezy RESOLUTION NO. 2015 - CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2014-1003 ESTATES AT GRIFFIN LAKE GRIFFIN RANCH INVESTORS LP ADOPTED: MAY 5, 2015 Page 22 of 22 to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. Automatic gates shall be provided with backup power. COMMUNITY DEVELOPMENT DEPARTMENT 85. Lots 1 through 31, as depicted on the approved Tentative Tract Map (Le. along the east and south sides of the project), shall be restricted to single story units, not to exceed 22 feet in height. This restriction shall be designated by note on the final map and/or incorporated into the project CC&R's, referencing this Condition and shall further state that compliance with the restriction shall be verified during review of precise grading plan submittal(s). 86. The applicant shall consider incorporation of a pedestrian pathway that provides direct access from the street to the front door areas of the homes. 443 ATTACHMENT 1 Project Information CASE NUMBER: SPECIFIC PLAN 2014-1001 TENTATIVE PARCEL MAP 2014-1001 (TPM 36745) TENTATIVE TRACT MAP 2014-1001 (TTM 36744) SITE DEVELOPMENT PERMIT 2014-1003 APPLICANT: GRIFFIN RANCH INVESTORS LP PROPERTY OWNER: GRIFFIN RANCH INVESTORS LP ARCHITECT: BGA, INC. (GREG BUCILLA) LANDSCAPE ARCHITECT: RGA LANDSCAPE ARCHITECTURE ENGINEER: MSA CONSULTING REQUEST: CONSIDERATION OF THE ESTATES AT GRIFFIN LAKE, A 78-LOT SINGLE-FAMILY DEVELOPMENT ON 39.8 ACRES, AT THE MERV GRIFFIN ESTATE PROPERTY LOCATION: 81345 AVENUE 54 (SOUTH SIDE OF AVENUE 54, 1 /4 MILE EAST OF MADISON STREET) GENERAL PLAN DESIGNATION: LOW DENSITY RESIDENTIAL as)mo DESIGNATION: VERY LOW DENSITY RESIDENTIAL SURROUNDING ZONING/LAND USES: NORTH: RESIDENTIAL/GOLF COURSE (MADISON CLUB) SOUTH: RESIDENTIAL (GRIFFIN RANCH) EAST: VACANT RESIDENTIAL (GRIFFIN RANCH) WEST: RESIDENTIAL (GRIFFIN RANCH) OTHER PROPERTY INFORMATION: PROPERTY IS THE FORMER ESTATE OF THE LATE MERV GRIFFIN. NO PRIOR DEVELOPMENT ENTITLEMENTS EXIST OR HAVE BEEN PROPOSED FOR THIS SITE 444 BLR ATTACHMENT 2 SITE DEVELOPMENT PERMIT 2014-1003 -ESTATES AT GRIFFIN LAKE ers 447 ATTACHMENT 3 SITE DEVELOPMENT PERMIT 2014-1003 THE ESTATES AT GRIFFIN LAKE 448 BLP; Executibe Bepartment Mate of Cafifomia WHEREAS on January 17, 2014, 1 proclaimed a State of Emergency to exist throughout the State of California due to severe drought conditions; and WHEREAS on April 25, 2014, 1 proclaimed a Continued State of Emergency to exist throughout the State of California due to the ongoing drought; and WHEREAS California's water supplies continue to be severely depleted despite a limited amount of rain and snowfall this winter, with record low snowpack in the Sierra Nevada mountains, decreased water levels in most of California's reservoirs, reduced flows in the state's rivers and shrinking supplies in underground water basins; and WHEREAS the severe drought conditions continue to present urgent challenges including: drinking water shortages in communities across the state, diminished water for agricultural production, degraded habitat for many fish and wildlife species, increased wildfire risk, and the threat of saltwater contamination to fresh water supplies in the Sacramento -San Joaquin Bay Delta; and WHEREAS a distinct possibility exists that the current drought will stretch into a fifth straight year in 2016 and beyond; and WHEREAS new expedited actions are needed to reduce the harmful impacts from water shortages and other impacts of the drought; and WHEREAS the magnitude of the severe drought conditions continues to present threats beyond the control of the services, personnel, equipment, and facilities of any single local government and require the combined forces of a mutual aid region or regions to combat; and WHEREAS under the provisions of section 8558(b) of the Government Code, I find that conditions of extreme peril to the safety of persons and property continue to exist in California due to water shortage and drought conditions with which local authority is unable to cope; and WHEREAS under the provisions of section 8571 of the California Government Code, I find that strict compliance with various statutes and regulations specified in this order would prevent, hinder, or delay the mitigation of the effects of the drought. NOW, THEREFORE, 1, EDMUND G. BROWN JR., Governor of the State of California, in accordance with the authority vested in me by the Constitution and statutes of the State of California, in particular Government Code sections 8567 and 8571 of the California Government Code, do hereby issue this Executive Order, effective immediately. A Rik 11.4 F-11 1. The orders and provisions contained in my January 17, 2014 Proclamation, my April 25, 2014 Proclamation, and Executive Orders B-26-14 and B-28-14 remain in full force and effect except as modified herein. ,l:Mv 4TITI-11114 2. The State Water Resources Control Board (Water Board) shall impose restrictions to achieve a statewide 25% reduction in potable urban water usage through February 28, 2016. These restrictions will require water suppliers to California's cities and towns to reduce usage as compared to the amount used in 2013. These restrictions should consider the relative per capita water usage of each water suppliers' service area, and require that those areas with high per capita use achieve proportionally greater reductions than those with low use, The California Public Utilities Commission is requested to take similar action with respect to investor -owned utilities providing water services. 3. The Department of Water Resources (the Department) shall lead a statewide initiative, in partnership with local agencies, to collectively replace 50 million square feet of lawns and ornamental turf with drought tolerant landscapes. The Department shall provide funding to allow for lawn replacement programs in underserved communities, which will complement local programs already underway across the state. 4. The California Energy Commission, jointly with the Department and the Water Board, shall implement a time -limited statewide appliance rebate program to provide monetary incentives for the replacement of inefficient household devices. 5. The Water Board shall impose restrictions to require that commercial, industrial, and institutional properties, such as campuses, golf courses, and cemeteries, immediately implement water efficiency measures to reduce potable water usage in an amount consistent with the reduction targets mandated by Directive 2 of this Executive Order. 6. The Water Board shall prohibit irrigation with potable water of ornamental turf on public street medians. 7. The Water Board shall prohibit irrigation with potable water outside of newly constructed homes and buildings that is not delivered by drip or microspray systems. and other pricing mechanisms, including but not limited to surcharges, fees, and penalties, to maximize water conservation consistent with statewide water restrictions. The Water Board is directed to adopt emergency regulations, as it deems necessary, pursuant to Water Code section 1058.5 to implement this directive. The Water Board is further directed to work with state agencies and water suppliers to identify mechanisms that would encourage and facilitate the adoption of rate structures and other pricing mechanisms that promote water conservation. The California Public Utilities Commission is requested to take similar action with respect to investor -owned utilities providing water services. INCREASE ENFORCEMENT AGAINST WATER WASTE 9. The Water Board shall require urban water suppliers to provide monthly information on water usage, conservation, and enforcement on a permanent basis. 10. The Water Board shall require frequent reporting of water diversion and use by water right holders, conduct inspections to determine whether illegal diversions or wasteful and unreasonable use of water are occurring, and bring enforcement actions against illegal diverters and those engaging in the wasteful and unreasonable use of water. Pursuant to Government Code sections 8570 and 8627, the Water Board is granted authority to inspect property or diversion facilities to ascertain compliance -with water rights laws and regulations where there is cause to believe such laws and regulations have been violated. When access is not granted by a property owner, the Water Board may obtain an inspection warrant pursuant to the procedures set forth in Title 13 (commencing with section 1822.50) of Part 3 of the Code of Civil Procedure for the purposes of conducting an inspection pursuant to this directive. 11. The Department shall update the State Model Water Efficient Landscape Ordinance through expedited regulation. This updated Ordinance shall increase water efficiency standards for new and existing landscapes through more efficient irrigation systems, greywater usage, onsite storm water capture, and by limiting the portion of landscapes that can be covered in turf. It will also require reporting on the implementation and enforcement of local ordinances, with required reports due by December 31, 2015. The Department shall provide information on local compliance to the Water Board, which shall consider adopting regulations or taking appropriate enforcement actions to promote compliance. The Department shall provide technical assistance and give priority in grant funding to public agencies for actions necessary to comply with local ordinances. 12. Agricultural water suppliers that supply water to more than 25,000 acres shall include in their required 2015 Agricultural Water Management Plans a detailed drought management plan that describes. the actions and measures the supplier will take to manage water demand during drought. The Department shall require those plans to include quantification of water supplies and demands for 2013, 2014, and 2015 to the extent data is available. The Department will provide technical assistance to water suppliers in preparing the plans. irrigated lands shall develop Agricultural Water Management Plans and submit the plans to the Department by July 1, 2016. These plans shall include a detailed drought management plan and quantification of water supplies and demands in 2013, 2014, and 2015, to the extent that data is available. The Department shall give priority in grant funding to agricultural water suppliers that supply water to 10,000 to 25,000 acres of land for development and implementation of Agricultural Water Management Plans. 14. The Department shall report to Water Board on the status of the Agricultural Water Management Plan submittals within one month of receipt of those reports. 15. Local water agencies in high and medium priority groundwater basins shall immediately implement all requirements of the California Statewide Groundwater Elevation Monitoring Program pursuant to Water Code section 10933. The Department shall refer noncompliant local water agencies within high and medium priority groundwater basins to the Water Board by December 31, 2015, which shall consider adopting regulations or taking appropriate enforcement to promote compliance. 16. The California Energy Commission shall adopt emergency regulations establishing standards that improve the efficiency of water appliances, including toilets, urinals, and faucets available for sale and installation in new and existing buildings. INVEST IN NEW TECHNOLOGIES 17. The California Energy Commission, jointly with the Department and the Water Board, shall implement a Water Energy Technology (WET) program to deploy innovative water management technologies for businesses, residents, industries, and agriculture. This program will achieve water and energy savings and greenhouse gas reductions by accelerating use of cutting -edge technologies such as renewable energy -powered desalination, integrated on - site reuse systems, water -use monitoring software, irrigation system timing and precision technology, and on -farm precision technology. 18. The Office of Emergency Services and the Department of Housing and Community Development shall work jointly with counties to provide temporary assistance for persons moving from housing units due to a lack of potable water who are served by a private well or water utility with less than 15 connections, and where all reasonable attempts to find a potable water source have been exhausted. 19. State permitting agencies shall prioritize review and approval of water infrastructure projects and programs that increase local water supplies, including water recycling facilities, reservoir improvement projects, surface water treatment plants, desalination plants, stormwater capture, and greywater systems. Agencies shall report to the Governor's Office on applications that have been pending for longer than 90 days. 20. The Department shall take actions required to plan and, if necessary, implement Emergency Drought Salinity Barriers in coordination and consultation with the Water Board and the Department of Fish and Wildlife at locations within the Sacramento - San Joaquin delta estuary. These barriers will be designed to conserve water for use later in the year to meet state and federal Endangered Species Act requirements, preserve to the extent possible water quality in the Delta, and retain water supply for essential human health and safety uses in 2015 and in the future. 21. The Water Board and the Department of Fish and Wildlife shall immediately consider any necessary regulatory approvals for the purpose of installation of the Emergency Drought Salinity Barriers. 22. The Department shall immediately consider voluntary crop idling water transfer and water exchange proposals of one year or less in duration that are initiated by local public agencies and approved in 2015 by the Department subject to the criteria set forth in Water Code section 1810. 23. The Water Board will prioritize new and amended safe drinking water permits that enhance water supply and reliability for community water systems facing water shortages or that expand service connections to include existing residences facing water shortages. As the Department of Public Health's drinking water program was transferred to the Water Board, any reference to the Department of Public Health in any prior Proclamation or Executive Order listed in Paragraph 1 is deemed to refer to the Water Board. 24, The California Department of Forestry and Fire Protection shall launch a public information campaign to educate the public on actions they can take to help to prevent wildfires including the proper treatment of dead and dying trees. Pursuant to Government Code section 8645, $1.2 million from the State Responsibility Area Fire Prevention Fund (Fund 3063) shall be allocated to the California Department of Forestry and Fire Protection to carry out this directive, 25. The Energy Commission shall expedite the processing of all applications or petitions for amendments to power plant certifications issued by the Energy Commission for the purpose of securing alternate water supply necessary for continued power plant operation. Title 20, section 1769 of the California Code of Regulations is hereby waived for any such petition, and the Energy Commission is authorized to create and implement an alternative process to consider such petitions. This process may delegate amendment approval authority, as appropriate, to the Energy Commission Executive Director. The Energy Commission shall give timely notice to all relevant local, regional, and state agencies of any petition subject to this directive, and shall post on its website any such petition. 26. For purposes of carrying out directives 2-9, 11, 16-17, 20-23, and 25, Division 13 (commencing with section 21000) of the Public Resources Code and regulations adopted pursuant to that Division are hereby suspended. This suspension, applies to any actions taken by state agencies, and for actions taken by local agencies where the state agency with primary responsibility for implementing the directive concurs that local action is required, as well as for any necessary permits or approvals required to complete these actions. This suspension, and those specified in paragraph 9 of the January 17, 2014 Proclamation, paragraph 19 of the April 25, 2014 proclamation, and paragraph 4 of Executive Order B-26-14, shall remain in effect until May 31, 2016. Drought relief actions taken pursuant to these paragraphs that are started prior to May 31, 2016, but not completed, shall not be subject to Division 13 (commencing with section 21000) of the Public Resources Code for the time required to complete them. 27. For purposes of carrying out directives 20 and 21, section 13247 and Chapter 3 of Part 3 (commencing with section 85225) of the Water Code are suspended. 28. For actions called for in this proclamation in directive 20, the Department shall exercise any authority vested in the Central Valley Flood Protection Board, as codified in Water Code section 8521, et seq., that is necessary to enable these urgent actions to be taken more quickly than otherwise possible. The Director of the Department of Water Resources is specifically authorized, on behalf of the State of California, to request that the Secretary of the Army, on the recommendation of the Chief of Engineers of the Army Corps of Engineers, grant any permission required pursuant to section 14 of the Rivers and Harbors Act of 1899 and codified in section 48 of title 33 of the United States Code. 29. The Department is directed to enter into agreements with landowners for the purposes of planning and installation of the Emergency Drought Barriers in 2015 to the extent necessary to accommodate access to barrier locations, land -side and water -side construction, and materials staging in proximity to barrier locations. Where the Department is unable to reach an agreement with landowners, the Department may exercise the full authority of Government Code section 8572. 30. For purposes of this Executive Order, chapter 3.5 (commencing, with section 11340) of part 1 of division 3 of the Government Code and chapter 5 (commencing with section 25400) of division 15 of the Public Resources Code are suspended for the development and adoption of regulations or guidelines needed to carry out the provisions in this Order. Any entity issuing regulations or guidelines pursuant to this directive shall conduct a public meeting on the regulations and guidelines prior to adopting them. 31. In order to ensure that equipment and services necessary for drought response can be procured quickly, the provisions of the Government Code and the Public Contract Code applicable to state contracts, including, but not limited to, advertising and competitive bidding requirements, are hereby suspended for directives 17, 20, and 24. Approval by the Department of Finance is required prior to the execution of any contract entered into pursuant to these directives. This Executive Order is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person, I FURTHER DIRECT that as soon as hereafter possible, this Order be filed in the Office of the Secretary of State and that widespread publicity and notice be given to this Order, IN WITNESS WHEREOF I have hereunto set my hand and caused the Great Seal of the State of California to be affixed this 1st day of April 2015. - EDMUND G. BROWN JR. Governor of California ATTEST: ALEX PADILLA Secretary of State ATTACHMENT 9 PLANNING COMMISSION MINUTES TUESDAY, APRIL 14, 2015 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:00 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, Wilkinson, and Chairperson Wright ABSENT: None STAFF PRESENT: Community Development Director Les Johnson, Deputy City Attorney Kathy Jensen, Principal Engineer Bryan McKinney, Principal Planner Wally Nesbit, and Executive Assistant Monika Radeva Commissioner Bettencourt led the Commission in the Pledge of Allegiance. PUBLIC COMMENT — None CONFIRMATION OF AGENDA — Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Blum/Bettencourt to approve the Planning Commission Minutes of February 19, 2015, as submitted. Motion passed unanimously. PUBLIC HEARINGS 1. Environmental Assessment 2014-1001, Specific Plan 2014-1001, Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map (TTM 36744), and Site Development Permit 2014-1003 submitted by Griffin Ranch Investors LP proposing to subdivide approximately 40 acres into 78 single-family lots, a 3,600 square -foot community building with pool, patio, and barbeque areas, and expand the existing 2.1-acre pond to a 6-acre lake with several boating slips/dock areas. Project: Estates at Griffin Lake. CEQA: a Mitigated Negative Declaration of Environmental Impact and associated Mitigation Monitoring Program have been PLANNING COMMISSION MINUTES APRIL 14, 2015 458 prepared for consideration. Location: south side of Avenue 54, half a mile east of Madison Street. Principal Planner Wally Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Planning Commissioners asked questions of staff and commented regarding a meeting of the Coachella Valley Water District Board meeting held earlier in the day. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:39 p.m. Public Speaker: Mr. Paul DePalatis, AICP, Director of Planning Services with MSA Consulting, Inc., Palm Desert, CA — introduced himself, gave a detailed presentation of the project and its history, and answered the Commission's questions with regards to the proposed six -acre lake. He identified that the proposed lake would result in a 73% reduction of potable water use, is in compliance with Coachella Valley Water District's regulations and in line with Governor Brown's April 1 Executive Order Regarding Mandatory Statewide 25% Reduction in Potable Water Use. Public Speaker: Mr. Mark Majer, Applicant and Director with MDM Investment Group, Newport Beach, CA — introduced himself, expressed his gratitude to the Commission and staff, and provided a brief description of the project, noting that the lake serves as non -potable water reservoir for the development. He encouraged the Commission to consider the potable water savings and that the project has been in the works for two years. Vice Chair Wilkinson asked what measures have been put in place to address dust control. Mr. DePalatis said the project will have a PM10 plan and dust control measures will be used during grading and construction as needed. Vice Chair Wilkinson said there was no mentioning of a deceleration lane or stacking distance requirements on Avenue 54. Principal Engineer McKinney answered that the City's Traffic Engineer had reviewed the project and the number of trips generated based on the proposed number of homes did not warrant the need for a deceleration lane. Mr. Major stated that the applicant's Traffic Engineer had performed a very detail analysis of this issue and a determination was made, along with staff, that there would not be a need for a deceleration lane. Public Speaker: Mr. Ronald Gregory, A.S.L.A., President with RGA Landscape Architects, Inc., Palm Desert, CA — introduced himself, provided an overview of PLANNING COMMISSION MINUTES 2 APRIL 14, 2015 the proposed landscaping for the project and noted that it had to be designed to not only meet the landscape requirements of CVWD and the City, but also the State. Commissioner Bettencourt asked if the hypothetical 88-lot subdivision would meet the design standards in the Specific Plan and require the proposed annual 20,807,100 gallons for landscaping irrigation alone. Mr. DePalatis said the number is very rough and the project was designed to meet the Specific Plan requirements. Mr. Gergory noted that the subdivision is being designed to meet the standards and calculations as provided by the State to the local water agency. Commissioner Bettencourt said that the provided documentation did not include any official statement or analysis from CVWD supporting the applicant's hypothetical design and he thought it would be beneficial to the Commission to have a high-ranking CVWD Official attend the next Commission meeting that would be able to testify to the validity of the applicant's statements. He further asked that the Commission be provided an alternative 88-lot subdivision design proposal for comparison purposes. Commissioner Blum inquired as to the lot level and optional second story feature on Plan 1. Mr. DePalatis answered his questions. Public Speaker: Ms. Katie Barrows, La Quinta resident, CA — introduced herself and said she is in support of staff's recommendation to continue the item to allow for a closer look at the proposed water conservation. She noted that the discussion and comments indicate a great effort put into the design of this project and the applicant is going above and beyond in some areas, but it is not clear that they have done that with regards to water conservation. The Governor's Order currently addresses only potable water, but other aspects of our water use might be included. It would be most responsible of the Commission to recommend a continuance and give staff and the Commission a better chance to study the project and to answer some of the questions brought up during the Commission's discussion. Mrs. Barrows referenced water statistics recently published in The Desert Sun. She stated that the project would use 33 million gallons of water per year with the lake, and 28 million gallons per year without the lake. She said that we're in a seven-year drought and need to be more concerned with water conversation. She pointed out that canal water does have many applications, it is used for agriculture and to recharge our water supply which she viewed were more important uses that the lake. Mrs. Barrows said water is water and asked that a fair comparison be provided in the staff report with regards to the water use as it currently only addressed the savings realized in potable water. PLANNING COMMISSION MINUTES 3 APRIL 14, 2015 Elf, Public Speaker: Ms. Linda Williams, President of the La Quinta Historical Society and La Quinta resident, CA — introduced herself and complimented the applicant on the beautiful design of the project. She said this was not a historic property, however, it has a large celebrity identity and as pointed out in the staff report mostly equestrian. She had hoped that the estate could be used as a center for conferences much like the Sunnylands, Annenberg Estate, in Rancho Mirage. She noted that recently the Coachella Valley received very negative publicity nationally, with regards to its water usage. The City should have an eye towards how the approval of this project would be perceived. She stated she read CVWD's report from this morning and one of the things that struck her was that it requested private pumpers, canal water, and non -potable water uses to aby by the imposed restrictions as well. She said that other water uses will also be affected in the future and she would like to see La Quinta take some measured steps. Public Speaker: Mr. Ronald Serasio, Palm Desert resident, CA — introduced himself and said he was currently looking into purchasing a home in La Quinta. He stated from the discussion tonight there were couple of issues that were brought up, one being the preservation of water and that water is water. He said that there were a lot of questions brought up during tonight's discussion that needed to further looked at before a decision is made. Public Speaker: Mr. Edward Armendarez, La Quinta resident, CA — introduced himself and said Mrs. Barrows had already covered most of the points he wanted to bring up. He noted that the water consumption numbers provided in the staff report were a bit conspicuous. He stated this was a beautiful development that would be a great addition to the community; however, he questioned that it was a model use of water. Public Speaker: Mrs. Elaine Reynolds, La Quinta resident, CA — introduced herself and said that Mery Griffin was very actively involved with art foundation. She stated she did not feel that the Mery Griffin estate was the appropriate location for the proposed project. She said she would like to see the estate preserved as originally built to maintain its historic value much like Thomas Jefferson's home. Mr. Major noted that although there wasn't any form of historic designation of the estate, the development was designed in a manner that would preserve the original estate, including the structural integrity of the stables' woodwork, which would remain intact, that the stables would simply be renovated and repositioned which would result in a minor reduction in size. He stated the design allowed for the preservation of the cultural identity of the property PLANNING COMMISSION MINUTES 4 APRIL 14, 2015 EIN Motion - A motion was made and seconded by Commissioners Bettencourt/Fitzpatrick to continue Public Hearing Item No. 1 to allow staff and the applicant to provide the following: • Provide CVWD's approval of the proposed supply network • Attendance of a CVWD Official at the Commission's next meeting • Provide a draft HOA maintenance and care budget for the project • A sketch plan providing comparison of this project to an alternative design AYES: Commissioners Bettencourt and Fitzpatrick. NOES: Commissioners Blum, Wilkinson and Wright. ABSENT: None. ABSTAIN: None. Motion failed due to the lack of quorum. Chairperson Wright declared the PUBLIC HEARING CLOSED at 8:34 p.m. Motion - A motion was made and seconded by Commissioners Wilkinson/Blum to adopt Resolution 2015-005 recommending to the City Council approval a Mitigated Negative Declaration of Environmental Impact and associated Mitigation Monitoring Program for Environmental Assessment 2014-1001, Specific Plan 2014-1001, Amendment No. 1 (SP 2004-074), Tentative Parcel Map 2014-1001 (TPM 36745), Tentative Tract Map 2014-1001 (TTM 36744) and Site Development Permit 2014-1003 as submitted with staff's recommendations and the revision of the following Conditions of Approval as identified in the memorandum dated April 14, 2015: Tentative Tract Map 2014-1001 (TTM 36744) - Exhibit D 49. Minimize the differential in building pad elevations of perimeter lots and building pad elevations in adjacent developments. Building pad elevations of perimeter lots have been allowed by the City Engineer to differ by more than the standard one foot in elevation from adjacent developments due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Meeting the one foot standard would impose an unreasonable hardship upon the applicant. 50. Minimize the differential in elevations of lots within this development and elevations in adjoining developments. The differences in elevation between the adjoining properties and the lots within this development as shown on the TTM and the grading plan will be allowed by the City Engineer due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Further lowering of the site would impose an unreasonable hardship upon the applicant. PLANNING COMMISSION MINUTES 5 APRIL 14, 2015 B[c% Site Development Permit 2014-1003 - Exhibit E 44. Minimize the differential in building pad elevations of perimeter lots and building pad elevations in adjacent developments. Building pad elevations of perimeter lots have been allowed by the City Engineer to differ by more than the standard one foot in elevation from adjacent developments due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Meeting the one foot standard would impose an unreasonable hardship upon the applicant. 45. Minimize the differential in elevations of lots within this development and elevations in adjoining developments. The differences in elevation between the adjoining properties and the lots within this development as shown on the TTM and the grading plan will be allowed by the City Engineer due to the unique site conditions of this project and the effort by the applicant to lower the site as much as possible. Further lowering of the site would impose an unreasonable hardship upon the applicant. AYES: Commissioners Blum, Wilkinson, and Wright. NOES: Commissioners Bettencourt and Fitzpatrick. ABSENT: None. ABSTAIN: None. BUSINESS SESSION - None CORRESPONDENCE AND WRITTEN MATERIAL - None COMMISSIONER ITEMS 1 . Report on City Council meetings of March 3, 17, and April 7, 2015. 2. Commissioner Blum is scheduled to attend the April 21, 2015, City Council meeting. DIRECTOR'S ITEMS 1. Electronic distribution of the Planning Commission packet. 2. Planning Commissioners Academy - March 4-6, 2015, at the Fairmont Newport Beach Hotel. 3. Medical Marijuana Dispensaries and Group Homes. PLANNING COMMISSION MINUTES 6 APRIL 14, 2015 El ADJOURNMENT There being no further Bettencourt/Fitzpatrick unanimously. Respectfully submitted, business, it was moved and seconded by Commissioners to adjourn this meeting at 9:09 p.m. Motion passed MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 7 APRIL 14, 2015 Elf-M Water district considers drought measures Ian James, The Desert Sun 9:33 p.m. PDTApril 14, 2015 (Photo: Ian JameslThe Desert Sun) incentive." ATTACHMENT 10 A meeting of the Coachella Valley Water District's board drew an unusually large audience and a spirited discussion on Tuesday as the agency began considering tougher drought measures in response to a state - mandated 35 percent cut in water use. Board members said they may adjust the water district's tiered -pricing system. That change would involve revising the individualized "water budgets" of customers so that those who don't meet benchmarks for reducing water use would be charged more. "I think that's a powerful motivator," said John Powell, Jr., president of the CVWD board. "There's an economic Board members also discussed other possible measures such as limiting the days of the week when watering is permitted, prohibiting the use of misting systems in public places and discouraging the water -intensive practice of "overseeding" grass. The water district's board plans to consider its next steps at a meeting on April 28. CVWD is the largest of five public water agencies in the Coachella Valley, and it has regularly been listed among the districts with the highest per -capita water use in California. Some of those in the audience lined up to take the microphone and share their concerns. "People are really not taking this drought seriously," said Lynne Joy Rogers of La Quinta, who proposed forming a community water advisory council. "People need to change habits." Steve Vogelsang of Cathedral City said he has been working to save water for decades, "The people who are saving and doing their part should not be penalized," Vogelsang told the board. James Stone of Cathedral City said he came to the meeting wanting to get clarity from the board about the seriousness of the area's water situation. "Is there a near -term crisis?" Stone asked. He said he'd like to see the agency define the area's water problem in concrete terms because "it's fundamentally disturbing." Groundwater levels have been plinkn ,,, htt larchive,desertsun.corrrlint-rr pLh1plarticleI2013090BINE OP)30�CY'B�t�OtlDesert-water-str I -a lid fel' pumping -analysis) for years in much of the area, even as deliveries of water from the Colorado River have been used to partially recharge the aquifer. Powell said he sees a need for drought measures in response to the state's historic drought. However, he said, the Coachella Valley is in a better water situation than other areas. "We have a sustainable supply of water in this valley," Powell said. "We're very fortunate in that regard. But that doesn't mean we have any less responsibility to be a part of the solution for the state and to essentially do what we need to do to meet the governor's requirements. So we are doing that." When Powell pledged to act on the state's mandate of a 35-percent cut in water use, board member Patrick O'Dowd interjected: "Is it achievable? And at what economic cost?" "It is achievable," Powell responded, O'Dowd said he's concerned that whatever measures the agency adopts shouldn't harm businesses, jobs,and "our way of life." "We can continue to move the needle down and use water more efficiently," O'Dowd said. State officials last week released a plan for achieving the 25-percent statewide reduction in water use ordered by Gov. Jerry Brown. The State Water Resources Control Board divided more than 400 water districts into tiers, calling for them to use between 10 percent and 35 percent less water„ 466 Four Coachella Valley water suppliers were placed in the top tier for the most aggressive cuts of 35 event tF vet;nvirrnnl/2015/'04JiI'coacfYeC9a-vaMtl-w` 1.t;4rck-1�11/2.4tllj• In addition to CVWD, they include the Desert Water Agency, the Indio Water Authority and Myoma Dunes Mutual Water Company. Other cities targeted for the biggest cuts, ranging from Beverly Hills to Merced, also have relatively high per -capita water use. The state water board, which plans to take up the new regulations at a meeting next month, has the authority to issue orders to water suppliers to enforce the cutbacks. Fines for violating an order can be up to $10,000 a day. The state's proposed targets apply directly to cities and water districts with 3,000 or more connections. It's not clear how golf courses and other businesses that rely on private wells may be affected. Some of those at Tuesday's meeting said they think it's important that golf courses share in efforts to cut back. Managers of the area's golf courses have pledged to �I" rd4rr I.,slrn / 1 w8f2 sY0/05/moll:ill' �tctrat wa r % by removing more turf this year. Some of the discussion touched on the misting systems that are used to cool down outdoor restaurant patios In the desert during the summer. Board member Ed Pack questioned the idea of forcing restaurants to turn off their misters. "They need misters," he said. "Otherwise, you can't sit out there." Powell said he likes the idea of creating a community water advisory council. Rogers volunteered to work on creating a council and met after the meeting with two others who told her they would like to join. Environmental reporter Ian James can be reached by email at ian fames desertsun com(mailto•ian fames desertsun com) and on Twitter at @TDSlanJames. Community water council proposed La Quinta resident Lynne Joy Rogers is interested in helping to form a community water advisory council, and asks that interested people contact her by email at iovsworld19Cc_yahoo com(mailtojoysworld190.yahoo.com) Read or Share this story: http://desert.sn/lytgVjf WATER IN THE DESERT (/TOPIC/2770CD4D-929D- 4E7D 8EA8-19D83BA6E35A/WATER-IN-THE-DESERT/) Desert Sun reporter talks Nestle water Permit on KPCC Bator new /environme t/2015/04/13/nestle- bottled-water- ►an-`aa mes- kocc/25712297/1 (/s to ry/news/environment/2015/04 / 13/nestle-b o ttl a de d N � L •� N 4--' f6 V1 f6 O CL r6 V) v ro O Q) N c -+-' v O c O O -N +' O V U 4J w N N w O N +�-+ i1 E p[ O 10-10 W �•� O 0 O V1 -0 -i--' i b�4 ro � 0 N > i, WLn N O '� p bA m N V r6 L j 0- i- L% Q) N � O N _0 4-5 Q)� V C i 9 Ln bA � o C: N Li = '0 iJ O O +' Ln Ln C i O O � V > N V O V •� Ln bA r6 - Q i v O U im -i--j f6 r v c V � � O bA O Q _r_ I O O ra f° v N _0 Q) " ra N +-j Q Q O Ln f6 > Ln Ln Ln s_ Ln f6 bA D O M 4-jLn Ln r ^^ 11 W vi +, bA= 'V1 � O .— V f6 b.0 V "" f6 � N � 4-- a--; Ln vi -N +, 0) Q_) +� ro > -I a-; f6 sue--. 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L . ro N ' N O N V >ra ' 5: � (3) •o O O •� .� O ., L •� L v Ln -� �.. l/1 rC m m r) CITY / SA / HA / FA MEETING DATE: May 5, 2015 ITEM TITLE: ADOPT RESOLUTION FOR TIME EXTENSION FOR A CONDITIONAL USE AND SITE DEVELOPMENT PERMIT FOR A RETAIL AND MEDICAL OFFICE DEVELOPMENT LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING DRIVE RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 2 Adopt a resolution approving a fourth time extension to Conditional Use Permit 2015-0001 and Site Development Permit 2015-0001. EXECUTIVE SUMMARY: • The applicant for the commercial/medical office complex, Mayer Villa Capri L.P., has requested a two-year time extension of the conditional use permit ("CUP") and site development permit ("SDP"), originally approved in 2009. This will be the fourth extension for this project. • The project has not progressed due to economic conditions and the applicant has expressed interest in waiting for new mixed -use development regulations, which would apply to the project site and may result in a different development proposal. • Revisions to the conditions of approval are minimal and limited to updates based on changes in codes, procedures, and other requirements. The applicant has accepted the updated conditions of approval. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The project, located at the northeast corner of Washington Street and Fred Waring Drive, was originally approved by City Council on March 17, 2009 (Attachment 1). The first time extension was approved on May 3, 2011, the second on May 15, 2012, and the third on May 7, 2013. ElN On February 19, 2015, the applicant applied for a fourth extension which, if approved, will extend the CUP and SDP to March 17, 2017. The Municipal Code provides for granting an extension for up to two years, which is what the applicant has requested. In a letter dated April 6, 2015, the applicant represented that the project has not been built due to economic conditions (Attachment 2). The applicant has also expressed an interest in waiting for the City's mixed -use overlay regulations to be finalized, which would apply to the project site and most likely result in a different development proposal. The applicant has yet to represent to staff any development interest beyond the entitled project. Project Description The approved project is a commercial and medical office complex (Attachment 3). The approximately 104,000 square -foot commercial complex will be constructed on the existing westerly 12.3-acre parcel, and an approximately 130,450 square - foot medical office complex is proposed on the eastern 12.7-acre parcel. While the projects are separate, there will be vehicular and pedestrian connection provided between them. Tentative Parcel Map Extension Tentative Parcel Map 35088 was approved by City Council along with CUP 2007- 105 and SDP 2006-875 on March 17, 2009, proposing to divide the existing two lots into 10 parcels. The map's original expiration date was the same as the CUP and SDP (March 17, 201 1); however, Assembly Bills 333, 208, and 116 have automatically extended the expiration date an additional six years to March 17, 2017. Revisions to Conditions of Approval As with the prior extension requests, there are no changes proposed to the project. Staff -recommended revisions to the conditions of approval are minimal and limited to updates based on changes in codes, procedures, and other requirements. All referenced conditions relate to their renumbered format, as reflected in the recommended conditions. Riverside County Fire Department conditions are not included as they were not included in the original approval and will be addressed when complete building plans are reviewed. The applicant has accepted the updated Conditions of Approval. AGENCY AND PUBLIC REVIEW: Public Agency Review: This request was sent to all applicable City departments and affected public agencies on March 3, 2015. All written comments received are on file and available for review in the Community Development Department. All applicable comments are incorporated in the recommended Conditions of Approval. El Public Notice: This project was advertised in The Desert Sun newspaper on April 24, 2015, and mailed to all property owners within 500 feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be distributed at the City Council meeting. ENVIRONMENTAL REVIEW: The Community Development Department has determined that the environmental effects of the project have been previously assessed in conjunction with Environmental Assessment 2008-582 prepared for this project. In addition, an Environmental Impact Report was certified on March 17, 2009. None of the circumstances that would trigger the preparation of subsequent environmental analysis pursuant to Public Resources Code Section 21 166 have occurred. ALTERNATIVES: Council may incorporate any adjustments deemed appropriate in order to approve the proposed time extension request. Report prepared by: Jay Wuu, AICP, Associate Planner Approved for submission by: Les Johnson, Community Development Director Attachments: 1. March 17, 2009 staff report and excerpt of minutes 2. Letter from owner/applicant 3. Previously -approved plan exhibits NXI 483 CITY COUNCIL RESOLUTION 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A FOURTH TIME EXTENSION FOR A MEDICAL OFFICE COMPLEX AND RETAIL STORES LOCATED ON THE NORTHEAST CORNER OF WASHINGTON AND FRED WARING DRIVE CASE NUMBERS: CONDITIONAL USE PERMIT 2015-001, EXTENSION 4 (CUP 2007-105); SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) APPLICANT: MAYER VILLA CAPRI, L.P. WHEREAS, the City Council of the City of La Quinta, California did, on the 5th day of May, 2015, hold a duly noticed Public Hearing to consider a request by Mayer Villa Capri, L.P. for approval of a fourth extension of time for an approximately 104,000 square foot retail complex and 130,450 square foot medical office complex on 25 acres located on the northeast corner of Washington Street and Fred Waring Drive, more particularly described as: APN: 609-070-053 and 609-070-054 WHEREAS, the City Council of the City of La Quinta, California, did on the 171" day of March, 2009, hold a duly noticed Public Hearing and approved a request by Mayer Villa Capri, L.P. for approval of a Conditional Use Permit and Site Development Permit; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 3`d day of May, 2011, hold a duly noticed Public Hearing and approved a request by Mayer Villa Capri, L.P. for approval of a time extension for Conditional Use Permit and Site Development Permit; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 151" day of May, 2012, hold a duly noticed Public Hearing and approved a request by Mayer Villa Capri, L.P. for approval of a second time extension for Conditional Use Permit and Site Development Permit; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 71" day of May, 2013, hold a duly noticed Public Hearing and approved a request by Mayer Villa Capri, L.P. for approval of a third time extension for Conditional Use Permit and Site Development Permit; and, 484 Resolution 2015- Conditional Use Permit 2015-0001, Extension 4 (CUP 2007-105) Site Development Permit 2015-0001, Extension 4 (SDP 2006-875) Applicant: Mayer Villa Capri, L.P. Project: Living Waters Adopted: May 5, 2015 Page 3 of 4 WHEREAS, the applicant, on the 191" day of February, 2015, applied for a fourth time extension; and WHEREAS, the Community Development Department has determined that the request has been assessed in conjunction with Environmental Assessment 2008-582 prepared for this project for which an Environmental Impact Report was certified on March 17, 2009. No changed circumstances or conditions are proposed, nor has any new information been submitted which would trigger the preparation of a subsequent environmental review in accordance with Section 15162 of the Guidelines for Implementation of the California Environmental Quality Act; and WHEREAS, the Community Development Department published a public hearing notice for this request in The Desert Sun newspaper on April 24, 2015, as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site; and Conditional Use Permit 2015-0001, Extension 4 (CUP 2007-105) WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, the City Council did make the following mandatory findings to justify approval of the Conditional Use Permit time extension: 1. Conditional Use Permit 2015-0001, Extension 4 is consistent with the La Quinta General Plan, in that the project site is designated as General Commercial, which is intended to be developed with commercial uses similar to the Convalescent/Rehabilitation and retail uses proposed herein. These commercial/medical uses will therefore help achieve the goals and uses of the General Commercial designation. 2. Conditional Use Permit 2015-0001, Extension 4 is consistent with the La Quinta Zoning Code in that it is conditionally permitted under the Community Commercial ("CC") zoning designation. The project's proposed uses are consistent with the uses identified in the CC district and have been designed and is conditioned to comply with the development standards of the CC district and other Zoning Code requirements such as parking, setbacks, building heights, and landscaping. of Resolution 2015- Conditional Use Permit 2015-0001, Extension 4 (CUP 2007-105) Site Development Permit 2015-0001, Extension 4 (SDP 2006-875) Applicant: Mayer Villa Capri, L.P. Project: Living Waters Adopted: May 5, 2015 Page 3 of 4 3. Processing and approval of Conditional Use Permit 2015-0001, Extension 4 is in compliance with the requirements of the California Environmental Quality Act. The Community Development Department has determined that the time extension request has been previously assessed in conjunction with Environmental Assessment 2008-582 prepared for this project for which an Environmental Impact Report was certified on March 17, 2009. No changed circumstances or conditions are proposed which would trigger the preparation of subsequent environmental analysis pursuant to Public Resources Code Section 21166. 4. Approval of Conditional Use Permit 2015-0001, Extension 4 will not create conditions materially detrimental to the public health, safety and general welfare or be injurious to or be incompatible with other properties or land uses in the vicinity in that the commercial use is self-contained in a building that has been designed to be compatible with the adjacent medical office buildings and commercial complex surrounding the property. Furthermore, it is a significant distance from nearby residential and school uses and will not create conditions, such as noise, odors, traffic, etc., that will be detrimental to adjacent properties. The use of 10,000 + square foot retail buildings will not be detrimental to the surrounding existing and proposed land uses. Site Development Permit 2015-0001, Extension 4 (SDP 2006-875) WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, the City Council did make the following mandatory findings to justify approval of the Site Development Permit time extension: 1. Site Development Permit 2015-0001, Extension 4 is consistent with the La Quinta General Plan, in that the project site is designated as General Commercial, which permits and anticipates the retail and office uses as proposed. The commercial uses will therefore help achieve the goal and permitted uses of the General Commercial designation. 2. Site Development Permit 2015-0001, Extension 4 is consistent with the La Quinta Zoning Code in that it proposes commercial uses permitted under the Community Commercial ("CC") zoning designation. The ElK Resolution 2015- Conditional Use Permit 2015-0001, Extension 4 (CUP 2007-105) Site Development Permit 2015-0001, Extension 4 (SDP 2006-875) Applicant: Mayer Villa Capri, L.P. Project: Living Waters Adopted: May 5, 2015 Page 3 of 4 project's proposed uses are consistent with the uses identified in the CC district and have been designed or are conditioned to comply with the development standards of the CC district and other Zoning Code requirements such as parking, setbacks, building heights, and landscaping. 3. Processing and approval of Site Development Permit 2015-0001, Extension 4 is in compliance with the requirements of the California Environmental Quality Act. The Community Development Department has determined that the time extension request has been previously assessed in conjunction with Environmental Assessment 2008-582 prepared for this project for which an Environmental Impact Report was certified on March 17, 2009. No changed circumstances or conditions are proposed which would trigger the preparation of subsequent environmental analysis pursuant to Public Resources Code Section 21166. 4. The architectural design of Site Development Permit 2015-0001, Extension 4, including, but not limited to the architectural style, scale, building mass, materials, colors, architectural details, roof style, and other architectural elements, are compatible with surrounding development and with the quality of design prevalent in the City. The proposed Desert Contemporary architectural style, which incorporates flat roofs, stone veneer, metal canopies, and earth tone colors, is internally consistent in architectural design and materials used throughout the project site. 5. The site design of Site Development Permit 2015-0001, Extension 4, including, but not limited to project entries, interior circulation, pedestrian amenities, and other site design elements will be compatible with surrounding development and with the quality of design prevalent in the City. Although the multiple access points along Washington Street and Fred Waring Drive may present some circulation issues, a number of traffic -related mitigation measures to reduce circulation impacts were included as part of the environmental review of the project. 6. Site Development Permit 2015-0001, Extension 4 landscaping, including but not limited to the location, type, size, color, texture, and coverage of plant materials is designed and conditioned so as to provide relief, complement buildings, visually emphasize prominent design elements and 487 Resolution 2015- Conditional Use Permit 2015-0001, Extension 4 (CUP 2007-105) Site Development Permit 2015-0001, Extension 4 (SDP 2006-875) Applicant: Mayer Villa Capri, L.P. Project: Living Waters Adopted: May 5, 2015 Page 3 of 4 vistas, screen undesirable views, and provide a harmonious transition between adjacent land uses. The project will serve to establish an overall unifying influence, enhance the visual continuity of the project, complement the surrounding project area and comply with City and Coachella Valley Water District water efficiency requirements, ensuring efficient water use. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case. SECTION 2. That the Environmental Impact Report for the project was certified on March 17, 2009, and no changed circumstances or conditions are proposed, nor has any new information been submitted, which would trigger the preparation of a subsequent environmental review in accordance with Section 15162 of the Guidelines for Implementation of the California Environmental Quality Act. SECTION 3. That it does hereby approve a fourth time extension to March 17, 2017, for Conditional Use Permit 2015-0001 (CUP 2007-105), for the reasons set forth in this Resolution and subject to the attached Conditions of Approval (Exhibit A). SECTION 4. That it does hereby approve a fourth time extension to March 17, 2017, for Site Development Permit 2015-0001 (SDP 2006-875), for the reasons set forth in this Resolution and subject to the attached Conditions of Approval (Exhibit B). PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held this 5th day of May, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 488 Resolution 2015- Conditional Use Permit 2015-0001, Extension 4 (CUP 2007-105) Site Development Permit 2015-0001, Extension 4 (SDP 2006-875) Applicant: Mayer Villa Capri, L.P. Project: Living Waters Adopted: May 5, 2015 Page 3 of 4 LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California ef:�; *:/:I I:3 k &I RESOLUTION NO. 2015- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2015-0001, EXTENSION 4 (CUP 2007-105) MAYER VILLA CAPRI, L.P. LIVING WATERS ADOPTED: MAY 5, 2015 GENERAL The use of the subject property for a convalescent/rehabilitation facility as part of a medical complex shall be in conformance with the approved exhibits and conditions of approval contained in Conditional Use Permit 20073-105 Extension 4, Site Development Permit 2006-875 Extension 4, Tentative Parcel Map 35088 and Environmental Assessment 2006-582, unless otherwise amended by the following conditions. 2. The Conditional Use Permit shall expire on March 17, 2017 and shall become null and void in accordance with La Quinta Municipal Code Section 9.200.080, unless a building permit has been issued. A time extension may be requested per LQMC Section 9.200.080. 3. Developer agrees to indemnify, defend, and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. BPIF EXHIBIT B RESOLUTION NO. 2015- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. VING WATERS ADOPTED: MAY 5, 2015 GENERAL The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. The Site Development Permit shall expire on March 17, 2017 and shall become null and void in accordance with La Quinta Municipal Code Section 9.200.080, unless a building permit has been issued. A time extension may be requested per LQMC Section 9.200.080. 3. Site Development Permit 2006-875 Extension 4 shall comply with all applicable conditions for the following related approvals: Tentative Parcel Map 31876 In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Community Development Director shall adjudicate the conflict by determining the precedence. 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal • La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan (WQMP) Exemption Form — Whitewater River Region, Improvement Permit) • La Quinta Community Development Department • Riverside Co. Environmental Health Department ER:y RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 2 of 30 • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Regional Water Quality Control Board (CRWQCB) • SunLine Transit Agency • South Coast Air Quality Management District Coachella Valley • State Water Resources Control Board The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. Coverage under the State of California Construction General Permit must be obtained by the applicant, who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI") and Waste Discharge Identification (WDID) number to the City prior to the issuance of a grading or building permit. 5. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. 137-2013-001 1 and the State Water Resources Control Board's Order No. 2009-0009-DWQ and Order No. 2012-0006-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP") to the State Water Resources Control Board. The applicant or design professional can obtain the California ERx! RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 3 of 30 Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. C. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (LQMC Section 8.70.020 (Definitions)): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. D. The SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City Council. E. The inclusion in the Master HOA Conditions, Covenants, and Restrictions (CC&Rs), a requirement for the perpetual maintenance and operation of all post -construction BMPs as required. 6. Approval of this Site Development Permit shall not be construed as approval for any horizontal dimensions implied by any site plans or exhibits unless specifically identified in the following conditions of approval. 7. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant's fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. ER:z! RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 4 of 30 PROPERTY RIGHTS 8. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. Said conferred rights shall also include grant of access easement to the City of La Quinta for the purpose of graffiti removal by City staff or assigned agent in perpetuity and agreement to the method to remove graffiti and to paint over to best match existing. The applicant shall establish the aforementioned requirements in the CC&R's for the development or other agreements as approved by the City Engineer. Pursuant to the aforementioned, the applicant shall submit an "AUTHORIZATION TO REMOVE GRAFFITI FROM PRIVATE PROPERTY" form located at the Public Works Department Counter prior to Certificate of Occupancy. 9. Pursuant to the aforementioned condition, conferred rights shall include approvals from the master developer over easements and other property rights necessary for construction and proper functioning of the proposed development not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. 10. The applicant shall offer for dedication on the Final Map all public street rights - of -way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 1 1 . The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Washington Street (Major Arterial, 120' ROW) — The standard 60 feet from the centerline of Washington Street for a total 120-foot ultimate developed right of way except an additional variable right of way dedication on Washington Street: a) at the intersection of Fred Waring Drive to provide for three southbound through lanes (existing), a dual southbound left turn lanes to eastbound Fred Waring Drive (existing), a three E11 RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 5 of 30 foot wide raised median, three northbound lanes consisting of a 13-foot wide inside lane, a 12-foot wide middle lane, a 13-foot wide curb lane and a 9-foot wide parkway as approved by the City Engineer, and b) a 12-foot deceleration/right turn only lane at the Southerly Entry to extend south toward the intersection of Fred Waring Drive to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS and as approved by the City Engineer. Pursuant to the aforementioned conditions, the applicant or his design professional shall properly align said improvements with existing laneage to the south of the Washington Street and Fred Waring Drive intersection as required by the City Engineer. 2) Fred Waring Drive (Major Arterial, 120' ROW) — The standard 60 feet from the centerline of Fred Waring Drive for a total 120-foot ultimate developed right of way except an additional variable right of way dedication on Fred Waring Drive: a) at the intersection of Washington Street to provide for a 12- foot parkway, 12-foot deceleration/right turn only lane, three westbound through lanes, a dual westbound left turn lanes to southbound Washington Street, and a raised median as approved by the City Engineer. The proposed right of way shall be measured 75 feet north of the centerline of Fred Waring Drive as shown on the approved Site Plan for this Site Development Permit and as approved by the City Engineer. b) for a deceleration/right turn only lane at the westerly most driveway on Fred Waring Drive to provide measured 87 feet north of the centerline of Fred Waring Drive for a length of 248 feet plus storage length and a transition taper of an additional 150 feet (or length as approved by the City Engineer) to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. e1:z RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 6 of 30 c) for a deceleration/right turn only lane at the easterly most driveway on Fred Waring Drive as approved by the City Engineer. 3) Palm Royale Drive (Pursuant to Parcel Map No. 27131 - Collector Street, 72' ROW) — Street right of way has been dedicated with recorded Parcel Map 27131. No additional right of way is required to comply with General Plan street widths, except an additional variable right of way dedication 1) at the northerly limits of the Parcel Map of 44 feet from the centerline to align with Palm Royale Drive right-of-way at the Desert Sands Unified School District boundary and to transition as required to 36 feet from the centerline at the Rome Drive intersection and 2) on Palm Royale Drive at the Fred Waring Drive intersection measured 42 feet west of the centerline to accommodate one left turn lane, one through lane and one right turn lane and as conditioned under STREET AND TRAFFIC IMPROVEMENTS. 12. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1 " equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right of way dedication required of the project and the associated landscape setback requirement 13. When the City Engineer determines that access rights to the proposed street rights -of -way shown on the approved Site Development Permit prior to approval of grading, dedicating such rights -of -way, the applicant shall grant the necessary rights -of -way within 60 days of a written request by the City. 14. The applicant shall offer for dedication a ten -foot wide public utility easement contiguous with, and along both sides of all public streets. Additional on -site utility easements shall be dedicated for this Site Development Permit approval as required by the utility purveyors. RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 7 of 30 15. The applicant shall create perimeter landscaping setbacks along all public rights - of -way as follows: A. Washington Street and Fred Waring Drive (Major Arterial) - 20-foot from the R/W-P/L. B. Palm Royale Drive (Collector Street) - 10-foot from the R/W-P/L. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 16. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the associated Final Map. 17. Direct vehicular access to Washington Street, Fred Waring Drive and Palm Royale Drive from lots with frontage along Washington Street, Fred Waring Drive and Palm Royale Drive is restricted, except for those access points identified on the Site Plan, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final parcel map. 18. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 19. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 20. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 8 of 30 1) Washington Street (Major Arterial; 120' R/W): Widen the east side of the street along all frontage adjacent to the Site Development Permit boundary to its ultimate width on the east side as specified in the General Plan and the requirements of these conditions. The east curb face shall be located fifty one feet (51') east of the centerline, except at locations where additional street width is needed to accommodate: a) at the intersection of Fred Waring Drive to provide for three southbound through lanes (existing), a dual southbound left turn lanes to eastbound Fred Waring Drive (existing), a raised median, three northbound lanes consisting of a 13- foot wide inside lane, an 12-foot wide middle lane, a 13- foot wide curb lane and a 9-foot wide parkway as approved by the City Engineer, and b) a 12-foot deceleration/right turn only lane at the Southerly Entry to extend south toward the intersection of Fred Waring Drive and as approved by the City Engineer. Pursuant to the aforementioned conditions, the applicant shall submit plans and construct improvements south of Fred Waring Drive to align with and safely transition to the improvements in a) and b) above as required by the City Engineer. Other required improvements in the Washington Street right-of-way and/or adjacent landscape setback area include: c) All appurtenant components such as, but not limited to curb, gutter, traffic control striping, legends, and signs, d) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic e1*>r; RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 9 of 30 layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. Said sidewalk shall be separated from curb a minimum distance of 1 foot. e) Reconstruct the existing 14 - foot wide raised landscaped median at the Primary Access Drive Aisle on Washington Street to provide for left turn movement into the Primary Access Driveway while restricting left turn movement out of the Primary Access Driveway and left turn movement out of Calle Las Brisas on the westerly side of Washington Street as approved by the City Engineer. f) Design and construct traffic signal interconnect improvements along the project frontage to include conduit, pull boxes and other appurtenances for the interconnection of the traffic signals. g) Establish a benchmark in the Washington Street right of way and file a record of the benchmark with the County of Riverside. h) Relocate the SunLine Transit Agency Bus Stop and Shelter as required to incorporate the SunLine Transit Agency requirements within the proposed deceleration lane. The applicant shall extend improvements beyond the property boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 2) Fred Waring Drive (Major Arterial; 120' R/W): Widen the north side of Fred Waring Drive along all frontages adjacent to the Site Development Permit boundary to its ultimate width on the north side as specified in the General Plan and the requirements of these conditions. The north curb face shall be located fifty one feet (51') north of the centerline, except at locations where additional street width is needed to accommodate: a) at the intersection of Washington Street to provide for a 12- RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 10 of 30 foot parkway, 12-foot deceleration/right turn only lane, three westbound through lanes, a dual westbound left turn lanes to southbound Washington Street, and a raised median as approved by the City Engineer. The proposed right of way shall be measured 75 feet north of the centerline of Fred Waring Drive as shown on the approved Site Plan for this Site Development Permit and as approved by the City Engineer. b) for a deceleration/right turn only lane at the westerly most driveway on Fred Waring Drive to provide measured 87 feet north of the centerline of Fred Waring Drive for a length of 248 feet plus storage length and a transition taper of an additional 150 feet or length as approved by the City Engineer. c) For a deceleration/right turn only lane at the easterly most driveway on Fred Waring Drive to the satisfaction of the City Engineer. Other required improvements in the Fred Waring Drive right-of-way and/or adjacent landscape setback area include: d) All appurtenant components such as, but not limited to curb, gutter, traffic control striping, legends, and signs, e) An 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. Said sidewalk shall be separated from curb a minimum distance of 1 foot. f) A 14 - foot wide raised landscaped median along the entire boundary of the Site Development Permit plus variable RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 11 of 30 width as needed to accommodate 1) a raised median for the dual left turn pockets for the eastbound traffic of Fred Waring Drive to southbound Washington Street and left turn in movements at Palm Royale Drive. g) Reconstruct the raised median at the shared drive aisle at Parcels 5 and 10 for a left turn deceleration lane with a left turn out restrictor for a length and taper up to the dual left turn lanes at the Fred Waring Drive and Washington Street intersection as approved by the City Engineer. h) Modification of the existing traffic signal at the Washington Street and Fred Waring Drive intersection as required by the abovementioned improvements and as approved by the City Engineer and the City of Palm Desert. Applicant shall submit plans and fees required for the City of Palm Desert concurrent approval. i) Class II Bike Lane as approved by the City Engineer. 3) Palm Royale Drive (Pursuant to Parcel Map No. 27131 - Collector Street, 72' ROW): Widen the west side of the street along all frontage adjacent to the Site Development Permit boundary to its ultimate width on the west side as specified in the General Plan and the requirements of these conditions. The west curb face shall be located twenty four feet (24') west of the centerline, except at locations where additional street width is needed to accommodate: a) Transitional street width required from 32 feet at the northerly boundary adjacent to the Colonel Mitchell Page Middle School to 24 feet at Rome Drive as approved by the City Engineer. b) A deceleration/right turn only lane on Palm Royale at the Fred Waring Drive intersection. The west curb face shall be located thirty two (32') west of the centerline and length to be as approved by the City Engineer to extend from the Access Drive across Rome Drive to Fred Waring Drive. to RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 12 of 30 accommodate one left turn lane, one through lane and one right turn lane, Other required improvements in the Palm Royale Drive right-of-way and/or adjacent landscape setback area include: c) All appurtenant components such as, but not limited to curb, gutter, traffic control striping, legends, and signs, d) 6-foot wide sidewalk with a planter next to the curb. e) Class II Bike Lane to connect with the existing Bike Lane to the north and as required by the City Engineer. f) The applicant is responsible for 25 % share of the cost to design and install the traffic signal at the intersection of Palm Royale Drive and Fred Waring Drive to be installed by the City of La Quinta with the CIP 2007-06 Project. Additionally, the applicant is responsible to design and construct all traffic signal interconnect equipment including pull boxes, conduit and other appurtenances along the project frontage for the interconnection of this traffic signal with the existing traffic signal at the Washington Street and Fred Waring Drive intersection. g) The applicant shall install interconnect/loop conduits as required. The applicant shall extend improvements beyond the parcel map boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 21. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Collector 4.0" a.c /5.0" c.a.b. Major Arterial 5.5" a.c./6.5" c.a.b. RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 13 of 30 or the approved equivalents of alternate materials. 22. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 23. General access points and turning movements of traffic are limited to the following: A. Washington Street 1) Primary Access Drive (between Parcel 1 and 2): Right turn movements in and out and left turn movements in are permitted. Left turn movement out is prohibited. 2) Secondary Access Drive (northerly end of Site Development Permit): Right turn movements in and out are permitted. Left turn movements in and out are prohibited. B. Fred Waring Drive 1) Service Access Drive: Right turn movements in and out and left turn movements in are permitted. Left turn movements out are prohibited. 2) Westerly most driveway: Right turn movements in and out turn movements are permitted. Left turn movements in and out are prohibited. 3) Secondary most easterly Access Drive: Right turn movements in and out are permitted. Left turn movements in and out are prohibited. C. Palm Royale Drive 1) Access Drive across Rome Drive: Full turn movements are permitted. :7�LI RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 14 of 30 24. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 25. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. PARKING LOTS and ACCESS POINTS 26. The design of parking facilities shall conform to LQMC Chapter 9.150 (Parking). In particular, the following are conditioned with this approval. A. Accessibility routes to public streets and adjacent development shall be shown on the Precise Grading Plan. B. Cross slopes should be a maximum of 2% where ADA accessibility is required including accessibility routes between buildings. C. Building access points shall be shown on the Precise Grading Plans to better evaluate ADA accessibility issues. D. Parking stall lengths shall be according to LQMC Chapter 9.150 and be a minimum of 17 feet in length with a 2-foot overhang for standard parking stalls and 18 feet with a 2-foot overhang for handicapped parking stall or as approved by the City Engineer. One van accessible handicapped parking stall is required per 8 handicapped parking stalls. E. Drive aisles between parking stalls shall be a minimum of 26 feet with egress drive aisles a minimum of 30 feet or as approved by the City Engineer. F. Drive-thru aisles shall be a minimum of 12 feet along straight away portions and increased to a minimum 14 feet at bends (to accommodate turning movements). The minimum dimensions shall be paved roadway surface. Additionally for the drive-thru proposed at Building 10, a seven - car minimum stacking capacity is required from the order window to the drive-thru entrance off of the east -west drive aisle or as approved by the City Engineer. Additionally, the applicant shall construct signage and RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 15 of 30 pavement markings to prevent vehicles blocking this east -west drive aisle as approved by the City Engineer. G. The parking stall and aisle widths and the double hairpin stripe parking stall design shall conform to LQMC Chapter 9.150. Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes, ADA accessibility route to public streets and other features shown on the approved construction plans, may require additional street widths and other improvements as may be determined by the City Engineer. Site Plan dated January 14, 2009 requires additional revisions based on Public Works Department plan review of said Site Plan. 27. General access points and turning movements of traffic to off -site public streets are limited to the access locations approved for Parcel Map No. 35088 and these conditions of approval. 28. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Parking Lot & Aisles (Low Traffic) 3.0" a.c./4.5" c.a.b. Parking Lot & Aisles (High Traffic) 4.5" a.c./5.5" c.a.b. Loading Areas 6" P.C.C./4" c.a.b. or the approved equivalents of alternate materials. 29. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 30. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 16 of 30 31. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 32. The applicant is required to eliminate parking stalls along the main entry drive aisle along the Primary Entry off of Washington Street up to Building 5 as shown on the Site Plan dated January 14, 2009 and as approved by the City Engineer. 33. The applicant is required to redesign the parking lot layout between Buildings 4 and 5 as required by the City Engineer. 34. The applicant is required to address the westerly edge of the westerly parking stalls adjacent to Office Building 11 as approved by the City Engineer. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refers to persons currently certified or licensed to practice their respective professions in the State of California. 35. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 36. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan 1 " = 40' Horizontal B. PM 10 Plan 1 " = 40' Horizontal C. SWPPP 1 " = 40' Horizontal D. WQMP (Plan submitted in Report Form) RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 17 of 30 NOTE: A through D to be submitted concurrently. E. Off -Site Street Improvement/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical F. Off -Site Signing & Striping Plan 1 " = 40' Horizontal G. Washington Street/Fred Waring Drive Traffic Signal Modification Plan 1 " = 20' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. H. Traffic Signal Interconnect Plan 1 " = 40' Horizontal I. Precise Grading Plan 1 " = 30' Horizontal NOTE: E through I to be submitted concurrently. Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1- foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2010 California Building Code accessibility requirements associated with each door. Aor RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 18 of 30 The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Public Works Department in conjunction with the Site Development Plan when it is submitted for plan checking. In addition to the normal set of improvement plans, a "Precise Grading" plan is required to be submitted for approval by the Building Official and the City Engineer. "Precise Grading" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. 37. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website ( ,la-quinta.org). Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 38. The applicant shall furnish a complete set of the mylars of all approved improvement plans on a storage media acceptable to the City Engineer. 39. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer Of Record during the construction phase of the project so that the FOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer Of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 40. Prior to approval of any Final Map, the applicant shall construct all on and off - site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing AID11 RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 19 of 30 the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 41. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Site Development Permit, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 42. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on -site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 43. Depending on the timing of the development of this Site Development Permit, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements required for development of this project, subject to the reimbursement of its costs by others. RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 20 of 30 C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this Site Development Permit. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. Off -Site Improvements should be completed on a first priority basis. The applicant shall complete Off -Site Improvements in the first phase of construction or by the issuance of the first building occupancy. In the event that any of the improvements which this project is conditioned to provide required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the project's proportionate share of the costs of such improvements to the satisfaction of the City Engineer. 44. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. reINFAVIT ►ei 45. The applicant shall comply with the provisions of Section 13.24.050 (Grading RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 21 of 30 Improvements), LQMC. 46. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 47. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a civil engineer registered in the State of California, B. A preliminary geotechnical ("soils") report prepared by an engineer registered in the State of California, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. E. WQMP prepared by an engineer registered in the State of California. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 48. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 49. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 22 of 30 except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the back slope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1 .5") in the first eighteen inches (18") behind the curb. 50. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the Site Development Permit, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 51. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 52. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus five tenths of a foot (0.5') from the elevations shown on the approved Site Plan for this Site Development Permit, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance review. 53. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. 54. The applicant shall comply with the provisions of LQMC Section 13.24.120 "SIG] RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 23 of 30 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on site plus offsite water to the street centerline tributary area during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. Retention volume requirements are documented in the MSA October 15, 2006 Hydrology Report to equal 8.18 acre-feet. 55. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 56. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise and as approved by the City Engineer. 57. The project shall be designed to accommodate purging and blow off water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 58. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 59. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 60. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 24 of 30 perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 61. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 62. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 63. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 64. The applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. 137-2013-001 1 and the State Water Resources Control Board's Order No. 2009-0009-DWQ and Order No. 2012- 0006-DWQ. a. For post -construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-201 3-0011. b. The applicant shall implement the WQMP Design Standards per (CRWQCB-CRB) Region Board Order No. 137-2013-0011 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. c. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 25 of 30 UTILITIES 65. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 66. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 67. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 68. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. Temporary occupancy permits, for the purpose of allowing fixture interior improvements will be allowed. LANDSCAPE AND IRRIGATION 69. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). 70. The applicant shall provide landscaping in the required setbacks, retention basins, and common lots areas. 71. Landscape and irrigation plans for landscaped lots and setbacks, medians and retention basins shall be signed and stamped by a licensed landscape architect. "Sr RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 26 of 30 72. The applicant shall submit the final landscape plans for preliminary approval by the Community Development Department and green sheet sign off by the Public Works Department. After plan checking has been completed by the Community Development Department, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the Community Development Director, however landscape plans for landscaped median on public streets shall be approved by the both the Community Development Director and the City Engineer. Where City Engineer approval is not required, the applicant shall submit for a green sheet approval by the Public Works Department. Final irrigation and landscape plans for on -site planting shall be reviewed by the Community Development Department and approved by the Community Development Director prior to issuance of first building permit. Final plans shall include all landscaping associated with this project. NOTE: Plans are not approved for construction until signed by both the Community Development Director and/or the City Engineer. 73. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Community Development Director. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 24 inches of curbs along public streets. 74. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 51" Edition" or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right-of-way. 75. In both the medical complex and commercial complex diamond shaped tree planters and/or regular planters shall be provided between head of parking spaces and buildings or in adjacent sidewalks to provide code required parking lot shading and soften the buildings appearance. PUBLIC SERVICES 76. The applicant shall provide and/or modify public transit improvements as required by SunLine Transit Agency and as approved by the City Engineer. MAINTENANCE RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 27 of 30 77. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 78. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant will prepare and submit documentation that "runs with the land" for approval by the City Engineer and City Attorney for this continuous and perpetual maintenance obligation. FEES AND DEPOSITS 79. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 80. Permits issued under this approval shall be subject to the Development Impact Fee program in effect at the time of issuance of building permit(s). 81. The applicant shall pay the Coachella Valley Multi -Species Habitat Conservation Plan/Natural Community Habitat Conservation Plan Mitigation Fee, in accordance with Chapter 3.34 of the Municipal Code. 82. Permits issued under this approval shall be subject to the Transportation Uniform Mitigation fee program (TUMF) in effect at the time of issuance of building permit(s). MISCELLANEOUS 83. The commercial complex and medical office complex projects may be considered separate projects for plan checking purposes. 84. An exterior lighting plan (parking lot, carports, walkway, building, landscaping) shall be submitted to the Community Development Department for approval prior to issuance of first building permit. A photometric study for the parking lot shall be included with the lighting plan complying with Zoning Code Section 9.100.150. Parking lot fixture height shall not exceed 20' above parking lot grade. Side shielding of fixtures shall be provided on all perimeter parking lot fixtures and RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 28 of 30 any other fixture that may glare onto adjacent residential properties, to the satisfaction of the Community Development Director. Carport lighting shall be recessed and not readily visible from the side view. Parking lot lights shall be dimmed or partially turned off to "night mode" within one hour of closing. Dimmed lights shall be at a level to maintain safety. 85. Sign programs for each complex shall be submitted to the Community Development Department for approval and comply with the requirements of Zoning Code Chapter 9.160. 86. The parking lot perimeter shall be screened from view of public streets through the use of + 3' berming and/or 3'-6" high decorative masonry wall to the satisfaction of the Community Development Director. 87. Prior to submission of first plan check of architectural, improvement plan, precise plan or grading plan, the applicant shall submit the plans to the Fire Marshal for their review and approval. 88. Height, design and location for all trash enclosures and loading screen walls shall be approved by the Community Development Director during plan check of working drawings. 89. The carport design for the medical complex shall be compatible in design, material and color to the approved buildings. Preliminary design plans for the carport shall be submitted to the Community Development Director for review and approval prior to building permit submittal. The Community Development Director may approve the plans or have the discretion to forward them to the Planning Commission for consideration as a business item. 90. Medical complex buildings 11, 12, 13 and 15 shall be architecturally consistent (including design, material and color) with approved building 14. Preliminary plans for buildings 11, 12, 13 and 15 shall be submitted to the Community Development Director for review and approval. The Director may approve the plans or have the discretion to forward them to the Planning Commission for consideration as a business item. 91. Height of Buildings 11 and 12 shall be no higher than 22' (except limited tower elements) as stipulated in the Image Corridor requirements. 92. The medical complex water feature shall be re -designed to be more water RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 29 of 30 efficient, use less energy, and be more interactive with the general public, pedestrians, and other people using the facilities. The final plans for the water feature shall be included in the final landscaping plans submitted to the City and shall be reviewed by the Planning Commission as a business item prior to approval by the Community Development Director. 93. The two story high windows of the medical complex shall be provided with solar protection for summer sun to the satisfaction of the Community Development Director. 94. A sample or detailed photographs of the roof equipment screen material for the medical complex shall be submitted to the Community Development Director for approval at the time of working drawing plan check. 95. The planters in areas adjacent to the school building grounds shall be heavily planted with canopy trees (minimum 36" box, 2.5" caliper) to provide a visual screen of the commercial complex. All planters along north property line shall be a minimum 10 feet wide to accommodate trees and planting. 96. Design and location plans for all cart returns within the parking lot shall be approved by the Community Development Director. 97. Plans for building 1 of the commercial complex shall be architecturally compatible the other commercial complex buildings. Preliminary plans for the building shall be submitted to the Community Development Director for review and approval. The Director may approval the plans or have the discretion to forward them to the Planning Commission for consideration as a business item. 98. A palette of designs, colors and materials for the awnings by tenant shall be submitted to and approved by the Community Development Director prior to issuance of first commercial complex building permit. The developer shall consider providing "awnings by tenant" as part of initial construction. 99. The proposed water feature at the northeast corner of Washington Street and Fred Waring Drive shall be removed and, in its place, an art piece shall be explored, as part of the City's Art in Public Places Program. 100. All mechanical equipment shall be screened to the satisfaction of the Community Development Director. 101. All applicable requirements of CUP 2007-105 Extension 3 and TPM 35088 shall * RESOLUTION NO. 2015 - SITE DEVELOPMENT PERMIT 2015-0001, EXTENSION 4 (SDP 2006-875) MAYER VILLA CAPRI, L.P. LIVING WATERS Adopted: May 5, 2015 Page 30 of 30 be complied with. 102. All mitigation measures contained in the Final Environmental Impact (EIR) Report for EA 2006-582 shall be complied with. Said EIR is on file in the Community Development Department of the City of La Quinta. 103. Adjacent to the east side of Building 13 of the Medical Complex, substantial landscaping shall be provided to screen and soften the building 104. The applicant shall consider eliminating parking spaces in each complex to provide additional pedestrian -friendly outdoor public spaces and a pedestrian scale fountain(s). Areas provided shall be included in the final landscaping plans. 105. The applicant shall, to the satisfaction of the City Engineer, comply with all recommendations contained within the Transportation System Management/Transportation Demand Management Study for the Washington Street and Highway 1 1 1 Corridors. *1 ATTACHMENT 1 c&'�v4 �WQut«�w COUNCIL/RDA MEETING DATE: March 17, 2009 ITEM TITLE: Public Hearing to Consider Adoption of Resolutions for: 1) Certification of Environmental Impact Report for Environmental Assessment 2008-582, Adoption of Findings Pursuant to California Environmental Quality Act, Adoption of Statement of Overriding Consideration, Adopt a Mitigation Monitoring Program for an Environmental Impact Report, 2) Approval of Site Development Permit 2006-875 to Allow a Retail Complex and Medical Office Complex on 25 + Acres with Approximately 234,450 t Square Feet of Building Area, 3) Approval of Conditional Use Permit 2007-105 and 4) Approval of Tentative Parcel Map 35088 to Divide the Site into 10 Parcels (with 5 Lots for Condominium Purposes) for Property Located on the North Side of Fred Waring Drive, between Washington Street and Palm Royale Drive Applicant: Mayer Villa Capri, L.P. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 1. Adopt a Resolution of the City Council certifying an Environmental Impact Report (SCH#2007121009) including adoption of CEQA Findings and Statement of Facts, and Statement of Overriding Considerations for Environmental Assessment 2006-582. 2. Adopt a Resolution of the City Council approving Site Development Permit 2006-875, subject to Conditions. 3. Adopt a Resolution of the City Council approving Conditional Use Permit 2006-105, subject to Conditions. 4. Adopt a Resolution of the City Council approving Tentative Parcel Map 35088, subject to Conditions. FISCAL IMPLICATIONS: None 522 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: Zoning: Community Commercial (CC) General Plan Designation: Community Commercial (CC) Surrounding Zoning and Land Uses: North: CO (Commercial Office), CC (Community Commercial) / vacant land and public middle school South: RL (Low Density Residential)/ country club development East: RL (Low Density Residential)/ Single Family Residential and Coachella Valley Water District (CVWD) well site West: Commercial and residential development in the City of Palm Desert Property Description and History: The property is located on the north side of Fred Waring Drive between Washington Street and Palm Royale Drive in north La Quinta (Attachment 1). The vacant site consists primarily of sand dunes and desert shrubs. A curb and sidewalk exist along Washington Street. Power poles and overhead lines also exist along the northern two-thirds of Washington Street. Improvements to Fred Waring Drive in front of the project and at the intersection with Palm Royale Drive, including signalization and raised center medians and curbs, are presently being completed. The subject property was divided into the existing 2 parcels by Parcel Map 31876 in 2003. In early 2004, Mayer Villa Capri proposed a residential subdivision consisting of 48 single family lots on the easterly 15 acre parcel. Additionally, at that time a General Plan Amendment and Zone Change from Community Commercial to Neighborhood Commercial was proposed for the westerly 10 acre parcel. Those applications were recommended for denial by the Planning Commission on March 23, 2004, and eventually withdrawn by the applicant prior to City Council review without any further public hearings (Attachment 2). A lot line adjustment in 2007 revised the westerly lot to 12.3 + acres and the easterly lot to 12.7 + acres. .. 6 422 Surrounding the project site to the east is the Bella Vista single family residential subdivision and a CVWD well site across Palm Royale Drive, with Colonel Mitchell Paige Middle School and vacant commercial land (proposed for a self-service car wash) located to the north, a commercial office complex and Desert Breezes residential project in Palm Desert to the west across Washington Street, and Palm Royale Country Club to the south across Fred Waring Drive. The middle school to the north has installed a steel picket type fence adjacent to their play yard areas along their common boundary with the subject property. PROPOSAL: A commercial complex and medical office complex are proposed to be developed on the subject property. Mayer Villa Capri currently owns the entire site; However, the medical complex is proposed be developed and owned by a different party. The 104,000 ± square foot commercial complex will be constructed on the existing westerly 12.3 + acre parcel, while a 130,450 ± square foot medical office complex is proposed on the eastern 12.7 + acre parcel. While the projects are separate, there will be vehicular and pedestrian connection provided between the two via east -west drives and a common north -south drive adjacent to the projects common boundary connecting to Fred Waring Drive. Commercial Complex The commercial complex will consist of a market with attached retail shop spaces, a freestanding drugstore, and six additional freestanding retail buildings (Attachment 3). The 39,709 square foot market is in the northeast corner of the commercial center site with the 12,900 square foot freestanding drugstore proposed at the southwest corner. In accordance with the permitted uses identified for Community Commercial zoning district, both of these buildings require conditional use permit approval as they exceed 10,000 square feet. Four freestanding retail shops are located near Washington Street, with the two remaining freestanding shops along Fred Waring Drive. The connected shops extend from the east side of the market and run south adjacent to the east property boundary. Though shown on exterior elevations and the landscaping plans, signs will be reviewed under a separate sign program to be considered at a future date. Retention of on -site storm water will occur in three small basins as well as an underground retention system proposed underneath a portion of the parking lot. The three basins will be landscaped with low water use plants and covered with decomposed granite. The basins are located east of the drugstore, east of the market behind the attached shops, and north of Building 9. The underground retention system is just north of the building 9 basin in the parking lot. Parking and Circulation: The commercial complex proposes two driveways along the Fred Waring Drive frontage and two driveways along the Washington Street frontage. The easterly driveway on Fred Waring Drive will be shared with the proposed medical office complex to the east. Offset east -west drive aisles will connect to this driveway and provide access between the commercial and medical complexes. The northern -most driveway on Washington Street, adjacent to the north boundary of the site will provide right -in and right -out access and is intended primarily to provide access for market delivery vehicles. This driveway runs along the north and east commercial complex boundaries and heads south connecting to Fred Waring Drive, essentially separating the commercial complex from the medical complex. It is anticipated that large market delivery trucks will enter the site from the northern -most Washington Street driveway, back into the market loading dock, and pull forward and exit onto Fred Waring Drive. This Fred Waring Drive driveway will provide right -in, right -out and left -in access. The southern -most driveway and main entrance on Washington Street will permit right -in, right -out and left -in access and will lead incoming traffic to the center of the commercial complex. The westerly most driveway access on Fred Waring Drive will also serve as a primary customer access to the commercial complex and will permit right -in and right -out access. The majority of customer parking is located in the center of the site between the market and drugstore. Parking is provided at a ratio of one space per 250 square feet of building area as permitted by City Code for centers of this type. The following is a summation of the parking: Parking required: 415 spaces Parking provided: 507 spaces (including handicap and 24 compact spaces) A preliminary pedestrian ADA (Americans with Disabilities Act) circulation plan has been submitted to the Public Works Department to show how access to the various buildings can be achieved. In addition, pedestrian connectivity to the meandering sidewalks along Washington Street and Fred Waring Drive as well as within the project is identifed in several locations, such as at the Washington Street and Fred Waring Drive intersection as well as between buildings 2 & 3, 8 & 9, and 6 & 7. Pedestrian connectivity is also provided to the medical office complex to the east. Architecture: The commercial complex is designed in a desert contemporary style of architecture, utilizing flat roofs, square edges at corners, pop -outs and recesses, varying colors of smooth plaster walls, stone veneer on towers and walls, metal canopies and 65/j 4 trellis', awnings and curved roof towers. Exterior plaster colors include up to five shades of tan to brown plus a deep green. Metal work and accents will be dark brown with the stone veneer multi earth tone colors. Curved metal roofs, where used, will be standing seam metal in a clear anodized aluminum color. No architectural plans have been submitted for retail building 1 located along Washington Street. This building will require separate review at a later date. Retail Shops: Building heights are proposed at primarily 20' for the retail shops, but some areas vary slightly. Tower structures are shown on these buildings which are several feet higher than the adjacent building walls (the highest tower being 26'-6"). These buildings utilize vertical and horizontal planes of varying colors and depths. Pop -out columns and soffits create the appearance that the windows and doors are recessed into the suite. All of these retail buildings have at least one freestanding perforated steel shade cover provided over walkway or entry areas. Along shop fronts the plans allow for awnings over most windows, which are to be decided on by the tenant when they move in. In certain areas steel trellises will be provided over windows and doors. Market: The market, located at the northeast corner of the commercial complex site, is proposed with the same architectural style, colors and materials as the retail shops. The building storefront uses smooth exterior plaster and stone veneer accents. The remaining sides are primarily exterior plaster and integral color precision block, proposed in two colors. The market height varies to a maximum 29'-6" for a small portion of the building at the entry. Much of the balance of the building varies from approximately 24' to 26' in height. A covered two lane drive -through pharmacy window is provided on the northwest end of the building. A screened delivery dock and trash enclosure is provided at the rear of the building. Drugstore: A drugstore is proposed near the intersection of Washington Street and Fred Waring Drive and has been designed consistent in architecture, colors and material with the other buildings in the center. The primary building height is 22' with towers extending up to a maximum 27'-6" at the store entry. A covered two lane drive -through pharmacy window is provided on the east side of the building. A screened delivery dock and trash enclosure is located on the north side of the building. Medical Office Complex The proposed medical office complex will consist of five freestanding buildings on 5 J 12.7 + acres, with the northern three buildings proposed to be two stories and the southern two buildings closest to Fred Waring Drive proposed at one story (Attachment 4). Specific design detail has only been provided for one building (building 14) at this time. The total building square footage of the complex will be 130,450 square feet, with the center two-story "flagship" building (building 14) being the largest at 44,850 square feet. Signs will be reviewed under a separate sign program at a future date. A convalescent/rehabilitation facility is proposed to be located in the "flagship" building. The facility will provide elective surgeries, primarily for joint repair and similar operations and would include a maximum of 50 private suite rehabilitation rooms, capable of accommodating both long and short term rehabilitation patients. In addition to the beds, the facility will include a dietary/cafeteria space, one or more gym/rehabilitation rooms, therapy pools and nursing stations. The operating room in the facility is designed for elective outpatient surgeries. Total staffing is not yet known. It has yet to be determined if the facility will use all of the building space. If it does not, other medical offices will occupy the balance of the building. This facility requires a Conditional Use Permit in the Community Commercial zone, which has been applied for and is included in your review. The applicant has identified that in addition to the convalescent/rehabilitation facility the balance of the buildings in the complex are expected to contain sports medicine outpatient surgical facilities, medical office space, dialysis, orthopedic offices, family practices and various other specialists. Retention of on -site storm -water will be provided in a large basin at the northeast corner of the site and in an adjacent underground retention system underneath a portion of the parking lot. The unfenced basin will be landscaped with low water use plants and covered with decomposed granite. Parking and Circulation: The medical complex will have one driveway along the Palm Royale Drive frontage and two driveways along Fred Waring Drive, the westerly one being the aforementioned drive to be shared with the commercial complex. The easterly Fred Waring Drive driveway, which will provide right -in and right -out access, leads to the front door of the "flagship" medical building where a circular drive with an entry water feature in the center and drop off area and several close handicap parking spaces are shown. The circular drive intersects an east -west drive that provides access to Palm Royale Drive to the east and the commercial complex to the west. The driveway on Palm Royale Drive will be a full turn access and align with Rome Drive to the east. Rome Drive provides access to the adjacent Bella Vista residential neighborhood. Parking for the medical complex is required at the convalescent hospital requirement of one space per four beds for the 44,850 square foot convalescent/rehabilitation facility and one space per 200 square feet of the first 2,000 medical office square footage plus one space per 175 square feet of the balance of the medical office square footage over 2,000 square feet. Using these ratios, the parking required and provided is: Parking required: 483 spaces Parking provided: 717 spaces (including handicap and six compact spaces) The site plan was originally designed for the entire project to be medical offices only. This requires more parking than a project with a convalescent facility. When the 44,850 square foot convalescent/rehabilitation facility was added to the project, the parking lot plan was not revised. Therefore, a large number of excess parking spaces remain. They are provided in case the convalescent/rehabilitation facility leaves and the space is converted back to medical offices. The applicant has also noted that a similar convalescent/rehabilitation facility in Rancho Mirage provides two parking spaces per bed, which would increase the required parking from 13 to 100 spaces for this 50 bed facility. Buildings proposed for office use require a minimum thirty percent of the parking spaces be covered by a carport or trellis. The plan proposes 30% of the spaces be covered, with carports located near each building. However, the majority of the carports are located north and west of the central building. Architecture: Architectural plans for the medical complex buildings focus on and are limited to the main "flagship" 44,850 square feet two-story building. This medical building is designed in a desert contemporary style of architecture utilizing similar architectural features as the retail complex. Exterior colors and materials will be consistent with those proposed in the commercial complex. Metal work and accents, including a curved standing seam metal roof over the tower feature, are to be clear anodized aluminum color, with a stone veneer face on the tower. Entries are provided on all four sides of the building with the main entry facing Fred Waring Drive where the water feature and circular drive are shown. On the south side of the building, following the curve of the circular drive and adjacent to the front door is a covered arcade over the sidewalk. The building parapet is proposed at 30' high, which is lower than the 40' maximum height allowed in the Community Commercial zone. Inside of the parapet wall and mounted to the roof will be a painted louvered equipment screen which will add an 528 6, n additional four feet of height to the structure. This screen is set approximately 10 feet behind the exterior walls of the building. In addition to providing a necessary screen for the roof equipment, the applicant has also identified that the screen is designed to be an integral architectural feature of the building. A tower (with the curved metal roof) over the north and south building entries will have a parapet wall height of 30 feet, screen wall height of 34 feet, with a maximum height of 43 feet at the entry tower. Plans for the carports have not been submitted, but the applicant has indicated they will be compatible with the desert contemporary architectural style and materials used for the medical buildings. The applicant has submitted a rendering and cross section drawings to show the relative relationships between the northeasterly two story medical office building (Building 13) and the four closest homes that back up to Palm Royale Drive north of Rome Drive. The drawings indicate the 34 foot high (including mechanical screening) office building would vary from approximately 198-238 feet away from the back wall of the neighboring homes to the east. Because of the height of the existing rear yard perimeter wall of the homes and their lower pad grades along Palm Royale Drive the first three homes north of Rome Drive should not see the future two story medical building across the street. As one moves north (from the fourth home north of Rome Drive and beyond), due to the lower perimeter wall height, the building will be seen. Landscape Design (both complexes) A landscape plan for the entire site has been submitted showing specific trees and shrub types (In Attachments 3 and 4). The plan includes a plant palette with sizes for the project. Trees are shown at 24" to 36" box size (with a minimum 2" caliper), with Date Palms at 14' and Mexican Fan Palms at 25' high. Shrubs are shown at 15, five and one gallon sizes (some grasses at one gallon) with groundcovers at five and one gallon size. The landscape design is desertscape in nature with no use of turf indicated. Decomposed granite or gravel will be used in all planters for groundcover. Additionally, landscape plan details are provided for the area around buildings 2-4 of the commercial complex (Attachment 3) and the area around the proposed medical building entry with its proposed water feature (Attachment 4). Along the Washington Street and Fred Waring Drive perimeters an 8' wide meandering sidewalk is shown. Along Palm Royale Drive, a 6' wide sidewalk is shown with a 6' wide planter located between the sidewalk and curb. At the corner of Washington Street and Fred Waring Drive a fountain -type water feature is proposed. Planted retention basins are shown at the northeast corner of the medical complex site adjacent to Palm Royale Drive, and in the commercial .. 5648 complex to the east of building 10, to the southeast of the market and in the triangular area north of building 9. In front of the medical complex "flagship" building's main entry, south of the circular driveway, an oblong shaped waterfall style water feature is proposed surrounded by planting and the circular drive. Decorative paving is also proposed in the circular drive area of this entry and at the aisle crossing to the south in the main driveway leading to Fred Waring Drive. Water fountain and paver details have not been provided to date. Exterior Lighting (both complexes) Typical parking lot lighting will be provided for both commercial projects. This will consist of standard box fixtures on a pole. Lighting will be provided for the carports in the medical complex. No specific fixture details or photometric plans have been submitted to date. Tentative Parcel Map The Tentative Parcel Map proposes to divide the existing two lots into 10 parcels (Attachment 5). Five parcels would be created for the commercial complex with five parcels for the medical complex. In the commercial complex the market and drugstore will each be on a separate parcel with the balance of the three retail buildings on the remaining three parcels. Street perimeters are shown as part of the parcel they are adjacent to and not as common parcels. Each of the five medical complex buildings will be on an individual parcel. The interior parcel lines between the parcels will run down the middle of the driveways surrounding the buildings. The retention basin at the northeast corner of the site and street perimeters are included within the parcels versus being identified as common area lots. The applicant has indicated that all or some medical buildings may be sold as condominiums. Therefore, the five medical complex parcels are identified for condominium purposes. PUBLIC AGENCY REVIEW Staff transmitted a copy of the applicant's project request to responsible public agencies. All agency comments received have been made part of the Conditions of Approval for this case to the extent they are applicable. PUBLIC NOTICE The proposed project applications were advertised in The Desert Sun newspaper on 530 6.49 February 13, 2009 for the February 24, 2009 Planning Commission hearing and on March 6, 2009 for this City Council hearing. One written comment was received prior to the Planning Commission hearing (Attachment 6), and to date none have been received for the City Council hearing. ENVIRONMENTAL REVIEW Draft Environmental Impact Report A Draft Environmental Impact Report (DEIR) has been prepared, consistent with CEQA requirements (previously passed out to the City Council). The City of La Quinta is the Lead Agency and has the authority for preparation and certification of the DEIR. The DEIR includes a detailed project description and a description of the environmental setting of this project. The DEIR addresses the topics of Aesthetics, Air Quality, Biological Resources, Cultural Resources, Soils and Geology, Hazards and Hazardous Materials, Hydrology and Water Quality, Noise, Population and Housing, Public Services and Utilities, Recreational Resources, Transportation and Traffic. Potentially significant impacts were identified with respect to Air Quality, Cultural Resources, Geology and Soils, Noise, and Transportation. With the adoption of the mitigation measures proposed in the Draft EIR, the majority of the project impacts can be reduced to less than significant levels. However, a number of traffic impacts and temporary air quality impacts (during the construction phases) remain significant after mitigation measures are required. A number of traffic related mitigation measures are included in the DEIR to reduce impacts associated with the proposed project (page III-1 1 1 of the DEIR). However, even with these mitigation measures some impacts cannot be mitigated to less than significant levels. Those are: 1. In 2010 the implementation of the proposed project will result in traffic impacts which cannot be mitigated (page M-12 of the DEIR). This is due to the fact that street improvements, such as adding a turn lane, cannot be feasibly accomplished at the following intersections: A. Washington Street at Hovley Lane B. Adams Street at Fred Waring Drive C. Washington Street at Miles Avenue D. Washington Street at Highway 1 1 1 E. Washington Street and Avenue 48 2. In 2020 cumulative impacts associated with build out of the General Plan standards will be unmitigatable. To mitigate these impacts widening Washington Street from Hovley Drive to Avenue 48, Fred Waring Drive west 5550 of Washington Street, and Highway 1 1 1 east of Washington Street to eight lanes would need to be done. This is not deemed feasible due to existing development along the streets. CEQA requires an alternatives analysis as part of the EIR process. Four alternatives were identified for consideration in the DEIR: 1) No Project (required); 2) General Plan Build Out/All Retail Development; 3) Reduced Intensity Alternative; and 4) Alternate Land Use Mix Alternative. Analysis of each of these alternatives is detailed in Section V of the DEIR. Only the no project alternative would result in significantly fewer impacts. However, traffic impacts with this alternative would still be significant and unavoidable due to regional traffic growth and cumulative projects in the area. This alternative would not accomplish any of the applicant's project goals. The other alternatives would achieve some of the applicant's project goals, but all would result in significant and unavoidable traffic impacts. Additionally, any of the development alternatives would result in short term grading and construction air quality impacts. CEQA allows public agencies to make findings to approval projects, despite the fact that certain potentially significant adverse environmental impacts identified in the DEIR are not mitigated to a level of insignificance. To do so, the Agency must state in writing the reasons to support its action based upon the EIR and any information in the public record. Such a written statement is called a Statement of Overriding Considerations (SOC) and requires Council consideration and adoption should the Council wish to approve the project. Final EIR and Comments Received on the Draft EIR The DEIR was circulated for public review as required by CEQA with the comment period ending February 27, 2009, three days after the February 24 Planning Commission hearing. Therefore, comments on the DEIR received by the deadline, including at the Planning Commission hearing are included in the Final Environmental Impact Report (FEIR) (Attachment 7). The Planning Commission considered the information in the DEIR in making its recommendations to the City Council. Certification of the FEIR is an action to be considered by the City Council. The following comments were received from agencies and interested parties during the public review period: 1. Riverside County Fire Department 2. Coachella Valley Water District 3. Time Warner Cable 4. Native American Heritage Commission 5. Riverside County Transportation Commission 6. The Robert Mayer Corporation 7. Department of Toxic Substances Control 5651 8. Regional Water Quality Control Board Responses to these comments have been prepared and are part of the Final Environmental Impact Report. The Fire Department provided several general comments pertaining to fire planning, services and requirements, as well as one correction to the DEIR text pertaining to fire standards. Comments from the Coachella Valley Water District only include two corrections to the DEIR text pertaining to water resources. The applicant questioned the air quality mitigation measure (MM 3) requiring all structures within the proposed project shall demonstrate energy efficiency which exceeds the standards of Title 24 of the Uniform Building Code by 20%. This mitigation measure was included in the EIR to address greenhouse gases and global warming. Although there are no thresholds established for greenhouse gases as of yet, the City is required to work towards reducing its greenhouse gas emissions 1990 levels. While no uniform threshold of significance has been officially adopted in California, numerous proposed thresholds have been developed. The greenhouse gas emission from this project [7.458 metric tons of combined carbon dioxide equivalent (CO2e) per year at build out, not including construction emissions] would be above some of the lower thresholds and below some of the higher proposed thresholds. The suggested thresholds of significance range from a low of 900 metric tons per year of CO2e (the California Air Pollution Control Officers Association suggested threshold) to a high of 38,477 metric tons per year (the San Joaquin Valley Pollution Control District adopted standard). The SCAQMD has adopted a threshold of 10,000 metric tons of CO2e per year, but requires the inclusion of construction emissions amortized over 30 years. The City has not adopted a specific numeric threshold. However, City Staff and its environmental consultant believe that the CO2e emissions from the operation of this project are large enough that they warrant specific reduction efforts. Currently, the site produces no CO2e emissions as it is undeveloped. The project as proposed will increase greenhouse gas emissions, and although the impact is not been labeled "significant," this in part is because La Quinta had not adopted a numeric threshold. For this reason, reductions should be applied wherever possible to meet the State mandated targets. The 20% reduction is consistent with guidelines being published, and other legislation and programs being implemented in California to reduce greenhouse gases. As there is no threshold established, the 20% recommended an alternate mitigation measure is recommended as follows: "Unless determined to be an unreasonable hardship by the City Planning Director, all structures shall exceed the minimum standards set forth in the 2007 California Energy Code (Title 24, ., 533655 Part fit by 20%. If it is determined by the Planning Director that compliance with this measure creates an unreasonable hardship, the measure may be reduced to the highest level determined feasible by the Planning Director but in no case shall it be reduced below the minimum standard set forth by the California Energy Code in effect at the time of building permit submittal. " Staff envisions including a similar standard in the General Plan during the next update. This revision will allow the project to be constructed even if the 20% reduction in energy consumption is not reached as long as it shown that a valid attempt has been made. This change in the mitigation measure would not significantly change the intent of the measure, would not represent a significant change in the analysis or conclusions of the EIR, and would not require recirculation of the document. Other comments were general or standard in nature and are included as noted items. CEQA Findings and Statement of Facts The California Environmental Quality Act and particularly the CEQA Guidelines require that: "No public agency shall approve or carry out a project for which an EIR has been certified which identifies one or more significant environmental effects on the project unless the public agency makes one or more written findings for each of those significant effects, accompanied by a brief explanation of the rationale for each finding. The possible findings are: 1. Changes or alterations have been required in, or incorporated into, the Project which avoid, or substantially lessen the significant environmental effect as identified in the final EIR. 2. Such changes or alterations are within the responsibility and jurisdiction of another public agency and not the agency making the finding. Such changes have been adopted by such other agency or can and should be adopted by such other agency. 3. Specific economic, legal, social, technological, or other considerations, including provision of employment opportunities for highly trained workers, make infeasible the mitigation measures or Project alternatives identified in the final EIR." In short, CEQA requires that the lead agency adopt mitigation measures or alternatives, where feasible, to avoid or mitigate significant environmental impacts 53465U that would otherwise occur with implementation of the Project. Project mitigation or alternatives are not required, however, where they are infeasible or where the responsibility for modifying the project lies with another agency. For those significant effects that cannot be mitigated to a less -than -significant level, the public agency is required to find that specific overriding economic, legal, social, technological, or other benefits of the project outweigh the significant effects on the environment. The Guidelines state in Section 15093 that: "If the specific economic, social, technological, or other benefits of a propos[ed] project outweigh the unavoidable adverse environmental effects, the adverse environmental effects may be considered acceptable." The required CEQA Findings and Statement of Facts for the Proposed Project are incorporated into the City Council Resolution for the Final Environmental Impact Report 2008-582 as Exhibit "B." Benefits of Implementing the Proposed Project and Statement of Overriding Considerations CEQA requires the City as Lead Agency, to balance the benefits of the proposed Project against its unavoidable significant adverse impacts, and to determine whether the Project related significant impacts can be acceptably overridden by the Project benefits when the impacts and benefits are compared and balanced. The proposed Project is anticipated to cause Project specific or contribute to cumulative unavoidable significant adverse environmental impacts as described the EIR. The required CEQA Statement of Overriding Considerations is incorporated into the City Council Resolution for the Final Environmental Impact Report 2008-582 as Exhibit "A." The benefits of the proposed Project resulting from the implementation of the proposed Project, as detailed in Exhibit "A," outweigh the Project specific and cumulative unavoidable adverse environmental effects. The benefits from approving the proposed Project, as outlined below and in Exhibit "A", can be considered by the City Council in performing the balancing test with those unavoidable significant adverse environmental impacts previously described. The following benefits can be found to outweigh and make acceptable the unavoidable significant adverse impacts of the proposed Project as described in the Final EIR, this document and other information in the record. Each benefit can constitute an overriding consideration warranting approval of the Project, independent of other benefits, despite each and every unavoidable impact. Expansion of retail, commercial and service opportunities - Implementation of the Project will enhance the retail and service experience for costumers and clients, and attract new businesses to the City, which will promote investment and create new employment opportunities within the City of La Quinta. The Project will add 535 654 to the total square footage of community retail and medical office space in the City needed to achieve the benchmarks in the Economic Development Plan; the Project anticipates building 104,000 square feet of retail and 130,450 square feet of medical office space. Enhancement of retail and service experience and expansion of employment opportunities - The Project will enhance the quality of life in the City of La Quinta by enhancing the retail and service experience as well as promoting investment and creating new employment opportunities in La Quinta associated with retail and medical office businesses. Sales tax revenue and fees - The Project would generate development that will contribute to future sales tax revenues and Development Impact (DIF) Fees for the City of La Quinta. The DIF Fees will contribute to implementation of the public infrastructure improvements included in the City's Capital Improvement Program. Expansion of and proximity to professional services - The Project will provide opportunity for additional conveniently located professional services in La Quinta. The rehabilitation facility will allow opportunity for La Quinta residents to utilize such services locally. In conclusion, the benefits identified, collectively and individually, outweigh the unavoidable, Project specific and cumulative significant unavoidable adverse impacts. PLANNING COMMISSION ACTION The Planning Commission considered this request at their meeting of February 24, 2009 (Attachment 8). One person from the Bella Vista neighborhood spoke. The resident lives on the east side of Milan Court, which is one block east of Palm Royale Drive and commented that he felt his view to the west would be detrimentally affected by the construction of the medical complex. The major concerns brought up by the applicant focused upon the recommended conditions of approval that called for Building 13 of the medical center to be limited to one story rather than two stories as proposed, the requirement for a city entry sign at the Fred Waring Drive and Washington Street intersection and the requirement for tower height of the drugstore be limited to not exceed 26 feet. The applicant also expressed concern with the mitigation measure identified in the DEIR relevant to greenhouse gas emissions. The measure as written in the DEIR requires all structures within the proposed project demonstrate energy efficiency exceeding the standards of Title 24 of the Uniform Building Code by 20%. The applicant identified that this measure would be financially infeasible. The Planning Commission raised a number of issues pertaining to the proposed project. Those issues included energy efficiency, especially with regard to the 536 11 557 extensive glass use in the medical complex, water use from the corner fountain and medical entry area water feature, the feasibility of the recommended city entry sign on the corner of Washington Street and Fred Waring Drive and replacement with public art, the lack of a deceleration lane into the medical complex on the easterly Fred Waring Drive, lack of public gathering areas and pedestrian scale, in general, as well as in conjunction with the medical complex water feature and concerns brought up by the applicant pertaining to the recommended conditions. After closing the public hearing and deliberating, the Planning Commission ultimately concluded that two stories for Building 13 and the extra tower height for the drugstore was acceptable and have included this in their recommendation to the City Council. Since the DEIR comment period did not conclude until after the Planning Commission meeting, the Commission did not take action specifically on the applicants request regarding the greenhouse gas emissions mitigation measure. With regard to the medical center water feature the Commission concluded that it should be re -designed to be more water efficient, use less energy, and be located to where it could be in immediate proximity to pedestrians. To enhance pedestrian friendliness the Commission has made a recommendation for the removal of some of the excess parking spaces in order to provide additional public area in both complexes. The Commission concluded that the condition for a city entry sign should be deleted as the sign is best suited for the southeast corner of this intersection. Commissioners recommended the fountain proposed for the same corner of the project be replaced with a public art piece. Due to the heavy traffic on Fred Waring Drive, the Commission felt a deceleration lane should be added for the easterly medical complex driveway and has recommended this to the City Council. This would result in two of the three driveways along Fred Waring Drive having deceleration lanes. The other is for the westerly driveway serving the commercial complex. The Planning Commission recommended to the City Council approval of all applications, on 5-0 votes for the Conditional Use Permit and Tentative Parcel Map and 4-1 with Commissioner Weber voting no on the Site Development permit. TRANSPORTATION DEMAND MANAGEMENT On September 18, 2007, during a Study Session item discussing the traffic impacts of development projects to the Washington Street and Highway 111 corridors, City Council directed staff to complete two items. 1) optimize traffic signal operation at Highway 111 and Washington Street, and 2) commission a .. 537656 report to study alternatives for improvements to the northern portion of the Washington Street Corridor. The City's takeover of Highway 111 has allowed greater flexibility coordinating signals on both Highway 111 and Washington Street. However, improving the northern portion of Washington Street has required coordination with Palm Desert, Indian Wells and Riverside County as all have jurisdiction over this roadway. Coachella Valley Association of Governments (CVAG) has agreed to participate in this project by funding 75% of the cost of a corridor study. On March 17, 2009, City Council will be asked to consider the award of a consultant services contract for the study of Transportation System Management (TSM) and Transportation Demand Management (TDM) for the Washington Street Corridor. This study will develop and evaluate TSM/TDM alternatives to reduce travel delays either through: ay a more effective use of existing capacity, b) adding capacity (if feasible), c) traffic signal synchronization, d) encouraging motorists to Use transit, car/van pooling, etc., e) encouraging motorists to travel at less congested times, and/or f) encouraging pedestrian and bicycle alternatives. The TSMITDM Study will identify options to address existing and anticipated congestion along the Washington Street Corridor. Since the subject project is located within a critical link in this corridor, The Public Works Department recommends the following condition of approval be added to the recommended conditions of approval for the tentative parcel map and site development permit for the subject project: The applicant shall at a minimum establish and administer a transportation demand management plan in accordance with LQMC 9.180 — Transportation Demand Management. In addition, the applicant shall, as directed by the City Engineer, implement all TDM programs identified in the Transportation System Management/Transportation Demand Management Study for the Washington Street and Highway 111 Corridors. Since it would have been inappropriate for them to consider a condition of approval on an item that had not yet been considered by City Council, this condition of approval was not included in the agenda packet for the Planning Commission meeting of February 24, 2009 when the Commission considered the Mayer Villa Capri project. For your consideration, this condition has been included as Condition #102 in the recommended Site Development Permit Resolution and Conditions of Approval and as Condition #82 in the recommended Tentative Parcel Map Resolution and Conditions of Approval. 657 538 FINDINGS AND ALTERNATIVES: The Findings, as noted in the attached Resolution, required by the Zoning and Subdivision Ordinance, and CEQA, can be made, subject to the recommended Conditions of Approval. The City has identified all of the adverse environmental impacts and feasible mitigation measures which can reduce potential adverse environmental impact to insignificant levels where feasible, or to the lowest achievable levels where significant adverse unavoidable adverse environmental impacts remain. The findings have also analyzed three alternatives to determine whether they are reasonable or feasible alternatives to the proposed Project, or whether these alternatives might reduce or eliminate the significant adverse impacts of the proposed Project. The Final EIR presents evidence that implementing the proposed Project will contribute to significant adverse impacts which cannot be substantially mitigated to an insignificant level. All feasible alternatives and mitigation measures are recommended for adoption or identified for implementation by the City and other agencies where appropriate. The City finds that the Project's benefits are substantial as outlined, and that these benefits justify overriding the unavoidable significant adverse impacts associated with the proposed Project. The City further finds that the benefits, when balanced against the unavoidable significant adverse impacts, outweigh these impacts because of the environmental, social and economic benefits which accrue to the City. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying an Environmental Impact Report (SCH#2007121009) including adoption of CEQA Findings and Statement of Facts, and Statement of Overriding Considerations for Environmental Assessment 2006-582. Adopt a Resolution of the City Council approving Site Development Permit 2006-875, subject to Conditions. Adopt a Resolution of the City Council approving Conditional Use Permit 2006-105, subject to Conditions. Adopt a Resolution of the City Council approving Tentative Parcel Map 35088, subject to Conditions; or 2. Do not adopt the Resolutions approving the Project; or 3. Provide staff with alternative direction. ,. 658 539 Respectfully submitted, Yesn, Planning Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map 2. Planning Commission minutes for the meeting of March 23, 2004 3. Commercial Complex plans 4. Medical Complex plans 5. Tentative Parcel Map exhibit 6. Letter received via e-mail 7. Final Environmental Impact Report S. Draft Planning Commission Minutes for the Meeting of February 24, 2009 540 541 ATTACHMENT 2 717,�Z 1-1.4 E MAYEB, C.ORPORATION Mr. Jay Wuu Associate Planner City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Subject: Justification for Extension of SDP 2006-875 and CUP 2007-105 Dear Mr. Wuu, As requested, we are providing the City with this letter of justification for the 4th extension request for SDP 2006-875 and CUP 2007-105. The project market remains problematic at this time for both commercial centers as well as medical/non-medical offices properties. We have been waiting for the City's follow up regulations on mixed -use, which we understand would apply to our property before making a decision on the future of this very important project. We thank you for the consideration of keeping the commercial & office entitlements in place for another two years. "12 Sincer�eN, lobett Mayer, III President Encl: Market Conditions Letter 8951 Research Drivc . Irvine, CA 92618-4237 542 tee 949.759,8091 . fax 949.988.7176 April 6, 2015 Mr. Bob Mayer, III Mayer Villa Capri, LLC 8951 Research Drive Irvine, CA 92618 RE: "Villa Capri" 25.06 Acres Fred Waring Dr. & Washington St., La Quinta, CA Site Development Permit 2006-875 & Parcel Map #35088 Commercial & Medical Office Market Update Dear Mr. Bob Mayer III, The Hoffman Company represents the "Villa Capri" Owner, Mayer Villa Capri LLC in marketing the subject property to commercial and medical office developers. The property consists of 25.06 acres in the city of La Quinta entitled for 103,832 sq. ft. of commercial use and 130,450 sq. ft. of medical office use. We contracted with Villa Capri, LLC in July of 2014 to market, and despite significant marketing efforts, the commercial and medical office developers we spoke with did not find economic conditions to have significantly improved enough to where they could make a commercially reasonable profit by starting construction on a large commercial, retail, or medical office project at Villa Capri at this time. As this relates to the expiration of the Site Development Permit, the economic conditions have not sufficiently changed for this property since the real estate recession; therefore we support the extension of Site Development Permit 2006-875 & Parcel Map 435088. Sincerely, The Hoffman Company LOW r Erik Christianson, Senior Land Broker The Hoffman Company 18881 Von Kannan Avenue, Suite 150, Irvine, CA 92612 Phone (949) 553-2020 Fax: (949) 553-8449 543 HAND OUTS )4u,p," 64 A,-t NAe ® 2615 CALIFORNIA'S WATER CRISIS Prepared By Lynne Joy Rogers, Founder Save Water for Life Foundation Californians are taking water for granted every day based on the level of water waste that occurs. The most important water is potable or drinking water, which is safe for human and animal consumption. Currently, there is a severe shortage of drinking water with no way to replace it. Water, especially drinking water, is a finite resource. You can live without food but not water. You need water for life. Fresh drinking water sources, i.e`. lakes, rivers, and streams, only represent) 3% of all the water on Earth: The other 97% is salt water that must go #hrough a'very expensive process to remove enough salt for human consumption. The water shortage is not unique to California. More than 30 million people in, these seven'states Califomia ac..2 f+..t....:...d...6:::r.r *—e fi r.Cr ..il�ier rrnorlc:' s. It is a vital source of water for urban supplies -n California Metropolitan Water District, a water Why Is There A Water Shortage? Drought Historically, 30% of California's annual water supply comes from groundwater in normal years, .and 60% during drought years. This means we use twice as much groundwater during? -a drought .than non -drought period: Groundwater does not exist in underground lakes. Groundwater fills the pores (spaces) between sand, gravel, silt, and clay in water bearing formations called aquifers. Climate Change What Issues are at Stake? Public water rights and equal access to water for all are the primary issues. Putting all of the burden on urban households when they only account for 15% of the water usage is ludicrous when the majority of water is used commercially. The other issues are as follows: 1. We need to advocate for the public's right to own water. There are 113 investor owned water districts in California. We need to advocate for eminent domain to control these water rights for the public's use. In fact, the State may eventually have to take over some local districts. 2. Privately owned and foreign companies like Nestle's (Swiss owned), take significant amounts of our water, without permits, for commercial use outside the state of California. Nestle's owns Arrowhead and Nestle's purified water. They should be restricted from removing water from California or from distributing California water outside the State. 3. The poor will surely pay more. Many property owners, who included water in the rent, are now making it a separate utility. We must also make sure the budget tiers are not reduced significantly. Low-income people tend to have more people living in the home. Reducing the number of people in each budget tier will provide the poor with less access to water for more money. Currenily, no water assistance .program DIr:,I income,seniors; the drsabled, or veterans exist. 4. The Water Code (Section 375-378) needs to be amended to include a community based Water Advisory Councils. There should be a state Community Water Advisory Council (CWAC), and local/regional CWACs for the 430 water districts in California. The community has no voice or involvement. Although the California Water Code (10004-10013) requires the formation of a "Public Advisory Committee" of experts and business leaders, it does not provide for a community advisory board comprised of CBOs who represent the interests of the community. 5. The State of California has set -aside $1 billion for this effort. A significant portion of this money should be targeted to community outreach and education for the water conservation effort. Water conservation is the cheapest and quickest way to protect our water supply for future generations. 6. Require all new and current construction projects underway to submit a "Water Conservation Plan" which shows how they will conserve energy. The building code needs to be amended to require at a minimum installation of water leak sensors, low -flow toilets, aerated automatic shut off faucets and shower -heads, and aerated timed sprinkling system. 7. Create a maximum percentage that a water district can retain as "reserve" funds, and audit the reserve funds of the 430 water districts throughout California. These are just a few of the critical issues we need to address. Californians will have to curtail their wasteful habits. This is no joke. Money will not buy us out of this. The only way to make a change is for us to change.