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CC Resolution 2020-004 Reclass & New PositionRESOLUTION NO. 2020 - 004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE CLASSIFICATIONS OF SENIOR ACCOUNTANT, ASSOCIATE ENGINEER, AND MANAGEMENT ASSISTANT, AND ADDING A POSITION OF ACCOUNT TECHNICIAN WHEREAS, the City Council previously approved and adopted the 2019/20 Classification Plan; and WHEREAS, the City’s Personnel Policy Section 3.1, Preparation and Amendment of Classification Plan, requires amendments to the Classification Plan be adopted by a Resolution of the City Council; and WHEREAS, amendments of the Senior Accountant to an Accounting Manager; the Associate Engineer to a higher Decision Band Method (DBM) rating; the currently vacant Management Assistant in the Public Works/Engineering Department to an Administrative Technician; will allow the City to continue to achieve benefits, efficiencies and expanded duties; and WHEREAS, adding an Account Technician will create an opportunity to improve grant funding oversight and processing of accounts receivables to meet auditing and financial reporting requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council does hereby approve and adopt the revisions to the Classification Plan consisting of Authorized Positions and Fiscal Year 2019/20 Salary Schedule, attached hereto as Exhibit A and incorporated herein by this reference. SECTION 2. The City Council does hereby approve the revisions to the Class Specifications for Management Analyst, Management Assistant, Manager, and Administrative Technician, attached hereto as Exhibit B and incorporated herein by this reference. CITY OF LA QUINTA AUTHORIZED POSITIONS EFFECTIVE FEBRUARY 29, 2020 AUTHORIZED WORKING TITLE RATING ALLOCATED Administrative Administrative Assistant Administrative Assistant A11 6 Administrative Technician Administrative Technician B21 3 Executive Assistant B22 1 Code Administration Code Administration Technician Building Inspector I B22 1 Code Compliance Officer I B22 1 Permit Technician B22 5 Code Administration Specialist Building Inspector II B23 2 Code Compliance Officer II B23 4 Construction Inspector B23 2 Plans Examiner B24 1 Code Administration Supervisor Animal Control/Code Compliance Supervisor B32 1 Plans Examiner/Inspection Supervisor B32 1 Code Administration Coordinator Assistant Construction Manager C42 1 Construction Manager/Inspection Supervisor C43 1 Maintenance & Operations Maintenance & Operations Worker Maintenance Worker I A11 6 Maintenance Worker II A12 3 Maintenance & Operations Technician Traffic Signal Technician B21 2 Maintenance & Operations Technician B23 2 Maintenance & Operations Coordinator Maintenance Foreman B24 2 Parks/L&L Foreman B24 1 Maintenance & Operations Superintendent Maintenance & Operations Superintendent B32 1 Management Administration Management Assistant Community Resources Coordinator B21 1 Management Assistant B21 5 Account Technician B22 3 Management Specialist Community Resources Specialist B24 1 Deputy City Clerk B24 1 Junior Accountant B24 1 Management Specialist B24/B25 6 Accountant B25 1 Management Coordinator C41 Management Analyst Associate Planner C42 1 Community Resources Analyst C42 1 Sr. Emergency Management Coodinator C42 1 Financial Services Analyst C42 1 Human Resources Analyst C42 1 Management Analyst C42 5 Public Safety Analyst C42 1 Traffic Operations Analyst C42 1 Associate Engineer C44 1 Senior Planner C44 1 Management Manager Accounting Manager D61 1 Assistant to the City Manager D61 1 Building Official D61 1 Community Resources Manager D61 1 Hub Manager D61 1 Human Resources Manager D61 1 Marketing Manager D61 1 Planning Manager D61 1 Public Safety Manager D61 1 City Clerk D62 1 Facilities Deputy Director D63 1 Director Community Resources Director E82 1 Design & Development Director E82 1 Finance Director/Treasurer E82 1 Public Works Director/City Engineer E82 1 City Manager City Manager F101* 1 96 CLASSIFICATION SPECIFICATION * City Manager salary is determined by City Council contract RESOLUTION NO. 2020-004 EXHIBIT A ADOPTED: FEBRUARY 18, 2020 2019/20 Salary ScheduleWORKING TITLEDBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10Administrative AssistantMaintenance Worker IA11 $ 38,741.77 $ 40,678.86 $ 42,615.94 $ 44,553.03 $ 46,490.12 $ 48,067.64 $ 49,645.16 $ 51,222.68 $ 52,800.20 $ 54,377.72 Maintenance Worker II A12 $ 42,624.17 $ 44,755.38 $ 46,886.59 $ 49,017.80 $ 51,149.00 $ 52,884.59 $ 54,620.18 $ 56,355.77 $ 58,091.36 $ 59,826.95 Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 $ 50,400.62 $ 52,920.65 $ 55,440.68 $ 57,960.71 $ 60,480.74 $ 62,533.09 $ 64,585.44 $ 66,637.79 $ 68,690.14 $ 70,742.49 Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive AssistantPermit TechnicianB22 $ 54,283.01 $ 56,997.16 $ 59,711.31 $ 62,425.46 $ 65,139.61 $ 67,350.03 $ 69,560.45 $ 71,770.87 $ 73,981.29 $ 76,191.71 Building Inspector IICode Compliance Officer IIConstruction InspectorMaintenance & Operations TechnicianB23 $ 58,165.41 $ 61,073.69 $ 63,981.96 $ 66,890.23 $ 69,798.50 $ 72,166.99 $ 74,535.48 $ 76,903.97 $ 79,272.46 $ 81,640.94 Deputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks/L&L ForemanPlans ExaminerB24 $ 63,517.31 $ 66,693.18 $ 69,869.04 $ 73,044.91 $ 76,220.77 $ 78,807.14 $ 81,393.51 $ 83,979.88 $ 86,566.25 $ 89,152.63 AccountantManagement SpecialistB25 $ 70,103.01 $ 73,608.16 $ 77,113.31 $ 80,618.46 $ 84,123.61 $ 86,978.27 $ 89,832.93 $ 92,687.59 $ 95,542.25 $ 98,396.92 Animal/Code Officer SupervisorMaintenance & Operations SuperintendentPlans Examiner/Inspector SupervisorB32 $ 70,103.01 $ 73,608.16 $ 77,113.31 $ 80,618.46 $ 84,123.61 $ 86,978.27 $ 89,832.93 $ 92,687.59 $ 95,542.25 $ 98,396.92 WORKING TITLEDBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Assistant Construction ManagerAssociate PlannerCommunity Resources AnalystSr. Emergency Management CoordinatorFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystTrafficOperationsAnalystC42 $ 76,782.29 $ 79,981.81 $ 83,181.32 $ 86,380.84 $ 89,580.36 $ 92,776.04 $ 95,977.86 $ 98,761.22 $ 101,544.58 $ 104,327.94 $ 107,111.30 $ 109,894.66 $ 112,678.02 $ 115,461.35 Construction Manager/Inspection SupervisorC43 $ 80,992.91 $ 84,367.89 $ 87,742.86 $ 91,117.84 $ 94,492.81 $ 97,863.74 $ 101,241.14 $ 104,177.13 $ 107,113.12 $ 110,049.11 $ 112,985.10 $ 115,921.09 $ 118,857.08 $ 121,793.08 Associate EngineerSenior PlannerC44 $ 86,265.68 $ 89,860.37 $ 93,455.06 $ 97,049.76 $ 100,644.45 $ 104,234.82 $ 107,832.10 $ 110,959.23 $ 114,086.36 $ 117,213.49 $ 120,340.62 $ 123,467.75 $ 126,594.88 $ 129,722.00 Accounting ManagerAssistant to the City ManagerBuilding OfficialCommunity Resources ManagerHub ManagerHuman Resources ManagerMarketing ManagerPlanning ManagerPublic Safety ManagerD61 $ 97,860.71 $ 101,938.57 $ 106,016.43 $ 110,094.28 $ 114,172.14 $ 118,245.10 $ 122,325.89 $ 125,873.34 $ 129,420.79 $ 132,968.24 $ 136,515.69 $ 140,063.14 $ 143,610.59 $ 147,158.03 City ClerkD62 $ 102,753.75 $ 107,035.50 $ 111,317.25 $ 115,599.00 $ 119,880.74 $ 124,157.36 $ 128,442.19 $ 132,167.01 $ 135,891.83 $ 139,616.65 $ 143,341.47 $ 147,066.29 $ 150,791.11 $ 154,515.95 Facilities Deputy DirectorD63 $ 107,891.44 $ 112,387.27 $ 116,883.11 $ 121,378.94 $ 125,874.78 $ 130,365.22 $ 134,864.30 $ 138,775.36 $ 142,686.42 $ 146,597.48 $ 150,508.54 $ 154,419.60 $ 158,330.66 $ 162,241.75 Community Resources DirectorDesign & Development DirectorFinance Director/City TreasurerPublic Works Director/City EngineerE82 $ 129,959.40 $ 135,374.81 $ 140,790.22 $ 146,205.63 $ 151,621.04 $ 157,029.95 $ 162,449.25 $ 167,160.27 $ 171,871.29 $ 176,582.31 $ 181,293.33 $ 186,004.35 $ 190,715.37 $ 195,426.42 City ManagerF101* $ 176,822.32 $ 184,190.51 $ 191,558.69 $ 198,926.88 $ 206,295.06 $ 213,654.41 $ 221,027.90 $ 227,437.70 $ 233,847.50 $ 240,257.30 $ 246,667.10 $ 253,076.90 $ 259,486.70 $ 265,896.53 Per MeetingMonthly Recreation LeaderA01$13.00 $13.65 $14.30 $14.95 $15.60$0.00$2,800.00Senior Recreation LeaderA02$17.00 $17.85 $18.70 $19.55 $20.40$50.00$2,300.00Administrative Technician B21 $24.23 $25.44 $26.65 $27.87 $29.08$75.00Software Program Report WriterB24$30.54 $32.06 $33.59 $35.12 $36.64$100.00Planning Commission FULL-TIME EMPLOYEES (ANNUAL)Council MembersBoards and Commission MembersConstruction Appeals & Oversight BoardHousing CommissionCommunity Services & Financial Advisory CommissionNON-DISCRETIONARY STEPSDISCRETIONARY STEPS (PERFORMANCE BASED)NON-DISCRETIONARY STEPSDISCRETIONARY STEPS (PERFORMANCE BASED)PART-TIME EMPLOYEES (HOURLY)Elected Official PositionsMayor City Council Approval - 07/16/19, 10/01/19, 12/03/19, 02/18/2020Effective - 06/22/19Revised 10/12/19, 01/01/2020, 02/29/2020 RESOLUTION NO. 2020-004EXHIBIT AADOPTED: FEBRUARY 18, 2020 CLASS SPECIFICATION Management Analyst Rev. February 2020 1 CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Management Administration C42 – C44 Exempt CLASS SUMMARY: This class is the fourth level in a four-level Management Administration Series focused on advanced journey level responsibilities. Incumbents are involved with the highest-level analysis work associated, as assigned, with designated City management functions or programs. DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification are responsible for more complex work products and more complex project management and/or program administration/oversight. As assigned, incumbents may supervise staff including conducting performance evaluations, coordinating training; and implementing hiring, discipline and termination procedures. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department. Leads meetings with internal and external customers and stakeholders regarding projects or to address complaints and concerns escalated to a higher staff level. Prepares and administers contracts and consultant or franchise agreements, approves billing, ensures service levels and contractual/franchise expectations are met. Conducts comprehensive research, keeps abreast of changes in assigned field, performs complex, detailed analyses. Prepares and presents complex plans, programs, and technical reports including staff reports for the City Council or Commissions; coordinates/reviews/approves staff input into plans, programs and reports. Prepares and monitors budgets and related documents (such as grant funding applications, requirements, agreements, etc.); prepares and manages project schedules, oversees day-to-day program or staff activities. As assigned, supervises staff to includes: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination and disciplinary recommendations. Exercise discretion in accessing confidential information such as information related to personnel matters, tax collections, and City Council confidential information. Assists in the development of standards, ordinances, regulations, policies and procedures; interprets same. Performs other duties of a similar nature and level as assigned. RESOLUTION NO. 2020-004 EXHIBIT B ADOPTED: FEBRUARY 18, 2020 CLASS SPECIFICATION Management Analyst Rev. February 2020 2 POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Associate Engineer functions may also be responsible for:  Performing plan check as requested;  Preparing annual Storm Water report;  Preparing conditions of approval in land action services, as requested;  Coordinating plan check services with City Surveyor, contract plan check engineers and City Traffic Engineer;  Reviewing applications, maps, designs, drawings, improvement plans, specifications, cost estimates, and supporting documents;  Coordinating engineering activities with other City departments;  Processing encroachment permits and other permits for developments;  Processing agreements including Subdivision Improvement Agreements with related bonds/securities and Reimbursement Agreements; and  Assisting at the front counter. Positions assigned to Associate Planner functions may also be responsible for:  Assisting with preparation of the General Plan and other specific plan documents;  Researching, reviewing and analyzing environmental, social and economic data related to planning, land use and community development; and  Meeting with the development community to review proposed projects. Positions assigned to Public Safety Analyst (Community Resources) functions may also be responsible for:  Conducting Public Safety assessment needs, identifying key opportunities, and recommending solutions that can be addressed through Public Safety initiatives;  Assisting in the development, implementation and assessment of Public Safety projects.  Negotiating, preparing and managing service contracts, including analyzing contract performance and project cash flows;  Liaison for the City’s community, assisting in the development and implementation of community outreach efforts;  Assisting with the coordination and integration of projects, involving Police, Fire, Emergency Service, Code and other city department and/or community partners.  Assisting with the formulation and development of the annual budget for Public Safety Division;  Coordinates with other city departments, divisions and consultants to assist with Public Safety programs;  Assisting with overall department support including staff report processing, department meetings/special events, and daily operations of the department. CLASS SPECIFICATION Management Analyst Rev. February 2020 3 Positions assigned to Community Resources Analyst functions may also be responsible for: Developing and executing recreation/senior programs with the community and at the Wellness Center; Initiating and executing contracts for instructors and services; Managing full and part-time staff at the Wellness Center; Managing the daily operations of the facility; and Working with nonprofit providers on health and social services for seniors. Positions assigned to Sr. Emergency Management Coordinator functions may also be responsible for: Develops Emergency Operations Center (EOC) trainings and drills for city staff, CERT, and community groups; Manage EOC, including maintaining communication devices, equipment, supplies and service contracts; Develops and maintains relationships with other local emergency staff, utility companies, community groups, and local businesses. Conducts risk assessments related to local situations, events and weather that may have an inpact on the welfare of residents and staff. Leads annual review of City’s Emergency Operations Plan Manages existing and seeks new Emergency Management grants. Leads community outreach events related ot Emergency Prepareness. Positions assigned to HR Analyst functions may also be responsible for: Developing a comprehensive understanding of the business organization; Assisting the City Manager and Director in the strategy and future direction of the City in order to assess and communicate Human Resources and organizational development needs; Leading organizational assessment needs, identifying key opportunities, and recommending solutions that can be addressed through Human Resources; Embedding the processes, activities, and behaviors to foster the culture that will achieve the City’s strategic focus; Developing and delivering training programs at all employee and managerial levels; Working with Information Technology and Finance to ensure comprehensive analytics that service to provide strategic analysis and trending information; Presenting and interpreting findings to various members of Human Resource customers and ability to adjust presentation materials to those various audiences; Conducting recruitments, screening and examination; Conducting classification reviews and compensation schedules (compensation analysis). CLASS SPECIFICATION Management Analyst Rev. February 2020 4 Positions assigned to Management Analyst (Public Works/Engineering) functions may also be responsible for: Coordinating department annual budget analysis, development and reporting via financial software; Coordinating Public Works Internship Program and National Public Works Week celebration; Creating department communication, promotion, and outreach: preparing presentations/ articles/press releases, assisting homeowners and businesses, developing and updating department Webpages, and providing GORequest system administration; Updating Developer Engineer’s Handbook, Public Works Strategic Plan, Self- Assessment Update; etc., as assigned; and Assisting with overall department support on agreements, requests for proposals, public process for Capital Improvement Projects, staff report processing, department meetings/special events, staff reward program, and counter support. Positions assigned to Senior Planner functions may also be responsible for: Analyzing complex planning, zoning, and development issues and developing recommendations; Preparing and presenting a variety of oral reports and recommendations for projects at public and commission hearings; Meeting with developers, customer and other department representatives regarding proposed or contemplated projects; and Researching, reviewing, and analyzing complex environmental, social, and economic data related to planning, community development and land use activities. Positions assigned to Financial Services Analyst functions may also be responsible for: Auditing and reconciling daily cash receipts to bank transactions, investment portfolios and accounts receivables and payables; Preparing cash flow analyses, revenue, expense, and fund balance forecasts; Oversight of purchasing, accounts payables, and accounts receivables; Coordinates with other department representatives and consultants to assist with complex financial analysis and research; Assisting with the formulation and development of the annual budget; Assisting in coordinating the annual audit and preparing of the annual CAFR; and Tracking/preparing/updating financial information (such as payroll, investments, warrants). CLASS SPECIFICATION Management Analyst Rev. February 2020 5 TRAINING AND EXPERIENCE: Bachelor’s Degree and, as assigned, four (4) years experience related to area of assignment. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS:  Some positions may require a valid Class C California Driver’s License.  Engineer In Training (EIT) certificate required within one year of hire for engineering assignments.  FEMA Independent Study Certificates for: IS-100, IS-200, IS-700, and IS-800  FEMA - Professional Development Series Certificate  California Office of Emergency Services – Emergency Management Specialist Certificate KNOWLEDGE IN:  Supervisory principles;  Budgetary principles;  Applicable local, state and federal laws, rules and regulations;  Project management methods including leading cross-functional teams;  Contract administration and performance monitoring;  Program development, administration and evaluation principles;  Research methods, statistical analysis, program analysis and report preparation;  Organizational structure of the City and services as they relate to area of assignment;  Operating modern office equipment; and  Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information, evaluate performance and provide and/or receive work direction. Positions assigned to Community Resources also require knowledge of:  Safety precautions and procedures for public recreation and senior activities;  Principles and techniques of recreational, cultural and social programs and senior activities; and  Public information and marketing strategies. Positions assigned to Engineering also require knowledge of:  Principles of civil engineering;  Topographic and construction surveying;  Methods and materials used in engineering construction; and  Computer Aided Design (CAD) programs. Positions assigned to Management Analysts also require knowledge of:  Principles of change management;  Principles of business process analysis and financial analysis; and  Advanced financial modeling and forecasting techniques. CLASS SPECIFICATION Management Analyst Rev. February 2020 6 Positions assigned to Planning also require knowledge of:  Principles of land use planning and development; and  Demographic, environmental, social, economic and land use concepts. Positions assigned to Financial Services Analyst also require knowledge of:  Purchasing, payroll, and associated report preparation and records, or oversight of same;  Preparation of audit requirements and the annual CAFR,  Analyzing the general ledger; reviewing financial statements and financial reports, and managing and reconciling various subsidiary accounts;  Assisting with the formulation and development of the annual budget; and  Assisting the Finance Director as needed with complex financial analysis. SKILL IN:  Advanced research and critical thinking;  Analysis and problem-solving;  Influencing the organization across multiple levels;  Mathematical computations;  Negotiation and conflict resolution;  Supervising and evaluating employees;  Prioritizing and assigning work;  Preparing written reports of high complexity and keeping accurate records;  Operating a computer and applicable software applications;  Applying local, state and federal laws, rules and regulations;  Customer service; and  Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and repetitive motions. Some assignments may be characterized as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS SPECIFICATION Management Assistant Rev. February 2020 1 CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Management Administration B21 - B22 Non-Exempt CLASS SUMMARY: This class is the first level in a four-level Management Administration Series. As assigned, incumbents are responsible for providing specialized services and customer service in support of City programs and finance. Incumbents, as assigned, may be responsible for processing receipts and cashiering; assisting in budget preparation; collection and disbursement of payments, developing and supporting program operations; performing research; maintaining databases; providing technical assistance and training; and processing claims. DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification perform tasks that are generally routine and repetitive in monitoring and processing information or coordinating and implementing programs. Work requires considerable attention to detail and is reviewed by a supervisor for conformance to established requirements. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.  Assists with coordinating department activities such as tracking work and change orders, relaying communications, researching information and providing related support.  Assembles, matches, sorts tabulates, checks numerical data, creates and checks records and logs.  Prepares reports, correspondence and forms.  Maintains records, references, reports, statistics; reviews forms and documents for compliance with operational policies and procedures.  Assists in the acquisition of supplies and equipment.  Provides customer service to other employees and citizens.  Responds to citizen/customer questions and calls.  Performs filing and retrieval of information.  As assigned, serves as a lead to staff to include assigning and monitoring work and providing direction.  Performs other duties of a similar nature and level as assigned. POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Management Assistant (CIP/Traffic) may also be responsible for:  Providing general administrative and bookkeeping support to the Capital Improvement Program and Traffic staff; CLASS SPECIFICATION Management Assistant Rev. February 2020 2  Tracking and processing invoices and payments for the CIP program; and  Performing duties necessary for the Traffic Operations such as GIS mapping, creating full-size drawings and traffic control plans and preparing and tracking work orders. Positions assigned to Account Technician (Finance) may also be responsible for:  Reviewing requests for payments for accuracy and processing accounts payable, preparing checks for payments and reporting on A/P and wire disbursements;  Reconciling bank statements;  Preparing warrants for payment and recording all disbursements;  Preparing various schedules and reports as requested to support accounting manager;  Reconciling daily deposits for all departments;  Managing the purchasing module and function;  Processing and reconciling Cash receipts, preparing requests for refunds, handling collection of NSF checks; and  Assisting with preparation of payroll and related documents (such as timesheets, retirement information, etc.). Positions assigned to Community Resources Coordinator (Wellness Center) may also be responsible for:  Recruiting instructors;  Developing programs and classes at the Wellness Center and various locations throughout the city;  Developing partnerships with a variety of community service providers;  Recruiting and training part-time staff and volunteers;  Coordinating daily operations in assigned area;  Developing and coordinating city-wide events;  Overseeing facility rentals; and  Conducting outreach and marketing activities, including social media postings and creating event flyers.. Positions assigned to Management Assistant (Community Resources) (Community Programs, Events, Marketing) may also be responsible for:  Developing community-related programs;  Coordinating and development of fitness and nutritional programs  Oversight and coordination of daily operation of the fitness center area;  Assisting with marketing and promotion of events and programs; and  Providing administrative support as requested. CLASS SPECIFICATION Management Assistant Rev. February 2020 3 Positions assigned to Management Assistant (City Clerk’s) may also be responsible for:  Serving as Secretary to the Oversight Board and Housing Commission; including preparation and distribution of agenda packets, posting, and taking meeting minutes;  Compiling election manual, processing candidates’ filings, and assisting the Elections Officer to fulfill election duties;  Notarizing city documents;  Performing Laserfiche document archive administrator duties;  Performing webmaster duties for the department and providing training and assistance to other departments as needed;  Processing of Requests for Records in accordance with the Public Records Act;  Reviewing, finalizing, posting, and publication of Council ordinances and resolutions;  Managing all City Boards and Commissions, including advertising vacancies, processing applications and scheduling for Council interviews and appointments, on-boarding, and yearly tracking of ethics certification requirements and Fair Political Practices Commission requirements (Form 700);  Managing and tracking agreements;  Preparing and processing of Requests for Proposal/Qualifications;  Monitoring budgets, and  Processing records retention projects as assigned. Positions assigned to Management Assistant (City Manager’s) may also be responsible for:  Monitoring legislative items, providing recommendations, and writing letters on the City’s position;  Creating spreadsheets, monitoring budgets, and creating contract tracking databases;  Maintaining current and thorough working knowledge of program guidelines, including principles of affordable housing;  Scheduling and reviewing work done by outside contractors;  Preparing Request for Proposals; and  Engaging in economic and business development efforts including outreach, lead generation, and preparation of materials connected to economic development related agreements. Positions assigned to Finance Assistant may also be responsible for:  Providing responsible, complex secretarial and administrative support to the Finance Director , Financial Advisory Commission, and the Finance Department;  As needed, serving as backup for reviewing requests for payments for accuracy and processing accounts payable; CLASS SPECIFICATION Management Assistant Rev. February 2020 4  Preparing and maintaining various service contracts, coordinating annual sale of surplus items; and  Overseeing timekeeping management for all City staff. TRAINING AND EXPERIENCE: High School Diploma or GED and two (2) years experience related to area of assignment. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS:  Some positions may require valid California Class C Driver’s License. KNOWLEDGE OF:  Modern office procedures;  Modern office equipment;  Program coordination;  Proper English usage, grammar and punctuation;  Principles of customer service;  Basic budgetary principles;  City policies, rules and regulations, operations, procedures and precedents of assignment; and  Supervisory principles, as assigned. Finance, CIP/Traffic positions also require knowledge of:  Principles of basic accounting/bookkeeping;  Computer accounting applications;  Basic governmental accounting and budgeting; and  Methods of receiving and accounting for funds. Community Resources positions also require knowledge of:  Principles of marketing, community service, recreational programming and cultural activities;  Needs, interests and requirements of the community; and  Available local agencies, organizations and providers of public service resources. SKILL IN:  Tact, diplomacy and customer service;  Comprehending and correctly using a variety of informational documents including logs, ledgers and financial records;  Preparing documents and records with a high degree of accuracy;  Data entry;  Basic business math (addition, subtraction, division, multiplication, percentages);  Operating a computer and relevant software applications; CLASS SPECIFICATION Management Assistant Rev. February 2020 5  Operating modern office equipment;  Some assignments may require prioritizing and assigning work; and  Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and repetitive motions. Some assignments may require occasional pushing, pulling, lifting, Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS SPECIFICATION Manager Rev. February 2020 1 CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Management D61 – D65 Exempt CLASS SUMMARY: This is the first level in a three-level Management Classification Series. Managers oversee divisions and make interpretive decisions on behalf of the organization regarding the means for executing the goals established by the relevant leader, regulatory body or governing body, subject to constraints imposed by available technology and resources. Such interpretive decisions provide context for the work to be accomplished by subordinates supervised within the unit and/or designated programs managed. Incumbents are responsible for the management of functions and budget associated with an assigned unit/designated program and may be responsible for the supervision of professional, technical and administrative support staff assigned to the unit. Based upon assignment, managers may administer units/designated programs with administrative functions requiring differing levels of risk to the organization while providing for the across-the-board first level management necessary to execute the process and projects of the organization. DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification are responsible for assisting in the management and direction of a department by supervising/overseeing the work of a City division. As assigned, incumbents supervise staff including conducting performance evaluations; coordinating training; and implementing hiring, discipline and termination procedures. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.  Oversees the development and implementation of programs, policies and procedures for the division.  Supervises staff, as assigned, to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination and disciplinary recommendations.  Administers and monitors the division’s budget, including allocating resources and approving expenditures.  Assists the Director in developing and implementing department policies and procedures.  Attends required meetings with the department director, city manager, other city departments; other regulatory entities; public boards and commissions; reviews and prepares reports, agenda items and other official correspondence for city council and/or assigned boards/commissions; creates and makes presentations to community organizations and city boards and commissions.  Performs other duties of a similar nature and level as assigned. CLASS SPECIFICATION Manager Rev. February 2020 2 POSITION SPECIFIC RESPONSIBILITIES: Positions assigned to Accounting Manager may also be responsible for:  Purchasing, payroll, accounts receivables, accounts payables and associated report preparation and records, or oversight of same;  Coordinating and taking the lead in the preparation of the annual audit and CAFR;  Maintaining, balancing and reconciling the general ledger; preparing and verifying financial statements, journal entries, and financial reports, or oversight of same; managing and reconciling various subsidiary accounts;  Administering and overseeing CIP and grant accounting;  Overseeing and managing computerized accounting systems;  Assisting with the formulation and development of the annual budget; and  Assisting the Finance Director as needed with complex financial analysis. Positions assigned to Assistant to the City Manager may also be responsible for:  Serving as the City’s Economic Development Manager;  Serving as the Housing Authority Coordinator;  Fostering intergovernmental, council, and community relations;  Overseeing significant (large/citywide) special projects;  Coordinating and managing the City’s Business Unit including legislative advocacy, grant procurement, waste, franchise agreements, and information technology functions;  Coordinating communication activities to foster understanding of City-wide vision, strategic priorites, program goals, and services among the public and City employees; and  Working closely with the Design & Development Department, facilitating opportunities and partnerships with the community and businesses. Positions assigned to Building Official may also be responsible for:  Review of building and construction plans for proper design and conformance with codes and ordinances;  Approval and certification of final inspections;  Investigating complaints and potential violations of building codes/hazards and issuing non-compliance notices; and  Non-structural plan checking and coordination of same. CLASS SPECIFICATION Manager Rev. February 2020 3 Positions assigned to City Clerk may also be responsible for:  Performing all statutory duties of the City Clerk as set forth in the California Government Code and La Quinta Municipal Code;  Attending all meetings of the City Council/Successor Agency/Oversight Board/Financing Authority/Housing Authority and recording minutes thereof;  Directing the preparation of/preparing agendas, resolutions, ordinances and written materials for the City Council/Successor Agency/Financing Authority/Housing Authority/Oversight Board;  Directing citywide editing and research services;  Providing administrative support to the City Council and City Manager;  Maintaining all official records of the city and the city’s records management system;  Conducting recruitment for boards/commissions;  Conducting municipal elections and serving as Elections Official;  Maintaining the municipal code; and  Acting as Notary Public. Positions assigned to Community Resources Manager may also be responsible for:  Contract management of the City’s marketing strategies (print and electronic);  Contract management for the Library and Museum operations;  Preparing and managing the recreation, wellness, and community wide events;  Operation and management of the La Quinta Wellness Center and programs;  Strategic planning and development of economic development efforts of the Business Unit and partnership between relationships with city businesses and community;  Oversight of the La Quinta Arts Foundation and La Quinta Chamber of Commerce agreements; and  Overseeing Citywide Information Technology functions, contracts and expenditures. Positions assigned to Facilities Deputy Director may also be responsible for:  Oversight and management of City Facilities, Park/Landscape & Lighting, Street Maintenance, and Traffic Operations divisions;  Contract management for the operation and maintenance of all City Facilities, Park Maintenance, Landscape & Lighting District, Street Maintenance, and Traffic Operations;  Management of the City’s Fleet Maintenance and Graffiti Abatement programs;  Interpretation and implementation of plans, manuals and specifications;  Periodic inspections of facilities (i.e. facilities, parks, streets, and rights-of-way);  Participation in plan review of new development, capital improvement programming and value engineering studies;  Development and implementation of staff safety training and safe work practices; CLASS SPECIFICATION Manager Rev. February 2020 4 Positions assigned to Hub Manager may also be responsible for:  Strategic development and implementation of the TRAKit and E-TRAKit software;  Coordinating efforts with other departments and divisions on integration of all Customer Service Center functions and services;  Coordinating with Development, Building & Planning on TRAKit and E-TRAKit integration into plan check, plan review and inspections efforts;  Overseeing the customization and integration of Short Term Vacation Rentals to manage business licenses, permits and TOT collection; and  Providing data regarding the Business and Building development. Positions assigned to Human Resources Manager may also be responsible for:  Developing, maintaining and/or implementing affirmative action plan, classification/compensation and employee benefit programs, employee training and development programs, performance management, recruitment and selection processes, and risk management/safety programs and associated insurance;  Assisting with the conduct of internal investigations or employee grievances and recommending course of action; and  Representing the City in collective bargaining, including development and costing of proposals. Positions assigned to Marketing Manager may also be responsible for:  Manages and controls all marketing and branding assets through multiple vendors and City services.    Leads public information for the City and community. Creation and execution of City news, urgencies and services to the community.    Leads the promotion of the City’s Economic Development services by working with the Assistant to the City Manager as well as the businesses in the City.    Controls all internal department brands to ensure all City brand standards are met. Creates and reviews department collateral assets both internally and externally.    Manages and leads City’s tourism programs and services.    Interprets, advises, and understands council’s requests to create quicker and efficient responses. CLASS SPECIFICATION Manager Rev. February 2020 5 Positions assigned to Planning Manager may also be responsible for:  Overseeing the historic preservation, archaeological and paleontological provisions of the municipal code;  Assisting with the preparation of development standards;  Overseeing and assisting with the Planning Division’s participation in the development review process including reviewing subdivision plans for compliance with the General Plan and zoning ordinances; and  Investigating and/or assisting with the resolution of planning problems, zoning changes, text amendments, and language for specific plans and the General Plan. Positions assigned to Public Safety Manager may also be responsible for:  Overseeing the Police, Fire, and Emergency Operations with Riverside County;  Overseeing the Code Compliance and Animal Control programs to include strategic community outreach and education;  Administering the City’s neighborhood vitalization efforts through code compliance and public safety partners;  Managing the City’s grants portfolio including securing grants, procurement, and reconciliation with financial policies and Finance Department; and  Overseeing the City’s franchise service providers for customer issues, revenue calculations, and liaison on emergency related matters. TRAINING AND EXPERIENCE: Bachelor’s degree and five (5) years’ experience related to area of assignment. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as those listed above. LICENSING/CERTIFICATIONS:  As assigned, valid California Driver’s License may be required.  As assigned, California Professional Engineer (PE) License or ability to acquire it within one year of employment.  As assigned, certification through the International Code Council (ICC) as a Building Inspector and Building Official.  As assigned, certification as a Certified Access Specialist (CASp) through the Division of State Architect.  As assigned, Certified Public Accounting (CPA) license desired, but not required.  Other professional certifications related to assignment deemed desirable at time of recruitment. CLASS SPECIFICATION Manager Rev. February 2020 6 KNOWLEDGE OF:  Managerial principles;  Supervisory principles;  Business administration principles;  Budgetary principles;  Applicable local, state and federal laws, rules and regulations;  Modern office equipment;  Organizational structure of the city and city services as they relate to area of assignment;  Safe working practices, procedures and regulations;  Customer service principles; and  Contract preparation, administration and service evaluation. Positions assigned to City Clerk also require knowledge of:  The Brown Act, Political Reform Act and California Elections Codes; and  Principles and practices related to municipal records management. Positions assigned to Human Resources/Risk Management also require knowledge of:  Modern human resources principles, methods, practices and techniques including labor relations, employee relations, risk management, injury prevention, workers’ compensation, absence management, recruitment, selection, staff development and training, classification, compensation, benefits administration, health and safety; and  Project management and research methodology. Positions assigned to Maintenance also require knowledge of:  Maintenance operations, project management and cost control methods;  Pavement management systems and applicability to pavement maintenance; and  Landscaping practices, including scheduling, parks maintenance, turf management and pest control. Positions assigned to Planning also require knowledge of:  Principles, methods, practices and techniques of urban planning and development including demographic, environmental, social and economic land use concepts; and  Statistical and research methodology. Positions assigned to Engineering also require knowledge of:  Advanced principles and practices of civil and structural engineering;  Administration as applied to the design and construction of public works facilities and technical inspection services;  All types of building construction materials and methods, and of stages of construction when possible violations and defects may be most easily observed and corrected;  City building and zoning codes and related laws and ordinances; and  The California Subdivision Map Act. CLASS SPECIFICATION Manager Rev. February 2020 7 SKILL IN:  Supervising and evaluating employees;  Prioritizing and assigning work;  Assisting in the direction and management of operations;  Negotiating and conflict resolution;  Exercising independent judgment within organizational and legal frameworks;  Problem-solving, analysis and decision-making;  Applying local, state and federal laws, rules and regulations;  Public speaking;  Mathematical computations required for public budgeting, accounting and forecasting;  Operating a computer and relevant software applications;  Operating modern office equipment;  Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information, evaluate performance and provide and/or receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: sitting, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions. Positions involved in leadership of a field assignment may also require occasional pushing, pulling, lifting, crouching, stooping or crawling. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS SPECIFICATION Administrative Technician Rev. February 2020 1 CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Administrative B21 – B22 NE CLASS SUMMARY: This class is the second level in a two-level Administrative series. Incumbents are devoted to advanced, specialized administrative support for internal and/or external customers. DISTINGUISHING CHARACTERISTICS: Incumbents require a broad knowledge of the organization and/or provide specific support for functions that require administration or coordination with all employees of the City, not just those in a specific department. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.  Provides administrative support, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and basic reports, researching basic information and providing related support.  Assists with coordinating department and/or management activities, such as tracking work and change orders and project schedules, relaying communications, researching information and providing related support.  Compiles, formats and proofs complex documents, reports and other written materials such as meeting agendas, meeting minutes, meeting summaries and legal or other specific correspondence.  Performs financial related activities such as advanced bookkeeping or cashiering functions, contract administration and budget and expenditure tracking.  May serve as lead to staff to include assigning and monitoring work and providing direction.  Performs other duties of a similar nature and level as assigned. POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Administrative Technician (Public Works/Engineering) may also be responsible for:  Providing administrative support to the Department, such as scheduling, copying, filing, etc.;  Providing assistance for the processing of all Records Requests requiring department information;  Managing all department related files and records, including filing, archiving, and destruction of such, as well as processing on-going archiving and scanning projects;  Assisting with the processing and monitoring of department related agreements; CLASS SPECIFICATION Administrative Technician Rev. February 2020 2  Performing accounting support functions, such as supply ordering, monitoring budget and contract expenditures, reviewing and processing invoices, and resolving discrepancies. Positions assigned to Administrative Technician (Community Resources Department) may also be responsible for:  Processing contracts and invoices for multiple departments;  Processing Information Technology support requests;  Preparing and routing contracts through the City processes;  Developing administrative systems and processes to support internal operations of department;  Maintaining inventory of assets and develop replacement schedules; and  Tracking contract expenses to budgets through regular reports. Positions assigned to Executive Assistant (Design and Development) may also be responsible for:  Providing administrative support to the Planning Commission, Architecture & Landscape Review Committee, and Historic Preservation Commission, including the preparation of agendas and taking of meeting minutes;  Providing administrative support to the Design and Development Department, such as City Council staff reports, assisting with contract management and management of department budget;  Employing discretion and independent judgment, as actions can have significant effect upon Department and City operations; and Performing supervisory duties for subordinates including assigning, reviewing and planning work and writing performance evaluations. TRAINING AND EXPERIENCE: High School Diploma or GED and three (3) years office or customer service experience. As assigned, a minimum of three to five years’ experience with increasingly advanced writing projects, including report writing, speeches, newsletters and other publications, with heavy emphasis on editing. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. As assigned, must be able to attend occasional evening meetings. LICENSING/CERTIFICATIONS: Valid Class C California Driver’s License. KNOWLEDGE OF:  Modern office procedures and administrative support methods;  Modern office equipment;  Proper English usage, grammar and punctuation; CLASS SPECIFICATION Administrative Technician Rev. February 2020 3  Customer service principles;  Basic budgetary principles;  Meeting coordination, agenda development, minute taking and preparation;  Lead work principles, as assigned; and  City policies, rules and regulations, operations, procedures and precedents of assignment. SKILL IN:  Tact, diplomacy and customer service;  Use of independent judgment in a variety of situations;  Reading and interpreting reference books, manuals, policies and procedures;  Accurately proofreading, filing and word-processing;  Mathematical computations used in business;  Taking minutes and summarizing meetings;  Tracking budgets and project timelines/deadlines;  Operating a computer and relevant software applications;  Operating modern office equipment;  Prioritizing and assigning work;  Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction; and  Some positions may require skill working with legal or industry specific terminology and/or providing supervision, direction, coaching and evaluation of subordinates. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.