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SPEV 2019-0020 AM/EX Golf Tournament (01.15.2020) January 15, 2020 CASE NUMBER Special Event Permit 2019-0020 ACTIVITY/EVENT American Express event January 15-19, 2020 56150 PGA Blvd (PGA West) APPLICANT Bryce Leon Lagardere APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2019-0020, pursuant to LQMC Section 9.60.170 (Special events – Residential), based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. 2. The applicant shall provide notification of the event to Home Owners Associations within 500 feet of event site, including PGA West, Hideaway, Madison Club, Citrus, and any other residential developments to be affected by event and traffic control. Notification shall include date, time, event scope, and traffic plans. Proof of notification shall be provided to Design and Development department. 3. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Sheriffs Department, etc.). Building permits are required for all structures, including tents and canopies, and portable generators. A Building Inspection permit and Fire Inspection permit may be required. City staff conducting an inspection may request additional or modification of conditions as they arise during inspection. These additional requests shall be responded to in a timely manner, prior to first use. 4. Prior to this Special Event, you must be cleared by the Fire Department by way of a Pre-Event Fire Safety Inspection. 5. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. 6. The applicant shall comply with the City approved Encroachment permit with corresponding traffic control plan, on file. 7. Separate Structure Other Than Building Permit required from the Building Division, submittal shall include detailed site plan showing all viewing structures, stages and tents with structure dimensions, proposed stairways, ramps and doorways, and have structural calculations prepared to the 2016 California Building Code provided justifying their installation. The City of La Quinta Wind Design is 110 mph (Ultimate) / 85 mph (Nominal) Exposure C and is within the Seismic Design Category D2. 8. Structural Observation is required by the Engineer of Record, each structure shall be reviewed for conformance with the approved structural calculations and have a stamped and signed letter submitted to the Building Division prior to the event per the requirements in Section 1704 of the 2016 California Building Code. 9. Additional comments may still apply based on further review of separate applications with the Building Division and Fire Department. Completion/confirmation during the event: 10. The use of amplified equipment for music presentations is permitted, provided that all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210) are complied with. 11. The use of amplified equipment for a music concert on Friday January 17, 2020 and Saturday, January 18, 2020 from 5:00 p.m. – 7:00 p.m. each day is permitted, provided that all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210) are complied with, with the exception of the Noise Standard temporarily being raised from 60 dB(A) to 75 dB(A) for this time period. During this time period, the noise standard will be temporarily raised to 85 dB(A) for the western-most neighboring homes and the applicant shall implement noise limiters, gates, or compressors per technology mitigation measure #2 from the noise study dated January 12, 2018 and on file. 12. Noise emitting from generators for the scoreboards must comply with all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210). 13. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 14. No on-street parking outside the approved event area may be utilized for valet parking services. All on-street parking areas shall remain available for public use. 15. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid Private Security license. 16. Public property shall not be defaced by paint or other types of permanent materials such as pen, markers, etc. 17. The serving of food at the event shall be subject to rules and requirements of the Riverside County Health Department. 18. Smoking shall not be permitted in any tent or canopy or in any adjacent area where hay, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted in all tents and canopies. 19. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. 20. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes are to be kept open with minimum of 20 feet unobstructed access at all times. Fire lanes shall be clearly outlined in an approved manner throughout the event grounds by posting “NO PARKING FIRE LANE”. 21. Staff shall be available to remove the temporary road closures so as to provide emergency access at Pete Dye Entrance at all times during the event. 22. As the applicant proposes to place signs in City street rights of way, the signs shall conform to Section 9.160 of the La Quinta Municipal Code (the Sign Ordinance) and the conditions set on the encroachment permit for said signage. 23. All required traffic control and dust mitigation measures shall be implemented by the applicant at no cost to the City of La Quinta. Dust control measures shall be employed during all event activities, pursuant to Chapter 6.16 of the Municipal Code. 24. Applicant to provide manual traffic control by Police Department officers at the roundabout if determined to be necessary by the Public Works Director. Completion/confirmation after the conclusion of the event (if necessary): 25. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 26. All signage must be removed at the conclusion of the event, or each sign is subject to a $50.00 fine. Please contact the Code Compliance Department at (760) 777-7050 regarding removal of signage. 27. Any damage to public hardscape due to the installation and/or removal of the directional signs shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. The American Express Scoreboard Map Electronic Scoreboard Locations indicated by blue pin points. All scoreboards powered by generators located directly next to scoreboard. Locations based upon approved locations from 2019 event. Holes indicated by red numbers located on map. All scoreboards located on PGA WEST Stadium Course. Driving Range 1 9 14 6 7 5 3 2 8 15 13 12 16 11 17 18 10 4 The American Express Elevated Structure Maps 17th Hole Area 17th Hole 11th Hole 16th Hole 10th Hole 18th Hole 18th Hole Area 18th Hole 10th Hole 9th Hole Clubhouse Area Driving Range