SPEV 2019-0025 La Quinta Car Show (02.06.2020)
February 6, 2020
CASE NUMBER
Special Event Permit 2019-0025
ACTIVITY/EVENT
La Quinta Car Show 2020
February 23, 2019 (10:00 AM to 4:00 PM)
La Quinta Community Park
APPLICANT
Ms. Guadalupe Fox
Greater Coachella Valley Chamber of Commerce
82-921 Indio Boulevard
Indio, CA 92201
APPROVAL
The Design and Development Department has reviewed and approved Special Event Permit
2019-0025, pursuant to LQMC Section 9.100.130 (Special Events - Nonresidential), based
on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be
required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. Permits for any temporary structures (e.g. tents and/or canopies exceeding 400
square feet), stages or open flame devices shall be obtained prior to their installation.
Prior to the event set-up, please contact the La Quinta Building Division and Riverside
County Fire Safety for any additional requirements of the Fire Marshal, including
obtaining inspection permit from the Riverside County Fire department.
2. Generators (and/or internal combustion power sources) shall be separated from
temporary membrane structures, tents, canopies by a minimum of 20 feet and be
isolated from contact with the public. Additional fuel containers will not be allowed to
be stored with the generator.
3. If any ground excavations are required, please contact Underground Service Alert
(USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of charge provided
USA is given a two-day notice prior to commencement of work.
4. Extension cords shall be over-current protected and/or ground-fault interrupter
protected. No additional taps are to be in any device. All extension cords shall be of
12/3-gauge wire or greater with approved connectors.
5. The applicant shall give advance notice of the anticipated traffic restrictions to be
enforced during this event and provide a simplified traffic control plan showing the
access routes to all existing businesses (i.e. Veterinarian Office and the Pet Salon)
on Avenida Montezuma, the La Quinta Museum, and the residential properties in the
surrounding area. With exception of the temporary street closure of Avenida
Montezuma, all roadways, parking areas and pedestrian traffic aisles to other
businesses and activities in the vicinity shall be maintained accessible at all times.
6. No on-street parking outside the approved event area may be utilized for valet
parking services. All on-street parking areas shall remain available for public use.
7. An adequate number of restroom facilities shall be provided, to accommodate
participants and guests. ADA-compliant portable restrooms shall be provided as may
be required by the Building Division.
8. Temporary trash receptacles shall be provided at the event area so that trash/debris
can be deposited accordingly. Please coordinate your recycling activities with Burrtec
Waste and Recycling Services (760) 340-2113 to ensure the site is left free of any
litter.
9. Any changeable message boards placed in the City’s right-of-way shall not interfere
with existing traffic control devices particularly traffic signal equipment and shall not
be placed closer than 100 feet from intersections.
10. The City of La Quinta reserves the right to require modifications of the work be made
at permittees’ sole cost for proper sight distance requirements per guidelines in the
AASHTO “A Policy on Geometric Design of Highways and Streets, 5th Edition” or
latest, in the installation of all appurtenances abutting and within the public street
right-of-way.
11. The applicant shall obtain an encroachment permit for any off-site directional signs
and traffic controls placed in the City’s right-of-way that are allowed and as
conditioned with this permit. Traffic control plans shall be submitted along with the
permit application for City approval. Please contact Amy Yu, Associate Engineer at
760-777-7047 for assistance on obtaining an encroachment permit.
12. If applicant is request use of City’s vacant lot for trash receptacles, the applicant shall
contact the City’s Facilities department prior to event to give them advance notice.
Contact shall occur two weeks prior to week.
13. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the
Riverside County Health Department and State of California Alcoholic Beverage
Control, respectively.
14. All food truck apparatus shall be of the motorized type to provide easy relocating and
evacuation in the event of an emergency or where otherwise required. All food trucks
shall have their own compliment of a minimum 2A10BC (5lb) fire extinguisher under
current service tag. All food trucks that have fuel-fire equipment shall be provided
with adequate ventilation and a commercial kitchen hood extinguishing system. The
hood, plenum and duct shall be maintained in a clean and safe operation. The hood
suppression system shall be operational and provided with current service tag.
Completion/confirmation during the event:
15. The use of amplified equipment for music presentations is permitted, provided that
all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210) are
complied with.
16. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond the
limits of this event as approved.
17. Public property shall not be defaced by paint or other types of permanent materials
such as pen, markers, etc.
18. Smoking shall not be permitted in any tent or canopy or in any adjacent area where
hay, sawdust or any other combustible materials are stored or used unless approved
by the fire inspector. NO SMOKING signs shall be posted in all tents and canopies.
19. Fireworks, pyrotechnics or fire performers shall require an additional permit and
approval.
20. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes
are to be kept open with minimum of 20 feet unobstructed access width at all times.
Fire lanes shall be clearly outlined in an approved manner throughout the event
grounds by posting “NO PARKING FIRE LANE”. No vehicle stunts of any kind are
permitted - Static Displays only.
21. No fire-lanes, fire hydrants or any other Fire Department appliances shall be blocked
or obstructed.
22. All L.P.G. tanks (empty or full) shall be secured with a chain or other approved device
to prevent tipping over/unintentional movement and kept a safe distance from open
flame. The pressure relief vent should be pointed away from any open flame.
23. Each generator will need to have a 10BC fire extinguisher, with a current service tag
(within one year). Combustible material (including trash) shall be kept clear of the
generators. Accumulation of combustible material (including trash) will be prohibited
near any ignition sources or required exits.
24. Location of concession stand utilized for cooking shall have a minimum of 20 feet of
clearance from other concession stands, cooking tents, outdoor cooking, and rides.
25. Electrical heating, cooking equipment, and extension cords shall be of a grounded
type, and approved for exterior use upon inspection.
26. At least one 2A10BC fire extinguisher, with a current service tag (within one year),
shall be provided at all vendor booths that are cooking. One Class K type fire
extinguisher, with a current service tag (within one year), shall be provided for each
vendor booth with a deep fat fryer. Deep fat fryers shall be located outside tents and
protected from the public, unless otherwise directed or approved by The Department
of Environmental Health and the Fire Department.
27. Operations such as warming of foods, cooking demonstrations and similar operations
that use solid flammables, butane or other similar devices which do not pose an
ignition hazard, shall be approved upon inspection.
28. As the applicant proposes to place signs in City street rights of way, the signs shall
conform to Section 9.160 of the La Quinta Municipal Code (the Sign Ordinance) and
the conditions set on the encroachment permit for said signage.
29. FIRE INSPECTION Prior to this Special Event, you must be cleared by the Fire
Department by way of a Pre-Event Fire Safety Inspection. We look forward to
partnering with you to ensure you have a safe and successful event. Please contact
us with any questions. 760-777-7074
Completion/confirmation after the conclusion of the event (if necessary):
30. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris at the end of each day’s activities, and after
the event concludes.
31. All signage must be removed at the conclusion of the event, or each sign is subject
to a $50.00 fine. Please contact the Code Compliance Department at (760) 777-7050
regarding removal of signage.
32. Any damage to public hardscape due to the installation and/or removal of the
directional signs shall be repaired as directed by the City Engineer. This includes but
is not limited to sidewalks, curb and gutter, landscaping, and pavement especially
within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless
the City of La Quinta (“the City”), its agents, officers and employees from any claim, action
or proceeding to attack, set aside, void, or annul the approval of this temporary use permit.
The City of La Quinta shall have sole discretion in selecting its defense counsel. The City
shall promptly notify the applicant of any claim, action or preceding and shall cooperate
fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein.
This decision may be appealed to the Planning Commission, provided the written appeal
and filing fee of $1,526.00 are submitted to this Department within 15 calendar days.
Please contact this office should you wish to file an appeal, and we will assist you in that
regard.
If you have any questions before, during, or after the event, please contact the following:
CARLOS FLORES
Planning Division
760-777-7067
SIJI FERNANDEZ
Planning Division
760-777-7069
BRYAN MCKINNEY
Public Works Department
760-777-7045
KEVIN MERIDETH
Code Compliance Division
760-777-7034
KOHL HETRICK
Riverside County Fire
760-777-7074